Loading...
HomeMy WebLinkAboutJanuary 18, 2010 Cirq 00 Council Meeting Agenda PI KERI Monday, January 18, 2010 Council Chambers 7:30 pm 7:00 PM IN CAMERA MEETING OF COUNCIL 1) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. 11) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE In Camera Council Minutes, December 21, 2009 Under Separate Cover Council Minutes, December 21,'2009 1-22 Planning & Development Committee Minutes, January 4, 2010 23-27 Executive Committee Minutes, January 11, 2010 28-30 IV) PRESENTATIONS V) DELEGATIONS 31 VI) CORRESPONDENCE 32-47 VII) COMMITTEE REPORTS 48-52 a) Report 2010-01 of the Planning & Development Committee b) Report 2010-01 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS IX) MOTIONS AND NOTICE OF MOTIONS X) BY-LAWS 53-55 XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW Accessible For information related to accessibility requirements please contact p I ~ V K c ~ ~ Linda Roberts r G Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: IrobertsO.citvofgickerina.com FOR INFORMATION ONLY Minutes of the Pickering Museum Village Advisory Committee, October 15, 2009 Minutes of the Sustainable Pickering Advisory Committee, December 1, 2009 • Minutes of Advisory Committee on Race Relations & Equity, December 3, 2009 • Minutes of the Advisory Committee on Race Relations & Equity, January 7, 2010 Czr~ Council Meeting Minutes F Monday, December 21, 2009 7:30 PM Council Chambers 01 PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R.Johnson B. Littley _ B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. Melymuk (Acting) Chief Administrative Officer N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer D. Shields - City Clerk L. Taylor - Manager, Development Review L. Roberts - Committee Coordinator (1) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST No disclosures of interest were noted. (III) ADOPTION OF MINUTES Resolution # 278/09 Moved by Councillor Johnson Seconded by Councillor Littley Council Minutes, November 16, 2009 Planning & Development Committee Minutes, December 7, 2009 Executive Committee Minutes, December 14, 2009 CARRIED 1 City Council Meeting Minutes Monday, December 21, 2009 PICKERNG 7:30 PM Council Chambers t, 02 (IV) PRESENTATIONS 1. Rhonda Lawson, Acting Chair Heritage Pickering Advisory Committee Presentation of Heritage Plaque Greenwood Schoolhouse Designation of 3540 Westney Road Under the Ontario Heritage Act Mayor Ryan introduced Rhonda Lawson, Acting Chair, Heritage Pickering Advisory Committee. Rhonda Lawson came forward to present the heritage plaque to Council and briefly outlined the history of the Greenwood Schoolhouse. She thanked the Pickering Public Library Board for all their support as well as previous members of Heritage Pickering, Shawna Foxton, Gordon Zimmerman and Paul Savel who had been instrumental in the preparation of the report for the designation of 3540 Westney Road. She also thanked Council for their support noting the importance of preserving these heritage properties within the City of Pickering. (V) DELEGATIONS Moved by Councillor McLean Seconded by Councillor O'Connell That the rules of procedure be suspended in order to allow for the following delegation. Georgs Kolesnikovs CARRIED 1. Re: Planning Director's Report PD 36-09 S.R. & R Bay Ridges Ltd. and S.R. & R Bay Ridges (Plaza II) Ltd. Moiz Behar appeared before Council on behalf of the applicant. He outlined what had been complied with to date and reviewed resident concerns from the Planning & Development Committee of December 7, 2009. He noted that concerns outlined by residents included the Douglas Ravine, sensitivity to the environment, stormwater management, community space, density numbers, commercial space and bird strikes. He noted that the applicant has taken all of those concerns. into consideration and will be further discussed throughout the process. A question and answer period ensued. 2 Croy Council Meeting Minutes a Monday, December 21, 2009 7:30 PM Council Chambers 03 Judy Gallagher, 1182 Pebblestone Cres., appeared before Council in opposition to the application. She noted her main concern was the increase in density in `an already established community and felt the densities should not be so high in the area of a nuclear plant and should be monitored better. She also stated that a plan for a downtown core should be approved and in place before considering this application. She felt that building around transportation hubs only encourages residents to work and play somewhere other than the City of Pickering. Ms. Gallagher noted that the developers are not taking care of the garbage around the site and questioned who should be making sure this is done. She stated that for the next Election there should be a referendum question on whether residents want over a 60% density increase in existing neighbourhoods. She stated that until social impact studies had been completed this application should not be approved. A question and answer period ensued. Pat Mattson, 838 Miriam Road, appeared before Council in opposition to the 3rd tower. He stated he has been a resident of Pickering for 40 years and noted he is not against development but feels the existing infrastructure cannot support this development. He asked that Council consider the residents living there and concentrate on the development of a downtown core first. Tim Dobson, 1505 Sturgeon Crt. appeared before Council representing GRIP (Grow Responsibly in Pickering). Mr. Dobson noted his opposition to the 3rd tower and suggested Council deny this application at this time. Mr. Dobson submitted a petition to the City Clerk with over 500 signatures opposing the application. He stated that the intersection of Liverpool and Bayly cannot handle additional traffic. He was also concerned with the increase in density creating a nightmare if an emergency evacuation was ever needed and also noted his concerns with additional on street parking. He stated the environmental concerns are not adequately being addressed, as well as the additional commercial space and reinterated the need for a grocery store in this area. He noted his concerns with the calculation of the parking space ratios. Mr. Dobson also felt that the Places to Grow Strategies should have been completed first. He noted the large number of issues stated by residents and urged Council to deny this application. - A question and answer period ensued. Hazel Daubeny, 1210 Radom St., Unit 807, appeared before Council in opposition to the application. Ms. Daubeny also noted.her concerns with the hazards at Liverpool Road and Bayly St. and stated it was already too dangerous to walk in the area and an additional tower would make it worse. She stated that if the densities in the area were to continue increasing she was concerned if they ever had to evacuate the area and noted there would definitely be a gridlock situation. Ms. Daubeny felt that completion 3 citqo~ Council Meeting Minutes Monday, December 21, 2009 7:30 PM 04 Council Chambers of the first two towers should be done before consideration of a third tower and felt additional public consultation was required. Cammy Goan, 1230 Radom St., Unit 28, appeared before Council expressing her concerns with the development which is directly behind her residence. She stated that she resides in a 33 unit townhouse complex and stated that the retaining wall adjacent to the development has suffered structural damage. She noted that this had been reported to the property manager but to date nothing had been done. Ms. Goan also expressed her concern with the amount of garbage in the Douglas Ravine. She also noted that the parkette in her complex had been chained off as a result of water runoff from the site entering the playground due to the construction. Ms. Goan questioned when the damages would be fixed. A brief question and answer period ensued. Jocelyn Hammond appeared before Council on behalf of Paul Crawford, 867 Antonio Street. Mr. Crawford is in opposition to the application due to the impact on Pickering's Official Plan, the additional stress on infrastructure in the area and the fact that commercial uses have been taken away and replaced with large density of people. Mr. Crawford expressed his opposition to the use of Places to Grow to justify these and previous changes, noting the Places to Grow Act has not been through the necessary hearings and the Region has yet to come back to advise municipalities about their responsibilities in complying with the Act. He noted his concerns that this application is not in keeping with the principals outlined in the Act such as the employment ratio and gridlock. His concerns for proper public process, GO needs and how the Downtown Urban Growth area will be in conformity with the Places to Grow Act were also noted. Marcie Miles appeared before Council on behalf of John Blandford, 1210 Radom Street, Unit 108 and indicated that he had studied the maps for the Douglas Ravine and Creek areas and noted that this area was the main feeder to Frenchman's Bay. Mr. Blandford noted his concerns with the excessive pollution in the runoff that was going into the Douglas Ravine. He stated that an additional tower with 25 storeys would create additional drainage issues and further contamination of the ravine. He also noted his concerns with the amount of garbage in the ravine. Mr.. Blandford stated he was concerned with the amount of parking being provided and noted that the townhouses are already experiencing parking problems due to the lack of spaces. He felt the application should be deferred until the first two towers had been completed and additional studies done. Maurice Brenner, 711 Sunbird Trail, appeared before Council in opposition to the application. He noted he is not against density, but where that density is being recommended. He stated that he recognized development approved by the City did 4 Citq 00 _ Council Meeting Minutes Monday, December 21, 2009 PICKE 7:30 PM Council Chambers 05 not always end up being what was originally requested and submitted a copy of a 2006 drawing of what was proposed and approved for the office tower at the south end of the Pickering Shopping Centre. He stated that what was being built looked nothing like the picture. He also stated a number of approvals from the past have yet to be completed. He felt the Growth Strategy Program should be completed first and not to rely on the Places to Grow Act. Mr. Brenner also stated that he does not think the Region of Durham would allow parking on Regional roads in Pickering. A question and answer period ensued. A resident appeared before Council on behalf of Georgs Kolesnikovs, 1210 Radom Street, Unit 707, who indicated his concerns with the timing of this issue. He stated that he was opposed to the Places to Grow Act and felt this development was too large to be next to the valley. He noted Council should defer this decision and move forward with proper public process. He questioned how, the downtown core would conform with the Places to Grow Act. (V) CORRESPONDENCE 1. CORR. 108-09 NEIL STEWART, CHAIRPERSON MCNAB/BRAESIDE DISASTER RELIEF COMMITTEE 2508 Russett Dr., R.R. #2 Arnprior, ON K7S 3G8 Resolution # 279/09 Moved.by Councillor Johnson Seconded by Councillor Dickerson That CORR. 108-09 from Neil Stewart, Chairperson, McNab/Braeside Disaster Relief Committee seeking financial assistance as a result of flooding which occurred on July 24, 2009 resulting in the affected area being declared a "disaster area" be received for information. CARRIED 2. CORR. 109-09 DAVE HARE, PRESIDENT GREATER OSHAWA CHAMBER OF COMMERCE 44 Richmond Street West, Suite 100 Oshawa, ON L1 G 1 C7 5 , Czry "0. Ar Council Meeting Minutes Monday, December 21, 2009 PICKE1UNG 7:30 PM Council Chambers 06 Resolution # 280/09 Moved by Councillor Johnson Seconded by Councillor Dickerson That CORR. 109-09 from Dave Hare, President, Greater Oshawa Chamber of Commerce seeking Council support with respect to the use of Canadian Nuclear Energy Technology as the best option for the environment and the resulting benefits to Canada be received for information. CARRIED 3. CORR. 110-09 MICHAEL CHAN, MINISTER MINISTRY OF CITIZENSHIP AND IMMIGRATION 6th Floor, 400 University Avenue Toronto, ON M7A 2R9 Resolution # 281/09 Moved by Councillor Johnson Seconded by Councillor Dickerson That CORR. 110-09 from Michael Chan, Minister, Ministry of Citizenship and Immigration inviting the City of Pickering to participate in Ontario's volunteer recognition programs for 2010 be received for information. CARRIED 4. CORR. 111-09 SANDRA KRANC, CITY CLERK CITY OF OSHAWA 50 Centre Street South Oshawa, ON L1 H 3Z7 Resolution # 282/09 Moved by Councillor Johnson Seconded by Councillor Dickerson That CORR. 111-09 from Sandra Kranc, City Clerk, City of Oshawa, with respect to a resolution passed at a meeting held November 30, 2009 regarding legislation which mandates superintendents and key holders of condominiums and apartment 6 City o~ Council Meeting Minutes Monday, December 21, 2009 7:30 PM Council Chambers 07 buildings be bonded and obtain criminal reference checks be received for information. CARRIED 5. CORR. 112-09 DAVID MILLER, MAYOR CITY OF TORONTO 100 Queen St. West, 2nd Floor Toronto, ON M51-1 2N2 Resolution # 283/09 Moved by Councillor O'Connell Seconded by Councillor Pickles That CORR. 112-09 from Mayor David Miller, City of Toronto and Chair of the C40 Group of Cities leading the fight against climate change, requesting the City of Pickering's support by endorsing their proclamation with respect to the support, of an ambitious, fair and binding international climate agreement at the UN Climate Summit in December be endorsed. CARRIED 6. CORR. 113-09 FCM INTERNATIONAL international(cr~fcm.ca Resolution # 284/09 Moved by Councillor Johnson Seconded by Councillor Littley That CORR. 113-09 from FCM International requesting the City of Pickering proclaim February 7 - 12, 2010 as "International Development Week" be declared. CARRIED (VI) COMMITTEE REPORTS a) REPORT PD 2009-11 OF THE PLANNING & DEVELOPMENT COMMITTEE 7 City 00 _ Council Meeting Minutes ~~3n Monday, December 21, 2009 7:30 PM 08 Council Chambers 2. Director, Planning & Development, Report PD 32-09 Procedure for Council consideration of site specific exceptions to Council Adopted Development Guidelines City of Pickering COUNCIL DECISION 1. That Council endorse the procedure outlined in Report PD 32-09 for use in processing applications requesting a site specific exception to a Council Adopted Development Guideline that is not associated with a planning application under the Planning Act requiring Council's consideration; and 2. That staff follow the endorsed procedure for processing the request of James Micklewright, 447 Toynevale Road, for a site specific exception to the Rosebank Neighbourhood Development Guidelines. 