HomeMy WebLinkAboutJuly 6, 2009 (Joint)
Joint Planning
Development Committee
C*hl 00 & Exjecutive Committee Meeting
Agenda
Monday, July 6, 2009
PICK 7:30 pm
Council Chambers
Chair: Councillor Dickerson
(1) DELEGATIONS
1. Paula Jesty
Deloitte & Touche LLP
Re: Report CS 17-09
2008 Year End Audit
2. Terri Daniels
New Site Development, Rogers Wireless
Re: Report PD 21-09
Rogers Wireless Cell Tower Installation
3. Dan Remollino
Ministry of Transportation Project Manag r
Re: 407 East Environmental Assessment & Preliminary Design Study
PART "A
PLANNING & DEVELOPMENT REPORTS PAGES
1. Director, Planning & Development, Report PD 20-09 1-74
Draft Plan of Subdivision SP-2008-01
Zoning By-law Amendment Application A 1/08
Mattamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3
City of Pickering
RECOMMENDATION
1. That Draft Plan of Subdivision SP-2008-01 submitted by Mattamy (Brock
Road) Limited, to permit a plan of subdivision on lands being on Part Lots 17
& 18, Concession 3, subject to the comments of Report PD 20-09, be
endorsed;
Accessible For information related to accessibility requirements please contact
p I C K CC Linda Roberts
f" ~ Phone: 905.420.4660 eXtension 2928
TTY: 905.420.1739
Email: Iroberts0citvofbi~kerina.com
Joint Planni g
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PICK 7:30 pm
Council Chambers
Chair: Councillor Dickerson
2. That the proposed conditions of draft plan of subdivision to implement Draft
Plan of Subdivision SP-2008-01 as set lout in Appendix I to Report PD 20-09,
be endorsed; and,
3. Further, that Zoning By-law Amendment Application A 1/08 submitted by
Mattamy (Brock Road) Limited, to amend the zoning of the subject property
to implement Draft Plan of Subdivision ISP-2008-01, as outlined in Appendix
II to Report PD 20-09 be endorsed.
2. Director, Planning & Development, Report Pp 21-09 75-89
Proposed Rogers Wireless Cell Tower Installation and Land Lease
Sideline 34, Between Regional Road 27 (Whitovale Road) and Highway 407
City of Pickering
RECOMMENDATION
1. That Report 21-09 of the Director, Planning & Development, requested by
City Council through Correspondence CORR 29-09, be received;
2. That a By-law be enacted to authorize the Mayor and the Clerk to execute a
Lease Agreement with Rogers Wireles$ ("Rogers"), substantially on the
terms set out in this Report, in a form satisfactory to the City Solicitor and the
Director, Corporate Services & Treasurjer and Rogers Wireless for those
lands consisting of part of the road allo*ance between Lots 34 and 35,
Concession 5 (Sideline 34, north of Regional Road 27 (Whitevale Road)), for
the purposes of installing and maintaining communications equipment; and,
3. Further, that the Director, Planning & Development be authorized to provide
Industry Canada with a letter of support for this cell tower installation, on
Sideline 34 between Regional Road 27 (Whitevale Road) and Highway 407,
following the execution of the lease agrieement.
3. Director, Planning A Development, Report Pp 22-09 90-111
City Response to Seaton Natural Heritage System Management Plan
and Master Trails Plan - Final Report, October 2008, prepared by
Schollen & Company Inc. for Ministry of Munlicipal Affairs and Housing
Joint Planni g
& Development Committee
o& Executive Committee Meeting
Agenda
Monday, July 6, 2009
7:30 pm
Council Chambers
Chair: Councillor Dickerson
RECOMMENDATION
1. That Report PD 22-09 of the Director, Planning & Development, regarding
the Seaton Natural Heritage System Management Plan and Master Trails
Plan, Final Report (SNHSMP & MTP - the Management Plan), prepared by
Schollen & Company Inc. and Associates, dated October 2008, be received;
2. That the comments contained in Report PD 22-09 on the SNHSMP & MTP
be endorsed and that Council advise the Ministers of Municipal Affairs and
Housing and Energy and Infrastructure! that:
(a) in implementing the Plan;
(i) no costs should be borne by existing City taxpayers for the Natural
Heritage System (NHS) restoration or for the on and off-road trails in the
neighbourhoods, in light of the high standards expected;
(ii) establishment of a separate Heritoge Committee for Seaton needs
further review; and,
(iii) since renewable energy facilities are permissible uses within the NHS, a
management strategy should be identified for this purpose and be
reflected in the preparation of restoration/revegetation plans for the
NHS lands;
(b) the City supports;
(j) use of the Management Plan as aj guide for a sustainable Seaton NH$
as the report is a comprehensive and well thought-out prescription to'
achieve long-term objectives for the restoration of an expanded natural
heritage system, construction of al.trail system in the NHS and to fulfill
cultural heritage objectives in the NHS;
(ii) retention of the NHS lands in ublic ownership over the long-term;
(iii) establishment of a First Nations Interpretive Centre; and,
(iv) continued City involvement in disdussions and decisions on a future
management structure, plans and programs for the Seaton natural
heritage system, trails network and cultural heritage programs, including
the role of Heritage Pickering.
3. That Council request the Ministers of Municipal Affairs and Housing and
Energy and Infrastructure to expand the range of uses permissible within the
Joint Planni g
& Development Committee
o~ & Executive Committee Meeting
Agenda
Monday, July 6, 2009
PICK 7:30 pm
Council Chambers
Chair: Councillor Dickerson
NHS to include recreational uses such as parks and playfields in those lands
that buffer the key natural heritage features; and,
4. Further, that a copy of Report PD 22-09 and Pickering Council's resolution on
this matter be forwarded to the Ministry of Municipal Affairs and Housing, the
Ministry of Energy and Infrastructure, Ontario Realty Corporation, the Region
of Durham, the Toronto and Region Conservation Authority, Heritage
Pickering Advisory Committee, and the Seaton Trail Management Plan
Steering Committee.
4. Director, Planning & Development, Report PID 23-09 112-160
Zoning By-law Amendment Application A 7/08
S. Golvin & JMPM Holdings Inc.
Part of Lot 19, Range 3 B.F.C.
(Part 1, 40R-10527 and Part 1, 40R-8832)
City of Pickering
RECOMMENDATION
1. That Report PD 23-09 of the Director, Olanning & Development be received;
2. That Zoning By-law Amendment Application A 7/08 be approved to broaden the
range of permitted mixed employment Wses for the subject property including
offices, personal service uses, sales outlets, and various light industrial uses
on lands being Part of Lot 19, Range 3 B.F.C., Part 1, 40R-10527 and Part 1,
40R-8832;
3. That the zoning bylaw to implement Z01 ning By-law Amendment Application
A 7/08, as set out in Appendix I to Report PD 23-09, be forwarded to City
Council for enactment; and
4. Further, that Council authorize the Chief Administrative Officer to negotiate
with the owners of the subject lands (k": own as Part of Lot 19, Range 3
B.F.C., identified as Part 1, 40R-10527and Part 1, 40R-8832) to acquire a
portion of the property for public stormWater management purposes, and .
report back to Council on the general terms and conditions of a possible land
purchase.
Joint Planning
A Development Committee
C-ry a0 & Executive Committee Meeting
► Agenda
► Monday, July 6, 2009
7:30 pm
Council Chambers
Chair: Councillor Dickerson
PART "B"
EXECUTIVE COMMITTEE REPORTS
1. Chief Administrative Officer, Report CAO 05-09 161-197
Seaton Neighbourhood Planning Program
-Direction to Proceed with Program h
RECOMMENDATION
1. That Report CAO 05-09 of the Chief Administrative Officer regarding the
Seaton Neighbourhood Planning Program be received;
2. That staff be directed to proceed with the issuance of a Request for
Proposals to hire a qualified consulting team to undertake the Seaton
Neighbourhood Planning Program in accordance with the Terms of
Reference set out in Appendix I to this :Report;
3. That Council Resolution # 210-08 of October 20, 2008, concerning the
Seaton Neighbourhood Planning Program be rescinded;
4. That Council request financial assistance from the Province of Ontario to
undertake the Seaton Neighbourhood Planning Program; and
5. Further, that a copy of this Report be forward to the Ministry of Municipal
Affairs and Housing, Ministry of Energy] and Infrastructure, the Ontario Realty
Corporation, the Region of Durham, the Trustee for the North Pickering
Development Management Inc. and tho Semas Group on behalf of the
Seaton Landowner Group.
2. Director, Corporate Services & Treasurer, Report CS 17-09 198-260
2008 Year End Audit
RECOMMENDATION
1. That Report CS 17-09 of the Director, Corporate Services & Treasurer be
received;
Joint Planni~
g
i& Development Committee
o~ & Executive Committee Meeting
Agenda
Monday, July 6, 2009
7:30 pm
Council Chambers
Chair: Councillor Dickerson
2. That the Audit Results Report as submitted by Deloitte & Touche LLP be
received for information; and,
3. That the 2008 draft Audited Consolidatied Financial Statements for the City of
Pickering be forwarded to Council for approval.
3. Director, Corporate Services & Treasurer, Report CS 21-09 261-263
Section 357/358 of the Municipal Act - Adju%ment to Taxes
RECOMMENDATION
1. That Report CS 21-09 of the Director, Corporate Services & Treasurer be
received;
2. That the write-offs of taxes as provided; under Section 357/358 of the
Municipal Act, 2001 be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
4. Director, Corporate Services & Treasurer, Report CS 23-09 264-267
Tow Truck "Anti-Chasing" Amendment to Treffic & Parking
By-law 6604/05
RECOMMENDATION
1. That Report CS 23-09 of the Director, Oorporate Services & Treasurer be
received;
2. That the draft Tow Truck Anti-Chasing Oy-law, included as Attachment 1,
providing restrictions regarding tow trucks within the City of Pickering, be
enacted; and,
3. That the appropriate staff of the City of Pickering be given the authority to
give effect thereto.
Joint Planning
A Development Committee
City o0 & Executive Committee Meeting
Agenda
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Council Chambers
Chair: Councillor Dickerson
5. Director, Operations & Emergency Services, Report OES 24-09 268-277
City's Traffic & Parking By-law No. 6604/05
-Updating Amendments
RECOMMENDATION
1. That Report OES 24-09 of the Director,! Operations & Emergency Services
regarding proposed amendments to tho City's Traffic & Parking By-law No
6604/05 be received; and
2. That the attached draft by-law be enacted to amend Sections 8, 25, 26 and
46 and Schedules 2, 4, 9 and 13 to By-law No. 6604/05.
6. Director, Operations & Emergency Services,'; Report OES 37-09 278-285
Tender for Facilities Cleaning Services
- Tender No. T-3-2009
RECOMMENDATION
1. That Report OES 37-09 from the Director, Operations & Emergency Services
regarding Facilities Cleaning Services (td. be received;
2. That. Tender No. T-3-2009 submitted by Arsenal Cleaning Services Ltd. for
facilities cleaning services, in the amount of $115,104 plus GST for year 1
and $118,578 plus GST for year 2 be approved subject to the annual review
and extension to the contract by the Manager, Supply & Services for the
following facilities:
Pickering Municipal Facilities Piftring Public Libraries
Operations Centre Main Branch
East Shore Community Centre Claremont Branch
Fire Hall #5 (Administration Office) Greenwood Branch
Petticoat Creek Branch
Whitevale Branch
Joint Planning
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Cdt# oo & Executive Committee Meeting
Agenda
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Council Chambers
Chair: Councillor Dickerson
3. That the appropriate City of Pickering dfficials be authorized to take
necessary action to give effect thereto.
7. Director, Operations & Emergency Services; Report OES 40-09 286-293
Southeast Collector Trunk Sewer
-Haul Roads
RECOMMENDATION
1. That Report OES 40-09 of the Director; Operations & Emergency Services
regarding the Southeast Collector Trunk Sewer associated haul routes be
received;
2. That the City of Pickering approves of the use of Scarborough-Pickering
Townline Road, Rosebank Road, Fairport Road, Dixie Road and Third
Concession Road as described in and subject to the conditions outlined in
Report OES 40-09 as haul routes for the construction of the Southeast
Collector Trunk Sewer; and
3. That a copy of Report OES 40-09 be sent to the Region of York and the
Region of Durham.
8. Director, Operations & Emergency Services,; Report OES 41-09 294-298
Frenchman's Bay Harbour Entrance Environmental Assessment
-Status Update
RECOMMENDATION
1. That Report OES 41-09 of the Director, Operations & Emergency Services
concerning the Frenchman's Bay Harbour Entrance Environmental
Assessment be received for informatiorh; and
2. That Council endorse the submission of the Draft Environmental Study
Report (ESR) to the Ministry of the Environment.
Joint Planning.
& Development Committee
C-ttq 41CK* & Executive Committee Meeting
Agenda
Monday, July 6,. 2009
7:30 pm
Council Chambers
Chair: Councillor Dickerson
9. Director, Operations & Emergency Services,, Report OES 42-09 299-307
Roof Replacement - Pickering Public Library and Fire Hall #2
-Tender No. T-12-2009
RECOMMENDATION
1. That Report OES 42-09 of the Director, Operations & Emergency Services
regarding Roof Replacement at Pickering Public Library and Fire Hall #2 be
received;
2. That Tender T-12-2009 submitted by Crawford Roofing Corporation at a cost
of $214,200 (GST included) be accepted;
3. That staff be authorized to negotiate with the low bidder to undertake the
additional roofing work at Petticoat Creek and Whitevale Library, at a cost not
to exceed the project costing as outlined in the report;
4. That the total gross project cost of $259,350 (GST included) and a net project
cost of $247,000 including the tender amount and other associated costs be
approved;
5. That Council authorize the Director, Corporate Services & Treasurer to
finance the project as follows:
a) the sum of $65,000, as provided fpr in the 2009 approved Capital
Budget for Fire Services, to be financed through property taxes;
b) the sum of $74,000 as provided for in the 2009 approved Capital
Budget for Libraries-Central & Wlitevale and Petticoat Creek Library
and Community Centre, to be financed through Provincial Grants-
Investing in Ontario;
c) the amount of $100,000, as provided for in the 2009 approved Capital
Budget for Library-Central, to be financed through Federal Gas Tax
funding;
Joint Planning
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d) the additional amount of $8,000 for Petticoat Creek Library and
Community Centre Roof Rehabilitation to be funded from Federal Gas
Tax;
e) the Director, Corporate Services & Treasurer be authorized to take any
actions necessary in order to affeict the foregoing; and
6. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.:
(II) OTHER BUSINESS
(III) ADJOURNMENT
i
I
Call 00 REPORT TO
PLANNING & DEVELOPMENT
PICK. RIN COMMITTEE
Report Number: PD 20-09
Date: July 6, 2009
01
From: Neil Carroll
Director, Planning & Development
Subject: Draft Plan of Subdivision SP-2008-01
Zoning By-law Amendment Application A 1/08
Mettamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3
City of Pickering
Recommendation:
1. That Draft Plan of Subdivision SP-2008-01 submitted by Mattamy (Brock Road)
Limited, to permit a plan of subdivision on ,lands being on Part Lots 17 & 18,
Concession 3, subject to the comments of Report PD 20-09, be endorsed;
2. That the proposed conditions of draft plan of subdivision to implement Draft Plan
of Subdivision SP-2008-01 as set out in Appendix I to Report PD 20-09, be
endorsed; and,
3. Further, that Zoning By-law Amendment Application A 1/08 submitted by
Mattamy (Brock Road) Limited, to amend the zoning of the subject property to
implement Draft Plan of Subdivision SP-2008-01, as outlined in Appendix II to
Report PD 20-09 be endorsed.
Executive Summary: Mattamy (Brock Roads Limited submitted their initial
applications in 2008 and through review, agency comments and discussions Mattamy
revised the plan to now propose a draft plan of subdivision consisting of 316 lots
comprising of 106 detached dwelling lots with 9.0 metre frontages, 78 detached
dwelling lots with 11.0 metre frontages, and 132 townhouse lots with 7.0 metre
frontages.
The plan proposes a park block, a stormwater pdnd block and two village green blocks.
The draft plan also contains a mixed corridor block, however no development is
proposed for this block at this time. The owner indicated that this block will be
developed at a later time and will be subject to future Planning Act applications (seed
Location Map and Applicant's Revised Plan, Att4phments #1 & #3). This report deals
with the revised plan submitted by the owner.
The subject applications are the first development proposals to be presented to Council
for the Duffin Heights Neighbourhood. As such, the applications have been reviewed in
accordance with the recently adopted Official Plan Amendment 18, Neighbourhood
Development Guidelines and the Environmental Servicing Plan.
Report PD 20-09 July 6, 2009
Subject: Draft Plan of Subdivision SP-2008-01
Zoning Amendment Application A 1/08 Page 2
02
The proposed layout of the draft plan represents an appropriate design that is in
compliance with the policy requirements of the City of Pickering subject to certain
modifications that are being recommended by staff (the deletion of certain lots to
increase the area of the park, stormwater management pond, and village greens). The
recommended modifications will provide enhanced compliance with the vision for
development in Duffin Heights Neighbourhood. The recommended modifications all
relate to the elimination of lots that abut public open space in order to provide a more
functional space, and an improved integration of open space with the residential
neighbourhood.
The recommended draft plan represents an accessible pedestrian-oriented
neighbourhood and provides a 'lotting pattern that will allow for development that meets
the intent of the City's Sustainable Development Guidelines.
It is recommended that the applications be endorsed by Council, for Draft Plan of
Subdivision SP-2008-01 and Zoning By-law Amendment Application A 1/08 as set out
in Appendix I and II to Report PD 20-09.
The City's requirements respecting development of the subject property will be
addressed through conditions of Draft Plan of Subdivision Approval and the
recommended zoning provisions.
Financial Implications: With the dedication of, public spaces (park and village green
blocks) and public facilities (multi-use trails) the City will be financially responsible for
certain capital costs related to the development of the park facilities and the ongoing
maintenance of all these facilities.
Sustainability Implications: The applicant has submitted a Sustainability Report
that is based on the City's Sustainability Guidelines. City staff have reviewed the report
and rated the draft plan as achieving a Level 1 score. The proposed draft plan
incorporates many of the elements of the Guidelines.
It, is noted that there are optional opportunities available in the guidelines that the
applicant is encouraged to consider that would allow them to achieve a higher level
rating for the development.
Report PD 20-09 July 6, 2009
Subject: Draft Plan of Subdivision SP-2008-01
Zoning Amendment Application A 1/08 Page 3
03
Background:
1.0 Introduction
Mattamy (Brock Road) Limited (Mattamy) submitted applications for a draft plan
of subdivision and an amendment to the zoning by-law in order to implement a
draft plan of subdivision on the subject lands (see Location Map, Attachment #1).
The original draft plan of subdivision proposed the creation of lots for detached
dwellings with frontages ranging from 8.5 metres to 13.1 metres, street townhouse
and rear lane townhouses, including some townhouses with the option for live-work
units, along with blocks for a park, village greens, stormwater pond and future
mixed corridor uses (see Applicant's Original Pan, Attachment #2).
Since the Statutory Public Information Meeting held on September 29, 2008, the
applicant submitted a revised draft plan (see Applicant's Revised Pan,
Attachment #3). The key differences between the original plan and the revised
plan are as.follows:
• the removal of all development in the Mixed Corridors designated land, thus
increasing the size of the Mixed Corridor block;
• the elimination of all rear lane dwelling, unit product;
• the elimination of the centrally located village green and the expansion of the
southern village green to accommodate a stormwater bioswale;
• the removal of all live-work townhouse; unit product;
• the relocation of approximately half of the townhouse units from next to the
Mixed Corridor area to the southern portion of the draft plan; and
• an overall downsizing of the detached dwelling lot size and related unit size.
The following chart outlines the proposed development detail of the original plan
compared to the revised draft plan of subdivision:
Original Plan Revised. Plan
Details of the Applications (Attachment #2) (Attachment #3)
Total area of draft plan - 19.10 ha - 19.10 ha
Area for detached residential lots - 7.22 ha - 5.42 ha
Area for townhouses - 1.51 ha - 2.53 ha
Total area for residential development - 8.73 ha - 7.95 ha
Area of Mixed Corridor block - 1.99 ha - 3.13 ha
Area of Park block - 1.79 ha - 2.06 ha
Area of Village Greens - 0.35 ha - 0.34 ha
Area of Stormwater management pond - 1.26 ha - 1.26 ha
Municipal road and lanes - 4.48 ha - 4.21 ha
Detached dwelling - 8.5 m lot frontage - 2 - NA
Detached dwelling - 9.0 m lot frontage - NA - 106
Detached dwelling- 10.4 m lot frontage - 24 - NA
Detached dwelling - 11.0 m lot frontage - 111 - 78
Report PD 20-09 July 6, 2009
Subject: Draft Plan of Subdivision SP-2008-01
04 Zoning Amendment Application A 1/08; Page 4
Original Plan Revised Plan
Details of the Applications (Attachment #2) (Attachment #3)
Detached dwelling - 13.1 m lot frontage - 71 - NA
Street townhouse units - 4.9 m lot frontage - 8 - NA
Street townhouse units - 7.0 m lot frontage - NA - 132
Rear lane townhouses - 6.0 m lot frontage - 104 - NA
Total dwelling units - 320 -316
Net residential density (units per hectare) - 36.6 - 39.7
2.0 Comments Received
2.1 At the September 29, 2008 Information Meeting
Three area residents spoke at the Information Meeting to seek information and
expressed concerns respecting the impact on private services, impacts on the
wildlife corridor, and timing of the development (see Text of the Information
Report, Attachment #5 and Meeting Minutes, Attachment #6).
2.2 Following the Information Meeting
Written submissions were received from two neighbouring landowners
expressing concerns similar to those voiced at the Public Information Meeting.
Comments from Kahn Auction Ltd. noted that they endorse development and
upgrades to the area. However, they do npte that the property currently is
serviced by private well and septic and are concerned that the proposed
development may impact the private services (see Attachments #7).
Comments from the agent for the Mount Pleasant Group of Cemeteries advising
of concerns related to grading, stormwater requirements, mutual property edge
conditions, and the nature and type of landscape treatments/fencing to be
provided for lots backing onto cemetery property (see Attachment #8).
2.3 Agency Comments
2.3.1 Region of Durham
The Region of Durham has provided the following comments:
• the proposal is permitted by the policies of the Durham Region Official Plan;
• the subject lands are within the Growth Plan and would conform to the
Growth Plan. Future intensification in strategic locations that facilitate transit-
supportive land use is encouraged and should be considered;
• municipal water supply and sanitary sewer service can be provided by the
extension of services;
i
Report PD 20-09 July 6, 2009
Subject: Draft Plan of Subdivision SP-2008-01
Zoning Amendment Application A 1/08 Page '5
05
• the applications have been screened in accordance with Provincial Interests
and Delegated Review and there is no concern with the applications as
certain requirements can be addressed through conditions of approval; and,
• the Region has no objection to the applications and has provided conditions
of approval (see Attachment #9).
2.3.2 Toronto and Region Conservation Authority
The Toronto and Region Conservation Authority (TRCA) has advised that the
subject land is located in the Duffin Heights Neighbourhood and therefore
subject to the recently Council adopted Official Plan Amendment 18, the Duffin
Heights Neighbourhood Development Guidelines and soon to be revised Duffin
Heights ESP. Significant environmental matters are required to be addressed
by these policies. Further certain matters, such compensation for loss of
headwater tributaries can be addressed through conditions of approval. As
such, TRCA has no objection to the applications and has provided condition of
approval (see Attachment #10).
2.3.3 Conseil scolaire de district du Centre-Sud-Quest
The Conseil scolaire de district du Centre-Sud-Quest has advised that a school
site is required in the catchment area of Durham Region. The School Board has
requested a condition of approval be included, regarding their need for a site on
the subject land, until a school site has been finalized at another location (see
Attachment #11).
The comment and conditions that have been provided by Conseil scolaire de
district du Centre-Sud-Quest are the same comments that have been received
for other recent draft plans of subdivisions in Pickering. It is staffs
understanding the school Board is currently investigating a possible school site
elsewhere in Pickering, however no formal agreements have been entered into.
The school Board's request for a school site in this draft plan is not being
accommodated. The Duffin Heights Neighbourhood identifies two school sites
and the Board could investigate these sites as a possible school location.
2.3.4 Other Agencies
The following agencies or departments advised they have no objection to the
applications and certain technical issues and requirements related to the
proposed use of the lands can be addressed during the detailed subdivision
approval/implementation process, should these applications be approved:
1 Canada Post (see Attachment #12);
2 Durham Catholic District School Board (see Attachment #13);
3 Durham District School Board (see Attachment #14);
4 Rogers Cable Communication (see Attachment #15);
5 GTAA (see Attachment #16);
Report PD 20-09 July 6, 2009
Subject: Draft Plan of Subdivision SP-2008-01
06 Zoning Amendment Application A 1/08 Page 6
6 Hydro One (see Attachment #17);
7 Enbridge Gas (see Attachment #18);
8 Veridian Connections (see Attachment #19);
9 Ministry of Culture (see Attachment #20);
10 Bell (see Attachment #21);
11 Heritage Pickering (see Attachment #22).
2.4 City Department Comments
2.4.1 Development Control
A subdivision agreement and a construction management plan will be required to
address development of the site. The applicant must provide a secondary
emergency access to the site. Servicing requirements need to be in accordance
with the Environmental Servicing Plan for Duffin Heights and an approved
Functional Servicing and Stormwater Report (see Attachment #23).
2.4.2 Municipal Property & Engineering Division
Municipal Property & Engineering has advised that it is concerned with the
placement of townhouse product along the south side of street "D" as the
multi-use trail will run in front of these dwelling units.
The village greens as proposed in the applicant's plan are proposed to be used
for stormwater facilities (bioswale and overland flow route) and will therefore not
allow an appropriate design. Additional lands are required for the village greens
to compensate for the servicing facilities.
Proposed Lots 1, 2 and 3 on the applicants plan should be eliminated to provide
a park that fully bounds the north side of street "D" (see Attachment #24).
3.0 Discussion:
3.1 The Proposed Density is Acceptable
The subject property is designated Urban Residential Area - Medium Density
Area in the Pickering Official Plan, which etablishes a density range of over
30 dwellings per net hectare and up to and including 80 dwellings per net
hectare. Based on the current design the density for this development is
39.7 dwelling units per net hectare.
3.2 Lotting Reconfiguration Recommended
To address improved park configuration, village green use and open space
adjacent to the stormwater management pond it is recommended that specific
lots within the proposed draft plan be eliminated (see Staff Marked-up Plan,
Attachment #4).
Report PD 20-09 July 6, 2009
Subject: Draft Plan of Subdivision SP-2008-01
Zoning Amendment Application A 1/08 Page 7 07
3.2.1 Village Green - Subdivision Entry
The four lots that directly abut the village green, being Lots 63 to 66, all inclusive
are recommended to be deleted and the village green expanded into this area.
The elimination of these four lots will "open-up" the village green and provide a
greater prominence to this public space. The strategic location of the village
green will also serve as an entrance feature to the neighbourhood, therefore the
more open the experience is, the greater the benefit to the users. Currently with
the four proposed lots backing onto the village green it is expected over time the
owners of these lots will fence their rear lot lines for privacy thus closing in the
village green.
It should also be recognized that the full area of the village green will not be able
to be utilized by the public as a portion of the land along the southern perimeter
will be encumbered for a stormwater biosw►ale, thus reducing the actual area of
the village green (see Attachment #4). By eliminating the noted four lots the
village green is anticipated to be a similar size as represented on the applicant's
draft plan as the area for the required bioswale is anticipated to be a similar foot
print of the four lots. The village green at this location should be a minimum size
of 0.25 hectares as proposed in the applicants plan. This size is required in
order to meet its intended function, being a public meeting place that serves as
an entry feature into the residential neighbourhood and accommodates
connections of the multi-use trails.
3.2.2 Village Green - Stormwater Management Facility Block (Pond)
The second set of lots that are recommended to be eliminated are the five
southern lots abutting the stormwater management facility block (pond), being
Lots 24 to 28, all inclusive. The elimination of these lots would "open up" the
pond that would achieve a goal of the Neighbourhood Development Guidelines
that ponds be focal/visual feature within the community. The deletion of these
lots would also allow the expansion of the village green block located abutting
the pond block to be a more prominent public space and thereby creating an
expanded view corridor into the pond block and the open space land beyond the
pond. The open space will contribute to the overall character of the
neighbourhood by enhancing scenic quality and providing focal points for views.
3.2.3 Park Block
The third modification to the draft plan that is recommended is the elimination of
Lots 1 to 3 adjacent to the proposed park block. The transition of the park block
to residential dwelling is more appropriately designed to occur at the corner of
the street. This was the design that was present in the original draft plan and
represents good urban design. The elimination of these three lots will reduce the
anticipated length of fencing that will result between the residential use and the
park use and addresses Municipal Property & Engineering comments.
Report PD 20-09 July 6, 2009
Subject: Draft Plan of Subdivision SP-2008-01
g Zoning Amendment Application A 1/08 Page 8
3.3 Duffin Heights Neighbourhood Development Guidelines
The recently adopted Duffin Heights Neighbourhood Development Guidelines
(NDG) provide design objectives for neighbourhood, being:
• to create accessible pedestrian-oriented residential areas, distinct in
character and harmonious with the larger neighbourhood;
• to create a streetscape which is attractive, safe and encourages social
interaction within the neighbourhood;
• to establish a central focus to the neighbourhood which is safe, lively and
attractive;
• to provide a diversity of uses to support neighbourhood and City functions;
• to preserve and maintain the ecologicall function of the tableland forest and
valleylands;
• to promote site development and building/construction that is consistent with
the City's Sustainable Development Guidelines; and,
• to provide a mix of housing types, forms, affordability and tenure, on a variety
of lot frontages.
The recommended draft plan is considered to achieve these design objectives.
While staff recognize the current proposal meets the required objectives, the
previous plan, presented at the Public Information Meeting, was considered to be
more innovative as it incorporated laneway based dwelling units and live-work
townhouse dwelling units. These were significant components of the
development that established it above the more traditional subdivision design of
the revised draft plan and staff are disappointed that these components are no
longer being pursued.
For all the grade related residential development in the draft plan the NDG require,
as a condition of approval, that the owner enter into an Architectural Design
Control process. Architectural Control will promote a high degree of streetscape
design within an overall neighbourhood plan. The objectives include:
creating distinctive and appealing streetscapes through attention to building
design and detailing;
• ensuring appropriate massing, materials and building siting;
• design compatibility;
identifying specific design requirements for specific priority lots having highly
visible elevations; and,
• encourage pedestrian friendly streetscape.
Specifically, the siting, massing, and facade design of townhouse units shall be
coordinated on a block-by-block basis. Multiple blocks of townhouse blocks
which create monotonous streetscapes shell be prohibited. With regard to this
objective, the applicant will be required to provide special attention to the detail
design of the townhouses, particularly along Street 'D' that has a long run of
townhouses on both sides of the street.
Report PD 20-09 July 6, 2009
Subject: Draft Plan of Subdivision SP-2008-01
Zoning Amendment Application A 1/081 Page 9
09
3.4 Development of the Mixed Corridor Bloch to be considered in the Future
The current proposal does not propose any land use or development of the
mixed corridor block at this time. The applicant has indicated that development
consideration of these lands will be dealt with subsequent to the development of
the medium density portion of the draft plan of subdivision. While staff would
prefer the development of this area to be considered and constructed
concurrently with the rest of the draft plan, it is appreciated that with current
market conditions postponing the considerations for these lands is reasonable.
It is recognized that the size of the mixed corridor block has been increased.
The larger proposed block provides greater development opportunities in
accordance with the vision for a focal point as presented in the Duffin Heights
Neighbourhood Development Guidelines. 'The Guidelines require intensification /
density in a building with considerable massing and height located at the corner
of the intersection, thus creating a focal point.
3.5 Duffin Heights Environmental Servicing; Plan (ESP) Requirements
Need to be Satisfied
On October 20, 2008, City Council endorsed the recommendations of the
Final Duffin Heights Environmental Servicing Plan (ESP) prepared by Sernas
Associates on behalf of Mattamy Homes, Cougs (Tillings) Investments Limited
and the Ontario Realty Corporation. The completion of the ESP is a necessary
prerequisite to the consideration and approval of development applications in
Duffin Heights. The ESP provides detailed information on the development
limits, servicing requirements and recommendations to protect and enhance
the natural heritage system including appropriate ecological buffers and water
management. On May 19, 2009 Council adopted Official Plan Amendment 18
that implemented City Council's endorsement of the recommendations of
the ESP.
The ESP set out certain prerequisites and requirements prior to development,
(including the subject draft plan of subdivision), and include, but are not limited
to:
• Functional Servicing and Stormwater Report;
• Monitoring Report;
• Compensation Report;
• Fish Habitat Restoration Fund contribution;
• Watershed System Monitoring and Management Fund contribution; and,
• Adaptive Management Fund contribution.
Report PD 20-09 July 6, 2009
Subject: Draft Plan of Subdivision SP-2008-01
Zoning Amendment Application A 1/08 Page 10
10
The required reports have been initiated by the applicant and will need to be
finalized and accepted by the City and/or TRCA as part of the final subdivision
approval process. The monetary contributions will be required as conditions of
approval for the subdivision.
As part of the Council endorsed ESP and the recently adopted Official Plan
Amendment 18, the major land owners in Duffin Heights (including Mattamy) are
required to enter into a cost sharing agreement, that will be administrated by a
trustee, to ensure all landowners pay their proportional share of the cost to
develop the neighbourhood. Therefore, prior to the registration of any draft plan
of subdivision the City will require that the cost sharing agreements have been
finalized and has received confirmation from the trustee that all of Mattamy's
financial contribution has been provided.
3.6 Official Plan Amendment
It is noted that the applicant had submitted an Official Plan Amendment
application to allow the proposed draft plan of subdivision. This application,
OPA-08/001 P was only for the Mattamy lands and requested similar
amendments that were included in the City initiated Official Plan Amendment
18 that was adopted by City Council on May 19, 2009. As the result staff are
not dealing with this application at this time. If the City initiated amendment
comes into force on June 24, 2009 it is anticipated that Mattamy will be
withdrawing its application. If however, an appeal is lodged against Official
Plan Amendment 18, Mattamy may request that this application proceed and
staff will need to report further to Council on this matter.
It is noted that either Official Plan Amendment 18 or an approval to the Mattamy
application, OPA-08/001 P, must come into effect prior to the zoning by-law
amendment coming into effect or final approval of the draft plan of subdivision.
3.7 Off-Site Works Required by the Draft Plan Requires Approval
As part of the development of the draft plan certain off-site facilities are proposed
by the subdivider to service the draft plan. These works, which impact lands
owned by Ontario Reality Corporation (ORC) and Mount Pleasant Group of
Cemeteries will need approval from those owners in order to allow the current
servicing proposals to proceed. If for any reason approval is not obtained by the
subdivider, the servicing design will have to be modified to address impact on the
abutting lands. This would result in a need to reconfigure the draft plan that may
include reducing the number of residential ibuilding lots or reconfiguring the roads
or lots to the City's satisfaction. Mattamy is required to obtain approval from
abutting land owners to enter onto their land to install the proposed off-site
works.
I
i
Report PD 20-09 July 6, 2009
Subject: Draft Plan of Subdivision SP-2008-01
Zoning Amendment Application A 1/W Page 11
11
3.7.1 Cemetery
It is noted that the Mount Pleasant Group of Cemeteries has requested certain
common property line matters such as fencing, grading and landscaping/buffer
planting be addressed to their satisfaction.' Edge conditions must be approved
by both the City and Cemetery prior to registration or final approval of the draft
plan and any works being undertaken.
3.7.2 Ontario Reality Corporation
Additional off-site works are also proposed that are for municipal purposes such
as infiltration swale/trench, recreational trail and parking lot for the park. These
facilities are on ORC lands and their approval is required prior to final
approval/registration.
3.7.3 Secondary Access
An emergency access (providing a second access point) to Brock Road will be
required until such time as proposed Street "A" is extended northward and
intersects with an existing street and is opon to public traffic. This emergency
access may be on Mattamy controlled lands though mixed use block or it may be
on lands control by others (ORC) through (hydro / golf course. If the emergency
access is not on Mattamy lands then appropriate approvals will be required from .
others.
3.8 Subdivision Parking will be Sufficient
With development of grade related medium density housing (townhomes and
smaller lot detached dwelling) the issue of,sufficient parking, both on private
property and on-street parking, needs to be sufficiently incorporated in the
subdivision design. In terms of private 'off}street' parking, the proposed zoning
for the subdivisions will require two parking spaces per dwelling unit including a
parking space in the garage of sufficient unobstructed space that will
accommodate a vehicle. In terms of on-street parking, it is anticipated that
sufficient on-street parking can be provided.
With this draft plan the local roads have either a 17.0 metre right-of-way width or
a 15.5 metre right-of-way width. The 17.0 !metre road has a sidewalk on both
sides of the street. The 15.5 metre road has a sidewalk on one side only (see
Attachment #4 for proposed sidewalk location). All lots will accommodate one
parking space on the private property between the garage door and the front lot
line. There will be adequate curb space available for parking due to pairing of
driveways and the proposed zoning requirement of front yard open space that
will limit the size of the driveways. The proposed zoning includes a standard that
a minimum of 50 percent of the front yard be maintained as landscaped open
space. Therefore, any driveway on any lot can be no bigger than 50 percent of
the front yard. This will ensure an appropriate parking space between driveway
curb cuts.
Report PD 20-09 July 6, 2009
Subject: Draft Plan of Subdivision SP-2008-01
2 Zoning Amendment Application A 1/08 Page 12
3.9 Parkland Dedication Requirement to be Coordinated for Entire Neighbourhood
The current subdivision proposal reflects parkland dedication to the City that is in
excess of the Planning Act five percent parkland dedication. The applicant's
current design indicates that the park block and two village greens amount to
approximately 12 percent. The final figure is yet to be concluded as staff are
recommending that the applicant's current design be modified to increase the
area available for parkland and open space and at the same time remove any
lands required for servicing features from parklands blocks.
For the Duffin Heights Neighbourhood a Master Parks Agreement is being
entered into by the major land owners. This agreement, which the City will be a
party to, will set out the parkland requirements for the entire neighbourhood. The
proposed agreement will outlined what lands are to be dedicated for parkland.
The Master Parks Agreement will set out that the City will not collect cash-in-lieu
of parkland from any developer that is party to the agreement, nor will the City be
required to pay for any over dedication. A trustee will administer this cost
sharing agreement so that the land owners all pay their proportional share for
parkland development in the neighbourhood.
3.10 Proposed Subdivision Conditions of Approval
The revised draft plan of subdivision, subject to the recommended lot deletion
referred to in Section 3.2 of this report is recommended for approval. The draft
plan represents appropriate development that conforms to the Official Plan and
the Duffin Heights Neighbourhood Development Guidelines. Detail design
matters are incorporated in the recommended conditions of approval and will be
reviewed during the further processing of the application to ensure compliance
with the Duffin Heights ESP, City policies and agency requirements.
The cost sharing agreement(s) between the major land owners is required to be
executed prior to any final approval for registration is granted by the City and
confirmation from the trustee that all financial contributions have been
addressed. The recommended draft plan of subdivision conditions of approval
are outlined in Appendix I to this report.
3.11 Proposed Zoning
The proposed zoning provisions address building location performance
standards to ensure an appropriate design for the neighbourhood. The
recommendations also contain new zoning standard for garage size parking to
ensure that all dwellings, detached and townhouses have a minimum of two
functional parking spaces per unit on the private property and minimum garage
size.
Report PD 20-09 July 6, 2009
Subject: Draft Plan of Subdivision SP-2008-01
Zoning Amendment Application A 1/08 Page. 13 13
A new standard related to minimum front yard landscaping is being introduced to
ensure a minimum amount of any front yard remains landscaped and will also
control the maximum size of a driveway indirectly providing on-street parking
opportunities. The recommendation is that all grade related residential units
maintain 50 percent of the front yard as landscaped open space. The
recommended zoning conditions are outlined in Appendix II to this report.
4.0 Applicant's Comments
The owner has been advised of the recommendations of this Report.
APPENDICES:
Appendix I Recommended Conditions of Draft Approval
Appendix II Draft Zoning By-law Amendment Conditions of Approval
Attachments:
1. Location Map
2. Applicant's Original Submitted Plan
3. Applicant's Revised Submitted Plan
4. Applicant's Revised Submitted Plan
5. Text of Information Report No. 18-08
6. Minutes from September 29, 2008 Statutory Public Information Meeting
7. Landowners Comment - Kahn Auction Ltd', (2699 Brock Road)
8. Landowners Comment - Walker, Nott, Drajgicevic Associates on behalf of Mount
Pleasant Group of Cemeteries (2502 Brock Road)
9. Agency Comments - Region of Durham Planning Department
10. Agency Comments - TRCA
11. Agency Comments - Conseil scolaire de district du Centre- Sud-Quest
12. Agency Comments - Canada Post
13. Agency Comments - Durham Catholic District School Board
14. Agency Comments - Durham District School Board
15. Agency Comments - Rogers Cable Communication
16. Agency Comments - GTAA
17. Agency Comments - Hydro One
18. Agency Comments - Enbridge Gas
19. Agency Comments - Veridian Connection
20. Agency Comments - Ministry of Culture
21. Agency Comments - Bell Canada
22. Agency Comments - Heritage Pickering
23. City Comments - Development Control
24. City Comments - Supervisor, Engineering & Capital Works
Report PD 20-09 July 6, 2009
Subject: Draft Plan of Subdivision SP-2008-01
4 Zoning Amendment Application A 1/08! Page 14
Prepared By: Approved / Endorsed By:
Ross Pym MCI PP it Car , RPP
Principal Planner - Development Review Director, Planning & Development
Lynda T lor, MCIP, RP
Manager, Developm nt Review
RP:ld
Copy: Chief Administrative Officer
(Acting) Chief Administrative Officer
Recommended for the consideration of
Pickering City C ncil
J
Th mas J. Quinn, R., M
Chief Administrative Officer
APPENDIX I TO
REPORT PD 20-09
15
RECOMMENDED CONDITIONS OF APPROVAL FOR
DRAFT PLAN OF SUBDIVISION SP-2008-01
I
RECOMMENDED CONDITIONS OF APPROVAL FOR
6 DRAFT PLAN OF SUBDIVI§ION SP-2008-01
1.0 GENERAL CONDITIONS:
1.1 That this recommendation apply to the draft plan prepared by Sernas
Associates, revised dated June 2009, on lands being Part of Lots 17 & 18,
Concession 3 City of Pickering, as modified per comments contained in Report
PD 20-09 to permit the development of 172 detached dwellings and 132 street
townhouses on the subject lands.
1.2 That the owner provide to the City, prior to the Director, Planning & Development
issuing the.formal decision to grant draft approval to Draft Plan of Subdivision
SP-2008-01, acknowledgement letters from abutting land owners where off-site
works are to be constructed that states the third party owners are acceptable to
the works being constructed on their property.
2.0 PRIOR TO THE REGISTRATION OF THE PLAN:
2.1 That the owners submit a Draft 40M-Plan based on comments contained in
Report PD 20-09 to be approved by the City's Planning & Development
Department;
2.2 That the implementing by-law for Zoning By-law Amendment Application A 1/08
become final and binding;
2.3 That the owner enters into a subdivision agreement with and to the satisfaction
of the City of Pickering to ensure the fulfillment of the City's requirements,
financial and otherwise, which shall include, but not necessarily be limited to
the following:
2.3.1 Storm Drainage
(a) satisfaction of the Director, Planning & Development Department
respecting a stormwater drainage and management system to service all
the lands in the subdivision, and any provisions regarding easements;
(b) satisfaction of the Director, Planning & Development Department for
contributions for downstream stormwater management;
(c) satisfaction of the Director, Planning & Development Department for
design and implementation of diversion of stormwater from off-site lands
as proposed in an approved Functional Servicing and Stormwater Report;
2.3.2 Grading Control and Soils
(a) satisfaction of the Director, Planning & Development Department
respecting submission and approval of a grading and control plan;
(b) satisfaction of the Director, Planning & Development Department
respecting the submission and approval of a geotechnical soils analysis;
Page 2
17
(c) satisfaction of the Director, Planning & Development Department
respecting the authorization from abutting land owners for all off-site
grading;
2.3.3 Road Allowances
(a) satisfaction of the Director, Planning & Development Department
respecting construction of roads with curbs, storm sewers, sidewalks and
boulevard designs;
(b) street names and signage to be provided to the satisfaction of the City of
Pickering;
2.3.4 Construction / Installation of City Works & Services
(a) satisfaction of the City respecting arrangements for the provision of all
services required by the City;
(b) satisfaction of the appropriate authorities respecting arrangements for the
provision of underground wiring, street lighting, cable television, natural
gas and other similar services;
(c) that the cost of any relocation, extension, alteration or extraordinary
maintenance of existing services necessitated by this development shall
be the responsibility of the subdivider;
2.3.5 Dedications / Transfers / Conveyances
(a) that the owner convey to the City, at no costs:
(i) any easements as required; and,
(ii) any reserves as required by the City;
(b) that the subdivider convey any easement to any utility to facilitate the
installation of their services in a location(s) to the satisfaction of the City
and the utility;
(c) that the owner arrange at no costs to the City any easements required on
third party lands for servicing and such easements shall be in a location as
determined by the City and/or the Region and are to be granted upon
request at any time after the draft approval;
2.3.6 Construction Management Plan
(a) that the owner make satisfactory arrangements with the City respecting a
construction management plan, such Plan to contain, among other things:
(i) details of erosion and sedimentation controls during all phases of
construction and provide maintenance requirements to maintain these
controls;
Page 3
(ii) addressing the parking of vehicles and the storage of construction and
building materials during servicing and house construction, and
ensuring that such locations wil[ not impede the flow of traffic or
emergency vehicles on either existing streets or the proposed public
street;
(iii) insurance that the City's Noise $y-law will be adhered to and that all
contractors, trades and suppliers are advised of this By-law;
(iv) the provision of mud and dust control on all roads within and adjacent
to the site;
(v) type and timing of construction fencing;
(vi) location of construction trailers;
(vii) details of the temporary construction access;
2.3.8 Development Charges
(a) satisfaction of the City financially with respect to the Development.
Charges Act;
2.3.9 Coordinated Development
(a) satisfaction of the City with respect to arrangements necessary to provide
for coordination of services and roads with adjacent lands and any
phasing of development that may be required;
(b) satisfaction of the City with respect to the disposition of future
development blocks and acquisition of abutting severed parcels prior to
draft plan registration;
(c) satisfaction of the City with respect to providing a second access to Brock
Road until such time as proposed Street "A" is extended northward and
intersects with an existing street and is open to public traffic;
2.3.10 Fencing
(a) satisfaction of the City with respect to the provision of temporary fencing
around the entire perimeter of the subject lands during construction, prior
to the commencement of any works;
(b) the owner agrees to submit a Landscape Fencing Plan, with respect to the
provision of a fence and landscaping adjacent to cemetery lands, to the
satisfaction of the Director, Planning & Development Department;
(c) the owner agrees to install a fence next to the park block to the
satisfaction of the City of Pickering;
2.3.11 Street Tree Plantinq
(a) the submission of a street tree planting plan to the satisfaction of the City;
Page 4
19
2.3.12 Architectural Control
(a) that the owner, prior to the preparation of the subdivision agreement, shall
engage a control architect, to the satisfaction of the Director, Planning &
Development Department, who will prepare streetscape/architectural
control guidelines tot City's satisfaction, approval all models offered for
sale and certify that all building permit plans comply with the City's
approved guidelines;
(b) that the owner ensure that the engineering plans be coordinated with the
streetscape/architectural control guidelines and further that the
engineering plans coordinate the driveway, street hardware and street
trees to ensure that conflicts do not exist, asphalt is minimized and all
objectives of the streetscape/architectural control guidelines can be
achieved;
(c) that the owner satisfy the City respefcting the provision of appropriate
aesthetic details and design of all boundary fencing and noise attenuation
fencing;
(d) that the subdivider provide a fixed payment satisfactory to the City to
provide for the long term maintenance and repairs of items such as
enhancements to fences, entrance feature walls, medians that exceed the
City's normal standards and which are requested by the subdivider;
2.3.13 Noise Attenuation
(a) that the owner satisfy the requirements of the Ministry of the Environment
regarding the approval of a noise study recommending noise control
features to the satisfaction of the Region of Durham, and the City of
Pickering;
2.3.14 Engineering Drawings
(a) that the owner satisfy the City respecting the submission of appropriate
engineering drawings that detail, among other things, City services, roads,
storm sewers, sidewalks, lot grading, streetlights, fencing and tree
planting, and financially-secure such works;
(b) that the engineering plans be coordinated with the architectural design
objectives;
(c) that the subdivider revise the draft plan, as necessary to the satisfaction of
the City to accommodate any unforeseen technical engineering issues
which arise during the review of the final engineering drawings. Required
revisions may include reducing the number of residential building lots or
reconfiguring the roads or lots to the City's satisfaction;
2 0 Page 5
2.3.15 Other Approval Agencies
(a) that the subdivider satisfy all the requirements of the Region of Durham;
(b) that the subdivider satisfy all the requirements of the Toronto and Region
Conservation Authority;
(c) that any approvals which are required from the Region of Durham or the
Toronto and Region Conservation Authority for the development of this
plan be obtained by the subdivide, and upon request written confirmation
be provided to the City of Pickering as verification of these approvals;
2.3.16 Environmental Servicing Plan
(a) that the subdivider satisfy, to the satisfaction of the City of Pickering, all
matters required by the Duffin Heights Environmental Servicing Plan,
including but not limited to the following:
(i) Functional Servicing and Stormwater Report;
(ii) Monitoring Report;
(iii) Compensation Report;
(iv) Fish Habitat Restoration FunO contribution;
(v) Watershed System Monitoring and Management Fund contribution;
(vi) Adaptive Management Fund contribution; and,
(vii) that the subdivider become a party to the cost sharing agreement
for Duffin Heights and the Director, Planning & Development
Department receives an acknowledgement from the Trustee of the
Duffin Heights Landowners Group Inc. that the subdivider has
made satisfactory arrangements to pay its proportion of the shared
development cost;
2.3.17 Parkland Dedication
(a) that the subdivider convey to the City of Pickering the park block (Block
208) and the village green blocks (Blocks 209 and 210) at no cost and in a
physical condition acceptable to theCity for parkland dedications, to the
satisfaction of the Director, Planning & Development, in order to satisfy
Section 42(1) of the Planning Act
(b) that the subdivider satisfy, to the satisfaction of the City of Pickering, that
the Duffin Heights. Master Parks Agreement has been entered into and
executed that establishes the requirements and process for parkland
dedication in accordance with the Planning Act for the Duffin Heights
Neighbourhood:
Page 6
21
2.3.18 Phasing
(a) that if this subdivision is to be developed by more than one registration,
the subdivider will be required to submit a plan showing the proposed
phasing, all to the satisfaction of the City;
2.3.19 Temporary Access
(a) that the subdivider construct a temporary secondary emergency access at
no cost to the City for this draft plan, The temporary access must be in a
location and be designed to the satisfaction of the City. However, the
subdivider acknowledges and agrees that if there is an opportunity in the
future to for the development of lands north of Street A in this draft plan,
they may eliminate the need for a temporary access to the subject area by
utilizing a future road system;
2.3.20 Easements for Off-Site City Facilities
(a) that the subdivider satisfy to the satisfaction of the Director, Planning &
Development Department any required easement for works, facilities or
use rights that are required by the City of Pickering.
i
2 APPENDIX 11 TO
REPORT PD 20-09
RECOMMENDED CONDITIONS OF APPROVAL FOR
ZONING BY-LAW AMENDMENT APPLICATION A 1/08
RECOMMENDED CONDITIONS OF APPROVAL FOR 23
ZONING BY-LAW AMENDMENT APPLICATION A 1/08
1. That the implementing zoning by-law:
(a) permit the establishment of detached dwelling units in accordance with the
following provisions:
(i) minimum lot frontage of 9.0 metres;
(ii) minimum lot depth of 25.0 metres;
(iii) minimum lot area of 225 square metres;
(iv) maximum building height of 12.0 metres;
(v) minimum front yard depth of 3.0 metres;
(vi) minimum front yard driveway length of 6.0 metres;
(vii) minimum rear yard depth of 7.0 metres;
(viii) minimum side yard width of 1.2 metres one side and 0.6 metres the
other side;
(ix) minimum flanking side yard width of 2.4 metres;
(x) minimum building separation of 1.2 metres;
(xi) minimum front yard landscape open space of 50 percent;
(xii) maximum lot coverage (accessoryy, buildings) of 5 percent;
(xiii) minimum two private parking spades per dwelling unit, which can be
provided by either within an attached garage or one parking space in an
attached garage and one parking space in a drive way immediately in
front of the parking garage for that dwelling unit;
(xiv) minimum garage parking space size of 2.9 metres by 6.0 metres
(xv) provisions related to encroachments, accessory buildings and decks;
(b) permit the establishment of townhouse dwelling units in accordance with the
following provisions:
(i) minimum lot frontage of 6.0 metres;
(ii) minimum lot depth of 24.0 metres;,
(iii) minimum lot area of 150 square metres;
(iv) maximum building height of 13.0 metres;
(v) minimum front yard depth of 3.0 metres;
(vi) minimum front yard driveway length of 6.0 metres;
(vii) minimum rear yard depth of 7.0 metres;
(viii) m inimum side yard width of 1.2 metres;
(ix) minimum flanking side yard width of 2.4 metres;
(x) minimum building separation of 2.4 metres;
(xi) minimum front yard landscape op ; n space of 50 percent;
(xii) maximum lot coverage (accessory buildings) of 5 percent;
(xiii) minimum two private parking spaces per dwelling unit, which can be
provided by either within an attached garage or one parking space in an
attached garage and one parking space in a drive way immediately in
front of the parking garage for that dwelling unit;
(xiv) a minimum garage parking space size of 2.9 metres by 6.0 metres;
(xv) provisions related to encroachments, accessory buildings and decks;
2 4 Page 2
(c) rezone the mixed corridor block to an 'Urban Reserve Zone' that would permit
the following uses:
(i) existing lawful uses, located in existing buildings or structures, provided
such use continue in the same manner and for the same purpose for
which they were uses on the day this by-law was passed;
(ii) outdoor recreational uses without building or structures;
(iii) temporary model home sales pavilion.
ATTACHMENT # To
REPURT # PD 25
SUBJECT
LANDS
0
RAL C
Y
U
O
City of Pickering Planning & Development Department
PROPERTY DESCRIPTION PART LOTS 17 & 18, CONCESSION 3
OWNER MATTAMY (BROCK ROAD) LTD. DATE JAN. 14, 2008 DRAWN BY JB
FILE No. SP-2008-01 & A001/08 SCALE 1:5000 CHECKED BY RP
p
2003 AMPAC ana Fh Iw II n+ All A ~htA R~~~, y.t Not~o on o/ tSurvAOn of .,,....Y. PN-15
I
ATTACHMENT 2: TO
REPORT # PD t109
INFORMATION COMPILED FROM APPLICANT'S
26 ORIGINAL SUBMITTED PLAN
MATTAMY (BROCK WOAD) LTD.
SP-2008-01 & A 001 /08
ORC
JUVENTIS CONS. I.M. ORC
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FULL SCALE COPIES of THE APPLICANTS
SUBMITTED PLAN ARE AVAILABLE FOR WEWNG AT
THE CITY OF P/CKERTNC PLANNING k LANELOPM£NT DEPARTMENT
TMS MAP WAS PRODUCED BY THE CITY OF PICKERING
PUNNING & DEVELOPMENT DEPARTMENT.
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ATTACHMENT #~4TO
REPORT # PD Z D -b 9
STAFF MARKED WP PLAN
28
MATTAMY (BROCK ROAD) LTD.
SP-2008-01 &A 001 /08
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FULL SCALE COPAES OF THE APPLICANTS
SUBM/T7ED PLAN ARE' AYA"XE FOR Y/EW/NG AT
ME CITY OF PICKER/NG PLANNING & DEVELOPMENT DEPARTMENT.
TIWS MAP WAS PRODUCED BY 771E CITY OIL PICK£RM
PLANNWVG h DEVELOPMENT DEPARTMENT,
INFORWlm k SUPPORT S£RVK:fS
JUNE 9, 2009.
