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Home My WebLink AboutMarch 8, 2010 Cirr co _ Council Meeting Minutes Monday, March 8, 2010 7:30 PM PJCXE Council Chambers PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development T. Melymuk Director, Office of Sustainability G. Paterson. Director, Corporate Services & Treasurer D. Shields - City Clerk L. Roberts - Committee Coordinator (1) INVOCATION Mayor Ryan called the. meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST No disclosures of interest were noted. (III) ADOPTION OF MINUTES Resolution #39/10 Moved by Councillor Johnson Seconded by Councillor Dickerson Council' Minutes, February 16, 2010 Special In Camera Council Minutes, March 1, 2010 Special Council Minutes, March 1, 2010 Planning & Development Committee Minutes, March 1, 2010 CARRIED 1 Cry Council Meeting Minutes E"Monday, March 8, 2010 7:30 PM Council Chambers (IV) PRESENTATIONS 1. Presentation of Certificates Adopt a Park Helen Dionne - Durham Family Network David Farr Memorial Park South John G. Smith, Chair, Ajax-Pickering Board of Trade Lynn Heights Park Michelle Pongracz, Coordinator, Environmental Awareness Programs, outlined the Adopt a Park Program and introduced Helen Dionne from Durham.Family Network and John G. Smith from the Ajax-Pickering Board of Trade. Mayor Ryan, Councillor Dickerson and Councillor McLean presented the groups with certificates for supporting the adopt a park program and adopting David Farr Memorial Park South and Lynn Heights Park. 2. Rick Johnson, Regional Councillor, Ward 3 Re: Herizon House Donation Councillor Johnson presented a donation in the amount of $5,000.00, obtained through fundraising initiatives, to Catherine Carney-White, Executive Director, Herizon House. (V) DELEGATIONS 1. Roger Anderson Regional Chair Re: Annual Address Roger Anderson, Regional Chair appeared before Council to give his annual address to the City of Pickering. Mr. Anderson highlighted the key achievements of 2009 as well as the challenges facing the Region in 2010. He provided an overview of the Durham Region Strategic Plan for 2009 to 2014 with a focus on sustainability. He noted the promotion of a vibrant economy was vital in 2009 as a result of job losses in the auto sector. He indicated the great success of the Durham Tourism e-newsletter, the creation of a Research Innovation Centre, and the unprecedented commitment of federal and provincial funding for infrastructure and stimulus projects. Mr. Anderson noted several projects in the 2010 roads program as well as the expansion of the Duffin Creek Water Pollution Control Plant, which includes shares from both York and. Durham Regions as well as funding from the federal and provincial infrastructure programs. He also noted the infrastructure stimulus funds which are helping to 2 Council Meeting Minutes E., = Monday, March 8, 2010 7:30 PM Council Chambers improve the efficiency of our water systems and the additional benefits such as job creation and long-term investment in community infrastructure. Mr. Anderson noted the Region is continuing to work with our Conservation Authorities to protect our drinking water sources.. He noted that managing waste is another critical component of a sustainable community and improving waste diversion continues to be a top priority, stating the northern townships had achieved an 11 % increase in waste diversion. He noted the detailed planning for a sustainable community at Seaton has begun and indicated the need for an improved transit network in order to build a sustainable Durham. He also noted that a safe and healthy community was a top priority, and made reference to the opening of a new Paramedic Response Station in Pickering as well as 160 new units of affordable rental housing which are being built in Durham to help improve service to the community. He stated the importance of partnerships being vital to the success of the Region, and noted the excellent working relationship they continue to share with numerous organizations in order to meet the needs of the community. A detailed question and answer period ensued. Moved by Councillor Dickerson Seconded by Councillor Johnson 'That the rules of procedure be suspended in order to allow for the following delegation. Roger Wade CARRIED Roger Wade appeared before Council on behalf of the residents of 1210 Radom Street. He thanked Council and staff for their quick response to the request for additional parking as a result of the repair work being undertaken to the underground parking area. He commended the City on their quick response in allowing additional on street parking and noted the repairs should be completed in the next 5 or 6 weeks. (VI) CORRESPONDENCE 1. CORR. 17-10 C. ANNE GREENTREE, DEPUTY CLERK MUNICIPALITY OF CLARINGTON 40 Temperance Street. Bowmanville, ON L1 G 4A6 Resolution # 40/10 3 i C--ttq o0 _ Council Meeting Minutes A~ Monday, March 8, 2010 7:30 PM Council Chambers Moved by Councillor McLean Seconded by Councillor