3. Director, Planning & Development, Report PD 33-09 Required Municipal By-law Amendments Oak Ridges Moraine City of Pickering COUNCIL DECISION 1. That Report PD 33-09 of the Director, Planning & Development, be received; 2. That amendments to the following Municipal By-laws be forwarded to City Council for enactment in order to protect the ecological integrity of the Oak Ridges Moraine: a) the Tree Protection By-law 6108/03 to reflect the natural heritage features within the Oak Ridges Moraine as set out in Appendix I to Report PD 33-09; b) the Fill and Topsoil Disturbance By-law 6060/02 to reflect the landform conservation areas within the Oak Ridges Moraine as set out in Appendix II to Report PD 33-09; c) the Site Plan Control Area By-law 1079/80 to require site plan approval for detached dwellings and accessory structures as set out in Appendix III to Report PD 33-09; and 3. That the City Clerk forward a copy.of Report PD 33-09 to the Ministry of Municipal Affairs and Housing, the Region of Durham and the Toronto and Region Conservation Authority. 8 Citq o¢ _ Council Meeting Minutes Monday, December 21, 2009 7:30 PM Council Chambers 09 5. Director, Planning & Development, Report PD 35-09 Proposed Street Name Change Deerhaven Lane to Summerpark Crescent COUNCIL DECISION 1. That Report PD 35-09 of the Director, Planning & Development regarding the proposed street name change of Deerhaven Lane to Summerpark Crescent be received; 2. That Council authorize staff to take the steps necessary to effect changing the name of Deerhaven Lane to Summerpark Crescent; 3. That Council authorize staff to send correspondence to all landowners residing west of Rosebank Road (Woodsmere Crescent, Wildflower Drive, Summerpark Crescent and Garland Crescent) advising of the City's intent to change the street named Deerhaven Lane to Summerpark Crescent; and 4. That Council authorize staff to bring forward the by-law required to effect the name change for enactment and registration. Resolution # 285/09 Moved by Councillor Pickles Seconded by Councillor Johnson That the Report of the Planning & Development Committee 2009-11, dated December 7, 2009, save and except Item Nos. 1 and 4 be adopted. CARRIED 1. Planning Director's Report, PD 36-09 Official Plan Amendment Application OPA 08-003/P Zoning By-law Amendment Application A 19/08 S.R. & R. Bay Ridges Ltd. and S.R. & R. Bay Ridges (Plaza II) Ltd. .1251 & 1261 Bayly Street Parts 1, 5, 7, 14, 15 & 16, Plan 40R-25170 City of Pickerinq A detailed discussion period ensued on this matter. Moved by Councillor Dickerson Seconded by Councillor McLean 9 I City oo Council Meeting Minutes Monday, December 21, 2009 W-W FICKE1UNG 7:30 PM Council Chambers 10 That the rules of procedure be suspended in order to allow Councillor O'Connell to continue her discussion with respect to this application. CARRIED ON 2/3 MAJORITY VOTE Question and answer period continued. Resolution # 286/09 Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report PD 36-09 of the Director, Planning & Development respecting Official Plan Amendment Application OPA 08/003/P and Amendment 21 to the Pickering Official Plan, be feceived; 2. a) That Amendment 21 to the Pickering Official Plan initiated by S.R. & R. Bay Ridges Ltd. and S.R. & R. Bay Ridges (Plaza 11) Ltd., to permit a mixed use 25 storey building having a floor space index of 2.6, a density of 225 units per hectare, 237 condominium apartment dwelling units and a minimum of 410 square metres of commercial gross leasable floor area by amending the Neighbourhood 3: Bay Ridges Plan as set out in Exhibit "A" to Appendix I to Report PD 36-09 be. adopted and forwarded to the Region of Durham for information; b) That the Draft By-law to adopt Amendment 21 to the Pickering Official Plan to permit a mixed use 25 storey building having a floor space index of 2.6, a density of 225 units per hectare, 237 condominium apartment dwelling units and a minimum of 410 square metres of commercial gross leasable floor area as set out in Appendix I to Report PD 36-09 be forwarded to Council for enactment; 3. That Zoning By-law Amendment Application A 19/08 submitted by S.R. & R. Bay Ridges Ltd. and S.R. & R. Bay Ridges (Plaza II) Ltd., for lands being Parts 1, 5, 7, 14, 15 & 16, Plan 40R-25170, City of Pickering, to amend the zoning of the subject property to permit a mixed use 25 storey building having 237 condominium apartment dwelling units and a minimum of 410 square metres of commercial gross leasable floor area as outlined in Report PD 36-09 be approved with an "(H)" Holding Category; 4. That no further notice is required to change the by-law to reduce the required residential parking ratio from 1.25 spaces per unit to 1.15 spaces per unit and the 10 Cary o0 Council Meeting Minutes Monday, December 21> 2009 7:30 PM Council Chambers 1 1 II commercial parking ratio from 4.5 spaces per 100 square metres of gross leasable floor area to 3.00 spaces per 100 square metres of gross leasable floor area, proposed subsequent to the holding of the public meeting, as it is within the provisions of the Planning Act; 5. That the Draft By-law to amend Zoning By-law 2520, as amended, to permit a mixed use 25 storey building having 237 condominium apartment dwelling units and a minimum of 410 square metres of commercial gross leasable floor area be forwarded to Council for enactment; 6. Further, that the City Clerk forward a copy of Report PD 36-09 to the Region of Durham for information; and 7. That a maximum of 24 required resident parking spaces may be provided in a tandem arrangement and each tandem space is to be identified as one parcel within the condominium plan and the condo declaration shall advise of this restriction. CARRIED LATER IN THE MEETING ON A RECORDED VOTE (See Following Motions) Resolution # 287/09 Moved by Councillor Pickles Seconded by Councillor Johnson That Item 3 of the main motion be amended by amending 2 d) of the proposed Zoning By-law (H) Holding requirements set out in Appendix III by adding the following to the end of Item 2 (d) to read "to a maximum financial cost of $25,000.00". CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor Littley Councillor Johnson Councillor McLean Councillor Pickles Councillor O'Connell Mayor Ryan Resolution # 288/09 11 Citq oo Council Meeting Minutes 3Monday, December 21, 2009 PICXE 7:30 PM 1 2 Council Chambers Moved by Councillor McLean Seconded by Councillor O'Connell That item 4 of the main motion be amended as follows: 4. That the required residential parking ratio be 1.25 spaces per unit and the commercial parking ratio be 4.5 spaces per 100 square metres of gross leasable floor area. MOTION DEFEATED ON A RECORDED VOTE YES NO Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Johnson Councillor Littley Councillor Pickles Mayor Ryan Resolution # 289/09 Moved by Councillor McLean Seconded by Councillor O'Connell That Report PD 36-09 be referred to the February meeting for further consultation with staff and the developer. DEFEATED ON A RECORDED VOTE YES NO Councillor McLean Councillor Dickerson Councillor. O'Connell Councillor Johnson Councillor Littley Councillor Pickles Mayor Ryan Resolution # 290/09 Moved by Councillor McLean Seconded by Councillor O'Connell 12 City Council Meeting Minutes Monday, December 21, 2009 Pq1 7:30 PM Council Chambers. 13 That Report PD 36-09 be tabled until the Growth Strategy Program has been completed. DEFEATED ON A RECORDED VOTE YES- NO Councillor Dickerson Councillor Johnson Councillor McLean Councillor Littley Councillor O'Connell Councillor Pickles Mayor Ryan The main motion, as amended, was then CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor McLean Councillor Johnson Councillor O'Connell Councillor Littley Councillor Pickles Mayor Ryan Council took a recess at 11:20 pm and resumed the meeting at 11:30 pm. 4. Director, Planning & Development, Report PD 34-09 Growth Strategy Program Provincial Growth Plan Conformity Amendment Part of the Pickering Official Plan Review City of Pickering A discussion period ensued. Resolution # 291/09 Moved by Councillor Pickles ,Seconded by Councillor Johnson That Report PD 34-09 of the Director, Planning & Development respecting the Pickering Growth Strategy Program be received for information. CARRIED 13 l City oo Council Meeting Minutes _ Monday, December 21, 2009 7:30 PM 1 4 Council Chambers b) REPORT EC 2009-10 OF THE EXECUTIVE COMMITTEE 1. Director, Operations & Emergency Services Report OES 49-09 Don Beer Arena Pro Shop COUNCIL DECISION 1. That Report OES 49-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and the Clerk be authorized to execute a renewal Pro Shop License Agreement to permit XPRT Marketing & Promotions to continue to operate a Pro Shop facility at Don Beer Arena from September 1, 2009 to April 30, 2012 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor. 2. Director, Operations & Emergency Services, Report OES 52-09 City of Pickering 2010 Annual Accessibility Plan -Endorsed by the Accessibility Advisory Committee for Council Consideration COUNCIL DECISION 1. That Report OES 52-09 of the Director, Operations. & Emergency Services regarding the City of Pickering 2010 Annual Accessibility Plan be received; and 2. That Council endorse the City of Pickering 2010 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. 3. Director, Operations & Emergency Services, Report OES 55-09 Don Beer Arena Snack Bar Concession -Lease Renewal - Pickering Hockey Association COUNCIL DECISION 1. That Report OES 55-09 of the Director, Operations & Emergency Services regarding the Lease Renewal - Pickering Hockey Association be received; and 2. That the Mayor and the Clerk be authorized to execute a renewal Concession Licence Agreement to permit the Pickering Hockey Association to continue to operate the snack bar concession facility at Don Beer Arena from September 1, 14 Ciry Council Meeting Minutes N = Monday, December 21, 2009 7:30 PM Council Chambers 15 2009 to April 30, 2010 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor, with the option of mutually extending this licence agreement for a further two years. 4. Director, Operations & Emergency Services, Report OES 56-09 Pickering Recreation Complex Arena -Snack Bar Concession COUNCIL DECISION 1. That Report OES 56-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and the Clerk be authorized to execute a renewal Concession License Agreement to permit Beverly and Ron Ireland to continue to operate snack bar concessions facilities at the Pickering Recreation Complex (Arena Only) from September 1, 2009 to April 30, 2010 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor. 5. Director, Operations & Emergency Services, Report OES 58-09 2015 Pan/Parapan American Games -Agreement to be a Host Municipality COUNCIL DECISION 1. That Report OES 58-09 of the Director, Operations & Emergency Services regarding the 2015 Pan/Parapan American Games Agreement to be a Host Municipality be received; 2. That the City of Pickering participation in the 2015 Pan/Parapan American Games as a Host Municipality be endorsed; and 3. That the Mayor and the Clerk be authorized to enter into a multi-party agreement that identifies the 2015 Pan/Parapan American Games venues to the host municipalities and that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. 6. Director, Corporate Services & Treasurer, Report CS 44-09 2009 Internal Loans and External Debentures COUNCIL DECISION 15 Council Meeting Minutes Monday, December 21, 2009 7:30 PM 1 6 Council Chambers That Report CS 44-09 of the Director, Corporate Services & Treasurer regarding internal loans and external debentures be received for information. 