ATTACHMENT # TO
REPORT # PD ~I
29
City o~
INFORMATION REPORT NO. 18-08
FOR PUBLIC INFORMATION MEETING OF
September 29, 2008
IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS
OF THE PLANNING ACT, R.S.O. 1990, chapter P.13
SUBJECT: City of Pickering Official Plan Amendment OPA-08/001 P
Draft Plan of Subdivision SP-2008-01
Zoning. By-law Amendment Application A 01/08
Mattamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3
City of Pickering
1.0 PROPERTY LOCATION AND DESCRIPTION
- the subject lands are located on the east side of Brock Road, north of the
Mount Pleasant Cemetery and south of the Hydro corridor;
- a property location map is provided for reference (see Attachment #1);
- the property was previously part of the Seaton Golf Course prior to Mattamy
acquiring the land from the Province of Ontario, and the subject lands are
currently still used for golf purposes;
- it is staffs understanding that the remaining portion of the Seaton Golf course
will be reconfigured and continue to operate in the future as a nine hole golf
course;
- the majority of the subject property is a typical golf course containing
manicured turf grasses with appropriately placed mature trees;
- a small portion of the land is still in a naturally vegetated state;
- the site's topography is relatively flat with a gentle slope to the west;
- surrounding land uses are:
north - a hydro corridor that contains the parking lot for the golf course,
and vacant land;
south - Mount Pleasant Cemetery;
east - Urfe Creek valley lands and the remainder of the Seaton Golf Course;
west - on the opposite side of Brock Road is a place of religious
assembly, residential homes and vacant land.
ATTACHMENT # 5 TO
Information Report No. 18-08 REPORT # PD 2i0-0 Page 2
30
2.0 APPLICANT'S PROPOSAL
the owner of the subject lands has submitted an application for approval of a
draft plan of subdivision and applications to amend the Official Plan and the
zoning by-law in order to implement the proposed draft plan; the draft plan of
subdivision proposes to create 208 lots for detached dwellings, and 21 blocks for
112 street townhouse dwelling units, a mixed corridor block for future
development, and various blocks for a park, village greens and a stormwater
pond, (see Attachment #2 - Applicant's Revised Submitted Plan);
all of the proposed lots will front onto new municipal streets;
- the Official Plan amendment application proposes three changes as follows:
i. by amending the Schedule "I" Land Use Structure by redesignating
certain land from Open Space. Systems - Natural Areas to Urban
Residential Areas - Medium Density Areas and Mixed Use Areas -
Mixed Corridor,
ii. by amending the Schedule "II Transportation System" to delete a
Type"C" Arterial Road and add in n-a Collector Road;
iii. by amending Map 25 Neighbourhood 15: Duffin Heights to delete certain
roads, add in a new road and delete a public element school symbol,
(see Attachment #3 copy of proposed amendment with proposed
schedules);
- the applications have been designed ':based on the recommendations of the
Duffin Heights Environmental Servicing Plan (see Section 3.4);
- the proposed development includes pedestrian trails along the southern and
eastern portions of the development;
- no specific development is proposed for the mixed corridor block at this time;
- the following chart outlines the proposed development detail:
Details of the Applications
Total area of draft plan - 19.10 hectares
Area for detached residential lots - 7.22 hectares
Area for townhouses - 1.51 hectares
Total area for residential development - 8.73 hectares
Area of Mixed Corridor block - 1.99 hectares
Park block - 1.79 hectares
Area of Village Greens - 0.35 hectares
Area of Stormwater management pond - 1.26 hectares
Municipal road and lanes - 4.48 hectares
Number of detached dwelling lots - 8.5 m lot frontage = 2
- 10.4 m lot frontage = 24
- 11.0 m lot frontage = 111
- 13.1 m lot frontage = 71
Street townhouse dwelling units - 4.9 m lot frontage = 8
Rear lane townhouses - 6.0 m lot frontage = 104
Total dwelling units - 320
Net residential density - 36.6 units per hectare
ATTACHMENT # 5 Tp
Information Report No. 18-08 REPORT # PL - Page 3
Jill 31
3.0 OFFICIAL PLAN AND ZONING
3.1 Durham Regional Official Plan
- the Durham Regional Official Plan designates the majority of the subject
lands as Living Areas, which are intended to be used predominantly for
housing purposes;
- for the lands that front onto Brock Road they are designated as Regional
Corridor which are intended to be developed as mixed use areas, which
include residential, commercial and service areas with higher densities
supporting higher order transit services and featuring a high degree of
pedestrian oriented design;
- the Region of Durham is currently processing Regional Official Plan
amendments for the Duffin Heights Neighbourhood and until these
amendments are concluded upon the conformity of the applications with the
entire Regional Official Plan is yet to be determined;
3.2 Pickerina Official Plan
- the Pickering Official Plan designates the subject lands as Mixed Use Areas -
Mixed Corridors, Urban Residential Areas - Medium Density Areas and Open
Space System - Natural Areas;
- Mixed Use Areas - Mixed Corridors are intended to be developed for offices,
retailing of goods and services generally serving the needs of the surrounding
neighbourhoods and residential uses;
- the Mixed Use Areas - Mixed Corridors designation requires development to
comply with a residential density of over 30 units up to and including 140 units
per net hectare and a floor space index of 2.5 FSI;
- permissible uses within the Urban Residential Areas - Medium Density Areas
designation include, among others, residential uses and community and
cultural uses as well as limited office commercial uses;
- the Pickering Official Plan establishes a density range of over 30 and up to
and including 80 dwelling units per hectare for development within an Urban
Residential Area -Medium Density Area;
- the proposed development provides a net density of 36.6 units per hectare for
the proposed residential development;
- for the Urban Residential Area -Medium Density Area land only the density is
34.6 units per hectare and for the Mixed Use Areas - Mixed Corridors lands
that are proposed for development the density is 40.8 units per hectare;
- the lands that are designated Open Space - Natural Area represent land that
are considered to represent the headwaters of a tributary of the Urfe Creek;
- permissible uses within land designated Open Space - Natural Area include
conservation, environmental protection, restoration and passive recreation;
- the Official Plan amendment application proposes the redesignation of the
Open Space Natural Area to Urban Residential Area -Medium Density Area
and Mixed Use Areas - Mixed Corridors in order to permit development of
this area;
ATTACHMENT # TO
Information Report No. 18-08 REPORT # PD 0-D Page 4
32
- Schedule 11 of the Pickering Official Plan - Transportation Systems,
designates Brock Road where it abuts the subject lands as a Type A Arterial Road
and a Transit Spine,
- Type A Arterial Roads are designed to carry large volumes of traffic at
moderate to high speeds, have some ;access restrictions and generally have
a right-of-way width ranging from 36 to 50 metres;
- Transit Spine are recognized corridors where higher level of transit service is to be
encouraged;
- Schedule 11 of the Pickering Official Plan also shows both a Collector Road
and a Type C Arterial Road are required as part of the road network in the
draft plan of subdivision;
- Schedule 111 of the Pickering Official Plan - Resource Management designates
part of the subject lands as Shorelines and Stream Corridors;
- Shorelines and Stream Corridors identify lands that may be prone to flooding,
slope instability and/or erosion impacts:, and require an environmental report to
be submitted that appropriately addresses any environmental constraints on
the subject property;
- the subject lands are within the Duffin Heights Neighbourhood of the Official Plan;
Guidelines that apply to the subject lands (see Section 3.3);
- the Official Plan requires an environmental report be undertaken prior to any
development in the Neighbourhood (see Section 3.4);
- the applications will be assessed against the policies and provisions of the
Pickering Official Plan during the further processing of the applications;
3.3 Duffin Heights Neighbourhood Development Guidelines
- the Duffin Heights Neighbourhood Development Guidelines as adopted by
City Council on April 22, 2003 are currently being reviewed and its anticipated
that revisions to the existing Guidelines will follow the amendment to the
Official Plan to implement the Environmental Servicing Plan;
- the current Guidelines establish guiding principles to create a cluster of
separate but linked nodes of residential centred around a mixed use corridor;
- the subject lands form part of one of the linked residential nodes;
- the applications will be assessed against the Duffin Heights Neighbourhood
Development Guidelines during the further processing of the applications;
3.4 Duffin Heights Environmental Servicino Plan
- the City of Pickering Official Plan requires the completion of an Environmental
Servicing Plan (ESP) prior to approving any detailed development plans;
- the Duffin Heights landowner's group has undertaken the ESP;
- the ESP reviewed the road patterns and land use designations along with, the
review of the environmental and servicing considerations;
- the ESP recommends amendments to !both the Region and City Official Plans
that includes changing land use designations and road designations;
ATTACHMENT OF TO
Information Report No. 18-08 REPORT # PD - Page 5
l 33
- the Duffin Heights Landowner's Group! has made an application to the Region
of Durham to amend it's Official Pion to delete two segments of Type C
Arterial Roads in Duffin Heights and to realign the future extension of Valley
Farm Road, a Type C Arterial Road north of the Third Concession Road;
it is anticipated that the City will initiate an Official Plan Amendment to reflect
the policy changes required to implement the ESP recommendations;
3.5 Zoning By-law 3037
the subject lands are currently zoned "A" - Agricultural Zone and "02-GC
Open Space -Golf Course by Zoning By-law 3037;
the existing zoning permits a golf course and a variety of open space
recreational uses;
an amendment to the zoning by-law is required to allow the development of
the proposed plan of subdivision;
the applicant has requested an appropriate zone that would permit the
proposed development.
4.0 RESULTS OF CIRCULATION
4.1 Public Comments
- the property owner to the south, Mount Pleasant Cemetery (Duffin Meadows
Cemetery), through their consultant has advised of their interest in the
proposed application and have made !speck comments on earth works and
tree removal (see Attachment #4);
- a property owner to the north has made verbal comments advising of the
concern related to impacts on private services on their property;
41 Agency Comments
- the following agencies or departments advised they have no objection to the
applications: Canada Post; Durham Catholic District School Board; Durham
District School Board; Rogers Cable Communication; GTAA; Hydro One;
Enbridge Gas; Veridian Connections; Ministry of Culture; Bell (see
Attachments #5 to #14);
- on August 22, 2008, Durham Planniing Department has advised that the
Official Plan amendment application is non-except as it relates to a
Regional Official Plan amendment and that Regional staff recommended
the protecting for the Type C Arterial Road through the draft plan of
subdivision (see Attachment #15);
- on September 2, 2008, the Regional Planning Committee recommended
approval of the deletion of the Type C Arterial Road east of Brock Road;
- the Regional Planning Committee recommendation will be considered by
Regional Council on September 17, 2008;
- detailed comments will not be provided until the official plan amendments
related to the Duffin Heights Neighbourhood have been concluded;
ATTACHMENT # TO
Information Report No. 18-08 REPURI # PD ' ' Page.6
34
4.3 Staff Comments
in reviewing the applications to date, the following matters have been
identified by staff for further review and consideration:
• we anticipate Council's endorsement of the ESP and changes to the City's
Official Plan and Development Guidelines; therefore these applications will
require review with the new Official.Plan policies and guidelines;
• ensuring that the proposed development is compatible with, and sensitive
to, existing surrounding development and provides appropriate tree
preservation and/or Natural Heritage Compensation;
• reviewing the Sustainability Report submitted by Mattamy in support of
their application that outlines the sustainability of the development;
• concluding arrangements respecting the provisions of appropriate
stormwater management facilities to service this development;
• concluding early construction by developers of the north-south collector
road (William Jackson Drive) from the subject lands northerly to ensure .
appropriate traffic patterns for the neighbourhood are provided;
• ensuring the proposed road design, lotting pattern, mixed use block and
housing variety and mix are the most appropriate for the subject lands;
• securement of appropriate parking facilities on adjacent Ontario Reality
Corporation (ORC) lands to serve the neighbourhood park;
• securement of appropriate arrangements for the construction of trails by
developers both on the subject landiand on lands owned by ORC;
• reviewing alternative housing forms for the proposed detached dwellings
(model homes) that are proposed in the Mixed Use Areas - Mixed
Corridors designate land;
• reviewing supporting technical submissions and reports to ensure that
adequate information is provided, that technical requirements are met and
that the proposed development design does not impact on the ability of
abutting properties to develop in an appropriate fashion including the
Mount Pleasant Cemetery (abutting to the south);
- the Planning & Development Department will conclude its position on the
applications after it has received and assessed comments from the circulated
departments, agencies and public any d the conclusion of the official plan
amendment applications that effect the, Duffin Heights Neighbourhood.
5.0 Official Plan Amendment Approval Authority
the Region of Durham is the approval authority for local official plan
amendments when there is a Regional Official Plan amendment required;
ATTACHMENT # 5 TO
Information Report No. 18-08 REPORT # PD _727 Page 7
3
5.1 General
T
- written comments regarding this proposal should be directed to the
Planning & Development Department;
- oral comments may be made at the Public Information Meeting;
- all comments received will be noted and used as input in a Planning Report
prepared by the Planning & Development Department for a subsequent
meeting of Council or a Committee of Council;
- if you wish to be noted of Council's decision regarding either the proposed plan
of subdivision, zoning by-law amendment application or official plan amendment
application, you must request such in writing to the City Clerk;
- if a person or public body that files an appeal of a decision of the City of
Pickering in respect of the proposed draft plan of subdivision, official plan
amendment and/or zoning by-law amendment, does not make oral
submissions at the public meeting or make written submissions to the City of
Pickering before the draft plan of subdivision application is considered for
approval, or before the zoning by-law is passed, the Ontario Municipal Board
may dismiss all or part of the appeal;
- if you wish to reserve the option to appeal Council's decision of the proposed
plan of subdivision, zoning by-law amendment application or official plan
amendment application, you must provide comments to the City before
Council adopts any by-law or makes a :decision for this proposal;
- if you wish to be notified of Council's adoption of any official plan amendment,
you must request such in writing to the, City Clerk;
- if you wish to be notified of the decision of the Region of Durham with respect
to the proposed amendment to the official plan, you must make a written
request to the Commissioner of Planning, Region of Durham Planning
Department.
6.0 OTHER INFORMATION
6.1 Appendix No. I
- list of neighbourhood residents, community associations, agencies and City
Departments that have commented oh the applications at the time of writing
the report;
6.2 Information Received
full scale copies of the applicant's submitted plan and reports are available for
viewing at the offices of the City of Pickering Planning & Development
Department including:
• the draft plan of subdivision;
• Planning Report, prepared by Sernas Associates, dated December 2007.
A 7ACHIMENT # TO
Information Report No. 18-08 ` ORI # Pa _0 Page 8
36
• Phase I Environmental Site Assessment, prepared by AME - Materials
Engineering, dated July 24, 2004;
• Archaeological Report, prepared by Archaeological Services Inc., dated
October 2007;
• Noise Feasibility Study prepared by Sernas Associates, dated November
2007;
• Functional Servicing Report prepared by Sernas Associates, dated
November 2007;
• Functional Servicing and Storr0water Report prepared by Sernas
Associates, dated July 2008;
• Sustainability Report, by Sernas Associates, dated August 2008;
the need for additional information and/or addendums to submitted reports
will be determined through the review and circulation of the applicant's current
proposal;
6.3 Owner / Applicant Information
- the owners of the subject lands are Mattamy (Brock Road) Limited;
- the applications have been submitted by Bryce Jordan of Sernas Associates
on behalf of Mattamy (Brock Road) Limited.;
- Roger Miller represents Mattamy (Brock Road) Limited.
ORIGINAL SIGNED BY ' W"AL SIGNED BY
Ross Pym MCIP, RPP Lynda Taylor, MCIP, RPP
Principal Planner - Development Review Manager, Development Review
RP:cs
Attachments
Copy: Director, Planning & Development
ATTACHMENT # TO
PEDOR' # PD '40
~37
APPENDIX NO. I TO
INFORMATION REPORT NO. 18-08
COMMENTING RESIDENTS AND LANDOWNERS
(1) Mount Pleasant Cemetery
COMMENTING AGENCIES
(1) Canada Post
(2) Hydro One
(3) Durham Catholic District School Board
(4) Durham District School Board
(5) Rogers Cable Communication
(6) GTAA
(7) Enbridge Gas
(8) Veridian Connections
(9) Bell
(10) Ministry of Culture
(11) Durham Planning Department
COMMENTING CITY DEPARTMENTS
(1) none received to date
ATTACHIVIENT # TO
Ctrs 00 REPORT # PD~o-~~--apeciai Planning & Development
III Committee Meeting Minutes 38
Monday, September 29, 2008
7:30 pm - Council Chambers
Chair: Councillor McLean
PRESENT:
Mayor Ryan
COUNCILLORS:
D. Dickerson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ABSENT:
Councillor Johnson - Federal Business
ALSO PRESENT:
T.J. Quinn - Chief Administrative Officer
N. Carroll - Director, Planning & Development
T. Melymuk - Director, Office of Sustainability
G. Paterson - Director, Corporate Services & Treasurer
L. Taylor - Manager, Development Review
R. Pym - Principal Planner, Development Review
G. McGregor - Principal Planner, Policy
D. Shields -Deputy Clerk
(1) PART `A' - PLANNING INFORMATION MEETING
1. Draft Plan of Subdivision SP-2005-04
Zoning By-law Amendment Application A 3$/05
Cougs (Tillings) Ltd.
Part Lot 20, Concession 3 City of Pickering
2. City of Pickering Official Plan Amendment OPA-08/001 P
Draft Plan of Subdivision SP-2008-01
Zoning By-law Amendment Application A 01 /08
Mattamy (Brock Rd) Limited
Part of Lots 17 & 18: Concession 3 City of eickering
1
1
ATTACHIVIE►NT # TO
Ctrs o~ REPORT # PD _o cial Planning & Development
• Committee Meeting Minutes
Monday, September 29, 2008
7:3:0 pm - Council Chambers
Chair: Councillor McLean
3. Draft Plan of Subdivision SP-2008-08
Zoning By-law Amendment Application A 16/08
Lebovic Enterprises Limited
Part of Lot 18. Concession 3. City of Picke[ing
4. Draft Plan of Subdivision SP-2008-09
Zoning By-law Amendment Application A 117/08
Ontario Realty Corporation
Part of Lot 20, Concession 3 City of Pickering
A public information meeting was held under the Planning Act, for the purpose
of informing the public with respect to the above noted applications.
Lynda Taylor, Manager, Development Review gave an outline, of the
requirements for a Statutory Meeting under the Planning Act. She also noted
that if a person or public body does not make oral or written submissions to the
City before by-laws are passed, that person or public body are not entitled to
appeal the decision of City Council to the Ontario Municipal Board, and may not
be entitled to be added as a party to the (hearing unless, in the opinion of the
Board; there are reasonable grounds to do so.
Ross Pym, Principal Planner, Development Review, gave an overview of all
zoning amendment applications noted above.
Ross Pym, Principal Planner stated that they had received concerns from
Kahn's Auction Centre on how the developments would affect their private
services. He noted that Kahn's Action Centre stated that their private services
work very well at this time and wanted to ensure this continued.
Gary Templeton and Bryce Jordan representatives for the applicants appeared
before the Committee in support of the applications and to respond to any
questions that may arise.
Mr. Pistritto, appeared before the Committee and questioned how the
developments would affect the wildlife corridor that existed in the area.
Greg Hewit, appeared before the Committee and questioned how long it-would
be before the development started and when he would have to move.
Tanya Hatley, appeared before the Committee representing her father Gerry
McCoy and questioned what the developments would do to his well and
2
ATTACHMENT # 6 To
REF'OR? # PD
C` peciar Planning & Development
Committee Meeting Minutes 40
Monday, September 29, 2008
7:30 pm - Council Chambers
Chair: Councillor McLean
whether studies had been done regarding the environment and noise, along
with what impact this would have on his property.
Gary Templeton noted that the wildlife corridor had been considered in their
plans and thought the link was along side the forested area and valley lands.
Bryce Jordan stated that the timeline for terminating leases would be
approximately one to two years but noted that the property owner would be
having further discussions with tenants. Mr. Jordan also stated that he felt the
development located near his client's property would not have an impact on the
lands and noted that he felt the City owned lands would affect the McCoy
property more than these developments.
ATTACHMENT # ~7-~TO
4 1 REPORT # PD~_ c,ry
Sept. 15/08 RECEIVED
SEP 1 6 2008
CITY OF PICKERING
PLANNING & DEVELOPMEWT
Mr. ROSS Pym DEPARTMENT
Principal Planner
Development Review
City of Pickering
Dear Sir:
We received notification of a public meeting to; be held Monday, Sept.29?08 at 7:30
P.M. in the Council Chambers to discuss the Draft Plan of Subdivision SP - 2008 -01,
and the Draft Plan of Subdivision SP - 2008 0$, submitted by Mattamy ( Brock Road)
Limited and Lebovic Enterprises Limited respectively..
Unfortunately due to prior commitments , we will not be able to attend the meeting that
evening. However we fully endorse developments & upgrades to this long neglected area
which we call the gateway to the City of Pickering.
Since we own Kahn Auctions Ltd., 2699 Brock; Road North and we are located between
these 2 proposed subdivisions we have some concerns regarding our water supply. As
you may know or not know, our auction barn is totally serviced by our well & septic
systems, which has served us well for many years without fail. Therefore our main
concern is the impact it will have on our water levels to service our auction barn once
construction & grading begins for these subdivisions.
In closing we would like to know what assurances will be in place so as our water
supply to our auction barn will not be impaired
Yours truly,
c/o Kahn Auctions Ltd
1130 Regional Road #21,
Port Perry, Ont.,
L9L 1B5
905- 985-8161
hkahn@sympatico.ca
I
ATTACHMENT # 8 To 4 2
REPORT # Pl)Walker, No% Dragicevic
Associates Limited
September 27, 2008 Planing
Urban Design
The Corporation of the City of Pickering
One The Esplanade
Pickering, Ontario
L1V 6K7
Attention: Debi Wilcox, City Clerk
Clerks Department
Dear Ms. Wilcox
Re: Special Planning and Development Committee
Meeting of September 29, 2008
Information Report No. 18 -08, Mattamy (Brock Road) Limited
Mount.Pleasant Group of Cemeteries
Duffin Meadows Cemetery 172 St. George Street
Our File 00506 Toronto, Ontario
M5R 2M7
Tel. 416/868-3511
Fax. 416/860-0172
We are the consultants to the Mount Pleasant Group of Cemeteries e-mail: adman@wndplan.com
planning p web: www.wndi)lan.com
(MPGC), owners and operators of the Duffin Meadows Cemetery on Brock Road
in the City of Pickering and located immediately adjacent to the Mattamy lands.
Our client has been working closely and cooperatively With Mattamy with respect
to the grading and storm water requirements for the proposed development as
they may affect the cemetery lands. Our client has received drawings from
Mattamy with respect to these matters which they have (reviewed. At this point in
time there are some outstanding concerns with respect to the proposed grading
and storm water requirements for the Mattamy lands; which will need to be
resolved. In particular the storm water facilities will require regrading of portions
.of the cemetery lands. Our client has not agreed to this at this time and if there is
no resolution this would could require a substantial alteration to the development
plan.
In addition, and as has been expressed on numerous occasions in discussions
and correspondence with City.staff and Mattamy, the cemetery owners continue
to have concerns with respect to the edge condition of development along the
northern limit of the cemetery property. These concerns include grading at the
common lot of the cemetery; the impact of regrading anO development along. the
common property line; the impact on large trees some of which straddle the
Peter R. Walker, FCIP, RPP
property line; the nature and type of landscape treatments/fencing to be provided Wendy Nott, FLIP, RPP
svW, MCIP. RPP
for residential uses backing onto the cemetery property;, and the conditions Senior Robert Prrin cipals ipals
which would be created along the property line along that portion of the cemetery Jason C. Wu, MRAIC, oAA
nearest to Brock Road where there will a new east west road connection along Associate Principal
the northern limitof:the cemetery property. Martha Coffey
Controller .
As indicated in our earlier letter to the City of July 4, 200(8 which is included with
the staff report MPGC indicated that that they would! continue to work with
Mattamy and the City in an effort to resolve concerns with respect to
development.on the boundary of their lands. MPGC. is continuing to participate as
i
ATTACHMENTI TO j
REPORT # PD-
43
Ms. Debi Wilcox September 27, 2008
Page 2
necessary in the, planning approval process which is unfolding for the Mattamy
lands to ensure that the cemetery interests are recognized and appropriately
accommodated.
Mattamy has recently contacted Mr. Timney of MPGC to coordinate a meeting
which should take place in the next week or two and! hopefully resolve these
matters. In the event that there is no satisfactory resolution of these concerns our
client will certainly advise City staff of their position on these matters.
On behalf of our client we would respectfully request that ~ our client as an abutting
land owner be kept informed of any further actions on the part of the City in
respect to the approvals related to development of the Mattarrty lands.
We would therefore again request that the City provide us with notice of any
further reports and meetings related to the applications submitted to the City by
the applicant.
We trust this letter is sufficiently clear to indicate our client's continued interest in
this matter and. our client's willingness to work cooperativlely with the City and the
applicant.
Yours very truly,
WALKER, NOTT, DRAGICEVIC ASSOCIATES LIMITED
Planning Urban Design
s
Robert A. Dragicevic, MCIP, RPP
Senior Principal
cc. Mr. Glen Timney, Director of Development, Mount Pleasant Group of Cemgteries
ATTACHMENT # TO
REPORT # PD ..0 4 4.
RECEIVED
June 10, 2009
JUN 1 1: 2009
CITY OF PICKERING
PLANNING & DEVELOPMENT
DEPARTMENT
Ross Pym, MCIP, RPP
Planning & Development Department
City of Pickering
The Regional One The Esplanade
Municipality
of Durham Pickering, ON L1 V 6K7 -
Planning Department Dear Mr. Pym:
605 OSLAND ROAD E
41H FLOOR Re: Regional Review of a Revised Plan of Subdivision .
.
PO BOX 623 File Number: S-P-2008101 Revision No: 2
WHITBY ON LiN6A3 CANADA Applicant: Mattamy.(Brock Road) Limited
905-668-771 1 Location: Lot 17, - Concession 3, Former Twp: Pickering
Fax: 905-666-6208 Municipality: City of Pickering
E-mail: planning
region.durham.on.ca
www.region.durham.on.ca We have received the above-noted revised plan of subdivision application.
A.L. Georgieff, MCIP, RPP The revised application consists of 184 lots for detached. units, 25 blocks
Commissioner of Planning for 136 townhouse units, a block for a future. mixed use development, a
neighbourhood park block, 3'village green blocks, a block for storm water
management, a reserve block, roadways and a road widening block along
a portion of Brock Road.
The application has been reviewed and as. we understand is subject to the
recently adopted City of Pickering Official Plan amendment (Amendment
18) to implement the Duffin Heights Environmental Servicing Plan being
deemed in effect following the appeal period. The following comments with
respect to the Regional Official Plan, Provincial policies, delegated review
responsibilities. and servicing are offered for your consideration of the
application.
Regional Official Plan
The proposed plan of subdivision application is within the. Duffin Heights
Neighbourhood in the City of Pick ring on lands designated "Living'Area"
in the Regional Official Plan. Lams adjacent to Brock Road are within a
"Regional Corridor"; and Brock Roaad is designated as Type "A" arterial
road and a "Transit Spine in'the Regional Official Plan. "Living Areas" are
to be used predominantly for housing purposes. "Regional Corridors" are
to be developed as mixed-use are0is, which include residential,
commercial and service areas with higher densities, supporting higher
order transit services and featuring a high degree of pedestrian oriented
design. Development adjacent to Type "A" arterial roads and "Transit
"Se iq~j EK~e^nce
for nurgFiities"
v 100% Post Conspmer
ATTACHMENT.._~,TD
..REPORT PD LO-
45
Spines" should be high density with buildings oriented toward the street to.
reduce walking distances to transit facilities
The proposed residential uses are permitted by the policies of the
Regional Official Plan. Future uses within the proposed mixed corridor
block should meet the general development policy requirements for
Regional Corridors including; promoting public transit ridership through
.,high alit hi9her Iresidential densities compact form"and
q Yur an design,
u b
achieving a mix of, uses.
Provincial Policy Statement
The Provincial Policy Statement (PPS) indicates that one of the factors to
sustaining healthy, livable and safe communities is accommodating for a
range and mix'of residential, employment, .recreational. and open space
uses to meet long-term needs. The PPS supports density for:new housing
which efficiently uses land, resources, infrastructure. and public service
facilities and supports the use of alternative transportation modes and
public transit.
Growth Plan
The subject.lands are within the built boundary of the Growth Plan: The
proposed mixed use block abuts Brock. Road, an intensification corridor.
The Growth Plan encourages intensification and mix of uses within the"
built-up area and indicates that intensification corridors should be planned'
to achieve a mix of uses.
Delegated Review Responsibilities
Noise
A Noise Feasibility Study, dated November 2007, was prepared by Sernas
Associates and recommended noise. attenuation and warning clauses on.
certain proposed lots in the original plan of subdivision submission. ,A
revised noise report or addendum will be required to address vehicular
noise generated from Brock Roadi on lots in the revised plan of
subdivision. The report should be isubmitted to this department for review.
Archaeological . .
Archeological Assessments including a Stage 4 Mitigative Excavation
were undertaken on the, subject lands and submitted to Ministry of Culture
(MCL) for review. MCL comments indicate that they concur with the.
reports recommendations and, are. satisfied that the concerns for
archeological sites have been met.
ATTACHMENT # TO 4.6
REPORT # PD -o
Natural Heritage
As the subject lands are within the vicinity'of Urfe Creek and the Toronto
and Region Conservation Authority (TRCA) regulation limit, comments
from TRCA should be. obtained to protect. the watercourse and
surrounding natural environment from adverse impacts of development.
Environmental Protection
A Phase I Environmental Site Assessment (ESA), prepared by AME
Material Engineering, indicates that there is no evidence of environmental
contamination on the subject lands. Fill material was encountered through
a geotechnical investigation on the property.'The geotechnical
investigation did not revealWy evidence. of.soil or groundwater
contamination. The report recommends that the fill material be removed
and disposed of off-site. A relianee letter for Phase I` ESA's is required.. A
copy of the Region's standard. reliance letter can be obtained by
contacting this department and should be signed by the applicant's
qualified engineer. Alternatively, a Record of Site Condition may be
submitted to the Ministry of Environment.
Regional Services
Municipal Water Supply and Sanitary Sewer Services .
Municipal watet.supply services are required to service the subject lands..
The subject lands are within the planned Zone 2 pressure district and are
dependent on:
i) Construction of a 1200 mm Zone 1 feedermain on Brock Road, Dersan `
Street and Tillings Road from Rossland Road to a.Zone 1 reservoir, site
in. Seaton.
ii).:Construction of. a Zone 2 booster pumping station on Dersa.n.Street in
Duffin Heights.
iii) Construction of Zone 2 watermains from.the Zone 2 booster pumping.
station on the. subject lands.
Sanitary sewer services are required to service the subject lands. An
extension of the Central Duffin col ector trunk sewer on Valley Farm Road,
a' sanitary. sewer pumping station nd a forcemain are required: The
pumping station illustrated on the .roposed draft plan `should be included
in a separate block.
The Regional Works Department has been coordinating with Duffin
Heights landowners to provide sanitary sewer and municipal water supply
ATTACHMENT # q TD
REPURT # PD_
47
services. The execution of a servicing agreement between the Region
and landowners is in process:
Transportation
Brock Road is designated as a Type 'A' arterial road in the Durham
Regional Official Plan. A road widening. along the subject lands fronting
on Brock Road to provide for a minimum of 22.5 metres from the
centerline of Brock Road will be required. A 15 metre by 15 metre site
triangle at the intersection of Brock Road and proposed."Street X.will be
required:
Based on the foregoing, the Region has no objection to draft approval of
this plan. The attached conditions of approval are to be satisfied prior to
clearance by the.Region for registration of this- plan.
Please contact me should you have any questions or require additional
information regarding this matter.
Fours truly,.
m
Dwayne Campbell
Project Planner, Current Planning
ATTACHMENT # ~ TO
REPORT # PD 0~____! 48
Attachment to letter dated June 10, 2009
Conditions of Draft Approval of Plan of Subdivision S-P-2008-01
1. The Owner shall prepare the final plan on the basis of the approved draft plan of
subdivision, prepared by Sernas Associates, identified as Project Number 04565,
revised and dated April 2009, which illustrates 184 lots for detached units, 25
blocks for 136 townhouse units, a block) for a future mixed use development, a
neighbourhood park block, 3 village grelen blocks, a block for storm water
management, a reserve block, roadways and a road widening block along a
portion of Brock Road.
2. The Owner shall name road allowances included in this draft plan to the
satisfaction of the Region of Durham and the City of Pickering.
3. The Owner shall convey a sufficient road widening to provide a minimum of 22.5
metre from the centerline of the right-ofyway across the entire frontage of the
draft plan to the Region of Durham for the purpose of widening Regional Road
No. 1.
4. The Owner shall convey a 0.3 metre reserve across the entire frontage of the
draft plan along Regional Road No. 1 to the Region of Durham.
5. The Owner shall convey a 15 metre x 15 metre sight triangle at the intersection
of Brock Road and proposed Street'A' to the Region of Durham.
6. The Owner shall submit plans showing the proposed phasing to the Region of
Durham and the City of Pickering for review and approval if this subdivision is to
be developed by more than one registration.
7. The Owner shall grant such easements!as may be required for utilities, drainage
and servicing purposes to the appropriate authorities.
8. The Owner shall submit to the Region of Durham, for review and approval, a
revised acoustic report prepared by an acoustic engineer based on projected
traffic volumes provided by the Durham'Region Planning Department and
recommending noise attenuation measures for the draft plan in accordance with
the Ministry of the Environment guidelines. The Owner shall agree in the
Subdivision Agreement to implement the recommended noise control measures.
The agreement shall contain a full and complete reference to the noise report
(i.e. author, title, date and any revisionsWdenda thereto) and shall include any
required warning clauses identified in the acoustic report. The Owner shall
provide the Region with a copy of the Subdivision Agreement containing such
provisions prior to final approval of the plan.
ATTACHMENT # TO
REPORT # PD_
49
9. The Owner shall provide for the extension of such sanitary sewer and water
supply facilities which are external to, as well as within, the limits of this plan that
are required to service this plan. In addition, the Owner shall provide for the
extension of sanitary sewer and water supply facilities within the limits of the plan
which are required to service other developments external to this subdivision.
Such sanitary sewer and water supply facilities are to be designed and
constructed according to the standards and requirements of the Region of
Durham. All arrangements, financial and otherwise, for said extensions are to be
made to the satisfaction of the Region of Durham, and are to be completed prior
to final approval of this plan.
10.- The Owner shall convey a separate block for a sanitary . sewer pumping station to
the Region of Durham.
11. Prior to entering into a Subdivision Agreement, the Region of Durham shall be
satisfied that adequate water pollution qontrol plant and water supply plant
capacities are available to the proposed subdivision.
12. The Owner shall satisfy all requirements, financial and otherwise, of the Region
of Durham. This shall include, among other matters, the execution of a
Subdivision Agreement between the Owner and the Region concerning the
provision and installation of sanitary sealers, water supply, roads and other
Regional services.
ATTACHMENT #-aTO
REPORT # PDTO 9
50
TORONTO AND REG/ON'~
onserva Lion
for The Living City
June 17, 2009 CFN 40468
XREF CFN 38029
BY E-MAIL AND MAIL
Ross Pym, MCIP, RPP
Principal Planner, Development Review
Planning & 'Development Department
City of Pickering
One The Esplanade
Pickering, ON L1V 6K7
Dear Mr. Pym:
Re: Official Plan Amendment OPA-08/001 P
Zoning Bylaw Amendment A 01/08
Draft Plan of Subdivision S-P-2008-01
Duffin Heights Community, City of Pickering
Mattamy (Brock Road) Limited
Thank you for the opportunity to review the following documents submitted in support of the
proposed Zoning Bylaw Amendment and Draft Plan of Subdivision applications:
• Drawing No. DP-1, Draft Plan of Subdivision, prepared by Sernas Associates, revised April
2009, received May 6, 2009;
• Meeting Report of May 1, 2009, prepared by Sernas Associates, received June 5, 2009;
• Meeting Report of June 2, 2009, prepared by Somas Associates, received June 5, 2009;
• Letter from Sernas regarding revised ESP, dated June 5, 2009, received June 5, 2009;
Our comments follow from our letter of December 17, 2008 and meetings with the proponent on
May 1, 2009 and June 2, 2009.
Our Understanding of the Application
We understand that the proposal has been revised to accommodate 1.84 lots of single family
residential, 136 units of street townhouses, a mixed corridor, neighbourhood park, village greens,
walkway and a stormwater management facility. The subject property is located within the Duffin
Heights neighbourhood and is subject to OPA 09/001 P the Duffin Heights Neighborhood Urban
Design Guidelines and the Duffin Heights ESP to be revised per the Letter from Sernas regarding
revised ESP, dated June 5, 2009.
Further to our letter of September 17, 2008 with respect to the ESP, we have resolved the
approach to the diversion and compensation for the loss of the headwater tributaries as outlined in
the Letter from Sernas dated June 5, 2009. We have also resolved the approach to the FSSR for
the Mattamy lands so that it will be consistent with the eSP. While we have not reviewed the
details of the revised ESP or the revised FSSR, we are prepared to provide Conditions of Draft
Plan of Subdivision approval and will provide our technical comments after the revised ESP and
FSSR are received.
rMomeftblic0evelopment ServiccADurham RegionTickering4nattamy duffin hoighu_2.doc
Member of Conservation Ontario
5 Shoreham Drive, Downsview, Ontario WN 1S4 (416) 661-6600 FAX 661-6898 www.trca.on.ca i
ATTACHMENT # ?Q TO
REPORT # PD 0,09
51
Ross Pym - Page 2 of 4i June 17, 2009
We also understand that an Authorization under the Fisheries Act to compensate for the loss of
the two headwater tributaries on the subject property will be facilitated by ORC. As such, specific
reference to this has been omitted from the Conditions of Draft Plan of Subdivision, but approvals
will be required prior to the issuance of a TRCA permit to alter the watercourses and therefore
prior to the initiation of any grading or development in this area of the subject property.
Monitoring
The ESP requires that the Duffin Heights Landowner Group to provide initial seed funding of
$100,000 to the TRCA to implement the watershed system monitoring and management program,
and $40,000 to the City of Pickering to implement inva$ive species-management, prior to the draft
approval of the first development application. The monitoring program was initiated in 2008.
TRCA staff, acceptance of the approval of proposed Zaning Bylaw Amendment and Conditions of
Draft Plan of Subdivision are contingent upon the recoipt of this agreed-won funding for the
monitoring program.
Conditions of Draft Plan of Subdivision Approval
1. Prior to the initiation of grading, and prior to the registration of this Draft Plan of Subdivision
or any phase thereof, the owner shall submit the following to The Toronto and Region
Conservation Authority and the City of Pickering for review and approval:
a. A revised FSSR consistent with the Duffin Heights ESP as approved by TRCA and
City of Pickering;
b. The FSSR shall include a detailed design for the storm drainage system for the
proposed development including:
i. plans illustrating how this drainage system will tie into surrounding drainage
systems and stormwater management techniques which may be required
to control minor or major flows;
ii. appropriate stormwater management practices to be used to treat
stormwater, to mitigate the impacts of development on the quality and
quantity of ground and surface water resources as it relates to terrestrial
and aquatic habitat;
iii. detailed design and maintenance plans for any stormwater management
facilities;
iv. an Erosion and Sediment Control Plan, consistent with the Erosion and
Sediment Control Guideline for Urban Construction (Greater Golden
Horseshoe Area Conservation Authorities, 2007), as amended;
v. location and description of all outlets and other facilities which may require.
a permit pursuant to Ontario Regulation 166/06, as amended;
vi. plans illustrating how the desigrrof SWM facility considers wildlife
passages and innovative design features such as wetland forebays and
outlets.
FAHomcTubliODevelopment Scroces\Durham RegionTickeringknattamy durfin h6ghts_2.doc
ATTACHMENT #-I TO
REPURT # PD 2 d- O 4
52
Ross Pvm - Page 3 of 4 - June 17, 20g9
C. Overall grading plans for the lands within the Draft Plan of Subdivision illustrating,
among others, how all vegetation in the natural heritage system will be protected
from grading and construction impacts.
2. The owner shall obtain all necessary permits required pursuant to Ontario Regulation
166/06, as amended, prior to registration.
3. The owner shall enter into an agreement with the City of Pickering committing to undertake
the Mitigation Measures and Best Management Practices Monitoring Program as required
in the ESP.
4. The owner shall provide a letter of credit to the City of Pickering for the full cost of the
implementation of the plans identified in Condition No. 3.
5. The owner shall install fences along the boundary of the development blocks and the
publicly owned natural heritage system.
6. A restrictive covenant shall be placed over the tear yards of all lots created adjacent to the
publicly owned natural heritage system. The restrictive covenant shall have the effect of
prohibiting: 1) the removal of fences along the lot line of all subject development lots; and
2) the installation of gates or other access through the fences along the lot line of all
development lots.
7. That the owner agrees in the subdivision agreement, in wording acceptable to the TRCA:
a. To carry out, or cause to be carried out,! to the satisfaction of the TRCA, the
recommendations of the technical reports referenced in Condition No. 1;
b. To agree to, and implement, the requirements of the TRCA's conditions in wording
acceptable to the TRCA;
c. To design and implement on site erosion and sediment control;
d. To maintain all stormwater management and erosion and sedimentation control
structures operating and in good repair during the construction period, in a manner
satisfactory to the TRCA;
e. To obtain all necessary permits pursuant to Ontario Regulation 166/06, as
amended, from the TRCA;
f. To erect a permanent fence, to the satisfaction of the City of Pickering and TRCA,
along the boundary of the development blocks and the publicly owned natural
heritage system;
g. To implement all water balance/infiltratign measures identified in the approved
FSSR;
h. To commit to provide appropriate information to all perspective buyers of lots
adjacent to the publicly owned natural heritage system through all agreements for
FAHomeTublic\Development ServiceADurham Reg onTickeringWattamy dufn heights_2.doc
ATTACHMENT # 1 0 TO
REPORT # PD O' 09
53
Ross Pym - Page 4 of ` - June 17, 2009
purchase and sale, sales Information, and community maps to ensure thatthe land
owners are well informed that private.use and/or access to the open space blocks
shall not be permitted, and reflect the intent of the following:
"The open space adjacent to the subject property is considered to be part
of the publicly owned natural heritage system and will be maintained for
environmental protection, and public use purposes. Please, note that uses
such as private picnics, barbeque or garden areas; and/or the dumping of
refuse (e.g. grass/garden clippings, household compostable goods,
garbage etc.) are not permitted on these lands. In addition, access to the
valley corridor such as private rear yard gates and/or ladders are
prohibited."
8. The owner shall provide a total of $29,000 [as determined by City of Pickering]
contribution to the Fish Habitat Restoration Fund administered by the City for restoring fish
habitats as identified in the ESP in consultation with the TRCA.
9. That the Draft Plan of Subdivision be red-line revised in order to meet the requirements of
the TRCA's conditions, if necessary.
The owner will be required to provide a TRCA clearance fee prior to TRCA clearing any of the
Draft Plan conditions. The current clearance fee effective January 4, 2008 is $7,600 and is
subject to change.
Please feel free to contact me if you have any questions or if clarifications are required'.
Sincerely,
~teven Heuchert, MCIP, RPP, MRTPI
Manager, Development Planning and Regulation
Planning and Development
Extension 5311
cc: Reg Webster, Semas (via e-mail)
Andrea Keeping, Sernas (via e-mail)
Lynda Taylor, City of Pickering (via e-mail)
Grant McGregor, City of Pickering (via e-mail)
Bob Starr, City of Pickering (via e-mail)
Marilee Gadzovski, City of Pickering (via e-mail)
Scott Jarvie, TRCA
BHomeTublic0evelopment ServicesOurham RegionTickering\tnattamy duMn;heights 2.doe
t ATTACHMENT # p
REPORT # PD.
awl"
54
I, Q
Conseil scola/re de district Ronald Marion
du Centre-Sud-Quest President
Jean-Luc Bernard
Directeur de !'education
et secretaire-tresorier
December 9, 2008
Mr. Ross Pym MCIP RPP
Principal Planner - Development Review
Planning and Development Department
City of Pickering
Pickering Civic Complex
One The Esplanade
Pickering, Ontario L1V 6K7
Subject: City of Pickering Official Plan Amendment OPA-08/001P
Draft Plan of Subdivision S-R-2008-01
Zoning By-law Amendment Application A 01/08
Mattamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3
City of Pickering
Thank you for circulating a copy of the revised draft plan of subdivision to this office
for review. As you may be aware, Le Conseil scolaire de district du Centre-S.ud-
Ouest requires two school sites in this area for the catchment area of Durham
Region. Please note that the school board is confirming the need for an elementary
school site of 4.0 acres and/or a secondary school site of 7.0 acres and/or a
combined elementary/secondary site of approximately 10 acres to be located within
Draft Plan of Subdivision S-P-2008-01.
The Board intends to continue to work with the City and the developer to ascertain
the most appropriate school site. Since an agreement on the location of the school
site has not yet been reached, the Board would like to include the following condition
in this Plan of Subdivision until such time thatthe school site has been finalized.
Prior to final approval, le Conseil scolaife de district Centre-Sud-Quest and the
Owner shall come to agreement on a location for a new elementary and/or
secondary school to the satisfaction of the Board."
I trust the above comments are satisfactory at this time. We wish to confirm our
continued interest and involvement in working] with the City of Pickering on finding 'a
suitable location for our future elementary and secondary school sites. If you have
any questions or comments please contact the undersigned.
Yours truly, VIECE ED
Suzanne Labrecque SEC 6 2008
C.C. Jean-Luc Bernard, Director of Education ICKERING
Catherine Gravely, Sorensen Gravely Lowes Planning A m6*
Siege social - 116, Cornelius Parkway, Toronto (Ontario) M6L i2K5 Tel.: 416 614-0844
Secteur des affaires - 1, promenade Vanier, Welland (Ontario L3B 1A1 Tel.: 905 732-4280
www.csdcso.on.ca
ATTACHMENT # Z TO
5 5 REPORT # Pa
M Delivery Planning PH (416) 285-5385
1060 Midland Ave FX (416) 755-9800
' Scarborough On M1 P 5A1
F bruary 1, 2008 RECEIMED
C of Pickering
P nning & Development no
1 he Esplanade
~~~v~
Pic
P ckering On L1V 6fC7 PLANNING L LoP\AENT
DEPARTMENT
ention: Ross Pym
Re: City of Pickering Official Plan Amendment OPA-081001 P
Draft Plan of Subdivision Si P-2008-01
Zoning By-law Amendment Application A 01108
Mattemy (Brock Road) Limited
Part Lots 17 818. Concession 3
City of Pickering
ear Ross,
ank you for the opportunity to comment on the above noted plan.
1 a condition of draft approval, Canada Post requires that the owner/developer
c mply with the following conditions:
he owner/developer agrees to include on all offers of purchase and sale, a
s Cement that advises the prospective purchaser that mail delivery will be from a
d signated Community Mailbox.
The owner/developer will be responsible for notifying the purchaser of the exact
Community Mailbox locations prior to the closing of any home sale-
- he owner/developer will consult with Canada Post Corporation to determine
s itable locations for the placement of Community Mailbox and to indicate these
I cations on the appropriate servicing plans.
e owner/developer will provide, the following for each Community Mailbox site;
d include these requirements on the appropriate servicing plans:
- An appropriately sized sidewalk section (concrete pad) as per municipal
s ndards, to place the Community Mailboxes on.
ny required walkway across the boulevard, as per municipal standards.
ATTACHMENT 12 TO
REPORT # PD.._.. 56
ny required curb depressions for wheelchair access.
fabove e ownerldeveloper further agrees to determine and provide a suitable
porary Community Mailbox location(s), which may be utilized by Canada Post
l the curbs, sidewalks and final grading have been completed at the
manent Community Mailbox locations. This will enable Canada Post to
vide mail delivery to the new residences as soon as the homes are occupied.
uld you require further information, please do not hesitate to contact me at
mailing address or telephone number.
S cerely,
D bbie Greenwood
D livery Planner
C nada Post
p15 l"R/C
ATTACHMENT # TO
REPORT # PD _ m VQ y0
O
Durham Catholic District School ward
~
57 cco o~o
Aug 25th, 2008
RECEIVED
Ross Pym, MCIP, RPP AUG 2 7 2008
Principal Planner - Development Review
Planning & Development Department CITY OF DICKERING
City of Pickering. ANN pEPAREvEN PMENT
One The Esplanade
Pickering, Ontario. L1 V 6K7
RE: Official Plan Amendment Application OPA-08/001 P
Draft Plan of Subdivision S-FP-2008-01
Zoning By-law Amendment Application A 01/08
Mattamy (Brock Road) Limited
Part tots 17 & 18, Concession 3
City of Pickering
Planning staff have reviewed the above noted Official Plan Amendment, Draft
Plan of Subdivision & Zoning By-law amendment applications and have no
objections with the proposed plan to permit the increase in residential units from
315 to 320. It is not anticipated that the proposed amendments will have any
substantial impact on student yield.
Should you have any questions or concerns,; please contact me at 905-576-6707
x2211.
Sincerel4eJ
Jody Assistant Planner
:jd
Cc: Gerry O'Neill, Controller of Planning and Admissions
650 Rossland Road West, Oshawa, Ontario L1J 7C4
Tel 905 576-6150 Toll Free 1 877 482-0722
www.dcdab.ca
Foul Pulla a Sc., a Ed., MSc. Ed. Director of Education / Secretary / Treasurer
ATTACHMENT r _ TO
REPORT # PD oq y_
RJCTSC ;RECEIVED 58
p`4 y00 August 25, 2008 AUG 2 7 2008
Q W CITY OF PICKERING
~O pLANNI~&ARTMEN PMENT
The City of Pickering
Planning Dept., Pickering Civic Centre
` -d-y- One The Esplanade
Pickering, ON
Ll V 6K7
Facilities Services
400 Taunton Road East Attention: Mr. Ross Pym
Whitby, Ontario
L 1 R 2K6 Dear Mr. Pym
Telephone: (905) 666-5500
105) 66665--6439 3968
Fax: (9905) 6 RE: City of Pickering Official Plan Amendment OPA-08/001 P
Draft Plan of Subdivision SP-2008-01
Zoning By-law Amendment Application A 01/08
Mattamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3
City of Pickering
Staff has reviewed the information on the above noted application and has
the following comments...
1. Approximately 104 elementary pupils could be generated by the
above noted application.
2. It is intended that any pupils generated by the above noted plan be
accommodated within an, existing school facility.
3. Under the mandate of the Durham District School Board, staff has
no objections.
Yours truly,
Christine Nancekivell,
Senior Planner
I
1:\PROPLAN\DATAIPLNG\S U B\SP2008-0 l a.DOC
5 9 ATTACHMIENT #
0 RcAUR? # RD - TD
ROG ERSY Rogers Cable Communications Inc.
301 Marwood Drive
Oshawa, Ontario L1H 1J4
Tel. (905) 579-1601
Fax (905) 433-1774
March 13, 2008
F,- 1 7 L
To: Cit of Pickerin PIC*ERiNG
Y 9 '1Ty
„ -vELOPMirr1T
Planning & Development Departm~NN,~ P - MENT
One The Esplanade
Pickering, ON L1 V 6K7
ATTN: Ross Pym
FIND ENCLOSED THE FOLLOWING:
NO. OF DRAWING
COPIES NUMBER DESCRIPTION
1 DP -1 DRAFT PLAN OF SUBDIVISION APPLICATION S-P-2008-01
Part Lots 17 & 18, Concession 3
City of Pickering
COMMENTS: ROGERS HAS NO OBJECTIONS TO THIS APPLICATION. MATTAMY LIMITED HAS BEEN
INFORMED OF OUR COMMENTS. SHOULD YOU HAVE ANY 4RUESTIONS OR COMMENTS, PLEASE DO NOT
HESITATE TO CALL.
Rogers Cable, Durham
Bernie Visser
System Planner
(905) 436-4136
BV/ek
WIRELESS DIGITAL CABLE INTERNET HOME PHONE • VIDEO • PUBLISHING • BROADCASTING
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r F `f AUHI iE JT TO
REPORT # PD ' 20 -09
Greeter Toronto Airports Authority . 60
' Lester B. Pearson International Airport
P.O. box 6031, 3111 Convair Drive
` F• ` Toronto AMF, Ontario, Canada L5P 1132
GTAA
Airport Planning
Olga Smid
Managcr, Land Use Planning
Teh (416) 776-7355
Fax: (416) 776-4168
(Transmitted via Facsimile 905-420-7648)
March 18, 2008
Mr. Ross Pym
Principal Planner - Development Review
City of Pickering - Planning & Development DepaiMent
Pickering Civic Complex
One The Esplanade
Pickering, Ontario L1V 6K7
Dear Mr. Pym:
R; Official Plan Amendment OPA-08/001P
Draft Plan of Subdivision S-P-2008-01
Zoning By-law Amendment Application A 01/08
Mattamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3
City of Pickering
Thank you for providing the Greater Toronto Airports Authority (GTAA) with a copy of the
above-noted applications.
We have reviewed the proposal to develop 235 single family dwellings and 80 townhouses on
the subject property in an area that has a "Medium Density Residential" and "Mixed Corridors"
designation in the Pickering Official Plan, and offer;the following comments:
The GTAA released its Draft Plan for the Pickeringi Airport Lands in November 2004. The Draft
Plan proposed that the prohibition of sensitive land uses be defined by the 25 NEF contour for
the GTAA's proposed runway confi guration. This is consistent with Transport Canada's, recent
revision to its guideline for "Land Use in the Viciality of Airports" (Publication TP 1247E) to
recognize the 25 NEF as the new standard for non-urban airports. The subject property is located
outside of the 25 NEF Noise contour for the proposed airport.
i
ATTACH NNIENT #_._&____TO
61 REPORT # PD- 0:0_x__. -
Mr. Ross Pym AIf March 18, 2008
Page 2
the airport proceeds, further refinements to the runway configuration recommended in the
Draft Plan may be necessary as new environmental and operationaVengineering information
becomes available, either through the environmental assessment process or during design of the
facilities. Such refinements could potentially alter the location of the 25 NEF contour. However,
it is our position that the location of the Mattamy (Brock Road) Limited property, on Part Lots
17 & 18, Concession 3 in the City of Pickering, would not be impacted by potential refinements
to the proposed runway layout.
The GTAA therefore has no objection to the future proposed development of 315 residential
units on the site.
If you have any questions, please feel free to contact Kathryn Tracey-Leitch, Senior Land Use
Planner, at 416-776-4012.
Yours very truly,
GREATER TORONTO AIRPORTS AUTHORITY
~ia
Olga Smid
Manager, Land Use Planning
3118/2008 4:11 PM OS/KTULand Uw&oning
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ATTACHMENT ~I 7 TO
Hydra One Networks Inc. REPURI # PD_
Facilities & Real Estate
P.O. Box 4300
Markham, ON UR 5Z5
www.HydreOne.com R. i ® hydro(~T 6 2
Courier. 3 2008 one
185 Clegg Road MAR Q;
Markham, ON L6G 1 B7
CITY OF (BICKERING
pLANN NG & 0TMENTPMENT
February 28, 2008
Mr. Ross Pym, Planner
Planning and Development Department
Pickering Civic Complex
One The Esplanade
Pickering, ON
L1V 6K7
Dear Mr. Pym
Proposed Draft Plan of Subdivision
Mattamy (Brock Road) Limited
2665 Brock Road (north of Rossland Road)
Part Lots 17 & 18, Con.3 Pickering Twp.
Now City of Pickering
File: S-P-2008-01
Please be advised that Hydro One Networks Inc. ("HONI") has no objection in principle to the proposed
plan of subdivision, provided the following are included as conditions of draft approval:
1. Prior to final approval, a copy of the lot grading and drainage plan, showing existing and final
grades, must be submitted in triplicate to HONI for review and approval.
2. Any development in conjunction with the subdivision must not block vehicular access to any
HONI facilities located on the right of way. During construction, there will be no storage of
materials or mounding of earth, snow or other debris on the right-of-way.
3. The subdivider shall make arrangements satisfactory to HONI for the crossing of the hydro right-
of-way by the proposed road(s). Separate proposals including detailed lighting and site servicing
plans shall be submitted in triplicate to HONI for future road,crossings.
4. The costs of any relocations or. revisions to HONI facilities which are necessary to
accommodate this subdivision will be borne by the developer.
5. The easement rights of HONI and its legal predecessors are to be protected and maintained.
-cont'd-
Main: 1-888-231-6657 Low Voltage Rights: 1-800-387-1946
ATTACHMENT 17 TO
3 REPQR? # PD b
6
-2-
In addition, it is requested that the following be added as a Note to the Conditions of Draft Approval.
1. The transmission lines abutting this subdivision operate at 500,000, 230,000 or 115,000 volts.
Section 186 - Proximity - of the Regulations for Construction Projects in the Occupational Health
and Safety Act, require that no object be brought closer than 6 metres (20 feet) to an energized 500
kV conductor. The distance for 230 kV conductors is 4.5 metres (15 feet), and for 115 kV
conductors it is 3 metres (10 feet). It is the proponent's responsibility to be aware, and to make all
personnel on site aware, that all equipment and personnel must come no closer than the distance
specified in the Act. They should also be aware that the conductors can raise and lower without
warning, depending on the electrical demand placed on the line.
We trust this is satisfactory. If you have any questions pleiase call me at your convenience at
(905) 946-6248.
Yours Truly
Laura Giunta
Real Estate Assistant - Planning
Real Estate Services
Hydro One Networks Inc.
905-946-6235
cc Hydro One - Paul Dockrill - Sr. Real Estate Coor4inator
ATTACK-0,4T # TO
REPORT # RD. 2n Q7 - ENBRI DGE 6 4
ENBRIDGE GAS DISTRIBUTION INC.
