Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2009 Current Budget
2009 CURRENT BUDGET Citq 1 As Approved by Council May 19, 2009 CITY OF PICKERING 2009 CURRENT BUDGET TABLE OF CONTENTS DEPARTMENT PAGE Executive Committee Meeting Minutes May 7, 2009 1 Council Meeting Minutes May 19, 2009 15 General Government 22 Summaries 47 MAYOR COUNCIL& COUNCIL SUPPORT 79 Mayor 211,1 82 Council 2113 84 Council Support 2113 99 ADMINISTRATION 102 CAO 2121 112 Customer Care 2129 115 Human Resources 2139 118 Health & Safety 2141 121 Legal Services 2125 124 OFFICE OF SUSTAINABILITY 2192 127 CORPORATE SERVICES 138 Clerks 2122 150 Records Management 2191 153 Print Room 2199 155 By-Law 2220 158 Animal Services 2293 162 Finance 2127 166 Supply & Services 2133 171 Information Technology 2196 174 OPERATIONS & EMERGENCY SERVICES 179 Operations & Emergency Services-Admin 2710 191 Emergency Operation Control Centre 2241 194 Fire Protection 2240 197 CITY OF PICKERING 2009 CURRENT BUDGET TABLE OF CONTENTS Municipal Property Division 206 Municipal Property & Engineering-Admin 2290 213 Roads 2320 217 Property Maintenance 2132 221 Crossing Guards 2230 224 Streetlights 2325 226 Environmental Services 2430 228 Parks 2718 230 Operations Centre-Municipal Garage 2315 235 Culture & Recreation Division 239 Civic Complex 2124 247 Senior Citizens Centre 2572 250 Culture & Recreation-Admin 2711 254 Programs 2712 257 Dunbarton Pool 2713 264 Don Beer Arena 2715 268 Community Centres 2719 272 Recreation Complex-Central Core 2731 276 Recreation Complex-Pool 2733 284 Recreation Complex-Arenas 2735 288 Museum 2744 292 PLANNING & DEVELOPMENT 297 Planning & Development-Admin 2610 306 Planning 2611 310 Building Services 2612 317 Development Control 2613 321 Committee of Adjustment 2630 324 EXTERNAL AGENCIES Heritage Pickering 2743 326 LIBRARIES 329 Library 2745 335 cl Executive (Budget) Committee Meeting Minutes PICKE Thursday, May 7, 2009 9:00 am Main Committee Room PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer E. Buntsma Director, Operations & Emergency.Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer A. Allison City Solicitor B. Douglas - Fire Chief R. Holborn - Division Head, Municipal Property & Engineering S. Karwowski - Manager, Finance & Taxation C. Mearns - CEO, Library T. Prevedel Division Head, Facilities Operations S. Reynolds - Division Head, Culture & Recreation D. Wilcox - City Clerk C. Grant - Deputy Chief Executive Officer, Library (1) PRESENTATION Mayor Ryan welcomed everyone and, thanked staff for all of the hard work that was completed with respect to the preparation of the 2009 Current and Capital budgets. He noted that the budget was very thorough and with these hard economic times, the key was to balance as many needs as possible. He outlined the proposed schedule for the budget review, noting that delegations would be heard first, followed by a presentation, consideration of the capital budget followed by the current budget. 1 Executive (Budget) Committee jg7 Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room 9 (11) DELEGATIONS Mr. Aghla AI-Joundi, 5025 Sideline 14, appeared before the Committee on behalf of the residents of Sideline 14, and with the aid of a handout and video presentation, outlined concerns with Sideline 14. He noted that Sideline 14 is pot holed, disheveled and in a state of requiring constant fill and grading. In summary, he stated that the residents major concerns are safety; access and response times of emergency vehicles; vehicular control in avoiding the pot holes and not ending up in the ditch; along with dust being a constant nuisance, which contributes to pulmonary concerns of the residents. He provided a petition to the City Clerk, signed by the five residents of Sideline 14. (III) PRESENTATION T. J. Quinn, Chief Administrative Officer thanked the Members of Council and advised that the Department Heads worked very thoroughly through the budget process this year. He thanked Council for their continued support and was very pleased with the budget being presented to Council for their consideration. G. Paterson, Director, Corporate Services & Treasurer outlined in detail the contents of the 2009 Current and Capital Budgets, and a financial overview for 2009-2011 and 2012-2015. The Director, Corporate Services & Treasurer, provided a detailed overview of the 2009 Current and Capital budget, and a financial overview for upcoming years with the aid of a powerpoint presentation. The Director noted that the 2009 submitted Capital budget did not include several projects funded by the grants announced last week, however, that the budget being presented for Council approval on May 19, 2009 would include the projects with the grant funding. A detailed question and answer period ensued. The Committee recessed at 10:20 am and reconvened at 10:35 am. (IV) MATTERS FOR CONSIDERATION 1. REVIEW AND RECOMMENDATION OF THE 2009 CAPITAL BUDGET Mayor Ryan guided the budget discussion meeting and introduced the budgets for discussion purposes. 2 c Executive (Budget) Committee - I A4 - Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room Moved by Councillor Dickerson That the Summaries of the 2009 Capital Budget be approved. CARRIED a) Mayor, Council & Council Support The capital-budget of the Mayor, Council & Council Support was presented by Mayor Ryan. Moved by Councillor McLean That the 2009 Capital budget for the Mayor, Council & Council Support, be approved and presented to Council on May 19, 2009. CARRIED b) Administration (Office of the CAO/Human Resources/Legal Servicesl The capital budget of the Administration Department was presented. Moved by Councillor O'Connell That the 2009 Capital budget for the Administration Department be approved and presented to Council on May 19, 2009. CARRIED c) Office of Sustainability The capital budget of the Office of Sustainability was presented. Moved by Councillor Johnson That the 2009 Capital budget for the Office of Sustainability be approved and presented to Council on May 19, 2009. CARRIED 3 Cif Executive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room d) Corporate Services [Clerks Division/Finance & Treasury Services Division/Corporate Support Services The capital budget of the Corporate Services Department was presented. A question and answer period ensued. Moved by Councillor Pickles That the 2009 Capital budget of the Clerks Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Littley That the 2009. Capital budget for the Finance & Treasury Services Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Pickles That the 2009 Capital budget for the Corporate Support Services Division be approved and presented to Council on May 19, 2009. CARRIED e) Operations & Emergency Services [Fire Services Division/Municipal Property & Engineering Division/Culture & Recreation Division] The capital budget for the Operations &.Emergency Services Department was presented. A question and answer period ensued. Moved by Councillor Dickerson 4 Executive (Budget) Committee Meeting Minutes IC RING Thursday, May 7, 2009 9:00 am Main Committee Room That the 2009 Capital budget for the Fire Services Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Johnson That the 2009 Capital budget for the Municipal, Property & Engineering Division be approved and presented to Council on May 19, 2009. CARRIED LATER [See Following Motion] Moved by Councillor Johnson That the gravel and surface treatment for Sideline 14 be lifted from the deferral list and included within the 2009 Capital budget, at a cost to be determined by staff. MOTION DEFEATED During the discussion of the above motion, the Director, Operations & Emergency Services clarified that the cost for gravel and surface treatment for Sideline 14 would be $135,000. Moved by Councillor Dickerson That the resurfacing of Gablehurst Crescent be lifted from the deferral list and included within the 2009 Capital budget, at a cost of $80,000. MOTION DEFEATED Moved by Councillor Johnson That the top surfacing of William Street in Claremont be lifted from the 2010 budget and included within the 2009 Capital budget, at a cost of $130,000. MOTION DEFEATED 5 Executive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am !Main Committee Room The main motion of Councillor Johnson with respect to the 2009 Capital budget for Municipal Property & Engineering was then CARRIED. Moved by Councillor McLean That the 2009 Capital budget for the Culture & Recreation Division be approved and presented to Council on May 19, 2009. CARRIED f) Planning & Development [Administration/Planning/Building Services/Development Control/External. Subdivision Works] The capital budget of the Planning & Development Department was presented. Moved by Councillor McLean That the 2009 Capital budget for the Planning & Development Department be approved and presented to Council on May 19, 2009. CARRIED g) Libraries The 2009 capital budget for the Pickering Public Library was presented. Moved by Councillor O'Connell That the 2009 Capital budget for the Pickering Public Library be approved and presented to Council on May 19, 2009. CARRIED The Committee recessed at 12:08 pm and reconvened at 1:00 pm. 6 Executive (Budget) Committee A ME. 0 $Mkl, T Meeting Minutes PICKE Thursday, May 7, 2009 9:00 am Main Committee Room 2. REVIEW AND RECOMMENDATION OF THE 2009 CURRENT BUDGET a) General Government The current budget for General Government was presented. A question and answer period ensued. Moved by Councillor O'Connell That the City of Pickering provide a 2009 grant to the Pickering Rotary Club for the 2009 Ribfest in the amount of $10,000. TABLED [TO BE DEALT WITH LATER IN THE MEETING] Moved by Councillor Dickerson That the 2009 Current budget for General Government and Summaries be approved. CARRIED b) Mayor, Council & Council Support [Mayor/Council/Council Support] The current budget of the Mayor, Council & Council: Support was presented. Moved by Councillor Littley That the budget for Councillor Littley be reduced in account 1800 by $500.; in account 2131 by $2,000.; in account 2140 by $380.; in account 2365 by $1,500.; in account 2394 by $3,300 and account 2399 by $4,000; for a total reduction of $11,680. CARRIED 7 Executive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room r_ Moved by Councillor Pickles That the budget for Councillor Pickles be reduced in account 1800 by $1,000.; in account 2131 by $400.; in account 2140 by $420.; in account 2365 by $750.; in account 2394 by $1,500.; and in account 2399 by $3,300 for a total reduction of $6,570. CARRIED Moved by Councillor O'Connell That the 2009 salary for the Mayor and Members of Council be frozen and that the 3% increase for 2009 be deleted. MOTION DEFEATED Moved by Councillor O'Connell That'the budget for Councillor O'Connell be reduced in account 2394 in the amount of $2,000 and in account 2399 by $1,300. For a total reduction of $3,300. CARRIED Moved by Councillor McLean That the budget for Councillor--McLean be reduced in account 2365 by $6,000; in account 2394 by $2,000 and in account 2399 in the amount of $4,000. for a total reduction of $12,500. CARRIED Moved by Councillor O'Connell. That the previous motion with respect to the grant for Ribfest be lifted from the table. CARRIED The previous motion, reflected earlier in the meeting was before the Committee, which is noted as follows: 8 cis ~4 Executive (Budget) Committee `4 ~17--, - - : Meeting Minutes PICKE Thursday, May 7, 2009 9:00 am Main Committee Room Moved by Councillor O'Connell That the City of Pickering provide a 2009 grant to the Pickering Rotary Club for the 2009 Ribfest in the amount of $10,000. MOTION AMENDED [See Following] Moved by Councillor Dickerson That the main motion of Councillor O'Connell be amended by deleting $10,000. and inserting $5,000. CARRIED The main motion of Councillor O'Connell was then CARRIED AS AMENDED. c) Administration Department [Office of the Chief Administrative Officer/Human Resources Division/Legal Services Division/Office of Sustainability] The current budget of the Administration Department was presented. A question and answer period ensued. Moved by Councillor O'Connell That the 2009 Current budget for the Office of the Chief Administrative Officer be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Littley That the 2009 Current budget for the Human Resources Division be approved and presented to Council on May 19, 2009. CARRIED 9 cis Executive (Budget) Committee Meeting Minutes PICXERM' Thursday, May 7, 2009 9:00 am Main Committee Room i Moved by Councillor Dickerson That the 2009 Current budget for.the Legal Services Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Dickerson That the 2009 Current budget for the Office of Sustainability be approved and presented to Council on May 19, 2009. CARRIED LATER [See Following] Moved by Councillor Dickerson That the 2009 Current budget for the Office of Sustainability be amended to reflect an increase in the conference budget of $10,000. MOTION DEFEATED Moved by Councillor Dickerson That the 2009 Current budget for the Office of Sustainability be amended to reflect an increase in the conference budget of $5,000. CARRIED The main motion of Councillor Dickerson was then CARRIED AS AMENDED. d) Corporate Services [Clerks Division/Finance & Treasury Services/Corporate Support Services Division] The current budget of the- Corporate Services Department was presented A question and answer period ensued. 10 Executive (Budget) Committee _ Meeting Minutes Pi XLNG Thursday, May 7, 2009. 9:00 am Main Committee Room Moved by Councillor Johnson That the 2009 Current budget for the Clerks Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Johnson That the 2009 Current budget for the Finance & Treasury Services Division be approved and presented to Council on May 19,'2009. CARRIED Moved by Councillor McLean That the 2009 Current budget for the Corporate Support Services Division be approved, and presented to Council on May 19, 2009. CARRIED e) Operations & Emergency Services [Fire Services Division/Municipal Property & Engineering Division/Culture & Recreation Division] The 2009 current budget for the Operations & Emergency Services Department was presented. A question and answer period ensued. Moved by Councillor McLean That the 2009 Current budget of the Operations & Emergency Services Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Dickerson That the 2009 Current budget of the Fire Services Division be approved and presented to Council on May 19, 2009. CARRIED 11 slur O¢~ Executive (Budget) Committee T.. ; Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room 39 Moved by Councillor Littley That the 2009 current budget of the Municipal Property & Engineering Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Littley That the 2009 Current budget of the Culture & Recreation Division be approved and presented to Council on May 19, 2009. CARRIED AS AMENDED [See Following] Moved by Councillor O'Connell That the 2009 Current budget of the Culture & Recreation Division be amended by reducing the Canada Day budget in the amount of $10,000. MOTION DEFEATED There was a general discussion on the 2009 Bicentennial funding and it was decided to refer the matter to the forthcoming Workshop being arranged by the CAO.. f) Planning & Development [Planning & Development - Administration (Planning, Building Services, Development Control, and Committee of Adjustment)] The 2009 current budget for the Planning & Development Department was presented. 12 Ci Executive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room Moved by Councillor Dickerson That the 2009 Current budget for the Planning & Development Department be approved and presented to Council on May 19, 2009. CARRIED g) External Agencies [Heritage Pickering] The 2009 current budget for the Heritage Pickering Advisory Committee was presented. Moved by Councillor Littley That the 2009 Current budget for Heritage Pickering be approved and presented to Council on May 19, 2009. CARRIED h) Libraries The 2009 current budget for the Library was presented. Moved by Councillor O'Connell That the 2009 Current budget for the Pickering Public Library be approved and presented to Council on May 19, 2009. CARRIED 3. REVIEW OF PROPOSED FEES AND CHARGES BY-LAW Moved by Councillor Littley That the summary of fees and charges as presented be approved and presented to Council on May 19, 2009. CARRIED 13 City 'q Executive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room (V) OTHER BUSINESS There were no items of Other Business presented. (VI) ADJOURNMENT The meeting adjourned at 2:45 pm. 14 Ciai co Council Meeting Minutes ijiCKE Tuesday, May 19, 2009 7:30 PM Council Chambers 1. Director, Corporate Services & Treasurer, Report CS 15-09 2009 Current and Capital Budgets A brief discussion ensued on this matter. Resolution # 128/09 Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CS 15-09 of the Director, Corporate Services & Treasurer be approved; 2. a) That the 2009 Current Budget expenditure for personnel expenditures, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $39,915,363 be approved; b) That the 2009 Gross Current Budget expenditures for City purposes in the amount of $31,314,541 (that excludes personnel expenditures and includes capital expenditures from current revenues in the amount of $2,484,452); less estimated current operating revenues of $25,969,347 and transfer from the Rate Stabilization Reserve of $2,912,338 and transfer 'from the Economic Stabilization Reserve of $405,000 be approved; c) That the total levy under a) and b) above which results in a net overall levy for City Operations of $41,943,218 which is approximately a 3.53% increase over 2009, be approved; 3. a) That Council approve the revised financing for Toy Ave. by cancelling the unspent funds previously approved in the 2007 and 2008 capital budgets (Account 5320.0824 and 5410.0703) and costs incurred and funding of approximately $9,500 be transferred to the 2009 project (Account 5320.0910); b) That contingent upon the Intake Two (BCF - Communities Component) application for Toy Ave. filed May 1, 2009, being accepted, Council approve the gross expenditure of $1,050,000 with financing from Federal and Provincial Governments of $350,000 each and the remainder from Federal Gas Tax Reserve Fund ($175,000) and Move Ontario Reserve ($175,000); City o0 _ Council Meeting Minutes PKI Tuesday, May 19, 2009 7:30 PM Council Chambers 4. That Council approve the more detailed project scope for Frenchman's Bay Master Plan - Phase One by cancelling the 2008 capital project (Account 5410.0805) and approving the 2009 project (Account 5410.0905); 5. a) That the 2009 Capital Budget as submitted to the Executive Committee meeting of May 7, 2009 be amended to reflect the addition of the following capital projects: Costs Fundin 401 Ped. Bridge $10,000,000 Fed./Prov. $10,000,000 Glenanna Rd. 850,000 Fed./Prov. 566,950 Debt 283,050 Whitevale Bridge 800,000 Fed./Prov. 533,600 Debt 266,400 Accessibility Improvements 17,400 Fed. 17,400 Total $11,667,400 $11,667,400 b) That the 2009 Capital Budget as submitted to the Executive Committee meeting of May 7, 2009 be amended to provide for the following two projects, totalling $2,820,000, being advanced from the future concept planning phase to construction by adding them to the 2009 Capital Budget, dependent upon Federal (RInC) and Provincial (Ontario REC) funding: Don Beer Arena Rehabilitation and $2,520.000 Refurbishment with funding as follows: Federal/Provincial RInC Grants $1,680,000 Federal Gas Tax Reserve Fund 420,000 Community Contribution (Don Beer Res.) 100,000 Debt 320,000 Total Funding $2.520,000 Kinsmen Park Field House with funding as $300,000 follows: Federal Grants $100,000 Provincial Grants 100,000 Provincial Grant -Invest in Ontario 50,000 Federal Gas Tax 50,000 Total Funding $300,000 Ciar oo _ Council Meeting Minutes manna-,~ ~ ~ PICXEIUNG Tuesday, May 19, 2009 7:30 PM Council Chambers c) That the 2009 Capital Budget for the City of Pickering with a Gross Expenditure of $16,955,617 be amended to reflect the additional capital budget projects in recommendation 5a) of $11,667,400 and 5b) of $2,820,000 for a revised capital budget of $31,443,017 be adopted as amended; d) That the following capital financing sources be approved as presented in the amended 2009 Capital Budget:: Transfer from Current Fund to Capital Fund $2,484,452 Transfers from Reserves: - Don Beer Arena (7033) 118,000 - Rec Complex Pool Reserve (7035) 12,500 - Move Ontario Reserve (7043) 300,000 - Cap Mtce and Mgmt Systems(7045) 60,000 Transfers from Reserve Funds - Development Charges 1,267,800 - Parkland Development (7502) 30,000 - Federal Gas Tax Funds (7505) 2,532,000 - City Share Dev. Charges Projects (7022) 714,365 - Third Party Contribution (7501) 200,000 - Storm water (7611) 46,000 Debt - 5 yr 495,000 Debt - 10 yr 6,639,450 Federal and Provincial Grants - 401 Bridge 10,000,000 Federal and Provincial Grants - Don Beer Arena Rehabilitation - (RInC) & (Ont Rec) 1,680,000 Federal and Provincial Grants - Kinsmen Park Field House - (RInC) & (Ont Rec) 200,000 Federal Grant (1610) 845,275 Federal Grant - Enabling Access. 17,400 Provincial Grants (1623) 3,103,275 Waterfront Toronto 500,000 City Council Meeting Minutes PIG~E Tuesday, May 19, 2009 7:30 PM Council Chambers Donations (1592) 197,500 TOTAL $31,443.017 e) That total external debt financing of $7,134,450 for the projects identified in the 2009 Capital Budget, and as indicated in this report, in the amount of $495,000 for a period not to exceed 5 years and $6,639,450 for a period not to exceed 10 years; f) That projects identified in the 2009 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; g) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; h) That all Capital expenditures or portions thereof, approved in the 2009 Capital Budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, dealer financing, current or capital funds or a combination thereof; i) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds raised from completed internal loans projects to first repay the original internal loans, and secondly to reduce or replace budgeted internal loans or debts; j) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 6. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve and 70% to the City Share DC Projects Reserve; Cray Council Meeting Minutes xFCVm a ~ ~ PICKE Tuesday, May 19, 2009 7:30 PM Council Chambers b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; c) Any portion of the annual Veridian Dividend not required to be recognized in revenue to meet expenditures be transferred to the Economic Stabilization Reserve; 7. a) That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2009 current operating expenditures and revenues resulting from any reorganization and any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; b) That any new additional Provincial and Federal Government funding announcements for municipalities in the form of grants or new taxing authority/powers be applied to future Current and Capital budgets unless otherwise approved by Council; 8. That any under expenditures from projects funded from Federal or Provincial Grants may be used to fund over expenditures for approved projects funded from the same source(s); 9. a) That Council approve the establishment of the Operations Centre Reserve Fund where all proceeds from future land sales associated with Duffin Heights be allocated to this reserve fund and all expenditures associated with the establishment of the new operations centre be funded from this reserve fund; b) That Council pass the attached by-law to give effect to the foregoing; c) That any revenue resulting from the disposition of land or buildings, other than Duffin Heights, be transferred to the Capital Equipment Reserve; 10. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prior year's capital project accounts, and to first apply any excess funding to any over expenditure in other capital accounts and to secondly transfer any remaining excess funding back to the original source of the funds; 11. That the Director, Corporate Services & Treasurer be authorized to: Call 00 Council Meeting Minutes PICKE Tuesday, May 19, 2009 7:30 PM Council Chambers a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (eg. Inclement weather); 12. That Council pass to the attached Schedule 1 to General Municipal Fees and Charges By-law # 6951/09, as amended, which provides for the fees and charges that are incorporated into the 2009 Current Budget; 13. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 14. That Council adopt the following Budget Guidelines for the development and presentation of the 2010 budget; a) That there be no new full or part-time positions, or increase in part-time hours unless these additional costs are offset by additional program revenues, reduced expenditures or is mandated by Federal or Provincial legislation, or additional staffing is due to health and safety or LTD accommodations; b) That there may be no new, enhanced or expanded current or capital budget programs; c) That the 2010 budget be developed based on a "restricted use of debt;" 15. That the Director, Corporate Services & Treasurer be authorized to initiate any assessment appeals necessary to protect the assessment base of the City; 16. That the Director, Corporate Services & Treasurer be authorized to execute the buy out provision in the lease for the Trackless sidewalk snow plough as provided for in the 2009 Capital Budget for Property Maintenance (Account 5311.0901); and, City Council Meeting Minutes PICKE Tuesday, May 19, 2009 7:30 PM Council Chambers 17. That the appropriate staff of the City of Pickering be given authority to give effect thereto. CARRIED LATER IN THE MEETING (See Following Motion) Resolution # 129/09 Moved by Councillor O'Connell Seconded by Councillor Dickerson That the main motion be amended by adding the following as Item #17 and Item #17 be renumbered accordingly: That the City of Pickering create a Citizens Advisory Committee to review the Council Compensation and Communications Policy. MOTION DEFEATED The main motion was then CARRIED UNANIMOUSLY ON A RECORDED VOTE. CITY OF DICKERING- 2009 BUDGET 2009 2008 INCREASE DRAFT Expenditures BUDGET (DECREASE) BUDGET Departmental Expend. $54,250,511 $2,414,305 $56,664,816 Gen Gov. Expend. 9,007,068 3,073,568 12,080,636 A Total City Controlled Exp. $63,257,579 $5,487,873 $68,745,452 Revenues Dept Revenues ($13,118,728) $659,996 ($12,458,732) Gen Gov. Revenues -10,359,123 -2,950,501 -13,309,624 Assessment Growth 0 -200,991 -200.991 B Total Revenues ($23,477,851) ($2,491,496) ($25,969,347) C Sub Total (A-B) $39,779,728 $2,996,376 $42,776,104 Draw from Economic Stab. Res. -405,000 -405,000 Draw from Rate Stab. Res. -2,486,182 -426,156 -2,912,338 D Total Adjustments -2,486,182 ($831,156) -3,317,338 E Excess Exp. over Rev. (C+D) $37,293,546 2,165,220 $39,458,766 F Capital From Current 3,219,310 -734,858 2,484,452 G City LEVY 40.512.856 1,430,362 41.943.218 Percentage Increase 3.53% Total Draw From Reserves $3,317,338 28/05/2009 a~ J CITY OF PICKERING 2009 BUDGET GENERAL GOVERNMENT REVENUE % CHANGE 2008 INCREASE 2009 2009 BUDGET BUDGET (DECREASE) BUDGET VS.2008 1001 POA Revenues $150,000 $0 $150,000 0.00% 0000 Non-Shared P.I.L.S. 3,361,323 -203,849 3,157,474 -6.06% 0000 Linear Properties 1,505,380 307 1,505,687 0.02% 1530 Rentals 54,500 -24,100 30,400 -44.22% 1543 Metro Agreement 7,000 -1,000 6,000 -14.29% 1591 Commissions 200 0 200 0.00% 1592 Misc Donations 1,000 0 1,000 0.00% 1593 Sale of Equipment 5,000 0 5,000 0.00% 1594 Sale of Land 25,000 -25,000 0 -100.00% 1599 Other Misc. Transactions 1,419,208 1,435,708 2,854,916 101.16% Veridian 3,599,250 1,640,000 5,239,250 45.57% 1910 Tsfr. from Easement Settlement Agree. Res. 0 0 0 0.00% 1910 Tsfr. from Reserve - Contingency - Elections 0 0 0 0.00% 1910 Tsfr. from Reserve - Gas Tax Funds (Prov.) 0 0 0 0.00% 1910 Tsfr. from Reserve - Transit (Region) 0 0 0 0.00% 1910 Tsfr. from Reserve - Contingency - Assessment 0 0 0 0.00% 1911 Tsfr. from Reserve - Cont. Sudies & Consulting 0 36,500 36,500 NA 1920 Tsfr. from Res. Fund - Workers' Comp. 121,262 21,936 143,198 18.09% 1920 Tsfr. from Res. Fund - Development Charges 0 10,000 10,000 NA 1920 Tsfr. from Res. Fund - Parkland 0 1940 Tsfr. from Capital 0 60,000 60,000 NA 1950 Tsfr. from Rate Stabilization Reserve 0 Surplus 110,000 110,000 0.00% $10,359,123 $2,950,501 $13,309,624 28.48% 28/05/2009 10:57 AM li CITY OF PICKERING 2009 BUDGET GENERAL GOVERNMENT EXPENDITURE ~j ~i i % CHANGE 2008 INCREASE 2009 2009 BUDGET BUDGET (DECREASE) BUDGET VS.2008 ; !1 2126 Purchased Services 315,000 -103,500 211,500 -32.86% i 2126A Corporative Requirements & PR 20,310 0 20,310 0.00% 2134 Provision for Uncollectable Taxes 277,000 0 277,000 0.00% i 2135 Property Tax & Vacancy Rebates 206,832 -47,720 159,112 -23.07% 2193 Insurance 121,262 21,936 143,198 18.09% 2194 Insurance - Self Insurance 150,000 25,000 175,000 16.67% 2195 Grants to Organizations & Individuals 202,446 20,615 223,061 10.18% 2812 Debenture Debt Charges 3,586,922 700,315 4,287,237 19.52% 2815 Loan Financing Vehicles 5,640 0 5,640 0.00% 2821 Tsfr. to Capital Equip Res. 0 60,000 60,000 NA? 2821 Tsfr. to Cap. Mtce. & Mgmt Systems Res. 75,000 0 75,000 0.00% 2821 Tsfr.to Reserve for Contingency-Elections 70,000 0 70,000 0.00% 2821 Tsfr. to Reserve for Vehicle Replacement 50,000 0 50,000 0.00% i? 2821 Tsfr. to Dunbarton Pool Reserve 4,962 0 4,962 0.00% 2821 Tsfr. to Dun Beer Arena Reserve 30,000 0 30,000 0.00% 2821 Tsfr. to Complex Central Core Reserve 27,000 0 27,000 0.00% 2821 Tsfr. to Rec Complex Pool Res. 15,000 0 15,000 0.00% 2821 Tsfr. to Rec Complex Arena Res. 20,000 0 20,000 0.00% 2821 Tsfr. to Programs Res. 18,500 0 18,500 0.00% 2821 Tsfr. to Eastern Branch Reserve 25,000 0 25,000 0.00% 2821 Tsfr. To Economic Stablization Reserve 1,640,000 1,640,000 NA 2822 Trans to Reserve Fund - Building Permit Stablizai 0 0 0 0.00% 2822 Trans. to Reserve Fund - WSIB 467,073 37,927 505,000 8.12% Trans to Reserve Fund - Federal Gas Tax 1,415,708 1,415,708 2,831,416 100.00% 2823 Trans. to Capita! Fund Funding for telephone system 59,683 -59,683 0 -100.00% Capital Funded From Current 3,219,310 -734,858 2,484,452 -22.83% Capital Funded From Dealer Financing 0 0 0 0.00% Capital Funded From Internal Loans 0 0 0 0.00% Capital Funded From DEBT 7,358,350 -1,093,350 6,265,000 -14.86% 2891 City Share of DC Projects 480,000 0 480,000 0.00% 2900 Contingency 1,246,231 -669,531 576,700 * -68.60% 2901 Emergency Operational Needs - Capital 117,500 32,500 150,000 27.66% $19,584,728 $1245,359 $20,830,088 6.36% ;l Without Debt & Int. Loans & Deal Fin. 12,226,378 2,338,709 14,565,088 Without Debt & Capital funded from Current 9,007,068 3,073,567 12,080,636 i Contingency account adjusted to reflect negotiated settlements. 28/05/2009 10:57 AM 22 CITY OF PICKERING 2009 BUDGET POA REVENUES Account Number 1595 % CHANGE 2008 INCREASE 2009 2009 BUDGET BUDGET (DECREASE) BUDGET VS. 2008 Projected Revenues $150,000 $0 $150,000 5150.000 ~Q $150,000 0.00% 1998 to 2008 POA Revenues $330,000 .17 $280,000 i $230,000 $180,000 $130,000 - -f $so,ooo ..r ..r N N N N N N N N N ca,~n 2&D&2009 10:47 AM CITY OF PICKERING 2009 BUDGET 0000-0000 NON-SHARED P.I Based on 2008 Tax Policy and Tax Rates 2008 2009 Budget Projection Federal & Provincial Properties $435,144 $332,872 Estimated Loss from Public Works Cda -84,300 -75,000 OPG & Ont Hydro One Networks 2,431,214 2,353,376 Municipal Enterprises 579,265 571,225 Education Tax Reductions 0 -25,000 Total $3,361,323 $3,157,474 28/05/2009 10:47 AM Council CITY OF PICKERING 2009 BUDGET 0000-0000 LINEAR PROPERTIES CN RAIL 02-25-52900 120.80 acres x $611.33 (Mun.) $73,849 CP RAIL 03-20-32600 231.27 acres x $611.33 (Mun.) 141,382 HYDRO 01-18-02320 966.84 acres X $834.02 (Mun.) $806,364 966.84 acres X $1,208.66 (Educ.) 1,168,581 1,974,945 LESS: Region share 67.00% of Municipal portion (Based on 2008 Comm Full) -684,489 Sub Total Sub Total $1,505,687 Assumption The tax rates for land are established under the Education Act (Regulation 392) and the Municipal Act (Regulation 387). The distribution of the tax revenue between the Region and the City is determined under subsection 368.3 of the Municipal Act and assumes no change. 28/05/2009 10:47 AM Council CITY OF PICKERING 2009 BUDGET 153011570/1591 - RENTALS, SERVICE CHARGES & COMMISSIONS 2008 2008 INCREASE 2009 Est. ACTUAL BUDGET (DECREASE) BUDGET 1530 - RENTALS 0001) Con. 3 Pt. Lot 19 Roll Number 03-011-21910 Rented to 1317970 Ont. Inc., T/A Pickering Driving Range Contract expires Oct 31, 2009 $17,500 $17,500 ($2,900) $14,600 0002) Con. 3 Pt. Lot 19, 20 Roll Number 03-011-22810 Rented to T. Amts: Contract expires Oct 31, 2009 19,000 19,000 -3,200 15,800 0003) Con. 3 Pt. Lot 19, Parts 2,3 Roll Number Rented to O.J. Muller Landscaping 12,000 18,000 -18,000 0 Agreement terminated Sept 1, 2008 $48,500 $54,500 ($24,100) $30,400 1591 -COMMISSIONS 1) Received from Bell Canada for pay telephones in the Municipal Buildings $65 $100 $0 $100 2) Received from Federal & Provincial Sales Tax remittances 80 100 0 100 $145 $200 $0 $200 28/05/2009 10:47 AM Council CITY OF PICKERING 2009 BUDGET 1543 - LANDFILL OPERATIONS - METRO AGREEMENT 2008 2008 INCREASE 2009 Est. ACTUAL BUDGET (DECREASE) BUDGET 1543 - METRO AGREEMENT Revenue paid to General Fund by City of Toronto. 1) City of Toronto pays to the 7,000 7,000 -1,000 $6,000 City 10% of its royalties from Landfill gas operations at Brock West Landfill Site. The methane gas produces electricity which is sold to various end users. $7,000 $7,000 ($1,000) $6,000 28/05/2009 10:47 AM Council Q CITY OF PICKERING 2009 BUDGET 1592 - DONATIONS MISCELLANEOUS 2008 2008 INCREASE 2009 EST. ACTUAL BUDGET (DECREASE) BUDGET 1592 - DONATIONS $0 $1,000 $0 $1,000 $0 $1,000 $0 $1000 , 28/05/2009 10:47 AM Council CITY OF PICKERING 2009 BUDGET 159311594 - SALE OF EQUIPMENT & LAND 2008 2008 INCREASE 2009 EST.ACTUAL BUDGET (DECREASE) BUDGET 1593 - SALE OF EQUIPMENT Miscellaneous equipment sold at Regional auction, etc. $49,000 $5,000 $0 $5,000 $49,000 $5,000 $0 $5,000 1594 - SALE OF LAND Various land transactions during the year (net) $133 $25,000 ($25,000) $0 $133 $25,000 ($25,000) $0 28/05/2009 10:47 AM Council CITY OF PICKERING 2009 BUDGET 1599 - OTHER MISCELLANEOUS TRANSACTIONS - REVENUE ACCOUNT 2008 2008 INCREASE 2009 EST. ACTUAL BUDGET (DECREASE) BUDGET 1599 Miscellaneous Transactions $0 $1,000 $0 $1,000 Rental fees from Telus for tower on 20,000 20,000 City property. Recognize 25% of the True Sport bursary received in 2006 and will be matched by City. 2,500 2,500 0 2,500 Receipt of 2009 Federal Gas Tax Funds 1,415,708 1,415,708 1,415,708 2,831,416 $1,418,208 $1,419,208 $1,435,708 $2,854,916 This account captures the miscellaneous revenue activity of the Corporation. 28/05/2009 10:47 AM Council CITY OF PICKERING 2009 BUDGET Revenues From Veridian 2008 2008 INCREASE 2009 EST.ACTUAL BUDGET (DECREASE) BUDGET Dividend 1,000,000 1,694,000 0 1,694,000 Special One-Time Dividend 1,640,000 1,640,000 Interest on Prom notes to be re-negotiated for Nov 1 1,905,244 1,905,250 0 1,905,250 $2,905,244 $3,599,250 $1,640,000 $5,239,250 Interest on these notes matures on November 1, 2009. This budget assumes that the interest rate will remain unchanged. 28/05/2009 10:47 AM 209gen_gov_bud.xis Council CITY OF PICKERING 2009 BUDGET 1910 & 1911 - TRANSFERS FROM RESERVES 2008 2008 INCREASE 2009 EST.ACTUAL BUDGET (DECREASE) BUDGET 1) From RESERVE FOR CONTINGENCY - G/L 4612 0 0 0 0 $0 $0 $0 $0 1911 - Reserve Continuing Studies & Consulting. (Gen Gov - 2126.2392) 0 0 36,500 36,500 TOTAL TRANSFERS FROM RESERVES $0 $0 $36,500 $36,500 28/05/2009 10:47 AM Council CITY OF PICKERING 2009 BUDGET 1920 - TRANSFERS FROM RESERVE FUNDS 2008 2008 INCREASE 2009 EST. ACTUAL BUDGET (DECREASE) BUDGET 1) From - DEVELOPMENT CHARGES OLD RESERVE FUND - G/L 4227 (1.3) Funding of Development Charge Appeal $0 0 10,000 10,000 $0 $0 $10,000 $10,000 2) From - WORKERS' COMPENSATION RESERVE FUND - G/L 4234 This transfer to offset the cost of $121,262 $121,262 $21,936 $143,198 insurance. $121,262 $121,262 $21,936 $143,198 TOTAL CONTRIBUTIONS FROM RESERVE FUNDS $121,262 $121,262 $31,936 $153,198 28/05/2009 10:47 AM Council a CITY OF PICKERING 2009 BUDGET 2126 - GENERAL GOVERNMENT - PURCHASED SERVICES Account (2126.2392) 2008 2008 INCREASE 2009 EST. ACTUAL BUDGET (DECREASE) BUDGET $270,000 $315,000 ($103,500) $211,500 $270,000 $315,000 ($103,500) $211,500 1) Senior Mgmt Strategic Planning ($20,000) (CAO). Reduced by TJQ to $10,000 2) Development Charge Appeal ($10,000). (Funded from DC Reserve Fund) 3) Unanticipated needs. ($30,000). 4) General Litigation Needs eg. taxi ($75,000). 5) Arbitration Hearings. ($90,000) Reduced by TJQ to $50,000 6) Duffin Heights Community Facilities Study ($36,500) (Funded from Continuing Studies Reserve) 28/05/2009 10:47 AM Council CITY OF PICKERING 2009 BUDGET 2126.2394 - CORPORATE REQUIREMENTS & INITIATIVES 2008 2008 INCREASE 2009 EST.ACTUAL BUDGET (DECREASE) BUDGET AMO Memberships $9,150 $9,560 $0 $9,560 Corporate Requirements & Initiatives 9,850 10,000 0 10,000 CANHC Membership 750 750 0 750 $19,750 $20,310 $0 $20,31011 AMO Memberships were budgeted under each Councillor in 2004 but was moved in 2005 to reflect the corporate nature of th expenditure. 28/05/2009 10:47 AM Council CITY OF PICKERING 2009 BUDGET 2134 - PROVISION FOR REDUCTION IN TAXES 2008 2008 INCREASE 2009 EST. ACTUAL BUDGET (DECREASE) BUDGET Provision $220,000 $225,000 $0 $225,000 Shortfall from Public Works CDA - City Share 49,000 52,000 0 52,000 $269,000 $277,000 $0 $277,000 City share of property tax write-offs due to: ARB decisions, Minutues of Settlement and Section 357 & 358 adjustments. 28/05/2009 10:47 AM Council CITY OF PICKERING 2009 BUDGET Property Tax & Vacancy Rebates 2008 2008 INCREASE 2009 Est. Actual BUDGET (DECREASE) BUDGET 2135 - Charity Property Tax Rebates Registered charities that occupy either 7,000 7,720 $280 $8,000 commercial or industrial units can receive a 40% rebate of their property taxes. 7,000 7,720 280 $8,000 2137 - Property Tax Rebate At the December 20, 1999, Council meeting, 1,090 1,112 -0 1,112 Council passed resolution#237/99 granting Royal Canadian Legion Branch 483 an exemption from City property taxes for a period not exceeding ten years effective January 1, 1999. 1,090 1,112 -0 $1,112 2138 - Vacancy Rebate Under Bill 140, allowances for vacancies will no 92,700 198,000 -48,000 150,000 longer be reflected in the tax rates. 92,700 $198,000 ($48,000) 1150,000 28/05/2009 10:47 AM Council CITY OF PICKERING 2009 BUDGET 2193/2194 - INSURANCE/SELF-INSURANCE 2008 2008 INCREASE 2009 EST. ACTUAL BUDGET (DECREASE) BUDGET 2193 - INSURANCE: 2122 Insurance Costs For WSIB Occupational Accident Ins. 8,002 8,002 2,584 10,586 Excess Indemnity (1) $1,13,260 113,260 19,352 132,612 $121,262 $121,262 $21,936 $143,198 2194 - SELF-INSURANCE: 2122 General Government (2) $185,000 $150,000 $25,000 $175,000 $185,000 $150,000 $25,000 $175,000 (1) In 2001, Council passed Resolution#127/01 approving the transfer of WSIB to a self insured basis. As part of the risk strategy, the City has purchased "Excess indemnity" insurance with a $300,000 deductible and a $25 million per accident payout. The "Occupational Accident Insurance" will pay a lump sum up to $300,000 based on a payment schedule. The purchase of these two insurance policies is intended to protect the City against catastrophic claim or claims. The cost is funded from the savings when the City became self insured (Work Comp. Res. Fund). (2) General liability costs have now been allocated to individual cost centres. Self Insurance costs above $2,000 are budgeted in the General Government section. 28/05/2009 10:47 AM Council A__ CITY OF PICKERING 2009 BUDGET 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS 2008 2008 INCREASE 2009 EST.ACTUAL BUDGET (DECREASE) BUDGET 2570 - Social & Charitable: United Way (29,525 X $3.30 per household) 96,443 96,443 990 97,433 Durham West Arts Centre 10,000 10,000 0 10,000 Tapp - C - Grant (Fire Services Division) 0 3,128 0 3,128 Equity Initiatives such as Accessibility Committee Funding transferred to Culture Admin budget 1,012 2,000 -2,000 0 Race Relations Committee Funding transferred to Culture Admin budget 1,164 1,500 -1,500 0 City of Pickering Award - (4) High School students 2,500 4,000 0 4,000 Durham Hospice 0 1,500 0 1,500 Whitevale Community Association contingent upon church purchase (Whitevale United Church) - Approved April 20, 2009 20,000 20,000 Ribfest -Approved at the (Budget) Executive Committee Meeting of May 7, 2009. 5,000 5,000 TBD 1,319 6,000 6,000 Sub Total $112,438 $124,571 $22,490 $147,061 2572 - Senior Citizens: Bus Trips & Other Transit tickets Claremont $916 $1,200 $0 $1,200 Senior Club Trips (Various) 9.500 10,000 0 10,000 Sub Total $10,416 $11,200 0 $11,200 2642 - Agriculture: Durham Region Plowmens' Association $100 $100 $0 $100 Sub Total $100 $100 $0 $100 Council CITY OF PICKERING 2009 BUDGET 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS 2008 2008 INCREASE 2009 EST. ACTUAL BUDGET DECREASE BUDGET 2712 • Culture & Recreation: Pickering Rotary Music Festival 500 500 0 500 Kinsmen Santa Claus Parade 1,000 1,000 0 1,000 Easter Parade 1,200 1,200 0 1,200 Special Olympic Games - Council Resolution #226/07 1,875 1,875 -1,875 0 Grant to CUPE 129 - Christmas Parry 500 500 0 500 Roadwatch Committee 5,000 5,000 0 5,000 Durham Regional Police Children's Games 1,500 1,500 0 1,500 TRCA Joint Funded Envir. Proj. (Added at Ex. Council meeting - March 23, 2007) 10,000 10,000 0 10,000 TRCA Healthy Neighbours Prg. (Total Request $125,000) - (Yr 2 of 5) 25,000 25,000 0 25,000 Youth Assistance - True Sport Bursary ' (Year 3 of 4) 3,480 5,000 0 5,000 Bus Trip Expenses for: Canada Day, Mayor Light Tour, Sanata Claus Parade & Legion Easter Parade 8,528 10,000 0 10,000 Youth Initatives 3,000 0 3,000 TBD 1,352 2,000 0 2,000 Sub Total $58,583 $66,575 ($1,875) $64,700 TOTAL $181,537 $202,446 $20,615 $223,061 * On March 31 2006, the City received the Bell True Sport (Bursary) community award. This award is bt;*'allocated over four years starting in 2007 and to be given to youth who would otherwise not be able to afford participation in sports. Council approved Motion 80/06 whereby the City would now match the $2,500 per year for youth sport participation. Council CITY OF PICKERING 2009 BUDGET ,z 2812 - Annual Charges -2009 Budget External Debentures & Internal Loans i By Function Outstanding Loans & Annual Charges Debentures External Increase 2009 as of Jan 1, 2009 Loans Debts Total (Decrease) BUDGET - i Function is Gen.Govt (City Prop/Civ.Cmplx) $275,419 5,760 45,920 51,680 7,300 $58,980 Protection to Persons j J3 Fire 2,663,862 117,057 383,208 500,265 79,440 579,705 By-Law 41,664 22,170 22,170 22,170 Transportation Roads, Sidewalks 8,906,677 583,301 1,082,350 1,665,651 164,345 1,829,996 Streetlights 15,906 5,080 5,080 5,080 Environmental Services Storm Water Mgmt 671,294 20,326 37,130 57,456 70,785 128,241 Recreation & Cultural Services Museum 357,868 66,100 66,100 66,100 Comm Facilities 5,460,605 143,990 479,810 623,800 313,850 937,650 Parks 1,661,365 125,795 179,030 304,825 64,595 369,420 Library 409,289 224,895 0 224,895 0 224,895 Total $20,463,949 1,248,374 2,273,548 3,521,922 700,315 $4,222,237 Issuing/Financing Cost 65,000 Total Annual Charges & Financing Costs $4,287,237 11 4,1 CITY OF PICKERING 2009 BUDGET 2815 - SMALL VEHICLE FINANCING 2008 INCREASE 2009 BUDGET (DECREASE) BUDGET Prior Year's Vehicles $5,640 $0 $5,640 0 TOTAL VEHICLE PAYMENT CHARGES $5,640 $0 $5,640 The 2007 vehicles are to be financed either through dealer financing or internal loans depending upon the best terms and conditions. Any unused funds are to be applied towards outstanding principal. 28/05/2009 10:47 AM Council x CITY OF PICKERING 2009 BUDGET 2821 - TRANSFERS TO RESERVES 2008 2008 INCREASE 2009 EST. ACTUAL BUDGET (DECREASE) BUDGET Contingency Reserve G/L 4612.2191 Provide funding for 2010 election. $70,000 $70,000 0 70,000 Vehicle Replacement Reserve G/L 7040.0000 Funding for vehicle replacement. 50,000 50,000 0 50,000 Dunbarton Pool Reserve G/L 4623.2713 Provide for the replacement of equipment. 4,962 4,962 0 4,962 Don Beer Arena G/L 7033.0000 Provide for the replacement of equipment. 30,000 30,000 0 30,000 Rec Complex Central Core G/L 4623.2731 Provide for the replacement of equipment. 27,000 27,000 0 27,000 Rec Complex Pool Res. G/L 4623.2733 Provide for the replacement of equipment. 15,000 15,000 0 15,000 Rec Complex Arena Res. G/L 4623.2735 Provide for the replacement of equipment. 20,000 20,000 0 20,000 Rec. Prgs. Res. G/L 4623.2712 Provide for the replacement of equipment. 18,500 18,500 0 18,500 Eastern Branch Res. G/L 4626.0000 Provision for Eastern Branch 25,000 25,000 0 25,000 Economic Stabilization Res. G/L 700X.0000 Transfer to economic stabilization res 1,640,000 1,640,000 Capital Equip. Res. G/L 7000.0000 Provision for new telephone system 60,000 60,000 Cap. Mtce. Mgmt Sys. Res. G/L 7001.0000 Funding for capital maint & mgmt systems. $75,000 $75,000 $0 75,000 TOTAL TRANSFERS TO RESERVES $335,462 $335,462 $1,700,000 $2,035,462 28/05/2009 10:47 AM Council CITY OF PICKERING 2009 BUDGET 2822 - TRANSFERS TO RESERVE FUNDS 2008 INCREASE 2009 BUDGET (DECREASE) BUDGET 1) To - Federal Gas Tax Reserve Fund G/L 75056.0000.0000 Receipt of 2009 Funds July 15th $1,415,708 November 15th 1,415,708 $1,415,708 $1,415,708 $2,831,416 2) To - Building Permit Stablization Reserve Fund G/L 7506.0000.0000 3) To - WSIB Reserve Fund G/L 4234.0000.0000 Previously budgetted in individual cost centes 412,073 37,927 450,000 Fire - Additional transfer to offset higher related WSIB costs. 30,000 0 30,000 Roads - Additional transfer to offset higher related WSIB costs. 25,000 0 25,000 TOTAL TRANSFERS TO RESERVE FUNDS $1,882,781 $1,453,635 $3,336,416 28/05/2009 10:47 AM Fourth Draft 4 CITY OF PICKERING 2009 BUDGET DEPARTMENTAL EXPENDITURE %CHANGE 2008 2009 2009 BUDGET APPROVED INCREASE REVISED VS. BUDGET (DECREASE) BUDGET 2008 BUDGET Mayor Ryan $135,112 $2,606 $137,718 1.93% B.Littley, Reg. Coun. Ward 1 72,501 (4,998) 67,503 -6.89% B. Mclean, Reg. Coun. -Ward 2 73,869 (4,474) 69,395 -6.06% R. Johnson, Reg. Coun. Ward 3 84,583 1,446 86,029 1.71% J. O'Connell, City Coun. - Ward 1 77,801 (4,168) 73,633 -5.36% D. Dickerson, City Coun. Ward 2 78,485 1,702 80,187 2.17% D. Pickles, City Coun. - Ward 3 77,889 (2,724) 75,165 -3.50% Council Support 320,292 6,994 327,286 2.18% 2121 C.A.O. Office 504,067 25,414 529,481 5.04% 2129 Customer Care Centre 293,981 30,180 324,161 10.27% 2192 Office Of Sustainability 828,691 61,869 890,560 7.47% 2139 Human Resources 500,375 23,165 523,540 4.63% 2141 Health & Safety 152,845 (29,921) 122,924 -19.58% 2125 Legal Services 281,136 8,230 289,366 2.93% 2122 Clerks Office 514,422 18,931 533,353 3.68% 2191 Records Management & Elections 86,802 1,461 88,263 1.68% 2199 Print Shop/Mail Room 386,061 8,161 394,222 2.11% 2220 By-law 676,784 29,835 706,619 4.41% 2293 Animal Services 388,471 7,820 396,291 2.01 2127 Finance (Accting, Taxes & Payroll) 2,538,257 37,926 2,576,183 1.49% 2133 Supply & Services 334,591 11,360 345,951 3.40% 2196 Information Technology 1,187,993 249,294 1,437,287 20.98% 2710 Operations & Emerg.Services-Admin. 374,923 127,752 502,675 34.07% 2241 Emerg. Operations-Claremont 169,791 (2,339) 167,452 -1.38% 2240 Fire Protection 11,904,019 1,171,026 13,075,045 9.84% 2290 Mun. Prop. Eng. & Admin. 1,703,899 234,919 1,938,818 13.79% 2320 Roads 5,078,621 500,624 5,579,245 9.86% 2132 Property Maintenance 583,572 59,323 642,895 10.17% 2230 Crossing Guards 315,400 20,600 336,000 6.53% 2325 Street Lights 707,083 27,417 734,500 3.88% 2430 Environmental Services 154,902 24,282 179,184 15.68% 2718,Parks 3,042,362 123,941 3,166,303 4.07% 2315 Operations Centre-Municipal Garage 929,224 60,702 989,926 6.53% 2124 Civic Complex 442,731 24,858 467,589 5.61% 2572 Senior Citizens Centre 264,475 33,598 298,073 12.70% 2711 Cult. & Rec. Admin. 979,528 16,469 995,997 1.68% 2712 Programs 2,095,166 182,755 2,277,921 8.72% 2713 Dunbarton Pool 332,553 (68,963) 263,590 -20.74% 2715 Don Beer Arena 979,129 (8,925) 970,204 -0.91% 2719 Community Centres 627,121 22,521 649,642 3.59% 2731 Recreation Complex - Central Core 2,393,305 140,541 2,533,846 5.87% 2733 Recreation Complex - Pool 824,051 48,593 872,644 5.90% 2735 Recreation Complex - Arenas 711,289 571 711,860 0.08% 2744 Museum 477,295 41,720 519,015 8.74% 2610 Plan & Develop - Admin 897,357 38,291 935,648 4.27% 2611 Planning 2,587,805 (812,807) 1,774,998 -31.41% 2612 Building Services 928,092 26,737 954,829 2.88% 2613 Development Control 486,700 18,539 505,239 3.81% 2630 Committee of Adjustment 9,900 (1,200) 8,700 -12.12% 2743 Heritage Pickering 9,200 (5,250) 3,950 -57.07% 2745 Libraries 4,646,010 (112,099) 4,533,911 -2.41% TOTAL $ 54,250,511 $ 2,414,305 $ 56,664,816 4.45% 26/05/20098:50 AM .14 1 i 2009 BUDGET j DEPARTMENTAL REVENUE %CHANGE 2008 2009 2009 BUDGET APPROVED INCREASE REVISED VS. BUDGET (DECREASE) BUDGET 2008 BUDGET REVENUES 2192 Office Of Sustainability $ 29,000.00 $ (3,000.00) $ 26,000 -10.3% 2141 Health & Safety 20,000 2,000 22,000 10.0% 2125 Legal Services 500 - 500 0.0% 2122 Clerks Office 148,700 55,000 203,700 37.0% 2199 Print Shop/Mail Room 100 - 100 0.0% 2220 By-law 851,000 10,000 861,000 1.2% 2293 Animal Services 110,800 (2,150) 108,650 -1.9% 2127 Finance 3,110,390 (162,365) 2,948,025 -5.2% 2196 Information Technology 20,000 26,000 46,000 130.0% 2241 Emerg. Operations-Claremont 93,000 (18,000) 75,000 -19.4% 2240 Fire Protection 220,590 (31,090) 189,500 -14.1% 2290 Mun. Prop. Eng. & Admin. 15,000 10,000 25,000 66.7% 2320 Roads 45,000 (5,000) 40,000 -11.1% 2132 Property Maintenance - - 0.0% 2430 Environmental Services 18,000 3,000 21,000 16.7% 2718 Parks 51,350 3,250 54,600 6.3% 2315 Operations Centre-Municipal Garage 436,600 3,560 440,160 0.8% 2124 Civic Complex 3,000 - 3,000 0.0% 2572 Senior Citizens Centre 54,850 4,825 59,675 8.8% 2712 Programs 1,594,399 137,256 1,731,655 8.6% 2713 Dunbarton Pool 116,061 (38,061) 78,000 -32.8% 2715 Don Beer Arena 982,500 78,000 1,060,500 7.9% 2719 Community Centres 109,100 (4,000) 105,100 -3.7% 2731 Recreation Complex- Central Core 1,280,542 173,610 1,454,152 13.6% 2733 Recreation Complex - Pool 265,900 7,800 273,70.0 2.9% 2735 Recreation Complex - Arenas 677,000 10,000 687,000 1.5% 2744 Museum 143,210 19,268 162,478 13.5% 2610 Plan & Develop - Admin 68,000 (18,500) 49,500 -27.2% 2611 Planning 1,400,860 (748,265) 652,595 -53.4% 2612 Building Services 850,000 (300,000) 550,000 -35.3% 2613 Development Control 95,500 3,000 98,500 3.1% 2745 Libraries 307,775 123,867 431,642 40.2% Total REVENUES $ 13,118,727 $ (659,995) $ 12,458,732 -5.03% LJote: Theeabove-revenwitemsare-recorded-withirrtFre artmrentarBnd ts-for-c(crntroi r poses.°_._- 25/05/20092:36 PM s CITY OF PICKERING Personnel Expenditures include Summary - ALL Personnel Expenditures Salaries and wages, benefits and 2009 Current Budget overtime. Report Name: Personnel Comp 09 Organization R, DO: WW)M 2:44 PM 2008 2008 INCREASE 2009 INCREASE YTD APPROVED (DECREASE)I REVISED (DECREASE) Actuals BUDGET BUDGET % Mayor Mayor Ryan $86,912 $87,_9_4.8 $2,647 $90,595 3.01% Council B. Littley, Reg. Coun. Ward 1 $42,264 $43,501 $1,302 $44,803 2.99% B. McLean, Reg. Coun. - Ward 2 $42,264 $43,501 $1,302 $44,803 2.99% R. Johnson, Reg. Coun. Ward 3 $42,264 $43,501 $1,302 $44,803 2.99% J. O'Connell, City Coun. Ward 1 $39,490 $43,501 $1,302 $44,803 2.99% D. Dickerson, City Coun. Ward 2 $42,264 $43,501 $1,302 $44,803 2.99% D. Pickles, City Coun. - Ward 3 $42,264 $43,501 $1,302 $44,803 2.99% Council Support $282,657 $293,395 $7,421 $300,816 2.53% C.A.O. Office 2121 C.A.O. Office $480,206 $463,461 $29,415 $492,876 6.35% 2129 Customer Care Centre $249,769 $264,444 $19,77_3 $284,217 _ 7.48% Human Resources 2139 Human Resources $336,8721 $322,389 $46,844 $369,233 14.53% 2141 Health & Safety - $78,130[ $84,365 $5,836_ $90,201 _6_.92% Legal Services -------t2--2-3,9Q3 2125 Legal Services $227,352 $7,983 $231,886 3.57% Office of Sustainability 2192 Office of Sustainability $550,823- - $535,561 $43,840 $579,401 13,19% Clerks 2122 Clerks Office $506,552 $482,001 $22,231 ' $504,232 4.61% 2191 Records Management & Elections $69,816 $74,764 $162 574,926 0.22% 2199 Print Shop/Mail Room $108,726 $110,236 $3,162; $113,398 2.87% 2220 By-law $592,116 $561,426 $40,431 $601,857 7.20% 2293 Animal Services $251,409• $261,966 $10,928 $272,894 4.17% Finance & Treasury Services _ 2127 Finance $1,714,728 $1,815,701 $73,456 $1,889,157 4.05% Corporate Support Services 2133 Supply & Services $298,935, $32 $_1.0_,7_00 $333,04.2 3.32% 2196 Information Technology $684,504 - - $664,554 $53,420 $717;974 8.04% Operations & Emerg. Services-Admin 2710 Operations & Emerg. Services-Ad min. $367,422 $356,964 $118,651 _ $475,615 _33.24% 2241 Emerg. Operations-Claremont $97,269 $117,212 ($11,458) $105,754 -9.78% Fire Services Division 2240 Fire Protection $11,114,141 $10,475,994 $1,079,935-' 1______$11,555,929 10.31% Municipal Property Engin. & Admin. 2290 Mun Prop.-Eng.-&- Admin. $1,609,873 $1,609,7001 $129,555 $1,739,255 8.05% 2320 Roads $2,222,686, $2,304,839 $191,941 $2,496,780 8.33% 2132 Property Maintenance $319,655 $315,630 $26,728 $342,358 8.47% 2718 Parks $ $1,787,591 - O erations Centre-Municipal Garage $633,203 $612591 $7,574 $$675,165 028% p $612,708 $62,972 $675,680 10.28% Culture & Recreation Division T 2124 Civic Complex $68,303 $66,092 $3,798 $69,890 5.75% 2572 Senior Citizens Centre $149,241 $163,891 $8,030 $171,921 4.90% 2711 Cult. & Rec. Admin. $832,319 $817,786 $23,8871 $841,673 2.92% 2712 Programs_______ - - - $574,359 - $575,125 - $67,1481 $642,273 11.68% 2713 Dunbarton Pool $194,3751 $225,590 ($35,140) $190,450 15.58% 2715 Don Beer Arena $644,766; $603,597 ($20,613) $582,984 -3.42% $237,863 $272,391 $12,116 _ $284;507 4.45% 27127319 Recreation Community Complex Centres Central Core $1_,617,333 $1,604,599 $25,888 _ $1,630,487 1.61% 2733 Recreation Complex Pool - - -1_ -$475,786 $478,187 $20,075:. - - $498,262 _ 420% 2735 Recreation Complex Arenas $459,297: $430,631 ($10,037)1 $420,594 -2.33% 2744 Museum $368,322; $360 135 $23,570' - $383,705 6.54% 4 9 CITY OF PICKERING Personnel Expenditures include Summary - ALL Personnel Expenditures Salaries and wages, benefits and 2009 Current Budget overtime. Report Name: Personnel Comp 09 Organization 4W D.I. 52WOM Z44 PM 2008 2008 INCREASE 2009 INCREASE i YTD APPROVED (DECREASE) REVISED' (DECREASE) Actuals BUDGET BUDGET % Plan & Develop - Admin 2610 Plan & Develop - Admin - 1 $814,179 $815,593 $50,059 $865,652 6.14% Planning - 2611 Planning $842,864 $1,148,741 ($50,149) $1,098,592 4.37% - Building Services - 2612 Building Services $842,974, $861,857 $19,958 $_8.81_',815 2_.32% Development Control T 2613 Development Control $412,869 $431,968 $21,439 $453,407 4.96% Committee of Adjustment 2630 Committee of Adjustment $6,055 $7,400 $0 $7,400 0.00% Libraries 2745 Libraries $3,361,506 $3,397,653 $212,175 $3,609,828 6.24% TOTAL $36,784,845 $36,671,336 $2,364,1631 $39,035,499 6.45% x`3. CITY OF PICKERING Salary Expenditure Summary 2009 CURRENT BUDGET Salaries Comp 2009 Organization Run Date : 5/25/2°°82:49 PM 2008 2008 INCREASE' 2009 INCREASE YTD BUDGETi (DECREASE) BUDGET (DECREASE) Actuals % Mavor Mayor Ryan $69,490 $70,233 $2,10 $72,340 _ 3.00% Council B. Littley, Reg. Coun. Ward 1 $31,820 $32,191 $966' $33;157 3.00% B. McLean, Reg. Coun. - Ward 2 $31,820 _ $32,191 $966 $33,157 3.00% R. Johnson, Reg. Coun. Ward 3 $31,820 $32,191 $966 $33,157 3.00% J. O'Connell, City Coun. Ward 1 $31,820 $32,191 $966 $33,157 3.00% D. Dickerson, City Coun. Ward 2 $31,820 $32,191 $966 $33,1571 3.00% D. Pickles, City Coun. - Ward 3 $31,820 $32,191 $966 $33,157 3.00% Council Support $229,360 $231,0421 $8,83 $239,881 3.83% C.A.O. Office 2121 C.A.O. Office $419,852 $401,826 $26,231 $428,057 6.53% 2129 Customer Care Centre $210,934 $214,447 $16,714 $231,161 7_._79% Human Resources 2139 Human Resources $273,306 $260,000 $41,045 $301,045 15.79% 2141 Health & Safety $63,320 $67,9441 - $4,89 $72,834 7.20% Legal Services 2125 Legal Services $192,622 $186,296 $6,520 $192,816)- 3.50% Office of Sustainability 2192 Office of Sustainability $460,738 $451,427 $32,698 $484,125 7.24% Clerks 2122 Clerks Office $411,907 $387,8701 $18,637 $406,507 4.80% 2191 Records Management & Elections $58,493 $56,943 $1,993 $58,936 3.50% 2199 Print Shop/Mail Room $84,6691 $83,374 $2,81 $86,192 3.38% 2220 By-law $491,7961 $446,539 $37,99 $484,531 8.51% 2293 Animal Services $211,561 $208,137 $13,385 $221,522 6.43% Finance & Treasury Services- _ 2127 Finance $1,370,29 $1448,67 $597021 $1,508,374 4.1.2_% Corporate Support Services - 9Y -,35 - - - - - - 2133 Supply & Services $242,357 $258,150 $8,84 $266;992 3.43% 2196 Information Technology $545,729 $520,3401 $44,517 $564,857 8.56% Operations & Emerq. Services-Admin 2710 Operations & Emerg.Services-Admin $306,5411 $293,589 $97,626 $391,215 33.25% 2241 Emerg. Operations-Claremont $86,151 i $96,705 ($5,951) $90,754 6.15% Fire Services Division i 2240 Fire Protection __S8,519,540 $8,328,98 $649,453 $8,978,4351 7.80% Municipal, Propertv-_Engin. & Admin. _ 2290 Mun. Prop. Eng. & Admin. $1,283,71 $1,292,43 $94,216 $1,386,655 7.29% 2320-Roads- $1,635,54 $1,755,16 $111,99 $1,867,165 6.38% 2132 Property Maintenance $254,478 $257,489 $9,84 $267,338 3.83% 2718 Parks 1 $1,417,32 $1,444,07 $9,27 $1,453,347 0.64% 2315 Operations Centre-Municipal Garage $513,273 $497,396 $47,174 $544,570 9.48% Culture & Recreation Division_ 2124 Civic Complex $55,041 $53,882 $1,833 $55,715 3.400/6 2572 Senior Citizens Centre $125,031 $143,935 $4,811 $148,746 3.34% 2711 Cult. & Rec. Admin. $655,979 $651,8491 $17,084 $668,933 2.62% 2712 Programs $1 173,39 $436,812 $912,674 $1,349,486 208.94% 2713 Dunbarton Pool $155,539 $186,016 ($25,786 $160,230 13.86% 2715 Don Beer Arena $511,1891 $478,372 ($27,668 $450,704 -5.78% 2719 Community Centres $192,8291 $220,889 $8,26 4229,157 3.74% 2731 Recreation Complex - Central Core $1,319,401, $1,299,18 $14,170 $1,313,357 1.09% 2733 Recreation Complex - Pool $398,40711 $393,087 $131865 $406,952 3.53% 2735 Recreation Complex - Arenas $372,2281 $337,045 ($10,501 $326,544 -3.12% 2744 Museum $331,460 $309,467 $20,308 $329,775 6.56% Plan & Develop - Admin 2610 Plan & Develop Admin $657,872 $652,13 W,001 $695,132 6.59% Planning - - - - 2611 Planning $651,349 $923,2271 ($40,905 $882,322 -4.43% Buildmq Services 2612 Building Services $685,174 $686,927 $21,068 $707,995 3.07% Development Control_ .R CITY OF PICKERING Salary Expenditure Summary 2009 CURRENT BUDGET Salaries Comp 2009 Organization Run Date 5/25/20092:49 PM 2008 20081 INCREASE! 2009 INCREASE YTD BUDGET (DECREASE) BUDGET (DECREASE Actuals I I % 2613 Development Control $328,118 $343,737 $14,261 $357,998 4.15% Committee of Adiustment 2630 Committee of Adjustment $5,600 $6,800 $0 $6,800 0.00% Libraries - - - 2745 Libraries $2,777,670 $2,782,78 $159,340 $2,942,127 5.73% TOTAL - $29,940,200 $29,358,38 $2,472,18 $31,830,5641 8.42% Salaries & Wages expenditure accounts reflect the following significant changes: 2712 Programs ($879,864) All program related expenditures were previously budgeted under one account (9398). For 2009, the various types of expenditures have been re-allocated and grouped based on type of expenditure such as salaries and wages ($879,864). Personnel Adjustments ($1,592,320) This amount includes proposed new positions ($280,166), contractual annual increase and annualization of 2008 approved positions and changes. Additional information regarding these changes are explained in the Department/Division document entitled "Summary of Major Increases/Decreases," located throughout the current budget. 2009 Current Budget Proposed Full Time Positions and Part Time Hours for 2009 As of April 21, 2009 Number Draft Department Positions Position Description 2009 Budget 2240 Fire 4 4th Class Fire Firefighters (4) - July 1, 2009 $105,600 2290 Municipal Property & 1 Clerk/Typist - January 1, 2009 WSIB Accomodation Eng. 47,226 2320 Roads 2 Heavy Equipment Operators (1) - July 1, 2009 55,760 2315 Operations Centre 1 Relief Mechanic - Health & Safety - LTD 29,000 2712 Programs Facility Security Guard - additional hours 6,280 Offset by revenue - community school user groups (6,280) 2745 Library 1 Contract Staff funded from Library Strategic Develop Fund 36,300 (Contract for approximately 12 months starting May 1, 2009) (36,300) Total Salary Cost (6- Full Time, 1 Contract, 1 Relief - LTD & 1 WSIB accommodation) $237,586 Estimated Benefits Cost 66,952 Total $304,538 Position Summary Full Time 6 Contract 1 WSIB Accomodation 1 Relief - Health & Safety LTD 1 Total 9 2009 Current Budget Proposed Full Time Positions and Part Time Hours for 2009 Deferred & Deleted TJQ As of April 21, 2009 Number Draft Department Positions Position Description 2009 Budget 2129 Customer Care Additional call in hours - Deferred $5,000 2133 Supply & Services 1 Buyer - July 1, 2009 - Deleted 26,250 2320 Roads 1 Heavy Equipment Operator - Deferred 27,880 2315 Operations Centre 2 Mechanics - July 1, 2009 - Deleted 62,230 Small Equip. Repair Person - July 1, 2009 - Deleted 30,500 Clerk - Service Garage - July 1, 2009 (Part Time to Full Time Hours) 35 per week - conversion 10,300 effective.) - Deleted 2712 Programs Co-ordinator - additional hours (183) - Deferred 3,810 2744 Museum Museum Administration - Program Support - Deferred 10,530 Staff required to develop artifacts inventory - Deferred 11,000 2710 Operations & Emerg 1 Supervisor Facilities - July 1, 2009 - Deferred 43,834 2611 Planning 1 Planning Technician - July 1, 2009 - Deferred 27,225 2613 Development Control 1 Develop. Technologist - July 1, 2009 - Deferred 29,129 2743 Heritiage Pickering Co-op student to develop heritiage database - Deferred 10,000 7 Total $297,688 251O520092:53 PM drna New Positions Fart Pges 2009As m - CITY OF PICKERING Overtime Expenditures Summary 2009 CURRENT BUDGET Report Name: o/T Comp Organization Run Date. 5/25/2009 300 PM 2008 2008 INCREASE! 