7. Director, Corporate Services & Treasurer, Report CS 45-09 2010 Interim Spending Authority COUNCIL DECISION 1. That Report CS 45-09 of the Director, Corporate Services & Treasurer be received; 2. That the 2010 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2010 Current Budget by Council; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 8. Director, Corporate Services & Treasurer, Report CS 46-09 2010 Temporary Borrowing By-law COUNCIL DECISION 1. That Report CS 46-09 of the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2010 current expenditures pending receipt of taxes and other revenues be established at $33,800,000 for the period January 1, 2010 to September 30, 2010 inclusive, and $16,900,000 thereafter until December 31, 2010; 3. That the temporary borrowing limit for capital purposes for 2010 be established at $22,700,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 9. Director, Corporate Services & Treasurer, Report CS 47-09 Veridian - Inter-Creditor Agreement 16 Cary oo Council Meeting Minutes Monday, December 21, 2009 PICKEE 7:30 PM Council Chambers 1 7 COUNCIL DECISION 1. That Report CS 47-09 of the Director, Corporate Services & Treasurer regarding the Veridian - Inter-Creditor Agreement be received; 2. That the Mayor and Clerk be authorized to execute an Inter-Creditor Agreement in a form substantially as attached hereto and acceptable to the Director, Corporate Services & Treasurer, between the Toronto Dominion Bank, the Town of Ajax, the City of Belleville, the Municipality of Clarington, the City of Pickering, Veridian Corporation and Veridian Connections Inc.; 3. That the Director, Corporate Services & Treasurer be authorized to undertake any discussions, negotiations or amendments to agreements necessary in order to put into effect the wishes of Council as expressed under these and previous Resolutions regarding this matter; and 4. That appropriate officials of the City of Pickering be given authority to give effect. thereto. 10. Director, Corporate Services & Treasurer, Report CS 48-09 Section 357/358 of the Municipal Act - Adjustment to Taxes COUNCIL DECISION 1. That Report CS 48-09 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Resolution # 292/09 Moved by Councillor Johnson Seconded by Councillor Pickles That the Report of the Executive Committee EC 2009-10, dated December 14, 2009, be adopted. CARRIED- 17 Council Meeting Minutes _ Monday, December 21, 2009 7:30 PM Council Chambers 18 (VIII) BY-LAWS 7003/09 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 7004/09 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2010. 7007/09 Being a by-law to amend the Tree Protection By-law. 7008/09 Being a by-law to amend the Fill and Top Soil Disturbance By-law. 7009/09 Being a by-law to amend the City of Pickering's Site Control Area. 7010/09 Being a by-law to appoint Debbie Shields as the Clerk of the Corporation of the City of Pickering. THIRD READING: Councillor Johnson, seconded by Councillor Pickles moved that By-law Numbers 7003/09 to 7010/09, be adopted., save and except By-law Nos. 7005/09 and 7006/09 and the said by- law be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED 7006/09 Being a by-law to amend Restricted Area (Zoning) By-law 2520, as amended by By-law 6705/06, to implement the Official Plan of the City of Pickering, Region of Durham, in Parts 1,5,7,14,15 & 16, Plan 40R-25170, in the City of Pickering (A 19/08). CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor McLean Councillor Johnson Councillor O'Connell Councillor Littley Councillor Pickles Mayor Ryan 18 Cirq oo _ Council Meeting Minutes Monday, December 21, 2009 _PT 7:30 PM Council Chambers 19 7005/09 Being a by-law to adopt Amendment No. 21 to the Official Plan for the City of Pickering (OPA 08/003/P). CARRIED ON A RECORDED VOTE YES NO Councillor Johnson Councillor Dickerson Councillor Littley Councillor McLean Councillor Pickles Councillor O'Connell Mayor Ryan (IX) OTHER BUSINESS Resolution # 293/09 Moved by Councillor Pickles Seconded by Councillor Johnson That the rules of procedure be suspended in order to introduce a motion with respect to the investigation into development incentives. CARRIED ON A 2/3 MAJORITY VOTE 1. POSSIBLE DEVELOPMENT INCENTIVE Resolution # 294/09 Moved by Councillor Pickles Seconded by Councillor Johnson WHEREAS the City of Pickering finds it desirable to have appropriate high density and sustainable development in the downtown and certain other areas of the City; WHEREAS the recent and ongoing financial climate may be resulting in difficulties in securing financing for proponents to move ahead with high density and sustainable development in the City; WHEREAS applicable City fees for such large projects are usually substantial and payment is required up front and may act as a deterrent to projects getting underway; and 19 I Call 00 Council Meeting Minutes Monday, December 21, 2009 PICKE 7:30 PM Council Chambers 20 WHEREAS the City can provide a temporary incentive to initiating desirable projects by phasing in the payment of applicable City fees normally due up front, without decreasing the total amount of any fees payable to the City; and NOW THEREFORE BE IT RESOLVED that the Council direct staff to develop, including consideration of the financial implications to the City, for Council consideration, a development incentive program that may include but is not limited to: • the phasing of payments for development charges, building permits fees, and payments in lieu of parkland tied to the progress of construction of the project based on the City's objectives of density of project, location of project, and sustainable elements of projects, and job creation provided by the project • a phasing timeline that does not exceed eighteen months from the payments would usually be due. AND FURTHER that the development incentive would not decrease the amount of any fees payable to the City. AND FURTHER that staff report back on the feasibility of such an initiative to Council at the March Council meeting. CARRIED UNANIMOUSLY ON A RECORDED VOTE 2. The Acting Chief Administrative Officer was requested to action the following: a) Councillor O'Connell requested staff respond to the concerns of a resident at 542 Kingston Road with respect to encroachment issues. b) Councillor McLean questioned whether the signage had been put in place at the off leash dog park. (XII) CONFIDENTIAL MATTERS In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 295/09 Moved by Councillor McLean Seconded by Councillor O'Connell 20 City Council Meeting Minutes _ Monday, December 21, 2009 7:30 PM Council Chambers 21 That Council go In Camera in accordance with the provisions of the Municipal Act for the purpose of dealing with matters relating to personal matters about an identifiable individual, including municipal or local board employees and to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose and litigation or potential litigation, including matters before administrative tribunals, affecting the City. CARRIED 1. Director, Operations & Emergency Services, Confidential Report OES 59-09 Part-time Firefighters -Severance Package Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Councillor Johnson Seconded by Councillor Littley Resolution # 296/09 That the recommendations as contained in the In Camera minutes of December 21, 2009 be adopted. 2. Update from the City Solicitor with respect to City of Pickering v. Caruso, et al L-3300-002-05 Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Councillor McLean Seconded by Councillor Littley Resolution # 297/09 That the recommendations as contained in the In Camera minutes of December 21, 2009 be adopted. CARRIED in an open session of Council. (X) CONFIRMATION BY-LAW By-law Number #7011/09 21 City v¢~ _ Council Meeting Minutes 3 =Monday, December 21, 2009 7:30 PM Council Chambers 22 Councillor Johnson, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of December 21, 2009. CARRIED (XI) ADJOURNMENT Moved by Councillor O'Connell Seconded by Councillor Littley That the meeting be adjourned at 12:00 am. CARRIED DATED this 21st day of December, 2009 MAYOR DAVID RYAN DEBBIE SHIELDS CITY CLERK 22 i City o~ Planning & Development Committee Meeting Minutes Monday, January 4, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson 23 PRESENT: Mayor Ryan COUNCILLORS: B. Littley B. McLean J. O'Connell D. Pickles ABSENT: D. Dickerson R. Johnson ALSO PRESENT: T. Melymuk - (Acting) Chief Administrative Officer. N. Carroll - Director, Planning & Development D. Shields - City Clerk L. Taylor - Manager, Development Review R. Pym Principal Planner, Development Review (1) DISCLOSURE OF INTEREST No disclosures of interest were noted. (11) PART `A' INFORMATION REPORTS 1. Director, Planning & Development, Report PD 01-10 Draft Plan of Subdivision SP 2008-08 Zoning By-law Amendment Application A 16/08 Lebovic Enterprises Limited Part Lot 18, Concession 3 City of Pickerinq RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor McLean 1 Planning & Development Committee Meeting Minutes Monday, January 4, 2010 7:30 pm - Council Chambers s' 24 Chair: Councillor Dickerson 1. That Draft Plan of Subdivision SP-2008-08 submitted by Lebovic Enterprises Limited, to permit a residential plan of subdivision on lands being on Part of Lot 18 Concession 3 be, as shown on the Staff Recommended Plan, Attachment #5 to Report PD 01-10, be endorsed; 2. That the proposed conditions of draft plan approval of subdivision to implement Draft Plan of Subdivision SP-2008-08 as set out in Appendix I to Report PD 01-10 be endorsed; 3. That Zoning By-law Amendment Application A 16/08 submitted by Lebovic Enterprises Limited, to amend the zoning of the subject property to implement Draft Plan of Subdivision SP-2008-08, as outlined in Appendix II to Report PD'01-10 be endorsed; 4. That the City Solicitor be authorized to attend the Ontario Municipal Board Pre-Hearing on January 22, 2010, and any subsequent hearing, to support Draft Plan of Subdivision SP-2008-08 and Zoning By-law Amendment Application A 16/08 as endorsed by Council; and 5. Further, that Council authorize the execution by the Mayor and Clerk the cost sharing agreement to facilitate acquisition of land for the development of William Jackson Drive and to secure cost sharing arrangements. CARRIED 2. Director, Planning & Development, Report PD 02-10 Draft Plan of Subdivision SP 2008-09 Zoning By-law Amendment Application A 17/08 Lebovic Enterprises Limited Part Lot 20, Concession 3 City of Pickerinq RECOMMENDATION Moved by Councillor McLean Seconded by Councillor Pickles 1. That Draft Plan of Subdivision SP-2008-09 submitted by Lebovic Enterprises Limited, to permit a residential plan of subdivision on lands being on Part of Lot 20 Concession 3 be, as shown on the Staff Recommended Plan, Attachment #4 to Report PD 02-10, be endorsed; 2 City Planning & Development Committee Meeting Minutes Monday, January 4, 2010 7:30 pm - Council Chambers Chair: Councillor Dickerson z- 2. That the proposed conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2008-09 as set out in Appendix I to Report PD 02-10 be endorsed; 3. That Zoning By-law Amendment Application A 17/08 submitted by Lebovic Enterprises Limited, to amend the zoning of the subject property to implement Draft Plan of Subdivision SP-2008-09, as outlined in Appendix II . to Report PD 02-10 be endorsed; and 4. Further, that the City Solicitor be authorized to attend the Ontario Municipal Board Pre-Hearing on January 22, 2010, and any subsequent hearing to support Draft Plan of Subdivision SP-2008-09 and Zoning By-law Amendment Application A 17/08 as endorsed by Council. CARRIED 3. Director, Planning & Development, Report PD 03-10 Draft Plan of Subdivision SP 2005-04 Zoning By-law Amendment Application A 36/05 Cougs (Tillings) Limited Part of Lot 20, Concession 3, City of Pickering RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Pickles 1. That Draft Plan of Subdivision SP-2005-04 submitted by Cougs (Tillings) Ltd., to permit a residential plan of subdivision on lands being on Part of Lot 20 Concession 3 be, as shown on the Staff Recommended Plan Attachment #4, to Report PD 03-10, be endorsed; 2. That the proposed conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2004-05 as set out in Appendix I to Report PD 03-10 be endorsed; 3. That Zoning By-law Amendment Application A 36/05 submitted by Cougs (Tillings) Ltd., to amend the zoning of the subject property to implement Draft Plan of Subdivision SP-2005-04, as outlined in Appendix II to Report PD 03-10 be endorsed; and 4. Further, that the City Solicitor be authorized to attend the Ontario Municipal Board Pre-Hearing on January 22, 2010, and any subsequent hearing to 3 _ Planning & Development Committee Meeting Minutes Monday, January 4, 2010 7:30 pm - Council Chambers 26 Chair: Councillor Dickerson support Draft Plan of Subdivision SP-2005-04 and Zoning By-law Amendment Application A 36/05 as endorsed by Council. CARRIED 4. Director, Planning & Development, Report PD 04-10 Zoning By-law Amendment - A 18/09 2121401 Ontario Limited (VIVA Retirement Living Corp.) 1884 Glengrove Road (Lots 42, 43, 44 and Part of Service Road, Plan 509) City of Pickering Richard Smiles, 1896 Glengrove Road, appeared before the Committee in opposition to the application. Mr. Smiles noted that he had submitted his concerns in writing but -had not received a written response as of yet. Mr. Smiles noted that he had been speaking to Planning & Development staff but was not satisfied that his concerns were being addressed. He noted that his main concern was the affect the building would have on his hobby of radio communications. He stated that he would like written confirmation that the developer would fix any problems that arise if the building impedes his signals. Mr. Smiles requested that the Committee not approve this application at this time. Peter Smith, 1896 Glenview Road, appeared before the Committee in opposition to the application. Mr. Smith noted his concerns regarding the increase in density in the area and questioned whether there would be a continuation of residential properties being rezoned to allow higher densities or commercial units. He also stated that he was concerned with increased traffic and parking in the area the building would create. He also stated that he felt there would be more then two deliveries per week for a building of this nature. Mr. Smith requested that the Committee refer the application back for further consideration. RECOMMENDATION Moved by Councillor McLean Seconded by Mayor Ryan 1. That Report PD 04-10 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 18/09 be approved to permit a retirement home and day care centre on lands being Lots 42, 43, 44 and Part of Service Road, Plan 509; and 4 'I Planning &Development nrcez ~ ~ Committee Meeting Minutes PICXF Monday, January 4, 2010 7:30 pm - Council Chambers 7 ~7 Chair: Councillor Dickerson 3. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 18/09, asset out in Appendix I to Report PD 04-10, be forwarded to City Council for enactment. CARRIED (III) ADJOURNMENT The meeting adjourned at 9:05 pm. 5 cry Executive Committee PICKEWNG Meeting Minutes Monday, January 11, 2010 7:30 pm - Council Chambers 8 Chair: Councillor Johnson PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. Melymuk - (Acting) Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services S. Reynolds - Division Head, Culture & Recreation D. Shields - City Clerk (1) DISCLOSURE OF INTEREST No disclosures of interest were noted. (11) MATTERS FOR CONSIDERATION 1. (Acting) Chief Administrative Officer, Report OS 01-10 Sustainable. Pickering -2009 Update and 2010 Work Program RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report OS 01-10 of the (Acting) Chief Administrative Officer providing an update on the 2009 Sustainable Pickering initiative and 2010 work program be received; and 2. That Council authorize staff and the Sustainable Pickering Advisory Committee (SPAC) to continue to work on the City's Sustainable Pickering initiative in 2010 1 crry Executive Committee Meeting Minutes Monday, January 11, 2010 7:30 pm - Council Chambers Chair: Councillor Johnson 29 with the continued assistance of Durham SustainAbility as outlined in this report. CARRIED 2. Director, Operations & Emergency Services, Report OES 01-10 City of Pickering Bicentennial -Proposed Bicentennial Program RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Littley 1. That Report OES 01-10 of the Director, Operations & Emergency Services regarding the proposed City of Pickering Bicentennial Program be received; 2. That Council endorse the proposed Pickering Bicentennial Program outlined in Appendix A (attached); 3. That City staff be authorized to coordinate the proposed Pickering Bicentennial Program; and 4. That City staff be authorized to seek eligible grant funding and sponsorships to offset costs for the enhanced and new Bicentennial events. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 01-10 2010 Interim Levy and Interim Tax Instalment Due Dates RECOMMENDATION Moved by Councillor Littley Seconded by Councillor Pickles 1. That Report CS 01-10 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2010 for all of the realty property classes; 3. That the interim levy tax instalment due dates be February 26 and April 28, 2010; 2 city 00 Executive Committee ICI Meeting Minutes PICKE Monday, January 11, 2010 7:30 pm - Council Chambers 30 Chair: Councillor Johnson 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 5. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED (III) OTHER BUSINESS The (Acting) Chief Administrative Officer was requested to action the following: a) Councillor McLean requested 'staff give Council an update on the True Sports .Program and the money donated by Bell Canada and the City. Councillor McLean requested a yearly breakdown on where the funds were used, how many children' were assisted and the amount left if any. Councillor McLean also suggested that the City send Bell Canada a letter advising them of what their donation did for the True Sport movement. (IV) ADJOURNMENT The meeting adjourned at 7:50 pm. 3 City 00 I,;I 31 PICKERING January 18, 2010 DELEGATIONS 1. Ivan Ciuciura, Director Durham Emergency Management Re: CORR. 01-10 Public Alertinq Sirens 2. Maurice Brenner Re: a) Regional Reform b) Revised Siren Locations for Nuclear Emergencies 3. John Mutton Re: Election of Regional Chairman 4. Peter Smith Re: Zoning By-law Amendment -A 18/09 VIVA Retirement Living Corp. 1884 Glengrove Road 5. Rob Freeman Re: Zoning. By-law Amendment - A 18/09 VIVA Retirement Living Corp. 1884 Glengrove Road 3 2 PICKERING January 18, 2010 CORRESPONDENCE Pages 1. CORR. 01-10 Motion for Direction GARRY H. CUBITT 34-38 CHIEF ADMINISTRATIVE OFFICER REGION OF DURHAM 605 Rossland Road East Whitby, ON L1 N 6A3 Letter received from Garry Cubitt, Chief Administrative Officer, Region of Durham seeking Council's authorization to allow City staff to assist the Region in finalizing locations for six additional public alerting sirens required for the Pickering 3 km zone. 2. CORR. 02-10 Receive for Information CAROLYN DOWNS, CITY CLERK 39 CITY OF KINGSTON 216 Ontario Street Kingston, ON K7L 2Z3 Letter received from Carolyn Downs, City Clerk, City of Kingston, with respect to a resolution passed at a meeting held on December 15, 2009 regarding the exemption of electricity sales from the Provincial portion of the harmonized sales tax. 3. CORR. 03-10 Receive for Information MARK HOLLAND 40-41 MP AJAX-PICKERING 92 Church St. S., Suite 106 Aiax, ON L1 S 6134 Letter received from Mark Holland, MP, Ajax-Pickering which was sent to the Region of Durham Works Department expressing concerns with regards to the preferred plan for the construction of a bypass route around Greenwood at Westney Road to Highway 7. 4. CORR. 04-10 Receive for Information NATHALIE MCCUTCHEON, PROJECT MANAGER 42-45 REGION OF DURHAM WORKS DEPARTMENT 605 Rossland Road East Whitby, ON L1 N 6A3 Letter from Nathalie McCutcheon, Project Manager, Region of Durham Works Department addressed to Mark Holland, MP Ajax-Pickering in response to his I i 3 3 letter of December 9, 2009 regarding the Greenwood Bypass (Westney Road) project. 5. CORR. 05-10 Receive for Information G.P. CARROLL, PRESIDENT 46 MUNICIPAL ENGINEERS ASSOCIATION 6355 Kennedy Road, Suite 2 Mississauga, ON Letter received from G.P. Carroll, President, Municipal Engineers Association, notifying municipalities that in celebration of their 5& anniversary, a book entitled "Sharing With Pride" has been published by the Municipal Engineers Association and will be made available for viewing at the Pickering Public Library, Central branch. 6. CORR. 06-10 Motion to Declare MARISA CARPINO 47 SUPERVISOR, CULTURE & RECREATION CITY OF PICKERING One The Esplanade Pickering, ON L1 B 6K7 Memo received from Marisa Carpino, Supervisor, Culture & Recreation, City of Pickering requesting the City of Pickering proclaim February 2010 as Black History.Month. i I December 15, 2009 - n~= t 3 MT. Quinn • Chief Administrative Officer I City of Pickering The Regional Pickering Civic Complex Municipality One The Esplanade of Durham Pickering, Ontario Office of the C.A.O. L1V 6K7 CYVI~-~ ova -Foy ~ i rC.~ C> r--~ 605 Rossland Rd. East P.O. Box 623 Whitby, Ontario Dear Mr. Quinn: Canada, L1N 6A3 (905) 668-7711 1-800-372-1102 Public Alerting Sirens - Additional Locations in Pickerinq Fax: (905) 668-5831 Email: garry.cubitt@ durham.ca I am writing to request that you seek authorization for Pickering staff www.region. durham.ca to assist with arrangements to finalize the locations of six additional public alerting sirens determined to be required for the Pickering 3 km Garry H. Cubitt zone. Chief Administrative Officer You may recall that in January 2006, Regional Council asked the Province to undertake a scientific review of the Duke Engineering siren system design (26 sirens) and the DPRA/Aercoustics design (4 sirens) in order to determine a suitable model that meets the Provincial alerting standard. Mr. Julian Fantino, then Commissioner of Emergency Management, agreed with the Pickering Council decision to have four sirens installed as an initial first step and to then conduct an evaluation of their effectiveness. The Region retained the services of an independent company, AMEC Earth & Environmental to conduct outdoor tests of the sirens. In October 2008, AMEC conducted a sound coverage test and determined that while the 14-siren configuration in Clarington met the guidance criteria, the 4-siren configuration in Pickering did not. A minimum of seven additional sirens for Pickering were recommended, as was additional testing. To confirm this recommendation, AMEC was retained to conduct another round of siren output tests, with the Aercoustics consultant present. As a result of the two sets of tests, AMEC concluded that an additional six sirens are required for Pickering. This will bring the total number to ten, down from the original Duke design of 26. Both. consultants are in agreement that additional sirens are required. "Service Excellence 1 of 2 for our Communities" 3 5 The-first step to moving the process forward would seem to be to host a meeting with staff from the City of Pickering, The Region of Durham, and the Ontario Power Generation. The second step would be a meeting with Pickering Council. Finally, Regional Council and OPG approval to negotiate an installation contract would be required. With the installation of the four sirens in Pickering, significant progress has been made on this project. Field testing has indicated that additional steps must be undertaken to achieve required compliance with the Provincial Nuclear Emergency Response Plan. The assistance of the City of Pickering staff is appreciated in working for the completion of this public alerting project. Thank you for your anticipated assistance. Yours truly, Gar H. M.S.W. Chie min strative Officer c: J. Coles, Director, Nuclear Protection Programs & Training, OPG W. Robbins, Chief Nuclear Officer, OPG D. Terry, Manager of Public Affairs, OPG T. Melymuk, Acting CAO, City of Pickering 1. Ciuciura, Director, Durham Emergency. Management Office 2of2 XVf`d NMOl E C j [ •o > O 0 M ~ I Ol o ~ \ C N U d ~o o N Y Q g 7 Z C O o _ ° Lll Ov0 NOOaa - Q . O 0 6 ; r; a / Od 0V08 l odaj 11 ~ J o ~ z ' co m c3 2 ¢ o •x W 2 x Q C N L_ CL iaodaiVJ FT e ~ co 0 . 'a O a % oV02! S311HM O C ° G00 N ~ P~~\ cn Cn a~ INVe3so8 LL a •X V Y •v • YS C) Citq 00 I I TO., ,tq 00 d_1 16*~ PICKERING 'Memo 37 F_ , I r To: Mayor Ryan and January 11, 2010 2 Members of Council From: Thomas Melymuk r,...,.__ .,_..~»i- 1 (Acting) Chief Administrative Officer rc ' F r~~4! .s "''~.ef scrx,.~S Copy- Chief Administrative Officer Director, Operations & Emergency Services Fire Chief Deputy Fire Chief, Operations/Community Emergency Management Coordinator Subject: Public Alerting Sirens - Pickering 3 km Zone File: S-5600-002 Attached is a letter from the Chief Administrative Officer of the Region of Durham seeking Pickering Council's authorization to allow City staff to assist the Region in finalizing the locations of six additional public alerting sirens required for the Pickering 3 km zone. As not every councillor was a Member of Council at the time the public alerting system was under discussion, below is a brief history of events leading up to the current request for the City's assistance in finalizing the location of the six additional required sirens. 1. Public alerting around nuclear facilities is a requirement of the Provincial Nuclear Emergency Plan. The Provincial Plan requires that within 3 kilometres of a nuclear facility "practically 100% of the people" must be warned within 15 minutes of a decision by the Province to commence an emergency notification. The term `practically 100%' means that the signal can be heard by everyone in the alerting area (indoors and outdoors) unless exceptional circumstances exist (hearing impairment, loud machinery, etc.). 2. The 3 km zone around the Pickering nuclear station includes all lands south of Highway 401 between Duffin's Creek and Whites Road. In May 1998, Pickering Council supported the concept of public alerting in the 3 km zone around the Pickering station. 3. A 2001 study completed by Duke Engineering concluded that the only way to meet the. provincial public alerting requirement would be through the use of sirens and tone alert radios. 