HomeMy WebLinkAboutAugust 13, 2009
City 00 Minutes / Meeting Summary
Meeting Name
Thursday, August 13, 2009
RIN 7'0° pm
P CKE Pickering Civic Complex, Tower Meeting Room
Attendees: Bill McLean, Regional Councillor - Ward 2
Laura Drake, Chair, Pickering Museum Village Advisory Committee
Rose Cowan, Pickering Museum Village Advisory Committee
Pat Dunnill, Pickering Museum Village Advisory Committee
Alan Espenlaub, Pickering Museum Village Advisory Committee
Rhonda Lawson, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Bill Litton, Pickering Museum Village Advisory Committee
Absent: Suzanne Primrose, Pickering Museum Village Advisory Committee
Bill Weston, Pickering Museum Village Advisory Committee
Staff Stephen Reynolds, Division Head, Culture & Recreation
Present: Marisa Carpino, Supervisor, Culture & Recreation
Katrina Pyke (Acting) Education & Collections Officer
Mandy Smiles, (Acting) Volunteer & Program Coordinator
Sandra Gelbard, Museum Program Assistant (Recording Secretary)
Item / Details Discussion & Conclusion Action Items/ Status
Ref # (summary of discussion) (include deadline as
appropriate)
1. Welcome
Laura welcomes attendees.
Laura congratulates staff for keeping the Pickering Museum
Village visible in the community at events like OPG's
Tuesdays on the Trail
2. Approval of Agenda & Minutes
Motion
that the minutes from May 14, 2009 be approved.
Moved by Bill Utton
Seconded by Paul Savel CARRIED
3. Updates
I
Foundation
Approximate bank balance is $229,981. There are still some
expenses pending.
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Whodunit Profit: $8,223. The profit was not as good as last
year.
Hotel Meeting was on Thursday, August 13, 2009
• construction progressing nicely
• Next Hotel Meeting will be Thursday, September 3,
2009
Katrina, Rose and Rhonda found the following stoves that
they feel should be purchased..
• 1840s Box Stove for the Hotel - Tap Room - $650
• 1830s Column Stove for the Hotel - Kitchen - $750
• Flat Stove for the Hotel - Kitchen - $650 - $850
• 1877 Forest Cook Stove for the Miller/Cole -
replacement - $1,800
Reg Kumm has offered to deliver all 4 stoves for $200. Katrina to purchase
The existing stove in the Miller/Cole is deteriorating and stove.
needs to be replaced. This price is excellent, fits the time
period for the Miller/Cole better than the existing one.
Approval provided to Katrina purchase 1877 Forest Cook
Stove in the 2009 current operating budget.
Costume Committee
Mandy proposed the making of a 1850s Temperance Quilt for
the Hotel. Cost including tax is $192.61. Alan Espenlaub Costume Committee to
has offered a donation in the amount of $192.61 to cover the make quilt.
cost of materials for the quilt. Special thanks to Alan
Espenlaub. The making of the quilt will be done by PMV
Volunteers.
Capital Budget
Log Barn
• pad poured, concrete cut, still curing
Redman House
• porch in progress
• clean out of septic
Site Upgrades
• Administration Building, path, lighting, pricing is being
worked out
Pending Projects
• Concrete pad for Collins House, Bible Christian
Chapel, Administration Building, Combination Barn,
Drive Shed is complete.
expected to carry over to 2010.
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Picnic Shelter
Tony Prevedel has asked John Rutledge, Architect for a cost
on drawings for a picnic shelter.
Foundation feels that $4,500 - $7,500 is too costly for
drawings and not necessary.
Rhonda asked if we could get As-built Drawings from another
place. Pat went on line and found drawings. Shed Man can
also build, if they have drawings.
Foundation would be willing to give $2,000 towards the picnic
shelter drawings.
4. PW Advisory & PMV Foundation Relationship
Advisory
Laura announces that Carol Brown has resigned from the
Advisory Committee.
"Pickering Museum Village Advisory Committee Duties
Responsibilities" has been updated from draft given out at the
May 14th meeting.
Motion
that the "Pickering Museum Village Advisory Committee
Duties & Responsibilities" to be in effect with the
Committee Term beginning 2011 be accepted
Moved by Rhonda Lawson
Seconded by Rose Cowan
CARRIED
Motion
that the "Pickering Museum Village Advisory Committee
Duties & Responsibilities" be submitted to the Clerk's
Office
Moved by Laura Drake
Seconded by Rose Cowan
CARRIED
Pat Dunnill presented for review the "Foundation\Advisory
Committee Interrelationship" document
• Rhonda Lawson felt that point 6 "like any other group,"
should be removed.
• Rhonda Lawson& Paul Savel felt that point 8 about
decision making should be removed. Pat expressed
that was not his call and would like to take these
removal concerns back to the Foundation members. Pat Dunnill to follow up
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Collections Sub-Committee
The Collections sub-committee has met and will meet again
at the end of August. Sub-committee is working on policies
and documents to track artifacts.
Katrina advised that the City of Pickering did not receive the
Federal MAP grant; however, IT is still going to move forward
with new software to track artifacts.
Anne Sinclair is working to deaccession the items listed from
May 4, 2009 meeting. It will take time to complete task.
Restoration & Capital Expense Sub-Committee
• untitled handout from Rhonda (Workplan)
• "The Christian Science Monitor" handout from Allen
Special Events/Volunteer Sub-Committee
• 2010 & 2011 Proposed Event Line-up handout from
Mandy
• can we lease land from the City of Toronto if not Councillor Bill McLean
acquired from the City of Pickering. Would be great if it Steve Reynolds
could be used for Steam up 2011 ?
Motion Laura to provide cover
That Sub-committee Work Plans for 2009-2010 go to the letter to Marisa.
Clerk's Office Marisa to provide
Moved by Rhonda Lawson entire package with
Seconded by Paul Savel
CARRIED letter to City Clerk
5. NewZU- siness & Adjournment
Steve Reynolds to review Liability Insurance Coverage with Steve will follow up
Corporate services staff for museum volunteers performing
duties for off site events, e.g. CNE, Tuesdays on the Trail, j
Purplewoods, etc.?
Volunteer Fair is taking place on Saturday, August 15, 2009.
Cultural Mapping
• YDAMA Workshop on October 19, 2009 at Markham
Museum at 10am.
• speaker from Markham coming to do a workshop, cost
$25
Ontario Museum Association Conference will be in Hamilton
on October 21, 22 & 23, 2009.
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6. Next Meetings
Thursday, October 15, 2009 at 7:00 pm
Pickering Civic Complex (Tower Room)
Meeting Adjourned: 9:00 pm
Copy: City Clerk
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