500 Consumers Road
North York ON M2J 1P6
SEPTEMBER 3, 2008 Mailing Address
P.O. Box 650
Scarborough ON M1K 5E3
ROSS PYM,
PLANNERP RECEIVED
PRINCIPAL
CITY OF PICKERING
- DEVELOPMENT REVIEW SEP 0 8 2008
PICKERING CIVIC COMPLEX CITY OF PICKERING
ONE THE ESPLANADE PLANNING & DEVELOPMENT
PICKERING ON L1V 6K7
Dear Sirs:
SS P-",t0 1 AMENDMENT OPA-08-001 P
RE: CITY OF PICKRERING
SUBDIVISION OFFICIAL
DRAFT PLAN
ZONING BY-LAW AMENDMENT APPLICATION A 01108
MATTAMY (BROCK ROAD) LIMITED:
PART LOTS 17 &18, CONCESSION 3
CITY OF PICKERING
Enbridge Gas Distribution requests that the following conditions be included in the
subdivision agreement:
1. The developer is responsible for preparing a composite utility plan that allows
for the safe installation of all utilities, including required separation between
utilities.
2. Streets are to be constructed in accordance with composite utility plans
previously submitted and approved by all utilities.
3. The developer shall grade all streets to final elevation prior to the installation of
the gas lines and provide Enbridge G$s Distribution Inc. with the necessary
field survey information for the installajtion of the gas lines.
4. It is understood that the natural gas distribution system will be installed within
the proposed road allowance. In the event that this is not possible, easements
will be provided at no cost to Enbridge Gas Distribution Inc.
ATTACHMENT TO
REPORT # PD
L C
Enbridge also requests that the owner / developer contact our Regional Sales
Development department at their earliest convenience to discuss installation and
clearance requirements for main, service and metering facilities.
Yours truly,
Tony Ciccone
Manager, Network Analysis
Distribution Planning
(416) 758-7966
(416) 758-4374 - FAX
TC:
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ATTACHMENT # I q T®
REPORT # PD 66
VERIDIAN
C O N N E C T I O N S DEVELOPMENT APPLICATION REVIEW
PROJECT NAME: Mattamy (Brock Road) Limited
ADDRESS/PLAN: 'Part of Lots 17 & 18, Concession 3
MUNICIPALITY: Picketing
REF NO.. A 01/08 /001!?, SY-2008-01, SUBMISSION DATE: September 9, 2008
Tho following is an overview of the general requirements the Applicant is likely to meet in order to obtain a. complete
electrical power supply system to this site and widen the site where subdivision in some form is involved. The
comments below are based on preliminary information only and ;are subject to revision. In all cases Veridkm's standard
Conditions of Service document sets out the requirements, terms and conditions for the provision of electric service.
't'his review does not constitute an Offer to Connect.
1. Electric service is currendy available on the road allowancd(s) directly adjacent to this property.
Servicing may be from Brock Road and Vaddian% supply voltage will be at 27.6 W.
2. An Expansion will be.requirad..Veridian's existing distribution facilities must be extended on the road allowance
and/or upgraded in order to reach this project. Existing conditions and municipal requirements will determine
whether this may be overhead, underground, or a combination.
Wia-- n residential developments all such expansions are underground.
3. Individual metering for each unit iq required.
4. A high voltage direct buried ducted loop underground cablo system is required from supply point(s) at Brock
Road to a transformer location(s) on the property, all at the Applicant's cost.
5. Veridian's existing distribution facilities located on Brock Road may have to be relocated at the Applicant's cost
to accommodate the proposed subdivision entrance
b. A Servicnl; Agreement must be signed with Ycridinn in order to obtain servicing for this site.
7. The electrical installation(s) from the public road Allowance up to the service entrance and all metering
arrangements must comply with Veridian's requirements and specifications and may also be subject to the
requirements of the Electrical Safery.quthority.
8. Prior to obtaining a building permit, the Municipality may require the Applicant to provide evidence of having
obtained and accepted an Offer to Connect.
9. Where cranes or matorial handling equipment or workers roust work in proximity to existing overhead wires,
where there is risk of contact or coming within the 'units of approach, the Applicant shag pay all costs for the
temporary relocation, burial, or other protection of the wires, or whatever other action is deemed accessary by
Veridian to provide for worker safety and the security of the, electrical system.
ATT(AA CHMEnNRT # TO
6 RENUf~? # PD
10. Veridian will not attend scheduled City of Piclcciing DART Meeting for this Development.
11. Vcddisui has no objection to the proposed development, Please direct the !Applicant to contact Vetidian as soon
as servicing is contemplated. Municipality, please forward a copy of firrit submission civil design to Veridian.
Please note that an Offer to Connect must be completed. at least three (3) /six (6) months prior to the required
electrical servicing date.
Technical Representative )ordon YoLing, C,Tech
Telephone: Ext. 3242
PI•'/df
l':\dfrizzell\Dcvclopmezt Application Review\Pickeruig\2006\Mattainy (Brock Road) l:,td. - Parr of Lots 17 & 18,
Brock Road.doc
Page 2 of 2 Form #EQ0002
Veridian Connections Development Application Review Rev. Dace -July 15,j2008
1 3
REPORT # PD iO
M'mistry of culture Mlnletbre de la Culture
Culture Programs Unit UrM des programmes cultured ] 16
Programs and Services Branch Direaft des programmes at des serr m e
400 University Avenue, 4"floor 400. awm-v Unlvw*, 0 stage - nta
Toronto, ON, WA 2R9 Toronto, C% M7A 2R9
Telephone; 415.314-7146 7ldphone. 416314-7146
Facsimile: 416-3147175 T4140oplour, 416314-7175
Email : Makmirn.Home@ontario.ca Email: Matcok&Home@orrtftca
July 25, 2008
Debbie Steiss
Archaeological Services Inc.
528 Bathurst Street
Toronto ON M5S 2P9 I
i
RE; Review and Acceptance into the Provincial Register of Reports: Archaeological Assessment
Repqrt Entitled, "Stage 4 b itigative Excavation of the Fairway Site (AIGs-283), Part Lots 17 ~
& 18, Coacessiou 3, Geographic Township of Pickering, City of Pickering, Oiatario", October,
2007, Report Received October 24, 2007, MCL Project Information Form P047-302 2007,
Draft Plan of Subdivision $P-2008.1, MCL RIMS Number ISSB359
Dear Dr. Welsh: I
This office has reviewed the above-mentioned report, Which has been subrnitted to this Ministry as .,a
condition of licensing in accordance with Part VI of the Ontario Heritage Act,. R.S.O. 1990, c 0.18. This
review is to ensure that the licensed professional consultant archaeologist has met the terms and conditions
of their archaeological licence, that archaeological sites have been identified and documented according to
the 1993 technical guidelines set by the Ministry and that the archaeological fieldwork and report ,
recommendations ensure the conservation, protection and preservation of the cultural heritage of Ontario, 1
As the result of our review, this Ministry accepts the above titled report into the Provincial register of
archaeological. reports. The report indicates one archaeological siteti , Fairway (A1Gs-283), found on the ;
.subject property underwent Stage 4 mitigation involvini detailed documentation and removal through
excavation and it is recommended that it be considered sufficiently documented. This Ministry concurs
with the recommendation that the provincial interest in the archaeological site identified as fairway (A1Gs-
283) has been addressed.
A previous letter from this Ministry, dated November 10, 2005, had recommended that there were no 1
fiuther concerns for alterations to archaeological sites foi the subject property with the exception of the
concurrence with, the (recommendation for Stage 4 mitigation of the Fairway (AlOs-283) archaeological site.
Given the above, this Ministry is satisfied that concerns for archaeological sites have been met for the area
of this development project as depicted by the draft plan of subdivision prepared by Sernas. Associates;
Project No. 04565, Drawing No. DP-1, dated December, 2007, sighed by Michael A. Griffiths, 013.:
dated December 5, 2007, comprising a total area of 19.09 hectares.
i
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2-0
REPORT # pp_ _2b-
69
Should you require any further information regarding this matter, please feel free to contact me.
Sincerely,
Malcolm Horne
Archaeology Review Officer
cc. Archaeological Licensing Office
I
Mattamy (Brock Road) Limited, Oakville
Development Review, City of Pickering
Planning Department, Regional Municipality of Dgrham
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ATTACH0,EJ # 2-1 TO
REPORT # PD _~O. ~~,_......a...
E3e// 70,
Development.& Municipal Services Control Centre
Floor 5, 100 Borough Drive 4 E E
Scarborough, Ontario
M1P 4W2
Tel: 416-296-6291 Toll-Free: 1-800-748-6284 MAR 1 0 2008
Fax: 416-296-0520 C~ Y
PLANNING & DEVELO MENNT
March 4, 2008 DEPARTMENT
Town of Pickering
Planning Department
1 The Esplande
Pickering, Ontario
L1V 6K7
Attention: Ross Pym
Dear Sir/Madam:
RE: Draft Plan of Subdivision
Brock Rd
Your File No: S-P-2008-01, OPA-08/001P, A 01/08
Bell File No: 42381
Please disregard our letter dated February 28, 2008. Upon further investigation
there have been some changes made as follows:
A detailed review of the Draft Plan of Subdivision has been completed and a
telecommunication facility easement will be required to service these lands.
The Draft Plan of Subdivision should be revised to reflect a 10m X 10m easement.
The Applicant will be required to contact Sue Duquette at 905-853-4019 to make
appropriate arrangements prior to the issuance of final plan approval.
The precise location shall be to the satisfaction of the Town, Bell Canada and
the Developer.
The following paragraph(s) are to be included as Conditions of Draft Plan of
Subdivision Approval:
1. The Developer is hereby advised that prior to commencing any work within
the Plan, the Developer must confirm that sufficient wire-line
communication/telecommunication infrastructure is currently available
within the proposed development to provide communication/telecommunication
service to the proposed development. In the event that such infrastructure
is not available, the Developer is hereby advised that the Developer may
be required to pay for the connection to and/or extension of the existing
communication/telecommunication infrastructure. If the Developer elects
not to pay for such connection to and/or extension of the existing
communication/telecommunication infrastructure, the Developer shall be
required to demonstrate to the municipality that sufficient alternative
communication/telecommunication facilities are available within the
a- proposed development to enable, at a minimum, the effective delivery of
communication/telecommunication services for emergency management services
AIL (i.e., 911 Emergency Services).
vancower zoo
. `C.7CT
PREMIER NATIONAL
PARTNER
ATTACHMENT # 12-1
REPC)RT # pp TO
71 -
2. The Owner shall agree in the Agreement, in words satisfactory to Bell
Canada, to grant to Bell Canada any :easements that may be required for
telecommunication services. Easements may be required subject to
final servicing decisions. In the event of any conflict with existing
Bell Canada facilities or easements, the owner/developer shall be
responsible for the relocation of such facilities or easements.
Should you have any questions please contact Janice M. McConkey at 416-296-6430.
Yours truly
1
*L-hapelle, MCIP, RPP
Manager - Development & Municipal Services, Ontario
i
ATTACHMENT #__,~'l TO "
REPOilT # PD Z -0
72
CORPORATE SERVICES DEPARTMENT
CLERKS DIVISION
DIRECTIVE MEMORANDUM
February 28, 2008 RECEIVED
To: Ross Pym MAR 0 4 2008
Principal Planner CITY OF PICKERING
PLANNING & DEVELOPMENT
From: Linda Roberts DEPARTMENT
Committee Coordinator
Subject: Direction as per Minutes of the Heritage Pickering Advisory Committee
held on February 26, 2008
City of Pickering Official Plan Amendment OPA-08/001 P
Draft Plan of Subdivision S-P-2008401
Zoning By-law Amendment Application A 01/08
Mattamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3, City of Pickering
At a meeting held on February 26th, 2008, the Heritage Pickering Advisory Committee
received the above listed application for review. Tease be advised that the Committee
has no comments to provide at this time.
Please find attached the corresponding documentation for the above application.
Linda Roberts
ATTACHMENT # 3 TO
f`Ibl 73 REPORT # PD O - O
MEMO
To: Ross Pym June 8, 2009
Principal Planner - Development Review
From: Robert Starr
Manager, Development Control
Copy: N/A
Subject: OPA-08-001 P
Draft Plan of Subdivision SP-2008-01
Zoning By-law Amendment Application A01 -08
Mattamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3
City of Pickering
We have reviewed the above-noted application and have the following comment:
A subdivision agreement and a construction management plan will be required to address
development of the site. The applicant must provide a secondary emergency access to the site.
Servicing requirements need to be in accordance with the Environmental Servicing Plan for Duffin
Heights and an approved Functional Servicing and Stormwater Report.
RS:jlm
J:bocumw"%Devebpment Control1808STARRVna wshpp0e@0orm%OPA%SP200&0/ A01-03.doc
' I
v~ ATTACHMENT # To
Koa1 f Po 74
PPI C21K, MEMO
To: Ross Pym June 16, 2009
Principal Planner - Development Review
From: Darrell Selsky
Supervisor,- Engineering Capital Works
Copy: Division Head, Municipal Property & Engineering
Subject: City of Pickering Official Plan Amendmeint OPA-08/001 P - 3"d Submission
Draft Plan of Subdivision S-P-2008-01
Zoning By-law Amendment Application A 01/08
Mattamy (Brock Road) Ltd
Part Lots 17 & 18, Concession 3
File: 0-4040
The Municipal Property & Engineering Division is in receipt of the above noted application and
provides the following comments.
1. Provide information regarding the location of the proposed multi-use trails. If one is
proposed along the south side of street "D" we have concerns with the placement of town
homes in this area.
2. We understand that the proposed Village Careens (Blocks 209 and 210) will be used for
storm water facilities (i.e. bio swale and overland flow routes). This will not permit the
design of a proper "village green" on the lands provided. Additional land is to be provided
for a village green that will not be burdened with storm water facilities.
3. Lots 1, 2, and 3 are to.be eliminated to proyride for a Neighbourhood park that fully bounds
the north side of street "D".
DS:nw
7 5
REPORT TO
-City °0 PLANNING & DEVELOPMENT
COMMITTEE
Report Number: PD 21-09
Date: July 6, 2009
From: Neil Carroll
Director,. Planning & Development
Subject: Proposed Rogers Wireless Cell Towner Installation and Land Lease
Sideline 34, Between Regional Road 27 (Whitevale Road) and Highway 407
City of Pickering
Recommendation:
1. That Report 21-09 of the Director, Planning & Development, requested by City
Council through Correspondence CORR 29-09, be received;
2. That a By-law be enacted to authorize the Mayor and the Clerk to execute a
Lease Agreement with Rogers Wireless ("Rogers"), substantially on the terms set
out in this Report, in a form satisfactory to the City Solicitor and the Director,
Corporate Services & Treasurer and Rogers Wireless for those lands consisting
of part of the road allowance between Lots 34 and 35, Concession 5 (Sideline 34,
north of Regional Road 27 (Whitevale Road)), for the purposes of installing and
maintaining communications equipment; and,
3. Further, that the Director, Planning & Development. be authorized to provide
Industry Canada with a letter of support for this cell tower installation, on
Sideline 34 between Regional Road 27 (Whitevale Road) and Highway 407,
following the execution of the lease agreement.
Executive Summary:
Rogers wishes to enter into a lease agreement with the City of Pickering to construct a
40 metre (131 feet) monopole cell tower on the unopened road allowance known as,
l
Sideline 34. Rogers is proposing an initial lease ;term of five years with three renewal
periods of five years each, for a potential twenty year lease period. City staff are
supportive of the terms and remuneration contained in the proposed lease as it is
consistent with a recent lease for another cell tower installation in the City.
The proposed location was selected with sensitivity to the Whitevale Heritage District.
The City land proposed to be leased is not anticipated to be required for municipal
purposes during the proposed term of lease.
Report PD 21-09 July 6, 2009
Subject: Proposed Rogers Wireless Cell Tower Page 2
Installation and Land Lease 76
Financial Implications:
Rogers has offered to pay the City an annual rate of $20,000.00 plus GST, with Canada
Consumer Price Index adjustments, for each of the five years of the term of the lease
with three renewals periods of five years each.
Sustainability Implications:
Enhancement to the Rogers wireless coverage at this location will improve business
and community communication capability.
1.0 Background
1.1. Rogers Wireless Service Requires Enhancement
Rogers Wireless submitted a letter to the City Clerk dated March 13, 2009
outlining its proposal to build and expand its infrastructure to satisfy growing
demand for reliable wireless service (see Attachment #1). Rogers advises that
the vicinity of Highway 407 and the York-Qurham Line is currently an area of
poor wireless coverage for the Rogers' network.
In order to improve wireless coverage, Rogers proposes to construct a monopole
structure having a height of 40 metres, on the unopened road allowance known
as Sideline 34, north of Regional Road 27 (Whitevale Road). Radio equipment is
proposed to be housed in a shelter measuring approximately 3.0 metres by 4.9
metres at the base of the tower. The pole and shelter are proposed to be located
in a fenced compound measuring approximately 16.5 metres by 18.0 metres (see
Attachments #2 & #3). This installation is similar to the cell tower installation
(Telus) located at Sideline 24 and Highway 407.
Rogers has explored opportunities to co-locate the proposed equipment on
existing towers in the area but have determined that there are no existing
structures in the immediate area that could be utilized to meet the criteria for the
Rogers network.
1.2 Site was selected with sensitivity to Wh~tevale Heritage District
During preconsultation with Rogers, it was clear that the required coverage area
for the proposed tower would place it in close proximity to the Hamlet of
Whitevale. It was impressed upon Rogers that the final location of this structure
must be sensitive to the Whitevale Heritage District and be located in a manner
to minimize its visual impact.
i
Report PD 21-09 July 6, 2009
Subject: Proposed Rogers Wireless Cell Tower Paige 3
Installation and Land Lease
77
Rogers responded to this concern by siting the proposed installation 600 metres
north of Regional Road 27 (Whitevale Road) on the unopened road allowance
known as Sideline 34. This location minimizes the visual impact of the cell tower
on the Hamlet of Whitevale and surrounding area (see Attachment #2). Rogers
provided photo simulations of the proposed installation from various angles to
illustrate the limited exposure this installation would have on the Whitevale
Heritage District. Copies of these photo simulations and letter were previously
forwarded to Mayor and City Council, as Council Correspondence (CORR 29-09),
which was referred to the Director Planning & Development for report. Copies of
the photo simulations are available for viewing in the Planning & Development
Department.
1.3 Use of Sideline 34 for Municipal Road purposes is not anticipated for the
term of the lease
The unopened road allowance known as Sideline 34 (between Regional Road 27
(Whitevale Road) and Highway 407) is not in use beyond an access for
agricultural uses. Rogers will be required to construct an access road
600 metres north from Regional Road 27 (Whitevale Road) for installation and
maintenance of the proposed tower and compound. This access road will be
gated at the compound.
City staff have confirmed that improvements to Sideline 34 to a municipal
standard is not being proposed or recommended during the term of the lease.
The improvements to the unopened road allowance will consist of a gravel road
only to the extent necessary to accommodate vehicles required to service the cell
tower installation and will not impact the existing agricultural access.
The lands proposed to accommodate the installation are designated "Protected
Countryside" in the Provincial Greenbelt Plan. Consequently, Sideline 34 is not
required to service urban development. However this designation permits the
establishment of infrastructure serving national, provincial and inter-regional
needs provided the planning, design and construction practices minimize the
negative impacts and disturbance of the a isting landscape. The lands are
located outside the Natural Heritage Syst:m. Through staffs review of the
detailed compound proposed layout, any disturbance to existing vegetation on
the unopened road allowance will be minimized.
1.4 Public notification requirement for Cell Towers
Planning & Development Department staff are currently in the process of
developing a protocol respecting the installation of antenna facilities for City
Council's consideration. In the absence of a City protocol the Land Use
Consultation Process defaults to Industry Canada's Spectrum Management and
Telecommunications CPC (Client Procedures Circular) 2-0-03 Issue 4.
Report PD. 21-09 July 6, 2009
Subject: Proposed Rogers Wireless Cell Tower Page 4
Installation and Land Lease
78
The Industry Canada requirements for Public consultation require the proponent
to consult with the land use authority, and the public within a radius of three times
the tower height, measured from the tower base or the outside perimeter of the
supporting structure. Industry Canada also requires proponents of antenna
supporting structures greater than 30 metres in height, to place a notice in a local
community newspaper circulating in the proposed area.
Based on the proposed 40 metre tower height, the proposed installation would
require notification to three adjoining property owners. Rogers, at the request of
City staff, copied the Whitevale and District Residents Association in the proposal
letter it sent to the City Clerk dated March 13, 2009, extending the notification
requirements beyond the mandated radius. Peter Rodrigues, on behalf of the
Whitevale and District Resident Association, has expressed opposition to the
installation due to the impact on the heritage district.
Rogers has confirmed that it has not initiated public consultation beyond that
described above. Rogers indicated that they typically do not commence their
formal public notification process until they have an agreement with the
landowner (City).
1.5 Staff Support the Proposed Terms of the Lease
Rogers has forwarded a draft of the proposed lease for review. Rogers has
offered to pay the City an annual rate of $20,000.00 plus GST, with Canada
Consumer Price Index adjustments, for each of the five years of the term of the
lease with three renewals periods of five years each. A copy of the draft lease is
attached to this report (see Attachment #4).
The proposed terms, conditions and remuneration contained in the proposed
lease are consistent with a recent lease with Telus Mobility for a similar
installation, at Highway 407 and Sideline 24, which was approved by City Council
earlier this year (2009).
The proposed lease has been reviewed by Planning & Development staff, and
the Division Head, Municipal Property & Engineering whom concur with the terms
and conditions. Therefore it is appropriate to enact a by-law to execute the
lease.
Attachments:
1. Letter from Rogers Wireless, dated March 13, 2009
2. Location Map
3. Proposed Site Plan
4. Draft Lease Agreement
Report PD 21-09 July 6, 2009
Subject: Proposed Rogers Wireless Cell Tower Page 5
79 Installation and Land Lease
Prepa Approved/Endorsed By:
Tyl ett Neil Carro
Senior Planner - Site Planning Director, Planning & Development
Lynda Tayl Andrew C. Allison
Manager, Development Review City Solicitor
TB:ld
Copy: Chief Administrative Officer
(Acting) Chief Administrative Officer
Director, Corporate Services & Treasurer
Recommended for the consideration
of Pickering City C uncil
T a J. Quinn, R
ic, M
Chief Administrative er
i
ATTACHMENT # M
REPORT # PD---Z).-0'7
0 R®G E RS" Rogers Wireless Partnership
8200 Dixie Road p 0
Brampton, Ontario L6T OC1 80
March 13, 2009 "V
rVED
City of Pickering E+ E I
w~iarys M
Pickering Civic Complex MAR 1 8 ?009
One The Esplanade
Pickering, ON LIV 6K7 CITY OF PICKERING
P NNING AND
DEVELO MENT DEPARTMENT
Attention: Debi Wilcox - Clerk
Re: Proposed Rogers Communications Ind. Installation - Road Allowance
Between Lots 34 and 35. Concession 5'
Dear Ms. Wilcox:
I would like to outline in this letter a proposal by Rogers Communications to install a
wireless communications site on City owned land. It would be greatly appreciated if you
would kindly ensure that this request is circulated to the appropriate City officials in order
that Rogers can receive a formal response from the City. I have also enclosed a copy of
our proposed site plan and photo simulations showing the proposed installation.
Purpose of Rogers Proposed Telecommunicatiog Installation
Rogers is proposing to build and expand tho necessary infrastructure to satisfy the
enormous and growing demand for high quality„ reliable wireless service. The vicinity of
Highway 407 and the York Durham Line is known to be an area of poor wireless
coverage for Rogers' network.
In order to improve Rogers' wireless service to the aforementioned vicinity, a new
antenna site is required.
Rogers Site Requirements - - 4 1
iS' IJ CArE'p-0,1-1...
A monopole structure measuring 40 metres in height is require for-Rogers to meet its
wireless coverage objectives. Radio equipment is proposed tot e ouse m
measuring approximately 3 metres x 4.9 metres at the base of &-to-w-F -M- vela-ate
shelter are located in a fenced compound measuring approxinY 16.5 metres x 18 1
metres. 3 ux -r s rr~
FILE rY'iA -H ~ ~ 3
a.DTION
WIRELESS CABLE TV • INTERNET HTME PHONE RETAIL • PUBLISHING • BROADCASTING
ATTACHMENT # TO
RENORT # 11, 21 -Iff
ROG ERS"
81
Site Selection Process
The selection of a wireless telecommunications site works similar to fitting a piece into a
puzzle. In this case, the puzzle is a complex radio network, situated in a rural setting.
Client demand, radio frequency, engineering principles, local topography and land use
opportunities work in concert with one another to direct the location of our sites. To
achieve a reliable wireless network, Rogers tries to provide a seamless signal to alleviate
gaps in coverage and capacity. It is gaps in Coverage that are responsible for dropped
calls and unavailable service to clients.
Once an area is identified as potentially meeting all of the above criteria, the surrounding
neighbourhood is reviewed for existing structures that Rogers can utilize. for the
placement of its equipment and antennas. Gencrally, this includes multi-storey buildings
and towers owned by other wireless carriers that can support our antennas. Within the
search area identified as meeting the criteria for Rogers' network, there are no existing
structures which could be utilized.
In the course of attempting to secure a site for Rogers, it was found that the City of
Pickering has an unutilized road allowance that is located within Rogers' search
parameters. This is the Road Allowance between Lots 34 and 35, Concession 5 (east of
York Durham Line and north of Whitevale Road.) Rogers has approached City staff with
a proposal to lease a portion of this unused road allowance for our communication site for
ten years with two renewals periods of five years each.
Rogers wasinformed by City of Pickering staff that the Hamlet of Whitevale (located
over 1 kilometre to the East of the proposed site; location) is a Heritage District. Meetings
were held with staff from the Planning & Development, Municipal Property &
Engineering and, Legal Services departments in attendance in order to discuss the
proposal. It was impressed upon Rogers that this is a sensitive area. Rogers has therefore
made efforts to mitigate the visual impact of the proposed site while, still providing
improvement to the local wireless service.
Ideally, the best location for the site would have been close to Whitevale Rd., thereby
limiting the costs associated with - constructing road access and the installation of
electrical supply. Given the input and advice from City staff during the meetings which
were held, the location of the site has been pushed 600 metres north of Whitevale Rd. to
reduce the impact on the Hamlet of Whitevale and surrounding areas.
A study was undertaken and photo simulations ;were prepared that illustrate the tower, at
this location, will not be visible from within the Hamlet of Whitevale. The Photo
letter.
Simulation package forms part of this
ATTACHMENT # TO
0 ROGERS" RENOR7 # PD Of- O
Land Use Consultation Process
Wireless facilities are exclusively regulated by the Federal Government and as a result are
not required to obtain municipal permits of any kind.
It is my understanding that the City of Pickering is in the process of developing policies
and protocols respecting the installation of cell tower facilities in accordance with
Industry Canada's recommendation. In the absence of such policy the Land Use
Consultation Process defaults to Industry , Canada's Spectrum Management and
Telecommunications CPC (Client Procedures Circular) 2-0-03 Issue 4,
http•//www is 2c ca/eic/site/smt-gst.nsf/eno/sfO4777.html a copy, of which has been
provided as part of this proposal letter package.
Within this Industry. Canada document, the process for public consultation and
notification is outlined. It is noted that proponents must provide a notification package to
the local public within a radius of three times the tower height, measured from the tower
base or the outside perimeter of the supporting structure.
In the case of Rogers proposed installation, this would preclude notice beyond the two
adjoining property owners. By copying the Whitevale and District Residents Association
in this proposal letter, Rogers is extending the notification significantly beyond the
mandated radius.
Conclusion
This proposal gives way to a positive opportunity for the City of Pickering. Rogers'
proposed installation will provide industry leading 3.5G wireless voice and data service to
the area surrounding York Durham Line and, Highway 407 including the Hamlet of
Whitevale. In addition, the City of Pickering will receive revenue for the leased land
which is otherwise not being utilized.
Rogers has agreed to move the tower location significantly north of Whitevale Rd.
thereby, limiting the impact that the site would, have on the Whitevale Heritage District.
Photo simulations have been prepared that demonstrate the effectiveness of the selected
location.
Rogers believes that the location will have minimal impact on the neighbourhood while
providing improved service to the surrounding area due to the elevation, interactions with
the existing wireless network, and line-of-site requirements.
ATTACHMENT # TO
REPORT # PO '
OROGERS'
83
Rogers looks forward to working with the City of Pickering to ensure that its real estate
and land use processes are respected. Rogers looks forward to receiving the City's
comments in the very near future.
Yours truly,
ROGERS COMMUNICATIONS INC.
Terri D. Daniels
New Site Development
Network Implementation
Tel (647) 747-4909
Cell (416) 567-3467
Fax (647) 747-4600
terri.danicls,c rci.ro erg s.eom
cc. Whitevale & District Residents Association
L
ATTACHMENT # 2 TO
REPORI # PD '09 84
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PROPERTY DESCRIPTION PART OF ROAD ALLOWANCE BETWEEN LOTS 34 AND 35, CONCESSION 5
OWNER CITY OF PICKERING DATE APR. 30, 2009 DRAWN BY JB
7
FILE No. ROGERS WIRELESS CELLULAR INSTALLATION SCALE 1:10000 CHECKED BY DB N
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Teronel E.Wpr.ees Ine. and He .uCPliers. All rights Reserved Nol o Pbn of umey. PN-RUR
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ATTACHMENT # TO
REPURT # PD Ll 19
8 5 INFORMATION COMPILED FROM APPLICANTS
SUBMITTED PLAN
CELLULAR TOWER! INSTALLATION
(SIDELINE 34 & WHITEVALE ROAD)
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THIS MAP WAS PRODUCED BY THE CITY OF'IPICKERING PLANNING &
DEVELOPMENT DEPARTMENT, PLANNING INFORMATION SERVICES
DIVISION MAPPING AND DESIGN, MAY 26.2009.
TELECOMMUNICATIONS SrrE AGREEMENT ATTACHMENT # TO
Site (legally described on Schedule "A'): Road Allows= sham Lots 34 d 35 Location Code: C3278 REPORT # PD
Concession 5
19. HAZARDOUS SUBSTANCES: Landlord represents that it has no knowledge
THIS AGREEMENT made this _ day of - 2009. of any substance on the Site that is identified as hazardous, toxic or dangerous in Q L
soy applicable federal, provincial or local law or regulation. Landlord shall $c 86
1. IN CONSIDERATION of $2.00, the receipt of which Landlord responsible for any preexisting contamination of the Site. Landlord and Tenant
acknowledges, Landlord leases to Tenant the premises and access rights shown on sisill not introduce or use any such substance on the Site in violation of'siny
Schedule "B" at the Site described above in follows: applicable law.
(check appropriambox(es))
P. MISCELLANEOUS: -
® Land comprised of approximately 297 square metres (4) Tenant upon paying the rent shall have quiet possession of the premises.. .
❑ Building interior space of approximately square Landlord shall not cause interference or permit others to interfere with or impair
the quality of the telecommunications services being rendered by Tenant from the
❑ Building exterior space for attachment of antennas
Site. Landlord shall c=ure that other carriers granted space on the Site co-
Building interior space for attachment of antennas ordinate site access and antenna placement with Tenant through Tenant's standard
❑ Space required for cables and wires collocation procedures and conditions to ensure there is no interference or
❑ Rooftop space impartment and Tenants quiet possession of the premises is protected. Tenant
slWl have 24 hours a day, 7 day a week access to the premises subject to
® Access road to be constructed by Tenant Landlords reasonable security requirements and access cards and/or keys provided
❑ Space for generator and/or connector boxes by Landlord at Tenant's expense.
® More particularly described in Schedule "B"
(b) Prior to initial installation, Tenant shall supply Landlord with plans and/or
together, with the nonexclusive right of unrestricted access thereto and sorveys as applicable (collectively the "plans'), which plans shall become
connections to the appropriate utilities, fibre optic and telephone facilities ("access schedules and form part of this agreement. Tenantb plans for changes to the
rights'). 'telleeommuniatian facilities shall also become schedules and form part of this
agreement. Landlord shall, at Tenants expense, assist and cooperate with Tenant _
2. TERM of 5 years beginning on October 1, 2009 ("Commencement Date'). in obtaining governmental approvals for Tenants permitted uses. Landlord shall
r Jamism and Tenant shall use the Site in compliance with all applicable laws, by-
3. REM shall be paid annually in advance in the amount of Twenty lows, rules and regulations of the appropriate jurisdictions pertaining to the
Thousand Dollars($20,000.00) plus any amount for value added tax, provincial eavnonment, health, welfare and occupational safety.
sales tax, federal goods and services tax, harnom ed tax, or any other tax payable
in relation to the. rent ('Taxer), if applicable, starting on the first day of the (e) Landlord and/or its agent represents and wa=nts that it has full authority
month following the beginning of oonstmction ("Rent Start Dow"). For any period to enter into and sign this agreement and bind landlord accordingly.
prior to the Rent Start Date, Tenant shall pay landlord monthly the sum of One
Hundred Dollars (5100.00) plus Taxes. Landlord confirms that its GST Number (d) This agreement contains all agreements, promises and understandings
is 8108078593, and acknowledges that payment of rent is contingent upon such between Landlord and Tenant. All fissure plans shall become schedules and farm
number being accurate and correct. Commercial malty taxes attributed directly to Port of this agreement.
the premises shall be payable by the Tenant
(q) The terms and conditions of this agreement shall extend to and bind the
4. EXTENSION of the initial term of this agreement is hereby granted to heirs, representatives, successors and assigns of landlord and Tenant.
Tenant for 3 additional 5 year extension periods unless Tenant provides landlord
written notice of its intention not to extend at last 60 days prior to the expiration (A Landlord shall permit Tenant or its contractors full access to the Site and
of the then current tern. premises, in advance, for the purpose of satisfying itself; at its own expense, as to
the appropriate conditions for the intended tau of the premises, provided Tenant
shill repair any damage caused by any tests or inspections.
arbinu+ea-Isgislation.
(S) If Tenant remains in possession at end of term(s), Tenant shall be a
Rest for the extension period shall be the changes to the Canadtao Cowaser mommy temant at the then curers rat
Price Index ("CPI') for each of the years since the beginning date of the
preceding term. The CP1 Increases will be compounded aonaally. The rat (h) This agreement shall be governed by the laws of the province in which the
for tub extension term will not be less than the rest for the preceding term. She is located. Invalid provisions are severable and do not impair the validity of
the balance of this agreement. Landlord agrees to keep this agreement and its
5. USE of the premises and access and utility rights by Tenant shall be for the tgrms strictly confidential and not disclose them unless compelled by law.
purpose of installing, removing, replacing, relocating, maintaining, supplementing
and operating, at its sole expense, telecommunications facilities and equipment for If. ADDITIONAL PROVISIONS: Sec Schedule C attached, if applicable.
the provision of telecommunication services. Where applicable, Tenant may Landlord
connect its equipment and provide telecommunication services by wireless, cables and/or wires to the equipment of other occupants at the Site. The Corporation of the City of Pickering
Pickering Civic Comply
6. UTILITIES required for the operation of the telecommunications facilities One The Esplanade
shall be the sole responsibility of Team, and electrical consumption shall be Pickering, ON Ll V 6K7 Facsimile No. (905)
determined by: (check appropriarebox(er)) Attention: -
❑ included in rent or not applicable Ppr
• ® separate meter with direct invoices from local utility, if available, e:
❑ check meter installed by Tenant, with invoices from landlord based on Ittle:
meet readings and Tenant's share of Landlord's electrical bill
I/M1Ve have
7. EQUIPMENT, towers, poles, fencing, shelters, cabinets, pedestals,
antem is and mounts shall remain the personal property of Tenant and shall be Tenant
removed by Tenant upon expiration or termination of this agreement and the Rogers Communi Inc.
premises shall be rtes=red to its original condition, reasonable wear and tar clo Rogers Real Estate Services
excepted Tenant shall be required to remove conduits, concrete foundations (to a 9ne Mount Pleasant Rd
level 1 metre below gmde) or roofpiers at the end ofthe term. Toronto, Ontario -
M4Y 2Y5 Facsimile No. (416) 935-3154
8. NOTICES shall be in writing and new by mail, postage prepaid, deemed Alnention: Manager, Real FataowOntano
received 3 days after mailing or by faaimiic ream nission, deemed received an
date transmitted, to the address or facsimile number of the party act frsth below. For
Now. Sherrie Barns
9. ASSIGNMENT of this agreement by Tenant may be made to any corporate Tide: Manager, Real Fabu[lourio
affiliate(s), principal lenders or a purchaser of par or all of Tem mes assets. All
other assignments require Landlords consent, acting reasonably. Tenant may I Nave authority to bind the Corporation.
permit use of all or any portion of the premises and access rights by others for
telecommunications purposes.
10. TERMINATION of this agreement may be exercised by Tenant at any time
on 30 days 'notice without flirther liability if Tema cannot obtain all necessary
rights, postponenunow and approvals required from its senior management, any
governmental authority and/or any third party to operate the telecommunications
facility on conditions satisfactory to Tenant, or if any such right or approval
expires, or is cancelled or terminated, of if for any other reason (e.g., interference
with Tenants signals, damage or destruction, site decommissioning) Tenant
determines, in its discretion, that it will no longer use the premises or access rights
. for its intended purpose. Upon termination, all prepaid rent shall be adjusted to the
date of termination. If Tenant defaults under this agreement and such default is not
being diligently remedied within 30 days after notice (force majeure excepted),
Landlord may terminate this agreement on 30 days' written notice.
11. INDEMNITY: Tenant and Landlord indemnify and hold the other harmless
against any and all can (including legal cats) and loss to person or property
which arise one of the unlawfd or negligent use and/or occupancy of the premises
by such indemnifying party. Tenant shall maintain during the term and any public
liability and property damage insurance coverage of not less than 52,000,000 and
upon notice Landlord shall be added as an additional insured and provided with
evidence ofcoverage.
Ont- TSA - Rev 19-July 21,2 a
ATTACHMENT # TO
SCHEDULE "A" REPORT # PD Z 09
LEGAL DESCRIPTION OF LANDLORD'S LANDS ("SITE")
87
Site: C-3278 - Hwy 7 Q Locust Hill
Road Allowance (East Side 30 VAdtevale Road), Pickering, Ontario
Property Identifier: 26386-0078 (LT)
Road Allowance between Lots 34 and 35 Concession 5; City of Pickering; Regional Municipality of Durham, The Land
Titles Division for the Durham Land Registry Office (No. 40)
III
j
Ont -1SA - Rev 18 -July 21,
ATTACHMENT #
SCHEDULE "B"
REPORT # PD 07-TO
DESCRIPTION OF PROUSES
pncluftg accm r t m)
88
Ont-JU-Re 18-July 21,2pO8
i
ATTACHMENT 01 TO
REPORT # PD
sCII]MUIX
87 ^ ADDITIONAL VROVISIONS
At any time following the tenth anniversary of the c cement Date, Landlord, upon no less than 365
days' written notice to Tenant (the "Notice Period") of i intention to carry out further development of
the Site and which development would, in the reasonable opinion of Landlord, be inhibited or made
substantially more expensive by reason of the existence of this agreement, shall have the right to
terminate this agreement and such termination shall be effective on the expiration of the Notice Period.
All rent or other charges paid by Tenant under the terms of this agreement shall be apportioned to the
termination date. Notwithstanding the foregoing, Landlord shall provide Tenant a reasonable
opportunity during the Notice Period to propose alternative locations for the re-location of Tenant's
equipment on the Site and upon the granting of such approval, Landlord shall enter into an agreement
with Tenant on the same terms and conditions contained,in this agreement (subject to variances created
by the development of the Site) for the unexpired portion of the term or extension term(s) pursuant to this
agreement.
DRAFf
Ont-M-Rev 18-July 21, 20 8
City 00 REPORT TO
' PLANNING & DEVELOPMENT
PIC COMMITTEE
Report Number: PD 22-09
Date: July 6, 2009
9-0
From: Neil Carroll
Director, Planning & Development
I
Everett Buntsma
Director, Operations & Emergency Services
Subject: City Response to Seaton Natural Heritage System Management Plan and
Master Trails Plan - Final Report, October 2008, prepared by Schollen &
Company Inc. for Ministry of Municipal Affairs and Housing
File: D-1100-054
Recommendation:
1. That Report PD 22-09 of the Director,. Planning & Development, regarding the
Seaton Natural Heritage System Management Plan and Master Trails Plan, Final
Report(SNHSMP & MTP - the Management Plan),. prepared by Schollen &
Company Inc. and Associates, dated Octol*r 2008, be received;
2. That the comments contained in Report PD 22-09 on the SNHSMP & MTP be
endorsed and that Council advise the Ministers of Municipal Affairs and Housing
and Energy and Infrastructure that:
(a) in implementing the Plan;
(i) no costs should be borne by existing City taxpayers for the Natural
Heritage System (NHS) restoration or for the on and off-road trails
in the neighbourhoods, in light of the high standards expected;
(ii) establishment of a separate Heritage Committee for Seaton needs
further review; and,
(iii) since renewable energy facilities are permissible uses within the
NHS, a management strategy should be identified for this purpose
and be reflected in the preparation of restorationlrevegetation plans
for the NHS lands;
(b) the City supports;
(i) use of the Management Plan ps a guide for a sustainable Seaton
NHS as the report is a compr$hensive and well thought-out
prescription to. achieve long-term objectives for the restoration of an
expanded natural heritage system, construction of a trail system in
the NHS and to fulfill cultural heritage objectives in the NHS;
(ii) retention of the NHS lands in ublic ownership over the long-term;
(iii) establishment of a First Nations Interpretive Centre; and,
i
Report PD 22-09 Date: July 6, 2009
City Response to Seaton Natural Heritage System Management Page 2
Plan and Master Trails Plan
(iv) continued City involvement in discussions and decisions on a future
management structure, plans and programs for the Seaton natural
heritage system, trails network and cultural heritage programs,
including the role of Heritage Pickering.
3. That Council request the Ministers of Municipal Affairs and Housing and Energy
and Infrastructure to expand the range of uses permissible within the NHS to
include recreational uses such as parks and playfields in those lands that buffer
the key natural heritage features; and,
4. Further, that a copy of Report PD 22-09 and Pickering Council's resolution on
this matter be forwarded to the Ministry of Municipal Affairs and Housing, the
Ministry of Energy and Infrastructure, Ontario Realty Corporation, the Region of
Durham, the Toronto and Region Conservation Authority, Heritage Pickering
Advisory Committee, and the Seaton Trail Management Plan Steering
Committee.
Executive Summary: The Seaton Natural Heritage System Management Plan and
Master Trails Plan - Final Report provides an excellent set of prescriptions to restore
the natural heritage area of Seaton, create a complete trail network for walking and
biking and a program to respect the cultural heritage of Seaton.
The Final Report was prepared by Schollen & Coonpany Inc, with other consultants. It is
considered "advice" to the Province to implement the objectives of the Central Pickering
Development Plan. It is one of four studies the Province undertook to advise on
implementing the CPDP, including a water balance study, employment lands study,
transportation study and natural heritage/trails sturdy. The Final Report includes a
recommended implementation strategy to undertajke the physical changes prescribed,
and a monitoring program to assess achievement; over time. It also includes a series of
recommendations about roles and responsibilities I for funding, initial construction,
programming, long-term monitoring and maintenance. As with the other aspects of
planning for the development of Seaton, further work and collaboration is still required
before it can be agreed who does what, when and who pays, but this Report provides a
detailed approach to what needs to be done. As ther planning streams for the
development of Seaton are completed, those final implementation details must be
determined.
Staff recommend that the Seaton NHSMP & MTP The supported as a detailed guide to
achieve a sustainable Seaton NHS consistent. with the objectives of the CPDP. Further,
staff recommends that Council support the principles that the Seaton NHS remain in
public ownership and its implementation costs not!be borne by existing Pickering
taxpayers. The Management Plan's recommendation that a separate Heritage
Committee for Seaton NHS be established needs further review, but the
recommendation that a First Nations Interpretive Centre be established is supported.
Report PD 22-09 Date: July 6, 2009
City Response to Seaton Natural Heritage Systems Management Page 3
Plan and Master Trails Plan 2
Staff recommends the Management Plan include a management strategy to
accommodate renewable energy facilities in the NHS. Staff also recommends that the
permissible uses in the CPDP for the NHS be expanded to include parks and playfields
in natural heritage buffer areas. Finally, the City of Pickering must continue to be
involved in discussions and decisions on the implementation of the Seaton Natural
Heritage System Management Plan and Master Trails Plan.
Financial Implications: Providing comments on the Seaton NHSMP & MTP has no
financial implications for the City.
Sustainability Implications: The purpose of the Seaton NHSMP & MTP is to
implement the sustainable objectives of the Central Pickering Development Plan to
restore the natural heritage system of Seaton, provide active transportation and
recreational opportunities for the future residents, and respect and celebrate the cultural
heritage of Seaton to achieve a healthier lifestyle in Seaton than in any other Ontario
community. The ecological restoration prescriptions, extensive trail network and
fulsome cultural heritage recommendations contained in this report, if implemented,
provide a strong platform to achieve the objectives.
The Seaton NHSMP does not include management options for NHS lands being used
for permissible renewable energy uses.
Background:
1.0 Introduction:
The purpose of this Report is to provide the City's advice to the Province on the
recently completed Seaton Natural Heritage System Management Plan and
Master Trails Plan (SNHSMP & MTP - the Management Plan), Final Report,
October 2008.
1.1 Mandate for the SNHSMP & MTP
The Central Pickering Development Plan (CPDP) mandated that a Management
Plan be prepared for the Seaton natural heritage system, including a master trails
plan, to expand on the general policies set out in the CPDP. The Province owns
the natural heritage system lands.
1.2 Study Process
The Ministry of Municipal Affairs and Housing (MMAH) led the study for the
Province with a Steering Committee consisting of MMAH, Ministry of Natural
Resources, Ministry of Energy and Infrastructure, Region of Durham, City of
Pickering and Toronto and Region Conservation Authority (TRCA) staff.
Report PD 22-09 Date: July 6, 2009
City Response to Seaton Natural Heritage System. Management Page 4
Plan and Master Trails Plan
96
In 2006, the Province hired Schollen & Company Inc. (with others) to undertake
the study. Consultation meetings were held with the stakeholder group, the
general public and First Nations. The draft report was released in April 2008 with
a request for comments by the end of May 2008. Due to the limited time
available, City staff provided comments directly to the Ministry.
The Final Report, which was revised to respond to the extensive comments
submitted on the draft report, was released in October 2008, as the consultants'
advice to the Province. Staff provided an initial overview of the Final Report to
the Pickering's Seaton Advisory Committee (SAC) on December 9, 2008. The
consultant, Mark Schollen, presented a summary of the Final Report findings to a
subsequent meeting of the SAC on January 20, 2009.
Copies of the Final Report were provided to the Mayor, the Chair of the Seaton
Advisory Committee and offered to other members of Council, in addition to key
staff members in November 2008. In addition, notification on the City's website
advises the public that copies are available in the Pickering libraries and at the
Planning & Development Department.
1.3 Previous Information to Council
Through notifications and summaries of steering committee, stakeholder, First
Nations and public consultation meetings, presentations to Seaton Advisory
Committee and Chief Administrative Officer! correspondence, (including the
comments on the draft Report), City staff has kept Council members apprised of the
process, consultations and directions of the; Seaton Natural Heritage System
Management Plan and Master Trails Plan study since its commencement in 2006.
2.0 Recommendations of the Seaton Natural Heritage System Management
Plan and Master Trails Plan (Managemint Plan)
The Management Plan provides a framework to achieve the vision of the Seaton
natural heritage system as a forested, robust and sustainable ecological system
consistent with the goals of the CPDP. The Management Plan makes
recommendations to enhance, protect and festore the ecological resources of the
natural heritage system, to guide the detailed design and implementation of the trail
system that will connect urban neighbourhoods and enable people to experience the
unique natural area and to respect its cultural and heritage resources.
While the Final Report provides advice p*narily to the Province on how the
vision for the natural heritage system lands (which comprise 53% of Seaton)
should be implemented, it also includes some recommendations for the
developable lands. These recommendations should be taken into account in the
preparation of the Master Environmental Servicing Plan, the Neighbourhood
Plans, the Region's Environmental Asses ment for regional infrastructure and in
the approval process. for the proposed su ;divisions.
Report PD 22-09 Date: July 6, 2009
City Response to Seaton Natural Heritage System Management Page 5
Plan and Master Trails Plan 94
A summary of the findings of the Management Plan is provided in Appendix I
that:
• outlines the ecological management guidelines, neighbourhood interface
recommendations, implementation and monitoring program for the NHS.
Maps 1 and 2 show the current wooded state of the natural heritage system
and the vision of the future state of the natural heritage system (see
Attachments #1 and #2);
• outlines the cultural and archaeological heritage resources management Plan
(CHRMP), including cultural heritage assessment, implementation and
monitoring recommendations, management of archaeological resources and
interpretive opportunities; and,
• summarizes the objectives and principles of the master trails plan, including
the key features. Map 3 - Proposed Master Trails Composite Plan shows the
proposed trail network for all of Seaton, in both the natural heritage system
lands and the rest of Seaton (see Attachment #3).
3.0 Implementation Strategy
The implementation strategy recommended for the Management Plan proposes
to stage restoration of the natural heritage system and construction of the trails.
Management actions are prioritized for the mitigation, preservation and
enhancement of the natural heritage system, trails network and cultural heritage
prescriptions.
The specific management actions are listed and prioritized in a set of tables.
3.1 Influencing Factors and Implementation Priorities
The Management Plan does not include a specific timetable to undertake the
recommended actions in order to respond to the timing of development
approvals, actual development and servicing, the need for additional studies and
assessments, and the availability of funding.
Implementation priorities to be completed before any of the physical changes can
commence include:
• an agreement between the Province, the City and TRCA on roles and
responsibilities;
• securement of funding;
• assembly of resources and equipment; and,
9 a suitable maintenance facility.
i
Report PD 22-09 Date: July 6, 2009
City Response to Seaton Natural Heritage System Management Page 6
Plan and Master Trails Plan
95
3.2 Restoration and Management Priorities
Remediation actions are recommended within 4 to 5 years to remove or mitigate
ATV trails, dump sites, stream slope erosion, fish migration barriers and woody
material from areas intended as-open habitats.
The Management Plan recommends restoration of linkage areas, riparian areas
(currently agricultural lands), and buffers between sensitive features and
development areas be commenced as soon as possible and be completed prior
to initiation of urban development.
3.3 Cultural & Archaeological Heritage Resource Management Priorities
The priority actions recommended include:
• establishing a Seaton NHS Heritage Management Committee to oversee the
Interpretive Plan;
• amendments to City of Pickering and (Region of Durham official plans;
• preparation of a Cultural Heritage Report to document the history and cultural
heritage resources and provide recommendations for restoration or
conservation actions;
• preparation of an Interpretive Plan to elducate the public about the European
and aboriginal heritage of Seaton, and,
• investigating the potential for an Interpretive Centre for cultural heritage,
including a First Nations heritage interpretive centre.
3.4 Master Trails Plan Implementation Priorities
The Management Plan recommends that trails proposed within the natural
heritage system be constructed prior to build-out of adjacent neighbourhoods.
Primary neighbourhood connectors should be constructed first, then secondary
multi-use trails, and finally low impact recreational trails.
The Management Plan recognizes that bike routes proposed within boulevards
or roadways under the jurisdiction of the Region of Durham or the City of
Pickering should be addressed by the ME$P. The primary neighbourhood
connectors were located to avoid sensitive features by means of First Nations'
monitored archaeological assessments, and should not be changed. Exact
locations for other types of bike routes and trails can be finalized following
detailed local assessments.
The timing of implementation of bikeways on road rights-of-way will depend on
the timing of road construction.
Report PD 22-09 Date: July 6, 2009
City Response to Seaton Natural Heritage System Management Page 7
Plan and Master Trails Plan
96
3.5 Subsequent Planning Processes
The Management Plan recognizes that the Seaton Neighbourhood Planning
Program, the MESP and the City of Pickering official plan amendment will have
to take the Management Plan into account. Subsequent environmental
assessments to approve roadways (with bike paths or trails) through the natural
heritage system will be required. Archaeological assessments will be required
prior to soil disturbance for paths and other infrastructure. City Zoning By-laws
should set out permitted uses and standards for the NHS.
Agreements with Hydro One to co-locate paths/trails with infrastructure works on
their lands will also be required.
3.6 Roles and Responsibilities for Implementation
The Management Plan recommends that the Seaton NHS lands be retained in
public ownership by the Province. It recognizes that successful implementation
of the Management Plan will depend on coordinated local, regional and provincial
government effort, along with TRCA.
The Management Plan provides direction to guide the activities of the following
agencies and groups.
3.6.1 Province
The Management Plan recommends that the Province coordinate the
implementation of the Management Plan by coordinating financial resources,
managing provincial land holdings and considering additional lands to add to the
natural heritage system.
3.6.2 Region of Durham
The Region of Durham is encouraged to review its official plan to incorporate,
policies supportive of the Management Plan.
3.6.3 City of Pickering
The Management Plan recommends that the City of Pickering implementation
steps include a comprehensive amendment to the Pickering Official Plan. Some
of the proposed policies should be implemented through the Neighbourhood
Plans and the MESP, some through the development approvals process, and
others would be best implemented by the Heritage Pickering Advisory Committee
or by the City Municipal Operations & Emergency Services Department, the
Region of Durham and some by the Province.
The Management Plan also recommends Pickering adopt zoning amendments to
create a Natural Heritage System Zone to regulate permitted uses in the Seaton
natural heritage system. Further, the Management Plan recommends specific
guidelines be-respected for engagement and consultation with First Nations during
the Regional and other EA processes and the Neighbourhood Planning program.
i
Report PD 22-09 Date: July 6, 2009
City Response to Seaton Natural Heritage System Management Page 8
Plan and Master Trails Plan
Another specific recommendation is that the City of Pickering require the
developers to fence the boundary of the NHS lands (the limit of development)
and landscape the lands within the NHS that are within 15 metres of the limit of
development.
3.6.4 TRCA
The Management Plan recommends that TRCA perform the key role in
implementing the restoration recommendations and constructing some trails,
provided appropriate lease agreements and long-term base funding can be
arranged.
In addition, TRCA can assist the Seaton Natural Heritage System Management
Committee by undertaking the proposed monitoring of the long-term health of the
Seaton natural heritage system, among other actions.
3.6.5 Non-Government Organizations, Stakeholdder Groups and the Community
The Management Plan suggests partnerships between non-governmental and
government partners to participate in monitoring, programs, stewardship,
volunteering, restoration, committee membership, fund raising and generally
supporting the vision for the Seaton natural heritage system. The Management
Plan anticipates that the new residents of Seaton will contribute to these
measures significantly in the future.
3.7 Form Four Committees
3.7.1 Seaton Natural Heritage System Management Committee
The Management Plan recommends establishment of a multi-stakeholder/agency
body to oversee the ecological restoration of the natural heritage system and to
initiate and facilitate implementation of theSeaton NHS Management Plan. It
suggests that a Seaton Natural Heritage System Management Committee could:
• coordinate roles and responsibilities;
• identify funding;
• manage finances;
• initiate stewardship and volunteer programs;
• initiate fund-raising;
• oversee programs and other committees; and,
• oversee monies, report on the implementation status and the success of
restoration and management programs.. "
Report PD 22-09 Date: July 6, 2009
City Response to Seaton Natural Heritage System Management Page 9
Plan and Master Trails Plan
98
3.7.2 Seaton Natural Heritage System Trails Cqmmittee
A Trails Committee is proposed to oversee the post-construction management of
trails and bike routes. Partnerships, community organization and liaison,
promotion of trails use, issue resolution and service/user integration would be
functions of the Trails Committee.
3.7.3 Seaton Natural Heritage System Heritage Committee
A similar Heritage Committee is proposed !to oversee development and
implementation of the interpretive plan to heighten public awareness of natural
and cultural heritage resources of the Seaton NHS. The Management Plan
indicates that Heritage Pickering Advisory iCommittee and the Pickering Historical
Society could serve as resources.
3.7.4 Aboriginal Heritage Interpretation Committee
In addition, a separate Aboriginal Heritages Interpretation Committee is proposed
involving First Nations representatives to commemorate the aboriginal legacy of
the Seaton lands.
3.8 Preliminary Cost Estimates and the Proposed Monitoring Program
Preliminary cost estimates for the restoration of the natural heritage system,
construction of the trails network and other miscellaneous aspects of the
Management Plan have been prepared. In addition, a monitoring program to
monitor long-term achievement of the ecological, cultural heritage and trails
network objectives is proposed.
A summary of the cost estimates and the monitoring program is provided in
Appendix II.
3.9 Final Comment
Whereas the foregoing presents a very generalized summary of the
recommendations contained in the Seaton Natural Heritage System
Management Plan and Master Trails Plan, the actual Management Plan provides
almost 250 pages, including over 50 figures and maps and 10 tables of technical
rationale and methodology detailing how to achieve the objectives for the natural
heritage system, cultural and archaeological heritage resources and the master
trails network. In addition, the Final Report is accompanied by an Appendix
volume of over 200 pages of background information, technical information and
the record of consultation undertaken during the study.
