HomeMy WebLinkAboutJuly 6, 2009 (Joint)
citq o~ Joint Planning & Development
& Executive Committee
Meeting Minutes
Monday, July 6, 2009
7:30 pm - Council Chambers
_ Chair: Councillor Dickerson
PRESENT:
Mayor Ryan
COUNCILLORS:
D. Dickerson
R.Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ALSO PRESENT:
T.J. Quinn - Chief Administrative Officer
T. Melymuk - (Acting) Chief Administrative Officer
E. Buntsma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
G. Paterson - Director, Corporate Services & Treasurer
R. Holborn - Division Head, Municipal Property & Engineering
C. Rose - Manager, Policy
L. Taylor - Manager, Development Review
M. Gadzovski - Stormwater & Environmental Engineer
S. Gaunt - Principal Planner, Policy
G. McGregor - Principal Planner, Policy
R. Pym - Principal Planner, Development Review
D. Shields - Deputy Clerk
Moved by Mayor Ryan
Seconded by Councillor McLean
That the rules of procedure be suspended in order to change the order of business
whereas Item 2 being Director, Corporate Services & Treasurer, Report CS 17-09 of the
Executive Committee Reports be placed as the first report on the agenda following
delegations.
CARRIED ON A 2/3
MAJORITY VOTE
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Chair: Councillor Dickerson
(1) DELEGATIONS
1. Paula Jesty
Deloitte & Touche LLP
Re: Report CS 17-09
2008 Year End Audit
Paula Jesty of Deloitte & Touche LLP appeared before Committee to submit the
report on the results of their audit of the consolidated financial statements of the City
of Pickering. Ms. Jesty noted that no significant weaknesses in internal controls
relating to the financial reporting process were identified. She noted that
management judgements and accounting estimates had been assessed against
standard practice and appear to be reasonable. She also noted that the areas of
audit focus were all satisfactory and no significant items needed to be brought to the
Committee's attention.
A brief question and answer period ensued
2. Terri Daniels
New Site Development, Rogers Wireless
Re: Report PD 21-09
Rogers Wireless Cell Tower Installation
Terri Daniels, a representative for Rogers Wireless, New Site Development appeared
before the Committee in support of Report PD 21-09. She noted that Rogers
Wireless had a weak spot in their network in this area and that the tower installation
would correct this problem. Ms. Daniels also noted that the tower will generally not
be visible from within Whitevale.
A brief question and answer period ensued.
3. Dan Remollino
Ministry of Transportation Project Manager
Re: 407 East Environmental Assessment & Preliminary Design Study
Dan Remollino, Project Manager, Ministry of Transportation appeared before
Committee to update them on the 407 East Environmental Assessment & Preliminary
Design Study. He noted that the Draft Environmental Assessment report and
associated reference documents were complete and available for a five week review
period. He noted that there were three workshops held and these workshops gave
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citq °0 Joint Planning & Development
& Executive Committee
Meeting Minutes
Monday, July 6, 2009
LI 7:30 pm - Council Chambers
Chair: Councillor Dickerson
participants throughout Durham Region representing a variety of interests the
opportunity to identify community values and features, to incorporate enhanced
mitigation measures and to discuss the recommended community value plan. Mr.
Remollino noted that the next steps in the Environmental Assessment process would
be the five week review period, the collection of comments submitted to the Project
Team and meetings with stakeholders during this period to discuss comments and to
provide clarification. Mr. Remollino also noted that all comments would be
responded to in writing and would become part of the EA record.
A detailed question and answer period ensued.
4. Michael J. McQuaid, Q.C.
WeirFoulds
Re: Report CAO 05-09
On Behalf of the Seaton Landowners
Michael McQuaid, the representative for Seaton Landowners appeared before the
Committee to make a submission regarding Report CAO 05-09. Mr. McQuaid
noted that the Seaton Landowners and the City share a common goal in seeing
Seaton developed to the high standards set out in the Central Pickering
Development Plan but must also note that the landowners have a different view of
the process to be followed for the Neighbourhood Plans. He stated that in April
2009 two of the landowners filed applications for Neighbourhood Plans and the
other two landowners are working on similar applications to be filed shortly. He
stated that the landowners expected continued discussions and dialogue with City
staff and also offered to pay for a planning consultant to review the application.
Mr. McQuaid noted that the landowners do not feel it is necessary for the City to
undertake an $800,000 study over the next 8 to 12 months to process the
Neighbourhood Plans. Mr. McQuaid noted that they believe they share the same
goal with staff and Council in seeing the Plan built to the high level of standards
that have been called for thereby securing over time the significant jobs, taxes
and development charges this will bring to the City of Pickering. Mr. McQuaid
requested that Council defer the report until the September meeting to allow for
discussion to occur on the steps that will allow the applications for Neighbourhood
Plans and plan of subdivision to be processed in a cooperative way.
