HomeMy WebLinkAboutJune 15, 2009
Council Meeting
PI rKERI Agenda
Monday, June 15, 2009
Council Chambers
7:30 pm
1) INVOCATION
Mayor Ryan will call the meeting to order and lead Council in the
saying of the Invocation.
II) DISCLOSURE OF INTEREST
III) ADOPTION OF MINUTES PAGE
In Camera Council Minutes, May 19, 2009 Under Separate Cover
Council Minutes, May 19, 2009 1-39
Special Council Minutes, June 1, 2009 40-44
Planning & Development Committee Minutes, 45-49
June 1, 2009 Under Separate Cover
In Camera Council Minutes, June 8, 2009
Special Council Minutes, June 8, 2009 50-51
Special Council Minutes - Development Charges, June 8, 2009 52-56
Executive Committee Minutes, June 8, 2009 57-64
IV) PRESENTATIONS
V) DELEGATIONS 65
VI) CORRESPONDENCE 66-96
VII) COMMITTEE REPORTS 97-102
a) Report PD 2009-07 of the Planning & Development Committee
b) Report EC 2009-06 of the Executive Committee
VIII) REPORTS - NEW AND UNFINISHED BUSINESS 103-153
IX) MOTIONS AND NOTICE OF MOTIONS
X) BY-LAWS 154-206
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XI) OTHER BUSINESS
XII) CONFIRMATION BY-LAW
FOR INFORMATION ONLY
• Minutes of the Pickering Museum Village Advisory Committee, May 4, 2009
• Minutes of the Committee of Adjustment, May 6, 2009
• Minutes of the Taxicab Advisory Committee, May 19, 2009
• Minutes of Waterfront Coordinating Committee, May 21, 2009
• Minutes of Heritage Pickering Advisory Committee, May 26, 2009
City 0~ Council Meeting Minutes
PICKERING Tuesday, May 19, 2009
7:30 PM
Council Chambers
PRESENT:
Mayor David Ryan
COUNCILLORS:
D. Dickerson
R. Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ALSO PRESENT:
T. J. Quinn - Chief Administrative Officer
T. Melymuk - Director, Office of Sustainability
E. Buntsma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
G. Paterson - Director, Corporate Services & Treasurer
B. Douglas - Fire Chief
C. Mearns - Chief Executive Officer
D. Wilcox - City Clerk
S. Karwowski - Manager, Finance & Taxation
L. Taylor - Manager, Development Review
R. Holborn - Division Head, Municipal Property & Engineering
T. Prevedel - Division Head, Facilities Operations
S. Reynolds - Division Head, Culture & Recreation
G. McGregor - Principal Planner, Policy
M. Pelzowski - Coordinator, Traffic Operations
X. Blackwood - PC Analyst 11
D. Shields - Deputy Clerk
(1) INVOCATION
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
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(II) DISCLOSURE OF INTEREST
No disclosures of interest were noted.
(III) ADOPTION OF MINUTES
Resolution # 102/09
Moved by Councillor Johnson
Seconded by Councillor McLean
In Camera Council Minutes, April 20, 2009
Council Minutes, April 20, 2009
Planning & Development Committee Minutes,
May 4, 2009
Executive (Budget) Minutes, May 7, 2009
Executive Committee Minutes, May 11, 2009
CARRIED
(IV) DELEGATIONS
1. Kalyani Nathan
Durham Tamil Association
Re: Major Humanitarian Crisis
Kalyani Nathan, Durham Tamil Association, appeared before Council to request their
support in petitioning the Provincial and Federal Government for humanitarian aid in
Sri Lanka. Ms. Nathan listed a number of needs required which included caring for
the sick and wounded, providing emergency assistance for the displaced and
assisting citizens so that they can return to their homes.
A brief question and answer period ensued.
Resolution #103/09
Moved by Councillor McLean
Seconded by Councillor Dickerson
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That the rules of procedure be suspended in order to introduce a Motion with respect
to the Mayor sending a letter to the Provincial and Federal Governments requesting
support and assistance of humanitarian aid in Sri Lanka.
CARRIED ON A 2/3
MAJORITY VOTE
Resolution #104/09
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That Mayor Ryan send a letter of support and assistance to the Provincial and Federal
Governments requesting humanitarian aid for the people of Sri Lanka.
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
2. Janice Frampton
Re: Report CS 15-09
2009 Current and Capital Budgets
Janice Frampton appeared before Council and stated her disappointment that
Council did not take the suggestion of the Ministry of Municipal Affairs & Housing to
create a citizen committee for reviewing Council's remuneration. Ms. Frampton
noted that the residents of Pickering feel they are being isolated from Council and
would like to see a more open and transparent system. Ms. Frampton also noted
that Council needs to engage the residents more effectively. Ms. Frampton
requested that Council reconsider creating the citizen committee for reviewing
Council's remuneration.
3. David Steele
Re: Report CS 15-09
2009 Current and Capital Budgets
David Steele appeared before Council and noted his request to have the Chief
Administrative Officer submit a 10 year plan to be put in the 2010 budget so that
staff and Council would be able to monitor the money required every year for budget
and plan from one year to the next what we will be spending tax dollars on. He
stated that this gives Council the ability to see and analyze expenditures. He noted
that once development started the City would have to look at the Ward 3 boundaries
and adjust them to make sure the citizens are.represented equally across the City.
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He noted that he was concerned with the amount of debt the City was accumulating
and stated that staff and Council should be creating a plan to pay the debt down.
4. Darlene Mourao
Re: Report CS 15-09
2009 Current and Capital Budgets
Darlene Mourao appeared before Council and stated that she was a long time
resident and noted that she had recently lost her job due to the economy and noted
that this was not the time to be raising taxes. She also stated that Council needed to
make sure they were spending tax dollars wisely.
5. Wayne Gibson
Re: Report OES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plan
Wayne Gibson appeared before Council and noted that the Fairport Road Traffic
Calming Committee still had concerns with the staff recommended plan. He stated
that a lot of time had been spent on this plan and was very disappointed that there
wasn't more physical traffic calming devices. The Committee felt that staff over
inflated some of the costs for the traffic calming improvements which caused
residents to back off on supporting the initiatives the Committee had put forward due
to the tax dollars being spent. Mr. Gibson stated that the Committee would like to
see more physical traffic calming devices instead of just line painting and signs.
6. James McLaughlin
Re: Report OES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plan
James McLaughlin appeared before Council in regards to the traffic calming plan for
Fairport Road. Mr. McLaughlin stated that he felt the safety of the neighbourhood
was jeopardized when the road was changed to an Arterial Class C road. He felt that
the speed limit should stay at 40 km and noted that even if it was changed to 50 km
there would still be speeding, but it would just be at a higher rate of speed. Mr.
McLaughlin noted that stop signs were needed and supported the recommendations
of the Traffic Calming Committee and stated that the plan needed to be implemented
now.
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7. Cindy Wang
Re: Report IDES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plan
Cindy Wang appeared before Council in support of additional physical traffic calming
devices for Fairport Road. She noted that she did not feel the flashing lights were a
good investment and also stated that she didn't think the residents near them would
appreciate the 24 hour continuous flashing of the lights. She stated that the speed
limit should stay at 40 km because if someone was hit at least they would have a
chance of surviving with the speed limit being 40 km. Ms. Wang also stated that she
felt that the Welrus Street stop signs should not be moved to the new subdivision and
felt there should have been some community consultation before that decision was
made. Ms. Wang stated that there was a small group opposing the traffic calming
measures and noted she did not agree with their comments.
8. Ian Cumming
Re: Report OES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plan
Ian Cumming appeared before Council regarding the Fairport Road Traffic Calming
Plan. He noted that he had spent many hours on the weekend discussing the plan
with the residents of Fairport Road and there was a consensus that the plan needed
more physical traffic calming devices. He noted that they had spent a lot of time
creating the plan and realized that the original price tag was high. The Committee
worked with City staff to try and create a plan that was workable for everyone but
ever time they thought an agreement was made the City would change the plan. Mr.
Cumming felt that what staff said and what actually was recommended in the plan
wasn't the same. Mr. Cumming noted that the residents would like to seethe
following in the plan. A 4 way stop with raised crosswalk at Bonita Avenue, Fairport
Road and Voyager Avenue, a 3 way stop at Glenanna Road and a 3 way stop at
Dunbarton Road. They would like to see double lines down the centre of the street
so cars cannot pass each other or lines that would narrow the road as suggested by
City staff. He also noted that the residents wanted to see the stop signs stay at
Welrus Street and not be moved to the new subdivision.
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9. Kevin Dove
Re: Report OES"26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plan
Kevin Dove appeared before Council in support of the Fairport Road Traffic Calming
Committee's recommendations. He thanked the Committee for all the work and
hours they have put into the plan and stated that until safety concerns were
addressed the residents of Fairport Road would not be going away. Mr. Dove noted
that summer was coming and that these issues needed to be addressed now and
stated that it shouldn't take ten years to get a few stop signs.
10. Sheila Middleton
Re: Report OES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plan
Sheila Middleton appeared before Council in opposition to the traffic calming plan for
Fairport Road and stated that she felt it would affect far more then just Fairport Road.
She noted that the speed limit on Fairport Road should be 50 km since it is a Class C
road and noted that speeding was an issue all over the City of Pickering. She noted
that there are probably many other things tax dollars could be spent on instead of
traffic calming devices. She noted that there were more than 2 people in opposition
to these traffic calming measures and felt that the people in opposition have been
treated with disrespect and heckled on a number of occasions. Ms. Middleton stated
that City staff said the speed limit on Fairport should be 50 km and questions why
they are now recommending it stay at 40 km.
11. Charlotte Sheardown
Re: Report OES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plan
Charlotte Sheardown appeared before Council in opposition to the traffic calming plan
and also stated there were more then just 2 in opposition and that she had 45 people
sign petitions in opposition to the traffic calming plan on Fairport Road. Ms. Sheardon
stated that Sheila Middleton had addressed all of her concerns and also noted that the
traffic calming plan would affect the surrounding streets in a negative way.
Council recessed from 9:20 pm to 9:40 pm.
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(V) CORRESPONDENCE
1. CORR. 51-09
PAUL HOLBROUGH, MAYOR
TOWN OF INGERSOLL
130 Oxford Street
Ingersoll, ON N5C 2V5
Resolution # 105/09
Moved by Councillor O'Connell
Seconded by Councillor McLean
That CORR. 51-09 from Paul Holbrough, Mayor, Town of Ingersoll, requesting
Council support with respect to a resolution passed by the Town of Ingersoll on April
14, 2009 regarding Bill 221, Workplace Safety and Insurance Amendment Act
(Presumptions for Firefighters), and that those ministries noted in the
correspondence be notified of Council's support be endorsed.
CARRIED
2. CORR. 52-09
JENNIFER HALEY, CHAIR
HOMEGROWN ONTARIO STEERING COMMITTEE
39 William Street
Elmira, ON N313 1 P3
Resolution # 106/09
Moved by Councillor Littley
Seconded by Councillor McLean
That CORR. 52-09 from Jennifer Haley, Chair, Homegrown Ontario Steering
Committee, seeking Council support with respect to a motion to purchase locally
produced meat and poultry products produced by Ontario farmers as the preferred
local sustainable procurement practice be endorsed.
CARRIED
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3. CORR. 53-09
HAZEL MCCALLION, MAYOR
CITY OF MISSISSAUGA
300 City Centre Drive
Mississauga, ON 1-513 3C1
Resolution # 107/09
Moved by Councillor O'Connell
Seconded by Councillor Johnson
That CORR. 53-09 from Hazel McCallion, Mayor, City of Mississauga, seeking
Council support of a resolution passed at a meeting held April 22, 2009 regarding
fairness in provincial funding to allow for the improvement of timely and local access
to hospital care in the City of Mississauga and across high growth communities in
Ontario be endorsed.
CARRIED
4. CORR. 54-09
LUCILLE KING, MPA
TOWN CLERK
TOWN OF AURORA
1 Municipal Drive, Box 1000
Aurora, ON L4G 6J1
Resolution # 108/09
Moved by Councillor McLean
Seconded by Councillor Johnson
That CORR. 54-09 from Lucille King, Town Clerk, Town of Aurora, advising that at a
meeting held on April 14, 2009, a resolution was passed regarding hospital funding
capital projects be received for information.
CARRIED
5. CORR. 55-09
P.M. MADILL, REGIONAL CLERK
REGION OF DURHAM
605 Rossland Road East
Whitby, ON L1 N 6A3
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Resolution # 109/09
Moved by Councillor McLean
Seconded by Councillor Johnson
That CORR. 55-09 from P.M. Madill, Regional Clerk, Region of Durham advising that
at a meeting of Council held on April 22, 2009, Council adopted a recommendation
with respect to outstanding transit transition issues be received for information.
CARRIED
6. CORR. 56-09
THE HONOURABLE MICHAEL CHAN
MINISTER, MINISTRY OF CITIZENSHIP
AND IMMIGRATION
6th Floor, 400 University Avenue
Toronto, ON M7A 2R9
Resolution #110/09
Moved by Councillor McLean
Seconded by Councillor Johnson
That CORR. 56-09 from the Honourable Michael Chan, Minister, Ministry of
Citizenship and Immigration advising that nominations for the Ontario Medal for
Good Citizenship are now being accepted be received for information.
CARRIED
7. CORR. 57-09
JOAN BOOTH, EXECUTIVE DIRECTOR
SPINA BIFIDA & HYDROCEPHALUS
ASSOCIATION OF ONTARIO
555 Richmond Street West
Box 103, Suite 1006
Toronto, ON M5V 3131
Resolution # 111/09
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Moved by Councillor Pickles
Seconded by Councillor Johnson
That CORR. 57-09 from Joan Booth, Executive Director, Spina Bifida &
Hydrocephalus Association of Ontario requesting the City of Pickering proclaim June,
2009 as Spina Bifida and Hydrocephaulus Awareness Month be declared.
CARRIED
8. CORR. 58-09
M. AILEEN CARROLL, MINISTER
MINISTER RESPONSIBLE FOR SENIORS
5th Floor, Mowat Block
900 Bay Street
Toronto, ON M7A 1 L2
Resolution # 112/09
Moved by Councillor Pickles
Seconded by Councillor O'Connell
That CORR. 58-09 from M. Aileen Carroll, Minister Responsible for Seniors
requesting the City of Pickering proclaim June, 2009 as Seniors' Month be declared.
CARRIED
(VI) COMMITTEE REPORTS
a) REPORT EC 2009-05 OF THE EXECUTIVE COMMITTEE
1. Director, Corporate Services & Treasurer, Report CS 13-09
Historical/Architectural Designation
-Greenwood Schoolhouse, 3540 Westney Road
COUNCIL DECISION
1. That Report CS 13-09 of the Director, Corporate Services & Treasurer be
received;
2. That Council endorse the recommendation of the Heritage Pickering Advisory
Committee for designation of the Greenwood Schoolhouse;
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3. That the City Clerk be authorized to begin procedures to have the Greenwood
Schoolhouse municipally known as 3540 Westney Road, designated under Part
IV of the Ontario Heritage Act;
4. That the City Clerk draft and forward an appropriate `Notice of Intent to
Designate' to the owners of the property, the Ontario Heritage Foundation, and
the local newspaper; and
5. Further, that the City Clerk be directed to draft the necessary by-law together with
the reasons for designation for Council approval.
3. Director, Operations & Emergency Services, Report OES 17-09
Corporate Energy Management Program
-Status Report on Current and Planned Initiatives
COUNCIL DECISION
1. That Report OES 17-09 from the Director, Operations & Emergency Services be
received for information;
2. That staff be directed to continue their efforts towards developing a long term
Corporate Energy Management Strategy;
3. That staff further be directed to continue their efforts towards implementation of
energy savings measures as identified in the audit of the Recreation Complex
undertaken by I.B. Storey & Associates;
4. That staff make arrangements to undertake additional energy audits at all main
City facilities to best determine future potential energy savings measures;
5. That the above works be undertaken with appropriate budget approvals as
required; and
6. That staff report back to Council on a regular basis to provide status updates on
progress.
4. Director, Operations & Emergency Services, Report OES 19-09
Gingerbread Co-operative Nursery School (Pickering) Inc.
-Licence Agreement Renewal
COUNCIL DECISION
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1. That Report OES 19-09 of the Director, Operations & Emergency Services be
received; and
2. That the Mayor and City Clerk be authorized to execute a Licence Renewal
Agreement to which the Gingerbread Co-operative Nursery will be permitted to
continue to operate a cooperative nursery program at Westshore Community
Centre from April 1, 2009 to March 31, 2012, that is in the form and substance
acceptable to the Director, Operations & Emergency Services and the Chief
Administrative Officer.
5. Director, Operations & Emergency Services, Report OES 20-09
The Claremont Lions Club
-Management Agreement Renewal
COUNCIL DECISION
1. That Report OES 20-09 of the Director, Operations & Emergency Services be
received; and
2. That the Mayor and Clerk be authorized to execute a management agreement
renewal to which the Claremont Lions Club will be permitted to continue to
provide certain management services to the City at the Claremont Community
Centre from April 1, 2009 to March 31, 2012, that is in the form and substance
acceptable to the Director, Operations & Emergency Services and the Chief
Administrative Officer.
6. Director, Operations & Emergency Services, Report OES 21-09
Horizon House, Where Heaven and Earth Meet
-Lease Renewal Agreement
COUNCIL DECISION
1. That Report OES 21-09 of the Director, Operations & Emergency Services be
received; and
2. That the Mayor and the Clerk be authorized to execute a lease renewal
agreement to which Horizon House will be permitted to continue to use the
Greenriver Community Centre for the purposes of a church, church socials and
religious education from April 1, 2009 to March 31, 2010, that is in the form and
substance acceptable to the Director, Operations & Emergency Services and the
Chief Administrative Officer.
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7. Director, Operations & Emergency Services, Report OES 23-09
All-Way Stop Controls, Front Street at Commerce Street
-Amendment to By-law 6604/05
COUNCIL DECISION
1. That Report OES 23-09 of the Director, Operations & Emergency Services
regarding a proposed amendment to the municipal Traffic By-law 6604/05 be
received; and
2. That the attached draft by-law be enacted to amend Schedules "6" and 7" to By-
law 6604/05 to provide for the regulation of traffic on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering.
8. Director, Operations & Emergency Services, Report OES 25-09
No Stopping By-law, Sandy Beach Road
-Amendment to By-law 6604/05
COUNCIL DECISION
1. That Report OES 25-09 of the Director, Operations & Emergency Services
regarding a proposed amendment to the municipal Traffic By-law 6604/05 be
received; and
2. That the attached draft by-law be enacted to amend Schedule "1" to By-law
6604/05 to provide for the regulation of stopping on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering and on
private and municipal property.
9. Director, Corporate Services & Treasurer, Report CS 04-09
2009-2011 Internal Audit Work Plan
COUNCIL DECISION
That Report CS 04-09 of the Director, Corporate Services & Treasurer regarding the
2009 - 2011 Internal Audit Work Plan be received for information.
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10. Director, Corporate Services & Treasurer, Report CS 09-09
2008 Building Permit Stabilization Reserve Fund
COUNCIL DECISION
That Report CS 09-09 of the Director, Corporate Services & Treasurer regarding the
2008 Building Permit Stabilization Reserve Fund be received for information.
11. Director, Corporate Services & Treasurer, Report CS 10-09
Investment Portfolio Activity for the year Ended December 31, 2008
COUNCIL DECISION
That Report CS 10-09 of the Director, Corporate Services & Treasurer regarding
Investment Portfolio Activity for the year ended December 31, 2008 be received for
information.
12. Director, Corporate Services & Treasurer, Report CS 11-09
2009 Annual Repayment Limit for Debt and Financial Obligations
COUNCIL DECISION
That Report CS 11-09 of the Director, Corporate Services & Treasurer regarding the
2009 Annual Repayment Limit for Debt and Financial Obligations be received for
information.
13. Director, Corporate Services & Treasurer, Report CS 12-09
Section 357/358 of the Municipal Act- Adjustment to Taxes
COUNCIL DECISION
1. That Report CS 12-09 of the Director, Corporate Services & Treasurer be
received;
2. That the write-offs of taxes as provided under Section 357/358 of the Municipal
Act, 2001 be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
Resolution # 113/09
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Moved by Councillor Pickles
Seconded by Councillor Johnson
That the Report of the Executive Committee EC 2009-05, dated May 11, 2009, be
adopted save and except Item 2.
CARRIED
2. Director, Operations & Emergency Services, Report OES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plan
Resolution # 114/09
Moved by Councillor Pickles
Seconded by Councillor Johnson
1. That Report OES 26-09 of the Director, Operations & Emergency Services be
received;
2. That Council recognize that the compromised solution presented by
representatives from the Citizens Group for Traffic Calming on Fairport Road and
a group representing the residents in opposition was not a consensus solution
which meets the needs of all residents;
3. That Council approve the staff-recommended traffic calming plan for Fairport
Road as set out in Attachment #3 to this report and direct staff to notify residents
on the project mailing list;
4. That the recommended traffic calming plan set out in Attachment #3 be amended
to include flashing beacon lights to be added to signage at the pedestrian
crossing located near the park and that two additional road watch logos and
signs be included in the plan; and
5. That Council authorize staff to implement the staff-recommended plan in 2009.
CARRIED LATER IN
THE MEETING
(See Following Motions)
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Resolution # 115/09
Moved by Councillor O'Connell
Seconded by Councillor Littley
That the main motion be amended by deleting Item #4 in its entirety.
CARRIED
Resolution # 116/09
Moved by Councillor O'Connell
Seconded by Councillor Littley
That the main motion be amended by adding the following as Item #4:
That the recommended traffic calming plan set out as Attachment #3 be amended to
include a 4 way stop at Fairport Road, Bonita Avenue and Voyager Avenue.
CARRIED ON A
RECORDED VOTE
AS FOLLOWS
YES NO
Councillor Dickerson Councillor Johnson
Councillor Littley Councillor McLean
Councillor O'Connell
Councillor Pickles
Mayor Ryan
Resolution # 117/09
Moved by Councillor O'Connell
Seconded by Councillor Littley
That the main motion be amended by adding the following as Item #5 and Item #5
renumbered accordingly:
That the recommended traffic calming plan set out as Attachment #3 be amended to
include a raised crosswalk at Fairport Road, Bonita Avenue and Voyager Avenue.
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MOTION DEFEATED ON A
RECORDED VOTE
AS FOLLOWS
YES NO
Councillor Littley Councillor Dickerson
Councillor O'Connell Councillor Johnson
Councillor McLean
Councillor Pickles
Mayor Ryan
Resolution # 118/09
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the main motion be amended by adding the following as Item #5 and Item #5
renumbered accordingly:
That the recommended traffic calming plan set out as Attachment #3 be amended to
remove the 3 way stop at the new subdivision and leave the 3 way stop sign at
Welrus Street.
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
Resolution # 119/09
Moved by Councillor O'Connell
Seconded by Councillor Littley
That the main motion be amended by adding the following as Item #6 and the
balance be renumbered accordingly:
That the recommended traffic calming plan set out as Attachment #3 be amended to
include a 3 way stop at Fairport Road and Dunbarton Road.
MOTION DEFEATED ON A
RECORDED VOTE
AS FOLLOWS
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YES NO
Councillor O'Connell Councillor Dickerson
Councillor Johnson
Councillor Littley
Councillor McLean
Councillor Pickles
Mayor Ryan
Resolution # 120/09
Moved by Councillor McLean
Seconded by Councillor Johnson
That the main motion be divided in order to deal with Item #4 separately.
CARRIED
Resolution # 121/09
Item #4 of the main motion was then before Council and CARRIED ON A
RECORDED VOTE AS FOLLOWS:
YES NO
Councillor Dickerson Councillor Johnson
Councillor Littley Councillor McLean
Councillor O'Connell
Councillor Pickles
Mayor Ryan
The main motion, as amended, was then CARRIED ON A RECORDED VOTE AS
FOLLOWS:
YES NO
Councillor Dickerson Councillor Johnson
Councillor Littley
Councillor McLean
Councillor O'Connell
Councillor Pickles
Mayor Ryan
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b) REPORT PD 2009-06 OF THE PLANNING & DEVELOPMENT COMMITTEE
1. Director, Planning & Development, Report PD 17-09
Official Plan Amendment Application OPA 009-001/P
Amendment 18 to the Pickering Official Plan
Informational Revision 15
City Initiated: Council's Recommendations of October 20, 2008 respecting the
Duffin Heights Neighbourhood Environmental Servicing Plan
Part of Lots 15 to 24, Concession 3
City of Pickering
Resolution # 122/09
Moved by Councillor Pickles
Seconded by Councillor O'Connell
1. That Report PD 17-09 of the Director, Planning & Development on Official Plan
Amendment Application OPA 09-001/P, Amendment 18 to the Pickering Official
Plan, and Informational Revision 15 be received;
2. a) That Amendment 18 to the Pickering Official Plan, initiated by the City of
Pickering, to implement Council's Recommendations respecting the Duffin
Heights Environmental Servicing Plan, by:
• refining the Open Space System - Natural Areas to reflect an expanded
natural heritage system;
• replacing Urban Residential Areas - Low Density Areas designation with the
Urban Residential Areas - Medium Density Areas designation for lands west
of Tillings Road;
• replacing the Urban Residential Areas - Low Density Areas designation with
the Urban Residential Areas - Medium Density Areas designation and Open
Space System - Natural Areas designation for lands south of Old Taunton
Road;
• replacing the Employment Areas - Prestige Employment designation with the
Open Space System - Natural Area designation for lands north of Taunton
Road;
• adding the Open Space System - Active Recreational Areas in recognition of
the Pickering Golf Course;
• deleting the future Type "C" arterial road crossings of the Ganatsekiagon
Creek and Urfe Creek;
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PICKER Tuesday, May 19, 2009
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20
• realigning the configuration of the future extension of Valley Farm Road, a
Type "C" arterial road, easterly to connect to Brock Road;
• replacing the future Type "C" arterial road network with a collector road
network; and
• revising policy 11.17- Duffin Heights Neighbourhood policies by: deleting
redundant policies; adding minimum building height requirements; adding
monitoring, compensation/restoration, sustainability and cost sharing policies;
and revising the Duffin Heights Neighbourhood population target from 9,500 to
2,500 persons at 2016;
as set out in Attachment #1 to Appendix I to Report PD 17-09, be approved;
b) That the Draft By-law to adopt Amendment 18 to the Pickering Official Plan,
to implement Council's Recommendations respecting the Duffin Heights
Environmental Servicing Plan as set out in Appendix I to Report PD 17-09
be forwarded to Council for enactment;
2. That Council adopt the Duffin Heights Neighbourhood Development Guidelines,
as set out in Appendix II to Report PD 17-09, as the City's strategy for detailed
land use, urban design, transportation and stormwater in Duffin Heights;
3. That Council adopt Informational Revision 15 to Map 25 - Neighbourhood 15:
Duffin Heights and Neighbourhood Population Projection updating roads,
schools, parks and population, as set out in Appendix III to Report PD 17-09 for
inclusion in the Pickering Official Plan;
4. That Council endorse the staff responses to comments received respecting the
proposed draft Official Plan amendment and draft Development Guidelines
contained in Appendix IV - Table 1 - Responses to Comments Received on the
Proposed Official Plan Amendment and Draft Development Guidelines;
5. That the Planning & Development Department in conjunction with the Municipal
Property & Engineering Division prepare a detailed boulevard design for Brock
Road through the Duffin Heights Neighbourhood including cost estimates and
report back to Council to allow for consideration in the 2010 budget preparation;
and
6. Further, that the City Clerk forward a copy of Report PD 17-09 to the Region of
Durham, the Town of Ajax, the Toronto and Region Conservation Authority, and
the Duffin Heights Landowners Group.
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PICKE Tuesday, May 19, 2009
7:30 PM
Council Chambers
?1
CARRIED LATER IN
THE MEETING
(See Following Motions)
Resolution # 123/09
Moved by Councillor McLean
Seconded by Councillor Dickerson
That Item 2a) of the main motion be amended by adding the following:
That policy 11.7 (k) (vii) be deleted and the third bullet under 11.17 (k) (vi) be
replaced with the following:
The street width accommodates the appropriate number of sidewalks (i.e. on either
one side or both sides of the street) based upon the design of the plan, street
function and abutting development.
CARRIED
Resolution # 124/09
Moved by Councillor Dickerson
Seconded by Councillor Littley
That Item 2a) of the main motion be amended by adding the following:
That a new Section 11.7 (o) be added and that the remaining sections be
renumbered as follows:
(o) despite section 3.5 (a) and Table 3 of Chapter 3, permit the establishment of a
cemetery, mausoleum, columbarium, visitation centre, chapel and reception facility,
funeral establishment, crematorium, and related buildings and structures for the
existing zoned Duffin Meadows Cemetery located east of Brock Road that are
designated Open Space System - Natural Areas.
That Section 11.17 (k) (i) be revised as follows:
(i) Where development proposals abut existing uses expected to remain in the
long-term, the following matters shall be addressed:
Mitigation measures such as grading, tree preservation and edge protection;
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Council Chambers
- Implementation of the above measures through conditions of draft plan
approval, zoning bylaw amendments, site plan approvals and other
Planning Act tools; and
- Consultation with the adjacent landowner(s) prior to approval of the
implementation measures set out above.
CARRIED
Resolution # 125/09
Moved by Councillor Johnson
Seconded by Councillor Pickles
That Item 2a) of the main motion be amended by adding the following:
That the amendment to replace the Employment Areas - Prestige Employment with
Open Space System - Natural Area on Schedule 1 - Land Use Structure not include
Pt. Lot 16, Concession 4, municipally know as 1960 Taunton Road East.
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
The main motion, as amended was then CARRIED.
2. Committee of Adjustment Decision of April 15, 2009
Re: 618 Chiron Crescent
Resolution # 126/09
Moved by Councillor Pickles
Seconded by Councillor O'Connell
That the Council of the City of Pickering instruct the City Clerk to appeal the decision
of the Committee of Adjustment from April 15, 2009 to the Ontario Municipal Board
where approval was granted for relief from Zoning By-law 3036 to permit the parking of
a vehicle 3.2 metres high and 8.0 metres long whereas the By-law permits a maximum
vehicle height of 2.6 metres and 6.7 metres long.
CARRIED
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City I& Council Meeting Minutes
_MHOW PICKEMG Tuesday, May 19, 2009
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(VII) NEW AND UNFINISHED BUSINESS
2. Director, Corporate Services & Treasurer, Report CS 19-09
2009 Tax Rates for all Classes of Property and Final Tax Due Dates for all
Realty Tax Classes Except for Commercial, Industrial & Multi-Residential
Realty Classes
COUNCIL DECISION
1. That Report CS 19-09 of the Director, Corporate Services & Treasurer be
received;
2. That the 2009 Residential tax rates for the City of Pickering be approved as
contained in Schedule A of the by-law attached hereto;
3. That the tax levy due dates for the Final Billing be June 26, 2009 and September
28, 2009 excluding the industrial, multi-residential and commercial realty tax
classes;
4. That the attached by-law providing for the imposition of the tax rates approved
under Recommendation 1 above, be enacted;
5. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, including altering due dates, in
order to ensure the tax billing process is completed;
6. That the Director, Corporate Services & Treasurer be authorized to make any
changes to the final tax rates to comply with Provincial regulations; and,
7. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
3. Director, Operations & Emergency Services, Report OES 10-09
Information Technology (IT) Server Room
-HVAC Upgrades - Pickering Civic Complex
-Tender No. T-5-2009
COUNCIL DECISION
1. That Report OES 10-09 of the Director, Operations & Emergency Services
regarding Tender No. T-5-2009 for the Information Technology (IT) Server Room
HVAC Upgrades, Pickering Civic Complex be received;
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PICKEMG Tuesday, May 19, 2009
7:30 PM
Z. Council Chambers
2. That Tender No. T-5-2009 submitted by Mack Mechanical Solutions, Inc. in the
total tendered amount of $138,957.00 (GST included) be accepted;
3. That the total gross project cost of $170,457.00 (GST included) and a net project
cost of $162,340.00 including the total tendered amount and other associated
costs be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to fund the
project in the amount of $162,340.00 by a transfer from the Federal Gas Tax
Reserve Fund; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
4. Director, Operations & Emergency Services, Report OES 27-09
Quotation No. Q-12-2009
-Quotation for Drainage Improvements on Wellington & Victoria Street
COUNCIL DECISION
1. That Report OES 27-09 of the Director, Operations & Emergency Services
regarding the Drainage Improvements on Wellington & Victoria Street be
received;
2. That Quotation Q-12-2009 submitted by Elirpa Construction & Materials Limited
for the Drainage Improvements On Wellington & Victoria Street in the amount of
$87,495.80 (GST included) be accepted;
3. That the total gross project cost of $105,000 (GST included) including the
quotation amount and other associated costs and the total net project cost of
$100,000 be approved;
4. That the total net project costs of $100,000 be funded from the Federal Gas Tax
Reserve Fund;
5. That Council authorize the Director, Corporate Services & Treasurer to take any
actions necessary in order to effect the foregoing; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect hereto.
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PICKEMG Tuesday, May 19, 2009
7:30 PM
Council Chambers
25
5. Director, Operations & Emergency Services, Report OES 16-09
Tender no. T-6-2009
-Tender for Waterfront Trail - Western Gateway Project
COUNCIL DECISION
1. That Report OES 16-09 of the Director, Operations & Emergency Services
regarding the Waterfront Trail - Western Gateway Project be received;
2. That Tender T-6-2009 submitted by Pacific Paving for the Waterfront Trail-
Western Gateway Project in the amount of $836,653.12 (GST included) be
accepted;
3. That the total gross project cost of $1,061,550 (GST included) including the
tender amount and other associated costs and the total net project cost of
$1,011,000, which includes prior years design cost of $86,000, be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
a) the sum of up to $500,000 by a contribution from the Waterfront Toronto;
b) the sum of $85,000 to be funded from property taxes;
c) the sum of $340,000 to be funded from a transfer from the Federal Gas Tax
Reserve Fund;
d) any unfunded balance be financed from current funds;
5. That Council authorize the Director, Corporate Services & Treasurer to take any
actions necessary in order to effect the foregoing; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect hereto.
6. Director, Operations & Emergency Services, Report OES 29-09
Quotation No. Q-23-2009
Supply & Delivery of Articulated Variable Horse Power Motor Grader
COUNCIL DECISION
1. That Report OES 29-09 of the Director, Operations & Emergency Services be
received;
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City oo Council Meeting Minutes
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PICURNG Tuesday, May 19, 2009
7:30 PM
Council Chambers
2. That Q-23-2009, as submitted by Nortrax for the supply and delivery of (1) one
2009 John Deere 870G Articulated Motor Grader in the amount of $258,736.10
(PST and GST included) be accepted;
3. The total gross purchase cost of $258,736.10 (GST & PST included) and net
purchase cost of $247,287.60 be approved;
4. That council authorize the Director, Corporate Services & Treasurer to finance
the supply and delivery of the Articulated Motor Grader in the amount of
$247,287.60 as follows:
a) that the sum of $ 245,000 be financed by the issue of debentures by The
Regional Municipality of Durham over a period not to exceed (5) five years,
at a rate to be determined
b) the balance sum of $2,287.60 to be funded from the 2009 Current Budget
c) the annual repayment charges in the amount $ 55,035 be included in the
annual Current Budget for the City of Pickering, commencing in 2010 and
continuing thereafter until the loan is repaid; and any financing cost to be
paid out of the Current Budget;
d) the Director, Corporate Services & Treasurer has updated the City's 2009
Annual Repayment Limit and the repayment thereof falls within the City's
Annual Repayment Limit for debt and financial obligations, as established
by the Province for municipalities in Ontario and would not cause the City to
exceed the updated limit, and therefore, Ontario Municipal Board approval
is not required prior to City Council's authorization;
e) undertake the financing of this project or portions thereof that cannot be
accommodated through the foregoing through internal loans, Infrastructure
Ontario - OSIFA Loan Program, or a financial institution offering long term
financing under similar terms and conditions;
f) the Treasurer be authorized to take any actions necessary to effect the
foregoing;
5. That the Director, Corporate Services & Treasurer be authorized to apply any
excess proceeds raised to other capital projects for which long-term financing is
required, as is permitted under the Municipal Act, 2001;
6. That the draft by-law attached to this report be enacted; and
7. That the appropriate officials of the City of Pickering be given the authority to give
effect thereto.