4. In December 2001, Pickering Council reaffirmed its commitment to public alerting and endorsed the Duke Engineering Preliminary Design Report (showing 29 sirens in the. Pickering 3 km zone) as the basis for implementing a public alerting system. 5. In June 2002, Council received a presentation from the Region's Director of Emergency Management, providing an overview of the proposal to install 29 sirens and approximately . 6,000 indoor tone alert. devices within the 3 km zone. 6. In July 2003, Regional Council approved the entering into of an agreement for the supply and installation of the public alerting sirens around the Pickering and Darlington stations. 38 7. Concerns were subsequently raised with the Region's proposal, and Pickering Council did not provide the required municipal consent to allow the installation of the proposed sirens. In June 2004, Regional Council asked Pickering to formally indicate "its willingness, or not, to proceed with the public alerting project." 8. In July 2004, Pickering Council passed a resolution requesting a review of the proposed 29 siren locations for the purpose of developing new locations that would be less intrusive. A peer review consultant was also retained by the City. 9. In May 2005, the City's peer review consultant submitted a final report recommending a total of four sirens within the 3 km zone. 10. In September 2005, a letter was sent by the Commissioner of Emergency Management Ontario acknowledging that the City agreed to move forward with the installation of the four siren system. Installation was to be followed by a period of testing and evaluation to determine if the system meets the provincial public alerting requirement. 11. In November 2005, Pickering Council advised the Commissioner of Emergency Management Ontario and the Region of Durham that it agrees to have the four siren system installed and tested. 12. The four siren system was subsequently installed and tested by the Region's consultant in the fall of 2008 and the spring of 2009. Test results indicated the need for six additional sirens to meet the provincial public alerting requirement. 13. The test results were verified by the City's peer review consultant, who confirmed the need for six additional sirens. Attached is a map showing the approximate locations of the six additional sirens required to be installed in the 3 km zone. It is recommended that Council authorize City staff to assist the Region in finalizing the locations of the six sirens in order to ensure that the most, beneficial (and least intrusive) locations are selected. 61TM:Ijg Attachments January 11, 2010 Page 2 Public Alerting Sirens - Pickering 3 km Zone it 3 9 CITY OF rNr,'; ERg f(3 JAN 0 ~ 1010 Office of the City Clerk COPPOR E ERMES Co22•o~-10 December 16, 2009 TO: All municipalities in Ontario with a population over 50,000 Dear Sirs: RE: MOTION (6) - EXEMPTION OF ELECTRICITY SALES FROM PROVINCUL PORTION OF HARMONIZED SALES TAX - DECEMBER 15, 2009 I would confirm that at the December 15, 2009 meeting of Kingston City Council, the following Motion (6) was approved: (6) Moved by Councillor Hutchison Seconded by Councillor Garrison WHEREAS Ontario's 2009 budget has proposed to harmonize sales taxes, the implementation of which will apply to electricity rates starting July 1, 2010, having the effect of increasing electricity rates by 8% across the Province; and, WHEREAS this increase in taxation on electricity bills will provide undue hardship to the residents and businesses of Ontario, particularly middle and low income families who are being hard pressed during the current economic recession due to reduced incomes and job losses and small businesses that are struggling to stay financially viable; THEREFORE BE IT RESOLVED THAT the Province of Ontario be requested to exempt electricity sales from the provincial portion of the single harmonized sales tax; - and further - THAT this resolution be forwarded to all Ontario municipalities with a population over 50,000 for their support, - and further - THAT this Resolution be forwarded to the Premier, Deputy Premier/Minister of Energy and Infrastructure, Minister of Finance, Minister of Municipal Affairs and Housing, and the AMO. Yours truly, ora►GrNA _ l- TO: COPY /Car7olynDowns City Clerk /ki cc: Councillor R. Hutchison File No.~ PLE The Corporation of the City of Kingston 216 Ontario Street, Kingston, ON K71- 2Z3 Phone: (613) 546-4291 ext. 1245 Fax: (613) 546-5232 cdowns@cityofkingston.ca O 40 Mark Holland Member of Parliament -Ajax-Pickering December 9, 2009 l; ke Victorina de los Reyes .~'1C31© L Project Co-ordinator Regional Municipality of Durham $ ,~,,,F V Works Department I cm C- C> I- Dear Ms. de los Reyes, Durham Region's plan to construct a bypass route around Greenwood at Westney Road to Highway 7 has elicited strong concerns from area residents. While the matter does not fall under federal, purview, as a Member of Parliament who cares about the.interests of my constituents, I feel it is important to submit my opinions in this regard. Over the past month, my office has made several inquiries on this matter with representatives from the Region, including you.directly, to learn more about potential development. Visits to the site were also undertaken, in order to gain an on-the-ground perspective, and discussions with some residents whose properties stand to be affected were made. What I have learned is that the plan preferred by most residents and the one originally advanced by the Region, the so-called East 2 option, is now not favoured by regional authorities. Instead, the so-called East 1 option is being vigorously promoted to the dismay of residents. A view of the map with properties affected easily explains why - East 1 option cuts more egregiously into properties, not only inconveniencing local residents, but with implications to long-term property values. Keeping in mind that the purpose of the bypass is to respect the integrity of the hamlet, I would say that East 1 option appears not to be the best option. I have also learned that there are questions surrounding the efficacy of any bypass at all at that location, with some thinking that development is better focussed on, or closer to, Salem Road. My core belief in public policy is that people's concerns must be held a priority in all deliberations. The consultation process currently underway is good, but in order for it to be successful, area residents must feel that their concerns are respected and'reflected. in the decisions that are ultimately made. I will continue to follow developments on this matter in the interest of my constituents. f OTTAWA OFFICE Room 474, West Block CONSTITUENCY OFFICE House of Commons 92 Church St. S., Suite 106 OTTAWA, ON K1A OA6 AJAX, ON LiS 6134 (613) 995-8042 e (905) 426-6808 Fax: (613) 996-1289 Fax: (905) 4 26-9564 hollam@parl.gc.ca wifl w.markholland.ca hol1am1@parI.gc.ca 41 2. In closing, I submit that any road development should minimize negative impacts to people, properties and heritage. Sincerely, /j Holland i M, ~P., Ajax-Picke i 42 January 8, 2010 RECEWED Mr. Mark Holland, M.P., Ajax-Pickering Gs OF PICKERING Ottawa Office JAN 1 2 2010 Room 474, West Block House of Commons CLERK'S DIVISION The Regional Ottawa, ON K1 A OA6 Municipality of Durham Dear Mr. Holland, Works Department 605 ROSSLAND RD. E. Thank you for your December 9, 2009 letter addressed to Victorina de los P.O. BOX 623 - Reyes regarding the Greenwood Bypass (Westn.ey Road) project in the City WHITBY ON L1N 6A3 of Pickering., We agree that the integrity of the hamlet is a key component CANADA .905-668-7711 of the bypass project and we can assure you that the comments from the 1-800-372-1102 Greenwood residents are being taken very seriously. Fax:905-668-2051 Email: works@durham.ca A bypass of Greenwood is recommended to provide a more appropriate www.durham.ca arterial road to access Highway 7 and the proposed Highway 407. C. R. Curtis, P.Eng., MBA Currently, speeding is an issue through the hamlet and traffic is expected to Commissioner of works increase from 8,000 vehicles per day to 12,000 vehicles per day on opening day of Highway 407 assuming an interchange is constructed at Westney Road. The current speed and traffic is not compatible with a hamlet environment. Greenwood residents seem to be in favour of a bypass which would resolve the current traffic and speeding issues through their hamlet. This project has elicited a great deal of comments from the Greenwood residents since the first Public Information Centre (PIC) which was held on June 16, 2009. At the first Public Information Centre (PIC), the Region presented the alternative solutions to the north-south traffic concerns through Greenwood. The evaluation concluded that, in accordance to the Regional and City cRaolnlQl» I plans, a bypass to the east was the preferred solution. In addition, Tta: o ide corridors were presented, namely East 1 and East 2. East 1 was COPY TO: cat d"east of the existing Westney Road, with East 2 located even further F as : A preliminary analysis presented at the PIC identified that the East 1 or was recommended by the project team. It should be noted that the o and East 2 Corridors were presented for the first time at PI-C #1 and o corridor was previously advanced by the Region prior to the June 16, EPIC. However, based on the feedback that we received from the e•sidents, the Region and our project team decided it would be appropriate l 8 ~ ~...~._ito..fil ~ther refine alternatives within the East 1 and East 2 Corridors, identify the impacts and conduct a detailed evaluation. 'Pil Ac p l f~LG l V~ "C O F ~ fn-~O ~~4 "Service Excellence forc!ur Cominuhities" 100% Post Consumer Mr. Mark Holland, M.P., Ajax-Pickering Page 2 43 January 8, 2010 Typically, an Environmental Assessment of this type includes two PIC's and this was the Region's original intent with the second PIC occurring in the Fall of 2009. The second PIC would normally present the evaluation of the alternative designs (alignments) and a recommended design for comments. However, comments received after PIC #1 suggested that this project was moving too quickly and as a result of this, along with the need to spend further time reviewing the corridors, the Region decided to insert an additional PIC in the process which was held on November 25, 2009. At PIC #2, four corridors (Corridor 1, Corridor 2-A, 2-B and 2-C) were presented. For your convenience, we have included the plan showing the four corridors locations. The complete presentation can be found on the Region's website at www.durham.ca/studiesandr)roiects An evaluation team consisting of the Region of Durham, the City of Pickering and AECOM (the consultant) used the quantitative method to evaluate the refined East 1 Corridor and the additional East 2 Corridor alternatives. Copies of the detailed evaluation tables were included in the presentation and are available on the Region's website. Based on the evaluation -presented at PIC #2, Corridor -1 is the recommended bypass corridor for the following reasons: • Provides the best bypass function because it allows for a direct connection with the proposed 407 interchange • Compatible with future land use policy and planning objectives • Avoids majority if not all key natural heritage features Less property acquisition than routes further east • High potential to avoid all historical structures • Short length results in less technical complexity and an associated lower cost • Provides an opportunity to mitigate impacts such as noise As you are aware, the Environmental Assessment for Hwy 407 completed by the Ontario Ministry of Transportation (MTO) indicates that interchanges at both Salem Road & Westney Road will be required by 2031. The MTO has indicated that the 407 will be operational by 2013. However, they have indicated that not all interchanges will be built by 2013. The MTO is currently working on an implementation plan for Hwy 407 and the Region is expecting further details in 2010 on which interchanges will be constructed initially. In closing, the Region has received comments from PIC #2 and will be undertaking the following steps over the next several months: III Mr. Mark Holland, M.P., Ajax-Pickering Page 3 January 8, 2010 44 • Prepare the PIC #2 Summary Report which will summarize the comments received to date • Select the Preferred Bypass Corridor • Meet with property owners within the Preferred Bypass Corridor • Develop alternative alignments within the Preferred Corridor • Identify the recommended road alignment • Hold PIC #3 in 2010 We will consider your comments as we move through the next phase of the EA process. We agree that minimizing negative impacts to people, properties and heritage is paramount and our consultation with the Greenwood residents is ongoing. Should you have any questions or wish to discuss further, please contact me at 905-668-4113 x 2233 and I would be more than happy to answer your questions. Thank you, Nathalie McCutcheon, P.Eng Project Manager N M/tf c. D. Shields, Clerk, City of Pickering P. Madill, Clerk, Region of Durham R. ,Johnson, Councillor, Region of Durham C. Curtis, Commissioner of Works, Region of Durham S. Siopis, Director of Transportation and Field Services, Region of Durham Encl. 45 0 - .rd y • f f 9♦ rSt . 