A detailed question and answer period ensued.
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Meeting Minutes
Monday, July 6, 2009
7:30 pm - Council Chambers
Chair: Councillor Dickerson
(II) PART `B' EXECUTIVE COMMITTEE REPORTS
2. Director, Corporate Services & Treasurer, Report CS 17-09
2008 Year End Audit
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Pickles
1. That Report CS 17-09 of the Director, Corporate Services & Treasurer be
received;
2. That the Audit Results Report as submitted by Deloitte & Touche LLP be
received for information; and,
3. That the 2008 draft Audited Consolidated Financial Statements for the City of
Pickering be forwarded to Council for approval.
CARRIED
Councillor McLean was not in attendance for the vote on Report CS 17-09.
(III) DELEGATIONS (Continued)
5. Bryce Jordan
Sernas and Associates
Re: Report PD 20-09
Bryce Jordan of Sernas and Associates appeared before the Committee in
support of Report PD 20-09 and stated that there were only two issues that
concerned his client and requested consideration be given to revising them. Mr.
Jordan noted that staff has recommended a garage setback and parking space
definition of 6.Om and Mattamy is requesting 5.5m in order to provide for the
planned housing product. Mr. Jordan also noted that staff have recommended
the deletion of 12 lots from the Draft Plan of Subdivision and noted that there was
no sufficient reason for the increase in open space and felt that this was an
inefficient use of very valuable resource land. Mr. Jordan requested that Council
consider adding the lots back into the plan.
A detailed question and answer period ensued.
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Meeting Minutes
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7:30 pm - Council Chambers
26 Chair: Councillor Dickerson
The Committee recessed at 10:50 pm until 11:05 pm.
(IV) PART `A' PLANNING & DEVELOPMENT REPORTS
1. Director, Planning & Development, Report PD 20-09
Draft Plan of Subdivision SP-2008-01
Zoning By-law Amendment Application A 1/08
Mattamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3
City of Pickering
RECOMMENDATION
Moved by Councillor Pickles
Seconded by Councillor Johnson
1. That Draft Plan of Subdivision SP-2008-01 submitted by Mattamy (Brock Road)
Limited, to permit a plan of subdivision on lands being on Part Lots 17 & 18,
Concession 3, subject to the comments of Report PD 20-09, be endorsed;
2. That the proposed conditions of draft plan of subdivision to implement Draft
Plan of Subdivision SP-2008-01 as set out in Appendix I to Report PD 20-09, be
endorsed; and,
3. Further, that Zoning By-law Amendment Application A 1/08 submitted by
Mattamy (Brock Road) Limited, to amend the zoning of the subject property to
implement Draft Plan of Subdivision SP-2008-01, as outlined in Appendix II to
Report PD 20-09 be endorsed.
CARRIED LATER
IN THE MEETING
(See Following Motions)
Moved by Councillor Pickles
Seconded by Councillor Johnson
That Item 1 of the main motion be amended to reflect that Lots 2, 3, 24, 25, 26 and
27 be added back into the plan of subdivision.
CARRIED
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Chair: Councillor Dickerson 1
Moved by Councillor McLean
Seconded by Councillor Johnson
That Item 1 of the main motion be amended to reflect that Lots 63, 64 65 and 66 be
added back into the plan of subdivision.
MOTION DEFEATED
Moved by Mayor Ryan
Seconded by Councillor Littley
That the main motion be amended by adding the following as Item 3 and Item 3 be
renumbered accordingly.
That prior to Council's consideration of the implementing zoning by-law, the owner
provide the City with a letter of commitment with respect to the nature and timing of
the development of the mixed use block adjacent to Brock Road.
CARRIED
Moved by Councillor Pickles
Seconded by Councillor Johnson
That Item 1 of the main motion be amended to reflect that the garage setbacks and
parking space definition be reduced from 6.Om to 5.5m.
MOTION DEFEATED
The main motion, as amended, was the CARRIED.