Report PD 22-09 Date: July 6, 2009
City Response to Seaton Natural Heritage System Management Page 10
Plan and Master Trails Plan
99
4.0 Discussion
4.1 The Management Plan provides a comprehensive and detailed strategy for
a sustainable natural heritage system, trails plan and cultural heritage
program in the Seaton NHS
Staff from Planning & Development, the Office of Sustainability, and Operations
& Emergency Services have reviewed the..Seaton Natural Heritage System
Management Plan and Master Trails Plan. With the exceptions of a few
concerns noted in the following sections, overall staff recommends that Council
support the recommendations of the Seaton Natural Heritage System
Management Plan and Master Trails Plan as it applies to the NHS lands.
4.2 The Management Plan provides a sound basis for subsequent discussions
about roles and responsibilities to addrless the technical recommendations
The Management Plan provides a thorough and coherent set of
recommendations of what to do to achieve the objectives of the CPDP in the
natural heritage system. However, decisions are still required about funding,
responsibilities, programming and implementation. While some aspects of
implementation need to be programmed arid scheduled to occur ahead of/or
concurrent with the first stages of development, many decisions about funding
and responsibilities can only be made after the other critical elements of the
planning for Seaton have been completed,'; including:
• the Master Environmental Servicing Pion;
• the City's Neighbourhood Planning Program;
• the Environmental Assessment for Regional infrastructure (sewer, water,
roads); and,
• Fiscal Impact and Development Charges studies for the City of Pickering and
Region of Durham.
While the City can and should provide its advice to the Province on all aspects of
management, implementation and monitoring, it is assumed that the Province will
implement most of the elements and standards proposed for natural heritage,
trails and cultural heritage prescriptions within the natural heritage system lands.
However, the City's direct interest will bet a interface of the natural heritage
system with the developable lands in the neighbourhoods, including:
• opportunities to celebrate/interpret both, built and archaeological cultural
heritage resources outside the natural heritage lands;
• the interface with/and portions of the trails network outside the natural
heritage system; and,
• the interface of the edge of the natural heritage system and the developable
areas of the neighbourhoods.
Report PD 22-09 Date: July 6, 2009
City Response to Seaton Natural Heritage System Management Page 11
Plan and Master Trails Plan
100
While regard will be given to the speck standards and elements recommended
in the Management Plan for the developable lands, the City will use the results to
inform the Neighbourhood Plans and the subsequent planning approvals
process. In particular, staff notes that theitrails plan recommends wider road
rights-of-way to accommodate on and off-road trails within the neighbourhoods.
Staff must first review the impact of wider tights-of-way on the broader range of
objectives of the CPDP, including urban design, and determine the appropriate
road rights-of-way to best fulfill the required functions (including trails).
The Management Plan acknowledges that responsibilities have not yet been
allocated and "will require discussion among the City of Pickering, Region of
Durham, TRCA,. MMAH and MNR to determine whose mandate and resources
are best suited to a particular management action".
4.3 The Management Plan for the NHS needs a new category added to address
renewable energy facilities
The CPDP permits renewable energy facilities within the NHS. However, the
Management Plan did not recognize this as a land use requiring a unique
management approach. An appropriate management direction for these facilities
is recommended.
4.4 The City should be prepared to collaborate with the Province and the other
partners in implementing the recommendations of the Management Plan
It is expected that the Province will initiate idiscussions with TRCA, the City and
the Region to establish protocols, partnerships and agreements for funding,
decision-making, governance, financial administration, execution of contracts,
maintenance and monitoring of the prescriptions for the Seaton natural heritage
system.
The City of Pickering should insist on being fully involved in the decision-making
on all such matters both during initial natural heritage system implementation and
as it proceeds to completion.
4.5 Costs of Implementing the Management. Plan should not be borne by
existing City taxpayers
The cost of implementing the restoration of the natural heritage system, trails
construction within the natural heritage system and cultural heritage
recommendations should be fully borne by';the Province.
With the exception of bike trails forming part of the Regional network, the City
would be responsible for funding trails on Regional Roads. For cycling lanes and
off-road trails, the City would be responsible for funding the trails, as well as
maintenance. While a portion of these costs are recoverable through
development charges, the level of service anticipated for Seaton is significantly
higher than for South Pickering. Accordingly, the cost for this higher level of trail
provision should be borne by the Province.',
Report PD 22-09 Date: July 6, 2009
City Response to Seaton Natural Heritage System Management Page 12
Plan and Master Trails Plan
101
4.6 The Seaton Natural Heritage System lands should remain in public
ownership
In order to guarantee that the Seaton natural heritage system will provide a long
term resource to the residents of Seaton and will maintain its ecological values, it
is recommended that the Seaton natural heritage system remain in public
ownership. It is recommended that Council support this principle.
4.7 Some aspects of the Cultural and Archaeological Heritage Management
Plan appear to overlap the role of Heritage Pickering
Some recommendations of the Management Plan including the establishment of
a Seaton Natural Heritage Committee appear to overlap with the mandate of the
Heritage Pickering Advisory Committee.
Other recommendations, including the preparation of an Interpretive Plan and
Cultural Heritage Resources Plan, may involve significant work for any
committee and may be more appropriate for City staff.
Further review is required on the relationship between the Heritage Pickering
Advisory Committee, and the establishment of any of the new Committees
recommended by the Management Plan.
4.8 Other recommendations of the Management Plan should inform the Seaton
MESP, the City's Neighbourhood Planning program, and the subsequent
development approval processes
The City should have regard to policy recommendations of the Seaton Natural
Heritage System Management Plan and Master Trails Plan in amending the
Pickering Official Plan to implement the CPDP.
4.9 The Ministers of Municipal Affairs and Housing and Energy and
Infrastructure are requested to reexamine the permissible uses within the
NHS under the CPDP to add play fields and parks
This position was advocated by the City and Regional staff during the preparation
of the CPDP, but was not accepted by the Province. Recently, the Durham
Regional Council reported on the Seaton NIHSMP & MTP and requested that the
uses within the buffer areas adjacent to the key natural features of the NHS be
reconsidered for use as parks and play fields. It is recommended that City
Council also request a review of this matter.
Report PD 22-09 Date: July 6, 2009
City Response to Seaton Natural Heritage System Management Page 13
Plan and Master Trails Plan 102
APPENDICES:
Appendix I: Findings of the Management Plan
Appendix II: Preliminary Cost Estimates & Monitoring Program
Attachments:
1. Map 1: Current Wooded State of Natural Heritage System
2. Map 2: Vision of the Future Wooded State of Natural Heritage System
3. Map 3: Proposed Master Trails Composite Plan
Prepared By: Approved/Endorsed By:
) retL 14 a.
Steve Gaunt, MCP, RPP Neil Carroll, , RPP
Principal Planner, Policy Director, Planning & Development
Catherine Rose, MCIP, RPP Everett Bun a
Manager, Policy Director, Operations & Emergency Services
SG:ld
Copy: Chief Administrative Officer
(Acting) Chief Administrative Officer
Recommended for the consideration
of Pickering City
e . 0
T ma's J. Quinn, D , CMM
Chief Administrative Officer
i
APPENDIX I TO
REPORT PD 22-09
103
FINDINGS OF THE MANAGEMENT PLAN
i
Natural Heritage System, Cultural & Arcjhaeological Heritage Resources
Management Plans and Master. Trails Plan Summaries 10
1.0 Natural Heritage System Management Plan
1.1 Ecological Management Guidelines
The Management Plan contains recommendations and tables with priority
actions and cost estimates to ensure that natural heritage values are protected in
the long-term and that areas of past human disturbance are restored to natural
habitats for:
• the aquatic system, to improve fish habitat and reintroduce native species;
• the terrestrial system, to leave native vegetation communities alone and
restore farmed lands to create native terrestrial communities. Maps 1 and 2
show the current wooded state of the natural heritage system and the vision
for the future state of the natural heritage system;
• significant sensitive species and areas were avoided in the development of
the trails plan; and,
• invasive plant species are to be controlled.
1.2 Development & Neighbourhood Interface Recommendations
The Management Plan recommends ways to minimize or mitigate impacts of
specific uses and facilities permitted by the CPDP to be located within the natural
heritage system, including:
• combining utility and road crossings;
• stormwater pond design;
• location of services on adjacent roads;;
• underground utilities design; and,
• services within valley corridors.
The Management Plan also provides Neighbourhood Interface Guidelines to:
• establish the natural heritage system as a strong visual focus;
• protect ecologically sensitive areas from, edge encroachments;
• establish a neighbourhood interface zone at the edge of neighbourhoods;
and,
• locate neighbourhood community amenities adjacent to the natural heritage
system.
1.3 Implementation of Natural Heritage System Management Plan
The aim is to restore the Seaton Natural Heritage System to a predominantly
forested landscape, from the current 31% as native woodlands to 78% of the
total natural heritage system area, over a period of decades.
i
1.4 Monitoring Program
105
The Management Plan proposes a monitoring program starting with initial
monitoring prior to any change and annual monitoring of the achievement of
protection and restoration targets for terrestrial, aquatic, ground water,
vegetation, water (surface and ground water) resources and stream morphology.
2.0 Cultural & Archaeological Heritage Resources Management Plan (CHRMP)
The CHRMP seeks to guide the management and interpretation of cultural
heritage features and landscapes within Seaton. It endorses the protection and
restoration of 25 significant heritage properties outside the natural heritage
system by recommending that these properties be included in an interpretive
plan to be developed as part of the neighbourhood planning program for Seaton.
2.1 Cultural Heritage Assessment
Recommended guidelines include:
• restoration and conservation activities conducted to Ministry of Culture and
Ontario Heritage Act standards;
• use of a municipal permit application process to review significant changes to
built resources and cultural landscapes; and,
• recognition of the cultural heritage principles in the CPDP.
2.2 Implementation and Monitoring Recommeodations
The CHRMP includes recommendations to:
1. prepare a comprehensive Interpretive Plan;
2. revise Durham Region and City of Pickering official plans to reflect the
CHRMP;
3. recognize the guidelines during the development planning process for
neighbourhoods;
4. require heritage assessments for features close to trails;
5. where new development is proposed to, replace built heritage resources,
either preserve and display residual pants, mark and display outlines and
recall architecture of former buildings and/or record and archive
archaeological information through drawings or photogrammetry;
6. public agencies consider not undertaking works with negative impacts on
heritage resources;
7. as part of long-term planning;
i) establish a natural heritage system Heritage Committee to develop
interpretive programs, an Interpretive Plan, and establish an Interpretive
Centre;
ii) celebrate former notable inhabitants;in existing or proposed developments
by naming areas, trails, streets or facilities; and,
8. implement a themed plaque/signage program for Seaton.
-2-
2.3 Management of Archaeological Resources 106
A framework is proposed to assess and protect First Nations archaeological
resources during construction of trails within the natural heritage system lands.
2.4 Interpretive Opportunities
An Interpretive Plan should be developed in collaboration with First Nations and
others to celebrate and increase awareness of the history of this area which
should:
• maintain viewsheds and vantage points;
• integrate pedestrian and cycling routes with cultural and interpretive themes
to include the Whitevale Heritage Conservation District;
• utilize an historic residence and local family history to demonstrate historic
themes;
• locate interpretive kiosks along the trail network;
• include public education programs, on-site interpretive facilities, sign panels
and vista boards along with pamphlets land publications; and,
• develop a First Nations Interpretive Facility to demonstrate First Nations
agricultural practices (with First Nations participation).
3.0 Master Trails Plan
3.1 Obiectives and Principles
The Master Trails Plan defines a trail system for both walking and cycling that
achieves the following objectives and design principles:
• promotes linkages between the natural heritage system, urban and
agricultural uses;
• promotes low impact uses and activities that are compatible with protection of
the natural heritage system;
• locates facilities in an environmentally responsible manner;
• creates a safe trail system by encouraging public use;
• avoids significant archaeological resources;
• integrates cultural and built heritage resources; and,
• connects urban neighbourhoods with other destinations within Seaton and to
the regional trial, open space and natural heritage system.
3.2 Key Features
The proposed trail network is shown in Map 3 - Proposed Master Trails
Composite Plan. Key features of the Seaton Master Trails Plan include a trail
hierarchy that provides 122 kilimetres of bike routes, primary connecting asphalt
trails, asphalt recreational trails within the Natural Heritage System and
sensitively designed boardwalk or soft surface trails, 78 trailheads, 47 bridge
crossings and 3 potential rail crossings.
-3-
APPENDIX II TO
REPORT PD 22-09
107
PRELIMINARY COST ESTIMATES MONITORING PROGRAM
Preliminary Cost Estimates for Restoration of the Natural Heritage System,
the Master Trails Plan, other Miscellaneous Items, and 108
the Proposed Monitoring Program
1.0 . Preliminary Cost Estimates
Cost estimates are provided to implement, the Master Trails Plan and the natural
heritage system restoration.
1.1 Restoration of Natural Heritage System
Itemized cost estimates are provided to restore agricultural lands to woodland,
re-establish stream corridors, establish open areas and revitalize woodlands that
range from a total of $95 to $111 million. The work should start prior to urban
development and continue for several decades. Cost estimates do not include
ongoing management, upkeep and monitoring after initial implementation.
1.2 Master Trails Plan Cost Estimates
Cost estimates are broken down for trails within the NHS, trails within road
rights-of-way (which are assumed to be palid by the respective municipality or
agency, perhaps through development charges) and trailheads. Cost estimates
do not include trails associated with stormwater ponds or parks, improvements to
the Seaton hiking trail, costs of on-going maintenance, management or upkeep
of the trail network, or for illumination of trails.
Costs estimated for the trails in the NHS range from $12 to $16 million plus about
$5 million for other recommended features: plus an undefined cost for trail
illumination.
Cost estimates for trailheads (5 regional, with 200 car parking spaces each and
washroom facilities; 12 primary trailheads, with 30 car parking spaces and a
picnic area; and 57 other trailheads) range; up to approximately $8 million.
Cost estimates for recommended bike routes outside the NHS to be borne by
municipalities/developers are approximately $15 million.
Cost estimates for other miscellaneous items are approximately $600,000
(archaeological assessments, invasive spelcies management, First Nations
monitoring, interpretive plan, etc).
2.0 Monitoring Program
A comprehensive monitoring program is recommended to commence tracking
changes as initiatives are implemented. A 1Report Card' should be used to
identify each implemented initiative as changes occur, measure the impacts on
the health of the natural heritage system, trails network and cultural heritage
program, achievement of over-all objectives land suggest modifications to the
program as warranted. Comprehensive review is recommended every five years.
The Seaton Management Plan recommend$ that monitoring should be initiated
by the Province with-a committee of Region of Durham, City of Pickering and
TRCA to develop a work program which should include public notification.
Vol
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Crry o0 REPORT TO
PLANNING & DEVELOPMENT
COMMITTEE
Report Number: PD 23-09
Date: July 6, 2009 1 12
From: Neil Carroll
Director, Planning & Development
Subject: Zoning By-law Amendment Application A 7/08
S. Golvin & JMPM Holdings Inc.
Part of Lot 19, Range 3 B.F.C.
(Part 1, 40R-10527 and Part 1, 40R-8832)
City of Pickering
Recommendation:
1. That Report PD 23-09 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 7/08 be approved to broaden the range
of permitted mixed employment uses for the subject property including offices,
personal service uses, sales outlets, and various light industrial uses on lands being
Part of Lot 19, Range 3 B.F.C., Part 1, 40R-10527 and Part 1, 40R-8832;
3. That the zoning by-law to implement Zoning day-law Amendment Application A 7/08,
as set out in Appendix 1 to Report PD 23-09, be forwarded to City Council for
enactment; and
4. Further, that Council authorize the Chief Administrative Officer to negotiate with the
owners of the subject lands (known as Part of Lot 19, Range 3 B.F.C., identified as
Part 1, 40R-10527 and Part 1, 40R-8832) to acquire a portion of the property for
public stormwater management purposes, and report back to Council on the
general terms and conditions of a possible land purchase.
Executive Summary: The applicant requests an amendment to the zoning by-law
to permit a range of (commercial) mixed employment uses in addition to the existing
industrial uses. Requested additional uses for the subject site include a financial
institution, convenience store, limited personal service shops, professional offices and
sales outlets. The site is comprised of two abutting properties; the northerly property
fronts onto Bayly Street and the southerly property fronts onto Dillingham Road, west of
Brock Road (see Attachment #1 - Location Map).
The Draft 2007 Frenchman's Bay Stormwater Management Master Plan (FBSWMMP)
has identified a portion of the western area of northern property as a potential
stormwater management pond facility site. Acquisition of the land required for a pond is
currently included in the City's 2009 budget. The introduction of a stormwater
management pond does not require special consideration in regard to the rezoning of
the subject property, as stormwater ponds are permitted within any zone category.
Report PD 23-09 July 6, 2009
Subject: S. Golvin & JMPM Holdings Inc. (A 7/0$) Page 2
It is recommended that this application be approved and that the majority of requested
additional uses be permitted. Proposed uses are generally compatible and appropriate
for the subject lands and conform to the Pickering Official Plan. It is recommended that
a "Sales Outlet" be permitted subject to restrictions on the percentage of floor area
associated with sales outlets in order to comply with the Regional Official Plan. A
"Sales Outlet" is not a retail store. Use-specific parking requirements and a restriction
prohibiting any vehicular on-site through routes connecting Bayly Street and Dillingham
Road are also recommended. An (H) Holding provision is recommended for the
western portion of the property to ensure stormwater management matters are
appropriately addressed prior to development. The draft by-law contains these
restrictions and it is recommended that the by-law be forwarded to City Council for
enactment.
Financial Implications: Costs associated with: the purchase of lands, design and
construction of the desired Stormwater Management Pond have been itemized as line
item 5321.0910 BI-20 in the approved 2009 budget, $1,750,000 in account #6253 has
been identified for land acquisition, design and construction.
Sustainability Implications: The applicant's proposal represents an expansion of
allowable uses on the property that will provide additional service oriented local
employment opportunities within the Brock Industrial Neighbourhood.
The creation of a stormwater management pond on the subject property represents a
significant opportunity to implement a recommendation from the Draft Frenchman's Bay
Watershed Management Master Plan. Realization of this project will significantly
contribute to environmental sustainability for the watershed area.
Background:
1.0 Introduction
The owner of the properties, S. Golvin & JMIPM Holdings Inc., proposes mixed
employment uses including offices, personal service uses, limited retail sales,
and light industrial uses on the subject lands, located on the south side of Bayly
Street, west of Brock. Road (see Attachment #1 - Location Map).
The site is currently vacant. Primarily mixed industrial commercial uses exist to
the north and west of the subject properties and an automobile dealership
(Bessada Kia) abuts the property to the east. The broader surrounding area is
comprised of mixed employment uses consisting of retail, personal service,
warehousing, trucking and manufacturing uses.
Report PD 23-09 July 6, 2009
Subject: S. Golvin & JMPM Holdings Inc. (A 7/08) Page 3
The applicant has submitted a conceptual site plan proposing to develop six
separate buildings on.the subject lands with an aggregate gross floor area of
9,300 square metres. The applicant's submitted concept plan and elevations are
provided for reference (see Attachments #2 and #3).
A Phase 1 Environmental Site Assessment, a Stage 1 and 2 Archaeological
Assessment, and a Traffic Impact Study have been submitted in support of the
application and are available for viewing at the Planning and Development
Department.
2.0 Comments Received
2.1 At the April 7, 2008 Public Information Meeting
(see text of Information Report & Meeting Minutes, Attachments #6 & #7)
No members of the public in attendance at the public information meeting spoke
in support or opposition to the application.
2.2 Written Public Submissions on the application
No other public comments have been received.
2.3 City Department and Agency Comments
Region of Durham - limited office, commercial and retail uses may be
Planning Department permitted as minor components of the
employment uses, subject to the inclusion of
appropriate provisions in the area municipal
official plain and/or zoning by-law;
- the amount of gross floor area for the proposed
office, personal service and retail sale uses
should be limited to reflect their minor and
auxiliary role to the industrial uses;
- the Phase 1 Environmental Site Assessment
(ESA) was prepared in 1999 and only addresses
the property that fronts onto Bayly Street. An
addendum to the ESA will be required to identify
site contamination concerns on the property that
fronts onto Dillingham Road and to provide an
update onthe assessed site that fronts onto
Bayly Street. A holding symbol is encouraged to
be used until the submission of a reliance
agreement letter has been completed to the
satisfaction of the Region;
- the Region circulated a Stage 1 and 2
Archaeological Assessment to the Ministry of
Culture for review. Comments from the Ministry
have not yet been received (see Attachment #8);
Report PD 23-09 July 6, 2009
Subject: S. Golvin & JMPM Holdings Inc. (A 7/08) Page 4
Region of Durham - provision of water supply, fireline and sanitary
Works Department sewer services as indicated on the site servicing
plan is generally acceptable;
the all-movements access to the site should be
provided at the westerly limit to the site to avoid
traffic light progression issues arising from a
potential future signalizeftion at Salk Road;
the site plan would require changes to
accommodate the Region's access drive
dimension standards and revisions to
accommodate a new all-movements access
location;
- truck access to the industrial building is to be
from Dillingham Road only;
- development charges for the development will be
applied based on the proposed use of the lands,
buildings and structures and not on the zoning
designation for the lands;
- a servicing agreement for construction of the
proposed .Regional services and entrances on
Bayly Street will be required;
- no objection to the proposed zoning amendment
(see Attachment #9);
Municipal Property & - traffic concerns for site plan and impact for
Engineering Division Dillingham Road not addressed in Traffic Impact
Study (see Attachment #10);
- resolved through consultant (Sernas Transtech)
correspondence (see Attachment #11);
- transportation concerns can be addressed at the
Site Plan Approval Stage (see Attachment #12);
- a stormwater management pond is required on
the western portion of the subject property (see
Attachment #13);
Veridian Connections - no objections;
- electric seNice is available;
- applicant should contact Veridian should zoning
change affect supply requirements;
No other agency that provided comment has any objection to the subject
applications.
i
Report PD 23-09 July 6, 2009
Subject: S. Golvin & JMPM Holdings Inc. (A 7/08) Page 5
3.0 Discussion
3.1 The proposed uses comply with the Regional Official Plan and the City's
Official Plan
The applicant's proposal conforms to the Region of Durham Official Plan which
designates the subject properties Urban Amea - Employment Area and permits
limited retail, personal service, and office uses in these areas.
The northern property is designated Employment Area - Mixed Employment and
the southern property is designated Employment Area - General Employment
within the Brock Industrial Neigbourhood of the Pickering Official Plan. These
designations permit offices and limited retailing of goods and services serving the
area, personal service uses, limited retail sales, and industrial uses. Approval of
the zoning by-law amendment to permit the limited retail, personal service, office,
various group assembly facility in addition to industrial uses would conform with
the City's Official Plan.
3.2 The proposed uses are appropriate and compatible uses within the Brock
Industrial Neighbourhood
The employment designations of the Pickering Official Plan are divided into three
categories: General Employment, Prestige Employment and Mixed Employment.
The Mixed Employment category is intended to accommodate the widest range of
uses, including limited retailing of goods and services, offices and financial
institutions, in addition to general industrial uses. The proposed uses are
compatible with the surrounding uses. Generally, the properties to the north and
east are used for small scale sales and service-oriented operations, while storage
and industrial uses prevail on lands to the south.
In recent years the City has provided additional land use flexibility to properties in
the immediate area (i.e. 1054, 1084 Salk Road & 1735 Bayly Street). It is
considered appropriate to allow this property to benefit from updated zoning
provisions that implement the policies of the Pickering Official Plan.
3.3 Sales Outlets to be permitted on a limited basis
Retail stores are not an appropriate use in a manufacturing zone, however sales
associated with certain industrial uses (Sales Outlets) are considered acceptable.
A Sales Outlet use differs from unlimited retail as it would operate only as an
ancillary component of certain permitted uses on the property (such as a bakery).
It is recommended that the maximum area for a sales outlet be limited to no more
than 40% of the gross leasable floor area of an industrial use, provided the
aggregate gross leasable floor area of all scales outlets in a building does not
exceed 25% of the total gross leasable floor area in that building. This approach
is consistent with other zoning by-laws in the immediate area.
Report PD 23-09 July 6, 2009
Subject: S. Golvin & JMPM Holdings Inc. (A 7/08) Page 6
3.4 No artifacts or other cultural heritage resources were found in the Stage 2
test pits and no remains of historic buildings were noted
The City has not received comments from the Ministry of Culture in regard to the
Stage 1 and 2 Archaeological Assessment. However, the Stage 2 Assessment .
involved shovel testing the site at 5.0 metre intervals. Despite the use of this
high-potential testing interval on the entire subject property (excepting only
significantly disturbed areas), nothing of archaeological significance, dating to
either the historic or precontact time periods, was recovered. Staff agree with
the Assessment's conclusion to fully clear the condition for archaeological review
on the subject property. However, Site Plan Approval cannot be granted until
formal clearance has been received from the Ministry of Culture.
3.5 The Phase I Environmental Site Assessment did not identify any
environmental concerns for the property fronting onto Bayly Street, but
further work is required for the property fronting onto Dillingham Road
A Phase I ESA was conducted on the northern parcel of the subject site, which
included review of neighbouring properties, including the southern parcel of the
site, for any potential impact. on the northern parcel. No evidence was found to
suggest that the northern property has been environmentally impacted as a
result of past and present activities on this, site or on adjoining and neighbouring
properties. It is suggested, however, that a soils analysis and management
program be conducted in the area adjoining 968 Dillingham Road as part of the
development process, due to the former use of 968 Dillingham Road for PCB -
containing equipment storage.
The Region requires the submission of an addendum to the original report to
include a review of the southerly parcel of the site and update the report, as well
as the submission of a reliance agreement letter. The Region encourages the
City to use a holding provision until this matter is resolved. However, as the
Phase I ESA found no evidence of previous contamination respecting the
property fronting onto Dillingham Road, and as the subject site could be
developed today under existing zoning, staff recommend that these Regional
requirements be addressed as a condition of Site Plan Approval.
3.6 Stormwater Management Pond and Recommended (H) Holding Provision
The Draft 2009 Frenchman's Bay Stormw4ter Management Master Plan
(FBSWMMP) has identified a portion of they western area of the subject property
as a potentW pond facility site. The Draft Master Plan notes that Krosno Creek
is currently experiencing severe channel erosion downstream of Bayly Street and
Sandy Beach Road as well as a high level of flood susceptibility above the five
year storm elevation south of Bayly Street. The instream water quality is also
very poor for Krosno Creek, with a high se4iment load discharging into Hydro
Marsh.
Report PD 23-09 July 6, 2009
Subject: S. Golvin & JMPM Holdings Inc. (A 7/08.) Page 7
118
This site is only one of two realistically viable locations upstream of existing
erosion and flooding areas in Krosno Creak that are outside of the Hydro
Corridor. (Hydro One has confirmed that it will not accept stormwater
management ponds in its hydro corridors.) The pond sites are required as part
of the solution to alleviating Frenchman's Bay Watershed flooding, instream
water quality, instream erosion and Bay water pollutant content issues.
Funding for acquisition of the required pond lands is currently included in the
City's 2009 approved budget. The introduction of a stormwater management
pond on the lands does not require special consideration in regard to the
rezoning of the subject property as stormvater ponds are permitted within any
zone category.
An (H) Holding provision is recommended: for the western portion of the property
to ensure stormwater management matters are appropriately addressed prior to
development.
3.7 Site access, building location/design and internal circulation issues will be
addressed at the Site Plan Approval stage
The Regional Works Department does not support a main entrance location for
the site located directly opposite Salk Road. The Region is concerned that a full-
movement entry at this location would impact the eastbound traffic queue waiting
to turn north at Brock Road during peak traffic periods. They are also concerned
that the entry at this location will further degrade the operation of the public road
intersection with Salk Road and increase the likelihood for future signalization
warrants at Salk Road thereby reducing adequate traffic signal progression
through the area. City staff disagree with the Region's position.
The need for the stormwater management. pond on the western part of the
property will require relocation of the most westerly proposed access. Relocating
this entry further east on-site will add another entry location to Bayly Street, that
is not opposite to Salk Road, increasing conflict of vehicle movements.
Resolution of the access location will be resolved at the Site Plan Approval
stage.
All site development matters concerning the City will be addressed through the
Site Plan Approval process which will review items such as but not limited to
zoning compliance, building massing, faga~e improvements, outdoor lighting,
landscaping, accessibility, parking locationand site access.
3.8 Site Specific Amendment to Zoning By-ldw 2511 should be enacted
It is recommended that any additional uses and associated zone requirements
approved for the lands be regulated to permit limited retail and commercial uses
on the property. The provisions included in the draft Zoning By-law relate to
proposed uses that are generally permitted in vicinity of the Bayly Street and
Brock Road intersection area.
Report PD 23-09 July 6, 2009
Subject: S. Golvin & JMP,M Holdings Inc. (A 7/08) Page 8
119
Specific uses have been selected for the lands fronting onto Bayly Street,
whereas other uses have been restricted to the lands fronting onto Dillingham
Road in accordance with whether the uses would support an attractive
streetscape for Bayly Street and how much parking would be generated by the
use. Some uses are considered appropriate for both locations. The By-law
should:
a) Establish and regulate the following as permitted uses on the property
(see Attachment #4):
Uses permitted in both Uses permitted in only Uses permitted in only
Diagonally Hatched and Diagonally Hatched Areas Cross Hatched Areas
Cross Hatched Areas Ba I Street Frontage) (Dillingham Road Frontage)
bake convenience store banquet facility
business office d cleaning de t club
commercial school financial institution- commercial club
dry cleaning establishment personal service shop commercial-recreational
establishment
food preparation plant restaurant - Type A exhibition hall
light machinery and place of amusement or
equipment supplier entertainment
light manufacturing plant lace of assembly
merchandise service shop lace of worship
office-associated
commercial establishment
printing establishment
professional office
rental establishment
sales outlet
scientific, medical or
research laboratory
vehicle sales
and associated repair)
warehouse
b) limit the maximum area for a sales outlet to no more than 40% of the gross
leasable floor area of a permitted industrial use provided that no more than
25% of the gross leasable floor area of the building constitutes sales
outlets;
c) limit the number of restaurants to three and the maximum aggregate area
for all restaurants to 1,000 square metres;
d) prohibit parking in the front yard and establish site specific minimum parking
requirements relating to the needs of specific uses be included in the
amendment to the zoning by-law as outlined in the chart below:
Report PD 23-09 July 6, 2009
Subject: S. Golvin & JMPM Holdings Inc. (A 7/08) page g 12
1.8 parking spaces 5.5 parking spaces 8.3 Parking spaces 10 parking spaces
per 100m2 gross per 100m2 gross per 100m2 gross per 100m2 gross
leasable floor area leasable floor area leasable floor area leasable floor area
bakery - business office banquet facility exhibition hall
dry cleaning convenience store club
establishment
food preparation dry cleaning depot commercial club
plant
light machinery financial institution commercial school
and equipment
supplier
light manufacturing merchandise commercial-
plant service shop recreational
est blishment
printing office-associated place of amusement
establishment commercial or entertainment
establishment
rental personal service place of assembly
establishment shop
scientific, medical professional office place of worship
or research
laboratory
vehicle sales sales outlet restaurant - Type A
(and associated
repair)
warehouse
e) establish a minimum height of 6.5 metres for buildings located in the
northerly section of the subject property to help create an effective street
edge along Bayly Street;
f) establish a building envelope (3.0 metre setback) and build-to-zone (40% of
frontage having building wall between 3.0 metres and 6.0 metres of Bayly
Street) to maximize the area available for parking, landscaping, and to
ensure that a part of the building will be situated in proximity to Bayly Street
(see Attachment #5);
g) prohibit through traffic on the site to prevent additional vehicular conflict at
the Dillingham and Brock Road intersection.
4.0 Applicant's Comments
The applicant is aware of the contents of this report and concurs with the
recommendations of the report.
Report PD 23-09' July 6, 2009
Subject: S. Golvin & JMPM Holdings Inc. (A 7/018) Page 10
APPENDIX:
Appendix Draft Zoning By-law
Attachments:
1. Location Map
2. Applicant's Submitted Plan
3. Building Elevations
4. Proposed by-law site use delineation map
5. Proposed building envelop and build-to-zone
6. Text of Information Report
7. Minutes from April 7, 2008 Statutory Public Meeting
8. Comments from Durham Region Planning Department, dated May 21, 2008
9. Comments from Durham Region Works Department, dated November 27, 2008
10. Comments from Municipal Property & Engineering, dated April 14, 2008
11. Response from Sernas Transtech, dated May 14, 2008
12. Comments from Municipal Property & Engineering, dated May 29, 2008
13. Comments from Municipal Property & Engineering regarding Stormwater
Management Pond, dated April 1, 2009
Prepared By: Approved / Endorsed By:
Isa Ja es MCP, RPP Ne Carroll, PP
Planne I Director, Plan ng & Development
Lynda T ylor, MCIP, PP
Manager, Develop ent Review
U ld
Copy: Chief Administrative Officer
(Acting) Chief Administrative Officer
Recommended for the consideration of
Pickering City Council 01/
T m J. Quinn, 015MRJ, CM
Chief Administrative Officer
APPENDIX I 'TO
REPORT PD 23-09 122
DRAFT ZONING BY LAW
AMENDMENT APPLIICATION A 7/08
123
THE CORPORATION OF THE !CI PICKERING
BY-LAW NO.
VIP-
Being a By-law to amend Restricted Area (Coning) By-law 2511, as
amended, to implement the Official Plan of the City of Pickering, Region of
Durham, on Part of Lot 19, Range 3, B.F.C., Part 1, 40R-8832 and Part 1 ,
40R-10527, in the City of Pickering. (A 7/08)
WHEREAS the Council of The Corporation of the', City of Pickering deems it desirable to
broaden the range of employment uses in addition to the existing employment uses in
Part of Lot 19, Range 3, B.F.C., Part 1, 40R-8832 and Part 1 , 40R-10527, in the City of
Pickering;
AND WHEREAS a further amendment to By-law 2511, as amended, is therefore
deemed necessary;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. SCHEDULES
Schedules I and II attached to this By-law with notations and references shown
thereon are hereby declared to be part of this By-law.
2. AREA RESTRICTED
The provisions of this By-law shall apply to those lands on Part of Lot 19,
Range 3 B.F.C., Part 1, 40R-8832 and Part 1, 40R-10527 in the City of Pickering,
designated "MC-21" on Schedule 1 attached hereto.
3. GENERAL PROVISIONS
No building, land or part thereof shall hereafter be used, occupied, erected, moved
or structurally altered except in conformity with the provisions of this By-law.
4. DEFINITIONS
In this By-law,
(1) "Adult Entertainment Parlour" shall mean a building or part of a building in
which is provided, in pursuance of ~a trade, calling, business or
occupation, services appealing to designed to appeal to erotic or sexual
appetites or inclinations;
-2-
OAF'
Por V. 124
(2) akery„ shall mean a building or port of a building in which food products
are baked, prepared and offered for retail sale, or in which food products
baked and prepared elsewhere are. offered for retail sale;
(3) "Banquet Facility" shall mean a building or part of a building used for the
purposes of catering to banquets, Weddings, receptions, or similar
functions for which food and beverages are prepared and served on the
premises but shall not include a restaurant;
(4) "Business Office" shall mean any building or part of a building in which
one or more persons are employed! in the management, direction or
conducting of an agency, business brokerage, labour or fraternal
organization and shall include a telggraph office, newspaper plant and a
radio or television broadcasting station and its studios or theatres, but
shall not include a retail. store;
(5) "Club" shall mean a building or part of a building in which a not-for-profit or
non-commercial organization carries out social, cultural, welfare, athletic
or recreational programs for the benefit of the community;
(6) "Commercial. Club" shall mean an athletic or recreational club operated for
gain or profit and having public or private membership, but shall not
include an adult entertainment parlour as defined herein;
(7) "Commercial-Recreational Establishment" shall mean a commercial
establishment in which indoor recreational facilities are provided, and
which may include an athletic or recreational club, but shall not include
any uses permissible within a place of amusement or entertainment as
defined herein;
(8) "Commercial School" shall mean aschool which is operated for gain or
profit and may include the studio of a dancing teacher or music teacher,
an art school, a golf school or any other school operated for gain or profit;
(9) "Convenience Store" shall mean a retail store in which food, drugs,
periodicals or similar items of day-to-day household necessities are kept
for retail sale primarily, to residents of, or persons employed in, the
immediate neighbourhood;
(10) "Dry Cleaning Depot" shall mean a building or part of a building used for
the purpose of receiving articles, goods, or fabrics to be subjected to dry
cleaning and related processes elsewhere, and of distributing articles,
goods or fabrics which have been subjected to such processes;
i
.125 FT -3-
(11) T eanin Establishment" shall, mean a building or part of a building
where articles, goods or fabric are subjected to dry cleaning and related
processes, are received or distributed, or where a dry cleaning plant is
operated, or both, and which may include the laundering, pressing or
incidental tailoring or repair of articles, goods or fabric;
(12) "Exhibition Hall" shall mean a building or part of a building where the
temporary exhibition of music, art, goods, wares, and the like are
displayed and made available for stale and which may include a flea
market use;
(13) "Financial Institution" shall mean a building or part of a building in which
money is deposited, kept, lent or exchanged;
(14) "Food Preparation Plant" shall mean a building or part of a building in
which processed food products are cooked, baked, mixed, packaged or
otherwise prepared for distribution to retail or institutional outlets;
(15) "Light Machinery and Equipment SVpplier' shall mean a building or part of
a building in which office furniture and machines, carpet and drapery
cleaning equipment, painting, gardening and plumbing equipment, small
hand power tools and similar products are stored, offered or kept for
wholesaler retail sale to industrial or commercial establishments;
(16) "Light Manufacturing Plant" shall mean a manufacturing plant used for the
production of apparel and finished textile products other than the
production of synthetic fibres; printing or duplicating; the manufacture of
finished paper other than the processing of wood pulp; the production of
cosmetics, drugs and other pharmaceutical supplies; or, the manufacture
of finished lumber products, light metal products, electronic products,
plastic ware, porcelain, earthenware, glassware or similar articles,
including but not necessarily restricted to, furniture, housewares, toys,
musical instruments, jewellery, watches, precision instruments, radios and
electronic components;
(17) (a) "Lot" shall mean an area of land fronting on a street which is used or
intended to be used as the site of a building, or group of buildings, as
the case may be, together with any accessory buildings or structures,
or a public park or open space area, regardless of whether or not such
lot constitutes the whole of a lot'or block on a registered plan of
subdivision;
(b) "Lot Coverage" shall mean the percentage of lot area covered by all
buildings on the lot;
-4- 126
(c) "Lo rontage" shall mean the width of a lot between the side lot lines
measured along a line parallel to and 7.5 metres distant from the front
lot line;
(18) "Manufacturing Plant" shall mean a building or part of a building in which
is carried on any activity or operation pertaining to the making of any
article, and which shall include altering, assembling, repairing,
ornamenting, finishing, cleaning, polishing, washing, packing, adapting for
sale, breaking up or demolishing the said article;
(19) "Merchandise Service Shop" shall mean an establishment where articles
or goods including, but not necessarily limited to, business machines,
appliances, furniture or similar items are repaired or serviced, and
includes the regular place of business of a master electrician or master
plumber, but shall not include a manufacturing plant or any establishment
used for the service or repair of vehicles or a retail store;
(20) "Office-Associated Commercial Establishment" shall mean an
establishment providing retail goods or equipment required for the daily
operation of a business office or professional office, such as a stationery
store, a computer store, or an office furniture store;
(21) "Personal Service Shop" shall mean an establishment in which a personal
service is performed and which may include a barber shop, a beauty salon,
a shoe repair shop, a tailor or dressmaking shop or a photographic studio,
but shall not include a body-rub parlour as defined in section 224(9)(b) of
the Municipal Act, R.S.O. 1990, as amended from time-to-time, or any
successor thereto;
(22) "Place of Amusement or Entertainment" shall mean a building or part of a
building in which facilities are provided for amusement or entertainment
purposes, and which may include a billiard or pool room, a dance hall, a
music hall, a theatre, but shall not include a room or an area used for any
video lottery terminal use as governed by the Gaming Services Act, or an
adult entertainment parlour as defined herein;
(23) "Place of Assembly" shall mean a building or part of building in which
facilities are provided for civic, educational, political, recreational, religious
or social meeting purposes and may include facilities for entertainment
purposes such as musical and theatrical performances, but shall not
include a place of amusement or entertainment as defined herein;
i
(24) "Place of Worship" shall mean a building or part of building dedicated to
religious worship and may include a church, synagogue, temple or
assembly hall along with accessory, office space and nursery facilities, but
shall not include a day nursery, day care centre, or nursery school;
-5-
127
ORA
(25) " Pri g Establishment" shall mean an establishment used for
blueprinting, engraving, electro-typing, photocopying, plotting from disk,
printing, stereotyping or typesetting;
(26) "Professional Office" shall mean a building or part of a building in which
medical, legal or other professional. service is performed or consultation
given, and which may include a clinic, the offices of an architect, a
chartered accountant, an engineer, a lawyer or a physician, but shall not
include a body-rub parlour as defined by the Municipal Act, R.S.O. 1990,
c. M. 45, as amended from time-to-time, or any successor thereto;
(27) "Restaurant - Type A" shall mean s building or part of a building where
food is prepared and offered or kept for retail sale to the public for
immediate consumption on the premises or off the premises, or both on
and off the premises;
(28) "Rental Establishment" shall mean a building or part of a building in which
goods, wares, merchandise, substances, articles or things are offered or
kept for offer for rent directly to the jpublic, but does not include the rental
of motor vehicles, and does not include a video store;
(29) "Sales Outlet" shall mean a building or part of a building accessory to a
bakery, a food preparation plant, a light manufacturing plant, a
manufacturing plant, a merchandise service shop, a printing
establishment, or a warehouse, wherein products manufactured,
produced, processed, stored, serviced or repaired on the premises are
kept or displayed for rent or for wholesale or retail sale, or wherein orders
are taken for future delivery of such products;
(30) "Scientific. Medical or Research Laooraton " shall mean a building or part
of a building wherein scientific, research or medical experiments or
investigations are systematically conducted, or where drugs, chemicals,
glassware or other substances or articles pertinent to such experiments or
investigations may be manufactured or otherwise prepared for use on the
premises;
(31) "Vehicle Sales Establishment" shall mean an establishment having as its
main use the sale, service, rent or lease of vehicles, and which may
include an accessory vehicle repair; shop, but shall not include any
establishment engaged in the retailjsale of motor vehicle fuels;
(32) "Warehouse" shall mean a building !or part of a building which is used
primarily for the housing, storage, 0dapting for sale, packaging, or
wholesale distribution of goods, wares, merchandise, food-stuffs,
substances, articles or things, and includes the premises of a
warehouseman but shall not include a fuel storage tank except as an
accessory.use;
-6-
128
(33) (a) "Yard" can an area of larhd which is appurtenant to and located
on the same lot as a building or structure and is open, uncovered, and
unoccupied above ground except for such accessory buildings,
structures, or other uses as are specifically permitted thereon;
(b) "Front Yard" shall mean a yard extending across the full width of a lot
between the front lot line of the lot and the nearest wall of the nearest
main building or structure on the lot;
(c) "Front Yard Depth" shall mean the shortest horizontal dimension of a
front yard of a lot between the front lot line and the nearest wall of the
nearest main building or structure on the lot;
(d) "Rear Yard" shall mean a yard extending across the full width of a lot
between the rear lot line of the lot, or where there is no rear lot line, the
junction point of the side lot lines, and the nearest wall of the nearest
main building or structure on the lot;
(e) "Rear Yard Depth" shall mean the shortest horizontal dimension of a
rear yard of a lot between the rear lot line of the lot, or where there is
no rear lot line, the junction point of the side lot lines, and the nearest
wall of the nearest main building or structure on the lot;
(f) "Side Yard" shall mean a yard of a lot extending from the front yard to
the rear yard, and from the side lot line to the nearest wall of the
nearest main building or structure on the lot;
(g) "Side Yard Width" shall mean the shortest horizontal dimension of a
side yard of a lot between the side lot line and the nearest wall of the
nearest main building or structure on the lot;
(h) "Flankage Side Yard" shall mean a side yard immediately adjoining a
street or abutting on a reserve on the opposite side of which is a
street;
(i) "Flankage Side Yard Width" shall mean the shortest horizontal
dimension of a flankage side yard of a lot between the lot line adjoining
a street or abutting on a reserve on the opposite side of which is a
street, and the nearest wall of the nearest main building or structure on
the lot; and
(j) "Interior Side Yard" shall mean a side yard other than a flankage side
yard.
i
III
1 29 - - IDRA
5. PROVISIONS
(1) Uses Permitted ("MC-21 Zones)
No person shall within the lands designated "MC-21" on Schedule I
attached hereto, use any lot or erect, alter, or use any building or structure
for any purpose except for the uses and in the locations as prescribed in
the following chart:
Uses permitted in both Uses permitted in only Uses permitted in only
Diagonally Hatched and Diagonally Hatched Cross Hatched Areas as
Cross Hatched Areas as Areas as illustrated in illustrated in Schedule I
illustrated in Schedule I Schedule I attached attached hereto
attached hereto hereto
bake convenience store banquet facility
business office d cleaning depot club
commercial school financial institution commercial club
dry cleaning personal service shop commercial-recreational
establishment establishment
food preparation plant restaurant - T e A exhibition hall
light machinery and place of amusement or
equipment supplier entertainment
light manufacturing plant lace of assembly
merchandise service shop lace of worship
office-associated
commercial establishment
printing establishment
professional office
rental establishment
sales outlet
scientific, medical or
research laboratory
vehicle sales
establishment
warehouse
(2) Zone Requirements ("MC-21" Zone
No person shall within the lands designated "MC-21" on Schedule I
attached hereto, use any lot or erect, alter or use any building except in
accordance with the following provisions:
(a) BUILDING RESTRICTIONS:
(i) - All buildings and structures shall be located entirely within the
building envelope illustrated on Schedule II attached to this
By-law;
-8-
130
(ii) A minimum of 40% of the length of the build-to zone as
illustrated on Schedule II attached hereto, shall contain a
building or buildings, or part of a building or buildings;
(iii) Minimum Building Height in 6.5 metres
diagonally hatched area
(b) OUTDOOR STORAGE AND DISPLAY
(i) Outdoor storage and display is prohibited;
(c) PARKING REQUIREMENTS
(i) No parking shall be located in the front yard;
(ii) There shall be provided and maintained on the lot a minimum of
parking spaces calculated in accordance with the following
provisions:
1.8 parking spaces 5.5 parking spaces 8.1parking spaces 10 parking spaces
per 100m2 gross per 100m2 gross per 100m2 gross per 100m2 gross
leasable floor area leasable floor area leasable floor area leasable floor area.
bake business office banquet facility exhibition hall
dry cleaning convenience store club
establishment
food preparation dry cleaning depot commercial club
plant
light machinery financial institution cornimercial school
and equipment
supplier
light manufacturing merchandise commercial-
plant service shop recreational
est blishment
printing office-associated place of
establishment commercial amusement or
establishment entertainment
rental personal service place of assembly
establishment shop
scientific, medical professional office plane of worship
or research
laboratory
vehicle sales sales outlet restaurant - Type A
establishment
warehouse
1 31 -s-
(iii) Sections 5.21.2(a) and 521.2(b) of By-law 2511 as amended
shall not apply to the lands designated "MC-21" on Schedule I
attached hereto;
(iv) Notwithstanding section 5.21.2(g) of By-law 2511, as amended, all
parking areas shall be surfaced with brick, asphalt or concrete,
or any combination thereof.
(d) SPECIAL REGULATIONS
(i) Sales outlet shall be permitted only if accessory to a bakery, a
food preparation plant, alight manufacturing plant, a
merchandise service shop, a manufacturing plant, a printing
establishment, or a warehouse, provided the gross leasable
area of the sales outlet does not exceed 25% of the gross
leasable floor area of the, bakery, food preparation plant, light
manufacturing plant, merchandise service shop, printing
establishment, or warehouse;
(ii) Notwithstanding Clause A above, a sales outlet may exceed
25% up to a maximum of 40% of the gross leasable floor area
of the bakery, food prepairation plant, light manufacturing plant,
merchandise service shop, manufacturing plant, printing
establishment, or warehouse, provided the aggregate gross
leasable floor area of all sales outlets in a building does not
exceed 25% of the total gross leasable floor area that buildings;
(iii) A maximum of 3 restaurants - Type A shall be permitted;
(iv) The maximum aggregate gross leasable floor area for
Restaurants - Type A shall be 1,000 square metres;
(v) Despite clause 5.(2)(a)(i)B, the build-to zone as illustrated on
Schedule II attached hereto, shall not apply to that portion of
the frontage of the lot where a stormwater management pond is
constructed directly adjacent to Bayly Street;
(vi) No vehicular through route providing access between Bayly
Street and Dillingham Rood shall be permitted.
(3) Uses Permitted Zone Reguirementsi ("H" Zone)
Until such time as the (H) Holding ptovision is lifted, the lands shall not be
used for any purpose other than any use permitted by the Storage & Light
Manufacturing Zone "M1" of Zoning By-law 2511, subject to the provisions
of Section 16 of By-law 2511.
_10-
(4) Removal of the (H) Holding Symbol 132
Prior to an amendment to remove the (H) Holding Symbol preceding the
"MC-21" zone category, the following conditions shall be met:
(a) An appropriate Agreement shall be executed with and to the
satisfaction of the City of Pickering to address stormwater
management facilities;
(b) The Region of Durham shall advise the City of Pickering that the
Regional requirements respecting the submission of a reliance
agreement letter has been completed to the satisfaction of the Region.
6. BY-LAW 2511
By-law 2511 is hereby amended only to the extent necessary to give effect to the
provisions of this By-law as it applies to the area set out in Schedule I attached
hereto. Definitions and subject matters not specifically dealt with in this By-law
shall be governed by relevant provisions of By-law 2511.
7. EFFECTIVE DATE
This By-law shall come into force in accordance with the provisions of the
Planning Act.
BY-LAW read a first, second and third time and finally passed this 13 day o uly, 2009.
ORA
David Ryan, Mayor
__nRAFr
Debi Wilcox, City Clerk
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ATTACHMENT ( TO
REPORT # PD__1_'3-(~
143
PICKERING
INFORMATION REPORT NO. 10-08
FOR PUBLIC INFORMATION MEETING OF
April 7, 2008
IN ACCORDANCE WITH THE PUBLIC (MEETING REQUIREMENTS
OF THE PLANNING ACT, R.S.O. 1990, chapter P.13
SUBJECT: Zoning By-law Amendment Application A 7/08
S. Golvin & JMPM Holdings Inc.
North Part of Lot 19, Range 3 B.F.C.
(Part 1, 40R-10527 & Part 1, 40R-8832)
City of Pickering
1.0 PROPERTY LOCATION AND DESCRIPTION
- the lands are located on the south side Of Bayly Street, west of Brock Road;
- the properties have frontage on Bayly Street and Dillingham Road;
- a property location map is provided for reference (see Attachment #1);
- the site is currently vacant;
- primarily mixed industrial commercial uses exist to the north and west, an
automobile dealership (Bessada Kia) abuts the property to the east;
- the broader surrounding area is comprised of mixed employment uses consisting
of retail, personal service, warehousing, trucking and manufacturing uses.
2.0 APPLICANT'S PROPOSAL
- the applicant has requested to rezone the subject lands to permit the
establishment of mixed employment uses including offices, personal service
uses, limited retail sales and various light industrial uses;
- based on the conceptual plan submitted with the application, the applicant is
proposing to develop six separate buildings on the subject lands with an
aggregate gross floor area of 9300 square metres (100,000 square feet);
- the applicant's submitted plan is provided for reference (see Attachment #2).
ATTACHMENT # TO
Information Report No. 10-08 REPORT # PD - Page 2
144
3.0 OFFICIAL PLAN AND ZONING
3.1 Durham Regaional Official Plan
- the Durham Region Official Plan designates the subject lands as Urban Areas
- Employment Area;
- establishes that designated Employment Areas shall be used for
manufacturing, assembly and processing of goods, service industries,
research and development facilities, warehousing, and business parks; -
- permits limited personal service uses, a limited number of uses for retailing of
. goods and services, and limited office uses;
- the subject application will be assessed against the policies and the
provisions of the Durham Region Official Plan during the further processing of
the application;
3.2 Pickering Official Plan
- the Pickering Official Plan designates the north portion of the subject lands
fronting Bayly Street as Employment Area - Mixed Employment and the
south portion of the subject lands as Employment Area - General
Employment within the Brock Industrial Neighbourhood;
- permissible uses within the Mixed Employment designation include light
manufacturing, warehousing, automotive vehicle sales and repair, offices,
personal service uses, restaurants and limited retailing of goods and services
serving the area;
permissible uses within the General Employment designation include
manufacturing, warehousing, automotive vehicle sales and repair, offices,
limited personal service uses, restaurants and limited retailing of goods and
services as a minor component of an industrial operation;
- the applicant's proposal will be assessed against the policies and the
provisions of the Pickering Official Plain during the further processing of the
application;
3.3 Zoning By-law 2511
- the north portion of the subject lands are zoned "M1" - Storage & Light
Manufacturing Zone, and the south portion of the subject lands are zoned
"M2" - Yard Storage and Heavy Manufacturing Zone by By-law 2511;
- a zoning by-law amendment is required to implement the applicant's
proposed mixed industrial/commercial development on the property;
- the applicant has requested that Zoning By-law 2511 be amended to permit
the establishment of mixed employment uses including offices, personal
service uses, limited retail sales and various light industrial uses.
4.0 RESULTS OF CIRCULATION
4.1 Resident Comments
no comments received to date;
ATTACHIMENT # - 74),~, TO
Information Report No. 10-08 REPORT # Pa - Page 3
145
4.2 Aaencv Comments
no comments received to date;
4.3 Staff Comments
in reviewing the application to date, the following matters have been identified
by staff for further review and consideration:
• reviewing the application in terms of its level of sustainable development
components;
reviewing the proposed development in terms of compatibility with, and
sensitivity to, surrounding lands;
• reviewing the adequacy and, locaition of on-site parking to support the
proposed uses;
• reviewing the proposed development to ensure that adequate information
is provided, that technical requirements are met and that the proposed site
design is appropriate;
• what uses may be added to this Site while maintaining the intent of the
current Official Plan designations;
• whether any floor area limitations may be required for the commercial
uses proposed by the applicant;
• as this development proposal is located outside of the Downtown Core, a
Retail Impact Study to justify the retail floor space for retailing of goods
and services and to demonstrate that the additional floor space will not
adversely impact the viability of any lands designated or developed, for
retail uses in the Downtown Core may be required;
• ensuring that the amount of floor area devoted to retail sales is limited to
comply with official plan policies for the employment area;
the Planning & Development Department will conclude its position on the
application and its design after it has received and assessed comments from
the circulated departments, agencies and public.
5.0 PROCEDURAL INFORMATION
this application has been deemed complete in accordance with the Planning Act,
- written comments regarding this proposal should be directed to the
Planning & Development Department;
oral comments may be made at the Public Information Meeting;
all comments received will be noted and used as input in a Planning Report
prepared by the Planning & Development Department for a subsequent
meeting of Council and/or a Committees of Council;
if you wish to be notified of Council's decision regarding either the proposed
zoning by-law amendment application, you must request such in writing to the
City Clerk;
if you wish to reserve the option to appeal a decision of the City of Pickering,
you must provide oral comments at the public meeting, or written comments
to the City before Council adopts for this proposal any zoning by-law
amendment;
ATTACHAAENT # IU TO
Information Report No. 10-08 REPORT # Pp Page 4
146
if a person or public body does not make oral submissions at the public
meeting or make written submissions to the City of Pickering before the
by-law is passed, such persons or public bodies are not entitled to appeal the
decision of Council to the Ontario Municipal Board, may not be entitled to be
added as a party to the hearing unless, in the opinion of the board, there are
reasonable grounds to do so.
6.0 OTHER INFORMATION
6.1 Appendix No.
list of neighbourhood residents, community associations, agencies and City
Departments that have commented on the applications at the time of writing
report;
6.2 Information Received
- full scale copies of the Applicant's submitted plans are available for viewing at
the offices of the City of Pickering Planning & Development Department;
- a Traffic Impact Study prepared by Sernas Transtech was submitted with the
subject application;
- a Phase 1 Environmental Site Assessment prepared by The Hazcon Group
Ltd. , was submitted with the subject application;
- a Phase 1 and 2 Archaeological Assessment prepared by Advance
Archaeology was submitted with the subject application;
- the need for additional information willbe determined through the review and
circulation of the applicant's current proposal;
6.3 Company Principal
- the subject lands are owned by Stuart Mark Golvin and JMPM Holdings
Limited., in an equal partnership;
- the authorized agent is Kevin J. Tunney of Tunney Planning Inc.