1 • 1 1 yyY 4- 76 O O '0 p p U) L O ~ Q. L C6 > ca O N ~ ~ ~ ~ O -O ~ o CU V CO -00 E: CUB C: o U) 0 O -0 O 1-2 CID O Q L L M > o O p m 2 p Q co C) ca CU L- ~ L- W L ~ ' (3) O C: N RS Q 4- O Cl N CV CV N c O O C D Q (L) O U U > 70 -0 -0 O 70 (Z 0 0 CU CU U 0 70 O C: W O N ~ 'L O O O O CL T- •a a~~)~ }L) 70 4- , ~ c6 W p m o U U U U~ 4- O U O a~ V L Cu r- - a) N O0 ~p _0 0 .2 a: CL c}n aD ° t~ U ~ (n ca F W -0 a) W ~ C7 v ~ 4 6 6355 Kennedy Road, Suite 2 Mississauga, Ontario „ (905) 795-2555 Fax: (905} 795-2660 cop-e. 0S -10 COUNCIL SERV OFFICE 5USTAtl . ' ' ! & IDEV CLERK y t ',F t & EMERG LEGAL November 2009 = L & REC HUMAN RES CUST CARP MGR CUST&AD:iii ~ Head of Council MEA BOOK PRESENTATION - "SHARING WITH PRIDE" 2009 marks the 50TH Anniversary of the Municipal Engineers Association (MEA) Annual Workshop. With origins back to 1946, the MEA is a professional association of full-time municipal staff licensed to practice engineering in Ontario, working together to develop and share both experiences and best practices in the delivery of essential services to citizens. The approximately 600 members are employed in over 135 municipalities across the Province representing those communities which are a large part of the population. To celebrate this 50th anniversary occasion, the MEA has published a book (includes CD) of its history, entitled "Sharing With Pride". The book is being made available free to all Municipalities in the Province as an effort to bring greater awareness of the role of municipal engineering in providing sustainable infrastructure. I would respectfully ask that this matter be placed on a Council Agenda as a public announcement and that the book eventually reside in a municipal library for public consumption. On behalf of the Board of Directors, I thank Council for accepting this memento. For further information about the MEA, the organization can be contacted at 5GINAL info@m ici alengineers.on.ca. T0- To: Yours ruly G. P. Carrot , P. Eng. President, 00 C) Municipal Engineers Association FILE C e_ce l u o,- L o Municipal Engineers Association QoGk caQ I I F 9-, ~ L-7 " I D- I f KERI Memo 47 To: Debbie Shields January 8, 2010 City Clerk From: Marisa Carpino Supervisor, Culture & Recreation Copy: Chair, Pickering Advisory Committee on Race Relations & Equity Chief Administrative Officer (Acting) Chief Administrative Officer Director, Operations & Emergency Services Division Head, Culture & Recreation Members, Pickering Advisory Committee on Race Relations & Equity Subject: Proclaim Black History Month - File: A-1410-001-10 At the request of the Chair and on behalf of Pickering Advisory Committee on Race Relations & Equity' please accept this memorandum as a formal request that the City of Pickering proclaim February 2010 as Black History Month. There are some activities taking place in Pickering during February to commemorate Black History Month. The Pickering Advisory Committee on Race Relations & Equity is hosting the annual Heritage Day Celebration at the Pickering Town Centre on February 20, 2010 from 11 am to 4 pm in the Centre Court. This event is a cultural celebration of Pickering's diverse community. Black History Month is also featured on the Cultural Calendar that can be found on the City's website within the Pickering Advisory Committee on Race Relations & Equity section. The Pickering Public Library will host story time on Black History for the first week of February. The Pickering Public Library will also be approaching Pickering schools to offer research presentations and story times on Black History for their classes. Thank you for your consideration. i T-0: 1. ` te a o: + :mc (r-11 ~771 7 8 Cty o~ 4 8 January 18, 2010 PICKERING COMMITTEE REPORTS a) REPORT PD 2010-01 OF THE PLANNING & DEVELOPMENT COMMITTEE P & D PAGES BLUE 1. Director, Planning & Development, Report PD 01-10 1-85 Draft Plan of Subdivision SP 2008-08 Zoning By-law Amendment Application A 16/08 Lebovic Enterprises Limited Part Lot 18, Concession 3 City of Pickering RECOMMENDATION 1. That Draft Plan of Subdivision SP-2008-08 submitted by Lebovic Enterprises Limited, to permit a residential plan of subdivision on lands being on Part of Lot 18 Concession 3 be, as shown on the Staff Recommended Plan, Attachment #5 to Report PD 01-10, be endorsed; 2. That the proposed conditions of draft plan approval of subdivision to implement Draft Plan of Subdivision SP-2008-08 as set out in Appendix I to Report PD 01-10 be endorsed; 3. That Zoning By-law Amendment Application A 16/08 submitted by Lebovic Enterprises Limited, to amend the zoning of the subject property to implement Draft Plan of Subdivision SP-2008-08, as outlined in Appendix II to Report PD 01-10 be endorsed; 4. That the City Solicitor be authorized to attend the Ontario Municipal Board Pre-Hearing on January 22, 2010, and any subsequent hearing, to support Draft Plan of Subdivision SP-2008-08 and Zoning By-law Amendment Application A 16/08 as endorsed by Council; and 5. Further, that Council authorize the execution by the Mayor and Clerk the cost sharing agreement to facilitate acquisition of land for the development of William Jackson Drive and to secure cost sharing arrangements. 2. Director, Planning & Development, Report PD 02-10 86-160 Draft Plan of Subdivision SP 2008-09 Zoning By-law Amendment Application A 17/08 Lebovic Enterprises Limited Part Lot 20, Concession 3 City of Pickerinq RECOMMENDATION 49 1. That Draft Plan of Subdivision SP-2008-09 submitted by Lebovic Enterprises Limited, to permit a residential plan of subdivision on lands being on Part of Lot 20 Concession 3 be, as shown on the Staff Recommended Plan, Attachment #4 to Report PD 02-10, be endorsed; 2. That the proposed conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2008-09 as set out in Appendix I to Report PD 02-10 be endorsed; 3. That Zoning By-law Amendment Application A 17/08 submitted by Lebovic Enterprises Limited, to amend the zoning of the subject property to implement Draft Plan of Subdivision SP-2008-09, as outlined in Appendix II to Report PD 02-10 be endorsed; and 4. Further, that the City Solicitor be authorized to attend the Ontario Municipal Board Pre-Hearing on January 22, 2010, and any subsequent hearing to support Draft Plan of Subdivision SP-2008-09 and Zoning By-law Amendment Application A 17/08 as endorsed by Council. 3. Director, Planning & Development, Report PD 03-10 161-237 Draft Plan of Subdivision SP 2005-04 Zoning By-law Amendment Application A 36/05 Cougs (Tillings) Limited Part of Lot 20, Concession 3, City of Pickering RECOMMENDATION 1. That Draft Plan of Subdivision SP-2005-04 submitted by Cougs (Tillings) Ltd., to permit a residential plan of subdivision on lands being on Part of Lot 20 Concession 3 be, as shown on the Staff Recommended Plan Attachment #4, to Report PD 03-10, be endorsed; 2. That the proposed conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2004-05 as set out in Appendix I to Report PD 03-10 be endorsed; 3. That Zoning By-law Amendment Application A 36/05 submitted by Cougs (Tillings) Ltd., to amend the zoning of the subject property to implement Draft . Plan of Subdivision SP-2005-04, as outlined in Appendix II to Report PD 03- 10 be endorsed; and 4. Further, that the City Solicitor be authorized to attend the Ontario Municipal Board Pre-Hearing on January 22, 2010, and any subsequent hearing to support Draft Plan of Subdivision SP-2005-04 and Zoning By-law Amendment Application A 36/05 as endorsed by Council. 4. Director, Planning & Development, Report PD 04-10 238-301 50 Zoning By-law Amendment -A 18/09 2121401 Ontario Limited (VIVA Retirement Living Corp.) 1884 Glengrove Road (Lots 42, 43, 44 and Part of Service Road, Plan 509) City of Pickering RECOMMENDATION 1. That Report PD 04-10 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 18/09 be approved to permit a retirement home and day care centre on lands being Lots 42, 43, 44 and Part of Service Road, Plan 509; and 3. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 18/09, as set out in Appendix I to Report PD 04-10, be forwarded to City Council for enactment. Cctq 00 _ 51 January 18, 2010 PICKERING COMMITTEE REPORTS b) REPORT EC 2010-01 OF THE EXECUTIVE COMMITTEE EXECUTIVE PAGES YELLOW 1. (Acting) Chief Administrative Officer, Report OS 01-10 1-7 Sustainable Pickering -2009 Update and 2010 Work Program RECOMMENDATION 1. That Report OS 01-10 of the (Acting) Chief Administrative Officer providing an update on the 2009 Sustainable Pickering initiative and 2010 work program be received; and 2. That Council authorize staff and the Sustainable Pickering Advisory Committee (SPAC) to continue to work on the City's Sustainable Pickering initiative in 2010 with, the continued assistance of Durham SustainAbility as outlined in this report. 2. Director, Operations & Emergency Services, Report OES 01-10 8-22 City of Pickering Bicentennial -Proposed Bicentennial Program RECOMMENDATION 1. That Report OES 01-10 of the Director, Operations & Emergency Services regarding the proposed City of Pickering Bicentennial Program be received; 2. That Council endorse the proposed Pickering Bicentennial Program outlined in Appendix A (attached); 3. That City staff be authorized to coordinate the proposed Pickering Bicentennial Program; and 4. That City staff be authorized to seek eligible grant funding and sponsorships to offset costs for the enhanced and new Bicentennial events. 52 3: Director, Corporate Services & Treasurer, Report CS 01-10 2010 Interim Levy and Interim Tax Instalment Due Dates RECOMMENDATION 1. That Report CS 01-10 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2010 for all of the realty property classes; 3. That the interim levy tax instalment due dates be February 26 and April 28, 2010; 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 5. That the attached draft by-law, providing for the imposition of the taxes; be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Cty oq. 5 3 PICKERING January 18, 2010 BY-LAWS 7012/1.0 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By- law attached) 7013/10 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham on Lots 42, 43,44 and part of Service Road, Plan 509, in the City of Pickering. (A 18/09) [Refer to Planning pages 249 - 255] 7014/10 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2010. [Refer to Executive pages 26 - 28] I 54 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 7012/10 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1210 & 1235 Radom St., 1310 Fieldlight Blvd., 1915 Denmar Rd., 1331,1350, 1360 and 1885 Glenanna Rd., 1958 and 1975 Rosefield Rd., 1525/35 Diefenbaker Court, 1530/40,1625 and 1635 Pickering Parkway, 1000/1400 The Esplanade Casitas Millenium, 925 Bayly St., 1650 and 1865 Kingston Road, 1775 Valley Farm Road, 1995 Pinegrove Rd., 76- 1555 Finch Avenue, 1295 Wharf Street, 1867 Kingston Road and 1250 Saint Martins Drive Daniel Shutka Martyn Woodrow Anosh Josep 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the person listed in section 1a) ceasing to be an employee of G4S Security Services or upon G4S Security Services ceasing to be agents for 1210 & 1235 Radom St., 1310 Fieldlight Blvd., 1915 Denmar Rd., 1331,1350, 1360 and 1885 Glenanna Rd., 1958 and 1975 Rosefield Rd., 1525/35 Diefenbaker Court, 1530/40,1625 and 1635 Pickering Parkway, 1000/1400 The Esplanade Casitas Millenium, 925 Bayly St., 1650 and 1865 Kingston Road, 1775 Valley Farm Road, 1995 Pinegrove Rd., 76-1555 Finch Avenue, 1295 Wharf Street, 1867 Kingston Road and 1250 Saint Martins Drive, whichever shall occur first. i 55 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 18th day of January, 2010 David Ryan, Mayor Debbie Shields, City Clerk Ci;-" vMinutes / Meeting Summary -i Pickering Museum Village Advisory Committee Thursday, October 15, 2009 PI KE I 7:00 pm Pickering Civic Complex, Tower Meeting Room Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee Rose Cowan, Pickering Museum Village Advisory Committee Pat Dunnill, Pickering Museum Village Advisory Committee Rhonda Lawson, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Bill Weston, Pickering Museum Village Advisory Committee Suzanne Primrose, Pickering, Museum Village Advisory Committee Absent: Bill McLean, Regional Councillor -Ward 2 Bill Utton, Pickering Museum Village Advisory Committee Alan Espenlaub, Pickering Museum Village Advisory Committee Stephanie Wilson, Pickering Museum Village Advisory Committee Staff Stephen Reynolds, Division Head, Culture & Recreation Present: Marisa Carpino, Supervisor, Culture & Recreation Katrina Pyke, Coordinator, Museum Operations Mandy Smiles, (Acting) Volunteer & Program Coordinator Leigh Gardner, Administrative Assistant I (Recording Secretary) Item 1 " Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 1. Welcome and Introductions Laura welcomed attendees. Thanked everyone for their involvement in the Fall Family Festival Steve Reynolds congratulated Katrina Pyke on permanent full time status as the Coordinator, Museum Operations Laura advised she has written letters to MPP's and