2. Director, Planning & Development, Report PD 21-09
Proposed Rogers Wireless Cell Tower Installation and Land Lease
Sideline 34, Between Regional Road 27 (Whitevale Road) and Highway 407
City of Pickering
RECOMMENDATION
Moved by Councillor Johnson
Seconded by Councillor McLean
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PICXE
Meeting Minutes
Monday, July 6, 2009
7:30 pm - Council Chambers
2 Chair: Councillor Dickerson
1. That Report 21-09 of the Director, Planning & Development, requested by City
Council through Correspondence CORR 29-09, be received;
2. That a By-law be enacted to authorize the Mayor and the Clerk to execute a
Lease Agreement with Rogers Wireless ("Rogers"), substantially on the terms
set out in this Report, in a form satisfactory to the City Solicitor and the Director,
Corporate Services & Treasurer and Rogers Wireless for those lands consisting
of part of the road allowance between Lots 34 and 35, Concession 5 (Sideline
34, north of Regional Road 27 (Whitevale Road)), for the purposes of installing
and maintaining communications equipment; and,
3. Further, that the Director, Planning & Development be authorized to provide
Industry Canada with a letter of support for this cell tower installation, on
Sideline 34 between Regional Road 27 (Whitevale Road) and Highway 407,
following the execution of the lease agreement.
CARRIED
3. Director, Planning & Development, Report PD 22-09
City Response to Seaton Natural Heritage System Management Plan
and Master Trails Plan - Final Report, October 2008, prepared by
Schollen & Company Inc. for Ministry of Municipal Affairs and Housing
RECOMMENDATION
Moved by Mayor Ryan
Seconded by Councillor Littley
1. That Report PD 22-09 of the Director, Planning & Development, regarding the
Seaton Natural Heritage System Management Plan and Master Trails Plan,
Final Report (SNHSMP & MTP - the Management Plan), prepared by Schollen
& Company Inc. and Associates, dated October 2008, be received;
2. That the comments contained in Report PD 22-09 on the SNHSMP & MTP be
endorsed and that Council advise the Ministers of Municipal Affairs and Housing
and Energy and Infrastructure that:
a) in implementing the Plan;
(i) no costs should be borne by existing City taxpayers for the Natural
Heritage System (NHS) restoration or for the on and off-road trails in the
neighbourhoods, in light of the high standards expected;
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7:30 pm - Council Chambers
Chair: Councillor Dickerson
(ii) establishment of a separate Heritage Committee for Seaton needs further
review; and,
(iii) since renewable energy facilities are permissible uses within the NHS, a
management strategy should be identified for this purpose and be
reflected in the preparation of restoration/revegetation plans for the NHS
lands;
b) the City supports;
(i) use of the Management Plan as a guide for a sustainable Seaton NHS as
the report is a comprehensive and well thought-out prescription to achieve
long-term objectives for the restoration of an expanded natural heritage
system, construction of a trail system in the NHS and to fulfill cultural
heritage objectives in the NHS;
(ii) retention of the NHS lands in public ownership over the long-term;
(iii) establishment of a First Nations Interpretive Centre; and,
(iv) continued City involvement in discussions and decisions on a future
management structure, plans and programs for the Seaton natural
heritage system, trails network and cultural heritage programs, including
the role of Heritage Pickering.
3. That Council request the Ministers of Municipal Affairs and Housing and Energy
and Infrastructure to expand the range of uses permissible within the NHS to
include recreational uses such as parks and playfields in those lands that buffer
the key natural heritage features; and,
4. Further, that a copy of Report PD 22-09 and Pickering Council's resolution on
this matter be forwarded to the Ministry of Municipal Affairs and Housing, the
Ministry of Energy and Infrastructure, Ontario Realty Corporation, the Region of
Durham, the Toronto and Region Conservation Authority, Heritage Pickering
Advisory Committee, and the Seaton Trail Management Plan Steering
Committee.
CARRIED
4. Director, Planning & Development, Report PD 23-09
Zoning By-law Amendment Application A 7/08
S. Golvin & JMPM Holdings Inc.
Part of Lot 19, Range 3 B.F.C.
(Part 1, 40R-10527 and Part 1, 40R-8832)
City of Pickering
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Meeting Minutes
Monday, July 6, 2009
7:30 pm - Council Chambers
3 0 Chair: Councillor Dickerson
Mr. George Horning of Sernas Trans Tech appeared before the Committee noting his
concerns in regards to an item in the draft by-law stating that "no vehicular through
route providing access between Bayly Street and Dillingham Road shall be
permitted". He noted that the applicant was requesting that this be removed from the
by-law and dealt with during the site plan process. Mr. Horning felt that the site
would not be used as a through route from one street to the next due to the
configuration of the buildings and stated that by placing this statement in the by-law
they would have to put a barrier up to comply with it. Mr. Horning stated that they
would have no problems dealing with this issue at the site plan process.
