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PICKERING
CITY PROCEDURE
Procedure Title: Emergency Response and Evacuation
Procedure Number:
HUR 130-016
Reference:
Occupational Health & Safety Act
Date Originated:
January 30, 2009
Date Revised:
Approval: Chief Ad P.nistr tiv fficer
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Point of Contact: Coordinator, Health & Safety
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Procedure Objective
This procedure is created for the purpose of identifying the responsibilities of all
employees in the event of an emergency at the workplace. The procedure is intended
to identify responsibilities of Directors, supervisors and employees in order to reduce
the risk of death or personal injury, provide for safety, care and comfort of employees,
reduce and minimize damage to property, equipment and inventory, and accelerate the
resumption of normal operations.
Index
01 Definitions
02 Procedures
01 Definitions
01.01
Emergency — An emergency is any serious incident where the
health or safety of one or more individuals in the workplace is in
jeopardy. An emergency may include, but is not limited to:
a) bomb threats;
b) critical injury (as defined in the Occupational Health & Safety
Act) or illness (including heart attacks, strokes, seizures,
choking, etc.);
c) explosions;
d) fire;
e) severe weather; and
f) suspicious mail.
01.02 Staging/Assembly Areas - A staging area is an area that an
employee must report to following a partial or full evacuation from
the work location. The staging area must be designated in advance
of an emergency, and every employee should be aware of the
staging area that applies to him or her. Once all employees in the
group are accounted for, the supervisor will direct employees to
report to an assembly area for further instructions.
02 Procedures
02.01 Facility Crisis and Emergency Procedures
Each facility must develop and maintain a Crisis and Emergency
Response Plan that is specific to that facility. Each such plan must
set out instructions respecting the following:
a) an initial person within the facility to contact and notify of the
emergency;
b) Emergency Services and "911" contact procedures;
c) identification of First Responders as persons in charge of the
emergency response;
d) procedure for the identification of a call person and a control
person;
e) initial assessment of the situation and decision making by the
person in charge;
f) first aid treatment for persons who are injured;
g) contact and communication;
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Procedure Number: HUR 130-016
h) evacuation procedures;
i) contact procedures for family members of injured persons; and
j) communication guidelines for contact with media.
02.02 General Responsibilities of Directors
It is the responsibility of the applicable Director to administer the
provisions of the emergency plan that is specific to the facility.
Additionally, that person has the authority to delegate
responsibilities under the plan where appropriate. It is the
responsibility of the applicable Director or the designate, and he or
she has the authority to:
a) communicate with and notify the appropriate outside agencies
to deal with and respond to emergency situations (e.g., fire and
police departments, ambulance, etc.);
b) assess the situation to determine whether or not it is necessary
to activate emergency procedures, including partial or full
evacuations;
c) delegate responsibility for emergency operations; and
d) notify the Chief Administrative Officer and keep him informed of
the status of emergency situations.
02.03 Training and Orientation of Staff
It is the responsibility of the applicable Director;
a) to ensure supervisors have been familiarized with the
emergency plan (and evacuation procedures) as it pertains to
their specific work areas;
b) to ensure that workers are accounted for at staging and
assembly areas; and
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Procedure Number: HUR 130-016
c) to ensure the provisions of the emergency plan are reviewed
with workers annually.
02.04 Responsibilities of Supervisors
It is the responsibility of supervisors:
a) to ensure workers under their supervision are familiar with the
provisions of the emergency plan;
b) to ensure workers under their supervision are instructed as to
the location of emergency exits, evacuation routes, staging and
assembly areas and telephones;
c) to carry out emergency plan responsibilities as assigned; and
d) to account for each worker under his or her supervision and
report this information to the appropriate manager if an
evacuation is required.
02.05 Responsibilities of Employees
It is the responsibility of each employee:
a) to report to their immediate supervisor, or any available
supervisor, the conditions or circumstances that exist or may
lead to the existence of an emergency;
b) if trained in the use and application of first-aid, artificial
respiration, firefighting techniques or rescue operations, to
respond to and provide assistance in emergency situations
under the direction of a supervisor;
c) where applicable, to evacuate the building/property by the
closest and safest exit in an orderly fashion under the direction
of a supervisor, or upon hearing the designated emergency
signal;
d) to report directly to the appropriate staging and assembly areas
following evacuation; and
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Procedure Number: HUR 130-016
e) to remain at the pre -determined assembly area until further
instructions are provided by supervision.
02.06 Emergency Command Centre
Each work location must have a designated emergency command
centre for purposes of co-ordination and communication in the
event of an emergency.
An alternate command centre must also be identified in the event
that the first command centre is compromised, depending on the
nature of the emergency.
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Procedure Number: HUR 130-016