20091 INCREASE YTD BUDGET (DECREASE REVISED (DECREASE Actuals! % Council _ Council Support - - - $725 $750 $0 -T-$750 0.00% C.A.O. Office 2121 C.A.O. Office $0 $500 _ ($250)1 $250 -50.00°/ 2129 Customer Care Centre $0' $750$01 $750 0.00% Human Resources 2139 Human Resources $119 $2,000 ($1,000) $1,000 -50.00°/ 2141 Health & Safety $_0 $600 $0! $600 0.00% Leqal Services 2125 Legal Services $1051 $0 $0 $0 0.00% Office of Sustainabilitv 2192 Office of Sustainability _ $0 $500 $0 _ $500 0.00% Clerks 2122 Clerks Office _ $1,115 $3,000 ($1,500) $1,500 -50.000/ 2191 Records Management & Elections $0 $2,000 ($1,000) - $1,000 -50.000/ 2199 Print Shop/Mail Room $69 $350 $0 $350 0.00% 2220 By-law $6,873 $5,000 $2,00 $7,000 40.00% 2293 Animal Services $3,931 $5,000 $0 $5,000 0.00% Fina 2127 nce Finance Treasury Services $34,270 - ---$26,000 $0 - - $26;000 0.00% Corporate Support Services 2133 Supply & Services $95 $2,000 $0 - - $2,000 0.00% 2196 Information Technology $20,608 $20,000 $0 $20,000 0.00% Operations & Emerq. Services-Admin 2710 Operations & Emerg.Services-Admin $0 $1,000 $0 $1,000, 0.00% Fire Services Division 2240 Fire Protection $702,954 $310,826 $146,1741 $457,000 47.03% Municipal Propertv Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. $34,777 $21,000 $9,0001 $30,000 42.86% 2320 Roads _ $218,352, $148,000 _$52,000 $200,000 35.14% 2132 Property Maintenance $21,272 $7,000 $13,0001 $20,000 185.71% _ ~ $70,000 -9.09% 2718 Parks $74,784 - - - --$77,000 ($7,000 2315 Operations Centre-Municipal Garage $12,992 $5,000 $2,500 _ $7,500 50.00% Culture & Recreation Division 2124 Civic Complex _ $5,431 $4,000 $0 $4,000 0.00% 2572 Senior Citizens Centre _ $3,741 $2,000 $1,000 $3,000 50.00% 2711 Cult. & Rec. Admin. $26,74_2 $12,490 _ $0' $12,490 0.00% 2712 Programs $11,895 $11,385 $0 -$11,385 0.00% 2713 Dunbarton Pool $7,656 _ $5,175 ($2,175) $3,000 -42.03% 2715 Don Beer Arena $21,403 $16,560 $3,440 $20;000 20.77% 2719 Community Centres $8,777 $5,175 $825 $6,000 15.94% 2731 Recreation Complex - Central Core $45,188 $41,400 _ $8,950 _ $50,350 21.62% 2733 Recreation Complex - Pool $17,341 $12,420 $2,580 $15,000 20.77% 2735 Recreation Complex - Arenas - $8,660 $15,525 $475 $16,000 3.06% 2744 Museum $2,913 $4,650 $0 $4,650 0.00% Plan & Develop - Admin 2610 Plan & Develop - Admin $362 $2,000 ($1,000) - $11000 -50.00°/ Plannind.- 2611 Planning $45,990 $24,500 $0 $24,500 - 0.00% Buildinq Services 2612 Building Services $1,359 $10,000 ($7,000) $3,000 -70.00°/ Development Control 2613 Development Control $9,162 $12,100 $0 $12,100 0.00% Libraries 2745 Libraries $992 $2,250 ($1,000) $1,250 _ -44.440 TOTAL $1,350,65 $819,906 $220,019 $1,039,925 26.83% The budgetary increase is mainly due to the following: Fire ($146,1741 Increase is partially due to change in overtime call back procedures as a result of the arbitration award. Roads ($52,000) & Property Maintenance ($13,00)0) CITY OF PICKERING Benefits Expenditure Summary 2009 CURRENT BUDGET Organization Run Date: 5/25/2009 3:02 PM YTD 2008 Increase 2009 INCREASE 2008 APPROVED (Decrease) BUDGET (DECREASE) Actuals BUDGET % Mayor Mayor Ryan $17,422 $17,715 $540 $18255 3.05% Council B. Littley, Reg. Coun. Ward 1 $10,445 $11,310 _ $336 $11,646 2.97% B. McLean, Reg. Coun. - Ward 2 $10,445 $11,310 $336 $11,646 2.97% R Johnson, Reg. Coun. Ward 3 $10,445 $11,310 $336 $11,646 2.97% J O'Connell, City Coun. Ward 1 $7,671 $11,310 $336 $11,646 2.97% D. Dickerson, City Coun. Ward 2 $10,445 $11,310 $336 $11,646 2.97% D. Pickles, City Coun. - Ward 3 $10,445 $11,310 $336 $11,646 2.97% Council Support $52,572 - $61,603 - ($1,418) $60,185 -2.30_% C.A.O. Office 2121 C.A.O. Office $60,354 $61,135 $3,434 $64,569 5.62% 2129 Customer Care Centre $38,835 $49,247 $3,059 $52,306 6.21% Human Resources 2139 Human Resources $63,447 $60,389 $6,799 $67,188 11.26% 2141 Health & Safety $14,8101 $15,821 $946 $16,767 5._98_°_/°_ Legal Services 2125 Legal Services $34,626 $37,607 $1,463 $39,070 3_.89% Office of Sustainability 2192 Office of Sustainability $90,085 $83,634 $11,142 $94,776 13.32% Clerks - - - 2122 Clerks Office $93,531 $91,131 $5,094 $96,225 5.59% 2191 Records Management & $11,322, $15,8211 ($831) $14,990 -5.25% Elections _ 2199 Print Shop/Mail Room $23,988 $26,512 $344 $26,856 1.30% 2220 By-law $93,448 $109,887 $439 $_110_,326, _ 0.40% 2293 Animal Services $35,917 $48,829 ($2,457) $46,372 -5.03% Finance & Treasury Services 2127 Finance $310,159 $341,029 $13,754 $354,783 4.03% Corporate Support Services 2133 Supply & Services $56,482 $62 192 $1,858 $64,050 2.99% 2196 Information Technology $118,168 $124,214 $8,903 $133,117 7.17% Operations & Emerg. Services-Admin 2710 Operations & $60,8811 $62,375 $21,025 $83,400 33.71%0 Emerg.Services-Admin. 2241 Emerg. Operations-Claremont $11,117 $20,507 ($5,507) $15,000 -26.85%° Fire Services Division 2240 Fire Protection $1,891,646 $1,836,186 $284,308 $2,120,494 15.48% Municipal Propertry Engin. &_Admin. 2290 Mun. Prop. Eng. & Admin. $291,384 $296,261 $26,339 $322,600 8.89% 2320 Roads $368,786 $401,672 $27,943 $429,615 6.96% 2132 Property Maintenance $43,905 $51,141 $3,879 $55,020 _ 7.58% 2718 Parks $255,758 $266,514 $5,304 $271,818 1.99% 2315 Operations Centre-Municipal $106,938 $110,312 $13,298 $123,610 12.05% Garage Culture & Recreation Division 2124 Civic Complex $7,830± $8,210 $1,965 $10,175 23.93% $153,4471 $17956 - - ..$2,219 $20,175 12.36% 2572 Senior 2711 Cult & Rlelce Adm nntre ~ $20,469 $6,8031 $160,250 4.43% 2712 Programs $122,974 $126,928 $34,338 $161,266 27.05% 2713 Dunbarton Pool $31,180 $34,399 ($7,179) $27,220 20.87% 2715 Don Beer Arena $112,174 $108,665 $3,615 $112,280 3.33% 2719 Community Centres $36,258 $46,327 $3,023 $49,350 6.53% 2731 Recreation Complex - Central $252,744 $264,012 $2,768 $266,780 1.05% -2733 Recreation Complex - Pool - - - $60103& _ $72,6801 $3,630 $76,310 4.99% } CITY OF PICKERING Benefits Expenditure Summary 2009 CURRENT BUDGET Organization Run Date : 5125/2009 3:02 PM YTD 2008 Increase'' 20091 INCREASE 2008 APPROVED (Decrease) BUDGET' (DECREASE) Actuals BUDGET I % 2735 Recreation Complex - Arenas $78,408 $78,061 ($11) $78,050 -0.01% 2744 Museum $33,949 $46,018 $3,262 $49,280 7.09% Plan & Develop - Admin 2610 Plan & Develop - Admin $155,946 $161,462 $8,0581 $169,520 4.99% Planning 2611 Planning $145,525 $201,014 ($9,244) $191,770 -4.60% Building Services 2612 Building Services $156,441 $164,930 $5,890 $1 7f 0, -0 2 u- 1 3.57% Development Control 2613 Development Control $75,589 $76,131 $7,178 $83,309 9.43% Committee of Adjustment 2630 Committee of Adjustment $455 $600 $0' $600 0.00% Libraries 2745 Libraries $582,844 $612,616 $53,8351 $666,451 T 8.79% TOTAL $6,227,895 $6,493,050 $551,824 $7,044,874 8.5n% The budgetary changes for this account reflect the following: annual benefits premium increase, benefits increase related to salary increases and benefits associated with proposed new positions. In addition, there was an increase to the ONIERS rate for firefighters. CITY OF PICKERING Advertising Expenditures Summary 2009 CURRENT BUDGET Report Name: Advert Comp 2009 Organization Run Dale : 5/25/2008 3:03 PM YTD 2008 INCREASE INCREASE 2008 APPROVED (DECREASE) 2009 (DECREASE) ACTUALS BUDGET BUDGET % Human Resources 2139 Human Resources $16,562 $32,500 ($7,500) $25,000 -23.08% Office of Sustainabilitv 2192 Office of Sustainability $30,001 $30,000 $0 $30,000 0.00% Fire Services Division 2240 Fire Protection $6,086 $9,000 $0 $9,000 0.00% Municipal Property Enqin. & Admin. 2430 Environmental Services $5,824 $6,000 $0 $6,000 0.00% Culture & Recreation Division 2572 Senior Citizens Centre $0 $200 $0 $200 0.00% 2711 Cult. & Rec. Admin. $95,701 $114,400 ($7,700) $106,700 -6.73% 2731 Recreation Complex - Central $25,726 $25,000 $0 $25,000 0.00% Core 2744 Museum $14,357 $15,000 $0 $15,000 0.00% Plan & Develop - Admin 2610 Plan & Develop Admin $0 $500 $0 $500 0.00% Libraries 2745 Libraries $26,252 $11,200 $4,252 $15,452 37.96% TOTAL $220,700 $245,300 ($12,448) $232,852 -5.07% 2009 advertising account changes are clue to the following changes: Human Resources ($7,500) Decrease reflects 2008 year-to-date actuals and planned 2009 activities. Culture & Rec ($7,700 Community page format has been changed resulting in cost savings. Library ($4,252) Pickering library received grant funding from Southern Ontario Library Services or (SOLS) to be used in the promotion of their digital service centre. :sus CITY OF PICKERING Building Repair & Mtce. Expenditures Summary 2009 CURRENT BUDGET Report Name: Build Repairs Comp 09 Organization Run Date : 5/25/2009 3:04 PM 2008' 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE), BUDGET (DECREASE) Actuals % Operations & Emerq. Services-Admin 2241 Emerg.Operations-Claremont $720 $1,000 $0 $1,0001, 0.00% Fire Services Division 2240 Fire Protection $101,192 $122,581 $51,101 $173,682 41.69% Municipal Property Enqin. & Admin. I _ 2320 Roads $129,047 $135,450 $0' $135,4501 0.00% 2718 Parks $60,656 $63,525 ($1,130) $62,395 -1.78% 2315 Operations Centre-Municipal Garage $96,096 $94,470 $1,1301 $95,6001 1.20% Culture & Recreation Division 2124 Civic Complex $156,424 $151,065 $17,825 $168,890 11.80% 2572 Senior Citizens Centre $41,863 $32,565 $9,9001 $42,465 30.40% 2713 Dunbarton Pool $17,004 $23,154 ($11,154) $12,0001i 48.17% 2715 Don Beer Arena $48,901 $47,380 $5,500 $52,880 11.61% 2719 Community Centres $161,609 $137,690 $850[ $138,540 0.62% 2731 Recreation Complex - Central Core $196,515 $144,365 $46,950r $191,3151 32.52% 2733 Recreation Complex- Pool $50,535 $56,800 $13,500' $70,300 23.77% 2735 Recreation Complex - Arenas $35,544 $44,226 $8,300r $52.52_61 18.77% 2744 Museum $23,785 $20,000 $5,320' $25,3201 26.60% Libraries 2745 Libraries $175,782 $174,282 $18,094 $192,376 10.38% TOTAL $1,295,672 $1,248,553 $166,186 $1,414,739 13.31% 2009 building repairs and maintenance account increases reflects the fact that the City's buildings are aging and require increased level of maintenance and repairs. a CITY OF PICKERING Conferences Expenditures Summary 2009 CURRENT BUDGET Report Name: Conf. Comp 09 Organization Run Dale : 52&2W9 305 FM 2008 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE) BUDGET (DECREASE) Actuals % Mayor Mayor Ryan $2,480 $3,500 $0 $3,500 0.00% Council B. Littley Reg. Coun. Ward 1 $268 $3,000 ($500) $2,500 -16.670 B. McLean, Reg. Coun. - Ward 2 $928 $3,000 $0 $3,000 0.00% R. Johnson, Reg Coun. Ward 3 $837 $3,000 $0 $3,000 0.00% J. O'Connell, City Coun. Ward 1 $2,615 $3,000 ($2,250) $750 -75.00% D. Dickerson, City Coun. Ward 2 $2,025 $2,684 ($2,024) $660 -75.41% D. Pickles, City Coun. - Ward 3 $3,834 $3,000 ($1,000) $2,000 -33.33% _ - C.A O. Office 2121 C.A.O. Office $3,800 $4,000 ($1,750) $2,2504 43.75% 2129 Customer Care Centre $513 $1,500 ($1,500) $0 -100.00% Office of Sustainability 2192 Office of Sustainability $5,641 $5,000 $4,000 $9;000 80.00% Clerks ~ - 2122 Clerks Office $1,042 $1,000 $0 $1,000 0.00% Finance & Treasury Services 2127 Finance $2,036 $1,950 $0 $1,950 0.00% Corporate Support Services 2133 Supply & Services $631, $875 $0, $875 0,00% 2196 Information Technology $142 $300 $0 $300 0.00% Operations & Emerg. Service s-Admin 2710 Operations & Emerg Services-Admin $0 $1,000 $1,000 $2,000 100.00% 2241 Emerg. Operations-Claremont $180, $01 $0 $0 0.00% Fire Serv ices Division 2240 Fire Protection $8,390 $9,200 ($5,200) $4,000 -56.52% Municipal Property Engin. & Admin 2290 Mun. Prop. Eng. & Admin. $3 033 $2,300 ($600) $1,700 -26.09% Culture & Recreation Division J I 2711 Cult. & Rec. Admin. $2,320 $2,000 $0 $2,000 0.00% Plan & Develop - Admin 2610 Plan & Develop - Admin $95 $1,500 $0 $1,500 0.00% Planning 2611 Planning $175 $4,510 $0 $4,510 0.00% Building Services 2612 Building Services $550 $1,500' $1,500 $3,000 100.00% Libraries T- - - 2745 Libraries $4,133 $8,295 $0 $8,295 0.00% TOTAL $45,670 $67,114 ($9,324) $57,790 -13.89% CITY OF PICKERING Consulting Expenditures Summary 2009 CURRENT BUDGET Report Name: Consult Comp 09 Organization Run Date : 525/2009 307 PM 2008 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE) BUDGET (DECREASE) Actuals % C.A.0. Office 2121 C.A.O. Office $3,333 $3,500 $0 $3,500 0.00% 2129 Customer Care Centre $0 $0 $12,500 $12,500 0.00% Human Resources 2139 Human Resources $91,205 $92,500 ($12,200 $80,300 -13.19% 2141 Health Safety - $43,699 - $60,600 ($60,000 $600 -99.01% Legal Services 2125 Legal Services $49,386 $40,000 $0 $40_,000 0.00% Office of Sustainability 2192 Office of Sustainability $62,678 $88,000 ($3,000) $85,000 -3.41% - Clerks 2122 Clerks Office $3,893 $8,000 ($3,000) ' $5,000 -37.50% 2199 Print Shop/Mail Room $5,003 $0 $5,000 $5,000 0.00% Finance & Treasury Services _ _ 2127 Finance $213,326 $352,425 ($13,550 $338,875 -3.84% Corporate Support Services 2196 Information Technology $31,233 $61,400 ($30,150 $31,250-49.10°/ Operations & Emerq. Services-Admin 2241 Emerg. Operations-Claremont $0 $18,000 $12,000 $30,000 66.67% Fire Services Division - 2240 Fire Protection $33,091 $45,000, ($24,500 $20,500 -54.44% Municipal Propertv Enqin. & Admin. T 2290 Mun. Prop. Eng. & Admin. $27,972 $30,000 _ $108,000 $138,000 360.00°/ 2320 Roads $8,000 $8,000 ($6,500 $1,500 -81.25% 2718 Parks $0 $0 $100,000 $100,000 0.00% 2315 Operations Centre-Municipal Garage $9,150 $9,000 $1,00 $10,000 _ 11.11% Culture & Recreation Division 4-- 2712 Programs $0 $0 $20,000 $20,000 0.00% Planning 2611 Planning $134,409 $1,401,54 ($763,575) $637,970 -54.48% Building Services-_ _ 2612 Building Services $8,901 $10,000; $5,000 $15,000 50.00% Development Control 2613 Development Control $18,000 $1,000 ($1,000) $0 -100.00% Libraries - - - - - 2745 Libraries $33,915 $21,500 $51,750 $73,250 240270°/ Heritage Pickering 2743 Heritage Pickering $2,160 $2,250 ($2,000 $250 88.89% ~ TOTAL $779,355 $2,252,72 $604,225 $1,648,495 -26.82% Explanation of Consulting & Professional / Services Significant 2009 Budgetary Changes Customer Care ($12,500) Increase is for funding for Accessibility Customer Service Standards as required by legislation. Human Resources ($12,200) Decrease is mainly due to settlement of labour contracts reduces the need for outside resources. Health & Safety ($60,000) Decrease is due to funding no longer required for safety audit ($40,000) and re- allocation of funding for corporate training to a new sub account ($20,000). Finance ($13,550) Decrease reflects planned reduction in activities. Information Technology ($30,150) Various projects completed in 2008 resulting in funds no longer being required. Emergency Operations - Claremont ($12,000) Increase reflects development and implementation of plans and procedures. Fire Division ($24,500) Decrease is due to: the full time staffing of the Claremont Fire Station resulting in reduction in costs for Stouffville fire services agreement and re-allocation of $10,000 to outside agency account for hazardous and or spill clean-ups. Municipal Property Engineering & Admin ($108,000) Increase is mainly due to: Whitevale drainage study and preparation of storm water management manual and policies. Parks ($100,000) Increase is mainly due to planned undertaking of urban forest strategy program. Programs ($20,000) Increase is for hiring a consultant to assist with bi-centennial activities. Planning ($763,575) Decrease is mainly due to removal of Seaton Neighbourhood Planning study that was funded 100% by the landowners. It is anticipated that if the study proceeds, it will be contracted and financially administered by parties other than the City. 2 CITY OF PICKERING Seminars & Education Expenditures Summary 2009 CURRENT BUDGET Report Name: Education Comp 2009 Or anization Run Date: 525/20093: 09 PM 2008. 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE) BUDGET (DECREASE) Actuals % Council Council Support f $508 $1 500 $0 $1,500 0.00% C.A.O. Office - - 2121 C.A.O. Office $1,051 $1,500 $0 $1,500 0.00% - - - - - - - 2129 Customer Care Centre $693 $750 $0 $750 0.00% Human Resources 2139 Human Resources $957 $7,170 ($3,000) $41170 -41.84% 2141 Health & Safety $0 $0 $2,500 $2,500 0.00_% _ Legal Services - 2125 Legal Services $921 $2,000 $0 $2,000 0.00% Office of Sustainability 2192 Office of Sustainability $2,490 $2,500 $0 $2,500 0.00% Clerks - 2122 Clerks Office 2,316 $4,000 ($1,000) $3,000, -25.00% 2191 Records Management & Elections $80 $1,500 $0 $1,500 0.00% 2220 By-law $3,647! $5,000 ($3,0_0.0_)_ $2_,000 -60.00% ($2,000) $1,000 66.67% 2293 Animal Services $3,206 $3,000 i, 7% - - - - - - - -T- - - Finance & Treasury Services 2127 Finance - - - _$6,209 $7 650 $0 $7650 0.00% Corporate Support Services 2133 Supply & Services $2,219 $1,9001 $470; $2,370 24.74% 2196 Information Technology $38,545 $41,6601 ($15,360) $26,300 -36.87% Operations & Emerg. Services-Admin 2710 Operations & Emerg.Services-Admin $2641 $1 600 ($300) $1;300 18.75% Fire Services Division 2240 Fire Protection $63,792 $101,700 $300, $102,000 0.29% Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. $3,286 $2,800 $550 $3,350 19.64% 2320 Roads $8,727 $12,325 ($325) $12;000 -2.64% 2132 Property Maintenance $313 $950 $50' $1,000 5.26% 2718 Parks $4,668 $6,825; $175 $7,000 2.56% 2315 Operations Centre-Municipal Garage $1,733 $1,500 ; $0 $1,500 0.00% Culture & Recreation Division 2124 Civic Complex $0 $600 ($200) $400 -33.33% 2572 Senior Citizens Centre $1,146 $1,100 $0 $1,100 0.00% 2711 Cult. & Rec Admin. I 1,660 $5,000 $0 $5,000 0.00% 2712 Programs $1,442 $800 $0 $800 0.00% 2713 Dunbarton Pool $240 $1,100, $500 - $1,600 45.45% 2715 Don Beer Arena - $2,298 $3,200'+ - _ _ $0 $3,200 0.00% 2719 Community Centres $905 $1,100' ty $400 $1,500 36.36% 2731 Recreation Complex - Central Core $9,812 $10,045' $1,980 $12,025 19.71% 2733 Recreation Complex - Pool $50 $2,000 $0 $2;000 0.00% 2735 Recreation Complex - Arenas $1,8071 $2,300 $0 $2,300 0.00% 2744 Museum $2,275 $1,600 $0 $1,600 0.00% Plan & Develop -Admin } - _ - - - 2610 Plan & Develop Admin $2,556 $3,800 ($3,000) $800 78.95% Planning 2611 Planning $1 852 $4 700 $0 $4,700 0.00% - - - - Building Services r 2612 Building Services $3,140 $3,000 $0 $3,000 0.00% Development Control CITY OF PICKERING Seminars & Education Expenditures Summary 2009 CURRENT BUDGET Report Name: Education Comp 2009 Organization Run Dale'. 5252009 3:09 PM 2008 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE)I BUDGET (DECREASE) Actuals % 2613 Development Control $1,150 $4,680 ($1,000)1 $3,680 -21.37% Libraries 2745 Libraries $8,855 $8,500 $17,000i $25,500 200.00% Heritage Pickering 2743 Heritage Pickering $0 $500 $0' $500 0.00% TOTAL $184,813 $261,855 ($5,260) $256,595 -2.01% 2009 seminars & education account reflects the following significant changes: Library ($17,000) Increase reflects client training as required under the Ontario Disabilities Act and training related to the digital services centre. A CITY OF PICKERING Forms Expenditures Summary 2009 CURRENT BUDGET Report Name: Forms Comp 2009 Organization Run Date : &FZ/20092:48 PM 2008 2008 INCREASE 2009 INCREASE YTDi BUDGET (DECREASE)BUDGET (DECREASE) Actuals % Clerks 2220 By-law - - - - $7,75 $10,000 - ($5,000) i $5,000 50.00% Finance & Treasury Services 2127 Finance _ $5,1.86 $5,0 00 $0 $5,000 0.00_% Corporate Support Services - 2133 Supply & Services $0~ $100 $0; $10C 0.00% - - - Fire Services Division 2240 Fire Protection $360 $2,000 $0 $2,0001 _0.00% Municipal Property Enqin. & Admin. 2290 Mun. Prop. Eng & Admin $173 $300 ($100)' $200 33.33% 2315 Operations Centre-Municipal Garage $3,532 $3,500 $0 $3,500 0.00_/_°_ + - - - Culture & Recreation Division 2712 Programs $0 $500 $0; $500 0.00% 2715 Don Beer Arena $0 $300 $0 $300 0.00% 2731 Recreation Complex - Central Core $5291 $500 $0 $5004 0.00% - 2735 Recreation Complex - Arenas $0 $300 $0 $300 000% Plan & Develop --Admen + 2610 Plan & Develop - Admin _ $01 $800 ($300) $500 -37.50% Buildinq Services 2612 Building Services $8861 _ $1,200 _ ($700) ' $500 -58.33% TOTAL $18,415 $24,500 ($6,100); $1$,400 -24.902A CITY OF PICKERING Gas, Oil, Tires etc. Expenditures Summary 2009 CURRENT BUDGET Organization Report Name: Gas Oil Tires Cc 2008 2008 INCREASE' 2009 YTD BUDGET (DECREASE), BUDGET Actuals Clerks 2220 By-law. $14,632 $12,000 $1,170 $13,170 2293 Animal Services $7,600 $7,500 ($660)' $6,840 Operations & Emerq. Services-Admin 2710 Operations & Emerg.Services-Admin. $1,568 $1,200 $300j $1,500 Fire Services Division 2240 Fire Protection $80,839 $69,260 $3,7401 _ $73,000 Municipal Propertv Engin. & Admin. r 2290 Mun. Prop. Eng. & Admin. $4,300 $4,700 ($650) $4,050 2320 Roads $329,582 $218,000 $78,0001 $296,000 2132 Property Maintenance $17,830 $16,000 $950 $16,950 2718 Parks $163,553 $124,000 $24,000 $148,000 2315 Operations Centre-Municipal Garage $7,660 $6,000 $11100 _$_7_,100 Culture & Recreation Division 2719 Community Centres $10,405 $7,300 $2,070 - $9,370 2744 Museum $912 $500 $3701 $870 Buildinq Services 2612 Building Services $215 $1,000 ($200) $800 Development Control 2613 Development Control $4,494 $6,000 ($1,500) - $4,50.0 Libraries 2745 Libraries $1,863 $7,864 ($5,864) $2,000 TOTAL $645,450 $482,804 $101,3461 $584,150 The budgetary increase for this account partially reflects the 2008 year-to-date actuals and today's current and anticipated fuel prices. 6 CITY OF PICKERING Insurance Deductible Expenditure Summary 2009 CURRENT BUDGET Report Name: Ins Ded Comp 09 Organization Run Date : 5/25/2009 3:13 PM 2008 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE) BUDGET (DECREASE) Actuals % Clerks 2220 By-law $572 - $2,000 $0 $2,000 0.00% Fire Services Division 2240 Fire Protection $0 $1,500 $0 $1,500 0.00% Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. $352 $1,000 $0, $1,000 0.00% 2320 Roads $18,031 $15,000 $2,000 $17,000 13.33% 2718 Parks $10,993 $10,000 $2,000 $12,000 20.00% . Culture & Recreation Division 2124 Civic Complex $0 $1,000 $0 $1;000 0.00% 2715 Don Beer Arena $1,000 $1,000 $1,000 $2,000 100.00% 2719 Community Centres $1,542 $2,000 $0 $2,000 0.00% 2731 Recreation Complex - Central Core $1,000 $4,000 $0 $4,000 0.00% Building Services 2612 Building Services $1,000 $1,000 $0 $1,000 0.00% Development Control 2613 Development Control $0 $1,000 $0 $1,000 0.00% Libraries 2745 Libraries $0 $1,000 $1,000 $2,000 100.00% TOTAL $34,490 $40,500 $6,000 $46,500 14.81 CITY OF PICKERING Insurance Premium Expenditure Summary 2009 CURRENT BUDGET Report Name: Ins Premium Comp 09 Organization Run Date : 03/06/2009 9:23 AM 2008 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE) BUDGET (DECREASE) Actuals % Council Council Support $5,073 $5,856 $526 $6,3_82 8.98% C.A.O.Office 2121 C.A.O. Office $3,211 $3,10 $278 $3;381 8.96% 2129 Customer Care Centre $1,788 $1,654 $149 $1,803 9.01% Human Resources 2139 Human Resources $3,742 $4,107 $368 $4,475 8.96% 2141 Health & Safe $465 $721 $62 $783 8.60% Legal Services 2125 Legal Services $854 $1,759 $156 $1,9__1.5_] 8.870/ Office of Sustainabilitv l 2192 Office of Sustainabili $2,519 $5,011 $448 $5.459' 8.94% Clerks 2122 Clerks Office $3,354 $3,310 $298 $3,608 9.00% 2191 Records Management & Elections $264 $538 $49 $587 9.11% 2199 Print Shop/Mail Room $1,173 $2,523 $228 $2.751 9.04% 2220 By-law $7,349 $7,182 $647$7,829 9.01% 2293 Animal Services $2,049 $2,660 $2390 $2,899 8.98% Finance & Treasury Services 2127 Finance $15,611 $14,59 $1,313 $15,912 8.99% Corporate Support Services _ 2133 Supply & Services $2,132 $2,061 $187 $2_248 9.07% 2196 Information Technology $8,729 $9,82 $882 $10_,7.0_7_ 8.98° Operations & Emerg. Services-Admin _ _ 2710 Operations & Emer .Services-Admin $1,447 $3,034 $272 _ $3,306 8.97% 2241 Emerg. Operations-Claremont $516 $1,094 $102 $1,196 9.32% Fire Services Division 2240 Fire Protection $102,96 $105,14 $9,453f $114,602 8.99% Municipal Property En in. & Admin. 2290 Mun. Prop. En g. & Admin. $11,131 $13,85 $1,246 $15,103 8.99°/ 2320 Roads $54,27 $53,152 $4,774 $57,926 8.98% 2132 Property $2,554 $3,292 $2951 $3,587 8.96% 2430 Environmental Services $471 $902 $82 $984 9.09% 2718 Parks $58,41 $60,03 $5,390 $65,427 8.98% 2315 Operations Centre-Municipal Garage $11,96 $14,81 $1,33_2, _ $16,150! 8.99% Culture & Recreation Division 2124 Civic Complex $12,081 $9,986 $896 $10,882; 8.97% 2572 Senior Citizens Centre $1,736 $1,723 $160 $1,883 9.290% 2711 Cult. & Rec. Admin. $2,977 $6,593 $591 $7,184` 8.960/ 2712 Programs $12,32 $13,780 $1,238 - $15,018 8.980% 2713 Dunbarton Pool $3,455 $3,47 $314 $3,793!1 9.030/ 2715 Don Beer Arena $16,88 $17,184 $1,543 $18,7271 8.98% 2719 Community Centres $9,502 $5,402 $486 $5,888 9.000/ 2731 Recreation Complex - Central Core $28,034 $22,641 $2,032 $24,673 8.97% 2733 Recreation Complex - Pool $10,47 $12,41 $1,114 _ $13,532 8.97% 2735 Recreation Complex - Arenas $8,845 $11,84 $1,06 $12,913 8.99% 2744 Museum $8,810 $7,410 $663 _ _$8,073 8.950/ Plan & Develop - Admin 2610 Plan & Develop - Admin $5,777 $5,637 $505 $6,142 8.96% Planning 2611 Planning $13,756 $12,73 $1,14 $13,881 8.97% Building Services 2612 Building Services $6,640 $6,77 $607 $7,385 8.96% Development Control _ 2613 Development Control $5,207 $4,700 $421 _$5,121; 8.96% Libraries 2745 Libraries _ $37,61 $39,28 $152 $42,807 8.97% TOTAL $486,1721 $501,8431 $45,079 $546,92 2' 8.98% Premium increases mainly due to higher replacement value of assets insured and anticipated tightening of the insurance market. CITY OF PICKERING Memberships Expenditures Summary 2009 CURRENT BUDGET Report Name: Member Comp 09 Organization Run DN.: SS S4 M 3:20 PM 2008 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE) BUDGET (DECREASE) Actuals % Council Council Support $750 $630 $120 $750 19.05% C.A.O. Office 2121 C.A.0Office $936 $1,250 $0 $1,250 0.0_01/0 Human Resources 2139 Human Resources $839 $2,159 ($1,229) $930 -56.92% 2141 Health & Safety $375 $650--- ($250) $400 -3_8_.46_% Legal Services 2125 Legal Services $823 $2,800 $200 $3,000 7.14% Office of Sustainability 2192 Office of Sustainability $2,887 $2,975 $2,125 $5,100 71.43% Clerks - - 2122 Clerks Office $705 $775 $0 $7751 0.00% 2220 By-law $863 $700 $0 $700 0.00% 2293 Animal Services $251 $300 $0. $300 0.00% Finance & Treasury Services 2127 Finance $7,634 $7,520 $50 $7,570 0.66% Corporate Support Services 2133 Supply & Services ° $2,063 _ $2,550 ($145). $2,405 -5.69/0 2196 Information Technology $480 $950 ($250)i $700 26.32/0 Operations & Emerq _Services-Admin 2710 Operations & Emerg.Services-Admin. $438 $840 $0 $840 0.00% 2241 Emerg. Operations-Claremont $0 $280 ($200) $80 -71.43% Fire Services Division 2240 Fire Protection $2,117 $2,854 $1,000, $3,854 35.04% Municipal Property Enqin. & Admin. _ 2290 Mun. Prop. Eng. & Admin. $3,242 $4,905 ($1,155) $3,750 -23.55% 2320 Roads $2,025 $2,160 $240 $2,400 11.11% - - 2718 Parks $826 $1,100{ - ($80) $1,020 -7.27% 2315 Operations Centre-Municipal Garage - $580 $7201 so $720 0.00% Culture & Recreation Division 2572 Senior Citizens Centre $205 $200 $0 $200 0.00% 2711 Cult. & Rec. Admin. $2,5571 $2,825 $175 $3,000 6.19% 2712 Programs $190 $1,490 _ $0 $1,4901 0.00% 2713 Dunbarton Pool + $84 1160 $Oi $160 0.00% 2715 Don Beer Arena $800 $800 $0, $800 0.00% 2731 Recreation Complex -Central Core $1,551 $2,595 $0 $2,595 0.000/0 2733 Recreation Complex - Pool $274 $350 $0' $350 0.00% 2744 Museum $510 _ $1,93__7 $0 $1,937 0.00% _ _ _ Plan & 2610 Plan & Develop Admin Develop Admin - $8571 - $1,105 _ $85 $1,190 - 7_.69% Planninq 2611 Planning - $5,197 $6,530 $6701 $7,200 10.26% Buildinq Services 2612 Building Services $3,096 $4,850 ($95)L $4,755 1.96% Development Control 2613 Development Control $775 $1,100 $0 $1,100 0.00% Committee of Adiustment 2630 Committee of Adjustment $550 $550 $0 $550 0.000/0 Libraries 2745 Libraries $4,13_4! $5,343 $0 $5,343 0.00% Heritaqe Pickering 2743 Heritage Pickering 1 $60 $100 $0; $100 0.00% TOTAL $48,674 $66,0531 $1,2611 $67,314 1.91% CITY OF PICKERING Outside Agency Services Expenditures Summary 2009 CURRENT BUDGET Organization Report Name: Outside Agency Comp Run Dale: 5/2520093:21 PM 2008 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE) REVISED (DECREASE) Actuals BUDGET % Council B. Littley, Reg. Coun. Ward 1 $0 $4,000 ($3,200) $800 -80.00% B. McLean, Reg. Coun. -Ward 2 $0 $1,000 ($200) $800 -20.00% R. Johnson, Reg. Coun. Ward 3 $4,571 $4,800 $0 $4,800 0.00% J. O'Connell, City Coun. Ward 1 $0 $4,800 ($1,300) $3,500 -27.08% D. Dickerson, City Coun. Ward 2 $2,440 $4,800 $0 $4,600 0.00% D. Pickles, City Coun. - Ward 3 $500 $3,600 ($2,100) $1,5_0.0_ 58.33% Office of Sustainabilitv 2192 Office of Sustainability $43,373 $50,000 $5,000', $55;000 10.00% Clerks 2122 Clerks Office $27 $2,100 ($1,100)_ _ $12000 -52.38% 2191 Records Management & Elections $7,681 $8,000 $2,000 $10,000 25.00% 2199 Print Shop/Mail Room $28,316 $30,000 $0 $30,000 0.00% 2220 By-law $22,945 $2,000 $0' $2,000 0.00% 2293 Animal Services $91,128 $89,000 $2,000 _ $91,000. 2.25% Finance & Treasury Services y 2127 Finance $19,861 $22,000 $01 $_22,000 0.00% Corporate Support Services 2133 Supply & Services $514 $550 $0 $_550 0.00% Fire Services Division _ 2240 Fire Protection $0 $0 $10,000 - $10,000_ 0.00% Municipal Property En in. & Admin. 2230 Crossing Guards $309,703 $315,400 $20,600 $336,000 6.53% 2315 Operations Centre-Municipal Garage $1,400 $1,400 $0 $1,400 0.00% Culture & Recreation Division 2124 Civic Complex $1,400 $1,400 $5,000 $6,400 357.14% 2572 Senior Citizens Centre $350 $1,400 $8,000 $9,400 571.43% 2713 Dunbarton Pool $1,400 $1,400 $0 $1,400 0.00% 2715 Don Beer Arena $1,400 $1,400 $0 $1,400 0.00% 2719 Community Centres $27,855 $19,400 $8,000 $2_7,400 41.24% 2731 Recreation Complex - Central Core $130;011 $83,760 $49,500 L $_133,260 59.10% 2735 Recreation Complex - Arenas $400 $400 $0 _ _$4Ri 0.00% 2744 Museum $8,501 $12,200 $2,480 _ $14,680 20.33% TOTAL $703,775 $676,810 $92,680 $769,490 13.690/6 2009 outside agency services account reflects the following significant changes: Office of Sustainability ($5,000) Increase reflects higher cost for community energy management strategy. Fire Division ($10,000) Costs associated with environmental and hazardous clean-ups were previously budgeted under consulting. Crossing Guards ($20,600 Increase reflects higher cost for crossing guard contract and additional crossing location. Senior Citizens Centre ($8,000) Technical assistance required for roof design. Community Centres ($8,000 Technical assistance required for roof design Recreation Complex - Central Core ($49,500) Increase in cost for personal training offset by additional revenues. a CITY OF PICKERING Photo, Mapping, Printing Expenditures Summary 2009 CURRENT BUDGET Organization Report Name: Photo Map Print Comp R Date: 5/25=93:23 PM 2008 2008 INCREASE' 2009 INCREASE YTD BUDGET (DECREASE)'i, REVISED (DECREASE) Actuals BUDGET % C.A.O. Office 2121 C.A.O. Office $0 $350 $0 $350 0.00% 2129 Customer Care Centre $435 $1,000 $500fi $1,_5.0__0 50.00% Human Resources _ _ 2139 Human Resources $322 $500 ($200)' $300 -40.00% 2141 Health & Safety $1,527 $1,500 $1,0001 $2,500 66.67% Office of Sustainabili 2192 Office of Sustainability $3,823 $4,500 ($500) $4,00 -11.11% Clerks 2293 Animal Services $778 $800 ($800)~ $0, 100.00°/ Operations & Emerq. Services-Admin 2710 Operations & $0 $200' $5,0001 _ $5,200 2500.00% 2241 Emer . Operations-Claremont $0 $300 $Or $300 0.00% Fire Services Division 2240 Fire Protection $1,335 $6,000 ($2,000) $4,000 -33.33% Municipal Property Enqin. & Admin. _ 2290 Mun. Prop. Eng. & Admin. $2,695 $1,500 $500, $2,000 33.33% 2320 Roads $0 $1,000 $0 $1,000 0.00% 2718 Parks $0 $200 $0 $200 0.00% Culture & Recreation Division 2711 Cult. & Rec. Admin. $80 $500 $0' $500 0.00% Plan & Develop - Admin f _ 2610 Plan & Develop - Admin $16,144 $31,000 ($19,500) _ $_1_1_,5.0__0 -62.90% Heritaqe Pickerinq 2743 Heritage Pickering $65 $2,000 ($1,750); $250 -87.50% TOTAL $27,204 $51,350 $17,750 $33,600 -34.57% 2009 photo, mapping and printing account reflects the following significant changes: Planning & Development - Admin ($19,500) The City has a cost sharing arrangement with the Region regarding orthophotography and a payment was required in 2008 but not 2009. Therefore, the account was decreased for the 2009 budget. CITY OF PICKERING Receptions. Promotions & Special Events Expenditures Summary 2009 CURRENT BUDGET nrnane7atonn Report Name: Rece . & Promo Comp 2008 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE) REVISED, (DECREASE) Actuals B DGET' % Mavor Mayor Ryan $10,653 $20,000 $0 $20,000 0.00% Council B. Littley, Reg. Coun. Ward 1 $1,02 $1,50 ($300) $1,200 -20.00°/ B. McLean, Reg. Coun. - Ward 2 $1,322 $4,500 ($2,500 $2,000 -55.56% R. Johnson, Reg. Coun. Ward 3 $1,673 $4,500 $0 $4,500 0.00% J. O'Connell, City Coun. Ward 1 $1,156 $4,500 ($2,000)[7 $2,5001 -44.44% D. Dickerson, City Coun. Ward 2 $2,562 $4,50 $0 $4,500 0.00% D. Pickles, City Coun. - Ward 3 $269 $4,050 ($1,050)_ $3,000 -25.93% Council Support $2,045 $3,500 $0 $3,500 0.00% C.A.0. Office 2121 C.A.O. Office $5,05 $6,000 ($2,000) $4,000! -33.330/ 2129 Customer Care Centre $911 $800 $01 $800! 0.00% Human Resources 2139 Human Resources $3,411 $3,000 ($1,000 $2,0001 -33.33% Legal Services 2125 Legal Services $591 $850 $0 $850 0.00% Office of Sustainabilitv 2192 Office of Sustainability $18,679 $20,000 $0 $29 000, 0.00% Clerks ~ - _ _ - 2122 Clerks Office $707 $1,00 $0, $1,000 0.00% 2293 Animal Services $1,603 $800 ($300) $500' -37.50°/ Finance & Treasurv Services 2127 Finance $2,736 $3,500 $01 $3,5001 0.00% Corporate Support Services 2133 Supply & Services $616 $500 $0 _ $500 0.00% 2196 Information Technology $370 $250 $1501 $400 60.00% Operations & Emer . Services-Admin 2710 Operations & Emerg.Services-Admin $1,657 $1,500 $1,00 $2,500' 66.67% 2241 Emerg. Operations-Claremont $287 $1,000 ($500) $500 50.00°/ Fire Services Division 2240 Fire Protection $7,530 $9,700 $0 $9,700 0.00% Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. $838 $1,350 ($300)1 $1,0501 -22.220/ 2320 Roads $963 $1,000 $0 $1,000 0.00% r- 24.38% Culture 2572 Senior C Citizens Centre $7,208 $8,00 $1,95011 $9,950 2711 Cult. & Rec. Admin. $0 $400 $0' $400 0.00% 2712 Programs $131,268 $130,550 $15,700 $146,250 12.03% 2731 Recreation Complex - Central Core $40,612 $18,000 ($5,000 $13,000 -27.78°/ 2744 Museum $2,191 $2,100 $60 $$2,700 28.57% Plan & Develop - Admin L 2610 Plan & Develop - Admin $646 $1,400 $0 $1,400 0.00% Building Services - - 2612 Building Services $89 $200 $0--- $2001 0.00% Libraries _I 2745 Libraries $8,303 $8,170 $0! $81170 0.00% Heritage Pickering 2743 Heritage Pickering $193 $500 ($250), -_$250 -50.00% TOTAL $257,175 $267,620 $4,20 $271;820, 1.57% 2009 receptions & promotions account reflects the following significant changes: Culture & Rec - Programs ($15,700) Increase is mainly due to inclusion of preparation expenses for bicentennial celebration. CITY OF PICKERING Stationary Expenditure Summary 2009 Current Budget Report Name: Stationary Comp -Organization Run Date: 5/2526°93:26 PM 2008 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE) REVISED' (DECREASE) Actuals BUDGET' % Council Council Support $4,273 $6,500 - C A O Office ($500) $6,000 -7.69% - 2121 C.A.O. Office $1,571 $1,800 $0 $1,800 0.00% 2129 Customer Care Centre $1,235 $2,000 ($500) $1,500 -25.00% Human Resources - 2139 Human Resources $2,369 $3,000 ($500) $2,500 -16.67% 2141 Health & Safety - - - $293 - - $300 $0 $300 0.00% Legal Services 2125 Legal Services - $1,497 $1,500 $0 $1,500 0.00% Office of Sustainability - 2192 Office of Sustainability - - $1,962 $3,000 $0 $3,060 0.00% Clerks 2122 Clerks Office $4,146 _ $4,500 - - - ($500) ' - $4,_000 -11.11% 2191 Records Management-&, Elections $97 $1,500 ($250) $1,250;__ -16.6.7% o 2199 Print Shop/Mail - Room - - $6,140 $7,000 $0 $7,000 0.00% 2293 Animal Services $570 $1,000 ($250),, $750 -25.00% Finance & Treasurv Services I 2127 Finance $13,403 $17,000 $0 $17,000 0.00% Corporate Support Services _ 2133 Supply & Services o $744 $500 $0 $500 0.00/o 2196 Information Technology $6,246 $5_,500 $440 $5,940 8.00% Operations & Emerq Services-Admin 2710 Operations & Emerg_Services-Admin. $2,822 $3 20_0 $0 $3,200 0.00% 2241 Emerg. Operations-Claremont $54 $500 ----($380)'' $120 -76.00% Fire Services Division 2240 Fire Protection $13,663 $14,000 $1,000 $15,000 7.14% Municipal Propertv Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. $4,795 $4,000 $0 $4,000 0.00_% 2320 Roads $1,429 $2,000 ° -($500) $1,500 25.00% 2718 Parks $1,291 $1,500, $0 $1,500 0.00% 2315 Operations Centre-Municipal Garage- ~ $1,936 $2,000 $0 $2,000 0.00% Culture &_Recreation Division 2711 Cult. & Rec. Admin. $5,581 $8,500 $0' $8,500 _ 0.00% 2713 Dunbarton Pool $0 $600 $0 $600 0.00% 2715 Don Beer Arena $296 $500 $0 $500 0.00% 2731 Recreation Complex - Central Core $9,135 $10,000 $0 $10,000 0.00% 2735 Recreation Complex - Arenas I $174 $400 $0 $_400 0.0_0% 2744 Museum $5,701 $1,5001 $0 $1,500 0.00% Plan & Develop Admin 2610 Plan & Develop - Admin $16,393 $16,500 $0 $16,500 0.00% Building Services 2612 Building Services - $847 $5001- - $_1,000_! $1,500 200.00% Libraries 2745 Libraries - - - - - - ° $32,432 $32,995 ($995) $32,0001 3.02/0 Hentaqe Pickering - - - - - I 2743Heritaga Pickering - - $175 $1,500, - - - - - o ($1,350). - $150 -90.00% TOTAL $141,269 $155,295 ($3,285) $152,010 -2.12% F CITY OF PICKERING Subscription & Publication Expenditures Summary 2009 CURRENT BUDGET Oraan*zatmon Report Name: Sub & Pub Comp Run Date: 5125/20093:27 PM 2008 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE) REVISED (DECREASE) Actuals BUDGET % Council Council Support $406 $1,800 $0 $1,800 0.00% C.A.O. Office 2121 C.A.O. Office $550 $400 $0 $400 0.000 2129 Customer Care Centre $0 $200 $0 $200 0.00% Human Resources - 2139 Human Resources $839 $1,115 ($1,000) $115 -89.69% 2141 Health & Safety - - $96 - - $120 $0 $120 0.0.0_% Legal Services 2125 Legal Services $5,237 $4,200 $120 $4,320 2.86% Office of Sustainability 2192 Office of Sustainability - $836 $1,000 $0 $1,000 0.00% Clerks 2122 Clerks Office $1,307 $1,000 $0 $1,000 0.00% 2293 Animal Services $203 $250 $0 $250 0.00% Finance & Treasury Services 2127 Finance $5,350: $5,750 $0 $5,750 0.00% Corporate Support Services 2196 Information Technology - $322 $1,000 ($500) $500 -50_.00% Operations & Emerq. Services-Admin 2710 Operations & Emerg.Services-Admin. $45' $400 $0 $400 0.0.0°_/0_ Fire Services Division 2240 Fire Protection $4,595 $5,000 $0 $5,000 0.00% Municipal Provertv- Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. $552 $800 $200 $600 -25.00% 2320 Roads $532 $2,350 ($835) $1,515 35.53% 2315 Operations Centre Municipal Garage $20 $200 $0 $200 0.00% Culture & Recreation Division 2711 Cult. & Rec. Admin. $140' $400 $0 $400 0.00% 2712 Programs $0 $100 $0 $100 0.00% 2731 Recreation Complex- Central Core $0 $500 $0 $500 0.00% Plan & Develop - Admin - 2610 Plan & Develop - Admin $2,789 $4,000 $0 $4,000 0.00% Buildinq Services - - 2612 Building Services $1,089 $1,000 $200 $1,200 20.00% Hentage Pickerinq 2743 Heritage Pickering - $0 $100 $0 _ $100 0.00% TOTAL $24,906 $31,785, ($2,315) $29,470 -7.28% CITY OF PICKERING Computer Data, Fax lines & Telephone Expenditures Summary 2009 Current Budget Report Name: Telephones Comp 09 Organization Run 0W : SIMM 3:28 PM 2008 2008 INCREASE' 2009 INCREASE YTD BUDGET (DECREASE) REVISEDi (DECREASE) Actuals BUDGETi % Mayor _ - - - 1 - Mayor Ryan 2111.2140.0000 Telephones $2,028 $1,181 ($115) $1,066; -1_0% Council B. Littley, Reg. Coun. Ward 1 r 2113.0009.2140 Telephones - - $4.04 $1,_000 ($3.0.0) $7001 -30% B. McLean, Reg. Coun. - Ward 2 2113.0005.2140 Telephones $482 $800 $280 S1.0801 35% R. Johnson, Reg. Coun. Ward 3 2113.0004.2140 Telephones $1,486 $2,214 $0 $2,214! 0% J. O'Connell, City Coun. Ward 1 2113.0010.2140 Telephones $1,186 $1,000 $8U S1,080 8% D. Dickerson, City Coun. Ward 2 2113.0008.2140 Telephones $1,337 $1,600 ($88) $1,512 -6% D. Pickles, City Coun. - Ward 3 2113.0006.2140 Telephones $813 $1,620 ($420) S1200 - - -26% Council Support 2113.0001.2140 Telephones - $6,519 $6,511 ($573) S5,9381 -9% C.A.O. Office i 2121 C.A.O. Office - - - 2121.2140.0000 Telephones $5,645 $5,3531 $221 $5,574 4% 2129 Customer Care Centre _ 2129.2140.0000 Telephones-- $21,420 $21,433 (742 - ) $20,691, -3% - - Human Resources T 2139 Human Resources 2139.21400000 Telephones $3,691 $3,510; ($343) $3,167 -10% 2141 Health & Safety - 2141.2140.0000 Telephones $658 $689 _ ($69) $620' -10% Legal Services 2125 Legal Services 2125.2140 0000 Telephones $2,072 - $2,324 ($229) $2,0951- _10% Office of Sustainability 2192 Office of Sustainability 2192.2140.0000 Telephones $3,793 $3,494 _($344) _.$3,150'' -10% Clerks 2122 Clerks Office 21222140.0000 Telephones $5,231 $5,336 $1,602 $6,938 30% 2199 Print Shop/Mail Room 2199 2140.0000 Telephones-- $2,297 $2,30 ($229) $2,073 -10% 2220 By-law - Telephones - - $4,074 - - $4,176 ) $3,763 -10% _ 2293 Animal Services - - - - { 2293.2140.0000 Telephones $2,9_34 $2,295 ($137) $2,158! -6% Finance & Treasury_ Services-- 2127 Finance 2127.2140.0000 Telephones $15,326 $15,112 ($1,143 $13,969', -8% Corporate Support Services 2133 Supply & Services 2133.2140.0000 Telephones $3,423 $2,613. ($252) $2,361. -10% 2196 Information Technology 2196.2140.0000 Telephones $10,617 $7,669 ($733) $6,936: -10%0 Operations & Emerg. Services-Admin 2710 Operations & Emerg.Services-Admin. 2710.2140.0000 Tele hones $2,810 $3,335 - P _ ($321 $3,014 -10% 2241 Emerg. Operations-Claremont 2241.2140.0000 Telephones $19,044 $21,998 ($441 $21,557' -2% Fire Services Division 2240 Fire Protection 2240.21400000 Telephones $28,791 - $32,231 - $9,950 542,18131% a CITY OF PICKERING Computer Data, Fax lines & Telephone Expenditures Summary 2009 Current Budget Report Name: Telephones Comp 09 Organization Run Dab: 5284°08 328 PM 2008 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE)', REVISED (DECREASE) Actuals BUDGET % Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. _2290.2140.0000 Telephones $9,617 _ $9,18_7 T - - - - -($527)- - - $8,66Q -6% 2320 Roads _ 2320.2140 0000 Telephones $4,005 - $4.495 ($321) -7% 2718 Parks - - ($458)--- 2718.2140 0000 Telephones $4 122 $4,699 $4,241 2315 Operations Centre-Municipal Garage 2315.2140.0000 Telephones - $14,723 $16,423 ($3,687)'ir $12,7361_ -22% Culture & Recreation Division 2572 Senior Citizens Centre 2572.2140.0000 Telephones 1 $8,191 - $8,400 ) $8,354 -1% 2711 Cult. & Rec. Admin. 2711.2140.0000 Telephones - $5,067 $5,124 ($504)$4,620i -10% 2712 Programs - 2712.2140.0000 Telephones - $8,000 $7,945 ($779) $7,1 1661, -10% 2713 Dunbarton Pool 2713.2140.0000 Telephones $5,462 $4,084 - ($46)! $4,0381 -1% 2715 Don Beer Arena 2715.2140.0000 Telephones $6,059 $6,105 ($92) $6,013'; -2% 2719 Community Centres 2719.2140.0000 Telephones $10,064 $9,541 $519 $10,0601 5% 2731 Recreation Complex - Central Core - 2731.2140.0000 Telephones $19,527 $18,612 $1,554 $20,166! 8% 2733 Recreation Complex - Pool 2733.2140.0000 Telephones $1,742 $1,883 - - ($183) - $1,70Q'. -10% 2735 Recreation Complex - Arenas - - - 4 -9% 2735.2140 0000 Telephones $969 $2,902 ($275)', $2,627 - - - 2744 Museum 274 Telephones $6,049 $4,970 $816 $6,786 16% Plan & Develop - Admin 2610 Plan & Develop - Admin 2610.2140.0000 Telephones $6,029 $4,772+ ($458)$4,314 M 10% Planning 2611 Planning 2611.2140.0000 Telephones $6,494 $6,291 ($596) $5,695, -9% Building Services 2612 Building Services - - 2612.2140.0000 Telephones $7,512 $7,507 ($733) $6,774 -10% Development Control 2613 Development Control 2613.2140.0000_Telephones - $2350_'; $3,302' ($321) $2,981 -10% - - - Libraries _ 2745 Libraries 2745.2140 0000 Telephones - $47,267 $48,520 ($1,835) $46,685 -4°/D TOTAL $319,329 $324,558 ($2,731)1 $321,827 -1% CITY OF PICKERING Travel Expenditures Summary 2009 CURRENT BUDGET Organization Report Name: Travel Comp Run DM. W5"2009330 PM 2008 2008 INCREASE. 2009 INCREASE YTD BUDGET (DECREASE) REVISED (DECREASE Actuals BUDGET % Mayor Mayor Ryan $15,308 $15,400 4300) $15,100 -1.95% Council B. Littley, Reg Coun Ward 1 $11,184 $10,900 $0 $10,900 0.00% B. McLean, Reg. Coun -_Ward 2 $10,800 .$10,900 $0 $10,900 0.000/0 R Johnson Reg. Coun. Ward 3 _ $11,184 $10,900 $0 $t 0,900 0.00% J OConnell City Coun. Ward 1 $10,782 $10,900 $0 $10,900 0.00% D Dickerson, City Coun Ward 2 $11,568 $10,900 $0` $10,9001 - 0.00% D Pickles, City Coun Ward 3 $10,830 $10,900 $OI $10,900 0.00% Council Support $362 $600 0 $600 0.00% C.A.O. Office i 2121 C.A.O. Office $11,806 $11 800 o ($750) $11,050 -6.36°/ 2129 Customer Care Centre $0 $200 $0~ $200 0.0_0% - - Human Resources 2139 Human Resources $110 $300 $0 $300 0.00% 2141 Health & Safety $480_ $5_00 $0 $500f 0.00% Leqal Services 2125 Legal Services $646 $1,000 $0 $1,000 0.000/0 - Office of Sustamability - - - 2192 Office of Sustainability - $3,461 $4,000 $0 $4,000 0.00% Clerks 2122 Clerks Office $1,036 $600 $0 $600 0.00% 2220 By-law $445 $300 $0+ $300 0.00% 2293 Animal Services - - - 942 1,800 ($500)L $1,300 27.75% Finance & Treasury Services 2127 Finance $2,436 $2,7501 $0 $2,7501 0.00% Corporate Support Services + ~t 2133 Supply & Services $802 $400 $400 $800 100.000/0 2196 Information Technology $1,958 $1500 $200 $1,700 13.33% Operations & Emerq. Services-Admm 2710 Operations & Emerg.Services-Admin. $25! $50 $150 s $2001 300.00% 2241 Emerg Operations-Claremont $61 $0 $0 $0 0.00% Fire-Services-Division 2240 Fire Protection $763 $3,000 $0 $3,000 0.00% Municipal Property Enqm. & Admin. _ 2290 Mun. Prop. Eng. & Admin. $3,706 _ $4,000 $0 $4,000 0.00_%0 2320 Roads $6521 $1,500 ($750) $750 -50.000/0 2718 Parks - - - - 67% 2315 O erations Centre-Municipal Garage ___$_1,082 $300 $200 $500 6 66.67% p $485 $500 $0 $500 0.00% Culture & Recreation Division 2572 Senior Citizens Centre $2,379 $1,000 $0 $1,000 0.000/0 2711 Cult. & Rec. Admin. $2,042 $2,500' $0 $2,500 0.00% 2712 Programs $3,2071 $3,100 $0 $3,100 0.00% 2713 Dunbarton Pool $1.216 $1,200 - ($500)1 $700 -41.67% 2715 Don Beer Arena $257 $200 $0 $200 00% 2719 Community Centres- $17 $1,500 $0 $1500 0.000/0 2731 Recreation Complex -Central Core $1,887 $3,000 $1,000 $4;000 33.33% 2733 Recreation Complex - Pool $132 $300 $0 $300, 0.00% 2744 Museum $2,857 $3,000 $0 $3,000f 0.00% Plan & Develop - Admin - - - - - 2610 Plan & Develop - Admin $382 $1,1501 ($350) $800 -30.43% Planninq 2611 Planning $1,356 $2,150 ($300 $1,850 -13.95% Buildinq Services 2612 Building Services $20,337 $23,200 ($200) $23,000 -0.86% Development Control 2613 Development Control $2,285 $1,500 $500 $2,000 33.339/o Committee of Adiustment 2630 Committee of Adjustment $587 $950 ($200) $750 -21.05% Libraries 2745 Libraries $4,008 $4,528 $0 $4;528 0.00% Heritage Pickering 2743 Heritage Pickering $106 $500 ($350) $150 -70.0.0_%_ TOTAL $155,971 $165,678' ($1,750) $163,928 -1.06% n CITY OF PICKERING Utility Expenditures include Utility Expenditures Water, Gas, Hydro and Oil 2009 CURRENT BUDGET Report Name: Utilities Comp 09 Organization Ft. De : 5/25rM 332 PM 2008 2008 INCREASE 2009 INCREASE YTD BUDGET (DECREASE)I I (DECREASE Actuals BUDGET! % Fire Services Division 2240 Fire Protection $92,017 $92,822 $2,278! $95,100_ 2.45% Municipal Property Engin. & Admin. I 2132 Property Maintenance $87 $0 $0 $01 0.00% 2325 Street Lights $530,970 $555,083 $2,417 $557,500 0.44% 2718 Parks $91,799 $105,130 ($8,130)1 $97,000 -7.73% 2315 Operations Centre-Municipal Garage $95,391 $103,985 ($4,745) $99,240 -4.56% Culture & Recreation Division 2124 Civic Complex $141,724 $159,711 ($12,911) $146,800 -8.08% 2572 Senior Citizens Centre $28,285 $33,436 ($4,136) $29,300 -12.37% 2713 Dunbarton Pool $58,923 $57,537 ($22,537) $35,000 17% 2715 Don Beer Arena $226,824 $237,043 ($443) $236,600 -0.19% 2719 Community Centres $120,396 $130,887 ($5,420)1 $125,467' -4.14% 2731 Recreation Complex - Central Core $297,427 $294,563 $14,937 $309,500 5.07% 2733 Recreation Complex - Pool $243,396 $238,113 $14,087 $252,200 5.92% 2735 Recreation Complex- Arenas $158,872 $164,822 $1,178 $166,000 0.71% 2744 Museum $13,786 $11,843 $2,233} $14,076 18.86% Libraries 2745 Libraries $175,873 $199,882 ($8,432)1 $191,450 4.22% TOTAL $2,275,770 $2,384,857 $29,624 $2,355,233 -1.24% 2009 Utility accounts reflect the following significant changes: Water Budgetary increase is based on 2008 year-to-date actuals and Durham Region's rate increase. Natural Gas Based on 2008 estimated actuals and contract rate. Hydro Budgetary increase is based on 2008 estimated actuals and anticipated rate increase of 5.0%. z LL a D LL ZzC-6 rum~CE~ s 41 F Q) O a~ c E. E.E c~ ~atLcLj~H7 c r- c c -t 4 6.2 .o m z3 c a~ c CLL ~LL ~ x V= :D c c c c V O' ' 0 0 0 0 U o C C C C z O O C C C C O O Z Z Z D D E L 41 a E CO V "'T 00f-InCOLn ~ Q U U W N N L 11 W . C O C c~U ~ N a~ O O ~ U w-. V O v N N ~ ~ ~ O O Z r If O r' cn Cn v C ` C Q) c[S Cll ® N Q cL n C L- ' o O r iE U M0 U O CL ' 60, M O p U = 7 a~ ~ r N CO O U L U O O a~ N {a O F r'- ~ C L -Q o 0) U E N tl C O v-- o Q Q U F---1 <J N t_ G N O O O ~Z 'C ` co cz m c LL U a N ro Z U O N > U ~ U O c c N O N O O U .a o 'C Q ro L.L N p • o ~ w V ~ N r °U O (Qi C U ~U ^ O ~ O ~ LL LL C5 ro D c F ~ O N Q N N N , U N N X -p U W Q o (0 o ~ j s Q U U , City of Pickering 2009 and 2010 YTD Aduals as of March 1, 2009 Current Budget Executive Committee Run Date : 61212009 3:01 PM Mayor, Council & Council Support Report Name: 209 & 2010 Revisedt 20071 2008 2008 Budge ACTUALS YTD' APPROVED INCJDEC., BUDGET % CHGE. Forecast ACTUALS BUDGET 2009 2009 201 EXPENDITURES - $494,421 - 511163 _ 3.39% $529,595_ 1100 Salaries & 200 Overtime Wages $4$9'288 $48$7251 1 $750 $0 $0 0;00% $75 1800 Co $16,742 - 1400 - - - 911 ' - _$14 3~6 ! Employer Contributions $$22 964; $1129,8881 $12,987 $21$147 $1,138 0.77% $152,485 ,184 178 ($5,774)'15410 27.26% $15,60 2110 Travel $74,426 $82,020 $81,400 ($300) $1,100 -0,37%~ $81,100_ - - - 2131 Cellular Phones & Pagers - $14,712 $15,546 $19,300 ($600) _ 18 700 -3.11% $20,30 - 2140 Telephones $15,603! $14,254 $15, ($1,136) 14790 7.13% $16;06 2220 Subscription & Publications $522' $406 $1,800' - $0 _ 1,800 0,00% $1,80 2340 Seminars & Education $305 $508 $1,500 $0 $1.5 00 0.00% $2,0__0 2365 Council Communciation Policy - $11,.049 $11,485 $41,250 ($4,500) - 3 750 - -10.91% $36,006 2370 Insurance Premium $5,521 $5,0731 $5,856 $526 3821 8.98%1 $6,706 - - - - - - 2392 Consulting & Professional $0 $0' $0, $0 $0 0:000 $0 2394 Recpt Prom & Sp Events $23,060 $20,708 $47,050 ($5,850) 41,200 -12.43% $50,500 2395 2399 Outside rA Memberships Serv $6,900 -$7 $ ,511 0 $23$630 $120 ,000 ($6,800) 1 X16 200 19.57% $75 29:7%-~ $28,800 187 12,787 $3,318, $16,10.5-- 25.95°/0 $16, 759 2821 300 r to Reserves r $1 $42,,926787 2-,7 - 5 Stationery & Office Supplies i $4,2731 $6,5001 ($500)1 $6,000 -7.69% $6,00 Total EXPENDITURES $728,957 $808,688 $920,532 ($3,616)~ $916,916, -0.39% $965,204 Net - - - - $728,957 -$808,688 $920,532 ($3,616) $916,916! -0-3-9- ___$__96 $965,204 n~ City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Run Date : 5/26/200910:05 AM Mayor Ryan Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD APPROVED INCJDEC. BUDGET %'CHGE. Forecast ACTUALS BUDGET, 2009 2009 201 EXPENDITURES 1100 Salaries & Wages - - $67,077 $69,490 $70 233 $2,1071 72 3 0 3.00% $74,81 1400 Employer Contributions $16 856 $17,422 $17,715' $540 $18,255 3.05% $18,749 1800 Conferences - - $535 $2,480 $3 500-- -$0 5110~Q _ 0.00% $3160 2110 Travel $15,224 $15,308 $15,4001 ($300) 1.95% $15,10 - - 2131 Cellular Phones & Pagers $1,016 $781 $1,400 $0 $1,400 0.00% $1,400 2140 Telephones T $1,128 $2,028 $1,181 ($115) $1,066 9.74% - - $1,100 2392 Consulting & Professional $0 - - - $0 - $0 $0 $0 0.00% $0 2394 Recpt Prom & Sp Events $9,937 $10,653 $20,000 $0 0.00% $20,00 20,000 - - 2821 Transfer to Reserves - $5,683 $5,683 $5,683 $374 6.58% $6,284 Total EXPENDITURES $117,456 $123,845 $135,112 $2,606 1.93% $141,05 Net $117,456 $123,845, $135,112 $2,606 $137,71 1.93% $141,055 City of Pickering 2009 Background Information Council Approved Mayor Ryan Run Date : 5/26/2009 10:15 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2111.1100.0000 Salaries & Wages Base Salaries & Wages $72,340 Total 2111.1100.0000 Salaries & Wages $72,340 2111.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits $18,255 such as RRSP, dental and optical Total 2111.1400.0000 Employer Contributions $18,255 2111.1800.0000 Conferences Provision to attend various conferences $3,500 Total 2111.1800.0000 Conferences $3,500 2111.2110.0000 Travel Car Allowance - $1,250 per month $15,000 Travel outside GTA $100 Total 21111110.0000 Travel $15,100 2111.2131.0000 Cellular Phones & Pagers Cellular Phone\Pager\ Blackberry - reimbursement $1,400 Total 2111.2131.0000 Cellular Phones & Pagers $1,400 2111.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $1,066 system upgrades associated with Mayor's Civic Complex office. Total 2111.2140.0000 Telephones $1,066 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Cover Mayor's Public Relations expenses $10,000 City Corporate initiatives approved by the Mayor $10,000 Total 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $20,000 2111.2821.0000 Transfer to Reserve - Severance Mayor is entitled to one month's salary for each year of service $6,057 Total 2111.2821.0000 Transfer to Reserve - Severance $6,057 Total. $137,718 Total Expenses $137,718 Revenue Total Revenues Net Expenses $137,718 City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 5/26/200910:05 AM B. Littley, Reg. Coun. Ward 1 Report Name: 209 & 2010 Revisedt 2007 2008, 2008 Budge ACTUALS YTD' APPROVED INCJDEC. BUDGET %'CHGE' Forecast ACTUALS BUDGET 2009 2009 201 EXPENDITURES - _ _ $32 191 $966 3:00% 3 1100Salanes&Wa es $30,621 $31,820. _ $11,310 _ $_3.3_6 11,646 33,57 $11 $34,,906 a-- - - - - 1400 1 Employer Contributions $7,077 $10,4451 1800 Conferences $796 $268 $3,000 - - -($500) .$10,900 -16.67% $3,00 2110 Travel $9,786 $111,1841 $10,900 $0 0.00% $10,90 - - - - - 2131 Cellular Phones & Pagers $335 $3801 $1,600 ($1,000) 600 -62.50% $2,60 2140 Telephones $567 $404 $1 000 ($300) $70Q 30.00% $1,11 2365 Council Communciation Policy - $2,931 $3,--- $7,000, ($1 000) $6,000 -14.29W - $6,00 2394 Recpt Prom & S Events - - $854 $1,028! - $1,500 ($300) _$1,200' - _20.00%; p$4,50( 2399 Outside Agency Serv $0 $0 $4,000 ($3,200) 80.00 /o $4,80 Total EXPENDITURES $52,968 $58,557 $72,501 ($4,998) -6:89% $79,133 Net - - - - $52,968' $58,5571--- - - - $72,501 $4,998 $67,5031 6.89% $79,133 City of Pickering 2009 Background Information Council Approved B. Littley, Reg. Coun. Ward 1 Run Date: 5/26/200910:15 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2113.0009.1100 Salaries & Wages Base Salary $30,143 Per Diem (10 days X 1%) $3,014 Total 2113.0009.1100 Salaries & Wages $33,157 2113.0009.1400 Employee Benefits This item includes mandatory deduction (EHT.) and City provided benefits such as $11,646 RRSP, dental and optical Total 2113.0009.1400 Employee Benefits $11,646 2113.0009.1800 Conferences Conferences $3,000 Reduced by Regional Councillor B. Littley at the May 7th, 2009 Executive Committee ($500) Meeting Total 2113.0009.1800 Conferences $2,500 2113.0009.2110 Travel Car Allowance - $900 per month $10,800 Travel outside GTA $100 Total 2113.0009.2110 Travel $10,900 2113.0009.2131 Cellular Phones & Pagers Cellular-Phone/Pager/Blackberry-reimbursement $2,600 Reduced by Regional Councillor B. Littley at the May 7th, 2009 Executive Committee ($2,000) Meeting Total 2113.0009.2131 Cellular Phones & Pagers $600 2113.0009.2140 Telephones Reimbursement of expenses for residential land line and internet services costs $1,080 Reduced by Regional Councillor B. Littley at the May 7th, 2009 Executive Committee ($380) Meeting Total 2113.0009.2140 Telephones $700 2113.0009.2365 Purch Prnt/Broch/News Ltr Reflects communication policy $7,500 Reduced by Regional Councillor B. Littley at the May 7th, 2009 Executive Committee ($1,500) Meeting Total 2113.0009.2365 Purch Prnt/Broch/News Ltr $6,000 2113.0009.2394 Recpt, Prom & Sp Events Provision for promotional item $4,500 Reduced by Regional Councillor B. Littley at the May 7th, 2009 Executive Committee ($3,300) Meeting Total 2113.0009.2394 Recpt, Prom & Sp Events $1,200 2113.0009.2399 Outside Agency Services Secretarial Services $4,800 Reduced by Regional Councillor B. Littley at the May 7th, 2009 Executive Committee ($4,000) Meeting Total 2113.0009.2399 Outside Agency Services $800 Total. $67,503 Total Expenses $67,503 0 Z) City of Pickering 2009 Background Information Council Approved B. Littley, Reg. Coun. Ward 1 Run Date : 5/26/2009 10:15 AM Report Name: 2009 Background Current 2009 BUDGET Revenue Total Revenues Net Expenses $67,503 City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 5/26/200910:05 AM B. McLean, Reg. Coun. -Ward 2 Report Name: 209 & 2010 Revisedt 2007 2008' 2008 Budge ACTUALSYTD APPROVED INC./DEC.' BUDGET % CHGE, Forecast ACTUAL& BUDGET 2009 201 EXPENDITURES 1100 Salaries & W es $30 621 ag $31 820!, ___$32,191I - $966 _$3,157 3.00% $3.4,31 1400 Employer Contributions - - $10 156 $10 445 $11,310 $336' $11,646 2.97% $11,906 - - - - $o _ $3,000 aoo°% ° $3,-,000 000 2800 Travel rences $9 686i $10,800 $1$0,900 0D $10,90 0.00% $10,900 2131 Cellular Phones & Pagers $3,154 $3 708' $2,800 - $0 - 9- __$2800: 0.00°!0 $2,80 2140 Telephones $777 $482 $800 $280 $1,0 0 35:00% $1,11 - - - - - 2365 Council Communciation Policy - - $896 $44 $5,000 ($3,500) _$1,50Q -70.00% $6,00 2394 Recpt, Prom & Sp Events $1,488 $1,322 $4,500 ($2,500) $2,000 -55.56% $4,50 2395 Memberships $0 $0 $0 $0 0.00% $0 - - - - - - 2399 Outside Agency Serv $401 $0 $1,000 ($200) $800. -20.00%- - $4,800 2821 Transfer to Reserves $2,368 $2,368' $2,368 $144, 6.08% $2,618 Total EXPENDITURES $62,911 $61,916 $73,869 ($4,474)' 6,06% $81,951 Net $62,911' $61,916, $73 869 ($4,474 $69,395 -6.06%' $81,951 City of Pickering 2009 Background Information Council Approved B. McLean, Reg. Coun. - Ward 2 Run Date : 5/26/2009 10:15 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2113.0005.1100 Salaries & Wages Base Salaries and Wages $30,143 Per Diem (10 days X 1 $3,014 Total 2113.0005.1100 Salaries & Wages $33,157 2113.0005.1400 Employee Benefits This item includes mandatory deduction ( EHT. ) and City provided benefits such as $11,646 RRSP, dental and optical Total 2113.0005.1400 Employee Benefits $11,646 2113.0005.1800 Conferences Conferences $3,000 Total 2113.0005.1800 Conferences $3,000 2113.0005.2110 Travel Car Allowance - $900 per month $10,800 Travel outside GTA $100 Total 2113.0005.2110 Travel $10,900 2113.0005.2131 Cellular Phones & Pagers Cellular Phone / Pager / Blackberry - reimbursement $2,800 Total 2113.0005.2131 Cellular Phones & Pagers $2,800 2113.0005.2140 Telephones Reimbursement of expenses for residential land line and internet services costs. $1,080 Total 2113.0005.2140 Telephones $1,080 2113.0005.2365 Purch Prnt/Broch/News Ltr As per communication policy. $7,500 Reduced by Regional Councillor B. McLean at the May 7th, 2009 Executive Committee ($6,000) Meeting Total 2113.0005.2365 Purch Prnt/Broch/News Ltr $1,500 2113.0005.2394 Recpt, Prom & Sp Events Provision for promotional items $4,500 Reduced by Regional Councillor B. McLean at the May 7th, 2009 Executive Committee ($2,500) Meeting Total 2113.0005.2394 Recpt, Prom & Sp Events $2,000 2113.0005.2399 Outside Agency Services Secretarial Services $4,800 Reduced by Regional Councillor B. McLean at the May 7th, 2009 Executive Committee ($4,000) Meeting Total 2113.0005.2399 Outside Agency Services $800 2113.0005.2821 Transfer to Reserve - Severance Councillor is entitled to one month's salary for each year of service $2,512 Total 2113.0005.2821 Transfer to Reserve - Severance $2,512 Total. $69,395 Total Expenses $69,395 Revenue City of Pickering 2009 Background Information Council Approved B. McLean, Reg. Coun. -Ward 2 Run Date: 5/26/200910:15 AM Report Name: 2009 Background Current 2009 BUDGET Total Revenues Net Expenses $69,395 City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 5/26/200910:05 AM R. Johnson, Reg. Coun. Ward 3 ReportName: 209&2010Revisedt 2007 2008 2008 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2009 2009 201 EXPENDITURES 1100 Salaries & Wages - $30,621 $31,820 $32 32,191 $966 33,157_ _ 3'00% $34,31 1400 Employer Contributions $9,922 $16,445 $11,310 $336 $11,646 2.97° $11,90.6_ 1800 Conferences $0; $837 $3,0001 $0 X3, 000 0.00% -$3,00 2110 Travel $9,786 $11,184 $10 900 - $0 $10,900 0.00% $10,90 2131 Cellular Phones & Pagers _ $2,038 $3,926 $5,800 $0 $5 800 0.00% - $5,80 2140 Telephones - $2,150; -$1,486 $2,214 - $0 _ ----.