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Home My WebLink About14/09/2009 City 00 Executive Committee ICI Meeting Minutes Monday, September 14, 2009 7:30 pm - Council Chambers 31 Chair: Councillor Dickerson .PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer T. Melymuk - (Acting) Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services G. Paterson - Director, Corporate Services & Treasurer D. Wilcox - City Clerk An In Camera meeting of the Executive Committee was held prior to ,the regular meeting for the purpose of considering Confidential Report CS 34-09 of the Director, Corporate Services & Treasurer. DELEGATIONS 1. Nicole Scarlett Re: Chief Administrative Officers Report CAO 06-09 Pickering Off-Leash Dog Park -Approval to Proceed with Park Development Ms. Nicole Scarlett, a representative of the Dog Park Working Group appeared before Committee in support of Report CAO 06-09 of the Chief Administrative Officer. She commended staff for the progress over the past few weeks and extended appreciation for the efforts of the members of the Working Group. She hoped that the City continued its efforts for more dog parks, and further encouraged the City to establish this off-leash park as a regional park, incorporating accessibility and walking trails. Ms. Scarlett responded to questions of the Committee. 1 Caq oo Executive Committee Meeting Minutes Monday, September 14, 2009 7:30 pm - Council Chambers 32 Chair: Councillor Dickerson 2. Rita Ciani VandenBroek Mathew Garrow Re: Director, Operations & Emergency Services, Report OES 32-09 Albacore Manor Sidewalk Removal Ms. Ciani VandenBroek, 1008 Albacore Manor and Mr. Matthew Garrow, 1010 Albacore Manor appeared before the Committee with respect to Report OES 32- 09 of the Director, Operations & Emergency Services. Ms. Ciani VandenBroek stated that the residents who signed the petition were in agreement with Option A or B noted in the report. Both residents outlined the concerns that the Albacore Manor residents are facing due to the limited parking situation. It was noted that there was only three parking spots on the street, which was untenable, along with concerns relating to property lines. A question and answer period ensued. (II) MATTERS FOR CONSIDERATION 1. Chief Administrative Officer, Report CAO 06-09 Pickering Off-Leash Dog Park -Approval to Proceed with Park Development A brief discussion ensued on this matter. RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report CAO 06-09 of the Chief Administrative Officer regarding the Pickering Off-Leash Dog Park be received; 2. That Council approve the establishment of an off-leash dog park within the lands owned by the Toronto and Region Conservation Authority west of Valley Farm Road and south of the Third Concession Road (Grand Valley Park); 3. That staff be directed to work with the Leash Free Working Group and the Toronto and Region Conservation Authority (TRCA) on a detailed design of the off-leash dog park, and upon approval by the TRCA of that design, that staff be directed to commence development of the off-leash park, using available funds in the 2009 Budget approved by Council for this purpose; 2 cih/°o Executive Committee Meeting Minutes Monday, September 14, 2009 7:30 pm - Council Chambers Chair: Councillor Dickerson 3 3 4. That staff be directed to review the City's Responsible Pet Ownership By-law 6811/07 and forward to Council any necessary amendments that are required to permit the establishment of an off-leash dog park as set out in this Report; 5. That staff be authorized to execute the necessary approvals and relevant documentation; and 6. That a copy of this Report be forwarded to the Toronto and Region Conservation Authority and the Leash Free Working Group. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 25-09 City Policy -ADM 010 -Standards for City Policies & Procedures A brief discussion ensued on this matter. Clarity was sought with respect to who is the designated Policy Coordinator, the inclusion of legislated duties within section 03.06 a); and what is deemed 'composition of Council' within section 03.07 a). RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CS 25-09 of the Director, Corporate Services & Treasurer be received; 2. That City Policy ADM 010 Standards for City Policies & Procedures be approved; and 3. That the appropriate officials of the City of Pickering give effect thereto. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 27-09 2010 Standing Committee and Council Meeting Schedule The City Clerk was requested to review the schedule to determine if the March dates could be changed to reflect a Joint Planning & Development Committee meeting on March 1, 2010 and Council on March 8, 2010. RECOMMENDATION 3 cit °o Executive Committee da~i Meeting Minutes Monday, September 14, 2009 3 4 7:30 pm - Council Chambers. Chair: Councillor Dickerson Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CS 27-09 of the Director, Corporate Services & Treasurer be received; 2. That the 2010 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved; and 3. That the City Clerk be given authority to give effect thereto. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 28-09 Formal Quotations - Quarterly Report,for Information RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Johnson That Report CS 28-09 of the Director, Corporate Services & Treasurer regarding Formal Quotations -Quarterly Report for Information be received for information. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 29-09 2009 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CS 29-09 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2009 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 19th, 2009; 4 Executive Committee dpi "tr Meeting Minutes PICKE Monday, September 14, 2009 7:30 pm - Council Chambers Chair: Councillor Dickerson 35 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due.date, in order to ensure the tax billing process is' completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 30-09 Cash Position Report as at June 30, 2009 RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Johnson That Report CS 30-09 of the Director, Corporate Services & Treasurer be received for information. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 32-09 Application for Minor Variance to Sign By-law 2493/87, as amended -Bell Canada, 1762 Fairport Road RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Johnson That the application for minor variance to Sign By-law 2439/87, as amended, submitted by Pattison Sign Group on behalf of Bell Canada, for property municipally known as 1762 Fairport Road, be approved. CARRIED 5 citq o0 _ Executive Committee - Meeting Minutes Monday, September 14, 2009 3 6 7:30 pm - Council Chambers Chair: Councillor Dickerson 8. Director, Corporate Services & Treasurer, Report CS 33-09 Application for Minor Variance to Sign By-law 2493/87, as amended - Bell Canada, 5052-5044 Wixson Street, Claremont RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Johnson That the application for minor variance to Sign By-law 2439/87, as amended, submitted by Pattison Sign Group on behalf of Bell Canada, for property municipally known as 5052-5044 Wixson Street, be approved. CARRIED 9. Director, Corporate Services & Treasurer, Report CS 35-09 Public Reporting of Performance Measures A brief discussion ensued on this matter. RECOMMENDATION. Moved by Councillor Pickles Seconded by Councillor McLean That Report CS 35-09 of the Director, Corporate Services & Treasurer be received for information. CARRIED 10. Director, Operations & Emergency Services, Report OES 32-09 Albacore Manor -Sidewalk Removal A question and answer period ensued. The Director, Operations & Emergency Services was requested to ensure the review of the following prior to the 2010 budget, in order for Council to review the matter in detail; policies related to moving the sidewalk (risk management); the number of parking complaints on Albacore Manor; the matter of liability if visitors to the lot have to travel on the road instead of a sidewalk; and comments from the residents of Tanzer Court and Begley Street should be solicited prior to further consideration of this matter. RECOMMENDATION 6 .l citq oo Executive Committee PICKERING Meeting Minutes Monday, September 14, 2009 7:30 pm - Council Chambers Chair: Councillor Dickerson 37 Moved by Councillor Littley Seconded by Mayor Ryan 1. That Report OES 32-09 of the Director, Operations & Emergency Services regarding the removal of the sidewalk on Albacore Manor be received for information; and, 2. That Council address the matters in this report during the 2010 budget deliberations. CARRIED 11. Director, Operations & Emergency Services, Report OES 46-09 Duffin's Trail from Finch Avenue to the Pickering-Ajax Border A question and answer period ensued, specifically as it related to accessibility issues and asphalting of the trail for this purpose. The Director, Operations & Emergency Services was requested to follow up with the TRCA concerning the policy in relation to asphalting the trail, along with the confirmation of the status/mandate of the Trail Advisory Committee. RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Littley 1. That Report OES 46-09 of the Director, Operations & Emergency Services regarding the Duffin's Trail Project from Finch Avenue to the Pickering-Ajax border be received; 2. That, notwithstanding the provisions of the City's Purchasing Policy, Council approve the Toronto and Region Conservation Authority to develop and construct the trail at an estimated cost of $99,813.00 (GST included); 3. That the total gross project cost of $110,250 (GST included) including TRCA estimated cost and any unforeseen costs and the total net, project cost of $105,000 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to fund the project as follows: a) the sum of 15,000 be funded from the Development Charges Parkland Development & Trails Reserve Fund 7 Ciaf °o Executive Committee Meeting Minutes Monday, September 14, 2009 7:30 pm - Council Chambers 3 Chair: Councillor Dickerson b) the sum of $90,000 be funded from Parkland Reserve Fund and 5. That a copy of this report be forwarded to the TRCA for their information. CARRIED LATER IN THE MEETING (See Following Motions) Moved by Councillor O'Connell Seconded by Councillor McLean That Report OES 46-09 of the Director, Operations & Emergency Services be referred back to staff to report on the cost to make the trail fully accessible. MOTION DEFEATED The main motion was then CARRIED. (III) OTHER BUSINESS a) Councillor Littley advised that she would be bringing forth a Notice of Motion, along with Councillor Johnson with respect to requesting the Ministry of the Environment to issue a time out with respect to the Southeast Collector (SEC) Trunk Sewer Environmental Assessment and Odour Control Facility. b) Councillor O'Connell advised that she would be bringing forth a Notice of Motion in regards to the recent comments made by Regional Chair Anderson with respect to the City of Toronto establishing a landfill within the City of Pickering. c) Councillor Johnson requested the Director, Planning & Development to review the site plan in relation to the Brockington Plaza and the location of the stop sign, as it was causing Bainbridge Street to be blocked. He advised that it would be better for the stop sign to be located closer to the road, rather than the sidewalk. d) Councillor Dickerson advised that at the next meeting of the Executive Committee he would be bringing forth draft sustainability guidelines and benchmarks, which would be a living document that would establish sustainable elements as a minimum for development. (IV) ADJOURNMENT The meeting adjourned at 9:40 pm. 8