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PICKERING Tuesday, May 19, 2009
7:30 PM
Council Chambers 27
7. Director, Operations & Emergency Services, Report OES 30-09
Pickering Museum Village
-Brougham Central Hotel Restoration
-Tender No. T-9-2009
COUNCIL DECISION
1. That Report OES 30-09 of the Director, Operations & Emergency Services
regarding Tender No. T-9-2009 for the Pickering Museum Village, Brougham
Central Hotel Restoration be received;
2. That Tender No. T-9-2009 submitted by Nashid Construction Corp. in the total
tendered amount of $189,000 (GST included) be accepted;
3. That the total gross project cost of $243,600 (GST included) and a net project
cost of $232,000 including the total tendered amount and other associated costs
be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to take any
actions necessary in order to effect the foregoing; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Resolution # 127/09
Moved by Pickles
Seconded by McLean
That Items 1-7 of New and Unfinished Business be CARRIED, save and except Item
#1.
CARRIED
1. Director, Corporate Services & Treasurer, Report CS 15-09
2009 Current and Capital Budgets
A brief discussion ensued on this matter.
Resolution # 128/09
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Cary Council Meeting Minutes
PICWFRING Tuesday, May 19, 2009
7:30 PM
r~ Council Chambers
Moved by Councillor Pickles
Seconded by Councillor McLean
1. That Report CS 15-09 of the Director, Corporate Services & Treasurer be
approved;
2. a) That the 2009 Current Budget expenditure for personnel expenditures,
consisting of salaries and wages (Account 1100), overtime (Account 1200)
and employer contributions (Account 1400), in the total amount of
$39,915,363 be approved;
b) That the 2009 Gross Current Budget expenditures for City purposes in the
amount of $31,314,541 (that excludes personnel expenditures and
includes capital expenditures from current revenues in the amount of
$2,484,452); less estimated current operating revenues of $25,969,347
and transfer from the Rate Stabilization Reserve of $2,912,338 and transfer
from the Economic Stabilization Reserve of $405,000 be approved;
c) That the total levy under a) and b) above which results in a net overall levy
for City Operations of $41,943,218 which is approximately a 3.53%
increase over 2009, be approved;
3. a) That Council approve the revised financing for Toy Ave. by cancelling the
unspent funds previously approved in the 2007 and 2008 capital budgets
(Account 5320.0824 and 5410.0703) and costs incurred and funding of
approximately $9,500 be transferred to the 2009 project (Account
5320.0910);
b) That contingent upon the Intake Two (BCF - Communities Component)
application for Toy Ave. filed May 1, 2009, being accepted, Council approve
the gross expenditure of $1,050,000 with financing from Federal and
Provincial Governments of $350,000 each and the remainder from Federal
Gas Tax Reserve Fund ($175,000) and Move Ontario Reserve ($175,000);
4. That Council approve the more detailed project scope for Frenchman's Bay
Master Plan - Phase One by cancelling the 2008 capital project (Account
5410.0805) and approving the 2009 project (Account 5410.0905);
5. a) That the 2009 Capital Budget as submitted to the Executive Committee
meeting of May 7, 2009 be amended to reflect the addition of the following
capital projects:
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caq 00 A Council Meeting Minutes
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PICnIUNG Tuesday, May 19, 2009
7:30 PM
Council Chambers
L
Costs Funding
401 Ped. Bridge $10,000,000 Fed./Prov. $10,000,000
Glenanna Rd. 850,000 Fed./Prov. 566,950
Debt 283,050
Whitevale Bridge 800,000 Fed./Prov. 533,600
Debt 266,400
Accessibility Improvements 17,400 Fed. 17,400
Total 11.667.400 $11,667,400
b) That the 2009 Capital Budget as submitted to the Executive Committee ,
meeting of May 7, 2009 be amended to provide for the following two
projects, totalling $2,820,000, being advanced from the future concept
planning phase to construction by adding them to the 2009 Capital Budget,
dependent upon Federal (RInC) and Provincial (Ontario REC) funding:
Don Beer Arena Rehabilitation and 2 520 000
Refurbishment with funding as follows:
Federal/Provincial RInC Grants $1,680,000
Federal Gas Tax Reserve Fund 420,000
Community Contribution (Don Beer Res.) 100,000
Debt 320,000
Total Funding $2,520,000
Kinsmen Park Field House with funding as 300 000
follows:
Federal Grants $100,000
Provincial Grants 100,000
Provincial Grant - Invest in Ontario 50,000
Federal Gas Tax 50,000
Total Funding $300,000
c) That the 2009 Capital Budget for the City of Pickering with a Gross
Expenditure of $16,955,617 be amended to reflect the additional capital
budget projects in recommendation 5a) of $11,667,400 and 5b) of
$2,820,000 for a revised capital budget of $31,443,017 be adopted as
amended;
d) That the following capital financing sources be approved as presented in
the amended 2009 Capital Budget::
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Ctrs O0 Council Meeting Minutes
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7:30 PM
3 01 Council Chambers
Transfer from Current Fund to Capital Fund $2,484,452
Transfers from Reserves:
- Don Beer Arena (7033) 118,000
- Rec Complex Pool Reserve (7035) 12,500
- Move Ontario Reserve (7043) 300,000
- Cap Mtce and Mgmt Systems(7045) 60,000
Transfers from Reserve Funds
- Development Charges 1,267,800
- Parkland Development (7502) 30,000
- Federal Gas Tax Funds (7505) 2,532,000
- City Share Dev. Charges Projects (7022) 714,365
- Third Party Contribution (7501) 200,000
- Storm water (7611) 46,000
Debt - 5 yr 495,000
Debt - 10 yr 6,639,450
Federal and Provincial Grants - 401 Bridge 10,000,000
Federal and Provincial Grants - Don Beer
Arena Rehabilitation - (RInC) & (Ont Rec) 1,680,000
Federal and Provincial Grants - Kinsmen Park
Field House - (RInC) & (Ont Rec) 200,000
Federal Grant (1610) 845,275
Federal Grant - Enabling Access. 17,400
Provincial Grants (1623) 3,103,275
Waterfront Toronto 500,000
Donations (1592) 197,500
TOTAL 31.443.017
e) That total external debt financing of $7,134,450 for the projects identified in
the 2009 Capital Budget, and as indicated in this report, in the amount of
$495,000 for a period not to exceed 5 years and $6,639,450 for a period not
to exceed 10 years;
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PICXEMG Tuesday, May 19, 2009
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f) That projects identified in the 2009 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financing by Council;
g) That any debt repayment, interest or financing provisions contained in the
annual Current Operating Budget not used in the current year's payments
requirements may, at the discretion of the Director, Corporate Services &
Treasurer, be used to apply towards additional principal repayment,
outstanding loan or debt charges or to reduce debt, internal loans or any
other amounts to be financed;
h) That all Capital expenditures or portions thereof, approved in the 2009
Capital Budgets to be financed through the issuance of debt, may, at the
discretion of the Director, Corporate Services & Treasurer, be financed
through internal loans, dealer financing, current or capital funds or a
,combination thereof;
i) That the Director, Corporate Services & Treasurer be authorized at his
discretion to apply any excess funds raised from completed internal loans
projects to first repay the original internal loans, and secondly to reduce or
replace budgeted internal loans or debts;
j) That the Director, Corporate Services & Treasurer be authorized at his
discretion to apply any excess funds through the issuance of debentures as
provided for under Section 413 of the Municipal Act, 2001 as amended;
6. That the Director, Corporate Services & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of approximately
$125,000 in the following ratio: 30% to the Rate Stabilization Reserve and
70% to the City Share DC Projects Reserve;
b) Any funds necessary from the Rate Stabilization Reserve in order to ensure
that the Current Budget results in a year end surplus of no less than
$125,000;
c) Any portion of the annual Veridian Dividend not required to be recognized in
revenue to meet expenditures be transferred to the Economic Stabilization
Reserve;
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PICIT Tuesday, May 19, 2009
7:30 PM
3 Z Council Chambers
7. a) That the Director, Corporate Services & Treasurer be authorized to make
any changes or undertake any actions necessary, in order to ensure that
the budget plan accommodates any reallocation of 2009 current operating
expenditures and revenues resulting from any reorganization and any
adjustment in taxes or tax rates due to Provincial and Regional tax policy
changes;
b) That any new additional Provincial and Federal Government funding
announcements for municipalities in the form of grants or new taxing
authority/powers be applied to future Current and Capital budgets unless
otherwise approved by Council;
8. That any under expenditures from projects funded from Federal or Provincial
Grants may be used to fund over expenditures for approved projects funded from
the same source(s);
9. a) That Council approve the establishment of the Operations Centre Reserve
Fund where all proceeds from future land sales associated with Duffin
Heights be allocated to this reserve fund and all expenditures associated
with the establishment of the new operations centre be funded from this
reserve fund;
b) That Council pass the attached by-law to give effect to the foregoing;
c) That any revenue resulting from the disposition of land or buildings, other
than Duffin Heights, be transferred to the Capital Equipment Reserve;
10. That the Director, Corporate Services & Treasurer be authorized at his discretion
to close any prior year's capital project accounts, and to first apply any excess
funding to any over expenditure in other capital accounts and to secondly
transfer any remaining excess funding back to the original source of the funds;
11. That the Director, Corporate Services & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less)
currency markets in order to effect United States dollar denominated
expenditures in the Current or Capital Budgets;
b) Enter into leases or rental agreements for the provision of vehicles or
equipment required for temporary use during periods of equipment
breakdown or repair or during periods of increased need (eg. Inclement
weather);
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PICKERING Tuesday, May 19, 2009
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Council Chambers 33
12. That Council pass to the attached Schedule 1 to General Municipal Fees and
Charges By-law # 6951/09, as amended, which provides for the fees and
charges that are incorporated into the 2009 Current Budget;
13. That the Director, Corporate Services & Treasurer be authorized to adjust, where
appropriate, the per kilometre travel expense reimbursement rate during the year
in order to maintain a reasonable level of reimbursement with any increase in
cost being met from under expenditures in other accounts;
14. That Council adopt the following Budget Guidelines for the development and
presentation of the 2010 budget;
a) That there be no new full or part-time positions, or increase in part-time
hours unless these additional costs are offset by additional program
revenues, reduced expenditures or is mandated by Federal or Provincial
legislation, or additional staffing is due to health and safety or LTD
accommodations;
b) That there may be no new, enhanced or expanded current or capital budget
programs;
c) That the 2010 budget be developed based on a "restricted use of debt;"
15. That the Director, Corporate Services & Treasurer be authorized to initiate any
assessment appeals necessary to protect the assessment base of the City;
16. That the Director, Corporate Services & Treasurer be authorized to execute the
buy out provision in the lease for the Trackless sidewalk snow plough as
provided for in the 2009 Capital Budget for Property Maintenance (Account
5311.0901); and,
17. That the appropriate staff of the City of Pickering be given authority to give
effect thereto.
CARRIED LATER IN THE
MEETING
(See Following Motion)
Resolution # 129/09
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Tuesday, May 19, 2009
7:30 PM
34 Council Chambers
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That the main motion be amended by adding the following as Item #17 and Item
#17 be renumbered accordingly:
That the City of Pickering create a Citizens Advisory Committee to review the
Council Compensation and Communications Policy.
MOTION DEFEATED
The main motion was then CARRIED UNANIMOUSLY ON A RECORDED VOTE.
(VIII) NOTICE OF MOTION
a) PROVINCIAL HARMONIZED SALES TAX
Resolution # 130/09
Moved by Councillor McLean
Seconded by Councillor O'Connell
WHEREAS the economy in Canada and in the Province of Ontario is faced with an
unstable climate and high unemployment rates; and
WHEREAS peoples savings and portfolios have been drastically affected by the
world economic condition; and
WHEREAS the Provincial Government recently announced the harmonization of the
5% GST and the 8% PST; and
WHEREAS this harmonized sales tax will negatively impact all consumers, young
and old, married or single, by implementing the proposed harmonized tax to almost
all goods and services that were previously exempt from PST; and
WHEREAS the 8% PST will be added to items such as, but not limited to, gasoline,
home heating fuel, water, hydro, used cars, real estate commissions, home
renovations, personal services, chiropractor, massage therapy, consultants, lawyers
fees, prescriptions, registration fees and memberships for recreational services used
by seniors and children.
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City 00 Council Meeting Minutes
PICKEMG Tuesday, May 19, 2009
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Council Chambers 3 5
THEREFORE BE IT RESOLVED that we, The Council of the City of Pickering,
appeal to the Province of Ontario to stop the implementation of the proposed
Provincial Harmonized Sales Tax until more public consultation and input is received;
and
BE IT FURTHER RESOLVED that we, The Council of the City of Pickering, request
that AMO lobby the Province of Ontario on our behalf, and that a copy of this
resolution be sent to all municipalities in Ontario requesting their support.
CARRIED
Moved by Councillor Littley
Seconded by Councillor Johnson
That the rules of procedure be suspended in order to introduce a Motion with respect
to Seaton employment and population ratios (ROPA 128).
CARRIED
b) SEATON EMPLOYMENT AND POPULATION RATIOS - RE: ROPA 128
Resolution # 131/09
Moved by Councillor Littley
Seconded by Councillor Johnson
WHEREAS the draft versions of the Regional Official Plan Amendment (ROPA)128,
The Growing Durham Study incorrectly identified the inclusion of the Provincial
Central Pickering Development Plan (Seaton's) employment target of 35,000 jobs to
the planning horizon of 2031, and
WHEREAS the City of Pickering, the Region of Durham and the Province of Ontario
lead the Highway 407 (Seaton Lands) Economic Development Study (Hempson
Consulting Ltd. 2007) which concluded that a range of 16,700 and 20,000 jobs in the
employment areas of Seaton, and that 15,000 jobs in other areas of Seaton could be
achieved by 2031, and
WHEREAS The Council of the City of Pickering previously passed a motion of a
"Jobs First" policy for the development of Seaton and,
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City oo Council Meeting Minutes
PJCXEMG Tuesday, May 19, 2009
7:30 PM
36 Council Chambers
WHEREAS in order to achieve a "Healthy, Complete and Sustainable Community"
an "appropriate ratio of jobs to population" is defined in the ROPA 128 at a ratio of 1
job for every 2 people, and
WHEREAS the Provincial Central Pickering Development Plan (Seaton), Pickering
Planning Staff, and Pickering Council have supported the designated 35,000 jobs
and 70,000 people, at a ratio of 1 job for every 2 people, and
WHEREAS in the final version of the ROPA 128, Seaton has now been allocated
71,345 total population and only 12,346 jobs in the employment areas, and 4,130
jobs in other areas, for a total of 16,476 jobs to the planning horizon of 2031 which is
a ratio of 1 job for every 4.33 people.
Therefore let it be resolved that the Council of the City of Pickering hereby withdraw
its support of the ROPA 128 which does not support the Sustainable Development
standards of the Central Pickering Development Plan nor of the City of Pickering.
And that a copy of this motion be sent to the Regional Municipality of Durham, the
Provincial Ministry of Infrastructure and Energy, Ministry of Municipal Affairs and
Housing, and the Premiers Office.
REFERRED LATER
IN THE MEETING
(See Following Motion)
Moved by Councillor Johnson
Seconded by Councillor Pickles
That the Notice of Motion as presented by Councillors Littley and Johnson, regarding
Seaton employment and population ratios (ROPA 128) be referred to the June 1,
2009, Planning and Development Committee.
CARRIED ON A RECORDED
VOTE AS FOLLOWS:
YES NO
Councillor Johnson Councillor Dickerson
Councillor McLean Councillor Littley
Councillor Pickles Councillor O'Connell
Mayor Ryan
36
City oe A;, Council Meeting Minutes
PICKFRING Tuesday, May 19, 2009
7:30 PM
Council Chambers 3 ?
(IX) BY-LAWS
6946/09 Being a by-law to exempt Lot 6, Plan 40M-1827, Pickering, from part
lot control.
6947/09 Being a by-law to adopt Amendment 18 to the Official Plan for the
City of Pickering (OPA 09-001/P)
6948/09 Being a by-law to amend By-law 6604/05 providing for the regulating
of parking, standing and stopping on highways or parts of highways
under the jurisdiction of the City of Pickering and on private and
municipal property.
6949/09 Being a by-law to appoint By-law Enforcement Officers for the
purpose of enforcing parking restrictions in private property.
6950/09 Being a by-law to authorize the supply & delivery of Articulated
Variable Horse Power Motor Grader and the issuance of debentures
therefore in the amount of $245,000
6951/09 Being a by-law to amend By-law Number 6191/03 to confirm General
Municipal Fees.
6952/09 Being a by-law to adopt the estimates of all sums required to be
raised by taxation for the year 2009 and to establish the Tax Rates
necessary to raise such sums and establish the final due dates for
the residential, pipeline, farm and managed forest realty tax classes.
THIRD READING:
Councillor O'Connell, seconded by Councillor Johnson moved that By-law Number 6946 /09
to 6954/09, be adopted, and the said by-law be now read a third time and passed and that
the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto.
CARRIED
(X) CONFIDENTIAL MATTERS
In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an
In Camera meeting of Council was held prior to the regularly scheduled meeting.
Resolution # 133/09
37
caq o0 A,, Council Meeting Minutes
asaea
PICI<EMG Tuesday, May 19, 2009
7:30 PM
3 Council Chambers
Moved by Councillor McLean
Seconded by Councillor O'Connell
That Council go In Camera in accordance with the provisions of the Municipal Act for the
purpose of dealing with matters relating to the receiving of advice that is`subject to solicitor-
client privilege.
CARRIED
1. Appointments to Boards and Committees
This matter was deferred to the June 15, 2009 meeting due to the advertising
schedule for these appointments.
2. Chief Administrative Officer Report CAO 03-09
Request from VIVA Retirement Living Corporation to Purchase City Lands
-Untraveled Portion of Glenview Road (Part of PIN# 263360154)
Refer to the In Camera minutes for further information. [City Clerk has custody and
control of the In Camera minutes.]
Moved by Councillor McLean
Seconded by Councillor Dickerson
That the recommendations as contained in Confidential Report CAO 03-09 of the
Chief Administrative Officer be adopted.
CARRIED IN AN OPEN
SESSION OF COUNCIL
3. Chief Administrative Officer Report CAO 04-09
Request from B. & K. Van Evans to Purchase City Lands
- Untraveled Portion of Commerce Street (Plan 65)
Refer to the In Camera minutes for further information. [City Clerk has custody and
control of the In Camera minutes.]
Moved by Councillor Dickerson
Seconded by Councillor McLean
That the recommendations as contained in Confidential Report CAO 04-09 of the
Chief Administrative Officer be adopted.
38
Council Meeting Minutes
FLCKEMG Tuesday, May 19, 2009
7:30 PM
Council Chambers 39
CARRIED IN AN OPEN
SESSION OF COUNCIL
4. Verbal Update from the Chief Administrative Officer
Former Brock North Landfill Property owned by the City of Toronto
Refer to the In Camera minutes for further information. [City Clerk has custody and
control of the In Camera minutes.]
(XI) CONFIRMATION BY-LAW
By-law Number # 6955/09
Councillor Johnson seconded by Councillor McLean, moved for leave to introduce a
By-law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of May 19, 2009.
CARRIED
(XII) ADJOURNMENT
Moved by Councillor Johnson
Seconded by Councillor McLean
That the meeting be adjourned at 12:10 am.
CARRIED
DATED this 19th day of May, 2009
MAYOR DAVID RYAN
DEBI A. WILCOX
CITY CLERK
39
Cit, oo Special Council Meeting Minutes
Monday, June 1, 2009
PICKE Council Chambers
PRESENT:
Mayor Ryan
COUNCILLORS:
D. Dickerson
R. Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ALSO PRESENT:
T. J. Quinn - Chief Administrative Officer
T. Melymuk - Director, Office of Sustainability
N. Carroll - Director, Planning & Development
D. Wilcox - City Clerk
C. Rose - Manager, Policy
D. Shields - Deputy Clerk
(1) DISCLOSURE OF INTEREST
There were no disclosures noted.
(11) DELEGATIONS
1. Terry Nuspl
Re: Regional Official Plan Amendment (ROPA) 128
The Growing Durham Study
Terry Nuspl appeared before Council to note her concerns in regards to Regional
Official Plan Amendment (ROPA) 128 and the amount of jobs noted for Pickering
in Amendment (ROPA) 128. She noted from the beginning the concept was 1 job
for every 2 persons and all the reports, articles and comments stated 35,000 jobs
for 70,000 people. She stated that Council should not support Durham Region's
figures of 16,500 jobs. She requested that Council not support those numbers and
demand 35,000 jobs for Pickering.
1
cay oo Special Council Meeting Minutes
r Monday, June 1, 2009
PICKE Council Chambers
41
(III) NEW AND UNFINISHED BUSINESS
1. Referral from the May 19, 2009 Council Meeting
Notice of Motion
Regional Official Plan Amendment (ROPA) 128
The Growing Durham Study
Detailed discussion ensued on this matter.
Resolution # 134/09
Moved by Councillor Littley
Seconded by Councillor Johnson
WHEREAS the draft versions of the Regional Official Plan Amendment
(ROPA)128, The Growing Durham Study incorrectly identified the inclusion of the
Provincial Central Pickering Development Plan (Seaton's) employment target of
35,000 jobs to the planning horizon of 2031, and
WHEREAS the City of Pickering, the Region of Durham and the Province of
Ontario lead the Highway 407 (Seaton Lands) Economic Development Study
(Hempson Consulting Ltd. 2007) which concluded that a range of 16,700 and
20,000 jobs in the employment areas of Seaton, and that 15,000 jobs in other
areas of Seaton could be achieved by 2031, and
WHEREAS The Council of the City of Pickering previously passed a motion of a
"Jobs First" policy for the development of Seaton and,
WHEREAS in order to achieve a "Healthy, Complete and Sustainable Community"
an "appropriate ratio of jobs to population" is defined in the ROPA 128 at a ratio of
1 job for every 2 people, and
WHEREAS the Provincial Central Pickering Development Plan (Seaton), Pickering
Planning Staff, and Pickering Council have supported the designated 35,000 jobs
and 70,000 people, at a ratio of 1 job for every 2 people, and
WHEREAS in the final version of the ROPA 128, Seaton has now been allocated
71,345 total population and only 12,346 jobs in the employment areas, and 4,130
jobs in other areas, for a total of 16,476 jobs to the planning horizon of 2031 which
is a ratio of 1 job for every 4.33 people.
2
Citqo~ Special Council Meeting Minutes
Monday, June 1, 2009
PICKER Council Chambers
49
Therefore be resolved that the Council of the City of Pickering here by withdraw its
support of the ROPA 128 which does not support the Sustainable Development
standards of the Central Pickering Development Plan nor of the City of Pickering.
And that a copy of this motion be sent to the Regional Municipality of Durham, the
Provincial Ministry of Infrastructure and Energy, Ministry of Municipal Affairs and
Housing, and the Premier's Office.
CARRIED UNANIMOUSLY
LATER IN THE MEETING
(See Following Motions)
Resolution # 135/09
Moved by Councillor Littley
Seconded by Councillor McLean
That the main motion be amended by deleting clause 2 and adding the following:
WHEREAS the City of Pickering, the Region of Durham and the Province of
Ontario lead the Highway 407 (Seaton Lands) Economic Development Study
(Hempson Consulting Ltd. 2007) which concluded that a range of 16,700 and
20,000 jobs in the employment areas of Seaton, and that 15,000 jobs in other
areas of Seaton could be created and could achieve build out of approximately
35,000 jobs in about 20 years from the commencement of development; and
CARRIED
Resolution # 136/09
Moved by Councillor Johnson
Seconded by Councillor Pickles
That the main motion be amended by deleting clauses 5, 6 and 7 and adding the
following:
3
Cre~ Special Council Meeting Minutes
Monday, June 1, 2009
PICXER Council Chambers
43
WHEREAS the Central Pickering Development Plan identifies that the
Seaton Community is to be planned for 35,000 jobs and up to 70,000
persons, which results in a ration of 1 job for every 2 persons; and
WHEREAS City of Pickering strongly supports the achievement of a ration of
1 job for every 2 persons in Seaton; and
WHEREAS the City of Pickering is planning to achieve 35,000 jobs and
70,000 people in Seaton; and
WHEREAS Durham's ROPA 128, implementing the Growing Durham Study
assigns approximately 16,500 jobs to Seaton for the period up to 2031;
Now Therefore Be It Resolved, that despite the allocation of jobs to Seaton
under ROPA 128, the City of Pickering hereby reiterates its support for
35,000 jobs and 70,000 persons in Seaton at build-out with balanced
employment population growth as the community develops and requests that
the Region of Durham use 35,000 jobs and 70,000 persons for Seaton in its
long term planning.
CARRIED ON A
RECORDED VOTE
AS FOLLOWS
YES NO
Councillor Dickerson Councillor Littley
Councillor Johnson
Councillor McLean
Councillor O'Connell
Councillor Pickles
Mayor Ryan
The main motion, as amended was then CARRIED.
4
Citq oo Special Council Meeting Minutes
Monday, June 1, 2009
PICKE Council Chambers
44
(IV) CONFIRMATION BY-LAW
By-law Number 6956/09
Councillor Johnson, seconded by Councillor Dickerson moved for leave to
introduce a By-law of the City of Pickering to confirm those proceedings of the
Council of The Corporation of the City of Pickering at its Special Meeting of June
1, 2009.
CARRIED
(V) ADJOURNMENT
Moved by Councillor Dickerson
Seconded by Councillor Johnson
That the Special Meeting of Council be adjourned.
CARRIED
The meeting adjourned at 11:15 pm.
DATED this 1st day of June, 2009
MAYOR DAVID RYAN
DEBI A. WILCOX
CITY CLERK
5
City 00 Planning & Development
Committee Meeting Minutes
PICKE1UNG Monday, June 1, 2009
7:30 pm - Council Chambers
Chair: Councillor Pickles
PRESENT:
Mayor Ryan
COUNCILLORS:
D. Dickerson
R.Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ALSO PRESENT:
T. J. Quinn - Chief Administrative Officer
T. Melymuk - Director, Office of Sustainability
N. Carroll - Director, Planning & Development
D. Wilcox - City Clerk
C. Rose - Manager, Policy
L. Taylor - Manager, Development Review
A. Yearwood - Planner I
D. Shields - Deputy Clerk
(1) DELEGATIONS
Gary Bowen, Watershed Specialist
Toronto and Region Conservation Authority
Re: Petticoat Creek Watershed Action Plan
Gary Bowen, Watershed Specialist, Toronto and Region Conservation Authority,
appeared before the Committee to update Council on the Petticoat Creek
Watershed Action Plan. Mr. Bowen stated that the goal of the plan was to build
upon the unique planning context in the Petticoat Creek watershed and identify
key management actions and recommendations. He noted that the process
would utilize the extensive and multi-faceted environmental work completed
within the watershed to gain a comprehensive understanding of the state of the
watershed and develop recommendations for future work. He stated that the
next steps in the plan would be public consultation and draft management
actions.
1
Planning & Development
Committee Meeting Minutes
PICKERING Monday, June 1, 2009
7:30 pm - Council Chambers
46 Chair: Councillor Pickles
(II) PART `A' - INFORMATION REPORTS
1. Draft Plan of Subdivision Application SP-2009-10
Zoning By-law Amendment Application A 11/09
1752, 1762, 1764 Rosebank Road
1602 Autumn Crescent
Foxwood Trail
Part of Lots 1, 2 & 3, Plan 505
Part of Block 165, Block 166, Lot 67, 40M-1810
Part 1, 40R-19732, Part 1, 40R-20042, Part 2, 40R-20043
City of Pickering
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above noted application.
Lynda Taylor, Manager, Development Review gave an outline of the
requirements for a Statutory Meeting under the Planning Act. She also noted
that if a person or public body does not make oral or written submissions to the
City before the by-law is passed, that person or public body are not entitled to
appeal the decision of City Council to the Ontario Municipal Board, and may not
be entitled to be added as a party to the hearing unless, in the opinion of the
Board, there are reasonable grounds to do so.
Ashley Yearwood, Planner I, gave an overview of draft plan of subdivision
application SP-2009-10 and zoning amendment application A 11/09.
Bryce Jordan of Sernas Associates appeared before the Committee in support of
the applications.
Jeff Sutton, 430 Pineview Lane, appeared before the Committee and questioned
whether a decision had been made on the building of semi's or single detached
units. He noted his concern with the additional parking that semi's seem to
require and felt there could be a safety issue with on street parking. Mr. Sutton
stated that he would rather see single detached homes built in this area. Mr.
Sutton also questioned where the sidewalks were going to be placed and where
the construction traffic would be located.
Richard Adams, 427 Pineview Lane, appeared before the Committee and
questioned what would be built on Block 13.
Ashley Yearwood, Planner I noted that a mixed use of semi's and singles were
planned for this Block.
2
Czeq 00 Planning & Development
Committee Meeting Minutes
PICKE Monday, June 1, 2009
7:30 pm - Council Chambers
Chair: Councillor Pickles 47
Daniel Kelly, 1756 Autumn Crescent, appeared before the Committee and noted
his concerns with the additional traffic and parking in the area. He also
questioned whether the Autumn Crescent alignment would line up with the
existing streets.
Dan Kotsopoulos, 417 Foxwood Trail, appeared before the Committee and
questioned when construction would start and how long it would be under
construction.
Bryce Jordan of Sernas & Associates stated that if all went as planned they
would probably start construction next Summer and be finished by Fall.
(III) PART `B' - PLANNING & DEVELOPMENT REPORTS
1. Director, Planning & Development, Report PD 18-09
Zoning By-law Amendment - A 21/08
Mikalda Farms Ltd.
155 Uxbridge Pickering Townline Road
(Part of Lot 34, Concession 9), City of Pickering
RECOMMENDATION
Moved by Councillor Johnson
Seconded by Mayor Ryan
1. That Zoning By-law Amendment Application A 21/08 submitted by Mikalda
Farms Ltd., on lands being Part of Lot 34, Concession 9, City of Pickering,
to amend the zoning of the subject property to add low intensity
recreational uses with accessory small-scale environmental education
facilities as a permitted use on the subject property as outlined in Report
PD 18-09 be approved;
2. That the amending Zoning By-law to implement Zoning By-law Amendment
Application A 21/08, as set out in Appendix I to Report PD 18-09 be
forwarded to Council for enactment, and
3. Further, that the. Ministry of Municipal Affairs and Housing be requested to
revise the City's Oak Ridges Moraine Conformity Zoning By-law to permit
small scale environmental education facility uses within the "ORM-A-2"
zone for the subject property in its approval of the Conformity By-law, as
outlined in Appendix I to PD Report 18-09.
CARRIED
3
Cirq oo Planning & Development
Committee Meeting Minutes
Monday, June 1, 2009
7:30 pm - Council Chambers
Chair: Councillor Pickles
2. Director, Planning & Development, Report PD 19-09
Official Plan Amendment Application OPA 08-004/P
Amendment 19 to the Pickering Official Plan
Zoning By-law Amendment - A 24/08
SmartCentres (Calloway REIT/First Simcha)
1899 Brock Road
(Part of Lot 18, Concession 1)
City of Pickering
Ornella Richichi of Smart Centres, appeared before the Committee in support of
the applications and to answer questions. Ms. Richichi noted that Smart Centres
were reviewing the site in regards to a walkway on the easterly side of the site
and internal sidewalks.
RECOMMENDATION
Moved by Councillor Dickerson
Seconded by Councillor Littley
1. That Report PD 19-09 of the Director of Planning & Development on Official
Plan Amendment Application OPA 08-004/P, Amendment 19 to the
Pickering Official Plan, be received;
2. a) That Amendment 19 to the Pickering Official Plan initiated by
SmartCentres, to permit an increase to the maximum aggregate gross
leasable floor area from 49,000 to 55,000 square metres as set out in
Exhibit "A" to Appendix I to Report PD 19-09 be approved;
b) That the Draft By-law to adopt Amendment 19 to the Pickering Official
Plan to establish a maximum aggregate gross leasable floor area for
the subject property of 55,000 square metres, as set out in Appendix I
to Report PD 19-09 be forwarded to Council for enactment;
3. That Zoning By-law Amendment Application A 24/08 submitted by
SmartCentres for lands being Part of Lot 18, Concession 1, City of
Pickering, to amend the zoning of the subject property to permit an
increase of the maximum aggregate floor area from 49,237 square metres
to 55,000 square metres and to reduce the site specific parking standard
from 5.0 spaces per 100 square metres of gross leasable floor area to 4.5
spaces per 100 square metres of gross leasable floor area as outlined in
Report PD 19-09 be approved;
4
Cif Planning & Development
Committee Meeting Minutes
Monday, June 1, 2009
7:30 pm - Council Chambers
Chair: Councillor Pickles 49
4. That the draft by-law to amend Zoning By-law 3036, as amended by By-
laws 5511/99, 5692/00, 6011/02 and 6647/06 to permit 55,000 square
metres maximum aggregate floor area and to establish a site specific
parking standard of 4.5 spaces per 100 square metres of gross leasable
floor area, as set out in Appendix II to Report PD 19-09, be forwarded to
Council for enactment; and
5. Further, that the City Clerk forward a copy of Report PD 19-09 to the
Region of Durham.
CARRIED LATER
IN MEETING
(See Following Motion)
Moved by Councillor O'Connell
Seconded by Councillor Mclean
That the main motion be amended by adding the following as Item #3 and the
remainder renumbered accordingly:
That prior to the passing of the Zoning By-law to implement this application, First
Simcha shall provide a security to the satisfaction of the Director, Planning &
Development, sufficient to secure construction of a sidewalk enhancement plan.
CARRIED
The main motion, as amended was then CARRIED.
(III) ADJOURNMENT
The meeting adjourned at 9:05 pm.
5
Wit,, oo Special Council Meeting Minutes
Monday, June 8, 2009
PICKER 7:00 pm
5~ Council Chambers
PRESENT:
Mayor David Ryan
COUNCILLORS:
R.Johnson
B. McLean
J. O'Connell
D. Pickles
ABSENT:
D. Dickerson - City Business
B. Littley - City Business
ALSO PRESENT:
T. Melymuk - (Acting) Chief Administrative Officer
E. Buntsma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
G. Paterson - Director, Corporate Services & Treasurer
A. Allison - City Solicitor
C. Rose - Manager, Policy
D. Shields - (Acting) City Clerk
(1) DISCLOSURE OF INTEREST
There were no disclosures noted.
Moved by Councillor McLean
Seconded by Councillor O'Connell
That Council move In Camera in accordance with the provisions of the Municipal Act
and Procedural By-law 6746/07, in that the matters to be discussed relate to the
receiving of advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
CARRIED
1
City o0 Special Council Meeting Minutes
Monday, June 8, 2009
PICKER 7:00 pm
Council Chambers
(II) CONFIDENTIAL MATTERS
1. Confidential Verbal Update Chief Administrative Officer and
(Acting) Chief Administrative Officer
Re: Seaton Community
Refer to the In Camera minutes for further information. [City Clerk has custody and
control of the In Camera minutes.]
Council resumed into open session following discussion of the confidential
memorandum from the (Acting) Chief Administrative Officer dated June 5, 2009
with respect to this matter.
(III) CONFIRMATORY BY-LAW
By-law Number 6957/09
Councillor McLean, Seconded by Councillor O'Connell, moved for leave to
introduce a By-law of the City of Pickering to confirm those proceedings of the
Council of The Corporation of the City of Pickering at a Special In Camera Meeting
of June 8, 2009.