$2,214' o:oo% $2,28 2365 Council Communciation Policy $6,123 $7,593 $7,500 $0 $7,500f 0.00°~ $6,00 - - - - - - 2394 Recpt, Prom & Sp Events $2,852 $1,673 $4,500 $0 $4,500 0.00% $4,50 2395 Memberships- $0 $0 $0 $0 $0;_ 0.00% $0 2399 Outside Agency Serv $3,360 $4,571 $4,800 $0 $4,800 0.00°!0 $4,80 2821 Transfer to Reserves $2,368 $2,368 $2,368 $144 6.08°h $2,61 - Total EXPENDITURES $69,220' $75,903' $84,583, $1,446 1.71% $86,122 i i Net $69,220 $75,903 $84,583 $1,4461 $86,029 1.71% $86,122 City of Pickering 2009 Background Information Council Approved R. Johnson, Reg. Coun. Ward 3 Run Date: 5/26/200910:15 AM Report Name 2009 Background Current 2009 BUDGET Expenses 2113.0004.1100 Salaries & Wages Bases Salaries and Wages $30,143 Per Diem ( 10 days X 1 $3,014 Total 2113.0004.1100 Salaries & Wages $33,157 2113.0004.1400 Employee Benefits This item includes mandatory deduction ( EHT. ) and City provided benefits such as $11,646 RRSP, dental and optical Total 2113.0004.1400 Employee Benefits $11,646 2113.0004.1800 Conferences Conferences $3,000 Total 2113.0004.1800 Conferences $3,000 2113.0004.2110 Travel Car allowance - $900 per month $10,800 Travel outside GTA $100 Total 2113.0004.2110 Travel $10,900 2113.0004.2131 Cellular Phones & Pagers Cellular Phone / Pager / Blackberry - reimbursement $5,800 Total 2113.0004.2131 Cellular Phones & Pagers $5,800 2113.0004.2140 Telephones Reimbursement of expenses for residential land line and internet services costs. $2,214 Total 2113.0004.2140 Telephones $2,214 2113.0004.2365 Purch Prnt/Broch/News Ltr As per communication policy. $7,500 Total 2113.0004.2365 Purch Prnt/Broch/News Ltr $7,500 2113.0004.2394 Recpt, Prom & Sp Events Provision for promotional items $4,500 Total 2113.0004.2394 Recpt, Prom & Sp Events $4,500 2113.0004.2399 Outside Agency Services Secretarial Services $4,800 Total 2113.0004.2399 Outside Agency Services $4,800 2113.0004.2821 Transfer to Reserve - Severance Councillor is entitled to one month's salary for each year of service $2,512 Total 2113.0004.282.1 Transfer to Reserve - Severance $2,512 Total. $86,029 Total Expenses $86,029 Revenue Total Revenues Net Expenses $86,029 City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee Date Na Na Rort:e:z10me: 2 20909 & & 20010 Revi Revisedt J. O'Connell, City Coun. Ward 1 Reppoli 20071 2008 2008' 1 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2009 201 EXPENDITURES 1100 Salaries & Wages $30,621 $31,820 $32,191 $966 33157 3.00% $34,31 1400 Employer Contributions $3,593 $7,671 $11,310 $336 $ )1,64f) 2!97°!0 $11,906 1800 Conferences $8,639 $2 615 - $3 3,000 ($2 250) 75.00% $0 2110 Travel $9,881 $10,782 $10 900 $0 $110 080900 ! $10,90 2 600 - - 2131 Cellular Phones & Pagers $2,505 $2 053 $2,600 $0 0.00% $2,60 2140 Telephones $948 $1186 $1000 $80 8.00°!0 $1,11 2365 Council Communciation Policy- $0 - $3381 $7,500 $0 $7,500' 0.00% $6,00 2394 Recpt, Prom & Sp Events - - - $1,949 $1,156 $4,500 - ($2,000) $2,5001 -44.44% $4,50 2399 Outside Agency Serv $3,500 $0 $4,800 ($1,300) 1 -27.08%e $4,80 Total EXPENDITURES $61,636 $57,621 $77,801 ($4,168)1 973,633 -5.36% $76,133 Net $61,636 $57,621 f $77,801 $4,168 $73,6331 -536% $76,133 j City of Pickering 2009 Background Information Council Approved J. O'Connell, City Coun. Ward 1 Run Date : 5/26/2009 10:15 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2113.0010.1100 Salaries & Wages Base Salary & Wages $30,143 Per Diem (10 days X 1 $3,014 Total 2113.0010.1100 Salaries & Wages $33,157 2113.0010.1400 Employee Benefits This item includes mandatory deduction (EHT.) and City provided benefits such as $11,646 RRSP, dental and optical Total 2113.0010.1400 Employee Benefits $11,646 2113.0010.1800 Conferences As per the Council Compensation and Communications policy, every Councillor is $750 provided $12,000 per term to attend conferences. The budgeted amount reflects the unspent balance. Total 2113.0010.1800 Conferences $750 2113.0010.2110 Travel Car allowance - $900 per month $10,800 Travel outside GTA $100 Total 2113.0010.2110 Travel $10,900 2113.0010.2131 Cellular Phones & Pagers Cellular Phone/Pager/Blackberry-reimbursement $2,600 Total 2113.0010.2131 Cellular Phones & Pagers $2,600 2113.0010.2140 Telephones Reimbursement of expenses for residential land line and internet services costs $1,080 Total 2113.0010.2140 Telephones $1,080 2113.0010.2365 Purch Prnt/Broch/News Ltr Communication policy $7,500 Total 2113.0010.2365 Purch Prnt/Broch/News Ltr $7,500 2113.0010.2394 Recpt, Prom & Sp Events Provisions for promotional items $4,500 Reduced by City Councillor J. O'Connell at the May 7th, 2009 Executive Committee ($2,000) Meeting Total 2113.0010.2394 Recpt, Prom & Sp Events $2,500 2113.0010.2399 Outside Agency Services Secretarial Services $4,800 Reduced by City Councillor J. O'Connell at the May 7th, 2009 Executive Committee ($1,300) Meeting Total 2113.0010.2399 Outside Agency Services $3,500 Total. $73,633 Total Expenses $73,633 Revenue Total Revenues Net Expenses $73,633 City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Run Date : 5126/200910:05 AM D. Dickerson, City Cioun. Ward 2 Report Name: 209 & 2010 Revisedt 2007 2008 .2008 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2009 2009 201 EXPENDITURES 1100 Salaries & Wages $30,621. $31,820 $32,191 $966 33 5 3.00% $34,31 1400 Employer Contributions $10,255 $10,445 $11,310 $3361 6,642.970 $_1_1,906 1800 Conferences $9,316 $2,025 $2,684 - - ($2,024) - $560 75.41% $0 2110 Travel $9,998 $11,568 $10,900 $0 10,904 0.00% $10,90 2131 Cellular Phones & Pagers - $3,588 $2,765 $3,000 $0 $3,000 0.00° $3,00 2140 Telephones $1,562 $1,337 $1,600 ($88) $1 12, -5.50% $1,56 2365 Council Communaation Policy - $583 $393 $7,500 $0 50 0:00% $6,00 - - - - 2394 Recpt, Prom & Sp Events $3,255 $2,562 - $_4_500 $0 $4,5000.00% - $4,50 2395 Memberships - _ $0 $0 $0 $0 0.00% - $0 2399 Outside Agency Serv $0 $2,446 $4,800 $0 - - - - - - $4,800 0.00% - - $4,80 2821 Transfer to Reserves $0 $0 $Oi $2,512 0.00°% , $2,61 - - - Total EXPENDITURES $69,178 $65,354 $78,485 $1,702 2.17% $79,602 Net $69,178 $65,354 $78,485 $1,702 $80,187' 2.17% $79,602 City of Pickering 2009 Background Information Council Approved D. Dickerson, City Coun. Ward 2 Run Date : 5/26/2009 10:15 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2113.0008.1100 Salaries & Wages Base Salaries and Wages $30,143 Per Diem (10 days X 1%) $3,014 Total 2113.0008.1100 Salaries & Wages $33,157 2113.0008.1400 Employee Benefits This item includes mandatory deduction ( EHT. ) and employer provided benefits such $11,646 as RRSP, dental and optical Total 2113.0008.1400 Employee Benefits $11,646 2113.0008.1800 Conferences As per the Council Compensation and Communications policy, every Councillor is $660 provided $12,000 per term to attend conferences. The budgeted amount reflects the unspent balance. Total 2113.0008.1800 Conferences $660 2113.0008.2110 Travel Car allowance - $900 per month $10,800 Travel outside GTA $100 Total 2113.0008.2110 Travel $10,900 2113.0008.2131 Cellular Phones & Pagers Cellular Phone / Pager / Blackberry - reimbursement $3,000 Total 2113.0008.2131 Cellular Phones & Pagers $3,000 2113.0008.2140 Telephones Reimbursement of expenses for residential land line and internet services costs. $1,512 Total 2113.0008.2140 Telephones $1,512 2113.0008.2365 Purch Prnt/Broch/News Ltr As per communication policy. $7,500 Total 2113.0008.2365 Purch Prnt/Broch/News Ltr $7,500 2113.0008.2394 Recpt, Prom & Sp Events Provision for promotional items $4,500 Total 2113.0008.2394 Recpt, Prom & Sp Events $4,500 2113.0008.2399 Outside Agency Services Secretarial Services $4,800 Total 2113.0008.2399 Outside Agency Services $4,800 2113.0008.2821 Transfer to Reserve - Severence Councillor is entitled to one month's salary for each year of service $2,512 Total 2113.0008.2821 Transfer to Reserve - Severence $2,512 Total. $80,187 Total Expenses $80,187 Revenue Total Revenues Net Expenses $80,187 City of Pickering 2009 and 2010 YTD actuais as of March 1, Zoos Current Budget Executive Committee Run Date : 5126/200910:05 AM D. Pickles, City Coun. - Ward 3 ReportName: 209&2010Revisedt 2007 2008 2008 Budge ACTUALSI YTD APPROVED INCJDEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 1 2009 201 EXPENDITURES 1100 Salaries & Wages $30,621 $31 820 $32,191 $9.66 -$3,' 1400 $34,31 - _ - 3.00% 9 554 Employer Contributions $ $ 0,445 $11,310 $336, ___$11,646; 2.97°10 $11,90.6 1800 Conferences $0 $3,8341 $3,000; ($1,000) - -33.33% $3,000 2110 Travel $9,835. $10,830 $10,900 $0 $10,900' 0.00%, $10,90_ - - --T- 2131 Cellular Phones & Pagers $1,865 $1,932 $2,100 $400 $2,50015:05% $2,10 2140 Telephones $1,138 $813 $1,620 ($420) - $ $11,2,20 -25.93% $1, 6-- 2365 Council Communciation Policy _ $516 $87 $6,750 $0 t 0.00% $6,00 2394 Recpt Prom & Sp Events $9931 $269 $4,050 ($1,050) $3040, -25.93% $4, 2395 Memberships $0 $0 $0 $0 0:00% $0 2399 Outside Agency Serv $0 $500 $3,600 ($2,100) $1,50 58_33% $4, 2821 Transfer to Reserves $2,368 $2,368 $2,368 $144, 6:08°~ $2,61 806 Total EXPENDITURES $56,890 $62,898 $77,889 ($2,724)1 $75,1651 -3.50% $81,812 Net $56,890 $62,8981 $77,8891 ($2,724 $75,165 -3.50%' $81,812 City of Pickering 2009 Background Information Council Approved D. Pickles, City COU11. -Ward 3 Run Date : 5/2612009 10:15 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2113.0006.1100 Salaries & Wages Base Salaries and Wages $30,143 Per Diem ( 10 days X 1 $3,014 Total 2113.0006.1100 Salaries & Wages $33,177- 2113.0006.1400 Employee Benefits This item includes mandatory deduction ( EHT. ) and City provided benefits such as $11,646 RRSP dental and optical Total 2113.0006.1400 Employee Benefits $11,646 2113.0006.1800 Conferences Conferences $3,000 Reduced by City Councillor D. Pickles at the May 7th, 2009 Executive Committee ($1,000) Meeting Total 2113.0006.1800 Conferences $2,000 2113.0006.2110 Travel Car allowance - $900 per month $10,800 Travel outside GTA $100 Total 2113.0006.2110 Travel $10,900 2113.0006.2131 Cellular Phones & Pagers Cellular Phone / Pager / Blackberry - reimbursement $2,100 Increased by City Councillor D. Pickles at the May 7th, 2009 Executive Committee $400 Meeting Total 2113.0006.2131 Cellular Phones & Pagers $2,500 2113.0006.2140 Telephones Reimbursement of expenses for residential land line and internet services costs. $1,620 Reduced by City Councillor D. Pickles at the May 7th, 2009 Executive Committee ($420) Meeting Total 2113.0006.2140 Telephones $1,200 2113.0006.2365 Purch Prnt/Broch/News Ltr As per communication policy $7,500 Reduced by City Councillor D. Pickles at the May 7th, 2009 Executive Committee ($750) Meeting Total 2113.0006.2365 Purch Prnt/Broch/News Ltr $6,750, 2113.0006.2394 Recpt, Prom & Sp Events Provision for promotional items $4,500 Reduced by City Councillor D. Pickles at the May 7th, 2009 Executive Committee ($1,500) Meeting Total 2113.0006.2394 Recpt, Prom & Sp Events $3,000 2113.0006.2399 Outside Agency Services Secretarial Services $4,800 Reduced by City Councillor D. Pickles at the May 7th, 2009 Executive Committee ($3,300) Meeting Total 2113.0006.2399 Outside Agency Services $1,500 2113.0006.2821 Transfer to Reserve - Severance Councillor is entitled to one month's salary for each year of service $2,512 Total 2113.0006.2821 Transfer to Reserve - Severance $2,512 City of Pickering 2009 Background Information Council Approved D. Pickles, City Coun. -Ward 3 Run Date: 5/26/200910:15 AM Report Name: 2009 Background Current 2009 BUDGET Total. $75,165 Total Expenses $75165 Revenue Total Revenues Net Expenses $75,165 v City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 6/2/2009 2:17 PM Council Support Report Name: 209&2010Revisedt 2007 2008 2008 Budge ACTUALS' YTD; APPROVED INCJDEC.' BUDGET % CHGE. Forecast ACTUALS BUDGET;i 20091 2009 201 EXPENDITURES r - 1100 Salaries & Wages $168,887 $22.9,360 $231 042 $8,8.39- 239,88 3,83% $248,876 1200 Overtime $1,288 $725 $750 $0 X750 0.00% $750 - 1400 Employer Contributions $39,916 $52,572 $61,603 ($1 418) 60 185_ -2.30%i $62,300 2110 Travel $1301 $362' $600, $0 600 0.00% $6_00 2131 Cellular Phones & Pagers $210 $0 $0 $0 p 0.00% $0 - - - - - 2140 Telephones $7,332, $6 519 $6,511 ($573) $5938 -8.80% $6,12 - - - - 2220 Subscription & Publications $522 $406 $11,800$1,800 0.00% $1,80 2340 Seminars & Education $305 $508 $1,500 $0 $1,500'_ 0.001, $2,00_ 370 Insurance Premium 5 521 $5,073 $5,856 382 . 8.98% $6,70( 2394 Rec-t Prom & Sp Events $1,7321 $2,045i P P $3,500 $0^ $3,50UL 0.00% $3,5 - 2395 Memberships $296 $750 $630 $120 $750 19.05% $75 5300 Stationery & Office Supplies $4,926 $4,273 $6,500 ($500) -7.69% $6,00 Total EXPENDITURES $231,064 $302,594; $320,292; $6,994 2.18% $339,396 Net - - $231,0641 - $302,594 $320,2921 $6,994 $327,286 8 $339, 396 s- City of Pickering 2009 Background Information Council Approved Council Support Run Date: 5/26/2009 10:20 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2113.0001.1100 Salaries & Wages Base Salaries and Wages $239,881 Total 2113.0001.1100 Salaries & Wages $239,881 2113.0001.1200 Overtime Overtime $750 Total 2113.0001.1200 Overtime $750 2113.0001.1400 Employee Benefits This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $60,185 benefits such as dental and optical Total 2113.0001.1400 Employee Benefits $60,185 2113.0001.2110 Travel Travel - for attendance at meetings, postal runs $600 Total 2113.0001.2110 Travel $600 2113.0001.2131 Cellular Phones & Pagers 2113.0001.2140 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $5,938 system upgrades Total 2113.0001.2140 Telephones $5,938 2113.0001.2220 Subscriptions & Publicati Municipal World (7) $1,000 Miscellaneous (including media clippings) $800 Total 2113.0001.2220 Subscriptions & Publicati $1,800 2113.0001.2340 Seminars & Education Various Seminars $2,000 <Reduced by TJQ> ($500) Total 2113.0001.2340 Seminars & Education $1,500 2113.0001.2370 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $6,382 insured and higher replacement costs. Total 2113.0001.2370 Insurance Premium $6,382 2113.0001.2394 Recpt,Prom & Spec Events Catering cost for early Council meetings $3,500 Total 2113.0001.2394 Recpt,Prom & Spec Events $3,500 2113.0001.2395 Memberships [ABC (Intn'I Assoc. Bus. Communicators & AMCTO $750 Total 2113.0001.2395 Memberships $750 2113.0001.5300 Stationery & Office Supp General office supplies $6,000 Total 2113.0001.5300 Stationery & Office Supp $6,000 Total. $327,286 Total Expenses $327,286 Revenue City of Pickering 2009 Background Information Council Approved Council Support Run Date: 5/26/200910:20 AM Report Name: 2009 Background Current 2009 BUDGET Total Revenues Net Expenses $327,286 Call a~ 56 LLri i,i; 1J6 PICKERING Administration Department 2009 Overview 1 January 2009 Administration Department Departmental Mission Statement To provide a central source for communication and coordination between the Council, its committees and boards, staff departments, the media, the business community and other levels of government. To initiate and implement corporate wide policies and initiatives,.which ensure consistency and quality of service delivery to the City's citizens, while responding to the challenges of an ever- changing economic and social climate, applying the best practices available. 119 Departmental Goals & Objectives • to develop and implement corporate priorities and projects tracking ensuring timely and responsive results • succession planning for key positions • coaching and mentoring • to ensure that the Legal Services Division provides high quality legal advice and representation in a time responsive and cost effective manner • to maintain and enhance the City's website and intranet • to finalize training to ensure compliance with Accessible Customer Service Standards (by January 1, 2010) • to review and implement that requirements of Information and Communications Standards • to establish a Corporate Communications Team Administration Department 00" Cha'llengeg and Opportunities Internal • develop and implement new policies consistent with recent legislations, initiatives, in particular those relating to accountability and transparency, and delegation of authority • review and where necessary update regulatory by-laws • to develop a process for monitoring corporate projects and priorities, utilizing the (Compass software • succession planning • to finalize, implement and provide training on identified interdepartmental health & safety procedures. • to finalize and implement revisions to the City's Job Evaluation Manual as well as develop the administrative salary guidelines associated with the non-union market based salary structure. • to oversee the work of a consultant retained to finalize enhancements to the HR: Info System to enable it to provide detailed attendance reporting to all Departments/Divisions through full integration with E-time (payroll system) • to finalize policies and procedures related to the Health and Safety Audit • review of staffing requirements in Human Resources related to recruitment needs • implementation and communication of modifications to organizational Human Resources policies that outline the terms and conditions of employment.for non-union employees and establish standardized practices and procedures for municipal operations • to complete all training requirements related to Accessibility Standards for Customer Service (Ontario Regulation 429/07) z„ _r { Administration Department 11• Challenges & Opportunities External • continuing to build upon our citizen centric service initiatives • review and evaluate impact related to new legislative requirements • budget constraints due to slow growth/no growth scenarios in the municipality. • skill shortages and retention of key talent in the organization • exploring opportunities to partner with neighboring municipalities to provide a joint dispatch operation • increased volume of resumes and client contact with respect to employment opportunities due to the economic climate. • promote an external understanding and awareness of the Legal Services Division L N C Z z z Z LL 0 - V ~ ~LL a U I~ O O N y O c c a CC~~ ~+c c.o O O O - O O O'E'CL:_n. J aZZ C C (D C C.~.~ lit NOOO O O C C OZZ» Q. Eco o o N C N . Y V ® c O N E Z C Nf u v cz (D v o c LL a c~ ®cc 't' `2 ° o CD U 'c 'c LL C-. A~ 0 ro 9 a a c: C: ® ct7 E N Cc c c .O O b c Q O O c c L 4-- E co CL ; Q UlLO000 O <L U O . E~ • U t04 Q U Z w UO~ UO czLL 0-. m w s.U U' C C I t CL n a'r9 U C U G O 'C Q E O -gyp d L3ZZD~ Q O O Q W j r N t..1 t at . r-. LL C- ~ ~ N Z Z~.~ o a) u d Z ~ a O O ` O N C. u. n.. F- U U E o o o. 'C L. d w- U c o o f0 0 U- LL 0 z z z U z ca C W 0 0 N i U) O Q ~ ~ > U cu ` ~ N N V Z F- CL Z as- O Q (n > v C) > O Z N w O cn 7 U m O 06 v C c N O O 0) E E N r O m fa ~ ~ O CL fII ~ O ai E -s -D CU c C U Q c "f 4- ~Q Q) U O Z Z C N O O U _O Z (0 V) v C U QS to cn Q (V ~m N O, N O, cn cu > ro N Q 5 > N > E. X Z7 O W Q ui v cn _ N Q o o i Q (j V D O z E - E LL O U o 0 c . a.0 c Ez W Ln z7 0 0 U ($1 N Z ,it U O w 0 V O roZ O O Q) N C 4- 4' N O >1 -t © M U to M O D ca CJ U `s E U UJ O o~ .U O C. _ O O L v w CG . (ll N 0 M Q_ LL O / E c _ Z C2 CTJ O -0 J . CL > cn 0 U Q as } (n 1~ Y (D 'c O Q r L O G. O 0 . U -Q yc I ~ CPR N O v- I Q U :aF LL U Z Z N • ~ O Z E c~ m 5 CL LL U E c: o 0 ~ZD 0 0z n. E W N O .aC tJ_ C) z F4- r 0 > O U p N a v.. U (n Q tTS ~ • C ~ fS7 ~ N C Z 1.. "Z:5 J fL3 Q < U ® Q U t~ (ll J r Pi N N e ..G. ' N ~.Q U U ' City of Pickering 2009 and 2010 YTD Actuais as of March 1, Zoos Current Budget Executive Committee Run Date : 6/2/2009 3:07 PM Administration Report Name: 209 & 2010 Revisedt 2007; 2008 2008 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS' BUDGETI 2009 2009 201 EXPENDITURES 1100 Salaries & Wages $1,2_22 033 $11'160'033t $1 130 513 $95 400 ° ~ $1.225 9:13 8.44!0 $1263,063 1200 Overtime $2,160 - $22 $3,850 ($1,25 0) 32.47% 4- - -1 - $2,600. $2,60_. 1400 Employer Contributions $215,988 $212,072, $224,199----$-15,7011 ° - - 2_39900 7.oof° $250,360 1700 Employee Recognition $8,141 $37,5921 $27,325 $2,925 $30,250 10.70% $35,250 - - - - - I ~ 1800 j $5,649 $4,314 $5,500 - -Conferences 1 ($3,250) $2 2 0 -59.09%~ $5,50.. 2110 Travel $11 176 $13 042' $13 800 ($750) _13,050 5.43°!0 $13,056 2131 2140 Telephones nes & Pagers $$2 0~0~ $2,039 $3 550 $0 0.00% $3,95 - - 3 550 $33,485, $33,309, ($1 162 3.49/o ° $33,110 ,147 - - - - - > _ g- _ $32,500 ($7,500 $32,147- 2210Advertisin $28407 $16,562, -23,.08°/0 $30,000 2 25000 2220 Subscription & Publications $6,274 $6,721 $6 035 ($880) ~1§5 -14.58% $5,341 2320 Legal Services l $0 $0 $Oi $0 0 0:00°!0, $0 - - - - - 2340 Seminars & Education $26 613 -$3 622 $11,420 ($500) $10 920 4.38% $14,42 - - - - 2341 - Training $22,0.00 22 000 0._0_0% $22,000 2370 nsurance Prem um $9 726fi $10,060 $11,344 p Q $0! _ $1,0131 __~12s357 8.93% $12,975 2392 Consulting & Professional $139,931 $187,623 $196600 ($59,700 j~ $136 900 -30.37% $125,400 - 2394 Recpt, Prom Membership & Sp Events $$5,108' $2,973 $10,650 ($1,2709) -x_7,650 -1&65% $8,65 2395 ! _ 18.65°!0 $5,58 - - - - - 580 -2396 Photo, Mapping, Printing } $3,350 $1,300 $1,149 - $2,284 r $4650 _ 38_.81% $4,35 - r 5300 Stationery & Office Su lies $7,949 $6,965 $8,600 ry -PP ($1,000), 760 11;63% $8,10 5380 Educational/Promotional Materials $7201 $680 $1,000 ($1,000)1 Q -100.00% $1,000 5390 Workplace Accommodations $2,490 $123 $2,000 $0~ $2.000 0.000/0 $2,00 Total EXPENDITURES $1,738,944 $1,710,385 $1,732,404 $57,068! $1,789.472 3.29% $1,846,70 REVENUES - - 143 of Services - Legal 595) ($460) ($500) - $0 _($500 0.00% -($515) 9990 Other Revenues $0 $0 ($20,000) ($_2,000) ° 000 _10.00% ($22,000) 9990 Misc Income $0; $0 $0 i so $0 0.00% $0 Total REVENUES ($595)' ($460) ($20,500) ($2,000)~ ($22,5001 9.76°4, $22,515 Net $1,738,349 $1,709,925 $1,711,904 $55,068 $1,766,972'. 3.22% $1,824,190 '-m - CITY OF PICKERING 2009 ACMINISTRATION DEPARTMENT SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 1100 Salaries & Wages $ 95,400 Increases in salaries and wages account are due to the following: annual contractual obligation, annualization of new position approved in 2008 and reclassification of HR staff to reflect additional responsibilities. 1200 Overtime (1,250) Decrease reflects 2008 estimated actuals. 1400 Emp. Contributions 15,701 Increase correlates to higher salary and benefit costs. 1700 Employee Recognition 2,925 To reflect anticipated retirements. 1800 Conferences (3,250) Decrease reflects removal of annual service delivery conference (2 - staff) 2110 Travel (750) Decrease reflects 2008 estimated actuals. 2140 Telephones (1,162) Annual review of monthly line charges and renegotiation of contract translates into lower costs. 2210 Advertising (7,500) Decrease reflects 2008 estimated actuals. 2220 Subscriptions & Pub. (880) General reduction. 2340 Seminars (500) Decrease reflects 2008 estimated actuals. 2341 Corporate Training 22,000 These funds were previously budgeted in consulting and have been re-allocated to reflect the nature of the expenditure. 2370 Insurance Premium 1,013 Increase is attributable to higher replacement value of assets insured. 2392 Consulting (59,700) Decrease is due to the following $20,000 - re-allocation to corporate training $40,000 - Funds no longer required for safety audit $12,000 -increase for accessibility training 2394 Receptions (3,000) Decrease reflects anticipated usage this year. 2395 Memberships (1,279) Decrease reflects anticipated usage this year. 2396 Photo, Mapping Printing 1,300 Increase - printing related to service delivery and accessibility standards requirements 5300 Office Supplies (1,000) Decrease to reflect 2008 estimated actuals. 5380 Ed Promotional Mat.. (1,000) Decrease reflects anticipated usage. TOTAL $ 57,068 L. L City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 5/261200910:05 AM 2121 C.A.O. Office ReportName: 209 & 2010 Re*edt 2007 2008 20081 Budge ACTUALS YTD, APPROVED INCJDEC. BUDGET % CHGE' Forecast ACTUALS BUDGET 2009 201 EXPENDITURES ! 1100 Salaries & Wages - t $397,002 $419,852 $401,826 $26,231 $428,057 6:53% _ $437,921 1200 Overtime $0 $0 $500 ($250)1 $250 _ _-50.00% $25 1400 Employer Contributions $56,997 $60,3541 $61,135 $3,434 64 56 5,62% $67,55 - - - LL - - - - 1800 Conferences $4,031 $3,800 $4,000 ($1,750) $2,250 _43.75% - $4,00 2110 Travel -1 - $10,498 - $11,806 $11,800 ($750) $11,050 -6.36% $11,05 2131 Cellular Phones & Pagers $1,766 $975 $1,550 $0 $15% 0.00% $1,55 2140 Telephones $4,155 $5,645 $5,353 $221 -$5-57 4.13% $5,74 2220 Subscription & Publications $305 $550 $400 $0 $40 0.00% $40 2340 Seminars & Education $4851 A12051 $1,500 -$0 - -$1_.-5-00-_ 0.00% $1, - 2370 Insurance Premium $3,420 $3,211 $3,103 $278 $3,381 8.96% $3,55 - - - - - - - - 2392 Consulting & Professional $490 $3,333 $3,500 $0 0:00% $3,50 2394 Recpt, Prom & Sp Events r p $5,588 $5,058 $6,000 ($2,0,2501 "33:33% $4,00 2395 Memberships $914 $936, $1,250 $0 $1 0.00% $1,25 -2396-Photo, Mapping, Printing $122 - - - $0'- $350 - $0 $3% 0.00% $35 5300 Stationery & Office Supplies $2,030 $1,571 $1,800, $0 0.00% $1,80 Total EXPENDITURES $487,801 i $518,140 $504,067 $25,4141 , 5.04%1 $544,411 Net $487,801 $518,140 $504,067 $25,414 $529,481 5.04% $544,411 City of Pickering 2009 Background Information Council Approved 2121 C.A.O. Office Run Date: 5/26/200910:15 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2121.1100.0000 Salaries & Wages Base Salaries & Wages $428,057 Total 2121.1100.0000 Salaries & Wages $428,057 2121.1200.0000 Overtime To meet service level / workload commitments $500 <Reduced by TJQ> ($250) Total 2121.1200.0000 Overtime $250 2121.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $64,569 benefits such as dental and optical Total 2121.1400.0000 Employer Contributions $64,569 2121.1800.0000 Conferences AMO - CAO $1,500 Service Delivery Officials Conf. Mgr $1,500 <Reduced by TJQ> ($750) Total 2121.1800.0000 Conferences $2,250 2121.2110.0000 Travel Car allowance - $900 per month - CAO $10,800 Mileage for staff associated with CAO Office $250 Total 2121.2110.0000 Travel $11,050 2121.2131.0000 Cellular Phone & Pagers Cellular Phone Charges - CAO $1,100 Pager Charges - CAO $450 Total 2121.2131.0000 Cellular Phone & Pagers $1,550 2121.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $5,574 system upgrades Total 2121.2140.0000 Telephones $5,574 2121.2220.0000 Subscriptions & Publicati Reference materials, journals and reports $400 Total 2121.2220.0000 Subscriptions & Publicati $400 2121.2340.0000 Seminars & Education Topical Seminars -(Admin. Assistants & Mgr) $1,500 Total 2121.2340.0000 Seminars & Education $1,500 2121.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $3,381 insured and higher replacement costs. Total 2121.2370.0000 Insurance Premium $3,381 2121.2392.0000 Consulting & Professional Consulting for various projects $3,500 Total 2121.2392.0000 Consulting & Professional $3,500 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen General Public Relations $4,000 Total 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $4,000 2121.2395.0000 Memberships City of Pickering 2009 Background Information Council Approved 2121 C.A.O. Office Run Date : 5/26/2009 10:15 AM Report Name: 2009 Background Current 2009 BUDGET PRO (CAO) $200 Ontario Municipal Administrators (CAO) $300 OMMI (CAO & Mgr. Customer & Admin. Services) $200 AMCTO - (Mgr. Customer & Admin. Services) $330 Canadian Assoc of Municipal Admin $220 Total 2121.2395.0000 Memberships $1,250 2121.2396.0000 Photo, Mapping,Printing To cover various printing/framing requests $350 Total 2121.2396.0000 Photo, Mapping, Printing $350 2121.5300.0000 Stationery & Office Suppl General office supplies $1,800 Total 2121.5300.0000 Stationery & Office Suppl $1,800 Total. $529,481 Total Expenses $529,481 Revenue Total Revenues Net Expenses $529,481 City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Run Date : 6/2/2009 2:35 PM 2129 Customer Care Centre Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD! APPROVED' INC./DEC. BUDGET % CHGE'. Forecast ACTUALS' BUDGET 2009 2010 2009 EXPENDITURES 1100 Salaries & Wages - $185,554 $210,934 $214,447 $1014 _ $231.161 _ 7.79% $239,800 1200 Overtime $856 $0 $750; $0 X750 0.00% $751 1400 Employer Contributions $33,338 $38,8351! $49,247 $3,059 ~52i30 6.21%1 _ $_54_,6_00_ 1800 Conferences $1,618 $513 $1,500 _ ($1500) 100.00% $1,50 2110 Travel $54 $0, $200 $0 200 0.00% $206 2140 Telephones $21,804 $21,420!, $21,433 ($742) - - $20,691 - --3.46°/a $21,31 2220 Subscription & Publications $76 $0' $200 $01 $200; 0,00% $206 - 2340 Seminars & Education $475 $693 $750 $0 $750; 0.00% $750 2370 Insurance Premium $1,754 $1,788 $1,654 $149 1 803 9.01% $1,893 2392 Consulting & Professional $0 $0 $OI, _$12,500--___ $12,500 0.00% $0 2394 Recpt, Prom & Sp Events $379 $911 $800 $0 $800 0.00% $800 2396 Photo, Mapping Printing $7701 $435 $1,000 $500 ___$1,500 _ 50.00% $1,00 5300 Stationery & Office Supplies $1,4931 $1,235 $2,0001 ($500) -25,00% $1,50 Total EXPENDITURES $248,1721 $276,764 $293,9811 $30,180 10.27% $324,315 Net $248,172' $276,764 $293,981' $30,180 $324,161 10.27% $324,315 City of Pickering 2009 Background Information Council Approved 2129 Customer Care Centre Run Date: 5/2612009 10:15 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2129.1100.0000 Salaries & Wages Salaries & Wages $231,161 To cover hours for call-in $5,000 <Deferred by TJQ> ($5,000) Total 2129.1100.0000 Salaries & Wages $231,161 2129.1200.0000 Overtime To meet service level / workload commitments $750 Total 2129.1200.0000 Overtime $750 2129.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $52,306 benefits such as dental and optical Total 2129.1400.0000 Employer Contributions $52,306 2129.1800.0000 Conferences 2129.2110.0000 Travel Parking & mileage $200 Total 2129.2110.0000 Travel $200 2129.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $9,891 system upgrades Tigertel-After hours answering service (Operations, Animal Services, By-law & $10,800 Customer Care) Total 2129.2140.0000 Telephones $20,691 2129.2220.0000 Subscriptions & Publications Reference material - training, publications $200 Total 2129.2220.0000 Subscriptions & Publications $200 2129.2340.0000 Seminars & Education Ont. Mgmt. Dev. Prgm. & Other $750 Total 2129.2340.0000 Seminars & Education $750 2129.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $1,803 insured and higher replacement costs. Total 2129.2370.0000 Insurance Premium $1,803 2129.2392.0000 Consulting & Professional Training - Access. Customer Service Standards - legislated $15,000 <Reduced by TJQ> ($2,500) Total 2129.2392.0000 Consulting & Professional $12,500 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen To cover various promotional items $800 Total 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $800 2129.2396.0000 Photo, Mapping, Printing Printing of internal / external promotional pieces $2,500 <Reduced by TJQ> General reduction ($1,000) Total 2129.2396.0000 Photo, Mapping, Printing $1,500 2129.5300.0000 Stationery & Office Supplies General office supplies including cost of toners $1,500 City of Pickering 2009 Background Information Council Approved 2129 Customer Care Centre Run Date : 5/26/2009 10:15 AM Report Name: 2009 Background Current 2009 BUDGET Total 2129.5300.0000 Stationery & Office Supplies $1,500 Total. $324,161 Total Expenses $324,161 Revenue Total Revenues Net Expenses $324,161 City of Pickering 2009 and 2010 YTD Actuals as of March i, Zoos Current Budget Executive Committee Run Date : 5/26/200911:28 AM 2139 Human Resources Report Name: 209 & 2010 Revisedt 2007 2008; 2008, Budge ACTUALS! YTD~ APPROVED INC./DEC.I BUDGET, % CHGE.! Forecast ACTUALS BUDGET 2009 201 1 20091 EXPENDITURES 1100 Salaries & Wages $401,551 $273,3061 $260,000 $41,045 01,045: 1519% $312,33 1200 Overtime $1,198 $119 $2,000 ($1,000) $1,0001 -50.00% - $1,00 1400 Employer Contributions $_78,635 $63,447 $60,389 $6,799 $67,188 11.26% $69,90__ 1700 Employee Recognition & $8,141 $37,592x $_2_7,325 $2,925 X30 250; 10.70%1 $35,25 2110 Travel - - $19 $110 $300 $O $300] 0 00%' $30 2131 Cellular Phones & Pagers $6214t $413 $800 $0 $8001 0.00% $80 2140 Telephones $3,595, $3,691 $3,510 ($343) $3,16T 9.77% $3,26 2210 Advertising $28,407 $16,562 $32,500 ($7,500)-- $25,000 -23.08% $30,00 L - - - - 2220 Subscription & Publications $1,600 $839 $1,115 ($1,000) $115 -89.69% $11 - : - - 2340 Seminars & Education $3,138 $957 - $7,170 ($3,000)! - - $4,1701 -41.84% $7,17 2370 Insurance Premium $4,552 $3,742' _ $4,107 $368! $4 475' 8.960/0 $4,69 2392 Consulting & Professional $111,128 $91,205 $92,500 ($12,200)___$$802,300_-13.19% $71,300 2394 Recpt Prom & Sp Events $3,459, $3,411 $3,0001 ($1,000) 000 -3333% $3,000 - - 2395 Memberships $1,514 $839 $2,159 ($1,229) $930; -56.92% $93 2396 Photo, Mapping, Printing - - $84 $322 $500 ($200) $300' 40.00% $50 - - - - 5300 Stationery & Office Supplies $3,142 $2,369 $3,000 ($500) -16.67$3,00 Total EXPENDITURES $650,788 $498,926 $500,375 $23,165 ' 4.63%1 $543,559 Net $650,788] $498,926 $500,375 $23,165 $523,5401, 4.63% $543,559 City of Pickering 2009 Background Information Council Approved 2139 Human Resources Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2139.1100.0000 Salaries & Wages Base Salaries & Wages $301,045 Total 2139.1100.0000 Salaries & Wages $301,045 2139.1200.0000 Overtime To meet service level / workload commitments $2,600 <Reduced by TJQ> ($1,600) Total 2139.1200.0000 Overtime $1,000 2139.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $67,188 benefits such as dental and optical Total 2139.1400.0000 Employer Contributions $67,188 2139.1700.0000 Employee Recog'n & Apprec Annual BBQ & Christmas Party $10,000 Retirements 5 @ $350 - Union Affiliated $1,750 Retirements 5 @ $700 - Non - Union $3,500 Employee Recognition Program Awards $20,000 <Reduced by TJQ> General reduction ($5,000) Total 2139.1700.0000 Employee Recog'n & Apprec $30,250 2139.2110.0000 Travel Parking and mileage $300 Total 2139.2110.0000 Travel $300 2139.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $800 Total 2139.2131.0000 Cellular Phones & Pagers $800 2139.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $3,167 system upgrades Total 2139.2140.0000 Telephones $3,167 2139.2210.0000 Advertising Funds allocated for possible retirements, turnover of staff and advertising cost $25,000 increases Total 2139.2210.0000 Advertising $25,000 2139.2220.0000 Subscriptions & Publications Canadian HR Reporter $115 Total 2139.2220.0000 Subscriptions & Publications $115 2139.2340.0000 Seminars & Education Training H.R. Staff to maintain knowledge of new legislative requirements and $5,170 emerging HR issues Employee education assistance under Policy (HUR 160) $2,000 <Reduced by TJQ> General reduction ($3,000) Total 2139.2340.0000 Seminars & Education $4,170 2139.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $4,475 insured and higher replacement costs. Total 2139.2370.0000 Insurance Premium $4,475 z City of Pickering 2009 Background Information Council Approved 2139 Human Resources Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET 2139.2392.0000 Consulting & Professional Employee & Family Assistance Program (Council Resolution 441/97) $27,000 Pre-employment Medicals (City Policy HUR-040) + Retainer Fee) $3,000 Pre-employment Criminal Reference Checks (City Policy HUR-040) $3,000 Ongoing legal advice (acct. shared by CAO/HR re: Admin/Corp/personnel matters) $35,000 Requested Medical Certificates $2,000 Firefighter Fitness Tests $300 Attendance Management Consultant (to convert AAMS to INFOHR) $10,000 Total 2139.2392.0000 Consulting & Professional $80,300 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Employee Relations/flowers/condolences $3,000 <Reduced by TJQ> ($1,000) Total 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $2,000 2139.2395.0000 Memberships HRPAO (Manager, Human Resources) $290 HRPAO (Coordinator, Human Resources) $320 HRPAO (Employment & Compensation Specialist) $320 Total 2139.2395.0000 Memberships $930 2139.2396.0000 Photo, mapping printing Misc. Printing $500 <Reduced by TJQ> ($200) Total 2139.2396.0000 Photo, mapping printing $300 2139.5300.0000 Stationery & Office Supplies General office supplies $3,000 <Reduced by TJQ> ($500) Total 2139.5300.0000 Stationery & Office Supplies $2,500 Total. $523,540 Total Expenses $523,540 Revenue Total Revenues Net Expenses $523,540 City of Pickering 2009 and 2010 YTD Actuals as of March t, 2009 Current Budget Executive Committee Run Date : 6/212009 2:35 PM 2141 Health & Safety ReportName: 209&201ORevisedt 2007 2008 2008! Budge ACTUALS YTD' APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2009 2010 2QQa EXPENDITURES _ 1100 Salaries & Wages $57 339 $63,320 $67,944 $4,8901 ° $7.2,9_60 $72, 834 _ 7.20 % 1200 Overtime - $106' $0 $6001 $0 $600 0.00% $60_0 1400 Employer Contributions $13,988 $14,816; $15,821 _ $946 16 767 5.98% $17,500 Travel $224 - - $480 $500 $0 ~OO 0.00% -$50 - 2130 Cellular Phones & Pagers $291 $285 $400 $0 400 - 0.00%i $40_0 2140 Telephones $433 $658 - ` $689 ($69) -62Q 10:01%f $640 2220 Subscription & Publications 11 $96~ $96 $120! $0 120 0.00% _ $120 - - - 2340 Seminars & Education $21,538: $0 $0 $2,5002,500 ` 0.00% $2,50 2341 Corporate Training T $0' - $01 $0 - $22,000 $22,000 000% $22,000 2370 Insurance Premium $0 $465 $721 $62 $783 8.60%: $822 2392 Consulting & Professional $550; $43,699 $60,600' ($60,000) 6 0 99.01% $600 - - - 2395 - - $650 ($250) X400 38:46% $400 - - - PP - 9 9_ __1- - 2396 Photo, Mal PSri , Pnntin $173 $1$527; $1 5001 $1,000; $2.500 66.67%°! $2,50__ 5 Stationery ice Supplies 293 - - _ $300' $0 300 0.00% - 30 - - - 5380 Educational(Promotional Materials $720; $680 0 $1,000 - ($1000} 100.00% $1,00 5390Workplace Accommodations - $2,490 $123' $2,000 $0' ( 0.00%' $2,00 $2,00, 1 Total EXPENDITURES : $98,50 $126,810 $152,845, ($29,921)~ $122,924, -19,58% $124,842 UES R99 ONO her Revenues $0 - - - $0 ($20,000), ($2,000), 10.000/0' $22,000) Total REVENUES $0 $0' ($20,000); ($2,000) 10.00°!° $22,000) 1 Net i $98,563! $126,810 $132,845 ($31,921) $100,924; -24.03%1 $102,842 City of Pickering 2009 Background Information Council Approved 2141 Health & Safety Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2141.1100.0000 Salaries & Wages Base Salaries & Wages $72,834 Total 2141.1100.0000 Salaries & Wages $72,834 2141.1200.0000 Overtime To meet service level/workload commitments $600 Total 2141.1200.0000 Overtime $600 2141.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $16,767 benefits such as dental and optical Total 2141.1400.0000 Employer Contributions $16,767 2141.2110.0000 Travel Parking and mileage $500 Total 2141.2110.0000 Travel $500 2141.2131.0000 Cell Phones & Pagers Cellular Phone Charges $400 Total 2141.2131.0000 Cell Phones & Pagers $400 2141.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $620 system upgrades Total 2141.2140.0000 Telephones $620 2141.2220.0000 Subscriptions & Publicati OHS Magazine $120 Total 2141.2220.0000 Subscriptions & Publicati $120 2141.2340.0000 Seminars & Education Education Assistance $2,500 Total 2141.2340.0000 Seminars & Education $2,500 2141.2341.0000 Corporate Training Corporate health & safety training program to reduce WSIB claims. Program funded $22,000 from the WSIB reserve. Total 2141.2341.0000 Corporate Training $22,000 2141.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $783 insured and higher replacement costs. Total 2141.2370.0000 Insurance Premium $783 2141.2392.0000 Consulting & Professional MSDS Online Software - 5 User Licenses $600 Total 2141.2392.0000 Consulting & Professional $600 2141.2395.0000 Memberships HRPAO Membership $400 Total 2141.2395.0000 Memberships $400 2141.2396.0000 Photo, Mapping & Printing Reprinting of H&S Guidebook $2,500 Total 2141.2396.0000 Photo, Mapping & Printing $2,500 2141.5300.0000 Stationery & Office Suppl General office supplies $300 City of Pickering 2009 Background Information Council Approved 2141 Health & Safety Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Total 2141.5300.0000 Stationery & Office Suppi $300 2141.5380.0000 Educational Material Training & Educational Material $1,000 <Deleted by TJQ> ($1,000) Total 2141.5380.0000 Educational Material 2141.5390.0000 Workplace Accommodation Physical Demands Analyses (assistive devices, workplace modifications for injured $2,000 workers) Total 2141.5390.0000 Workplace Accommodation $2,000 Total. $122,924 Total Expenses $122,924 Revenue 2141.9990.0000 Other Revenue Transfer from WSIB reserve to offset the cost associated with the additional Health & ($22,000) Safety Training Total 2141.9990.0000 Other Revenue ($22,000) Total. ($22,000) Total Revenues ($22,000) Net Expenses $100,924 City of Pickering 2009 and 2010 YTD Actuals as of March t, 2009 Current Budget Executive Committee Run Date : 6/2/2009 2:35 PM 2125 Legal Services Report Name: 209 & 2010 Revisedt 2007 2008 2008; Budge ACTUALS YTD APPROVED INC./DEC., BUDGET' % CHGE. Forecast ACTUALS BUDGET, 20091 2009 201 EXPENDITURES 1100 Salaries -wages ' $180,5871 $192,6221- $186,296 $6 520 _ 92 816 3.50% $200,04 1200 Overtime $0 $105 $0' $0 0.00% $0 - - - - 1400 Employer Contributions $33,030 $_34,626 $37,607 $1,463 $39,0701 3.89% $40,810 2110 Travel $382 $646 $1,000[ $0 1000 0.00%' $1,00 - - - - Cellular ones Pagers $479~ $800 $0 800 0.00% $1,2_0_ - 2140 Telephones $2,040' $2,072 $2,324 _ ($229) $2,095 -9.85%$2,16 2220 Suubscrition & Publications $4,198 + $5,237 $4,200 $120 4 320 2.86% $4,500 $0 ~ - - 2340 Seminars & Education $9$8 $0 $0 $0 $0 - $921 $2,000 $0 $2,000' 0•(0%~ $2,500 - 5. - - =0161 $2,011 -.$40,000 2392 Consulfin 23701nsurancePremium $0' $854 $1 759 $16 $1,915 $50,000 ,763 ° 50, - 9 & Professional $27- i $49,386 $40,0001 $0 $850' _ 0:00%; $85 2394 Recpt, Prom & Sp Events $8141 $591 $591 $850 $0 2395 Memberships $2,350 $823 $2,800 $200 $3 000 7.14% $3,00 5300 Stationery & Office Supplies $998 $1,497 $1,500 $0 0.00% $1,50 - Total EXPENDITURES $253,620 $289,745, $281,136 $8,230,_ I 2.93%' $309,578 - - - REVENUES f i- ($500)1 1413 Sale of Services L l - --($5951;',_ ($460) ($500) - $0 - - 0.00% ($515) 9990 Misc Income $01 $0 $0 $0 1 0:00% $0 Total REVENUES ! ($595) ($460): ($500)! $0' 0.00%I $515) Net $253,025! $289,285 $280,636 $8,230 $288,866 2.93% $309,063 City of Pickering 2009 Background Information Council Approved 212rJ Legal $efVICeS Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2125.1100.0000 Salaries & Wages Base Salaries & Wages $192,816 Total 2125.1100.0000 Salaries & Wages $192,816 2125.1400.0000 Employer Contributions This item includes mandatory deductions (CPP., El., EHT., ) and employer provided $39,070 benefits such as dental and optical Total 2125.1400.0000 Employer Contributions $39,070 2125.2110.0000 Travel Parking and mileage $1,000 Total 2125.2110.0000 Travel $1,000 2125.2131.0000 Cellular Phones & Pagers Cellular Phone and Pager Charges $1,200 <Reduced by TJQ> ($400) Total 2125.2131.0000 Cellular Phones & Pagers $800 2125.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,095 system upgrades Total 2125.2140.0000 Telephones $2,095 2125.2220.0000 Subscriptions & Publications 2008 LexisNexis @ 182 per month $2,184 Canada Law Book $80 Reference material, journals and reports $1,750 Miscellaneous $306 Total 2125.2220.0000 Subscriptions & Publications $4,320 2125.2340.0000 Seminars & Education Topical Seminar - City Solicitor $1,500 Topical Seminar - Legal Services Assistant $500 Total 2125.2340.0000 Seminars & Education $2,000 2125.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $1,915 insured and higher replacement costs. Total 2125.2370.0000 Insurance Premium $1,915 2125.2392.0000 Consulting & Professional Contract services $40,000 Total 2125.2392.0000 Consulting & Professional $40,000 2125.2394.0000 Recpt, Prom&Sp Ev, Gen General Meetings $850 Total 2125.2394.0000 Recpt, Prom&Sp Ev, Gen $850 2125.2395.0000 Memberships General Law Society Memberships $3,000 Total 2125.2395.0000 Memberships $3,000 2125.5300.0000 Stationery & Office Supplies General office supplies $1,545 <Reduced by TJQ> ($45) Total 2125.5300.0000 Stationery & Office Supplies $1,500 City of Pickering 2009 Background Information Council Approved 2125 Legal Services Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Total. $289,366 Total Expenses $289,366 Revenue 1413.0000.0000 SALE OF SERVICES - LEGAL Notarizing Documents ($500) Total 1413.0000.0000 SALE OF SERVICES - LEGAL ($500) Total . ($500) Total Revenues ($500) Net Expenses $288,866 d PLICKERING Office of Sustainability 2009 Overview January 2009 Office of Sustainability Mission Statement To play a leadership role in transforming Pickering from a suburban to a sustainable City; a City in which residents, businesses and visitors can meet their needs without compromising the ability of future generations to meet their needs. 11• Goals and Objectives • to work with the Sustainable Pickering Advisory Committee in leading and coordinating the City's Sustainable Pickering journey • to direct and. coordinate specific projects and activities that advance the City's Sustainable Pickering journey including the following: o measuring Sustainability project o development of a new Sustainable Pickering website that is W3C compliant o Sustainable Pickering Community Challenge o Sustainable Placemaking concept and education o developing, marketing, promoting, and effectively communicating the Sustainable Pickering brand o Sustainable Pickering Challenge Launch Day . o ongoing staff and community awareness and education o Sustainable Pickering sponsorship program • to direct, coordinate and actively participate in specific projects and activities related to our five objectives of. Sustainable Pickering, including: o Healthy Environment ■ milestones 4 and 5 of the City's partners for Climate Protection program o Healthy Society ■ community facilities strategy ■ Earth Hour program ■ healthcare service attraction ■ cultural service/facility attraction o Healthy Economy ■ business attraction, retention, expansion ■ small business services ■ film industry services ■ Sustainable Countryside Strategy ??LW ■ promote major development announcements Goals & Objectives (continued) o Responsible Development ■ downtown Pickering strategy ■ Duffin Heights and Seaton communities ■ Sustainable Neighbourhood Plan and Sustainable Neighbourhood Scorecard o Responsible Consumption ■ Corporate Energy Management strategy ■ Seaton Integrated Community Energy Plan • to develop a concept for a Sustainability Progress Report card • to attract and encourage transformational new development that exemplifies the City's sustainability and intensification objectives Office of Sustainability 119 Challenges and Opportunities Internal • working cooperatively with the Mayor, Council, the Chief Administrative Officer and Senior Staff in aligning work programs and budgets with the City's Sustainable Pickering program • reinforcing with all Pickering staff the need to consider the sustainability implications of their daily decisions and actions and the importance of "walking the talk" • further advancing staff training and awareness of the City's Sustainable Pickering concepts, projects and activities • further advancing the "Sustainability Implications" section of all Reports to Council • coordinating and aligning the actions of all staff involved in corporate communication, branding and marketing activities, including the City's website and print publications External • promoting the significant work and progress the City has made on its Sustainable Pickering journey with the public, the business community, the investment industry, other levels of government, the academic community, and interested agencies and organizations, including the Association of Municipalities of Ontario and the Federation of'Canadian Municipalities • educating and consulting with landowners and developers to achieve sustainability objectives in development projects and their design • continuing community awareness, education and engagement on the City's Sustainable Pickering journey, and obtaining appropriate corporate sponsors to contribute financial and other resources to our community engagement initiatives taking advantage of appropriate partnership opportunities that are aligned with the City's Sustainable Pickering objectives, when they arise • continuing positive dialogue with all other groups, organizations, governments and agencies involved in the sustainability projects and activities of the Office, in order to build positive working relationships, achieve mutually beneficial objectives, share information, and further the City's long-term sustainability objectives • ensuring the City's objectives and interests are understood and appropriately addressed in the activities and programs of others, including the federal, provincial and regional governments, the school boards and the conservations authorities External (continued) • supporting and aiding existing businesses, organizations and developers where appropriate and possible through unique/tough economic conditions • continuing our involvement in, and positive contribution toward other organizations and associations, including the Rouge Park Alliance, the Durham Strategic Energy Alliance, the Greater Toronto Marketing Alliance, the Ajax-Pickering Board of Trade, the Durham Economic Development Partnership. Committee, Clean Air Council and OPG Community Advisory Council c~ LL Z -1 D CU a) CL c E E_D U aEi5ccaaE.E U- c- a E c o 73 LL ~ c 'c ti a. D _ z z z L U c c (n d O O N C cu o Z.Z» N n O a m C: m a) c E W C WLo00 OO E CL O O O a) ~ N O ~ U C > p N L O U v Z R O f0 C OC Q. ~ f9 'p U Q W 0> $ N C) o tr= O4 0 m O v 0' c ? ~p o 0 a. a o r L • O C + O v ,.O (D ca 'c F O < 6. N Q U V CITY OF PICKERING, 2009 OFFICE OF SUSTAINABILITY SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 1100 Salaries & Wages $ 32,698 Increase due to annual contractual obligation and cost of relieving responsibilities. 1400 Emp. Contributions 11,142 Increase in salaries translates into higher benefit costs. 1800 Conferences (1,000) Reduction reflects planned conference attendance this year. 2131 Cellular Phones & Pagers 300 Increase to reflect anticipated usage. 2140 Telephones (344) Annual review of monthly line charges and renegotiation of contract translates into lower costs. 2221 Trade Shows, Exhibits 500 Economic Development Partnership Funding - Reg. of Durham 2370 Insurance Premium 448 Increase is attributable to higher replacement value of assets insured. 2392 Consulting (3,000) General reduction. 2395 Memberships 2,125 Increase to reflect Board of Trade membership and transfer if Clean Air Council membership from MPE 2396 Photo, Mapping Printing (500) Decrease reflects 2008 estimated actuals. 2399 Outside Agency Serv. 5,000 Increase for Community Energy Management Strategy. 6100 Website Support Intranet 9,500 Increase reflects phase one implementation of accessibility standards as it relates to website. TOTAL $ 56,869 City of Pickering 2009 and 2010 YTD Aduals as of March i, 2009 Current Budget Executive Committee Run Date : 6/212009 2:35 PM 2192 Office of Sustainability Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD APPROVED INC./DEC.' BUDGET % C1 Forecast ACTUALS BUDGET, 2009 2010 EXPENDITURES 1100 Salaries & Wages - $437,270; $460,7381 $451,427 $32,698 484125 7.24% _ $494,480 - - 1200 Overtime $0' $0 $500 $0 $500 0.00% $500 1400 Employer Contributions $77-1-2-13----- 77 213 $90,085 $83,634 $11 142 13.32%i $99,00 1800 Conferences $2,303 $5,641 $5,000 1 $4 000 g~ 80:00% $5,00 - - _ _ - 2110 Travel $2,909 $3,4611 $4,000 - $0i_, 4 000 0.00% $4,50 ° - -2115 Bus Dev & City Promo $14,770 $18,215 $20,000 $0 _$20000 0.00% $20,000 i 2131 Cellular Phones & Pagers $1,4951 $1,650 $300 $1,950 18,18%,[ $1,95 2140 Telephones- $2,934 $3,793 $3,4941 ($344) ` -$3,150 -9,85% $3,25 2210 Advertising $28,134 $30,001 $30,000 $0, $30-000 0.00% $35,000 2211 Trade Shows, Exhib & Displays -1 - $8,404 $8,408; $9,000 $500 $9500 _5.56% $15,00 2220 Subscription & Publications $15 $836 $1,000 $0 $1,000 0.00% $1,00 2340 Seminars & Education $1,604i $2,490, $2,500 $0 0.00% $3,00 2365 Purch PrntinglBroch/News Ltr $20,7231 $18,893 $25,000' $025 50,00 0.00% $25,001 2370 Insurance Premium , $0 $2,519 $5,011 $448 $5,459 8.94% $5,732 2392 Consulting & Professional $41,883 $62,678 $88,000 ($3,000) $5 000 3.41°/0 $82,00 2394 Recpt Prom & Sp Events $16,558 $18 6794 $20,000 $0 20 40 0_00% $20,00 2395 Memberships $2,585 $2,887' $2,975 $2,125 $5-,100 71.43% $5,10 2396 Photo Mapping Printing -$2 7291 $3,823 $4,500 - ($500) $4,000-----11.11% $4,00 2399 Outside Agency Serv $28,586 $43,3731 $50,000 $5,0001 _$55,000 10,00%, $55,000 5300 Stationery & Office Supplies $1,701; $1,962 $3,000 - $0~_ 43 000 0.00% $3,00 6100 Website Support Intranet $15,877 $16,568 $18,000 $9,500 127.500 52.78% $97,50 Total EXPENDITURES $707,636 $796,545 $828,691 $61,869 7.47% $980,012 REVENUES 1592 Donations - - $0 - ($7 500)y - ($20,000) $0 ($20,00 0.00% ($30,000) 1593 Sale of Directories & isc Items ($1,667) ($1,00 $0 ($1.000) 0:00% ($1.54.5) 1911 Trans. from-Continuing Studies Res. $01 ($8,000) ($8,000) $3,000, .37.50% $36,050 Total REVENUES ($1,667)1 ($16,605) ($29,000) $3,000 -10.34% $67,595 Net $705,969; $779,940 $799,691 $64,869 $864,560 8.11%; $912,417 City of Pickering 2009 Background Information Council Approved 2192 Office of Sustainabilit Run Date: 5/26/200911:31 AM y Report Name: 2009 Background Current 2009 BUDGET Expenses 2192.1100.0000 Salaries & Wages Base Salaries & Wages $484,125 Total 2192.1100.0000 Salaries & Wages $484,125 2192.1200.0000 Overtime To meet service level / workload commitments $500 Total 2192.1200.0000 Overtime $500 2192.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $94,776 benefits such as dental and optical Total 2192.1400.0000 Employer Contributions $94,776 2192.1800.0000 Conferences Economic Development Council of Ontario ( 2 Participants } $2,000 Planning and / or Sustainable Development Conferences $3,000 <Reduced by TJQ> General reduction ($1,000) Sustainable Pickering Advisory Committee Members - Added at the Budget Committee $5,000 Meeting of May 7, 2009 Total 2192.1800.0000 Conferences $9,000 2192.2110.0000 Travel Parking and mileage $4,000 Total 2192.2110. 0000 Travel $4,000 2192.2115.0000 Business Development Business Development and Special City Initiatives $20,000 Total 2192.2115.0000 Business Development $20,000 2192.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $1,500 Pager Charges $450 Total 2192.2131.0000 Cellular Phones & Pagers $1,950 2192.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $3,150 system upgrades Total 2192.2140.0000 Telephones $3,150 2192.2210.0000 Advertising Economic Development Publications Advertising $10,000 Local Business Newspaper Advertising $10,000 Special Advert. Needs during the year $10,000 Total 2192.2210.0000 Advertising $30,000 2192.2211.0000 Tr Shows,Exhib.& Displays Exhibit & Trade Shows $2,500 Municipal / Regional economic development partnership (trade shows, displays, $7,000 advertising) Total 2192.2211.0000 Tr Shows,Exhib.& Displays $9,500 2192.2220.0000 Subscriptions & Publicati Reference material, journals and reports $700 GTA Municipal News $300 Total 2192.2220.0000 Subscriptions & Publicati $1,000 . }z- City of Pickering 2009 Background Information Council Approved 2192 Office of SUstalnabilit Run Date: 5/26/200911:31 AM y Report Name: 2009 Background Current 2009 BUDGET 2192.2340.0000 Seminars & Education Business development, sustainability and land related $1,500 Marketing & special projects $1,500 <Reduced by TJQ> General reduction ($500) Total 2192.2340.0000 Seminars & Education $2,500 2192.2365.0000 Purch. Pr./Broch./News Lt Business Review Newsletters $10,000 Brochures/Promotional Pieces $5,000 design & production of new economic development marketing initiatives $10,000 Total 2192.2365.0000 Purch. Pr./Broch./News Lt $25,000 2192.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $5,459 insured and higher replacement costs. Total 2192.2370.0000 Insurance Premium $5,459 2192.2392.0000 Consulting & Professional Consulting for special development and corporate projects $10,000 Consulting and related for Sustainable Pickering [note $20,000 recoverable through $75,000 private sponsorships and $5,000 recoverable through continuing studies reserve [1911.2192] Total 2192.2392.0000 Consulting & Professional $85,000 2192.2394.0000 Recpt,Prom. & Sp.Ev.,Gen City of Pickering promotional items ( corporate merchandise) $8,600 Public relations $2,500 City of Pickering Business Events $4,000 Corporate Sponsorship for events (e.g. Board of Trade Business Excellence) $2,500 City Pins $2,400 Total 2192.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $20,000 2192.2395.0000 Memberships Economic Dev. Council of Ontario (x3) $725 Economic Dev. Assoc. of Canada (x1) $225 Canadian Institute of Planners (Director) $575 Ajax/Pickering Board of Trade $1,575 Durham Strategic Energy Alliance $500 Clean Air Council $1,500 Total 2192.2395.0000 Memberships $5,100 2192.2396.0000 Photo, Mapping, Printing To cover professional services for photo enlargements, map and printing reproductions $1,000 Printing of colour pages for economic development publications $1,000 Photography services for City's promotional publications $2,000 Total 2192.2396.0000 Photo, Mapping, Printing $4,000 2192.2399.0000 Outside Agency Services Corporate writing services $10,000 Corporate graphics support $12,600 printing of economic development marketing materials' $10,000 Municipal Matters $2,400 Community Energy Management Strategy (Phase 2) $20,000 Total 2192.2399.0000 Outside Agency Services $55,000 2192.5300.0000 Stationery & Office Suppl City of Pickering 2009 Background Information Council Approved 2192 Office of Sustainabilit Run Date: 5/2612009 11:31 AM y Report Name: 2009 Background Current 2009 BUDGET General office supplies $3,000 Total 2192.5300.0000 Stationery & Office Suppl $3,000 2192.6100.0000 Website Support Website Security Certificate $900 Consulting Support $6,000 Professional Photography $4,000 Internet - Annual Registration of Domain Names $600 Virtual Hosting, Storage & Web Trends Reports $2,500 Webmaster - Website Courses and Publications $1,000 Sustainable Pickering Website hosting $2,500 Phase One - Website Accessibility (2009) 2010 new corporate website $10,000 Total 2192.6100.0000 Website Support $27,500 Total. $890,560 Total Expenses $890,560 Revenue 1592.2192.0000 Misc-Donations/Promotion Sustainable Pickering Sponsorships ($20,000) Total 1592.2192.0000 Misc-Donations/Promotion ($20,000) 1593.2192.0000 Misc - Sale of MaDs Miscellaneous merchandise ($1,000) Total 1593.2192.0000 Misc - Sale of Maps ($1,000) 1911.2192.0000 TRSF FRM RES - SUSTAIN Continuing Studies Reserve ($5,000) Total 1911.2192.0000 TRSF FRM RES - SUSTAIN ($5,000) Total. ($26,000) Total Revenues ($26,000) Net Expenses $864,560 a~ City J t_ _ PICKE Corporate Services Department 2009 Overview January 2009 Corporate Services Department Departmental Mission Statement The Corporate Services Department provides a multi-faceted cluster of roles, responsibilities and services to the City. In addition to its inherited responsibilities, Corporate Services has assumed the onus for Supply and Services, Information Technology, and Clerks. The department continues to provide responsible, innovative and. effective leadership within the area of financial services. It endeavors to prudently ensure the financial integrity, accountability, and fiscal capacity of the City. This is achieved by means of effective budgeting, accounting, purchasing, and internal auditing. Sound practices and procedures, policy setting, quality assurance and financial reporting further enhances the value of Corporate Services. Information Technology's mantle incorporates the provision of technology and systems required by the City for it to function in its current realm, as well as in its future sphere. To perform this significant and demanding role, Information Technology is required to be acquainted with both current and upcoming technological offerings, and also to be cognizant of the business requirements of the various entities within the City. The City Clerk provides the statutory duties of the municipal clerk as well as duties under the Vital Statistics Act, Marriage Act, Freedom of Information Act, Planning Act, manages the City's records, conducts municipal elections and prepares Council and Committee agenda and minutes. Along with the statutory responsibilities of the City Clerk, the Clerks Division is responsible for Animal Services and Municipal Law Enforcement. Corporate Services Department • to continue to ensure that the City operates in an open, transparent and accountable manner • to continue to review and develop sound fiscal policies and longterm financial planning for the City • to continue to enhance the Council Secretariat and related services to continue to research and develop alternative funding sources for the City • to continue to improve budget information presented to Council for decision-making purposes • to provide comprehensive and meaningful financial management information to the Chief Administrative Officer (CAO), Departments and the City Council to continue to promote and provide directional leadership of information technology, and to enhance the realization of the need, acceptance and effectiveness of technology and automationwithin the City to perform internal audits and other consulting services designed to add value, reduce costs and improve City programs and operations to promote and provide for an accountable City government where organizational, financial and sustainable responsibilities are stressed • to provide the highest level of service possible to departments and the public in the most cost effective manner to continue to enhance the disaster recovery and business continuity capabilities of Information Technology to allow for the continued use of such critical systems such as telephones, emails, accounting and finance should misfortune strike the City • to enhance the security of the information technology infrastructure so as to further protect against both internal and external threats • to continue to assist witfr the implementation and enhancements of computer systems throughout the Corporation • to undertake cooperative purchasing ventures with other public agencies • to facilitate the education of clients, including environmental and sustainability practices, to enhance knowledge to compliment purchasing procedures and ensure adherence to corporate standards Corporate Services Department • to encourage and facilitate the personal and professional development of staff • to continue to'develop the capital planning module to enhance management information, budget control and preparation including longer term capital forecasts • to implement new chart of accounts as it applies to the current operating budget • to continue with the implementation of Capital Asset Reporting in conjunction with the CAO, Directors and Division Heads and City staff • to continue to review and revise, regulatory by-laws under the custody and control of the City Clerk, in accordance with Municipal Act requirements • to complete the necessary staff training with respect to the corporate program related to the Municipal Freedom of Information and Protection of Privacy legislation • to continue to advise and train staff on the records retention by-law and classification guidelines to ensure that records and information management best practices are in place in order to maintain, retrieve, destroy and archive records in an efficient manner • to develop and enhance the Civicweb software program for Council secretariat services both internally and externally Corporate Services Department 11' Challenges Opportunities Internal • to review, update and develop policies and procedures within the Department to increase efficiencies and coordination of the departmental operations • to review the adequacy and needs of the City's financial position • to implement mandatory PSAB financial reporting requirements including Capital Asset Reporting • to complete the. mandatory update of the City's Development Charge Study as well as Seaton Development Charge Study and the City and Seaton Financial Impact Studies External • to defend the City's assessment base and to explore for new assessment (taxation revenue) opportunities to continue to work with the Treasurers of the Region and the other area municipalities in areas of common interest and to participate in discussions and collaborative efforts with other municipalities in'the GTA • to ensure that the (City) Seaton financial study represents all of the facets of development and costs Q c a ° z •0 r J :D Y Z G1 w 7~mcaN ❑F- y LL LL cB 4.