ORIGINAL SIGMOBY 'RIGINAL SIGNM
Rick Cefaratti Lynda Taylor, MCIP, RPP
Planner II Manager, Development Review
RC: jf
Attachments
Copy: Director, Planning & Development
ATTACHMENT # TO
REPORT # PD O
147
APPENDIX NO. 1 TO
INFORMATION REPORT NO. 10708
COMMENTING RESIDENTS AND LANDOWNERS
(1) none received to date
COMMENTING AGENCIES
(1) none received to date
COMMENTING CITY DEPARTMENTS
(1) none received to date
i
ATTACHMENT # 7 TO
REPOR? f'f3 3-0
Excerpts from
City Planning & Development Committee 14 8
Meeting Minutes
PICICER. Monday, April 7, 2008
7:30 pm - Council Chambers
Chair: Councillor Littley
(1) PART `A' - PLANNING INFORMATION MgETING
2. Information Report 10-08
Zoning By-law Amendment Application A 7108
S. Golvin & JMPM Holdings Inc.
North Part of Lot 19, Range 3 B.F.C.
(Part 1, 40R-10527 & Part 1, 40R-8832)
City of Pickering
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to an application submitted by S. Golvin &
JMPM Holdings Inc. for property being composed of the North Part of Lot 9,
Range 3, Broken Front Concession bein9Part 1, 40R-10527 and Part 1, 40R-
8832.
Lynda Taylor, Manager, Development : Review, gave an outline of the
requirements for a Statutory Meeting under the Planning Act. She also noted
that if a person or public body does not make oral or written submissions to the
City before a by-law is passed, that person or public body are not entitled to
appeal the decision of City Council to. the Ontario Municipal Board, and may
not be entitled to be added as a party to the hearing unless, in the opinion of the
Board, there are reasonable grounds to do so.
Rick Cefaratti, Planner II, gave an overview of zoning amendment application A
7/08.
Kevin Tunney of Tunney Planning appeared before the Committee in support of
zoning amendment application 7/08.
No members of the public in attendance at the public information meeting spoke
in support or opposition to zoning amendment application A 07/08.
1
ATTACH E#4T # TO
D
#
P
REPORT
49
May 21, 2008
RECEIVED
Rick Cefaratti, Planner II -
Planning and Development Departme?4AY 2 3 2008
City of Pickering
One The Esplanade CITY OF PICKERING
Pickering, Ontario PU►NNIDEPAR-n EIS ""°'T
The Regional L1 V 6K7
Municipality
of Durham Mr. Cefaratti:
Planning Department
Re: Zoning Amendment Application A07108
605 ROSS LAND .ROAD E Applicant: S. Golvin & JMPM Holdings Inc.
4T" FLOOR
PO Box 623 Location: Lot 19, Range 3, Broken Front Concession
WHITBY ON L1N 6A3 Municipality: City of Pickering
CANADA
905-668-7711
-'ax: 905-666-6208 We have reviewed this application to amend the zoning on the above noted
mail: planning@ properties. The following comments are offered for your consideration at this time.
regiondurham.on.ca
www.region.durham.on.ca The purpose of the application is to, permit the establishment of mixed employment
uses including offices, personal service uses, limited retail sales and various light
A.L. Georgieff,. MCIP, RPP industrial uses.
Commissioner of Planning
Regional Official Plan
The lands subject to this application are designated "Employment Area° in the
Durham Regional Official Plan. Section 8C.2.1 of the Plan indicates Employment
Areas are for manufacturing, assembly and processing of goods, services
industries, research and development facilities, warehousing, business parks,
limited personal service uses, hotels, storage of goods and materials; retail
warehouses, freight transfer and transportation facilities. Further, section 8C..2.7 of
the Plan indicates limited office, commercial and retail uses may be permitted. as
minor components of the primary processing and/or manufacturing uses, subject to
the inclusion of appropriate provisions in the area municipal official plan and/or
zoning by-law.
The amount of gross floor area for the proposed office, personal.sarvice and retail
sale uses should be limited to reflect its minor and auxiliary role to the proposed
industrial use.
Transportation
Bayly Street (Regional Road 22) is designated a Type 'A' arterial road and a Minor
Transit Corridor in the Durham Regional Official Plan. Additional comments will be
provided once they become available from the Regional Works Department.
"$ervice Excettence
for q r Commuhities"
100% Post Consumer
ATTACHMENT #~TO
REPORT # Pb _n9
150
Provincial Policies & Delegated Review Responsibilities
This application has been screened in accordance with the terms of the provincial
plan review responsibilities. -
Site Contamination Potential
A Phase I. Envirommnental Site Assessment (ESA) prepared by The Hazcon Group
Ltd., indicates no significant environmental concerns were identified. The Phase* I
ESA was conducted on the property that fronts onto Bayly Street, and did not
include the property that fronts onto Dillingham Road. Further, the Phase I ESA is
dated.September/October.1999. As such, an addendum to the Phase I ESA will be
required to identify: site contamination concerns on the site that fronts onto
Dillingham Road; and an update on the assessed site that.fronts onto Bayly Street.
Upon review of an addendum to the Phase 1 ESA, as per Regional policy, a
reliance letter should be submitted for all development applications that. have
undergone a Phase I ESA. A holding symbol is encouraged to be used in
conjunction with the required zoning category and not removed until such time as
the submission of a reliance agreement letter has been completed to the
satisfaction of the Region.
Archaeological Potential
A Stage 1 and 2 Archaeological Assessment prepared by Advance Archaeology
was submitted as part of the subject application. The assessment has been
circulated to the Ministry of Culture for review. Additional comments will be
provided once. they become available from the Ministry of Culture.
Regional Services
Comments regarding the availability of Regional services will be provided once
they are made available from the Regional Works Department:
Due to the outstanding issues indicated above, the Region does not recommend
approval of this application at this time. Please contact me should you have any
questions or require any additional information regarding this matter.
H Tang, Planner
Cu ent Planning
ATTACHMENT # TO
1 51 REPORT # PD ro
November 27, 2008
City of Pickering
Planning & Development Department.
Pickering Civic Complex
One the Esplanade
Pickering, Ontario
L1 V 6K7
The Regional Attention: Lynda Taylor,
0 r ty oua Manager, Development Review
Works Department Re: Site Plan. Application: S09/08
605 ROSSLAND ROAD Zoning By-law Amendment Application A07/08
PO BOX 623
WHITBY ON LIN6A3 Nivlog Investments Ltd. and JMPH Holdings Inc.
CANADA 1635 Bayly Street
05) 668-7711
ax: (905) 668-2051 City of Pickering
E-mail: Our File No: P-08-010
works@region.durham.on.ca
www.region.durham.on.ca The Regional Works Department has reviewed the above-mentioned zoning
C. R. Curtis, P. Eng., MBA amendment application and site plan application and offers the following
Commissioner of Works Comments.
Municipal Servicing
The provision of a sanitary sewer connection, domestic water supply and
fireline as indicated on drawing SS-1 are generally acceptable.. Minor
revisions have been shown on the !attached marked up plan.
Traffic Impact Study
The following comments have been provided by the Region's Traffic and
Transportation Divisions for the Traffic Impact Study and supplementary
information submitted in.support of this development.
A field review of the proposed development site and Bayly Street access
locations has also been completed) by staff from these divisions.
As previously discussed with the applicant-and their engineering consultant
(Sernas Transtech), the Region's Works Department has agreed to permit
two entrances to the site from Bayly! Street, one all-movements located near
the west limit of the site and one right-in/right-out located east of Salk Road
(between Buildings 'C' and 'D').
2
"Service. Exceftwe
for our Comrrwnities`
ATTACHMENT # TO
REPORT # PC._ 152
-2-
We understand that the site owner has a strong preference for the all-
movements access to be aligned with Salk Road. Based on our reviews of
the information that has been submitted by Sernas Transtech and the
existing on-site conditions, the Region cannot agree to locate an all-
movements access opposite Salk Road. The reasons for our position are as
follows:
• The eastbound left turn queue at the Bayly Street/Brock Road
intersection extends through the Salk Road intersection at times during
the p.m. peak period. Vehicles turning left in-and out of the site would
rely on "courtesy gaps" in this queue in order to complete their turns and
would block traffic in through' Janes on Bayly Street while waiting for
gaps, creating a risk of collisions. There is also a high risk of collisions
when turning vehicles cut through a queue, as the queued vehicles block
visibility of approaching traffic in the adjacent through lane. Locating the
all-movements entrance as far west on the site as possible would
minimize (but not eliminate) this issue.
• Traffic turning left in and out of Salk Road currently experiences poor
levels of service due to high through traffic volumes on Bayly Street. As
a result, drivers often turn through smaller than desirable gaps in
through traffic flow, and southbound drivers often make two-stage turns,
stopping in the westbound through lanes to wait for a gap in the
eastbound traffic. These behaviours cause an increased risk of
collisions. Introducing a new entrance on the south side of the Bayly
Street/Salk Road intersection would exacerbate the existing operational
and safety problems, as vehicles turning left in and out of the entrance
will be in conflict with vehicles turning left in and out of Salk Road. We
cannot support the introduction of a private entrance that will further
degrade the operation of a public road intersection when a suitable
alternative entrance location is available.
• We acknowledge Sernas Transtech's concern regarding potential left
turn conflicts with entrances on the north side of Bayly Street, if the all-
movements access is located at the west limit of the site. The entrance
closest to the west limit of the; site is for a fire hall, and the adjacent
entrance to the east is for.a smell used car dealership. Neither of these
entrances generates a significaint volume of traffic. The probability of left.
turn conflicts at these entrances is low, and could be further reduced by
shifting the all-movements site entrance easterly a small amount to align
with one of the north side driveways.
3
REPORT # PD. '
153
-3-
Creating a four-leg intersection on Bayly Street at Salk Road while
introducing additional traffic coinflicts and delays increases the potential
that there will be a future demand and/or warrant for a traffic signal at
this location. The Bayly Street/Salk Road intersection is not suitable for
signalization due to its proximity to the existing traffic signal at Brock
Road and the spacing between Brock Road and the future traffic signal
at Toy Avenue. Since signalizing the Bayly Street/Salk Road
intersection would severely compromise our ability to maintain adequate
traffic signal progression and traffic operations on this section of Bayly
Street, we cannot support creation of a condition that could help drive
future demands for a traffic signal at this location.
Site Servicing and Grading Plans
The site plan will require revisions to reflect the Bayly Street access
arrangement described above. The proposed entrances on Bayly Street
shall be designed as follows:
• Turning movements at the right-in/right-out entrance are to be controlled
with a "trumpet" island in the driveway throat.
• Right turn tapers, 85 m in length, will be required at both of the Bayly
Street entrances. The tapers are to•be designed and built to Regional
standards at 100% developer cost. We will require submission of
engineering drawings and cost estimates for these improvements prior to
Site Plan Approval. .
As previously discussed with the applicant, truck access to the industrial
building (Building 'E') is to be from Dillingham Road only. This restriction is
to be enforced by physical barriers to prevent the passage of tall vehicles on
the north-south internal site driveways adjacent to the building. The barriers
are to be shown on the Site Servicing Plan.
The Bayly Street widening shown on the Site Servicing Plan is acceptable.
This property is to be conveyed to the Region as a condition of Site Plan
Approval.
Development Charges
Development charges will be applied based on the proposed use of the
lands, buildings and structures aid defined in the Region of Durham's
Development Charge By-law and not on the zoning designation for the lands.
4
-4-
i
ATTACHIM.IENT # / TO
REPORT # P ~ 154
Servicing Agreement
The Works Department will require the Owner to enter into a servicing
agreement for construction of the proposed Regional services and entrance
construction on Bayly Street.-
Based on the foregoing, the Region of Durham's Works Department has no
objection to the proposed zoning amendment application. We will require a
resubmission of the site plan application including site servicing and grading
plans revised per the attached marked up plan and aforementioned
comments
Yours truly,
Ga a
Pete Castellan
Development Approvals Division
PC
Encl.
C. T. Barnett, City of Pickering
1. James, City of Pickering
H. Tang, Region of Durham
D. Robertson, Region of Durham
A. Spencer, Region of Durham
I
CL ttf ATTACHMENT #_~7Q
1 5 5 , t REPORT # PD_ 2 209
t
A994 101
PICKERING MEMO
To: Rick Cefaratti April 14, 2008
Planner II
From: Kashif Shaikh, M.Eng.
Coordinator, Transportation Engineering
Copy: Division. Head, M P& E Subject: Zoning By-law Amendment
Supervisor, Engineering & Capital Works Application A 07/08
S.Golvin & JMPH Holdings Inc
'Part of Lot 19, Range 3, B.F.C
City of Pickering
Please be advised that the Transportation Engineering Staff has reviewed the Traffic Impact Study
prepared by Sernas Transtech along with the `Site Plan-Site. Statistics' in support of the captioned
project. Comments related to Transportation Engineering include the following:-
The Traffic Impact Study indicates that a full) access driveway will be provided to Dillingham
Road. However there is no mention of dimensions for spacing of the access/driveway on
the site plan. It needs to be plotted
• The Traffic Impact Study does not address traffic concerns "on Dillingham Road and their
implications (if any) associated to the proposed development on the subject road. This
needs to be addressed
• The Traffic.Impact Study indicates that all out .bound movements from the proposed
development will be under stop control. It is suggested to plot the same on the site plan
AL The proposed site is a future industrial/commercial development (as per the Traffic Impact
Study) therefore proposed daily truck trips, their types along with their planned accesses. to
the proposed site needs to be clearly addressed/ summarized
• The following information is missing in Site Plan which needs to be addressed accordingly:-
(i) roadway configuration on Dillingham Road and Salk Road
(ii) internal traffic circulation plan in this proposed development including directional
arrows and signs (if any) indicating traffic
(iii) truck turning path along with turning radius, truck length and width
Trusting that the above is satisfactory, should you have any questions please do not hesitate to
tact me.
f
SERNAS TRANSTECH ATTAGFi11,"E!1!T_ II T
R Member of The Sernas Group Inc. REPORT # PD 156
RECEIVED 110 Scotia Court', T•905.686.6402
Whitby, ON F-905-432-7877
MAY 2 0 2008 Lt N 8Y7 sernastranstech.com
May 14, 2008 OITY OF PICKERING
PLANNING & DEVELOPMENT
City of Pickering DEPARTMENT
Municipal Property & Engineering Division
Operations & Emergency Services Department
Pickering Civic Complex
One The Esplanade
Pickering, ON
L1V 6K7
Attention: Mr. Rick Cefaratti
Transportation Planning Planner II
Traffic Engineering
Dear Mr. Cefaratti: ,
Functional Road Design
Traffic Management Plans Re: Traffic Study
Parking Studies Industrial/ Commercial Development
Traffic Impact Studies Bayly Street and Salk Road
City of Pickering
Site Circulation and Design Application A 07108
Our Project No. 07267
Thank you for passing along Mr. Kashif Shaikh's comments dated April 14th, 2008. His comments
are repeated below (in italics) with our responses following.
1. The Traffic Impact Study indicates that a full access driveway will be provided to Dillingham
Road. However there is no mention of dimensions for spacing of the access/driveway on the
site plan. It needs to be plotted.
The driveway was shown on the site plan included in the report. The latest site plan is
attached.
2. The Traffic Impact Study does not: address traffic concerns on Dillingham Road and their
implications (if any) associated to the proposed development on the subject road. This needs
to be addressed.
The scope of the study was discussieed with and approved by Shahid Matloob, formerly with
the City of Pickering. It was noted; that a low volume of predominantly truck traffic would
utilize the Dillingham Road access and that the majority of site traffic (most employee and
100% patron) would utilize the Bayly Street Access. It was agreed that the study was to be
conducted under the requirements of the Region of Durham. The scope agreed to by both
the City and the Region of Durham ;only included the impacts of site traffic on Bayly Street
immediately adjacent to the site.
3. The Traffic Impact Study indicates that all outbound movements from the proposed
development will be under stop control. It is suggested to plot the same on the site plan.
This information will be included withthe site plan application.
2/
i
1 5 7 aTTACHr4~E~uT ' /
REPORT # PD
City of Pickering
Mr. Rick Cefaratti
May 14, 2008
Page 2
4. The proposed site is a future indgstriaUcommercial development (as per the Traffic Impact
Study) therefore proposed daily truck trips, their types along with their planned accesses to
the proposed site needs to be clearly addressed/summarized.
Specific tenants for the development are unknown at this time. The warehouse component of
the development has been designed to accommodate nine W1317.5 design vehicles (tractor
trailers). The site has been designed to prevent access from/to the Bayly Street access by
this type of vehicle by the placement of overhead barriers. It is anticipated that a maximum of
nine tractor trailers would visit this site per day via Dillingham Road. The commercial
component of this development has been designed to accommodate a SU-9 design vehicle
(single unit delivery truck) bringing goods to each building. It is anticipated that no more than
five of this type of vehicle would visit the site via Bayly Street per week. The majority of these
trips, by both types of vehicles, would occur outside of the studied peak hours.
5. The following information is missing in Site Plan which needs to be addressed accordingly.•
1. Roadway configuration on Dillingham Road and Salk Road
11. Internal traffic circulation plan in the proposed development including directional
arrows and signs (if any) indicating traffic
111. Truck turning path along with turning radius, truck length and width
The latest site plan is attached. Some of this information is currently missing and will be
included with the site plan application.
Should you require further clarification on any of the above, please do not hesitate to call the
undersigned at (905) 686-6402.
Yours truly,
SERN T fE
A late, Senior Project /Manager
DWA/ml
Attach.
cc: Nivlog Investments Limited, Attn: Mr. Stuart Golvin
Tunney Planning Inc., Attn: Mr. Kevin Tunney
ATTACHMENT # 2 TO
cis o~ REPORT # PD. 3-+7 158
copy
PICK I MEMO
To: Rick Cefaratti May 29, 2008
Planner II
From: Kashif Shaikh, M.Eng
Coordinator, Transportation Engineering
Copy: Supervisor, Engineering & Capital Works Subject: Zoning Amendment
Application A 07/08
Part of Lot 19, Range 3,
B.F.C
City of Pickering
Thank you for sending the formal reply to my comments on the captioned project authored by
David W. Angelakis, Associate Senior Project Manager, in his most recent letter to the City of
Pickering dated: May 14, 2008.
I have reviewed the same and as per our discussion on April 15, 2008, the following need to be
addressed when the formal site plan application is submitted:-,
• Dimensions for spacing of the access/driveway
• Showing all 'Signage' in the development as indicated in Traffic Impact Study Report of the
captioned project
• Roadway configuration on Dillingham. Road and Salk Road
• Internal traffic circulation plan in the proposed development including directional arrows and
signs (if any) indicating traffic
• Truck turning radius inside the development as well as truck turning radius on, the access
point from*Dillingham Road
All of the above comments were outlined in my comiments. previously sent to your office.
If you have any questions, please contact me at extension 2213.
i
City o J 9 ATT[,CHJEAlT# TO
REPO # FD -
APa - 3 2009 MEMO
CKERING
.,20j jar= pLpNNlp PAR MENT .
To: Evertt Buntsma Apri11,2009
Director, Operations & Emergency Services
From: Marilee Gadzovski, M.Sc.(Eng.), P.Eng.
Stormwater & Environmental Engineer
Copy: Director, Planning & Development
Director, Corporate. Services & Treasurer
Division Head, Municipal. Property & Engineering
Subject: Budget Request for Land Acquisition for a 8t o
rmwater Facility within Part of Lot 19,
Range 3, B.F.C:, City of Pickering, S. Golvin &.JMPH Holdings Inc.
South side of Bayly Street on the east side of the Hydro Corridor
The Frenchman's Bay Stormwater Management Master Plan, (FBSWMMP) Draft 2007 Final
Report had identified the above-noted land as a potential site for a stormwater pond facility. The
selection of potential pond facility sites was made on the basis of how successful the solutions
were in meeting the.Master Plan's goals and objectives (ie. targets). A simplified set of targets
were developed to compare alternatives, these included; :flooding, instream water quality, instream
erosion potential and pollutant export to the Bay.
The FBSWMMP summarizes the key watershed wide factors as well as local issues affecting
each main tributary to Frenchman's Bay as a basis for development of project goal and targets.
As noted in the report, Krosno Creek is currently experiencing severe channel erosion
downstream of Bayly Street and Sandy Beach Road as well as a high level of flood susceptibility .
above the 5 year storm elevation south of Bayly Street. The instream .water quality is also very
poor for Krosno Creek, with a high sediment load discharging into Hydro Marsh.
Site selection was also based on the proximity of storm sewer outfalls into watercourses, such that
large scale infrastructure works were not required (ie. relocating storm sewers or increasing
downstream channel capacity etc.) as well as the availability of space outside the 100 year storm
elevation.'.
As this site met all of the targets for the Master Plan it was included as one of 6 potential surface
facilities that in total wily treat up to 58% of runoff that flows into Krosno Creek flows. Moreover,
this facility is recommended in the first 5 years of the Master Plan projects. It should be noted that
this site is only one of two realistically viable locations upstream of the existing erosion and
flooding areas in Krosno Creek that are outside of the Hydro Corridor. The proposed stormwater
facility would treat stormwater runoff from 11.9 ha of industrial area that currently discharges
uncontrolled and untreated into Krosno Creek. The pond design would include storage for the 100
year storm to a 5 year storm level, erosion control for the 25 mm storm as well as permanent pool
volume for an enhanced level water quality.
ATTACHh ENT TO
REPORI # PD .160.
Other alternatives to alleviate the above-noted flooding, erosion and water quality concerns were
investigated and ruled out as viable options. One option that technically would work is to provide
flood storage in the upstream ditches on Salk Road in order to alleviate some of the downstream
flooding and erosion problems. However, this would involve reconfiguring the Salk Road ditch to
store water for an extended period of time. In order to gain the large amount of storage in the
ditches that is required, the depth of water would be high, which would be a concern from a
liability point of view. As well, this option would be a concern from. a West Nile Virus perspective
as it would entail standing water for long periods, especially the summer months. Providing
Stormceptors (oil/grit separators) at the outlet of Salk Road would provide some water quality
treatment, however, the amount of sediment removal would not be as great as a stormwater pond
as Stormceptors can only effectively treat drainage areas that are 5 ha or less. Finally, as noted
in the Master Plan, surface stormwater facilities are the most cost-effective stormwater controls on
a unit cost for equivalent sediment removal.
In addition to the above, I have received verbal confirmation today from Hydro One that they
would not allow a stormwater management pond within Hydro Corridor lands as it would be within
an active corridor (I am awaiting. written confirmation). They do not allow permanent uses within.
active corridors -as they prevent further expansion of the transmission lines, as well, ,they do not
support the conflicting uses of electricity lines above an open water facility. Moreover, it was
stated that if they were to allow it, then they would have to sever the land, which would- result in a
non-linear hydro corridor, which is-not desirable to them.
In order to further the implementation of the Frenchman's Bay Stormwater Management Master
Plan every opportunity for future projects needs to be identified by Staff, and supported by Council.
Being proactive and fulfilling projects that have been identified as local high priority issues will not
only lessen the current stress on Krosno Creek, but will illustrate to the provincial and local
approval agencies that the City of Pickering is serious about the Master Plan as a whole and not
just the high profiled end-of-creek facilities in the Provincially Significant Wetland at the north=end
of Frenchman's Bay.
Please let me know if you have any questions or require any additional information.
MG:mg
April 1, 2009 Page 2
Budget Request for Land Acquisition on Bayly
St.
i
1 6 REPORT O
A EXECUTIVE COMMITTEE
ICKft
Report Number: CAO 05-09
Date: July 6, 2009
From: Thomas J. Quinn
Chief Administrative Officer
Subject: Seaton Neighbourhood Planning Program
- Direction to Proceed with Program
File: D-1100-001
Recommendation:
1. That Report CAO 05-09 of the Chief Administrative Officer regarding the Seaton
Neighbourhood Planning Program be received;
2. That staff be directed to proceed with the issuance of a Request for Proposals to
hire a qualified consulting team to undertake the Seaton Neighbourhood Planning
Program in accordance with the Terms of Reference set out in Appendix I to this
Report;
3. That Council Resolution # 210-08 of October 20, 2008, concerning the Seaton
Neighbourhood Planning Program be rescinded;
4. That Council request financial assistance from, the Province of Ontario to undertake
the Seaton Neighbourhood Planning Program and
5. Further, that a copy of this Report be forward to the Ministry of Municipal Affairs and
Housing, Ministry of Energy and Infrastructure„ the Ontario Realty Corporation, the
Region of Durham, the Trustee for the North Pickering Development Management
Inc. and the Sernas Group on behalf of the Seaton Landowner Group.
Executive Summary: On October 20, 2008, Council passed Resolution # 210-08
concerning the Seaton Neighbourhood Planning Program (see Attachment No. 1).
Through that Resolution, Council took a position on a number of matters, including:
• Endorsed Terms of Reference for the Seaton Neighbourhood Planning Program;
• Endorsed a collaborative management approach to undertaking the Program
between the City and the Seaton Landowner Group; and
• Authorized the issuance of a Request for Proposal by the Seaton Landowner
Group to qualified consulting firms to undertake the Neighbourhood Planning
Program in accordance with the approved Terms of Reference.
L
Report CAO 05-09 July 6, 2009
Seaton Neighbourhood Planning Program Page 2
162
Since that time and despite our repeated requests, staff has been unable to obtain the
agreement of the Seaton Landowner Group to work with the City in a collaborative
manner to undertake the comprehensive Neighbourhood Planning Program.
Moreover, rather than pursuing a collaborative approach, two of the Seaton landowners
have recently submitted Official Plan amendment. applications to the City for the
approval of neighbourhood plans for their lands. We have also been advised that other
Seaton landowners are considering submitting similar Official Plan amendment
applications.
The interests of the City are not well served if neighbourhood plans for Seaton are
prepared by individual landowners on a neighbourhood by neighbourhood basis rather
than on a comprehensive basis. This "piece-meal" planning approach also provides
little confidence that the vision for Seaton as a sustainable urban community will be
respected or achieved.
Accordingly, it is recommended that Council rescind its previous direction to proceed on
a collaborative basis with the Seaton Landowner Group, and direct staff to proceed with
the Seaton Neighbourhood Planning Program as a City initiative, in accordance with the
Terms of Reference set out in Appendix I.
Financial Implications: There re no financial;implicati s to the City to send out a
Request for Proposals (RFP). Sta ouncil in September on the
results of the RFP with detailed information on cost. As noted in the recommendations
to the Report, financial assistance is being requested from the Province of Ontario to
undertake the Seaton Neighbourhood Planning Program. It is the intent that this work
be funded by the Province (and/or others) not the City.
The estimated cost of the Program as outlined in the Terms of Reference is
approximately $800,000. The exact cost will not be known until the proposals are
received through the RFP process.
Sustainability Implications: Seaton is intended to be a national and potentially
international model of urban sustainability. Accordingly, an important initial step in the
Neighbourhood Planning Program as set out in the Terms of Reference is the
establishment of performance measures to benchmark and assess the ongoing
sustainability of Seaton. As part of the program, a number of performance measures
will be developed including measures related to energy conservation, building and
community design, cultural heritage conservation, accessibility for the disabled, air
quality, human health promotion and environmental net gain.
Report CAO 05-09 Judy 6, 2009
Seaton Neighbourhood Planning Program Page 3
T
163
Background: The provincially approved CPDP isets out a vision for Seaton as a
sustainable urban community supporting 70,000 residents and 35,000 jobs - a vision
that the City shares and supports. Indeed, this vision for Seaton was adopted by the
Province in large part because of the input provided by the City and others during the
preparation of the CPDP.
The CPDP also outlines a three stage planning process.
Stage One involves the approval of the CPDP and complementary Official Plan
amendments by the Region and the City.
Stage Two involves the approval of a number of other plans and studies that work
together to facilitate the logical phasing and development of Seaton. It also includes the
preparation and approval by the City of detailed neighbourhood plans.
Stage Three involves the ongoing role of the City lin managing change in Seaton over
the long term.
In October 2008, Pickering Council passed Resolution # 210-08 which is attached to
this Report as Attachment No. 1. This Resolutions, provided direction on a number of
important matters related to the Seaton Neighbourhood Planning Program, including:
• Approving Terms of Reference for undertaking the comprehensive
Neighbourhood Planning Program for all of Seaton, including a number of
revisions made by Council to address and clarify matters related to public
consultation, conflict of interest, community, facility requirements, the early
introduction of transit services, and jobs in the Highway 407 employment corridor
prior to residential development;
• Endorsing a collaborative management approach to the study between the City
and the Seaton Landowner Group, and requiring a Management Committee
Agreement with the Landowner Group in order to formalize the collaborative
working arrangement;
• Authorizing the issuance of a Request for Proposal by the Seaton Landowner
Group to qualified consulting firms interested in undertaking the Neighbourhood
Planning Program; .
• Appointing the Director, Office of Sustainabiility; the Director, Planning &
Development; and the Manager, Policy to a Seaton Neighbourhood Planning
Program Management Committee; and
• Confirming Council's desire to have the final decision on any matters regarding
the Seaton Neighbourhood Planning Program, and requesting City staff to
formally report to Council regularly for information, direction and endorsement as
necessary and as work progresses.
Report CAO 05-09 July 6, 2009
Seaton Neighbourhood Planning Program page 4
164
Following Council's approval of this Resolution, in order to move forward with the
project, the City sent a draft "Management Committee Agreement" to the Seaton
Landowner Group for review and comment. No formal response was received. Follow-
up conversations with various landowners ensued, and it became increasingly apparent
that some of the landowners were not prepared to proceed in a collaborative manner
with the City as long as, the approved Terms of Reference contained a provision
requiring jobs in the Highway 407 employment corridor before residential development.
In addition, over the past few months, a number of discussions have been held at the
request of the Minister of Energy and Infrastructure to see if consensus could be
reached between the Province, the Seaton Landowner Group, the Region of Durham
and the City on a possible path forward with respect to the remaining planning and other
pre-development work associated with Seaton. Despite some progress being made on
some issues, no consensus was reached on moving forward collaboratively with the
City's Neighbourhood Planning Program.
In fact, during the course of these discussions, two of the Seaton landowners chose to
submit individual Official Plan amendment applications to the City for the approval of
Neighbourhood Plans for their lands. Amendment applications were submitted for
seven separate neighbourhoods. These submissions "started the clock" and set the
stage for possible Ontario Municipal Board appeals. They also send a very clear
message that there is no longer a consensus amongst the Seaton Landowner Group to
work collaboratively with the City on the Neighbourhood Planning Program.
This leaves the City with very little choice but to proceed with the Neighbourhood
Planning Program as a City initiative. It would not be in the best interest of Pickering if
detailed neighbourhood plans for Seaton are prepared on a neighbourhood by
neighbourhood basis by individual landowners and then submitted to the City for our
review and approval (or approval through an appeal to the Ontario Municipal Board). A
developer-driven, "piece-meal" approach to neighbourhood planning is inappropriate for
a community as large and important as Seaton. It:also provides little confidence that at
the end of the exercise, it will be possible to achieve and maintain the vision for Seaton
as a sustainable urban community of 70,000 people and 35,000 jobs.
It is therefore recommended that Council rescind its previous direction to proceed on a
collaborative basis with the Seaton Landowner Group, and direct staff to proceed with
the Seaton Neighbourhood Planning Program as a City initiative, in accordance with the
Terms of Reference set out in Appendix I.
The Terms of Reference are very similar to the Terms of Reference endorsed by
Council in October 2008, except that changes have been made to delete or modify any
reference to a collaborative management approach with the Seaton Landowner Group
and to update the status of related studies and background information. The changes
are not substantive - there are of a technical or housekeeping nature in order to allow
the City to move forward at this time with the Neighbourhood Planning Program as a
City initiative, with funding assistance from the Province.
1
Report CAO 05-09 July 6, 2009
Seaton Neighbourhood Planning Program Page 5
165
Although "collaboration" with the Seaton Landowner Group will no longer be an explicit
requirement of the Terms of Reference, input from the Seaton landowners (and others)
will be sought regularly throughout the Neighbourhood Planning Program, and all
studies, background information and applications. submitted by the Seaton landowners
will be used as input to the process.
Appendix:
I Seaton Neighbourhood Planning Program Terms of Reference dated June 2009
Attachment:
1. Pickering Council Resolution # 210-08
Prepared By: Approved/Endorsed By:
Thomas E. Mel uk o as J. Qui
(Acting) Chief dministrative Offic Chief Administr ive Officer
Neil Carr
Director, Planning & Development
Catherine Rose
Manager, Policy
TM:jh
Recommended for the consideration
of Pickering City ouncil
u ? 0~
o s J. Quin DM , MM III j
T~f
Chief Administr a Officer
APPENDIX 1 TO
REPORT CAO 06-09
166
TERMS OF REFgRENCE
SEATON NEIGHBOURHOOD PLANNING PROGRAM
JUNE 2009
167
CENTRAL PICKERING DE~1/ELOPMENT PLAN
SEATON NEIGHBOURHOOD PLANNING PROGAM
1.0 BACKGROUND
1.1 Introduction
Over the next 20 years, a significant amount of Pickering's new growth will occur
in the existing urban area as infill and intensification. The City is also planning
for the development of a greenfield urban area for 35,000 jobs and 70,000
persons. This urban area is referred to as the Seaton Community.
The City of Pickering is seeking the professional services of a qualified
Consulting Team to undertake the Neighbourhood Planning Program for lands in
the Seaton Community. The study will be undertaken in cooperation with the
Province of Ontario, the Region of Durham, and in consultation with the public,
agencies and other stakeholders. The selection of the Consulting Team is to be
to the satisfaction of the City.
1.2 Seaton Community Location and Area
Seaton is bounded generallyby Highway 7 to the north, the West Duffins Creek
to the west, the C. P. Railway to the south, and the boundary between the City of
Pickering and the Town of Ajax on the east. The Seaton Community, together
with lands to the west to the boundary between the City of Pickering and the City
of Toronto - Town of Markham, comprise Central Pickering (see map,
Attachment #1).
The Seaton lands have a rich cultural history. Early occupation of the land
occurred following the retreat of the Wisconsin glacier in about 9500 BC. First
Nations continued occupation and settlement of the area until Euro-Canadian
farm settlers began to dominate starting in the 1800s. The hamlets of Green
River, Brougham and Whitevale, which abut the Seaton lands, developed to
serve the farm communities and remain tpday as small settlements. Whitevale
and its environs are designated as a Heritage District.
Following a recent history of expropriation by the Province for the development of
a new community, designation of the lands as "urban area", numerous planning
studies, and finally a land exchange between the Province and several
developers, the future of the Seaton lands its now one of urban development.
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Nevertheless, over 50% of the land in Seaton is being retained in a rich and
extensive natural heritage system. Lands in the natural heritage system will
remain in the ownership of the Province. Through the land exchange, about half
of the developable lands (about 620 ha) are now in the ownership of four major
developers. The Province has retained ownership of about one-third of the
residentially-designated lands (about 225 ha), and all of the employment lands
(about 400 ha).
1.3 Central Pickering Development Plan
The most recent planning study completed was by the Province of Ontario in
2006. The Province completed the Central Pickering Development Plan (CPDP),
under the Ontario Planning and Development Act. A significant amount of
background and planning work was completed during the preparation of the
CPDP. The Plan contains land use designations and detailed goals, objectives,
policies and implementation strategies for Seaton. Most importantly, the Plan
contains a clear vision for a sustainable urban community.
1.4 Sustainable Pickering
Pickering Council launched a comprehensive Sustainable Pickering program in
2005. The program is grounded on five sustainability objectives (healthy
environment, healthy society, healthy economy, responsible development, and
responsible consumption). Various initiatives have been and are being
undertaken by the City and its partners under each of these objectives, including
initiatives related to climate change, energy management, environmental
protection, job creation, waste reduction and sustainable development.
In 2008, Pickering became the first municipality in Ontario to establish an Office
of Sustainability to oversee and guide Pickering's transformation from a suburban
community to a sustainable City. It is the City's expectation that the development
of Seaton will make a substantial contribution to this transformation, and set a
new benchmark for sustainable community development in Ontario and Canada.
1.5 Initiating the Neighbourhood Planning Process
On May 22, 2007, Council passed Resolutlion #114/07 authorizing staff to initiate
the process for hiring an appropriate conWting firm to prepare neighbourhood
plans for Seaton.
The Terms of Reference for this Study wero prepared by City staff with input from
the Seaton Advisory Committee, senior City staff, and landowner
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representatives, Ministry of Municipal Affairs and Housing representatives and
the Region of Durham representatives. City Council endorsed the Terms of
Reference on XXXX, 2009.
1.6 Public Engagement & Consultation
The City of Pickering is committed to public involvement, participation, openness
and accountability in addressing land use issues. The public includes the City's
residents, business-people, landowners, relevant public agencies, and other
interested groups and individuals. In keeping with the City's fundamental
approach to doing business, inclusive and meaningful public involvement must
also be integral to the undertaking of the Neighbourhood Planning study.
Section 4.0 of the Terms of Reference identifies the requirements for the
Consulting Team to outline their specific approach to public stakeholder and First
Nations consultation.
1.7 The Consulting Team
The City of Pickering is looking for a superior interdisciplinary consulting team to
undertake. the Seaton Neighbourhood Planning Program. As project manager,
your past experience demonstrates your abilities to coordinate major
multidisciplinary projects of a similar scope and scale, exercise strong financial
control, integrate and/or inform work underway through related studies by others,
and creatively address competing interests. Your team demonstrates strong
leadership skills and a commitment to implementing the model of sustainable
development set out in the Central Pickering Development Plan.
Your team brings expertise in sustainable community development, urban
design, housing, retail market assessment, parks and recreation, transportation,
engineering, planning, landscape ecology, communication, consultation and
engagement, report writing and drafting policy. Your team values the extensive
base of work completed, for the Central; Pickering Development Plan, recent
reports by the Province and the Landowner Group, and related work by the City
of Pickering, and is willing to build upon it.
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1.8 Consultant Selection
The consulting team shall include in their proposal a section on Conflict of
Interest. This section shall contain inform, ation respecting disclosure of possible
conflict of interest, including any business, financial or other interest respecting
the lands, owners/developers of the Seaton lands, or prospective
owners/developers of the Seaton lands.
The Evaluation criteria to be used by the Selection Committee for reviewing the
proposals and recommending a consulting team to Council may include, but shall
not be limited to, the factors listed below, The Selection Committee may apply
different weights to the different factors:
• Overall completeness and quality of submission
• Relevant company experience, scope and value of similar completed projects
• Professional qualifications and experience of project personnel
• Understanding of Provincial, Regional and Pickering objectives for the
development of Seaton
• Experience with planning and developing innovative and marketable projects
in the GTA, and with sustainable community design
• The quality of the public and First Nations consultation programs
• Creative approach to completing the study
• Approach to incorporating leading edge sustainable community design
• Approach to integrating and informing related implementation studies
• Detailed project schedule, timetable and work program
• Cost effectiveness to deliver project
• The advice of references provided in the submission
• The oral and visual presentation, if selejcted for an interview
2.0 THE PROJECT
2.1 Purpose of the Project
The purpose of the project is to undertake ' the Neighbourhood Planning Program
for Seaton. The CPDP identifies a numbjer of implementation studies and the
proponents for those studies. The CPDP identifies the following studies as being
required in relation to the neighbourhood', planning program: development of
sustainable performance measures and benchmarks; preparation of
neighbourhood plans and related amendments to the Pickering Official Plan; a
retail market analysis; and the affordable housing strategy. To complete the
neighbourhood planning program, the City has identified several other matters
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that need to be addressed (such as urban design guidelines, development
guidelines, and a community services and facilities plan).
2.2 Relationship to Other Implementation Studies
Where other implementation studies have been completed by others, the
consulting team shall integrate, where appropriate, the findings and
recommendations of those studies into the Neighbourhood Planning Program.
i
Where studies are in progress or commence during the course of this project, the
consulting team shall where appropriate integrate available information, findings
and conclusions, and inform those studies through work on the Neighbourhood
Planning Program.
The chart on the following page lists the other implementation studies, some of
the key topics of that study related to the Neighbourhood Planning Program, the
status of the studies, and the proponent.
Study Name ° a s.. iropo,
_ Topics r~ ` .
I'ro ram . z r
Highway 407 (Seaton Lands) Economic Completed Province
Development Study
- Detailed land uses and policies
- Detailed road patterns
- Urban Design Guidelines
- Sustainability Guidelines
- Phasing
- Implementation strategies
DurhamNork/Toronto Transportation Study In progress; Province
Draft Report
completed
January 2009
Natural Heritage System Management Plan Completed Province
Master Trails Plan Study
- Principles for trail heads, network
- NHS/ development interface
Seaton Trail Management Plan In progress Oak Ridges
Moraine Trust;
City; T CA
Water Balance Stud Completed Province
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Fiscal Impact Study (Pickering) In progress Landowners
- Phasing
Fiscal Impact Study (Regional) In progress Landowners
- Phasing
Master Environmental Servicing Plan In progress; Landowners
- Phasing Existing
- Precise location of road/creek crossings Conditions
- Location and size of stormwater management Report
facilities completed
- Location and size of major community facilities August 2008
- Trail network
- 3-D Groundwater Model
- Major utility placement
- Energy management plan
Transit Development Charge By-law (Regional; Completed* Region
excludes Seaton. Note: Completed* November
2007, effective January 1, 2008
Development Charges Study & By-law (Regional Completed* Region
water, sewer, roads and soft services. Note: By-
law excludes Seaton for water and sewer, but
includes Seaton for roads and soft services
Water Supply, Sanitary Sewerage and In Progress; Region
Transportation EA (Regional) Regional
- Detailed locations of water, roads and sewers Council
- Phasing selected
consultant in
June 2009
Conformity amendments (Durham Regional Pending Region
Official Plan
Development Charges Study & By-law (Regional Pending Region
water, sewer and transit for Seaton only)
Conformity amendments (Pickering Official Plin) Pending city
Development Charges Study & By-law (City - In progress; City
excluding Seaton) Background
Study
completed
May 2009
Development Charge Study & By-law (City - Pending City
Seaton specific)
Duffins Creek & Carruthers Creek Watershed Completed TRCA
Plans
*Under appeal
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3.0 DETAIL OF WORK TO BE UNDERTAKIN BY THE CONSULTANT
3.1 Neighbourhood Planning Program
3.1.1 Seaton Community Sustainable Development Program
The CPDP identifies siz broad sustainable community principles. The principles
include:
• fostering a healthy natural environment;
• encouraging a healthy built environment;
• ensuring economic health;
• creating opportunities for public education and public awareness;
• fostering social and cultural well-being; and
• providing appropriate measures for monitoring and measuring success.
The preparation, review and approval of development applications within Seaton
will be carried out with the view to achieving these principles.
Performance measures are to be established and incorporated in the
Neighbourhood Plans to play a role in the. ongoing success at achieving
sustainability.
Building on the City's work on sustainability, including our Measuring
Sustainability initiative, Draft Sustainable Development Guidelines for
Neighbourhoods and for Draft Plans, Rezonings, Site Plans and Building
Permits, and Draft Sustainable Neighbourhood Scorecard, Partners for Climate
Protection Plan, and the sustainable development principles and guidelines in the
CPDP, the consulting team shall prepare the Seaton Community Sustainable
Development Program.
The Program shall include: the preparation of sustainability performance
measures and benchmarks for the development of Seaton, integrating the
sustainability guidelines from the Highway 407 (Seaton) Economic Development
Study, performance measures and benchmarks for matters including but not
limited to energy conservation, building and community design, transit usage,
cultural heritage conservation, accessibility for the disabled, air quality, human
health promotion and environmental net gain; the monitoring process;
identification of short, medium and long term actions that address integration of
the community sustainability principles in the Neighbourhood Plans; and
implementation of the Program into the development review and approvals
process including recommended official plan policy support.
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3.1.2 Urban Desiqn Guidelines
Urban design guidelines help bridge the gap between policy, zoning and site
development, and knit together public and private spaces. With higher intensities
of development, urban design becomes a key element to creating livable
communities.
Building upon the neighbourhood development principles and guidelines in the
CPDP, the urban design and sustainability guidelines contained in the CPDP,
and the City's existing design principles and considerations in the Pickering
Official Plan, the consulting team shall prepare the urban design guidelines for
Mixed Use Areas and Residential Areas. The Guidelines shall: use text,
graphics, drawing and maps as required; address urban form, architectural
control, landscaping, public realm, streetscapes, focal points, and significant
views and vistas; place particular emphasis on development in Mixed Use Areas
and development adjacent to arterial and collector roads; and identify
recommended official plan policy support; The Guidelines will become the basis
for the draft Development Guidelines (see task 3.1.8).
Urban design guidelines have been prepared for the Employment Lands through
the Provincial Highway 407 (Seaton Lands) Economic Development Study, and
is the basis for the draft Development Guidelines (see task 3.1.8) covering the
Employment Lands.
3.1.3 Affordable Housing Strateay
It is an objective of the CPDP that the Seaton Community provide an adequate
range of housing opportunities that respond to existing and future needs; and
characteristics of the anticipated population in terms of form, location, size, cost
and tenure. The CPDP requires the preparation of a strategy detailing the
means to achieve a 25% target of new residential units in housing forms
considered affordable to low and moderate-income households. The strategy
shall identify appropriate housing forms and shall be implemented through the
neighbourhood plans. Contributions to the 25% target may vary by
neighbourhood.
In the context of the overall housing objectives for Seaton, the consulting team
shall prepare an Affordable Housing Strategy to achieve a 25% target of new
residential units in housing forms considered affordable to low and
moderate-income households. The Strategy shall identify: the appropriate
housing forms considered affordable to low and moderate-income households;
the . recommended distribution of such forms within and between
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neighbourhoods; and the recommended official plan policy and other
implementation measures to achieve the target.
3.1.4 Retail Market Analysis
The CPDP designates lands for mixed uses. The mixed use designations permit,
in addition to medium and higher density residential uses, the introduction of
retail uses. The CPDP requires a retail market analysis to assess and rationalize
the amount of retail floor space to serve the population in Seaton.
The consulting team shall prepare a Retail Market Analysis. The analysig shall:
determine the amount, location, hierarchy and distribution of retail uses for the
population in Seaton, in keeping with the vision of Seaton as a sustainable,
mixed-use, transit-supportive and pedestrian-friendly community; and identify
recommended official plan policies to implement the results of the analysis.
In completing the Retail Market Analysis,; if a concentration of commercial floor
space is proposed exceeding 56,000 m2 or larger on an individual or cumulative
basis, the analysis is required to ensure the proposal does not unduly affect the
planned function and viability of any other Downtown Pickering or other local
Centre.
The Seaton Landowner Group prepared ,.a retail market analysis in September
2005, and is to be used as input to this study.
3.1.5 Community Services and Facilities Plan
Community, cultural, recreational and other public uses are an essential
component of the development of the Seaton Community.
The Consulting Team shall prepare a Community Services and Facilities Plan for
Seaton to guide the provision of recreation, parks (including open space and
trails), culture (including libraries) and other municipally provided facilities. The
Community Services and Facilities Plan shall: include the projected
demographic profile for Pickering and Seaton for the next 20 years (to build out);
include an assessment of trends in parka, recreation and leisure services over
the next 20 years (to build out); identify leading examples of best practices
regarding parks and recreation and municipal facility development demonstrating
sustainable development,. successful joint and mixed use facilities, and other
strategies to achieve land use efficiencies; identify the community needs and
uses in all areas of recreation programs, facilities, services, parks and open
space and other facility needs including an appropriate hierarchy, function, and
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property and facility sizes and locations; and the anticipated timing and phasing
of uses relative to the timing of development.
For clarification, in identifying joint and mixed use facilities, the consultant should
look at integration of facilities among different providers (Regional, City, school
board, places of worship, etc.).
A Master Environmental Servicing Plan (MESP) is underway, and anticipated to
be completed during 2009. One deliverable of the MESP is to identify the
number and general locations of major community facilities, including emergency
service facilities, secondary schools, neighbourhood and community parks, and
recreation complexes. The consultant should confirm or revise the community
facilities information from MESP in light of the work from in the Neighbourhood
Planning Program,
3.1.6 Neighbourhood Plans
The CPDP requires the preparation of Neighbourhood Plans to implement the
Central Pickering Development Plan. Neighbourhood Plans will become part of
the Pickering Official Plan by amendment. The CPDP states that it is an
objective in respect of employment to "Plan for a community that will
accommodate 35,000 jobs" and with respect to housing and mixed use, to "Plan
for a community with a population of up to 70,000 residents".
Developers within Seaton have prepared and submitted to the City draft plan of
subdivision applications. Some developers have prepared official plan
amendment applications. for Neighbourhood Plans for their lands. These plans
are input to the preparation and analysis of neighbourhood plans.
The consulting team shall prepare Neighbourhood Plans for all lands in the
Seaton Community, whether the lands are part of the natural heritage system,
the employment lands, or the mixed use and residential designations. The
consulting team shall: identify appropriate: neighbourhood boundaries combining
more than one pocket of developable land where appropriate; and prepare a
comprehensive Neighbourhood Plan for each neighbourhood.
The Neighbourhood Plans shall: address the list of matters detailed in
Appendix A to this Terms of Reference; integrate where appropriate the results of
the background and other related studies such as but not limited to the Highway.
407 (Seaton) Economic Development Study, Natural Heritage System
Management Plan and Master Trail Study, and the Master Environmental
Servicing Plan; use policies, designations, schedules and maps as necessary;
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and implement the vision of a sustaiinable mixed use, transit-supportive
community.
3.1.7 Draft Conformity Amendment to the Pickering Official Plan
Amendments are required to the Pickering Official Plan to bring it in to conformity
with the CPDP. The Neighbourhood Plans will also be incorporated into the
Official Plan by amendment.
The consulting team shall prepare: drat policy and schedule amendments to
Pickering Official Plan incorporating the Seaton Neighbourhood Plans as well as
revisions to other sections of the Official Plan as may be required to reflect the
findings of the outcomes of the Seatorn Community Neighbourhood Planning
Program; and prepare draft revisions to the informational text and to the maps in
the Plan as necessary.
The consulting team shall also identify draft Regional Official Plan amendments
that may be required as a result of the Pickering Official Plan amendments.
3.1.8 Draft Development Guidelines for the Compendium Document to the Pickering
Official Plan
In Pickering, some urban design guidelines and other development controls are
identified in Council-adopted Development Guidelines. The Development
Guidelines are contained in a Compendium Document to the Pickering Official
Plan.
The consulting team shall prepare draft Development Guidelines for Seaton. The
Guidelines shall: identify appropriate lands or corridors requiring Development
Guidelines; incorporate relevant material from the Neighbourhood Planning
Program that is to be Council-adopted, rather than form part of the Official Plan.
4.0 COMMUNITY OUTREACH AND FIRST NATIONS CONSULTATION
Community consultation is an integral part of undertaking the neighbourhood
planning study. Community consultation provides an opportunity to explore and
test options with the public, agencies, development industry and others.
The Consulting Team shall: design and undertake effective and inclusive
Community Outreach and First Nations Consultation programs, with the
objectives to engage, obtain comments from, and exchange information with,
members of the community, on an on-going basis during the study; describe their
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approach to public, agency and other stakeholder consultation, including how the
community Outreach Program will engage and obtain the views of Pickering's
multicultural population, and other groups who are less inclined to participate in
traditional planning processes; describe their approach to engaging First Nations,
Metis and other aboriginals in this process; and prepare a Community & Agency
Consultation Report and a First Nations Consultation Report.
5.0 DELIVERABLES
For the reports listed below, it is anticipat ' ed that a "Draft", a "Revised Draft" and
a "Final" Report will be required. The Management Committee may give
direction during the course of the Study on whether any particular report does not
require both the draft or revised draft version.
1. Seaton Community Sustainable Development Program
2. Urban Design Guidelines (for required areas)
3. Affordable Housing Strategy
4. Retail Market Analysis
5. Community Services and Facilities Plan
6. Neighbourhood Plans (for all lands in Seaton)
7. Draft Pickering Official Plan Conformity Amendment & Related Draft Regional
Plan Amendment
8. Draft Development Guidelines
9. Consultation Report(s) for Community, Agencies & First Nations
For the deliverables listed in section 5.0,; the Consulting Team shall forward to
the City of Pickering the following:
• For each "Draft" Report: 25 draft copies (paper); one copy in digital format
using the Microsoft Office suite of applications (all mapping to be provided in
AutoCad.dwg or.dxf); one copy in PDF);
• For each "Revised Draft" Report: 25 copies (paper); one copy in digital
format using the Microsoft Office suite of applications (all mapping to be
provided in AutoCad.dwg or.d4; one copy in PDF);
• For each "Final" Report: 100 copies (0aper); one camera ready copy of the
final version; one copy of the final version in digital format using the Microsoft
suite of applications (all mapping to be provided in AutoCad.dwg or dxf
format).
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6.0 SCHEDULE AND WORK PROGRAM
The Consulting Team is to provide a detailed work program and schedule as part
of the response to this RFP. It is an objective to complete the study within 8 - 12
months.
7.0 STUDY MANAGEMENT
7.1 General
The City of Pickering will manage the study. A Management Committee
consisting of 3 members from City staff, being the Director, Office of
Sustainability; the Director, Planning & Development, and the Manager, Policy,
will be established to provide strategic direction -to the Consulting Team, and
liaise with the Seaton Advisory Committee. The Management Committee will
also be responsible for supervising the study work to ensure that it is carried out
in accordance with the Terms of Reference and to the satisfaction of the City of
Pickering.
The Consulting Team shall meet with the Management Committee on a regular
basis as well as at milestones during the study. The Management Committee
shall monitor study progress, liaise with the Consultant, the Province and the
Region of Durham, and exercise budgetary control and revisions to the Terms of
Reference. The Management Committee may identify additional issues for which
options may be necessary to generate discussion, when additional public input
may be required and whether both draft and revised draft reports are required in
all instances. The Management Committee shall also be responsible for the
circulation of study products, notices and:approval of consultant liaison with the
public and other agencies. In addition, the Consulting Team shall be responsible
for recording, typing and distributing minutes of the Management Committee
meetings, subject to the approval of the Management Committee.
7.2 Technical Support Team
A Technical Support Team will be established to provide technical advice and
guidance to the Consulting Team. The 'Consulting Team shall meet with the
Technical Support Team as needed to address issues, obtain comments and at
milestones during the study. The Consulting Team shall be responsible for
recording, typing and distributing minutes of Technical Support Team meetings.
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7.3 Seaton Advisory Committee of Council
The Seaton Advisory Committee of Council receives updates from, and provides
advice and guidance for the consideration of, senior City staff and others as may
be invited, on the many related studies and activities respecting the development
of Seaton. It is anticipated that the Consulting Team would update the
Committee at milestones during the study.
APPENDICES
A Detailed Requirements for Neighbourhood Plans
B Selected List of Resources Available
jWmmsMMphnnkV%8Won Nsld Plan\TemnoRte112 Ml RecomnsnMdToRSMMWPIL"*MUMTSj -
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Appendix A to the Recommended Terms of Reference for the Seaton
Neighbourhood Planning Program - Detailed Requirements to be Addressed in
Neighbourhood Plans (must be read in conjunction with section 3.1.6 of the
Terms of Reference)
Housing and Mixed Use
1. The Neighbourhood Plans shall include:
(a) preparation of the transportation network including transit, arterial,
collector and local road, and a pedestrian and bicycle systems plan based
on the overall network developed through the Master Environmental
Servicing Plan (MESP), and considering the results of the Master Trail Plan
component of the Natural Heritage System Management Plan and Master
Trail Plan Study;
(b) consideration of previously completed archaeological and heritage
assessments;
(c) identification of drainage boundaries and stormwater management
system/facility locations, type, preliminary sizing and discharge quantity,
quality and sedimentation targets based on the findings of the MESP and
functional servicing plans;
(d) identification of detailed community facility requirements including but not
limited to municipal facilities, and such other facilities as elementary and
secondary schools and places of worship; and
(e) identification of environmental sustainability measures.
2. The Neighbourhood Plans shall reflect the following principles:
(a) creation of a compact neighbourhood structure with an appropriate mix of
land uses to serve local residents and visitors;
(b) integration of commercial, residential and employment uses, both horizontally
and vertically, to ensure that neighbourhood centres are popular and active
destinations, supported by transit and proximity to open space;
(c) provision of a range of sizes of lots and blocks to encourage a variety of
housing types and sizes, and to create flexibility and options for
intensification particularly within mixed use nodes and corridors;
(d) consideration of pedestrian requirements for safety and comfort in the
location of transit stops, day care centres and community facilities;
(e) provision of the highest development density at the neighbourhood
centres;
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Seaton Neighbourhood Planning Program (18 June 2009) 182
(f) provision of variations in the design of blocks and streets around natural
elements such as woodlots, creeks and topography, to enhance views and
achieve a distinctive neighbourhood character;
(g) permission for individual lots to integrate elements of the surrounding
natural and cultural heritage;
(h) making the garage a subordinate elements of the residential development;
(i) providing for laneways to support alternative garage locations, where
appropriate; and
(j) ensuring that surface parking areas are not dominant features of mixed
use development areas.
