HomeMy WebLinkAboutCAO 04-02
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REPORT TO COUNCIL
FROM:
Thomas J. Quinn
Chief Administrative Officer
DATE: May 3,2002
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REPORT NUMBER: CAO 04-02
SUBJECT:
Authority for the Chief Administrative Officer to Approve Contracts During
Recesses of Council
File: CS 11 00
RECOMMENDATION:
1.
That Report to Council CAO 04-02 seeking authorization by the Chief Administrative
Officer to act in Council's approval capacity on behalf of Council during any recess, break
or absence of City Council be received; and
2.
That subject to the Council approved Purchasing Policy & Procedure, the Chief
Administrative Officer be authorized to act in Council's approval capacity on behalf of
Council during any recess, break or absence of City Council on the condition that:
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(a) such actions are in compliance with the Purchasing Policy & Procedure as approved
under Resolution 136/01; and
(b) the costs thereof are within the budget previously approved by Council; and
(c) a report respecting those approvals is subsequently submitted to Council.
3.
That appropriate officials of the City of Pickering be authorized to give effect thereto.
ORIGIN:
Chief Administrative Officer
AUTHORITY: Council Resolution 136/01; Purchasing By-law, Policy & Procedures; and
Annual Current & Capital Budgets
FINANCIAL IMPLICATIONS:
As the above authority to approve is subject to the condition that the cost of each contract must
be within the budget previously allocated therefore by Council, and must follow the Purchasing
Policy & Procedure previously approved by Council, there will be no financial implications other
than those already considered and approved by Council.
EXECUTIVE SUMMARY: Not applicable.
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BACKGROUND:
During any recess of Council (i.e, summer, Christmas, New Year's, civic election) the Chief
Administrative Officer may be required to approve certain contracts, if necessary, in order to
conduct the day to day business of the corporation. It is therefore proposed that the Chief
Administrative Officer be authorized to approve such contracts requiring Council approval
during any recess of Council in accordance with the Council approved Purchasing Policy &
Procedure, and the costs thereof are within the budget previously approved by Council. A report
n42
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Report to Council CAO 04-02
Subject: Authority for the Chief Administrative Officer to Approve
Contracts During Recesses of Council
Date: May 3, 2002
Page 2
respecting any such awards approved under this authority will be subsequently submitted to
Council by the Chief Administrative Officer.
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ATTACHMENTS:
1.
Council Resolution 136/01
Prepared By:
Approved / Endorsed By:
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Judy Hodgson
Supervisor, Administrative Services
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Thomas J. Quinn ~
Chief Administrative Officer
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Attachments
Copy: All Department Heads
City Clerk
Manager, Supply & Services
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Recommended for the consideration of Pickering
City Council
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. ADMINISTU' A 'T' IO;k T D .lM~ ~~:M IbLL TO REPORT ,-eJd-
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CLERK'S DMSION
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MEMORANDUM
November 8, 2001
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TO:
Gil Paters~m, Dire,ctor, Corporate Services & Treasurer
FROM:
Bruce Taylor, Clerk
SUBJECT: Referrals from the Council Meeting of November 5,2001
Please be advised that the Council of the City of Pickering passed Resolution #136/01, Item #2 at the
Council Meeting of November 5, 2001, as follows: '
1. It is recommended that Report CS 35-01 of the Director, Corporate Services & Treasurer be
adopted by Council; and
2. That the purchasing Policies and Procedures adopted by Council in March 1989 under
Resolution #35/89 and any subsequent amendments, policies or procedures adopted by
Council in this regard be repealed; and
3. The attached Purchasing By-law (Attachment # 1) be read three times and approved; and
4. That a copy of this Report and the attached By-law, Policy and Procedures be forwarded to
the Pickering Public Library Board for their information and, if necessary, approval; and
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5. That the appropriate authorities of the City of Pickering be given authority to give effect
thereto.
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Copy: T.J. Quinn, Chief Administrative Officer
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