HomeMy WebLinkAboutMay 4, 2009
qty oo Minutes / Meeting Summary
Pickering Museum Village Advisory Committee
i i May 4, 2009
I ~KE I 7:00 pm
Pickering Museum Village - Redman House
Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee
Carol Brown, Pickering Museum Village Advisory Committee
Rose Cowan, Pickering Museum Village Advisory Committee
Pat Dunnill, Pickering Museum Village Advisory Committee
Rhonda Lawson, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Bill Utton, Pickering Museum Village Advisory Committee
Bill Weston, Pickering Museum Village Advisory Committee
Absent: Bill McLean, Regional Councillor -Ward 2
Marisa Carpino, Supervisor, Culture & Recreation
Suzanne Primrose, Pickering Museum Village Advisory Committee
Allan Espenlaub, Pickering Museum Village Advisory Committee
Staff Stephen Reynolds, Division Head, Culture & Recreation
Present: Katrina Pyke, (Acting) Education & Collections Officer
Mandy Smiles, (Acting) Volunteer & Program Coordinator
Anne Sinclair, Educational Instructor/Collections
Sandra Gelbard, Museum Program Assistant (Recording Secretary)
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome & Introductions
Katrina introduced guests.
• Sandra Gelbard, Museum Program Assistant (Recording
Secretary)
• Anne Sinclair, Educational Instructor/Collections
Laura introduced
• Carol Brown, present
• Alan Espenlaub, absent
• Liz Savel, guest
Laura reminded us that the Advisory Committee Meetings are
open to the public.
2.0 Approval of Minutes and Agenda
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Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
Motion
That the minutes from February 19, 2009 be approved.
Moved by Bill Utton
Seconded by Paul Savel
CARRIED
Motion
That the agenda for May 4, 2009 be approved.
Moved by Bill Utton
Seconded by Paul Savel
CARRIED
Before the agenda for May 4 was approved, Pat expressed that
he would like to see the Advisory Committee Mandate &
Responsibilities be postponed to another day. Laura expressed
that she would like to hear from every one that is present this
evening and a decision can be made at a future meeting.
3.0 Advisory Committee Mandate & Responsibilities
Before everyone speaks about the PMV Advisory Committee
Mandate & Responsibilities Laura asked that we listen and be
open to all comments.
Paul
Document will provide better understanding of PMV.
We must move PMV into the 21St Century, long over due.
Katrina
The Advisory Committee seems to be adrift.
Mandate & Responsibilities will bring change.
Bill U.
Felt a separate meeting is needed to discuss only this item .
Carol
Mandate & Responsibilities look pretty standard.
Looks like a good draft plan.
Rhonda
Mandate & Responsibilities will clarify roles of those that sit on
the committee.
It will also provide focus.
Pat
Agreed with what has been said at the table so far.
Can work with items in the Mandate.
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Seconds Bill U. suggestion that another date is needed to
discuss.
Bill W.
Concerned with items mentioned in Mandate.
Document must identify the Foundation.
Rose
This is a working document, so it is open for communication.
Ad Hoc Committee was formed in October 2008 and people
were asked to take part.
Only 4 people attended to put together new Mandate &
Responsibilities.
Steve
Advisory & Foundation have done some great things.
We need change.
Better for the whole not the individuals.
All City Committee are requested to review Terms of Reference
and make recommendations to ensure effective.
Laura
We must work together for the betterment of the whole.
Documents need to be put in order for those that come after us.
Motion
To discuss above concerns at the May 14, 2009 meeting.
Moved by Pat Dunnill
Seconded by Laura Drake
CARRIED
Deadline for Complete Draft of the Advisory Committee
Mandate & Responsibilities - August 13, 2009.
4.0 Standing Sub-Committees
Feedback from this evenings discussion groups.
Special EventsNolunteer Sub-Committee
Laura Drake, Carol Brown, Mandy Smiles
• rentals - site concerns
• print shop, admin bldg., sub group needed
• vision plans for the whole museum village site
• bicentennial - work with volunteer groups
Collections Sub-Committee
Paul Savel, Bill Utton, Anne Sinclair, Rose Cowan
• review policies
• create forms
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• wish list given by Anne regarding collections area
• catalogue artifacts
Restoration & Capital Exp. Sub-Committee
Rhonda Lawson, Pat Dunnill, Katrina Pyke
• define what is a capital expenditure
• funding policies & procedures
• long term capital strategies
• current oversight of existing projects Paul, Rhonda and
Reports of subcommittees to be the basis of the 2009 PMV Laura to present these
Advisory Committee Work Plan. at the May 14/09
meeting
5.0 Notice of Motion'
City of Pickering's Bicentennial 2011
Pickering's First Township Meeting was in 1811.
Katrina would like our mandate to be extended to 1920. Bring forward to the
Motion will need to go to Council. May 14th meeting.
DEACCESSION items that were discussed (list attached).
• 8 sewing machines
• Side saddle
• Washing machine
• Push mower
Motion
To deaccession the above mentioned items
Moved: Paul Savel
Seconded by Pat Dunnill
CARRIED
ACCESSION
Metal Toys donated by Jane & Bill Dowsett, Toronto, ON China Dish Set to be
1920's Nightgown donated by Helen Hedge, Pickering, ON delivered to PMV by
China Dish Set donated by Ina Mae Burk, Ottawa, ON Ina Mae Burk
China Dish Set originated in Greenwood, ON
Motion
To accession the above mentioned items
Moved by Rose Cowan
Seconded by Paul Savel
CARRIED
6.0 Upcoming Meetings
Thursday, May 14, 2009 at 6:00 m
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Pickering Museum Village (site walk about, dress appropriately)
Thursday, August 13, 2009 at 7:00 pm
Pickering Civic Complex (Tower Room)
Thursday, October 15, 2009 at 7:00 pm
Pickering Civic Complex (Tower Room)
7.0 Adjournment
Motion to adjourn tonight's meeting at 9:30 pm
Moved by Laura Drake
Seconded by Ronda Lawson
CARRIED
Meeting Adjourned: 9:30 PM
Attachment
Copy: City Clerk
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