3. The Neighbourhood Plans shall identify and incorporate appropriate strategies to
realize the objectives of the Central Pickering Development Plan (CPDP) for
higher density, transit supportive development by:
(a) beginning with the first residential ;neighbourhood and employment lands
along the 407 corridor, facilitating the early introduction of transit services,
alterative transportation facilities;, and retail and service uses to
accommodate residents' needs;
(b) setting achievable targets for the construction of higher density residential
uses along transit spines;
(c) providing for financial incentives for the creation of higher density and/or
affordable housing; and
(d) enabling development intensification over time.
4. The Neighbourhood Plans shall contain policies:
(a) enabling the provision of retail and service commercial uses in the
community to serve the needs of residents and businesses, such that
sufficient retail and commercial uses are planned to meet local needs, in
forms and locations consistent with'the objectives and polices of this Plan
for urban design;
(b) identifying.and establishing a hierarchy of retail and commercial uses for
the community that addresses, among other matters, city and region-wide
market demand and supply considerations, the Pickering Official Plan
policies with respect to the primacy;of the Downtown Core, and taking into
consideration the results of the Seaton Retail Market Analysis.
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183
Employment
5. With respect to Employment, the Neighbourhood Plans shall establish policies:
(a) reflecting the objectives and primary locations for employment from the
CPDP;
(b) requiring high performance standards for development and site design in
the employment areas;
(c) requiring employment areas to be readily accessible by alternative modes
of transportation, including vehicular, transit, bicycle and pedestrian;
(d) implementing the results of the Highway 407 (Seaton Lands) Economic
Development Study completed by Hemson Consulting Limited, et al
(April 2007); and
(e) requiring the commencement of the development of the employment
lands along the Highway 407 corridor prior to the commencement of the
residential neighbourhoods;
6. Schedules 6, 7, 8 and 9 to the CPDP serve as examples of the key principles
and policies to be addressed by the Neighbourhood Plans, and together with the
policies of the CPDP, provide a vision for achieving the goals and objectives of
the CPDP. The Neighbourhood Plans shall be prepared having regard for the
contents of those four schedules:
(a) Schedule 6: Neighbourhood Planning Guidelines - Gateway Neighbourhood;
(b) Schedule 7: Neighbourhood Planning Guidelines - Central Neighbourhood;
(c) Schedule 8: Neighbourhood Planning Guidelines - Employment Lands; and
(d) Schedule 9: Urban Design Guidelines.
General
7. The Neighbourhood Plans shall incorporate an appropriate policy framework,
which supports and incorporates into the development review process, the
results of the various other studies required by this Terms of Reference,
including:
(a) the Seaton Community Sustainable, .Development Program, as required by
section 3. 1.1 of the Terms of Reference;
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Seaton Neighbourhood Planning Program (18 June 2009) 184
(b) the Urban Design Guidelines, as required by section 3.1.2 of the Terms of
Reference;
(c) the Affordable Housing Strategy, as required by section 3.1.3 of the Terms
of Reference;
(d) the Retail Market Analysis, as required by section 3.1.4 of the Terms of
Reference; and
(e) the Community Services and Facilities Plan, as required by section 3.1.5
of the Terms of Reference.
8. Subject to the refinements that may be made through the various implementation
studies, including the Neighbourhood Planning Program, the Neighbourhood
Plans shall incorporate:
(a) the basic structural elements of the CPDP, as shown on the following four
Schedules to the CPDP:
(i) Schedule 2: Land Use;
(ii) Schedule 3: Natural Heritage System;
(iii) Schedule 4: Transportation; Network; and
(iv) Schedule 5: Servicing System;
(b) the goals set out in Part 2 of the CPDP respecting the following:
(i) Natural Heritage;
(ii) Cultural Heritage;
(iii) Social, Institutional, Open Space and Recreational Facilities;
(iv) Transportation and Transit;
(v) Servicing;
(vi) Employment; and
(vii) Housing and Mixed Use.
Natural Heritage System
9. The Neighbourhood Plans shall establish! the appropriate land use policies and
designations to reflect the Primary Natural Heritage System Designation,
considering the objectives and policies in the CPDP, the results of the Natural
Heritage System Management Plan -and Master Trail Plan Study, and the results
of the Neighbourhood Planning Program.
Cultural Heritage
10. The Neighbourhood Plans shall establish the appropriate design, land use and
development policies to reflect the Cultural Heritage objectives and policies of the
CPDP.
Appendix A to the Recommended Terms of Reference for the Page 5
Seaton Neighbourhood Planning Program (18 June 2009)
8
11. More specifically with respect to Cultural Heritage, in the preparation of
Neighbourhood Plans, recognize the importance of cultural heritage features by:
(a) where possible, creating a development pattern that reflects the historic
concession grid in order to integrate wood lots, hedgerows, tree lines, and
filed pattern into the new urban pattern and Natural Heritage System;
(b) protecting and maintaining culturail heritage landscape elements such as
treelines, hedgerows and the rolling topography, where feasible;
(c) ensuring new development and land uses near or adjacent to cultural heritage
landscape features respect cultural heritage patters and their integrity;
(d) viewing the Natural Heritage System and open spaces associated with
social facilities as opportunities for cultural heritage resource integration
and protection;
(e) requiring the urban design guidelines prepared as a component of the
Neighbourhood Plans address conservation of significant cultural heritage
resources and landscape features,; and the integration of significant views
associated with these features into the design of the new urban
community. In particular, these considerations shall be an integral
element of the design of public spaces. In the preparation of the urban
design guidelines, the assessmentiand recommendations contained in the
Fall 2005 Report entitled "Cultural Landscape Assessment Central
Pickering: Seaton Lands" prepared by Wendy Shearer Landscape
Architect Limited shall be considered; and
(f) integrating and conserving locally significant individual heritage buildings
or related features, where appropriate into neighbourhood designs.
12. Further with respect to Cultural Heritage, the design and preparation of the
Neighbourhood Plans for lands adjacent to and including parts of the Hamlet of
Whitevale Heritage Conservation District shall:
(a) demonstrate an appropriate transitional design and compatibility with the
area's existing character, including;, use of social, institutional, open space
and recreational and renewable energy systems to serve as a buffer and
referred to as Hamlet Heritage Open Space;
(b) direct north-south and east-west arterial road assignments away from the
built up area of the Hamlet of Whitevale;
(c) protect where feasible, built-heritage features and structures; and
Appendix A to the Recommended Terms of Reference for the Page 6
Seaton Neighbourhood Planning Program (18 June 2009)
186
(d) ensure that new development is gienerally consistent with the character of
existing buildings.
13. The relevant Neighbourhood Plans shall:
(a) address uses in the Hamlet Heritagp Open Space adjacent to Green River;
(b) enable the expansion of the Brougham Pioneer Cemetery; and
(c) identify appropriate trail and pedestrian connections to the hamlets.
14. The Neighbourhood Plans shall incorporate an appropriate set of policies about
First Nations cultural and spiritual connection to the Area and strategies for
dealing with long-term protection of archaeological resources through the
development process, including, but not limited to, the following:
(a) requiring the development process to be undertaken in a respectful
manner;
(b) requiring as a condition of development approval, the retention of an
appropriate archaeological monitor, preferably of First Nations' ancestry
and funded by the proponent of the! development; and
(c) requiring for licensed archaeologists to assess any land alteration and/or
grading in the Natural Heritage System considered to have archaeological
potential.
15. The consultant shall actively seek the input and advice of First Nations in
considering the most appropriate actions to take with respect to the protection,
commemoration, long-term management and/or mitigative excavation of
archaeological sites.
Social, Institutional, Open Space and Recreational Facilities
16. With respect to Social, Institutional, Open'Space and Recreational Facilities, the
Neighbourhood Plans shall:
(a) reflect the objectives of the CPDP;
(b) identify and refine the locations for the social, institutional, open space and
recreational facilities, in light of the results of the Community Services and
Facilities Plan, the Highway 407 (Seaton Lands) Employment Land Study
with respect to a potential university/college site, and the MESP; and
(c) identify alternative means of providing for social, recreational or cultural
amenities that enhance the quality of the natural or build environment
Appendix A to the Recommended Terms of Reference for the Page 7
Seaton Neighbourhood Planning Program (18 June 2009)
18 Y
and/or reflect the sustainability benchmarks developed through the
sustainable development program.
Transportation Network
17. The Neighbourhood Plans shall incorporate an appropriate policy framework to
implement the objectives of the CPDP, with respect to transportation, transit,
active transportation and the road network.
18. In particular with respect to Transportation, the Neighbourhood Plans shall
establish a policy framework:
(a) requiring road connections to be , completed through conditions of draft
approval;
(b) establishing a robust local road network to support arterial functions;
(c) defining a street structure based qn a modified grid that provides a high
degree of permeability, access to key locations, and supports pedestrian
and bicycle movement;
(d) designing roads with reduced rights-of-way dimensions wherever possible
to promote intimate streetscapes and neighbourhoods with sense of place,
while respecting operational and safety requirements;
(e) incorporating where appropriate, narrow lanes, on-street parking and
central medians in the road design to encourage slow moving traffic
through residential areas and mixed) use neighbourhood centres;
(f) supporting the requirement for interconnected roads through conditions of
plan of subdivision approval;
(g) designing streets as public spaces that link with the open space system;
(h) identifying conditions of subdivision approval may be imposed establishing
street trees and boulevard landscaping for various reasons including
shade, contribution to neighbourhood character, and reducing stormwater
runoff;
(i) address alternative transportation facilities (including park and ride, car
pooling, bicycle storage areas, bus bays and accessible transit stop pads)
in order to encourage and maximize the use of public transit from the
earliest stage of development; and
(j) address commuter parking and transit stations.
Appendix A to the Recommended Terms of. RefOrence for the Page 8
Seaton Neighbourhood Planning Program (18 June 2009)
188
19. Further with respect to transportation, to inform ongoing or future environmental
assessments, the Neighbourhood Plans shall:
(a) identify locations where road widenings should be undertaken in a manner
that protects, incorporates and/or commemorates key heritage
characteristics, such as treelines and hedgerows associated with traditional
road allowances, and identify the required development measures (special
grading and drainage, road wideniog off-set to one side) to protect these
features;
(b) in recognition of the unique heritage character of the Whitevale Road corridor
from the Hamlet of Whitevale to the proposed Whitevale Road By-pass:
(i) integrate new development; along this corridor in a manner that is
compatible with the existing !cultural heritage value or interest of the
landscape, properties and structures;
(ii) determine an appropriate road cross-section, traffic management
measures and accessibility that are compatible with the character
of this corridor;
(iii) evaluate and recommend ;appropriate measures such as lower
rights-of-way widths, a pedestrian oriented streetscape and
reduction of motorized vehicular traffic, as a way of conserving
heritage attributes, context and character of the corridor;
(iv) address Pickering Council's Resolution #04/06 (see attachment)
respecting the potential extension of the Whitevale Heritage
Conservation District easterly to Sideline 16 in light of previous
Whitevale Heritage District Background Study, landscape work
prepared under the Natural Heritage System Management Plan,
the Landscape Study by Wendy Shearer, and the ability to achieve
the population and development objectives of the CPDP; and
(v) identify locations where road cross-sections should feature
drainage ditches instead of curbs and gutters to extend or maintain
the visual character of rural roads in new neighbourhood.
20. With respect to transportation, the Neighbourhood Plans shall also:
(a) encourage minimum rights-of-ways widths on roads where feasible and
appropriate;
(b) establish design and landscape detail for road cross-sections to achieve
the creation of high quality public realm, with particular emphasis on the
ease of pedestrian movement alone and across the road; and
(c) establish policies enabling areas around interchanges, the GO station,
and other major transit areas to support accommodate more intensive
development and higher densities.
Appendix A to the Recommended Terms of Reference for the Page 9
Seaton Neighbourhood Planning Program (18 June 2009)
189
21 Also with respect to transportation, the Neighbourhood Plans shall be
- accompanied with an analysis of travel demand sensitivity to determine that the
transportation network, level of service and community design objectives of the
CPDP will be achieved.
Servicing
22. The Neighbourhood Plans shall incorporate policies on the phasing and timing of
development considering:
(a) the results of the Highway 407 (Seaton) Economic Development Study;
(b) the results of the MESP;
(c) the results of the Regional Class Environmental Assessment;
(d) the results of the Fiscal Impact Studies;
(e) creation of a transit supportive community; and
(f) the City and Regional objectives to enable the development of jobs in the
Prestige Employment Lands ahead of or concurrent with residential
development.
23. With respect to servicing, the Neighbourhood Plans shall establish policies as
follows:
(a) requiring the submission of functional servicing plans prior to draft
subdivision approval, and outlining the requirements of those plans based
on the CPDP,. the MESP and, where appropriate, the Regional Class
Environmental Assessment; and an understanding of the design of best
management practices identified in the MESP and Regional EA; and;
(b) integrating the results of the MESP and, where appropriate, the Regional
Class Environmental Assessment, with respect to stormwater
management, utilities, ground and surface water performance standards,
aquatic habitats, and energy management.
Implementation
24. To ensure the development of the community does not cause a financial burden
on either the City of Pickering or the Regional Municipality of Durham with
respect to facilities, services and infrastructure, the Neighbourhood Plans shall
Appendix A to the Recommended Terms of Reference for the Page 10
Seaton Neighbourhood Planning Program (18 June 2009)
190
include an appropriate policy framework for the implementation of financial
measures and financial agreements, including such matters as:
(a) front-ending agreements, cost-sharing agreements and development
charges;
(b) the results of the Fiscal Impact Studies being undertaken for the City of
Pickering and the Region of Durham; and
(c) enabling the imposition of appropriate conditions of development approval
requiring the cost of development, of community services and facilities to
be fairly shared by all benefiting; parties, as conditions of development
approval.
J:VOQm enbW4nnYp18sa1on NWghbouMood Pkn%Tsm aWRon2WYYt onTemsl&krw Y.0ou
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191
CORPORATE SERVICES DEPARTMENT soft as required
CLERKS DIVISION
cie m Acbm - copy of
DIRECTIVE MEMORANDUM Co npmdwmto Folow
_ Receive n IMorTrmd1on
January23, 2006
RECEIVED
To: Neil Carroll JAN 2 5 2006
Director, Planning & Development C)F pi; -KERING
CAN ING pF~ELdPMENT
Front: Debi A. Bentley pEPARtM[NT
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council
held on January 16, 2006
Designation of Heritage Conservation District
COUNCIL DECISION RESOLUTION #04/06
WHEREAS section 8.1 of the Pickering Official Plan states that Council shall respect
the City's cultural heritage, and shall conserve and integrate important cultural heritage
resources from all time periods into the community; and
WHEREAS section 8.4 of the Pickering Official Plan states that City Council, in
consultation with its heritage committee, shall implement the provisions of the
Ontario Heritage Act, including the designation under the Act of heritage conservation
districts where appropriate; and
WHEREAS policy 2.13(n) of Council adopted Amendment 13 to the Pickering Official
Plan, which implements the results of the City's Growth Management Study, states that
for the Central Pickering Area, Council shall recognize the heritage character of the
Whitevale Road Corridor and require the design of new development to be compatible
with the existing heritage, features and site; and
WHEREAS policy 2.13(1) of Council adopted Amendment 13 to the Pickering Official
Plan identifies the need for a neighbourhood planning process for Central Pickering;
and
Directive Memorandum January 2 2006
92
WHEREAS the City of Pickering has designated by by-law the Hamlet of Whitevale and
its surroundings, including lands on either aside of Whitevale Road to the east of
Sideline 26 as a heritage conservation district; and
WHEREAS Heritage Pickering, the City's beritage committee, has approached Council
requesting a potential extension of the heritage conservation district designation
through Seaton along Whitevale Road, from the east limit of the existing heritage
conservation district to Sideline 16, extending one half a concession in width north and
south of Whitevale Road and including Whitevale Road itself (the "Study Area"); and
WHEREAS section 40 of the Ontario H~ Act permits the Council of a municipality,
in consultation with its heritage comrnittee,ito undertake a study of an area of the
municipality for the purpose of designation! of a heritage conservation district; and
WHEREAS section 40.1 of the Ontario Heritage Act permits a municipality undertaking
a study under section 40 of the Act to designate by by-law a defined area as a "heritage
conservation study area" for a period of up to one year.
NOW THEREFORE the Council of the Corporation of the City of Pickering hereby
directs staff, as input to the neighbourhood! planning process for Seaton, to undertake a
heritage study of the Study Area in the context of an urbanizing area consistent with the
City's Growth Management Study / Amendmment 13, and prepare an appropriate by-law
designating such area as a heritage conservation study area; and
THAT a copy of this resolution be forwarded to all landowners within the Study Area,
Heritage Pickering, the Minister of Culture, he Minister of Municipal Affairs and
Housing, Ontario Realty Corporation, the North Pickering Land Exchange Team, and
DEL Property Management.
Debi A. Bentley
/dw
Copy: Chief Administrative Officer
City Clerk
Appendix B to Recommended Terms of Reference for the Seaton Neighbourhood
Planning Program - Selected List of Resources Available
193
The Regional Municipality of Durham Official Plan, Consolidation June 5, 2008
Pickering Official Plan, Edition 5, June 2008
City of Pickering Sustainable Development Guidelines - Consultants' Final
Report, prepared by Dillon Consulting Limited et al, May 2007
Working Draft Sustainable Neighbourhood Scorecard, City of Pickering, May 2007
Sustainable Indicators - The Benchmarking Process, City of Pickering, June 2008
City of Pickering Growth Management Study: Phase 2: Preferred Growth
Management Concept and Structure Plan, Dillon Consulting Limited, Sorenson
Gravely Lowes Planning Associate Inc., Joseph Bogdan Associates Inc., Enid Slack
Consulting Inc., February 2004
Central Pickering Development Plan, Ministry of Municipal Affairs and Housing, May
2006
Summary of Background Studies: Cultural Heritage; Housing and Mixed Use,
Natural Heritage System, Social, Institutionali Open Space and Recreational
Facilities; Transportation Network; Water and Wastewater Servicing System; for
Proposed Central Pickering Development Plan, Ministry of Municipal Affairs and
Housing, July 2005
Durham/TorontoNork Area Transportation Study, Transportation and
Infrastructure and Service - Quick Starts, TSH for Ministry of Transportation,
February 2007
Highway 407 (Seaton Lands) Economic Development Study, Final Report, Hemson
Consulting Ltd. et al, for Ontario Realty Corporation, April 2007
Highway 407 (Seaton Lands) Economic Development Study, Appendices, Hemson
Consulting Ltd. et al, for Ontario Realty Corporation, April 2007
Seaton Community: Master Environmental Servicing Study, Existing Conditions
Summary Report, prepared by Sernas et al, for the North Pickering Community
Management Inc., August 2008
Seaton Community: Master Environmental Servicing Study, Existing Conditions
Appendices, prepared by Sernas et al, for the North Pickering Community
Management Inc., August 2008
Natural Heritage System Management Study and Master Trail System, Final
Report, Schollen & Company Inc., et al, for MMAK October 2008
Water Budget Assessment for the OPDA Development Planning Area (Seaton),
Clarifica, Water Resources and Environmental Consulting for MMAH, July 2005
A Watershed Plan For Duffins Creek and Carruthers Creek, A Report of the Duffins
Creek and Carruthers Creek Watershed Task Forces, Toronto & Region Conservation
for the Living City, August 2003
Appendix B to the Recommended Terms of Reference for the
Seaton Neighbourhood Planning Program (18 June 2009) Page 2 .
194
Ontario Realty Corporation, Class Environmental Assessment, Environmental
Study Report, Acquisition of Oak Ridges Moraine Lands in Richmond Hill and the
Sale or Disposal and Severance of Lands in, Pickering (Seaton), Marshall Macklin
Monaghan, January 2006
Cultural Landscape Assessment, Central Pickering: Seaton Lands, prepared by:
Wendy Shearer Landscape Architect Limited, date stamped February 28, 2006
Seaton Built Heritage Assessment, Prepared for the North Pickering Land Exchange
Team, Ministry of Municipal Affairs and Housing, Planning and Development Division,
Prepared by: Andre Scheinman, Heritage Preservation Consultant, November 2004
Seaton Cultural Heritage Resources Assessment, Summary Report, Volume I, by
Hough Stansbury Woodland Naylor Dance Limited-Prime Consultants, July 1994
Seaton Cultural Heritage Resources Assessment, Technical Appendix, by Hough
Stansbury Woodland Naylor Dance Limited-Prime Consultants, July 1994 Volume II
Seaton Cultural Heritage, Resources Assessment, Confidential Appendix, by Hough
Stansbury Woodland Naylor Dance Limited-Prime Consultants, July 1994 Volume III
The Hamlet of Whitevale Heritage Conservation District Study, Background
Report, prepared by The Town of Pickering, August 1989
The Hamlet of Whitevale Heritage Conservation District Study, The District Plan,
prepared by The Town of Pickering, June 1990
Whitevale Heritage Conservation District Guide, prepared by The City of Pickering
Draft Plan Applications and supporting information for Metrus lands in Seaton,
December 2007 & December 2008
Draft Plan Applications and supporting information for Lebovic lands in Seaton,
January 2008, & April 2009
Seaton Landowner Group, Compiled Concept Plan, Sernas, January 2008
Seaton Retail Analysis, IBI for Seaton Landowners Group, September 2005
Durham/Toronto/York Area Transportation Study, Draft Final Report, TSH for
Ministry of Transportation, January 2009.
Draft Plan Applications and supporting information for Mattamy lands in Seaton,
March 2009
Draft Plan Applications and supporting information for White Sun lands in Seaton,
May 2009
Official Plan Amendment Applications, submitted for Lebovic lands in Seaton -
Neighbourhood Plans for Neighbourhoods 6, 10 and 11, April 2009
Official Plan Amendment Applications submitted for Metrus lands in Seaton -
Neighbourhood Plans for Neighbourhoods 3, 4, 5, and 9, April 2009
City of Pickering - Major Community Facility Needs and Locations for Seaton,
Letter, June 2009
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City of Pickering Planning & Development Department
CENTRAL PICKERING
SATE: JUNE. 19, 2009 /V
Dotes Saure.. /
THE S EATO N COMMUNITY T.rontt Et. Inc. end at .rPmey.
All rights Reserved. Not Net o Pion of u
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ATTACHMENT# TOREPORT# O`05-09
196
Council Resolution # 210-08
Moved by Councillor McLean
Seconded by Councillor Dickerson
1. That Report PD 35-08 of the Director Planning Development regarding the Seaton
Neighbourhood Planning Program be received;
2. That the draft Terms of Reference for the Seaton Neighbourhood Planning Program
which requires appropriate opportunity for public engagement and consultation, be
endorsed as set out in Appendix I as amended as follows:
Section 18 (Consultant Selection) - First paragraph to read: The consulting team
shall include in their proposal a section on Conflict of Interest. This section shall
contain information respecting disclosure of possible conflict of interest including
any business, financial or other interest respecting the lands, owners/developers
of the Seaton lands or prospective owners/developers of the Seaton lands;
Appendix A Section 1 (d~- identification of detailed community facility
requirements including but not limited to municipal facilities and such other
facilities as elementary and secondary schools, and places of worship;
Appendix A Section 3 (a) - beginning with the first residential neighbourhood and
employment lands along the 407 corridor, facilitating the early introduction of
transit services, alternative transportation facilities, and retail and service uses to
accommodate residents needs; and
Appendix A Section 5 (e) - Requiring the: commencement of the development of
the employment lands along the Highway 407 corridor prior to the
commencement of the residential neighbourhoods.
3. That the collaborative management approach to the Seaton Neighbourhood
Planning Program between the City of Pickering and the Seaton Landowner Group
(North Pickering Development Management Inc.) be endorsed;
4. That to formalize the collaborative management approach, the Mayor and the Clerk
be authorized to enter into a Management Committee agreement with the
Landowner Group that is consistent with the terms and conditions set out in Section
2.2 of this Report;
5. That the issuance of a Request for Proposals by the Seaton Landowner Group for
the Seaton Neighbourhood Planning Program be advertised appropriately,
authorized to the consulting firms listed below and any additional consulting firms
wishing to submit a Request for Proposal, following the execution of the
Management Committee agreement between the City and the Landowner Group:
197
• Bousfields Inc;
• Malone Given Parsons Ltd.
• Macaulay Shiomi Howson Ltd.
• planningAlliance
• Planning Partnership
• Sorensen Gravely Lowes Planning Associates Inc.
• Walker Nott Dragicevic Associates Limited
• Weston Consulting Group Inc.; and
• Young Wright/ISIGroup
6. That the following City staff be appointed to the Seaton Neighbourhood Planning
Program Management Committee: the Director, Office of Sustainability; the Director,
Planning & Development; and the Manager, Policy;
7. That Council make the final decision on any matters regarding the Seaton
Neighbourhood Planning Program, and that City staff formally report to Council
regularly for information, direction and endorsement as appropriate on the work of
the Seaton Neighbourhood Planning Program as it progresses; and
8. Further that a copy of this Report and Councils resolution be forwarded to the
Ministry of Municipal Affairs and Housing, the Ministry of Infrastructure and Energy,
the Ontario Realty Corporation, the Region of Durham, the Toronto and Region
Conservation Authority, the Trustee for the North Pickering Development
Management Inc. and the Sernas Group on behalf of the Landowner Group.
REPORT TO
EXECUTIVE COMMITTEE
ERING Report Number: CS 17-09
Date: July.6, 200Y 9 8
From: Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: 2008 Year End Audit
Recommendations:
1. That Report CS 17-09 of the Director, Corporate Services & Treasurer be received;
2. That the Audit Results Report as submitted by Deloitte & Touche LLP be received
for information; and,
3. That the 2008 draft Audited Consolidated ;Financial Statements for the City of
Pickering be forwarded to Council for approval
Executive Summary: This report provides the auditor's Audit Results report,
independence letter and the draft Audited Consolidated Financial Statements for the year
ended December 31, 2008.
I am pleased to advise that once again, the auditor did not find it necessary to issue
a Management Letter for 2008 and they have Issued a letter to that effect which is
attached. An update of comments previously identified and their current status has
been attached.
Financial Implications: The financial results for 2008 were once again favourable and
contributed to the City being able to bring in a small property tax increase for 2009.
However these results, as in prior years, are primarily a result of one-time occurrences
and can not be relied upon to continue year after year to produce these favourable
results.
Sustainability Implications: This report does not contain any sustainability
implications.
Background: The audit of the consolidated financial statements for the year ended
December 31, 2008 has been completed. The auditor's Report to the Executive
Report CS 17-09 Date: July 6, 2009
2008 Year-End Audit Page 2
a ~1 9 9
Committee - Audit Results is included as Attachment 1 and also includes the auditor's
independence letter. This report, prepared by beloitte & Touche LLP, summarizes the
results of the December 31, 2008 audit.and comments on significant matters regarding
the auditor other matters they may believe to be of interest to you. Nothing of
significance was noted. On an annual basis the auditor is required to communicate all
relationships between the City and the Firm that may impact on their independence in
addition to confirming their independence with respect to the City. The Independence
Letter in Appendix 1 of the attachment confirms that Deloitte & Touche LLP is
independent with respect to the City.
Again this year, the auditor did not identify any new management comments and a
letter has been prepared indicating same. However an update has been prepared by
staff for comments previously identified and their current status. This summary is
included as Attachment 3.
The draft Audited Consolidated Financial Statements are included as Attachment 2.
They are the responsibility of management and have been prepared by City accounting
staff under the direction of the Director, Corporate Services & Treasurer. Deloitte &
Touche LLP are responsible to express an opinion on these Consolidated Financial
Statements based on their audit. An unqualified opinion has been provided. The
Consolidated Financial Statements includes the activities of the City of Pickering Public
Library Board. The City's investment in Veridiah Corporation is accounted for on a
modified equity basis which means the City includes its share of Veridian's income or loss
in the Consolidated Financial Statements.
I am pleased to advise the Committee there were no problems or questionable items 1.
have to report to you at this time. However I would like to summarize some financial
highlights. Overall net assets increased over prior year by approximately $9.0 million.
This was due to an increase in financial assets of approximately $20.0 million offset by an
increase in liabilities of approximately $11.0 million.
Financial Assets
The change in financial assets from prior year was due to the City's increase in the
investment portfolio of $16.9 million combined with increases in taxes receivable and the
increase in the investment in Veridian Corporation.
The investment portfolio balance under management increased by $16.9 million over the
prior year. The primary contributing factors were the large receipt of funds in November
for the debentures issued on the City's behalf of $8.5 million and the Investing in Ontario
Provincial grant of $3.9 million in addition to the overall increase in deferred revenue of
approximately $3.7 million attributed to collection of Development Charges and Federal
Gas Tax funds.
The taxes receivable increase of approximately $1.5 million over the prior year is
reasonable since total taxes billed increased over the prior year. The outstanding
Report CS 17-09 Date: July 6,2009
2008 Year-End Audit Page 3 2 Q Q
receivable balance at December 31, 2008 represents 8.9% (2007 - 8.3%) of total tax
revenue. This slight decline in collections could be a reflection of the downturn in the
economy in the latter half of 2008.
The increase in the investment in Veridian Corporation arises due to the City's share of
Veridian's net income offset by the dividends received from Veridian during the course of
the year.
Liabilities
The increase in total liabilities of approximately $11.0 million is primarily due to the
increase in deferred revenue of approximately $3.7 million and the net increase in long-
term liabilities of $7.3 million.
Deferred revenue increased by approximately $3.7 million which arises from the increase
in the obligatory Reserve Funds. The Obligatory Reserve funds are made up of the
following: Development Charges, Parkland, Thilyd Party/Developer's Contribution and
Federal Gas Tax. In compliance with generally accepted accounting principles, these
restricted funds are to be reported as deferred revenue. The Development Charges
Reserve Fund and Federal Gas Tax fund balances increased because of the timing of
receipt of funds and occurrence of related capital expenditures.
The net increase in long-term liabilities of approximately $7.3 million represents the
debentures issued on the City's behalf of $8,506,000 offset by the annual principal
repayment of the outstanding debentures.
Revenues & Expenditures
Consolidated revenues and expenditures are comparable with the budget with the
exception of Government grants and fees, General government expenditures and
Planning and development expenditures which are discussed below.
The budget for Government grants and fees includes provincial and federal grant monies
for both current and capital expenditures but the amount primarily represents grants for
capital related expenditures. The higher revenue reported compared to budget is
primarily due to the Investing in Ontario grant of'$3.9 million received in November 2008.
This amount was included in revenue upon receipt of the funds and will be reported in
capital budget figures when it is utilized for future capital projects. This amount in
conjunction with the debenture funds, also received in November 2008, contributed to the
significant increase in the Capital Fund balance from prior year.
General government expenditures, which includes purchased services, insurance, tax
write-offs, contingency and Administration and Corporate Services departments was
underbudget by approximately $2.3 million. There is not one specific factor driving this
under expenditure but multiple underages in cost centres within the Departments and the
contingency account.
Report CS 17-09 Date: July 6,!,2009
2008 Year-End Audit Page 4
201
Planning and development expenditures are underbudget by approximately $1.6 million.
This is primarily a result of under expenditures in the Planning Division consulting account
of $1.3 million which arose from some studies not being started or not completed during
2008. For example the Official Plan Review - Phase 2, budget of $200K, had no
expenditures incurred. The Seaton Neighbourhood Plan, budget of $800K, to be funded
100% from landowners, had no expenditures as funds were not received from the
external parties. This in turn also contributed to the underexpenditure seen in the
revenue line for Other Contributions and Donations.
As you are aware capital expenditures for projects may be incurred over multiple years
therefore comparisons of actual to budget are not meaningful. Total capital expenditures
incurred were significantly lower than the 2008 budgeted amount. Approximately $7.5
million of the total capital expenditures of $9.6 million were for 2008 approved projects.
The balance of the expenditures was for projects budgeted and approved in earlier years.
Attachments:
1. Auditor's Report to the Executive Committee - Audit Results
2. 2008 Draft Audited Consolidated Financial Statements
3. Auditor's 2006 Observations - Continuity and Update of Management Responses
Prepared By: Approved / Endorsed By:
w'
rr ~J \
Kristi a Senior Gillis A. Paterson
Manager, Accounting Services Director, Corporate Services & Treasurer
KAS/vw
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
T 15ins J. Qui , D R., III
Chief Administrative Officer
ATTACH M ENT #.L.TO REPORT 0.05-I 1 'o f
202
Delolotte.
The Corporation Of the
City ofPickering
Report to the Executive Committee - Audit Results
Year ended December 31, 2008
i 203
Deloitte. Deloitte & Touche LLP
5140 Yonge Street
Suite 1700
Toronto ON M2N 61_7
Canada
Tel: 416-601-6150
Fax: 416-601-6151
www.deloitte.ca
June 22, 2009
Private and confidential
The Members of the Executive Committee
The Corporation of the City of Pickering
1 The Esplanade
Pickering ON L1 V 6K7
Dear Executive Committee Members:
We are pleased to submit this report on the results of our audit of the consolidated financial statements of The
Corporation of the City of Pickering (the "City") for the year ended December 31, 2008.
Our audit was completed in accordance with the audit plan; presented to you on November 10, 2008. Our
professional standards require that we communicate with you certain matters that may be of interest to you in
fulfilling your obligation to oversee the financial reporting and disclosure process for which management of
the City is responsible. This report is designed to summarize certain aspects of the 2008 audit of the
consolidated financial statements, comment on significant matters regarding the audit and other matters
which we believe will be of interest to the Executive Committee (the "Committee").
This report has been provided to the Committee on a confidential basis. It is intended solely for the use of the
Committee and we. disclaim any responsibility or obligation to any third party who may rely on this report.
The matters addressed in this report are a by-product of the financial statement audit and may not necessarily
identify all matters that may be of interest to the Committee in fulfilling its responsibilities.
We wish to express our appreciation for the co-operation we received from senior management, finance staff
and the many employees of the City with whom we work in the discharge of our various responsibilities.
Yours sincerely,
Chartered Accountants
Licensed Public Accountants
204
Table of contents
Page
Status of the audit, audit scope and related representations 3
Matters to report to the Executive Committee 4
Audit findings
• Management judgments and accounting estimates 5
• Adjusted differences 6
• Unadjusted differences 6
• . Omitted disclosures 6
Areas of audit focus 7
Appendices
Appendix I: Independence letter
Appendix ll: Management letter
The Corporation of the City of Pickering - 2
2008 eport to the Executive Committee
205
Status of the audit, audit scope and related
representations
• The audit of the December 31, 2008 consolidated financial statements is substantially complete,
with the exception of the following matters:
• Receipt of actuarial confirmation related to WSIB;
• Receipt of the management representations letter; and
• Approval of the financial statements.
• Our auditors' report on the 2008 consolidated financial statements will:
• be signed following approval by Council;
• be dated June 16, 2009; and
• state that the consolidated financial statements present fairly, in all material respects, the
financial position of the City as at December 31, 2008 and the results of its operations and the
changes in its financial position for the year then ended in accordance with Canadian generally
accepted accounting principles.
• The audit approach was consistent with the audit plan we presented to you on November 10, 2008.
Our audit was conducted in accordance with Canadian Generally Accepted Auditing Standards
("GAAS") and our firm standards.
• We examined, on a test basis, evidence supporting the amounts and disclosures in the
consolidated financial statements, therefore, we would not necessarily detect all weaknesses,
errors or other irregularities that might have occurred.
• We assessed the accounting principles used and significant estimates made by management.
• We evaluated the overall financial statement presentation.
• Tests and procedures that we considered necessary were used to form an opinion on the
consolidated financial statements.
• We relied on the work of the City's actuaries in the calculation of the post-employment benefit
liability and WSIB benefit liabilities.
• We did not rely on the work of the City's internal auditor in determining the nature, extent and
timing of our work.
• We are independent of the City as is required to provide an independent audit opinion. A copy of
our annual independence letter to the Committee is included in Appendix I to this report.
The Corporation of the City of Pickering - 3
2008 Report to the Executive Committee
206
Matters to report to the, Executive
Committee
As discussed in our audit plan, the following reportable matters are required to be reported to the
Executive Committee. Where points of interest are connected with a reportable matter, we have
made reference to the relevant area of this report or the consolidated financial statements
1. Significant weaknesses in internal control relating to No significant weaknesses in internal controls
the financial reporting process relating to the financial reporting process were
identified.
2. Illegal acts None noted.
3. Significant transactions inconsistent with the None noted.
ordinary course of business, including fraud or
possible fraud.
4. Unusual related party transactions. None noted.
5. New significant accounting principles or policies The City implemented PS 2700 Segment
Disclosures - see additional note disclosure and
schedule in the City's consolidated financial
stateMents.
6. Disagreements with management None.
7. Management consultation with other accountants None noted.
about any significant auditing or accounting matters
8. Unusual transactions that significantly increase the None noted.
risk of loss
9. Actions that, if they became public, might cause None noted.
embarrassment
10. Non-compliance with regulatory requirements None noted.
11. Major issues discussed with management that None noted.
influence audit appointment
12. Management's judgments and accounting estimates Reaspnable (see page 5).
13. Misstatements, including unadjusted audit None noted.
differences
14. Difficulties encountered during the audit None.
15. Limitations placed on the scope of our audit None.
The Corporation of the City of Pickering - 4
2008 Report to the Executive Committee
I
i
I
i
207
Management judgments and accounting
estimates
Management judgments and accounting estimates
The preparation of the consolidated financial statements requires management to exercise judgment
and utilize assumptions to make estimates.
The key areas where management estimates are required are as follows:
• Post employment benefit liability and WSIB benefit liabilities;
• Allowance for significant property tax appeals;
• Allowance for doubtful accounts receivable;
• Accrued liabilities; and
• Contingent liabilities - litigation.
Post employment benefit liability and WSIB benefit liabilities
Management uses the assistance of an actuary in determining the post-employment benefits liability
and the WSIB benefit liabilities. The amounts recorded in the financial statements were based on the
January 1, 2008 and December 31, 2008 valuations, respectively.
Property tax appeals and doubtful accounts receivable
Management makes estimates for significant property tax appeals and the provision for doubtful
accounts receivable. Management makes these estimates based on the information available, at a
point in time, when preparing the financial statements.
Accrued liabilities
Management is required to make estimates, mainly for services received to December 31, where
invoices for such work have not been received prior to when the accounting records are finalized.
Also included in accruals at December 31, 2008 are amounts relating to the non-union compensation
review which commenced in 2006 and which is yet to be settled. The accrual is based on budgeted
amounts for 2007 and 2008.
Contingent liabilities - litigation
When preparing the consolidated financial statementsa management makes estimates relating to
litigation based on the information available, at a point in time. As disclosed in Note 18 to the financial
statements, the City recognizes liabilities in the financial statements related to litigation when
management and legal counsel have assessed the outcome of the legal claim as likely and the
amount can be reasonably estimated. Management has determined that the outcome of any legal
actions outstanding as at the reporting date is not determinable and accordingly, no provision has
been made in the consolidated financial statements.
Overall, we believe the accounting policies selected and the application thereof to be appropriate for
the City. Estimates and assumptions used have been assessed against standard practice and appear
to be reasonable.
The Corporation of the City of Pickering - 5
2008 Report to the Executive Committee
i
208
Audit findings (continued)
Adjusted differences
No adjustments were made by management as a resullt of our audit work.
Unadjusted difference
No unadjusted differences were noted during our audit.
Omitted disclosures
As part of our audit procedures, we reviewed the disclosures provided in the consolidated financial
statements and compared them to the disclosure requirements of the PSAB handbook. We identified
minor omitted disclosures which were discussed with management and deemed immaterial.
i
The Corporation of the City of Pickering - 6
2008 Report to the Executive Committee
209
Areas of audit focus
On November 10, 2008 we reported to you our planned key areas of audit focus. The following
summarizes our findings in respect of these areas:
Area Issue Response Conclusion
Year end cut-off Determine if cut-off of Focused substantive testing on Satisfactory.
revenues and expenditures accounts payable, accrued
is appropriate. liabilities, deferred revenue
ano accounts receivable.
• Test disbursements and cash
receipts subsequent to year
enO.
• Test supporting assumptions
foriaccrued liabilities, deferred
revenue and accounts
receivable.
Actuarial Accuracy and completeness • Retview actuarial report Satisfactory.
determined of certain liabilities such as including related assumptions.
liabilities Workplace Safety and
Insurance ("WSIB") and • Ensure appropriate accounting
Post employment benefits. treotment has been applied.
• ReNiew related financial
statement note disclosure for
accuracy and completeness.
• Colmmunicate with actuaries
on ;our reliance on their reports
for audit purposes.
Reserves, Approval of transfers to and • Substantive testing on the Satisfactory.
reserve funds from reserves and reserve continuity of material
and capital fund funds. transactions to determine if
transfers are in accordance
with Council approvals and/or
legislative requirements.
The Corporation of the City of Pickering - 7
2008 (deport to the Executive Committee
210
Areas of audit focus (continued) Area Issue , ri
t
Investment in Compliance with PS 3070 Review accounting for Satisfactory.
Veridian "Investment in Government Investment in Veridian
Corporation Business Enterprise". Corporation and related
disclosures.
• Review financial
statements of Veridian
Corporation.
• Communication with
Veridian Corporation's
auditor on our reliance
on their auditor's report
for purposes of the
Citys audit.
Management Requires management judgment Focused review of Satisfactory.
estimates (i.e. allowance for assessment calculations and
appeals, accruals, contingent support.
liabilities, etc.).
• Discussion with
management.
• Analytic review of
related accounts.
Capital Fund Revenue Recognition • Substantive testing to Satisfactory.
determine whether
• Capital expenditures-year end restricted contributions
cut-off (i.e. development
charges, gas tax,
conditional grants) have
been recognized as
revenue in the
appropriate period.
• Substantive testing on
accruals relating to
capital expenditures
incurred before year
end.
The Corporation of the City of Pickering - 8
2008 Report to the Executive Committee
I
21 1
Areas of audit focus (continued)
Response Area Issue YI II I I Y w"'
Public sector accounting Selection of appropriate Review of significant Satisfactory.
standards accounting policies, accounting policies,
adequacy of disclosures implementation of new
and treatment of non- standards and any
routine transactions. unusual transactions.
• Impact of any new or Work with City staff to
determine if appropriate
upcoming accounting implementation plans
standards (e.g. are in place to enable
segmented information compliance with the
fiscal 2008 (PS 2700); new standards.
tangible capital assets
disclosure 2008,
(PsG#7), recognition and
measurement.fiscal 2009
(PS 3150)).
The Corporation of the City of Pickering - 9
2008 Deport to the Executive Committee
212
Appendices
The Corporation of the City of Pickering - 10
2008 Report to the Executive Committee
21 3
Appendix I --independence letter
eLLP
Deloitte, 5140 en Yong e Street
5140 Suite 1700
Toronto ON WNW
Canada
Tel: 416-601-6150
Fax: 416-601-6151
www.deloitte.ca
June 22, 2009
The Members of the Executive Committee
The Corporation of the City of Pickering
The Esplanade
1
Pickering ON LIV 6K7
Dear Executive Committee Members:
We have been engaged to audit the consolidated financial statements of the Corporation of the City of
Pickering (the "City") for the year ended December 31, 2008, which includes:
• The Corporation of the City of Pickering; and
• The Corporation of the City of Pickering Public Library Board.
In addition, we have been engaged to audit the Corporation) of the City of Pickering Trust Funds.
Canadian generally accepted auditing standards ("GARS") require that we communicate at least annually with
you regarding all relationships between the City and our Firm that, in our professional judgment, may
reasonably be thought to bear on our independence.
In determining which relationships to report, these standards require us to consider relevant rules and related
interpretations prescribed by the appropriate provincial institute / ordre and applicable legislation, covering
such matters as:
(a) holding a financial interest, either directly or indirectly, in a client;
(b) holding a position, either directly or indirectly, that gives the right or responsibility to exert significant
influence over the financial or accounting policies of a;client;
(c) personal or business relationships of immediate family; close relatives, partners or retired partners, either
directly or indirectly, with a client;
(d) economic dependence on a client; and
(e) provision of services in addition to the audit engagemej t.
214
Appendix I - Independence letter (continued)
The Corporation of the City of Pickering
June 22, 2009
Page 2
We have prepared the following comments to facilitate our discussion with you regarding independence
matters arising since May 15, 2008, the- date of our last independence letter.
I
We are not aware of any relationships between the City and our Firm that, in our professional judgment, may
reasonably be thought to bear on independence that have occurred from May 15, 2008 to June 22, 2009.
The fees (exclusive of GST) billed from May 15, 2008 (the date of our last independence letter) to June 22,
2009 are as follows:
City of Pickering
• Balance of audit fees for the year ended December 31, 2007 $ 4,750
• Audit for the year ended December 31, 2008- interim billings $55,000
• Auditors' report dated March 28, 2008 for the Transfer of Federal
Gas Tax Revenues for the year ended December 31, 2007 $ 3,800
• Review of records retention by-law and research related to various accounting
issues $ 5,500
• Auditors' report dated March 20, 2009 for the Transfer pf Federal Gas
Tax Revenues for the year ended December 31, 2008 $ 3,800
City of Pickering Public Library Board
• Balance of audit fees for the year ended December 31, 2007 $ 1,000
Audit for the year ended December 31, 2008 - interim billing $ 4;500
GAAS requires that we confirm our independence to the Executive Committee in the context of the Rules of
Professional Conduct of the Institute of Chartered Accountants of Ontario. Accordingly, we hereby confirm
that we are independent with respect to the City within the meaning of the Rules of Professional Conduct of
the Institute of Chartered Accountants of Ontario as of Jung 22, 2009.
This report is intended solely for the use of the Executive Committee and others within the City and should not
be used for any other purposes.
Yours truly,
Chartered Accountants
Licensed Public Accountants
21 5
Appendix II Managerr~ent letter
Deloitte, 5140 e & Touche LLP
5140 Yonge Street
Suite 1700
Toronto ON M2N 6L7
Canada
Tel: 416-601-6150
June 22, 2009 Fax: 416-601-6151
www.deloitte.ca
The Members of the Executive Committee
The Corporation of the City of Pickering
1 The Esplanade
Pickering ON L 1 V 6K7
Dear Executive Committee Members:
We have recently completed our examination of the consolidated financial statements of the Corporation of the
City of Pickering (the "City") for the year ended December 31, 2008. Our audit was designed to provide a
basis for formulating an opinion as to whether the consolidated financial statements present fairly in all
material respects, in accordance with generally accepted accounting principles, the financial position, results of
operations and changes in financial position of the City. As part of our examination we reviewed and
evaluated the design and implementation of certain entity level controls and business cycle controls in order to
assess audit risk in accordance with Canadian generally accepted auditing standards.
The main purpose of our review of controls was to assist in determining the nature, extent and timing of our
audit tests and to establish the degree of reliance, which we could place on selected controls; it was not to
determine whether internal controls were adequate for the City's purposes. The scope of such a review of
internal controls is not sufficient to express an opinion as to the effectiveness or efficiency of the City's
internal controls.
While the audit did not include an in-depth evaluation of all systems of internal controls or all aspects of any
individual system and should not therefore be relied upon toi identify all significant internal control
weaknesses, or all errors, irregularities or inefficiencies that might occur, we undertake to report such matters
to you when they come to our attention.
We did not identify any significant internal control weaknesses during the audit to be reported. We understand
that management will provide the committee with an update on the status of any outstanding comments from
our prior years' management letter.
Yours truly,
gi-
Chartered Accountants
Licensed Public Accountants
216
Deloittel,,,
ATTACHMENT#.~&TO REpm-r. aCS -p Q
217 I
Consolidated financial statements of
The Corporatio of the
City of Picke '
December 31, 2008
O
5w Qocviwif in z?lCLI uiy cfPidoa fiy N»es - Tun I?(16~f79k 6✓z3/t79 ~23PM
FOR DISCUSSION PURL OSES ONLY
The Corporation of the City Pickerin 21 B
g
December 31, 2008
i
Table of contents
t
Auditors' Report .1
Consolidated statement of financial position .................................4............. ........2
Consolidated statement of financial activities ............................................................................3
Consolidated statement of changes in financial position .......................4
Notes to the consolidated financial statements 5-19
Consolidated schedule of operating fund financial activitl a bala e - Schedule I 20
Consolidated schedule of capital fund financial acts esjand fund ba nce - Schedule II ..................21
Consolidated schedule of reserves and reserv fund financial a vities
and fund balance - Schedule III 22
Consolidated schedule of segmented d losures - le IV and V 23-24
O
S Doaa~eni in ?110A lSiyof Pkkr lig tibias-Jun 11(!8179,! Q/73ib9,' 3•T3NN
FOR DISCUSSION PURPOSES ONLY
219
DeIoit<e & T LLP
5140 Yonge
State 1700
Toronto M2N GL7
Canad
Tal• 16-601-6150
F 416.601-6151
deb te.ca
Auditors' Report
To the Members of Council, Inhabitants and
Ratepayers of The Corporation of the City of Pickering
We have audited the consolidated statement of financial positi The Co on of the City of
Pickering as at December 31, 2008 and the consolidated financi activities and of changes
in financial position for the year then ended. These financ' is are a responsibility of the City's
management Our responsibility is to express an opini n these ei statements based on our audit.
We conducted our audit in accordance with Canadi genlerally auditing standards.
Those standards require that we plan and perf audit to o ble assurance whether the
financial statements are free of material ent. An audit ' ludes examining, on a test basis,
evidence supporting the amounts and disclo Arfman ' statements. An audit also includes
assessing the accounting principles used si made by management, as well as
evaluating the overall financial statem
In our opinion, these con soli dated cial statements resent fairly, in all material respects, the financial
position of The Corporation of the ity of Pickering at December 31, 2008 and the results of its
operations and the changes in its positio or the year then ended in accordance with Canadian
generally accepted accouing 1
Chartered Accoun
Licensed Public co
June 16, 2009
5 Dea w"in21104LHyofAnkerigghbfv-.Tun12Q'SMkN2&W,•S23M
FOR DISCUSSION PUR~OSES ONLY
The Corporation of the City of Pickering 220
Consolidated statement of financial position
as at December 31, 2008
2008 20 7
Financial assets
Cash 4,466,058 3,445,5
Investments (Note 4) 63,622,45 46,714 60
Taxes receivable 13,678, 1 12,1 ,647
Accounts receivable 4,88 ,862 5 74,265
Other current assets 5 7 564,288
Investment in Veridian Corporation (Note 5(b)) 38 3 8 6,782,634
Promissory notes receivable Note 6 0 0 25,069,000
0 895 287 130,488,293
Liabilities
Accounts payable and accrued liabilities /36,1,738 11,168,320
Other current liabilities 81,469
Deferred revenue (Note 7) •32,424,941
Long-term liabilities (Note 10) 8,796,011
Post-employment benefit liability (Note 9(a)) 2,343,250
WSIB benefit liabilities Note 9 b 643,045
66 857 312 55,457,036
Net financial assets 84,037,975 75,031,257
Non-financial assets
Inventory 192,417 246,361
Net assets 84,230,392 75,277,618
Municipal position
Operating fund (Note 12(a)) S 125,000 (51,077)
Capital fund (Note 12(b)) Sch
fu u I 13,405,505 2,294,298
Reserves and reserve nds o
0 h ule III 26,555,196 23,927,149
Equity in Veridian Co on Not 66,747,338 64,894,654
106,833,039 9.1,065,024
Amounts to be reco red Note 11 (22,602,647) (15,787,406)
Municipal ositi 84,230,392 75,277,618
Approved by:
!n?210atyofP1d6wlnyFS-Aw12(1&79,k"3&", MAN Paget
FOR DISCUSSION PURPOSES ONLY
i
-221
The Corporation of the City of Pickering
Consolidated statement of financial activities
year ended December 31, 2008
zoos /2007
Budget
Note 19
Unaudited Actu Actual
Revenues
Residential and farm taxation 30,742,064 30, 45,111 28, 4,606
Commercial and Industrial taxation 7,598,765 ,717,742 ,309,321
Taxation from other governments 7,123,031 7, 2,628 7,118,526
User charges 7,364,193 , 431566 7,596,332
Government grants and fees 5,845,525 , 366 2,155,636
Other contributions and donations 1,891,84 67 9 655,349
Development charges and
developer contributions earned 96 00 637, 1,983,824
Investment income 1,0 ,000 1,23 ,452 1,749,766
Penalties and Interests on taxes 1 0,000 2, 4,549 1,822,600
Fines 8 ,400 36,602 800,559
Interest on promissory notes 1
qWJW 5 0 ,905,244 1,905,244
Other 00 420,756 620,293
Total revenues 67 2 68,754,899 62,712,056
Expenditures (Note 15)
Current
Protection to persons and property. 17,161,109 14,330,659
General government /17,820,881 9,939,453 11,813,917
Transportation services 6,584,698 6,109,154
Environmental services 177,688 119,365
Social and family services 367,864 385,401
Recreational and cultural services . 17,603,022 16,529,901
Plannin and develo ent 1 895 566 1,774,748
57,516,563 53,729,400 51,063,145
t
Capital
General government 1,188,430 995,223 1,014,811
Protection to persons an roperty 1,714,980 560,131 1,342,124
Transportation government
5,123,100 3,598,227 5,978,241
Environmental servic 330,000 14,515 132,408
Social and family S rvices 438,000 200,958 25,029
Recreation and tural services 9 982 300 4,224,411 2,186,944
18,776,810 9 593 5 10,679,S57
Total ex ndi es 76,293,373 63,322,865 61,742,702
Veridian jare ratfon
Equity of n et in VNote 5(c)) - 3,574,684 3,654,619
Net reve es (expenditures)/ (9,054,505) 9,006,718 4,623,973
/(D e) Increase in ounts to be recovered
al repayment f debentures (1,544,251) (1,190,648) (1,132,989)
al repayme of Internal loans (1,163,140) (1,162,514) (1,225,949)
ds from bentures Issued 7,358,350 8,506,000 -
ds fro nternal loans - 597,000
mplo nt benefits liability 220,250 26,300
be t liabilities 442 153 47 2 6
4 650 959 6 815 241 1 782 9 4
a increase in non-financial assets - 53 944 36 6 1
in fund balances 4,403,546 15,768 015 2,877 6 0
/n 2210 MY ofPf FS-Aw t2(JW7D,CQ/Z,t/2 Ok 24PM Page 3
FOR DISCUSSION PURPOSES ONLY
222
The Corporation of the City bf Pickering
Consolidated statement of changes in financial position
year ended December 31, 2008
2008 2007
Operating activities
Net revenue 9,006,718 4,623,9
Equity share of net income of Veridian Corporation 3 574 6 3 654 19
5 432 0 4 9 354
Uses
Increase In taxes receivable (i, 4) (769,661)
Increase In accounts receivable (882,241)
Increase In other current assets - (33,925)
Decrease in accounts payable and accrued liabilities (303,823) (6,456,946)
Decrease in WSIB benefit liabilities (47,286)
(1,844079) (81190,059)
Sources
Decrease in accounts receivable Y3,700,797 03 -
Decrease in other current assets 71 -
Increase in other current liabilities 47 20,301
Increase in deferred revenue 2,990,649
Increase in post-employment benefit Ilabil" 50 26,300
Increase in WSIB benefit liabilities 53 -
S,303,421 3,037,250
Net Increase decrease In cash from erations 8,890,698 (4,183,455)
Investing activities
(Increase) decrease in investor is (16,907,591) 4,152,862
Dividend received from Verldi oration 7 1,722,000 1,640,000
(15,185,591) 5,792,862
Financing activities
Proceeds from deben res issued 8,506,000 -
Principal rea men of debentures (1,190,648) (1,132,989)
7,315,352 (1,132,989)
Net increase in as 1,020,459 476,418
Cash be inns ar 3,445,599 2,969,181
Cash, end AN year 4,466,058 3,445,599
b~2210aYyofffdwingFs-Junigpavy9 Q/29/ og.J2fPMt Page4
FOR DISCUSSION PURIpOSES ONLY
223
The Corporation of the City f Pickering
Notes to the consolidated financial statemients
December 31, 2008
1. Signiflcant accounting policies
The consolidated financial statements of The Corporation of the City of Pickers (the "City"') ar
the representations of management prepared In accordance with generally cepted accounts
principles for local governments as established by the Public Sector Accou ng Board ("PS N)
of the Canadian Institute of Chartered Accountants. Significant accounti policies adopte by
the City are as follows:
(a) Reporting entity
(i) Consolidated statements
The consolidated financial statementIs reflect the e , Ila venues and
expenditures of the operating fund, capital fund eserve funds reserves.
The reporting entity is comprised of the activ' s of all committ es of Council and
the City of Pickering Public Library Board wh is controlled b the City.
All material inter-fund transactions and b nces are elimin ed on consolidation.
(ii) Investment In Veridian Corporation
the City's Investment in Veridlan Co ora nd its bsidiarles is accounted for
on'a modified equity basis, consist t with g II accepted accounting principles
as recommended by PSAB for inv. Ments in gov nment business enterprises.
Under the modified equity basi of accounting, V ridlan Corporation's accounting
policies are not adjusted to form Ito those o the City, and inter-organizational
transactions and balances a not eliminated a City recognizes Its equity interest
in the annual net income I eridia Corporation In Its consolidated .
statement of financial a viti ponding increase or decrease in its
investment asset acco nt. Divi dsI th the City may receive from Veridian
Corporation and oth capital tr ns are reflected as adjustments in the
Investment asset count.