~~L ~c ca ? E U- ~ C a op .0 C. E a, U m ° Q _d 5 c4 E F= E B 0 4. CL LL F~ c ? a ❑ C C R Z a> O O 5 N O C C: LL ° o c ~ d ? ? 0 0cc.0 -t O O C C.u . r t= F CL z C j _ T A r EMON ~Y. Y c c W e- N a o `o Q Q m~ a a z z Q1 - ' F W C LL LL L a~ci? - F u y ~ >,E? c~ Z Z t N ❑ 2 3, d L p cog Q o Q co O E.. CL m a E O O~ c~ co N ti ? t` as y r rn Z E R U~ a' c Lu (6 .C m ° z ° U T - m -6 I= EL CL 0 LL 1.7 O C c.) z N CL E C (n L. c •Z Q * LL :3 T F O N a O• U Q ` o ? Q v p V) Z ii tO C O LL O lrL O LL Y LL LL °f =F~ V C O. = t0 ~i ~p y j d =i C T' O U. Ta ? N N C N U U U00 `p U u) d Y d Y OL c.n U .Y . C H.. d .y. O C C Q d N Q . S ..r U O U 15 C: O N O L` U O N LL N N Q Q Q Q .yi z Q C O CO L C LL N C 1 LL W (n U. LL C - U ~ T ~ _ 7 N , ~ ,''C U ~ m e o i. ~ N c O ° Q e'y - u. •-;6 c U) .r Q c U O ~r- x v c m Q U m 1~ p e p)F- o° •o ~ m m m U X r r Q U U d Z_z U O LL v LL LL - G 06 c~ O C C! O O V .2 2 -:3 co U. U C CLLC O 0 N` U N U V O CO ? 0.' O O C .p O o O O C C ~G D U CU O O a Z Z _ a) a~ t"n Q t co ECOOMco CW C Y W ~ a~ C C • T L CL 0 o U U a. a It LT I-T c _ ~C F= N M N O E E o 06 (D N n- z `Lo' p con w E z o_ o LL 0 U. c- c o N m G' L R3 L W W N U iQ U ❑.O ) U Y W Ch J Q JQ U °j O > v°i U ca a co C 0 IL U O U o z cu L) a c O o L 0 U U O s• E ~ • E U o• Z N LL _U :D (II E L . r Pi Cn Q U_ ro t'- ~ E O FrO) o U O t U E City of Pickering 2009 and 2010 TD Actuals as of March 1, zoos Current Budget Executive Committee Run Date : 5/26/200911:38 AM Corporate Services Report Name: 209 & 2010 Revisedt 2007! 2008 2008; Budge ACTUALSi YTD APPROVED INC./DEC. BUDGET'1 % CHGE. Forecast ACTUALS BUDGET 20091 2009 201 EXPENDITURES _ 1100 Salaries & Wages $3,055,012 $3,416,811 $3,410,025 $187,886 $3.59L911 ; 5.51%5.51 $3_,819,39.6_ 1200 Overtime $55,568 $66,960! $63,350, ($500) ' $73,250 - - $62,850 -,039% - 1400 Employer Contributions $689,226 $743,015 $819,615 r $27,104 $846.719'_ 3.31 $907,386 1800 Conferences $3,273 $3,852i $4,125 $0 $4,125 0.00% $5,12 1900 Uniforms $7,373 ; $7,234 $8,000 ($3,000) $500-37.50% $8,00 - - - - - - - - - , - ' $7 620 $7,350 $100 $7:4501 1.36% $8,18 2110Travel--,-------- 963 $ 2121 Postage $96,557 $96,226 $110,000 $Oi $110'000; 0;00% $128,000_ 2122 Freight Express & Cartage $3,594 $3,034 $4,000 $0 $4,000: 0.00 /o, $4,0 2131 Cellular Phones & Pagers r $_12,411 $16,602 - $18,750 ($550)-,-$18,200 , -2.93% $20,100 - $39,503 ($1,305) $38,198 1 - - 2191 Data Processing ' -3:30%' $39,36 2140 Telephones g Services $62$38,6 -716 75 $64__$43,9G1, 033 $65,000 $10,000 $75 00011 15.38% $80,00 2210Advertising $110 $190; $1,500 ($1,500) -100.00% $2,50 2220 Subscription &Publications - $7,112 $7,183! $8,100 ($60-0-)L-- $-7500 -7.41% $7,60 2340 Seminars & Education $42,9551 $56,2221 $64,710 ($20,890)! 43,820 32.28°!° - $50_,92 2341 Corporate Training $ - $1,305 $5,000 ($5,000) -100.00% $5,00 2365 Purch Prntin 1Broch/News Ltr $5,3331 $15,242! $18,000 - $0 8541 0.00% $18,50 2370 Insurance Premium $39,1921 $41,611 $42,698 $3,843 9.00% $48,868 541 6, - 2371 Ins. Deductible _ $1,0801 - ----$572 $2,000 $0 $2,000 0:00°l0+ $2,00 - - - 2390 PSAB Reporting Requirments $0 $0 $90,000 ($45,000) 45 000 50.00°!0 $10,00 2392 Consulting & Professional $192,251 $253,455 $4.21,825 ($41,700) $380.1251 -9.89% $396,075 2394 Recpt, Prom & Sp Events $5,492 $6,033 $6,0501 ($150_) 5 900, -_2_.48% $6,20_ 2395 Memberships $10,954 $11,996 $12,7951 - - - - - -_T - i - 11 11 - ---$12.450 2.70% $12,62 2396 Photo, Mapping, Printing - $1,528 $7781- $800 ($800) 100.00% $800 - 2399 Outside Agency Serv $152,698 $170,4721 $153,650 „ $2,900 $156,550 1.89% $179,250 2457 Veh Repairs & Maintenance - $8,310 $8,473 - $7,500 ($600) $6,900 -8.00% $8,50 2478 Misc Equip Repairs - $332,386 $22,90&1 - $55,660 - $21,875 $77 535 39.30% _ $20,060 2479 Software/Hardware Maintenance $0 $298,5351$318,375 $213,105 $531,480 66.94% $542,110 Contr 2635 Building Rentals $0 $0 $0 $01 $ 0:00% $1,50 2678 Rental Misc Equip $0 $0 $0 $0, 0.00% $100,000 2819 Bank Charges $91,693 $103,299' $92,250 $12,750 $105000 _13.82% $110,000 5300 Stationery & Office Supplies $30,88-1-- $31,346 $37,000 ($560) --$36.440------1-.51%--- $65,99 5301 Printing Supplies $109,107 $107,982 $120,000 $0 X120 040 0.00%1; $122,000 5302 Forms $10,030 $12,936 $15,100 ($5,000) 10.100 -33.11% $15,100 5900 Gas, Oil Tires $17,811 $22,231 $19,500 $510 _20,010 2.62% $21,21 5902 Misc. Equipment $22,721 - $14,8291, $18,150 $12,21530,365 67.30% $27,790 6000 Parking - MOT $46,220 $52,438{ $5010001 $0 _ $50,000 0.00%I $50,000 6100 Website Support Intranet $0 $0' $0! $0 $0 0,000/( j $0 - - - -1 - 7181 Livestock Killed $2,948 $1,298 $3,0001 $0 0.00%, $3,00 Total EXPENDITURES $5,180,480 $5,710,620 $6,113,381 $364,788 5.97% $6,920,40 REVENUES 1411 Sale of Services-Administration ($61,950) ($68,050) ($55,000) ($5,000) $60,0 0 9.09% ($60,000) 1412 Tax Certificates & Other Fees ($155,304) ($143,568) ($140,025) ($4,625) 144,650 3.30%i ($160,000) - 1512 Lic. & Per-Business ($173,352)i ($173,240) ($175,000) $0, ($175;000 0,00% - ($180,250) 1513 Lic. & Per-Amusement ($67,385)1; ($120,167)+ ($75,000) ($50,000)___ 66,67% ($125,000) 0` 40.00°10 ($35,000) 1514 Lic. & Per-Taxi ($36,076) ($31,954) ($25,000) ($10,000) 500 - - - 1520 Fines i ($635,617)' ($673,136)1 ($651,500) $o 0651,500) _ 0.00% ($651,500) 1516 Licences - ($96,970)1 ($76880):-- ($95,000)-- $8,750 ($86,250 -9.21% - ($86,250) City of Pickering 2009 and 2010 rro Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 5126/200911:38 AM Corporate Services Report Name: 209 & 2010 Revisedt 2007 2008 2008~ 1 Budge ACTUALS YTDI APPROVED INCJDEC. BUDGET' % CHGEJ Forecast ACTUALS BUDGET 2009 20091 201 1519 Licenses & Permits-Marriage - - ($18,088) ($16,960) ($18,700) $0 ($18,700)'_ - - 0.0011/0 ($18,700) 1550 Interest on Investments !($1,632,872) ($1,101,238) ($1,050,000) $375,000 --($675.000)! -35.71% - ($750,000 1560 Penalties & Interest on Taxes ($1,816,570) ($2,074,638) ($1,600,000) ($250,000) ($1,850,000) 15.62!0 ($1,900,000) 1592 Donations ($124) ($2,208) ($800) $0 ($800: 0.00% ($1,500) ,000) _ 1623 Ont. Specific Grants - ($2,948) ($1,212) ($3,000) $0 ($3-$701000)000), _ 160°/:67% ~ ($60($3,000) 1910 Transfer from Reserve $0 $01 _($60,000) ($10,000)1 - - . - - - ' 1911 Trans from Continuing Studies Res. - - $0 ($7,353 (4_ ($$26,(000)1- I -0.37% ($82,000) _ - - _ _ rt 1920 Transfer from Reserve Fund $0 $0 $$49,000) $23,000~ -46.94°10 ($5,000) 9990 Other Revenue $0! $0 ($100) $0 0.00% ($100) 9990 Other Revenues ($14,72121) ($32,994) ($83,440) $2,440 ($81,0002.92% ($81,000) 1570 Adoptions ($7,728) ($12,415) ($5,000) ($5,800) ($10,800)' 116.00% ($10,800) 1571 Impound Fees - ($3,700) ($5,430) ($3,000) $0 ($3,000), ($3,000) 1572 Service Fees ($_825) - ($1,956) ($500) ($800) ($1,3Q0) 160.00% ($1,600) 1573 Programs ( $0 ($2,569 ($2,000) $01 2 _ N011 0.00°!° $2,000 Total REVENUES ($4,724,230) ($4,545,967); ($4,240,990); $73,5151 ($4,167,4751 1.73% $4,216,700) Net $456,250 $1,164,6531 $1,872,391 $438,303 $2,310,694 23.41'%! $2,703,707 I CITY OF PICKERING 2009 CORPORATE.SERVICES DEPARTMENT SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 1100 Salaries & Wages $ 187,886 Increases in salaries and wages account are due to the following: annual contractual obligation, position reclassifications and annualization of new position approved in 2008. 1200 Overtime (500) Decrease reflects 2009 anticipated activity. 1400 Emp. Contributions 27,104 Increase correlates to higher salary and benefit costs. 1900 Uniforms (3,000) Decrease reflects reduce need for uniforms in 2009. 2100 Travel 100 Increase reflects 2008 estimated actuals. 2131 Cellular Phones & Pagers (550) Decrease reflects 2008 estimated actuals. 2140 Telephones (1,305) Annual review of monthly line charges and renegotiation of contract, translates into lower costs. 2191 Data Processing Serv. 10,000 This account includes costs associated with processing of City's payroll by outside provider. The increase is due to conversion of City's time and attendance to web based. 2210 Advertising (1,500) Decrease reflects 2008 estimated actuals. 2220 Sub & Publications (600) Decrease reflects 2009 anticipated activity. 2340 Seminars (20,890) Reduction in training mainly in IT area and reflects use of Microsoft training credits. 2341 Corporate IT Training (5,000) Rollout for Microsoft training completed in 2008 and therefore training is not required this year. 2370 Insurance Premium 3,843 Increase is mainly attributable to higher replacement value of assets insured. _E CITY OF PICKERING 2009 CORPORATE SERVICES DEPARTMENT SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 2390 PSAB Reporting (45,000) PSAB funding was initially required to train staff and to implement the reporting requirements. City is now moving to year three of this requirement and reduced funding reflects a declining need for external resources. 2392 Consulting & Prof. (41,700) Decrease reflects lower planned activity for 2009, 2394 Reception & Promotions (150) Decrease reflects planned activity in 2009. 2395 Memberships (345) Decrease reflects 2008 year-to-date actuals. 2396 Photo, Mapping & Print. (800) Work completed in 2008. 2399 Outside Agency Serv. 2,900 Increase is mainly due to commission paid for selling of dog and cat licenses. 2457 Veh Repairs & Mtce. (600) General reduction. 2478 Misc. Equip Repairs 21,875 Increase in IT reflects cost of maintaining computer equipment, 2479 Soft/Hard Mtce Cont. 213,105 Increase in IT due to maintenance costs for new systems and transfer of Microsoft licenses costs from capital to current to reflect PSAB capital asset reporting requirements. 2819 Bank Charges 12,750 Increase is mainly due to higher use of credit card transactions resulting higher merchant fees. 5300 Stationary & Office Sup. (560) Decrease reflects 2009 planned activity. 5302 Forms (5,000) Decrease reflects 2008 year-to-date actuals. 5900 Gas, Oil & Tires 510 Increase is based on 2008 year-to-date actuals and includes higher fuel costs. 5902 Misc Equip & Tools 12,215 Increase reflects planned IT purchases. Total Changes $ 364,788 CITY OF PICKERING 2008 j CORPORATE SERVICES DEPARTMENT EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES) / DECREASES Item Amount Explanation 1411 Sales of Services - Admin ($5,000) Increase in revenue reflects 2008 higher activity. 1412 Tax Cert. & Other Fees (4,625) Increase in revenue reflects 2008 higher activity. 1513 Lic & Per Amusement (50,000) Increase in revenue reflects 2008 higher activity. 1514 Lic- Taxi (10,000) Increase in revenue reflects 2008 higher activity. 1516 Licenses 8,750 Change in bingo gaming format. 1550 Interest on Investments 375,000 Decrease in investment income reflects reduction in interest rates. 1560 Penalties on Taxes (250,000) Increase reflects higher activity for prior years. 1910 Transfer from Reserve (10,000) Increase reflects funding transfer from reserves. 1911 Continuing Studies Reserve 550 Reduction in transfer. 1920 Transfer from Res. Fund 23,000 Decrease reflects planned funding for 2009 related to DC's. 9990 Other Revenue 2,440 Decrease in revenue reflects changes to miscellaneous sources of revenue. 1570 Adoptions (5,800) Increase in revenue reflects 2008 higher activity. 1572 Service Fees 800 Increase in revenue reflects 2008 higher activity. Total Changes ($73,515) City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Run Date : 51261200911:28 AM 2122 Clerks Office Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD APPROVED, INCJDEC.' BUDGET % CHGE': Forecas ACTUALS/ BUDGET 2009 2009 201 EXPENDITURES 1100 Salaries & Wages $369,269 $411,90 $387,870 $18,637 $406,507 4.80% $420,110 1200 - - - ($1,500) - - - _ 6 0 1400 EOmployer Contributions $88 $93,531 $91,0131 - $5,094 $1'6©0. 50:00% $3,00 $96,2251 5.59°f°' $100,075 1800 Conferences $1,357 $1,042 $1,000 $0 $1,000j_ 0.00% $2,000 2110 Travel $351 $1,036i $600 $01-_- $600, 0.00% $824 - _ $514 $1,1781 -$800 $400 ° 2131 Cellular Phones & Pagers ~ $1,200; 50:00% $1,20 2140 Telephones $4,695 - $5,231 $5,336 -$1,602 $6,938, ' 30.02% $7,150 2220 Subscription & Publications $1,361 - $1 307 $1,000 ~ - 0 0.-m $100 2340 Seminars & Education $2,036 $2,316 $4,000 ($1,00) 00& -25.00% $4,00 2370 Insurance Premium $3,669 $3,354 $3,310 $298 - X3,60$ 9.00% $3,788 2392 Consulting & Professional $3,621 $3,893 $8,00, ($3,000) $5000 -37.50% $8,00 - - 2394 Recpt Prom & Sp Events $1,415 $707 $1,000 $0 $1 0 0.00% $1,00 - _ 2395 Memberships - $7801 $705 $775 $0[ 775 0.00% $90 2396 Photo, Mapping Printing $60 $0j - $0 $0 0 0.00% $0 2399 Outside Agency Serv - $1010 $271 $2,100 ($1,100) $1, 00 52.38% $1,70 - 5300 Stationery & Office Supplies $4,282 $4,146] $4,500 ($500) ~~0 11:11% $4,500 Forms - - $0 - - $0' - $0 $0 0.00% $0 Total EXPENDITURES 1 $482,854 $531,495 $514,422 $18,931 3.68% $559,24 REVENUES I 1411 Sale of Services-Administration ($61,950) ($68,050) ($55,000), ($5,000) 60 000 9.09% ($60,000) 1513 Lic. & Per-Amusement ($67,385) ($120,167) ($75,000) ($50,000) 5,000266.67% ($125,000) 1519 Licenses & Permits-Marriage ($18,088) ($16,960) ($18,700); $0 0.00% ($18,700 Total REVENUES ($147,422) ($205,177) ($148,700) ($55,000) 1 36.99%! ($203,700) Net - $335,432 $326,318'-- - $365,722 ($36,069) $329,6531 -9.8$355,547 iILA City of Pickering 2009 Background Information Council Approved 2122 Clerks Office Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2122.1100.0000 Salaries & Wages Base Salaries & Wages $406,507 Total 2122.1100.0000 Salaries & Wages $406,507 2122.1200.0000 Overtime To meet service level/Workload commitments $3,000 <Reduced by TJQ> ($1,500) Total 2122.1200.0000 Overtime $1,500 2122.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $96,225 benefits such as dental and optical Total 2122.1400.0000 Employer Contributions $96,225 2122.1800.0000 Conferences AMCTO Annual Conference for Deputy Clerk and or Western Conference for City $2,000 Clerk <Reduced by TJQ> ($1,000) Total 2122.1800.0000 Conferences $1,000 2122.2110.0000 Travel Clerk/Deputy - Parking and mileage $600 Total 2122,2110.0000 Travel $600 2122.2131.0000 Cellular Phones & Pagers Pager for City Clerk and Cell Phone $1,200 Total 2122.2131.0000 Cellular Phones & Pagers $1,200 2122.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $6,938 system upgrade Total 2122.2140.0000 Telephones $6,938 2122.2220.0000 Subscriptions & Publicati Reference material, journals and reports $1,000 Total 2122.2220.0000 Subscriptions & Publicati $1,000 2122.2340.0000 Seminars & Education City Clerk (MPA Program) $1,500 Business related workshops and seminars for staff education and development $2,500 <Reduced by TJQ> General reduction ($1,000) Total 2122.2340.0000 Seminars & Education $3,000 2122.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $3,608 insured and higher replacement costs. Total 2122.2370.0000 Insurance Premium $3,608 2122.2392.0000 Consulting & Professional General Consulting - microfilming $3,000 Consulting related to heritage applications $5,000 <Reduced by TJQ> General reduction ($3,000) Total 2122.2392.0000 Consulting & Professional $5,000 2122.2394.0000 Recpt, Prom, & Spec Event r City of Pickering 2009 Background Information Council Approved 2122 Clerks Office Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Provide for lunches, coffee, etc. for staff who belong to associations that may hold $1,000 meetings at Civic Complex Total 2122.2394.0000 Recpt, Prom, & Spec Event $1,000 2122.2395.0000 Memberships Association of Municipal Clerks and Treasurer's - A.M.C.T - City Clerk $300 Ontario Municipal Managers Institute - O.M.M.I - City Clerk $75 Association of Municipal Clerks and Treasurer's - A.M.C.T. - Deputy Clerk $300 General Membership $100 Total 2122.2395.0000 Memberships $775 2122.2399.0000 Outside Agency Services Special shredding for clerks records. $1,000 Total 2122.2399.0000 Outside Agency Services $1,000 2122.5300.0000 Stationery & Office Supplies General office supplies $4,500 <Reduced by TJQ> ($500) Total 2122.5300.0000 Stationery & Office Supplies $4,000 2122.5302.0000 Forms Total. $533,353 Total Expenses $533,353 Revenue 1411.0000.0000 SALE OF SERVICES - ADMIN. Death registration, zoning certificates, commissioning, certifications and FOI ($60,000) Total 1411.0000.0000 SALE OF SERVICES - ADMIN. ($60,000) 1513.0000.0000 LIC.&PERMITS - LOTTERIES Issuance of licenses for raffles, bingos, etc. ($125,000) Total 1513.0000.0000 LIC.&PERMITS -LOTTERIES ($125,000) 1519.0000.0000 LIC.&PERMITS - MARRIAGE Issuance of marriage licenses ($18,700) Total 1519.0000.0000 LIC.&PERMITS - MARRIAGE ($18,700) Total. ($203,700) Total Revenues ($203,700) Net Expenses $329,653 City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 6!2/2009 2:35 PM 2191 Records Management & Elections ReportName: 209&2010Revisedt 2007 2008 2008 1 Budge ACTUALS YTDi APPROVED INCJDEC. BUDGET CHGE. Forecast ACTUALSi BUDGET 2009 2009 201 EXPENDITURES 1100 Salaries & Wages - $54,441 $58 493 $56,943 $1,993 $58.936 , 3.50% $151,146 1200 Overtime $133 $0 $2,0004 ($1,000) $1,000, -50.00%1 $10,000 1400 Employer Contributions I- $10,721 $11,322 $15,821 ($831) $14,990 -5:25%' $29,160 -1 2121 Postage - - _ - $0 $0 - - - $OI $0 $0 0.00% $15,000 - - - $0 $500 ($500) $0 -100.00% $2,00 2210 Advertising $01 - 2340 Seminars & Education $0', $80 $1,500 $0' - $1,500` 0.00% $0 2365 Purch PrntingBrochlNews Ltr $29 $0 $0 $0 $01 0.00% $50 1 - _ $264 $_538 $4.9 $58T 9.11% $616 2370 Insurance Premium $7,681-r $8,000 $2,00&$10,000 , 25.00% $14,000 2399 Outside Agency Serv. $$7,677' 2635 Building Rentals $0;, $0 $0 $0 01 0.00%1 $1,50 - ~ $0 $0 0 0.00! $100,000 2678 Rental Misc Equip 0 5300 Stationery & Office Supplies $153; $97' $1,500 ($250) 16.67% $30,000 Total EXPENDITURES $73,153 $77,9371 $86,802, $1,461 1.68% $353,922 Net j $73,153 $77,9371 $86,8021 $1,461 $88,263 1.68% $353,922 City of Pickering 2009 Background Information Council Approved 2191 Records Management & Elections Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2191.1100.0000 Salaries & Wages Base Salaries & Wages $58,936 Total 2191.1100.0000 Salaries & Wages $58,936 2191.1200.0000 Overtime To meet service level/workload commitments $2,000 <Reduced by TJQ> ($1,000) Total 2191.1200.0000 Overtime $1,000 2191.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $14,990 benefits such as dental and optical Total 2191.1400.0000 Employer Contributions $14,990 2191.2121.0000 Postage 2191.2210.0000 Advertising 2191.2340.0000 Seminars & Education Masters Public Administration course $1,500 Total 2191.2340.0000 Seminars & Education $1,500 2191.2365.0000 ELECT-Purchased Print-New 2191.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $587 insured and higher replacement costs. Total 2191.2370.0000 Insurance Premium $587 2191.2399.0000 Outside Agency Services Maintain and update municipal voter list. (includes Datafix lookup for residents). $8,000 Outside shredding services for all depts. $2,000 Total 2191.2399.0000 Outside Agency Services $10,000 2191.2635.0000 Building Rentals 2191.2678.0000 Misc. Equip. Rental 2191.5300.0000 Stationery & Office Suppi General Office Supplies $1,500 <Reduced by TJQ> ($250) Total 2191.5300.0000 Stationery & Office Suppl $1,250 Total. $88,263 Total Expenses $88,263 Revenue Total Revenues \ Net Expenses $88,263 City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee Run ort Name6/2/2009 : portName: 20099 & & 2201010 R 2199 Print Shop/Mail Room Rep Revisedt 20071 2008] 2008 Budge ACTUALS YTDj APPROVED; INCJDEC. BUDGET' % CHGE. Forecast ACTUALS BUDGET 2009 2009 2010 ENDIT E 1P00 SalaUes & Wages $79,557f - - - - $84,669 -----s83.374 $2,818 _-X86192 3.38% $89,372 1200 Overtime $34 $69i $350 $050 0.00% $250 1400 Employer Contributions $24,447 $23,988 $26,512 $344 26 1,30% $28, 750 2121 Postage $96,557 $96,226 $110,000 $0 $110,000 0.00% $113,000 - - - - 2122 Freight, Express & Cartage $3,5941 $3,034 $4,000 $0 $4,000 0.00% $4,00 2140 Telephones - $2,185,` $2,297 $2,302 ($229) $2,073 9.95%i $2,14 2365 Purch PrntinglBrochlNews Ltr $0; $0 $0 $0 0 O.OQ°I°i $0 2370 Insurance Premium $Oj $1,173 $2,523] $228 $2.751 9.04% $2,88 2392 Consulting & Professional $3,121 $5,003 , $0+ $5,000 $5,000 0.00% $0 - - - 2399 Outside Agency Serv $26,968 $28 316 $30 000! $0 $30.000 0,00% $30,000 2478 Misc Equip Repairs $1 302 $0 $0 $0 0.00% _5300 Stationery & Office Supplies $6 640 $6 140 $7,000 $0 $7 000. 0.00% _ $7,000 5301 Printing Supplies $109,107 $107,982 $120,000 $0 0.00%' $122,000 Total EXPENDITURES $353,511, $358,8981 $386,061 $8,161 2.11% $399,401 REVENUES 9990 Other Revenue $Oj $0' ($100) $01 0.00% $100 Total REVENUES $0 $0i ($100)1, $0 0.00% ($100) Net $353,511 $358,8981 $385,961 j ~ $8,161 94,1-2j2-----2-.- $399,301 City of Pickering 2009 Background Information Council Approved 2199 Print Shop/Mail Room Run Date: S/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2199.1100.0000 Salaries & Wages Base Salary & Wages $86,192 Total 2199.1100.0000 Salaries & Wages $86,192 2199.1200.0000 Overtime To meet service level / workload commitments $350 Total 2199.1200.0000 Overtime $350 2199.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $26,856 benefits such as dental and optical Total 2199.1400.0000 Employer Contributions $26,856 2199.2121.0000 Postage Increase to reflect higher volume of outgoing mail and anticipated increase in postal $110,000 rates Total 2199.2121.0000 Postage $110,000 2199.2122.0000 Freight,Express & Cartage Cost of courier services $4,000 Total 2199.2122.0000 Freight,Express & Cartage $4,000 2199.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,073 system upgrades Total 2199.2140.0000 Telephones $2,073 2199.2365.0000 Purch. Pr./Broch./News Lt 2199.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $2,751 insured and higher replacement costs. Total 2199.2370.0000 Insurance Premium $2,751 2199.2392.0000 Consulting & Professional Cost for services regarding print shop efficiency. $5,000 Total 2199.2392.0000 Consulting & Professional $5,000 2199.2399.0000 Outside Agency Services The City's daily, scheduled mail delivery - does not include other courier charges. $30,000 Budgeted to more accurately reflect 2008 actuals Total 2199.2399.0000 Outside Agency Services $30,000 2199.5300.0000 Stationery & Office Supplies Stationery and envelopes for corporate-wide use $7,000 Total 2199.5300.0000 Stationery & Office Supplies $7,000 2199.5301.0000 Printing Supplies Supplies and maintenance for all copiers and other related equipment $115,000 Increase is due to colour copier done in house $5,000 Total 2199.5301.0000 Printing Supplies $120,000 Total. $394,222 Total Expenses $394,222 Revenue City of Pickering 2009 Background Information Council Approved 2199 Print Shop/Mail Room Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET 2199.9990.0000 Other Revenue Miscellaneous Revenue ($100) Total 2199.9990.0000 Other Revenue ($100) Total . ($100) Total Revenues ($100) Net Expenses $394,122 City of Pickering n 2009 and 2010 D Actuals as of March 1, zoos Current Budget Executive Committee Run Date : 5/26/200911:28 AM 2220 By-law Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD' APPROVED INC./DEC.i BUDGET' % CHGE. Forecast ACTUALS BUDGET -2009 201 EXPENDITURES - _ - $446,539 - ~ - - - r 1100 Salaries & Wages $403,498 $491,796 $37,992 484 531 8.51% $502,-462 t .1 - - - 11 1200 Overtime _ - - ~ $8,130 $6,873 - $5,000 $2,000 _$7,000, 40:00910 $7,000 1400 Employer Contributions $84,410 $93,448 $109,887 $439) $3,500 0.40% $116,88 - - - 1900_ Uniforms -$5 ,4 58 $6000 ($2,500 r 41.67% $6,00 2110 Travel 180 $445 $300 $0. _ 0.00% $5? j- ---$8,000 2131 Cellular Phones & Pagers $4,999 $6,8581 $9,400 ) _ ($1,400 14.89% $9,40 2140 Telephones $3,5261 $4,074 $4,176 ($413) $3763 9.89% _$3,88 2220 Subscription Publications $0 $0 $100 ($100) 0 100.00% $10 2340 Seminars & Education $5,761 $3 647 $5,000 ($3,000) _12,000 -60.00% $6,00 $7 7,349 $7,182' $647 $7,829;- - 9.01% $8,221 - - 23711nsuDed ctible remium $1,0801, $572 $2,000 . $0 $2,0001 0.00% $_2_,00 $700 $0 $700'_ 0.00% $70 2395 Memberships 265 863 $2,000 . $0 $2.000 0.00% $2,00 2399 Outside Agency Serv $13,158_ $22,945 $5,500 - $0 $5,500 0.00% $6,50 2457 Veh - Repairs & Maintenance $5,926, $7,472 - $0 $0 $0 0..00% $0 - - 2678 Rental Misc Equip $0 $0 ,-5-302-Forms $41927 $7,750 $10 000' ($5,000), $5,000-' _ -50.00% $1010 5900 Gas, Oil Tires $10 6841 $14,632 $12,000 $1,170 $13_17 9.75% $13,96 5902 Misc. Equipment $1,049 $582 $1,000 $0 $1,000 _ 0.00% $1,00 - 6000 Parkin MOT $46,220 $52,438! - Parking $50,0001 $0 0,00% $50,00 Total EXPENDITURES $607,195 $727,024 $676,7841 $29,8351 $706,619 4.41% $746,618 REVENUES 1512 Lic. & Per-Business i ($173,352) ($173 240) ($175,000) $0 $175,000) _ 0.00% - ($180,250) - - 1.514 Lic. & Per-Taxi ($36,076) ($31 954) ($25,000) ($10,000) 40.00% ($35, - 35,000)1 000) 1520 Fines ($634,612), ($671 096) ($650,000) $0 1$650,000 0.00%,- ($650,000) 9990 Other Revenues ($14,721) ($24,545); ($1,000) $0 000 0 $1,000 Total REVENUES ($858,761) ($900,834) ($851,000) ($10,000) 1.18% $866,250) Net - ($251,566), ($173,810)1 - ($119.632) ($174,216) $19,835' ($154,381) -11.39%1 .1 Kf- City of Pickering 2009 Background Information Council Approved Run Date: 11:31 2220 By-law Report Name: 2009 Ba k/grounnd CurrentAM 2009 BUDGET Expenses 2220.1100.0000 Salaries & Wages Base Salaries & Wages $484,531 Total 2220.1100.0000 Salaries & Wages $484,531 2220.1200.0000 Overtime To cover additional City functions where By-law staff are required $10,000 <Reduced by TJQ> ($3,000) Total 2220.1200.0000 Overtime $7,000 2220.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $110,326 benefits such as dental and optical Total 2220.1400.0000 Employer Contributions $110,326 2220.1900.0000 Uniforms As per the employee needs and collective agreement (footwear). $2,300 Kevlar Vests for Parking Control Officers (Health & Safety) $1,200 Total 2220.1900.0000 Uniforms $3,500 2220.2110.0000 Travel Officers: Parking and mileage $300 Total 2220.2110.0000 Travel $300 2220.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $5,800 Air cards for MELO laptops. $3,600 <Reduced by TJQ> General reduction ($1,400) Total 2220.2131.0000 Cellular Phones & Pagers $8,000 2220.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $3,763 system upgrades Total 2220.2140.0000 Telephones $3,763 2220.2220.0000 Subscriptions & Publications Miscellaneous publications $100 <Deleted by TJQ> ($100) Total 2220.2220.0000 Subscriptions & Publications 2220.2340.0000 Seminars & Education Property Standards Course (OAPSO) $3,900 MLEO Course $1,600 Miscellaneous Courses $500 <Reduced by TJQ> General reduction ($4,000) Total 2220.2340.0000 Seminars & Education $2,000 2220.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $7,829 insured and higher replacement costs. Total 2220.2370.0000 Insurance Premium $7,829 2220.2371.0000 Self Insurance Insurance Deductible $2,000 Total 2220.2371.0000 Self Insurance $2,000 2220.2395.0000 Memberships City of Pickering 2009 Background Information Council Approved 2220 By-law Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET 4 memberships to MLEO Assoc. $600 4 memberships to Ontario Assoc.of Property Standards Officers $100 Total 2220.2395.0000 Memberships $700 2220.2399.0000 Outside Agency Services Use of process servers for info. to be served upon defendants who live outside of $1,000 Pickering Expense for those property owners charged under the Clean and Clear By-Law which is $1,000 offset in Miscellaneous Revenue Total 2220.2399.0000 Outside Agency Services $2,000 2220.2457.0000 Vehicle-Repair & Maintenance Servicing of vehicles $5,500 Cap for Pick Up Truck, Unit 412 $1,000 <Reduced by TJQ> General reduction ($1,000) Total 2220.2457.0000 Vehicle-Repair & Maintenance $5,500 2220.5302.0000 Forms Various related documents - purchase of parking tickets, taxicab plate forms and $5,000 daybooks Total 2220.5302.0000 Forms $5,000 2220.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $13,170 Total 2220.5900.0000 Gas, Oil, Tires Etc. $13,170 2220.5902.0000 Misc. Equipment Purchase of extraordinary items $1,000 Total 2220.5902.0000 Misc. Equipment $1,000 2220.6000.0000 Parking - MOT Admin. fee is charged to attach outstanding parking fines to a drivers license renewal $50,000 Total 2220.6000.0000 Parking - MOT $50,000 Total. $706,619 Total Expenses $706,619 Revenue 1512.0000.0000 LIC.&PERMITS - BUSINESS License revenue from public halls, wrecking yards, signs, carnivals, adult video shops, ($71,000) horse riding establishments, hawkers & peddlers, body rub parlours License revenue from Flea Market ($104,000) Total 1512.0000.0000 LIC.&PERMITS - BUSINESS ($175,000) 1514.0000.0000 LIC.&PERMITS - TAXI Taxi Permits .($35,000) Total 1514.0000.0000 LIC.&PERMITS - TAXI ($35,000) 1520.0000.0000 FINES - PARKING/PROSECUT. Parking and other by-law fines "Plate Denial" Program ($650,000) Total 1520.0000.0000 FINES - PARKIN G/PROSECUT. ($650,000) 2220.9990.0000 OTHER REVENUE Recovery of cost from Clean and Clear By-Law ($1,000) Total 2220.9990.0000 OTHER REVENUE ($1,000) Total . ($861,000) City of Pickering 2009 Background Information Council Approved 2220 By-law Date: Run 5/26/2009 11:31 AM Report Name: 2009Background Current 2009 BUDGET Total Revenues ($861,000) Net Expenses ($154,381) City of Pickering 2009 and 2010 WD Actuals as of March t, Zoos Current Budget Executive Committee Run Date : 6/2/2009 2:35 PM 2293 Animal Services Report Name: 209 & 2010 Revisedt 2007 2008 2008] Budge ACTUALS YTD APPROVED INC./DEC. BUDGET` % CHGE. Forecast ACTUALSI BUDGET 2009 2009 2010 EXPENDITURES - - - - 1100 Salaries & Wages $188,659 $211,561 $208,137j ___$13,3851 221 522 6.43%1 ____$229,740 1200 Overtime $7,466 $3,931 $5,000; $0 000 0.00% $5,00 - 1400- Employer Contributions $31,984 $35,917 $48,829 ($2,457) X46372 5.03% $49,05 - - - 1900 Uniforms $1915 -$1,953 $2,000 ($500) 1500 -25.00°/0 $2_,_00 $702 $942 $1,800 ($500) 27.78°10 $1,80 2110 Travel _1.300 2131 Cellular Phones & Pagers $2,739 $4,1701 - $3,100 $9001 __44 000 _ 29.03% $4,00 10, $2,295($137) ~~2 158 -5.97% $2,22 - $2 934 2140 Telephones $1901 $500($500) $0 100.00% $500 2210 Advertising $1 2220 Subscription & Publications $0 $2031 $250 $0 250 0.00%1 $258 2340 Seminars & Education $1,126] $3,206 $3,000 ($2,000) $1.000 -66.671 $a,so 2370 Insurance Premium _ $1,554 $2,049 $2,660 $239 $2,899 8.98% $3,044 2394 Recpt, Prom & Sp Events $554 $1,603 $800 ($300) $500 1 37.50% - $800 - - 2395 Memberships F $259 $251 $300 $0 300 0.00%, $300 2396 Photo Mapping Printing $1,468 $778 $800 ($800)'0 100.00% $800 - - i - 2399 Outside Agency Serv r $81,550 $91,1281 $891000 $2,000 91 000 _ 2.25%1 $108,000 2457 Veh Repairs & Maintenance $2,384 $1,0011 $2,000' ($600) 400 -30.00% $2,00 5300 Stationery & Office Supplies $1,279 $570; $1,000 ($250) 750 -25.00% $1,000 5900 Gas, Oil Tires $7,127, $7,600 $7,500 ($660) $6,840 -8.80% $7,25 - - - ~ - - 5902 Misc. Equipment $6,371 $1,0981 $6,500--- -$0 6 00 0.00% - - $6,50 7181 Livestock Killed $2,948 $1,298 $3,000 $0 0.00%i $3,00 Total EXPENDITURES $342,6191 $372,382 $388,471 $7,820 2.01%1 $429,162 REVENUES 1520 Fines ($1,005) ($2,040) ($1,500) $0 (1,500 _ 0,00%' ($1,500) 1516 Licences ($96,970) ($76,880) ($95,000) $8,750__, 86 250 _ __79-.21% ($86,250) 1592 Donations ($124) ($2,208) ($800) $0 800 0.00% ($1,500) 1623 Ont. Specific Grants ($2,948) ($1,212) ($3,000) $0 ($3,0001 0:00% ($3,000) 1570 Adoptions- - ($7,728) ($12,415) ($5,000) ($5,800) 10800 116.00% ($10,800) 1571 Impound Fees ($3,700) ($5,430) ($3,000) ___$_O ($3,000)- 0.00% ($3,000) 1572 Service Fees ($825) ($1,956) - ($500)1 ($800)__A$1 .300 160.00% ($1,600) 1573 Programs $0 ($2,569)1 ($2,000); $0 0.00%, $2,000 Total REVENUES ($113,300) ($104,710)'1 ($110,800)' $2,150 -1.94%j ($109,650) i Net $229,319 $267,672 $277,6711 $9,970 $287,6411 3.59% $319,512 3 _a r City of Pickering 2009 Background Information Council Approved 2293 Animal Services Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2293.1100.0000 Salaries & Wages Base Salaries & Wages $221,522 Total 2293.1100.0000 Salaries & Wages $221,522 2293.1200.0000 Overtime Overtime $5,000 Total 2293.1200.0000 Overtime $5,000 2293.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $46,372 benefits such as dental and optical Total 2293.1400.0000 Employer Contributions $46,372 2293.1900.0000 Uniforms As per employee needs (footwear). $2,000 <Reduced by TJQ> ($500) Total 2293.1900.0000 Uniforms $1,500 2293.2110.0000 Travel Livestock valuers & Supervisor Animal Services: Parking and mileage $1,800 <Reduced by TJQ> General reduction ($500) Total 2293.2110.0000 Travel $1,300 2293.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $3,100 Connection Fees for Laptop $900 Total 2293.2131.0000 Cellular Phones & Pagers $4,000 2293.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,158 system upgrades Total 2293.2140.0000 Telephones $2,158 2293.2210.0000 Advertising Educational promotions $500 <Deleted by TJQ> ($500) Total 2293.2210.0000 Advertising 2293.2220.0000 Subscription & Publicati Animal Sheltering and National Animal Control Association Magazines $250 Total 2293.2220.0000 Subscription & Publicati $250 2293.2340.0000 Seminars & Education Bite Stick/OC Spray Training - (3X $200) $600 Other seminars & conferences $400 Total 2293.2340.0000 Seminars & Education $1,000 2293.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $2,899 insured and higher replacement costs. Total 2293.2370.0000 Insurance Premium $2,899 2293.2394.0000 Recpt, Prom & Sp Events Communication plan initiatives $800 <Reduced by TJQ> ($300) Total 2293.2394.0000 Recpt, Prom & Sp Events $500 City of Pickering 2009 Background Information Council Approved 2293 Animal Services Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET 2293.2395.0000 Memberships Association of Animal Shelter Administrators of Ontario, Society of Animal Welfare $300 Administrators, Humane Society of the United States Total 2293.2395.0000 Memberships $300 2293.2396.0000 Photo, Mapping, Printing External brochure printing $800 <Deleted by TJQ> ($800) Total 2293.2396.0000 Photo, Mapping, Printing 2293.2399.0000 Outside Agency Services Shelter Costs and Emergency Veterinary Costs $10,000 Contract services for Wild Life $10,000 Removal of dead animals (wild and domestic) from public areas and roads $5,000 Commission $10,000 Leasing/Staffing Animal Service fees contract $50,000 Legal Services Fees $6,000 Total 2293.2399.0000 Outside Agency Services $91,000 2293.2457.0000 Vehicle Repairs & Maint Servicing of Vehicle $800 Vehicle Cleaning twice a year ($300 per cleaning) $600 Total 2293.2457.0000 Vehicle Repairs & Maint $1,400 2293.5300.0000 Stationery & Office Supp General office supplies, forms & receipt books $1,000 <Reduced by TJQ> ($250) Total 2293.5300.0000 Stationery & Office Supp $750 2293.5900.0000 Gas, Oil, Tires Gas, Oil, Tires etc. $6,840 Total 2293.5900.0000 Gas, Oil, Tires $6,840 2293.5902.0000 Misc Equipment Purchase of License Tags $4,000 Equipment replacement as required. $1,300 Portable debit machine - monthly fee ($100/month) $1,200 Total 2293.5902.0000 Misc Equipment $6,500 2293.7181.0000 Livestock Killed Cost of livestock destroyed by other animals. $3,000 Total 2293.7181.0000 Livestock Killed $3,000 Total. $396,291 Total Expenses $396,291 Revenue 1293.1516.0001 Doo Licences Dog Licences ($72,000) Total 1293.1516.0001 Dog Licences ($72,000) 1293.1516.0002 Cat Licences Cat Licences ($14,000) Total 1293.1516.0002 Cat Licences ($14,000) City of Pickering 2009- Background Information Council Approved 2293 Animal Services Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET 1293.1516.0003 Other Licences Other Licences ($250) Total 1293.1516.0003 Other Licences ($250) 1293.1520.0000 FINES Fines ($1,500) Total 1293.1520.0000 FINES ($1,500) 1293.1570.0001 Doa Adoptions Adoptions ($4,000) Total 1293.1570.0001 Dog Adoptions ($4,000) 1293.1570.0002 Cat Adoptions Cat Adoptions ($6,800) Total 1293.1570.0002 Cat Adoptions ($6,800) 1293.1571.0000 IMPOUND FEES Impound fees ($3,000) Total 1293.1571.0000 IMPOUND FEES ($3,000) 1293.1572.0001 Owner Surrender Service Fees ($1,200) Total 1293.1572.0001 Owner Surrender ($1,200) 1293.1572.0002 Dead Animal Pickup Dead Animal Pick Up Fee ($100) Total 1293.1572.0002 Dead Animal Pickup ($100) 1293.1573.0001 Obedience Class Various classes ($2,000) Total 1293.1573.0001 Obedience Class ($2,000) 1293.1592.0000 Donations General public donations ($800) Total 1293.1592.0000 Donations ($800) 1516.0000.0000 LIC.&PERMITS -ANIMAL 1623.2293.0000 Ont Grant - Animal Contro Reimbursement for livestock claims due to livestock being destroyed by other animals ($3,000) Total 1623.2293.0000 Ont Grant - Animal Contro ($3,000) Total. ($108,650) Total Revenues ($108,650) Net Expenses $287,641 City of Pickering 2009 and 2010 v7o Actuais as of March t, zoos Current Budget Executive Committee 2127 Finance Run Date: 6f2120092:35PM Report Name: 209 & 2010 Revisedt 2007! 2008 20081 Budge ACTUALS YTD', APPROVED INCJDEC. BUDGET % CHGE. Forecast 1 ACTUALS BUDGET 2009 2009 201 EXPENDITURES 1100 Salaries & Wages $1,271,056 $1,370,299 $1,448,672 1 $59,702 $1,508.3741 4.12% $1564,169 1200 Overtime $26,595 $34,270 $26,000 $026 0.00% $26,00 - - - - - 1400 Employer Contributions $292,868} $3-10,1591-- $341,029 $13,754 $354,783 4.03%1 $376,431 1800 Conferences $1,0751i $2,03611 $1,950 $0 $1950 0.00%1 $1,95 2110 Travel $1,587 $2436 $2,750 $0 $2,750 o.ooa°' $2,75 2131 Cellular Phones & Pagers $789 $1,422 $950 $550, 57.89% - _ - - - $1,500 - - - $1,50 2140 Telephones $14,4361 $15,326,' $15,112 ($1,143) 13969 7.56% $14,390 2191 Data Processing Services $62,716 $64,033 $65,000 $10,000' 75 004`_ _ _15.38% $80,000 2210 Advertising $0 $0 $500, ($500) 0 100,00%, $0 2220 Subscription & Publications - $5,098 $10,350 $5,750+ $0 $5,7-50 _ 0.00% $5,75 2340 Seminars & Education $7,893 $6,209 $7,6501 $0$7,650 0.00% $7,65 2365 Purch PrntingBroch/News Ltr - $5,304 $15,242 $18,000 $0 $18,000 0:00% $18,00 2370 Insurance Premium $15,918 $15,611 $14,599 $1313 $15,91.2_ 899% $16,708 2390 PSAB Reporting Requirments $0 $O- $90,000 ($45,000)1 45,000 -50,00%j $10,000 2392 Consulting & Professional $178,619 , $208,3261 $35_2,425 ($13,550) 338 75 -3.84% $279,075 - - - - 2394 Recpt, Prom & Sp Events $3,234 $2,736; $3,500 $0I S3.500! 0.00%° $3,50 - - 2395 Memberships. $7 422' $7,634, $7,520 $501... $7,570 0.66% $7,57 2399 Outside Agency Serv $21,8401 $19,861 $22,000 $01 $22000 - 0.00 ° $23,00 r - - - ° $1,3971 $600 _2478 Misc Equip Repairs - 751 $10 2819 Bank Charges - $01 $600 0.00 $600 3,299 $92,2501- $12,750 $105,000 13.82% $110,00 -5300 Stationery & Office Supplies $13,055 $13,403 $17,000; $0 $17,000 0.00% $17,000 5302 Forms $5,103 $5,186 $5,000 $0 0.00% $5,00 5060 Total EXPENDITURES $2,027,052 $2,209,236 $2,538,257; $37,926 1.49% $2,571,043 REVENUES - 1412 Tax Certificates & Other Fees ($155,304) ($143,568) ($140,025) ($4,625) 144.653.30%1 ($160,000) 1550Interest on Investments I ($1,632 872) ($1,101,238) ($1,050,000) $375,000 1$675 X 000 5.71- ($750,000) 1560 Penalties & Interest on Taxes ($1,816,570) ($2,074,638) ($1,600,000) ($250,000) AMMAN) 15.62% ($1,900,000) - - 1910 Transfer from Reserve $0 $0 ($60,000) ($10,000) 1$70.0001 16.67%1 ($601000) 1911 Trans, from Continuing Studies Res $0 ($7,353)1 ($128,925 $26,550, 6102,375) -20.59% ($82,000) 1920 Transfer from Reserve Fund $0 $0', ($49,000) $23,000, ($26,000) 46.94% - - ($5,000) 9990 Other Revenues $0 ($8,449) ($82,440) $2,4401 -2.96%, $80,000 Total REVENUES ($3,604,747) ($3,335,246) ($3,110,390) $162,3651 5.22% $3,037,000 Net ($1,577,6951 ($1,126,010)1 ($572,133) $200,291 ($371,842) -35.01%' ($465,957 City of Pickering 2009 Background Information Council Approved 2127 Finance Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2127.1100.0000 Salaries & Wages Base Salaries & Wages $1,527,354 COMRIF capital asset data collection program finished. ($18,980) Total 2127.1100.0000 Salaries & Wages $1,508,374 2127.1200.0000 Overtime Year End Processing $5,000 Payroll including T4's $5,000 Budgets $7,500 Tax Due Dates $5,000 Tax Billing Software Changes & issuance of tax bills $3,000 PSAB Implementation $5,000 <Reduced by TJQ> ($4,500) Total 2127.1200.0000 Overtime $26,000 2127.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $356,501 benefits such as dental and optical COMRIF program finished and corresponding reduction in benefits ($1,718) Total 2127.1400.0000 Employer Contributions $354,783 2127.1800.0000 Conferences Mun Fin Officers Assoc. - Treasurer $1,100 Tax Conferences - Senior staff $1,100 <Reduced by TJQ> General reduction ($250) Total 2127.1800.0000 Conferences $1,950 2127.2110.0000 Travel Director and Staff: Parking and mileage $3,000 <Reduced by TJQ> ($250) Total 2127.2110.0000 Travel $2,750 2127.2131.0000 Cellular Phones & Pagers Cellular Phone and Pager Charges and reflects higher usage. $1,500 Total 2127.2131.0000 Cellular Phones & Pagers $1,500 2127.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $13,969 system upgrades Total 2127.2140.0000 Telephones $13,969 2127.2191.0000 Data Processing Services Processing of City's payroll $60,000 E-Time System Maintenance $5,000 Additional processing costs associated with enhanced (web based) payroll system $10,000 Total 2127.2191.0000 Data Processing Services $75,000 2127.2210.0000 Advertising Reflects planned expenditures $500 <Reduced by TJQ> ($500) Total 2127.2210.0000 Advertising 2127.2220.0000 Subscriptions & Publications Reference materials, journals and reports $4,500 City of Pickering 2009 Background Information Council Approved 2127 Finance Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Internal Audit Reference Materials $1,250 Total 2127.2220.0000 Subscriptions & Publications $5,750 2127.2340.0000 Seminars & Education Public Sector Accting Brd (PSAB) - updates $500 Financial Reporting $500 Professional Management Development $500 Topical Seminar / Course $300 Year-end Payroll Seminar $300 Computer Courses $650 Accounting Courses $2,900 Institute Of Internal Auditors and Municipal Internal Auditors Assoc. $2,000 Total 2127.2340.0000 Seminars & Education $7,650 2127.2365.0000 Purchased Printing Printing costs for tax bills $18,000 Total 2127.2365.0000 Purchased Printing $18,000 2127.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $15,912 insured and higher replacement costs. Total 2127.2370.0000 Insurance Premium $15,912 2127.2390.0000 PSAB Capital Asset Reporting Consulting associated with capital asset reporting and software (Funded from $25,000 Continuing Studies Reserve) External auditor review. $20,000 Total 2127.2390.0000 PSAB Capital Asset Reporting $45,000 2127.2392.0000 Consulting & Professional Property Taxation - (Legislation/policy changes) $3,000 FMW Maintenance, Upgrades and Enhancements & security training $5,000 Comm & Indust Vacancy Rebate Program (Verification Fees) $5,000 Phase 1 - Assessment appeal Hydro One - funded from continuing studies reserve $14,575 Commerical & Industrial Land Analysis - Funded from Continuing Study Reserve $10,800 2009 Preparation of tax rate due to Re-Assessment $7,500 Audit & Professional Services $90,000 Seaton Financial Impact Study - funded from outside groups $50,000 City & Seaton DC Study - Required under Provincial Legislation - Continuin Studies & $33,000 DC Reserve City of Pickering Financial Impact Study - Funded from Continuing Studies $30,000 Returned Roll Analysis - Funded from Continuing Study Res $5,000 2008 Assessment appeals - two outstanding - Funded from Continuing Study Reserve $5,000 Continuation of 2008 consulting projects - Funded from Continuing Studies Reserve $5,000 Phase Two - Hydro One Appeal - Funded from Assessment Appeal Reserve $60,000 2009 Assessment Appeals - Funded from Assessment Appeal Reserve $10,000 Municipal BMA Study $5,000 Total 2127.2392.0000 Consulting & Professional $338,875 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Recpt, & Promo. $3,500 Total 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $3,500 2127.2395.0000 Memberships City of Pickering 2009 Background Information Council Approved 2127 Finance Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Fin Management Institute - Treasurer $40 Institute of Public Admin. - Treasurer $150 Society of Management Accts - Treasurer $750 Society of Management Accts - Mgr Finance $750 Canadian Institute of Chartered Accts. - Acct Mgr & Int Audit Mgr $2,100 Assoc.of Mun. Tax Collectors - Mgr Finance $230 Treasury Management Association of CDA - Treasurer $290 Assoc. of Mun. Clerks & Treasurers - Acct. Mgr. $325 Municipal Fin Off. Assoc. - Corporate (4) $845 Canadian Payroll Assoc. -Payroll Supervisor $270 CGA Membership - Senior Financial Analyst & Accounting Supervisor $1,320 Internal Auditor Associations $500 Total 2127.2395.0000 Memberships $7,570 2127.2399.0000 Outside Agency Services Security Services for daily pick-up of bank deposits (Civic Complex & Recreation $22,000 Complex) Total 2127.2399.0000 Outside Agency Services $22,000 2127.2478.0000 Equipment Repairs & Maintenance Service contract for cheque signer and perforator $600 Total 2127.2478.0000 Equipment Repairs & Maintenance $600 2127.5300.0000 Stationery & Office Supplies General office supplies $15,500 Budget document production supplies $1,000 Internal Audit usage $500 Total 2127.5300.0000 Stationery & Office Supplies $17,000 2127.5302.0000 Forms A/P action slips $500 Cash Receipts $4,500 Total 2127.5302.0000 Forms $5,000 2819.0000.0000 BANK CHARGES & EXCHANGE Bank Charges $60,000 Credit Card Charges - Visa Transactions $30,000 Credit Card Charges - Mastercard Transactions $14,250 Foreign Exchanges Charges - U.S..Dollar Fees $750 Total 2819.0000.0000 BANK CHARGES & EXCHANGE $105,000 Total. $2,576,183 Total Expenses $2,576,183 Revenue 1412.0000.0000 SALE OF SERVICES - FINANC Tax certificates - 1,000 at $65 ($65,000) Application fee for Section 357 & 358 property tax refunds ($1,000) Recovery of costs for Tax Collection and Tax Registration warning letters ($1,000) Electronic Payment Correction ($600) Tax Billing for Mortgage Companies ($60,000) City of Pickering 2009 Background Information Council Approved 2127 Finance Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Tax certificates (24 hr turnaround) ($2,550) Roll Number set-up fee ($2,000) Ownership change fee ($12,500) Total 1412.0000.0000 SALE OF SERVICES - FINANC ($144,650) 1550.0000.0000 INCOME -INVEST. (EXT.) Investment income based on 1.25% in contrast to prior year investment rate of 3.0% ($675,000) Total 1550.0000.0000 INCOME - INVEST. (EXT.) ($675,000) 1560.0000.0000 PEN. & INTEREST - TAXES The City Charges 15% per annum for unpaid property taxes ($1,850,000) Total 1560.0000.0000 PEN. & INTEREST - TAXES ($1,850,000) 1910.2127.0000 Transfer from Reserve Phase Two - Hydro One Appeal ($60,000) 2009 Assessment Appeals ($10,000) Total 1910.2127.0000 Transfer from Reserve ($70,000) 1911.2127.0000 TRSF FRM RES - FINANCE Hydro One Appeal - Phase One - Continuing Studies Res. ($14,575) Commercial & Land Analysis - Continuing Studies Res ($10,800) 2008 Assessment appeals - Continuing Studies Res. ($5,000) 2008 Consulting projects - Continuing Studies Res. ($5,000) Returned Roll Analysis - Continuing Studies Res ($5,000) City Financial Impact Study - Continuing Studies Res ($30,000) DC Background Study - Continuing Studies Res ($7,000) PSAB Consultant - Continuing Studies Res ($25,000) Total 1911.2127.0000 TRSF FRM RES - FINANCE ($102,375) 1920.2127.0000 Transfer from Reserve Fund Development Charges Study - 2009 ($26,000) Total 1920.2127.0000 Transfer from Reserve Fund ($26,000) 2127.9990.0000 Other Revenue Seaton Studies - Funded from outside groups (landowners). ($50,000) Internal management fee for investment portfolio ($30,000) Total 2127.9990.0000 Other Revenue ($80,000) Total. ($2,948,025) Total Revenues ($2,948,025) Net Expenses ($371,842) City of Pickering 2009 and 2010 YTD Actuals as of March 1, zoos Current Budget Executive Committee Run Date: 5/2612009 11:28 AM 2133 Supply & Services Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET!' % CHGE.I Forecast ACTUALS BUDGET 2009 2009 201 EXPENDITURES 1100 Salaries & Wages $237,232 $242,357 $258,150 $8,842 $266,g92i 3.43%L $276,49 1200 Overtime $0 $95 $2,000 $0 ° $2,0 - + $2,0001' 0.00/0- - - - - - - 1400 Employer Contributions $54,727 $56,482 $62,192 $1,858 $64,050 2.99% $66,61 1800 Conferences $721 $631 $875 $01 $8751' 0.00% $87 - - - - - 2110 Travel - $378 $802} $400 $400 $8001 100.00% $60/ 2140 Telephones $2,717 $3,421i $_2,613 - ($252) - $2,361'; _-9_64% $2,43 2220 Subscription & Publications $0 - $0y- $0 $0 $0' 0.00%11 $0 2340 Seminars & Education $1,7781 $2,2191 $1,900 $470 $2,370 24.74% $_2,3.7 2370 Insurance Premium $2,281 $2,132 $2,061 $187 $2,248.; 9.07% $2,36 2394 Recpt, Prom & Sp Events - $110 $616 $500 $0, $500 oo%! --$50 2395 Memberships . $1,936 $2,063 $2, ,550 ($145) $2,405' -5.69% $2,4 50 - - - - 550 2399 Outside Agency Serv - $496 $514 $550 $0 $ 0.00°f $55 - - - - - - 2478 Misc Equip Repairs- $184 $01 $200 $0 $2~p 0.00% $20 5300 Stationery &,Office Supplies $311 $744 - $500 $0 $5001 0.00% $550 5302 Forms $01' $0; $100 $0 0.00% $100 Total EXPENDITURES $302,8711 $312,0791 $334,591; $11,360 ! 3.40% $358,092 i Net $302,871; $312,079 $334,591 $11,360 $345,951] 3.40% $358,092 City of Pickering 2009 Background Information Council Approved 2133 Supply & Services Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2133.1100.0000 Salaries & Wages Base Salaries & Wages $266,992 New Position Buyer - Start Date July 1, 2009 $26,250 <Deleted by TJQ> ($26,250) Total 2133.1100.0000 Salaries & Wages $266,992 2133.1200.0000 Overtime To meet service level / workload commitments $2,000 Total 2133.1200.0000 Overtime $2,000 2133.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $64,050 benefits such as dental and optical New Position Buyer - Start Date July 1, 2009 (Deferred by TJQ in 2008) - Estimated $7,220 benefits at 27.5% <Deleted by TJQ> ($7,220) Total 2133.1400.0000 Employer Contributions $64,050 2133.1800.0000 Conferences Ontario Public Buyers Assoc. $875 Total 2133.1800.0000 Conferences $875 2133.2110.0000 Travel Parking & mileage $800 Total 2133.2110. 0000 Travel $800 2133.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,361 system upgrades Total 2133.2140.0000 Telephones $2,361 2133.2340.0000 Seminars & Education PMAC, Pro-Dev Program, Credit Seminar - Buyer $870 PMAC, Pro-Dev Program, Senior Purchasing Analyst $870 OPBA Seminars, Buyer $630 Total 2133.2340.0000 Seminars & Education $2,370 2133.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $2,248 insured and higher replacement costs. Total 2133.2370.0000 Insurance Premium $2,248 2133.2394.0000 Sp. Ev. Gen. Pub. Relations Hosting an area Manager's Meeting and an OPBA Purchasing Seminar $500 Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relations $500 2133.2395.0000 Memberships Manager - Purchasing Management Association of Canada (PMAC) $400 Manager - Ontario Public Buyers Association (OPBA) $200 Manager - Ontario Municipal Management Institute (OMMI) $85 Buyer (PMAC) $400 Buyers (OPBA) $400 Senior Purchasing Analyst (PMAC) $400 Senior Purchasing Analyst (OPBA) $200 City of Pickering 2009 Background Information Council Approved 2133 Supply & Services Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Senior Purchasing Analyst (AMCT) $320 Total 2133.2395.0000 Memberships $2,405 2133.2399.0000 Outside Agency Services Access Copyright fee $550 Total 2133.2399.0000 Outside Agency Services $550 2133.2478.0000 Misc.Equipment Repairs & Maintenance General Equipment repairs $200 Total 2133.2478.0000 Misc.Equipment Repairs & Maintenance $200 2133.5300.0000 Stationery & Office Suppl General office supplies $500 Total 2133.5300.0000 Stationery & Office Suppl $500 2133.5302.0000 Forms Purchase of forms -Tendering Envelopes $100 Total 2133.5302.0000 Forms $100 Total. $345,951 Total Expenses $345,951 Revenue Total Revenues Net Expenses $345,951 City of Pickering 2009 and 2010 YTD Aauals as of March 1, Zoos Current Budget Executive Committee Run Date : 5/26/200911:28 AM 2196 Information Technology Report Name: 209 & 2010 Revisedt 2007 2008 2008 1 Budge -ACTUALS YTD APPROVED INC./DEC.! BUDGET -/o CHGE. Forecast ACTUALS BUDGET 2009 2009 201 EXPENDITURES 1100 Salaries & Wages $451,299 $545,729 $520,340 $44,517 $56~8~ _ 8_56% $585,906 1200 Overtime $12,784 $20,608 $20,000 $0' ,-_$20.0001 0.00% $20,00 1400 Employer Contributions $102,062 $118,168 $124,214 $8,903 $133.1171 7.17% $140,430 1800 Conferences $120 $142 $300 $0, 300 0.00% $30 2110 Travel $1,765 $1,958 $1,500 $200 11.IQ0;- 13.33%1 $1,70 2131 Cellular Phones & Pagers $3,370 $2,975 $4,500 ($1,000)! X3,5_- -22.22% $4,00 2140 Telephones $8,693 $10,617 $7,669 ($733) $6.936! -9.56%° $7,15 2220 Subscription & Publications $654 $322 $1,000 ($500) _ $5 Q 50.00%°! $50 2340 Seminars & Education $24,362 $38,545 $41,660 ($15,360) ----$26.300 36.87% $29,000 2341 Corporate Training $20,300 $1,305 $5,000 ($5,000) Q -100.00% $5,00 2370 Insurance Premium $7,844 $8,729 $9,825 $8821 $10.7071 _ 8.98°!0 $11,242 2392 Consulting & Professional $6,891 $31,233 $61,400 ($30,150)__ $31 2`0'L---49-10%1 $109,00 2394 Recpt, Prom & Sp Events $179 $370 $250 $150 $4O060.00°!°i $400 2395 Memberships $292 $480 $950 ($250) 7Q0; -26.32% $70 2478 Misc Equip Repairs $330,149 $21,508 $54,860 $21,875' _ $76 j 39.87% $19,26 2479 Software/Hardware Maintenance $0 $298,535 $318,375 $213,105 $531,480 66.94%1 $542,110 Contr 5300 Stationery & Office Supplies $5,161 $6,246 $5,500 $440, ,940 8.00% $5,94 5902 Misc. Equipment $15,301 $13,149 $10,650 $12,215 $22 865! 114.69°!° $20,296 6100 Website Support Intranet $0 $0 $0 $0 0.00% $0 Total EXPENDITURES $991,226 $1,120,618 $1,187,993 $249,294' 20.98% $1,502,922 REVENUES 1911 Trans. from Continuing Studies Res. $0 $0 ($20,000) ($26,000)' 1 0 $0 Total REVENUES $0 $0 ($20,000) ($26,000) 130.00% $0 Net $991,226 $1,120,618 $1,167,993 $223,294 $1,391,287 19.12% $1,502,922 The 2008 Capital Budget included funding of $115,000 for computer software (Microsoft Licenses). Under PSAB capital asset reporting, these costs are now reflected in the 2009 current budget under account 2479 Software/Hardware Maintenance contract. City of Pickering 2009 Background Information Council Approved 2196 Information Technolo Run Date: 5/26/200911:31 AM Technology Report Name: 2009 Background Current 2009 BUDGET Expenses 2196.1100.0000 Salaries & Wages Base Salaries & Wages $564,857 Total 2196.1100.0000 Salaries & Wages $564,857 2196.1200.0000 Overtime To meet service level/workload commitments $20,000 Total 2196.1200.0000 Overtime $20,000 2196.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $133,117 benefits such as dental and optical Total 2196.1400.0000 Employer Contributions $133,117 2196.1800.0000 Conferences Oracle Developer's Conferences DBA & Web/Application Developer $300 Total 2196.1800.0000 Conferences $300 2196.2110.0000 Travel Parking & mileage $1,700 Total 2196.2110.0000 Travel $1,700 2196.2131.0000 Cellular Phone & Pagers IT and application support $4,500 <Reduced by TJQ> ($1,000) Total 2196.2131.0000 Cellular Phone & Pagers $3,500 2196.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,724 system upgrades New telephones/equipment $4,212 Total 2196.2140.0000 Telephones $6,936 2196.2220.0000 Subscriptions & Publications Technical books & IT-related subscriptions $500 Total 2196.2220.0000 Subscriptions & Publications $500 2196.2340.0000 Seminars & Education Oracle Database 10g: Security Release 2 Supervisor, Application Development & $4,520 Support Maintaining a MS-SQL Server 2005 Database Web/Application Developer $2,750 Oracle Certificate Test & Exam Supervisor, Application Development & Support $280 Management Skills for New Managers Supervisor, Application Development & $2,700 Programming with MS NET Framework Web/Application Developer $2,700 Plan & Admin MS-2008 Servers PC Analyst 1 $2,750 MCITP 2008 Upgrade Courses Supervisor, Network Support $5,500 (8) MCITP Upgrade Examinations Network Analyst & PC Analyst II $2,100 Compellent SAN Training Network Analyst $3,000 Total 2196.2340.0000 Seminars & Education $26,300 2196.2341.0000 Corporate Training Corporate Training initiatives $5,000 <Deleted by TJQ> ($5,000) Total 2196.2341.0000 Corporate Training 2196.2370.0000 Insurance Premium 1_ City of Pickering 2009 Background Information Council Approved 2196 Information Tech n of o Run Date : 5/26/2009 11:31 AM gy Report Name: 2009 Background Current 2009 BUDGET Annual cost of insurance policy. Premium increases due to higher value of assets $10,707 insured and higher replacement costs. Total 2196.2370.0000 Insurance Premium $10,707 2196.2392.0000 Consulting & Professional General Support for Systems, such as Vailtech, Active,etc. $3,000 Corporation Implementation of ADP's Web-based payroll and EZLabour systems $10,000 Laserfiche - Upgrade to version 8 $7,000 IT Strategic Five-year Plan $85,000 IT Development of Procedures Disaster Recovery $20,000 <Deleted by TJQ> ($105,000) Financial & Tax Systems Replacement $85,000 <Deferred by TJQ> Deferred to 2011 ($85,000) IT Security Training $3,250 Network Support $8,000 Total 2196.2392.0000 Consulting & Professional $31,250 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Reception, promotions & meetings $400 Total 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $400 2196.2395.0000 Memberships Municipal Management Program--Manager IT $400 Oracle User's Group--DBA & Web/application Developer $300 Total 2196.2395.0000 Memberships $700 2196.2478.0000 Misc.Equipment Repairs & Maintenance General Equipment Repair & General Expenditures $10,000 General Network Cabling $1,000 Contract Agreement--Satellite Subscription--Supervisor, Network Support $1,560 Printer Repair $2,000 Cabling repair and replacement Rec Complex for disaster recovery $43,000 Maintenance of firewall connection for disaster recovery. $16,000 Network Cabling of MEOC for disaster recovery $3,175 Total 2196.2478.0000 Misc.Equipment Repairs & Maintenance $76,735 2196.