Dickerson That CORR. 17-10 from Anne Greentree, Deputy Clerk, Municipality of Clarington seeking Council support of a resolution passed on February 8, 2010 with respect to the construction of the 407 East Extension to Highway 35/115 without any staging or phasing be endorsed. CARRIED 2. CORR. 18-10 LON HARNISH ROTARY CLUB OF AJAX 314 Harwood Ave. South, Box 21022 Ajax, ON L1 S 71-12 Resolution # 41 /10 Moved by Councillor O'Connell Seconded by Councillor Dickerson That CORR. 18-10 from Lon Harnish, Fundraising Chairperson, Rotary Club of Ajax, seeking Council endorsement 'for the 2010 Pickering Ribfest to be a pet free event, be endorsed. CARRIED 3. CORR. 19-10 MATTHEW MILLIGAN SITE ACQUISITION SPECIALIST ROGERS WIRELESS PARTNERSHIP 8200 Dixie Road Brampton, ON L6T OC1 Resolution # 42/10 Moved by Councillor Pickles Seconded by Councillor O'Connell That CORR. 19-10 from Matthew Milligan, Site Acquisition Specialist, Rogers Wireless Partnership with respect to a proposal by Rogers Wireless to install wireless communications on property municipally known as Concession 9 and 4 Crrq Council Meeting Minutes Monday, March 8, 2010 PICKEMG 7:30 PM Council Chambers Sideline.6, Part of Lot 7, Concession 9'be referred to the Director, Planning & Development. CARRIED , 4. CORR. 20-10 DR. ERIC HOSKINS, MINISTER MINISTRY OF CITIZENSHIP AND IMMIGRATION 6th Floor, 400 University Avenue Toronto. ON M7A 2R9 Resolution # 43/10 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 20-10 from Dr.. Eric Hoskins, Minister, Ministry of Citizenship. and Immigration with respect to nominations for the. Newcomer Champion Awards be received for information. CARRIED 5. CORR. 21-10 DAVID C. ONLEY LIEUTENANT GOVERNOR OF ONTARIO Queen's Park Toronto, ON M7A.1A1 Resolution # 44/10 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR21-10 from David Onley, Lieutenant Governor of Ontario, with respect to nominations for the Order of Ontario, be received for information. CARRIED 6. CORR. 22-10 DR. ERIC HOSKINS, MINISTER MINISTRY OF CITIZENSHIP AND IMMIGRATION 6th Floor, 400 University Avenue Toronto, ON M7A 2R9 5 i e`tq Council Meeting Minutes Monday, March 8, 2010 P 7:30 PM Council Chambers Resolution # 45/10 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 22-10 from Dr. Eric Hoskins, Minister, Ministry of Citizenship and Immigration with respect to nominations for the Lincoln M. Alexander Award 2010, be received for information. CARRIED 7. CORR. 23-10 a) ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY b) PFLAG CANADA c) TEACHERS OF ENGLISH AS A SECOND LANGUAGE ASSOCIATION OF ONTARIO Resolution # 46/10 Moved by Councillor O'Connell Seconded by Councillor Johnson That CORR. 23-10 be received for information and the following proclamations be declared: March 21, 2010 - International Day for the Elimination of Racial Discrimination May 17, 2010 - International Day Against Homophobia & Transphobia October 24 - 30, 2010 - English as a Second Language Week CARRIED (VII) NEW AND UNFINISHED BUSINESS 1. Director, Corporate Services & Treasurer, Report CS 06-10 Federal Gas Tax Revenues Amending Agreement Resolution # 47/10 Moved by Councillor O'Connell Seconded by Councillor Littley 6 Minutes CitqqI _ Council Monday, Meeting March 8, 2010 7:30 PM PICKE Council Chambers 1. That Report CS 06-10 from the Director, Corporate Services & Treasurer be received: 2. That the Mayor and City Clerk be authorized to execute the Amending Municipal Funding Agreement and any subsequent agreements required for the Transfer of Federal Gas Tax Revenues Under the New Deal for Cities and Communities with the Association of Municipalities of Ontario in order to facilitate the transfer of gas tax revenues from the Government of Canada to the City of Pickering; 3. That the Director, Corporate Services & Treasurer be authorized to submit any required expenditure or compliance reports, forms, statements, including authorization of other documentation or agreements required of the City; 4. That the attached By-law be read three times and passed; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED (VIII) MOTIONS & NOTICES OF MOTION a) FUNDRAISING BY MEMBERS OF COUNCIL Resolution #48/10 Moved by Councillor McLean Seconded by Councillor O'Connell WHEREAS Members of Council are committed to performing their duties of office and arranging their private affairs in a manner that promotes public confidence in the integrity of each Member and for Council as a whole;.and WHEREAS Members of Council. are committed to open and transparent governance; and WHEREAS no Member of. Council shall use his or her office or position on Council, for personal benefit, or the personal benefit or advantage of another person; and WHEREAS the City of Pickering Council recognizes that golf tournaments, galas and other forms of fundraising are a beneficial resource in securing funds for under-funded initiatives in our community; and 7 Ciro o~ Council Meeting Minutes g Monday, March 8, 2010 7:30 PM Council