(Ili) Operations of S ool Boards and e, Regional Municipality of Durham
The taxation t tier-Cevenues, npitures, assets and liabilities with respect to
the operati s school bards and the Regional Municipality of Durham are
not refle idated financial statements.
(iv) Trust ds
Tru funds and their lated operations administered by the municipality are not
co solidated, but a reported separately on the Trust Funds Statement of Financial
ivities and Sta ment of Financial! Position.
s Cecunrnt in ZIIGN GryofPlafmrlny AbMS - Jim I2(IBI79j 6?3/t79J?3 P!N Page 5
FOR DISCUSSION PURIf OSES ONLY
i
224
The Corporation of the City of Pickering
Notes to the consolidated financial statements
December-31, 2008
1. Significant accounting policies (continued)
(b) Basis of accounting
(1) Investments
Investments are recorded at the lower .of cost plus accrued terest and ma t
value. Any premium or discount at purchase of an invest nt is amortized ver the
life of the investment.
(ii) Tangible capital assets
Tangible capital asset expenditures Incurred durin e. a rec ded as capital
expenditures in the consolidated statement of fin ncial activi
(iii) Accounting for Property Tax Capping Provision resulting from e
Ontario Fair Assessment System
The net impact In property taxes as d res of the applica n of the capping
provisions does not affect the Consolida tement of nandal Activities as the
full amounts of the property taxes w0 1 oweve , the capping adjustments
are reported on the consolidated 5 me nanc I Position as a receivable
from the Region.
(iv) Deferred revenue
Deferred revenues represent ser charges an which have been collected but
for which the related servic have yet to be rformed. These amounts will be
recognized as revenues i h ear t services are performed. In addition,
any contributions receiv d wi I strictions are deferred until the related
expenditures are mad .
(v) Post employment efits
The present val of the cost of p vtiding employees with future benefits programs
is recognized employees ea ese entitlements through service. Actuarial
gains and to es amortlz over the average remaining service period
("ARSP-). T e fined ARSP to be 15 years (2007 - 16 years}.
(vi) Invento
Inven ry is valu a lower of cost and net realizable value. Cost is determined
on eighted-avera basis.
(vii) vernment tran rs
G ment sfers are recognized in the financial statements In the period in
I eve giving rise to the triansfer occur, eligibility criteria are met, and
ason le Imates of the amount can be made.
(viii) Us mates
The p aration of financial statemeots in conformity with Canadian generally
acce ed accounting principles requites management to make estimates and
as mptions that affect the reported amounts in the financial statements and
a mpanying notes. Actual results could differ from these estimates.
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225
The Corporation of the City of Pickering
Notes to the consolidated financial statements
December 31, 2008
2. Ajax Pickering Transit Authority
Effective September 4, 2001, a joint Board of Management was established b he City of
Pickering and the Town of Ajax by way of a Merger Agreement for operating transit system
across Pickering and Ajax. Operations, under the control of the joint board commenced
effective January 1, 2002.
In January 2005, the Councils of the City of Pickering and the Town of jax passed a r olution
agreeing to the transfer of the responsibilities for transit services to a Regional Mu ipality of
Durham (the "Region'). On January 1, 2006 the Ajax Pickering T si hority
transferred its operations to the Region as part of the Durham R i nsit Co fission in
accordance with Regional By-law #85-2004. Negotiations wit a egi ere mpleted
during fiscal 2008. At the Council meeting of September 15, 008, Counci lution 182/08
was passed officially dissolving APIA.
3. Operations of school boards and the Regional M i ' lity of D ham
Further to Note 1 (a) (iii) requisitions are made by e g al Mu pality of Durham (the
"Region") and School Boards requiring the City t colie perry es and payments in lieu of
property taxes on their behalf. The amounts co ed an are summarizes as follows:
R ion School board
Taxation 78,507,629 41,561,056
Payments in lieu of taxes 5,023,581 486,200
83 531,210 42,047,256
4. Investments
The investments have a a lue of ,180+506 (2007 - $47,043,975) at the end of the
year. Investments are o s ury bills, bankers acceptances, medium term notes,
discount notes and b nds.
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.226
The Corporation of the City of Pickering
Notes to the consolidated financial statements
December 31, 2008
5. Investment in Veridian Corporation
(a) Veridian Corporation Is jointly owned by the City of Pickering, Town of x, Municipality
of Clarington•and the City of Belleville. TheClty has a 41 per cent int st In Veridian
Corporation. Veridlan Corporation, as a govlernment business enterp se, Is accounte or
on the modified equity basis in these financial statements. Verldia Corporation se s as
the electrical distribution utility for a number of communities inc ding the four n ed
above and conducts non-regulated utility sorvice ventures thro gh its subsidiari
The following table provides condensed supplementary con id financial formation
for the corporation and its subsidiaries for the year ended a ;er 31:
200 2007
Financial position:
Assets
Current 6/67,366 75,527,060
Capital and Intangibles 14140,321,861
Other 1 6,900,487
Total assets 2X,985,485 222,749,408
Liabilities
Current /~~/23,821,779 08,931,221 53,948,442
Long-term debt - 60,794,000
Other 18,293,223
Total liabilities 132,753,000 133,035,665
Shareholders' equity
Share capital 67,285,173 67,285,173
Contributed cap' I 24,910 24,910
Retained ea 26,922,402 22,403,660
Total shareholders' 94,232,485 89,713,743
Total Iiabill 'sand sha Id ' equity 22.61985,485 222,749,408
Financi activities:
Rev nue 228,759,331 235,271,455
O e e 9,211,416 6,878,200
ses 229,252,005 233,235,950
et 1 e t year 8,718,742 8,913,705
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227
The Corporation of the City of Pickering
Notes to the consolidated financial statements
December 31, 2008
5. Investment In Veridian Corporation (continued)
(b) City of Pickering's equity represented by:
2008 2 7
,Promissory notes receivable Note 6 25,06 /,000 25 69 0 0
Investments in Veridian Corporation
Initial investment in shares of the Corpotation /,4 , 30,496,196
Accumulated income 5,321 11,910,637
Accumulated dividends received 5,020) (6,733,020)
Increase in value of investments 8 82 1 108 8 1
Total investment 38,635,3 8 36,782,634
(c) Equity in Veridian Corporation
/2008 2007
Balance, beginning of year 64,894,654 62,880,035
Equity share of net Income fort year 3,574,684 31654,619
Dividend received from Veridi C (1,722,000) 1 640 0 0
Balance end of year 66,747 338 64,894,654
(d) Contingencies and guara ees of Veridian orporation (the pCorporationff) as disclosed in
their financial stateme are as follows,
(1) Insurance clai s
The Corpor lo s mbe of the Municipal Electric Association Reciprocal
Insuran E") which was created on January 1, 1987. A
recipro insu exc nge may be defined as a gr oup of persons formed for the
purpo of exchan ' g 'procal cotracts of Indemnity or inter-insurance with
eac other. MEARIE vides general liability insurance to member electric utilities.
I urance premiu charged to each member utility consist of a levy per $1,000 of
ervice revenue bject to a credit of surcharge based on each electric utility's
cl ' perie . Insurance limits of up to $30 million per occurrence are covered
M E.
1) i
An a Io has been brought under the Class Proceedings Act, 1992. The plaintiff
class eks $500 million In restitution for amounts paid to Toronto Hydro and to
oth Ontario municipal electric utilities CLDCs") who received late payment
pe alties which constitute interest at an effective rate in excess of 60% per year,
ntrary to Section 347 of the Crimidal Code. Pleadings have closed In this action.
e action has not yet been certified: as a class action and no discoveries have been
held, as the parties were awaiting the outcome of a similar proceeding brought
against Enbrldge Gas Distribution Inc. (formerly Consumers Gas).
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228
The Corporation of the City of Pickering
Notes to the consolidated financial statements
December 31, 2008
5. Investment in Veridian Corporation (continued)
(d) Contingencies and guarantees of Veridian Corporation (the "Corporatio as disclosed In
their financial statements are as follows: (continued)
(11) Other claims (continued)
On April 22, 2004, the Supreme Court of Canada released decision in the
Consumers Gas case rejecting all of the defences which d been raised
Enbridge Gas Distribution Inc., altholugh the Supreme ou of Canada d not
-1 permit the plaintiff class to recover damages for any a prior tot issuance of
the statement of claim in 1994 challenging the vali ty aym t penalties.
The Supreme Court of Canada remitted the matt ba to t n rio Superior
Court of Justice for determination ofthe dama s. At the end of 006, a mediation
process resulted In the settlement of the dam ges payable by bridge Gas
Distribution Inc.
After the release by the Supreme Court ada of Its 2 4 decision in the
Consumers Gas case, the plaintiffs In I e paym t penalties class action
indicated their intention to pro ceed w li ation ainst the LDCs. To date, no
formal steps have been taken to a the fo ard. The electric utilities
Intend to respond to the action if dl when It s on the basis that the LDCs'
situation may be distinguishable m that of Con mers Gas.
The Corporation estimates it Ilected late pay ent penalties of $5,339,593 from
and after 1994. No determi ion of the port' n of these payments which may have
constituted interest at an p ssible ra has been made.
(111) Contractual obligation - ydro a rks Inc. ("HONI')
The Corporation's s sidiary, Ve laj nnections Inc. ("VCI'), is party to a
connection and recovery ag ' ent with HONI related to the construction by
HONI of a transf er station des dated to meet VCI's anticipated electricity load
growth. Const on of the prof Was completed during 2007 and VCI connected
to the transf tlon duri g 2008.
To the t t the project is not recoverable from future
transfo do ectio evenues,; VCI is obliged to pay a capital contribution
equal t the diffe a tween these revenues and the construction. costs
alloc ed to VCI. Th nstruction costs allocated to VCI for the project are
esti ated at $9,974 70.
(Iv) P yments in lieu corporate Income taxes
0 h 22, 07, the Province of Ontario released the 2007 Ontario Budget. The
dge no ced that new rules would be put in place to limit tax deductibility for
res al by municipal electric utilities ("MEUso) to municipalities. Interest
e deductibility for the Corporation and other Ontario MEUs would be
consi a with OEB cost-of-capital rules. As of February 29, 2008, regulations for
these ew rules were not released by the Minister of Finance. In the absence of the
new ulation, the amount of additional tax liability related to excess interest
ca of be determined. The Corporation and subsidiary, VCI, paid interest to
nicipalities of $4,620,344 during 008 that may be subject to the new tax
egulations.
(v) Environmental liability
Environment Canada has Issued new, regulations governing the management of
polychlorinated biphenyis (PCBs). The Corporation is in the process of determining
the extent and impact that the new regulations will have on the Corporation. As at
December 31, 2008, no obligation has been accrued regarding the new regulations.
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22"
The Corporation of the City of Pickering
Notes to the consolidated financial statements
December 31, 2008
5. Investment in Veridian Corporation (continued)
(e) Lease commitments
Future minimum lease payment obligations under operating leases a as follows:
2009 715,300
2010 627,800
2011 578,800
2012 140,000
2013 74,000
Thereafter 2,000
2,137,900
6. Promissory notes receivable
Promissory notes are payable by Veridian rporotion and V than Connections Inc. in the
amount of $7,095,000 and $17,974,000 r pect vely, with n interest rate of 7.6% and
maturity dates of November 1, 2009. se promissory tes are convertible into common
shares at the option of the holder at t m n share for every $1,000 of principal
then outstanding on or before the turf
7. Deferred revenue
2008 2007
Obligatory reserve fu s Ytributions Development ch a es 26,413,355 23,528,009
Parkland 1,984,486 1,557,607
Provincial ga x - 523,014
Federal ga 3,084,862 2,144,075
Third a D o is rve (Fund 2,043,667 2,129,222
33,526,370 29,881,927
Other nearn n s 2,599,368 2,543,014 eQcN
36,125,738 32,424,941
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230
The Corporation of the City of Pickering
Notes to the consolidated financial statements
December 31, 2008
7. Deferred revenue (continued)
Continuity of deferred revenue is as follows:
2008 20 7
Balance beginning of year 32,42 /,941 29 34,292
Restricted funds received 6 3,013,542
z
General funds received , 1,558,140
Interest earned. 1 .94 510 1,259,499
5,664,990/ 5,831,181
Revenue recognized in current operations 562, 3 313,379
Revenue recognized in capital operations 1 40 80 2,527,153
1,904,193 2,840,532
36 25,738 32,424 941
Balance, end of year
8. Interfund loans
As a means of funding various capital onsj, fund are borrowed by the Capital Fund from
Development Charges and Parkland lig nds. These funds are secured by
promissory notes with interest rat rangi m 3. % to 4.7% and various payment terms
ranging from 2 years to 9 years. a financi gements and ultimate repayment are
approved by Council through th current budg rocess. Although these notes have payment
terns as noted above, they a repayable on d and. For the purpose of these financial
statements, the loans are in uded in amoun to pe recovered (Note 11). The following is a
summary of the related to s otlated, b function:
2008 2007
Roads an/~n~-'\ 1,307,327 1,903,668
Communbraries a parks 1,308,514 1,732,892
Protectio321,252 442,584
Environm50,544 66,956
Munici al 33,949 38 0
3,021 586 4,184,100
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231
The Corporation of the City of Pickering
Notes to the consolidated financial statements
December 31, 2008
9. Post-employment benefit liability
(a) Post-employment benefit liability
The City makes available to qualifying employees who retire before t age of 65, the
opportunity to continue their coverage for benefits such as post-re ' ment extende
healthcare benefits. Coverage ceases at the age of 65. The City a o provides full t' e
and permanent part-time employees a sick time entitlement an any unused ent ement
is accumulated year to year. This accumulated entitlement is t vested and is orfeited
at the time of retirement or termination. The post-empioym t nefits oblig on at
December 31, 2008 and the changes in the accrued bene o on for t 2008 fiscal
year was determined by actuarial valuations prepared as J a 20
Information about the City's benefits liability is as foil s:
Accrued benefits liability, beginning of year 2,343, 0 2,316,950
Prior period service cost i5 00 -
Current service costs i ,800 142,800
Interest on accrued benefits 87,200 115,500
Amortization of actuarial losses (gains) 39,200 (25,000)
Benefits aid during the year (348,650) (207,000)
Accrued benefits liability, end of year 2,563,500 2,343,250
Accrued benefit obligation 3,332,700 2,050,400
Unamortized actuarial' losses i (769,200) 292,850
Accrued benefits liability, end ,6f e 2,563,500 2,343,250
The main actuaria ons a toyed in the actuarial valuations are as follows:
(i) Discount to
The pr sent value a ecember 3$, 2008 of the future benefits was determined
usin a discount rate 6.0%.
(ii) D tai costs trend to
he urrent tre cost at January 1, 2008 was 4.0% increase per annum.
(iii en he care trend rate
alth care costs were asst med to increase at 9% in 2009 and decrease
by crements per year to an ultimate rate of 5% per year in 2017 and
therea r.
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i
The Corporation of the City of Pickering 2 3 2
Notes to the consolidated financial statements
December 31, 2008
9. Post-employment benefit liability (continued)
(b) Workplace Safety and Insurance Board (WSIB) benefit liabilities
Effective January 1, 2001, the City became a Schedule II employer u der the Workpla e
Safety and Insurance Act and follows a policy of self insurance for a risk assodat with
paying benefits for workplace injuries for all its employees. The IB administers e
claims related to workplace injuries and is reimbursed by the C oration. Th e W15 IB
benefit liabilities at December 31, 2008 and the changes in th
liabilities for th fiscal .
a
year were determined by actuarial valuation prepared s at a bar 31, 20 8.
a
Information about the City's WSIB benefit liabilities is s II
20 8 2007
Accrued WSIB benefit liabilities, beginning of y r /64,04S 690,331
Expense for the year 15,719
Benefits aid durin the ear 63 0.05
Accrued WSIB benefit liabilities end of r /1,085,198 643,045
The main actuarial assumptions em oyed in the actu "al valuations are as follows:
Discount rate
The present value as at ce 20 of the future benefits was determined
using a discount rate 6.0%.
(ii) Inflation rate
The rate of Inflat n was assumed o;be 3% per annum.
(iii) WSIB Admini tion Rate
Liabilities f W nefits ve been increased 30% to reflect the administration
rate cha
A WSIB Rese a Fund lished in 2W1. The Reserve Fund balance at
December , 2008 was $ 91907 (2007- $1,103,109). In addition, the City purchased
two lnsu ce policies that rotect the Cty;against significant claims to the Corporation.
The oc ational acciden insurance pays igss claims up to $350,000 per work related
accid . The excess w ers compensation indemnity insurance has a $350,000
ded i will pa for claims up to and Including $25,000,000 per work related
ac de
10. Lo -term liabili
The bala of long-term liabilities is made up of the following:
2008 2007
Th municipality Is responsible for the payment
of principal and Interest charges on long-term
liabilities Issued by the Regional Municipality of
Durham on the City's behalf. At the end of
the year, the outstanding principal amount
of this liability is 16,111,363 8,796,011
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233
The Corporation of the City of Pickering
' Notes to the consolidated financial statements s
December 31, 2008
10. Long-term liabilities (continued)
(b) The above long-term liabilities have maturity dates of July 15, 2009, D ember 23, 2009
July 12, 2011, 2016 and 2021, November 1, 2012, November 21, 20 , 2018, July 15,
2014 and December 23, 2014 with various interest rates ranging f 2.65% to 5.6°/ .
Principal repayments are summarized as follows:
2009 1,891,393
2010 1,683,228
2011 1,753,158
2012 2,792,188
2013 1,390,327
Thereafter 6,601,069
16,111,363
(c) Long-term liabilities include a principal su of $ ,000 a 'Refundable Debentures'
which may be raised by the. Issuance of d entures r a urther period not to exceed
10 years.
(.d) The above long-term liabilities have n approved b ouncil by-law. The annual
principal and interest payments re ired to service ese liabilities are within the annual
debt repayment limit prescribed the Ministry of unicipal Affairs and Housing.
(e) Interest expense recorded in t e ye t these long-term liabilities is $466,281
(2007 - $474,451).
11. Amounts to be recovered
2008 2007
From futuZ
Post-em2,384,500 2,164,250
Internands 3,021,586 4,184,100
XatL
Net lon16,111,363 8,796,011
From reseWSIB b fYO~ 11085,198 643,045
22, 602,647 15, 787,406
12. nicipal fund lances at the end of the yeor
The City's fund alances are comprised of the following:
(a) Opera ng fund balance
2008 2007
For general reduction of taxation 125,000 (51,077)
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The Corporation of the City of Pickering 2,13D 4
Notes to the consolidated financial statements
December 31, 2008
12. Municipal fund balances at the end of the year (continued)
(b) Cap/tal fund balance
200 2 7
Funds available for acquisition of
tangible capital assets 14 5 32 ,625,356
Acquisition of tangible capital assets
expected to be
Financed by long-term liabilities (595,42 ) (3,230,007)
Financed by taxation or user charges (50,840)
Financed b donations and contributions 50 3 (50,211)
13 405 OS 2,294,298
(c) Reserves and reserve funds
/22008 2007
Reserves set aside for special pu oses by;Cound
Working capital 400,000 400,000
Self insurance 951,391 951,391
Replacement of capital uipment 618,419 683,214
Contingencies 1,401,340 1,328,080
Rate stabilization 17,374,935 15,491,176
City's share for de elopment charg 1,168,494 745,244
Transit - 120,999
Continuing st i O 750,534 713,821
Vehicle repl eme 172,547 122,547
Easement ettlement 131,279 -
Eastern ranch 80,000 55,000
Move ntario 8,243 308,243
Ca I asset mana ent 75,000 -
Tot re 23,132,182 20,919,715
ese n se aside for
specia es by Council
Recreati programs and facilities 192,845 180,880
Acquis on of tangible capital assets 1,516,365 1,458,193
Squ h courts 92,530 119,057
W B 1,339,907 1,103,109
imal shelter 152,896 146,195
Men's slow itch 128,471 -
16tal reserve funds 3,423,014 3,007,434
otal reserves and reserve funds 26,555,196 23,927,149
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I 235
The Corporation of the City of Pickering
Notes to the consolidated financial statements
December 31, 2008
.13. Pension agreements
The City makes contributions to the Ontario Municipal Employees Retirement stem (OMERS)
which is a multi-employer plan, on behalf of the members of its staff. The pi is a defined
benefit plan which specifies. the amount of the retirement benefit to be rec ived by the
employees based on the length of service and raffles of pay.
Contributions on account of current service for 2008 were $2,034,410 2007 - $1,828, 5).
14. Trust Funds
Trust funds administered by the municipality amounting to $ 8,070 (20 77,274) have
not been Included in the Consolidated Statement of Fnanci Position nor ha their operations
been included in the Consolidated Statement of Financial vities.
15. Classification of expenditures by object
The Consolidated Statement of Financial Actia ex nditures by function; the
following classifies those same expenditures by jed:
2008 2007
Salaries, wages and employe37,308,861 35,963,876
Operating materials and su13,037,951 11,881,810
Contracted services 2,262,138 2;054,598
Rents and financial expense947,568 961,143
External transfers to others 172,882 201,718
Tangible capital assets 9,393,465 10,679,557
Total expenditures b owoft 63 322,865 61,742,702
O
ons
16. Rela1pra
VerlThe v electricity and services from Veridian Corporation
(Note 5), a
corpis a principal sharehplder. Veridian also provides streetlight and
powrvices on a contract basis.
2008 2007
ransactions
Revenues
Interest n promissory notes 1,905,244 1,905,244
Prope taxes levied 42,558 42,093
Expen s
El rical energy and services 1,941,923 1,919,134
Bala es
counts payable and accrued liabilities 406,725 393,505
Promissory notes receivable 25,069,000 25,069,000
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The Corporation of the Cof Pickerin 2 3 6
-City g
Notes to the consolidated financial statements
December 31, 2008
17. Guarantees
In the normal course of business, the City enters, into agreements which cont guarantees.
The City's primary guarantees areas follows:
(1) The City has provided indemnities under lease agreements for the a of various fac ties
or land. Under the terms of these agreements the City agrees to demnify the
counterparties for various items including, but not limited to, al iabilities, loss, ts, and
damages arising during, on or after the term of the agreeme . The maximum mount of
any potential future payment cannot be reasonably estI at
(ii) The City indemnites employees and elected officials r v rio s incl ing, but not
limited to, all costs to settle suits or action$ due to ass ation with , subject to
certain restrictions. The City has purchased liability i rance to mitiga the cost of any
potential future suits or actions. The term of the Ind nification is n explicitly defined,
but is limited to the period over which the indemn ed party served s an employee or
elected official of the City. The maximum amou of any potential ture payment cannot
be reasonably estimated.
(iii) The City has entered Into agreements that! ay Inde sties in favour of third
parties, such as purchase and sale agree nts, c entia agreements, engagement
letters with advisors and consultants, uucing ag nts, leasing contracts,
information technology agreements a service agreem nts. These indemnification
agreements may require the City to mpensate coun rparties for losses incurred by the
counterparties as a result of breac In represents ' nand regulations or as a result of
.litigation claims or statutory san ons that. may uffered by the counterparty as a
consequence of the transaction th a Indemnities are not explicitly defined
and the maximum amount of 21/
ny Po ursement cannot be reasonably
estimated.
The nature of these indemnifl on agreemen revents the City from making a reasonable
estimate of the maximum ex sure due to the if ficuities in assessing the amount of liability
which stems from the unp ictabilityof futu events and the unlimited coverage offered to
counterpartles. Historical) , th sty has no made any significant payments under such or
similar indemnification a and reforel no amount has been accrued in the
consolidated financial t e pest to these agreements.
18. Contingent liab ties
Utlgatlon
The City he be named as defendant in certain legal actions in which damages have been
sought. T of th a actions is not determinable as'at the date of reporting and
accords ly o pro ion as been made in theses financial statements for any liabilities which
may r ult.
19. dget figures
The approved erating and capital budgets for 2008 are reflected on the Consolidated
Schedule of erating Fund Financial Activities and Fund Balance, Consolidated Schedule of
Capital Fun Financial Activities and Fund Balance, and the Consolidated Statement of Financial
Activities. he budgets established for the capital fund operations are on a project-oriented
basis, t costs of which may be carried out overione or more years and, therefore, may not be
comp able with the current year actual amounts. As well, the municipality does not have a
bud t for activity within Reserves and Reserve Funds, with the exception being those
tr sactions which flow through either the operating or capital fund budgets. Budget figures
ve been reclassified for the purposes of these consolidate financial statements to comply with
SAB reporting principles.
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237
The Corporation of the .City of Pickering
Notes to the consolidated financial statements
December 31, 2008
20. Tangible capital assets
For fiscal years commencing after January 1, 20019, the City will be required t report tangible
capital assets in its consolidated financial statements in accordance with Th ublic Sector
Accounting Handbook of the Canadian Institute of Chartered Accountants Ion PS3150 -
Tangible Capital Assets. The City is currently working toward obtaining t necessary
information in order to comply with PS 3150. Public Sector Guideline 7 equires the disc sure of
tangible capital asset information in the notes to the financial statem is to the exten hat
reliable information is available. For 2008, the City has identified ority of the anoible
capital assets and Is currently working on finalizing the opening b a s for these ssets. As at
December 31, 2008, the City does not have any detailed tangib c ssed i rmation to
disclose.
For the year ended December 31, 2008 tangible capital a nditures incurre during the year
are recorded as capital expenditures in the consolidated tement of fina ial activities.
21. Segmented Information
The City provides a wide range of services to its ide
Segmented information has been provided in hedule IV f following City Services:
• Protection to persons and property
• Public works services
• Recreation and culture
• Planning and development
• Social and family services
• General government
Revenues and expenditures di ly attributa each segment are reported by segment.
Typically general government penditures are tuned In support of all services. Similarly
general government revenu including taxes re, used to finance all activities of the City. For
purposes of segmented re rtin , general vemirnent revenues and expenditures have not
been allocated to the of r but er ar* shown separately.
22. Comparative figu
Certain compare ve figures have n reclassified to conform with the current year financial
statement pre ntation..
oaw wt in 2zra4 Of), of PYcfisrng hbAcs -Tin 12(IeV79,! 6/23W9 32d AN Page 19
FOR DISCUSSION PURPOSES ONLY
38
The Corporation of the City of Pickering
Consolidated schedule of operating fund financial activities and
fund balance - Schedule I
year ended December 31, 2008
/2007
2008 Budget
Note 19
Unaudited A al A Revenues
Commercial and Industrial taxation 7,598,765 42 7,309,321
Residential and farm taxation 30,742,064 j336,242 11 ,994,606
Taxation from other governments 7,123,031 28 7,118,526
User charges 7,364,19 7,596,332
Govemment grants and fees 308,5 9 615,023
Other contributions and donations 1,066 97,461
Investment Income 1,0 ,000 38 1,632,872
Penalties and Interest on taxes i, 0,000 49 1,822,600
Fines 8 o 02 800,559
Interest on promissory notes 1, , 0 44 1,905,244
Other 00 571,625
Total revenues 59,794M 60 134 505 58,464,169
Expenditures
General government 12,270, 4 9,939,453 11,813,917
Protection to persons and property 16,62 ,182 17,161,109 14,330,659
Transportation services 6,7 ,720 6,584,698 6,109,154
Environmental services 66,758 177,688 119,365
Social and family services 400,246 367,864 385,401
Recreational and cultural services 7,820,881 17,603,022 16,529,901
Planning and development 3 495 162 1,895,566 1,774,748
Total expenditures 57,516,563 53,729,400 51,063,145
Net revenues 2,245,005 6,405,105 7,401,Q24
Financing and transfers
Dividend received fro m Verid n 1,694,000 1,722,000 1,640,000
Transfers to capital fund '(3,278,993) (3,405,174) (2,242,532)
Transfers from (to) rase and rese s 1,937,379 (2,801,151) (4,456,014)
Increase (decrease) in unts to be erect
Principal repayme of debentures (1,544,251) (1,190,648) (1,132,989)
Principal repaym t of internal loan (1,163,140) (1,162,514) (1,225,949)
Post-employm t t liability - 220,250 26,300
WSIB benef! la - 442,153 (47,286)
Decrease I re In non na al assets - 53 944 36,601
(2,355,005) (6,229,028) (7,401,$69)
operating fund ba nce (110,000) 176,077 (845)
Operfund balance,
Chan:Fnning
be of year 110,000 (51,077) 50 32
O ng fund bala oe,
end of ear - 125,000 (51,077)
iez2roCiiyofaa~mrngFS-Tunlt(ltelr9tE✓29/2no9 SvAI Page 20
FOR DISCUSSION PURPOSES ONLY
239
The Corporation of the City of Pickering
Consolidated schedule of capital fund financial activities and
fund balance - Schedule II
year ended December 31, 2008
2008 2Budget
Note 19
Unaudited Actu. 1 Revenues
Grants 15,537,000 7 867 ,540,613
Other contributions and donations 825,000 ,982 373,499
Development charges and developer
contributions earned 965,300 63 , 1,983,824
Other 150,000 84,514 48,668
Total revenues 477 30 8 350 64 3,946,604
Expenditures
Protection to persons and property 1 1,342,124
General government /330,0 /4,224,5411 3 1,014,811
Transportation services 7 5,978,241
Environmental services 5 132,408
Social and family services 8 25,029
Recreation and cultural services 2,186,944
Total expenditures 1 776 810 9,593,465 10,679,557
Net expenditures (11,299,51/0) (1,242,818) (6,732,953)
Financing and transfers
Transfers from operating fund X7,358,350 310 3,405,174 2,242,532
Transfers from reserves and reserv/fus 850 442,851 978,374
Proceeds from debentures Issued 8,506,000 -
Proceeds from internal loans - - 597,000
Net financing and transfers 1j,299,510 12,354,025 3,817,906
Change in capital fund balance O - 11,111,207 (2,915,047)
Capital fund beginning of - 2,294,298 5,209,345
Capital fund, and of ear - 13,405,505 2,294,298
In 2210 6/y offfdW- W FS- An MtSB179,1 LiIMM09- S26 PM Page 21
FOR DISCUSSION PURPOSES ONLY
240
The Corporation of the City of Pickering
Consolidated schedule of reserves and
reserve funds financial activities and fund;balance - Schedule III
year ended December 31, 2008
zoos /18,3
Revenues
X Other contributions and donations 136, 3 Investment income 13 14 2 47 401,283
Net transfers from (to)
other funds
Operating fund /2,801,151 4,456,014
Ca ital fund 42 85 (978,374)
Total net transfers 2,3S8,30 3,477,640
Change in reserves and
reserve fund balance /2,8,047 3,778,923
Reserves and reserve funds,
be innin of ear 49 20,148,226
Reserves and reserve funds,
and of year /26,555,196 23,927,149
O.
1nW00?yofAr %"VF5-Am12(18179,k 6✓Y3/Zdi09. A-24 AN Pape 22
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243
i
Financial statements of
The Corporatio o
City of Picke ' g Trus unds
December 31, 2008
O
5WWaRmtIn22I02WOT 0AudrN0w(-W2&0179,&JVA1f
FOR DISCUSSION PURE OSES ONLY
I
I
244
The Corporation of the
City of Pickering Trust Funds
I December 31, 2008
Table of contents
Auditors' Report ......1
Statement of financial position 2
Statement of financial activities and fund balances .....................3
Notes to the financial statements ....................................................4
O
s noo,~~rMzzlozooe nwrfi~ndsnbtesG en~~9ax
FOR DISCUSSION PURPOSES ONLY
245
Deloitte & Tou a LLP
5140 Yonge
Suite 1700
I Toronto M2N 6L7
Canad
Tel- 16-601-6150
F .416-601-6151
Aeloitte.ca
Auditors' Report
To the Members of Council, Inhabitants and Ratepayers
of The Corporation of the City of Pickering
We have audited the statement of financial position of The Co on of the of Pickering Trust
Funds as at December 31, 2008 and the statement of finaaci ' 'es and d balances of the Trust
Funds for the year then ended. These financial statements nsib' ty of the City's
management. Our responsibility is to express an opinio on th c' statements based on our audit.
We conducted our audit in accordance'. =t generally acce auditing standards.
Those standards require that we plan and perfo audit to ob reasonable assurance whether the
financial statements are free of material ent An audit ' eludes examining, on a test basis,
evidence supporting the amounts and disclos c' statements. An audit also includes
assessing the accounting principles used si etas made by management, as well as.
evaluating. the overall financial statemen resentati
o .
In our opinion, these financial is present fair , in all material respects, the financial position of
The Corporation of the City of Pi eying Trust Fun as at December 31, 2008 and the results of
operations and cash flows of th ds for a yearthen ended in accordance with Canadian
generally accepted accoun ' ip
Chartered Acco
Licensed Publ' un
June 16, 200
S Doae~uit/n721010AB7iwFAaiabAbfrs~b/23/G9,a•19AN
FOR DISCUSSION PURPOSES ONLY
1
i
The Corporation of the 2 4 6
City of Pickering Trust Funds
Statement of financial position
as at December 31, 2008
200 2007
Dorothy Card
OHRP Estate T tal To
Financial assets
Investments - 277,351 7,351 256,674
Interest receivable - 8,905 8,905 18,360
Loans receivable 1,814 814 2,240
1,814 286,$6 28 7 277,274
Trust Fund position 1,814 L62S6 28 ,070 277,274
O
In 1211 TOOB hwt }iNds fli~mrc+~alsMfenwr# Cf Q✓7d/ZQ09 F 2 DPM Page 2
FOR DISCUSSION PUROOSES ONLY
2A7
The Corporation of the
City of Pickering Trust Funds
Statement of financial activities and fund balances
year ended December 31, 2008
200 2007
(Dorothy Card
OHRP Estate tai To I
Revenues
Interest 161 11,222 //>11,383 10,452
Expenditures
Provincial payments 558 1,658
Administration char es 29. - 29 87
587 - 587 1,745
Net revenues (expenditures) (426) ,222 /277,274 0,796 8,707
Fund balance be lnnln• of year 2,240 7134 268,507
Fund balance end of year 1,814 256 288,070 277,274
O
I
!e 22112008 tMt An* fimr ddsfafwssnfs (#21440 a02342A09, SWAM Page 3
FOR DISCUSSION PURPOSES ONLY
i
I
I
i
243
The Corporation of the
City of Pickering Trust Funds
Notes to the financial statements
December 31, 2008
1. Accounting policy
i The financial statements of The Corporation of the City of Pickering Trust nds are the
representations of management prepared in accordance with Canadian nerally accepte
accounting principles.
Significant accounting policies adopted Include:
I _ Basis of accounting
Revenues are recorded in the period in which the transactions r events o rr that gave rise
to the revenue.
Expenditures are reported on the accrual basis of accoun ' g which recogn' es expenditures as
they are incurred and measurable as a result of the rec pt of goods or s ices and the creation
of a legal obligation to pay.
Investments
Investments are recorded at cost. The cost of in stme pro ates their fair value.
.2. Ontario Home Renewal Program
The Ontario Home Renewal Program r RP') was estab . hed by the Ontario Ministry of
Housing in 1973 to provide grants for u es to ake loans to assist owner occupants to
repair, rehabilitate and improve thei om t perry standards. Individual loans are
limited to $7,500 of which the ma um fo able ortion is $4,000.
Effective July 16, 1993, the Pro nce of Ontari d ntinued this program. Unused funds were
remitted to the Province on M h 1, 1994. 0 nding balances of loans Issued prior to
July 16, 1993 will continue t be administe under the terms of the original program. The City
continues to administer th collection of an outstanding loans and remit the proceeds, net of a
5% administration fee to h ry of nicipal Affairs and Housing.
"OHRP" loans r eceiva a , 2008 are comprised entirely of repayable loans of
$1,814.(2007 - $2, 0). In ven f the sale or lease of the home or in the event of the
homeowner ceasi to occupy me, the balances of the repayable loan immediately
become due and yabie by the h meowner.
3. Dorothy C rd Est4te
The City f erin as biished a trust fund !for the Dorothy Card Estate for the care and
upkee of th sti a deny. The fund balance; is comprised of investments and accumulated
ante st amoun o 286,256 (2007 - $275,034).
4. tatement of sh flows
A statement cash flows has not been presented as the information is readily determinable
from the fln nclal statements presented.
i
Doasnent/a221020M rhatFunds Abfes~ 6✓28r09 WVAN Page 4
FOR DISCUSSION PURPOSES ONLY
i
249
i
Financial statements of
The Corporation
City of Picke '
Public Libra Board
December 31, 2008
• O
SW DDCL~/eMOBHdmrligQ1pAibFo-fJbo~das~I2d(7I4NC6/23/179.•&MPM
FOR DISCUSSION PURI OSES ONLY
The Corporation of the City of Pickering 250
Public Library Board
December 31, 2008
Table of contents
Auditors' Report .....1
Statement of financial position .............2
Statement of financial activities and change in fund balance ..........................3
Notes to the financial statements .........................4-7
O
I
i
I
Ioammw/n moo Q✓d AW, x31 PM
FOR DISCUSSION PURROSES ONLY
251
Deloitte & T LLP
5140 Yonge
Suite 1700
Toronto M2N OU
Canad
Tel- 16-601-6150
F 41e-601-6151
.deloitte.ca
Auditors' Report
To the Members of
The Corporation of the City of Pickering Public Library Board,
Members of Council, Inhabitants and Ratepayers
of The Corporation of the City of Pickering
We have audited the statement of financial position of n of City of Pickering Public
Library Board as at December 31, 2008 and the statem of 'ties and change in fund
balance for the year then ended These financial is are the ibility of the Library Board's
management. Our responsibility is to express an op' on on these cial statements based on our audit.
We conducted our audit in accordance with generally ted auditing standards. Those
standards require that we plan and perform nable assurance whether the financial
statements are free of material m* em An u examining, on a test basis, evidence
supporting the amounts and disclosures ' the financ ments. An audit also includes assessing the
accounting principles used and signifi t estimates by management, as well as evaluating the
overall financial statement presentati
In our opinion, these financial s present ly, io all material respects, the financial position of
The Corporation of the City o is 'c brary Board as at December 31, 2008 and the results of
its operations and the char in i cial sition for the year then ended in accordance with
Canadian generally accoun 'ples.
Chartered Ac un
Licensed he Acco is
June 16, 09
FOR DISCUSSION PURPOSES ONLY
The Corporation of the City of Pickering 252
Public Library Board
Statement of financial position
as at December 31, 2008
2008 2007
Finandial assets
Cash 2,31 2, 0
Accounts receivable 63
Due from the City of Pickering 93 41 772
9 600 /43,645
Liabilities
Current
Accounts payable and accrued liabilities 117,10 82,018
Deferred revenue 8,388 13,350
Due to the Government of Canada 349 459
Post-employment benefits liability Note 3 12010 117,300
245 7 213,127
Net financial liabilities (1 ,337) (169,482)
Non-financial assets
Prepaid expense 29 237 52,182
Net liabilities /(120,100) (117,300)
Board position
Amounts to be recovered (120,100) (117,300)
O
1a22f0APldw*y-QHy-Ae6/!c-U&wy*=tPJZ0M144.fk&Z/IQD9,•" M Page 2
FOR DISCUSSION PURROSES ONLY
5
The Corporation of the City of Pickering
Public Library Board
Statement of financial activities and change in fund balance
year ended December 31, 2008
2008 2007
Budget
Note 7
Unaudited Actual Actu
Revenue
City of Pickering grants - operating 4,638,235 ;4,2 ,549 4, 0,554
City of Pickering grants - capital ];95,900 9 0 197,880
Federal grants 93,000 20 7,487
Province of Ontario grants 119,775 7 133,875
Fines and other receipts '88 000 5 199,952
4,234,910 4 792 593 4,549,7!M
Expenditures
Operating
Salaries
Salaries and wages 2,718 ,0 2,/,661 2,628,979
Frin benefits 2 547,7515
3 97 6 364 305 3,176,735
Material, supplies and utilities
Books 614,350 534,948 502,541
Utilities x;99,882 175,873 192,249
Other supplies :581595 51,405 53,315
72 8 762,226 748,105
Services
Repairs and maintenance ?j ,508 275,162 227,773
Insurance ,282 34,090 42,013
Travel 4,528 4,008 10,397
Consulting and professional 30,100 37,489 17,880
Advertising 19,370 34,555 10,562
Conferences 8,295 1,936 7,457
Postage O 6,000 5,442 6,248
Telephone :50,020 48,659 52,501
Seminars and educa ' n 8,500 8,855 6,873
Vehicle repairs and aintenance 10,864 2,682 1,763
Miscellaneous 21 063 17,319 16,679
175,S30 470,197 400,146
Total operatin a re 4,046,010 4,596,728 4,324,986
Ca vital ex De di s 2 a@8,900 17S,720 197,880
Total ex a itu 4,034,910 4,772,448 4,522,866
Net rave es - 20,145 26,882
Increas (decrease) in /assets s to be recovered - 2,800 (5,700)
Decre a in non-financi (22,945) (21,182)
C nge in fund bai - - -
QMi
nd balance be nin of ear -
und balance d of year
-
!n?210A Ndw*WO
Owti-128(714t1X Qi/?VXW, &40 PM Page 3
FOR DISCUSSION PURPOSES ONLY
254
The Corporation of the City of Pickering
Public Library Board
Notes to the financial statements
December 31, 2008
1. Significant accounting policies
The financial statements of The Corporation of the City of Pickering Public brary Board (th
"Library Board") are the representations of management prepared in ac rdance with Ca dian
generally accepted accounting principles for local'govemment establis d by the Public or
Accounting Board (PSAB) of the Canadian Institute of Chartered Ac ntants.
Significant accounting policies adopted by the Library Board are a I s:
Basis of accounting
(a) Accrual basis of accounting .
Revenues and expenditures are reported on the acc 1 basis of accou ing. The accrual
basis of accounting recognize revenues as they are amed and mea rable; expenditures
are recognized, as they are incurred and meesura a as a result of a receipt of goods and
services and the creation of a legal obligation to a .
(b) Tangible capital assets
The historical cost and accumulated amort' action for ibi capital assets are not
recorded for Library Board purposes. Ta ible capital a acquired during the year are
reported on the statement of financial ivitles and cha a in fund balance as capital
expenditures in the year of acquisitio
(c) Post employment benefits
The present value of the cost of rovi o es with future benefits programs Is
recognized as employees ea ese en emle through service. Any actuarial gains or
losses are amortized on a st Ight-line b s er the average remaining service period
(ARSP) of employees. The ctuary estimate the ARSP to be 15 years (2007 - 16 years).
(d) Use of estimates
The preparation of fi n ' temen in conformity with Canadian generally accepted
accounting principl i a ment to make estimates and assumptions that affect
the reported amo nt , a sties and the disclosure of contingent assets and
liabilities at the ate of nan al statements and the reported amounts of revenues and
expenditures ring the pe Actual results could differ from those estimates.
2. Capital ex ditures
Capital ex a were curred to acquire furniture and equipment in the amount of
$175,7 ( 7 $ 7,
3. P t-employment eflts liability
he Library Boar makes available to qualifying employees who retire before the age of 65, the
opportunity to ntinue their coverage for benefits such as post-retirement extended healthcare
benefits. Cov ge ceases at the age of 65. The Library Board also provides full time and
permanent art-time employees a sick time entitlement and any unused entitlement is
accumula d year to year. This accumulated entitlement Is not vested and therefore is forfeited
at the ti a of retirement or termination. The post-employment benefits obligation at
Dece er 31, 2008 and the changes in the accrued benefit obligation for the 2008 fiscal year
was etermined by actuarial valuation prepared as at January 1, 2008.
S QoaAmtinT2lQBPlaforrinpQfyRrbl~aLidrq~•60osdf2Q(21441X6/2310P*31PM Page4
FOR DISCUSSION PURE OSES ONLY
2 5 5
The Corporation of the City of Pickering
Public Library Board
Notes to the financial statements
December 31, 2008
3. Post-employment benefits liability (continued)
Information about the Library Board's post employment benefits liabilities as follows:
2008 2007
Post-employment benefits liability, beginning of ytrar Current service costs 15,800
Interest expense /1/,3,000
8,000
Amortization of actuarial losses 800
Benefits aid durin the ear 2 (30,300)
Post-employment benefits liability, end of year 1 100 117,300
2008 2007
$ $
Accrued post-employment benefit obligation 171,300 126,200
Unamortized actuarial losses (51,200) (8,900)
Post-employment benefits liabili 120,100 117,300
The main actuarial assumptions a ployed I e is anal valuations are.as follows:
(a) Discount rate
The present value as at ecember 31, 20 of the future benefits was determined using a
discount rate of 6.0%.
(b) Dental cost trend ra
The current den co cost t 3anuary; 1, 2008 was 4.0% per annum.
(c) Extended heal care tren
Health Cos were assumed Increase at 99t In 2009 and decrease by 0.5% increments
per year an ultimate rat of 5% per year lm 2017 and thereafter.
4. Pensio g me
The L• rary B k contributions to the Ontorio Municipal Employees Retirement System
(OM S), which ulti-employer plan, on behalf of eligible members of its staff. The plan Is
a fined benefit pi that specifies the amount of the retirement benefit to be received by the
ployees based n the length of service and rates of pay.
Contributions i the amount of $161,830 (2007 - $149,696) were paid to OMERS on behalf of
its members usng the year.
S Doamwtin 271QBNdrrGg QtyR~bNe L/bn~• dadd-116Y7141(~ N73 M, &31 PMT Page 5
FOR DISCUSSION PURPOSES ONLY
The Corporation of the City of Pickering 2 5 6 .
Public Library Board
Notes to the financial statements
December 31, 2008
5. Statement of changes In financial position.
A statement of changes in financial position has not been presented, as th related informa n
Is readily determinable from the flnancial statements presented.
6. Guarantees
In the normal course of business,.the Library Board enters into re ts, whic contain
guarantees. The Library Board's primary guarantees are as foil s.
(i) The Library Board indemnifies employees and board me bens for various ems including,
but not limited to, all costs to settle suits or actions d to association th the Library
Board, subject to certain restrictions. The Library has purchase lability insurance to
mitigate the cost of any potential future suits or a 'ons. The term o e indemnification is
not explicitly defined, but Is limited to the period a hich the in emnified party served as
an employee or board member of the Library rd axim amount of any potential
future payment cannot be reasonably estima
([I) The Library Board has entered into agre em is that nc de indemnities in favour of
third parties, such as purchase and sale a ements, con ntiality agreements,
engagement letters with advisors ac suonts, outso ing agreements, leasing
contracts, information technology ;nd
g menta and serv agreements. These
indemnification agreements may re the Library rd to compensate counterparties for
losses incurred by the counterparti a result of aches in representation and
regulations or as a result of litiga on a _ tory sanctions that may be suffered by
the counterparty as a conseque ce of rksa ion. The terms of these indemnities are
not explicitly defined and the aximum oun of any potential reimbursement cannot be
reasonably estimated.
The nature of these indemnifl tion agreemen prevents the Library Board from making a
reasonable estimate of the ximum exposu due to the difficulties in assessing the amount of
liability, which stems fro he predictabi of future events and the unlimited coverage
offered to counterpartie H Ily, the brary 'Board has-not made any significant payments
under such or similar i e ifi ements and therefore no amount has been accrued in
the Statement of Fn vial on w' respect to these agreements.
7. Budget frgu
Budgets esta fished for capita expenditures are set on a project-oriented basis, the costs of
which may a out ov r one or more fiscal years and may not be comparable with the
current y r u oun
8. Ta ible capita is
F r fiscal years co mencing after January 1, 200$, the Library Board will be required to report
ngible capital is in its financial statements ip accordance with The Public Sector
Accounting Ha book of the Canadian Institute of Chartered Accountants, Section PS3150 -
Tangible Cap I Assets. The Library Board is currently working toward obtaining the necessary
Information order to comply with PS 3150. Public Sector Guideline 7 requires the disclosure of
tangible ital asset Information in the notes to the financial statements to the extent that
reliable formation is available. For 2008, the Library Board has identified the majority of the
tangib capital assets and is currently working onifinalizing the opening balances for these
asse . As at December 31, 2008, the Library Board does not have detailed tangible capital
ass information to disclose. For the year ended December 31, 2008 tangible capital
enditures incurred during the year are recorded as capital expenditures on the statement of
nanciai activities and change in fund balance.
S Qvaur~/nz2~araafaa~goY~fl~L/endpias~~~e(ti4/t~6/x?in9~3rvdri
Page 6
FOR DISCUSSION PURPOSES ONLY
257
The Corporation of the City of Pickering
Public Library Board
Notes to the financial statements
December 31, 2008
9. Comparative figures
Certain of the prior year's comparative figures have been reclassified to co form to the cu nt
year's financial statement presentation.
O
S D00AWWtIn22100Adorf~c~~+iubkC~fb~vya,ad-lz t+~rt6✓WK.5.31 gw Pagel
FOR DISCUSSION PU"SES ONLY
ATTACHMENT #..I-TO REPORT#ILP-01
Auditor's 2006 010servations 258
Management Responses Summary
(Attachment 1 to Report CS 30.08 Updated June, 2009)
i) Security Policy
Deloitte's 2006 concern was the lack of all encompassing documentation
pertaining to system security policies and ! procedures. It was perceived that since
Information Technology (IT) had only developed one policy, that being the
Personal Computer (PC) Use Policy (ADM030), that certain aspects of security had
not been addressed. During the 2007 review, Deloitte became more familiar with
the comprehensiveness of the PC Use Policy. Additionally, Deloitte understands
that IT updates the policy at least once per year to ensure its currency, and
schedules bi monthly training sessions on the policy for new staff. The policy is
posted on the intranet to allow access for all employees. New employees are also
provided hard copies of the policy for ease 'of reference.
IT does not rest alone on the PC Use Policy to ensure network security. In 2005, a
penetration test was performed to test the City's network defences, both internal
and external. Weaknesses were uncovered regarding the internal defences. It was
recommended by the security firm that the City begin to implement login tokens,
and the City did so. By 2009, all employees who access a computer will require a
login token to connect to the City's computer network. To maintain our diligence, a
follow-up security penetration test will be performed during the third quarter of this
year.
In addition, IT develops security-related login messages several times per year. In
conclusion, this concern is considered addressed and closed.
Update: The PC Use Policy (ADM030) was rewritten so that it is now an
overview for Information Technology (IT) and its function. The specifics of the
policy are now contained within the procedure ADM030-001. The procedure,
including security-related matters, was updated in 2008. A security penetration
test was performed as planned, and IT performed very well regarding security-
related systems. IT conducted nine security training sessions over a period of
three days. Additional login tokens have been budgeted for within 2009, and all
staff will be assigned a token by the end of 12010. The multi-year purchase of login
tokens is budget related.
Review of Logical Access Rights
Deloitte rightfully addressed the issue of logical access rights, and the need to
ensure that only those employees rightfully entitled to access specific files and
systems are permitted to do so. In 2007, IT implemented a system that provided
employee 'file access rights upon request of the Department Head. During May
2008, IT will issue an email reminder to all Directors and Division Heads reminding
them of this service. When the odd employee terminates their services with the
City, the replacement employee is usually granted the same access rights as the
previous employee.
259
To conclude, the concern is certainly legitimate that only authorized employees
should be permitted access to certain files and systems. We feel for the above
reasons the City is addressing this concern appropriately. Therefore, this concern
is considered addressed and closed.
Update: During 2008, IT implemented ,a system to provide Directors the ability
to request employee file access rights. The notification of this service was emailed
to all Directors. To date, there have been no requests.
iii) Documentation
Deloitte correctly identified that a number of IT functions/tasks were not
documented, including day-to-day tasks,, network-monitoring activities, and the
reviewing of audit logs. It is acknowledged that documentation is a requirement if
absolute consistency is required. However, one must also consider the limited
staffing available to IT. The development of documentation is one thing, to monitor
that the documentation is being followed is another. It needs to be noted that it
was never the intent of IT to monitor the audit logs being backed up. The intent
was merely to have copies of the audit files should reference to them be required.
All user requests are currently documented) by way of the Help Desk. All inventory
changes are documented by way of an in-house developed tracking system.
Therefore, two of the most important activities within IT are indeed documented.
We believe the intent of Deloitte's recommendation is in fact being fulfilled. Thus,
this issue has been addressed and closed.
Update: Change Management documentation procedures were implemented
during 2008. Furthermore, in early 2009, a Software Acquisition Policy was
drafted and is under review with implemenotion in 2009.
iv) Change Management Procedures and Documentation
Deloitte has noted that the City lacks formal change-management procedures and
documentation. In a larger organization, this would indeed be a concern. In the
City, network changes, other than employee adds and changes, are implemented
only by two employees, they being the ;Supervisor, Network Support and the
Network Analyst. Application changes, such as for the financial and property-
based systems are not an excessive concern since they are purchased systems
and not in-house developed. As a result, system changes are fully tested prior to
them being received by the City. Changes to the databases are controlled by the
DBA. As can be noted, indirect controls currently exist. However, the essence of
Deloitte's arguments for change management procedures and documentation are
valid. Starting in June, in-house tracking systems will be developed that will
include the need to seek approval before certain tasks can be performed. Systems
will be developed for both application and network changes. Change control will
be further enhanced for the application and DBA changes in that all significant
changes to application and DBA systems will now be approved by IT prior to the
I
i
260
changes being enacted. For both network and application changes, should the
changes be significant enough, the Manager, Information Technology must provide
approval to proceed. Since IT will be implementing Deloitte's recommendations,
this concern is addressed and closed.
Update: Formal change controls were put in place for all application and
network changes during 2008. The systems were developed in-house, and reside
on the intranet where they are only accessible by IT staff.
v) Business Continuity and Disaster Recovery Planning (BCDR)
No one disputes the necessity of BCDR. What can be argued are the resources
required versus that available to be applied against it. As previously reported, the
City spent approximately $23,000 during 2004 to have Deloitte develop a first-
phase plan. The result was a list of computer-related systems that would be
restored in priority sequence should a disaster befall IT. Council declined to
authorize the $40,000 funding required to restore the number one system, that
being the telephone system. It was then rOcognized that the City could not support
the expenditures related to a full-scale BCDR due to the limited funding that is
available to the City as a whole.
The City, while not pursuing a full-fledged BCDR system, is proceeding in a
methodical manner, adding to IT's capabilities on an annual basis. An informal
estimate of implementing all aspects, excluding the development of an actual plan,
was approximately $1.2 million which was deemed by staff to be too high a cost to
implement in one year. In 2008, Council approved approximately $270,000 for
various aspects of this and other initiatives identified by the Auditors and/or
Manager. IT will be implementing a SAN solution, virtual servers which will allow
for quicker restoration of systems, and', the O'Brien room will be wired to
accommodate servers and PCs should a disaster strike the Civic Centre. Each
year since 2004, new capabilities have been added to IT's repertoire of response
tools. It is anticipated that this will continue! in future year's budgets.
The need for a BCDR has been acknowledged. The City has on a yearly basis
further responded to that need. To conclude, we believe the City is meeting the
main requirements, and will continue to do so. As a result, this matter is
considered addressed and closed.
Update: All projects identified within Report CS . 30-08 were implemented
during 2008. Furthermore, IT has enhanced the capabilities of the MEOC located
in Claremont, and plans are in place to continue to do so.
Each year as budget affordability provides, aspects of Business Continuity and
Disaster Recovery measures are put in place. In this way, while taking longer, the
city avoids a very large budget increase in any one year for these purposes.
Cuy REPORT TO
' EXECUTIVE COMMITTEE
PIC
Report Number: CS 21-09
261 Date: July 6, 2009
From: Gillis A. Paterson
Director, Corporate Services & Treasurer
I
Subject: Section 357/358 of the Municipal Act - Adjustment to Taxes
Recommendation:
1. That Report CS 21-09 of the Director, Corporate Services & Treasurer be
received;
2. That the write-offs of taxes as provided under Section 357/358 of the Municipal
Act, 2001 be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
Executive Summary: Not Applicable
Financial Implications: If approved, the write-off of taxes as contained in this report
represents a gross cost of $38,332.81 with a net cost to the City of approximately
$7,938.55, the balance being charged back to the Region of Durham and the School
Boards. Pickering's share of the costs will be charged to the 2009 Current Budget
allocation under General Government - Provision for Uncollectable Taxes.
Sustainability Implications: This report does not contain any sustainability
implications.
Background: The Municipal Act provides the Treasurer with various tax tools
regarding the administration and collection of property taxes. Under the provisions of
Section 357 of the Municipal Act, reduction of tapces due to fire, demolition, exemption,
assessment change or error is allowed for the current year only. Section 358 of the
Municipal Act, allows for the reduction of taxes due to assessment error and this
section can be applied to property taxes for the two preceding years.
Change in realty tax class can translate into lower property taxes if the property went
from industrial to commercial tax class or commercial to residential tax class.
Demolitions, and other physical changes to a property, such as removing or filling in a
swimming pool, or damage caused by fire resul in a reduction in assessment and
1
i
i
Report CS 21-09 Date:. July 6, 2009
Subject: Section 357/358 of the Municipal Act -t Adjustment to Taxes Page 2 49-62
taxes. The decrease in taxes for the applicant is due to the fact that their facility is no
longer being used for industrial purposes.