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance--IT-- Thin-client Network--Global-dl $12,700 Maintenance--IT-- Oracle Licenses $46,050 Maintenance--IT-- NCI--Network Security & Network Switches $26,650 Maintenance--IT-- NCI Login Tokens $2,200 Maintenance--IT-- Alloy Help Desk Software $2,575 Maintenance--IT-- Insight VM Software $7,700 Maintenance--IT-- Insight VM Workstation $175 Maintenance--IT-- Insight Network Data Backup $4,550 Maintenance--IT-- Dyntex Anti-Spyware $2,100 Maintenance--IT-- SYS-Net iPrism $9,400 Maintenance--IT-- Platespin P2V $1,600 Maintenance--IT--WhatsUpGold--Network Monitoring $1,400 Maintenance--IT-- Liebert - Uninterruptible Power Supply $3,000 Maintenance--IT--Bis Pro Services--Server Event Manager & Languard $2,100 City of Pickering 2009 Background Information Council Approved 2196 Information Technolo Run Date: 5/26/200911:31 AM gy Report Name: 2009 Background Current 2009 BUDGET Maintenance--HR--HR:Info--HR System $6,700 Maintenance--HR--Parklane--Health & Safety $2,850 Maintenance--HR--Miradaro--Attendance Management $2,600 Maintenance--C&R--Active--Recreation $44,000 Maintenance--CS--Vailtech--Financials & Tax $23,710 Maintenance--CS--RAC--Budget $10,750 Maintenance--P&D--CSDC--Property $28,650 Maintenance--P&D--Orion--GIS $24,000 Maintenance-- P&D ESRI $25,000 Maintenance-- P&D AutoCAD Licenses $6,000 Maintenance-- P&D Kyrocera $1,650 Maintenance MP&E RTA Fleet Maintenance $1,750 Maintenance MP&E Auto Turn $500 Maintenance--Clerks iCompass $8,850 Maintenance--Clerks--JJ Mackey--Parking Tag $7,700 Maintenance--Clerks--groupe Techna--Parking Mobile Units $7,400 Maintenance--Clerks--Ikon--Laserfiche $8,850 Maintenance--Clerks--Ikon--Canon Scanner $860 Maintenance--Clerks--Identicam--Printer $400 Maintenance--MP&E--TSE--Traffic Analysis $1,300 Contract--CS--Reamined--Assessment Data Conversion $500 Contract--CD--OPAC--Property Information $350 Contract IT Ace Fire Suppression $590 Contract IT HP Server Support $5,100 Contract IT NCI Network Security Monitoring $12,000 Maintenance IT Exec. Software Diskeeper $1,000 Maintenance IT SAN Computer Room $14,800 Maintenance IT Ekkum Cisco Smartnet $2,400 Maintenance--IT--McAfee Anti-virus $14,000 Mai ntenance--IT--Scri ptlogic Login Control $2,500 Maintenance--IT--Executive Software Undelete $500 Maintenance IT GFI LANGuard $1,500 Maintenance IT Symantec Ghost $300 Maintenance MP&E AutoCAD Licenses $4,800 Maintenance MP&E ESRI $5,400 Contract MP&E Municipal Data Works $1,000 Maintenance P&D ArcEditor upgrade to Arclnfo $6,100 Maintenance MS-Enterprise Agreement (Year 1 of 3) (Jul - Dec) $120,000 Contract IT Blackberry Support $1,020 Contract IT Technet Software Media $500 Contract IT Internet Security Certificates $1,400 Total 2196.2479.0000 Sfwr/Hdwr Maint Contracts $531,480 2196.5300.0000 Stationery & Office Supplies General office supplies $3,500 Corporate back-up tapes Replacement $2,000 Video Camera Rental IT Security Training $350 City of Pickering 2009 Background Information Council Approved 2196 Information Technology Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Voice-Activated Recorder IT Security Training _90- Furniture Office Chair Replacement $550 <Deferred by TJQ> ($550) Total 2196.5300.0000 Stationery & Office Supplies $5,940 2196.5902.0000 Misc. Equipment Provision for replacement of low-cost PC Items $4,500 (5) Wireless Keyboard & Mouse (Health & Safety) $850 Fire (8) Digital Cameras - for Fire vehicles (pumpers and aerial ladder) $3,200 C&R (2) Digital Cameras Fitness Staff & Camp Staff $1,100 C&R (1) Set of PC speakers Fitness Staff $80 C&R (3) FileMaker Pro software Museum $850 C&R (1) FileMaker Training Software Museum $200 C&R (2) MS Photo Story 3 for Professionals Civic Complex $250 P&D (3) Adobe InDesign Upgrades $550 P&D (1) Adobe Acrobat $800 P&D (3) Adobe Acrobat Upgrades $1,100 P&D (2) Corel Draw Suite $800 P&D SketchUP Licenses $1,100 General Software Upgrades $2,000 C&R (2) Corel Draw Graphics Upgrades $550 P&D (3) Corel Draw Upgrades $800 P&D Adobe Acrobat Licenses $750 P&D Adobe InDesign Licenses $1,450 <Deferred by TJQ> ($3,000) IT Power Unit for Computer Room UPS $1,910 MP&E (1) Camera Replacement $450 IT (4) Network Switch UPS Units $2,575 Total 2196.5902.0000 Misc. Equipment $22,865 Total. $1,437,287 Total Expenses $1,437,287 Revenue 1911.2196.0000 TRSF FRM RES - I/T Funding for disaster related activities ($46,000) Total 1911.2196.0000 TRSF FRM RES - I/T ($46,000) Total. ($46,000) Total Revenues ($46,000) Net Expenses $1,391,287 y PI f~E Operations & Emergency Services Department 2009 Overview January 2009 Operations & Emergency Services Department Departmental Mission Statement A progressive operational department striving to provide optimal service to meet the diverse needs of community residents, it's businesses and the Corporation, through the coordinated efforts of the Roads, Parks, Engineering, Recreation, Culture, Facilities, and Fire Services resources. 11'Departmental Goals & Objectives • implement approved Recreation, Parks & Cultural Services Master Plan recommendations • establish joint venture funding partnerships with community groups and private partners for the construction, repair or expansion of Recreation Facilities • ensure efficiency and safety in the operation of City owned facilities • continue to play a proactive leadership role in the provision of children and youth programs • optimize accessibility for people with disabilities by making city facilities, program information and services more accessible and to identify and eliminate barriers • continue to utilize, market and promote the City website to increase community outreach • to continue to provide our clients with the best possible service delivery through respect, kindness, patience and consideration • continue to communicate with Members of Council with regard to delivery of services, programs and service levels • review and revise the 2004 Fire Services Ontario Fire Marshal (OFM) Risk Analysis document to update and review priorities • enhance infrastructure inspections and repair through regular documented patrols and asset management tools • develop an annual maintenance program for Fleet, including Fleet care and include in Fleet Management Software • complete the Frenchman's Bay. Stormwater Management Master Plan • continue the implementation of the roadside recycling/waste bin program complete the Frenchman's Bay Harbour Entrance Environmental Assessment • Bi-centennial (preplanning for 2011) • Pickering Blooms complete construction of Pickering Recreation Complex Expansion Project • enhance our Asset Management through increased inventory and valuation practices and be prepared for Public Sector Accounting Board (PSAB) • implement the Action Plan for the Phase 1 Health & Safety Plan • complete a City.of Pickering Cultural Strategic Plan • complete a Parks and Recreation Master Plan for Seaton work with York and Durham Region on finalizing an Enhancement Plan related to the southeast collector sanitary sewer IEA • undertake energy audits at all City facilities and prepare a prioritized implementation plan for required retrofits to improve efficiencies and reduce energy use Operations & Emergency Services DepertmerL 009 Challenges Opportunities • maximize staff resources and volunteer opportunities • maximize and increase program, facility and grant revenue • implementation of Point of Sale (POS) systems at the Pickering Recreation Complex continue to implement.Online Internet Program Registration to allow residents to register using the Internet • develop and implement annual accessibility plan, including integrating Accessibility Standards for Customer Service into graphics/promotions and communications • continue to identify and implement energy savings strategies for City facilities • develop upon receiving recommendations from the Province a proficient protocol with illegal chemical laboratories and grow-houses that Fire Services now must be prepared to respond to in collaboration with other emergency services • have the ability to inspect industrial businesses with potential for high dollar loss, economic and environmental impacts if a fire was to occur • to develop management skills for officer ranks by exploring educational opportunities from external sources • review internal processes and programs that are used daily within Fire Services • improve conditions within fire stations that are deteriorating due to aging review the format of Fire Services Annual Reviews to better promote successes of the Division • decrease overtime costs within the Fire Services Division • review the Fire Prevention section as a whole investigate the purchase of lightweight, practical breathing apparatus that can be used by Fire Prevention staff during fire investigations complete Risk Assessment/Job Hazard Analysis and update standard operating guidelines and procedures implement recommendations from the 2008 Operations Centre Facility Audit conducted by the Ministry of Transportation A 'A Operations & Emergency Services Department 2009 Challenges & Opportunities External • complete construction of doubles squash courts and fitness aerobic studios (a Pickering Recreation Complex expansion project) And implement new fitness and squash programs for all ages, levels and abilities • complete the restoration of the Brougham Central Hotel and Log Barn in partnership with the Pickering Museum Village Foundation as well as various site upgrades • complete construction of second lawn bowling green at East Shore Community Centre in partnership with Pickering Lawn Bowling Club • offer guest speaking engagements to groups and service clubs by the fire Chief and Deputy Fire Chiefs • offer educational awareness training on the issue of illegal meth labs to other emergency services • continue to modify a new program whereby Fire Prevention staff work closely with nursing homes and senior citizen homes in developing fire safety plans, fire education programs and educating families and caregivers for the elderly in fire prevention maintain levels of service for winter control operations while adhering to legislation regarding hours of work • investigate opportunities for community facilities in future growth areas of Seaton and Duffin Heights including an Operations Centre • participation in major studies and undertakings by other agencies and government investigate opportunities for a District Park • respond to Ministerial Order from CFIA regarding the presence of Emerald Ash Borer • complete renovations to Dunbarton Indoor Pool +1 c ~ O C m y _ O T an Q > O E • - r f- ^ C Q Q c LL G a; In LL ~c °a a`. C) ° a r- F-t-~ Z) L- L V c cLLG.I Z Z~ CL Qv D c c c .r ~LLLLC fa'~ 000Cc r L v(D Q' c C Qz z ❑ U E cu a) Wrno~r~to C w QLLF-~f=1'; EC~v tf O c v 5 cu V'cu-LLLL I :ccC.c c c c •O ,O ,o O o a~ o Z»» N 2 CL a LL 0- ENOMv~ ❑ o-c c w N N v v (J C'CU-a~. •Z yD7Cc m d C a.-.0 C C (n O O O C C O m &zz>> C N N > LL WNO(D Y •C y V Q v Q. ~N Z W C) N c 0 cn U) d € N U• (U L- O End !L r c C: C/) a .o 0 'c LL d 0. .C 0.N U? o o b• O N d c0 OC 'C 'C C ai a~i E CDzzZ) C Q l11 C •V aN 0 N M O 0 C-6 g ►i E E cn _ U) m W o z c C) ca 0 cn M N ~ 1- 0. CL U) 0 .0 U) m UE Q Q) a~ 0 0- CL 'II ~O m O c E F- (D u F- ~ c r- C: 5 v c CL E o E.2.2 F- 0' fA V O a2S V O O O C :3 ~ C w o d O CO .c .c .C N N z z~~ D c U 0 C OO T-- N(Mrn ►N-4- U ca O L O O u~ LU O ~ ro U tL > O U E r Pi C N O N v 17 C C C RJ 0 E cn a 0 O m~F- ' e-N N N d a t- - E LL a o _ N O C C 06 F- F- N CLLLa- p 5 'C a' ~O V'C' O V d DZ) C C z Q U .2 .2 d p O O'C c (j C] Q Z Z D U E _ W N OOO LL C a p :D ZZ Z c LL f-- E E N N U w5mE.E.E -E LL CL F- ~7 ~7 ECG-'t: t: 7 m ca U c cLL CL C.. = c c c d c c .O .O .0 0000C 0zz»-1 E O O N M W F LPL LL LL LLC^ U. U w v E O ?N ~LL = y v F r+. LL of - ~ 2 x:a ^ r i.w y O Gl N L N N 7 + Z U. p N Rai c S•• m E, o Exact 28~= a m L U- N a E it Q~ E' a TvEm0 m UnEw ~~o yeN W ~V Q. U ° x a E21w mUoy .c,S_; ro~Y co O a ma,y~ m a.. N C H Y o o a c E ~-yE U- 6. o COQ m 2.2 ~ 0 m 17CL C c p ac o ~H mU °m~ m279 ad U N . QJ C m 8 O m a _N W Y 01 ~.LL i0 r < ca U y ? N U U C Y W N a' 8 Q (/T~. N V V d V Y O U Q V U W O d cy~ 7 U a U u w •U W 5 . 4-- G U ~t! U O Y y F F LL v (rLL LLF LL a Imo' ^t p y N CO d? ? N? .p+ N~ O Q c r ~m v V~ ov cv =y .,06 R IZ3 W N O &A ? o u u v E V d a y L^ M- N H 7 y 7 U cu ,max W r O E S..• W U N Cp z a w O g70N ~'aa a c d U ~ F- N = 0. rn E p Ey BAwZ"a Q. C U d to 3E m ° m uoS,o V) aS'S L.. O E E n 0 2 12 N.y c u > w Mh (U w O N wcE°~a m Em a CL E u'1NI'i U f0 m o a o °tl o 8 v Q ad 5 E= W Q. C C C m U y 7 m~'U U- 'S z 32 a U v 0 W c u cm L V V p •O C N p 0O V m O w O • 7 y U U U a Z u m a . 4U_. N IL U LL LL O 4- C L ? ? 41 O- 7 L v 4 N c m E w U Z U E:~-TFI oo Q - u z a~Co ` C > N v c v v co g U O c 0 W c a is O - 2 E w d aV v Y (n N ` Q $ `m C O - ar V a • I N o Q U U r z C~j G LL LL G cu E C LO N L C- E t N -5 C) 6 ~ Q z E -L O Q: C E U 'C aliaE~7 F7 0 .9 .9 5 N 5 c6 c ct.L Gwa. Q V==cccc 0 0 0 0 o o c 'c 'c 'c 0 0 z z D C. E N O N M O . C c . d E 0- LL . U 5 i U od `r USN o. c ca NC).o O o U ~N U ` M N C ,r C Q N C Q U N 0 °'O Ua) C N O c N N W_ E U- N. C c 0 E W a~ ca M w o~ co U ca m o6 F-) LL C: U- %P c L O N 0 •U 0 U M m r U C N C N N U N O C a ? O L! o O U c c L o ; ~ N O w- N O s o U Q •V C L-L U U In LL d Z Z Z ? ° LL U- u a) W O v o~ E O o U E U ~ = o ~ N QLL=.CL j= F- LL C ° a c c--C o ? a>i ~ ~ oo CD C 'C LL d. _ U » c c oa jL c c .5? tm u. OZZD~ c iL Q. cv c L U Er ono E- O LLI rn - ° c z a) :c m L m E ca ~ z: N .Y If U N a O o o. a~i o o N a O cn c z Z` N co c o F- c cn c (J w L. U Q a) 06 C ~ (n N ~ o U- O Y cu i 06 O U) O cu LL N c = C- o o N ° z O avi vi ro v U Q v v O C > p U Q u- j C cu v rn D co O F- lL > W O cn o a v . , •E C N N o 1~ o ~ ~ U Z Q U U LL LL D c m z ~n c F- LL. c~a o z~~? E E (D E Z o cD E c E m E O~ 7 a U occoEEEE We c W cn U- CL cm L- (n Ecc~t: o~ 0 0 m m mW m a) O U 'c 'c it d ti a m c 0 » c c c c 3 v 0.oo0 E Q o o c c'c'c ` °o oZZZ) D» 0 U a UO J oooooo LL O O o ? r. C: CL as U a N o 0 U cu °6 T ° 0 CD 0) d) cn a) U 0.- m N 0 cn n- U cn a~ C: 0 'L c ° m cn p U m t W c LL 41 ( o Z aU' N z 2 Q LM > n`0. U ~ u C] m .0 E 0 rn m rn Ui a) ~c E " m Z l c m~ 0 ~ a j5 W U 0. c E 'm a L., 0 0 c v ~j r a _ a) co = (D L ? E c ? d C c c. m ° o - =.O C Q o - v (L `s F- Q) O N N. W 06 a 0 4) Q cn N O Q CL 0- L- cu Cl) 0.9) 0- cl) L) U) 0 U) (o m a) - Fla Q c o . :o , J m od F- L) cn o L) E F C o 0) o0 Uc ° O c m c. N Q c CD m o °o c ° U W U 0 a U City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 6/212009 3:21 PM Operations & Emergency Services Report Name: 209 & 2010 Revisecit 2007 2008 2008 Budge ACTUALS YTD APPROVED, INC./DEC.' BUDGET % CHGE. Forecast ACTUALS BUDGET' 20091 2009 201 EXPENDITURES 1100 Salaries & Wages - $16,423,413 - $18,573,165 $18,476 385 $1,062,829 19539,214 575% $20492,708 1100 Salaries & Wages Prg. - $723,359 $733,903 $0 $879,864 $gjg,g64 0.00% - $1080_ ,_8.68 - - - 1200Overtime $710,924 $1,224,878 $700,606 $230,769 931 375 32.94% $934,375 2712 0001 Program Overtime - - $3,116; $2,946`- $0 $0!. $0 - 0_00% $0 1400 Employer Contributions $3,572,082 $3,936,036 $4,001,671 $_431,0.2.2_ 4432,693 10.77% $4,721,724 1800 Conferences $11 727 $13,923 $14,500, -.($4.800) $9700 _ -33..10% _ $17,50 1900 Uniforms $187,686 $203,604 $388,749 $1,500 $390.24a___ 0.39% $342,3.4.4_ 2110 Travel $21,183 $20,770 $25,150 $100 250 0.40 fa $27,56 2122 Freight, Express & Cartage $152 1,536 - $2..1 ° - - - $1,200 $1,000 2200 8333% $2 2123 Environmental Charges $0 $53 2131 Cellular Phones & Pagers $42,867 $46,983 1 $0 $0 97 0.89% $0 - $52,169;- $2,028 _ 54197. 3:89% $55,038 2140 Telephones $156,900 $154,244 $161,934 $5,1_59-1167093 3.19°/0 $172,120 - 2142 Dispatch Communications $123,323 $152,027 $136,574 $115,559 52,133 84.61% $160,001 2210 Advertising - $151,4481 $147,695 $169,600 ($7,700) _161,900 $162,401 - - $500 $0$5001 0.00% $50 2220 Subscription s& Publications Displays $3,389! 0 $5,881 $9,750 - -3 ($1 035) `---~8a715~- 10.62/0 $9,90 2340 Seminars & Education $77,6441 $104,419' $156,545 $3,130 159675 2.00% $177,989 2342 Special Train & Pub Ed (Prov) $1,100 :34,387 $81,590 ($81,590) 100,00% $0 2365 Purch PrntinglBroch/News Ltr $82,830 85 590 $86,000 $9,000 5 000 10.47% $100,000 2370 Insurance Premium $349,780 $358,864 $367,799 $33,048-$400,847 8.99% $420,891 2371 Ins. Deductible $37,193 $32,9171 $35,500 $5,000 ;___X40,506, 14.08°/0 $43,1-80 - - - - - - 2392 Consulting & Professional $42,3611, $78,213; $110,000 - - $210,000 $320:0001 _ 190.91% $253.50 - - - 2392 - A - Consulting $3,285 $13,171 $0: $0 Sol 0.00% $0 2394 Recpt, Prom & Sp Events $149,924 $192,554 $173,600 $13,450 $1187 O50 7.75% $225,062 2395 Memberships- $15,709 $15,399 $23,216 ($20)23,196 -0.09% $25,368 2396 Photo Mapping Printing $1,839 $4,110 $9,700 --------$3,5.001-____ $13,200 36.08% $14,700 2397 Compost Collection $0 $0 $0 $01 $0 0,00% $0 - - - - 2398 Garbage Collection - $15,000 $19,500' $15,000 $3,000 $18,000 20.00% $18,006 2399 Outside Agency Serv $458,548 $482,420 $450,160 $91,580 541740t_ 20.34% $556,794 - - 2407 Roads Repair & Mtce $01 $0 $0 $0 0 0.00% $0 - i- _ - 2408 Rpr & Mnt Winter Control I $616,373, $870,830! $500,000 $255,000 $755,000 51.00% $600,000 -2408 Rpr & Mnt Contract Services $346 , - $397,000 $110,000 150 000 _ 27.71% $550,000 2408 Rpr Main. Maint Mater $525,2721 $631,315 373 $3-1-7-, 986 $787,000 ($192,000) _$595,000 24.40% $688,000 2409 Highway Aids - Repair Maint. $167,018 $161,089 $178,000, $7,000 $185.000 3.93°/0 $202,00/ 2429 Parks Repairs & Maintenance $48,036 $52,878 $50,000 $10,000 _$60 000 20.00% $60,000 2435 Build Repairs & Mtce $988,003 $1,119,890 $1,074,271 $148,092 $1.222,363 13:79% $1,268,441 2437 Tree Maintenance $66,450 $70,065 $70,000 $5,000 $75 000 7.14% - $75,00 - { 2438 Lighting & Repair Maint. $8,864 $11,689 $20,000 ($5,000) $15.000 - -25.00% $20,000 2457 Veh - Repairs & Maintenance $401 222 $4811119 $446,200 $14,800 $461,000 - 3.32% $456,120 2478 Misc Equip Repairs - $704,689 $861,114 $703,089 $102,50005,589 14.58 /0 $841,172 2480 Antiques Repairs Mtce. i $502 $420 $500 - $0, 500 0.00% $50 2481 Other Fix Assets Rep & Mtce. $65,000, ----46z077$62,800 $62,800 $0 $62800 _ 0.00% $67,774 2482 Grounds Upkeep $230,368 $275 7991- - $315,000 $25,000 $340 000 7.94%~ $443,000 2642 Community Use of Schools $2,030 $1,332 $4,000 $0 $4,000 0.00% $4,00 2648 Building Rentals $30 $30 $45 $0 45 0.00% $4 2712.2648 Prgm - Build Rentals $209,300 $203,684 $0 $194,000 9194.000 0.00% $210,000 2678 Rental Misc Equip $169,671 $211,300 $249,250 ($25,495) $223,755 -10.23% $241,085_ 2682 Land Rentals j $8,060$3,250' $8,100. - $0 -8 1 0 0.00% $8,34 City of Pickering 2009 and 2010 TD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 612/2009 3:21 PM Operations & Emergency Services Report Name: 209 & 2010 Revisedt 2007; 2008 2008 Budge ACTUALS YTD APPROVED; INC./DEC.1 BUDGET % CHGE. Forecast ACTUALS BUDGET 2009 2009 201 5300 Stationery & Office Supplies $52,726 $46,877, $48,700 $120 $48;820 0.25% $55,06 5302 Forms $7,026 $4,594 $7,400 ($100) 7 300 -1.35% $7,409 - - 5320 Environmental Programs $81,912 $124,613 $133,0001 $21,200 $154,200 15.94% $168,50 5320 Program Supplies $68,00T $52,060 $701000 ($30,000) 40 Oa0 -42.86% $40,00 - 2712.5320 Prgms Supplies $161,695 $183,680 $0 $255,460 $255,460 0z00°i° $267,280 5320 Athletic Equip Playroom $343 $1,053! $1,800 $0 $1,800.00% -$1 8Q0 - - - - - 5330 Drop-In Centre Supplies $4,928 $4,655 $4,400 $0 $4,400 o.oo°r° - $4,40 - - - - - - -Y- - 5340 Supplies - Special Events $19,6521, $20,123 $20,500 $2,313 $22,813 11 28% - - $21,500 5345 Antique Purchases $465; $646 $6001 $01 ° - - - - - 600 0 $600_ 5350 Comttee Expenses $0 $0 $0 $9,020 $9,020, 0.00%1 $7,02 - - - 5400 Gift Shop Plaques $2,641 $1,3751 $3,000 $0 0.00 _ $3,000, - $3,00 5510Utilities-Water, $117,346 $117,030, $128,495 ($1,995) $126.500! -1.55°/° $1361620 5520 Utilities - Gas $430,827 $455,1531 ° $430,844, $1,216 $432,060 0.28/° $478,880 5530 Utilities - Hydro$1,538,635 $1,518,785 $1,616,103 ($20,603) 1 $1 595 500 -1.27%i $1,675,300 5540 Utilities - Oil $7,3531, - $8,929 $9,533 $190 $g 723 -1.99% _$_10_,3_54 - - 5550 Utilities - Cable T.V. $5971 $629 $1,200 ($1,200) -100.00% $1,37 5640 Small Tools $5,326 $3,741 $4,000 $0 $4.000 0.00% $6,00 5900 Gas, Oil Tires $440,691 $616,647 $448,440 $108 1108,400 $556.840 4.17% $589,515 5901 Fertilizer, Grass Etc. $37,750 $42 1561 $46,000, $26,0001 _$000' 56.52%- $72,00 5902 Misc. Equipment $79,038 $127,225; $123,200 $13,900 137100 11.28°1° $156,921 5903 Shop Supplies $24,225 $25,415 $22,000 $ $22,000 0.00% $2.2_,0_0 8960 Taxes Tenant $189,30 $179,284 -$199,845; - - $1,0001 $200,845 0.50% $206,892 9398 Program Expenditures $01 $0 $1,258,226($1,258,226) -100.00%° $0 Total EXPENDITURES $31,194,8661 $35,499,727 $35,090,439 $2,781,985 7.93% $39,682,634 REVENUES 1424 Sale of Services -Fire Prot. - ($84,388) ($77,749)! ($60,000) $01 ($60,000) 1 0:00% ($61,800) 1430 Sale of Services - Public Works ($33,042) ($27,723); ($15,000)1 ($10,000)1 ($25,0001. 66.67% ($20,000) 1610 Federal Grant ($24,221) ($13,703)[ ($4,220) ($3,780)' 8 000 89.57°I° - ($81000) - - 1623 Ont. Specific Grants ($104,746) ($130,964) ($149,090), $69,490 _ (79 600} 46_61% - - ($80,500) 9000 Misc. Revenue $0 $0 ($1,000) $1,000 _ _$0 100.00°1° $0 1911 Trans from Continuing Studies Res. $0 ($3,000) $0I - $0 0 0.00% $0 - - - - t - 9397 Program Registrations - ($1,492,740) ($1,453,970) ($1,539,799), ($135,943) ($1,675,742) 8.83% ($1,900,065) - - - - 9910 Gift Shop - ($3,446) ($4,059) ($4,500)1- $Oj ($4,500) 0.00% ($4,500) 9915 Snack Bar ($9,691) ($11,718) ($10,500)1 ($250) ($10,750' 2.38%~ - ($11,050) 9916 Vending Machines - - ($26,097) ($24,142) ($24,850)1 $250 ($24:600 _ -1.01% ($26,728) 9930 Rentals ($28 048)_--- ($35,384) ($8,850) ($18,250) ($27,100 206.21%I - ---($8,925) 9940Advertisin Space ($31393); ($22,468) ($27,000) $0 0.00%t ($30,450) 9 - --($27 000 9943 Memberships-Pool/Health Club ($7,000)L' ($6,000) - ($7,000) - $3,000 ($4 000 -42.86%1 ($7,000) 9955 Programs - ($5,054)1 ($9,705) ($15,590) ($1,825) ($17,415 1171% ($17,415) 9970 Child Supervision --1 ($8,878)1 - ($10,432) ($14,753) - $0 ($14,7531 0.00% ($14,800) 9975 Fitness Testing ($49,601) ($132,633) ($50,000) ($82,000) --1$132,000) 164.00% ($132,000) 9977 Donations ($2,579) ($1,468) t ($500) - -$0 500 0.00% - - ($500) 9991 Other Revenue $0 ($35)1 $0 $0 $0 0.00% $0 9923 Admissions -Public Swimming ($57 649) ($62,932) ($67,000) $3,000 ($64,000)- 4.48% ($61,000) 9921 Admissions - Tennis ($92,860), ($126,313 ) ($105,000) $0 ($105000) 0.00% ($105,000) 9924 Admissions - Squash ($311647) ($32,551) ($34,000) ($1,800) ($35800) )5.29% ($35800) 9925 Admissions - Fitness Room ($21,756) ($18,113) ($29,600) ($2,100) X31,7001 7.09% ($31,700) 9926 Admissions - Racquet Ball - ($8,880) ($8,191) ($12,000) ($500) ($12,500) 4.17% ($12,500) 9922 Admissions - Skating - ($29,339) ($20,812) ($28,000) $0 ($2a,000)1 0.00% ($23,600) City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Operations $c Emergency Services Run Date: 6/2/2009 3:21 PM Report Name: 209& 2010Revisedt 2007, 2008 2008 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET; 2009 201 9920 Admissions - Public & Edu. ($82,265)1 - -($75,991) ($89,000)' -$Oi j89 000 0.00%i - ($89,000) 9956 Rentals - Green River C.C ($9,300), ($9,600) ($8,600) $0 600 0.00%~ - ($82600) - 9932 Rentals - Pool ($222 952)'1 ($214,381) ($244,011) - - $24,011 ($220,000) -9.84% ($267,811) - - 9936 Rentals Pool-School Board ($800) ($824} - ($2,000); $0 ($21000 0.0* ($2,000) - - - 9,947 Rentals - Claremont C C. ($225) $0 ($500) $0 0500 0.00%I ($500) - - - - 9938 Rentals - East Shore C.C ($37,2 46} ($30,000) $0 30 000 0.00% ($30,000) - 9937 Rentals -West Shore C.C ($42 895) ($40,091) 1- ($38,000) $0 ($$$,000) 0.00%, ($38,000) - - 9933 Rentals - Mtg. Room/Public ($57 574)' ($65,790) ($66,000)$0 0000.00% ($64,960) - - - 9934 Rentals Mtg. RoomlProg ($58,366) ($6___0_,6 60_) ($60,000) $0 ($60,000)1 0.00% ($60,300) 9935 Rentals Halls ($99,027)_____($82,299) ($_95,000) $0 95,000)L 0-W - ($105,750) 9939 Rentals Lockers ($537) ($-586)-----($800) $0 ($800)- 0.00%1 - ($800) 9957 Rentals Pottery Studio ------($-7-,790)! , ($8,568) ($8,400) $0~ ($8,400 T 9958 Rentals - Wellness Clinic 0•0% ($8,400) - ($22,524)($19,356) ($22,000)($10,250) ($32,2$Q~( 46,59% ($32,250) 9931 Rentals - Ice Surface ($1,540308)1 ($1,509,022) ($1,492,000)1 ($88,000) 1580,00011_ 5.90%, ($1;830,000) - 9941Membertships-Tennis- ($55684) ($48,003) ($57,330) $0 ($57,330k_______0.00% ($57,330) - - 9943 Memberships - Pool/Health Club 1 ($633,752) ($680,003) ($681,100) ($20,800) ($701,9001, 3.05% ($731,100) 9944 Memberships - Squash (83,883) ($88,133)1 (92 ,000) _ 108100 17.50% ($121600) 9945 Memberships - General ($37,208) ($31,204)1 ($38,259)' ($39,000)1 _(77 259) 101.94% ($132 009) 9946 Memberships - Racquet Ball - - - ($21,258) ($24,503) ($21,000); ($1,060) ($22,060) 9949 Rentals Petticoat Creek 5.05% ($22;060) - ($30,266)1 -($28,695) ($30,000) $0 30,00Q),0.00%, - ($30_000) 9990 Other Revenue ($35,291) ($93,725) ($79_000) ($50,500) ( 9 5063.92% ($76,000) 9990 Other Revenues ($371,399) ($369,125) - ($349,850) $23,339 ($326.511)-6.67% ($351,815) 9954 Netted Revenue 1 ($330,109) ($395,723)1 - ($360,000) ($8,350) ($36$13.60) 2.32% ($368,350) 9990 Misc Income ($14,081){ ($39 758}i- ($_1_8,000), ($3,000) ($21.000 16.67% - ($21,000) 9992 Other Revenue - Membership NSF ($1,921)' ($3,685)1 $0 $0 $0 $0 0.00%, Fee 1 - 9995 Communities in Bloom ($10,018) ($13,600) ($15,000) $15,000 -100.00% $0 Total REVENUES ($5,959,958) ($6,173,977) ($6,106,102) ($354,418) 5.80% $7,048,968) Net$25,234,9081 $29,325,750 $28,984,337 $2,427,567 $31,411,904'. 8.38% $32,633,666 City of Pickering 2009 and 2010 YTD Actuals as of March 1, zoos Current Budget Executive Committee Run Date : 6/212009 2:35 PM 2710 Operations & Emerg.Services-Admin. Report Name: 209&2010Revisedt 2007 2008 2008 Budge ACTUALS YTD APPROVED INCJDEC. BUDGET%' CHGE. Forecast ACTUALS BUDGET 2009 2009 201 EXPENDITURES 1100 Salaries & Wages $286,078 $306,541 $293,589 $97,626 391.215 33.25% $405,885_ 1200 Overtime $0 $0 $1,0001 $0 $1,00 -o:"0 1400 Employer Contributions $57,816 $60881 $62,375 $21,025 $1,000 _$$3.a00 33,71% $86,75 1800 Conferences $636 $0 $1,000 $1,000 _$20Q0 _100.000 $2,00 2110 Travel $791 $251 $50 $150 200 300.00% $200 2131 Cellular Phones & Pagers $775; $848 $800 $800 $1,600 _ 100.00% $1,60 2140 Telephones - $5,6711 $2,810 $3,335; ($321) _$3014 9.63% $3,11 2220 Subscription &Publications $67 $45 $400 $0 $400 0.00% $400 2340 Seminars & Education $425 $264 $1,600 ($300)1 1 300 -18.75% $1,30 2370 Insurance Premium $615 $1,447 $3,034 $272; 8.97% $3,471 - $3,306 2394 Rec t, Prom & S Events $1,891 $1,657: $1,500 $1,000 2 50 1 6667%' $2,50 2395 Memberships $623 $438 $840 $0 840 0:00% $840 2396 Photo, Mapping, Printing $0j $Oj $2001 $5,000 $5,200 2500.00% $5,20 - - 2457 Veh - Repairs & Maintenance $2,079, $2,0171 $8001 $1,200 --$2000 150.00%I $2,00 5300 Stationery & Office Supplies 1 $3,198; $2,822 $3,200 $0 $3,200 0.00%~ $3,200 $1,568 $1,200r $300 25.00% $1,59 5900 Gas, Oil Tires $1,1351 Total EXPENDITURES $361,088 $381,363 $374,923 $127,7521 ; 34.07% $521,046 Net - - - - - -$361,088 $381,363} $374,923 $127,752, $502,675 34.07% $521,046 City of Pickering 2009 Background Information Council Approved 2710 Operations & Emerg.Services-Admin. Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2710.1100.0000 Salaries & Wages Base Salaries & Wages $327,116 Division Head, Facilities Operations - Transferred from 2731 (Rec Complex Core) $117,305 Administrative support positions (2) transferred to 2240 ($111,048) Transfer of Funds from 2731 (Conservation Energy Mechanic) $57,842 Supervisor, Facilities - Start date July 1, 2009 $43,834 <Deferred by TJQ> ($43,834) Total 2710.1100.0000 Salaries & Wages $391,215 2710.1200.0000 Overtime To meet service level / workload commitments $1,000 Total 2710.1200.0000 Overtime $1,000 2710.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $74,240 benefits such as dental and optical Division Head, Facilities Operations - Transferred from 2731 (Rec Complex Core) $22,250 Administrative support positions transferred to 2240 ($27,900) Transfer of funds from 2731 (Conservation Energy Mechanic) $14,810 Supervisor, Facilities - Start date July 1, 2009 $12,055 <Deferred by TJQ> ($12,055) Total 2710.1400.0000 Employer Contributions $83,400 2710.1800.0000 Conferences American Public Works Association Conference $2,000 Total 2710.1800.0000 Conferences $2,000 2710.2110.0000 Travel Parking & mileage $200 Total 2710.2110.0000 Travel $200 2710.2131.0000 Cellular Phones & Pagers Cellular Phone Charges Director & Division Head $1,600 Total 2710.2131.0000 Cellular Phones & Pagers $1,600 2710.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $3,014 system upgrades Total 2710.2140.0000 Telephones $3,014 2710.2220.0000 Subscriptions & Publications To enhance departments resource library and Health & Safety information $400 Total 2710.2220.0000 Subscriptions & Publications $400 2710.2340.0000 Seminars & Education Training and educational courses and workshops $1,000 Administrative Assistant --Topical Seminar $300 Total 2710.2340.0000 Seminars & Education $1,300 2710.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $3,306 insured and higher replacement costs. Total 2710.2370.0000 Insurance Premium $3,306 2710.2394.0000 Recpt,Prom. & Sp.Ev.,Gen City of Pickering 2009 Background Information Council Approved 2710 Operations & Emer .Services-Admin. Run Date: 5/26/200911:31 AM 9 Report Name: 2009 Background Current 2009 BUDGET Administrative staff $2,500 Total 2710.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $2,500 2710.2395.0000 Memberships 1@ $75 OMMI (Ontario Municipal Management Institute) $75 1@ $65 Niagara Parks Assoc. $65 1 @ $200 National Rec. & Parks Assoc. $350 1 @ $250 PEO (Professional Engineers Ontario $250 1 @ $100 MEA (Municipal Engineers Association) $100 Total 2710.2395.0000 Memberships $840 2710.2396.0000 Photo, Mapping, Printing Professional services for photography and outside reproduction $200 Scanning of Facilities Drawings $5,000 Total 2710.2396.0000 Photo, Mapping, Printing $5,200 2710.2457.0000 Vehicle-Repair & Maintenance Vehicle - Repair and Maintenance $2,000 Total 2710.2457.0000 Vehicle-Repair & Maintenance $2,000 2710.5300.0000 Stationery & Office Supplies General office supplies & supplies for TRCA $3,200 Total 2710.5300.0000 Stationery & Office Supplies $3,200 2710.5900.0000 Gas, Oil, Tires Etc. Gas, Oil & Tires etc. $1,500 Total 2710.5900.0000 Gas, Oil, Tires Etc. $1,500 Total. $502,675 Total Expenses $502,675 Revenue Total Revenues Net Expenses $502,675 City of Pickering 2009 and 2010 YTD Aduals as of March 1, Zoos Current Budget Executive Committee 2241 Emer9. Operations-Claremont RunName: 209 09110 Reportrt Name: 209 8 2010 Revi Revisedt 2007 20081 2008 Budge ACTUALS YTDI~ APPROVED INC./DEC. BUDGET % CHGE.1 Forecast ACTUALS BUDGET 2009' 2009; 201 EXPENDITURES 1100 Salaries & Wages - $73,804 $86,151 $96,705 ($5,951) $90.7541 -6.15% $94,14 1200 Overtime $0' $0 $0 $0 - -~0 - 0:00% $0 1400 Employer Contributions $9,797 $11,1171 $20,507 ($5,507) 0 -26.85% $15,762 1800 Conferences $898 $180 $0 $00 0.00% $1,00 - - - .0 2110 Travel $238 $61' $0 $0 $0 0;00% - - 2131 Cellular Phones & _38 4 $22,200 $17,706 $4224 $1 $49,,721 044 $21 $5,,907 998 - $2 ($441)'` 21,557 -2.0;00% $6,75 2140 Telephones Pagers 2210 Advertising $0 $0 $0j $0 0:0010 $0 2340 Seminars & Education $1961 $0 $0! $0 0.00% $1,54 2370 Insurance Premium $00 $516 _ $1,094 $102 $1,196 - 9.32% $1,25 2392 Consulting & Professional $8641 W $18,000 $12 000 $30 000 _66.67% $31,50 r - - - $500' - 2394 Recpt, 2395 Memb ~hm s Sp Events $$93 $2 $0. $$280 ____($200-)1 - .=50.00% $ $1,092 - - - _ _9_ ~ $300 -71.43°1° $308 2396 Photo Mapping, Printin $0 $0 $300 $0 0.00% $1,30 2435 Build Re airs & Mtce $720 $7201 $1,000 $0 O.OOI $2,00 2478 Misc Equip Repairs $0 -$0 $500 ($500)1 000 - $1,57 0 -100.00% - 5300 Stationery & Office Supplies $0 $54 $500 ($380) 120 -76.00% $546 $0t - - - - 5520 Utilities Gas $0 $0 $0 0.00 /o $0 - - - - 5550Utilities -Cable T.V. $597 $629 $1,200; ($1,200) $0 _100.00°10 $1,37 5902 Misc. Equipment $0 $415 $800 $0 0.00% $871 Total EXPENDITURES $109,326 $123,896 $169,791 ($2,339) 1.38% $183,228 REVENUES _ 9990 Other Revenues ($75,000)1 ($75,000)1 , ($93,000) $18,000 -19.35% $77,250 Total REVENUES j ($75,000)1 ($75,000): ($93,000) $18,000 -19.35%e $77,250) Net $34,326 $48,896'; $76,791 $15,661; $92,4521 20.39% $105,978 City of Pickering 2009 Background Information Council Approved 2241 Emer . Operations-Claremont Run Date : 5/26/2009 11:31 AM 9 Report Name: 2009 Background Current 2009 BUDGET Expenses 2241.1100.0000 Salaries & Wages Base Salaries & Wages $103,654 Re-organziation of workload has eliminated the need of a student. ($12,900) Total 2241.1100.0000 Salaries & Wages $90,754 2241.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $19,940 benefits such as dental and optical. Reduction in student position ($4,940) Total 2241.1400.0000 Employer Contributions $15,000 2241.1800.0000 Conferences Workshop and World Conference (3 days) $1,000 <Deleted by TJQ> ($1,000) Total 2241.1800.0000 Conferences 2241.2110.0000 Travel Parking & mileage $2,500 <Deleted by TJQ> ($2,500) Total 2241.2110.0000 Travel 2241.2131.0000 Cellular Phones & Pagers CEMC Pager Charges $606 Group Paging Services (to activate Fan-Out Notification) $337 Blackberry Pager $1,352 3 Satellite Telephones $3,330 CEMC Cellular Telephone $520 Total 2241.2131.0000 Cellular Phones & Pagers $6,145 2241.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $21,557 system upgrades Total 2241.2140.0000 Telephones $21,557 2241.2340.0000 Seminars & Education 2241.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $1,196 insured and higher replacement costs. Total 2241.2370.0000 Insurance Premium $1,196 2241.2392.0000 Consulting & Professional Plans & Procedures, Development / Implementation $30,000 Total 2241.2392.0000 Consulting & Professional $30,000 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Emergency training sessions --Refreshments & other incidental requirements $1,040 <Reduced by TJQ> ($540) Total 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R $500 2241.2395.0000 Memberships Ontario Association of Emergency Managers $80 Emergency Management Accreditation Prg. $200 <Deleted by TJQ> ($200) Total 2241.2395.0000 Memberships $80 City of Pickering 2009 . Background Information Council Approved 2241 Emerg. Operations-Claremont Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET 2241.2396.0000 Photo, Mapping, Printing Printing & laminating maps and other general EOC requirements $300 Total 2241.2396.0000 Photo, Mapping, Printing $300 2241.2435.0000 Building Repairs & Maint Biweekly and annual cleaning of Municipal Emergency Operations Centre (MEOC) $1,000 Total 2241.2435.0000 Building Repairs & Maint $1,000 2241.2478.0000 Misc Equip Rep & Maint General equipment repairs $1,500 <Deleted by TJQ> ($1,500) Total 2241.2478.0000 Misc Equip Rep & Maint 2241.5300.0000 Stationery & Office Suppl General office supplies $520 <Reduced by TJQ> ($400) Total 2241.5300.0000 Stationery & Office Suppl $120 2241.5550.0000 Cable TV A/MEOC cable service $1,250 <Deleted by TJQ> ($1,250) Total 2241.5550.0000 Cable TV 2241.5902.0000 Misc. Equipment Misc. equipment/tools $800 Total 2241.5902.0000 Misc. Equipment $800 Total. $167,452 Total Expenses $167,452 Revenue 2241.9990.0000 Other Income OPG Grant for Emergency Management Coordinator's Salary ($75,000) Total 2241.9990.0000 Other Income ($75,000) Total. ($75,000) Total Revenues ($75,000) Net Expenses $92,452 City of Pickering 2009 and 2010 TD Actuals as of March 1, zoos Current Budget Executive Committee Run Date : 602009 2:35 PM 2240 Fire Protection Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2009 2009 201 EXPENDITURES 1100 Salaries & Wages $7,188,689 r $8,519,540 $8,328,982, $649,453 $8,978,435 7.80%+ $9,405,746 1200 Overtime - 1 $339,5321i - - $702,954 $310,826 $146,1741 $457,000 47.03%1 $457,000 $1,639,600 $12891,646A 1 - ~ - - - - 1400 Employer Contributions - - - $1,836,186 $284,308 $Z 120 494 15.48% $2,257,514 1800 Conferences $6,1391 $8,390', $9,200 ($5,200) _ $4,000 -56.52% $9,50 1900 Uniforms $112,522' $126,1851, $302,700 $0 $302.700 0.00% $250,000 2110 Travel $2,925 $763j $3,000 - -$0 $3 000 0.00% $3,50 2131 Cellular Phones & Pagers $6,590 $8,7601 $9,502 $0 $9.502 0:00% $10,000 2140 Telephones $32,924 $28,791 $32,231; $9,950 $42.1_g1 30.87%1 $43,450 2142 Dispatch Communications $123,323 $152,027 $136,574; $115,559 252J33 84.61% $160,000 - - - - - - 2210 Advertising $7,208 $6,086 $9,000 $0 $9,000 0.00% $9,00 2220 Subscription & Publications $2,507 $4,595 $5,00-01 $0 $5 000 0.00% $5,500 2340 Seminars & Education $53,019 $63,792 $101,700 4300 X102 000 0.29% $106,800 2342 Special Train & Pub Ed (Prov) $1,1001 - $34,387 $81,590 ($81,590) 0 100:00%I $0 - - - - - 2370 Insurance Premium $106,7181 $102,965 $105,149 $9,453 $114,602_ 8.99%$120,332 2371 Ins. Deductible - $1,9471 $0 $1 500 $0 _ ° $2,00 - 1 -_$1,500 o.oor° 2392 Consulting & Professional $34,652: $33,091 $45,000 ($24,500) $20,500 -54.44°!0 $25,001 2394 Recpt Prom & Sp Events $8,435j $7,530j $9,7001 $6`----$9-700 0.00% $10,00 2395 Memberships - $1,662 i - $2,117" $2,8541 $1,000; $3,854 _ 35.04% $4,000 rr - 2396 Photo, Mapping, Printing - - $339 $1,335 $6,000 ($2,000); - $4 000 __-_-33_33% $4,50 2399 Outside Agency Serv- - $24,488 $0 $0 $10,000 $10,000 _ 0.00% $10,00 2435 Build Repairs & Mtce $93,008 $101,192 $122,581 $51,101 $1736$2 41:69% $133,000 2457 Veh - Repairs & Maintenance $102,290 $136,451 $151,0001 $0 $151,000 0.00%111 $162,500 - - 2478 Misc Equip Repairs - - - -$52,262 $69,316 $78,862 $0 78 862 0.00% $85,00 5300 Stationery & Office Supplies $14,319 - $13,663 $14,000 - $1,000 $15,000 7.14% $20,000 - 5302 Forms $2,247 $360 $2,000 $0 $2,000 0.00% $2,00 5510 Utilities Water $5,779 $6,104 $6,328 $272 4.30%' $7,13 - - - - - - $6,600--- 5520 Utilities Gas $34812 $35,755 $34,812 $988 - _$3-5'&-0-0.--2-.84%- $37,59 5530 Utilities - Hydro $49,221 $50,158 $51,682 $1,0181 $52700 __-1.97% $55,340 5900 Gas, Oil Tires $60,036 $80,839 $69,260 $3,740 $73.000 5.40% $77,38 5902 Misc. Equipment $30,920 $17,289 $36,800 $0 0.00%. $41,50 Total EXPENDITURES $10,139,215 $12,206,083 $11,904,019 $1,171,026 9.84% $13,515,282 REVENUES 1424 Sale of Services Fire Prot. ($84,388) ($77,749) ($60,000) - $0 __(WQ 000 0.00% ($61,800) 16230nt.SpecificGrants ($1,100) ($36,512) ($81,590) $81,590 $0---100.00%$0 9990 Other Revenue ($35,165) ($34,397) ($79,000) ($50,500) 63.92%ii ($76,000 Total REVENUES ($120,653) ($148,657) ($220,590) $31,090 -14.09% $137,800) Net $10,018,562 $12,057,426 $11,683,429 $1,202,116 $12,885,545; 110.29%$13,377,482 CITY OF PICKERING 2009 FIRE SERVICES DIVISION SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 1100 Salaries & Wages $ 649,453 Changes in salaries & wages is mainly due to the following: Transfer of admin positions to Fire $ 111,048 Four - New firefighters for Claremont (July 1 start date) 105,600 Increase in Statutory holiday pay 74,000 Contractual annual increase 358,805 1200 .Overtime 146,174 Increase is mainly due to change in overtime call back procedures as a result of the arbitration award. 1400 Emp. Contributions 284,308 Increase in benefit costs due to the following: new and transfer of positions to Fire Division, change in OMERS rate for retirement age 60 and increase in benefit costs. 1800 Conferences (5,200) Decrease reflects 2009 planned activity. 2140 Telephones 9,950 Increase in cost reflects telephone upgrade for Claremont 2142 Dispatch Communications 115,559 Adjusted to reflect 2008 year-to-date actuals and anticipated costs for 2009. 2340 Seminars 300 Slight increase reflects planned activity for 2009. 2342 Special Training & (81,590) Provincial grant funding for training used in 2008 has ended. Public Education (Prov) 2370 Insurance Premium 9,453 Increase is attributable to higher replacement value of assets insured. 2392 Consulting & Prof. (24,500) Opening of Claremont Fire Station has resulted in savings in Stcuffville fire services agreement and re-allocation of $10,000 to outside agency account. ~~V CITY OF PICKERING i 2009 FIRE SERVICES DIVISION SUMMARY OF MAJOR INCREASESI(DECREASES) Item Amount Explanation 2395 Memberships 1,000 Increase reflects planned costs for 2009. 2396 Photo, Mapping, Printing (2,000) Decrease reflects estimated actuals for 2008 and planned usage in 2009. 2399 Outside Agency Serv. 10,000 Costs associated with environmental and hazardous clean-ups were previously charged to consulting. 2435 Build Repairs & Mtce 51,101 Increase is mainly due to the following: aging fire halls that are continually requiring repairs.to keep them functional; new cleaning contract for administration addition and higher cost for cleaning materials. 5300 Stationary & Office Sup. 1,000 Increase reflects 2008 year-to-date actuals. 5510 Utilities - Water 272 Based on 2008 estimated actuals and Durham Region rate increase. 5520 Utilities - Gas 988 Based on 2008 estimated actuals and contract rate. 5530 Utilities - Hydro 1,018 Based on 2008 estimated actuals and anticipated increase of 5%. 5900 Gas, Oil Tires 3.740 Increase based on 2008 estimated actuals and anticipated usage in 2009. Total Changes $ 1,171,026 CITY OF PICKERING 2009 FIRE SERVICES DIVISION EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES) / DECREASES Item Amount Explanation 1623 Ont. Specific Grants $81,590 Provincial grant funding for training used in 2008 has ended. 9990 Other Revenue ($50,500) Increase is mainly due to higher revenue associated with Community Emergency Management Function Total Changes $ 31,090 _#y City of Pickering 2009 Background Information Council Approved 2240 Fire Protection Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2240.1100.0000 Salaries & Wages Base Salaries & Wages $8,687,787 4 (Fourth Class Firefighters) - due to staffing of Claremont Fire Station $105,600 Administrative support positions (2) transferred from 2710 $111,048 Net increase in Statutory Holiday pay partially offset by decrease in part time hours $74,000 Total 2240.1100.0000 Salaries & Wages $8,978,435 2240.1200.0000 Overtime Callback Pay $50,000 Overtime $400,000 Occupations Meetings Occup. Health & Safety & Lab., TAPP-C $7,000 Total 2240.1200.0000 Overtime $457,000 2240.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT.,) and employer provided $2,055,626 benefits such as dental and optical Part Time Firefighters - Life Insurance Premium $5,000 4 (Fourth Class Firefighters) - due to staffing of Claremont Fire Station $30,468 Administrative support positions (2) transferred from 2710 $27,900 Increase in benefits due to higher Statutory Holiday Pay $1,500 Total 2240.1400.0000 Employer Contributions $2,120,494 2240.1800.0000 Conferences Ontario Assoc. of Fire Chiefs - Fire Chief and 2 Deputy Chiefs $3,900 OAFC Mid-term Conference - Fire Chief & 2 Deputies $2,600 Canadian Assoc of Fire Chiefs - Fire Chief $500 Fire and Life Safety Educators $1,000 Training Officers Annual Conference $2,000 Fire Prevention Annual Conference $2,000 <Reduced by TJQ> General reduction ($8,000) Total 2240.1800.0000 Conferences $4,000 2240.1900.0000 Uniforms As per the Collective Agreement $134,700 Bunker Gear replacement--As per the National Fire Prevention Act (NFPA1851) (New $168,000 fire regulations). Total 2240.1900.0000 Uniforms $302,700 2240.2110.0000 Travel Parking & mileage $3,000 Total 2240.2110.0000 Travel $3,000 2240.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $8,650 Pager Charges $1,350 <Reduced by TJQ> General reduction ($498) Total 2240.2131.0000 Cellular Phones & Pagers $9,502 2240.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $42,181 system upgrades including Claremont Total 2240.2140.0000 Telephones $42,181 City of Pickering 2009 Background Information Council Approved 2240 Fire Protection Run Date: 5/261200911:31 AM Report Name: 2009 Background Current 2009 BUDGET 2240.2142.0000 Dispatch Communications Pickering Portion of Regional Shared Costs $92,674 Industry Canada System License Fee - mobile & base stations $6,167 Bell Canada T-1 Line - Dispatch to CEB $33,000 Misc. Costs (Generator Service Contract at CEB, etc) $5,000 Contingency Reserve $5,000 Operational cost for proposed joint dispatch $110,292 Total 2240.2142.0000 Dispatch Communications $252,133 2240.2210.0000 Advertising Fire Prevention Fire Safety Program and Buddy Bear Program $9,000 Total 2240.2210.0000 Advertising $9,000 2240.2220.0000 Subscriptions & Publications Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection $5,500 Codes, ULC/CSA Codes <Reduced by TJQ> General reduction ($500) Total 2240.2220.0000 Subscriptions & Publications $5,000 2240.2340.0000 Seminars & Education Continuous Education Courses' $4,000 Fire Prevention Courses $4,000 Training Officer Resource Material $1,500 New Certification and recertification for specialized training (High Angle, APCO, etc.) $6,200 Emergency Medical Response Training $30,000 Human Resources & Development $2,500 Training Courses - OFC $4,000 Practical vehicle extrication training $5,000 Scott Breathing Apparatus Course (2 persons) - technicians $1,500 Other Training as required $2,500 Fire Prevention Resource Materials $2,500 Emergency Vehicles Operators Course - F/T FFs $15,000 Synthetic Smoke $350 Training Foam $3,000 Fire Fighter Survivability Training - Ontario Fire College OFM $6,000 Company Officer Courses $6,000 Special Management Educational Courses $5,000 Computer based instruction and resource materials $10,000 High Angle rope rescue training materials $8,000 Personal floatation devices training materials $4,000 Related Executive Development Seminar - OFC - Chiefs/Deputies $500 <Reduced by TJQ> ($19,550) Total 2240.2340.0000 Seminars & Education $102,000 2240.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $114,602 insured and higher replacement costs. Total 2240.2370.0000 Insurance Premium $114,602 2240.2371.0000 Self-Insurance Insurance Deductible $1,500 Total 2240.2371.0000 Self-Insurance $1,500 City of Pickering 2009 Background Information Council Approved 2240 Fire Protection Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET 2240.2392.0000 Consulting & Professional To review process Prosecutions for non compliance issues. $15,000 Hearing conservation program $5,500 Total 2240.2392.0000 Consulting & Professional $20,500 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Visitors, Fire Marshal, Guests, Honoraria $1,000 Host Durham Regional Fire Chiefs $500 Fire Services Bars/Medals Service Awards $1,000 Host Durham Regional/Provincial Training Officers $2,000 Host Durham Regional Fire Prevention Officers $500 Food and Drink for Emergency Situations $6,000 Fire Prevention open houses $1,200 Host Regional TAPP-C, Arson Investigation $300 <Reduced by TJQ> General reduction ($2,800) Total 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $9,700 2240.2395.0000 Memberships Ontario Association of Fire Chiefs $550 Canadian Assoc. of Fire Chiefs (Chief and Deputy) $200 Durham Regional Fire Chiefs $150 Durham Regional Mutual Aid Association $200 Municipal Fire Prevention Officers Association $175 Municipal Fire Service Instructors Memberships - OAFTO, CAR, APCO $550 WETT Memberships $400 NENA/APCO/IAFC $200 Ontario Safety League - Training $159 National Fire Prevention Association $150 Canadian Association of Fire Investigators $50 International Assoc. of Arson Investigation $25 Association of Public Safety Comm. $120 Ontario Building Officials Assoc. $125 Fire Marshal's Fire Safety Council $100 Ontario Assoc. of Fire TO $250 Certification of Mun. Manager $100 OMMI (Ontario Municipal Management Institute) $75 HRPAO (Province of Ontario & Durham Charter) $275 Total 2240.2395.0000 Memberships $3,854 2240.2396.0000 Photo, Mapping,Printing Colour Code Maps for Fire Apparatus ( Revisions) $3,000 Printing Annual Report $1,000 Total 2240.2396.0000 Photo, Mapping, Printing $4,000 2240.2399.0000 Outside Agency Services Costs associated with environmental and hazardous clean-ups. $10,000 Total 2240.2399.0000 Outside Agency Services $10,000 2240.2435.0000 Building Repairs & Maintenance Furnace and Air Conditioning $20,000 Standby Generators (repairs, service & fuel tank flushing) $4,455 _-U J; City of Pickering 2009 Background Information Council Approved 2240 Fire Protection Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Apparatus Doors $5,250 Pump out of Hazardous Waste Tank at Station 6 & 5 (Fuel Pure) $3,500 Garbage Packer and Recycling ( Stations 2, 4, 5, 6) $4,000 Electrical Repairs $11,550 Plumbing Repairs $7,875 Exhaust Removal Systems $8,222 Pest Control $630 Swish Products $25,000 Cleaning Contract for new Administration Office - Hall #5 $13,200 Repairs to Station #2 (interior paint, and door replacement) $25,000 Repairs to Station #6 paint and floor coverings, apparatus doors $20,000 General repairs $45,000 <Reduced by TJQ> General reduction ($20,000) Total 2240.2435.0000 Building Repairs & Maintenance $173,682 2240.2457.0000 Vehicle-Repair & Maintenance Pump, engine and aerial device repairs $108,000 Certification for Aerial Devices $4,000 PMVCI (periodic motor vehicle certification inspections) $33,000 Pump Test $6,000 Total 2240.2457.0000 Vehicle-Repair & Maintenance $151,000 2240.2478.0000 Misc.Equipment Repairs & Maintenance Radio, Pagers , Sirens, Station 4 battery conditioning $4,500 Resuscitator Repairs / Oxygen $3,000 Air cylinder Hydrostatic Testing $7,000 Fire Extinguisher Repairs, refill and testing $1,500 Copier, dictaphone service contract $5,000 Air Compressor Maint. Contract - testing, air quality SCBA $20,000 Opticom Repairs $10,000 General Repairs $12,000 Recalibrate POSI-CHECK & Porta court machines $6,000 Ground Ladder Testing $4,000 Thermal Imaging Camera Repairs $4,500 Gas Detector Calibration & Repairs $4,000 Defibulator pads-replacement $1,162 Hydralic Flow - meter $4,200 <Reduced by TJQ> General reduction ($8,000) Total 2240.2478.0000 Misc.Equipment Repairs & Maintenance $78,862 2240.5300.0000 Stationery & Office Supplies General office supplies $15,000 Total 2240.5300.0000 Stationery & Office Supplies $15,000 2240.5302.0000 Forms Fire Services Forms $2,000 Total 2240.5302.0000 Forms $2,000 2240.5510.0000 Utilities -Water Based on 2008 estimated actual and anticipated rate increase $6,600 Total 2240.5510.0000 Utilities -Water $6,600 City of Pickering 2009 Background Information Council Approved 2240 Fire Protection Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET 2240.5520.0000 Utilities -Gas Contract renewed at the same rate as 2008. $35,800 Total 2240.5520.0000 Utilities - Gas $35,800 2240.5530.0000 Utilities - Hydro Based on an anticipated rate increase of 5% over 2008 estimated actuals $52,700 Total 2240.5530.0000 Utilities - Hydro $52,700 2240.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $73,000 Total 2240.5900.0000 Gas, Oil, Tires Etc. $73,000 2240.5902.0000 Misc. Equipment Flares and Barricade tape $400 Grass Fire Brooms $400 Rescue Supplies $4,000 Spill Absorbent materials $6,000 Miscellaneous Supplies $5,000 Defibrillation Batteries and Pads $16,000 Hand Tools $3,000 Kitchen Supplies $2,000 One ladder (replacement) $2,000 <Reduced by TJQ> General reduction ($2,000) Total 2240.5902.0000 Misc. Equipment $36,800 Total. $13,075,045 Total Expenses $13,075,045 Revenue 1424.0000.0000 SALE OF SERVICES - FIRE Highway 401 related calls ( out of our area fire alarm inspections and reports, ($60,000) Extinguishing grass fires on railway lines. Fire vehicle & crew for production of movies Total 1424.0000.0000 SALE OF SERVICES - FIRE ($60,000) 2240.9990.0000 Other Revenue Community Emergency Management Function ($75,000) Re-imbursement from OPG Annual Fire Inspection Service ($3,000) Re-imbursement from OPG Annual Fire Safety Plan Review and Approval ($1,500) Re-imbursement from OPG Joint Fire Training ($40,000) Re-imbursement from OPG Specialized Training for City of Pickering Fire Fighters ($10,000) Total 2240.9990.0000 Other Revenue ($129,500) Total. ($189,500) Total Revenues ($189,500) Net Expenses $12,885,545 u) F azLL ~ CL LL c LL 0 i a.. a N Z Z a LL y, J u N F- ~ E J r n O O N a c O O EO N 03 d~NEE.E 'ELL a.HF F- U- LL. u F LL C: c: „LL O 75 cC -5 O U O O o~ ~xoc" c` 0 E CLL a_LL a. g D C C c c: F B (U m mom' LL (U QOj C C .O _O O O a'c J ? 00 O C C C c c O Z Z D» > ° - c m C. `w CL c Echo rcy) cmo O O W V " O. U ° U. N O° L` _ CA v" E . 3 C/) e a- LL O rn m c > H a LL vO A ~V x g C C o d P m U. ` O N .2 v Tc U 0 m x CQ. Oa c y`0 x o a c cu CL -0 CL CL y., N Y ~i y aci ? N 0 (n Q) 0 m c Ze y . v~ E_ a_` L) S 15 'F•+ L d o n W w T a C. U) a O >O >0 O a C a• C U, • O d y O' 4•° o W C 0 ^a W O> m V) 0 e 0 C c aci Fo~ ? U- U. 7 N p m c y w m ? a 41 Lij Q) O a N v m yM co J J L w • N 0 0 Q. C C Q > a y' LL O' O N « N. Z p v v o Ti m 5 C Q1 CL N Q w i6 a F o Q C- a c ^A j c F... o O - Y w' CL ~ a ` a ~m C6 O CL N F N a V Y T~= a° F L° LL N z a a N x 0 O v PO LL o a 0 LL J4- 0) cc O 0. C ° 7 a ~ . m cu co O a p N d N~- LL a, ~ LL Eu°~ ? Q U O E cc City of Pickering 2009 and 2010 YTD Actuals as of March 1, zoos Current Budget Executive Committee Run Date : 03/0612009 9:00 AM Municipal Property Engin. & Admin. Report Name: 209 & 2010 Revisedt 2007 2008 20081 Budge ACTUALS YTD APPROVED INCJDEC.! BUDGU %'CHGE. Forecast ACTUALS' BUDGET 20091 2009 201 EXPENDITURES 1 -4 1100 Salaries & Wages $4,643,016 $5,104,338 $5,246,568 $272 507 5 519 075 5.19°6 $5,810,354 i - 1200 Overtime $248,164 $362,176 $258,000 1 $69,50 0 $327,500 26.94% $327,500 1400 Employer Contributions $996,187 $1,066,770 $1,125,900: $76,763 1 202 663, 6.82% $1,260,02 - _ - 1800 Conferences $2,532 $3,0331 $2,300 ($600) $1 700 -26.09% $3,00 1900 Uniforms $49,461 $51,209 $60 500 ($2.000)`58,500 -3:31% $63,600 2110 Travel $5,916 $5,925 $6,300 ! ($550) ° $6,50 $5,750 8.73/0 2122 Freight Express & Cartage - $152> L $551 $600 $0 $600 0.00% $60 2123 Environmental Charges $0 $53 $0 $0 $0 0.00° $0 2131 Cellular Phones & Pagers $11,247 $121813 $14,450 ($1,200) 13,250-8.30% $15,250 - - 2140 Telephones - - $32,130 $32,467 $34,804' ($4,993) $29,81 14.35/0 11 $30,71 2210 Advertising $5,421 $5,824 $6,000 $0 $6,500 $6,000! 0- 2220 Subscription & Publications $514 - $1,103'---", $3,350 - ($1 035)~~$2,315 -30.90% $3,000 2340 Seminars & Education $7,913 $18,726 - $24,400, $450 1.84% $29,25 2370 Insurance Premium $119,114 $138,814 $146058 _ $13,119 $154177 8.98%$167,13 2371 Ins. Deductible $32,246 $29,376 $26,000 $4,000 $30,00.0, 15.38% $31,00 2392 Consulting & Professional $6,845 $45,122 $47,000 $202,500$249,500 , 430.85% $147,000 2392 A - Consulting - $3 285 $0 p p $13171 $0 $0 _ 0.00% 2394 Rec t, Prom & S Events $1,751 $1 - 801 $2,350 ($300) $2 050' -12.77% $3,40 2395 Memberships $6,918; $6,673 $8,885 - ($995) --$7,890 -11,20% $9,87 2396 Photo, Mapping, - Printing $1,031 $2,695 $2,700 - $500 $3,200' _ 18.52% $3,20 2397 Compost Collection $0 $0 $Oi $0 $0 0.00% $0 - - - 2398 Garbage Collection $15,000 $19,500 $15,000 $3,000 $18,000; 26oo $18,00 2399 Outside Agency Serv $298,553 $311,103 1 $316,800 $20,600337,400 6.50% $358,401 2407 Roads Repair & Mtce $0 $0 $0 $0 - 0. 00% $0 2408 Rpr & Mnt Winter Control $616,373 $870,830 $500,000 $255,000 $755,0001_ 51.00% $600, 000 2408 Rpr & Mnt -Contract Services $346,373 $317,9 317,986 $397,000 $110,000 $507,000127.71% $550,000 2408 Rpr Main. Maint Mater $525,272! $631,315 $787,000 ($192,000) _ 595,000-24.40% $688,000 2409 Highway Aids - Repair Mamt - $167,0184 $161 0891 -$178,000 $7,0001 185 000 3.93%. $202,000 2429 Parks Repairs & Maintenance $48,036 $52,878i $50,000 $10,000 60 000 20.00% $60,00 2435 Build Repairs & Mtce $274,709 $285,798 $293,445 $0 293 445 0.00% $293,951 2437 Tree Maintenance $66,450 $70,065 $70,000, $5,000 $75 000' 7.14% $75,00 2438 Lighting & Repair Maint. $8,8641 $11,689 $20,000 ($5,000) _ $15,000 -25:00% $20,00 2457 Veh - Repairs & Maintenance $290,571 $334,780 $288,200 $13,300: $301 500 -4.61% $286,000 2478 Misc Equip Repairs - $372882 $571,975 $359,100 $86,100 $445.200 23.98% $477,500 2482 Grounds Upkeep $230,129 $275,480 $314,500 $25,000 - 33500 7.95% $442,500 9 2648 Building Rentals $20 $20 $35 $0 35 0.00% $3 2678 Rental Misc Equip $163,356 $202,533 $241,8501 ($24,650) $217.2001 _10.19% $234,500 - 5300 Stationery & Office Supplies $9,470 $9,451 $9,5001 ($500) $9,000;: -5.26% $10,00 5302 Forms $4,390 $3,704 $3,800 ($100) $3,700__ _ -2.63°/0 $3,80 5320 Environmental Programs $81,912 $124,613 $133,000 $21,200 1 $154,200, 15.94% $168,500 5320 Program Supplies - - - $68,007 $48,933 $65,000 ($30 000) 135 0001 -46.15% $35,000 5510 Utilities - Water $25,606 - $19,607 $28,039 -($6,839) $21,200 -24.39% $22,90 5520 Utilities - Gas i $24,233 $25,617 $24,233 $1,467 $25,700, 6.05% $26,99 - - - - - - - - - 5530 Utilities - Hydro - $_6.74,359 $669,376 $708,076 ($5,276) 702 800 -0.75%I $737,950 5540 Utilities - Oil $3,032 $3,646 $3,850 $190 $4.040. 4.94% $4,24 5640 Small Tools $5,326 $3,741 $4,000 $0 4,000 0.00% $6,00 5900 Gas, Oil Tires $369,569. $522,924- 522 924 $368,700 $103,400 472,100 28.04% $499,530 5901 Fertilizer Grass Etc $37,7501 $42,156- 42 156 - $46,000 $26'0001' 72 000 56,52°10 $72,000 ~E ~-s - City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Run Date : 03/06/2009 9:00 AM Municipal Property Engin. & Admin. Report Name: 209 & 2010 Revisedt I 2007 2008 2008 Budge ACTUALSi YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGETI 2009 2009 201 5902-Misc.- Equipment $20,503 $71,236 $53,500 - $250 $53.750 0.47% $65,800 5903 Shop Supplies $_24,225' $25,415 $22,000 $0 $22.000 0.00% $22,000 8960 Taxes Tenant $189,389 $179,284 $198,270 $1,000 0.50% $205,270 - - Total EXPENDITURES $11,135,2181 $12,769,387 $12,515,063 $1,051,808 8.40%1 - $14,103,761 REVENUES 1430 Sale of Services - Public Works ($33,042) $27,723) f ($15,000)f ($10,000_) 25 000 66.67% ($20,000) 9000 Misc. Revenue $0, $OI + - -($1,000) $1,000 $0 100.00% - $0 1911 Trans from Continuing Studies Res $01 ($3,000 $0$0 0 0.00% $0 9916 Vending Machines ($424) ($477) ($600) $0 $600 0.00% ($618) 9930 Rentals ($25,248) ($32,584)1 ($6,350) ($18,250) 600) 287:40% ($6,350) 24 9990 Other Revenue - ($126) ($59,328) $0 $0 0.00% 9990 Other Revenues ($176521) ($151,693) ($15_0,000) $8,790 ($1 1121Q -6.86% ($150,000) 9954 Netted Revenue ($330,109) ($395,723) ($3601000) ($8,350) $36$,350 2!32% -($368,350) 9990 Misc Income - ($14,081) ! ($39,758)! ($18,000) ($3,000) - ($21 0 -16.67%1 - ($21,000) 9995 Communities in Bloom ($10,018) ($13,600) ($15,000) ~ $01 $15,000 -100. 0% $0 - - Total REVENUES ($589,569) ($723,886) ($565,950) ($14,810)1 2.62% $566,318 Net $0,545649: '$12,045,501 $11,949,113' $1,036,998 $12,986,111; 8.68%! $13,537,44 r CITY OF PICKERING 2009 MUNICIPAL PROPERTY ENGINEERING DIVISION SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 1100 Salaries & Wages $ 272,507 Changes in salaries & wages is mainly due to the following: WSIS accommodation (clerk typist) $ 47,225 Two - Heavy Equipment Operators (start date - July 1, 2009) 55,760 Relief Mechanic - LTD - Health & Safety 29,000 Annual contractual increase 140,500 1200 Overtime 69,500 Increase in overtime in various cost centres is due to the above average snowfall for the first three months (Jan to March). 1400 Emp. Contributions 76,763 The increase is mainly due to the new positions as outlined above and higher salaries translates into higher benefit costs. 1800 Conferences (600) Decrease reflects 2009 planned activity. 1900 Uniforms (2,000) Decrease reflects 2008 year-to-date actuals. 2110 Travel (550) Decrease reflects 2008 year-to-date actuals. 2131 Cellular Phones & Pagers (1,200) Decrease reflects 2008 year-to-date actuals. 2140 Telephones (4,993). Annual review of monthly line charges and renegotiation of contract, translates into lower costs. 2220 Subscriptions & Pub. (1,035) Decrease reflects 2008 year-to-date actuals. 2340 Seminars 450 Increase in cost is mainly due to the requirement to provide technical training for heavy equipment operations and safety training. 2370 Insurance Premium 13,119 Increase is attributable to higher replacement value of insured assets. 2371 Insurance Deductible 4,000 Increase reflects 2008 estimated actuals. 2392 Consulting 202,500 Increase is mainly due to the following planned activities: Urban Forest Strategy program $ 80,000 Whitevale drainage study 75,000 Storm water management manual 40,000 Preliminary design/specifications for park renovations 20,000 2394 Receptions (300) Decrease reflects 2008 year-to-date actuals. 2395 Memberships (995) Decrease reflects 2008 year-to-date actuals. 2396 Photo, Map., Printing 500 Increase reflects planned activity for 2009. 2398 Garbage Collection 3,OOD Increase purchase of garbage bag tags offset by increased revenues. (Revenue account - 9990 Misc Income) I+ CITY OF PICKERING 2009 MUNICIPAL PROPERTY ENGINEERING DIVISION SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 2399 Outside Agency Serv. 20,600 Increase is mainly due to higher costs for crossing guard contract. 2408 Rpr. & fvlnt. - Winter Ctrl.li 255,000 Increase reflects higher than average snowfall (Jan to March) that requires additional costs for salt and sand. 2408 Rpr. & Mnt. - Contract 110,000 Increase is mainly due to the start of a asphalt and concrete repair program that will focus on deteriorated infrastructure. Funds transferred from Repairs & Mnt. Materials. 