CARRIED
(IV) ADJOURNMENT
Moved by Councillor McLean
Seconded by Councillor O'Connell
That the meeting be adjourned at 7:25 pm.
CARRIED
DATED this 8th day of June, 2009
MAYOR DAVID RYAN
DEBBIE SHIELDS
(ACTING) CITY CLERK
2
CLr/ oo Special Council Meeting Minutes
Monday, June 8, 2009
7:30 pm
52 Council Chambers
PRESENT:
Mayor Ryan
COUNCILLORS:
R.Johnson
B. McLean
J. O'Connell
D. Pickles
ABSENT:
D. Dickerson
B. Littley
ALSO PRESENT:
T. Melymuk - Director, Office of Sustainability
E. Buntsma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
G. Paterson - Director, Corporate Services & Treasurer
D. Shields (Acting) City Clerk
(1) DISCLOSURE OF INTEREST
There were no disclosures noted.
(III) PUBLIC MEETING
1. Re: Proposed Amendment to the Development Charges By-law
Mayor Ryan welcomed everyone and noted that the purpose of tonight's Special
Meeting of Council was to explain the proposed amendment to the Development
Charges By-law and to obtain public input. The public meeting is required
pursuant to Section 12 of The Development Charges Act, 1997, as part of the
process that Council must follow before passing an amendment to a development
charges by-law. The process also included the release of the 2009 Development
Charge Background Study on May 22, 2009. The study is required under the Act
to be released to the public two weeks prior to the public meeting.
1
Crry o0 4-Aigh Special Council Meeting Minutes
Monday, June 8, 2009
PICKERNG 7:30 pm
Council Chambers
City Council is required under The Development Charges Act, 1997 to hold at least
one public meeting to allow the public the opportunity to review and provide
comments on the 2009 Development Charges Background Study, and the
proposed Development Charges By-law. The purpose of the public meeting is
twofold; first to provide the public with information relating to the City of Pickering
2009 Development Charge Background Study, which is applicable to the City
exclusive of the Seaton Lands which will subsequently be subject to a separate
development charge by-law; and second to allow any person who attends the
meeting to make representation relating to the proposed by-law and study. Written
submissions received by 4 pm on Monday, June 15, 2009 including those opinions
expressed verbally at today's public meeting will be considered in the preparation
of the final recommendation and by-law scheduled to be presented to City Council
for approval on July 13, 2009.
Development Charges are levied against new development, and a primary source
of funding growth-related capital expenditures. City capital services include fire,
public library, parks and recreation, operations centre, buildings and fleet, general
government (growth studies), roads and related storm water services.
We will start with a presentation by the Director, Corporate Services & Treasurer
and Cam Watson of CN Watson & Associates. Following the presentation, I will
ask if there are any members of the public in attendance who wish to make a
submission or ask any questions on this particular matter. This is a meeting for
information and public submissions only, there will be no decisions made tonight.
The Director, Corporate Service & Treasurer stated that a Development Charges
Study is undertaken at least every 5 years as required under the Development
Charges Act. The City is required to undertake this Study otherwise we would not
be able to collect Developments Charges. Development Charges are calculated to
arrive at that portion or percentage of eligible costs that are attributable to and can
be collected from new development. It is essentially a 5 year capital study and
budget related to new development that is adopted by Council as its capital plan
for new development. The last Study was undertaken in 2004 and the current by
law governing the amount and collection of Development Charges expires at the
end of this August.
2
City oo Special Council Meeting Minutes 1*1
Monday, June 8, 2009
PICKER 7:30 pm
54 Council Chambers
City Staff have provided their input in the form of development & capital forecasts.
This information then provides input into the Study to arrive at the amount that may
be charged under the Legislation.
Following the meeting I will then review all comments, take the current economic
climate and any other factors into consideration and prepare my report to Council.
We are all cognizant of the state of the economy and development in Ontario and I
will be taking this into consideration as I prepare my report.
Cam Watson of Watson and Associates gave a presentation explaining the
process and findings of the Development Charges Background Study for the City
of Pickering and also noted that this study did not include the Seaton lands. He
outlined the key dates for the Development Charges process and went through
tables within the study and noted comparisons to other municipalities and also
noted comparisons with existing Development Charges By-law and the new
Development Charges By-law.
Mayor Ryan called for public submissions for the first time.
Lyn Townsend a representative of Mattamy Group of Companies appeared before
Council and stated that she has been to many public meetings regarding
Development Charges By-laws and was at the City of Pickering in order to get
clarification on items within the study. Ms. Townsend requested that Council when
passing the new Development Charges By-law take into consideration the
economy and to also take into consideration what the development industry does
for communities through creating jobs, building permits, income tax and
government contributions. She noted that they feel they have suggestions on how
to decrease development charges and would like to speak to staff in this regard.
She noted that if the dominator stayed the same but was calculated over a longer
period of time this would make a difference.
Randy Grimes a representative of IBT Group and Seaton Landowners Group
appeared before Council and noted that he had submitted a letter with 11
questions to staff to be answered. He stated that he felt Seaton should be
included in this Development Charges Background Study. He noted that the
Province and the Region of Durham had Seaton in place and felt there was no
reason to exclude it from this study. Mr. Grimes stated his concerns with the low
growth forecast the study was calculated on and also felt growth over 10 years
seems low. Mr. Grimes questioned the road charges and questioned how many
3
Cttqoo Special Council Meeting Minutes
Monday, June 8, 2009
PICKER 7:30 pm
Council Chambers
have post period benefits. He also noted that you cannot charge for a higher level
of service through Development Charges.
Wayne Clark a representative of the Durham Region Homebuilders Assoc.
appeared before Council and noted that they were still reviewing the proposed
Development Charges but requested clarification on some items at this time. Mr.
Clark questioned the substantial increase for the price of a Fire vehicle and
requested clarification on the pricing of a new Pumper/Rescue vehicle. He
questioned the difference in building value for the Claremont Library compared to
the Greenwood Library and Whitevale Library. Mr. Clark noted they would
continue their review and if required seek answers from staff or submit a further
submission.
Mayor Ryan called for any further public submissions for the second time.
Mayor Ryan called for any further public submissions for the third time.
Mayor Ryan closed this portion of the meeting for public submissions.
Mayor Ryan noted that at this stage in the process, the Background Study and
proposed Development Charges by-law were being provided for information
purposes only, as part of the consultation process. Once the process is complete
and final Development Charge recommendations are made to Council, approval
will be sought for the 2009 Development Charges By-law; the Background Study,
including the development forecast, the development-related capital program, the
Development Charges calculation and associated material, along with any
addendum that may be produced prior to by-law adoption. Mayor Ryan noted that
Council will consider the adoption of the background study and passage of the by-
law at an upcoming Council Meeting. The City Clerk will then issue the legislated
statutory notice of the passage of the by-law, including the appropriate appeal
process.
(IV) CONFIRMATION BY-LAW
By-law Number 6958/09
4
Cary Special Council Meeting Minutes
Monday, June 8, 2009
PIC-WERING 7:30 pm
Council Chambers
Councillor Pickles, seconded by Councillor O'Connell moved for leave to introduce
a By-law of the City of Pickering to confirm those proceedings of the Council of
The Corporation of the City of Pickering at its Special Meeting of June 8, 2009.
CARRIED
(111) ADJOURNMENT
Moved by Councillor Pickles
Seconded by Councillor O'Connell
That the Special Meeting of Council be adjourned.
CARRIED
The meeting adjourned at 9:20 pm.
DATED this 8th day of June, 2009
MAYOR DAVID RYAN
DEBBIE SHIELDS
(ACTING) CITY CLERK
5
Executive Committee
- Meeting Minutes
Monday, June 8, 2009
9:50 pm - Council Chambers
Chair: Councillor Pickles
PRESENT:
Mayor Ryan
COUNCILLORS:
R.Johnson
B. McLean
J. O'Connell
D. Pickles
ABSENT:
D. Dickerson - City Business
B. Littley - City Business
ALSO PRESENT:
T. Melymuk - (Acting) Chief Administrative Officer
E. Buntsma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
G. Paterson - Director, Corporate Services & Treasurer
T. Moore - Chief Building Official
K. Thompson - Manager, By-law Enforcement Services
D. Shields - Deputy Clerk
(1) DELEGATIONS
1. Francis Tavares
Re: 3 Hour Parking Restriction on Residential Streets
Francis Tavares, 1005 Rathmore Crescent, appeared before the Committee
regarding the 3 hour parking regulation in the Traffic By-law. Mr. Tavares noted that
he felt the 3 hour parking regulation was a little excessive and would like to see it
changed. He stated that he could see the regulation being enforced during the winter
months but felt it should not be there during the rest of the year. He noted that he felt
he should be able to park in front of his house when he needed to without getting a
ticket.
1
cial 00 Executive Committee
Meeting Minutes
Monday, June 8, 2009
9:50 pm - Council Chambers
5 8 Chair: Councillor Pickles
2. Paul Avis
Re: Director, Corporate Services & Treasurer, Report CS 14-09
Updated Sign By-law
Paul Avis, 931 Liverpool Road, appeared before the Committee to note his concerns
with the mobile sign section of the draft Sign By-law. Mr. Avis noted that 30% of his
business is generated through the use of mobile signs and by limiting the amount of
time he can use a mobile sign for advertising will affect his business. He stated that
he did not want special treatment but would like a level playing field and questioned
why real estate agents were exempt from any type of permit fee for their signage.
Mr. Avis requested that Council take another look at the mobile sign component to
the by-law with a view to assist small businesses and create a level playing field for
everyone.
(II) MATTERS FOR CONSIDERATION
1. Director, Operations & Emergency Services, Report OES 22-09
No Parking By-law, Sheppard Avenue,
- Amendment to By-law 6604/05
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Johnson
1. That Report OES 22-09 of the Director, Operations & Emergency Services
regarding a proposed amendment to the municipal Traffic By-law 6604/05 be
received; and
2. That the attached draft by-law be enacted to amend Schedule "2" to By-law
6604/05 to provide for the regulation of parking on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering and
on private and municipal property.
REFERRED LATER
IN THE MEETING
(See Following Motion)
Moved by Mayor Ryan
Seconded by Councillor McLean
2
C-dq e~ Executive Committee
Meeting Minutes
Monday, June 8, 2009
9:50 pm - Council Chambers
Chair: Councillor Pickles'
That Report OES 22-09 of the Director, Operations & Emergency Services be
referred back to staff for further review and consideration in regards to
alternative parking strategies and further consultation with area residents.
CARRIED
2. Director, Operations & Emergency Services, Report OES 28-09
Tender No. T-4-2009
- Municipal School Crossing Guard Program
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Johnson
1. That Report OES 28-09 of the Director, Operations & Emergency Services
regarding tenders received for the administration, supply and service of the
municipal school crossing guard program be received;
2. That Tender No. T-4-2009 submitted by Staffing Services in the total tendered
amount of $999,553.80 (GST included) with a net project cost of $951,956.00
be approved for the period September 2009 to June 2012, subject to the annual
review and extension to the contract by the Manager, Supply & Services;
3. That Council authorize the Director, Corporate Services & Treasurer to take any
actions necessary in order to effect the foregoing; and
4. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect hereto.
CARRIED
3. Director, Operations & Emergency Services, Report OES 31-09
Architectural Services
- Don Beer Arena Accessibility Improvements
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Johnson
1. That Report OES 31-09 of the Director, Operations & Emergency Services
regarding Architectural Services be received;
3
cis Executive Committee
PICKEWNG Meeting Minutes
Monday, June 8, 2009
9:50 pm - Council Chambers
60 Chair: Councillor Pickles
2. That notwithstanding the Purchasing Policy, the proposal submitted by Jurecka
+ Associates Architects Inc. to provide architectural services for the design of
accessibility and operational improvements at the Don Beer Arena be accepted;
3. That the total gross project cost of $105,000 and a net project cost of $100,000
including disbursements for the architectural services for the Don Beer
accessibility Improvements be approved;
4. Should the grant funding applications for this project be approved, that Jurecka
+ Associates Architects Inc. be engaged for the contract administration with
costs to be included and funded as part of the total contract award, which will be
dealt with in a subsequent tender award Report to Council;
5. That Council authorize the Director, Corporate Services & Treasurer to finance
the Don Beer Arena Accessibility Improvements architectural service as follows:
a) The costs of Phase I, detailed design in the amount of $100,000 plus GST
to be financed by a transfer from the Don Beer Reserve as per the
approved 2009 Capital Budget;
b) The costs of Phase II, contract administration, in the amount of $30,400
plus GST will not be awarded until such time as grant funding for
construction is confirmed;
c) The Director, Corporate Services & Treasurer be authorized to take any
actions necessary in order to effect the foregoing; and
6. That staff at the City of Pickering be given the authority to give effect thereto.
CARRIED
4. Director, Corporate Services & Treasurer, Report CS 14-09
Updated Sign By-law
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Johnson
1. That Report CS 14-09 of the Director, Corporate Services & Treasurer be
received;
4
Caq °0 Executive Committee
Meeting Minutes
Monday, June 8, 2009
9:50 pm - Council Chambers
Chair: Councillor Picklesh 1
2. That the proposed sign by-law, included as Attachment #1, providing
regulations for signs erected within the City of Pickering, be enacted; and
3. Further, that the appropriate staff of the City of Pickering be given the authority
to give effect thereto.
CARRIED AS AMENDED
(See Following Motions)
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the main motion be amended by deleting Section 63(7) to the proposed sign by-
law, included as Attachment #1 relating to the number of election signs allowed on a
single property.
CARRIED
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the main motion be amended by deleting Section 63(8) to the proposed sign by-
law, included as Attachment #1 relating to the erection of election signs in close
proximity to polling stations on election day.
CARRIED
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the main motion be amended by amending Section 64(1) to the proposed sign
by-law, included as Attachment #1 as follows:
64(1) No person shall erect a flag other than a flag bearing the crest, emblem or
insignia of any corporation, federal, provincial and municipal government
agency, or religious, charitable or fraternal organization.
CARRIED.
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the main motion be amended by adding the following as Section 41(8) to the
proposed sign by-law, included as Attachment #1:
5
~1 4 Executive Committee
Meeting Minutes
Monday, June 8, 2009
62 9:50 pm - Council Chambers
Chair: Councillor Pickles
41(8) Notwithstanding section 38, a maximum of 4 licences for portable signs may
be issued concerning an individual business or service in any calendar year
provided at least 30 days have elapsed since the expiry of the last portable
sign licence and the sign has been removed.
CARRIED
The main motion, as amended was then CARRIED.
5. Director, Corporate Services & Treasurer, Report CS 16-09
Formal Quotations - Quarterly Report for Information
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Johnson
That Report CS 16-09 of the Director, Corporate Services & Treasurer regarding
Formal Quotations - Quarterly Report for Information be received for information.
CARRIED
6. Director, Corporate Services & Treasurer, Report CS 18-09
2008 Pre-Audit Balances of Reserves and Reserve Funds
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Johnson
1. That Report CS 18-09 of the Director, Corporate Services & Treasurer be
received for information;
2. That the Ontario Transit Renewal Reserve Fund be closed and the attached By-
law to repeal By-law 6029/02 be enacted;
3. That the Dedicated Gas Tax Reserve Fund be closed and the attached By-law
to repeal By-law 6418/04 be enacted; and
4. That the appropriate staff of the City of Pickering be given authority to give
effect thereto.
CARRIED
6
citq 0~ Executive Committee
Meeting Minutes
Monday, June 8, 2009
9:50 pm - Council Chambers
Chair: Councillor Pickles 63
7. Director, Corporate Services & Treasurer, Report CS 20-09
Development Charges Reserve. Fund - Statement of the Treasurer for 2008
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Johnson
That Report CS 20-09 of the Director, Corporate Services & Treasurer respecting the
Development Charges Reserve Fund be received for information.
CARRIED
8. Director, Corporate Services & Treasurer, Report CS 22-09
2009/2010 Property and Liability Insurance Renewal
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Johnson
1. That Report CS 22-09 of the Director, Corporate Services & Treasurer be
received;
2. That the City of Pickering renew effective June 16, 2009, its property, liability
and other coverages through the Frank Cowan Company for the period July 1,
2009 to June 30, 2010 inclusive on terms and conditions acceptable to the
Director, Corporate Services & Treasurer;
3. That the Director, Corporate Services & Treasurer, as part of the Risk
Management Program, be authorized to continue the Reimbursable Deductible
Program through the Insurance Adjuster and the Frank Cowan Company and
further, that the Director be authorized to settle any claims including any
adjusting and legal fees where it is in the City's interest to do so;
4. That the Director, Corporate Services & Treasurer be authorized to purchase
additional insurance, make changes to deductibles and existing coverages, and
alter terms and conditions as becomes desirable or necessary in order to limit
potential liability exposure and to protect the assets of the City and it's elected
officials and staff; and
7
citq 00 Executive Committee
FICKE - Meeting Minutes
Monday, June 8, 2009
9:50 pm - Council Chambers
64 Chair: Councillor Pickles
5. That the appropriate officials be authorized to take the necessary actions to give
effect thereto.
CARRIED
(III) OTHER BUSINESS
a) Councillor O'Connell advised that she would be bringing forth a Notice of Motion with
respect to requesting that Rouge Park become a National Park.
(IV) ADJOURNMENT
The meeting adjourned at 12:20 am.
8
ICI
I I 65
"
PICKERINZ June 15, 2009
DELEGATIONS
1. Shashi Bhatia
Indo-Canadian Cultural Association of Durham
(Refer to Corr. No. 59-09 1
2. Pat Dunnill
Re: Rogers Farm
[Refer to Corr. No. 64-091
3. Raveena Ratnasingam
President, Tamil Cultural and Academic Society of Durham
Re: Local Involvement Regarding the Current Tamil Situation in Sri Lanka
4. Chaitanya Kalevar
Re: Democratic Due Diligence of Elected Representatives
Ctrl o~
ICI
II - 66
PICKERIN June 15, 2009
CORRESPONDENCE Pages
1. CORR. 59-09 Motion for Direction
SHASHI BHATIA 68-81
INDO-CANADIAN CULTURAL ASSOCIATION
OF DURHAM INC.
1894 Bainbridge Drive
Pickering, ON L1V 6G6
Letter received from Shashi Bhatia, Indo-Canadian Cultural Association of
Durham Inc., requesting Council support of a proposal to rename the
Esplanade Park the Peace Park and the garden circle the Lester B. Pearson
circle.
2. CORR. 60-09 Motion for Direction
MIKE BENDER, MANAGER 82-87
CONSERVATION LANDS
TORONTO AND REGION CONSERVATION AUTHORITY
5 Shoreham Drive
Downsview, ON M3N 1 S4
Letter received from Mike Bender, Manager, Conservation Lands, Toronto and
Region Conservation Authority, requesting Council appoint a Councillor and
staff representative to participate on the Toronto and Region Conservation
Authority's Trail Guidelines Advisory Committee.
3. CORR. 61-09 Motion to Approve
SUE CORKE 88-90
DEPUTY CITY MANAGER
311 Toronto
Metro Hall, 3rd Floor
55 John Street
Toronto, ON M5V 3C6
Letter received from Sue Corke, Deputy City Manager, 311 Toronto, requesting
approval from the City of Pickering for the 311 Call Routing Agreement
between the City of Toronto and the City of Pickering, which arranges for
certain Bell Canada wire centre areas to be shared by Toronto and the
neighbouring municipalities.
rt4. CORR. 62-09 Receive for Information
CHERYL TENNISCO, COMMITTEE CLERK 91-92
REGION OF DURHAM
605 Rossland Road East
Whitby. ON L1 N 6A3
Letter received from Cheryl Tennisco, Committee Clerk, Region of Durham
advising that at a meeting of the Durham Region Transit Executive Committee
held on April 29, 2009 and May 13, 2009, the Council adopted a
recommendation with respect to representation on the new Metrolinx Board.
5. CORR. 63-09 Receive for Information
J.R. POWELL, CHIEF ADMINISTRATIVE OFFICER 93
CENTRAL LAKE ONTARIO CONSERVATION
100 Whiting Avenue
Oshawa, ON L1 H 3T3
Letter received from J.R. Powell, Chief Administrative Officer, Central Lake
Ontario Conservation, submitting their 2009 budget as approved at a meeting
held May 20, 2009.
6. CORR. 64-09 Motion to Endorse
LINDA ROBERTS 94
COMMITTEE COORDINATOR
HERITAGE PICKERING ADVISORY COMMITTEE
Correspondence received from Linda Roberts, Committee Coordinator on
behalf of the Heritage Pickering Advisory Committee seeking Council
endorsement with respect to pursuing the opportunity to preserve the buildings
municipally located at 3805 Salem Road with the Ministry of Transportation.
7. CORR. 65-09 Motion to Endorse
RHONDA LAWSON 95
PICKERING MUSEUM ADVISORY COMMITTEE
Correspondence received from Rhonda Lawson, Member, Pickering Museum
Advisory Committee seeking Council endorsement with respect to the
nomination of Laura Drake for the Cultural Heritage Award, under the Heritage
Community Recognition Program.
8. CORR. 66-09 Motion to Endorse
LINDA ROBERTS 96
COMMITTEE COORDINATOR
HERITAGE PICKERING ADVISORY COMMITTEE
Correspondence received from Linda Roberts, Committee Coordinator, on
behalf of the Heritage Pickering Advisory Committee, seeking Council
endorsement for the nomination of Gordon Zimmerman for the Built Heritage
recognition award under the Heritage Community Recognition Program.
_0P_0.sq-~~(•
RECEIVED
CITY of FICKERING
I NDO-CANADIAN
CULTURAL ASSOCIATION MAY - 5 2009 68
OF DURHAM INC.
CLERK'S DIVISION
1894 Bainbridge Drive, Pickering, ON. L1V 6G6
www.iccadi.org 905-428-9798, shashibhatia(a rogers.com
Your Worship Mayor Ryan and Members of Council, it is in full
appreciation of the inclusive safe community that we know Pickering
to be that we make this proposal to rename the Esplanade Park the
Peace Park and name the garden circle, the Lester B. Pearson circle.
We are also proposing esplanade walkway in it leading to Pickering
city hall and the garden circle contained therein Mahatma Gandhi
Marg (Walkway) and the two paths leading from the garden circle to
be named respectively after Martin Luther King and Nelson Mandela.
The Rt. Hon. Lester B. Pearson former Canadian Prime Minister was
known to be one of the most influential Canadians of the 20th century
and whose pursuit of peace and well known accomplishments
changed the lives of Canadian forever. For his groundbreaking work
at the United Nations and international diplomacy Pearson was
awarded the Nobel Peace Prize in 1957. The Nobel Selection
Committee of claimed that Pearson had "Saved the World".
The names of Mahatma Gandhi and Martin Luther King are
inextricably linked in their respective pursuit of peace and non-
violence and that of Nelson Mandela with the end of aparteid and
reconciliation. Lester B. Pearson is considered the father of the
modern concept of peacekeeping. They all are recognized the world
over as symbols of those values which we in Pickering hold dear. t
Pickering strives to transcend barriers to full participation Ir) civic-li
by all its citizens and in doing so builds upon your currerf `eff
those who served and set examples over past generatigns-~~►~
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FILE
C IYlc,1 i~~r,e~r ~~Ic~o )r';
ACTION
6 9
At a time when our society faces many social and economic
challenges and endures intolerance and threats against the peaceful
co-existence of its people, it is fitting that we provide reminders of the
core values of these three citizens of the world. Here in Pickering we
can provide that valuable permanent reminder by the simple means
of adopting this proposal.
Inspired by Gandhi's success with non-violent activism, Martin Luther
King visited the Gandhi family in India in 1959, with assistance from
the Quaker Group, the Friends Service Committee. The trip affected
King in a profound way, deepening his understanding of non-violent
action in the pursuant of civil rights.
In a radio address made on his final evening in India King reflected
that since his being in India, he was more convinced than ever before
that the method of non violence is the most potent weapon available
to people in their struggle for justice and human dignity.
In a real sense, Mahatma Gandhi embodied in his life certain
universal principles that apply to human beings everywhere. Here in
Pickering the home to people from all over the world these principles
have real resonance.
Nelson Mandela after his release from long imprisonment put the past
behind him, forgave his tormentors, and devoted all his energies to
reconciling the races after generations of suffering by the majority. He
too has been honoured the world over and it is fitting that his name
be affixed to a path in the newly named Peace Garden.
By naming the park as the Peace Garden and honouring the
contributions of these four great men as proposed, the residents of
Pickering, are honouring their own City's commitment to peace, non
violence and reconciliation. Ours is a city of diversity where the
lessons they have left mankind have a special resonance.
On behalf of the ICCAD and the many listed organizations who
contribute so much to the healthy civic life of Pickering and who
wholeheartedly support this proposal, I respectfully ask you to
support the motion before you.
Thank You
A14A
I NDO-CANADIAN
CULTURAL ASSOCIATION
OF DURHAM INC.
1894 Bainbridge Drive, Pickering, On., L1V6G6
905-428-9798 shashibhatia(a)-rogers.com
Peace Garden Proposal for the City of Pickering
Goals and Objectives
Goal: To promote peace, cultural diversity and harmony within the City of
Pickering
Objectives:
(1) Rename the Esplanade Park as the "Peace Garden".
(2) Name the pathways leading to the peace garden as "Mahatma Gandhi
Way, Mandela Way, Martin Luther King Way and Sir Lester B Pearson
Circle." These leaders are globally known to be associated with peace
and harmony.
(3) Use the Pathways and Peace Garden to foster pluralism and Canadian
values in the City of Pickering.
Background
The City of Pickering is home to a growing multicultural community. According to
the 2006 census, 26,685 individuals from visible minority backgrounds resided in
Pickering. This represented almost 31 % of the population in Pickering. Of the
visible minorities, the black population represented the largest group (33%)
followed by South Asians (30%), Filipinos (10%) and Chinese (7%). Informal
observations suggest that the percentage of visible minorities residing in
Pickering has grown since 2006.
The multicultural community in Pickering contributes significantly to the
development and general welfare of Pickering. They enhance the cultural and
economic life of all residents of Pickering. Among these many individuals are
doctors, lawyers, engineers, accountants, teachers and others who contribute
r
significantly to the tax base as well as to the economic viability of local
businesses in Pickering.
With racial and religious conflict storming through the world, the Peace Garden in
Pickering can stand out as a beacon of hope. It will provide a powerful message,
particularly to the Youth of Pickering about peace and tolerance. The Peace
Garden will serve as an example of how the people of Pickering coming from
diverse backgrounds live in peace and harmony together.
There are many benefits that Pickering will reap from the peace garden. These
include,
1. Associate the City of Pickering with an image of peace and harmony
2. Strengthen ties between people of diverse backgrounds and faiths
3. Promote respect for leaders across the world who promoted the message
of peace
4. Promote awareness about the universality of peace messages
5. Promote greater cultural understanding among the diverse multicultural
groups that reside in Pickering
6. These paths would serve to remind residents and visitors in Pickering of
the important contributions of these leaders to world peace through non-
violent social change.
Conclusion
It would be befitting for the City of Pickering to honour leaders who have
dedicated their lives to the achievement of human dignity through peaceful global
relationships and who have instilled a broader and deeper sense of duty within
each of us -a duty to be both responsible citizens and stewards of freedom and
democracy. This would be a powerful message for Pickering City Council to
promote among its multiculturally diverse citizens. The Indo-Canadian Cultural
Association of Durham has proven to be a peace promoter and community
builder through its' various community development and fundraising efforts. It
strongly supports any activities that promote peace and build a more harmonious
and safe community and as such wholeheartedly endorses this proposal.
.0VM4 el/
Devi Mandir `
SATYA SANATAN, DHARMA CULTURAL SABHA s.s.o.c.s
2590 Brock Road Pickering, Ontario, CANADA L1V 2P8 905-686-8534 www.devimandir.com
Peace Garden Proposal for the City of Pickering
Goals and Objectives
Goal: To promote peace, cultural diversity and harmony within the City of Pickering
Objectives:
1. Rename the Rose Garden as the "Peace Garden".
2. Name the pathways leading to the peace garden as "Mahatma Gandhi Way,
Mandella Way, Martin Luther King Way and Sir Lester B Pearson Way." These
leaders are globally known to be associated with peace and harmony.
3. Use the Pathways and Peace Garden to foster pluralism and Canadian values in the
City of Pickering.
Background
The City of Pickering is home to a growing multicultural community. According to the
2006 census, 26,685 individuals from visible minority backgrounds resided in Pickering.
This represented almost 31% of the population in Pickering. Of the visible minorities, the
black population represented the largest group (33%) followed by South Asians (30%),
Filipinos (10%) and Chinese (7%). Informal observations suggest that the percentage of
visible minorities residing in Pickering has grown since 2006.
The multicultural community in Pickering contributes significantly to the development
and general welfare of Pickering. They contribute to the cultural and economic life of
residents and workers in Pickering. Many of these individuals are doctors, lawyers,
engineers, accountants and teachers just to name a few. They contribute significantly to
the tax base as well as to the economic viability of local businesses in Pickering.
With racial and religious conflict storming through the world, the Peace Garden in
Pickering can stand out as a beacon of hope. It will provide a powerful message,
particularly to the Youth of Pickering about peace and tolerance. The Peace Garden will
serve as an example of how the people of Pickering coming from diverse backgrounds
can live in peace and harmony together.
r
Call 4 - Grant Recipient -
2005 Civic Award THE ONTARIO) LA FONDATION
+ TRILLIUM TRILLIUM
Recipient FOUNDATION DE VONTARIO
Non-Profit Charitable Organization, Registered in Canada with Charitable #0859900
/3
Benefits
1. There are many benefits that Pickering will reap from the peace garden. These
include,
2. Associate the City of Pickering with an image of peace and harmony
3. Strengthen ties between people of diverse backgrounds and faiths
4. Promote respect for leaders across world that promoted the message of peace
5. Promote awareness about the universality of peace messages
6. Promote greater cultural understanding among the diverse multicultural groups that
reside in Pickering
7. These paths would serve to remind residents and visitors in Pickering of the
important contributions of these leaders to world peace through non-violent social
change.
Conclusion
In conclusion, it would be befitting for the City of Pickering to honour leaders who have
dedicated their lives to the achievement of human dignity through global relationships
and have instilled a broader and deeper sense of duty within each of us -a duty to be both
responsible citizens and stewards of freedom and democracy. This would be a powerful
message for Pickering City Council to promote among its' multiculturally diverse
citizens.
The Devi Mandir Temple in Pickering has proven to be a peace promoter and
community builder through its' various community development and fundraising efforts.
It strongly supports any activities that promote peace and build a more harmonious and
safe community.
Canadian International Relief Foundation Inc.
230 Eddystone Avenue, Suite 204, Toronto, M3N 1H7
I 4
Tel#: (416) 747 5927 Fax#:(416) 747-6784
Email: contactskcanirfoundation.org
Website: www.canirfoundation.or
MOTTO: (Committed to restoring hope to the Survivors of
Natural Disasters and War of this World)
April 27, 2009
The Board of Directors
Indo-Canadian Cultural Association of Durham
Dear Sir/Madam:
Re: Proposal by ICCAD to re-name Esplanade Park as Peace Park
Your proposal to re-name the Esplanade Park as `Peace Park', the garden circle and the
walkways as Lester B. Pearson circle, Mahatma Gandhi walkway, Nelson Mandela walkway
and Martin Luther King walkway respectively has come at a most opportune time. The
citizens of Pickering and indeed the citizens of this great country of ours can continuously
demonstrate that the most precious commodity of Life's values, PEACE, which the
aforementioned `pillars of peace' devoted their entire lifetimes to achieve is a gift to cherish.
The members and executive of Canadian International Relief Foundation wholeheartedly
congratulate and support this initiative by ICCAD and wish that Pickering council will give it
their unconditional approval.
Yo s sincerely,
Ovi gt n Kamara i
President
a
7~RARC
5 Tel: (416) 783-1400
www.broadafrican.org 30A Driftwood Court, Toronto, Ontario, WN 2R1 Fax: (416) 783-6526
The Board of Directors
Indo-Canadian Cultural Association of Durham
Dear Sir/Madam:
Re: Proposal by ICCAD to re-name Esplanade Park as Peace Park
Broad African Resource Centre(BARC) writes this letter to support your proposal to re-name tide
Esplanade Park as `Peace Park', the garden circle and the walkways as Lester B. Pearson circle,
Mahatma Gandhi walkway, Nelson Mandela walkway and Martin Luther King walkway
respectively has come at a most opportune time.
The African community in the Greater Toronto Area, working in partnership with citizens of
Pickering and indeed the citizens of this great country, recognizes and appreciate the contributions
and the difference some of these leaders have made in advocating for peace in the world and the
lives of ordinary people.
Renaming the Esplanade Park as a PEACE Park will not just be an honourable thing for the City
of Pickering, but justifying the commitment of the Federal, Provincial and Municipal Government
of Durham Region towards social inclusiveness. This will also demonstrate that these leaders can
continuously demonstrate that the most precious commodity of Life's values, PEACE, which the
aforementioned `pillars of peace' devoted their entire lifetimes to achieve is a gift to cherish.
The Board of Directors, staff and African community fully and wholeheartedly is supportive of
this initiative and hereby congratulate ICCAD and wish that Pickering council will give it their
unconditional approval.
Yours truly,
1~sther Simon
(Executive Director)
1
%a.1s~~✓/aiujr <'~,ru~ ~i~i~arr~rc'a 4^nlr~uir~.nl ~t~`i»rxcr!.inn.
To:
Ms. Shashi Bhatia
Chairperson
Indo-Canadian Cultural Association of Durham
Dear Ms. Bhatia:
Re: Proposal by ICCAD to re-name Esplanade Park
Your proposal to re-name the Esplanade Park as `Peace Park', the
garden circle and the walkways as Lester B. Pearson, Mahatma
Gandhi, Nelson Mandela and Martin Luther King respectively has
come at a most opportune time. The citizens of Pickering and in deed
the citizens of this great country of ours need a reminder of the most
precious commodity of Life's values, PEACE, which the
aforementioned `pillars of peace' devoted their entire lifetimes to
achieve.
As the director of an establishment focused on promoting and sharing
Canada's diverse multicultural richness, we wholeheartedly
congratulate and support this initiative by ICCAD.
Thank You.
Ramya Kumar
Director
Tel: (647) 286-4735 e-mail: ramyakumar@rogers.com
05/04/2009 11:29 9052651071 ALBANO INTERNATIONAL PAGE 03/03
lip.
Mott efic"
RAN / CANADA)
* . t. 617
a a '
May 2, 2009
Your worship Dave Ryan
Mayor, City of Pickering
Ref: Proposal of Indo-Canadian Cultural Association of Durham
(ICCAD)
We the members of RAJASTHAN ASSOCIATION OF NORTH
AMERICA (CANADA) have resolved to support the proposal of
INDO - Canadian Cultural Association of Durham (ICCAD) to rename
its Esplanade Park to " Peace Park" and name the Central Pathways
as Mahatma Gandhi Pathway, and to leading towards a circle as
Martin Luther King and Nelson Mandela Pathways.
We also support that a small round about (circle in the middle of a
garden) to be called as Hon. Lester B. Pearson Circle.
Kindly take our letter of support on your record.
Thanking you.
Ram Kalwar
Secretary
45 Ballyshire Drive, Brampton, Ontario, Canada 1-6P 2V5 a Email: info@ranacanada.org
Tel: 416.834.9120, 905-915-1079 * Fax: 905-738-1980 • www.ranacanada.org
05/04/2009 11:29 9052651071 ALBANO INTERNATIONAL PAGE 02/03
C
PkINDO-CANADA FEDERATION 78
Convenor May 2, 2009
Yogesh Sharma
Secretary Your worship Dave Ryan
Mulcesh Tayai Mayor, City of Pickering
Ref: Proposal of Indo-Canadian Cultural Association of
Executive Durham (ICCAD)
Dr. & Doobay
AmarErry Your worship I would like to state that Indo-Canada Federation
Mahendm Gupta was formed to bring over 50 different organizations in GTA
Gurdev S Mann under one umbrella including Vishnu Temple, Devi Mandir,
Shylee Someshwk Arya Samaj temple, and many grass root organization. Our
Shashi Phatia goal is to provide support to any Indo-Canadian living in
Ontario.