RECOMMENDATION
Moved by Councillor Pickles
Seconded by Councillor Johnson
1. That Report PD 23-09 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 7/08 be approved to broaden the
range of permitted mixed employment uses for the subject property including
offices, personal service uses, sales outlets, and various light industrial uses on
lands being Part of Lot 19, Range 3 B.F.C., Part 1, 40R-10527 and Part 1, 40R-
8832;
3. That the zoning by-law to implement Zoning By-law Amendment Application A
7/08, as set out in Appendix I to Report PD 23-09, be forwarded to City Council
for enactment; and
4. Further, that Council authorize the Chief Administrative Officer to negotiate with
the owners of the subject lands (known as Part of Lot 19, Range 3 B.F.C.,
identified as Part 1, 40R-10527 and Part 1, 40R-8832) to acquire a portion of
the property for public stormwater management purposes, and report back to
Council on the general terms and conditions of a possible land purchase.
CARRIED LATER IN
THE MEETING
(See Following Motion)
Moved by Councillor Pickles
Seconded by Councillor Johnson
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Chair: Councillor Dickerson 3 1
That Item 3 of the main motion with respect to the zoning by-law be amended to reflect the
deletion of Item (2)(d)(vi) of the draft by-law.
CARRIED
(V) PART `B' EXECUTIVE COMMITTEE REPORTS (Continued)
1. Chief Administrative Officer, Report CAO 05-09
Seaton Neighbourhood Planning Program
-Direction to Proceed with Program
RECOMMENDATION
Moved by Mayor Ryan
Seconded by Councillor McLean
1. That Report CAO 05-09 of the Chief Administrative Officer regarding the Seaton
Neighbourhood Planning Program be received;
2. That staff be directed to proceed with the issuance of a Request for Proposals
to hire a qualified consulting team to undertake the Seaton Neighbourhood
Planning Program in accordance with the Terms of Reference set out in
Appendix I to this Report;
3. That Council Resolution # 210-08 of October 20, 2008, concerning the Seaton
Neighbourhood Planning Program be rescinded;
4. That Council request financial assistance from the Province of Ontario to
undertake the Seaton Neighbourhood Planning Program; and
5. Further, that a copy of this Report be forward to the Ministry of Municipal Affairs
and Housing, Ministry of Energy and Infrastructure, the Ontario Realty
Corporation, the Region of Durham, the Trustee for the North Pickering
Development Management Inc. and the Sernas Group on behalf of the Seaton
Landowner Group.
REFERRED LATER
IN THE MEETING
(See Following Motion)
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7:30 pm - Council Chambers
Chair: Councillor Dickerson
Moved by Mayor Ryan
Seconded by Councillor
That Report CAO 05-09 of the Chief Administrative Officer be referred to the
September 21, 2009 meeting of Council.
CARRIED
3. Director, Corporate Services & Treasurer, Report CS 21-09
Section 357/358 of the Municipal Act - Adjustment to Taxes
RECOMMENDATION
Moved by Mayor Ryan
Seconded by Councillor McLean
1. That Report CS 21-09 of the Director, Corporate Services & Treasurer be
received;
2. That the write-offs of taxes as provided under Section 357/358 of the Municipal
Act, 2001 be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
CARRIED
4. Director, Corporate Services & Treasurer, Report CS 23-09
Tow Truck "Anti-Chasing" Amendment to Traffic & Parking
By-law 6604/05
RECOMMENDATION
Moved by Mayor Ryan
Seconded by Councillor McLean
1. That Report CS 23-09 of the Director, Corporate Services & Treasurer be
received;
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7:30 pm - Council Chambers
Chair: Councillor Dickerson a 3
2. That the draft Tow Truck Anti-Chasing By-law, included as Attachment 1,
providing restrictions regarding tow trucks within the City of Pickering, be
enacted; and,
3. That the appropriate staff of the City of Pickering be given the authority to give
effect thereto.
CARRIED
5. Director, Operations & Emergency Services, Report OES 24-09
City's Traffic & Parking By-law No. 6604/05
-Updating Amendments
RECOMMENDATION
Moved by Mayor Ryan
Seconded by Councillor McLean
1. That Report OES 24-09 of the Director, Operations & Emergency Services
regarding proposed amendments to the City's Traffic & Parking By-law No
6604/05 be received; and
2. That the attached draft by-law be enacted to amend Sections 8, 25, 26 and 46
and Schedules 2, 4, 9 and 13 to By-law No. 6604/05.
REFFERED LATER IN
THE MEETING
(See Following Motion)
Moved by Councillor O'Connell
Seconded by Councillor Johnson
That Report OES 24-09 of the Director, Operations & Emergency Services be
referred to the Special Meeting of Council to be held on September 28, 2009.