Attachments:
1. Section 357/358 Adjustment to Taxes - Taxable
Prepared By: Approved / Endorsed By:
Tracy Pars s Gillis A. Paterson
Acting, Coordinator Taxation Services Director, Corporate Services & Treasurer
GAP:tp
Co : Chief Administrative Officer
Recommended for the consideration of
Pickering City ncil 04
T m s J. Quin , ~DW., 111
Chief Administr ' e Officer
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C-4 °o REPORT TO
' EXECUTIVE COMMITTEE
Report Number: CS 23-09
Date: July 6, 2009 264
From: Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: Tow Truck "Anti-Chasing" Amendment to Traffic & Parking By-law 6604/05
- File: L-2000-001-09
Recommendation:
1. That Report CS 23-09 of the Director, Corporate Services & Treasurer be
received;
2. That the draft Tow Truck Anti-Chasing, By-law, included as Attachment 1,
providing restrictions regarding tow trucks within the City of Pickering, be
enacted; and
3. That the appropriate staff of the City of Pickering be given the authority to give
effect thereto.
Executive Summary: At the request of the Durham Regional Police Service, City
staff have prepared a draft by-law which will implement regulations restricting tow trucks
from soliciting business at accident scenes and from creating safety issues "chasing"
calls.
Financial Implications: No financial, implications
Sustainability Implications: Not applicable
Background:
Many municipalities have enacted "anti-chasing" regulations prohibiting tow trucks from
soliciting business by attending accident scenes. Numerous issues arise from this
practice, including impeding access by emergency vehicles, compromising evidence
from accident/crime scenes, and creating safety issues while rushing to the scene to be
first to solicit business.
Report CS 23-09 July 6, 2009
Subject: Tow Truck "Anti-Chasing" By-law Page 2
The municipal by-laws mirror similar legislation in the Highway Traffic Act which
regulates this practice on Provincial highways. The draft by-law has been reviewed by
the City Solicitor.
The City of Pickering's by-law will be another tool; available to the Durham Regional
Police Service in. restricting access at accident scenes. Set fines will be created
enabling the issuance of Part I Offence Notices to tow truck operators in contravention
of the by-law.
Attachments:
1. Draft By-law amending Traffic & Parking Bylaw to regulate Tow Trucks
Prepared By: Approved/Endorsed By:
0
K' rly Thompson, CMM I Debi A. Wilcox, CMO, CMM III
Manager, By-law Enforcement Services City, Clerk
illi$ A. Paterson,
Direictor, Corporate Services & Treasurer
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City it
'r 4e i
Th as J. Quinn, , CM
Chief Administrative Officer
CORP0227-07/01 revised
ATTACHMENT No. XXTO REPORT Cs XX-09 266
1 of 2
THE CORPORATION OF THE CITY OF PICKERING -OT
BY-LAW NO. /09 _
A by-law to amend By-law No. 6604/05
WHEREAS By-law No. 6604/05 provides for the regulation of traffic and parking on
highways, private property and municipal property within the City of Pickering; and
WHEREAS the City deems it to be in the public interest, having regard to both public
health and safety and consumer protection, to protect persons involved in motor vehicle
accidents on highways and to ensure that highways are kept free of obstructions and
impediments at accident scenes for emergency vehicles and emergency personnel.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING
HEREBY ENACTS AS FOLLOWS:
1. By-law No. 6604/05 shall be amended by adding the following sections:
TOW TRUCKS
36.3 (1) In this section,
(a) "firefighter" means a firefighter as defined in subsection 1(1)
of the Fire Protection and Prevention Act, 1997, S.O. 1997 c.
4; and
(b) "tow truck" means a motor vehicle that is designed, modified
or used for pulling, towing, carrying or lifting of other motor
vehicles with or without the assistance or use of lifts,
winches, dollies, trailer$ or any like equipment.
(2) No person shall solicit, make or convey an offer of services of a tow
truck while that person is within 200 metres of,
(a) the scene of an accident or apparent accident; or
(b) a vehicle involved in an accident,
on any highway.
(3) No person shall park, stop or stand a tow truck on any highway
within 200 metres of,
(a) the scene of an accident or apparent accident; or
ATTACHMENT No. XX TO REPORT CS XX-09
267 2of2
(b) a vehicle involved in an accident.
(4) Subsections (2) and (3) do not apply to a person who is at the
scene of an accident at the request or direction of a police officer, a
firefighter, a municipal by-law enforcement officer or a person
involved in the accident.
(5) Any person operating a tow, truck or other motor vehicle parked,
stopped or standing within 200 metres of the scene of an accident
or apparent accident or a vehicle involved in an accident shall,
immediately on the direction Of any police officer or firefighter, move
their tow truck or motor vehicle to a location more than 200 metres
from the scene of an accident or apparent accident or to any other
location as directed by a police officer or firefighter.
42.1 No person shall prevent, hinder or interfere with or attempt to prevent,
hinder or interfere with the enforcement of any provision of this by-law by a
police officer, municipal by-law enforcement officer or fire fighter.
2. Clause 44(e) of By-law 6604/05 is deleted.
3. This by-law shall come into force on the day that it is passed.
BY-LAW read a first, second and third time and finally passed this day of June, 2009.
David Ryan, Mayor
Debi A. Wilcox, City Clerk
Ciro, °0 REPORT TO
EXECUTIVE COMMITTEE
n I I
PICKERING
Report Number: OES 24-09
Date: July 6, 2009 6 8
From: Everett Buntsma
.Director, Operations & Emergency Services
Subject: City's Traffic & Parking By-law No. 6604/05
Updating Amendments
File: A-1440
Recommendation:
1. That Report OES 24-09 of the Director, Operations & Emergency Services
regarding proposed amendments to the City's Traffic & Parking By-law No
6604/05 be received; and
2. That the attached draft by-law be enacted to amend Sections 8, 25, 26 and 46
and Schedules 2, 4, 9 and 13 to By-law No. 6604/05.
Executive Summary: The City's Traffic & Parking By-law No. 6604/05 (the "Traffic
By-law") was passed on December 19, 2005. It amalgamated numerous traffic and
parking related by-laws into one comprehensive document. As part of an ongoing effort
to keep the Traffic By-law current, accurate and appropriate as well as address
concerns from the community and municipal by-law enforcement, staff propose the
following additional changes to:
• the No Stopping and No Parking provisions to eliminate conflicts
• the Permit Parking provisions to specify affected properties -
• establish the ability to designate No U-turn zones on Highways adjacent to schools
• the Speed Limit on Uxbridge Pickering Townline Road
Financial Implications: The amendments to the Traffic By-law recommended in this
report do not present any major financial implications and can be accommodated within
the current municipal budget.
Sustainability Implications: The information presented by staff within this report are
relevant to the social lens of sustainability by improving traffic operations and
community use of municipal streets as well as by-law enforcement via appropriate by-
laws and accurate records.
Report OES 24-09 July 6, 2009
Subject: City's Traffic & Parking By-law No. 6604/05 Page 2
269 . Updating Amendments
Background:
As part of an ongoing effort to ensure accurate and appropriate traffic controls, records
and associated by-laws, staff continue to verify and amend municipal documents. As a
result of this work, staff have identified several discrepancies and hereby propose the
following amendments to the municipal by-law 6604/05.
No Parkinq
The following is a list of proposed corrections and the reason for the correction:
• Alliance Road, eliminate conflict with current and appropriate No Stopping
• Breezy Drive, correct inappropriate side of street reference
• Esplanade North, correct inappropriate side of street reference
• Glenanna Road, correct incomplete limit reference
• Strouds Lane, eliminate conflict with currant and appropriate No Stopping
• Browning Avenue, reduced right of way access control
In consultation with and with the unanimous support of residents of Bayview Street,
staff propose to designate the south side of Bayview Steet as No Parking. This change
would formally confirm the current practice by residents, ensure clear east west
access/egress for emergency response vehicles and the large Regional maintenance
vehicles enroute to the sanitary sewer pumping station at the west limit of Bayview
Street while accommodating guest and permit parking on the north side.
Additionally, staff are proposing No Parking restrictions on the north side of Browning
Avenue between St. Martins Drive and Fairview Avenue. The controls are a result of on
street parking complaints and area emergency access concerns due to the reduced
pavement width and right-of-way. The controls continue to allow on-street parking on
the south side of Browning Avenue and are fully supported by area residents (as
confirmed by community consultation correspondence). As there are no driveways
fronting on the subject section of the road, no residents are immediately impacted by
the change.
No "U" Turn zones adjacent to schools
In response to ongoing difficulties expressed by parents and school administration staff
at the Vaughan Willard Public School, the City has been requested to establish a No
"U" Turn zone on Dixie Road adjacent to the school. Given the vehicular and
pedestrian congestion that occurs fronting the school during school arrival and
dismissal times, the current practice by some motorists to initiate "U" turns in school
zones disrupts traffic flow, impacts school bus operations and creates additional
conflicts and unnecessary hazards.
CORP0227-07/01 revised
Report OES 24-09 July 6, 2009
Subject: City's Traffic & Parking By-law No. 6604/05 Page 3
Updating Amendments 270
Supporting the No "U" Turn designation, staff propose to amend Sections 8 and 26 of
the Traffic by-law to authorize the Director to designate-a highway or portion of a
highway that is adjacent to a school as a "U" turn prohibited area and establish "U" Turn
prohibited areas on streets adjacent to schools where and when necessary without
additional by-law amendments. Upon enactment of this provision, staff will install No "U
Turn" signs on Dixie Road between Glenanna Road and Silverthorn Square thereby
addressing the concerns received from staff at the Vaughan Willard Public School.
Permit Parking
A review of municipal records yields that the current municipal Traffic and Parking By-
law and its predecessors have contained provisions for on-street permit parking since
1986. The provisions were initially established to accommodate on-street parking for
residents within the Village East community as a result of vehicular parking infiltration
from the former Pickering Flea Market. With the relocation of the market, the
provisions were unnecessary and eliminated but: shortly thereafter re-established to
provide for additional on street parking for the townhouse development on Ilona Park
Road which was recognized as being on site parking deficient.
On May 20, 2008, Council at the recommendation of staff, passed by-law 6864/08
thereby amending the Traffic and Parking By-law which in addition to various changes
amended Schedule 4 to allow Permit Parking on Fairview Street. The intent of the
change was not to allow for a general public application process for municipal approval
of vehicular parking on City streets but to formally recognize the few residential
properties which do not have a vehicular driveway and therefore have few options but
to park on the road. However, the current language does not limit the permit process to
only the intended properties. As such, staff propose further amendments to Section 25.
and the associated Schedule 4 of the Traffic By-law thereby limiting permit availability to
only those properties noted on the schedule.
To date, staff have identified homes on Ilona Park Road, Fairview Avenue, Simpson
Avenue and Bayview Street which do not have driveways. The proposed change to the
by-law identifies these properties on the new schedule and allows staff to issue each an
on-street Parking Permit.
Permitted Boulevard Parking
In conjunction with the approved development of the SR&R Bay Ridges project near
Bayly Street and St. Martins Drive, the site provides for on street permitted boulevard
parking on the east side of St. Martins Drive to serve the new adjacent commercial
properties. As the project is nearing completion, staff anticipate its use by the public
and hereby propose the area be included in the current Permitted Boulevard Parking
provisions of the municipal Traffic and Parking By-law with a maximum 3 hour parking
limit and parking restrictions from 2:00 am to 5:00 am. The restrictions are intended to
CORP0227-07/01 revised
Report OES 24-09 July 6, .2009
Subject: City's Traffic & Parking By-law No. Q604/05 Page 4
271 Updating Amendments
discourage parking abuse and overnight parking and reflect current limitations as
previously established on Liverpool Road, in the Nautical Village area.
Speed Limit
In conjunction with a resident request to review the appropriateness of the existing
speed limit on Uxbridge/ Pickering Townline Road, it was identified that the road was
not referenced within the current Traffic By-law No. 6604/05 (Schedule 9).
Currently, the signs on Uxbridge Pickering Townline Road between York Durham
Regional Road #30 and Sideline 30 identify a speed limit of 60km/h. Previously,
40km/h speed limit signs did identify a reduced speed zone between Sideline 30 to
Sideline 28 in recognition of the former Stouffviille Christian School. However with the
closure of the school, the signs were removed by municipal Operations staff. Given the
lack of speed signs on the remaining portions of Uxbridge Pickering Townline Road, the
speed limit as established by the Ontario Highway Traffic Act is 50km/h.
Previous Traffic by-laws indicate a 60km/h speed limit on Uxbridge Pickering Townline
Road between Sideline 32 and Sideline 30 which does not correspond to the existing
speed limit signs as noted above. As a corrective measure, staff propose to amend
the municipal Traffic & Parking By-law to formally establish the following speed limits on
Uxbridge Pickering Townline Road:
• a continuous 60km/h speed limit between York Durham Regional Road #30 and
Uxbridge Concession Road 2 (which reflects the existing signs in the area).
• a 50km/h speed limit from Durham Regional Road #23 to 960m west thereof,
being the west limit of the granular road (hence the need for a reduced speed
limit).
Attachments:
1. Draft Amending By-law
ZMikePel4wskiA Approved/Endors
Everett B "ma,
Coordinato , ra c Operations Director Operations & Emergency Services
I
CORP0227-07/01 revised
Report QES 2409 July 6, 2009
Subject: City's Traffic & Parking By-law No. 6604/05 Page 5
Updating Amendments 272
Ric rd W. Hol orn, P. Eng
Division Head,
Municipal Property & Engineering
Copy: Chief Administrative Officer
(Acting) Chief Administrative Officer
Manager, By-law Services
Superintendent, Municipal Operations
Recommended for the consideration
of Pickering City, uncil
Z ~i
Tho as J. Quinn, RDM , CM III
Chief Administrative Officer
CORP0227-07/01 revised
ATTACHMENT# T REPORT# OES a+~-Oq
273 of
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO.' /09
Being a by-law to amend By-law. No. 6604/05
WHEREAS By-law No. 6604/05 provides for the regulation of traffic and parking on
highways, private property and municipal property within the City of Pickering; and
WHEREAS the City wishes to amend By-law No. 6604/05.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING
HEREBY ENACTS AS FOLLOWS:
1. By-law No. 6604/05 shall be amended as set out in sections 2 through 8 of this
by-law.
2. The following clause is added to Section 8:
(d) designate any highway or portion of highway that is adjacent to a school as a
"U" turn prohibited area.
3. Subsections 2, 3 and 8 of Section 25 are repealed and the following substituted:
(2) The City Clerk is authorized to issue a parking permit to one occupant of
each residence identified in Schedule 4.
(3) No Person other than a lawful holder of a valid parking permit shall park in an
area on any highway or portion of highway identified in Schedule 4 and which
is signed as a Permit Parking Only area.
(8) Notwithstanding the provisions of any section of this by-law, the owner and
the driver of a vehicle on which a valid parking permit is displayed in
accordance with subsection (5), and the vehicle if parked within the
designated Permit Parking Only area, on the street named on the permit; is
exempt from Sections 15 (j) and (n) of this by-law.
4. The following clause is added to Section 26:
(2) where authorized signs that clearly indicate the regulation have been
installed, no person shall at any time make a "U" Turn upon any highway or
portion of highway that is adjacent to a school.
ATTACHMENT# ( TOREPORT# 66- -14-01
5
By-law No. Z of Page 2
274
5. Section 46 is repealed and the following substituted:
46. Sections 28, 29, 31, 32, 33 and 34 shall not be effective unless authorized.
signs that clearly indicate the regulation or prohibition have been erected.
6. Schedule 2 is amended as follows:
SCHEDULE 2
NO PARKING
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4
HIGHWAY SIDE LIMITS (FRO,WTO) PROHIBITED TIMES
OR DAYS
DELETE
Alliance Road North Sandy Beach Road to Anytime
Bayly Street
Breezy Drive West and West Shore Boulevard to Anytime
South 23 metres west of Batory
Avenue
Esplanade North Both 110 metres east of Anytime
Glenanna Road to
148 metres east of
Glenanna Road
Glenanna Road North Listowell Crescent to Road Anytime
Strouds Lane South Fernham Street to 25 Anytime
Metres west of Fernham
Street
ADD
Alliance Road North and Sandy Beach Road to Anytime
East Bayly Street
Breezy Drive South West Shore Boulevard to Anytime
23 metres west of Batory
Avenue
i
ATTACHMENT# TOREPORT# GES~-oq
By-law No. ~of~'- Page 3
275
Esplanade North South 110 metres east of Anytime
Glenanna Road to
148 metres east of
Glenanna Road
Glenanna Road North Listowell Crescent to Anytime
Dixie Road
Bayview Street South Full limit Anytime
7. Schedule 4 is deleted and replaced amended as follows:
SCHEDULE 4
PERMIT PARKING
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4
HIGHWAY SIDE LIMITS (FROM/TO) APPLICABLE
OR DAYS PROPERTIES
Ilona Park Road South 73 metres west of 1240 Ilona Park Road
Liverpool Road to 140
Metres west of
Liverpool Road
Fairview Road West 30 metres south of 716 and 716a
Browning Avenue to Fairview Avenue
45 metres south of
Browning Avenue
Bayview Avenue North 80 metres west of 1242a and 1242b
Front Street to 97 Bayview Avenue
metres west of Front
Street
Simpson Avenue East 43 metres south of 715
Browning Avenue to Simpson Avenue
south limit of Simpson
Avenue
ATTACHMENT#_L_.._ 1i O REPORT# GES
By-law No. ~L of 5 Page 4
276
8. Schedule 9 is amended as follows:
SCHEDULE 9
SPEED LIMITS
COLUMN 1 COLUMN 2 COLUMN 3
HIGHWAY LIMITS (FROM/TO) PEED AMENDING
BY-LAW #
ADD
Uxbridge Pickering York Durham Regional 60 km/h
Townline Road Road #30 to Uxbridge
Concession Road 2
Uxbridge Pickering Durham Regional 50 km/h
Townline Road Road #23 to 960 metres west
of Durham Regional Road #23
9. Schedule 13 is deleted and replaced amended as follows:
SCHEDULE 13
PERMITTED BOULEVARD PARKING - BY-LAW NO 6604/05
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4
HIGHWAY SIDE LIMITS (FROMf[O) PERMTITED TIMES
OR DAYS
Liverpool Road West 70 metres north of the From 5:00 a.m. to 2:00
south limit to 20 metres. a.m., and for a maximum
North thereof, and from of 3 consecutive hours
135 metres north of the
south limit to 80 metres
north thereof; and from
225 metres north of the
South limit to 86 metres
north thereof.
ATTACHMENT iOREPORT# TIES -P-q-d~
By-law No. - ° Page 5
Liverpool Road East 55 metres north of the From 5:00 a.m. to 2:00
south limit to 35 metres a.m., and for a maximum
north thereof, and from of 3 consecutive hours
155 metres north of the
south limit to 60 metres
north thereof; and from
250 metres north of the
south limit to 310 metres
north thereof.
St. Martins Drive East 87 metres south of Bayly From 5:00 a.m. to 12:00
to 72 metres south a.m., and for a maximum
thereof. of 3 consecutive hours
10. This By-Law shall come into force on the day that it is passed.
BY-LAW read a first, second and third time and finally passed this day of
2009.
David Ryan, Mayor
Debi A. Wilcox, City Clerk
°0 REPORT TO
EXECUTIVE MEETING
PICK Report Number: OES 37-09
Date: July 6, 2009
278
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Tender for Facilities Cleaning Services
- Tender No. T-3-2009
- File: A-1440-001-09
Recommendation:
1. That Report OES 37-09 from the Director,', Operations & Emergency Services
regarding Facilities Cleaning Services Ltd.. be received;
2. That Tender No. T-3-2009 submitted by Arsenal Cleaning Services Ltd. for
facilities cleaning services, in.the amount bf $115,104 plus GST for year 1 and
$118,578 plus GST for year 2 be approved subject to the annual review and
extension to the contract by the Manager, Supply & Services for the following
facilities:
Pickering Municipal Facilities Pickering Public Libraries
Operations Centre Main Branch
East Shore Community Centre Claremont Branch
Fire Hall #5 (Administration Office) Greenwood Branch
Petticoat Creek Branch
Whitevale Branch
3. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Executive Summary: The current cleaning dontact (3 year term) expired on March
31, 2009 with Arsenal Cleaning Services Ltd. Prior to retendering the cleaning contract
in its existing form, Facilities Operations staff and rtook a thorough review of the
contract conditions, levels of service, limitations s d problem areas. The existing
contract with Arsenal was extended to July 31, 2!.01
,09 to enable this process.
A revised contract document was prepared on the basis of this review, one which staff
feel will provide a better level of service, more accountability and a reduced
expenditure.
Report OES 37-09 July 6, 2009
Subject: Tender for'Facilities Cleaning Services Page 2
Tenders have been received and award of this contract is required for a one year term
year commencing August 1, 2009 with an optional second year commencing August 1,
2010.
The Director, Operations & Emergency Services the CEO, Library, the Fire Chief, the
Division Head, Municipal Property & Engineering, the Division Head, Facilities
Operations and the Manager, Supply & Services recommend proceeding with the low
bid submitted by Arsenal Cleaning Services Ltd. (current service provider).
Financial Implications:
1.
TENDER AMOUNT
T-3-2009 Tender for Facilities
Cleaning Services (2 year
term) $233.682.00
GST 11,684.10
Sub-Total 245,366.10
GST Rebate (11,684.10)
Total $233,682.00
2.
APPROVED SOURCE OF FUNDS
Year 1 - Auq 1, 2009 - July 31, 2010
Operations Centre 2315-2435 $18,360.00
East Shore Community Centre (Seniors) 2572-2435 39,060.00
Fire Hall #5 (Administration Office) 2740-2435 7,800.00
Libraries 2745-2435 49,884.00
Year 1 Total $115,104.00
Year 2 - Auq 1, 2010 - July 31, 2011
Operations Centre. 2315-2435 $18,912.00
East Shore Community Centre (Seniors) 2572-2435 40,236.00
Fire Hall #5 (Administration Office) 2740-2435 8,040.00
Libraries 2745-2435 51, 390.00
Year 2 Total $118,578.00
$233,682.00 maximum over 2 years
The total annual cost of the current contract for Year 1 amounts to $115,104 plus GST,
Year 2 has an increase in annual costs in the amount of $3,474 plus GST, which will be
reflected in the annual operating budget for 2010. The extension of Year 2 of the
contract, which reflects a 3% increase in costs, is contingent upon satisfactory
performance in Year 1.
i
CORP0227-07/01 revised
j
Report OES 37-09 July 6, 2009
Subject: Tender for Facilities Cleaning Services Page 3
280
The current cost of the cleaning contract is $186;785 annually. With the strategic use of
existing staff to cover key areas, a cost savings of $71,681 annually has been achieved
by eliminating the Pickering Civic Complex and Pickering Recreation Complex from the
contracted service. This will result in additional staff costs for cleaning but the net
financial impact will still be an overall cost savings which cannot be quantified at this
time.
Sustainability Implications: This revised cleaning contract has been modified to
reflect an efficient and accountable approach to contracting out services, with the use of
existing facilities staff to cover key areas. This approach results in an overall cost
savings and more accountability.
Background: Tenders for T-3-2009 were ireceived on Thursday, June 4, 2009.
Six (6) companies were invited to participate and, the City received five (5) bids at the
time of closing.
The low bidder, Arsenal Cleaning Services Ltd., is currently performing work for the City
of Pickering. With the revised contract in its new scoped format and with Arsenal's
familiarity with the City's requirements, staff feel that acceptance of the low bid would be
appropriate and cost effective.
The Health and Safety Policy, Clearance Certificate issued by Workplace Safety and
Insurance Board (WSIB), the WSIB Cost and Frequency Record and Certificate of
Insurance as submitted by Arsenal Cleaning Services Ltd. have been reviewed by the
Coordinator, Health & Safety and are deemed acceptable.
Upon careful examination of all tenders and releviant documents received, The Director,
Operations & Emergency Services, the Chief Executive Officer, Library, the Fire Chief,
the Division Head, Municipal Property & Engineering, the Division Head, Facilities
Operations and the Manager, Supply & Services recommend the acceptance of the low
bid submitted by Arsenal Cleaning Services Ltd. for Tender No. T-3-2009 in the amount
of $233,682 plus GST.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Supply & Services Memorandum dated June 5, 2009
2. Record of Tenders opened and checked
CORP0227-07/01 revised
Report OES 37-09 July 6, 2009
Subject: Tender for. Facilities Cleaning Services Page 4
281
Prepared By: Approved / dorse y:
10002
Ton revedel verett Buntsma
Division Head, Facilities Operations Director, Operations & Emergency
services
Gillis Paterson
Director, Corporate Services &
Treasurer
Oic rd Holborn
ision Head, Municipal Property &
jngineering
r
Bill Douglas
Fire Chief
C thy Grant
CEO, ickering Public Libraries
V-ra A: F P
e
macher
C P.P., C O, CPPB, C.P.M., CMM 11
Manager, Supply & Services
CORP0227-07101 revised
Report OES 37-09 July 6, 2009
Subject: Tender for Facilities Cleaning Servicm Page 5
282
TP:mld
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City Cou 'I
III
Thom J. inn, RDMR, ~A?
Chief Administrative Officer
i
CORP0227-07/01 revised
i
i.
A1`t HMl!NT#_1_ TO REPORT#JC~S7 D 9
283 city 00 '0~
PIC MEMO
To: Tony Prevedel June 5, 2009
Division Head, Facilities Operations
Carol MacDonald,
Manager of Administrative Services
From: Vera A. Felgemacher
Manager, Supply & Services
Copy: Supervisor, Facilities Operations
Manager, Projects and Facilities
Subject: Tender No. T-3-2009
Tender for Facility Cleaning Services
Closing: June 4, 2009
f
Tenders have been received for the above project. Six (6) companies were invited to participate.
An advertisement was placed on the City's Website yhelding additional interest. A total of twelve
(12) companies picked up tendering packages. A mandatory site visit was held on Tuesday, May
26, 2009 and nine (9) bidders attended of which five (5) bidders responded and submitted a tender ,
for this project.
A copy of the Record of Tenders Opened and Chepked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices
and extensions; unit prices shall govern and extensions will be corrected accordingly, which has
been done.
SUMMARY
PST & GST•in luded
Bidder Total tendered Amount $ After Calculation Check $
Year 1 Year 2 Year 1 Year2
Arsenal Cleaning Services Ltd. $120,859.20 124,506.90 $120,859.20 $124,506.90
J&A Cleaning Solutions Ltd. $133,560.00 133,560.00 $133,560.00 $133,660.00
CG Maintenance $182,800.80 1205,454.34 $182,800.69 $190,909.81
Automatic rejection - Bid contains alterations not called for,
Associated.Pro Cleaning qualifying the bid. Reference: Purchasing By-law No. 5900-
01, Procedure No, PUR 010-001, 10.04, Item 5, IB Item 14,
16, 17, 18; letter ated June 2, 2009 Addendum No. 1
-1211WC 3-1-0c)
i10 REPORTff-k-10-
ant 284
Automatic rejection - Addendum not acknowledged.
Beeta Building Services Inc. Reference: Purchasing By-law No. 5900-01, Procedure No.
PUR 010-001, 10.04, Item 12, IB Item 3 (b), 17, 18; letter
dated June 2, 2009 Addendum No. 1
Super Shine Janitorial Services Unable to Bid
[Ltd.
Pursuant to Information to Bidders Item 20, the following will be requested of the low bidder for
your review during the evaluation stage of this tender call. Please advise when you wish us to
proceed with this task.
(a) a copy of the current and dated Health and Safety Policy to be used.on this project;
(b) a copy of the current Workplace Injury Summary Report issued by Workplace Safety &
Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the
current CAD 7, NEER, or MAP reports may be submitted);
(c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance
Board;
(d) the City's Certificate of Insurance shall be completed by the bidder's agent, broker or
insurer;
(e) Waste Management Plan;
(f) Acknowledge by signature the City's Accessibility Regulations for Contracted Services
(Form, Page 44 of tendering document).
Include the following items in your Report to Council:
(a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health &
Safety
(b) any past work experience Arsenal Cleaning Services Ltd. including work location;
(c) without past work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding; .
(g) related departmental approvals;
(h) any reason(s) why the low bid of Arsenal Cleaning Services Ltd. is not acceptable; and
(i) related comments specific to the project.
Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the public tender opening. Bidders will be
advised of the outcome in due course.
If you require further information, please feel free to contact me or a member of Supply &
S rvices.
VF/jg~
Attachments
June 5, 2009
Tender No. T-3-2009 Page 2
Tender for Facility Cleaning Services
FITACHMENTS 9 s" REPORT#„Q,627-69
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I
e``y REPORT TO
' EXECUTIVE COMMITTEE
Report Number: OES 40-09
Date: July 6, 2009
1 286
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Southeast Collector Trunk Sewer
- Haul Roads
- File: A-1440
Recommendation:
1. That Report OES 40-09 of the Director, Operations & Emergency Services
regarding the Southeast Collector Trunk Sewer associated haul routes be
.received;
2. That the City of Pickering approves of the use of Scarborough-Pickering
Townline Road, Rosebank Road, Fairport Road, Dixie Road and Third
Concession Road as described in and subject to the conditions outlined in Report
OES 40-09 as haul routes for the construction of the Southeast Collector Trunk
Sewer; and
3. That a copy of Report OES 40-09 be sent to the Region of York and the Region
of Durham.
Executive Summary: Through the process of determining a preferred route for the
new southeast collector trunk sewer, the Region of York has hired a consultant to
assess the conditions of existing surrounding roads to determine proposed haul routes.
Haul routes are to be utilized during the construction of the southeast collector trunk
sewer to provide access to and from the construction activity sites (shafts), to transport
equipment and materials, and to remove surplus excavated material from the tunneling
activities.
Haul routes have been proposed by York's consultant and consist of the following roads
in the City of Pickering
Scarborough-Pickering Townline Road (north of Third Concession Road)
Rosebank Road (north of the hydro corridor)
Fairport Road (north of the hydro corridor)
Dixie Road (north of the hydro corridor)
Third Concession Road (Whites Road to Dixie Road, and in Cherrywood)
Report IDES 40-09 July 6 12009
Subject: Southeast Collector Trunk Sewer
2 8 7 Haul Roads
Page 2
Brock Road (from Hwy 401 to Hwy 407)
Taunton Road (from Brock Road to York Durham Townline Road)
Finch Avenue (from Valley Farm Road to Brock Road)
York-Durham Townline Road (from Taunton Road to Hwy 407)
The Region, through the consultant's report, is recommending approximately
$1,639,000 in upgrades to the haul routes that are under the jurisdiction of the City of
Pickering in order to bring them up to a standard to withstand the projected loads during
construction of the new southeast collector trunk sewer.
Staff is recommending that Council approve the use of the proposed haul routes subject
to the conditions as set out in this report.
Financial Implications: Approval of the haul; routes and the completion of the
proposed upgrades by the Region of York will have a financial benefit to the City in that
approximately $1,639,000 of future rehabilitation/reconstruction needs will be
addressed.
Sustainability Implications: The improvements to the surface of the haul roads will
result in a better and safer driving surface, thus reducing maintenance costs and
reducing liability and meets the economic and social lenses of sustainability. The
rehabilitation methods proposed are designed to reuse existing road materials and
therefore meets the environmental lens of sustaiinability.
Background: The Regions of York and Durham have submitted the Individual
Environmental Assessment to the Ministry of the Environment for the proposed
Southeast Collector (SEC) sanitary trunk sewer, part of the York Durham Sewer System
(YDSS), on November 28, 2008.
The proposed route of the new SEC trunk sewer is along 14th Avenue, Townline Road,
the hydro corridor, Liverpool Road, and Finch Avenue to Valley Farm Road. During
construction of the new SEC, there will be a requirement for Regional and City roads to
be used as haul routes to provide access to and from the various construction
compounds. These compounds are required where maintenance shafts and
construction shafts are located.
Haul routes will be designated roads used to supply material, such as equipment and
tunnel segment liners to the compounds, as well as remove surplus excavated material
during the construction of shafts and the sewer tunnel. Haul routes must be able to
handle heavy equipment and loads during all mgnths of the year, including when load
restrictions are imposed during March and April.' It is anticipated that the haul routes will
CORP0227-07/01 revised
Report OES 40-09
July 6, 12009
Subject: Southeast Collector Trunk Sewer
Haul Roads
Page 3 288
be required for a period of three years (2010-2012) as the new SEC is being
constructed.
The process of determining haul routes by the proponents commenced early during the
evaluation of the short listed five sewer routes back in November 2006. City staff
conducted a preliminary review of haul routes but did not provide detailed comments on
all five sewer routes and decided to wait until a preferred sewer route was chosen.
Once the preferred route was selected for the new SEC, further discussions took place
regarding the proposed haul routes for the preferred sewer route. Over a period of
approximately one year (November 2006 to November 2007), certain City and Regional
roads were added and deleted to the proposed!haul routes, including connection points
to Hwy 401 and Hwy 407, as the preliminary design of the trunk sewer was being
refined.
The proponents initiated a haul route condition survey and assessment using the
consulting firm of Conestoga-Rovers & Associates (CRA). A preliminary meeting was
held October 17, 2007 with affected municipalities and the consultants to discuss the
survey and assessment process. The work plan was to conduct a visual survey in the
fall of 2007 and physical assessments in spring; 2008, with a report to follow. A draft
report was prepared in September 2008. A copy was not sent to the City until January
2009 upon request. A set of draft haul route upgrade drawings was received in
December 2008 for review and comment.
In Report OES 05-09 dated January 12, 2009 regarding comments of the Final EA
Report, November 2008, staff indicated that sufficient information had not been received
in order to accept the EA Report's recommendajtion on the use of haul routes. Council
approved the recommendation that endorsemeh, t of the preferred alternative is subject
to receiving more information on the haul roads ',under the jurisdiction of the City of
Pickering and approval of those haul roads by the City of Pickering.
City staff received the final report on the Haul Route Condition Assessment dated April
2009 on May 20, 2009 and commenced a detailed review in conjunction with the 70%
design haul routes drawings.
Haul Route Condition Assessment:
The haul route condition assessment report pre~ared by CRA was completed for the
following purposes:
• evaluate the existing condition of the proposed haul routes
• document the locations with major deficiencies
• assess the capability of each section of the haul routes to sustain the existing
and future projected vehicle loadings
CORP0227-07/01 revised
j
Report OES 40-09 July 6, 12009
Subject: Southeast Collector Trunk Sewer
2 $ 9 Haul Roads
. Page 4
• evaluate the capability of each section of the haul routes to carry additional truck
loading during the construction period
• provide maintenance/rehabilitation recommendations to improve the road
conditions, and
• provide design recommendations to increase the capability of the haul routes to
carry projected construction and design loads
The report recommends the following roads to be used as haul routes:
Provincial Roads H 401, H 407 and H 7
York Region Roads York-Durham Townlinee Road, 14 Avenue
Durham Region Taunton Road, Brock !Road, Whites Road, Altona Road, Finch
Roads Avenue
Markham Roads 9 Line, Box Grove B -Pass
Pickering Roads Scarborough-Pickering Townline Road, Rosebank Road, Fairport
Road, Dixie Road, Third Concession Road
The pattern of the haul routes is illustrated in the attached figure (Attachment #1).
It is recommended in the haul route condition assessment report that prior to
commencement of the sewer tunnel construction, certain roads be upgraded to provide
suitable strength to meet the loading requirements. Also, when construction is
completed, the roads will be re-assessed as they are to be left in or re-instated to an
acceptable condition to allow for general use by the public. It is important to note that
the required upgrades to the haul routes before'and after construction of the tunnel are
a requirement for mitigation and are not considered enhancements related to the
proposed enhancement plan.
Haul Route Upgrades
All of the recommended haul roads under the jurisdiction of the City of Pickering require
upgrades prior to being used as part of the haul route system. The following upgrades
have been recommended in the report by CRA:
Road Limits Upgrades
Scarborough-Pickering Third Concession Road to Pulverize, remix, add 25mm
Townline Road Taunton Road Granular A, repave base and
to as halt
Rosebank Road SEC to south of Third Pulverize, remix, add 25mm
Concession Road Granular A, surface treatment
Rosebank Road North of Third Concession Remove and replace 50mm
Road to Taunton Road Granular A, surface treatment
Rosebank Road South of Third Concession Cold plane 40mm asphalt and
Road to north of Thi replace
CORP0227-07/01 revised
i
Report OES 40-09 July 6, 2009
Subject: Southeast Collector Trunk Sewer 290
Haul Roads
Page 5
Road Lim #s Upgrades
Concession Road (Hamlet of
Cher ood
Third Concession Road Between Rosebankl Road and Cold plane 40mm asphalt and
Rosebank Road (Hamlet of replace
Cher ood
Fairport Road SEC to Third Concession Full reconstruction (granular
Road and asphalt)
Dixie Road SEC to Gossamer Drive Remove 90mm asphalt and
replace
Dixie Road Gossamer Drive to third Pulverize, remix, add 25mm
Concession Road Granular A, repave base and
to as halt
Third Concession Road Whites Road to Fairport Road Pulverize, remix, add 25mm
Granular A, repave base and
to as halt
Third Concession Road Fairport Road to Dixie Road Pulverize; remix, add 25mm
Granular A, repave base and
to asphalt
The Region's consultant has estimated that the;value of the proposed upgrades is
approximately $1,639,000, including a 10% contingency. City staff do not concur with
the recommendation for the upgrade to Rosebank Road in the context of allowing full
load vehicles during load restrictions (March and April annually).
The Region of York is requesting approval for the use of the above noted City roads as
haul routes. In order to start construction of the new SEC in 2010 (subject to approval
of the Individual Environmental Assessment) haul route upgrades must commence in
summer 2009 and York Region is committed to undertaking the upgrades prior to EA
approval. A tender package has been prepared and is scheduled to be out for bidding
in July 2009 with an award in August 2009. HaWl Route construction will be complete in
spring 2010.
Conditions of Haul Route Approval
City staff recommend approval of the aforementloned roads to be used as haul routes
for the construction of the new SEC with the following conditions:
1. The Region's contractor apply for Road Qccupancy Permits prior to
commencement of construction of the upgrades.
2. The Region be responsible for all costs associated with the upgrades regardless
of whether the IEA for the new SEC sewer is approved or not.
CORP0227-07/01 revised
i
i
Report OES 40-09. July 6, 2009
Subject: Southeast Collector Trunk Sewer
291 Haul Roads
Page 6
3. The Region guarantee workmanship of the upgrades for a period of two years
following completion of all works and reqtification of any deficiencies.
4. The works include the removal and replacement of all entrance culverts and
cross road culverts deemed deficient in the opinion of City of Pickering staff.
5. That all haul routes be upgraded to a full load standards such that reduced loads
do not have to be imposed during the period that such restrictions are normally
imposed (March and April annually).
6. The Region acknowledge that the recommended upgrades to Rosebank Road
(surface treatment) do not constitute the standards for full load road and that load
restrictions will be imposed on Rosebank Road during the period that such
restrictions are normally imposed (March and April annually) or alternatively the
Region substitute the surface treatment with base and top asphalt.
7. That approval of the upgrades to and the use of the haul routes, prior to the
acceptance of the proposed enhancement plan, does not negate the possibility of
incorporating enhancements into these roads as a component of the
enhancement plan.
8. The Region provide full-time inspection services during the construction of the
upgrades as well as regular monitoring and compliance control during
construction of the New SEC for speed adherence and designated haul route
adherence.
9. Should the location of the approved site to receive the surplus excavated
material require additional City of Pickering roads to be used as haul roads, a
similar condition assessment and approval process be followed for the additional
haul routes.
Attachments:
1. SEC alignment and associated haul routes diagram
Prepared By: Approved/Endo Y:
Ric rd W. Holb rn, P. Eng. ~ireett sm
Difision Head Director, Operations & Emergency Services
Municipal Property & Engineering
CORP0227-07/01 revised
Report DES 40-09 July 6,12009
Subject: Southeast Collector Trunk Sewer 9 2
Haul Roads
Page 7
RH:ds
Copy: Chief Administrative Officer
(Acting) Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
v
Tho s Quinn, R R, c III
Chief Administrative fficer
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C-4 00 REPORT TO
EXECUTIVE COMMITTEE
PICK Report Number: OES 41-09
Date: July 6, 2009
" 294
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Frenchman's Bay Harbour Entrance Environmental Assessment
- Status Update
- File: A-1440-001-09
Recommendation:
1. That Report OES 41-09 of the Director, Operations & Emergency Services
concerning the Frenchman's Bay Harbour Entrance Environmental Assessment
be received for information; and
2. That Council endorse the submission of the Draft Environmental Study Report
(ESR) to the Ministry of the Environment.
Executive Summary: This Report provides an information update on the
Frenchman's Bay Harbour Entrance Environmental Assessment work completed to
date.
Financial Implications: In the 2008 Capital Budget, Council approved the
Frenchman's Bay Harbour Entrance Project in the amount of $300,000 in account 5780
Parks, project number 5780-0818. This project is financed by a Provincial Grant of
$300,000 received in 2007.
There are no new financial implication at this time.
Sustainability Implications:
1. An improved Harbour Entrance will improve the economic viability of the marine
businesses and tourism within Frenchman's Bay.
2. The work will support the community fabric and municipal planning objectives of
creating a "Nautical Village" on the east side of Frenchman's Bay as noted in the
City's and Region's Official Plans.
3. The work will improve safety and navigability for all entrance users.
Report OES 41-09 July 6,;2009
Subject: Frenchman's Bay Harbour Entrance Environmental Assessment Page 2
4. The work will improve the environmental aspects and the overall ecological
health of Frenchman's Bay and its' wetlands.
Background:
The Frenchman's Bay Harbour Entrance project is being conducted in accordance with
the Municipal Engineers Association (MEA) Municipal Class Environmental Assessment
(EA), an approved process under the Environmental Assessment Act R.S.O., 1990 that
allows municipal proponents to meet the requirements of the Act for municipal
infrastructure projects. Following the approved MEA Class EA process for Schedule C
projects, the City of Pickering is the project proponent, while TRCA is acting as project
manager. In addition to the Class EA process, an environmental screening under the
Canadian Environmental Assessment Act (CEAA) will be triggered in response to the
potential environmental impacts that the physical work will produce pursuant to the
federal Fisheries Act and Navigable Waters Protection Act, as well as potential for
Federal funding that may also be used to implement the project.
Recognizing the need for accountability to the public and stakeholders, the City of
Pickering and TRCA worked together to identify potential stakeholders in the study
area. To facilitate ongoing stakeholder involvement during the planning component of
the project a Community Liaison Committee (CLC) made up of stakeholder
representatives was formed and met four times throughout the project. In compliance
with the approved EA process, two Public Information Centres (PICs) were held to allow
for public comment on the project. These public meetings provided opportunities for the
community to be made aware of the project and to have their concerns addressed.
TRCA contracted the services of a professional facilitator (Sue Cumming and Company)
for meetings of both the Community Liaison Committee and Public Information Centres.
The Frenchman's Bay Harbour Entrance project is being developed to address the
safety concerns associated with the deteriorated condition of the harbour entrance. The
project will result in the creation of a safe harbour entrance that supports the marine
function of the Bay, while preserving or enhancing the ecological conditions and
considering opportunities for improved public amenities, waterfront access and trails.
This project was identified as a priority within the Council approved Pickering Waterfront
5-Year Implementation Plan and the City of Pirkering(s Waterfront Vision and
Objectives.
Description of the Preferred Alternative
As detailed in the Draft Environmental Study Report (ESR) (under separate cover), the
results of the evaluation of alternatives led to the preliminary identification of the
preferred alternative for agency and public consideration. Based on the comments
received through the consultation process it was determined that refinement was
required to satisfy the following objectives:
CORP0227-07/01 revised
Report OES 41-09 July 6, 2009
Subject: Frenchman's Bay Harbour Entrance !Environmental Assessment Page 3
296
• Public access and safety of pedestrians', on breakwaters e.g. lifesaving
equipment, ladders, and/or physical barriers at water's edge capable of
withstanding ice.
• Navigation lights (two light system preferred by boaters).
• Paddling space for canoes and kayaks within the channel.
• Fishing access and fish habitat improvements.
• Option for historic lighthouse to encourage tourism and establish waterfront
identity.
• Trail connections to east and west spits.
• Other public amenities such as seating and interpretive signs.
The preferred alternative proposes enclosure of the east log crib in steel sheet pile lined
with sloped rip-rap and armour stone and construction of a new western armour stone
breakwater located further west to provide the required minimum channel width. The
western breakwater also has an increased crest width to facilitate the addition of a pile
supported walkway at a later date, based on future demand. Attachment 1 presents a
plan view and cross-section of the preferred alternative.
Next Steps
A Notice of Completion for the EA is scheduled to be issued at the end of July 2009.
The ESR will concurrently be filed with the Ministry of the Environment for the required
30 day public review period, where copies of the ESR will be made available to the
public through the ClerKs Division, at the Central Library and on the City's website.
If no Part II Order Request ('Bump UO) is received during this public review period, the
ESR would be approved and the EA would be complete. Subject to funding and
suitable arrangements for the required property, the City may proceed with
implementation and construction of the project:
Following completion of the EA a report will be, presented to Council as detailed in
Resolution #105/08.
Attachments:
1. Plan View and Cross Section of the Preferred Alternative
CORP0227-07/01 revised
i
Report OES 41-09 July 6,12009
Subject: Frenchman's Bay Harbour Entrance Environmental Assessment Page 4
297
Prepared By: Approved/Endorsed B
Marilee Gadzovski Evere untsma
Stormwater & Environmental Engineer Director, Operations & Emergency Services
JRi and W. Hborn
on Head
cipal Property & Engineering
MG:mg
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering Ci C cil ~i
T J.Qu R,C
Cfiief Administrative Officer
CORP0227-07/01 revised
ATTACHMENT#-/- fbREPORT41-0y 298
Attachment 1: ` of
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Plan View of the Preferred Alternative
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Cross-section of the Preferred Alternative
Cary REPORT TO
EXECUTIVE COMMITTEE
PICKERING Report Number: OES 42-09
299 Date: July 6, 2009
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Roof Replacement - Pickering Public Library and Fire Hall #2
- Tender No. T-12-2009
- File: A-1440-001-09
Recommendation:
1. That Report OES 42-09 of the Director, Operations & Emergency Services
regarding Roof Replacement at Pickering' Public Library and Fire Hall #2 be
received;
2. That Tender T-12-2009 submitted by Crawford Roofing Corporation at a cost of
$214,200 (GST included) be accepted;
3. That staff be authorized to negotiate with the low bidder to undertake the
additional roofing work at Petticoat Creek and Whitevale Library, at a cost not to
exceed the project costing as outlined in the report;
4. That the total gross project cost of $259,350 (GST included) and a net project
cost of $247,000 including the tender amount and other associated costs be
approved;
5. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
a) the sum of $65,000, as provided for in the 2009 approved Capital Budget
for Fire Services, to be financed through property taxes
b) the sum of $74,000 as provided for; in the 2009 approved Capital Budget
for Libraries-Central & Whitevale and Petticoat Creek Library and
Community Centre, to be financed through Provincial Grants-Investing in
Ontario
c) the amount of $100,000, as provided for in the 2009 approved Capital
Budget for Library-Central, to be financed through Federal Gas Tax
funding
d) the additional amount of $8,000 for'iPetticoat Creek Library and
Community Centre Roof Rehabilitation to be funded from Federal Gas Tax
i
Report OES 42-09 July 6, 2009
Subject: Roof Replacement - Pickering Public Library and Fire Hall #2
Tender No. T-12-2009 Page 2
300
e) the Director, Corporate Services & Treasurer be authorized to take any
actions necessary in order to affect the foregoing; and
6. That the appropriate City of Pickering offigials be authorized to take necessary
action to give effect thereto.
Executive Summary: The roof replacement at Pickering Public Library and Firehall
#2 was approved by Council in the 2009 Capital Budget for the total amount of
$265,000. An allowance of $5,000 was approved in the 2009 Capital Budget for a roof
rehabilitation design at Petticoat Creek Community Centre and Library.
The existing roof structures have reached the end of their useful life cycles and currently
are experiencing failure. in several key areas. Replacement of the roof structures will
resolve the leakage issues, resulting in the reduction of maintenance costs as well as
improving the insulation factors.
Since the time of budget approval, staff have been made aware of additional roof
leaking issues at the Whitevale Library, as well as confirmation of a budget cost for the
roof replacement at Petticoat Creek Community Centre & Library. The marginal
additional costs to undertake these two (2) additional roof repairs have been estimated
at $21,000 and can be accommodated from savings from this low tender result. The
four (4) roof replacement projects combined are $23,000 less than the approved
budget, in accordance with the low tender.
Financial Implications:
1.
TENDER AMOUNT
T-12-2009 $204,000
GST 10,200
Sub-Total 214,200
GST Rebate (10,200)
Total 204,000
CORP0227-07/01 revised
Report OES 42-09 July 6, 2009
Subject: Roof Replacement - Pickering Public Library and .Fire Hall #2
301 Tender No. T-12-2009 Page 3
2.
APPROVED SOURCE OF FUNDS
Central Library Capital Budget
Operations & Emergency Services Department,Capital Budget
Location Project Code Source of Funds Budget Required
T-12-2009
Roofing 5800.0913.6181 Federal Gas Tax $100,000 $100,000
Repair -
Central Provincial Grants- 100,000 61,000
Library Investing in Ontario
Whitevale 5800.0913.6181 Provincial Grants- 0 5,000
Library Investing in Ontario
Roof for 5340.0925.6181 Property Taxes 65,000 65,000
Firehall #2
Roof 5719.0910.6181 Provincial Grants-
Rehabilitation Investing it Ontario 5,000 8,000
(PCCC)
Federal Gas Tax 0 81000
FUNDS AVAILABLE $270,000 $247,000
3.
ESTIMATED PROJECT COSTING SUMMARY
T-12-2009
$204,000
Tender & Miscellaneous Costs 2,000
Construction Contingency 20,000
Allowance for Petticoat Creek and Whitevale Library Roof 21,000
Repairs
Total Project Costs 247,000
GST 12,350
Total Gross Project Cost 259,350
GST Rebate 1( 2,350)
Total Net Project Cost $247,000
Project Cost under (over) approved funds by $23,000
CORP0227-07/01 revised
Report OES 42-09 July 6, 2009
Subject: Roof Replacement - Pickering Public Library and Fire Hall #2
Tender No. T-12-2009 Page 4 302
Sustainability Implications: The existing roof structures have reached the end of
their useful life cycle, and are currently experiencing failure in several key areas.
Replacement of the four roof structures will resolve the leakage issues, resulting in the
reduction of maintenance costs as well as improving the insulation factors.
Background: Bids have been received to the tendering call, which closed on
Wednesday, June 17, 2009 for the replacement of the roof structure for the Pickering
Public Library and Firehall #2. Eleven (11) companies were invited to participate. An
advertisement was placed in the Daily Commercial News and on the City's website. A
mandatory site visit was held on Tuesday, June 11, 2009 and eleven (11) companies
attended of which seven (7) bidders responded and submitted a bid for this project.
The low bid was submitted by Crawford Roofing (Corporation. This company's
references have been checked and are deemed acceptable by the Division Head,
Facilities Operations.
The Health and Safety Policy, Clearance Certificate issued by Workplace Safety and
Insurance Board (WSIB), the WSIB Cost and Frequency Record and Certificate of
Insurance as submitted by Crawford Roofing Corporation have been reviewed by the
Coordinator, Health & Safety and are deemed acceptable. In conjunction with staffs
review of the contactor's previous work experienge and bonding available on this
project, the tender is deemed acceptable.
Upon careful examination of all tenders and relevant documents received, the Facilities
Operations Division recommends the acceptance of the low bid submitted by Crawford
Roofing Corporation for Tender No. T-12-2009 in; the amount of $214,200 (GST
included) and that the total net project cost of $247,000 be approved.
In addition to the two roof replacements allowed for in the recent tender call, staff have
recently been made aware of additional roof leaking issues at the Whitevale Library, as
well as confirmation of a budget cost for the roof replacement at Petticoat Creek Library
and Community Centre.
The additional funds required under the Roof Reh, abilitation (Petticoat Creek Library and
Community Centre (PCCC) will be funded by both Provincial Grant Investing in Ontario
($8,000) and Federal Gas Tax ($8,000). The original budget ($5,000) for this project
was to be funded from Provincial Grant only, but with the additional cost requirement
and to be consistent with the funding treatment of the Roofing Repair - Central Library,
it is deemed appropriate to draw additional funds,,from Federal Gas Tax and that the
total cost for this project be shared 50/50 between the Provincial Grant and the Federal
Gas Tax.
CORP0227-07101 revised
Report OES 42-09 July 6, 2009
Subject: Roof Replacement - Pickering Public Library and Fire Hall #2
303 Tender No. T-12-2009 Page 5
Due.to the fact that the City has received a very favourable tender result for the current
tender, staff recommend including the work required for the two additional roofs
(Petticoat Creek and Whitevale) at an estimated cost of $21,000 into the tender as a
negotiated extra.
This report has been prepared in conjunction with the CEO, Public Library, the Fire
Chief and the Manager, Supply & Services who concurs with the foregoing.
Attachments:
1. Supply & Services Memorandum dated June 17, 2009
2. Record of Tenders opened and checked
Prepared By: approved orsed By:
.
Tony Prevedel Everett Bunts
Division Head, Facilities Operations Director, Operations & Emergency
Services
Gillis Paterson
Director, Corporate Serv' es &
Treasurer
Douglas
Fire Chief
CORP0227-07/01 revised
Report OES 42-09 July 6, 2009
Subject: Roof Replacement - Pickering Public Library and Fire Hall #2
Tender No. T-12-2009 Page 6 304
Cathy Grant
CEO, Pickering Public Libraries
Vera A. Felgemacher
C.P.P., CPPO, CPPB, C.P.M., CMM III
Manager, Supply & Services
TP:mld
Copy: Chief Administrative Officer
Recommended for nsideration
ZofPickering C C ncil A
x'23 d
T o s J. Qui DMR, CMM II
Chief Administrative Officer
I
CORP0227-07/01 revised
ATTACHMENT#TO REPORT# 0~'*a-09
305 Of
• MACK4ER
MEMO
To: Tony Prevedel June 17, 2009
Division Head, Facilities Operations
From: Vera A. Felgemacher
Manager, Supply & Services
Copy: Supervisor, Facilities Operations
Subject: Tender No. T-12-2009
Tender for Pickering Public Library & Pickering Fire Hall # 2 Roof Replacement
Closing: June 17, 2009
Tenders have been received for the above project. An advertisement was placed in the Daily
Commercial News and on the City's Website. Eleven (11) companies were invited to
participate. A mandatory site visit was held on Thursday, June 11, 2009, eleven (11) bidders
attended of which of which seven (7) bidders responded
A copy of the Record of Tenders Opened and Chocked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit
prices and extensions; unit prices shall govem and extensions will be corrected accordingly,
which has been done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have
been retained for review at this time.
SUMMARY
PST & GST i' eluded
Bidder Total Tendered Total Tendered After After
Amount Option 1 Amount Option 2 Calculation Calculation'
(Base Bid) (Alternate Bid) Check $ Check $
Crawford Roofing Corp. $214,200.00 No Bid $214,200.00 No Bid
Trio Roofing Systems $233,100.00 No Bid $233,100.00 No Bid
Inc.
T. Hamilton & Son $236,388.60 No Bid $236,388.60 No Bid
Roofing Inc.
Aseal Roofing & Sheet $258,825.00 ;'No Bid $258,825.00 No Bid
i
ATTACHMENT# f TOREPORT# 0L'S4 OCJ
o2_ of .1 306
Metal Ltd.
Nortex Roofing Ltd. $266,070.00 No Bid $266,070.00 No Bid
Sproule-Specialty Unable to bid
Roofing Ltd.
Flynn Canada Unable to bid
Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for
your review during the evaluation stage of this tender call. Please advise when you wish us to
proceed with this task.
(a) a copy of the Health and Safety Policy to be used on this project, currently dated and
signed;
(b) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance
Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER,
or MAP reports may be submitted);
(c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board
(received with submission)
(d) the City's certificate of insurance completed by the bidder's agent, broker or insurer Q;
(e) list of sub-contractors.in accordance with GC Item 32,
Include the following items in your Report to Council: .
(a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health & Safety;
(b) any past work experience Crawford Roofing Corp. including work location;
(c) without past work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged; ,
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) any reason(s) why the low bid of Crawford Roofing Corp. is not acceptable; and
(i) related comments specific to the project.
Please do not disclose any information to enquiriias except you can direct them to the City's.
website for the unofficial bid results as read out at the Public tender opening. Bidders will be
advised of the outcome in due course.
If you require further information, please feel free to contact me or a member of Supply &
S rvices.
C`
VF/jg
Attachments
June 17, 2009
Tender No. T-12-2009 Page 2
Tender for Pickering Public Library & Pickering
Fire Hall #2 Roof Replacement
ATTACHMENT #sA._'TOREPORT# 1
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