City Clerk regarding the HST Regrets sent by Alan Espenlaub and Bill Utton. Rose asked Katrina to send get that a card be sent to Alan as he had been in the hospital well card to Alan on behalf of the Museum Page 1 CORP0228-2/02 i 2. Approval of Agenda and Minutes Motion: Moved by Paul Savel Seconded by Rose Cowan That the agenda of October 15, 2009 be approved CARRIED Amendments to be made to the Pickering Museum Village Advisory Committee Duties & Responsibilities to reflect Katrina Pyke's new position title of "Coordinator, Museum Operations" not "Education & Collections Officer". Also, under the Collections Committee heading add "Will be responsible for reviewing and making recommendations regarding development, management and care of the collections". Pat Dunnill referred proposed changes to the "Foundation/Advisory Committee Interrelationship" document to the Foundation but hasn't had time to discuss yet. Steve advised that direct full-time staff supervision was not required for museum volunteers performing duties for off site events. Motion Moved by Paul. Save[ Seconded by Rhonda Lawson That the minutes of August 13, 2009 be approved CARRIED 3. Updates PMV Foundation Thanked everyone for their involvement in the Fall Family Festival. Attendance a little low due to weather, but still good turn out. Good fundraiser, similar dollars to last year. Thanked the Savel's and Alan and wife for their work on the event • Hotel is mostly complete, the Foundation is very happy • Stoves have arrived • Wedding dress went for $400 Page 2 CORP0228-2/02 Building Canada Fund • Building Canada Fund approved in February 2009 for Restoration of Hotel & various building and site upgrades • Hotel restoration under projected dollars • Will use remaining funds for deficiencies & other upgrades • Log Barn - contractor has not completed • New porch - Redman House - wonderful, much safer, some clean up remaining • Work on admin building - everything has been put back and are now painting • Looking at accessibility at admin building for parents with strollers and for wheelchairs. Tony has not priced yet. Cosburn has completed a design 0 Lighting upgrades planned up to Collins House. Foundation for both drive sheds completed. Roof on saw mill started • All restoration and upgrades will be completed by March 2011 • Total approved cost is $885,000. Funding from federal government ($295,000), provincial government ($295,000), Pickering Museum Village Foundation ($180,000) and City ($115,000) • Laura Drake mentioned barn boards need to be sourced • Pat Dunnill - discussed opportunity to apply for a Cultural Spaces Canada Grant. Meet most of the requirements, need to show buildings used for arts and heritage displays. Grant gives 50%, deadline is open but work has to be completed by March 2011. Foundation may be able to come up with $100,000. Oddfellows Hall - opportunity to turn building 90 degrees. Need quotes from Tony Prevedel to see total dollar figure first 4. Committee Reports Capital Projects, • Rhonda updated members on work plan • Working document being worked on to move forward with all capital projects • Laura advised that CAO mentioned that the Foundation and Advisory Committee must be separate Page 3 CORP0228-2/02 Collections • Paul handed out drafts of various collections policies Marisa to check on which have been worked on $38,000 operating • Katrina Pyke and Marisa Carpino met with Lisa grant and if we have Harker regarding the 4 collections policies received it yet • Paul has other policies to work on but will hold off until he has further direction from the city Steve to follow up with • Katrina mentioned woodwrights built beautiful hutches Director, Clerk, and to display merchandise in gift shop, extended wall for CAO on approving as storage of library collection (shelves to be purchased) policies • Mandy and Katrina discussed software project, Members to review applying for Museum and Technology Fund grant 50% match. Allows digitization of collections, policies and provide narrated not just pictures and text. Will also allow for comments and obtaining tech. equipment. feedback Special Events • Mandy reviewed handouts to members on 2009 events and education programs • Outreach included Easter Parade, Purple Woods, Whitevale Festival, Heritage Days, Seniors Snow Shovelling Program, CNE and Oshawa Heritage Festival • Good year for volunteers with 50 new volunteers this summer Rose mentioned that dancers can use space at St. Paul's on the Hill Laura mentioned that Stephanie Wilson is a new committee member 5. Budget Rose Cowan made a declaration of interest with respect to 2010 Budget. Rose is apart time Museum Education Instructor. Rose did not take part in the discussion or vote on the proposed 2010 Budget. Proposed 2010 Capital Budget was reviewed by Committee Members. Motion: Moved by Bill Weston Seconded by Suzanne Primrose That the 2009 Proposed Museum Capital Budget be approved as presented CARRIED Page 4 CORP0228-2/02 Proposed 2010 Current Budget was reviewed by Committee Members. Motion: Moved by Rhonda Lawson Seconded by Bill Weston That the 2009 Proposed Museum Current Budget be approved as presented CARRIED 6. ,New Business Vice-Chair • Rhonda Lawson will be acting chair while Laura is on vacation Ad-Hoc Policy Committee • Nothing was discussed on Ad Hoc Policy Committee 2011 Bicentennial • Bicentennial celebration will be happening • Will be getting clarification from the CAO on next steps • No need to create new events Cultural Planning Document • Cultural plan RFP has gone out for community consultation phase. It has not closed yet. Would like to proceed with community consultations this fall. Durham Theatre Festival • Backwoods want to participate • Laura would like to write a letter of support for. them Volunteer Appreciation Night • Will take place April 20, 2010 in Council Chambers 7. Adjournment' Thursday, February 11, 2010 Pickering Civic Complex, Tower Meeting Room - 7 m Meeting Adjourned: 9:05 pm Copy: City Clerk Page 5 CORP0228-2/02 City n¢~ Minutes/Meeting Summary Sustainable Pickering Advisory Committee i i December 1, 2009 PI ~KERING 2:30 pm Main Committee Room Attendees: Mayor Dave Ryan Doug Dickerson, City Councillor, Ward 2 (Chair) David Pickles, City Councillor, Ward 3 Tom Melymuk, Director, Office of Sustainability Neil Carroll, Director, Planning & Development Lynn Winterstein, Manager, Marketing & Business Development Catherine Rose, Manager, Policy Grant McGregor, Principal Planner - Policy Ron Taylor, Coordinator, City Development Chantal Whitaker, Coordinator, Sustainability Jack McGinnis - Durham Sustain Ability Marla Shim, Executive Assistant, Council (Recording Secretary) Guests: Terry Green, Durham Sustain Ability John Stillich, SUDA Absent: Jennifer O'Connell, City Councillor, Ward 1 (Vice-Chair) Item / Details & Discussion & Conclusion Action Items? Ref # (summary of discussion) Status (include deadline as a ro hate 1. Welcome & Introductions Councillor Dickerson welcomed everyone to the meeting. 2. Partners for Climate Protection Update T. Melymuk introduced T. Green of Durham Sustain Ability who provided a PowerPoint presentation on Partners for Climate Protection (PCP). This included an update on the City's cooperate and community energy and greenhouse gas targets and progress to date. • Pickering has completed milestones 1, 2 and 3 and with the preparation of this update, will be in a position to complete milestones 4 and 5 in 2010 • Mayor Ryan raised the question regarding Pickering having an opportunity to obtain carbon credits • Councillor Pickles advised that under the Green Energy and Green Economy Act, the Province can acquire carbon credits and suggested that Pickering look at a Page 1 CORP0228-2/02 similar program • Councillor Dickerson suggested that a press release be L. Winterstein to look issued to highlight residential achievements and into difference in mentioned the need for further action by IC&I sector. population vs. new However, it must first be confirmed if the difference is business. due to business growth or lack of population growth. • Recommended Corporate Actions for consideration: o Acquire energy management software C. Whitaker to (automated monitoring, verifying and reporting contact OE&S staff to system for energy and GHG) such as York review York Region's Region's Energy and Environmental EEMS software Management System (EEMS) program to find out if o Designate responsibility for energy/greenhouse it would be gas emissions coordination function appropriate for o Conduct full energy audits on key community Pickering. facilities o Prioritize and fast-track Recreation Complex projects from previous energy audit o Conduct sustainability assessment of light duty fleet vehicles, fleet management software, and fleet procurement and corporate policies o Develop detailed PCP submission report that meets requirements of PCP milestones 4 and 5 for corporate operations • Councillor Dickerson requested that staff prepare a report for Council once PCP update report is complete Staff to prepare a • Mayor Ryan requested that where applicable, the key Report to Council. recommendations be included in the 2010 budget 2. Sustainable 'Development - SUDA J. Stillich, Sustainable Urban Development Association (SUDA) provided a presentation on sustainability development. Key points in his presentation included: • 20th century building practices will not work - failure to achieve sustainability will mean unnecessary hardship for people • Sustainable urban development is highly compact, yet family friendly and highly energy efficient • In a sustainable urban environment, anyone who wishes to, can conveniently access all daily destinations, including employment, by means other than personal automobile • This, in turn, means that commerce needs to survive and. prosper in environments where active Page 2 CORP0228-2/02 1 transportation and transit are the principal means of access, which in turn means that housing must be much more dense than in today's suburbs • This in turn, means a wide variety of compact residential forms need to be provided, including attached homes and apartment-style housing • Sustainability also means that these environments must be profitable for land developers to build • Findings from a SUDA based survey indicate half or more of respondents said living in a townhouse would be 'acceptable' or 'may be acceptable'. o Half or more said a condominium apartment suitably sized would be 'acceptable' or `may be acceptable'. o 68% said being able to walk to daily destinations is 'very important' or `must have'. o 34% said energy prices would affect their choice of housing. o 68% would pay more taxes for better public transit • Do not assume that people want to live in three-storey townhouses with little or no land. Need to build more interesting models with: larger backyards, mixed retail and residential and make more child friendly N. Carroll commented on the legislative limitations as far as what municipalities can require from developers. Councillor Dickerson thanked J. Stillich for providing members with such a detailed presentation. He noted that 99% of the suggestions are in keeping with Pickering's objective. 3 Sustainable Pickering Corporate Policy/Procedures C. Whitaker advised that even though the City delivers. education campaigns to staff to encourage them to modify their behaviour at work (waste free meetings, double-sided Staff to review and printing, not idling or utilizing drive-thrus, etc.), not all staff report back to the comply. While there is a need for ongoing staff education, Committee in 2010 there should also be a corporate sustainability policy/ on a corporate procedure. Pickering would be a leader by doing so, since few sustainability policy. GTA municipalities have taken this step. 4. Measuring Sustainabili Progress Report C. Whitaker reported that at the last meeting, members were updated on the Measuring Sustainability Progress Report. Durham Sustain Ability has collected the baseline data and staff are current) reviewing it. There will be a draft report for Page 3 CORP0228-2/02 the committee to review in early 2010. 5. Sustainabie Contribution Program Detailed discussion ensued on the Community Contribution Program: • It is necessary to treat all potential contributors similarly • There would be a need to include a disclaimer on the website noting that although the donor organizations are providing a contribution to the Sustainable Pickering program, this does not mean the City necessarily sanctions or promotes such organizations as following or. maintaining sustainable business practices. • A community contribution target of $20,000 will be established for 2010 • Sustainable Pickering donors would received a letter from the City for income tax purposes & Sustainable Pickering Da L. Winterstein advised that, as directed at the last committee meeting, staff met to discuss various ideas for the next Sustainable Pickering Day. It was agreed that aligning Sustainable Pickering Day with Earth Hour would be appropriate and would allow for a focus in 2010 on energy conversation. Pickering Town Centre has been tentatively booked for Saturday, March 27, 2010. 