CARRIED
6. Director, Operations & Emergency Services, Report OES 37-09
Tender for Facilities Cleaning Services
- Tender No. T-3-2009
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PKKE & Executive Committee
Meeting Minutes
Monday, July 6, 2009
7:30 pm - Council Chambers
Chair: Councillor Dickerson
RECOMMENDATION
Moved by Mayor Ryan
Seconded by Councillor McLean
1. That Report OES 37-09 from the Director, Operations & Emergency Services
regarding Facilities Cleaning Services Ltd. be received;
2. That Tender No. T-3-2009 submitted by Arsenal Cleaning Services Ltd. for
facilities cleaning services, in the amount of $115,104 plus GST for year 1 and
$118,578 plus GST for year 2 be approved subject to the annual review and
extension to the contract by the Manager, Supply & Services for the following
facilities:
Pickering Municipal Facilities Pickering Public Libraries
Operations Centre Main Branch
East Shore Community Centre Claremont Branch
Fire Hall #5 (Administration Office) Greenwood Branch
Petticoat Creek Branch
Whitevale Branch
3. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
CARRIED
7. Director, Operations & Emergency Services, Report OES 40-09
Southeast Collector Trunk Sewer
-Haul Roads
RECOMMENDATION
Moved by Mayor Ryan
Seconded by Councillor McLean
1. That Report OES 40-09 of the Director, Operations & Emergency Services
regarding the Southeast Collector Trunk Sewer associated haul routes be
received;
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7:30 pm - Council Chambers
Chair: Councillor Dickerson
2. That the City of Pickering approves of the use of Scarborough-Pickering
Townline Road, Rosebank Road, Fairport Road, Dixie Road and Third
Concession Road as described in and subject to the conditions outlined in
Report OES 40-09 as haul routes for the construction of the Southeast Collector
Trunk Sewer; and
3. That a copy of Report OES 40-09 be sent to the Region of York and the Region
of Durham.
CARRIED
8. Director, Operations & Emergency Services, Report OES 41-09
Frenchman's Bay Harbour Entrance Environmental Assessment
-Status Update
RECOMMENDATION
Moved by Mayor Ryan
Seconded by Councillor McLean
1. That Report OES 41-09 of the Director, Operations & Emergency Services
concerning the Frenchman's Bay Harbour Entrance Environmental Assessment
be received for information; and
2. That Council endorse the submission of the Draft Environmental Study Report
(ESR) to the Ministry of the Environment.
CARRIED LATER IN
THE MEETING
(See Following Motion)
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the main motion be amended by adding the following as Item 2, and Item 2 be
renumbered accordingly.
That both the East and West breakwater walls be proposed and built fully accessible and
included as part of the preferred alternative submitted with the EA documents.
CARRIED
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7:30 pm - Council Chambers
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The main motion, as amended was then CARRIED
9. Director, Operations & Emergency Services, Report OES 42-09
Roof Replacement - Pickering Public Library and Fire Hall #2
-Tender No. T-12-2009
RECOMMENDATION
Moved by Mayor Ryan
Seconded by Councillor McLean
1. That Report OES 42-09 of the Director, Operations & Emergency Services
regarding Roof Replacement at Pickering Public Library and Fire Hall #2 be
received;
2. That Tender T-12-2009 submitted by Crawford Roofing Corporation at a cost of
$214,200 (GST included) be accepted;
3. That staff be authorized to negotiate with the low bidder to undertake the
additional roofing work at Petticoat Creek and Whitevale Library, at a cost not to
exceed the project costing as outlined in the report;
4. That the total gross project cost of $259,350 (GST included) and a net project
cost of $247,000 including the tender amount and other associated costs be
approved;
5. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
a) the sum of $65,000, as provided for in the 2009 approved Capital Budget
for Fire Services, to be financed through property taxes;
b) the sum of $74,000 as provided for in the 2009 approved Capital Budget
for Libraries-Central & Whitevale and Petticoat Creek Library and
Community Centre, to be financed through Provincial Grants-Investing in
Ontario;
c) the amount of $100,000, as provided for in the 2009 approved Capital
Budget for Library-Central, to be financed through Federal Gas Tax
funding;
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d) the additional amount of $8,000 for Petticoat Creek Library and
Community Centre Roof Rehabilitation to be funded from Federal Gas
Tax;
e) the Director, Corporate Services & Treasurer be authorized to take any
actions necessary in order to affect the foregoing; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
CARRIED
(V) ADJOURNMENT
The meeting adjourned at 1:25 am.
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