HomeMy WebLinkAboutCS 10-02
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REPORT TO COUNCIL
FROM:
Jon G. Storms
Manager, Information Technology
DATE: May 21, 2002
REPORT NUMBER: CS 10-02
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SUBJECT:
Supply & Installation of Servers
Supply & Delivery of Personal Computers
Quotation No. Q-21-2002
RECOMMENDATION:
It is recommended that Report CS 10-02 of the Manager, Information Technology be received by
Council and that:
1.
Council approve the quotation submitted by Metacomm for the provision of specific
computer hardware as stated in Quotation No. Q-21-2002, in the amount of $116,184,00
(P.S.T. and G.S.T. extra); and
2.
The appropriate officials of the City of Pickering be authorized to take the necessary
actions to give effect thereto.
ORIGIN:
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2002 Capital Budget
AUTHORITY:
Report CS 35-01 of the Director, Corporate Services & Treasurer By-Law 5900-/01
Purchasing Policy & Procedures
Capital Project Codes 02-2190-003-02, 02-2190-003-26, 02-2190-003-70, 02-2190-003-71
FINANCIAL IMPLICATIONS:
Quotations have been received for the supply and installation of servers and related equipment,
and personal computers. Given the estimated budget figure, the quotation process provided a
process by which the subjective evaluation of the commodity grouping and the invited vendor
listing requirements by Information Technology to be accomplished in an expeditious and
procedural manner up to $100,000. However, Purchasing Policy Item 04.05 states that an award
exceeding $75,000 is subject to Council approval.
1.
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Quotation Amount:
Q-21-2002 - Purchase of Database servers and related equipment,
along with twenty personal computers.
$116,184.00
9,294.72
8,132.88
$133,611.60
(3,485.52)
1130.126.08
P.S,T.
G.S.T,
Sub Total
G.S.T. Rebate
Total Amount
n..5f)
Report to Council CS 10-02
Date: May 21, 2002
Subject:
Page 2
2.
Approved Source of Funds:
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2002 Capital Budget - Account Number 2190-6176
Project Codes 02-2190-003-02, 02-2190-003-26, 02-2190-003-70,
02-2190-003-71
$210,507.00
3,
Estimated Project Costing Summary:
Twenty Personal Computers
Two Database Servers
Data Backup Unit
Cable Management System
Sub Total
P.S.T.
G.S.T,
G.S.T. Rebate
$32,660.00
55,703.00
20,713.00
7,108.00
$116,184.00
9,294.72
8,132.88
(3,485.52)
Total Project Cost
$130,126,08
4.
Project Cost (over) under Approved Funds
$80,380.92
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Additional project costs to follow; however, total project costs
will remain within approved funds.
EXECUTIVE SUMMARY:
The Chief Administrative Officer appointed an external consultant in December 2001 to review
the operations of the Information Technology (IT) Section. One recommendation put forth by
the consultant was the Oracle database server currently being used by the City for all of its
database applications was too old and slow to perform the function adequately. The consultant
further reported to the Information Technology Steering Committee (ITSC) that the replacement
server(s) should be purchased in 2002.
BACKGROUND:
In December 2001, the services of an external consultant were secured by the Chief
Administrative Officer to review the operations of IT. The study was to look at a number of
issues, one being the state of the City's computer equipment. Some of the recommendations put
forth by the consultant are discussed below,
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The City has one Oracle database server that is used to host all of the City's database
applications. The server was identified as being five-years old and deemed too slow to perform
its function adequately. It was recommended by the consultant that it be replaced in 2002 rather
than later as was planned. Furthermore, during a review of the computer room, the consultant
put forth recommendations for the implementation of a cable management system and an
uninterruptible power supply (UPS) capable of supporting the entire computer room. The
recommended UPS would replace the number of smaller UPS units currently in place. The ITSC
agreed with all three recommendations, and directed that the database server(s), cable
management system, and the UPS be purchased immediately. Following the presentation and
acceptance of IT's business plan, Request for Quotation Q-21-2002 was issue. As per
Purchasing's new Policy & Procedures, final authorization to proceed with the purchase requires
Council's approval.
Report to Council CS 10-02
Date: May 21,2002
n51
Subject:
Page 3
ATTACHMENTS:
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N.A.
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Pre ared BY}' - .'
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. n G. Storms,
)Manager, Information Technology
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Approved I Endorsed By:
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-~ Gillis A. Paterson,
Director, Corporate Services & Treasurer
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Recommended for the consideration of Pickering
City Council
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Tomas J. Quinn,
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