2408 Rpr. & Mnt. Materials (192,000) Transfer of funds to above account to increase production. 2409 Highway Aids - Repair 7,000 Increase is mainly due to additional funding for replacement of traffic signals and other traffic related equipment (ageing equipment). 2429 Parks Repairs & Mtce. 10,000 Increase is for electrical box replacements for various sports fields. 2437 Tree Maintenance 5,000 Increase reflects need to enhance City's tree maintenance program. 2438 Lighting & Repair (5,000) Decrease reflects 2008 year-to-date actuals. 2457 Vehicle - Repairs & Mtce 13,300 Above average snowfall resulted in higher vehicle usage and corresponding repairs. 2478 Misc. Equip Repairs 86,100 Increase mainly due to increased equipment use in winter control and inflation 2482 Grounds Upkeep 25,000 Increase cost of seniors snow removal plus actual costs are higher. 2678 Rentals Misc. Equip. (24,650) Decrease reflects 2008 year-to-date actuals. 5300 Stationary & Office Sup. (500) Decrease reflects 2008 year-to-date actuals. 5302 Forms (100) Decrease reflects 2008 year-to-date actuals. CITY OF PICKERING 2009 MUNICIPAL PROPERTY ENGINEERING DIVISION j SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 5320 Environmental Prg. 21,200 Increase in various programs (waterfowl management and dog waste diversion 5320 Program Supplies (30,000) (Parks) - Decrease is mainly due to Communities in Bloom program switch over to Pickering Blooms translating into lower cost. 5510 Utilities - Water (6,839) Decrease reflects 2008 year-to-date actuals. 5520 Utilities - Gas 1,467 Based on 2008 estimated actuals and contract rate. 5530 Utilities - Hydro (5,276) Based on 2008 estimated actuals and anticipated rate increase (5.0%) 5540 Utilities - Oil 190 Based on 2008 estimated actuals and anticipated higher costs. 5900 Gas, Oil Tires 103,400 Increase reflects higher cost of fuel and increased usage due to winter snow clearing activities. 5901 Fertilizer, Grass 26,000 Additional organic fertizing due to pesticide ban 5902 Misc Equip & Tools 250 Increase reflects change in budgeting for smaller dollar valued equipment from capital to current budget. This shift also includes equipment with a estimated product life of approximately less than two years. 8960 Taxes Tenant 1,000 The City pays the property taxes for property it leases such as Kinsmen Park. The increase reflects anticipated City and Region increase. Total Changes $ 1,051,808 CITY OF PICKERING 2009 MUNICIPAL PROPERTY ENGINEERING DIVISION i EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES) / DECREASES Item Amount Explanation 1430 Sale of Serv. Public Works ($10,000) Increase in Revenue to better reflect 2007 and 2008 actual revenue 9000 Misc.Revenue 1,000 City no longer provides emission testing services 9930 Rentals (18,250) Increase in revenue to better reflect 2008 actual revenue from sports field permits. 9990 Other Revenues 8,790 Decrease in revenue reflects planned activities for 2009. 9954 Netted Revenue (8,350) Increase reflects anticipated cost recovery from other cost centres. 9990 Misc Income (3,000) Increase in revenue through increased garbage bag tag sales (revenue neutral) 9995 Communites in Bloom (15,000) Cost recovery from communities in bloom program eliminated. Program switched to Pickering Blooms. Total Changes ($14,8101 City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Run Date : 5/26/200911:28 AM 2290 Mun. Prop. Eng. & Admin. Report Name: 209& 2010Revisedt 2007 20082008; Budge ACTUALS, YTD APPROVED INC./DEC. BUDGET' % CHGE. Forecast ACTUALS BUDGET 2009 201 EXPENDITURES ` - 86 655 - - 1100 Salaries & Wages - $11,087,5381 _ $1,283712 $1,292439 $94,21 16 7.29% $1438,158 1200 Overtime $30,5791, $34,777 $21,-66-0 $9,000 $30,0001 42.86% $30,00 1400 Employer Contributions $259,305l $291,384 $296,261 $26,339 $322,600: 8.89% $339,370 1800 Conferences $2,5321_ $_3,033 $2,300 ($600)__$1'700--26.090/o -26.09°/° $3,00 1900 Uniforms $827 $906 $1 000 $0 ° $1,6__ - - - - - - $1,000 0:00% - 2110 Travel $4,028 $3,706 $4,000 $0i r - - - 0.000/0 $4,000 2131 Cellular Phones & Pagers - $4,548 ! $5,279 $6,0 - 001 ($500) $4,000 $5,500 -8.33% $6,3_0 -l - - 2140 Telephones - $9,030-1 -$9,617 $9,187 ($527) .$8,660 -5.74/°° $8,9.2 2210 Advertising $0 $0 $0 $0 ! 000% - $0 2220 Su-bscription & Publications $239 $552 $800 ($200) $600 -25.00% $80 - - - - - 2340 Seminars & Education $9041 $3,2861 $2,800 $550 350 19.64°l0 $3,000 2370 Insurance Premium _ $1,598 $11,131 $13,857 $1,246 $15,103 8.99% _ $15,858 _ - - 2371 Ins. Deductible - $O_ $352$1,000 $108,000, $138,000: 360.00°fo $108,000 ~ - _ - ~o $1,OOU% $2, .00 2392 Consulting & Professional $1,661 $27,972 $30,000 2394 Recpt Prom & Sp Events- $1,0094 $838 $1,3501 ($300) $1,050^ -2222%a $1,40 2395Memberships - $3,781 $3242 $4,905 ($1,155) $3,7501 -23.55% $5,35 2396 Photo Mapping, Printing - $11027; $2,695 $1,500 $500 $2,0001 _ 33.33% $2,0 2457 Veh - Repairs & Maintenance- $5,2151 $3,326 $5,200 ($1,700) -32.69% $5,50 $3,500 1- 2478 Misc Equip Repairs $0~ $16 $500 ($300)$200', -60.00% $500 2678 Rental Misc Equip $0 $0 $5001 ($300) _$200 -60.00% $50 5300 Stationery & Office Supplies $4,064 1, $4,795 $4,000 $0 $4,000 , 0.00% $4,5_0 5302 Forms $0 $173 $300 ($100)1 $200' -33.33%° $300 5900 Gas, Oil Tires $4,7151 $4,300 $4,700 ($650) 050'' -13.83°1° $4,29 5902 Misc. Equipment $9 $337 $300 $1,4001 466.67% $2,50 Total EXPENDITURES $1,422,609 $1,695,431 $1,703,899! $234,919 13.79%, $1,987,846 REVENUES 1430 Sale of Services - Public Works ($33,042)1 ($27,723) ($15,000)1 1 I - - - ($10,000) 250011 66.67% ($20,0.00) 1911 Trans. from Continuing Studies Res. $0 ($3,000) $0 $0Q 0.00% $0 9990--Other-Revenue ($126); ($59,328) $0 $0 0.00% $0 - Total REVENUES ($33,168) ($90,052) ($15,000) ($10,000)1 66:67% $20,000) Net $1,389,441 $1,605,379 $1,688,8991 $224,919 $1,913,818' 13.32% $1,967,846 City of Pickering 2009 Background Information Council Approved 2290 Mun. Prop. Eng. & Admin. Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2290.1100.0000 Salaries & Wages Base Salaries & Wages $1,339,429 New position - 1 Full Time Clerk Typist/Receptionist (Operation Centre) - January 1, $47,226 2009 - WSIB Accomodation Total 2290.1100.0000 Salaries & Wages $1,386,655 2290.1200.0000 Overtime Design and Construction $15,000 Traffic and Engineering (Special Events and Data Collection) $7,000 Environmental Awareness Events/meetings $3,000 Miscellaneous $5,000 Total 2290.1200.0000 Overtime $30,000 2290.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $309,780 benefits such as dental and optical New position - 1 Full Time Clerk Typist/Receptionist (Operation Centre) (Estimated $12,820 Benefits) Total 2290.1400.0000 Employer Contributions $322,600 2290.1800.0000 Conferences Ontario Traffic Conference --Coord. Traffic Operations & Coord Trans. Eng. $1,000 Ontario Association of Landscape Architects --Annual Mtg $250 Tri-Committee Asset Mgmt --Coord. Design & Tech Design $200 Ontario Good Roads Association $250 Total 2290.1800.0000 Conferences $1,700 2290.1900.0000 Uniforms As per the Collective Agreement $1,000 Total 2290.1900.0000 Uniforms $1,000 2290.2110.0000 Travel Parking & mileage $4,000 Total 2290.2110.0000 Travel $4,000 2290.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $5,500 Total 2290.2131.0000 Cellular Phones & Pagers $5,500 2290.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $8,660 system upgrades Total 2290.2140.0000 Telephones $8,660 2290.2220.0000 Subscriptions & Publications Reference material, standards, regulations, Autocad publications, safety legislations $300 Subscriptions & Publications (Coord. Landscape & Parks) $300 Total 2290.2220.0000 Subscriptions & Publications $600 2290.2340.0000 Seminars & Education Business related seminars and workshops $2,000 Ontario Traffic Conference-Workshop --Coord Traffic Technician , Coord Transp Eng $700 Ontario Municipal Management Institute Course (Coord. Constr) $250 Educational Assistance (AMCTO Administrative Assistant I Oper Ctr) $400 City of Pickering 2009 Background Information Council Approved 2290 Mun. Prop. Eng. & Admin. Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Total 2290.2340.0000 Seminars & Education $3,350 2290.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $15,103 insured and higher replacement costs. Total 2290.2370.0000 Insurance Premium $15,103 2290.2371.0000 Insurance Direct Payment Insurance Deductible $1,000 Total 2290.2371.0000 Insurance Direct Payment $1,000 2290.2392.0000 Consulting & Professional Whitevale Drainage Study (NEW) $75,000 Centralized Collision Reporting Program (shared services with Region of Durham) $3,000 AADT Traffic Count Program $5,000 Pre-Engineering --Soils Investigation $5,000 Pre-Engineering Surveys & Utility Locates for Capital Works Projects $10,000 Preparation of Stormwater Management Manual & Policies (NEW) $40,000 Total 2290.2392.0000 Consulting & Professional $138,000 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Durham Region Public Works Officials Meetings $150 Utilities Coordination/Traffic Advisory Meetings $200 Miscellaneous Meetings / Functions / Promotional Events $700 Total 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $1,050 2290.2395.0000 Memberships Association of Professional Engineers of Ontario, Division Head & Stormwater $675 Environmental Eng. &Coord Trans Eng Association of Technicians & Technologists (4) Supervisor, Eng. & Capital Works, $1,000 Constr. Coord/Insp, Design Tech, Coord. Traffic Operations Durham Public Works Association Supervisor, Eng. & Capital Works $150 Municipal Engineers Association (1) - Division Head $100 Ontario Association of Landscape Architects - Coordinator Parks & Landscape $700 Development Ontario Municipal Management Institute - Supervisor, Eng. & Capital Works $125 Association of Road Supervisors - Construction Inspector/Coordinator $125 Canadian Association of Certified Planning Technicians (Constr & Design Tech) $200 CPTED Ontario Membership - Co-ord. Landscape & Parks $50 Organic Landscape Alliance - Co-ord. Env. Awareness Programs $125 Ontario Traffic Conference (City Membership) $500 Total 2290.2395.0000 Memberships $3,750 2290.2396.0000 Photo, Mapping, Printing Plotting (cartridges), colour printing, oversize scanning $2,000 Total 2290.2396.0000 Photo,Mapping,Printing $2,000 2290.2457.0000 Vehicle-Repair & Maintenance Repairs to Division's Utility Vehicles (4) $3,500 Total 2290.2457.0000 Vehicle-Repair & Maintenance $3,500 2290.2478.0000 Misc.Equipment Repairs & Maintenance Cameras, radar gun, gas detectors and Traffic Counting Classifier. Replacement of $200 rechargeable battery packs for the above equipment Total 2290.2478.0000 Misc.Equipment Repairs & Maintenance $200 ~m City of Pickering 2009 Background Information Council Approved 2290 Mun. Prop. Eng. & Admin. Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET 2290.2678.0000 Misc Equipment Rentals Miscellaneous Equipment Rentals $200 Total 2290.2678.0000 Misc Equipment Rentals $200 2290.5300.0000 Stationery & Office Supplies General office supplies $4,000 Total 2290.5300.0000 Stationery & Office Supplies $4,000 2290.5302.0000 Forms Material testing forms/road occupancy permits $200 Total 2290.5302.0000 Forms $200 2290.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $4,050 Total 2290.5900.0000 Gas, Oil, Tires Etc. $4,050 2290.5902.0000 Misc. Equipment Various sundry items such as spray paint, small tools, traffic counter tubes $700 Portable PA System (for events such as workshops & outdoor events) $1,000 Total 2290.5902.0000 Misc. Equipment $1,700 Total. $1,938,818 Total Expenses $1,938,818 Revenue 1430.0000.0000 SALE OF SERVICES-PUB WK Miscellaneous charges - Road Occupancy Permits ($25,000) Total 1430.0000.0000 SALE OF SERVICES-PUB WK ($25,000) Total. ($25,000) Total Revenues ($25,000) Net Expenses $1,913,818 City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Run Date : 6/212009 2:35 PM 2320 Roads Report Name: 209 & 2010 Revisedt 2007; 2008 20081 Budge ACTUALS YTD APPROVEDi INC./DECJ BUDGET % CHGE. Forecast ACTUALS' IBUDGIET~ 20091 20091 2010 EXPENDITURES 1100 Salaries & Wages $1,592,288 $1,635,548 - $1 755,1674' $111 998 1867165 6.38°!0 $2,022,794 1200 Overtime $153,727 $218,352 $148,0001 $52 000 $200,000 35.14% $200,000 -1400 Employer Contributions $368,911 $368,786 $401,672 $27,943, 429 615 6.96% $447,930 - - - - - - 1900 Uniforms $20,2761 $17,289 $25,0001 ($2,500) 22 500 -10.60% $25,000 - - - - 2110 Travel $1,044 $652 $1,500 ($750) 750 -50.00% $1,50 2131 Cellular Phones & Pagers $3,0821- $3 935, $3,250 $_0 $3,250 0.00% $3,250 2140 Tele hones $3,890 $4,005'1 $4,4951 - - ---P ($321) $4,174 ..__-7.14% $4,30 C $1,515 ' $2,000 2340 2220 Subscription Seminars & Subscription & Education Publications $3,181 275 $532 $2,350' ($835) 35.53% $8 727 $12,325 ($325) $12.000 2:64% $15,000 - - - 2370 Insurance Premium $54,074 $54,2761 $53,152 $4,774 X57,926 8.98% $60,822 2371 Ins. Deductible $21,490 $18 031 $15,000 $2,000T S1] 0 13.33% $17,000 2392 Consulting & Professional $0 $8 000 $8,000 ($6,500) 1 500 8125% $9,00 2394 Recpt, Prom & SP Events - - - $7421 $963 $1,000 $0 ,-000 0.00 / $2,00 2395 Memberships _$2,222 $ - - - 1 $2,160 $240 $2x400 11.11%1 $2,60 2396 Photo, Mapping, Printing $5' $0 $1,000 $01 ° $1,00 - 0:00%, - - 000 2407 Roads Re ir-& Mtce - - - - $0 $0 - $0 $0 0.00°0 $0 - p i 2408-Rpr & Mnt - Winter Control $616,373 $870,830 $500,000 $255,000 755,000 51.00% $600,000 2408 Rpr & Mnt - Contract Services $346,373 $317,986 $397,000 $110,000 1507,000 27.71% $550,000 p - - - 2408 Rr Main. l $631,315 $787,000 ($192,000) $95,000 24.40% $688,000 2409 Highway Aids n Repair Maint. $167,0181 - - 2435 Build Repairs & Mtce $129,000 $161,089 $178,000 $7,000_ $185,000 3.93%$202,000 _ _ 1 $129,047! $135,450 $0 $135,450_____'___0.00% 1 - $135450 2457 Veh - Re airs & Maintenance $200,571 $263,566 $200,000 $25$33,,900 000 $225,000 12,50% 33.5 $190,000 $140,000 ' - 2478 Misc Equip Repairs $98,729 $176,744 $101,100 - 135 0 2678 Rental Misc Equip -$85,881- $128,149 $115,000 $0 $115.000 _ 0.00% $120,000 5300 Stationery & - Office Supplies $1,429 $2_,000 ($500)L $1,500 25.00%1 $2,00 5640 - - $3,741- - - $0 4 000 a:oo% $6,000 5900 Gas, Oil Tires $218,643 $329,582!i $218,000 $78,000 $ 96,000 35_78% $313,760 5902 Misc. Equipment $3,866 $7,398 $7,000; ($3,500) -50.00% $5,00 Total EXPENDITURES $4,623,931 $5,361,995 $5,078,6211 $500,624 9.86% $5,766,406 REVENUES 9990 Other Revenues ($72,123), ($40,947) ($45,000) $5,000 11:11% $45,000 Total REVENUES ($72,123)1 ($40,947) ($45,000) $5,0001 ($40,000) 11.11°!0 $45,000 , 10.04% $5,721,40Net $4,551,808', $5,321,0481 $5,033,621 $505,624 $5,539,245'6 City of Pickering 2009 Background Information Council Approved 2320 Roads Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2320.1100.0000 Salaries & Wages Base Salaries & Wages $1,811,405 3 Additional Heavy Equipment Operators (1) - July 1, 2009 $83,640 <Deferred by TJQ> One Heavy Equipment Operator - Deferred ($27,880) Total 2320.1100.0000 Salaries & Wages $1,867,165 2320.1200.0000 Overtime Winter Control and road patrols $160,000 Special Events $20,000 Emergency Call-in $10,000 Contract Supervision & Misc. Overtime $5,000 Streetlight Inspection $5,000 Total 2320.1200.0000 Overtime $200,000 2320.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $415,670 benefits such as dental and optical. 2 Additional Heavy Equipment Operators (1) - (Estimated Benefits) $13,945 Total 2320.1400.0000 Employer Contributions $429,615 2320.1900.0000 Uniforms As per the Collective Agreement (plus term safety shirts, rain gear, safety vests, gloves, $25,000 ear protection, safety glasses, hard hat liners, small safety kits, personal protective equipment) <Reduced by TJQ> ($2,500) Total 2320.1900.0000 Uniforms $22,500 2320.2110.0000 Travel Parking & mileage $750 Total 2320.2110.0000 Travel $750 2320.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $2,800 Pager Charges $450 Total 2320.2131.0000 Cellular Phones & Pagers $3,250 2320.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $4,174 system upgrades Total 2320.2140.0000 Telephones $4,174 2320.2220.0000 Subscriptions & Publications Allowance for standards, regulations and legislation, reference materials $500 Municipal Infrastructure Data Standard Renewal $1,000 Grey Island net based GPS/AVL subscription $850 <Reduced by TJQ> General reduction ($835) Total 2320.2220.0000 Subscriptions & Publications $1,515 2320.2340.0000 Seminars & Education CPR & First Aid Training & business related seminars/workshops $12,000 Total 2320.2340.0000 Seminars & Education $12,000 2320.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $57,926 insured and higher replacement costs. City of Pickering 2009 Background Information Council Approved 2320 Roads Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Total 2320.2370.0000 Insurance Premium $57,926 2320.2371.0000 Self Insurance Insurance Deductible $17,000 Total 2320.2371.0000 Self Insurance $17,000 2320.2392.0000 Consulting & Professional Bridge and Structure Needs Analysis (next complete update 2010) $1,500 Total 2320.2392.0000 Consulting & Professional $1,500 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen Meal Allowance $500 Receptions /Business meetings $500 Total 2320.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $1,000 2320.2395.0000 Memberships Ontario Assoc. of Certified Engineering Technicians and Technologists (2) Coordinator, $400 Infrastructure Contracts/Inspector, Municipal Infrastructure Ontario Good Roads Association (City Membership) $2,000 Total 2320.2395.0000 Memberships $2,400 2320.2396.0000 Photo, Mapping,Printing Conversion of Storm Sewer Inspection VHS tapes to DVD $1,000 Total 2320.2396.0000 Photo, Mapping,Printing $1,000 2320.2408.0001 Rpr & Mnt-Winter Control Winter Sand $55,000 Winter Salt $700,000 Total 2320.2408.0001 Rpr & Mnt-Winter Control $755,000 2320.2408.0002 Rpr & Mnt-Contract Serv Liquid Calcium Contract and Flake Calcium purchase (dust control) $110,000 Curb Cutting Contract (primarily offset by revenue) $12,000 Catchbasin Cleaning Contract $50,000 Storm Septor Manhole Cleaning Contract $15,000 Storm Sewer Repairs $25,000 Sewer Flushing and Inspection Program $70,000 Tree Maintenance within road allowances $100,000 Spill Responses & Clean-up $25,000 asphalt and concrete repair program $100,000 Total 2320.2408.0002 Rpr & Mnt-Contract Serv $507,000 2320.2408.0003 Rpr & Mnt-Maint Materials Granular A/Limestone and other Aggregates $425,000 Asphalt $60,000 Topsoil and Sod (ditches and boulevards) Hydroseeding $15,000 Culverts (Partially offset by Revenue) $25,000 Easement Charges for storm sewer crossings $5,000 Catchbasin and Manhole Repair Materials $15,000 Neighbourhood Issues (incl. illegal dumping & miscellaneous items) $10,000 Sidewalk and curb repair materials $40,000 Total 2320.2408.0003 Rpr & Mnt-Maint Materials $595,000 2320.2409.0000 Highway Aids-Repair & Maintenance CN/CP Railroad Signal Charges $35,000 Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS $60,000 City of Pickering 2009 Background Information Council Approved 2320 Roads Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Misc. signs incl. hardware & posts $45,000 Line Painting and Street Print Contract and purchased materials $45,000 Total 2320.2409.0000 Highway Aids-Repair & Maintenance $185,000 2320.2435.0000 Building Repairs & Maintenance Share of Overhead for Municipal Garage ( Includes Cross Charge) $135,450 Total 2320.2435.0000 Building Repairs & Maintenance $135,450 2320.2457.0000 Vehicle-Repair & Maintenance Repair and maintenance of (20) Roads Section Licensed vehicles $225,000 Total 2320.2457.0000 Vehicle-Repair & Maintenance $225,000 2320.2476.0000 Off Mach/Egpt-Rprs & Maintenance 2320.2478.0000 Misc.Equipment Repairs & Maintenance Repair and maintenance of equipment $135,000 Total 2320.2478.0000 Misc.Equipment Repairs & Maintenance $135,000 2320.2678.0000 Misc Equipment Rentals Large & Small Equipment Rentals (Winter Control, ditching & culvert renovations) $115,000 Total 2320.2678.0000 Misc Equipment Rentals $115,000 2320.5300.0000 Stationery & Office Supplies General office supplies $1,500 Total 2320.5300.0000 Stationery & Office Supplies $1,500 2320.5640.0000 Small Tools Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes $4,000 provision for small tools, safety items, etc. Total 2320.5640.0000 Small Tools $4,000 2320.5900.0000 Gas, Oil, Tires Etc. Operation of Road Division Vehicles and Equipment (diesel and gasoline) $296,000 Total 2320.5900.0000 Gas, Oil, Tires Etc. $296,000 2320.5902.0000 Misc. Equipment Sundry consumable items such as tape measures, survey stakes, spray paint, $3,500 cameras, batteries Total 2320.5902.0000 Misc. Equipment $3,500 Total. $5,579,245 Total Expenses $5,579,245 Revenue 2320.9990.0000 Other Revenue Revenue from Curb Cuts and Driveway Culverts & Spill Responses & Clean-up ($40,000) Total 2320.9990.0000 Other Revenue ($40,000) Total. ($40,000) Total Revenues ($40,000) Net Expenses $5,539,245 City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Run Date : 5/26/200911:28 AM 2132 Property Maintenance ReportName: 209&2010Revisedt 2007 2008' 2008 1 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET 'P % CHGE. Forecast ACTUALS BUDGET! 2009 20091 201 EXPENDITURES 1100 Salaries & Wages - - - - - 581 $254,478 $257,489 $9,849 267 338 3.83% $277,202 1200 Overtime t $13,382 $21272 $7,000 $13,0001 $20 - 185.71% $20,000 ~ - 10-0 1400 Employer Contributions $42,253 $43,905 $51,1411 $3,879 X5,02 7.58% $57,2_2 1900 Uniforms $1,250 $22481 _$1,500._ $5.0__0 $2,000 33;33°/a $2,00 2139 Cellular Phones & Pa ers $861, $895' g - -$1,000_.._ -$o _ $1000, o:oo% $1,20 2340 Seminars & Education $0' $313 $950,- $50 $1,000 5.26% $1,25 2370 Insurance_Premium $939 $2,554 $3,29Z $295 $3,5871 8.96% $3,76 2437 Tree Maintenance $7.0_,000 - $5,000 $75,000 7:14% $75,000 2438 Lighting &tRepair e Maint. $$8,864 $11,68 - 9 ' - - $20 00 ($5,000) $15,0001 _ -25,00% $20,000 _ 2457 Veh - Repairs & Maintenance $4,965, $4,348 $5,000 - $0 $5 $1340 0 044 -0.00% $7,00 _ - --fi - ° - 2478 Misc Equip Repairs $9,735 $18,988_ -$9 000 $4,000 44.44/0 $15,00 2482 Grounds Upkeep $12,878 $119,057 $100,0001 $25,00.0 $125,000 25.00%L $150,00 T - 2678 Rental Misc E w 17,535 $26,009$28,800 4 - q p $ 14.58% $40,0__ - 200 X33,000_ - - - - - - $15,9531 0.00% $0 5900 Gasi --HyTi dro $17,830 -$16,000 $950' 5.94% $17,07 $16,950' 5902 Misc. Equipment $441 $13,250 $12,400' ($2,400) 19.35% $10,000 Total EXPENDITURES $427,565 $606,987 $583,572 $59,323 10.17% $696,708 REVENUES 9990 Other Revenues ($1,887 - - - - ($2,864)1 $0 $0 0.00%1 $0 i so Total REVENUES ($1,887)1; ($2,864) $0, $0 0.00%0 $0 Net $425,678' $604,123 $683,5721 $-5 $642,895 10.17% $696,708 City of Pickering 2009 Background Information Council Approved 2132 Property Maintenance Run Date: 5126/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2132.1100.0000 Salaries & Wages Base Salaries & Wages $267,338 Total 2132.1100.0000 Salaries & Wages $267,338 2132.1200.0000 Overtime Winter Control $15,000 Emergency Call-in $3,000 City Events $2,000 Total 2132.1200.0000 Overtime $20,000 2132.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $55,020 benefits such as dental and optical Total 2132.1400.0000 Employer Contributions $55,020 2132.1900.0000 Uniforms As per the Collective Agreement $2,000 Total 2132.1900.0000 Uniforms $2,000 2132.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $1,000 Total 2132.2131.0000 Cellular Phones & Pagers $1,000 2132.2340.0000 Seminars & Education Business related workshops, seminars & safety education (CPRC & First Aid) $1,500 <Reduced by TJQ> ($500) Total 2132.2340.0000 Seminars & Education $1,000 2132.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $3,587 insured and higher replacement costs. Total 2132.2370.0000 Insurance Premium $3,587 2132.2437.0000 Tree Maintenance Tree maintenance on City property $75,000 Total 2132.2437.0000 Tree Maintenance $75,000 2132.2438.0000 Lighting Repair & Maint. To cover maintenance, repairs and replacement of walkway lighting $15,000 Total 2132.2438.0000 Lighting Repair & Maint. $15,000 2132.2457.0000 Vehicle-Repair & Maintenance Repairs and maintenance of vehicles $5,000 Total 2132.2457.0000 Vehicle-Repair & Maintenance $5,000 2132.2478.0000 Misc.Equipment Repairs & Maintenance Repair and maintenance of equipment $13,000 Total 2132.2478.0000 Misc.Equipment Repairs & Maintenance $13,000 2132.2482.0000 Grounds Upkeep Maintenance and Repair of City property, including sod, fences, brick interlock, graffiti $25,000 removal, vandalism, concrete & asphalt walkways Senior Snow Removal for 2009 $90,000 Gates @ street to street walkways $10,000 Total 2132.2482.0000 Grounds Upkeep $125,000 2132.2678.0000 Misc Equipment Rentals City of Pickering 2009 Background Information Council Approved 2132 Property Maintenance Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Rental of equipment and vehicles for seasonal operations $18,000 Rental Pick-up Truck for "Eyes on the Street" program $7,000 Rental of dozer to maintain City pit $8,000 Total 2132.2678.0000 Misc Equipment Rentals $33,000 2132.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $16,950 Total 2132.5900.0000 Gas, Oil, Tires Etc. $16,950 2132.5902.0000 Misc. Equipment Three sidewalk snowblowers (heavy duty) $6,000 Maintenance tools $1,000 Pruning tools, loppers & pole pruners $3,000 Total 2132.5902.0000 Misc. Equipment $10,000 Total. $642,895 Total Expenses $642,895 Revenue Total Revenues Net Expenses $642,895 City of Pickering 2009 and 2010 YTD Actuals as of March 1, zoos Current Budget Executive Committee Run Date : 51261200911:28 AM 2230 Crossing Guards Report Name: 209 & 2010 ReAsedt 2007 2008 20081 Budge ACTUALSI YTD; APPROVED INCJDEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 20091 2009 201 EXPENDITURES 2399 Outside A enc Serv $298,5531 $309,703 $315,400 6 g y $20,600 6.53% $357,000 Total EXPENDITURES $298,5531 $309,703 $315,400 $20,600 6.53% $357,000 Net $298,553 $309,703 $315,4001 $20,6001 $336,000 6.53%1 $357,000 City of Pickering 2009 Background Information Council Approved 2230 Crossing Guards Run Date: 5/26/2009 11:31 AM g Report Name: 2009 Background Current 2009 BUDGET Expenses 2230.2399.0000 Outside Agency Services Based on 200812009 contract prices (36 locations) and estimate for balance of 2009 $330,000 Contingency to add one more crossing guard location (6 months) $6,000 Total 2230.2399.0000 Outside Agency Services $336,000 Total. $336,000 Total Expenses $336,000 Revenue Total Revenues Net Expenses $336,000 City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 5/261200911:28 AM 2325 Street Lights Report Name: 209 & 2010 Revisedt 2007 2008 2008! Budget ACTUALS YM APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET 2009 2009 201 EXPENDITURES 2478 Misc Equip Repairs $155,31 $216,864 $152 000 $25,000 177s000 16.45% $202,000 5530 Utilities Hydro $528,650 $530,970 $555,083 $2,417 0:44% $585,380 - Total EXPENDITURES $683,961 $747,834 $707,0831 $27,417 $734. 5001 3.88°f° $187,380 - - Net 83,9611 $747,834i 707,083 $27,417 $734,500 3.88% $787,380 City of Pickering 2009 Background Information Council Approved 2325 Street Lights Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2325.2478.0000 Misc.Equipment Repairs & Maintenance Monthly repairs on existing streetlights by contractor, including labour, vehicle, material $175,000 costs for replacements and U/G cable repairs. Pole replacement program that affects existing streetlights. Misc. locations. $2,000 Total 2325.2478.0000 Misc.Equipment Repairs & Maintenance $177,000 2325.5530.0000 Utilities - Hydro Based on an anticipated rate increase of 5% over 2008 estimated actuals $557,500 Total 2325.5530.0000 Utilities - Hydro $557,500 Total. $734,500 Total Expenses $734,500 Revenue Total Revenues Net Expenses $734,500 City of Pickering 2009 and 2010 YTD Actuals as of March t, Zoos Current Budget Executive Committee Run Date : 5/26/200911:28 AM 2430 Environmental Services Report Name: 209 & 2010 Revisedt I 20071 2008 2008 Budge I ACTUAL& YTD, APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET i 2009 2009 201 EXPENDITURES - - - 2210 Advertising $5 r 4211, $5,824 - a _ - - $6,0001 $0 -$6s000> 0.00% _ $6,506 2370 Insurance Premium $0i $471 $902 $82 $984' 9:09% $1,03 - $o - -;o- $01 - _2392 A - Consulting ~ vu 85 $13,171 $0 0.00% 2397 Compost Collection $0 $01 $0, $0+ $0' 0:00% $0 2398 Garbage Collection $15,000 $19,500 $15 000 $3,000 $18,000` 20.00% $18,00 - - 5320EnvironmentalPrograms $81,912; $124,613 $133,000 $21,200 15.94% $168,500 ~ $154.200 Total EXPENDITURES $105,618 $163,579 $154,902 $24,282 15,68% $194,033 REVENUES 9990 Misc Income ($14,081)1 ($39,758) ($18,000) ($3,000) 16:67% ($21,000 Total REVENUES 1 ($14,081) ($39,758) ($18,000) ($3,000) 16:67%1 $21,000 Net $91,537 $123,821 $136,902' $21,282, $158,184 15.55% $173,033 City of Pickering 2009 Background Information Council Approved 2430 Environmental Services Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2430.2210.0000 Advertising Existing and Proposed Programs $6,000 Total 2430.2210.0000 Advertising $6,000 2430.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $984 insured and higher replacement costs. Total 2430.2370.0000 Insurance Premium $984 2430.2398.0000 Garbage Collection Garbage Bag Tag Purchases (Expense is offset by revenue from the program) $18,000 Total 2430.2398.0000 Garbage Collection $18,000 2430.5320.0000 Program Supplies Promotional Activities & Materials $10,000 Social Marketing Pesticide Control $15,000 Corporate Green Committee $2,500 Dog Waste Diversion $41,500 Waterfowl Management Program Expansion (1 additional park) $8,000 Egg Oiling Program $8,000 Dog Waste Diversion expansion (1 additional park) $5,000 Community Clean-ups $24,000 Waterfowl Management Program (includes goose relocation and diversion) $40,200 Total 2430.5320.0000 Program Supplies $154,200 Total. $179,184 Total Expenses $179,184 Revenue 2430.9990.0000 Misc Income COA Waste bin advertising program ($3,000) Garbage Bag Tag Sales ($18,000) Total 2430.9990.0000 Misc Income ($21,000) Total . ($21,000) Total Revenues ($21,000) Net Expenses $158,184 City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Run Date : 5/261200911:28 AM 2718 Parks Report Name: 209 & 2010 Revisedt 2007 2008'; 2008 Budge ACTUALS, YTDI APPROVED INC./DEC.! BUDGET % CHGE. Forecast ACTUALS BUDGET' 2009 2009 201 EXPENDITURES 1100 Salaries & Wages $1,268,414 1 $1,4117,326 $1,444,077 $9,270 ° 1 453,347 Os4/o $1,507,60 1200 Overtime $46,646 $74,784, $77,000 $7,000) __$70,000-9:09% $70,00 1400 Employer Contributions $230,278 $255,758 $266,514 $5,304 $271,818 1.99% _ $287,150 - 1900 Uniforms $15,429 $18,490 $20,000 $0 $20,000 _ 0;00%, $22,00 - 2110 Travel $2121 $1,082 $300 $200 _ - $ 00 66:67% $50 2131 Cellular Phones & Pagers - $1,900 $1 999' $3,000 ($500)1 ° $3,50 X2,500, 16.67/° 2140 Telephones- $4,455 $4,122 $4,6991 ($458) 241 9.75% $4,37 2340 Seminars & Education $2,9651 , - $4,668 $6,825 $175 42, 07 2.56% -$8,00( - - - - 2370 Insurance Premium - $49,130 $58,418 $60,037 $5,390- ' - 7 8.98% $68,698 2371 Ins. Deductible $10,755 $10,993 $10,000, $2,000 $12 000', _ O. ,00 - - - - - - 20.00% 00% $20$12,00 _ 001 _ $1 OJO 2392 Consulting &-Professional - $01 $0 $0 $100,0 2395 Memberships $795; $826 $1,100 ($80) -02 ; -7.27% $1,02 - - 2396 Photo Mapping Printing $0 $0 $200 $0 Zoo 0.00%, $20 2399 Outside Agency Serv $0 $0 $0! $0 -$0-- $60.000 00% $0 2429 Parks Repairs & Maintenance + $48,0361 $52,878 $50,000 $10,000 20:00%i $60,00 2435 Build Repairs & Mtce -$59,627 $60,656i , $63,525 ($1,130) $62,395 1.78% $62,900 2457 e - Repairs Maintenance _ L - - $54,259 $70,000, ($10,000) 60 000 14.29% $7500 - 2478 Misc Equip Repairs $100,215 $146 024 $90 000 $20,000 22.22% $110,000 $110,000 2482 Grounds Upkeep 217,251 $156,423 $214,500 $0 $214,500 - 0.00% $292,50 - - - - 2648 Building Rentals - - $217,251' ,423 - $p 35 0.00°10 - -$3 20' 20 35 - - 2678 Rental Misc Equip $56,051 - - ($26 850) 65 000 -29.23%% $70,00_0 - - $42,261 $91 - - 5300 Stationery & Office Supplies $1,678 1, $1,2 $1 850 $1,500 0.00% $1,50 91 $1 500 $01 5320 Program Supplies - $65,000 68,007 $48 933 ($301000) 50 0 -46.15% $35,00 5510 Utilities - Water $25,606 $19,607 ~ - T $28 039 ($6,839) ,$'21 200 24.39% $22,900 5530 $72,191 $77,091 - ($1,291) 75 800 1.67% $79_590 y ro 5900 Gas, i Oil Tires $123,710, $163,553 $124,000 $24,0001 19:35%1 $148000 $156880 5901 Fertilizer, Grass Etc. $37,750] $42,156'1 $46,000 $26,000! $72,000 56.52% $72,00 5902 Misc. Equipment $10,537 $44,686; $28,800 $4,750 $33.550 16.49% $43,300 8960 Taxes Tenant $189,389 $179,284 $198,270 $1,000 sm2zo 0.50$205,270 - - Total EXPENDITURES $2,711,8051 $2,932,688 $3,042,362 $123,941 4.07% $3,291,913 REVENUES 9930 Rentals ($25,248), ($32,584), ($6,350) ($18,250) ($24,600) 287.40% ($6,350) 9990 Other Revenues ($30,624)1 ($28,017)` ($30,000) $Oi ($30,000) 0.00% ($30,000) 9995 Communities in Bloom ($101018) ($13,600) ($15,000)! $15,000 -100.00% $0 Total REVENUES ($65,890)1, ($74,201) ($51,350), ($3,250)~ ($54.6001 6.33%' $36,350) Net $2,645,9115$2 $2,991,012 $120,691' $3,111,70314.04%1 $3,255,563 City of Pickering 2009 Background Information Council Approved 2718 Parks Run Date : 5/2612009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2718.1100.0000 Salaries & Wages Base Salaries & Wages $1,470,347 <Reduced by TJQ> Reduce summer student typist position ($17,000) Total 2718.1100.0000 Salaries & Wages $1,453,347 2718.1200.0000 Overtime Winter Control $20,000 Special Events (Includes Canada Day) $45,000 Emergency Call-in $2,000 Park Lighting Inspection $3,000 Total 2718.1200.0000 Overtime $70,000 2718.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $274,368 benefits such as dental and optical Reduction in typist position corresponds to reduction in benefits ($2,550) Total 2718.1400.0000 Employer Contributions $271,818 2718.1900.0000 Uniforms As per the Collective Agreement--(plus Student Safety shirts, rain gear, safety vests, $20,000 boots, ear protection, safety glasses, hard hat liners, small safety kits Total 2718.1900.0000 Uniforms $20,000 2718.2110.0000 Travel Parking & mileage $500 Total 2718.2110.0000 Travel $500 2718.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $2,500 Total 2718.2131.0000 Cellular Phones & Pagers $2,500 2718.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $4,241 system upgrades Total 2718.2140.0000 Telephones $4,241 2718.2340.0000 Seminars & Education CPRC & First Aid training and business related seminars/workshops $8,000 <Reduced by TJQ> ($1,000) Total 2718.2340.0000 Seminars & Education $7,000 2718.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $65,427 insured and higher replacement costs. Total 2718.2370.0000 Insurance Premium $65,427 2718.2371.0000 Self Insurance Insurance Deductible $12,000 Total 2718.2371.0000 Self Insurance $12,000 2718.2392.0000 Consulting & Professional Preliminary design/specifications for park renovations (NEW) $20,000 Urban Forest Strategy Program (NEW) $80,000 Total 2718.2392.0000 Consulting & Professional $100,000 2718.2395.0000 Memberships City of Pickering 2009 Background Information Council Approved 2718 Parks Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET International Society of Arboculture --(Coord. Parks & Prop) $225 Ontario Parks Association--(City Membership) $600 Ontario Turfgrass Association--(City Membership-Foreperson, Parks & Prop) $120 Society of Municipal Arborists--(Coord. Parks & Prop) $75 Total 2718.2395.0000 Memberships $1,020 2718.2396.0000 Photo, Mapping, Printing Colour printing of maps $200 Total 2718.2396.0000 Photo, Mapping,Printing $200 2718.2429.0000 Parks Repairs & Maintenan To cover maintenance, repairs and replacement of outdoor electrical and lighting $50,000 (parks, sports fields, utility buildings, etc.) Electric Box Replacement - Sports Facilities at Glengrove, Mapleridge, Amberlea $10,000 (NEW) Total 2718.2429.0000 Parks Repairs & Maintenan $60,000 2718.2435.0000 Building Repairs & Maintenance Misc. Building supplies and caretaking/cleaning supplies $8,000 Contracted repairs and maintenance to accessory buildings / clubhouses $15,000 Share of Overhead for Municipal Garage ( Includes Cross Charge) $39,900 <Reduced by TJQ> ($505) Total 2718.2435.0000 Building Repairs & Maintenance $62,395 2718.2457.0000 Vehicle-Repair & Maintenance Repair & Maint of - Parks Section Licensed Vehicles $60,000 Total 2718.2457.0000 Vehicle-Repair & Maintenance $60,000 2718.2478.0000 Misc.Equipment Repairs & Maintenance Repairs to large and small equipment (off road) $110,000 Total 2718.2478.0000 Misc.Equipment Repairs & Maintenance $110,000 2718.2482.0000 Grounds Upkeep Ball Diamonds (infield material & mound clay) $15,000 Fencing repairs (sports fields, property line) $15,000 Topsoil and Sod (including top dressing sports fields) $25,000 Lumber to repair (picnic tables, park benches, bleachers) $15,000 Maintenance of poles @ Home Place (NEW) $5,000 Flowers $19,000 Shrubs and Trees (renovate existing beds) $10,000 Misc. Supplies $1,500 Interlock Brick Repairs $5,000 Wells - supply of bottled water, system maintenance and rental of chlorinators for rental $2,000 properties Signs (replacements) $4,000 Play Unit Maintenance (equipment & safety surface) $20,000 Aggregates (pathway repairs) $5,000 Plumbing maintenance and repairs to irrigation systems $20,000 Paint and parking lot line painting (NEW) $15,000 P Gates and soccer posts (NEW) $15,000 Walkway Repairs - concrete & asphalt (NEW) $25,000 <Reduced by TJQ> General reduction ($2,000) Total 2718.2482.0000 Grounds Upkeep $214,500 Z City of Pickering 2009 Background Information Council Approved 2718 Parks Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET 2718.2648.0000 Rec. Building Rentals Brougham Park $35 Total 2718.2648.0000 Rec. Building Rentals $35 2718.2678.0000 Misc Equipment Rentals Portable Washrooms $22,000 Vehicles for trim crews, Blvd maint, horticulture, inspections $36,000 Power tools and equipment (generators, augers) $2,000 Equipment for winter control $5,000 Total 2718.2678.0000 Misc Equipment Rentals $65,000 2718.5300.0000 Stationery & Office Suppl General office supplies $1,500 Total 2718.5300.0000 Stationery & Office Suppl $1,500 2718.5320.0000 Program Supplies Communities in Bloom --(Miscellaneous supplies & community program development $15,000 for CIB competition) Supplies, Materials and Rentals for City Events $20,000 Total 2718.5320.0000 Program Supplies $35,000 2718.5510.0000 -Utilities -Water Based on 2008 estimated actual and anticipated rate increase $21,200 Total 2718.5510.0000 Utilities -Water $21,200 2718.5530.0000 Utilities - Hydro Based on an anticipated rate increase of 5% over 2008 estimated actuals $75,800 Total 2718.5530.0000 Utilities - Hydro $75,800 2718.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $148,000 Total 2718.5900.0000 Gas, Oil, Tires Etc. $148,000 2718.5901.0000 Ferti I izer, Grass Seed,Weed Organic/natural fertilizer - 3 Fert. per year due to pesticide ban $56,000 Seed $10,000 Miscellaneous (Alternatives to pesticides) weed control $6,000 Total 2718.5901.0000 Fertilizer, Grass Seed,Weed $72,000 2718.5902.0000 Misc. Equipment Inventory Maintenance $8,300 H.S 81T Hedge Trimmer- to replace H.S. 580 $500 TS 720 Cut-off with cart (1) $700 MS 341 Chainsaws (2) - to replace 038 $1,000 HT 101 Pole Pruners (2) - to replace HT 75 $1,100 99cc cut Quick Saw $1,200 Honda Pumps for Water Tanks (2) $1,550 RS 100RX Grass Trimmers (12) $4,000 Salt/Spreader - to replace 723a $4,000 Full Tailgate Width Spreader - 735 $4,200 Walk behind Snow Blowers (2) $2,000 1 Trailer (to go with rental truck from 2678) $5,000 Total 2718.5902.0000 Misc. Equipment $33,550 2718.8960.0000 Taxes - Tenant Conservation Authority $5,690 City of Pickering 2009 Background Information Council Approved 2718 Parks Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Frenchman's Bay Ratepayers $4,690 Ontario Power Generation / Ontario Realty Corporation - Greenspace Licenses $170,000 Rosebank Reservoir $16,410 West Duffin Creek Trail /Ontario Realty Corp $2,480 Total 2718.8960.0000 Taxes - Tenant $199,270 Total. $3,166,303 Total Expenses $3,166,303 Revenue 2718.9930.0000 Rentals - User Fees Parks Permits ($22,000) Sports Camps/Tournaments ($1,500) Hydro Costs Tennis Courts ($1,100) Total 2718.9930.0000 Rentals - User Fees ($24,600) 2718.9990.0000 PARKS-Misc Revenue Region of Durham Boulevard Maintenance ($30,000) Total 2718.9990.0000 PARKS-Misc Revenue ($30,000) 2718.9995.0000 Oth Rev-Commun in Bloom Total. ($54,600) Total Revenues ($54,600) Net Expenses $3,111,703 City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Run Date : 5/26/200911:28 AM 2315 Operations Centre-Municipal Garage Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALSI BUDGET, 1 2009 2009 201 EXPENDITURES 1100 Salads & Wags - $462,718 $513,273 - $497,396 _ $47,174 $544.570 9.48% $564,600 1200 Overtime - $3,830 $12,992 $5,000 $2,500 7, 00 - 50.00% - $7,50 1400 Employer Contnbutlons $95,440 $106,9381 $110,312; $13,298 $123,610 12.05% $128,350 - - - - - 1900 Uniforms $11,678 $12,276 W,0010 $0 13,0001 0.00% $13,00 2110 Travel $632 $485 $500 $0 500 0.00%, - $500 - - - - 2122 Freight, Express & Cartage $152 $551 $600 $0 $604' 0:00%1 $600 - - - t - 0 2123 Environmental Charges $0 $53i $0 $0 _ 0.00% $0 2131 Cellular Phones & Pagers $857; $7041 $1 200 ($200) $1,000 16.67°1° $1,00 2140 Telephones $14,7541 $14 723 $16,423 ($3,687)_ _$12,736 -22.45% $13,12- 2220 $01 0,00% $206 _ 2340 Semsnars & Edc atlontions _ $864 $1,7323• $1,5001 ' $0 $200 ~ _-V 150 Q 0.00% $2,006 2370 Insurance Premium $13,373 $11,965 $14,818 $1,332 $16 150 8.99% $16,96 - - 2392 Consulting & Professional $5,1841 $9,150 $9,000 $1,000 $10,,00000 0 11.11% $10,000 2395 Memberships $1201 $580 $720 $0, t 0.000/0 $90 _2399 Outside Agency - Serv - 0 1,400 1,400 - - p _$0 - 1.400 0.00% _ $1,40 2435 Build Re airs & Mtce - $86,081 $96,096 $94,4 70 95600 ; $1,130 X, 1.20% $95,60 - - - Re & Maintenance $10,2931 $9,281 1 $8,000 $0 $8,000 0.00°1° $8,50 2457 2478 Veh Misc - Equip Repairs pairs - -$8 892' $13,340 $6,500 - $3,500 10 OOO 53.85% - $10,00 2678 Rental Misc Equip - I $3 889 $6,114 $5,700 ($1,700) $4.0001 29:82% $4,00 5300 Stationery & Office Supplies $2 056 $1,936, $2,000' $0 M ON 0.00% $2,00 - - 2 $25,617$3,500 $0 35000.00°~ $3,50 550 Utiliti s - Gas $24,233. 0'$3,532!1 $24,233 $1,467 ~25 700 _ 6.05% $26,990 5530 Utilities - Hydro $72,288 $66,128 $75,902 ($6,402)1 69 500 -8.43% $72,980 5540 Utilities - Oil $3,032 $3,646 $3,850 $190, $4,040 $4,24 5900 Gas, Oil Tires $6,548 $7,660 $6,000 $1,100 7100 18.33%~ $7,53 5902 Misc. Equipment $5,649 $5 5641 $5,000 $0 $51000 _ 0_00%. $5,00 - - - 5903 Shop Supplies $24,225 $25,415• $22,000 $0 0.009/01 $22,00 Total EXPENDITURES $861,177, $951,170 $929,224 $60,702 6.53% $1,022,47 REVENUES 9000 Misc. Revenue $0 $0 ($1,000) $110001 0 -100.00% $0_ 9916 Vending Machines ($424) - - ($477) ($soo)' - $01 ($600) - o.oo°% ° (618) 9990 Other Revenues ($71,887) ($79,865) ($75,000)' $3,790 71 210 -5.05% ($75,000) - - - - - - - 9954 Netted Revenue ($330,109) ($395,723)1 ($360,000) ($8,350) 2.32% ($368,350 Total REVENUES ($402,420)1 ($476,065) ($436,600)1 ($3,560) 0.82% ($443,968) Net $458,757!; $475,105' $492,624 $57,142 $549,7661 11.60% $578,507 City of Pickering 2009 Background Information Council Approved 2315 Operations Centre-Municipal Garage Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2315.1100.0000 Salaries & Wages Base Salaries & Wages $515,570 One relief mechanic - Health & safety - LTD $29,000 Clerk - Service Garage part to full time $10,300 Two Mechanics - Start Date July 1, 2009 $62,230 <Deferred by TJQ> ($62,230) Small Equipment Repair Person - Start Date July 1, 2009 $30,500 <Deleted by TJQ> ($40,800) Total 2315.1100.0000 Salaries & Wages $544,570 2315.1200.0000 Overtime To service emergency repairs and be available for winter call in $7,500 Total 2315.1200.0000 Overtime $7,500 2315.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $116,360 benefits such as dental and optical Additional benefits cost associated with relief mechanic position. $7,250 Total 2315.1400.0000 Employer Contributions $123,610 2315.1900.0000 Uniforms As per the Collective Agreement - (Includes Tool Allowance) $13,000 Total 2315.1900.0000 Uniforms $13,000 2315.2110.0000 Travel Parking & mileage $500 Total 2315.2110.0000 Travel $500 2315.2122.0000 Freight,Express & Cartage To pay for shipment of Auto repair parts $600 Total 2315.2122.0000 Freight,Express & Cartage $600 2315.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $1,000 Total 2315.2131.0000 Cellular Phones & Pagers $1,000 2315.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $12,736 system upgrades Total 2315.2140.0000 Telephones $12,736 2315.2220.0000 Subscriptions & Publications Maintenance & Repair Manuals & CD ROM's $200 Total 2315.2220.0000 Subscriptions & Publications $200 2315.2340.0000 Seminars & Education Courses and training programs for mechanics $1,500 Total 2315.2340.0000 Seminars & Education $1,500 2315.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $16,150 insured and higher replacement costs for insured assets. Total 2315.2370.0000 Insurance Premium $16,150 2315.2392.0000 Consulting & Professional Soil Contamination Monitoring $10,000 City of Pickering 2009 Background Information Council Approved 2315 Operations Centre-Municipal Garage Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Total 2315.2392.0000 Consulting & Professional $10,000 2315.2395.0000 Memberships License Renewals (6 x $120) $720 Total 2315.2395.0000 Memberships $720 2315.2399.0000 Outside Agency Services Base hospital support defibrillation program $1,400 Total 2315.2399.0000 Outside Agency Services $1,400 2315.2435.0000 Building Repairs & Maintenance Cleaning contract $17,000 In-house labour/security $21,000 Door maintenance contract $4,800 Furnace maintenance $5,500 Electrical maintenance $6,900 Fuel pump maintenance $1,500 Misc. building repairs $3,700 Plumbing repairs $4,800 Health & Safety maintenance and test $4,700 Disposal of waste water $5,600 Disposal of waste oil $6,500 Removal of garbage/recycling/hazardous waste $7,900 Rental of water coolers $2,900 Disposal of Waste Anti-freeze $2,600 Defibrillator monitoring program $200 Total 2315.2435.0000 Building Repairs & Maintenance $95,600 2315.2457.0000 Vehicle-Repair & Maintenance Repair & maintenance of service vehicles $8,000 Total 2315.2457.0000 Vehicle-Repair & Maintenance $8,000 2315.2478.0000 Misc.Equipment Repairs & Maintenance To cover repairs and maintain hoists, jacks, scopes, etc. $10,000 Total 2315.2478.0000 Misc.Equipment Repairs & Maintenance $10,000 2315.2678.0000 Misc Equipment Rentals For rental of tools or equipment for specific jobs $4,000 Total 2315.2678.0000 Misc Equipment Rentals $4,000 2315.5300.0000 Stationery & Office Supplies General office supplies $2,000 Total 2315.5300.0000 Stationery & Office Supplies $2,000 2315.5302.0000 Forms To supply vehicles w/check books MTO requirement $3,500 Total 2315.5302.0000 Forms $3,500 2315.5520.0000 Utilities - Gas Contract renewed at the same rate as 2008 $25,700 Total 2315.5520.0000 Utilities - Gas $25,700 2315.5530.0000 Utilities - Hydro Based on an anticipated rate increase of 5% over 2008 estimated actuals $69,500 Total 2315.5530.0000 Utilities - Hydro $69,500 2315.5540.0000 Utilities - Oil City of Pickering 2009 Background Information Council Approved 2315 Operations Centre-Municipal Garage Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Municipal Garage--Anticipated usage $4,040 Total 2315.5540.0000 Utilities - Oil $4,040 2315.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $7,100 Total 2315.5900.0000 Gas, Oil, Tires Etc. $7,100 2315.5902.0000 Misc. Equipment Inventory Maintenance $5,000 Total 2315.5902.0000 Misc. Equipment $5,000 2315.5903.0000 Shop Supplies To purchase nuts, bolts, etc. - (Inventory increase to reduce replenish calls) $22,000 Total 2315.5903.0000 Shop Supplies $22,000 Total. $989,926 Total Expenses $989,926 Revenue 2315.9000.0000 Emission Tests Recovery 2315.9916.0000 Vendina Machines Works Centre vending machines ($600) Total 2315.9916.0000 Vending Machines ($600) 2315.9954.0000 Netted Revenue Services Charges ($193,000) Storage Charges ($175,350) Total 2315.9954.0000 Netted Revenue ($368,350) 2315.9990.0000 Other Revenue Recovery of costs from Durham Region Transit ($71,210) Total 2315.9990.0000 Other Revenue ($71,210) Total. ($440,160) Total Revenues ($440,160) Net Expenses $549,766 City of Pickering 2009 and 2010 YTD Actuals as of March 1, zoos Current Budget Executive Committee Run Date : 03/06/2009 9:05 AM Culture & Recreation Division Report Name: 209 & 2010 Revisedt 2007 2008' 2008 Budge ACTUALS YTD APPROVED INCJDEC• BUDGET % CHGE. Forecast ACTUALS BUDGET 2009 2009 201 EXPENDITURES 1 100 Salaries Wages 4231,826 - - - $4,556,594' $4,510,541 $49 194 4559 35 1.09% $4,776,583 , $0 1100 Salaries & Wages Prg. $723,359 $733,903 $879-_ 864 _V79 864 0.00% $1080,868 1200 Overtime $123,228 $159,748$130,780 $15,095 $145,875 11,54% $148,875 2712 0001 Program Overtime $3,116 $2 946 $0 $0 0.00% $0 - - - - $0 1400 Employer Contributions $868,682 $905,621 $956,703 $54,433 1 011 136 5.69% $1,101,678 - - - 1800 Conferences- $1,5231 $2,320 $2 000 $0 12,000 0.00%1 $2,00 1900 Uniforms $25,703 $26,210{ $25,5491 $3,500 $29,049 13.70% $28,744 2110 Travel $12,024 $13,994T $15,800 $500 $16~ 3.16% $17,360 - 300 - 2122 Freight, Express & Cartage - $0 - $985 -$600 $1,000 1 600 166,67% $1,60 2131 Cellular Phones & Pagers $20,030 $19,841 $21,510 $2,190 7001 10.18%i $21,430 - - - . 2140 Telephones - $68,470 $71,131 $69,566, $964 $70,530 1.39% $72,650 2210 Advertising $138,820 $135,785 $154,600 ($7,700) S46 900_ 1t.980 $146,900 -r- 2211 Trade Shows, Exhib & Displays $250 $0' $500 $0 500 OAO% _$_5.0.0_ 2220 Subscription & Publications $301 $140 $1,000 $0 0.00% - - -_.$1,000 $1,00 2340 Seminars & Education $16,090 $21,636 $28,8451 $2,680 $31.525 9.29% $39,094 2365 Purch Prnting/Broch/News Ltr $82,830 $85,590 $86,000 $9,000' 95,000 10.47% $100,000 - - - T - - - - 2370 Insurance Premium - $123,333 $115,121! $112,464 $10,102 122566 8.98% $128,695 2371 Ins. Deductible $3,000 $3,542, $8,000 $1,000 $9.000` 12,50% $10,180 2392 Consulting & Professional $0 $0' $0 $20,0001 $20.OQO 0.00% $50,000 2394 Recpt Prom & Sp Events ! $137,760 $181,279 $159,050 $13,250 172 300 8.33% $208,070_ 2395 Memberships $6,3131 $6,171 $10,357 $175 $10.532 1.69% $10,35 - 2396 Photo Mapping Printing $469 - $80, 1 $500 - - $0 - $500' 0.00% $500 2399 Outside Agency Serv $135,507 $171,316 $133,360 $60,980 194 340 4573% $188,394 2435 Build Repairs & Mtce $619,566 $732,180 $657,245 $96,991 754,236 14.76% $839,491 2457 Veh -Repairs & Maintenance $6,281 $7,871 $61200 $300 6,500 4.84% $5,62 2478 Misc Equip Repairs $279,5451 $219,823 $264,6271 $16,9001 $281,527 6.39% $277,09 - - 2480 Antiques Repairs Mtce_ - $502 $420 - $500 $0 Q0 0.00% $500 2481 Other Fix_ Assets Rep & Mtce. $65 000 $52 , 077 - . it $62,800 $0 _ $62,800 0.00% _ $67,7.7_4 2482 Grounds Upkeep $239 $319', - - $500 $0 -$500 0:00% $500 2642 Community Use of Schools $2,030 $1,332; $4,000 $0 $4,000 0.00% $4,00 2648 Building Rentals $10 $10 $1.0 $0 $10 0.00% $1 000 2712.2648 Prgm - Build Rentals $209,300 $203,684 $0 $194, $194,000 0.00% - $210,000 2678 Rental Misc Equip $6,315 $8,767 $7,400 ($845)' $6,555 -11.42% $6,58 2682 Land Rentals $8,060 $3,250 $8,100 $0 $8,100 0.00% $8,34 5300 Stationery& Office Supplies $25,739 $20,888]- $21,500 $0 $21,500 _ 0.00% $21,321 - 5302 Forms $389 - $5291 $1,600 $0 $1,0 6._ $1,660 0.00% 5320 Program Supplies $0 $3,127! o $5,000 $0 $5,000 . 0.00% $5, 2712.5320 Prgms Supplies - - - $161,695 $1183,680i - $0 $255,460 $255,460 $267,280 5320 Athletic Equip. Playroom- $343 $1,053 $1,800 $0 $1,800 0:00% $1,80 5330 Drop-In Centre Supplies - $4,928 - $4,655 $4,400 $0 4,400 0.00% $4,40 5340 Supplies - Special Events $19,652 $20,123 $20,500 $2,313 $22.813 11.28% $21,50 5345 Antique Purchases $465 $646 $600 $0 600 0.00% $60 5350 Committee Expenses - $0 - $0 $0 $9,020 $9 020 0.000/0 $7,02 5400 Gift Shop Plaques $2,641 $1,375{ - $3,000 $0 $000 0.00% $3,00 - 5510 Utilities Water $85,961 $91,3181 $94,128 - $4,572 $98,700 4:86% $106,590 5520 Utilities - Gas $371,782 $393,781 $371,799 ($1,239) 370560 -0.33% $414,300 5530 Utilities Hydro $815,055 $799,251 $856,345 ($16 345) - ~840,000 -1.91% $862,010 5540 Utilities Oil $4,321 $5,2831 $5,683 $0 $5,683 o.o0°% ° $6,10 City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Culture & Recreation Division Run Date: 03/06/2009 9:05 AM Report Name: 209 & 2010 Rmisedt 2007 2008 2008 Budge ACTUALS YTD APPROVED; INC./DEC. BUDGET' % CHGE. Forecast ACTUALS BUDGETI 2009 2009, 201 5900 Gas, Oil Tires ____$9,9_51___ _411,316 $9,280 $960 $10 24 10.34% $11,01 5902 Misc. Equipment $27,615 $38,285 $32,100 $13,650 $45,750 42.52% _ $48,75 8960 Taxes Tenant - $0 $0 $1,575 $0 0.00% - _ - $1575 - - $1,62 9398 Program Expenditures $0 $0 $1,258,22 $1,258,226) 100.00% $0 Total EXPENDITURES $9,450,019 $10,018,998 $10,126,643 $Z_3,738~ $10,560,381 4.28% $11,359,31 REVENUES 1610 Federal Grant - - - -($24,221) _($13,703)! -($4,220), - -($3,780) ($$,000) 89.57% - ($8,000) 1623 Ont. Specific Grants - ($103,646) ($94,452) - ($67,500)' ($12,100) 79,600 17.93% - ($80,500) 9397 Program Registrations ($1,492_,740) ($1,453,970) ($1,539,799) ($135,943) ($1 67574_ $:83% ($1,900,065) 9910 Gift Shop ($3,446) ($4,059) ($4,500) $0 ($4,500) 0.00% ($4,5_00) 9915 Snack Bar ($9,691) ($11,718 ° ) ($10,500) ($250) ~ ($10) 2.38/° ($11,050) - - 9916 Vending Machines - - - ($25,673) ($23,665) ($24,250), $250 $24 00 -1.03°!e _ -($26,110) 9930 Rentals - - - - - ($2,800) ($2,800)' - ($2,500)'- $0 2 5 - 0.00% ($2,575) 9940Advertising Space ($312393) ($22,468) ($27,000) $0 ($27.0001 0.00% ($30,450) 9943 Memberships-Pool/Health Club ($7,000) ($6,000) ($7,000) $3,000 ($4,000) -42.86% ($7,000) 9955 Programs - - - ($5,054) ($9,705) ($15,590). ---_($1,825). 17 415 11.71% ($17,415) 9970 Child Supervision ($8,878) ($10,432) - ($14,753) - $0 - ($14,7_53)0.00% - ($14,800) - - - - 9975 Fitness Testing -($49,601) ($132,633)1 ($50,000); ($82,000)__($132 0 0164.00% ($13.2,000) 9977 Donations ($2,579)---- ($1,468)i ($500)1 ---$0 ($500) -0_00% ($500) - 9991 Other Revenue $0 - - - - ($35) $0 $0 $0 0.00% $0 9923 Admissions - Public Swimming j ($57,649) ($62,932) ($67,000) $3,000 4 0,00 x.48% ($67,000) 9921 Admissions -Tennis ($92,860) ($126,313) ($105,000) $0 ($105,000) 0.00% ($105,000) 9924 Admissions - Squash ($31,647) ($32,551) ($34,000) ($1,800) ($35,8001 5.29% _ ($35,800) 9925 Admissions -Fitness Room ($21 756) ($18 113) ($29,600), ($2,100) $31 700 _ 7.09% ($31,700) 9926 Admissions - Racquet Ball ($8,880) ($8,191)1- ($12,000) ($500) ($12,500 4.17% ($12,500) 9922 Admissions - Skating ($29,339) ($20,812) - ($28,000)$0 28 000) 0.00% ($23,600) - - 9920 Admissions - Public & Edu ($82,265) ($75,991) ($89,000) $0 48%000)1 0_00%- ($89,000) 9956 Rentals - Green River C.C ($9,300) ($9,600) ($8,600) $0 60 0.00% ($8,600) 9932 Rentals Pool ($222,952) ($214,381) ($244,011) $24,011 220,000 -9.84% ($267,811) 9936 Rentals - Pool-School Board ($800) ($824) ($2,000) $0 d2,000) 0.00% ($2,000) 9947 Rentals - Claremont C.C. ($225) $0 ($500) $0 500 0.00% ($500) 9938 Rentals - East Shore C.C. ($37,535) ($37,246) ($30,000); $0 x$30,0001 0.00% ($30,000) 9937 Rentals - West Shore C.C. ($42,895) - ($40,091 ($38,000)~ $0 38 Q00 0.00% ($38,000) - - - r - - 9933 Rentals - Mtg. Room/Public ($57,574) ($65,790)1 ($66,000) $0 1$66 000 0.00% ($64,960) - - - - 9934 Rentals Mtg. Room/Prop. ($58,300) ($60,000) ($60,000) $0 ($60,000) - 0.000/0 ($60,300) 9935 Rentals Halls +--($99,027) ($82,299) ($95,000) _$0 ---($95,000) _0.00% ($105,750) - - 9939 Rentals- Lockers ($537) ($586) ($800) $0 800 0.00% ($800) 9957 Rentals - Pottery Studio ($7,790) ($8,568) ($8,400) $0 f$8,400) 0.00% ($8,400) 9958 Rentals - Wellness Clinic ($22,524) - ($19,356) - ($22,000) ($10,250) ($32,2501 46.59% ($32,250) 9931 Rentals Ice Surface ($1,540,308) ($1,509,022) ($1,492,000) ($88,000)! ($1,580,000 5.90% ($1,830,000) 9941 Membertships -Tennis ($55,684) ($48,003)($57,330) $0 $57,330 0.00% ($57,330) 9943 Memberships - Pool/Health Club ($633,752) ($680,003) - ($681,100) ($20,800) MAO) 3.05% ($731,100) 9944 Memberships - Squash ($83,883) ($88,133)1 ($92,000) ($16,100) 108 1001 ^17.50% ($121,600) 9945 Memberships - General ($37,208) - ($31,204) ($38,259) ($39,000) ($77,259)101.94% ($132,009) 9946 Memberships - RacquetBall ($21,258) ($24,503) ($21,000) ($1,060) 22060 5.05% ($22,060) 9949 Rentals - Petticoat Creek ($30,266) (t28,695) ($30,000) - - $0 LU0.000 0.00% _($30,000) 9990 Other Revenues ($119,878) ($142,431) ($106,850) ($3,451_)_ ($110.301) 301 3.23% ($124,565) 9992 Other Revenue - Membership NSF ($1,921) ($3,685) $0 $0 $0 0.00% $0 --Fee _ - . City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee. Run Date : 03/06/2009 9:05 AM Culture & Recreation Division Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD APPROVEDi INCJDEC. BUDGET % CHGE. Forecast r ACTUALS BUDGET 2009 2009 201 Total REVENUES ($5,174,735) ($5,226,433) ($5,226,562) ($388,698) 7.44% $6,267,600) Net $4,275,284 $4,792,565$4,900,081 $45,040 $4,945,121 0.92%1 $5,091,717 ~ - CITY OF Pl C KER1 N G 2009 CULTURE & RECREATION DIVISION f SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 1100 Salaries & Wages $ 49,194 Changes in salaries & wages is mainly due to the following: Transfer of facilities staff (Division Head and Supervisor) to Operations Admin, annual contractual increase and additional hours for security guards. Additional cost of security guards offset by additional revenue 1100 Salaries & Wages Prg. 879,864 Re-allocation of program expenditures to various cost centres to facilitate reporting and assist in comparing budget to actuals. 1200 Overtime 15,095 Allowance has been increased for various facilities to account for work related requests on activities and planned special events 1400 Emp. Contributions 54,433 Increase in salaries translates into higher benefit costs. 1900 Uniforms 3,500 Facility Security Guards are now legislated to have a uniform - new cost Increased allowance to properly equip all facilities staff 2100 Travel 500 Reflects anticipated increase in travel expenses 2122 Freight, Express 1,000 Increase due to steam crew can now bring equipment to shows and promote the museum 2131 Cell Phones & Pagers 2,190 Increase for full time event staff, security staff and Don Beer Arena staff 2140 Telephones 964 Increase reflects additional headsets and on-hold music system for Rec Complex. 2210 Advertising (7,700) Change in weekly community page format translated into cost savings. 2340 Seminars 2,680 Increase in cost is due to the following: (Dunbarton Pool) - Certified Pool Operator Training (Rec.Complex Core) - Staff education assistance 2365 Purchased Print. 9,000 Projected increase in cost for seasonal City Services & Leisure Guide due to increased numbers of copies and increased pages. 2370 Insurance Premium 10,102 Increase attributable to higher replacement value of assets insured. 2371 Insurance Deductible 1,000 Increase reflects anticipated usage. 2392 Consulting 20,000 Funding for consultant to assist with. Bicentennial activities. - - CITY OF PICKERING 2009 j CULTURE & RECREATION DIVISION SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 2394 Special Events 13,250 Increase in cost is due to the following: Higher costs for Civic Awards 2,000 Higher costs for Canada Day (Fireworks, Security, Police & EMS) 4,800 Bicentennial Celebration (Preparation Expenses) 10,000 Higher costs for Seniors Events 1,950 Higher costs offset by transfer of ethno cultural functions to Admin cost centre 2395 Memberships 175 Additional membership to Festivals & Events Ontario for 2009 2399 Outside Agency Serv. 60,980 Increase in cost is due to the following: Recreation Complex - Central Core for Team Twelve Personal Training (Offset by Fitness Testing Revenue) Remainder for technical assistance for roof design and repairs for various City facilities 2435 Build Reparis & Mtce. 96,991 Increases are due to: aging City facilities requires more repairs and increase in planned general maintenance for City buildings to reduce future costs. 2457 Vehicle - Repairs & Mtce 300 Increase reflects 2008 year-to-date actuals. 2478 Misc. Equip Repairs 16,900 Aging equipment will require a planned pro-active repair and replacement program. 2648 Rec Prg - Bldg Rentals 194,000 Re-allocation of program expenditures to various cost centres to facilitate reporting and assist in comparing budget to actuals. Previously budgeted in 2712.9398 Program Expenditures. 2678 Rental Misc Equip. (845) Decrease Rental of program equipment will be charged directly to program 5320 Rec. Prg. Supplies 255,460 Re-allocation of program expenditures to various cost centres to facilitate reporting and assist in comparing budget to actuals. Previously budgeted in 2712.9398 Program Expenditures. Increase in supplies cost ($24,112) are mainly due to: Great Waterfront Trail Adventure ($13,200) event costs will be charged to this account. Cost will be offset by sponsorship Increased costs for 2009 Summer Camps. Cost will be offset by program revenue. 