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HomeMy WebLinkAboutCS 28-09 eitq o~ REPORT TO PICKERI oEXECUTIVE COMMITTEE Report Number: CS 28-09 3 5 Date: September 14, 2009 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Formal Quotations - Quarterly Report for Information Recommendation: That Report CS 28-09 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. Executive Summary: Council approved the Purchasing By-law on November 5, 2001 which includes a request to have a summary of contract awards arising from the formal quotation process be forwarded to Council as information only on a quarterly basis. Financial Implications:. Not applicable Sustainability Implications: The City's participation in cooperative purchasing initiatives reduces paper and administrative costs. Background: In accordance with Purchasing Policy Item 04.06, a summary of contract awards arising from the formal quotation process is provided herein for the information of Council. Report CS 28-09 September 14, 2009 Subject: Formal Quotations - Quarterly Report for Information Page 2. Formal Quotations Summary April 1, 2009 to June 30, 2009 PST Included / GST Extra (unless stated otherwise) Reference' No. Description Award Status Award Date Cooperative tender for Supply, . Delivery and Application of Calcium Magnesium Chloride Host: Town of Whitby Ongoing W02-2008 Participants: Durham, Various Prices operating May 6, 2009 Oshawa, Ajax, Whitby, costs 2009- Pickering, Clarington, Scugog, 2010 Vendor: Miller Paving Effective to April 30, 2010. Year 2 of 2 year contract Cooperative quotation for Supply, Delivery and/or Pick- up of Various Aggregates Host: Clarington Ongoing Q-2008-1 Participants: Region, Ajax, Various Prices operating May 12, 2009 Pickering, Oshawa, Clarington costs 2009- Vendors: T. H. Forsythe and 2010 Dufferin Aggregates Year 2 of 3 year contract Cooperative tender for Inspection & Testing of Aerial Devices (Fire Services) Host: City of Oshawa Ongoing C911-05 Participants: Whitby, Various Prices operating June 12, 2009 Pickering, Clarington, Ajax & costs 2009- Oshawa 2010 Vendor: Halton Inspection Services Year 5 of 5 year contract Report CS 28-09 September 14, 2009 Subject: Formal Quotations - Quarterly Report for Information Page 3 37 Reference No. Description Award Status Award Date Cooperative tender for Supply & Delivery of Gas & Diesel Fuel Host: Region of Durham Ongoing T-257-2008 Participants: Region of Various unit operating April 1, 2009 Durham, Ajax, Whitby, prices costs 2009- Pickering, Oshawa, Uxbridge, 2010 Clarington, Lakeridge Health & Durham Regional Police Vendor: Petro Canada Year 1 of 5 Cooperative tender for Supply & Delivery of Domestic Furnace Oil Host: Region of Durham Fluctuating Ongoing T257A-2008 Participants: Region of unit price due operating June 19, 2009 Durham, Ajax, Whitby, to market costs 2009- Pickering, Oshawa, Uxbridge, conditions 2010 Clarington, Lakeridge Health & Durham Regional Police Vendor: Ultramar Year 1 of 5 Formal Quotation for Summer Q-39-2009 Camp and Program Operating June 19, 2009 Transportation $73,483.40 costs 2009 Vendor: Stock Transportation Effective to August 28, 2009 Formal Quotation for Tree Trimming and Removal Service Ongoing Q-16-2009 Vendor: Cressman Tree Various unit operating April 2, 2009 Maintenance & prices costs 2009- Landscaping Ltd. 2010 Effective to March 31, 2010 Year 1 of 2 year contract Formal Quotation for Supply Q-20-2009 and Delivery of Personal June 9, 2009 Computers $55,562.11 Completed Vendor: Con ute Formal Quotation for Log Barn 0-26-2009 Restoration - Pickering May 27, 2009 Museum Village $74,839.01 Completed Vendor- Snyder Construction Report CS 28-09 September 14, 2009 Subject: Formal Quotations - Quarterly Report for Information Page 4 Reference No. Description Award Status Award Date Formal Quotation for Bleacher Q-31-2009 Replacement at Beverly June 17, 2009 Morgan Park $64,580.25 Completed Vendor: Colpac Construction Ltd. Formal Quotation for Goose Q-19-2009 Control and Egg Oiling Operating Vendor: Bright Wings $11,000.00 April 2, 2009 Effective April 1, 2009 to costs 2009 September 30, 2009 Formal Quotation for Beach Q-38-2009 Cleaner $47,158.20 Completed June 18, 2009 Vendor: G. C. Duke Equipment Ltd. Formal Quotation for Rental Vehicles Q=18-2009 Vendor: Somerville National $40,132.80 Operating March 26, 2009 Leasing & Rental Ltd. costs 2009 Effective: April 6, 2009 to Se tember 15, 2009 Attachments: Not applicable i Report CS 28-09 September 14, 2009 ~ Subject: Formal Quotations - Quarterly Report for Information Page. 5 39 Prepared By: Approved/Endorsed By: I Vera A. Felgemacher Gillis A. Paterson Manager, Supply & Services Director, Corporate Services & Treasurer C.P.P., CPPO, CPPB, C.P.M., CMM III VF:vw Copy: Chief Administrative Officer Recommended for the consideration It of Pickering City. o A vl Th J. Quin DM~R MM III Chief Administra ve Officer