Rakesh Tilvazi
We the members of INDO CANADA FEDERATION have
resolved to support the proposal of INDO Canadian Cultural
Association of Durham (ICCAD) to rename its Esplanade Park
to " Peace Park" and name the Central Pathways as Mahatma
Gandhi Pathway, and to leading towards a circle as Martin
Luther King and Nelson Mandela Pathways.
We also support that a small round about (circle in the middle
of a garden) to be called as Hon. Lester B. Pearson Circle .
Kindly take our letter of support on your record.
Thanking you.
C~:
Yoges Sharma
Convener
45 Ballyshixe Drive, Ontario. Canada UP 2V5 •Emnait: iefcanada@gmail.com
• Tel. 416.834.9120, 905.915.1079 + Fax: 905.738.4980 0
79
April 29, 2009
Dear Shashi ji,
Namaskar:
I have read your letter regarding your proposal for the
renaming of the Circle in the name of great heroes of the
world who had worked for the peace and harmony of the
mankind. I sincerely believe that is an outstanding proposal
for the Pickering multicultural community. My total support is
with you. I will share your message with other members of
my organization and I assure you that will also stand behind
you with this noble thought.
Yours Sincerely,
Shiam Tripathi,
President: Hindi Pracharni Sabha ,
Markham , Ontario
80
April 29, 2009
Your Worship Mayor Ryan,
On behalf of the Membership of the Multicultural Council of
Oshawa/Durham I am endorsing a proposal presented by Indo-
Canadian Cultural Association of Durham (ICCAD).
Multicultural Council of Oshawa/Durham is consisted of many grass-
root organizations including Pickering Caribbean Cultural Association.
We promote promotes a better understanding and friendship among
all groups and individuals in Oshawa & Durham region.
Mayor Ryan, having presented the ICCAD's Proposal at our AGM our
membership was unanimous in their support for said changes to the
Esplanade Park.
As the gateway to Durham, a region that motivates Ontario and the
World in so many ways, i.e., our Communities in Bloom, Fiesta just to
name two that gain recognition this year, it is fitting to feel "PEACE"
upon entering Durham. Thus we endorse this nomination without
reservations.
With our sincere Thanks,
Lyril Browne
President
Multicultural Council of Oshawa/Durham
905-436-9863
874 Attersley Drive
Oshawa L1 k1t8
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May 22, 2009` --~T-~, CFN 42397
MGI V iM 1 -r
Ms. Debi Wilcox
City Clerk, City of Pickering ~l
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One The Esplanade
Pickering , Ontario i
L 1 V 6K7
4~1l1c 15 Ccc.11c
Dear Ms. Wilcox, " - = =Y
Re: Trail Surface Standards Report and Request for Representatives to
participate on the Toronto and Region Conservation Authority's Trail
Guidelines Advisory Committee.
This letter is being sent along with a recent Trail Surface Standards Report that went to
the Toronto and Region Conservation Authority Board Meeting #3-09, held on Friday,
April 24, 2009. At this meeting the Authority approved Resolution #A54/09:
"THAT the report on Toronto and Region Conservation Authority (TRCA) and
municipal trail surface standards in the Toronto region be circulated to the
municipalities in TRCA's jurisdiction."
We are also requesting that our municipal partners appoint a Councillor and staff .r~
representative to participate on our Trail Guidelines Advisory Committee. The purpose
for the committee is to provide input and direction towards the update of the original
TRCA Trail Planning and Design Guidelines Manual that was completed in 1992.
For your information, we will be completing the trail guidelines update in two phases.
The first phase will be a scoping process that we will start in June of this year and it will
last until the end of 2009. At this time, we anticipate 3 meetings with the Advisory
Committee (June, September and November) to complete the first phase. The second
phase of the project will include additional research and report writing. This phase
should last approximately 1 year and we anticipate meeting 5 times during the course of
2010, to discuss and finalize the report.
As additional background information, we have experienced an increase in public
interest in green space trails over the last number of years. Trails represent an important
part of healthy living, recreation and smart transportation in our communities. The TRCA
created a Trail Planning and Design Guidelines Manual in 1992, which has been
referenced extensively by municipalities in the Greater Toronto Area. This manual is
now in need of an update in order to address new information on natural heritage
protection, trail sustainability and trail accessibility. After receiving the TRCA staff report
Member of Conservation Ontario L
5 Shoreham Drive, Downsview, Ontario M3N 1S4 (416) 661-66008 FAX 661-6898 www.trca.on.ca_~:
-2-
on Municipal Trail Surfacing Standards (attached), the Authority Board requested that
the TRCA trail guidelines update be completed as soon as possible.
The TRCA appreciates that the new Trail Guidelines document will be used as a tool for
many municipalities, and that each area has unique priorities and challenges. For these
reasons, we would like your input as we move forward with the project. Therefore, we
request that one municipal staff person and a municipal Councillor be appointed to
represent your municipality on our project Advisory Committee.
Please contact the undersigned if you have any questions or require additional
information. To confirm your staff and Councillor representative on the TRCA Trail
Guidelines Advisory Committee, please contact Lesli Rynyk, Conservation Lands
Administrative Coordinator, Phone: 416-661-6600 ext. 5579, Email: Irynylk~Dtrca.on.ca
or mail to 5 Shoreham Drive, Downsview, ON, M3N 1S4.
Yours truly,
r v
Mike Bender, B.L.A., OALA
Manager, Conservation Lands
Toronto and Region Conservation Authority
Phone: 416-661-6600 ext. 5287
Email: mbender(a-)_trca.on.ca
Attach. TRCA Trail Surface Standards Report
cc: Jim Dillane, TRCA
Ron Dewell, TRCA
Kathy Stranks, TRCA
84
TO: Chair and Members of the Executive Committee Item 9.1
Meeting #2/09, April 17, 2009
FROM: James W. Dillane, Director, Finance and Business Services
RE: STANDARDS FOR TRAIL,SURFACES
KEYISSUE
Report on Toronto and Region Conservation Authority and municipal trail surface standards in
the Toronto region.
RECOMMENDATION
THAT the report on Toronto and Region Conservation Authority (TRCA) and municipal
trail standards in the Toronto region be received.
BACKGROUND
TRCA's Executive Committee requested a.report on Toronto region municipal trail surfacing
standards for informational purposes. The following report is a compilation of the trail surfacing
guidelines across the region. The TRCA trail construction guidelines are included because of
the municipalities that reference TRCA guidelines as their standard.
TRCA Trail Guidelines
The development of trails on TRCA-owned lands is guided by TRCA's Trail Standards and
Design Guidelines: A Handbook for an Inter-Regional Trail System in the Greater Toronto Area
(1992).
Table 1 provides a summary of trail design and construction criteria included within TRCA's
Trail Standards and Design Guidelines.
39
85
Table 1: Trail Design and Construction Criteria Summary, TRCA
Hiking Walking Skiing Equestrian Bicycle or Combined
Combined Walking/
Walking/ Bicycle
Bicycle (urban/
(rural/ high-use)
low-use)
Surface Type native with Native Native/ Native with Stone fines Asphalt
spot hardened cleared spot
hardening or paved flush hardening
Desirable Grade 0-10% 0-3% 0-10% 0-10% 0-5% 0-3%
Maximum 15% 5% 15% 15% 7-8% 6%
Sustained Grade
Minimum Clearing 1 m 2.5 m 2.5 m 2.5 m 4 m 7 m
Width
Minimum Clearing 2.5 m 3 m 3.5 m 3.5 m 3 m 3 m
Height
Trail Lengths min 1 km no min min 5 km min 5 km min 2 km min 2 km
refer to no real max 10 max 2 km max 15 max 30 km+ max 10 km+ max 10 km
maximum km km+
Tread Width 0.5 m 1.5 m 2.5 m 2.5 m 3 m 3 m
Municipal Trail Surfacing Guidelines
Most of the municipalities in the Toronto region have informal trail construction guidelines.
Surfacing is most often determined by projected use and trail location and is decided formally
on a case by case basis. The following document outlines some local and regional municipal
surfacing guidelines and illustrates the factors involved in trail construction choices for some of
the municipalities in the Toronto region. The focus is largely on the local municipalities, and is
not exhaustive.
City of Pickering
The City of Pickering does not have any approved standards for trail surfacing. Any trails that
are to be heavily traveled as multi-purpose trails are typically 3.Om wide asphalt surfaces. In
Pickering parks where the trails are less traveled, stone screenings on a gravel base are used.
The City of Pickering has also considered using wood chips on some of the minor trail systems
through wooded areas, where accessibility is not as much of a concern (Arnold Mostert, City of
Pickering).
Town of Ajax
Ajax trail surfacing specifications are subject to trail use and location. "Trail Corridors" which
connect the subdivisions and aid transportation, are paved. Bark mulch or stone screenings
are used in natural or environmentally sensitive areas (Town of Ajax; Parks Services, 2009).
Currently, Ajax is trying to promote "Trails as Active Transportation" and will therefore be
looking to create more paved trails. Nothing is specified about the nature of the paving
materials.
40
86
Region of York
In York Region, multi-use trails are meant to connect walking and cycling pathways throughout
the region. However, there are no specifications on trail construction that apply to the York
Region as a whole in the York Pedestrian and Cycling Master Plan (2008).
City of Brampton
Brampton's Block Plan Design Guidelines (2003) state that combined pedestrian/bicycle trails
shall be paved but that trail development should be limited through wood lots in order to keep
the existing vegetation healthy. Brampton's Pathway's Plan prioritizes multi-use trails and bike
routes, both of which shall be paved. There is currently no exploration of permeable surfacing
as a viable option in the City of Brampton trail design guidelines (City of Brampton Pathway's
Master Plan, 2002).
Town of Caledon
While trail surfacing specifications are not currently included in the Caledon Trail Master Plan
(2002), the plan is being updated for 2009 and will include construction and surfacing
guidelines for Caledon region trails. In general, trails that connect housing subdivisions to
downtown areas are paved, while trails through natural greenspaces are natural or limestone
screening surfacing (Caledon Public Works, 2009).
City of Toronto
The City of Toronto does not currently have trail construction guidelines but does much of its
trail work in partnership with TRCA and therefore follows TRCA's guidelines and standards
(Alex Shevchuk, Toronto Parks, Forestry and Recreation).
Town of Richmond Hill
When considering which materials to use in a trail build, the Town of Richmond Hill takes the
following factors in to consideration:
• environmental protection;
• safety;
• accessibility;
• desired trail experience;
• maintenance.
Asphalt is used for surfacing main trails and some supporting connections while limestone
screening or mulch is used for nature or "challenge" trails. The trail design and construction
guidelines for Richmond Hill are well developed and can be found in the town's Parks and
Open Space Design and Construction Guidelines (2007).
City of Vaughan
Surface options may include asphalt, concrete, granular and unit pavers, depending on the
pathways intended use, setting and context. In urban areas, an asphalt surface is likely most
appropriate, but it is recognized that in natural or environmentally-sensitive areas, a more
natural surface type may be more suitable (City of Vaughan; Pedestrian and Bicycle Master
Plan, 2008).
Town of Markham
All trails are constructed using asphalt (or another hard surface) over compacted limestone
screens (Lorenzo Mele, Engineering Department, Town of Markham).
41
Town of Whitchurch-Stouffville
The Town of Whitchurch-Stouffville works in conjunction with TRCA on much of their trail
construction projects and follows the TRCA Trail Planning and Design Guidelines (1992) when
constructing trails in the area. This means that in town, trails are hard surface (i.e. asphalt) and
in natural areas, trails are constructed using woodchips, or natural surfacing (Rob Raycroft,
Leisure Services, Town of Whitch urch-StouffviIle).
Township of Uxbridge
The Township of Uxbridge uses wood chips for their trails in naturalized areas and limestone
screenings through park areas. According to Town of Uxbridge staff, when these materials are
compacted, both surfaces are accessible and fairly easy to maintain as well as accommodate
bikes, strollers and wheelchairs for shorter distances. The Town of Uxbridge avoids the use of
asphalt because of cost considerations (Bob Ferguson, Facilities, Town of Uxbridge).
RATIONALE
Generally, urban trails in the Toronto region intended for multi-use, especially those designed
for bikers and commuters, are paved. Nature trails and/or trails in environmentally sensitive
areas are primarily surfaced with gravel or woodchips. For the most part, the municipalities do
not follow regimented trail surface standard guidelines. One of the exceptions however, is
Richmond Hill which has a progressive and well formulated trail surfacing protocol that can be
reviewed in the Open Space Trail Design and Construction Guidelines (Town of Richmond Hill,
2007). Overall, trail surface is determined on a case-by-case basis and factors include trail
location, permitted uses and user numbers.
Report prepared by: Deanna Cheriton, extension 5204; Brooke Erickson, extension 5597
Emails: dcheriton@trca.on.ca; berickson@trca.on.ca
For Information contact: Mike Bender, extension 5287
Emails: mbender@trca.on.ca
Date: February 13, 2009
42
cC) 8 8
dTORONTO Neil Evans
Director
311 Toronto Tel: 416.338.7789
Metro Hall, 3rd Floor Fax: 416.397.9919
55 John Street nevans@toronto.ca
Toronto, Ontario M5V 3C6 www.toronto.ca
RECEIVED
Cl-ry n~~° °i; 11~1C
May 8, 2009 A It 2 2,009
The Corporation of the City of Pickering CLERKS DIVISION
One The Esplanade
Pickering, Ontario, Canada
L1V 6K7
Attention: Debi Wilcox
City Clerk
RE: 311 CALL ROUTING AGREEMENT between the City of Toronto ("Toronto') and
The Corporation of the City of Pickering ("Pickering")
On April 30, 2009, the Council of the City of Toronto approved a recommendation which
authorized the Deputy City Manager to enter into agreements with neighbouring municipalities
as required in order to arrange for call routing arrangements for certain Bell Canada wire centre
areas shared by Toronto and the neighbouring municipality.
Agreement by the parties is required before Bell Canada will, at the request of either party,
implement a call routing arrangement as contemplated under General Tariff, Item 6001 (the "311
Service Tariff').
Toronto and Pickering agree that the wire centres as listed in the table in section 3 below are
shared Bell Canada wire centres (the "Shared Wire Centres") requiring that the parties agree on a
routing arrangement under the 311 Service Tariff.
h
Toronto and Pickering therefore, inconsideration of the payment oft -,o dollars $2.00)andetherl
good and valuable consideration (the receipt and sufficiency of which 1s-hereby acTci'iow e g
agree as follows:
1. The parties acknowledge and agree that they currently share the Shared Wire Centres as
set out in the table in section 3 below.
2. As a result of these Shared Wire Centres, a number of Toronto residents,,
telephone numbers are in a wire centre grouping that also has Pickering residents and,
customers, and vice-versa. In order for the residents' phone in"orsn tI ie,wire centres
8 9
to be routed to the correct 311 service centre, their telephone numbers must be
programmed by Bell Canada according to the routing arrangement as chosen by the
parties.
3. The parties agree that the routing arrangements for each of the Shared Wire Centres shall
be as set out in the table below:
Central Office Affected Chosen Routing Option
Numbers
1. Orchard Park P- 0 Municipal Boundary
(Toronto) *T- 40,086 Routing
(TOROON42)
2. Orchard Park P- 4,332 Municipal Boundary
(South Pickering) *T- 0 Routing
(TOROON42)
3. Markham P- 264 Municipal Boundary
(MRHMON24) T- 27 Routing
*M- 28,153
P - Pickering; T - Toronto; M -Markham
*indicates the location of the Wire Centre
4. The terms "Municipal Boundary Routing" (Enhanced Routing) and "Area
Code/Exchange Routing" (Basic Routing) shall have the same meaning as those are
defined in the 311 Service Tariff
5. Where a wire centre has been identified as requiring Municipal Boundary Routing under
the 311 Service Tariff, the parties agree that all calls within those Shared Wire Centres
shall be automatically routed by Bell Canada to the correct 311 call centre, and the parties
will each be solely responsible for the payment of the rates and charges as set out in the
311 Service Tariff for their own 311 service. For greater certainty, the parties
acknowledge that Bell Canada has confirmed that no costs are payable by a party under
the 311 Service Tariff until it has implemented its own 311 service.
6. Where a wire centre has been identified as requiring Area Code/Exchange Routing under
the 311 Service Tariff, the full wire centre area is routed to the 311 call centre of the
municipality within which the wire centre is located, and that municipality shall
undertake at its expense, the live transfer of calls from a non-resident customer to the
neighbouring municipality.
7. Pickering acknowledges and agrees that Toronto intends to go live with its 311 service on
June 19, 2009 (the "Toronto 311 Launch") and that any subsequent decision by
Pickering to implement a 311 service within the Shared Wire Centres shall, subject to
section 8 below, be according to the routing option as set out in section 3 above.
-2-
90
8. Either party may, on at least six (6) months written notice, request the conversion of one
or more of the Shared Wire Centres from the current routing to the other format, and the
other party shall cooperate in such conversion.
9. The parties agree that they shall be solely responsible for all costs incurred by them in
implementing and operating their 311 service, including, for greater certainty, the rates
and charges payable under the 311 Service Tariff and the cost of transferring non-resident
calls under Area Code/Exchange Routing (if implemented in the future), and that neither
party shall have any claim against the other with respect to such costs.
10. The parties acknowledge that the routing of the Shared Wire Centres shall be
implemented and managed by Bell Canada independently of this agreement, and
therefore agree that the parties shall, where significant changes in the population or usage
within a Shared Wire Centre have occurred, conduct a review of the current Shared Wire
Centre routing to ensure that the chosen routing option is still valid.
Sincerely,
per: C .
Name: Sue Corke
Title: Deputy City Manager
I have authority to bind the City of Toronto.
As an authorized representative of The Corporation of the City of Pickering, I am in
agreement with the preceding terms and conditions.
Name:,
Title: G Ty CIZJQr-
I have the authority to bind The Corporation of the City of Pickering.
-3-
r r7 N
CD r.
9
May 13, 2009 CLERK'S DIvIS10,*4
~4 _C4
• The Honourable Jim Bradley
Minister of Transportation
77 Wellesley Street West
Ferguson Block, 3rd Floor
The Regional
Municipality TORONTO, ON M7A 1Z81
of Durham
RE: REPRESENTATION ON THE METROLINX BOARD
Clerk's Department
(OUR FILE NO.: T05)
605 ROSSLAND RD. E.
PO Box N L1 N 6A3
WHITBY O ON Honourable Sir, please be advised that the Durham Region Transit
CANADA Executive Committee considered the above matter and at meetings held on
905-668-7711 Aril 29, 2009 and May 13, 2009 the Committee adopted the followin
1-800-372-1 102 p y g
Fax: 905-668-9963 recommendations:
E-mail:
clerks@region.durham.on.ca
a) THAT the Durham Region Transit Executive Committee requests that
www.region.durnam.on.ca the membership of the new Metrolinx Board includes representatives
Pat M. Madill, A.M.C.T., cMM i from all geographical areas within. the Greater Toronto and Hamilton
Regional Clerk Area.(GTHA), including Durham Region; and
b) THAT a copy of this resolution be forwarded to the.Minister of.
Transportation, Durham Region MPPs,.Metrolinx, and the Cities of
Toronto and Hamilton, the Regions of Halton, Peel and. York, and the
eight Durham area municipalities.
Cheryl TeJ
Committee Clerk
TFJ~
/ct
TO:
c: J. Dickson, MPP (Ajax/Pickering)
R. Johnson, MPP (Haliburton-Kawartha Lakes-Brock)
W. Arthurs, MPP (Pickering/Ajax/Uxbridge)
C. Elliott, MPP (Whitby/Ajax)
J. O'Toole, MPP (Durham)
C C•r~r 1,,,~ _.M
"Service Excellence
F /2
for our Communities"
100% Post Consumers,
92
The Honourable Jim Bradley -2- May 13, 2009
Minister of Transportation
J. Ouellette, MPP (Oshawa)
R. Maclsaac, Chair, Metrolinx
U. Watkiss, Clerk, City of Toronto
K. Christenson, Clerk, City of Hamilton
S. _Lathan, Regional Clerk, Region of Halton
C.:Gravlev, Clerk, Region of Peel
D. Kelly, Clerk, Region of Yorke
M. de Rond, Clerk, Town of Ajax
T. Gettinby, Clerk, Township of Brock
P. L. Barrie, Clerk, Municipality of Clarington
S. Kranc, Clerk, City of Oshawa
D. Wilcox, Clerk, City of Pickering
K. Coates, Clerk, Township of Scugog
D. Leroux, Clerk; Township of Uxbridge
P. Jones, Clerk, Town of Whitby
7. Galinis, General Manager, Durham Region Transit
100 Whiting Avenue
9 Central C c~(z2 3 `erg Oshawa, Ontario
L1 H 3T3
Lake Ontario Tel: (905) 579-0411
,f Fax: (905) 579-0994
"~COI1seYVatlOn
Web: www.cloca.com
Email: mail@cloca.com
Member of Conservation Ontario
CLOCA IMS No: AFNB31
May 21, 2009
OI`L'Y OF- lNG
D. Wilcox, Clerk CLERK'S DIVISION
City of Pickering
1 The Esplanade
Pickering, ON L1 V 6K7
Dear Mr. Wilcox:
Enclosed please find the Central Lake Ontario Conservation Authority 2009 Budget, as approved
by the following motion adopted by the CLOCA Board of Directors on May 20, 2009.
Authority Resolution #61/09
THAT the proposed 2009 budget estimates, totalling $5,560,425 be approved as presented,
THAT the Region of Durham be requested to approve an operating levy of $2,405,049;
THAT all capital projects in the Budget Report be adopted as projects of the Authority; and,
THAT copies of the 2009 Budget Report as approved be circulated to the Region of Durham and lower-
tier municipalities for their information about the projects and programs of the Central Lake Ontario
Conservation Authority.
CARRIED
If you have any questions or comments, please contact the undersigned.
Yours truly,
J.R. Powell Chief Administrative Officer _
JRP/ms
Encl.
s:/dan/budget/2009/municipal. region. letter. doc is J~tS 'l
~ Cep o~ b~d~ `
Clow es
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What we do on the land is mirrored in the water
I~'I
I I
I I CKERI MEMO
To: Mayor and Members of Council June 5, 2009
Cop- P o (Lf -O
From: Linda Roberts
Committee Coordinator
Copy: Chair, Heritage Pickering Advisory Committee
Subject: Rogers Farm
3805 Salem Road
At the May 26th, 2009 meeting of the Heritage Pickering Advisory Committee, staff were directed
to present a motion for Council endorsement with respect to the Rogers Farm, which is
municipally located at 3805 Salem Road. The attached motion is presented FOR
ENDORSEMENT:
Whereas the planned expansion of the 407 ETR route will go through a property known as
`Rogers Farm', municipally located at 3805 Salem Road, Pickering and this property is considered
of extraordinary heritage significance by the Heritage Pickering Advisory Committee;
Whereas the Heritage Assessment of 3805 Salem Road (Concession 6, Lot 6) as completed by
Archaeologix Inc. in August 2003 and submitted to the Ministry of Transportation and the Ontario
Ministry of Culture clearly identifies this property of heritage significance for several reasons;
because of the extremely rare cluster of early stone buildings on the site and because of the
importance of the Rogers family within the influential Quaker community established in the area;
because the house is one of very few remaining stone houses in Pickering to have been built in
the first half of the nineteenth century; because the siting of the buildings contributes significantly
to the heritage value;
Now therefore be it resolved that the Heritage Pickering Advisory Committee hereby requests the
support of the Council of The City of Pickering in pursuing the opportunity to preserve these
buildings with the Ministry of Transportation.
ORIGINAL '
w
TO.
COPY
TO:
C
H
iLE
tTA--KE APPR. AC s iCiN
a:
tc, F-7 GrS~~
Roberts, Linda ~C)P,R,
From: 95 Rhonda Lawson [rhonda.lawson@sympatico.ca]
Sent: June 9, 2009 2:44 PM
To: Roberts, Linda
Subject: RE: Nominations Heritage Trust - Pickering Museum Village Advisory Committee
Attachments: image001.jpg
DIVI&V
Good Afternoon Linda,
On behalf of the Pickering Museum Advisory Committee, we would like to nominate Laura Drake, Chair for
an Ontario Heritage Trust Recognition Award.
We would like to nominate Laura for the Cultural Heritage Award for her years of dedicated service to the
City of Pickering at the Pickering Museum Village and in the continued drive to ensure the historical
culture and heritage of our community is retained and communicated to all residents of Pickering and the
great community.
Councillor McLean endorses this nomination and we hope the rest of Council will support our application
for Laura's recognition Award.
Yours truly
Rhonda Lawson
Pickering Museum Advisory Committee.
ORIGHMW
TO:
COPY
TO:
.j
UYV~I V'~~t ~~'1 a
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TAKE AF
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PICKE I MEMO
To: Debi Wilcox June 4, 2009
City Clerk
From: Linda Roberts
Committee Coordinator
Copy: Chair, Heritage Pickering Advisory Committee
Subject: Heritage Pickering Advisory Committee
Nomination Request - Gordon Zimmerman
At a meeting of the Heritage Pickering Advisory Committee held on May 26t", the Committee
agreed to nominate Gordon Zimmerman to receive the Built Heritage recognition award under
the Heritage Community Recognition Program
The Heritage Pickering Advisory Committee respectfully requests that the Council of the City of
Pickering endorse the above nomination. Thank you for your consideration of this request.
Y
To:
Ch'v~. t ~ G tJ
n. FILE
of
'r4KE APT-R_ A07 "Col
0Y\CA C' To 1~ r1 n r 5 >
Caq Q 7
ICI j
I I
PICKERI
June 15, 2009
COMMITTEE REPORTS
a) REPORT PD 2009-07 OF THE PLANNING & DEVELOPMENT COMMITTEE
P & D Pages
Blue
1. Director, Planning & Development, Report PD 18-09 23-61.
Zoning By-law Amendment - A 21/08
Mikalda Farms Ltd.
155 Uxbridge Pickering Townline Road
(Part of Lot 34, Concession 9)
City of Pickerinq
RECOMMENDATION
1. That Zoning By-law Amendment Application A 21/08 submitted by Mikalda
Farms Ltd., on lands being Part of Lot 34, Concession 9, City of Pickering, to
amend the zoning of the subject property to add low intensity recreational
uses with accessory small-scale environmental education facilities as a
permitted use on the subject property as outlined in Report PD 18-09 be
approved;
2. That the amending Zoning By-law to implement Zoning By-law Amendment
Application A 21/08, as set out in Appendix I to Report PD 18-09 be
forwarded to Council for enactment, and
3. Further, that the Ministry of Municipal Affairs and Housing be requested to
revise the City's Oak Ridges Moraine Conformity Zoning By-law to permit
small scale environmental education facility uses within the "ORM-A-2" zone
for the subject property in its approval of the Conformity By-law, as outlined
in Appendix I to PD Report 18-09.
2. Director, Planning, & Development, Report PD 19-09 62-163
Official Plan Amendment Application OPA 08-004/P
Amendment 19 to the Pickering Official Plan
Zoning By-law Amendment - A 24/08
SmartCentres (Calloway REIT/First Simcha)
1899 Brock Road
(Part of Lot 18, Concession 1)
City of Pickering
RECOMMENDATION
1. That Report PD 19-09 of the Director of Planning & Development on Official
Plan Amendment Application OPA 08-004/P, Amendment 19 to the Pickering
Official Plan, be received;
2. a) That Amendment 19 to the Pickering Official Plan initiated by
SmartCentres, to permit an increase to the maximum aggregate gross
leasable floor area from 49,000 to 55,000 square metres as set out in
Exhibit "A" to Appendix I to Report PD 19-09 be approved;
b) That the Draft By-law to adopt Amendment 19 to the Pickering Official
Plan to establish a maximum aggregate gross leasable floor area for the
subject property of 55,000 square metres, as set out in Appendix I to
Report PD 19-09 be forwarded to Council for enactment;
3. That prior to the passing of the Zoning By-law to implement this application,
First Simcha shall provide a security to the satisfaction of the Director,
Planning & Development, sufficient to secure construction of a sidewalk
enhancement plan;
4. That Zoning By-law Amendment Application A 24/08 submitted by
SmartCentres for lands being Part of Lot 18, Concession 1, City of Pickering,
to amend the zoning of the subject property to permit an increase of the
maximum aggregate floor area from 49,237 square metres to 55,000 square
metres and to reduce the site specific parking standard from 5.0 spaces per
100 square metres of gross leasable floor area to 4.5 spaces per 100 square
metres of gross leasable floor area as outlined in Report PD 19-09 be
approved;
5. That the draft by-law to amend Zoning By-law 3036, as amended by By-laws
5511/99, 5692/00, 6011/02 and 6647/06 to permit 55,000 square metres
maximum aggregate floor area and to establish a site specific parking
standard of 4.5 spaces per 100 square metres of gross leasable floor area,
as set out in Appendix II to Report PD 19-09, be forwarded to Council for
enactment; and
6. Further, that the City Clerk forward a copy of Report PD 19-09 to the Region
of Durham.
Cty o0 9 9
June 15, 2009
PICKERI
COMMITTEE REPORTS
b) REPORT EC 2009-06 OF THE EXECUTIVE COMMITTEE Executive Pages
Buff
1. Director, Operations & Emergency Services, Report OES 28-09 7-13
Tender No. T-4-2009
- Municipal School Crossing Guard Program
RECOMMENDATION
1. That Report OES 28-09 of the Director, Operations & Emergency Services
regarding Tenders received for the administration, supply and service of the
municipal school crossing guard program be received;
2. That Tender No. T-4-2009 submitted by Staffing Services in the total
tendered amount of $999,553.80 (GST included) with a net project cost of
$951,956.00 be approved for the period September 2009 to June 2012,
subject to the annual review and extension to the contract by the Manager,
Supply & Services;
3. That Council authorize the Director, Corporate Services & Treasurer to take
any actions necessary in order to effect the foregoing; and
4. That the appropriate City of Pickering officials be authorized to take ecessary
action to give effect hereto.
2. Director, Operations & Emergency Services, Report OES 31-09 14-23
Architectural Services
- Don Beer Arena Accessibility Improvements
RECOMMENDATION
1. That Report OES 31-09 of the Director, Operations & Emergency Services
regarding Architectural Services be received;
2. That notwithstanding the Purchasing Policy, the proposal submitted by
Jurecka + Associates Architects Inc. to provide architectural services for the
design of accessibility and operational improvements at the Don Beer Arena
be accepted;
1. 0 0
3. That the total gross project cost of $105,000 and a net project cost of
$100,000 including disbursements for the architectural services for the Don
Beer Accessibility Improvements be approved;
4. Should the grant funding applications for this project be approved, that
Jurecka + Associates Architects Inc. be engaged for the contract
administration with costs to be included and funded as part of the total
contract award, which will be dealt with in a subsequent tender award Report
to Council;
5. That Council authorize the Director, Corporate Services & Treasurer to
finance the Don Beer Arena Accessibility Improvements architectural service
as follows:
a) The costs of Phase I, detailed design in the amount of $100,000 plus
GST to be financed by a transfer from the Don Beer Reserve as per the
approved 2009 Capital Budget;
b) The costs of Phase II, contract administration, in the amount of $30,400
plus GST will not be awarded until such time as grant funding for
construction is confirmed;
c) The Director, Corporate Services & Treasurer be authorized to take any
actions necessary in order to effect the foregoing; and
6. That staff at the City of Pickering be given the authority to give effect thereto.
3. Director, Corporate Services & Treasurer, Report CS 14-09 24-120
Updated Sign By-law (refer to revised
By-law pages
167 through 206)
RECOMMENDATION
1. That Report CS 14-09 of the Director, Corporate Services & Treasurer be
received;
2. That the proposed sign by-law, as amended, included as Attachment #1,
providing regulations for signs erected within the City of Pickering, be
enacted; and
3. Further, that the appropriate staff of the City of Pickering be given the
authority to give effect thereto.
4. Director, Corporate Services & Treasurer, Report CS 16-09 121-125
Formal Quotations - Quarterly Report for Information
RECOMMENDATION
101
That Report CS 16-09 of the Director, Corporate Services & Treasurer regarding
Formal Quotations- Quarterly Report for Information be received for information.
5. Director, Corporate Services & Treasurer, Report CS 18-09 126-161
2008 Pre-Audit Balances of Reserves and Reserve Funds
RECOMMENDATION
1. That Report CS 18-09 of the Director, Corporate Services & Treasurer be
received for information;
2. That the Ontario Transit Renewal Reserve Fund be closed and the attached
By-law to repeal By-law 6029/02 be enacted;
3. That the Dedicated Gas Tax Reserve Fund be closed and the attached By-
law to repeal By-law 6418/04 be enacted; and,
4. That the appropriate staff of the City of Pickering be given authority to give
effect thereto.
6. Director, Corporate Services & Treasurer, Report CS 20-09 162-169
Development Charges Reserve Fund - Statement of the Treasurer for 2008
RECOMMENDATION
That Report CS 20-09 of the Director, Corporate Services & Treasurer respecting
the Development Charges Reserve Fund be received for information.
7. Director, Corporate Services & Treasurer, Report CS 22-09 170-201
2009/2010 Property and Liability Insurance Renewal
RECOMMENDATION
1. That Report CS 22-09 of the Director, Corporate Services & Treasurer be
received;
2. That the City of Pickering renew effective June 16, 2009, its property, liability
and other coverages through the Frank Cowan Company for the period July
1, 2009 to June 30, 2010 inclusive on terms and conditions acceptable to the
Director, Corporate Services & Treasurer;
3. That the Director, Corporate Services & Treasurer, as part of the Risk
Management Program, be authorized to continue the Reimbursable
Deductible Program through the Insurance Adjuster and the Frank Cowan
Company and further, that the Director be authorized to settle any claims
102
including any adjusting and legal fees where it is in the City's interest to do
so;
4. That the Director, Corporate Services & Treasurer be authorized to purchase
additional insurance, make changes to deductibles and existing coverages,
and alter terms and conditions as becomes desirable or necessary in order to
limit potential liability exposure and to protect the assets of the City and it's
elected officials and staff; and,
5. That the appropriate officials be authorized to take the necessary actions to
give effect thereto.
CLtq o~ -
June 15, 2009
PIry"RING
NEW AND UNFINISHED PAGES
1. Director, Operations & Emergency Services, Report OES 35-09 106-114
Tender No.T-7-2009
-Tender for Tennis Court Resurfacing Project
- Kinsmen & Maple Ridge Park
RECOMMENDATION
1. That Report OES 35-09 of the Director, Operations & Emergency Services
regarding the Tennis Court Resurfacing for Kinsmen Park & Maple Ridge
Park be received;
2. That Tender T-7-2009 submitted by Court Contractors Ltd. for the Tennis
Court Resurfacing Project in the amount of $199,710 (GST included) be
accepted;
3. That the total gross project cost of $210,000 (GST included) including the
tender amount and other associated costs and the total net project cost of
$200,000, be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to
finance the project as follows:
a) the sum of $200,000 to be funded from property taxes;
5. That Council authorize the Director, Corporate Services & Treasurer to take
any actions necessary in order to effect the foregoing; and
6. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect hereto.
2. Director, Operations & Emergency Services, Report OES 36-09 115-124
Tender No.T-8-2009
- Tender for Walkway Lighting - Amberlea & Rouge Valley Parks
RECOMMENDATION
1. That Report OES 36-09 of the Director, Operations & Emergency Services
regarding Walkway Lighting - Amberlea & Rouge Valley Parks be received;
104
2. That Tender T-8-2009 submitted by Wayne Electric Co Limited for Walkway
Lighting - Amberlea & Rouge Valley Parks in the amount of $145,110 (GST
included) be accepted;
3. That the total gross project cost of $165,900 (GST included) including the
tender amount and other associated costs and the total net project cost of
$158,000, be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to
finance the project as follows:
b) the sum of $158,000 to be funded from Provincial TI Grant;
5. That Council authorize the Director, Corporate Services & Treasurer to take
any actions necessary in order to effect the foregoing; and
6. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect hereto.