7. Next Meeting Tuesday, January 19, 2010. Meeting Adjourned: 5:00 pm Copy: (Acting) City Clerk Page 4 CORP0228-2/02 Cttq o~ Minutes I Meeting Summary Ailial Pickering Advisory Committee on Race Relations & Equity i i Thursday, December 3, 2009 PI CKERING 7:00 pm Main Committee Meeting Room Attendees: Alma Sandoval, Hispanic Canadian Alliance of Ontario Tanya Taylor, Pickering Public Library Sethu Madhaven, Community Appointee Viji Madhaven, Guest Valerie Mason, Durham Continuing Education Chris Gordon, [YOU]nity Farley Flex, Durham International Festival Cecil Ramnauth, Devi Mandir Marisa Carpino, City of Pickering Absent: Councillor David Pickles, Chair Kirk Mark, Community Appointee Steve Holt, Community Appointee Devinder Panesar, Community Appointee Raymond Facey, Community Appointee Margaret Lazarus, Valley Farm Public School Philip Howard, Durham District School Board Sylvie Morel-Foster, Durham Catholic District School Board Item / Details & Discussion & Conclusion Action` Items /Status Ref # (summary of discussion) (include deadline as appropriate) 1. Welcome Marisa Carpino welcomed attendees and introductions were made. Marisa Carpino thanked Devi Mandir President Amar Binda and Cecil Ramnauth for hosting the committee's December 2009 meeting. A. Binda provided an overview of Devi Mandir and their activities. 2. Tour of Devi Mandir Vishnu conducted a tour of Devi Mandir with those in attendance. 3. Review & Approval of Agenda & Minutes M. Carpino reviewed action items of the November 5, 2009 minutes. Alma recommends the term "Hispanic Heritage Month" for M. Carpino to action the committee's proclamation in April 2010. It is consistent with the terminology of other municipalities &or anizations. Page 1 CORP0228-2/02 4. Durham International Festival Farley Flex provided an overview of the Durham International Festival (DIF). DIF is not for profit. DI Management is managing the Festival. Their mandate is to be geographically and ethno- culturally inclusive. They want to engage all communities in the Region via ethno cultural groups, BIA's, both School Boards and municipal representatives. To make the DIF an impactful tourism event they want to implement four initiatives 1. Snow Angels: want to break the Guinness World Record in February 2010 by having the most people make snow angels. Event will be filmed and promoted through the media and will bring recognition to the Region.. On line registration will calculate total participant numbers. 2. May Days: feature a Business focused initiative each week in May 2010 (sale, craft show etc.) 3. DIF Festival: Festival on July 16-18, 2010 at Lakeview Park in Oshawa (still to be confirmed with Oshawa). Location would rotate between municipalities each year. Event would feature cultural activities (dance, dress, music, food, story telling etc.) and include vendors. Daytime activities will include a replica of a World Cup soccer game (coed under 12 years), Cricket Match between boys Sri Lanka national team with Durham Cricket Association. CDCD is partnering with DI Management to complete grant applications. 4. Durham Region Idol: another level of the competition in 2010 F. Flex is asking the committee for 1. To have a presence at the event. For example, a committee representative can introduce performers and talk about the committee and what they do 2. Provide materials on the committee that can be provided to participants at the event so they leave with information 3. Having a committee representative on the DIF Advisory Board what will start in the new year and meet monthly, then quarterly in subsequent years. 4. Provide good news stories that can be included on the DIF website Marisa advised that his request would be discussed at the committee's January meeting and she would advise him accordingly. Page 2 CORP0228-2/02 F. Flex indicated that he was going to Pickering Mayor separately to ask for the City's support and in kind services that would be split per capita between municipalities 5.. Update 2009 Coffee House: Chris Gordon provided an update on the Coffee House event scheduled for December 18, 2009 at the Pickering Public Library auditorium. [YOU]nity has 18 confirmed performers. Different sections of the auditorium will represent different parts of the world. Funds raised at the event will go to the charity The Refuge that shelters homeless youth in Durham. 2010 Heritage Day: Call for participants is still active, deadline is January 8, 2010. Marisa reminded committee members to seek participants for the event. 2010 Race Relations Forum: Fairness Commissioner, The Honourable Jean Augustine has been confirmed as the Guest Speaker of the 2010 Race Relations Forum 6. .Other Ashes: Cecil Ramauth advised that Devi Mandir is working with Mayor Ryan to confirm suitable location. He also understands that the City of Pickering is getting input from the community before making a decision on the matter Meeting Adjourned: 9:00 pm Copy: City Clerk Page 3 CORP0228-2/02 caq o¢~ Minutes Pickering Advisory Committee i i on Race Relations & Equity PICKERING January 7, 2010 7:00 pm Main Committee Room Attendees: Councillor David Pickles, Chair Steve Holt, Community Appointee Devinder Kaur Panesar, Community Appointee Kirk Mark, Community Appointee Jason Amos, Pine Ridge Secondary School, [YOU]nity Chris Gordon, [YOU]nity Margaret Lazarus, Altona Forest Public School Constable Keith Richards, Durham Regional Police Tanya Taylor, Pickering Public Library Marisa Carpino, City of Pickering Linda Roberts, Recording Secretary Absent: Raymond George Facey, Community Appointee Alma Sandoval, Hispanic Canadian Alliance of Ontario Sethu Madhavan, Community Appointee Fred Gibson, Pickering Carib Canadian Cultural Association Philip Howard, Durham District School Board Sylvie Morel-Foster, Durham Catholic District School Board Item / Details &'Discussion ' & Conclusion Action Items/ Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome MC Councillor Pickles welcomed members and guests to the meeting and introductions were made. 2.0 Guests Councillor Pickles informed the Committee that guests were in attendance from William Dunbar Public School to promote their outreach project Destination Imagination. Debra Davis, a teacher at William Dunbar Public School informed the Committee she was the coordinator for Destination Imagination and indicated her attendance tonight was in support of the students. Page 1 CORP0228-2/02 Students from William Dunbar Public School introduced themselves and provided the committee with an overview of Destination Imagination; • Chose multiculturalism as their outreach project • To raise awareness and acceptance of multiculturalism • Have connected with two schools globally - China and Africa to help raise awareness • Community partners will play a large role The students indicated the Race Relations Committee could possibly assist by; • attending a school assembly • advise on the City's perspective • provide information on statistics relating to multiculturalism • hold events • provide contact information A question and answer period ensued C. Gordon made note of the March break camp which the Race Relations subcommittee [YOU]nity hosts. M. Carpino explained the work of high school students and [YOU]nity. She noted the diversity of Pickering and the involvement of the various groups stating they could also provide very useful M. Carpino to action information. She will forward contact information for these groups as well as statistics on multiculturalism along with a summary of activities. Councillor Pickles noted the essay contest., explaining the format for the evening. He will forward a copy of the publication to the group. He also extended an invitation to the various events hosted by the Race Relations Committee. M. Carpino requested DI provide her with details of the events and the role of the Committee and also to let us know when dates have been set. She noted these events could be posted on our website link. DI will be participating in the Ontario Championship on April 10, 2010 and will be representing Canada at the Global presentation as well. They are the only team in Canada addressing these issues. CORP0228-2/02 Page 2 3.0 Review and "Approval M. Carpino reviewed the agenda action items and the December 3, 2009 minutes were approved. Discussion ensued with respect to requests for proclamations. It was the consensus of the Committee to submit requests for proclamations on an individual basis which would provide more focus on the individual event. It was requested that a list of proclamations to be recognized M. Carpino to action for the upcoming year be available at the next meeting. Councillor Pickles suggested the location of the Mosque on M. Carpino to action- Brock Road for our next meeting or possibly just a tour. Councillor Pickles noted recent media reports about the matter of the scattering of ashes. He also noted that this matter was raised by the Devi Mandir at the Committee tour. Councillor Pickles provided an update noting the Province approved the scattering of ashes on Crown land. This matter has been the subject of some confusion in recent media reports and resident inquiries. Clarification is being sought by the Province and TRCA regarding the scattering of ashes in certain locations including Duffins Creek. The City will review the matter further once it has further information. The Committee asked to be updated 4.0 Durham International Festival All M. Carpino provided an overview of the discussion which was held at the December meeting. A number of issues were raised and it was decided more information was required prior to committing. The Committee expressed a general interest in the concept, and it was the general consensus that the Committee M. Carpino to action participate subject to obtaining further information regarding the logisitics of the events. Discussion ensued and M. Carpino noted she would request further information with respect to the proposed events prior to the Committee making any commitments. 5.0 Update Coffee House C. Gordon provided an update with respect to the Coffee House event. This was held on December 18th and was a huge success. The time of year worked out well with CORP0228-2/02 Page 3 $185.00 being raised. Famous Players had also provided donations for this event. The funds will go to the Refuge, a Christian Centre that works with youth. The event was also covered by Pickering News Advertiser. Due to the large turnout this year, it was suggested a new location would be needed for next year. Two possibilities noted were the Petticoat Creek Community Centre as well as the Council Chambers in the Civic Complex. C. Gordon inquired about items which were purchased for this event and M. Carpino indicated he could contact B. George at the Pickering Library for the storage of these items. Receipts from the event were given to M. Carpino. C. Gordon noted [YOU]nity was looking into having one more youth focused event during the year, possibly a film contest. Suggestions were offered for this such as an improv or a speakers corner. M. Carpino requested C. Gordon to provide her with the C. Gordon to action preliminary information for the March Break camp as soon as possible. Heritage Day C. Gordon noted he had a performer wanting to participate and will provide M. Carpino with the information. M. Carpino informed the Committee she had received information from A. Sandoval from the Hispanic Alliance of Ontario expressing their interest in having an information booth at Heritage Day. She also noted other artists which were interested in performing. M. Carpino has the contact information and will notify them accordingly. M. Carpino noted the event would take place in the Centre Court at the Pickering Town Centre on February 20th from 11:00 am to approximately 4:00 pm with opening ceremonies at 1:30 pm. A brief discussion took place with respect to the location and the displaying of booths. Members were encouraged to come out and participate and help man the booth. Race Relations Forum M. Car ino provided an update on the Race Relations Forum Page 4 CORP0228-2/02 to be held on March 24 at 7:00 pm She noted a total of 122 written submissions, 39 creative arts and 2 media clips have been received. She noted the lack of judges for the media clips and S. Holt indicated he could possibly provide M. Carpino/S. Holt to assistance with this. M. Carpino will provide the 2 media clip action submissions to him. M. Carpino noted this year submissions have been received from the Durham Catholic District School Board as well. Judging will take place on January 13 for the creative arts segment and January 22nd for the written submissions. Letters will then be sent out to the winners the following week. M. Carpino requested clarification on compensation for the guest speaker. The consensus was to provide an honorarium the same as in the past. Councillor Pickles invited Committee members to join him in speaking as well on the night of the event and K. Mark and C. Gordon offered to assist with this. K. Mark offered to introduce the guest speaker. 6.0 AdjournmentlNext Meeting All The next meeting will be held February 4t", 2010.. Meeting Adjourned: 9:10 pm Copy: City Clerk Page 5 CORP0228-2/02