5340 Sup. - Special Events 2,313 (Museum) - increase in costs for Fall Family Festival and various other special events. CITY OF PICKERING i 2008 CULTURE & RECREATION DIVISION I! SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 5350 Committee Expenses 9,020 This increase is a re-allocation of costs from other cost centres including the grants budget to better reflect the nature of the expenditures. 5510 Utilities -Water 4,572 Based on 2008 estimated actuals and Durham Region rate increase. 5520 Utilities - Gas (1,239) Based on 2008 estimated actuals and contract rate. 5530 Utilities - Hydro (16,345) Based on 2008 estimated actuals and anticipated increase of 5%. 5900 Gas, Oil Tires 960 Increase is based mainly on anticipated higher fuel costs. 5902 Misc Equip. & Tools 13,650 Increase reflects 2008 estimated actuals and the fact that City owned and used equipment in many situations has a short life span. 9398 Prg. Exp. (1,258,226) Re-allocation of program expenditures to various cost centres to facilitate reporting and assist in comparing budget to actuals. Program expenditures are now budgeted in the following accounts: salaries, building rentals and program supplies. Total Changes $ 433,738 CITY OF PICKERING 2009 j CULTURE & RECREATION DIVISION EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES) / DECREASES Item Amount Explanation 1610 Federal Grant (3,780) Increase in Federal grant for Museum 1623 Ont. Grant (12,100) Increase in annual Museum Operating Grant 9397 Prog. Registration (135,943) Increase reflects annual fees and charges increases to programs. Recreation Complex Expansion (Aerobics Studios) will result in increased fitness program revenues (Sept 2009). Reduction in Learn to Swim revenue is due to impact of the renovations of the Dunbarton Pool on program activity and corresponding revenues. 9915 Snack Bar (250) Increase reflects 2008 estimated actuals. 9916 Vending Machines 250 Dunbarton Indoor Pool - decrease due to closing of pool for renovations 9955 Programs (1,825) Increase in revenues reflects new Museum workshops and programs 9943 Membership Pool 3,000 Dunbarton Pool - decrease due to closing of the pool for renovations 9975 Fitness Training (82,000) Increase in revenue due to demand and operation of additional programs 9923 Admissions Public Swim. 3,000 Dunbarton Pool - decrease due to closing of the pool for renovations 9923 Admissions Squash (1,800) Increase due to new Doubles Squash Programs starting in fall 9923 Admissions Fitness Room (2,100) Recreation Complex Expansion (new Aerobic Studios) will result in increased revenue 9923 Admissions Racquet Ball (500) Projected increase in 2009 9932 Rentals - Pool 24,011 Dunbarton Pool - decrease due to closing of the pool for renovations. 9058 Rentals - Wellness Clinic (10,250) Increase based on new lease agreement CITY OF PICKERING l ~ Z009 CULTURE & RECREATION DIVISION ' EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES)/ DECREASES Item Amount Explanation 9931 Rentals- Ice Surface (88,000) Increase due to 3% yearly increase in ice rentals 9943 Member. Pool/Health Club (20,800) Increase in revenue based on additional membership as a result of new Aerobics Studios (Sept 2009) 9944 Memberships Squash (16,100) Increase in revenues based on additional memberships as a result of new Double Squash Courts (Sept 2009) 9945 Memberships General (39,000) Increase in revenues based on additional membership as a result of new Aerobic Studios (Sept 2009) 9945 Memberships Racquet Ball (1,060) Increase reflects annual fees and charges increases 9990 Other Revenue (3,451) Increase reflects Tapestry funding to offset Race Relations and Museum events plus new sponsorship for Seniors events Total Changes $38( 8,698) City of Pickering 2009 and 2010 YTD Aciuals as of March 1, 2009 Current Budget Executive Committee Run Date : 6/2/2009 2:35 PM 2124 Civic Complex Report Name: 209 & 2010 Revisedt ~ 1 7-- 2007 2008 2008 Budge ACTUALS YTD APPROVED' INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGET~ 2009 2009 201 EXPENDITURES 1100 Salaries & Wages - -$51,733 $55,0414 $53,882 $1,833;; 55715 3.40%1 $57,771 - - 1200 Overtime $3,399 $5,431 $4,000 $0 - 4 000 0.00% $4,00 1400 Employer Contributions $7,656 $7,830 $8,210 $1 965 $10.175 23.93% $10,600 2340 Seminars & Education $601 $0 $600 ($200) 400 -33.33% $600 - - - - - - 2370 Insurance Premium $11,539j $12,081 $9,9861, $896; 10 &a T 8,97% $11,426 2371 Ins Deductible $0 $0! $1 000 $0 $11000 0.00% $2,00 - - - 2399 Outside Agency Serv $5,940 $1,400 1 $1 400 $5'000t 6 400 357.14% $6,40 2435 Build Repairs & Mtce $1-57,512 $156,424 $151 065 $17,825 $16- 890 11.80%1 $176,890 2478 Misc Equip Repairs - $37,528 $39,259 $51,827 $5,500 $57 3271 10.61% $51,82 2678 Rental Misc Equip $1931 _ $296 $250 $250 $500 100.00% $500_ 5510 Utilities - Water $6,6881 $6,2811 , $7,3231 ($523)1 6 00 -7.14% $7.34 5520 Utilities Gas $42,418i $42,987:1 $42,420 $580 $43,000 1.37% $45,150 5530 Utilities Hydro - $104,7311 $92,4561 $109,9681 ($12,968) $97.000 -11.79% $101,850 5902 Misc. Equipment $823 $2,2301 $800 $4,700 587:50°Jo1 $5,50 Total EXPENDITURES $430,218 $421,717 $442,731 $24,858 1 5.61% $481,854 REVENUES 9916 Vending Machines i - ($325) ($293) ($1,000) $0 1 000 0.00% ($1,-000) 99900therRevenues $0 ($1,440), ($2,000)1$Oi 0.00% $2,060 Total REVENUES j ($325)1 ($1,733)'; ($3,000) $0 0.00%!d ($3,060) Net $429,893 $419,984', $439,731 $24,858 $464,589' 5.65% $478,794 City of Pickering 2009 Background Information Council Approved 2124 Civic Complex Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2124.1100.0000 Salaries & Wages Base Salaries and Wages $55,715 Total 2124.1100.0000 Salaries & Wages $55,715 2124.1200.0000 Overtime To meet service level / workload commitments $4,000 Total 2124.1200.0000 Overtime $4,000 2124.1400.0000 Employer Contributions This item includes mandatory deductions (CPP., El., EHT., ) and employer provided $10,175 benefits such as dental and optical Total 2124.1400.0000 Employer Contributions $10,175 2124.2340.0000 Seminars & Education Defibrillator Training & Recertification $600 Technical Training $400 <Reduced by TJQ> General reduction ($600) Total 2124.2340.0000 Seminars & Education $400 2124.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $10,882 insured and higher replacement costs. Total 2124.2370.0000 Insurance Premium $10,882 2124.2371.0000 Self Insurance Insurance Deductible $1,000 Total 2124.2371.0000 Self Insurance $1,000 2124.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program $1,400 Technical support $5,000 Total 2124.2399.0000 Outside Agency Services $6,400 2124.2435.0000 Building Repairs & Mainte Maintenance Contracts $52,500 Security Contract $26,250 Provision for building repairs & services $30,000 Provision for furniture repairs $4,000 Provision for supplies $12,000 Misc. Costs (outside lighting, signage, snow removal & salting,etc.) (50%) $12,000 Underground - power washing $3,000 Locks, Re Keying etc. $2,500 Provision for inspection and replacement of worn components (HVAC system) $21,000 GE Lighting - Service Contract $1,575 Card Access System $3,150 Fire Alarm and Security Monitoring Contract $735 Defibrillator Monitoring Contract $180 Total 2124.2435.0000 Building Repairs & Mainte $168,890 2124.2478.0000 Misc.Equipment Repairs & Standby Generator (diesel generator) (50%) (increase due to new testing regulations) $3,000 York Centrifugal Chiller & Starters (50%) $5,500 Honeywell (boilers) (50%) $3,000 City of Pickering 2009 Background Information Council Approved 2124 Civic Complex Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Otis Canada (elevator) (50%) $4,627 Fire Alarm, Sprinkler System & Fire Extinguishers (50%) $4,200 Misc. Provision for electrical, plumbing, mechanical & other supplies $20,000 Overhead garage doors (Eastern Overhead Doors) $1,000 Inspection of positioners and blades on 3 air handling fans, service & perform vibration $2,000 analysis Sound System Service (Council Chamber) $500 Electrical Safety Authority (yearly inspection fee as per legislation under Electrical $6,000 Code) Energy Management System--Service Contract $2,000 Security Camera $5,500 Total 2124.2478.0000 Misc.Equipment Repairs & $57,327 2124.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs $500 Total 2124.2678.0000 Misc Equipment Rentals $500 2124.5510.0000 Utilities-Water Based in 2008 estimated actual and anticipated rate increase $6,800 Total 2124.5510.0000 Utilities -Water $6,800 2124.5520.0000 Utilities - Gas Contract renewed at the same rate as 2008 $43,000 Total 2124.5520.0000 Utilities - Gas $43,000 2124.5530.0000 Utilities - Hydro Based on an anticipated rate increase of 5% over 2008 estimated actuals $97,000 Total 2124.5530.0000 Utilities - Hydro $97,000 2124.5902.0000 Misc. Equipment First Aid & Safety supplies $5,000 Small tools $500 Total 2124.5902.0000 Misc. Equipment $5,500 Total. $467,589 Total Expenses $467,589 Revenue 2124.9916.0000 Vending Machines Civic Complex vending machine sales ($1,000) Total 2124.9916.0000 Vending Machines ($1,000) 2124.9990.0000 Other Revenue Payment from Library for services provided by Civic Complex staff ($2,000) Total 2124.9990.0000 Other Revenue ($2,000) Total. ($3,000) Total Revenues ($3,000) Net Expenses $464,589 City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 5/261200911:28 AM 2572 Senior Citizens Centre Report Name: 209& 2010Revisedt 2007 2008 2008 Budge ACTUALSI YTD APPROVED INCJDEC.I BUDGET' % CHGE. Forecast ACTUALSI, BUDGET 2009 201 EXPENDITURES 1100 Salaries & Wages $95,0911 $125,031 $143 935 $4,811 148 746_ 3.34010 - $154,734 - - 1200 Overtime - $2,184 --$3741 $2,0001 $1,000 $3'000 50:00% $3,00 1400 Employer Contributions $17,490 $20,469 $17,956 $2,219 12.36% $21,00 - - 2110 Travel $1 610 $2,379 $1,000 $0 -20175',0.00°10 $1,00 - - - $1,0001 - - 1 2131 Cellular Phones & Pagers $248 $910 ($910) $0 8 354 -100.00%~ $0 2140 Telephones - - - - 2210 Advertismg - $7,8161 $200,~ 8,1$91 0 - $8,400--- ($46) ~$200 $0. i $200'.: 0:00% $20 2340 Seminars&Education $1,004 $1,146 $1,1001 $1,10 2370Insurance Premium $1,8-99- $1,736 - $1 723 1 883 9:29% $1,97 2394 Recpt Prom & Sp Events- $8,027 1 $7,208; $8 000 $1,950 _ $9 9,950- 24,38% $_9,95 2395 Memberships - - $2_051- $205, $200 $ _ $200_ 0.00% 200 2399 Outside Agency Serv $2,3551 $350 $1,4001 $8,0001 $9,400 571.43% - $6,40 2435 Build Repairs &Mtce $31,177; $41,863 $32,565 $9,900 x$42,465 ---30..4.0%1--- - $42,46 - - - - - - - 2478 Misc Equip Repairs $8,614 ; $3,016 $9,6001$7,900 $17,500 8229% $19,50 - - - 5320 Athletic Equip. Playroom $3431 - $1,053- $1 80-0 $0 1,800_ 0.00% $1,80 5510 Utilities - Water $2,422 $2,4881 $2,652 $48 ° - - 1- $2,7001 1.81% $2,91 5520 Utilities Gas $14,948 $12,3431 $14,950 ($2,550) 12 400, 1 -4 $13,020 5530 Utilities - Hydro, $15,080 $13,454' $15,834 ($1,634) - $14 200/0 $14,91 5902M isc. Equipment t $0 $991 $250 $2,750' 1100.00% $5,00 Total EXPENDITURES I $210,704 $245,020 $264,475 $33,598 12.70% $307,766 REVENUES 11 1623 Ont. Specific Grants ($42925 - ($30,000) ($30,000) - $0 x$30,000) 0.0_0% - ($30,900) 1 ($29,6751 9990 Other Revenues ($20,668)';: ($21,746) ($24,850) ($4,825) 19.42% ($29,675 Total REVENUES ($63,593)1 ($51,746) ($54,850) ($4,825) 8.80%; $60,575) Net - - - $147,1111 - I _ ~i- $193,2741 $209,625 $28,7731 $238,3981 13.73%i $247,191 City of Pickering 2009 Background Information Council Approved 2572 Senior Citizens Centre Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2572.1100.0000 Salaries & Wages Base Salary & Wages $148,746 Total 2572.1100.0000 Salaries & Wages $148,746 2572.1200.0000 Overtime To meet service level / workload commitments $3,000 Total 2572.1200.0000 Overtime $3,000 2572.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $20,175 benefits such as dental and optical Total 2572.1400.0000 Employer Contributions $20,175 2572.2110.0000 Travel Parking & mileage $1,000 Total 2572.2110. 0000 Travel $1,000 2572.2131.0000 Cellular Phones & Pagers 2572.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $8,354 system upgrades Total 2572.2140.0000 Telephones $8,354 2572.2210.0000 Advertising Display and promotion $200 Total 2572.2210.0000 Advertising $200 2572.2340.0000 Seminars & Education PRO Municipal Administration Training $300 Risk Management Workshop--Program Supervisor $200 Defibrillator Training & Recertification $600 Total 2572.2340.0000 Seminars & Education $1,100 2572.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $1,883 insured and higher replacement costs. Total 2572.2370.0000 Insurance Premium $1,883 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 5 Big Band Events $1,900 Poinsettia Tea $4,000 Mayor's Light Tour $2,850 Seniors Month Celebration--June each year $1,200 Total 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R $9,950 2572.2395.0000 Memberships Older Adult Centres Association of Ontario $200 Total 2572.2395.0000 Memberships $200 2572.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program $1,400 Technical assistance - roof design $8,000 Total 2572.2399.0000 Outside Agency Services $9,400 2572.2435.0000 Building Repairs & Mainte Maintenance Contract $18,000 City of Pickering 2009 Background Information Council Approved 2572 Senior Citizens Centre Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Caretaking supplies $6,300 General supplies $2,100 Electrical and Plumbing $3,150 Doors, Windows, Locks & Skylight repairs $5,000 Fire Alarm & Security Monitoring Contract $735 Defibrillator Monitoring Contract $180 Snow Plowing & Salting $7,000 Total 2572.2435.0000 Building Repairs & Mainte $42,465 2572.2478.0000 Misc.Equipment Repairs & HVAC Servicing $4,000 General repairs and maintenance $10,000 Boiler repair and maintenance $1,000 Fire Inspection $500 Emergency Lighting $3,500 Energy Management--Service Contract $500 <Reduced by TJQ> General reduction ($2,000) Total 2572.2478.0000 Misc..Equipment Repairs & $17,500 2572.5320.0000 Athletic Equip & Playroom To assist in the provision of supplies and equipment for various Older Adult Programs. $1,800 Program supplies offset completely by revenue Total 2572.5320.0000 Athletic Equip & Playroom $1,800 2572.5510.0000 Utilities-Water Based on 2008 estimated actual and anticipated rate increase $2,700 Total 2572.5510.0000 Utilities -Water $2,700 2572.5520.0000 Utilities - Gas Contract renewed at the same rate as 2008 $12,400 Total 2572.5520.0000 Utilities - Gas $12,400 2572.5530.0000 Utilities - Hydro Based on an anticipated rate increase of 5% over 2008 estimated actuals $14,200 Total 2572.5530.0000 Utilities - Hydro $14,200 2572.5902.0000 Misc. Equipment First Aid & Safety (replacement) and Small tools (replacement) $5,000 <Reduced by TJQ> ($2,000) Total 2572.5902.0000 Misc. Equipment $3,000 Total. $298,073 Total Expenses $298,073 Revenue 1623.2572.0000 Ont Grant - Senior Citize Elderly Persons Centre Operating Grant ($30,000) Total 1623.2572.0000 Ont Grant - Senior Citize ($30,000) 2572.9990.0000 Other Revenue Fitness ($9,940) Art ($4,135) Line Dancing ($4,720) City of Pickering 2009. Background Information Council Approved 2572 Senior Citizens Centre Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Clog Dancing ($2,500) Scrapbooking ($1,730) Sponsorship - Big Band Event ($2,000) Other ($2,650) General sponsorships for seniors events ($2,000) Total 2572.9990.0000 Other Revenue ($29,675) Total. ($59,675) Total Revenues ($59,675) Net Expenses $238,398 City of Pickering 2009 and 2010 YTD Actuals as of March 1, zoos Current Budget Executive Committee Run Date : 6/212009 2:35 PM 2711 Cult. & Rec. Admin. Report Name: 209 & 2010 Revisedt 20071 2008 2008 Budge ACTUALS YTD; APPROVED INCJDEC. BUDGET % CHGE. Forecast ACTUALS BUDGET!,- 2009 201 EXPENDITURES 1100 Salaries & Wages - $616,071 $655,979 $651,849 $17,084 668 933 2.62% $693,843 1200 Overtime $13,713 $26,742; $12,490 $0 - - - - - - - - -$12,490 - o.oo°% ° $12,490 1400 Employer Contributions $145,496i $149,597 $153,447 $6,803 160 60,250 4.43% $166,670 1800 Conferences $1,523 $2,320 $2,000 $0 2,000 0.00% $2,00 1900 Uniforms $0 $0 $0 $2,500 0:00% $2,50 - - - - - - - 11 - - - $2,500 , - - - - - 2110 Travel $2,686 $2,042 $2,500 $0__ $2,500 --0.00% $2,500 2131 Cellular Phones & Pagers $994 - $1,264, $1,500 $500 _ 2000 33.33% $2,00 2140 Telephones $48341 $50671 $5,1241 ($504) 4620 -9.84% $4,76 2210 Advertising $105,591' $95,701 $114,400 ($7,700) $106.700 : -6.73% $106,700 2220 Subscription & Publications $26 $140 $400 $0 400 0:00% $400 2340 Seminars & Education $415 $1,660 $5,000 $0 $5,000 0.00% $5,00 - - - - - ,977 $6,593 $591 7 2370 Insurance Premium $0 $2,184 8.96% $7,543 - - 2394 Recpt Prom & Sp Events $3561, $0 $400 $0 --40 0:00% $400 - 2395 Memberships $2,3751! $2,557 $2,825 $175 $3,000 6.19% 000 - - - - - - - - 2396 Photo, Mapping Printing- $469 $80 - $500 $0 500 0.00%1 $500 2399 Outside Agency Serv $8,877 $0 $12,000 ($12,000) 0 -100.00% $0 5300 Stationery & Office Supplies - $8,261 $5,581 $8,500 $0 $8.500 0.00% $8,50 5350 Committee Expenses $0 $0 $0' $9,020 0;000/0 $7,02 Total EXPENDITURES $911,685 $951,708 $979,528; $16,469 1.68% $1,025,826 F i Net $911,6851 $951,7081 $979,528 $16,469 $995,997' 1.68%1$1,025,826 City of Pickering 2009 Background Information Council Approved 2711 Cult. & Rec. Admin. Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2711.1100.0000 Salaries & Wages Base Salaries & Wages $668,933 Total 2711.1100.0000 Salaries & Wages $668,933 2711.1200.0000 Overtime Program Registration ( 3 sessions) $2,070 Programs and Events $6,750 Department Graphics $2,070 Administration $1,600 Total 2711.1200.0000 Overtime $12,490 2711.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $160,250 benefits such as dental and optical Total 2711.1400.0000 Employer Contributions $160,250 2711.1800.0000 Conferences To permit Administrative Staff to attend a conference $2,000 Total 2711.1800.0000 Conferences $2,000 2711.1900.0000 UNIFORMS For City full-time Event Staff $2,500 Total 2711.1900.0000 UNIFORMS $2,500 2711.2110.0000 Travel Parking & mileage $2,500 Total 2711.2110.0000 Travel $2,500 2711.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $2,000 Total 2711.2131.0000 Cellular Phones & Pagers $2,000 2711.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $4,620 system upgrades Total 2711.2140.0000 Telephones $4,620 2711.2210.0000 Advertising Includes all sections within the Division - radio advertising, Additional City Promotion $23,600 Community Page $78,100 Program & Teen Advertising $5,000 Total 2711.2210.0000 Advertising $106,700 2711.2220.0000 Subscriptions & Publications Includes all Division Sections excluding Museum and Complex $400 Total 2711.2220.0000 Subscriptions & Publications $400 2711.2340.0000 Seminars & Education PRO Municipal Administration Training Program Supervisors $1,000 Administrative Professional Seminar--Admin. Assistant $500 Health & Safety $500 Education Assistance (Masters Certificate) $2,000 Festival & Event Training $1,000 Total 2711.2340.0000 Seminars & Education $5,000 2711.2370.0000 Insurance Premium City of Pickering 2009 Background Information Council Approved 2711 Cult. & Rec. Admin. Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Annual cost of insurance policy. Premium increases due to higher value of assets $7,184 insured and higher replacement costs. Total 2711.2370.0000 Insurance Premium $7,184 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Administrative staff plus Marketing/ Promotion area $400 Total 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $400 2711.2395.0000 Memberships 3x$190 PRO,(2x$65)--Ont.Rec & Facilities Assoc.,(2x$200) Festivals & Events $1,100 Big Online Funding--Website that lists 6000 funding sources $1,900 Total 2711.2395.0000 Memberships $3,000 2711.2396.0000 Photo, Mapping, Printing To cover professional services for photography map & printing reproductions $500 Total 2711.2396.0000 Photo, Mapping, Printing $500 2711.2399.0000 Outside Agency Services 2711.5300.0000 Stationery & Office Supplies General office supplies $8,500 Total 2711.5300.0000 Stationery & Office Supplies $8,500 2711.5350.0001 COMMITTEE EXP-RACE REL Transfer of funding from Grants Budget and Programs budget $5,700 Tapestry event (transfer from Programs Budget) $1,320 Total 2711.5350.0001 COMMITTEE EXP-RACE REL $7,020 2711.5350.0002 COMMITTEE EXP-EQUITY INIT Transfer of funding from Grants Budget for committee related expenses. $2,000 Total 2711.5350.0002 COMMITTEE EXP-EQUITY INIT $2,000 Total. $995,997 Total Expenses $995,997 Revenue Total Revenues Net Expenses $995,997 City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee 2712 Pro Run Date: 51261200911:28 AM gr8CY1S Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD APPROVED INCJDEC.j BUDGET, % CHGE.1 Forecast ACTUALS BUDGET 2009! 2009 201 EXPENDITURES 1100 Salaries & Wages $359,857 $439,489 $436,812 $32,810; $469&22[- 9&22 7.51% $490,533 1100 Salaries & Wages - Prg. $723,359 $733,903 $0 $879,864 _ g - 0.00%i $1,080,868 1200 Overtime $8,407 $11,895 $11,385 $0 11 91 0.00%, $11,38 2712 0001 Program Overtime $3,116 $2,946 $0 $0, 0.00% $0 1400 Employer Contributions $111,683 $122,974 $126,928 $34,338 161 265 --.27.05% $194,410 1900 Uniforms $2,693 $2,367 $2,500 $1,000 X3,500; 40.00% $3,5 2110 Travel $2,793 $3,207 $3,100 $0 s-3,10_- 0.00% $3,1 2131 Cellular Phones & Pagers $1,957 $1,908; $1,600 1 0.00% $1,6 2140 Telephones $8,449 $8,000; $7,945 ($779); $7166 9.80% $7,38 2220 Subscription & Publications $40 $0 $100 $0, 1 0! 0.00% $106 2340 Seminars & Education $1,994 $1,442 $800 $0 $8001 0.00°!° $80 2365 Purch PmtinglBroch/News Ltr $82,830 $85,590 $86,000 $9,000L $~5iQ0Q 10.47%0 $100,000 2370 Insurance Premium $14,778 $12,322 $13,780 $1,238 _5.018, 8.98% $15,769 2392 Consulting & Professional $0 $0 $0 $20,0001I _$2Qs K 0.00% $50,00 2394 Recpt, Prom & Sp Events $117,245 $131,268 $130,550 $15,700r $146,2501 12.03% $187,020 2395 Memberships $0 $190 $1,490 $0, $1 490 _0.00% $1,49 2478 Misc Equip Repairs $190 $82 $200 $Of 00 0.00% $20 2642 Community Use of Schools $2,030 $1,332 $4,000 $0. - $4 000 0.00%°i $4,00 2712.2648 Prgm - Build Rentals $209,3001 $203,6841 $0 $194,000 $194,0M 0.00% $210,000 2678 Rental MiscEquip $1,141 $1,426 $1,650 ($1,650) _ $9 -100.00% $0 5302 Forms' $0 $0 $500 $0; 500 0.00% $50 2712.5320 Prgms Supplies $161,695 $183,680 $0 $255,460' $255.4601 $267,280 5330 Drop-In Centre Supplies $4,928 $4,655 $4,400 $0 _$4 400 0.00%° $4,40 5902 Misc. Equipment $3,132 $2,764 $3,200 $0 _ 3 200 0.W% $3,20 9398 Program Expenditures $0 $0 $1,258,22 $1,258,226) -100.00% $0 Total EXPENDITURES $1,821,619 $1,955,125 $2,095,166 $182,755; 8.72% $2,637,535 REVENUES 1610 Federal Grant $0 ($7,999) $0 $0 0.00 $0 1623 Ont. Specific Grants ($19,564) ($23,790) ($19,600) $01($19,600)1 0.00% ($19,600) 9397 Program Registrations ($1,492,740) ($1,453,970) ($1,539,799) ($135,943) $1,675.742)1 _----8-83%1 ($1,900,065) 9940 Advertising Space ($19,393) ($18,468) ($15,000) $0 I$15,000) 0.00% ($15,000) 9990 Other Revenues ($39,898) ($56,016 ($20,000) ($1,313) t 6.56% $20,000 Total REVENUES ($1,571,594) ($1,560,243) ($1,594,399) ($137,256), 8.61% $1,954,665 Net $250,025 $394,882 $500,767 $45,4991 _ $546,266 9.09% $682,870 All program related expenditures were previously budgeted under one account (9398). For 2009, the various types of expenditures have been re-allocated and grouped based on type of expenditure such as salaries and wages ($879,864). City of Pickering 2009 Background Information Council Approved 2712 Programs Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2712.1100.0000 Salaries & Wages Base Salaries & Wages $463,342 Coordinator, Special Needs & Volunteers - 183 additional hours required to organize $3,810 and operate Summer Camp Integration <Deferred by TJQ> ($3,810) Facility Security Guard - 314 additional hours required to supervise programs in schools $6,280 - Offset by revenue from community school user groups Total 2712.1100.0000 Salaries & Wages $469,622 2712.1100.9000 PROGRAMS SALARIES & WAGES Dance $28,701 Languages $2,470 Summer Camps - 3 to 12 $207,011 Fitness $112,434 Learn to Swim $321,310 Culinary Arts $488 Camps 13+ $15,674 March Break Camp $12,742 Arts $15,659 Photography $915 Pre-School Skating $6,367 Badminton $1,597 Babysitting $2,278 Volleyball $5,138 Karate $9,490 Pre-School $29,553 Youth Prgms $22,755 Pre Teen Dances $12,528 Kindergym $26,477 Adult Leisure $3,157 Standby Allowance $33,120 New Programs $10,000 Total 2712.1100.9000 PROGRAMS SALARIES & WAGES $879,864 2712.1200.0001 C.S.& F.-Overtime To meet service level / workload commitments $11,385 Total 2712.1200.0001 C.S.& F.-Overtime $11,385 2712.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $77,536 benefits such as dental and optical Facility Security Guard - 314 additional hours required to supervise programs in schools $1,730 - Offset by revenue from community school user groups (Estimated Benefits 27.5%) Benefit costs related to program instructors $82,000 Total 2712.1400.0000 Employer Contributions $161,266 2712.1900.0000 Uniforms As per the Collective Agreement & Security Guards (legislated) $3,500 Total 2712.1900.0000 Uniforms $3,500 e City of Pickering 2009 Background Information Council Approved 2712 Programs Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET 2712.2110.0001 TRAVEL Parking & mileage $3,100 Total 2712.2110.0001 TRAVEL $3,100 2712.2131.0001 Cellular Phones & Pagers Cellular Phone Charges $1,600 Total 2712.2131.0001 Cellular Phones & Pagers $1,600 2712.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $7,166 system upgrades Total 2712.2140.0000 Telephones $7,166 2712.2220.0000 Subscriptions & Publications To continue to enhance the general program resource library $100 Total 2712.2220.0000 Subscriptions & Publications $100 2712.2340.0000 Seminars & Education Health and Safety Community Training - Various Staff $300 High Five Training Quality Assurance Youth Program $500 Total 2712.2340.0000 Seminars & Education $800 2712.2365.0000 Purch. Pr./Broch./News Lt City of Pickering Brochures, additional cost projected due to increased # of copies and $95,000 increased pages Total 2712.2365.0000 Purch. Pr./Broch./News Lt $95,000 2712.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $15,018 insured and higher replacement costs. Total 2712.2370.0000 Insurance Premium $15,018 2712.2392.0000 CONSULTING & PROFESSIONAL Funding for consultant to assist with bi-centennial activities. $20,000 Total 2712.2392.0000 CONSULTING & PROFESSIONAL $20,000 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Canada Day: Fire Works $21,000 Canada Day: Main Stage & Evening Program $30,000 Canada Day: Police Security & Emergency Medical Services $14,800 Canada Day: Electrical $2,500 Canada Day: Daytime Rentals $2,500 Canada Day: Council Tent $1,500 Waterfront Events $10,000 Mayor's New Years Day Levee $7,000 Santa Claus Parade $2,000 Remembrance Day events $1,550 Youth Fest $1,000 Youth Events--11 events @ $600 $6,600 Youth Drug Awareness Week--Live Out Loud $1,000 Arts & Culture Events: Artfest $3,700 Civic Awards $12,000 New Years Eve Countdown $4,000 Youth Skateboarding events--2 Events @ $950 $1,600 Winterfest $11,500 A City of Pickering 2009 Background Information Council Approved 2712 Programs Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Sport Team Award Presentations $2,000 Bicentennial (Preparation Expenses) $10,000 Total 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $146,250 2712.2395.0000 Memberships Parks and Recreation Ontario $190 High Five Annual Renewal $1,300 Total 2712.2395.0000 Memberships $1,490 2712.2478.0000 Misc.Equipment Repairs & To cover repairs and maintenance for various equipment $200 Total 2712.2478.0000 Misc.Equipment Repairs & $200 2712.2642.0000 Community Use of Schools Custodian wages for General Recreation Programs $4,000 Total 2712.2642.0000 Community Use of Schools $4,000 2712.2648.0000 C.S & F Prog Summer camp rentals $10,000 Fitness rentals $25,000 Learn to swim rentals $142,000 March break rentals $1,000 Arts rentals $3,700 Pre-School rentals $4,000 Pre Teen dances rentals $6,300 Kindergym rentals $2,000 Total 2712.2648.0000 C.S & F Prog $194,000 2712.5302.0000 Forms Pre-printed confirmation paper and cash application forms for Escom computer system $500 Total 2712.5302.0000 Forms $500 2712.5320.0000 C.S & F Prog. Supp Dance supplies $300 Canada Day supplies $15,000 Winterfest supplies $5,000 Summer camp supplies $89,000 Fitness supplies $7,000 Learn to swim supplies $52,500 Camps - 13+ supplies $14,000 March Break camp supplies $10,000 Arts supplies $3,300 Pre-school skating supplies $200 Badminton supplies $1,000 Volleyball supplies $1,000 Karate supplies $200 Pre-school supplies $2,200 Youth program supplies $12,730 Pre-teen dance supplies $17,680 Kindergym supplies $450 Adult leisure supplies $500 New program supplies $10,000 City of Pickering 2009 Background Information Council Approved 2712 Programs Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Babysitting supplies $200 Great Waterfront Trail Adventure - (bicycle riders travel from Niagara to Quebec along $13,200 the Pickering waterfron trail.) Cost offset by sponsorship. Total 2712.5320.0000 C.S & F Prog. Supp $255,460 2712.5330.0000 Drop in Centre Supplies Assist in provision of supplies and equipment for various Youth and Teen Programs $4,400 Total 2712.5330.0000 Drop in Centre Supplies $4,400 2712.5902.0000 Misc. Equipment Various Sports Equipment for Youth and Teen Programs $2,400 First Aid Supplies (replacement) $400 Various Camp Equipment (replacement) $400 Total 2712.5902.0000 Misc. Equipment $3,200 2712.9398.0000 P&R PROGS/Expenditures Total. $2,277,921 Total Expenses $2,277,921 Revenue 1610.2712.0000 Federal Pgm Grants 1623.2712.0000 Ont Grant - Programs Program Grant - Ontario ($19,600) Total 1623.2712.0000 Ont Grant - Programs ($19,600) 2712.9397.9301 REV-DANCE Program Registrations ($57,915) Total 2712.9397.9301 REV-DANCE ($57,915) 2712.9397.9302 REV-CANADA DAY Canada Day ($15,000) Total 2712.9397.9302 REV-CANADA DAY ($15,000) 2712.9397.9304 REV-WINTERFEST Winterfest ($5,000) Total 2712.9397.9304 REV-WINTERFEST ($5,000) 2712.9397.9305 C S F Great Waterfront Trail Adventure ($13,200) Total 2712.9397.9305 C S F ($13,200) 2712.9397.9306 REV-LANGUAGES Program - Languages ($3,744) Total 2712.9397.9306 REV-LANGUAGES ($3,744) 2712.9397.9307 REV-SUMMER CAMPS-3 TO 12 Program - Summer Camps ($359,094) Total 2712.9397.9307 REV-SUMMER CAMPS-3 TO 12 ($359,094) 2712.9397.9314 REV-FITNESS CLASSES Program - Fitness ($181,595) Total 2712.9397.9314 REV-FITNESS CLASSES ($181,595) 2712.9397.9316 REV-LEARN TO SWIM Program - Learn to swim ($696,642) Total 2712.9397.9316 REV-LEARN TO SWIM ($696,642) 2712.9397.9317 REV-CULINARY ARTS City of Pickering 2009 Background Information Council Approved 2712 Programs Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Culinary Arts ($830) Total 2712.9397.9317 REV-CULINARY ARTS ($830) 2712.9397.9319 REV-SUMMER CAMPS 13+ Program - Camps age 13 + ($39,304) Total 2712.9397.9319 REV-SUMMER CAMPS 13+ ($39,304) 2712.9397.9320 REV-CAMPS-SPRING BREAK Program - March Break Camp ($26,260) Total 2712.9397.9320 REV-CAMPS-SPRING BREAK ($26,260) 2712.9397.9321 REV-ART/CARTOONING Program - Arts ($23,077) Total 2712.9397.9321 REV-ART/CARTOONING ($23,077) 2712.9397.9322 REV-PHOTOG/CAMERA CLUB Program - Photography ($1,392) Total 2712.9397.9322 REV-PHOTOG/CAMERA CLUB ($1,392) 2712.9397.9325 REV-PRESCHOOL SKATING Program - Pre-School Skating ($10,984) Total 2712.9397.9325 REV-PRESCHOOL SKATING ($10,984) 2712.9397.9334 REV-BADMINTON Program - Badminton ($9,878) Total 2712,9397.9334 REV-BADMINTON ($9,878) 2712.9397.9338 REV-BABYSITTER TRAINING Program - Babysitting ($4,124) Total 2712.9397.9338 REV-BABYSITTER TRAINING ($4,124) 2712.9397.9339 REV-VOLLEYBALL Program - Volleyball ($17,411) Total 2712.9397.9339 REV-VOLLEYBALL ($17,411) 2712.9397.9340 REV-KARATE Program - Karate ($15,312) Total 2712.9397.9340 REV-KARATE ($15,312) 2712.9397.9353 REV-PRESCHOOL ACTIVITIES Program - Pre-School ($39,848) Total 2712.9397.9353 REV-PRESCHOOL ACTIVITIES ($39,848) 2712.9397.9361 REV-YOUTH PRGM Program - Youth programs ($43,484) Total 2712.9397.9361 REV-YOUTH PRGM ($43,484) 2712.9397.9362 REV-PRE-TEEN Program - Pre teen dances ($53,500) Total 2712.9397.9362 REV-PRE-TEEN ($53,500) 2712.9397.9369 REV-KINDERGYM Program - Kindergym ($32,988) Total 2712.9397.9369 REV-KINDERGYM ($32,988) 2712.9397.9384 REV-ADULT LEISURE Program - Adult Leisure ($5,160) Total 2712.9397.9384 REV-ADULT LEISURE ($5,160) 2712.9397.9999 Proa Rev - New Proorams New Programs ($20,000) Total 2712.9397.9999 Prog Rev - New Programs ($20,000) 2712.9940.0000 Advertisina Space City of Pickering 2009 Background Information Council Approved 27~ 2 Programs Run Date : 5/26/2009 11:31 AM Report Name 2009 Background Current 2009 BUDGET Sale of advertising space in City Brochures--Spring/ Summer ($9,000) Fall Advertisers ($3,000) Winter Advertisers ($3,000) Total 2712.9940.0000 Advertising Space ($15,000) 2712.9990.0001 Other Revenue Revenue generated from charges to community school user groups to offset security ($20,000) costs Tapestry funds related to race relations committee ($1,313) Total 2712.9990.0001 Other Revenue ($21,313) Total . ($1,731,655) Total Revenues ($1,731,655) Net Expenses $546,266 City of Pickering 2009 and 2010 YTD Actuals as of March 1, zoos Current Budget Executive Committee Run Date : 5/26/200911:28 AM 2713 Dunbarton Pool Report Name. 209 & 2010 ReAsedt 2007 2008 2008 Budge ACTUALSI YTD APPROVED INC./DEC.;, BUDGET % CHGE. Forecast ACTUALS; BUDGET 20091 2009 2010 EXPENDITURES 1 1100 Salaries & Wages $173,226 $155,539 $186,016 ($25,786)I %230 -13.86%' $199,328 1200 Overtime $7,238 $7,656 $5,175 ($2,175); ,QQO 4203% $6,00 1400 Employer Contributions $31,890 $31,180 $34,399 ($7,179)'' $27, 20: 20.8_7%~ $37,67 1900 Uniforms $2,759 $2,545 $2,649 $01 $2.64911 0.00% $2,64 2110 Travel $940 $1,216 $1,200 ($500)Y $7001 41.67% $1,20 2131 Cellular Phones & Pagers $0 $0 $0 $6001, Q 4.00%!_ $60 2140 Telephones $4,306 $5,462 $4,084 ($46)~ _=1.13 $4,16 2340 Seminars & Education $1,794 $240 $1,100 $5001 1 0 45.45% $1,6 2370 Insurance Premium $3,670 $3,455 $3,479 $314 3 793; $3,983 2395 Memberships $100 $84 $160 $0. -$100 0.00°/°, $16 2399 Outside Agency Serv $1,400 $1,400 $1,400 $01 11400 0.00% $1,4 2435 Build Repairs & Mtce $16,805 $17,004 $23,154 ($11,154)2 000; -48.17%1 $21,10,1 2478 Misc Equip Repairs $10,679 $8,585 $10,000 ($3,000) 7 001 -30.00% $10,00 5300 Stationery & Office Supplies $350 $0 $600 $0 $090 0.00%~ $60 5520 Utilities - Gas $57,537 $58,923 $57,537 ($22,537)' 0 -39.170/.; $61,95 5902 Misc. Equipment $1,419 $2,212 $1,600 $2,0001 125.00% $4,60 Total EXPENDITURES $314,112 $295,500 $332,553 ($68,963), -20.74% $357,005 REVENUES ) ($250 $2501 9916 Vending Machines ($80) $0 ) $p~ -100.00%'~-- $D 9943 Memberships-Pool/Health Club ($7,000) ($6,000) ($7,000) $3,000 _tUffl0ll 42.86% ($7,000) 9923 Admissions - Public Swimming ($6,647) ($5,180) ($7,000) $3,000 ($4.000), -42.86°!° ($7,000) 9932 Rentals - Pool ($92,014) ($74,847) ($101,811) $31,8111 1$ 0 00011 -31.25% $117,811) Total REVENUES ($105,741) ($86,027) ($116,061) $38,061 32.79°%°~ ($131,811) 1 ($7 Net $208,3711 $209,473 $216,492 $30,902) $185,590 -14.279/1. $225,194 Renovations have resulted in this facility being closed for approximately five months. The closure of the pool has resulted in a decrease in direct operating expenditures offset by a corresponding reduction in revenues. City of Pickering 2009 Background Information Council Approved 2713 Dunbarton Pool Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2713.1100.0000 Salaries & Wages Base Salaries & Wages $192,230 Reduced to reflect seven months operation. ($32,000) Total 2713.1100.0000 Salaries & Wages $160,230 2713.1200.0000 Overtime To meet service level / workload commitments $6,000 Reduced to reflect seven months operation. ($3,000) Total 2713.1200.0000 Overtime $3,000 2713.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $36,220 benefits such as dental and optical Reduced to reflect seven months operation. ($9,000) Total 2713.1400.0000 Employer Contributions $27,220 2713.1900.0000 Uniforms As per the Collective Agreement $2,649 Total 2713.1900.0000 Uniforms $2,649 2713.2110.0000 Travel Parking & mileage $1,200 Reduced to reflect seven months operation ($500) Total 2713.2110.0000 Travel $700 2713.2131.0000 CELLULAR PHONES & PAGERS Cell Phone Charges $600 Total 2713.2131.0000 CELLULAR PHONES & PAGERS $600 2713.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $4,038 system upgrades Total 2713.2140.0000 Telephones $4,038 2713.2340.0000 Seminars & Education PRO Municipal Administration Training $300 Recertifications $200 Defibrillator Training & Recertification $600 Certified Pool Operator Training $500 Total 2713.2340.0000 Seminars & Education $1,600 2713.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $3,793 insured and higher replacement costs. Total 2713.2370.0000 Insurance Premium $3,793 2713.2395.0000 Memberships Life Saving Society $80 Red Cross $80 Total 2713.2395.0000 Memberships $160 2713.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program $1,400 Total 2713.2399.0000 Outside Agency Services $1,400 2713.2435.0000 Building Repairs & Mainte City of Pickering 2009 Background Information Council Approved 2713 Dunbarton Pool Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Caretaking supplies $4,000 General supplies $6,000 Chlorine and Chemicals $6,300 Door & Window & Lock repairs $2,000 Defibrillator Monitoring Contract $180 Outdoor Lighting Repairs $2,625 Reduced to reflect seven months operation ($9,105) Total 2713.2435.0000 Building Repairs & Mainte $12,000 2713.2478.0000 Misc.Equipment Repairs & General repairs and maintenance $2,500 Electrical and Plumbing $2,000 Heating and Air Handling (contract) $2,500 Boiler repair and maintenance (contract) $1,500 Automatic Pool Vacuum repairs & maintenance $1,500 Reduced to reflect seven months operation ($3,000) Total 2713.2478.0000 Misc.Equipment Repairs & $7,000 2713.5300.0000 Stationery & Office Suppl General office supplies $600 Total 2713.5300.0000 Stationery & Office Suppl $600 2713.5520.0000 Utilities - Gas Contract renewed at the same rate as 2008. $59,000 Reduced to reflect seven months operation ($24,000) Total 2713.5520.0000 Utilities - Gas $35,000 2713.5902.0000 Misc. Equipment Tools & Safety supplies (replacement) $3,500 Pool toys and program supplies (replacement) $1,100 <Reduced by TJQ> General reduction ($1,000) Total 2713.5902.0000 Misc. Equipment $3,600 Total. $263,590 Total Expenses $263,590 Revenue. 2713.9916.0000 Vending Machines 2713.9923.0000 Admissions - Public Swimm Youth singles ($3,540) Adult singles ($966) Family singles ($1,294) Youth - 10 pass ($784) Adult - 10 pass ($416) Reduced to reflect seven months operation $3,000 Total 2713.9923.0000 Admissions - Public Swimm ($4,000) 2713.9932.0000 Rentals - Pool Learn to swim ($63,000) Private ($3,000) Masters ($8,074) City of Pickering 2009 Background Information Council Approved 2713 Dunbarton Pool Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Swim Club ($31,737) Synchro ($12,000) Reduced to reflect seven months operation $47,811 Total 2713.9932.0000 Rentals - Pool ($70,000) 2713.9943.0000 Membership- Pool/Health Annual membership ($5,075) Three Month membership ($1,925) Reduced to reflect seven months operation $3,000 Total 2713.9943.0000 Membership - Pool/Health ($4,000) Total. ($78,000) Total Revenues ($78,000) Net Expenses $185,590 City of Pickering 2009 and 2010 nD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 5/26/200911:28 AM 2715 Don Beer Arena Report Name: 209 & 2010 Revisedt 2007! 2008 2008 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET °!0 CHGE. Forecast ACTUALS' BUDGET. 2009 2009 201 EXPENDITURES 1100 Salaries & Wages - $463,880 $511,189 $478,372 ($27,668) $450.704 -5.78% $467,340 1200 Overtime $16,521 $21,403i! - $16,560 - $3,440 $20,000 20.77% $20,00 1400 Employer Contributions $102,185 $112,174 $108 665 $3,615 ° $117,250 - - _ $112,2801 3.331° 1900 Uniforms $4,171 -$5,786 $4,500 $0 $45500', 0.000~ $4,12 2110 Travel $0 $257' $200 $0 0.0o% $20 2131 Cellular Phones & Pagers $285 $505 $500 $500 2001 100.00% $1,03 2140 Telephones $5,462 $6,059 $6,105 ($92) $6,013,---:1-51'/ $6,20 2340 Seminars & Education $2,875 $2,298 $3,2001 $0 3 2 0 0.00% $3,20 - - - - - - - - - - - - - - 2370 Premium $19,221 $16 16,882 $17,184 $1,543 $M727' 8.98-% $19,663 2371 Ins. Deductible $2,000 $1,000 $1,000 $1,000 - - - , - - - $2,000 100-00 % $2,000 2394 p $0 $0 -$01 $0 0.00% $0 2395 Memberships Sp Events $920 ' $800, $800 $0' 8OQ 0.00% - $618 2399 Outside Agency Serv - $1,400 $1,400 $1,4001 $0 $1400 0.00% $1,44 -2435BuildRepairs&Mtce $41,134 $48,901 $47,380 $5,500 $52,880, 11.61% $54,88 2478 Misc Equip Repairs $56,583' $52,073 $44 500 $5,000 $49, 500 11.24% $49,50 - I - 2678 Rental Misc Equip $0 $45; $500 - - - $0 - $500. 1:02. $51 2682 Land Rentals $8,060 $3,250 $8,100 $0 $$10 $8,34 5300 Stationery & Office Supplies $227; $29~ $500 $0 X500 0.00% 0 0.00% $309 5302 Forms $01 $0 I- $3001 $0~ -$30 0.04°l0 $30 5510 Utilities Water $20,724 $20,772 $22,693i ($193) $22.500 -0.85% $24,30 5520 Utilities - Gas $46 345 $44 0321 $46 350 ($2,250) 44100 -4.850 $46,31 5530 Utilities - Hydro - - $159,51 $162,020 $168 000 - $2,000 $170,0001 _ 1.1.9% $178,_500 5900 Gas, Oil Tires $0 $0 $1,320, ($1,320) O -100.00% $0 5902 Misc. Equipment $841 $563 $1,000, $ot $1 0001 -0:00°1° $1,00 Total EXPENDITURES $952,377 $1,011,7071 $979,129 ($8,925)[ $970.204 -0.91%$1,007,02 REVENUES 9915 Snack Bar - ($8,000)1 ($8,000) ($8,000), - $0' $ 000 0.00% ($8,240) 9916 Vending Machines ($71337) ($6,823)($7,000)' $0 ($7,000) 0.00% ($9,020) 9930 Rentals ($2,800) ($2,800):; ($2,500) $0 ($2,500) 0.00% ($2,575) 9922 Admissions - Skating - ($1,990) ($2,595)i ($3,000) _ $0 ($3,000) 0:00% ($3,000) 9935 Rentals - Halls ($13,848) ($14,819 ) ($15.000) - $0 L$15 000- 0.00% - ($25,750) 9931 Rentals - Ice Surface ($939,198)! ($983,579) ($922,000)($78,000)1 ($1.000 000 8.46% ($1,140,000) - - - 9990 Other Revenues ($19,378), ($18,792) ($25,000); $0 0.00% $30,900) Total REVENUES ($992,551) ($1,037,408)! ($982,500)1 ($78,000) 7.94% $1,219,485 - ($40,174) ($25,701) - Net ($3,371) ($86,925) ($90,296)', 2578.61 °/a! ($212,465) City of Pickering 2009 Background Information Council Approved 2715 Don Beer Arena Run Date : 5/26/200911:31 Ann Report Name: 2009 Background Current 2009 BUDGET Expenses 2715.1100.0000 Salaries & Wages Base Salaries & Wages $508,142 Division Head, Facilities Operations - Re-alignment of transfer from 2731 (Rec Complex ($57,438) Core) Total 2715.1100.0000 Salaries & Wages $450,704 2715.1200.0000 Overtime To meet service level / workload commitments $20,000 Total 2715.1200.0000 Overtime $20,000 2715.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $124,280 benefits such as dental and optical Division Head, Facilities Operations - Re-alignment of transfer from 2731 (Rec Complex ($12,000) Core) - 50% Total 2715.1400.0000 Employer Contributions $112,280 2715.1900.0000 Uniforms As per the Collective Agreement $4,500 Total 2715.1900.0000 Uniforms $4,500 2715.2110.0000 Travel Parking & mileage $200 Total 2715.2110.0000 Travel $200 2715.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $1,000 Total 2715.2131.0000 Cellular Phones & Pagers $1,000 2715.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $6,013 system upgrades Total 2715.2140.0000 Telephones $6,013 2715.2340.0000 Seminars & Education To cover cost of Refrigeration Certificate $600 Defibrillator Training & Recertification $600 O.R.F.A. - Ice Maintenance & Equip. Operation $2,000 Total 2715.2340.0000 Seminars & Education $3,200 2715.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $18,727 insured and higher replacement costs. Total 2715.2370.0000 Insurance Premium $18,727 2715.2371.0000 Self Insurance Insurance Deductible $2,000 Total 2715.2371.0000 Self Insurance $2,000 2715.2395.0000 Memberships Memberships and other related Associations $800 Total 2715.2395.0000 Memberships $800 2715.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program $1,400 Total 2715.2399.0000 Outside Agency Services $1,400 City of Pickering 2009 Background Information Council Approved 2715 Don Beer Arena Run Cate : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET 2715.2435.0000 Building Repairs & Mainte Snow Removal & Salting $10,500 Caretaking supplies $13,700 General repairs (supplies) $15,000 Electrical repairs $6,000 Plumbing repairs $3,750 Door and lock repairs $750 Parking lot maintenance $1,000 Defibrillator Monitoring Contract $180 Parking Lot Line Painting $4,000 <Reduced by TJQ> General reduction ($2,000) Total 2715.2435.0000 Building Repairs & Mainte $52,880 2715.2478.0000 Misc.Equipment Repairs & Refrigeration repairs maintenance and dehumidifiers (contract) $20,000 Overhaul Compressor (1) $10,000 Fan and motor repairs, supplies and accessories $4,000 Electrical and Plumbing repairs $4,000 Ice Resurfacer maintenance $7,000 Misc. small equipment repairs $1,500 Goal Frames & Mesh $3,000 Total 2715.2478.0000 Misc.Equipment Repairs & $49,500 2715.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs--Man Lift $500 Total 2715.2678.0000 Misc Equipment Rentals $500 2715.2682.0000 Land Rentals Parking lot lease with OPG $8,100 Total 2715.2682.0000 Land Rentals $8,100 2715.5300.0000 Stationery & Office Suppl General office supplies $500 Total 2715.5300.0000 Stationery & Office Suppl $500 2715.5302.0000 Forms Printing of facility permits and receipt form $300 Total 2715.5302.0000 Forms $300 2715.5510.0000 Utilities-Water Based on 2008 estimated actual and anticipated rate increase $22,500 Total 2715.5510.0000 Utilities - Water $22,500 2715.5520.0000 Utilities - Gas Contract renewed at the same rate as 2008 $44,100 Total 2715.5520.0000 Utilities - Gas $44,100 2715.5530.0000 Utilities - Hydro Based on an anticipated rate increase of 5% over 2008 estimated actuals $170,000 Total 2715.5530.0000 Utilities - Hydro $170,000 2715.5900.0000 Gas, Oil, Tires Etc. 2715.5902.0000 Misc. Equipment First Aid Supplies (replacement) $500 Small tools, etc. (replacement) $500 City of Pickering 2009 Background Information Council Approved 2715 Don Beer Arena Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Total 2715.5902.0000 Misc. Equipment $1,000 Total. $970,204 Total Expenses $970,204 Revenue 2715.9915.0000 Snack Bar Under contract with Pickering Hockey Assoc. ($8,000) Total 2715.9915.0000 Snack Bar ($8,000) 2715.9916.0000 Vendina Machines Don Beer vending machines ($7,000) Total 2715.9916.0000 Vending Machines ($7,000) 2715.9922.0000 Admissions - Pleasure Skatina Daily admissions for individuals to play shinny hockey - daytime ($3,000) Total 2715.9922.0000 Admissions - Pleasure Skating ($3,000) 2715.9930.0000 Rentals - User Fees Yearly contract ($2,500) Total 2715.9930.0000 Rentals - User Fees ($2,500) 2715.9931.0000 Rentals - Ice Surface Based on rental fee average of $148/hour ($1,000,000) Total 2715.9931.0000 Rentals - Ice Surface ($1,000,000) 2715.9935.0000 Rentals - Halls Various Hall rentals, activities ($15,000) Total 2715.9935.0000 Rentals - Halls ($15,000) 2715.9990.0000 Other Revenue Miscellaneous sources ($25,000) Total 2715.9990.0000 Other Revenue ($25,000) Total. ($1,060,500) Total Revenues ($1,060,500) Net Expenses ($90,296) City of Pickering 2009 and 2010 rrD Actuas as of March 1, Zoos Current Budget Executive Committee Run Date : 612/2009 2:35 PM 2719 Community Centres Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD APPROVED INC./DEC.; BUDGET % CHGE. Forecast ACTUALS BUDGETI 2009 2009 201 EXPENDITURES 1100 Salaries & -Wages $220,151 $192,829 $220,889 $8,268 $229,157 3.74% $237,633 1200 Overtime $8,677 $8,777 $5,175, $825 -$6,000 15:94% $6,00 - - 1400 Employer Contributions $39,950 $36,258 $46,327$3,023 4 350 6.53% $51,32 - - 1900 Uniforms $914 $539 $1,400 $0 $1.400 - _0.00% $1,400 2110 Travel $1,019 $171 $1,500 $0 -$1500 0.00%1 $2,06 2131 Cellular Phones & Pagers $31543! $3,0431 $4,000 $1,0001 $5 000 25.00% $4,000 2140 Telephones $9,507 $10,064 $9,54-1-t- $519 1 Q 60 5.44% $10,360 2340 Seminars & Education $242 $905 $1,100; $400 $1.500 36.36% $3,10 2370 Insurance Premium i $18,277 $9,502 $5,402; $486 $5.888 , 9.00% $6,182 2371 Ins. Deductible $0 $1,542 $2,000 W $2,000 - 0.00% $2,06 2399 Outside Agency Serv $25,725 $27,855 $19,400 $8,000 27400 41.24% $24,400 - 2435 Build Repairs &-Mtce $134,57Q $161,609 ` $137,690 $850 138,540 0.62%1 $171,990 2457 Veh - Repairs & Maintenance $5,3991 $6,393 $5,000 $0 5 000 0.00%1 $4,12 - - - - - 2478 Misc Equip Repairs- - $29,5941 $31,663 $28,500' $1,500 _ $30 000 5.26%I $30,000 - 2648 Building Rentals ' $10 $10 $101 $0! 10 0.00% $1 5510 Utilities - Water $4,787 $5,218 $5,242 $358 $5,600 6.83% $6,05 5520 Utilities Gas - $36,395 $32,732 $36,400 ($3,600)----$32,800 9.89%1 $34,44 5530 Utilities Hydro $80,360 $78,2061= $84,378 - -($2,178) 82,200 _ -2.58%1 $86,310 5540 Utilities - Oil $3,643, $4,239 $4,867 $0 $4867 0.00% $5,232 - - - - - 5900 Gas, Oil Tires $9,065', $10,405 $7,300 $2,070 $9,370r 28.36% $9,93 5902 Misc. Equipment $692; $904 $1,0001 $1,000 ( 100.00% $2,00 Total EXPENDITURES $632,527; $622,709 $627,121: $22,521! 3.59% $698,602 REVENUES - 9916 Vending Machines- - - - ($1,234) ($1,144) - ($1,000)1- $0i 1,000 0.00%i ($1,000) 9956 Rentals - Green River C.C. 1 ($9,300) ($9,600) ($8,600) $0 A8;6001 0.00% ($8,600) 9947 Rentals - Claremont C.C. - ($225) $0- ($500) $0 - ($500)1- _ 0.00% - ($500) 9938 Rentals East Shore C.C.- ($37,535) ($37,246)_!, ($30,000) $0 ($30.0001 0.00% ($30,000) 9937 Rentals West Shore C.C ($42,895) ($40,091)+ ($38,000) $0 $38 00 0.00%, ($38,000) 9949 Rentals Petticoat Creek - ($30,266)1, ($28,695)1 ($30,000)1 $0, (_$30,000 0.00% - ($30,000) - 9990 Other Revenues ($5,307) ($3,862)` ($1,000)1 $4,00011 400.00% $3,000 Total REVENUES ($126,762)! ($120,638) ($109,100)' $4,000 -3.67% $105,100) - - i $505,765! $502,071 - Net $518,0211 $26,521 $544,542 5.12%; $593,502 City of Pickering 2009 Background Information Council Approved 2719 Community Centres Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2719.1100.0000 Salaries & Wages Base Salaries and Wages $229,157 Total 2719.1100.0000 Salaries & Wages $229,157 2719.1200.0000 Overtime To meet service level / workload commitments $6,000 Total 2719.1200.0000 Overtime $6,000 2719.1400.0000 Employer Contributions This item includes mandatory deductions (CPP., El., EHT., ) and employer provided $49,350 benefits such as dental and optical Total 2719.1400.0000 Employer Contributions $49,350 2719.1900.0000 Uniforms As per the Collective Agreement $1,400 Total 2719.1900.0000 Uniforms $1,400 2719.2110.0000 Travel Parking & mileage $1,500 Total 2719.2110.0000 Travel $1,500 2719.2131.0000 Cellular Phones & Pagers Cellular Phone and Pager Charges--Increase due to cell phones being provided to City $5,000 security staff Total 2719.2131.0000 Cellular Phones & Pagers $5,000 2719.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $10,060 system upgrades Total 2719.2140.0000 Telephones $10,060 2719.2340.0000 Seminars & Education Health and Safety and First Aid Training $500 Defibrillator Training & Recertification $600 Security Guard Licenses $400 Total 2719.2340.0000 Seminars & Education $1,500 2719.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $5,888 insured and higher replacement costs. Total 2719.2370.0000 Insurance Premium $5,888 2719.2371.0000 Self Insurance Insurance Deductible $2,000 Total 2719.2371.0000 Self Insurance $2,000 2719.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program--Petticoat Creek Community Centre $1,400 PESCA revenue sharing agreement - (totally offset by revenue Acct. 2719.9938 - East $18,000 Shore Community Centre Technical assistance for roof repairs $8,000 Total 2719.2399.0000 Outside Agency Services $27,400 2719.2435.0000 Building Repairs & Maintenance Maintenance contract East Shore C.C.--Cleaning $18,000 Caretaking supplies $10,500 City of Pickering 2009 Background Information Council Approved 2719 Community Centres Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET General supplies $14,000 Window door and lock repair $10,000 Service Contracts (Garbage, Snow Removal & Salting) $21,250 Provision for pumping out Septic System Mt. Zion $3,000 Environmental Monitoring--Water Treatment and testing of wells $30,000 Maintenance Contract--Petticoat Creek Community Centre - Cleaning $26,250 Fire Alarm & Security Monitoring Contract $735 Maintenance Contract--West Shore C.C. (Cleaning Saturday Night Only) $7,875 Defibrillator Monitoring Contract $180 Window Cleaning $4,000 Paint exterior Lattice, Beams and Doors (Claremont CC) $8,000 <Reduced by TJQ> General reduction ($15,250) Total 2719.2435.0000 Building Repairs & Maintenance $138,540 2719.2457.0000 Vehicle-Repair & Maintena Culture & Recreation - vehicle $5,000 Total 2719.2457.0000 Vehicle-Repair & Maintena $5,000 2719.2478.0000 Misc.Equipment Repairs & HVAC $12,000 Fire Inspection $3,000 Emergency Lighting (increase due to new testing regulations) $5,000 Pumps, motor,etc. $3,000 Boiler repair and maintenance $3,000 Energy Management--Service Contract $4,000 Total 2719.2478.0000 Misc.Equipment Repairs & $30,000 2719.2648.0000 Rec. Building Rentals Brougham Community Centre Federal Rental Charge $10 Total 2719.2648.0000 Rec. Building Rentals $10 2719.5510.0000 Utilities-Water Based on 2008 estimated actual and anticipated rate increase $5,600 Total 2719.5510.0000 Utilities -Water $5,600 2719.5520.0000 Utilities - Gas Contract renewed at the same rate as 2008. $32,800 Total 2719.5520.0000 Utilities - Gas $32,800 2719.5530.0000 Utilities - Hydro Based on an anticipated rate increase of 5% over 2008 estimated actuals $82,200 Total 2719.5530.0000 Utilities - Hydro $82,200 2719.5540.0000 Utilities - Oil Mt. Zion Community Centre $4,867 Total 2719.5540.0000 Utilities - Oil $4,867 2719.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. $9,370 Total 2719.5900.0000 Gas, Oil, Tires Etc. $9,370 2719.5902.0000 Misc. Equipment First Aid and Safety (replacement), Small tools, etc. (replacement) $2,000 Total 2719.5902.0000 Misc. Equipment $2,000 Total. $649,642 City of Pickering 2009 Background Information Council Approved 2719 Community Centres Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Total Expenses $649,642 Revenue 2719.9916.0000 Vending Machines East Shore C.C. ($1,000) Total 2719.9916.0000 Vending Machines ($1,000) 2719.9937.0000 Rentals - West Shore C.C. West Shore Community Centre--Nursery School Lease ($4,000) Hall Rentals ($34,000) Total 2719.9937.0000 Rentals - West Shore C.C. ($38,000) 2719.9938.0000 Rentals - East Shore C.C. Hall & Room Rentals ($30,000) Total 2719.9938.0000 Rentals - East Shore C.C. ($30,000) 2719.9947.0000 Rentals - Claremont C. C. Hall Rentals (Saturday evenings only) ($500) Total 2719.9947.0000 Rentals - Claremont C. C. ($500) 2719.9949.0000 Rentals - Petticoat Creek C.C. Estimated revenues ($30,000) Total 2719.9949.0000 Rentals - Petticoat Creek C.C. ($30,000) 2719.9956.0000 Rentals - Green River C.C Church Lease ($8,600) Total 2719.9956.0000 Rentals - Green River C.C ($8,600) 2719.9990.0000 Other Revenue Damage deposit forfeited $3,000 Total 2719.9990.0000 Other Revenue $3,000 Total. ($105,100) Total Revenues ($105,100) Net Expenses $544,542 City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Run Date : 6/2/2009 2:35 PM 2731 Recreation Complex - Central Core ReportName: 209&2010Revisedt 2007 2008 2008 Budge ACTUALS YTD, APPROVED INCJDEC. BUDGET % CHGE, Forecast ACTUALS BUDGET, 2009 2009 201 EXPENDITURES 1100 Salaries & Wages $1,181,727 $1,319,401 $1 299,187 $14,170 1,313,357 1.0909%I $1,361,87 - - 1200 Overtime $36,813 L - - $45,188 $41,4001 $8,950 $50 350 21.62%1 $50,35 - - - - - - l 1400 Employer Contributions $242,1871 $252,744 $264,012 $2,768 $.266,780 1.05% $289,700 - - - - 1900 Uniforms $3,522 $5,209 $4,000 $0 4,000 0.00%; - $4,00 2110 Travel $1,259 $1,887] $3,000 $1,000 $4,000 33.33% $4,00 - - - - - 2131 Cellular Phones & Pagers $9,838 $9,025 $10,000i $0 $10,000 0.00%0 $10,000 2140 Telephones $19,568 , $19 527 _ $18,6121 $1,5541 $20,166 8.35%, $20,770 500 -0:00%~ $25,000 $0 $0! $25,000 - 2210 2220 Advertising Subscription & Publications ~ $19$235' 754! $25 726 $25,000 0.00% $500- - - - 2340 Seminars & Education - $2,047 $9,8121 $10,0451 $1,980 _ 12 025 19.71% $16,52 2370 Insurance Premium $36,150 $28,034 $22,641 $2,032 24 673. 8.97%i $25,90 2371 Ins. Deductible $1 000 $1,000 $4,000 -$0$4,000 0.00% $4,12 2394 Recpt, Prom & Sp Events $10,017: $40 612 $18,000 ($5,000) 13,000 27.78% $8,00 2395 Memberships $1,981 $1 551 $2,595 $0 $2,505__--0.00°!0 - - - - - - - 2399 Outside Agency Serv - $81,546 $130,011 - - $2;59 - $83,760! $49,500 133, 133,260 59.10%I. $133,260 2435 Build Repairs & Mtce - $117,558 $196,515I $144,3651 $46,9501 $191.315 32:52%1 $196,31 - 2478 Misc Equip Repairs - $33,047 $19,7311 $40,000 $040 000 0.00% $40,000 - - 2481 Other Fix. Assets Rep & Mtce. $65,0001 $52,077 $62,800 $0 X62 g00 0.00% $67,774 - - - - 2678 Rental Misc Equip $548; $3,727 $1,500 $500 2 000 33.33%1 $2,00 - - - - 5300 Stationery & Office Supplies $9,7431 - $9,135 $10,$50000 0' $0$0 0,060 $500, 00.00% .00% $10,00 5302 Forms $38~ $529 - - - - $500 5340 Supplies Special Events $8,270 $9,210 $10,000 . $0 0._00% $10,00.0_ - 4- - - - , '$10,o 5510 Utilities - Water $23,103!, $25,452 $2_5,298 $2,202 ° - ;__$27,5001 8.70% $2s,7o 5520 Utilities - Gas - - - ,000 5530 Utilities Hydro $$83,642 $1 $8982,,891 084 $1 $7692,,425 840 $13,5 575($840) 90$192.000, 17.76%' $94,550 -0.44% $201600 5902 Misc Equipment - $19,197 $27,597 $21,2501, $1,200 -$22,450 5.65% $22,450 8960 Taxes Tenant $0 $0' $1,5751 $0 0.00% $1,62 Total EXPENDITURES $2,184,567 $2,505,6761 $2,393,305; $140,541, $2,533 5.87% $2,633,058 .846 REVENUES 9915 Snack Bar $0 $0--__ $0 $0 - 0 - 0.00°fo. - $0 9916 Vending Machines ($14,110)1 ($13,280) ($12,000) $01 , ($12,000)- 0.00°!° ($12,000) 9970 Child Supervision ($8,878)', ($10,432) ($14,753) $0' ($14,753) 0.00% ($14,800) 9975 Fitness Testing ($49,601); ($132,633) ($50,000) ($82,000) _ ($132,000) 164.00% ($132,000) 9991 Other Revenue $0' ($35) $0 $0 0 0.00% $0 9921 Admissions - Tennis($92,860) ($126,313)1 ($105,000)1 $0 x$105000) _ _0:00% ($105,000) - - - - x$31760 5:29% ($35,800) 9924 Admissions Squash 756) ,113) ($29,600))1 1 ($2500) ($35.800) 7.09% ($31;700)_ 9925 Admissions Fitness Room $21,) ($18 , (_1 1 1 9926 Admissions -Racquet Ball ($8,880)1 ($8, 9- ($12,000)i ($500) 12 500) 4.17%0 ($12,500) - 9933 Rentals Mtg. Room/Public - ($28,816)1 ($24,000)1$0~ ($24,000), 0.00% ($24,000) 9934 Rentals Mtog. ($48,30% -~23 978)1, ($50,000) ($50,000)! $0, Mtg. RoomlPr ' -($50,000)-- 0.00% ($50,000) 9935 Rentals - Halls ($85,179)' ($67,480)1 ($80,000) $O ($$0,000) 0.00% ($801000) 9939 Rentals -Lockers -($537); ($586) ($800) $Oi - ($800 0.00% ($800) 9957 Rentals - Pottery Studio- ($7,790)4 ($8,568) ($8,400) $0 ~$g 400) 0.00% ($8,400) 9958 Rentals - Wellness Clinic ($22,524) ($19,356) ($22,000) ($10,250) MUM 46.59%1 ($32,250) 9941 Membertshi s - Tennis ($55,684) 0.36% ($57,330) 9943 Memberships - Pool/Health Club ($580,839) ($623,294)1 ($659,400)! $0` 57 330) _ - I ($20,800} 640 200 3:36°!0 ($669,400) Memberships 9944 Squash ($88 133) - ($921000)t ($16,100) ($16$,100), 17.50% ($121,600) 9945 Memberships General - ($37,208)', ($31,204) ($38,259)f ($39,000)1 77 2 9 101.94% ($132,009) City of Pickering 2009 and 2010 vTD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 6/2/2009 2:35 PM 2731 Recreation Complex - Central Core Report Name: 209& 2010Revisedt 2007 2008 2008 Budge ACTUALS YTD, APPROVED INC./DEC. BUDGET% CHGE. Forecast ACTUALS BUDGET! 2009 2009 2010 9946 Memberships - Racquet Ball ($21,258) ($24,503) -($21,000) ($1,060) f 2.060) 5.05% ($22,060) 99900therRevenues ($14,403) ($16,611) ($10,000) $0 10 000 0.00% ($10,000) 9992 Other Revenue - Membership NSF ($1,921) ($3,685), $0 $0 $0 0.00% Fee Total REVENUES ($1,2111,237)11 ($1,351,786) ($1,280,542) ($1173,610)~ ($1,454,1521 13.56% ($1,551,649) Net $973,330[-----$--1-,1-53,890i1 $1,112,763' $33,069 ' $1,079,694 2.97% $1,081,409 City of Pickering 2009 Background Information Council Approved 2731 Recreation Complex - Central Core Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2731.1100.0000 Salaries & Wages Base Salaries & Wages $1,402,347 Division Head, Facilities Operations - Transferred to 2710 (Operations & Emerg. ($31,148) Services Admin) Transfer of funds to 2710 (Conservation Energy Mechanic) ($57,842) Total 2731.1100.0000 Salaries & Wages $1,313,357 2731.1200.0000 Overtime Facilities $40,000 Front Desk and Program $10,350 Total 2731.1200.0000 Overtime $50,350 2731.1400.0000 Employer Contributions This item includes mandatory deductions (CPP., El., EHT., ) and employer provided $293,930 benefits such as dental and optical Re-allocation of benefit costs to 2710 due to transfer of above positions. ($27,150) Total 2731.1400.0000 Employer Contributions $266,780 2731.1900.0000 Uniforms As per the Collective Agreement $4,000 Total 2731.1900.0000 Uniforms $4,000 2731.2110.0000 Travel Parking & mileage $4,000 Total 2731.2110.0000 Travel $4,000 2731.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $10,000 Total 2731.2131.0000 Cellular Phones & Pagers $10,000 2731.