3. Director, Operations & Emergency Services, Report OES 38-09 125-143
2nd Lawn Bowling Green (Phase 2)
-Tender No. T-8-2008
RECOMMENDATION
1. That Report OES 38-09 of the Director, Operations & Emergency Services
regarding the 2nd Lawn Bowling Green (Phase 2) be received;
2. That the remaining work of the original Tender T-8-2008 be awarded to the
low bidder Melfer Construction Inc. for the 2nd Lawn Bowling Green (Phase 2)
in the amount of $96,328 (GST included);
3. That the total gross project cost of $105,000 and a net project cost of
$100,000, including the tender amount and other associated costs be
approved;
4. That Council authorize the Director, Corporate Services & Treasurer to
amend the existing PO #280455 issued to low bidder Melfer Construction Inc.
to complete the remaining work for the second lawn bowling green; and
5. That the appropriate City of Pickering officials be authorized to take any
actions necessary to give effect thereto.
X05
4. Director, Corporate Services & Treasurer, Report CS 24-09 144-153
Proposed Amendment to Lottery Licensing By-law 6754/07
RECOMMENDATION
1. That Report CS 24-09 of the Director, Corporate Services & Treasurer be
received;
2. That the enforcement of Section 6 to Lottery Licensing By-law 6754/07 be
suspended for a period of two years to assist Durham Charities with
fundraising opportunities; and
3. That the appropriate staff of the City of Pickering be given authority to give
effect thereto.
Ctrs ° REPORT TO
COUNCIL
!1!CC PKER 1 Report Number: OES 35-09
Date: June 15, 2009
106
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Tender No.T-7-2009
- Tender for Tennis Court Resurfacing Project
- Kinsmen & Maple Ridge Park
- File: A-1440
Recommendation:
1. That Report OES 35-09 of the Director, Operations & Emergency Services
regarding the Tennis Court Resurfacing for Kinsmen Park & Maple Ridge Park
be received;
2. That Tender T-7-2009 submitted by Court Contractors Ltd. for the Tennis Court
Resurfacing Project in the amount of $199,710 (GST included) be accepted;
3. That the total gross project cost of $210,000 (GST included) including the tender
amount and other associated costs and the total net project cost of $200,000, be
approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
a) the sum of $200,000 to be funded from property taxes;
5. That Council authorize the Director, Corporate Services & Treasurer to take any
actions necessary in order to effect the foregoing; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect hereto.
Executive Summary: As part of the 2008 Parks Capital Budget, Tennis Court
Resurfacing for Kinsmen and Maple Ridge Park was approved as a construction
project. Tender T-7-2009 was issued on Thursday, May 7, 2009 and closed on
Wednesday, May 27, 2009 with thirteen (13) bidders picking up tendering packages,
eight (8) companies attending the site visit, and one (1) company submitting a bid. The
Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends acceptance of the bid submitted by Court Contractors Ltd. The
total net project cost is estimated to be $200,000 to the City (net of GST rebate).
Report OES 35-09 June 15, 2009
Subject: Tender for Tennis Court Resurfacing Project
107 Kinsmen & Maple Ridge Park Page 2
The City's purchasing policy requires staff to Report to Council on results of the tender
and financing in order to proceed with this project in a timely manner.
Financial Implications:
1.
TENDER AMOUNT
T-7-2009 $190,200
GST 9,510
Sub-Total 199,710
GST Rebate 9( ,510)
Total $190,200
2.
APPROVED SOURCE OF FUNDS
Parks Capital Budget
Location Project Code Source of Funds Budget Required
Tennis Court
Resurfacing 5780.0813.6129 Project Funded by $200,000 $200,000
Project - Property Taxes
Kinsmen &
Maple Ridge
Park
FUNDS AVAILABLE $200,000 $200,000
3.
ESTIMATED PROJECT COSTING SUMMARY
T-7-2009 - Tender for Tennis Court Resurfacing Project-
Kinsmen & Maple Ridge Park 5780.0813.6129
Project Costs
Tender Cost
Supply of labour, materials and equipment to provide 121,400
resurfacing of (4) Tennis Courts located at Kinsmen Park
Tender Cost
Supply of labour, materials and equipment to provide 68,800
resurfacing of two (2) Tennis Courts located at Maple Ridge
Park
Associated & Contingency Costs 9,800
CORP0227-07/01 revised
Report OES 35-09 June 15, 2009
Subject: Tender for Tennis Court Resurfacing Project
Kinsmen & Maple Ridge Park Page 3 108
Total $200,000
GST 10,000
Total Gross Project Cost 210,000
GST Rebate (10,000)
Total Net Project Cost $200,000
Project cost under (over) the approved funds by $0
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Sustainability Implications: The construction of the Tennis Court Resurfacing
Project using the penetration asphalt system including grinding of existing surfacing will
alleviate any removal of surfacing material to landfill. Less material is required in the
process as the original surfacing material is ground to form the base for the new
surface.
Background: As part of the 2008 Parks Capital Budget, the Tennis Court
Resurfacing - Kinsmen & Maple Ridge Park was identified as a construction project.
Tender T-7-2009 was issued on Thursday, May 7, 2009 and closed on Wednesday,
May 27, 2009 with thirteen (13) bidders picking up tendering packages, eight (8)
companies attending the site visit, and one (1) company submitting a bid. The total
gross tender cost is estimated to be $199,710 for an estimated net cost to the City of
$190,200 (net of GST rebate). The total gross project cost including other associated
costs is estimated to be $210,000 for an estimated net cost to the City of $200,000 (net
of GST rebate). References for Court Contractors Ltd. have been checked and are
deemed acceptable by the Inspector, Parks. The Health & Safety Policy, current WSIB
Council Amendment to Draft #7 (CAD-7), Certificate of Clearance issued by Workplace
Safety & Insurance Board and Certificate of Insurance as submitted by Court
Contractors Ltd. have been reviewed by the Coordinator, Health & Safety and are
deemed acceptable. In conjunction with staff's review of the contractor's previous work
experience, check of references submitted and the bonding available on this project, the
tender is deemed acceptable.
CORP0227-07/01 revised
Report OES 35-09 June 15, 2009
Subject: Tender for Tennis Court Resurfacing Project
109 Kinsmen & Maple Ridge Park Page 4
Upon careful examination of all tenders and relevant documents received, the
Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends the acceptance of the bid submitted by Court Contractors Ltd. for
Tender T-7-2009 in the amount of $199,710 (GST included) and that the total net
project cost of $200,000 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Location Map.
2. Supply & Services Memorandum dated May 28, 2009.
Prepared By: Approved/Endorsed By:
Don Turcott, Inspector Parks T r - Everett sma, Director
Operations & Emergency Services
John yle, Supe 0 or Ric rd Holbo , Division Head
Par Operations nicipal Property & Engineering
Vera A. Felgemacher Gillis A. Paterson, irec or
C.P.P., CPPO, CPPB, C.P.M., CMM III Corporate Services & Treasurer
Manager, Supply & Services
RH:cr
Copy: Chief Administrative Officer
(Acting) Chief Administrative Officer
CORP0227-07/01 revised
Report OES 35-09 June 15, 2009
Subject: Tender for Tennis Court Resurfacing Project
Kinsmen & Maple Ridge Park Page 5
1 1
Recommended for the consideration
of Pickering City uncil
T m s J. Quinn, RD , C
Chief Administrative Officer
CORP0227-07/01 revised
RESURFACING OF TENNIS COURTS - KINSMEN & MAPLE RIDGE PARKS TENDER NO. T-7-1000
SPECIFICATIONS - continued
4 t d pEI E :.Y ,j 0PREP0RT# OE 5. 3S-o~j
PARK LOCATION MAP
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Page 28 of 35
z O 5 3a=dy RECEIVED
l 3 MAY 2 8 2009 1 1 2
City n~ CITY OF PICKERING
MUNICIPAL PROPERTY & ENGINEERING
ICI
PI --CKERI
MEMO
To: Richard Holborn May 28, 2009
Division Head, Municipal Property & Engineering
From: Vera A. Felgemacher
Manager, Supply & Services
Copy:
Subject: Tender No. T-7-2009
Tender for Resurface Tennis Courts - Kinsmen Park & Maple Ridge Park
Closing Date: May 27, 2009
Tenders have been received for the above project. Eight (8) companies were invited to
participate. An advertisement was placed in the Daily Commercial News and on the City's
Website. Thirteen (13) bidders picked up tendering packages. A mandatory site visit was held
on Thursday, May 7, 2009 and eight (8) bidders attended of which one (1) bidder submitted a
tender for this project and one (1) bidder is unable to bid.
A copy of the Record of Tenders Opened and Checked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit
prices and extensions; unit prices shall govern and extensions will be corrected accordingly,
which has been done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have
been retained for review at this time.
SUMMARY
PST & GST included
Bidder Total Tendered Amount After Calculation Check $
Court Contractors 199,710.00 199,710.00
Burlington Paving Unable to Bid
L ,oRT# OeS 35-0
113
Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for
your review during the evaluation stage of this tender call. Please advise when you wish us to
proceed with this task.
(a) a copy of the Health and Safety Policy to be used on this project, currently dated and
signed;
(b) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance
Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER,
or MAP reports may be submitted);
(c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board
(received with tender submission);
(d) the City's certificate of insurance completed by the bidder's agent, broker or insurer
(received with tender submission);
In addition, a request will be made for their Waste Management Plan, pursuant to Information to
Bidders Item 22; request to acknowledge by signature the City's Accessibility Regulations for
Contracted Services and request to provide their Accessibility Training Policy if available.
Include the following items in your Report to Council:
(a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health & Safety
(b) any past work experience Court Contractors Ltd. including work location;
(c) without past Work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) any reason(s) why the low bid of Court Contractors Ltd. is not acceptable; and
(i) related comments specific to the project.
Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the Public tender opening, Bidders will be
advised of the outcome in due course.
If you require further information, please feel free to contact me or a member of Supply &
Services.
VAF/jg
Attachments
May 28, 2009
Tender No. T-7-2009 Page 2
Tender for Resurface Tennis Courts Kinsmen
Park & Maple Ridge Park
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City REPORT TO
_ A COUNCIL
UIND
Report Number: OES 36-09
Date: June 15, 2009
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Tender No.T-8-2009
- Tender for Walkway Lighting - Amberlea & Rouge Valley Parks
- File: A-1440
Recommendation:
1. That Report OES 36-09 of the Director, Operations & Emergency Services
regarding Walkway Lighting - Amberlea & Rouge Valley Parks be received;
2. That Tender T-8-2009 submitted by Wayne Electric Co Limited for Walkway
Lighting - Amberlea & Rouge Valley Parks in the amount of $145,110 (GST
included) be accepted;
3. That the total gross project cost of $165,900 (GST included) including the tender
amount and other associated costs and the total net project cost of $158,000, be
approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
a) the sum of $158,000 to be funded from Provincial TI Grant;
5. That Council authorize the Director, Corporate Services & Treasurer to take any
actions necessary in order to effect the foregoing; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect hereto.
Executive Summary: As part of the 2008 Property Maintenance Capital Budget,
the Walkway Lighting Project - Amberlea Park, and the Walkway Lighting Project -
Rouge Valley Park were approved as construction projects. Tender T-8-2009 was
issued on Thursday, May 14, 2009 and closed on Wednesday May 27, 2009 with twelve
(12) bidders picking up tendering packages, sixteen (16) companies attending the site
visit and ten (10) companies submitting a bid. The Operations & Emergency Services
Department, Municipal Property & Engineering Division recommends acceptance of the
low bid received from Wayne Electric Co., Ltd. The total net project cost is estimated to
be $158,000 to the City (net of GST rebate).
Report OES 36-09 June 15, 2009
Subject: Tender for Walkway Lighting - Amberlea & Rouge Valley Parks Page 2 16
The City's purchasing policy requires staff to Report to Council on results of the tender
and financing in order to proceed with this project in a timely manner.
Financial Implications:
1.
TENDER AMOUNT
T-8-2009 $138,200
GST 6.910
Sub-Total 145,110
GST Rebate (6,910)
Total $138,200
2.
APPROVED SOURCE OF FUNDS
2008 Property Maintenance Capital Budget
Location Project Code Source of Funds Budget Required
Walkway 5311.0810.6181 Project funded from
Lighting - Provincial TI Grant $55,000 $38,400
Rouge Valley
Park
Walkway 5311.0811.6181 Project funded from $115,000 $119,600
Lighting Provincial TI Grant
Amberlea Park
FUNDS AVAILABLE $170,000 $158,000
3.
ESTIMATED PROJECT COSTING SUMMARY
T-8-2009 - Tender for Walkway Lighting
Amberlea Park 5311.0811.6181 and Rouge
Valley Park 5311.0810.6181
Associated Costs
Amberlea Park
Tender Cost (T-8-2009) Removal and Disposal
of Existing Walkway Lighting
Supply and Installation of New Walkway
Lighting $106,000
Associated Costs-Design & Tender Costs 5,000
Contingency 8,000
Total Costs - Amberlea Park $119,600
CORP0227-07/01 revised
Report OES 36-09 June 15, 2009
1S~bject: Tender for Walkway Lighting - Amberlea & Rouge Valley Parks Page 3
Rouge Valley Park
Tender Cost (T-8-2009) Removal and Disposal
of Existing Walkway Lighting.
Supply and Installation of New Walkway $31,600
Lighting
Associated Costs-Design & Tender Costs 4,000
Contingency 2,800
Total Costs-Rouge Valley Park 38,400
Total Costs - Amberlea & Rouge Valley Parks $158,000
GST 7,900
Total Gross Project Cost 165,900
GST Rebate 7~ ,900)
Total Net Project Cost 158,000
Project Cost under (over) approved funds by $12,000
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Sustainability Implications: The light poles used in Walkway Lighting Project will
be direct bury concrete that will double the life span of the pole in comparison with the
standard metal poles. The new lights are more energy efficient, with a longer life span
and reduced energy use and cost.
Background: As part of the 2008 Property Maintenance Capital Budget, the
Walkway Lighting Project - Amberlea Park and the Walkway Lighting Project - Rouge
Valley Park was identified as construction projects. Tender T-8-2009 was issued on
Thursday, May 14, 2009 and closed on Wednesday, May 27, 2009 with twelve (12)
bidders picking up tendering packages, sixteen (16) companies attending the site visit,
and ten (10) companies submitting a bid. The total gross tender cost is estimated to be
$145,110 for an estimated net cost to the City of $138,200 (net of GST rebate). The
total gross cost including other associated costs is estimated to be $165,900 for an
estimated net cost to the City of $158,000 (net of GST rebate). References for Wayne
CORP0227-07/01 revised
Report OES 36-09 June 15, 2009
Subject: Tender for Walkway Lighting Project - Amberlea & Rouge Valley Park Page 4
Electric Co Limited have been checked and are deemed acceptable by the Inspector,
Parks. The Health & Safety Policy, current WSIB Council Amendment to Draft #7
(CAD-7), Certificate of Clearance issued by Workplace Safety & Insurance Board and
Certificate of Insurance as submitted by Wayne Electric Co Limited have been
reviewed by the Coordinator, Health & Safety and are deemed acceptable. In
conjunction with staffs review of the contractor's previous work experience check of
references submitted and the bonding available on this project, the tender is deemed
acceptable.
Upon careful examination of all tenders and relevant documents received, the
Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends the acceptance of the low bid submitted by Wayne Electric Co
Limited for Tender T-8-2009 in the amount of $145,110 (GST included) and that the
total net project cost of $158,000 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Location Map.
2. Supply & Services Memorandum dated May 28, 2009.
Prepared By: Approved/Endorsed By:
i 1
Don Turcott, Inspector Parks~r Everett ma, irector
Operations & Emergency Services
Joh oy e, Superv' or Ri and Holbor ,Division Head
P s Operations -Municipal Property & Engineering
Vera A. Felgemacher Gillis A. Paterson, Director
C.P.P., CPPO, CPPB, C.P.M., CMM III Corporate Services & Treasurer
CORP0227-07/01 revised
Report OES 36-09 June 15, 2009
Subject: Tender for Walkway Lighting Project - Amberlea & Rouge Valley Park Page 5
11
Manager, Supply & Services
RH:cr
Copy: Chief Administrative Officer
(Acting) Chief Administrative Officer
Recommended for the consideration
of Pickering Ci ou it
o as J. Quin DM MM
Chief Administrative Officer
CORP0227-07/01 revised
REPORT'#~~
C-c'ty 1. e 4 r
Aft 120
MUNICIPAL PROPERTY & ENGINEERING
Attachment for Tender T-08-2009
TENDER FOR WALKWAY LIGHTING PROJECT - AMBERLEA &
ROUGE VALLEY PARKS
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LOCATION MAP
PROPOSED CONSTRUCTION INCLUDES:
9 The project includes the removal & replacement of walkway lighting
rl IC l,o i~ I V G U
L0i MAY 2 8 2009
121
CITY OF RTC& E GINN ERIE
City b~ MUNICIPAL
ICI
I I
PICKERING MEMO
To: Richard Holborn May 28, 2009
Division Head, Municipal Property & Engineering
From: Vera A. Felgemacher
Manager, Supply & Services
Copy:
Subject: Tender No. T-8-2009
Tender for Walkway Lighting - Amberlea & Rouge Valley Parks
Closing Date: May 27, 2009
Tenders have been received for the above project. Eleven (11) companies were invited to
participate. An advertisement was placed in the Daily Commercial News and on the City's
Website. Twelve (12) bidders picked up tendering packages. A mandatory site visit was held
on Monday, May 11, 2009 and sixteen (16) bidders attended of which ten (10) bidders
responded and submitted a tender for this project.
A copy of the Record of Tenders Opened and Checked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit
prices and extensions; unit prices shall govern and extensions will be corrected accordingly,
which has been done.
All deposits other than the low three bidders may be returned to.the applicable bidders as
provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have
been retained for review at this time.
SUMMARY
PST & GST included
Bidder` Total Tendered Amount After Calculation Check
Wayne Electric Co. Limited 145,110.00 145,110.00
Nadalin Electric Co (Ont) Ltd 160,650.00 160,650.00
Evans golf Corporation 166,542.60 166,542.60
Ron Robinson Limited 188,054.52 188,054.49
CF MENT Z TO REPORT# gi 3G-ay
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Carillion Canada Inc. 205,828.19 205,282.19
Dundas Power Line Ltd. 207,821.25 207,821.25
Langley Utilities Contracting Ltd. 226,800.00 226,800.00
LCS Electrical UNABLE TO BID
Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for
your review during the evaluation stage of this tender call. Please advise when you wish us to
proceed with this task.
(a). a copy of the Health and Safety Policy to be used on this project, currently dated and
signed;
(b) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance
Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER,
or MAP reports may be submitted);
(c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board
(received with tender submission);
(d) the City's certificate of. insurance completed by the bidder's agent, broker or insurer
(received with tender submission);
(e) Valid certificate(s) of qualification (electrician - construction and maintenance) issued
by the Ontario Training Adjustment Board for personnel performing electrical service
for the City.
(f) Copies of current qualification certificates for each such personnel.
(g) a copy of the current lock out procedure to be used.
(h) a copy of Fall Arrest Policy;
(i) a copy of "genie and man lift licence" for each employee using such equipment.
In addition, a request will be made for their Waste Management Plan, pursuant to Information to
Bidders Item 22; request to acknowledge by signature the City's Accessibility Regulations for
Contracted Services and request to provide their Accessibility Training Policy if available.
Include the following items in your Report to Council:
(a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health & Safety
(b) any past work experience Wayne Electric Co. Limited including work location;
(c) without past work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) any reason(s) why the low bid of Wayne Electric Co. Limited. is not acceptable; and
(i) related comments specific to the project.
May 28, 2009
Tender No. T-8-2009 Page 2
Tender for Walkway Lighting - Amberlea &
Rouge Valley Parks
ATTACH M ENT 'CC) REPORT
of
MJS Consultants as the consultant on this project will be reviewing submissions and making
recommendations to you. The consultant should also review carefully all submittal information
based on tendering instructions. If the consultant notices any infractions or information
missing during the evaluation, please contact a member of Supply & Services as soon as
possible.
Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the Public tender opening. Bidders will be
advised of the outcome in due course.
If you require further information, please feel free to contact me or a member of Supply &
Services.
VAF/j
Attachments
May 28, 2009 Page 3
Tender No. T-8-2009
Tender for Walkway Lighting - Amberlea &
Rouge Valley Parks
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eitr oo REPORT TO
COUNCIL
PICKERING Report Number: OES 38-09
Date: June 10, 2009
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: 2nd Lawn Bowling Green (Phase 2)
- Tender No. T-8-2008
- File: A-1440
Recommendation:
1. That Report OES 38-09 regarding the 2nd Lawn Bowling Green (Phase 2) be
received;
2. That the remaining work of the original Tender T-8-2008 be awarded to the low
bidder Melfer Construction Inc. for the 2nd Lawn Bowling Green (Phase 2) in the
amount of $96,328 (GST included);
3. That the total gross project cost of $105,000 and a net project cost of $100,000,
including the tender amount and other associated costs be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to amend
the existing PO #280455 issued to low bidder Melfer Construction Inc. to
complete the remaining work for the second lawn bowling green; and
5. That the appropriate City of Pickering officials be authorized to take any actions
necessary to give effect thereto.
Executive Summary:
This project is a joint undertaking in conjunction with the Pickering Lawn Bowling Club.
The 2008 Capital Budget, in the amount of $400,000, included the club paying $200,000
of this amount directly for design, a portion of construction and furniture. They also paid
approximately $25,000 for a special grade of sand to be used.
As all bids came in over the $400,000, $100,000 was deferred and Council approved
the additional funding in the 2009 Capital Budget. In total the project will cost an
estimated $500,000 with the club paying directly for approximately $225,000 or 45
percent of the total cost. To date the city has spent approximately $190,000.
In the 2008 Capital Budget, Council approved $400,000 for the construction of the
second Pickering Lawn Bowling Green and parking expansion. All bids received in
2008 were above the approved $400,000 budget for this project. As a result, items of
Report OES 38-09 June 10, 2009
Subject: 2nd Lawn Bowling Green (Phase 2)
- Tender No. T-8-2008 Page 2 2'
work were deducted in consultation with the Pickering Lawn Bowling Club from each of
the bids to arrive at the needed savings for this project. These works included proposed
shade structures, patio slab paving and site furniture which were to be addressed in
2009.
Melfer Construction Inc., the initial low bidder, remained as the low bidder after these
reductions. Tender T-8-2008 submitted by low bidder Melfer Construction Inc. was
accepted and construction commenced.
The 2nd Lawn Bowling Green (Phase 2) was approved by Council in the 2009 Capital
Budget in the amount of $100,000 to complete the works removed from the original
tender.
The Operations & Emergency Services Department and Cosburn Giberson Consultants
Inc. recommend the acceptance of low bidder Melfer Construction Inc. to complete the
remaining items (shade structures, paving sides and waste receptacles) that were
deducted from the original tender submitted in the amount of $96,328 plus GST.
Financial Implications:
1.
TENDER AMOUNT
T-8-2008 (Phase 2) $96,328
GST 4,816
Sub-Total 101,144
GST Rebate (4,816)
Total $96,328
2.
APPROVED SOURCE OF FUNDS
Seniors Centre Ca ital Budget
Bud et Project Code Source of Funds Bud et Require
Seniors 5701.0905.6181 Provincial Grants $100,000
Centre Investing in Ontario
FUNDS $100,000 $100,000
AVAILABLE
3.
ESTIMATED PROJECT COSTING SUMMARY
T-8-2008 Tender for Pickering Lawn Bowling Greens Phase 2 $96,328
Associated Costs
Contin enc 3672
Total 100,000
CORP0227-07/01 revised
Report OES 38-09 June 10, 2009
Subject: 2nd Lawn Bowling Green (Phase 2)
12 7 - Tender No. T-8-2008 Page 3
GST 5,000
Total Gross Project Cost 105,000
GST Rebate 5 000
Total Net Project Cost $100,000
4.
Project Costs (under) Approved Funds ($0)
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Sustainability Implications:
The construction of a second lawn bowling green will enhance the existing Pickering
Lawn Bowling Green and continue to encourage the development of active, healthy
lifestyles through the provision of high quality programs as well as expand the numbers,
capacity and quality of lawn bowling programs.
Background:
2008 Capital Budget
In the 2008 Capital Budget, Council approved $400,000 for the construction of the
second Pickering Lawn Bowling Green and parking expansion. All bids received in
2008 were above the approved $400,000 budget for this project. As a result, items of
work were deducted in consultation} with the Pickering Lawn Bowling Club from each of
the bids to arrive at the needed savings for this project. These works included proposed
shade structures, patio slab paving and site furniture which were to be addressed in
2009.
Bruce Johnson, Cosburn Giberson Consultants Inc. provided a detailed break down of
the deductions of each bid. Melfer Construction Inc., the initial low bidder, remained the
low bidder after these savings were applied.
Report CS 44-08 regarding tendering and contract approval during Council's Summer
Recess included Tender No. T-8-2008 Pickering Lawn Bowling Greens Phase II.
Council ratified the approval of the tender submitted by low bidder Melfer Construction
Inc. in the amount of $377,508 (GST included) and the total net project cost of $399,532
(Resolution #190/08 Item 7).
CORP0227-07/01 revised
Report OES 38-09 June 10, 2009
Subject: 2nd Lawn Bowling Green (Phase 2)
- Tender No. T-8-2008 Page 41 2 8
2009 Capital Budget
The 2nd Lawn Bowling Green (Phase 2) was approved by Council in the 2009 Capital
Budget in the amount of $100,000 for the works removed from the original tender.
Bruce Johnson, Cosburn Giberson Consultants Inc., prepared the attached Pickering
Lawn Bowling Green chart that identifies contract works to be completed and funded in
2009.
We are now ready to proceed with Phase 2 of the 2nd Lawn Bowling Green approved in
the 2009 Capital Budget (shade structures, paving sides and waste receptacles).
In order to expedite the completion of this project, Thomas J. Quinn, Chief
Administrative Officer, directed staff to prepare this Report to Council for the June 15th
Council Meeting for consideration and approval. The Seniors Activity Centre will be
closed for annual maintenance the first two weeks of July. Council's approval to
proceed at this time would allow remaining work to take place while the Seniors Activity
Centre is closed.
The Operations & Emergency Services Department and Cosburn Giberson Consultants
Inc. recommend the acceptance of the following remaining items that were deducted
from the original tender submitted by low bidder Melfer Construction Inc. in the amount
of $96,328 plus GST.
3.2 Paving New Green Sides - 60% $ 6,888.00
3.3 Paving under Shade $ 9,240.00
3.4 Paving South Green - 60% $ 8,400.00
4.1 Benches - 50% $10,400.00
4.2 Shade Structures $48,000.00
4.3 Waste Receptacles $ 4,400.00
7.0 Miscellaneous Works $ 9,000.00
Total $96,328.00
The purpose of this report is to request Council's approval to amend the existing PO
#280455 issued to low bidder Melfer Construction Inc. to complete the remaining works
for the second lawn bowling green.
To avoid potential contract warranty issues and to complete the remaining 2nd green
work in a timely manner we recommend the original low bidder Melfer Construction Inc.
complete all remaining contract works rather than bringing in a second contractor. We
view this as a continuation of Phase 1 undertaken in 2008 and wish to continue with the
same contractor.
CORP0227-07/01 revised
Report OES 38-09 June 10, 2009
Subject: 2nd Lawn Bowling Green (Phase 2)
nq - Tender No. T-8-2008 Page 5
Attachments:
1. Tender T-8-2008 re Pickering Lawn Bowling Greens - June 24, 2008
memorandum
2. Pickering Lawn Bowling Green - Phase 2 Chart prepared by Bruce Johnson,
Cosburn Giberson Consultants Inc.
Prepared By: Approved orsed By:
C
Stephen Reynolds Evere Bunts
Division Head, Culture & Recreation Director, Operations & Emergency Services
Gillis A. Paterson
Director, Corporate Services & Treasurer
SR:Ig
Copy: Chief Administrative Officer
(Acting) Chief Administrative Officer
Recommended for the consideration
of Pickering Cit ou
,a
it
o s .Quin DM M III
Chief Administr e Officer
CORP0227-07/01 revised
City co t- 1AC MEN
f # ( 7(~ ItEPORT#f d ~ " b 1
deft% POLY I C>c k- JU G
P1~KERIN
M E M 0
To: Thomas J. Quinn K 3 l++0 '"A T CC.=sl,
_ June 24, 2008
Chief Administrative Officer
From: Everett Buntsma f, t r F
I I If i`
Director, Operations & Emergency Services
Gillis Paterson
Director, Corporate Services & Treasurer
Copy: Division Head, Culture & Recreation Subject: Tender No. T-8-2008
Manager, Supply & Services Tender for Pickering Lawn
Supervisor, Engineering & Capital Works Bowling Greens - Phase I'l
Coordinator, Landscape & Parks Development File: F-5400
Senior Financial Analyst
Tenders have been received and reviewed for the construction of Pickering Lawn Bowling Greens
- Phase II and expansion of parking area and associated works at East Shore Community Centre.
All bids received were above the approved budget ($400,000) for this project.
Items of work were deducted in consultation with the Pickering Lawn Bowling Club from each of
the bids to arrive at the needed savings for this project. These works include the proposed shade
structures, a percentage of the patio slab paving and site furniture.
The attached letter dated June 17, 2008 from Bruce Johnson, Cosburn Giberson Consultants Inc.
provides a detailed breakdown of the deductions for each bid. Melfer Construction Inc., the initial
low bidder, has remained as the low bidder after these saving are applied
The Operations & Emergency. Services Department and Cosburn Giberson Consultants Inc.
recommend the acceptance of the tender submitted by low bidder Melfer Construction Inc. in the
amount of $359,532 plus GST which includes the following deductions.
3.2 Paving New Green Sides - 60% $ 6,888.00
3.3 Paving under Shade $ 9,240.00
3.4 Paving South Green - 60% $ 8,400.00
4.1 Benches - 50% $10,400.00
4.2 Shade Structures $48,000.00
4.3 Waste Receptacles $ 4,400.00
7.0 Miscellaneous Works $ 9,000.00
Total Deductions $96,328.00
(
1 3 ATTACHMENT # I TOREPORT #2 ~ OC-S
W-thout removing the above item the total tender would have apprommately $495,000.00 (net of
GST rebate), while the budget was $400,000.00. By removing these items now, the project can
Niuumd widlin puagei now. it is anticipated that a Report to Council will be prepared explaining
the increased cost, the need to remove certain items, the probability that the Pickering Lawn
Bowling Club will purchase these items directly for their use and the need for revised financing.
Recommendation:
1. That Tender No. T-8-2008 submitted by Melfer Construction Inc for the construction of
Pickering Lawn Bowling Greens Phase II and expansion of parking area and associated
works at East Shore Community Centre in the amount of $377,508.00.(GST included) be
accepted;
2. That the total gross project cost of $419,509.00 and a net project cost of $399,532.00,
including the tender amount, consulting fees and other associated costs be approved.
Financial Implications:
TENDER AMOUNT
T-8-2008 $359,532
GST _ 17,976
Sub=Total .377,508
GST Rebate L17,976
Total $359,532
2:
APPROVED SOURCE OF FUNDS
Seniors Centre Capital Bud et
Bud et Project Code Source of Funds Bud et Re uired
Seniors Centre 5701.0802.6181 Pro ertTaxes $200,000
Donation 200,000
FUNDS AVAILABLE $400,000 $399,532
3.
ESTIMATED PROJECT COSTING SUMMARY
T-8-2008 Tender for Pickering Lawn Bowling Greens Phase II $359,532
Associated Costs
Consultants Fee 25,000
Contingency
15,000
Total $399,532
GST 19,977
Total Gross Project Cost 419,509
GST Rebate 1103977)
Total Net Project Cost $399,532
4.
Project Costs under Approved Funds $468)
June 24, 2008
Tender No. T-8-2008
Tender for Pickering Lawn Bowling Greens - Phase 11 Page 2
i rf.1ACHMi ,v4 0 F- eo~.qe 3 cop 10
The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the
financing of the expenditures contained in this report and concurs. 132
Sustainability Implications: The construction of a second lawn bowling green will enhance the
existing Pickering Lawn Bowling Green and continue to encourage the development of active,
healthy lifestyles through the provision of high quality programs as well as expand the numbers,
capacity and quality of lawn bowling programs.
Background:
The second Lawn Bowling Green and parking expansion was approved by Council in the 2008
Capital Budget. The Pickering Lawn Bowling Club has committed to contribute $200,000 for this
project.
The consulting firm of Cosburn Giberson Consultants Inc was retained by the Pickering Lawn
Bowling Club to provide tender specifications and technical support. A summary of the bids
received is included in the attached memorandum from Supply & Services.
The low bid was submitted by Melfer Construction Inc. Melfer Construction Inc. references have
been checked and are deemed acceptable by the consultant (Bruce Johnson) and the
Coordinator, Landscape & Parks Development. The Health & Safety Policy, Workplace Injury
Summary Report, WSIB Clearance Certificate and Certificate of Insurance as submitted by Melfer
Construction Inc. have been reviewed by the Coordinator, Health & Safety and are deemed
acceptable. In conjunction with staff's review of.the contractor's previous work experience and the
bonding available on this project, the tender is deemed acceptable.
Upon careful examination of all tenders and relevant documents received, the Operations &
Emergency Services Department, recommends the acceptance of the low bid submitted by Melfer
Construction Inc. for Tender T-8-2008 in the amount of $377,508 (GST included) and that the total
net project cost of $400,000 be approved.
This report has been prepared in conjunction with the Manager, Supply'& Services who concurs
with the foregoing.
The Seniors Activity Centre is closed for annual maintenance the first two weeks of July. Approval
at this time would allow construction to commence while the Seniors Activity Centre is closed. It
will also allow for the timely seeding of the new lawn bowling green.
Upon your approval for this tender and associated costs we will proceed with an online requisition
to issue a Purchase Order.
June 24, 2008
Tender No. T-8-2008
Tender for Pickering Lawn Bowling Greens - Phase 11 Page 3
133
Attachments: ATIACHNr.
(tea-O~e' ~ ~
i . Locavon iviap
2. Supply & Services Memorandum dated June 17, 2008
3. Cosburn Giberson Consultants - Letter of Recommendation
Ever unts a Gillis Paterson
Direc or, Opera ions & ;mergency Director, Corporate Services & Treasurer
Services
Approved/Endorsed by
r
T s J. Quinn
Chief Administrative Officer
SR:lg
June 24, 2008
Tender No. T-8-2008
Tender for Pickering Lawn Bowling Greens -Phase 11 Page 4
•!ar Htr>a I
s 10 134
1 ~ ~1~L~1 11 V l.7
CULTURE & RECREATION DIVISION
Attachment For Tender: T-8-2008
PICKERING LAWN BOWLING GREENS - PHASE II
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LOCATION MAP
PROPOSED CONSTRUCTION INCLUDES:
Lawn Bowling Greens Portion
• Installation of.1 new lawn bowling green and all supporting
infrastructure (drainage, irrigation, fencing, sod etc.)
• Installation of a new lighting
Parking Lots Work
• Installation of additional parking spaces and connecting road to the
north side of the East Shore Community Centre
LIMPandODesign SupportlCapital Projects 8 SchedulingWachments for Tenders120081T-08-08 Liverpool East Shore.doc
135 -09
Ctrs off!c
I~,
I I K RING MEMO
To: Stephen Reynolds June 12, 2008
Division Head, Culture & Recreation
From: Vera,A. Felgemacher
Manager, Supply & Services
Copy: Co-ordinator, Landscape & Parks Subject: Tender No. T-8-2008
Development Tender for Pickering Lawn
Bowling Greens - Phase 11
Tenders have been received for the above project by the closing date of June 11, 2008. Seven
companies were invited to participate. An advertisement was placed in the Daily Commercial
News and on the City's Website yielding interest from additional bidders and a total of 13
companies picked up a tendering package for a non-refundable fee of $75.00. A mandatory site
visit was held on Friday, May 30, 2008, 12 bidders attended of which seven (6) bidders
responded and submitted a tender for this project and 1 bidder unable to bid.