Chambers NOW THEREFORE BE IT RESOLVED that no Member of Council shall use their name and elected position they hold, City resources, including and not limited to, staff time or facilities, the use of the City of Pickering's corporate logo, unless such event or initiative has been endorsed through a resolution of Council; and BE IT FURTHER RESOLVED that any committees for Council endorsed events where City resources and or property and like rights are used are deemed and designated as a Committee of Council; and FURTHER that any. City supported event or initiative using City resources shall have all financial expenses and contributions provided to the Executive Committee within 60 days of the completion of the event or initiative; and FURTHER that any City supported event which is for the purpose of raising funds for the community shall come before Council for a resolution to transparently disperse of all funds raised; and FURTHER that no donation shall be accepted where it would place any Member of Council in a position of obligation to any person or organization; AND THAT, with the passing of this resolution, that the Clerk be directed to amend the by-law governing the Council Code of Practice to reflect the above resolution no later than the Council meeting of April 2010. MOTION DEFEATED ON A RECORDED VOTE LATER IN THE MEETING (See Following Motion) Resolution # 49/10 Moved by Councillor McLean Seconded by Councillor O'Connell That the main motion be amended by deleting the following paragraphs; NOW THEREFORE BE IT RESOLVED that no Member of Council shall use their name and elected position they hold, City resources, including and not limited to, staff time or facilities, the use of the City of Pickering's corporate logo, unless such event or initiative has been endorsed through a resolution of Council; and 8 Cis o~ Council Meeting Minutes Monday, March 8, 2010 7:30 PM Council Chambers BE IT FURTHER RESOLVED that any committees for Council endorsed events where City resources and or property and like rights are used are deemed and designated as a Committee of Council; and FURTHER that any City supported event or initiative using City resources shall have all financial expenses and contributions provided to the Executive Committee within 60 days of the completion of the event or initiative; and FURTHER that any City supported event which is for the purpose of raising funds for the community shall come before Council for a resolution to transparently disperse of all funds raised; and MOTION DEFEATED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor Johnson. Councillor McLean Councillor Littley Councillor O'Connell Councillor Pickles Mayor Ryan Moved by Councillor Johnson Seconded by. Councillor Dickerson The main motion was then DEFEATED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Johnson Councillor Littley Councillor Pickles Mayor Ryan (IX) BY-LAWS 7028/10 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 9 Cis Council Meeting Minutes Monday, March 8, 2010 PICKEMG 7:30 PM Council Chambers 7029/10 Being a by-law to dedicate those parts of Lots 69 and 70, Plan 418, Pickering, being Parts 6 and 7, Plan 40R-6007, as public highway. 7030/10 Being a by-law to. authorize the execution of an Amending Municipal Funding Agreement for the Transfer of. Federal Gas Tax Revenues. THIRD READING: Councillor Johnson, seconded by Councillor Littley moved that By-law Numbers 7028/10 to 7030/10, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal.of the Corporation be affixed thereto. CARRIED (X) OTHER BUSINESS The Chief Administrative Officer was requested to. action the following. 1. Councillor McLean requested the Chief Administrative Officer to survey the area municipalities with respect to fundraising policies regarding Mayor and Council. (XI) CONFIDENTIAL MATTERS In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 50/10 Moved by Councillor Dickerson Seconded by Councillor Johnson That Council go In Camera in accordance with the provisions of the Municipal Act for the purpose of dealing with matters relating to personal matters about an identifiable individual, including municipal or local board employees. 1. Confidential Verbal Update from the Chief.Administrative Officer With Respect to a Personnel Matter Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] 10 Council Meeting Minutes Monday, March 8, 2010 7:30 PM Council Chambers Resolution # 51710 Moved by Councillor Dickerson Seconded by Councillor McLean That the recommendations as contained in the In Camera minutes of March 8, 2010, be adopted. CARRIED IN AN OPEN SESSION OF COUNCIL (XII) CONFIRMATION BY-LAW By-law Number #7031/10 Councillor Dickerson, seconded by Councillor Johnson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of March 8, 2010. CARRIED (X111) ADJOURNMENT Moved by Councillor Johnson Seconded by Councillor Dickerson That the meeting be adjourned at 9:18 pm. CARRIED DATED this 8th day of March,.2010 MAYOR AN DEBBIE SHIELDS CITY CLERK 11