A copy of the Record of Tenders Opened and Checked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices
and extensions; unit prices shall govern and extensions will be corrected accordingly, which has
been done.
All deposits other "than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). However, all bids have
been retained for review at this time.
SUMMARY
PST included, GST included
bidders Total Tendered Amount After Calculation Check $
Melfer Construction 465,423.00 478, 653.00
Cambium Site 522,885.35 522,885.35
Contracting
Rutherford Contractin 550,747.44 550,997.44
Montgomery MacEwan 629,046.81 630,451.71
Di Con Construction 653,638.44 647,357.44
Melrose Paving Company UNABLE TO BID
Civil Underground . Automatic rejection - Addendum not acknowledged. Reference: Purchasing By-
law No. 5900-01, Procedure No. PUR 010-001, 10.04, Item 12, IB Item 3 (b), 17,
18 19; letter dated June 6/08; Addendum No. 1.
PG`~e 136
Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for
your review during the evaluation stage of this tender call.
(a) Proof of compliance With amended Confined Space Entry Regulations (September 30, 2006).
Copies of certified Training and Procedures to be used on this project.
(b) a list of employees trained in the confined space entry procedure who will be working on this
project
(c) a copy of the Health and Safety Policy to be used on this project;
(d) a copy of the current Workplace Injury Summary Report issued by Workplace Safety &
Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the
current CAD 7, NEER, or MAP reports may be submitted);
(e) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board;
(f) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer;
(g) list of sub-contractors in accordance with GC Item 33, Form SCL-1
(h) Waste Management Plan (Item 23, Information to Bidders)
Include the following items in your Report to Council:
(a) if items (a) through (h) noted above, are acceptable to the Co-ordinator, Health &
Safety
(b) any past work experience Melfer Construction Limited including work location;
(c) without past work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) any reason(s) why the low bid of Melfer Construction is not acceptable; and
(i) related comments specific to the.project.
Cosburn Giberson as the consultants on this project will be reviewing submissions and making
recommendations to you. The consultant should also review carefully all submittal information
based on tendering instructions.. If the consultant notices any infractions or information missing .
during the evaluation, please contact a member of Supply & Services as soon as possible.
Duplicate copies of the bids are attached for the consultant's use.
Please do not disclose any information to enquiries except you can direct them to the City's website
forte unoff icial bid results as read out at the Public tender opening. Bidders will be advised of the
outc me in due course.
If yo require further information, please feel free to contact me or a member of Supply & Services.
Vera A. elgernacher
of
Attachments
June 12, 2008 Page 2
T-8-2008 Pickering Lawn Bowling Greens - Phase 11
'13 7
=.oCdrS :fig-- 0c)
COSBURNIrANncrAPF 8 a-F' Cp
GIBERSON I ARCHITECTS
June 17, 2008
CITY OF PICKERING
Pickering Civic Complex
1 The Esplanade
Pickering, Ontario L1 V 6K7
Attention: Mr. Steve Reynolds
Re: Pickering Lawn Bowling Phase 11
Green Construction -Tender
Results and Analysis
Our File No.: 1997
Further to the tender results for the above-noted project (closed on June 11, 2008) and
our meeting at your offices yesterday, we write to offer our recommendations for award
of this contract. As discussed at our meeting all bids received were above the available
budget for the project. We have provided our evaluation of the bids and offer
suggestions to bring the project within budgets.
As you will note, we have deducted the items of work discussed in our meeting from
each of the bids. These works include the proposed shade structures, a percentage of
the patio slab paving and site furniture. These items were also acceptable modifications
in the opinion of the Bowling Club and allow us collectively to arrive at the needed
savings for the project.
Melfer Construction Inc, the initial low bidder has remained as the low-bidder after these
savings are applied. We recommend that a contract be awarded to Melfer
Construction Inc. in the amount of $359,532.00 net of Goods and Services Taxes.
We trust that this is satisfactory to your requirements for the project award. Please do not
hesitate to contact our offices, if we may be of further assistance in this matter.
Yours truly,
Cosburn Giber n Consu nts Inc.
Bru e Johnson, A.L.A.
Ass ' to
BJ: sc
cc: Reg Lawrence, Pickering Lawn Bowling Club
Arnold Mostert, City of Pickering
Cosburn Giberson Consultants Inc. 1 7270 Woodbine Avenue I Suite 100 1 Markham I Ontario I DR 4B9
Telephone 905-475-6988 1 Fax 905-475-5930 1 cosgib@rogers.com
'Rt.~l~++ ~y
~
GIBERSON ARCHITECTS
TENDER EVALUATION
Project: Pickering Law Bowling - Phase II - Green Construction
Owner: City of Pickering
File No: 1997
Date: June 17, 2008
Montgomery
Melfer Cambium Site Rutherford MacEwen
Construction Contracting Dig-Con Contracting Contracting
Item Description Inc. Inc. International Ltd. Limited
Part A
1.0 Site Preparation & Demolition $43,314.00 $70,835.00 $45,564.50 $41,924.80 $54,036.71
2.0 Site Servicing $23,800.00 $35,820.50 $87,643.00 $39,758.02 $35,169.35
3.0 Paving and Edges $161,905.00 * $197,527.85 $142,478.25 $224,174.23 $279,677.34
4.0 Structures, Components, $103,070.00 $62,661.70 $158,483.55 $78,145.99 $63,035.18
Furniture
5.0 Electrical Works $37,400.00 $38,185.00 $50,225.00 $43,128.08 $49,854.20
6.0 Soft Landscaping $11,061.00 $18,072.00 $22,277.50 $20,336.40 $21,013.30
7.0 Miscellaneous Works $9,000.00 $4,715.0 0 $10,700.00 $4,578.32 $6,405.0
0
Part A Subtotal $389,550.00 * $427,817.05 $517,371.80 * $452,045.84 $509,191.08
Part B
North Parking Lot Expansion
Earth Excavation & Grading $13,800.00 $13,572.00 $8,917.50 $1,800.30 $13;927.80
Removals & Relocations $1,650.00 $204.00 $461.25 $608.21 $357.50
Parking Lot Construction
Granular Road Base $16,245.00 $15,220.00 $11,725.25 $26,339.55 $30,939.55
Hot Mix Asphalt $16,395.00 $24,045.00 $24,732.25 $19,226.90 $21,673.80
Adjustment to Existing Post $100.00 $265.00 $1,025.00 $608.22 $1,155.00
Precast Concrete Curb $1,260.00 $1,280.30 $14,350.00 $2,830.66 $1,535.10
Sodding/Seeding $1,900.00 $1,544.70 $3,116.00 $3,300.30 $1,776.50
Permanent Traffic Control Signs $1,200.00 $1,005.00 $1,025.00 $2,081.20 $1,700.00
Permanent Pavement Markings $700.00 $650.00 $5,125.00 $691.82 $440.00
Environmental
Erosion Controls $3,060.0 0 $4,743.0 0 $13,068.75 $4,301.85 $4,098.87
Part B Subtotal $56,310.00 $62,529.00 $83,546.00 * $61,789.01 $77,604.12
Part C
Mobilization & Demobilization $5,000.0 0 $2,640.0 0 $15,375.0 0 $5,924.62 $8,635.0
0
Part D Summary
Sub-Total Parts'A, B, C $450,860.00 * $492,986.05 $616,292.80 * $519,759.47 $595,430.20 *
Testing Allowance: $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00
G.S.T. @ 5% $22,793.00 * $24,899.30 $31,064.64 * $26,237.97 * $30,021.51 *
VERIFIED TOTAL 54Z8,653,00 * 2522.885.35 5652.357.44 * _550.997.44 * 5630.45111 *
* mathematical errors corrected
Cosburn Giberson Consultants Inc. I 7270 Woodbine Avenue I Suite 100 I Markham I Ontario 1 1-31 14139
Telephone 905-475-6988 1 Fax 905-475-5930 I cosgib@rogers.com
'S 0c)
139 _ C)ed
Pa~~ i o o
TENDER EVALUATION
Project: Pickering Law Bowling - Phase II - Green Construction
Owner: City of Pickering
File No: 1997
Date: June 17, 2008
POSSIBLE DEDUCTIONS
2.1 Water Connection $1,500.00 $610.00 $2,050.00 $2,738.42 $550.00
2.2 19mm Copper Line $1,700.00 $7,080.50 $4,105.50 $7,231.90 $7,700.15
2.3 Drinking Fountain $5,600.00 $9,400.00 $4,612.50 $8,540.10 $8,800.00
3.2 Paving New Green Sides $11,480.00 $14,104.00 $20,500.00 $23,636.50 $27,353.15
3.3 Paving under Shade $9,240.00 $11,220.00 $20,509.50 $21,537.45 $23,251.80
3.4 Paving South Green $14,000.00 $16,460.00 $20,500.00 $23,060.00 $28,042.00
4.1 Benches $20,800.00 $19,920.00 $17,424.00 $21,004.32 $15,400.00
4.2 Shade Structures $48,000.00 $12,480.00 $82,000.00 $22,137.92 $16,720.00 ■
4.3 Waste Receptacles $4,400.00 $3,540.00 $3,280.00 $4,379.40 $3,018.40
4.4 Timber Retaining $14,040.00 $9,744.00 $25,830.00 $8,875.20 $7,920.00
7.0 Miscellaneous Works $9,000.00 $4,715.00 $10,700.00 $4,578.32 $6,405.00
Total Deductions $139,760.00 $109,273.50 $211,511.50 $147,719.53 $145,160.50
Revised Sub-total A,B,C $311,100.00 $383,712.55 $404,781.30 $372,039.94 $450,269.70
RECOMMENDED DEDUCTIONS
3.2 Paving New Green Sides -60% $6,888.00 $8,462.40 $12,300.00 $14,181.90 $16,411.89
3.3 Paving under Shade $9,240.00 $11,220.00 $20,509.50 $21,537.45 $23,251.80
3.4 Paving South Green -60% $8,400.00 $9,876.00 $12,300.00 $13,836.00 $16,825.20
4.1 Benches-50% $10,400.00 $9,960.00 $8,712.00 $10,502.16 $7,700.00
4.2 Shade Structures $48,000.00 $12,480.00 $82,000.00 $22,137.92 $16,720.00 •
4.3 Waste Receptacles $4,400.00 $3,540.00 $3,280.00 $4,379.40 $3,018.40
7.0 Miscellaneous Works $9,000.00 $4,715.00 $10,700.00 $4,578.32 $6,405.00
Total Deductions $96,328.00 $60,253.40 $149,801.50 $91,153.15 $90,332.29
Revised Sub-total A,B,C $354,532.00 $432,732.65 $466,491.30 $428,606.32 $505,097.91
Testing Allowance: $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00
REVISED VERIFIED TOTAL EX GST 5359.532.00 * S437.732.65 S471.491.30 * 1431606.32 * 5511097.91
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C4~ °0 REPORT TO COUNCIL
Report Number: CS 24-09
PI KERI Date: June 15, 2009
144
From: Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: Proposed Amendment to Lottery Licensing By-law 6754/07
Recommendation:
1. That Report CS 24-09 of the Director, Corporate Services & Treasurer be
received;
2. That the enforcement of Section 6 to Lottery Licensing By-law 6754/07 be
suspended for a period of two years to assist Durham Charities with fundraising
opportunities; and
3. That the appropriate staff of the City of Pickering be given authority to give effect
thereto.
Executive Summary:
The Hideway Bingo Hall in the Town of Whitby has recently closed their doors and left
35 Charities displaced. At this time the Council of the Town of Whitby has requested
through correspondence dated May 13, 2009, our assistance in placing these Charities
at the Delta Bingo Hall in Pickering and the Red Barn Bingo Hall in Oshawa. In order to
facilitate this request, Section 6 of Lottery Licensing By-law 6754/07 needs to be
suspended.
Financial Implications:
No financial implications for the City of Pickering at this time.
Sustainability Implications:
The charitable organizations that operate bingos throughout Durham Region are an
integral part of a sustainable community in the areas of a healthy society and healthy
communities.
Report CS 24-09 Date: June 15, 2009
Subject: Proposed Amendment to Lottery Licensing By-law 6754/07 Page 2
i 45
Background:
Over the last few years the bingo industry and charities associated with Bingo Halls
have been suffering through the reduction in participants and an increased competition
with casinos. Due to these closures the Charities that are licensed from these halls
lose the opportunity to fundraise for their communities.
Recently the Hideaway Bingo Hall in Whitby closed its doors leaving 35 charities with
no Bingo Hall to facilitate fundraising opportunities. In recent weeks discussions have
been ongoing with the Town of Whitby, the Alcohol and Gaming Commission of
Ontario, the City of Oshawa, the Delta Bingo Hall in Pickering and the Red Barn Bingo
Hall in Oshawa regarding the closing of the Hideway Bingo Hall in Whitby and the
displacement of the 35 charities.
Further to these discussions we have been advised by the Delta Bingo Hall and the
Mayfair Bingo Association that they are willing to adjust their schedule to accommodate
9 displaced charities with 1 session per month. In order for us to assist the Whitby
Charities we would have to suspend the enforcement of Section 6.
The City of Pickering's Lottery Licensing By-law 6754/07, Section 6, states that in order
for the Charity to pass the eligibility requirements put in place by the City of Pickering, it
must provide services to the residents of Pickering and be based in Pickering or provide
services within the Durham Region to a significant number of Pickering residents.
In 2008 we had a similar situation with the Bingo Hall closing in Ajax and at that time we
were able to accommodate a few of the Ajax Charities that met the geographical
requirements into the Delta Bingo Hall. Under Section 6 of our by-law the geographical
requirement would eliminate most of the Whitby Charities from applying for a bingo
licence with the City of Pickering. At this time the Whitby Charities are asking that
Durham Region open their doors to them by eliminating or suspending the geographical
requirement.
The future of many regional volunteer groups has been jeopardized by the closure of
Bingo Halls. Bingo Halls and Charitable Bingo Associations are requesting
municipalities and the Alcohol and Gaming Commission of Ontario to look at a Durham
Region Bingo Plan where all charities no matter where they are located have the
opportunity to fundraise where bingo sessions are available within Durham Region.
Currently the charities licensed at the Delta Bingo Hall in Pickering are satisfied with the
number of time slots they have and have offered to give up 9 sessions to assist the
Whitby Charities. Also at this time we have no Pickering Charities that are on a waiting
list for placement. Based on this information staff is recommending we suspend the
geographical requirement under Section 6 for a two year period to assist the displaced
charities. At the end of the two year suspension staff will report back on the suspension
of Section 6 and how it is affecting the fundraising efforts for Pickering.
Report CS 24-09 Date: June 15, 2009
Subject: Proposed Amendment to Lottery Licensing By-law 6754/07 Page 3 146
Analysis:
Bingo Halls are a very important component to charity fundraising and as Bingo Halls
continue to close, charity fundraising opportunities disappear. All parties agree that as
neighbouring communities we need to assist each other so that Durham Region as a
whole benefits from the good work our non-profit charities provide to our communities.
Attachments:
1. Correspondence from the Town of Whitby dated May 13, 2009
2. By-law 6754/07
Prepared By: Approved / Endorsed By:
I"n "
Debbie Shields Debi A. Wilcox
Deputy Clerk City Clerk
c
Gillis A. Paterson
Director, Corporate Services & Treasurer
Attachments
Recommended for the consideration of
Pickerin City Council
Thomas J. inn, RDMR., CMM I
Chief Admi istrative Officer
THE CORPORATION OF THE TOWN OF WHITBY
147 In the Regional Municipality of Durham
TELEPHONE ot, ~F 7yf TO MUNICIPAL BUILDING
905-668-5803 575 Rossland Road East
Q,. y
TORONTO Whitby, Ontario
905-686-2621 0 Canada
FAX I`1` ~°,A :.:.r - UN 2MB
905-686-7005 q ,ww.whitby.ca
NOORPORATED 115- F A)f f u 2009
Af A
ATTACHMIENT#_j_- f0 REPORT# C S a y- 09 CLERK'S D s f Yn ~ 4
May 13, 2009
Debi Wilcox, City Clerk
City of Pickering
One the Esplanade
Pickering, ON L1 V 6K7
Re: Bingo Licensing in Whitby
Please be advised that the Town of Whitby Council at its Special meeting held on
Monday, May 11, 2009 passed the following resolution:
That Whitby Town Council request the Cities of Oshawa and
Pickering amend their respective Bingo licensing by-laws pertaining
to eligibility such that charities that previously conducted Bingo at
the Hideaway Bingo Hall in Whitby are eligible to conduct bingo at
halls in Oshawa and Pickering.
I trust this matter will receive your Council's full consideration. Many thanks for
your kind attention.
Martha A. Pettit
Deputy Clerk
Copy: D. Shields, City of Pickering, Deputy Clerk -a A
f
K. Nix, Director of Corporate Services/Treasurer
P. Jones, Town Clerk
S. Cassel, Licensing Clerk
ATTACHMENT# TO REPORT# C S D y "0 ~l
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO. 6754/07
Being a by-law to provide for the Appointment
of Lottery Licensing Officer and to provide for
the Licensing of Bingos, Raffles and Other
Lottery Schemes
WHEREAS by Order-in-Council 2688-93 dated October 27, 1993, municipal councils
are empowered to issue a licence authorizing any charitable or religious organization to
conduct and manage a lottery scheme;
AND WHEREAS section 20 of the said Order-in-Council provides that where a
municipal council is satisfied that it is in the best interests of the community to do so, it
may refuse on reasonable grounds to issue a licence for a lottery scheme and in so
doing may take into account such factors as the number of licences issued and the
playing locations already in existence in the community;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
DEFINITIONS
1. In this By-law:
(a) "Charitable Object or Purpose" includes any object or purpose for:
i) the relief of poverty;
ii) the advancement of education;
iii) the advancement of religion; or
iv) other charitable purposes beneficial to the community.
(b) "Charitable Organization" and "Non-profit Organization" includes an
organization which is created primarily for a charitable object or purpose in
Ontario, is operated not for profit, and includes a religious organization.
(c) "Licence" means a licence issued under the authority of the Lieutenant
Governor in Council or City of Pickering to conduct or manage a lottery
scheme.
(d) "Licensee" means a person to whom a licence is issued.
(e) "lottery" means a scheme that involves a prize, a chance to win a prize,
and includes a regular and special bingo lottery, a media bingo lottery, a
raffle lottery, a bazaar lottery, or a break open ticket lottery (Nevada).
BY-LAW NO. 6754/07 Page 2
9
(f) "Lottery Event" means a single occasion at which a lottery scheme is
conducted.
(g) "Lottery Licensing Officer" means any employee or representative of the
City Clerk, including his/her designate who have been authorized to
administer licences.
(h) "Person" means. a corporation, organization, association or partnership,
including a charitable organization.
(e) "Registrar" means The Registrar of Alcohol and Gaming Commission of
Ontario under the Alcohol and Gaming Regulation and Public Protection
Act, 1996.
APPOINTMENT AND AUTHORITY
2. Appointment of Lottery Licensing Officer.
(a) The City Clerk is appointed as Lottery Licensing Officer for the purpose of
regulating and enforcing the provisions of this by-law and shall exercise all
the authority, powers and rights and shall perform all the duties and
obligations which by statute or by-law are or may be conferred or imposed
upon the Lottery Licensing Officer.
(b) Notwithstanding 2(a), the Lottery Licensing Officer may assign his or her
duties with respect to this by-law to any person or persons designated by
him or her, and in such case, the person or persons designated shall be
responsible for the administration of this by-law.
APPLICATION
3. An application for a licence to conduct and manage a lottery scheme shall be
submitted to the Lottery Licensing Officer who shall determine if the application
complies with Order-in-Council 2688/93, any regulations, and the provisions of
this by-law.
4. Applications for a first licence, shall be made to the Lottery Licensing Officer no
later than 30 days prior to the date of the lottery event.
5. A licence issued under this by-law is not transferable.
6. In addition to the eligibility requirements of the Gaming Control Act and
Regulations, applicants for Lottery Licencing must provide services to the
residents of Pickering and be based in Pickering or provide services within the
Durham Region to a significant number of Pickering residents.
BY-LAW NO. 6754/07 Page 3
150
7. Notwithstanding section 6 of this by-law, all charities not in the geographic
location of Durham Region that are licenced as of the passing of this by-law with
the City of Pickering will continue to be licenced by the City as long as the charity
continues to have a licence in good standing with the City of Pickering.
8. Applications for City approval of Provincially licensed events shall be exempt
from the requirements of section 6 and shall be approved provided the
requirements of the Gaming Control Act and/or Regulations are met.
LICENCE FEES
9. The charitable organization shall pay to the City, at the time of issuance of the
licence a fee in the amount set out in Schedule "A" to this by-law.
TERMS AND CONDITIONS
10. In addition to such terms and conditions as may be imposed by the Registrar,
each licence shall be subject to the following terms and conditions:
(a) The licensee shall comply with sections 206 and 207 of the Criminal Code
of Canada;
(b) The licensee shall comply with the provisions of Order-in-Council 2688/93;
(c) The licensee shall comply with all the terms and conditions set out on or
attached to the licence;
(d) the licensee shall comply with all provincial and municipal policies and
procedures; and
(e) The licensee shall conduct or allow to be conducted only the type of lottery
event or events provided in the application and the licence.
(f) No person shall conduct or permit or cause a charitable organization to
and no charitable organization shall conduct or manage a bingo lottery, a
break open ticket lottery, a raffle lottery, or a lottery scheme held at a
bazaar without a valid licence in respect thereof.
11. In addition to such special terms and conditions as may be imposed by the
Registrar, any building or premises registered, where a charitable organization
proposes to conduct and manage any bingo lottery event or events shall
BY-LAW NO. 6754/07 Page 4
1 51
prominently display information regarding responsible and problem gambling and
information on where people can 'get help.
REFUSAL TO ISSUE OR SUSPENSION/CANCELLATION OF LICENCE
12 Where the Lottery Licensing Officer determines that the application does not
comply with Order-in-Council 2688/93, any regulations, or provisions of this by-
law, the Lottery Licensing Officer shall not issue a licence, but shall give notice of
the decision not to issue a licence by mail to the charitable organization within a
reasonable time thereafter.
13. If the licensee fails to comply with any of the provisions of this by-law, the
provisions of Order-in-Council 2688/93 and amendments thereto, the terms and
conditions applicable to such licence, or section 206 and 207 of the Criminal
Code of Canada, the Lottery Licensing Officer may suspend or cancel such
licence. Upon suspension or cancellation of a licence, the Lottery Licensing
Officer shall give notice to the licensee by mail within a reasonable time
thereafter.
14 Where a licence has been suspended or cancelled, the licensee shall be entitled
to a refund of a part of the licence fee proportionate to the unexpired term for
which the licence was granted.
ENTRY
15. The Lottery Licensing Officer and such officers as the Registrar or the Lottery
Licensing Officer may appoint and all peace officers shall, at all reasonable
times, have direct and unencumbered access to the building or premises wherein
a lottery event is taking place, to enquire into the nature, management and
conduct of the lottery event or events for which the licence has been granted,
either prior to, during, or after the conclusion of such lottery event.
POSTING OF LICENCE
16. Where the licence applies to premises or a building wherein a lottery event or
events are taking place, the licensee shall keep the licence posted in a
conspicuous place.
17. Where the licence does not apply to premises or a building wherein a lottery
event or events are taking place, the licensee shall produce the licence upon
demand.
SHORT TITLE
18. This by-law shall be known as the "Lottery Licensing By-law".
BY-LAW NO. 6754/07 Page 5
REPEALED
19. By-laws 44/74, 3929/92 and 5972/02, are hereby repealed.
EFFECTIVE DATE
20. This by-law comes into force and effect on May 1, 2007.
BY-LAW read a first, second and third time and finally passed this 16th day of April,
2007.
David Ryan, Mayor
Debi A. Bentley, City Clerk
BY-LAW NO. 6754/07 Page 6
153 SCHEDULE "A"
LICENCE FEES
The following shall be the prescribed per-event lottery scheme licensing fees under this
by-law:
Bingo Lottery Licence $60.00 per event
Media Bingo Licence $60.00 per event
Break Open Ticket Licence 1.5% of the total value of
prizes to be awarded
Bazaar Licence 1.5% of the total value of
prizes to be awarded with a
minimum of $15.00
Raffle Licence 1.5% of the total value of
prizes to be awarded with a
minimum of $15.00
1 54
FIf ~ C K E I ~
June 15, 2009
BY-LAWS
6959/09 Being a by-law to appoint By-law Enforcement Officers for
the purpose of enforcing parking restrictions on private
property. (By-law attached)
6960/09 Being a by-law to amend By-law 6604/05 providing for the
regulating of parking and traffic on highways or parts of
highways under the jurisdiction of the City of Pickering and
on private and municipal property. (By-law attached)
6961/09 Being a by-law to amend Restricted Area (Zoning) By-law
3036, as amended by By-laws 5511/99, 5692/00, 6011/02
and 6647/06, to implement the Official Plan of the City of
Pickering, Region of Durham, Part of Lot 18, Concession 1,
Part 1, 40R-12591 and Parts 3, 4, 5, 6, 7,8 and 10, 40R-
19801 in the City of Pickering (A 16/09) (By-law attached)
6962/09 Being a by-law to amend Restricted Area (Zoning) By-law
3037, as amended, to implement the Official plan of the City
of Pickering, Region of Durham in Part of Lot 34, Concession
9, in the City of Pickering (A 21/08) [Refer to Planning pages
31-38]
6963/09 Being a by-law to adopt Amendment 19 to the Official Plan
for the City of Pickering (OPA 08-004/P) [Refer to Planning
page 71]
6964/09 Being a by-law to amend Restricted Area (Zoning) By-112
3036, as amended by By-law 5511/99, 5692/00, 6011/02 and
6647/06 to implement the Official Plan of the City of
Pickering, Region of Durham, being Part of Lot 18,
Concession 1(40R-12591, Part 1 & 40R-19801, Parts 3, 4, 5,
6, 7, 8 & 10), in the City of Pickering (A24/08) [Refer to
Planning pages 76-78]
6965/09 Being a by-law to regulate signs in the City of Pickering. (By-
law attached)
6966/09 Being a by-law to repeal By-law No. 6028/02 which was for
the establishment of a Reserve Fund to be known as the
Ontario Transit Renewal Reserve Fund. [Refer to Executive
page 160]
6967/09 Being a by-law to repeal By-law No. 6418/04 which was for
the establishment of a Reserve Fund to be known as the
Dedicated Gas Tax Reserve Fund. [Refer to Executive page
161]
THE CORPORATION OF THE CITY OF PICKERI 5 6
BY-LAW NO. 6958/09
Being a by-law to appoint By-law Enforcement Officers for the Purpose of
Enforcing Parking Restrictions on Private Property
WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as
amended, a municipal council may appoint persons to enforce the by-laws of the
municipality; and
WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement
officers are peace officers for the purpose of enforcing municipal by-laws;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. That the following people be hereby appointed as municipal law enforcement
officers in and for the City of Pickering in order to ascertain whether the
provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the
said By-law and are hereby authorized to enter at all reasonable times upon
lands municipally known as:
a) 1555 Finch Avenue
Joseph Benedict Staszewski
David Edward Hutchison
b) 726 Kingston Road
John Huang
Timothy Barnett
Anthony Cappuccio
2. The authority granted in section 1 hereto is specifically limited to that set out in
section 1, and shall not be deemed, at any time, to exceed the authority set out in
section 1.
3. This appointment shall expire upon the person listed in section 1 a) ceasing to be
an employee of Virtual Park Inc. or upon Virtual Park Inc. ceasing to be agents
for 1555 Finch Avenue, 1b) ceasing to be an employee of Royal Admiral or upon
Royal Admiral ceasing to be agents for 726 Kingston Road, whichever shall
occur first
4. The provisions of this by-law shall come into force and take effect on the day of
the final passing thereof.
1 5 7
By-law No. 6958/09 Continued Page 2
BY-LAW read a first, second and third time and finally passed this 15th day of June,
2009.
David Ryan, Mayor
Debi A. Wilcox, City Clerk
PICKERING MEMO
To: Debbie Shields May 25, 2009
Deputy Clerk
From: Mike Pelzowski, CET
Coordinator Traffic Operations
Copy: Division Head, Municipal Property & Engineering
Supervisor, Engineering & Capital Works
Committee Coordinator
Administrative Assistant - MP&E
Subject: By-law amendment - OES Report 26-09
Stop Controls - Fairport Road
Please find attached the draft By-law to OES report 26-09. The draft By-law establishes the
revised Stop controls on Fairport Road as per Council resolution and meeting on May 19, 2009.
Mp/mp
59
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO. /09 - 41~
Being a By-law to amend By-law 6604/05
providing for the regulating of parking and
traffic on highways or parts of highways
under the jurisdiction of the City of Pickering
and on private and municipal property.
WHEREAS, By-law 6604/05, as amended, provides for the regulating of traffic and
parking on highways, private property and municipal property within the City of
Pickering; and
WHEREAS, it is deemed expedient to amend By-law 6604/05 to establish additional
Stop controls on Fairport Road.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING
HEREBY ENACTS AS FOLLOWS:
1. Schedule 6 to By-law 6604/05, as amended, is hereby further amended thereto
by the following:
SCHEDULE 6
THROUGH HIGHWAYS - BY-LAW NO 6604/05
COLUMN 1 COLUMN 2
HIGHWAY LIMITS (FROM/TO)
DELETE
Fairport Road Kingston Road to Welrus Street,
Welrus Street to Strouds Lane,
Strouds Lane to Finch Avenue,
Finch Avenue to Third Concession Road
ADD
Fairport Road Kingston Road to Welrus Street,
Welrus Street to Strouds Lane,
Strouds Lane to Voyager Avenue/Bonita Avenue,
Voyager Avenue/Bonita Avenue to Glenanna Road,
Glenanna Road to Finch Avenue,
Finch Avenue to Third Concession Road
150
2. Schedule 7 to By-law 6604/05, as amended, is hereby further amended thereto
by the following:
SCHEDULE7
STOP SIGNS - BY-LAW NO 6604/05
COLUMN 1 COLUMN 2
INTERSECTION COMPULSORY STOP FACING TRAFFIC
ADD
Fairport Road @ Fairport Road, northbound and southbound
Voyager Avenue and
Bonita Avenue
Fairport Road @ Fairport Road, northbound and southbound
Glenanna Road
3. This By-law shall come into force on the date that it is approved by the Council of
The City of Pickering and when signs to the effect are erected.
BY-LAW read a first, second and third time and finally passed this day of
2009.
David Ryan, Mayor
Debi A. Wilcox, City Clerk
City o~
ICI
I I
PICCAKERING MEMO
1 61
To: Debi A. Wilcox June 8, 2009
City Clerk
From: Lynda Taylor
Manager, Development Review
Copy: Director, Planning & Development
Subject Amending By-law to Remove a Holding Symbol
Zoning By-law Amendment Application A 16/09
Calloway REIT (Pickering) Inc.
1899 Brock Road
Part of Lot 18, Concession 1
Part 1, 40R-12591 PART 1 and
Parts 3 to 8, 10, 40R-19801
City of Pickering
Amending By-law # /09
Statutory Public Meeting Date Not Applicable (Holding By-law)
Executive Committee Date Not Applicable (Holding By-law)
Purpose and Effect of By-law To remove a Holding Symbol on the subject property to permit
an outdoor storage area in association with a retail store
devoted primarily to the sale of home improvement items.
Council Meeting Date June 15, 2009
Note Please see Background Information (Attachment #1)
LT: jf
I:ayearwood\Rezoning\2009\A18-09Wmending draft by-law chart
Attachments Background Information
Location Map
By-law text
By-law schedule p.d.f.
Attachment #1
162
Background Information
On June 11, 1999, Council passed zoning by-law 5511/99 to zone the lands now known
as SmartCentres "MU-SRN" (Mixed-Use Specialty Retailing Node). The zoning
designation also contains an "(H-2)" - Holding Symbol, which prohibits outdoor storage,
in association with a retail store devoted primarily to the sale of home improvement
items, until such time as the owner has entered into appropriate site plan/development
agreements with the City.
The City and owner have been working together over the past few months to develop
plans addressing the location and screening of an outdoor storage area, operational
characteristics including noise, dust and lighting control, and other related matters to the
City's satisfaction.
On April 22, 2009, a Site Plan proposal addressing such details was endorsed by the
Site Plan Advisory Committee subject to the final details being shown to the satisfaction
of the Director, Planning & Development. Although final agreements have not been
executed, the project is advancing and the owner is expected to enter into a site plan
agreement shortly. The Planning & Development Department is satisfied that the
"(H-2") Holding Symbol may be lifted from the property.
The purpose and effect of this by-law is to lift the "(H-2)" - Holding Symbol designation
to permit an outdoor storage area in association with a retail store devoted primarily to
the sale of home improvement items and to address screening of an outdoor storage
area and other operational characteristics.
lARezoningt2009VW 18-09Wttachment Sheet - Removal of Holding Symbol
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PROPERTY DESCRIPTION PT. LT. 18, CON 1, 40R-12591, PART 1 &40R-19801, PARTS 3-8, & 10
OWNER CALLOWAY REIT(PICKERING) INC. DATE MAY 14, 2009 DRAWN BY JB
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X64
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO 69XX/09
Being a By-law to amend Restricted Area (Zoning) By-law 3036, as
amended by By-laws 5511/99, 5692/00, 6011/02 and 6647/06, to
implement the Official Plan of the City of Pickering, Region of Durham,
Part of Lot 18, Concession 1, Part 1, 40R-12591 and Parts 3, 4, 5, 6,
7, 8 and 10, 40R-19801 in the City of Pickering. (A 16/09)
WHEREAS the Council of the Corporation of The City of Pickering passed By-law 5511/99,
being a by-law to amend By-law 3036, to impose an "(1-1-2)" Holding Symbol on Part of Lot
18, Concession 1, Part 1, 40R-12591 and Parts 3, 4, 5, 6, 7, 8 and 10, 40R-19801 in
the City of Pickering;
AND WHEREAS By-law 5511/99 includes an "(H-2)" Holding Symbol preceding the
"MU-SRN" Zone on the lands, which has the effect of preventing an outdoor storage
area associated with a retail store devoted primarily to the sale of home
improvement items from occurring until such time as the owner enters into an
appropriate site plan/development agreement to the City's satisfaction.
AND WHEREAS the owner has made satisfactory arrangements respecting the
location of an outdoor storage area associated with a retail store devoted primarily to
the sale of home improvement items through Site Plan Application (S 06/00(R09)) to
the City's satisfaction;
AND WHEREAS an amendment to amending By-law 5511/99, to remove the "(H-2)"
Holding Symbol preceding the "MU-SRN" Zone on the subject lands is therefore
deemed appropriate;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. SCHEDULEI
Schedule I to By-law 5511/99, is hereby amended by removing the "(H-2)"
Holding Symbol preceding the "MU-SRN" Zone designation on the subject
lands as set out on Schedule I attached hereto.
2. TEXT AMENDMENT
Sections 5(3)(i)B and 5(3)(ii)B of By-law 5511/99, are hereby repealed.
3. AREA RESTRICTED
By-law 3036, as amended, is hereby further amended only to the extent
necessary to give effect to the provisions of this By-law as set out in Section
2 above, and as set out in Schedule I attached hereto. Definitions and subject
matter not specifically dealt with in this by-law shall be governed by the
relevant provisions of By-law 3036, as amended.
4. EFFECTIVE DATE
This By-law shall come into force in accordance with the provisions of the
Planning Act.
BY-LAW read a first, second, and third time and finally passed this 15th day of June,
2009.
David Ryan, Mayor
Debi A. Bentley, Clerk
6
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BUILDING ENVELOPE
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SCHEDULE I TO BY-LAW 5511/99
AS MADE BY AMENDED BY BY-LAWS 5692/00
6011/02 AND XXXX/09
ONTARIO MUNICIPAL BOARD
ORDER DATE June 11, 1999
(O.M.B. FILE Z980159)
ICI '
I
PICKERING MEMO
167
To: Debbie Shields June 10, 2009
Deputy Clerk
From: Kimberly Thompson
Manager, By-law Enforcement Services
Copy: City Clerk
City Solicitor
Chief Building Official
Committee Coordinator
Subject: Updated Sign By-law
Report CS 14-09
Please find attached the draft By-law to Report CS 14-09. The draft By-law has been revised
according to recommendations approved at the Executive Committee meeting held June 8, 1009.
Draft - June 10, 2009
THE CORPORATION OF THE CITY OF PICKERING 168
BY-LAW NO. /09
A by-law to regulate signs
in the City of Pickering.
WHEREAS pursuant to paragraph 7 of subsection 11(3) of the Municipal Act, 2001 a
lower-tier municipality may pass by-laws respecting signs;
AND WHEREAS signs are necessary to advertise or identify services, businesses,
locations and provide other information;
AND WHEREAS, if not effectively regulated, signs may create a nuisance, affect public
safety and detract from the character of the community.
NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the
City of Pickering enacts as follows:
PART I - INTERPRETATION
Objectives
1. This by-law shall be applied and interpreted in a manner consistent with the
following objectives:
• Reasonable means should be available to the public to erect signs on
property in order to identify facilities, businesses and services located
thereon.
• Signs should not create any distraction or safety hazard for pedestrians or
motorists, or create any other danger to the public.
• Signs should not create any adverse impacts on adjacent public or private
property.
• Signs should not detrimentally alter the physical appearance and architecture
of any building.
• Signs should not create unnecessary visual clutter due to their size, number
or location.
• Temporary signs should be strictly regulated in order to limit the visual impact
on the built environment and the consumption of resources.
1 69
Sign By-law No. XXXX/09 Page 2
Definitions
2. In this by-law,
"area", as it relates to a sign, means the area of the sign facing in one direction;
"applicant" means an owner, or any person authorized by an owner, who applies
for a permit, licence or variance;
"banner" means a temporary sign of lightweight fabric, plastic or similar material;
"billboard" means a sign that is fastened, posted, painted or projected in such a
manner as to permit its periodic replacement and that advertises goods, products
or services that are not available at the location of the sign or that directs a
person to a location different from where the sign is located;
"boulevard" means all parts of a highway except the roadway, shoulder and
sidewalk;
"Chief Building Official" means the City's Chief Building Official or a designate;
"City" means The Corporation of the City of Pickering or the geographical area of
Pickering, as the context requires;
"City Clerk" means the Clerk of the City or a designate;
"erect" includes display, attach, affix, post, alter, construct, place, locate, install,
relocate and maintain, and cause or permit to be displayed, attached, affixed,
posted, altered, constructed, placed, located, installed, relocated and maintained;
"first storey" has the same meaning as in the building code;
"height", as it relates to a sign, means the vertical distance from the ground to the
highest point of the sign;
"heritage conservation district" means a heritage conservation district designated
under the Ontario Heritage Act;
"heritage property" means property that has been designated under the Ontario
Heritage Act to be of cultural heritage value or interest or a property on the City's
registry of properties that the City believes to be of cultural heritage value or
interest;
"highway" has the same meaning as in subsection 1(1) of the Highway Traffic Act
and includes unopened and unassumed road allowances;
"inflatable sign" means a temporary sign filled by air or other gas that is either
designed to be airborne or tethered to the ground, a vehicle, a roof or any other
structure and includes balloons;
Sign By-law No. XXXX/09 Page 3 170
"licence" means a sign licence required by this by-law;
"low density residential zoning" means zoning for a single detached dwelling,
semi-detached dwelling, duplex, triplex, fourplex, townhouse, mobile home, or
any other residential facility housing 6 or fewer residents;
"official sign" means any sign erected by, or under the direction of, a government
agency and includes signs designating hospitals, schools, libraries, community
centres, arenas or other public government uses and signs required under the
Planning Act by the municipality to inform the public of proposed changes on the
property;
"owner" means the person identified in the most recent tax roll as the owner of a
property or a lessee, tenant, mortgagee in possession or any other person who
has care and control of a property;
"permit" means a sign permit required by this by-law;
"person" includes a corporation and the heirs, executors, administrators or other
legal representatives of a person to whom the context can apply according to
law;
"portable sign" means any temporary sign readily moveable from place to place
including signs commonly referred to as a-frame, t-frame, sandwich boards,
signs fixed to a trailer and any type of device used or capable of being used for
advertising purposes;
"private property" does not include the side of a fence located on a property
boundary which faces public property;
"property" means a parcel of land, with or without a building or structure, that is a
legal lot of record;
"Region" means The Regional Municipality of Durham;
"setback" means the distance between a property line and the closest portion of
a sign;
"sign" means any device, notice or visual medium including its structure and
other component parts that is used, or is capable of being used, to attract
attention to a specific subject matter for identification or advertising purposes;
"Special Sign District" means a Special Sign District identified in Schedule "B";
"variance" means a variance required by this by-law; and
"zone" means a land use zone prescribed in the City's zoning by-laws.
Sign By-law No. XXXX/09 Page 4
References to Legislation
3. In this by-law, reference to any Act, regulation or by-law is reference to that Act,
regulation or by-law as it is amended or re-enacted from time to time.
Word Usage
4. This by-law shall be read with all changes in gender or number as the context
may require.
5. A grammatical variation of a word or expression defined has a corresponding
meaning.
Schedules
6. Schedule "A" (Fees), Schedules "B1" through "139" (Special Sign Districts), and
Schedule "C" (Billboard District) are attached to and form part of this by-law.
7. Unless otherwise specified, references in this by-law to Parts, sections and
Schedules are to Parts, sections and Schedules in this by-law.
Conflicts
8. If a provision of this by-law conflicts with a provision of any applicable Act,
regulation or by-law, the provision that establishes the higher or more restrictive
standard to protect the health, safety and welfare of the general public shall
prevail.
9. Where an industrial building contains commercial uses that are permitted in an
industrial category of the City's zoning by-laws, the sign requirements for a
commercial zone shall apply.
Measurements
10. All dimensions in this by-law are in millimetres (mm), centimetres (cm), metres
(m), hectares (ha) or square metres (m2) and all plans, specifications, documents
and other information submitted with any application under this by-law shall use
such dimensions.
Severability
11. Each section of this by-law is an independent section, and the holding of any
section or part of any section of this by-law to be void or ineffective for any
reason shall not be deemed to affect the validity of any other section or parts of
sections of this by-law.
Sign By-law No. XXXX/09 Page 5 17 2
PART II - PERMITS
Definitions
12. In this Part,
"development sign" means a temporary sign that advertises a proposed
development, but does not include a construction site information sign (section
55), a development sales office sign (section 57), or a development sales sign
(section 58);
"frontage" means the length of the property line of any one lot parallel to and
along each legally accessible public highway;
"ground sign" means a sign located on a structural base in or on the ground, but
not part of a building, and includes a pylon sign;
"high density residential zoning" means zoning for a residential building other
than low density residential zoning; and
"wall sign" means a sign attached to a building wall and includes a canopy sign
and a sign that projects from a wall.
Required Permits
13. No person shall erect any ground sign, wall sign, development sign or a billboard
without a permit.
14. Notwithstanding section 13, any ground sign, wall sign or development sign
lawfully erected prior to the passing of this by-law shall not require a permit
provided such sign has continuously remained in its location and has not been
substantially altered.
15. Notwithstanding section 13, any billboard lawfully erected prior to the passing of
this by-law shall not require a permit provided such billboard has continuously
remained in its location, has not been substantially altered and the owner of the
billboard has obtained a licence.
Permit Applications
16. A permit application shall be made by the owner of the property on which the
sign is to be erected or an authorized representative of the owner.
17. The Chief Building Official shall be responsible for administration of all permits.
18. All permit applications shall be filed with the Chief Building Official using the
City's prescribed form.
17~
Sign By-law No. XXXX/09 Page 6
19. Every permit application shall,
(a) identify and describe in detail the proposed sign and all other signs
existing on the property at the time of the application;
(b) describe the property on which the proposed sign is to be erected by legal
description and municipal address or by other equivalent description that
will readily identify the property;
(c) state the name, address, telephone numbers and facsimile numbers of the
applicant and any persons designing or erecting the sign;
(d) be accompanied by plans, specifications, documents and other
information describing the construction, dimensions, materials and specific
location of the proposed sign in sufficient detail to permit the Chief
Building Official to determine whether the sign will comply with this by-law,
the building code, an approved site plan, heritage conservation district
guidelines, or any other applicable law;
(e) be accompanied by the applicable fee(s) set out in Schedule "A";
(f) include, where the applicant is not the owner of the property, an
authorization for making the application from the owner; and
(g) be signed by the applicant who shall certify the accuracy and truth of the
contents of the application.
20. If required by the Chief Building Official, all plans and specifications covering the
erection of a sign and supporting framework that are submitted as part of a
permit application shall be certified by a Professional Engineer as to the
structural adequacy of the sign.
Special Sign Districts
21. In addition to the requirements of sections 19 and 20, every permit application for
a sign in a Special Sign District shall be accompanied by scale drawings clearly
showing,
(a) the proposed sign materials, letter fonts and colours;
(b) the proposed means of any sign illumination; and
(c) in the case of a wall sign, an accurate building elevation drawing showing
the size of the sign and a cross-section of the sign showing the proposed
method of affixing the sign to the building.
Sign By-law No. XXXX/09 Page 7 1 .I 4
Heritage Properties
22. (1) A permit for a sign in a heritage conservation district shall not be issued
unless the sign conforms to the applicable heritage conservation district
guidelines adopted by the City.
(2) A permit for a sign on heritage property shall not be issued unless the
applicant has met all additional requirements under the Ontario Heritage
Act.
Ground Signs
23. (1) Ground signs shall comply with the following restrictions:
Zone Max Height Max Area Max Number Min. Setback
Low Density Residential Prohibited Prohibited Prohibited Prohibited
Open Space System - Natural Areas
High Density Residential 2 m 4 m2 1 3 m
Institutional
Commercial or industrial (less than 4 m 10 m2 1 per street 3 m
30 m frontage) frontage
Commercial or industrial (30 m 6 m 18 m2 1 per street 3 m
frontage or more) frontage
All Other Zones 3 m 6 m2 1 per street 3 m
frontage
(2) Notwithstanding subsection (1), no ground sign exceeding 1.5 m2 in area
or 1.5 m in height shall be erected in a Special Sign District.
(3) Every ground sign shall contain the municipal address number in
numerals that are a minimum height of 15 cm.
(4) Every ground sign shall be located on the property to which the sign
relates.
(5) Subject to subsection (6), a maximum of 1 ground sign shall be permitted
for each street frontage on any one property.
Sign By-law No. XXXX/09 Page 8
(6) A second ground sign shall be permitted on a property in a commercial or
industrial zone where the property fronts onto 1 street only, the street
frontage is not less than 200 m, and the ground signs are not located
within 100 m of each other.
Wall Signs
24. (1) Wall signs shall comply with the following restrictions:
Zone Max Area Max Number
High Density Residential 4 m2 2
Institutional
All Other Zones 15% of building face area 1 per owner/tenant per
frontage
(2) Notwithstanding subsection (1), no wall sign exceeding 1.5 m2 in area
shall be erected in a Special Sign District.
(3) Except as permitted by section 51 (address signs) and section 65 (home
based business signs), no wall sign shall be erected in a low density
residential zone.
(4) A wall sign shall be located on the building face used to calculate the
maximum sign area.
(5) In a commercial or industrial building containing multiple tenancies, the
applicable building face area for a wall sign respecting an individual
tenancy shall be measured only to the limits of the tenancy demising walls
adjacent to the wall on which the sign is located.
(6) No wall sign shall be erected on a high density residential building other
than a sign displaying the building identification, corporate logo or similar
content.
(7) No wall sign shall be erected on any building that contains more than 1
storey above grade other than the first storey, the second storey, and
highest story of such building.
(8) No wall sign shall be erected on the second storey other than a projecting
sign where the sign face is perpendicular to the building face.
Sign By-law No. XXXX/09 Page 9 17
(9) A wall sign erected on the highest storey of a building that is more than 2
storeys above grade shall only contain the building identification,
corporate logo or similar content and shall not exceed 6 m in area.
(10) A maximum of 1 wall sign may be erected on each wall face of the highest
storey of a building that is more than 2 storeys above grade.
Development Signs
25. (1) Development signs shall not be permitted in areas zoned "Open Space
System Natural Areas". In all other zones, development signs not
exceeding 6.0 m in height and with a setback of at least 3 m shall be
permitted.
(2) A maximum of 1 development sign having an area not exceeding 20 m2
may be erected on each street frontage on any single development site.
(3) A maximum of 2 additional development signs having an area not
exceeding 10 m2 may be erected on any vacant property outside of the
development site.
(4) No more than 3 development signs shall be erected in relation to any
single development project.
(5) A development sign shall be removed no later than 30 days after the
completion of sales related to the development, or 24 months after the
date the permit is issued, whichever occurs earlier.
Billboards
26. (1) No billboard shall exceed an area of 20 m2.
(2) No billboard shall exceed a height of 10 m.
(3) No billboard shall be erected on a roof.
(4) No billboard shall be located within 250 m of any other billboard.
(5) Billboards shall not be permitted in any location other than within the
Billboard District shown in Schedule "C".
Permit Issuance
27. The Chief Building Official may approve or refuse any permit application, and
may impose any conditions upon an approval as he or she determines to be
appropriate.
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Sign By-law No. XXXX/09 Page 10
28. The Chief Building Official shall refuse to issue a permit if the proposed sign does
not comply with this by-law, the building code, an approved site plan, heritage
conservation district guidelines, or any other applicable law.
Revocation of Permit
29. The Chief Building Official may revoke a permit under any of the following
circumstances:
(a) the permit has been issued in error;
(b) the sign for which the permit was issued is erected in contravention of any
provision in Part V, the building code, an approved site plan., heritage
conservation district guidelines, or any other applicable law;
(c) the permit has been issued as the result of false, mistaken, incorrect, or
misleading statements, information or undertakings'on the application or
on any submitted documents that formed the basis of the issuance;
(d) the business or other subject matter to which the sign relates ceases to
exist;
(e) the permit holder requests that the permit be revoked; or
(f) 6 months have elapsed following the date of permit issuance and the sign
authorized by the permit has not been erected.
PART III - LICENCES
Required Licences
30. No person shall erect any portable sign, banner, inflatable sign, sidewalk sign or
billboard without a licence.
Licence Applications
31. A licence application shall be made by an owner of the property on which the
sign is to be erected or an authorized representative of the owner.
32. The City Clerk shall be responsible for administration of all licences.
33. All licence applications shall be filed with the City Clerk using the City's
prescribed form.
34. A separate licence application is required for every sign.
35. Every licence application shall be accompanied by details of the size and location
of the proposed sign and the applicable fee(s) set out in Schedule "A".
Sign By-law No. XXXX/09 -Pagel 1 1
36. Where a licence application is for a portable sign for an individual business in a
building containing multiple tenants, the application must include written
permission from the owner or the owner's authorized representative consenting
to the placement of the portable sign.
General Licence Requirements
37. All licences shall expire on the date indicated on the licence.
38. A maximum of 1 licence may be issued concerning any individual business or
service in any calendar year.
39. A maximum of 1 licence may be issued for a single property at any one time,
irrespective of the number of business tenancies located on the property.
40. No licence shall be issued on any heritage property.
Portable Signs
41. (1) Portable signs shall comply with the following restrictions:
Zone Max Height Max Area Max Number Min. Setback
Residential Prohibited Prohibited Prohibited Prohibited
Open Space System Natural Areas
Other Zones 2 m 4 m2 1 3 m
(2) Every portable sign shall be located on the property to which the sign
relates.
(3) In the case of corner lots, no portable sign shall be located less than 15 m
from the inside curb at the point of intersection of the 2 streets.
(4) Portable signs may be illuminated but shall not incorporate any moving
parts, flashing lights or fluorescent materials.
(5) Lettering used on a portable sign shall not be greater than 0.2 m in height.
(6) No portable sign shall be capable of being connected to a power supply
without written Electrical Safety Authority approval.
(7) A licence for a portable sign shall be valid for a period of not more than 30
days, after which the sign shall be immediately removed.
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Sign By-law No. XXXX/09 Page 12
(8) Notwithstanding section 38, a maximum of 4 licenses for portable signs may be
issued concerning an individual business or service in any calendar year,
provided at least 30 days have elapsed since the expiry of the last portable sign
licence and the sign has been removed.
Banner and Inflatable Sign Restrictions
42. (1) Banners and inflatable signs shall comply with the following restrictions:
Zone Max Height Max Area Max Number Min. Setback
Residential Prohibited Prohibited Prohibited Prohibited
Open Space System - Natural Areas
All Other Zones 6.0 m 10 m2 1 3 m
(2) Every banner or inflatable sign shall be located on the property to which
the sign relates.
(3) A banner or inflatable sign shall be securely affixed to the exterior wall or
roof of a building, or to the ground.
(4) A licence for a banner or inflatable sign shall be valid for a period of not
more than 14 days, after which the sign shall be immediately removed.
Sidewalk Signs
43. (1) In this section, "sidewalk sign" means a freestanding temporary sign not
affixed to the ground advertising a business and installed immediately in
front of the business on private property or on the sidewalk.
(2) Sidewalk signs shall not exceed a height of 1.0 m or. a width of 0.6 m.
(3) Sidewalk signs shall not be permitted in any location other than within a
Special Sign District.
(4) A sidewalk sign shall be installed immediately in front of the business to
which it pertains, and shall only be erected during the hours of operation
of the business.
(5) A sidewalk sign may be located on a public sidewalk provided a minimum
of 1.5 m of unobstructed sidewalk space is maintained.
Sign By-law No. XXXX/09 Page 13 (6) A maximum of 1 licence for a sidewalk sign may be issued to an owner.
(7) A licence for a sidewalk sign shall be valid for a period of 1 year.
Billboards
44. (1) No licence shall be issued for a new billboard unless a permit has been
issued for such billboard.
(2) A licence for a billboard shall be valid for a period of 1 year.
Licence Issuance
45. The City Clerk may approve or refuse any licence application, and may impose
any conditions upon an approval as he or she determines to be appropriate.
46. The City Clerk shall refuse to issue a licence if the proposed sign does not
comply with this by-law, the building code, an approved site plan, heritage
conservation district guidelines, or any other applicable law.
Revocation of Licence
47. The City Clerk may revoke a licence under any of the following circumstances:
(a) the licence has been issued in error;
(b) the sign for which the licence was issued is erected in contravention of
any provision in Part V, the building code, an approved site plan, heritage
conservation district guidelines, or any other applicable law;
(c) the licence has been issued as the result of false, mistaken, incorrect, or
misleading statements, information or undertakings on the application or
on any submitted documents that formed the basis of the issuance;
(d) the business or other subject matter to which the sign relates ceases to
exist; or
(e) the licence holder requests that the licence be revoked.
PART IV - SIGNS EXEMPT FROM PERMITS AND LICENCES
Permitted Signs
48. Signs described in this Part shall be permitted without a permit or licence
provided all restrictions in this by-law applicable to the signs have been complied
with.
Sign By-law No. XXXX/09 Page 14
Community Event Signs
49. (1) In this section, "community event sign" means a temporary sign that
advertises a public event organized for a non-profit, civic, cultural,
religious or recreational purpose.
(2) No person shall erect a community event sign closer than 100 m to
another community event sign advertising the same community event.
(3) No person shall erect a community event sign more than 14 days prior to
the event.
(4) No person shall erect a community event sign at any location other than
entirely on private property or on a boulevard.
(5) No person shall permit a community event sign to remain erected after the
day of the event.
Filming Location Signs
50. (1) No person shall erect a filming location sign unless the person has
received a filming permit from the City.
(2) No person shall erect a filming location sign that is more than 1.0 m2 in
area.
(3) No person shall erect a filming location sign other than at a location that is
approved in a filming permit.
(4) No person shall erect a filming location sign at any location other than
entirely on private property or on a boulevard.
(5) No person shall erect a filming location sign other than while the film is in
production.
Garage Sale Signs
51. (1) No person shall erect a garage sale sign that is more than 1.0 m2 in area.
(2) No person shall erect a garage sale sign at any location other than entirely
on private property or on a boulevard.
(3) No person shall erect a garage sale sign more than 3 days prior to the day
of the sale.
(4) No person shall permit a garage sale sign to remain erected after the day
of the sale.
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Sign By-law No. XXXX/09 Page 15
Open House Signs
52. (1) No person shall erect a sign that advertises the location of an open house
that is more than 1.0 m2 in area.
(2) No person shall erect an open house sign at any location other than
entirely on private property or on a boulevard.
(3) No person shall erect a sign that advertises the location of an open house
at a time other than while the house is open for public inspection.
Real Estate Signs
53. (1) In this section, "real estate sign" means a temporary non-illuminated sign
erected to advertise that land, a building or portion of a building is offered
for sale or rent.
(2) No person shall erect a real estate sign that is more than 1.0 m2 in area in
a residential or open space zone, or more than 2.5 m2 in area in any other
zone.
(3) No person shall erect a real estate sign at any location other than entirely
on private property.
(4) No person shall erect more than 1 real estate sign on any single property.
(5) Notwithstanding subsection (4), 2 real estate signs may be erected on
separate street frontages if the property is at least 0.5 ha in size.
Address Signs
54. (1) In this section, "address sign" means a sign that depicts the personal or
building identification and street address of the property on which the sign
is located.
(2) No person shall erect an address sign in a low density residential zone
that is more than 0.2 m2 in area.
(3) No person shall erect an address sign in any area that is zoned for uses
other than low density residential that is more than 0.4 m2 in area.
(4) No person shall erect an address sign at any location other than entirely
on private property.
(5) No person shall erect an address sign that contains promotional or
advertising content.
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Sign By-law No. XXXX/09 Page 16
(6) This section shall not apply to any address sign lawfully erected prior to
the passing of this by-law provided such sign has continuously remained
in its location and has not been substantially altered.
Construction Site Information Signs
55. (1) No person shall erect a construction site information sign unless the
person has either entered into a site plan agreement with the City or the
City has issued a building permit or a topsoil and fill permit for the
construction.
(2) No person shall erect a construction site information sign except on a
temporary fence or other physical barrier around a construction site.
(3) No person shall erect a construction site information sign more than 30
days prior to construction commencing.
(4) No person shall permit a construction site information sign to remain
erected 30 days after the construction has been completed or
discontinued.
Model Home Signs
56. (1) No person shall erect a model home sign that is more than 2.0 m2 in area.
(2) No person shall erect a model home sign at any location other than on a
lot containing the model home.
Development Sales Office Signs
57. (1) In this section, "development sales office sign" means a sign erected on a
temporary sales office where new homes and other developments are
marketed to the public.
(2) No person shall erect a development sales office sign except on or
immediately surrounding a temporary sales office.
(3) No person shall erect a development sales office sign except where it has
been shown on permit application documents and authorized by the City
through issuance of a building permit.
Sign By-law No. XXXX/09 Page 17
Development Sales Signs
58. (1) In this section, "development sales sign" means a sign directing people to
a temporary sales office where new homes and other residential
developments are marketed to the public.
(2) No person shall erect a development sales sign that is more than 1.5 m2 in
area.
(3) No person shall erect a development sales sign at any location other than
entirely on private property or on a boulevard.
(4) No person shall erect a development sales sign within 500 metres of any
other development sales sign being used to direct attention to the same
temporary sales office.
(5) No person shall permit a development sales sign to remain erected in its
original location, or within 500 metres of its original location, for a total of
more than 72 hours (excluding statutory holidays) during any consecutive
7-day period.
Directional Signs
59. (1) In this section, "directional sign" means a sign that is intended solely for
public information, safety or convenience in directing persons or traffic.
(2) No person shall erect a directional sign that is more than 1.5 m2 in area.
(3) No person shall.erect a directional sign at any location other than entirely
on private property.
(4) No person shall erect a directional sign unless the sign has no promotional
or advertising content.
(5) This section shall not apply to any directional sign lawfully erected prior to
the passing of this by-law provided such sign has continuously remained
in its location and has not been substantially altered.
Directory Signs
60. (1) In this section, "directory sign" means a sign for a building containing
multiple occupancies.
(2) No person shall erect a directory sign that is more than 1 m2 in area.
(3) No person shall erect a directory sign at any location other than entirely on
private property.
Sign By-law No. XXXX/09 Page 18
(4) No person shall erect more than 1 directory sign at each access point from
a highway to the building.
(5) This section shall not apply to any directory sign lawfully erected prior to
the passing of this by-law provided such sign has continuously remained
in its location and has not been substantially altered.
Menu Boards
61. (1) In this section, "menu board" means a sign erected as part of a drive-
through facility and used to display and order products and services
available at the drive-through business.
(2) No person shall erect a menu board that is more than 4 m2 in area.
(3) No person shall erect a menu board at any location other than entirely on
private property.
(4) No person shall erect more than 1 menu board on any single property.
(5) This section shall not apply to any menu board lawfully erected prior to the
passing of this by-law provided such menu board has continuously
remained in its location and has not been substantially altered.
Farm Signs
62. (1) In this section, "farm sign" means a sign advertising the sale of farm
produce grown or produced on the property where the sign is located.
(2) No person shall erect a farm sign that is more than 1.5 m2 in area.
(3) No person shall erect a farm sign at any location other than entirely on
private property.
(4) No person shall erect more than 1 farm sign on a single property.
Election Signs
63. (1) In this section, "election sign" means a sign promoting the election of a
candidate in a federal, provincial or municipal election, including an
election to a local board or commission, a sign that is intended to influence
individuals to vote for or against any candidate or any question or by-law
submitted to electors under section 8 of the Municipal Elections Act, 1996,
but does not include a wall sign associated with a candidate's
headquarters.
(2) No person shall erect an election sign that is more than 1.5 m2 in area.
Sign By-law No. XXXX/09 Page 19
(3) No person shall erect an election sign at any location other than entirely
on private property or on a Regional road in accordance with the Region's
sign by-law.
(4) No person shall erect a sign for a federal or provincial election prior to the
day the writ of election is issued.
(5) No person shall erect a sign for a municipal election until 25 days in
advance of the last polling day for the election.
(6) No person shall permit an election sign to remain erected more than 3
days after the last polling day for the election.
Flags
64. (1) No person shall erect a flag other than a flag bearing the crest, emblem or
insignia of any corporation, federal, provincial and municipal government
agency, or religious, charitable or fraternal organization.
(2) No person shall erect a flag that is more than 2.0 m2 in area.
(3) No person shall erect a flag at any location other than entirely on private
property.
(4) No person shall erect more than 3 flags on a single property.
Interior Signs
65. (1) In this section,, "interior sign" means a sign in the interior of a building that
is intended to be seen outside of the building and includes a window sign.
(2) No person shall erect an interior sign unless it is erected in a window on
the first storey of a building zoned for office, commercial or industrial uses.
(3) No person shall erect an interior sign that exceeds 20% of the total
window area on the first storey of the building.
Home Improvement Signs
66. (1) In -this section, "home improvement sign" means a sign advertising or
promoting landscaping, home repairs or home renovations.
(2) No person shall erect a home improvement sign that is more than 1.0 m2
in area.
(3) No person shall erect a home improvement sign at any location other than
entirely on private property where the home improvement is being
undertaken.
1 8 7
Sign By-law No. XXXX/09 Page 20
(4) No person shall erect a home improvement sign more than 2 days prior to
the commencement of the home improvement project.
(5) No person shall permit a home improvement sign to remain erected for a
total of more than 90 days.
No Trespassing Signs
67. (1) No person shall erect a "No Trespassing" sign that is more than 0.3 m2 in
area.
(2) No person shall erect a "No Trespassing" sign at any location other than
entirely on private property.
Home Based Business Signs
68. (1) No person shall erect a home based business sign unless a home based
business licence has been issued by the City.
(2) No person shall erect a home based business sign that is more than 0.2
m2 in area.
(3) No person shall erect a home based business sign in any location other
than entirely on private property in a low density residential zone.
(4) No person shall erect a home based business sign unless no other sign is
erected on the property.
(5) No person shall erect a home based business sign that is internally
illuminated.
Posters
69. (1) In this section,
"fixture" means any structure that the City permits to be located within a
boulevard including a utility box, newspaper vending box, bench, transit
shelter, telephone box, telephone booth, transformer box or vault,
telephone pole, hydro pole, streetlight, stoplight pole, recycling waste
module, mailbox, tree and street sign; and
"poster" means a printed notice conveying information intended to be
displayed for a temporary period of time and includes a bill, handbill,
leaflet and placard.
(2) No person shall erect a poster on a fixture.
(3) No person shall erect a poster on a motor vehicle.
Sign By-law No. XXXX/09 Page 2118 8
Gas Station Canopies
70. (1) No person shall erect a sign at a gas station other than a sign that is
located completely within the fueling area under a canopy.
(2) No person shall erect a sign permitted under subsection (1) that is more
than 1.0 m2 in area.
(3) No person shall erect a sign on a gas station canopy that contains
anything other than corporate identification of the owner or operator of the
gas station.
PART V - GENERAL RESTRICTIONS
Restrictions Applicable to All Signs
71. No person shall erect any sign,
(a) that does not comply with any provision of this by-law;
(b) that does not comply with any condition of a permit, licence or variance;
(c) that advertises a use not permitted by the zoning by-law applicable to the
property on which the sign is located;
(d) without a permit if a permit is required;
(e) without a licence if a licence is required;
(f) on or over, or partly on or over, public property or any part of a highway
without the City's approval unless the sign is expressly permitted by this
by-law to be erected on a sidewalk or a boulevard;
(g) on or over, or partly on or over a driveway;
(h) within 3 m of a driveway at the streetline;
(i) within 15 m of a traffic light;
Q) on a walkway or other means of egress on private property unless there is
a minimum of 1.5 m of unobstructed footpath space between the sign and
the nearest structure;
(k) that projects less than 2.4 m above the walking surface of a pedestrian
walkway;
(1) that pertains to a past event or purpose that no longer applies;
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Sign By-law No. XXXX/09 Page 22
(m) that is structurally faulty, has broken, displaced or missing parts, is
crookedly displayed, contains lettering that is no longer fully legible, or is
otherwise not maintained properly;
(n) on a roof or projecting in whole or in part above the roof, eaves or parapet
of a building;
(o) in a location that obstructs the view of any pedestrian or motorist so as to
cause an unsafe condition;
(p) that interferes with, or obstructs the view of, an authorized traffic sign,
traffic signal or official sign;
(q) located within a.visibility triangle formed by the intersection of the street
line and a driveway line, or the projections thereof and a straight line
connecting 6 m from their point of intersection;
(r), that obstructs, or is located in, a required parking space;
(s) that has more than 2 sign faces; or
(t) that is obscene or in bad taste.
72. No person shall erect, paint, mark or inscribe any sign containing any
promotional or advertising content,
(a) on pavement;
(b) on the exterior wall of a building except as permitted by the City's Anti-
Graffiti By-law;
(c) on a utility pole, tree, stone or other natural object; or
(d) on a vehicle or on a trailer that is parked or located for the primary
purpose of sign display.
Electronic Message Displays
73. No person shall erect any sign with electronic message displays,
(a) in a Special Sign District;
(b) in an area zoned for residential uses; or
(c) within 200 metres of an area zoned for residential uses if the display is
readily visible from an area zoned for residential uses.
Sign By-law No. XXXX/09 Page 231 Q 0
Boulevards
74. Where signs are permitted by this by-law to be erected on a boulevard, no such
sign shall be erected closer than 1.0 m from the curb of the road or, where there
is no curb, closer than within 2.0 m of the travelled portion of the highway.
Vacant Properties
75. No person shall erect any sign, other than a development sign, community event
sign, filming location sign, real estate sign, farm sign, election sign or "No
Trespassing" sign on vacant property.
Special Sign Districts
76. (1) No development sign, portable sign, banner, inflatable sign or an internally
illuminated sign other than an open/closed sign no more than 0.2 m2 in
area shall be erected in a Special Sign District.
(2) Subsection (1) does not apply to community event signs.
PART VI - VARIANCES
Definition
77. In this Part, "Director" means the City's Director of Planning & Development or a
designate.
Variance Applications
78. An application for a variance from one or more of the requirements in this by-law
shall be made by an owner of the property on which the sign is to be erected or
an authorized representative of the owner.
79. A variance shall not be required in relation to the structure or other component
parts of any sign if such structure or component parts have been specifically
identified and described in approved site plan documents.
80. A variance application shall be filed with the Director using the City's prescribed
form.
81. Every variance application shall include all of the information required to be
submitted in relation to a permit application under section 17 and section 19 (if
applicable) and shall also include written reasons why the provisions of this by-
law cannot be complied with.
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Sign By-law No. XXXX/09 Page 24
82. Prior to making a determination on any variance application, the application
details shall be brought to the attention of the City's Site Plan Advisory
Committee.
83. The Director shall notify the applicant prior to the meeting of the City's Site Plan
Advisory Committee to provide the applicant an opportunity to appear before the
Committee to make representations respecting the application.
84. When commenting on a variance, the City's Site Plan Committee shall be acting
under the authority given to it under this by-law and not under the Planning Act.
85. If the applicant does not attend the City's Site Plan Advisory Committee meeting
at the appointed time, the Committee may proceed in the absence of the
applicant and the applicant shall not be entitled to any further notice dealing with
the application.
86. In considering a variance application, the Director shall have regard for,
(a) the provisions of any applicable site plan agreement;
(b) special circumstances or conditions applying to the property, building or
use referred to in the application;
(c) whether strict application of the provisions of this by-law in the context of
the special circumstances applying to the property, building or use, would
result in practical difficulties or unnecessary and unusual hardship for the
applicant that are inconsistent with the objectives of this by-law;
(d) whether such special circumstances or conditions are pre-existing and not
created by the owner or applicant;
(e) whether the proposed sign will detrimentally alter the character of the
area; and
(f) whether the general intent and purpose of this by-law is maintained.
87. The Director may approve or refuse any variance application, and may impose
any conditions upon an approval as he or she determines to be appropriate.
PART VII - EXEMPTIONS
88. This by-law shall apply to all existing and proposed signs in the City other than,
(a) official signs;
(b) signs on private property that are less than 0.2 m2 in area provided they
do not contain any promotional or advertising content; and
Sign By-law No. XXXX/09 Page 25 1 9 2
(c) shelter advertising or any advertising on street furniture and fixtures
approved by the City or the Region.
89. This by-law does not apply to any changes to a sign face if,
(a) the sign has been previously approved;
(b) there is no change in sign area, shape, construction or design; and
(c) the sign is not located within a Special Sign District.
PART VIII - ENFORCEMENT
Definition
90. In this Part, "officer" means a municipal law enforcement officer appointed by the
City to enforce municipal by-laws.
Inspections
91. An officer may, at any reasonable time, enter upon any property for the purpose
of carrying out an inspection to determine whether or not the provisions of this
by-law have been complied with.
92. No person shall prevent, hinder or interfere or attempt to prevent, hinder or
interfere with an inspection undertaken by an officer.
Order to Comply
93. (1) Where an officer is satisfied that there has been a contravention of any
provision of this by-law, the officer may issue an order requiring the owner
of the property on which the contravention has occurred or the person who
erected the sign to do work to correct the contravention, including removal
of the sign.
(2) An order shall set out,
(a) reasonable particulars of the contravention;
(b) the location of the property;
(c) the general nature of the work required to be done to correct the
contravention; and
(d) the date by which the work must be done.
(3) An order may be served by,
193
Sign By-law No. XXXX/09 Page 26
(a) personally delivering it to the owner;
(b) sending it by registered mail to the owner at the address of the
owner shown on the last revised assessment roll for the property or
the last known address of the owner; or
(c) sending it by registered mail to the owner at the last known address
of the owner.
(4) If the address of an owner is unknown or the City is unable to effect
service on an owner in accordance with subsection (3), a placard setting
out the terms of the order may be placed in a conspicuous place on or
near the owner's property.
(5) Service of an order under this section shall be deemed to have been
effected on the date that it is delivered personally, 3 days after it was
mailed, or the date that it is posted on the property, as the case may be.
94. No person shall fail to comply with an order issued under this by-law.
Remedial Action
95. (1) Where an order has been issued respecting any sign and compliance has
not been achieved by the date specified in the order, the City may cause
the work set out in the order to be done.
(2) The City may recover all costs of doing any work undertaken pursuant to
subsection (1), together with an administration charge equal to 25% of
such costs, from the owner by adding the costs to the tax roll and
collecting them in the same manner as property taxes.
Removal of Signs
96. (1) Where a sign is erected on, over, partly on, or partly over, property owned
by or under the jurisdiction of the City, such sign may be removed
immediately by the City without notice or compensation.
(2) A sign removed by the City shall be stored for a period of not more than
30 days, during which time they may be redeemed by the person who
erected the sign upon payment of the applicable fee set out in Schedule
«A„
(3) Signs not redeemed by the person who erected the sign within 30 days of
removal by the City shall be disposed of by the City without notice or
compensation.
Sign By-law No. XXXX/09 Page 27 '19 4
Liens
97. All costs incurred by the City for the removal, care and storage of a sign that was
erected in contravention of this by-law are a lien upon the sign that may be
enforced by the City under the Repair and Storage Liens Act.
Offences and Penalties
98. Every person who contravenes any provision of this by-law is guilty of an offence
and upon conviction is liable to a fine pursuant to the provisions of the Provincial
Offences Act.
99. No person shall make a false or intentionally misleading recital of fact, statement
or representation in any application or other document required by this by-law.
PART IX - GENERAL
Other Applicable Laws
100. The applicant shall be responsible for obtaining the approval from any other
government authority having jurisdiction over the installation of a proposed sign.
Short Title
101. This by-law maybe referred to as the "Sign By-law".
Repeal
102. By-law No. 2439/87, as amended, is repealed.
Effective Date
103. This by-law comes into effect on the date of its passing.
By-law read a first, second and third time and finally passed this day of June,
2009.
David Ryan, Mayor
Debi A. Wilcox, City Clerk
i 1 9
Sign By-law No. XXXX/09 Page 28
SCHEDULE "A"
FEES
SIGN TYPE FEE
Ground Sign $250
Wall Sign $150
Development Sign $250
Portable Sign $50
Banner and Inflatable Sign $50
Sidewalk Sign $100
Billboard $500
Additional fee for any sign installed prior to permit issuance $250
Additional fee for any sign installed prior to licence issuance $50
Redemption Fee - Election Signs $25
Redemption Fee - all signs less than 2 m2 $25
Redemption Fee - all other signs $50
Sign Variance - Ground Sign, Wall Sign or Development Sign $500
Sign Variance - All Other Signs $100
Fees are per sign and are not refundable.
Sign By-law No. XXXX/09 Page 29,
SCHEDULE "B" - SPECIAL SIGN DISTRICTS
Schedule "B1" Liverpool Road Waterfront District
Schedule "B2" Whitevale District
Schedule "BY Greenwood District
Schedule "134" Cherrywood District
Schedule "135" Green River District
Schedule "136" Claremont District
Schedule "B7" Brougham District
Schedule "B8" Kinsale District
Schedule "B9" Balsam District
SCHEDULE B1
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qty oo Minutes / Meeting Summary
Pickering Museum Village Advisory Committee
i i May 4, 2009
I ~KE I 7:00 pm
Pickering Museum Village - Redman House
Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee
Carol Brown, Pickering Museum Village Advisory Committee
Rose Cowan, Pickering Museum Village Advisory Committee
Pat Dunnill, Pickering Museum Village Advisory Committee
Rhonda Lawson, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Bill Utton, Pickering Museum Village Advisory Committee
Bill Weston, Pickering Museum Village Advisory Committee
Absent: Bill McLean, Regional Councillor -Ward 2
Marisa Carpino, Supervisor, Culture & Recreation
Suzanne Primrose, Pickering Museum Village Advisory Committee
Allan Espenlaub, Pickering Museum Village Advisory Committee
Staff Stephen Reynolds, Division Head, Culture & Recreation
Present: Katrina Pyke, (Acting) Education & Collections Officer
Mandy Smiles, (Acting) Volunteer & Program Coordinator
Anne Sinclair, Educational Instructor/Collections
Sandra Gelbard, Museum Program Assistant (Recording Secretary)
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome & Introductions
Katrina introduced guests.
• Sandra Gelbard, Museum Program Assistant (Recording
Secretary)
• Anne Sinclair, Educational Instructor/Collections
Laura introduced
• Carol Brown, present
• Alan Espenlaub, absent
• Liz Savel, guest
Laura reminded us that the Advisory Committee Meetings are
open to the public.
2.0 Approval of Minutes and Agenda
Page 1
CORP0228-2/02
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
Motion
That the minutes from February 19, 2009 be approved.
Moved by Bill Utton
Seconded by Paul Savel
CARRIED
Motion
That the agenda for May 4, 2009 be approved.
Moved by Bill Utton
Seconded by Paul Savel
CARRIED
Before the agenda for May 4 was approved, Pat expressed that
he would like to see the Advisory Committee Mandate &
Responsibilities be postponed to another day. Laura expressed
that she would like to hear from every one that is present this
evening and a decision can be made at a future meeting.
3.0 Advisory Committee Mandate & Responsibilities
Before everyone speaks about the PMV Advisory Committee
Mandate & Responsibilities Laura asked that we listen and be
open to all comments.
Paul
Document will provide better understanding of PMV.
We must move PMV into the 21St Century, long over due.
Katrina
The Advisory Committee seems to be adrift.
Mandate & Responsibilities will bring change.
Bill U.
Felt a separate meeting is needed to discuss only this item .
Carol
Mandate & Responsibilities look pretty standard.
Looks like a good draft plan.
Rhonda
Mandate & Responsibilities will clarify roles of those that sit on
the committee.
It will also provide focus.
Pat
Agreed with what has been said at the table so far.
Can work with items in the Mandate.
Page 2
CORP0228-2/02
Seconds Bill U. suggestion that another date is needed to
discuss.
Bill W.
Concerned with items mentioned in Mandate.
Document must identify the Foundation.
Rose
This is a working document, so it is open for communication.
Ad Hoc Committee was formed in October 2008 and people
were asked to take part.
Only 4 people attended to put together new Mandate &
Responsibilities.
Steve
Advisory & Foundation have done some great things.
We need change.
Better for the whole not the individuals.
All City Committee are requested to review Terms of Reference
and make recommendations to ensure effective.
Laura
We must work together for the betterment of the whole.
Documents need to be put in order for those that come after us.
Motion
To discuss above concerns at the May 14, 2009 meeting.
Moved by Pat Dunnill
Seconded by Laura Drake
CARRIED
Deadline for Complete Draft of the Advisory Committee
Mandate & Responsibilities - August 13, 2009.
4.0 Standing Sub-Committees
Feedback from this evenings discussion groups.
Special EventsNolunteer Sub-Committee
Laura Drake, Carol Brown, Mandy Smiles
• rentals - site concerns
• print shop, admin bldg., sub group needed
• vision plans for the whole museum village site
• bicentennial - work with volunteer groups
Collections Sub-Committee
Paul Savel, Bill Utton, Anne Sinclair, Rose Cowan
• review policies
• create forms
Page 3
CORP0228-2/02
• wish list given by Anne regarding collections area
• catalogue artifacts
Restoration & Capital Exp. Sub-Committee
Rhonda Lawson, Pat Dunnill, Katrina Pyke
• define what is a capital expenditure
• funding policies & procedures
• long term capital strategies
• current oversight of existing projects Paul, Rhonda and
Reports of subcommittees to be the basis of the 2009 PMV Laura to present these
Advisory Committee Work Plan. at the May 14/09
meeting
5.0 Notice of Motion'
City of Pickering's Bicentennial 2011
Pickering's First Township Meeting was in 1811.
Katrina would like our mandate to be extended to 1920. Bring forward to the
Motion will need to go to Council. May 14th meeting.
DEACCESSION items that were discussed (list attached).
• 8 sewing machines
• Side saddle
• Washing machine
• Push mower
Motion
To deaccession the above mentioned items
Moved: Paul Savel
Seconded by Pat Dunnill
CARRIED
ACCESSION
Metal Toys donated by Jane & Bill Dowsett, Toronto, ON China Dish Set to be
1920's Nightgown donated by Helen Hedge, Pickering, ON delivered to PMV by
China Dish Set donated by Ina Mae Burk, Ottawa, ON Ina Mae Burk
China Dish Set originated in Greenwood, ON
Motion
To accession the above mentioned items
Moved by Rose Cowan
Seconded by Paul Savel
CARRIED
6.0 Upcoming Meetings
Thursday, May 14, 2009 at 6:00 m
Page 4
CORP0228-2/02
Pickering Museum Village (site walk about, dress appropriately)
Thursday, August 13, 2009 at 7:00 pm
Pickering Civic Complex (Tower Room)
Thursday, October 15, 2009 at 7:00 pm
Pickering Civic Complex (Tower Room)
7.0 Adjournment
Motion to adjourn tonight's meeting at 9:30 pm
Moved by Laura Drake
Seconded by Ronda Lawson
CARRIED
Meeting Adjourned: 9:30 PM
Attachment
Copy: City Clerk
Page 5
CORP0228-2/02
Committee of Adjustment
Citcj o~ Meeting Minutes
IN I Wednesday, May 6, 2009
PICXE 7:01 pm
Main Committee Room
PRESENT:
Kevin Ashe
David Johnson - Chair
Susan Kular
Keith Wilkinson
ALSO PRESENT:
Ross Pym, Secretary-Treasurer
Jean Finn, Assistant Secretary-Treasurer
ABSENT:
Eric Newton - Vice-Chair
(1) ADOPTION OF AGENDA
Moved by Kevin Ashe
Seconded by Susan Kular
That the agenda for the Wednesday, May 6, 2009 meeting be adopted.
CARRIED UNANIMOUSLY
(11) ADOPTION OF MINUTES
Moved by Keith Wilkinson
Seconded by Kevin Ashe
That the minutes of the 5th meeting of the Committee of Adjustment held
Wednesday, April 15, 2009 be adopted.
CARRIED UNANIMOUSLY
1
Committee of Adjustment
CCtq Meeting Minutes
o~
Wednesday, May 6, 2009
plr-rT= 7:01 pm
Main Committee Room
(III) REPORTS
Moved by Kevin Ashe
Seconded by Susan Kular
That application P/CA 14/09 be the first item to be heard.
CARRIED UNANIMOUSLY
1. P/CA 14/09 - Ontario Realty Corporation
2470, 2480 & 2490 Brock Road
(Con 3 S Pt Lot 19 and Con 3 S Pt Lot 19, Now 40R6934 Part 43)
City of Pickering
The applicant requests relief from Zoning By-law 3037 to permit a minimum lot
frontage of 42 metres and a minimum lot area of 0.5 hectares, whereas the
by-law requires a minimum lot frontage of 60.0 metres and a minimum lot area of
0.8 hectares.
The applicant requests approval of these variances in order to complete an
associated land severance application with the Region of Durham Land Division
Committee (LD 119/08).
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were also received from C. Joong & E. Yoon of
2460 Brock Road expressing concerns that the minor variances are premature.
Written correspondence was received from ORC's agent advising that they wish
to withdraw their application.
C. Joong & E. Yoon & R. Yoon of 2460 Brock Road and P. Pistritto of
2465 Brock Road were present and asked to be notified if this application is
re-submitted (R. Yoon spoke on behalf of his parents).
2
Committee of Adjustment
Meeting Minutes
Wednesday, May 6, 2009
7:01 pm
PIG(E Main Committee Room
2. (Deferred at the April 15, 2009 meeting)
P/CA 13/09 - C. DeGraauw
661 Pleasant Street
(Part of Lot 1, Plan 65, Block D)
City of Pickering
The applicant requests relief from Zoning By-law 2511, to recognize an existing
lot frontage of 12.0 metres, an existing lot area of 370 square metres, to permit a
flankage side yard width of 3.0 metres, a side yard width of 0.6 metres and a rear
yard depth of 5.4 metres to a proposed three-storey addition, whereas the by-law
requires a minimum lot frontage of 15.0 metres, a minimum lot area of 460
square metres, a minimum flankage side yard width of 7.5 metres, a minimum
side yard width of 1.5 metres and a minimum rear yard depth of 7.5 metres.
The applicant requests approval of these variances in order to obtain a building
permit.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending refusal for the variances to
allow the three storey addition and staff provided an alternative approval
recommended if the application was amended to only a two storey addition with
a maximum height of 6.5 metres. Written comments were received from the
City's Development Control Manager indicating the applicant must ensure that a
driveway can and will be installed and that it provides sufficient parking outside
the limits of the road allowance. Written comments were received from
Councillor Rick Johnson in support of the application. Written comments were
also received from J. Milroy of 616 Annland Street, W. & A. Callaghan and
J. Markowiak of 665 Pleasant Street in objection to the application.
C. DeGraauw, owner, was present to represent the application. Chris DeGraauw
of 1883 Kingston Road was present in favour of the application. C. DeGraauw
advised he is amending the application to permit a two storey addition having a
8.8 metre height, and thanked the Committee for visiting the site.
Jack Milroy expressed that he is still opposed to the application, and the addition
will obstruct his view of the bay. W. Callaghan expressed concern with loss of
sunlight, and height and that it will still look like a three storey and is opposed to
the application.
3
Committee of Adjustment
Citq Meeting Minutes
Wednesday, May 6, 2009
7:01 pm
I Main Committee Room
Moved by Kevin Ashe
That the amended application P/CA 13/09 by C. DeGraauw, be APPROVED on
the grounds that the existing lot frontage of 12.0 metres, existing lot area of
370 square metres, an existing side yard width of 0.6 metres to the existing
dwelling, a flankage side yard width of 3.0 metres, a proposed side yard width of
0.6 metres and a proposed rear yard depth of 5.4 metres are minor variances
that are desirable for the appropriate development of the land, and in keeping
with the general intent and purpose of the Official Plan and the Zoning By-law,
subject to the following conditions:
1. That these variances applies only to a two-storey addition, as generally sited
and outlined on the applicant's submitted plans with this application.
2. That the applicant obtains a building permit for the proposed construction
within two years of the date of this decision, or this decision shall become null
and void.
3. That the maximum height permitted for the addition be limited to 8.8 metres
and two-storeys.
4. That the applicant provides a minimum one parking spot (minimum of
2.6 metres x 5.3 metres) on the subject property.
MOTION LOST
Moved by Kevin Ashe
Seconded by Susan Kular
That the amended application P/CA 13/09 by C. DeGraauw, be APPROVED on
the grounds that the existing lot frontage of 12.0 metres, existing lot area of
370 square metres, an existing side yard width of 0.6 metres to the existing
dwelling, a flankage side yard width of 3.0 metres, a proposed side yard width of
0.6 metres and a proposed rear yard depth of 5.4 metres are minor variances
that are desirable for the appropriate development of the land, and in keeping
with the general intent and purpose of the Official Plan and the Zoning By-law,
subject to the following conditions:
1. That these variances applies only to a two-storey addition, as generally sited
and outlined on the applicant's submitted plans with this application.
4
Committee of Adjustment
Meeting Minutes
~~tcl o~
141 Wednesday, May 6, 2009
Pif 91/'U 7:01 pm
Main Committee Room
2. That the applicant obtains a building permit for the proposed construction
within two years of the date of this decision, or this decision shall become null
and void.
3. That the maximum height permitted for the addition be limited to 6.5 metres
and two-storeys.
4. That the applicant provides a minimum one parking spot (minimum of
2.6 metres x 5.3 metres) on the subject property.
CARRIED UNANIMOUSLY
3. P/CA 15/09 - Y. Fulton
1940 Calvington Drive
(Part Block 6, 40M-2339, Part 11, 40R-25465)
City of Pickering
The applicant requests relief from Zoning By-law 3036, as amended by By-law
6585/05 to permit a 0.5 metre side yard width and a 3.6 metre rear yard depth to
a proposed raised deck, whereas the by-law requires a minimum side yard width
of 1.2 metres and a rear yard depth of 6.0 metres.
The applicant requests approval of these variances in order to obtain a building
permit.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were also received from the City's Development
Control Manager expressing no concerns.
Y. Fulton, owner, was present to represent the application. No further
representation was present in favour of or in objection to the application.
Moved by Keith Wilkinson
Seconded by Susan Kular
That application P/CA 15/09 by Y. Fulton, be APPROVED on the grounds that
the 0.5 metre side yard width and the 3.6 metre rear yard depth to a proposed
raised deck, are minor variances that are desirable for the appropriate
development of the land, and in keeping with the general intent and purpose of
the Official Plan and the Zoning By-law, subject to the following conditions:
5
Committee of Adjustment
Meeting Minutes
Citq 00 141 Wednesday, May 6, 2009
7:01 pm
I Main Committee Room
1. That these variances apply only to the proposed raised deck, as generally
sited and outlined on the applicant's submitted plans with this application.
2. That the applicant obtains a building permit for the proposed construction
within two years of the date of this decision, or this decision shall become null
and void.
CARRIED UNANIMOUSLY
4. P/CA 16/09 - R. Ishmael
1582 Saugeen Drive
(Lot 17, Plan 40M-1567)
City of Pickering
The applicant requests relief from Zoning By-law 3036, to permit a rear yard
depth of 5.1 metres to a proposed covered open porch and a maximum lot
coverage of 45 percent, whereas the by-law requires a minimum rear yard depth
of 7.5 metres and permits a maximum lot coverage of 38 percent.
The applicant requests approval of these variances in order to obtain a building
permit for an addition to the existing dwelling.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were also received from the City's Development
Control Manager stating that consideration must be given to maintain drainage of
the apron swale in the rear yard.
R. & K., owner, were present to represent the application. No further
representation was present in favour of or in objection to the application.
K. Ishmael explained the application, and the need for the covered porch.
A Committee Member asked that another Condition be added to the decision
that stated a two year time period for the application.
6
Committee of Adjustment
City 00 Meeting Minutes
Wednesday, May 6, 2009
7:01 pm
Plca=
Main Committee Room
Moved by Kevin Ashe
Seconded by Keith Wilkinson
That application P/CA 16/09 by R. Ishmael, be APPROVED on the grounds that
the rear yard depth of 5.1 metres to the proposed covered open porch and a
maximum lot coverage of 45 percent to be minor variances that are desirable for
the appropriate development of the land, and in keeping with the general intent
and purpose of the Official Plan and the Zoning By-law, subject to the following
condition:
1. That these variances apply only to the proposed covered open porch, as
generally sited and outlined on the applicant's submitted plans with this
application.
2.. That the applicant obtains a building permit for the proposed construction
within two years of the date of this decision, or this decision shall become null
and void.
CARRIED UNANIMOUSLY
(IV) ADJOURNMENT
Moved by Susan Kular
Seconded by Keith Wilkinson
That the 6th meeting of 2009 the Committee of Adjustment be adjourned at
7:26 pm and the next meeting of the Committee of Adjustment be held on
Wednesday, May 27, 2009.
CARRIED UNANIMOUSLY
Date
d
Chair
Ass ant Secretary-Treasurer
7
City 00 Minutes / Meeting Summary
Taxicab Advisory Committee
i i May 19, 2009
I rK RI 11:00 am
Main Committee Room
Present: Councillor McLean, Chair
Mohammad Altaf
Glen Johnstone
Carlton McKenzie
Mohammad Sultan
Absent: Sam Bhardwaj - Durham Rapid Taxi
Ian Louden - Blue Line Taxi
Margaret Woods
Also Present: Kim Thompson, Manager, By-law Enforcement Services
Linda Roberts, Recording Secretary
Item / Details & Discussion & Conclusion Action Items /
Ref # (summary of discussion) Status
(include deadline as
a rogate
1.0 Welcome & Introductions
Councillor McLean welcomed everyone to the meeting and
handed the Chair over to K. Thompson, Manager, By-law
Enforcement Services. She informed the Committee the purpose
of the meeting was to conduct an appeal hearing regarding the
applicant, Ulrich J. Stelter.
2.0 A eaI Hearin - Ulrich J. Stelter
The meeting moved In Camera in accordance with the provisions
of Procedural By-law 6746/07, as the matter related to personal
information about an individual.
Refer to the In Camera minutes dated May 19, 2009. [The City
Clerk has custody and control of the In Camera minutes].
Further to confidential deliberations, the Committee hereby
recommends the following:
1. That Ulrich J. Stelter be issued a standard City of Pickering
taxi license; and
2. That the Manager, By-law Enforcement Services give effect to
this recommendation.
CARRIED
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Item/ Details & Discussion & Conclusion Action Items
Ref # (summary of discussion) Status
(include deadline as
appropriate)
A brief discussion ensued with respect to the new by-law and
whether or not to look into amending it.
3.0 Accessible Customer Service Training
Prem Noronha-Waldriff joined the Committee to provide
Accessible Customer Service Training to the Taxicab Advisory
Committee members as per the Accessibility for Ontarians with
Disabilities Act, 2005.
P. Noronha-Waldriff will provide a list of alternative dates and
times for this mandatory training to allow committee members
who missed it to attend another session.
Meeting Adjourned: 11: 15 am
Copy: City Clerk
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City o~ Minutes/Meeting Summary
Waterfront Coordinating Committee
i i May 21, 2009
PI _ ERI N 7:00 pm
Main Committee Room
Attendees: Mayor Ryan
Councillor O'Connell, Chair
Councillor Dickerson, Vice-Chair
Craig Bamford
Kathleen Corcoran
Zoia Horne
Christian Medy
David Steele
R. Holborn, Division Head, Municipal Property & Engineering
A. Mostert, Coordinator, Landscape & Park Development
M. Gadzovski, Stormwater & Environmental Engineer
L. Roberts, Recording Secretary
Absent: Jim Dike
David Stone
Kevin Tower
Item / Details & Discussion & Conclusion Action Items /
Ref #~(summary of discussion) Status
(include deadline as
appropriate)
1.0 Welcome& Introductions
Councillor O'Connell welcomed everyone to the meeting.
2.0 _Approval of Minutes -
Moved by D. Steele
Seconded by Z. Horne
That the minutes of the March 19, 2009 meeting be approved.
CARRIED
3.0 Correspondence
1) Eastern Trail Enhancements
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CORP0228-2/02
Item / Details & Discussion & Conclusion Action Items/
Ref # (summary of discussion) Status
(include deadline as
_ appropriate)
Councillor O'Connell provided a brief overview of the
correspondence from Ron Taylor, Coordinator, City
Development, with respect to his letter to the Regions of York
and Durham respecting the Duffin Creek Water Pollution Control
Plant Expansion. Members had received a copy of this
correspondence through email. It was noted R. Taylor will
continue to keep the Committee updated on this matter.
2.) Opening of East Spit Celebrations
Councillor O'Connell also made note of the upcoming
celebrations regarding the opening of the east spit at Millennium
Square taking place this Saturday, May 23 from 10:00 am to
11:30 am. She encouraged all members to attend if possible.
This correspondence was also sent out by email to the
Committee members.
Moved by C. Bamford
Seconded by D. Steele
That the above correspondence be received for information.
CARRIED
4.0 Frenchman's Bay Master Plan - Consultant's Final Report
M. Gadzovski provided a brief update on the status of the
Frenchman's Bay Master Plan and outlined the public review
process which will begin June 3. The public will have 30 days in
which to provide comments, ending on July 3. Once this process
has been completed, they have a target date for going forward to
Council in September, 2009.
Councillor O'Connell noted she has a copy available if anyone
wishes to review it and informed the Committee that CD's would
be provided to the Committee members.
M. Gadzovski introduced Rob Bishop, Manager, Water
Resources Group of MMM Group, who provided an update on
previous summaries provided as well as an update on what has
happened since then with the aid of a power point presentation of
the study area;
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CORP0228-2102
Item / Details & Discussion & Conclusion Action Items
Ref (summary of discussion) Status
(include deadline as
appropriate)
• outlined the next steps - 5 yr plan and 5-25 yr. plan
• variety of programs & policies proposed
• explained local projects
• funding - costs do not include land costs
• R. Holborn noted that two items on this list have already
been approved by Council in this year's budget
• Indicated where proposed facility will be located
• Showed schematics of water treatment facility
• Development Charges have been included
• Comments received from the Waterfront Committee were
addressed.
A question and answer period ensued with the following
comments;
• Noted the need to educate public
• Erosion created by flash floods
• E-Coli levels very high
• No water in creeks until north of Concession 3
Designed to greatly improve the clarity of water and
vegetation
• Lower maintenance costs
• Dredging - City currently responsible for stormwater
facilities however would like to look at cost sharing with
those who benefit in the Bay (private owners)
• Timeline for EA & design process - at least 3 years
• Questioned long term efficiency and the monitoring of this
• Designed for a portion to be cleaned fairly frequently
(minimum every 5 years) but overall stormwater facility
every 25 years
R. Bishop continued the presentation showing the following:
• Other opportunities for restoration of Bay - provided
examples of restorative measures
• Capture flow and treat in a natural way
• Extend existing areas of wetland vegetation
• Operating and maintenance costs were discussed
Discussion ensued with respect to financing, how this could be
achieved through potential grants, both Federal and Provincial as
well as infrastructure funding. This would proceed in phases
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CORP0228-2/02
Item / Details & Discussion & Conclusion Action Items /
Ref # (summary of discussion) Status
(include deadline as
__am nate
according to budget.
Councillor O'Connell noted any additional comments could be
provided via email to M. Shim, L. Roberts, as well as herself.
Should a meeting go forward in June, Committee members
would be contacted. Otherwise, the next meeting date will be
July 16.
Councillor O'Connell and C. Bamford thanked R. Bishop for his
presentation.
5.0 Frenchman's Bay Harbour EA and Preferred Design - Update
M. Gadzovski provided a brief overview of the Frenchmans' Bay
EA and preferred design and then introduced Laura Stephenson,
Project Manager, Toronto and Region Conservation Authority.
L. Stephenson provided an overview of the preferred alternatives
for the Frenchman's Bay harbour entrance with the aid of a
power point presentation. The following comments were
provided;
• Create a safe harbour entrance
• Preserve ecology of the Bay
• Connect to existing parks and trails
• Are following the EA process
• Now at phase 3 in the process
• Reviewed the defined problems
• Identify & evaluate alternatives
• Alternative 3 is preferred - summary of public feedback
• Fish habitat improvements
• Opportunities for new trails & connection
• Improved public amenities
• Construction cost estimates - just over 7 million
It was noted the public comment period had been extended from
May 19 to May 29.
M. Gadzovski explained the next steps which involve receiving
the final comments, meeting of the steering committee, followed
b a report to Council possibly in July, and the stud report in
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CORP0228-2102
Item / Details & Discussion & Conclusion Action Items /
Ref # (summary of discussion) Status
(include deadline as
appropriate)
August. She noted they hope to complete by year end. She also
noted this information is available on the City's website.
A question and answer period ensued with comments as follows:
• Tony Turner, a Pickering resident, questioned whether the
Committee had considered a tunnel as opposed to a
bridge for the connection.
• Discussion on water taxi, different options for bridges.
• D. Steele noted his concerns with respect to the
importance of an east/west connection
• Councillor O'Connell stressed the importance of
accessibility in the west portion
• C. Medy questioned the cost of the lighthouse and L.
Stephenson noted that this could possibly be a community
funded endeavour.
Cost saving alternatives were discussed as well as this project
being a sustainable long term infrastructure.
Comments received from J. Dike, who was unable to attend the
meeting are noted as follows:
• In agreement with the Frenchman's Bay Harbour Entrance
- Preferred Alternative as presented in the Public
Information Session on May 5, 2009. He noted the
process meets the requirements of the Municipal
Engineers Association's Class C Environmental
Assessment and also satisfies the provisions of the
Canadian Environmental Assessment Act. (J. Dike's
comments were noted by C. O'Connell and passed to
committee members for their information.)
Councillor O'Connell noted any further comments could be
emailed to M. Shim, L. Roberts as well as herself.
Councillor O'Connell thanked L. Stephenson for her work and
presentation this evening. _
6.0 Other Business
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Item / Details & Discussion & Conclusion Action Items/
Ref # (summary of discussion) Status
(include deadline as
- appropnate) -
7.1) T. Turner, Pickering resident noted his concern with the
conditions of the First Nations' Trail
Councillor O'Connell noted this work will begin this summer
and she had plans he could view after the meeting if he
wished.
7.0 Next Meeting
Thursday, July 16, 2009 in the Main Committee Room.
Meeting Adjourned: 9:30 pm
Copy: City Clerk
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CORP0228-2102
City n0 Minutes I Meeting Summary
Heritage Pickering Advisory Committee
i i May 26, 2009
PICKERINU I 7:00 pm
Main Committee Room
Attendees: Councillor Johnson
Richard Fleming, Vice-Chair
Terence Arvisais
Keith Falconer
Susan Gardner
Joanne Glasser
Rhonda Lawson
Kelly McLean
Linda Roberts, (Recording Secretary)
Absent: Jim Simpson, Chair
Gordon Zimmerman
Item / Details & Discussion & Conclusion Action Items /Status
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome
R. Fleming welcomed everyone to the meeting and informed
the members he would be chairing the meeting in J. Simpson's
absence. He acknowledged the photographer from Snap
Pickering was here for the photos. At this point the Committee
members proceeded to the main lobby for the photos with the
display board.
It was decided to review the zoning applications at the
conclusion of the meeting. R. Lawson questioned obtaining
maps to better understand where the heritage properties are
located.
2.0 Approval of Minutes All
Moved by R. Lawson
Seconded by T. Arvisais
That the minutes of the April 28th meeting be approved, as
amended.
CARRIED
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i item/ Details & Discussion & Conclusion Action Items/ Status
Ref # (summary of discussion) (include deadline as
appropriate)
3.0 New and Unfinished Business
Discussion ensued with respect to the following applications
which were provided for the Committee's review:
3.1) Zoning By-law amendment Application A 12/09
Questioned where John Major's house is located
Zoning By-law amendment Application A 13/09
Need to specify where heritage properties are located
Zoning By-law amendment Application A 14/09
No comments
Zoning By-law amendment Application A 15/09
No comments
It was requested the above applications being A12/09 and A Linda to action
13/09 be provided at the next meeting for further review, if
required. It was also requested the Committee be provided
with an update on the previous report regarding the extension
of the Whitevale Heritage Conservation District.
It was also suggested T. Moore, Chief Building Official be invited
to attend the June meeting.
3.2) 2009 Work plan
R. Fleming questioned whether there were any additions at this
time. It was noted that we will be losing G. Zimmerman's
expertise at the end of June. His valuable expertise and Richard/Jim to action
knowledge will be greatly missed on this Committee. It was
questioned whether he may be available to have a training
session with the new members. It was suggested this could
possibly be incorporated into the next meeting in June.
L. Roberts advised the Committee that applications for Heritage
Pickering? have been received and will be going to Council on
June 15t for appointment in order to fill vacancies on the
Committee.
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CORP0228-2/02
Item/ Details & Discussion & Conclusion Action Items /Status
Ref # (summary of discussion) (include deadline as
appropriate)
3.3) Presentation of Plaque - Greenwood Schoolhouse
L. Roberts informed the committee the next step for the
designation of the Greenwood Schoolhouse is to send out a
notice of designation which involves a 60 day time period. The Debi to action
actual designation should take place in the Fall.
3.4) Development Applications in Seaton
R. Fleming advised the Committee of information received from
the Director, Planning & Development regarding the review of
applications by the Committee. He had explained that while
these applications may be technically 'complete' under the
Planning Act, from the City's perspective they are premature
until such time as various other works for Seaton are completed
or well underway.
3.5) Rogers Farm
R. Lawson informed the Committee she had attended a meeting
hosted by the Historical Society regarding the 407 and noted
there was a lot of concern in this respect. She noted the
significant architectural and historical value of Rogers Farm.
The Committee was in agreement that it would be beneficial to
have a representative from AECOM attend our June meeting to
discuss this issue . L. Roberts made note that they had been
given the date for the June meeting and was just awaiting
confirmation at this point. It was also suggested Rogers Farm
could possibly be a 2011 Bicentennial project.
R. Fleming suggested he could contact Rogers Communications
and noted he could refer a contact name to R. Lawson for
further information. It was suggested this would make a good
story and would be a good opportunity to gain media attention.
It was suggested we wait until speaking with MTO before
approaching Rogers.
Councillor Johnson suggested the Committee forward
correspondence in this regard to Mayor and Council at the next
Council meeting to ask for their endorsement, and that a copy
be forwarded to the local MPP.
Moved by R. Lawson
Seconded by S. Gardner
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Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
That the City Clerk prepare a letter with respect to the impact of Debi to action
the 407 on Rogers Farm.
CARRIED
3.6) The photographer from Snap Pickering was present to take
photos of Committee members with the Heritage Pickering' Richard to action
display board, which is on display for the month of May in the
main lobby.
4.0 Correspondence
4.1) AECOM
L. Roberts provided an update with respect to correspondence
from AECOM regarding a representative attending our next
meeting. They had responded that they were unable to attend
the May meeting, but will be in touch with respect to coming out
in June.
4.2) Ministry of Citizenship and Immigration
Correspondence received with respect to nominations for the
Ontario Medal for Good Citizenship. The deadline for
nominations is August 17, 2009.
Moved by R. Lawson
Seconded by R. Fleming
That Gordon Zimmerman be nominated to received the Ontario Linda/Debi to action
medal for Good Citizenship and that steps be taken to file the
necessary nomination papers.
CARRIED
4.3) Heritage Canada Foundation
Complimentary magazine was passed around to members to
decide whether we should continue to receive the publications
at a cost of $35.00. Committee agreed it would be worthwhile
to have this.
4.4) MMM Group Limited
Correspondence received regarding an open house to be held
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Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
May 27 in the Brougham Hall from 2 - 4 pm. R. Lawson, J.
Glasser and S. Gardner noted they would like to attend this.
4.5) Ontario Heritage Trust
Correspondence received from Ontario Heritage Trust
regarding nominations for the Heritage Community Recognition
Program was received for information. Deadline for
nominations is July 17, 2009.
5.0 Other Business
5.1) 2710 Brock Road Debi to action
R. Lawson questioned whether we could be provided with an
update respecting this property.
5.2) Bicentennial Celebrations
R. Lawson suggested we participate in the Open Doors Linda to action
program for the bicentennial celebrations. She questioned
whether we could get information on dates for the next
Bicentennical committee meetings in order to approach them
with this suggestion, or find out how to make suggestions for
the Committee's participation in this.
5.3) R. Fleming suggested we inquire about suggesting names
for street signs in new subdivisions. He suggested using the Linda to action
list of names created for the walk of fame. This was a list
compiled of famous and long time Pickering Residents. He
noted he would email the list to L. Roberts.
5.4) A copy of the 2007 report prepared by Archaeologix Inc. Linda to action
was provided to the Committee to view. It was requested that a
copy be made for the Committee to retain.
5.5) Copies of the three Cultural Heritage Evaluation Reports
for the following properties was provided to the Committee to Linda to action
view. It was requested that copies be provided for the
Committee to retain. The following properties are being
impacted by the Highway 7 widening being proposed by the
Ministry of Transportation:
The Village of Kinsale & No. 3275 Highway 7;
3110 Highway 7; and,
2890 Highway 7.
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Item / Details & Discussion & Conclusion Action Items /Status
Ref # (summary of discussion) (include deadline as
appropriate)
6.0 Adjournment
Moved by K. Falconer
Seconded by T. Arvisais
That the meeting be adjourned.
CARRIED
The meeting adjourned at 8:20 m
Copy: City Clerk
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