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $20,166 system upgrades Total 2731.2140.0000 Telephones $20,166 2731.2210.0000 Advertising Provide newspaper & brochure advertisements and promotions packages $25,000 Total 2731.2210.0000 Advertising $25,000. 2731.2220.0000 Subscriptions & Publicati Reference material, journals and reports $500 Total 2731.2220.0000 Subscriptions & Publicati $500 2731.2340.0000 Seminars & Education Ontario Kinesiology Association P.D. Day $500 Can-Fit Pro Training $900 Complex Admin/Clerical Staff Training $500 First Aid/CPR Defibrillator Training & Recertification $1,500 ORFA--Building Maintenance $1,500 PRO Mun. Admin.Training Coordinator Facility Operations $300 CESP/CEP Recertifications $825 Systems•Training (Facility Booking & Membership) $2,500 Technical Training - Facilities $2,500 Education Assistance $1,000 City of Pickering 2009 Background Information Council Approved 2731 Recreation Complex - Central Core Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Total 2731.2340.0000 Seminars & Education $12,025 2731.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $24,673 insured and higher replacement costs. Total 2731.2370.0000 Insurance Premium $24,673 2731.2371.0000 Self Insurance Insurance Deductible $4,000 Total 2731.2371.0000 Self Insurance $4,000 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Open House & Anniversary Celebration $5,000 Membership Recognition Initiative $3,000 Expansion Opening Event $5,000 Total 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R $13,000 2731.2395.0000 Memberships Facility Licenses : Mech. Lic., Prof. fees, etc. $250 Program memberships: Squash Ontario $450 Tennis Ontario $850 Ontario Fitness Council $125 Fitness Centre Accreditation $150 Certified Fitness Appraiser $120 Ontario Kinesiology Association $300 Can Fit Pro $60 Racquetball Ontario $100 Parks Recreation Ontario $190 Total 2731.2395.0000 Memberships $2,595 2731.2399.0000 Outside Agency Services Tennis Professional $13,300 Squash Professional $34,060 Base Hospital Support Defibrillation Program $1,400 Team Twelve--Personal Training--Offset by Fitness Testing Revenue $81,000 Nutritional Services $3,500 Total 2731.2399.0000 Outside Agency Services $133,260 2731.2435.0000 Building Repairs & Maintenance Carpet Cleaning $2,000 Caretaking Supplies $18,900 General Supplies $6,300 Glass Cleaning (quarterly) $8,000 Snow Removal & Salting $14,200 Building Supplies and Repairs $10,000 Electrical Repairs $10,000 Plumbing Repairs $10,000 Lamps, Ballasts, Fuse Inventory $8,000 Window, Door and Lock repairs $7,000 Various repairs to infrastructure due to aging facility $30,000 Maintenance Contract $40,000 Fire Alarm Monitoring Contract $735 City of Pickering 2009 Background Information Council Approved 2731 Recreation Complex - Central Core Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Defibrillator Monitoring Contract $180 Duct Cleaning on various areas $10,000 North Verge Landscaping $5,000 Replace Windows $3,000 Fire Rated Cabinets $4,000 Mirror replacements $4,000 Removal of Snow $5,000 <Reduced by TJQ> General reduction ($5,000) Total 2731.2435.0000 Building Repairs & Maintenance $191,315 2731.2478.0000 Misc.Equipment Repairs & Various program equipment at the Recreation Complex $26,000 Treadmill Belt replacements $14,000 Total 2731.2478.0000 Misc.Equipment Repairs & $40,000 2731.2481.0000 Other Fixed Assets-Rpr & Air Circulation Equipment (contract out) $8,000 Elevator Inspection & Repair (contract out) $4,800 Air conditioning (contract out) $15,000 Energy Management--Service Contract $4,500 Boiler Inspection and Repair (contract out $5,000 Water Treatment $6,000 Plumbing repair and maintenance $4,000 Fire alarm inspection and Service (contract out $3,000 Motors, Belts, Filters $3,000 Custodial Repairs and Maintenance $4,000 Diesel Generator Repair and Maintenance (contract out) Increase due to new testing $5,500 regulations Total 2731.2481.0000 Other Fixed Assets-Rpr & $62,800 2731.2678.0000 Misc Equipment Rentals Occasional equipment needs, other equipment rentals $2,000 Total 2731.2678.0000 Misc Equipment Rentals $2,000 2731.5300.0000 Stationery & Office Supplies General office supplies $5,000 Computer related $5,000 Total 2731.5300.0000 Stationery & Office Supplies $10,000 2731.5302.0000 Forms Professional printing services--Memberships $250 Facility bookings $250 Total 2731.5302.0000 Forms $500 2731.5340.0000 Supplies - Spec.Events/Ba Provide mix for banquet hall and meeting room rentals $10,000 Total 2731.5340.0000 Supplies - Spec.Events/Ba $10,000 2731.5510.0000 Utilities -Water Based on 2008 estimated actual and anticipated rate increase $27,500 Total 2731.5510.0000 Utilities -Water $27,500 2731.5520.0000 Utilities - Gas Contract renewed at the same rate as 2008. $90,000 City of Pickering 2009 Background Information Council Approved 2731 Recreation Complex - Central Core Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Total 2731.5520.0000 Utilities -Gas $90,000 2731.5530.0000 Utilities - Hydro Based on an anticipated rate increase of 5% over 2008 estimated actuals $192,000 Total 2731.5530.0000 Utilities - Hydro $192,000 2731.5902.0000 Misc. Equipment Card Access Supplies (cards, cartridges) $15,000 Racquets, balls, eyewear for Elective Programs (replacement) $1,200 Fitness Testing Supplies (replacement) $500 Creative Centre $900 Combination Locks (replacement) $750 First Aid Supplies (replacement) $1,500 Small Tools $1,500 Child Supervision Centre $1,100 Total 2731.5902.0000 Misc. Equipment $22,450 2731.8960.0000 Taxes - Tenant Taxes (Tenant) $1,575 Total 2731.8960.0000 Taxes - Tenant $1,575 Total. $2,533,846 Total Expenses $2,533,846 Revenue 2731.9916.0000 Vending Machines Based on 12% of total Complex Vending Machine Sales ($12,000) Total 2731.9916.0000 Vending Machines ($12,000) 2731.9921.0000 Admissions -Tennis Prime time court admissions ($58,500) Non Prime time court admissions ($46,500) Total 2731.9921.0000 Admissions - Tennis ($105,000) 2731.9924.0000 Admissions - Squash Pay as you play--Prime time court admissions ($25,300) Non prime time court admissions ($10,500) Total 2731.9924.0000 Admissions - Squash ($35,800) 2731.9925.0000 Admissions - Fitness Room Adult - Singles ($16,300) Adult - 5 Pass ($9,400) Adult - 10 Pass ($16,000) Revenue adjusted to reflect 2008 actual $10,000 Total 2731.9925.0000 Admissions - Fitness Room ($31,700) 2731.9926.0000 Admissions - Racquet Ball Pay as you play--Prime time court admissions ($8,800) Non prime time court admissions ($3,700) Total 2731.9926.0000 Admissions - Racquet Ball ($12,500) 2731.9933.0000 Rentals - Mtg. Room/Publi Various private rentals for Complex Meeting Rooms (1,2 & 3) ($24,000) Total 2731.9933.0000 Rentals - Mtg. Room/Publi ($24,000) City of Pickering 2009 Background Information Council Approved 2731 Recreation Complex -Central Core Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET 2731.9934.0000 Rentals - Mto. Room Pro. Rentals for Division Cul. & Rec. operating at the Pickering Recreation Complex ($50,000) Total 2731.9934.0000 Rentals - Mtg. Room Prg. ($50,000) 2731.9935.0000 Rentals - Halls Various private rentals for Complex East and West Salons (Banquet Halls) ($80,000) Total 2731.9935.0000 Rentals - Halls ($80,000) 2731.9939.0000 Rentals -Misc. Eauipment Locker Rentals ($200) Misc. Racquet Rentals ($600) Total 2731.9939.0000 Rentals - Misc. Equipment ($800) 2731.9941.0000 MembershiD - Tennis Annual ($41,685) Seasonal ($15,645) Total 2731.9941.0000 Membership - Tennis ($57,330) 2731.9943.0000 Membership - Pool/Health Annual ($522,800) Seasonal ($54,500) Monthly ($42,100) New Memberships (All inclusive) ($20,800) Total 2731.9943.0000 Membership - Pool/Health ($640,200) 2731.9944.0000 Membership - Sauash Annual ($80,100) Seasonal ($10,000) Monthly ($6,500) New Membership (Squash) ($11,500) Total 2731.9944.0000 Membership - Squash ($108,100) 2731.9945.0000 Membership - Fitness Room Annual ($34,214) Seasonal ($2,022) Monthly ($2,023) New Memberships (Fitness Classes) ($39,000) Total 2731.9945.0000 Membership - Fitness Room ($77,259) 2731.9946.0000 Membership - Racquet Ball Annual ($21,500) Seasonal ($368) Monthly ($192) Total 2731.9946.0000 Membership - Racquet Ball ($22,060) 2731.9957.0000 Rentals - Potterv Studio Contractual Agreement with "The Pottery Studio" for lease of space ($8,400) Total 2731.9957.0000 Rentals - Pottery Studio ($8,400) 2731.9958.0000 Rentals - Wellness Clinic Contractual agreement "The Wellness Clinic" for lease of space ($32,250) Total 2731.9958.0000 Rentals - Wellness Clinic ($32,250) 2731.9970.0000 Child Supervision Single hour admission ($5,753) 10 hour pass ($9,000) Total 2731.9970.0000 Child Supervision ($14,753) 2731.9975.0000 Fitness Testina City of Pickering 2009 Background Information Council Approved 2731 Recreation Complex - Central Core Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Personal Training--Expense is reflected under Outside Agency Services--Team Twelve ($132,000) Total 2731.9975.0000 Fitness Testing ($132,000) 2731.9990.0000 Other Revenue Leased equipment /space ($10,000) Total 2731.9990.0000 Other Revenue ($10,000) Total. ($1,454,152) Total Revenues ($1,454,152) Net Expenses $1,079,694 C': City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee 2733 Recreation Complex -Pool Run Date: 5/26/2009 11:28 AM Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS' YTD APPROVED; INCJDEC. BUDGET: % CHGE: Forecast ACTUALS BUDGET 20091 2009 201 EXPENDITURES 1100 Salaries & W es l $389 012 $398,407 $393,087 $13,865 3.53%° a9 $406,9 2 $421,994 1200 Overtime $12,9031 $17,341 $12,420 $2,580 $15,000 20:77% $15,000 - - - - - 1400 Employer Contributions $60,869 $60,038 $72,680,___ $3,630 $76_,310. 4.99%° $79,37 1900 Uniforms $5,419 $3,825 $5,000 $0 $5,000 ' 0.00%0 $5,00 2110 Travel $230, $132 $300_ $0 2131 Cellular Phones & Pagers $466 --$629 $500 --$0 _500 000!° $ 2140 Telephones $2,792 $1,742 $1,883i ($183) $1,20: 9.72% $1,7 2340 Seminars & Education $2,576 $50 $2 000, $0 $2 0 0.00% $3,2 - ~ , - - 2370 Insurance Premium $5,923! $10,479 $12 418 $1,114 $13,532 8.97% $14,209 - , - - 2395 Memberships $165 $274 $350 $0 $35 - - $350 0.00 2399 Outside Agency Serv $3,000 $0 $0' $0 01 0.00% $0 2435 Build Repairs & Mtce $49,410 $50,535 s5_6_,_80_0_ 56 800 $13,500 70,300 23.77% $91,00 - - r - - - - 2478 Misc Equip Repairs $33,4521; - $17,276 - $27,000 $0; 27,000_ 0.00% $23,69 5510 Utilities -Water $23 1031 $25452, $25,298 , $2,202 $27,500 8.70% $29, 70 5520 Utilities Gas $76 427 $89,153 $76,427 $13,073 $89,50111 1711% $93,98 5530 Utilities - Hydro - $129,893 $128,791 $136,388 ($1,188) $135,200_ -0.87% $141,960 5902 Misc. Equipment $2961 $1,587 $1,500 $Oi 0.00% $1,50 Total EXPENDITURES j $795,934, $805,712; $824,0511 $48,593 5.90% $923,503 - - REVENUES 9923 Admissions - Public Swimming - -($51,002) j$57,752($60,000) $0_(60,000) 0.00% ($60,000) 9932 Rentals Pool ($130,938)1~ ($139 534) ($142,200) ($7,800) $150 000 5.49% ($150,000) - - 9936 Rentals Pool-School Board ($800); - ($824) ($2,000) (0,00 Q 0:00% ($2,000) 9943 Memberships - Pool/Health Club ($52,913) ($56 710)! ($61,700 $0 61 70 ______0:00% ($61,700) - - - 9990 Other Revenues ($25) $0 $0 ~ $0 $01 0.00%1 $0 Total REVENUES ($235,679) ($254,820) ($265,900) ($7,800)~ (SMIQQ)~ 2.93% $273,700 Net $560,255, $550,892 $558,151 $40,793 $598,9441 7.31% $649,803 City of Pickering 2009 Background Information Council Approved 2733 Recreation Complex - Pool Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2733.1100.0000 Salaries & Wages Base Salaries & Wages $406,952 Total 2733.1100.0000 Salaries & Wages $406,952 2733.1200.0000 Overtime To meet service level / workload commitments $15,000 Total 2733.1200.0000 Overtime $15,000 2733.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $76,310 benefits such as dental and optical Total 2733.1400.0000 Employer Contributions $76,310 2733.1900.0000 Uniforms As per the Collective Agreement $5,000 Total 2733.1900.0000 Uniforms $5,000 2733.2110.0000 Travel Aquatic Program Coordinator: Parking & mileage $300 Total 2733.2110.0000 Travel $300 2733.2131.0000 Cellular Phones & Pagers Cell phone located at lifeguard office to be used for emergency purposes. $500 Total 2733.2131.0000 Cellular Phones & Pagers $500 2733.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and $1,700 system upgrades Total 2733.2140.0000 Telephones $1,700 2733.2340.0000 Seminars & Education Staff Recertifications & Defib Training $500 (CPO) Certified Pool Operators Course $1,700 Technical Training - Facilities $2,000 <Reduced by TJQ> General reduction ($2,200) Total 2733.2340.0000 Seminars & Education $2,000 2733.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $13,532 insured and higher replacement costs. Total 2733.2370.0000 Insurance Premium $13,532 2733.2395.0000 Memberships PRO - Aquatics $190 Life Saving Society $80 Red Cross $80 Total 2733.2395.0000 Memberships $350 2733.2435.0000 Building Repairs & Maintenance Pool Chemicals $23,000 Cleaning Supplies $13,300 Miscellaneous $2,000 Electrical and plumbing repairs $5,000 Lamps, Ballasts and Fuse Inventory $4,000 Filters, etc. $3,000 City of Pickering 2009 Background Information Council Approved 2733 Recreation Complex - Pool Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Tile, painting, door and lock repairs $10,000 Emergency lighting (replacement) $3,000 (New) - Contract for snow removal & salting $12,000 <Reduced by TJQ> General reduction ($5,000) Total 2733.2435.0000 Building Repairs & Maintenance $70,300 2733.2478.0000 Misc.Equipment Repairs & Filter System $7,000 Pool Supplies and Equipment $5,000 Electrical and Plumbing $4,000 Dry-O-Tron repairs (contract) $6,000 Pumps, Motors, Valves, Seals $3,000 Repair parts for pool vacuum $2,000 Total 2733.2478.0000 Misc.Equipment Repairs & $27,000 2733.5510.0000 Utilities -Water Based on 2008 estimated actual and anticipated rate increase $27,500 Total 2733.5510.0000 Utilities -Water $27,500 2733.5520.0000 Utilities - Gas Contract renewed at the same rate as 2008. $89,500 Total 2733.5520.0000 Utilities - Gas $89,500 2733.5530.0000 Utilities - Hydro Based on an anticipated rate increase of 5% over 2008 estimated actuals $135,200 Total 2733.5530.0000 Utilities - Hydro $135,200 2733.5902.0000 Misc. Equipment First Aid Supplies $600 Toys and Program Supplies (replacement) $700 Small Tools etc. $200 Total 2733.5902.0000 Misc. Equipment $1,500 Total. $872,644 Total Expenses $872,644 Revenue 2733.9923.0000 Admissions - Public Swimm Youth singles ($29,000) Adult singles ($17,250) Family singles ($6,750) Youth - 10 pass ($3,000) Adult - 10 pass ($4,000) Total 2733.9923.0000 Admissions - Public Swimm ($60,000) 2733.9932.0000 Rentals - Pool Learn to swim ($95,700) Private ($13,600) Pickering Swim Club ($40,400) Disabled swim ($300) Total 2733.9932.0000 Rentals - Pool ($150,000) 2733.9936.0000 Rentals - Pool - School B City of Pickering 2009 Background Information Council Approved 2733 Recreation Complex - Pool Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET ($2,000) Total 2733.9936.0000 Rentals - Pool - School B ($2,000) 2733.9943.0000 Membership - Pool/Health Annual ($40,400) Three Month ($21,300) Total 2733.9943.0000 Membership - Pool/Health ($61,700) Total. ($273,700) Total Revenues ($273,700) Net Expenses $598,944 2 ^ 7, City of Pickering 2009 and 2010 TD Actuals as of March 1, zoos Current Budget Executive Committee Run Date : 6/2/2009 2:35 PM 2735 Recreation Complex - Arenas ReportName: 209 & 2010 Revisedt 2007 2008!1 2008 Budge ACTUALS YTD APPROVED INCJDEC.' BUDGET % CHGE. Forecast ACTUALS BUDGET 2009 - - 2009'1 201 ENDIT E 1100 Sa arses & Wages $374,834 $372,228i $337 045 ($10 501_ ) $326 544 -3.12% $338,59 1200 Overtime $11,075 $8,660 $15525 - - - - $475. _$16,000____ - 3.06%1 $16,000 1400 Employer Contributions $77,276 $78,408 $78,061 ($11) 178,050 -0,01%' - $81,41 $3,294 $2,500 $0 V'15_0_0 0.00% - $2,57 2131 1900 Cellular Uniforms Phones & Pagers 7 $9831 $1,267 $1,300 $0 _$1300 0.00% $0 2140 Telephones $918' $969; $2,902 - - - - - - ($275) $2 627 9.48°f° $2,710 2340 Seminars & Education $1,466 $1,807 $2,300 $0 $2,300- 0.00% $2369 2370 Insurance Premium $5,296 $8,845 111,848 $1,065 .$12,913'_ 8.99% $13,559 2399 Outside Agency Serv $0 $400 $400 $0 400 0.00% $412 2435 Build Repairs & Mtce $42,772 $35,544 $44,226 $8,300 - $52,526 _18.77% $54,526 2478 Misc Equip Repairs $63,202 $43,352 $48,000 $0 48,00 0.00% $47,380 2678 Rental Misc Equi o p - $Oi $357 $500, $0 00 0.00°/ $515 5300 Stationery & Office Supplies $382 $174, $400 $0 400 0.00% $412 5302 Forms $0 $0 $300 $0 $300... 0.00%1 $309 5510 Utilities - Water $5,134 $5,656 $5,622 $4781 $6,100 8.50% $6,59 $19,984 $18,100 $1,900 $20,000 10.50% $2_1,000 5520 Utilities - Gas Hydro $134,37Z, $133,232 $141,100--($1,200) 139,900! -0.85% $14.6,900 5530 900 Gast; Oil Tires $0, $0 $1601 ($160) -100..00% $16 5 5902 Misc. Equipment $671± $233 $1,000; $500 50.00% $1,50 Total EXPENDITURES $740,025 $714,411; $711,289; $571 0.08% $736,929 REVENUES 9915 Snack Bar ($1,500) ($2,775) ($2,000) $01 _-($2,000) 0.00% ($2,060) 9.916 Vending Machines ($2,586) ($2,126)1 ($3,000) $0 $3,0 0 0.00% ($3,090) 994 - 0 g Space ($1 1 2,00 0)~ _ ($4,000) ($12,000) $0 12 00 0.00°foi ($15,450) 9,922 Admissions---Skating - ($27 348)! ($18,217)1 ($25,000)' $0 -($25 000 0.00% ($20,600) 9933 Rentals Mtg. Room/Public ($30,597)1 ($34,508); ($34,000)$0 ($34,000) 0.00% ($32,.960) - - - + - 9934 Rentals - Mtg. RoomlProg. - 1 ($10,000); ($10,000)i ($10,000)1 - $0 ($10 000 0.00% ($10,300) 9931 Rentals - Ice Surface ($601,110) ($525,443)' ($570,000) ($10,00.0) $580,000 1.75% ($690,000) - - 9990 Other Revenues ($19,292) ($22,002) ($21,000) $01i 0.00% $31,930 Total REVENUES ($704,434) ($619,070) ($677,000) ($10,000)1 (S6EZ,QQO)' 1.48% $806,390 Net $35,591 $95,341 $34,289 ($9,429); $24,860 -27.50% ($69,461) City of Pickering 2009, Background Information Council Approved 2735 Recreation Complex -Arenas Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2735.1100.0000 Salaries & Wages Base Salaries & Wages $355,263 Division Head, Facilities Operations - Re-alignment of transfer - 2735 (Rec Complex ($28,719) Arena) Total 2735.1100.0000 Salaries & Wages $326,544 2735.1200.0000 Overtime To meet service level / workload commitments $16,000 Total 2735.1200.0000 Overtime $16,000 2735.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $84,000 benefits such as dental and optical Division Head, Facility Maintenance - Re-alignment of transfer - from 2731 (Rec ($5,950) Complex Arena) Total 2735.1400.0000 Employer Contributions $78,050 2735.1900.0000 Uniforms As per the Collective Agreement $2,500 Total 2735.1900.0000 Uniforms $2,500 2735.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $1,300 Total 2735.2131.0000 Cellular Phones & Pagers $1,300 2735.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $2,627 upgrades Total 2735.2140.0000 Telephones $2,627 2735.2340.0000 Seminars & Education Cover the cost of Refrigeration 'B' exam training & O.R.F.A. courses & safety education $700 O.R.F.A. - Ice Maintenance & Equip. Operation $1,000 Defibrillation Training & Certification $600 Total 2735.2340.0000 Seminars & Education $2,300 2735.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $12,913 insured and higher replacement costs. Total 2735.2370.0000 Insurance Premium $12,913 2735.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program $400 Total 2735.2399.0000 Outside Agency Services $400 2735.2435.0000 Building Repairs & Maintenance Caretaking supplies $12,600 Building repair supplies & services $12,600 Electrical repairs $8,000 Plumbing repairs $4,000 Door and lock repairs $3,000 Parking lot maintenance (snow removal and salting and garbage) $14,200 Defibrillator Monitoring Contract $126 <Reduced by TJQ> General reduction ($2,000) City of Pickering 2009 Background Information Council Approved 2735 Recreation Complex -Arenas Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Total 2735.2435.0000 Building Repairs & Maintenance $52,526 2735.2478.0000 Misc.Equipment Repairs & Ministry of Labour Inspections $2,000 Refrigeration repairs maintenance and dehumidifiers ( contract) $13,500 Overhaul Compressor (2) $9,000 Fan & motor repairs, supplies & fuse inventory $6,000 Electrical and Plumbing repairs $5,000 Ice Resurfacer maintenance $2,000 Misc. small equipment repairs $1,000 Energy Management System--Service Contract $1,500 Parking Lot Lighting $8,000 Total 2735.2478.0000 Misc.Equipment Repairs & $48,000 2735.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs $500 Total 2735.2678.0000 Misc Equipment Rentals $500 2735.5300.0000 Stationery & Office Suppi General office supplies $200 Toners for printer $200 Total 2735.5300.0000 Stationery & Office Suppl $400 2735.5302.0000 Forms Printing of facility permits and receipt forms $300 Total 2735.5302.0000 Forms $300 2735.5510.0000 Utilities -Water Based on 2008 estimated actual and anticipated rate increase $6,100 Total 2735.5510.0000 Utilities -Water $6,100 2735.5520.0000 Utilities - Gas Contract renewed at the same as 2008 $20,000 Total 2735.5520.0000 Utilities - Gas $20,000 2735.5530.0000 Utilities - Hydro Based on an anticipated rate increase of 5% over 2008 estimated actuals $139,900 Total 2735.5530.0000 Utilities - Hydro $139,900 2735.5900.0000 Gas, Oil, Tires Etc. 2735.5902.0000 Misc. Equipment First Aid Supplies (replacement) $1,000 Small tools, etc. (replacement) $500 Total 2735.5902.0000 Misc. Equipment $1,500 Total . $711,860 Total Expenses $711,860 Revenue 2735.9915.0000 Snack Bar Snack Bar Lease Agreement ($2,000) Total 2735.9915.0000 Snack Bar ($2,000) 2735.9916.0000 Vending Machines Arena vending machines ($3,000) City of Pickering 2009 Background Information Council Approved 2735 Recreation Complex -Arenas Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Total 2735.9916.0000 Vending Machines ($3,000) 2735.9922.0000 Admissions -Pleasure Ska Daily admissions for individuals for Public Skating ($25,000) Total 2735.9922.0000 Admissions - Pleasure Ska ($25,000) 2735.9931.0000 Rentals - Ice Surface Based on an average of $148/hr. ($580,000) Total 2735.9931.0000 Rentals - Ice Surface ($580,000) 2735.9933.0000 Rentals - Mto. Room/Publi Various hall rentals, activities ($34,000) Total 2735.9933.0000 Rentals - Mtg. Room/Publi ($34,000) 2735.9934.0000 Rentals - Mto. Room Pra. Various program room rentals ($10,000) Total 2735.9934.0000 Rentals - Mtg. Room Prg. ($10,000) 2735.9940.0000 Advertisina SDace Rink Board advertising ($12,000) Total 2735.9940.0000 Advertising Space ($12,000) 2735.9990.0000 Other Revenue Ball Hockey ($6,000) Lacrosse ($15,000) Total 2735.9990.0000 Other Revenue ($21,000) Total. ($687,000) Total Revenues ($687,000) Net Expenses $24,860 City of Pickering 2009 and 2010 TD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 5/261200911:28 AM 2744 Museum Report Name: 209&2010Revisedt 2007 20081 20081 Budge ACTUALS YTD APPROVED INCJDEC• BUDGET,' % CHGE. Forecast ACTUALS BUDGET 2111 2009 201 EXPENDITURES 1100 Salaries & Wages j -$306,245 $331,4601 $309,467 $20,308 329 77 s.56°i° $3.52,94 1200 vertime 2,297 $2,913 $4,650 -$0--- 1400 Employer Contributions - $32,000 $33,949 $46,018 $3,262 - $49,2801': _0;09%+ -$4,6 _$5.2_ ,273 1900 Uniforms $2,679 $2,644 $3,000 $0 0.00% $3,000 2110 Travel $1,488 $2,857 $3,000 $0 V 000' 0.00% $3,00_ 2122 Freight Express & Cartage $0 - $985 $600 $1,000 $1,600 166.67% $1,6 2131 Cellular Phones & Pagers - $1 727' $1 952 $1 200 $500 1 7Q0! 41.67% $1,7 2140 Telephones $4,818 $6,049 $4,970 $816 15,786 16.42% $5,96 _ $5 786 2210 Advertising $13,275 $14,357' $15000 $0 s 0.00%t $15,00 - - - - - - - 2211 Trade Shows, Exhib & Displays - $250!' - - - $0 $500 $0 $500-- - 0.00% $500 2340 Seminars & Education $1,617' 23701nsurance Premium $6,579 $2 275 --$-11(300,-,. $0 _$1,6~Ui 0.00°I° $1,60 $8,810 $7,410 , - $663+_ $8073 8.95%1 $8,47 - - - - 2394 Recpt Prom & Sp Events - $2,085 $2,191: $2,100 $600 $2:7001 28.57% $2,70 2395 Memberships $510 $1,937 $0 $1,937 0.00% $1,93 2399 Ou s deA9eneY Serv $5,264i $8,501 $12,200 ___$2,,480. x$14,680 20:33% $14,68 2435 Build Re airs & Mtce ,320 26.60% p $28,622 $23,785 $20,000'. $5-- $25,32500 _ $30,32 2457 Veh - Repairs & Maintenance $882 $1,477F $11200 $300 , 00 25.00% $1,5 2478 Misc Equip Re-pairs $6,657 $4,7861 $5,000 _ $0 ' 0.00°I° $5,00 1 - - _ - - - - - X0 2480 Antiques Repairs Mtce. $502 $421 $500 $0 __-__$500 0,00% $50 2482 Grounds Upkeep $239; _ $319 $500, $0 500 0.00%1 $500 2678 Rental Misc Equip i $4,433 - ---1- $2,916 $3,000: $55. 3055 -----1:83% $3,05 5300 Stationery & Office Supplies $6,777 $5,701 ; $1,500 - $0 ~1 500 0:00%; $1,50 - - - 5320 Program Supplies $0 $3,12T $5,000 $0 X00 0.00% $5,00 Supplies - Special Events $11,382 $10,9141 _ $1 10,500 $2,313 $12.813 22.03% $11,50 0 5340 $465 5345 Antique Purchases - - $2 641 $646 $6001 $0 600 0.00% $600 5400 Gift Shop Plaques $1,3751 $3,00 $0 $3,000. $3,00 - 5520 Utilities - Gas $3,190 $3,7361 $3,190 $570 $3,760 _17..87°/] $3,9-- 5530 Utilities Hydro - $7,464 $9,006 $7,837 $1,663 $g 500 21.22% $9,98 5540 Utilities - Oil $678 $1,044 $816 $0 16 0,00%1 $87 5900 Gas, Oil Tires + $886 $912 $500 $370 870 74.00% $92 5902 Misc. Equipment i $544, $97 $500 $1,500 300.00% $2,00 Total EXPENDITURES $456,252; $489,715 $477,295, $41,720 8.74% $550,219 REVENUES 1610 Federal Grant 1 ($24,221) ($5,705)! ($4,220) ($3,780) 8 0401 89.57% - ($8,000) 1623 Ont. Specific Grants ($41,157) ($40,662) ($17,900) ($12,100) ($3Y 0 0001 67.60%t ($30,000) - - 9910 Gift Shop- - - ($3,446) ($4,059) ($4,500) $0' f$4,500) 0_00% ($4,500) 9915 Snack Bar ($191) ($943) ($500) ($250) 0750) 50.00% - ($750) - - t - 9955 Programs 1 ($5 054) ($9,705) ($15,590) ($1,825) _($17 415 11.71% ($17,415) 9977 Donations ($2,579) ; - ($1,468) ($500), $0 , - 10 ($500) 9920 Admissions - Public & Edu. ($82,265); ($75,991) ($89,000)1 $o _-18$__x,_000 0:0o°i°I ($ss,ooo) 9933 Rentals Mtg. Room Public ($2,999)! ($2466) ($8,000): - $0 x$8000 4:00%. ($8,000) 9990 Other Revenues ($907 - - ° 1 ($1,964), ($3,000)' ($1,313)1 43.77/0 $3,000 Total REVENUES ($162,819) ($142,964)! ($143,210) ($19,268) 13.45% $161,165 Net - - $293,433. $346,751 $334,085 $22,452 $356,5371 6.72%I $389,054 City of Pickering 2009 Background Information Council Approved 2744 Museum Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2744.1100.0000 Salaries & Wages Base Salaries & Wages $329,775 Museum Administration - Program Support - Additional hours for museum program $10,530 assistant required for educational programs and general admin support Staffing resources required to develop historical artifacts inventory. $11,000 <Deferred by TJQ> ($21,530) Total 2744.1100.0000 Salaries & Wages $329,775 2744.1200.0000 Overtime To meet service level / workload Commitments $4,650 Total 2744.1200.0000 Overtime $4,650 2744.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $49,280 benefits such as dental and optical Total 2744.1400.0000 Employer Contributions $49,280 2744.1900.0000 Uniforms Repair and Replacement of Costumes $2,000 Costumes & protective equipment for volunteers $1,000 Total 2744.1900.0000 Uniforms $3,000 2744.2110.0000 Travel Parking & mileage $3,000 Total 2744.2110.0000 Travel $3,000 2744.2122.0000 Freight,Express & Cartage Shipment of Artefacts, steam Engines or displays $1,600 Total 2744.2122.0000 Freight,Express & Cartage $1,600 2744.2131.0000 Cellular Phones & Pagers Cell phone charges. $1,200 Motorola Radios (Replacement) $500 Total 2744.2131.0000 Cellular Phones & Pagers $1,700 2744.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $5,786 upgrades Total 2744.2140.0000 Telephones $5,786 2744.2210.0000 Advertising Museum brochure, Artwork, P.M.T.'s posters & printing, display ads - special events, $15,000 local/regional advt. add.new events Total 2744.2210.0000 Advertising $15,000 2744.2211.0000 Tr Shows,Exhib.& Displays Supplies and materials for temporary exhibits and displays, enlargements, lettering, $500 folios Total 2744.2211.0000 Tr Shows,Exhib.& Displays $500 2744.2340.0000 Seminars & Education OMA--Committee Workshop, Honorariums for on site training workshops (volunteers) $600 Defibrillator Training & Certification $1,000 Total 2744.2340.0000 Seminars & Education $1,600 2744.2370.0000 Insurance Premium City of Pickering 2009 Background Information Council Approved 2744 Museum Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Annual cost of insurance policy. Premium increases due to higher value of assets $8,073 insured and higher replacement costs. Total 2744.2370.0000 Insurance Premium $8,073 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Very Important Volunteer Night and Appreciation Event to cover food, entertainment & $2,700 awards for volunteers, Roast event/Volunteer Appreciation Night Total 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $2,700 2744.2395.0000 Memberships York-Durham Association of Museums & Galleries $25 Canadian Museum Association $91 Ontario Museum Association $100 Ontario Historical Society $63 Canada's National History Society $28 Culinary Historians Membership $30 HIGH FIVE Quality Assurance Program $1,600 Total 2744.2395.0000 Memberships $1,937 2744.2399.0000 Outside Agency Services Gas and Steam Barn area plus restoration projects $4,200 Security patrol services (12 x $380) $4,320 Base Hospital Support Defibrillation Program $1,800 Fire & Security Alarm Monitoring $4,000 Defibrillator monitoring contract $360 Total 2744.2399.0000 Outside Agency Services $14,680 2744.2435.0000 Building Repairs & Maintenance Daily maintenance supplies and materials for building repairs $6,820 Environmental monitoring & water treatment $4,200 Routine plumbing and electrical services and repairs $4,200 General building repairs $4,600 Paint exterior of 3 buildings (Chapel, Log House & Redman House) $10,500 <Reduced by TJQ> General reduction ($5,000) Total 2744.2435.0000 Building Repairs & Maintenance $25,320 2744.2457.0000 Vehicle - Repairs & Maint Vehicle-Repair and Maintenance $1,500 Total 2744.2457.0000 Vehicle - Repairs & Maint $1,500 2744.2478.0000 Misc.Equipment Repairs & Daily maintenance supplies and restoration for Steam Barn equipment $5,000 Total 2744.2478.0000 Misc.Equipment Repairs & $5,000 2744.2480.0000 Antiques-Repairs & Maint Conservation & Restoration Materials, On going repairs and restoration of artefacts in $500 Collection Total 2744.2480.0000 Antiques-Repairs & Maint $500 2744.2482.0000 Grounds Upkeep Annuals, perennial, seeds, vegetable plants, limestone for pathways and calcium $500 chloride for driveway Total 2744.2482.0000 Grounds Upkeep $500 2744.2678.0000 Misc Equipment Rentals Storage Units $3,055 City of Pickering 2009 Background Information Council Approved 2744 Museum Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Total 2744.2678.0000 Misc Equipment Rentals $3,055 2744.5300.0000 Stationery & Office Suppl General office supplies $1,500 Total 2744.5300.0000 Stationery & Office Suppl $1,500 2744.5320.0000 Program Supplies On Site Program Supplies $5,000 Total 2744.5320.0000 Program Supplies $5,000 2744.5340.0000 Supplies - Spec.Events/Ba Volunteer Workshops $1,000 Settler Trail $500 Steam up $2,000 Children's Event $1,500 Whodunit $500 Spirit Walk $1,500 Fall Family Festival $2,000 Christmas in the Village $1,500 General Events Supplies $1,000 Supplies for events related to tapestry funding $1,313 Total 2744.5340.0000 Supplies - Spec.Events/Ba $12,813 2744.5345.0000 Antique Purchases Reproduction items for programming Artefacts for the Collection $600 Total 2744.5345.0000 Antique Purchases $600 2744.5400.0000 Gift Shop/Plaques Retail Merchandise for Gift Shop $2,500 Display and Sales Supplies $500 Total 2744.5400.0000 Gift Shop/Plaques $3,000 2744.5520.0000 Utilities - Gas Based on a 3% increase over 2008 acutals $3,760 Total 2744.5520.0000 Utilities - Gas $3,760 2744.5530.0000 Utilities - Hydro Based on an anticipated rate increase of 5% over 2008 estimated actuals $9,500 Total 2744.5530.0000 Utilities - Hydro $9,500 2744.5540.0000 Utilities - Oil To purchase fuel for the heater in the schoolhouse $816 Total 2744.5540.0000 Utilities - Oil $816 2744.5900.0000 Gas, Oil, Tires Etc. Gas, oil & tires $870 Total 2744.5900.0000 Gas, Oil, Tires Etc. $870 2744.5902.0000 Misc. Equipment Gardening supplies $500 Metal shelving for collections $1,500 Total 2744.5902.0000 Misc. Equipment $2,000 Total. $519,015 Total Expenses $519,015 Revenue City of Pickering 2009 Background Information Council Approved 27" Museum Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET 1610.2744.0000 Federal Museum Job Dev. G Young Canada Works Program ($8,000) Total 1610.2744.0000 Federal Museum Job Dev. G ($8,000) 1623.2744.0000 Ont Grant - Museum Museum Operating Grant ($28,100) Summer Experience Program ($1,900) Total 1623.2744.0000 Ont Grant - Museum ($30,000) 2744.9910.0000 Gift Shoo Retail purchases: May/ June ($1,500) July/ August ($1,000) Sept./ Oct./ Nov. ($2,000) Total 2744.9910.0000 Gift Shop ($4,500) 2744.9915.0000 Snack Bar Gift Shop Snack Bar ($250) Tea Room (sp. events & weekends) ($500) Total 2744.9915.0000 Snack Bar ($750) 2744.9920.0000 Admissions - Public & Edu Admissions during Special Events ($5,000) On Site Education Programs for Spring ($38,000) On Site Education Programs for Fall ($38,000) General Admissions & Kids in the Village ($5,000) Spirit Walk ($3,000) Total 2744.9920.0000 Admissions - Public & Edu ($89,000) 2744.9933.0000 Rentals - Mto. Room/Publi Rentals--various supplies / artefacts ($3,000) Weddings in the church 10 @ $200 ($2,000) Film/ Photography Rental , (3 Rentals) ($2,000) Redman House Rentals ($1,000) Total 2744.9933.0000 Rentals - Mtg. Room/Publi ($8,000) 2744.9955.0000 Proarams Outreach Programs ($6,832) Public workshops & programs ($10,583) Total 2744.9955.0000 Programs ($17,415) 2744.9977.0000 Donations Memberships / individuals ($500) Total 2744.9977.0000 Donations ($500) 2744.9990.0000 Other Revenue Program Sponsorship ($3,000) Tapestry funding to offset expenses associated with supplies & special events ($1,313) Total 2744.9990.0000 Other Revenue ($4,313) Total. ($162,478) Total Revenues ($162,478) Net Expenses $356,537 ~Ltrl J~ IIi PI K:E Planning & Development. Department 2009 Overview January 2009 Planning & Development Department Departmental Mission Statement The provision of planning and development policy, design, regulatory and information services, and professional analysis, advice and recommendations, .which promote sustainability by contributing to a healthy environment, society and economy and responsible development and consumption 11•Departmental Goals & Objectives Sustainable Pickering • continue to incorporate the principle of sustainability into the Department's way of doing business, including promotion and refinement of the Sustainable Neighbourhood Development Guidelines and commencement of Seaton sustainability performance measures and benchmarks • in conjunction with the Office of Sustainability, develop a Downtown Intensification Strategy as part of the broader Downtown Program, including visioning and consultation processes Duffin Heights • complete the Official Plan and Development Guideline revisions required to implement the ESP and continue working with the landowners to be development ready • process submitted draft plans of subdivision within Duffin Heights • initiate zoning standards for the "mixed use corridor lands within Duffin Heights Seaton • pursue the City's planning interests through participation on the various Provincial, Regional and landowner studies underway for Seaton • commence the Neighbourhood Planning Program for Seaton Official Plan Review • redesign the work program to include a sustainability focus, launch the consultation program, and complete the amendments related to Planning Act changes/Provincial Policy Statement t _r Planning & Development Department 00•Departmental Goals & Objectives Legislation • continue Provincial Growth Plan implementation, including population and employment allocation to Pickering and within the City's urban growth centre and corridors, in consultation with the Province and the Region of Durham • complete development of revised policy to implement new Planning Act provisions to require mandatory pre-consultation and define what constitutes a definition of complete applications complete implementation of Oak Ridges Moraine conformity Zoning By-law amendment Application Processing • complete the zoning review of the Historic Village of Dunbarton and undertake necessary zoning amendments • establish a City protocol for processing Cell Tower requests in compliance with Federal regulations • in consultation with MMAH, develop a model for municipal performance reporting of building permit processing costs and tirneframes • achieve a 90% success rate in processing building permit applications within provincial timeframes • process development applications for intensification projects (Kaleidoscope, Pickering Town Centre, S.R.&R. Bay Ridges Phase III) Process Improvements • issue site plan approval manual • continue strategic review of existing zoning by-law provisions to identify and amend those which no longer reflect appropriate standards and frustrate development initiatives • develop additional functionality to the corporate GIS to the benefit of the Corporation • initiate a monitoring report respecting the success of the Liverpool Road Waterfront Node Official Plan policies and guidelines, and recommend actions that may be required as a result of the report Q IQ Planning & Development Department 019 1-.. - Goals & Objectives Process Improvements (continued) • implement a new sign by-law and transfer administration of permits for permanent signs from Clerks to Planning & Development • develop a revised office space plan which reflects current and anticipated functional, customer service and accessibility requirements • in consultation with the City Clerk and a qualified consultant, develop a heritage plan to more effectively manage the City's heritage resources and more efficiently process heritage approvals 11• Challenges Opportunities Internal • applying staff resources in, the areas of greatest strategic importance to the Corporation, balanced against other necessary and desirable activities participating at appropriate and necessary levels in key planning and deve!ormert initiatives and projects affecting the City, given limited staff resources • utilization of the City's Geographic Information System in planning analysis continue to implement corporate geographic information system functionality for map, property data and aerial photo viewing of the Corporate Intranet and Internet • continue implementation of Records Management policies • retain qualified staff during this period of limited development External • determining which planning activities the Department shall undertake given the increase demand for planning services (by Council, ratepayer associations, development industry, and the public), in a climate of budget restraint • meeting the increased demand for more timely study completions, development review and approvals given the increased complexity in the regulatory environment and broadened planning powers • being more selective determining which planning initiatives of outside agencies.(i.e. environmental assessments, watershed studies, etc.) the Department will be involved in p LL I C5 LL LL 7 Z LL N E c o C cC a c "y c Z c, C =Z Um c U U E CL ~ a m Q1 c E N 2 O C Gl ' 75 ~ U 0- E L-7j LY C'-T-i E c c_ C 0 O5 O , ca C CLLR Z) c C: U LL v C C .0 .2 C C ° O O OZZDZ) o o E U a C o o. U C U + 7 j 0E 0s Z O al o ~ a>i c: y o p `U me cm m m c C- U. C F m ~ _ LL O O $ c z d .L p oCCL co ~ ,o Q •v Q U y, i. ~ N ;C O C C C U Cil Q OE > o Q. F Uo o m ar o c 4- D An 0 CL E ? c p N o v .w 0 > Q U O LL LL N LL «O U. LL LL LL LL p tl N 7 m p p p 7 ojy p c cm a.y L) c T Z - p_ O am v~ -.2 . -'Z E c c a o cn m `o m E L m a o c ~,n vw o x c + N O ° c CO v aa' wrn mrn cc w n LL 0 - F O o f E m a E N c cm p 5 2 5 t No p x c~ c~ ma c m.v Z - E c 0 p p ;g U U m co co U U _ Np p w co 'N L-Tj L CA 0 - - fa C c m m 0 E 0 c V (D. U Q_ Q p w C C r a) O m C m T LL T LL _V U LL D O Z z a rj a° a`) OI U c C C C .O ma a m N g ~ a U cl o u C O a N ~L 4.1 a"' / t$ j \ (13 { ? 3> > E j 7 U m a~ _m Z N c C c > m Cx IL m J` cE do cc c N V o m E ° m N c .9L CL CL > 0 o CL C N 0 o ap ~yTl: a ¢ U City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 5126/200912:10 PM Planning & Development Report Name: 209 & 2010 ReviWt 2007 20081 2008 Budge ACTUALS YTD' APPROVED INCJDEC. BUDGET; % CHGE, Forecast ACTUALS BUDGET 2009 201 EXPENDITURES I 1100 Salaries & Wages $2,232,567 $2,328,112 _ $2,612,822 $37,425 $2_65U47 1.43% $2,748,220 1200 Overtime $31,181 $56,874 - - $48,600 ($8 000),..`.. $40,600'.1 $40,600 1400 Employer Contributions $518,741 $533,956 $604,137 $11,882 $616,019I 1.97% $652,291 1800 Conferences $5,107 $820 $8,510 t - $-500 X9,010', 5.88% $10,110 1900 Uniforms $506 $1,307 $2,400 ($200) 12,200: -8.33% $2,20 2110 Travel $23,870 $24,9471 $28,950 ($550) $28,400 1.90% $29,95 2131 Cellular Phones & Pagers $4 276 $5,390_[ $5,850 $400 - __$6~250' - 6.84% $6,65 2140 Telephones $21,044 $22,385 $21872 ($2,108) $19,764 _9.64% $20,36 2210 Advertising $0 $0 $500 $0 $5001 0.00% $500 2220 Subcription & Publications $5,034 $3,878 $5,000 $200 - - - 1200 - $5$8 200: 4.00% $5,80 - - - - - 2320Property &Dev. Control Expenses $10,251 $11,816 5___'6_0o $3,000 60.00% $8,000 2340 Seminars & Education $5,728! $8,697 $16,180 ($4,000) ----$12.180-- -24.72% $13,090 2370 Insurance Premium $33,360 $31380, $29,853 $2,676 $32529, &96Z Z oi $34,15 - - - - 2371 Ins. Deductible $1,000 $1,000 $2,000 $0; $2,000'.. 0.00% $4,00 2392 Consulting & Professional $91,367 $161,309 $1,412,545 ($759,575)--$652970 -53.77% $657,620 Recpt, Prom & Sp Events - - 1 600_ 2394 - - - - . - ' 2395 Membership $10,041 $10,476 $14,135 $66 $160.- $ 1795 4.670%, $1,7 _ $16,32 $4,2251 - $16,144 - $31,000 ($19,500) $11,500 -62.90% 1_2_4,500 _2396 Photo Mapping Printing - - 2407 Roads Repair & Mtce $18,271, $21,229 $20,000 $0 ---$20,00- 000% $25,000 2457 Veh Repairs & Maintenance - $3,329, $5,012 $6,000 $0 $6 000 0.00% $5,50 - - 2478 Misc Equip Repairs $0 $01 $1,600 $0 1 600 0.00% $1,60 - - 2635 Building Rentals $0 $200, $300 $0 $300 0.00% $300 2678 Rental Misc Equip - $3,400 - - $3,319 $3,350 - $8,450 - $11,800-__ 252.24% $11,800 5300 Stationery &_Office Supplies $16,556 $17,240 $17,000 $1,000 $18,000 5.88% $18_,0. 0 5302 Forms $761 $886 $2,000 ($1,000) -_$1,000. -50.00°fo $1,00 5900 Gas, Oil Tires $3,237 $4,708 $7,000 ($1,700) $5,300, -24.29% $5,62 5902 Misc. Equipment $979 $743 $1,650 $0 0.00% $1,65 Total EXPENDITURES $3,045,680 $3,272,562 $4,909,854 ($730,440) -14.88%$4,346,541 REVENUES 1416 Sale of Services Agreements ($73,628) ($48,909) ($64,000) $17,500 ---($-4-6:500 -27.34% ($46,500) 1429 Sale of Serv-Dev Cntrl ($98,109)1 ($109,367) ($75,500) ($3,000) ($78,500)______3.97% - ($80,000) 1460 Sale of Serv - Plan Admin ($4,571)! ($3,431) ($4,000) $1,000 ($3,000)F -25.0_0% ($3,000) 1461 Sale of Serv - Plan Appi ($314,866) ($438,742) ($172,275) $17,656 (,154,625); _10.25% ($155,000) 1517 Licenses & Permits ($936,519) ($614,756) ($850,000) $300,___ - ($550,000) _ -35.29%, ($600, 000) 1610 Federal Grant ($60,449) $Q $0 $0 $0 0:00° $0 1911 Trans. from Continuing Studies Res. - -($12,007) ($92,004) ($166,545) ($220,075) ($386.62011 132.14% ($391,270) 1920 Transfer from Reserve Fund $0 $ ($160,000) $160,000 0 100.00% $0 - 9990 Other Revenue ($16,100) ($40,564)i - ($902,040) $790,690 111,350 87.66% ($111,350) 9990 Other Revenues ($18,343) ($16,704)i ($20,000) $0 0.00% $25,000 Total REVENUES ($1,534,592) ($1,364,477) ($2,414,360) $1,063,765' -44.06% $1,412,120) Net $1,511,088 $1,908,085 $2,495,494; $333,325 $2,828,819 13.36% $2,934,421 CITY OF PICKERING - 2009 PLANNING & DEVELOPMENT DEPARTMENT i SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 1100 Salaries & Wages $ 37,425 Increase in salaries and wages mainly due to annual contractual obligation. 1200 Overtime (8,000) Decrease is due to reduction in development activity. 1400 Emp. Contributions 11,882 Increase in salaries translates into higher costs of benefits. 1800 Conferences 500 Increase due to Chief Building Official position on OBOA and LMCBO. 1900 Uniforms (200) Decrease reflects anticipated requirements for 2009. 2110 Travel (550) Decrease reflects anticipated lower mileage claims for 2009. 2131 Cellular Phones & Pagers 400 Increase reflects additional monthly wireless charge for two new rugged laptops to be purchased for the building section in 2009. 2140 Telephones (2,108) Annual review of monthly line charges and renegotiation of contract, translates into lower costs. 2220 Subs & Pubs 200 Increase reflects 2008 estimated actuals. 2320 Prop. Develop Crtl 3,000 Increase reflects 2008 estimated actuals. 2340 Seminars (4,000) Decrease reflects reduced training initiatives for 2009. 2370 Insurance Premium 2,676 Increase is attributable to higher replacement value of insured assets. 2392 Consulting (759,575) Decrease due to removal of Seaton Neighbourhood Planning Program costs from budget (now fully landowner paid). 2395 Memberships 660 Increase reflects increase in OPPI membership fee and additional planner memberships. CITY OF PICKERING 2009 f PLANNING & DEVELOPMENT DEPARTMENT SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 2396 Photo, Mapping & Print. (19,500) Decrease as 2009 is not a payment year to Region of Durham for Orthophotography. 2678 Rental Misc Equip. 8,450 Increase due to a higher cost for licence agreement with Durham Region for Teranet land parcel information and purchase of digital 40R reference plans. 5300 Stationary & Office Sup. 1,000 New folders in building section to accommodate transfer in sign permit responsibility. 5302 Forms (1,000) Decrease reflects 2008 year-to-date actuals and increased use of online forms. 5900 Gas, Oil Tires (1,700) Decrease reflects anticipated lower mileage claims for 2009. Decrease reflects 2008 year-to-date actuals. Total Changes $ 730,440 CITY OF PICKERING , 2009 _l PLANNING & DEVELOPMENT DEPARTMENT EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES) / DECREASES Item Amount Explanation 1416 Sale of Serv - Agreements $17,500 Decrease due to anticipated reduced development activity. 1429 Sale of Serv - Deylop Cntrl (3,000) Increase due to 2008 actuals. 1460 Sale of Serv - Plan Admin 1,000 Decrease in revenues reflects 2008 activity level and additional material being available on the Intranet. 1461 Sale of Serv - Plan Appl 17,650 Decrease due to anticipated reduced development activity in 2009. 1517 Licenses & Permits 300,000 Decrease reflects anticipated lower mileage claims for 2009. construction activity in 2009. 1911 Trans. From Cont. Studies (220,075) Consulting projects approved in 2008 and continuing in 2009 translates into these dollars being carried over to 2009. 1920 Trans. From Res. Fund 160,000 Decrease reflects reduction in expenditures. 9990 Other Revenue 790,690 Decrease due to removal of Seaton Neighbourhood Planning Program as a landowner funded project. Total Revenue Changes $ 1,063,765 =q, City of Pickering 2009 and 2010 TD Actuals as of March t, Zoos Current Budget Executive Committee Run Date : 51261200911:28 AM 2610 Plan & Develop -Admin Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD, APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALS BUDGETJ 2009 2009 201 EXPENDITURES 1100 Salaries & Wages $615,346 $657,872 $652 131 $43,01 $695,132: 6.59% $721,000 1200 Overtime $106; $362 $2000 ($1,000) $1$1, 00 -50.00% $1,00 1400 Employer Contributions $148,174 $155,946 $161 462 $8,058 - 4.99% $178,90 1800 $95$1-,500-- $0 0.00% $1,_6.0 1900 Un formsces - $0; $136 $200 ($200) 0 0 -100.00% $0 2110 Travel $513 $382 $1,150 {$350) $800 -30.43/0 ° $1,15 - - 2131 Cellular Phones & Pagers - - $419 $431 $450 $0 $4501 0.00% $45 2140 Telephones $5,816 $6,029 $4,772 ($458) $4,3141 9.60 2210 3141 9.60°l0 $4,44 2210 Advertisrng $0 $0~1 $500 $0 % $50 0;00 2220 Subscription & Publications $4,039 $2,7891 $0 $4,000 0.00% $4,00 2320 Property & Dev. Control Expenses $10,251 $11,816 $5,000 $3,000 $8 00 60.00% $8,0 - - - 2340 Seminars & Education $315 _ $2,556 $3,800 ($3,000) 78.95% $800 2370 Insurance Premium $6,252± $5,777 $5,637, $505 $6,142 8.96% $6,44 _ ~ - ~ - 2394 Recpt Prom &-Sp Events $768 $646 $1,4001 0.00% $1,50 2395 Memberships $819 $857 $1,105 $85~ - $11901 7.69% $1,22 - - - - - 2396 Photo, Mapping, P 9 Printing $4,2$025 ($19,500) -62.90% $24,50 P r-- - 2635 Building Rentals ' $1$200 $3$300' $0 $300 0.00% $30 2678 Rental Misc Equip $3,31.9_ $3,31 9' $3,350 ry pP ~ _ $8,450 __$11,800 252.24% $11__,80 5300 Stationery & Office Su--lies $16,556 $16,393 $16,500 - X16,500 0.00% $is,5oo 5302 Forms $0: $0 $800' ($300) 37.50% - - $500L__~. $50 - - - - - 5902 Misc. Equipment $500-L-- $01 $3001 $0' 0.00% $30 - - - Total EXPENDITURES $816,970 $881,750' $897,357 $38,291 935,548 4.27% $984,914 REVENUES - 1416 Sale of Services Agreements ($73,628)i _ ($48,909) ($64,000)1 $1$17,000 500 , - -2725.00.34% $3,000) , ($3,431); ($4,000) ($46,5001 1460 Sale of Serv - Plan Admin - - ( ($4,571) % $46,500) Total REVENUES ($78,199) ($52,340)1 ($68,000) $18,500 -27.21%1 ($49,500 Net $738,771 $829,410 $829,357 $56,791 $886,148 6.851% $935,414 City of Pickering 2009 Background Information Council Approved 2610 Plan & Develop Admin Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2610.1100.0000 Salaries & Wages Base Salaries & Wages $695,132 Total 2610.1100.0000 Salaries & Wages $695,132 2610.1200.0000 Overtime To meet service level/workload commitments $1,000 Total 2610.1200.0000 Overtime $1,000 2610.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $169,520 benefits such as dental and optical Total 2610.1400.0000 Employer Contributions $169,520 2610.1800.0000 Conferences OPPI Conference--Director in Niagara Falls, ON--Registration, meals and $1,500 accommodations ESRI Regional User Conference--Supervisor, ISS in Toronto, ON $100 Reduction by TJQ ($100) Total 2610.1800.0000 Conferences $1,500 2610.1900.0000 Uniforms 2610.2110.0000 Travel Parking & mileage $600 Mileage - OPPI Conference in Niagara Falls, ON (360km return) $200 Total 2610.2110.0000 Travel $800 2610.2131.0000 Cellular Phones & Pagers Pager Charges $450 Total 2610.2131.0000 Cellular Phones & Pagers $450 2610.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $4,314 upgrades. Total 2610.2140.0000 Telephones $4,314 2610.2210.0000 Advertising Public meetings regarding various studies & notification of city-initiated zonings & $500 official plans Total 2610.2210.0000 Advertising $500 2610.2220.0000 Subscriptions & Publications Planning $3,000 Development Control $1,000 Total 2610.2220.0000 Subscriptions & Publications $4,000 2610.2320.0000 Property & Dev Cntrl Exp Searching titles, registering documents, filing documents and obtaining transcripts. $8,000 Costs offset by revenue in 1416. Total 2610.2320.0000 Property & Dev Cntrl Exp $8,000 2610.2340.0000 Seminars & Education General Education Assistance $500 Administrative Assistant seminar/course $300 Total 2610.2340.0000 Seminars & Education $800 2610.2370.0000 Insurance Premium n X City of Pickering 2009 Background Information Council Approved 2610 Plan & Develop - Admin Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Annual cost of insurance policy. Premium increases due to higher value of assets $6,142 insured and higher replacement costs. Total 2610.2370.0000 Insurance Premium $6,142 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Refreshments for public planning meetings/workshops and promotional situations $900 Development Control--Host Utility Coordination Meeting--approximately 20 people $300 Information & Support Svcs--Host Durham GIS Group Meeting $200 Total 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $1,400 2610.2395.0000 Memberships OPPI Full Membership @ $540--Director $540 URISA Ontario $110 URISA International $390 AMANDA Central User Group Annual Fee $150 Total 2610.2395.0000 Memberships $1,190 2610.2396.0000 Photo, Mapping, Printing Film purchases/processing/reproductions from outside organizations for day to day $1,000 requirements Paragon (printing, laminating, enlargement/reduction) $500 Records Management Scanning $10,000 Total 2610.2396.0000 Photo, Mapping, Printing $11,500 2610.2635.0000 Building Rentals Rental of facilities and payment of security at library when holding public meetings $300 Total 2610.2635.0000 Building Rentals $300 2610.2678.0000 Misc. Equip. Rental Licence agreement with Durham Region for Teranet land parcel information $8,300 $8,300 Year 1 of 5 (incl. PST) Registered Plans (Teranet) Annual Subscription $3,500 Total 2610.2678.0000 Misc. Equip. Rental $11,800 2610.5300.0000 Stationery & Office Supplies Plotter, supplies, display boards, drafting supplies $3,500 General office supplies $12,500 Development Control--Design Standards Manual--Binders, tabs and spines $500 Total 2610.5300.0000 Stationery & Office Supplies $16,500 2610.5302.0000 Forms Work permits, inspection time sheets--Development Control $500 Total 2610.5302.0000 Forms $500 2610.5902.0000 Misc. Equipment Small office and drafting equipment $300 Total 2610.5902.0000 Misc. Equipment $300 Total. $935,648 Total Expenses $935,648 Revenue 1460.0000.0000 SALE OF SERV - PLAN ADMIN Sale of Services - maps and other planning documents ($3,000) City of Pickering 2009 Background Information Council Approved 2610 Plan & Develop Admin Run Date: 5/26/200911:31 AM p Report Name: 2009 Background Current 2009 BUDGET Total 1460.0000.0000 SALE OF SERV - PLAN ADMIN ($3,000) 1610.1416.0000 Sale of Serv - Agreements Development/Sub Division Agreements/Model Homes ($15,000) Site Plan Agreements ($7,000) Amending Agreements/Miscellaneous Agreements/Release of Agreements ($5,000) Part Lot Control By-laws/Unit Fees ($5,000) Miscellaneous Correspondence/Reporting ($6,500) Assumption Release ($3,000) Road Dedication By-law/Closings ($3,000) Deed/Easement Transfer Preparation ($2,000) Total 1610.1416.0000 Sale of Serv - Agreements ($46,500) Total. ($49,500) Total Revenues ($49,500) Net Expenses $886,148 City of Pickering 2009 and 2010 YTD Actuals as of March 1, 2009 Current Budget Executive Committee Run Date : 51261200911:26 AM 2611 Planning ReportName: 209&2010Revisedt 2007 2008 20081 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET" % CHGE, Forecast ! ACTUALS! BUDGETI 20 91 2009 201 EXPENDITURES _ 1- - ~ 100 Salaries & Wages $668,413 $651,349 $923,227 ($40,905) 882 322 -4.43% _ $915,28 1200 Overtime $17,9301 $45,990 $24,500 4. 0 _ 0:00% _ $24,50 1400 Employer Contributions $146,718 $145,525 $201,014 ($9 1 '2 - 4.600/6 $203,620 X91,770 1800 Conferences $2,936 $175 $4,510 $0 0.00% _ $_4,51 1900 Uniforms $0 $0': $200 $0 0.00% 2110 Travel $1,709 $1356 $2150 ($300) -1-395% $1,85 2131 Cellular Phones & Pagers $286 $422 $400 $0 $400, ` 0;00% $40 2140 Telephones - $5,976 $6,494 $6,291 ($596) $5,695_ -9.47% - $5,87 - 2340 Seminars & Education $3,108 $1,85211 $4,700 $0 ~ _$4700: _ 0.00% $5,70 - - - - 2370 Insurance Premium $13,846. $13,756$12,738 756 $12 738 $1,143 $13,881 8.97% $14,57 2392 Consulting & Professional $84,242 $134,409 $1,401,545 ($763,575) $637,970: -54.48%1 $642,620 2395 Memberships $4,334 $5,197 $6,530 $670 1 10.26% $7,20 Total EXPENDITURES $949,497 $1,006,524, $2,587,805' ($812,807)' X1.41% $1,826,32 1461 REVENUES Sale of Sera - Plan A -I ($314,86.6)1 pp- - ($438,742) ($172,275)1 $17,650 154,625 1025% ($155,000) ($60,449 $0 $0 $0' 1610 Federal Grant - - - - 0 0.00% $0 1911 Trans. from Continuing Studies Res.' ($12,007) ($89,004) ($166,545)'_ ($220,075) (86s620 137.14% ($391,270) 1920 Transfer from Reserve Fund $0'i $0~ ($160,000) $160,000 $Oi 100.00% 9990 Other Revenue ($16,100)1 ($40,564) ($902,040) $790,690 87.66,1 $111,350 Total REVENUES ($403,422) ($568,310) ($1,400,860) $748,2651 -53.41% ($657,620 Net $546,075 $438,2147 $1,186,945 ($64,542)' $1,122,403 -5.44% - $1,168,705 2009 Consulting & Professional Account 2611-2392 Planning & Development Department Total Gross Consulting & Professional Budget, $637,970 LESS: Funded from 2008 Approved Projects ($386,620) Funded by Landowners (111,350) (497,970) TOTAL NET NEW TAX LEVY 140 000 Planning & Development 2009 Consulting & Professional Budget New City Funded Initiatives 1) Professional/Technical Assistance (general) $25,000 2) Duffin Heights - Architectural Control Guidelines 50,000 3) Architecture/Urban Design Specialist for downtown intensification 50,000 4) Form Based Zoning By-law Evaluation 15.000 Total - New City Funded Initiatives $140,000 Continuing City Funded Initiatives from 2008 (funded from 2008 and approved project funding) 5) Development of a Heritage Plan $30,000 6) Official Plan Review Phase 2 195,145 7) Downtown Intensification 70,000 8) Review of Zoning Updates - General Provisions 16,635 9) Professional/Technical Assistance - Downtown Intensification Strategy 1,960 10) Professional/Technical Assistance - Sustainable Development Guidelines 15,000 11) 3D Model of Downtown Pickering 32,295 12) Professional/Technical Assistance - Community Facility in Duffin Heights 2,830 13) Professional/Technical Assistance - Historic Village of Dunbarton 8,830 14) Professional/Technical Assistance - General 13,925 Total - Continuing City Funded Initiatives $386,620 Less 2008 Funding 386,620 Total 0 Initiatives Fully Funded by Landowners 15) Seaton - Infrastructure EA Peer & Technical Review (Regional) $45,000 16) Seaton MESP - Peer Review_ 66,350 Total - Initiatives Fully Funded by Landowners $111,350 Less Funding by Landowners (111,350) Total 0 Updated: Apr 22/09 Total Consulting & Professional Budget $637,970 Less 2008 Funding (386,620) Less Funding by Landowners 111 350 (Total Reduction) $497,970 2009 CITY COST 140 00 City of Pickering 2009 Background Information Council Approved 2611 Plannin Run Date: 5/26/200911:31 AM 9 Report Name: 2009 Background Current 2009 BUDGET Expenses 2611.1100.0000 Salaries & Wages Base Salaries & Wages $970,092 Planning Technician - Start date July 1, 2009 $27,225 <Deferred by TJQ> ($27,225) Manager, Urban Design - Position will be unfunded ($87,770) Total 2611.1100.0000 Salaries & Wages $882,322 2611.1200.0000 Overtime To meet service level/workload commitments $5,000 Ontario Municipal Board Preparation $2,000 Priority Projects/Applications $5,000 Resident Mtgs $5,000 Council / Planning Committee Mtgs / Statutory Public Mtgs $6,000 Secretary-Treasurer - Committee of Adjustment - 17 meetings $1,500 Total 2611.1200.0000 Overtime $24,500 2611.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $211,680 benefits such as dental and optical Benefits (Planning Technician) $7,490 <Deferred by TJQ> ($7,490) Reduction in benefits - Manager Urban Design position ($19,910) Total 2611.1400.0000 Employer Contributions $191,770 2611.1800.0000 Conferences Ontario Assn of C/A in Waterloo, ON--3 Days (1 staff) Registration, accommodations $1,000 and expenses OPPI Conference in Niagara Falls, ON--(Mgr/1 Staff) Registration and meals $2,700 Urban Land Institute Conference--Toronto $650 Municipal Affairs Conference $160 Total 2611.1800.0000 Conferences $4,510 2611.1900.0000 Uniforms As per the collective agreement $200 Total 2611.1900.0000 Uniforms $200 2611.2110.0000 Travel Parking & mileage $1,500 OPPI Conference in Niagara Falls, ON - 360km return $200 Ontario Assoc. of C/A Conference in Waterloo, ON - 270km return $150 Total 2611.2110.0000 Travel $1,850 2611.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $400 Total 2611.2131.0000 Cellular Phones & Pagers $400 2611.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $5,695 upgrades Total 2611.2140.0000 Telephones $5,695 2611.2340.0000 Seminars & Education Planner Progression--Education/Training $1,250 City of Pickering 2009 Background Information Council Approved 2611 Planning Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Manager/Planner Training - CIP, OPPI, OMM, Insight, Inst of Municipal & Gov't $1,500 Training, AutoCAD/Career Track CPTED--L1 course for 1 Planner: Includes accommodation $850 Canadian Green Building Council Training and LEED $600 Project Mgmt Training--Skill Path $300 Cdn Urban Institute Breakfast and BILD Roundtable Series--(2 @ $100 each) $200 Educational Assistance $1,000 Reduction by TJQ ($1,000) Total 2611.2340.0000 Seminars & Education $4,700 2611.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $13,881 insured and higher replacement costs. Total 2611.2370.0000 Insurance Premium $13,881 2611.2392.0000 Consulting & Professional 1) NEW--Professional/Technical Assistance $25,000 2) NEW--Duffin Heights--Architectural Control Guidelines $50,000 3) NEW--Architecture/Urban Design Specialist for downtown intensification and other $50,000 urban design priority projects in conjunction with Ofc of Sustainability 4) NEW--Form Based Zoning By-law Evaluation $15,000 5) FUNDED from Cont Studies Reserve--Development of Heritage Plan $30,000 6) FUNDED from Cont Studies Reserve--80% DC Funded--Official Plan Review $195,145 Phase 2 over 2008/2009 7) FUNDED from Cont Studies Reserve--Downtown Intensification (Urban Design $70,000 Work-$50,000; Vision Workshops & Stakeholder/Community Consultation-$20,000) in conjunction with Ofc of Sustainability 8) FUNDED from Cont Studies Reserve--Review of Zoning Updates (General $16,635 Provisions) 9) FUNDED from Cont Studies Reserve--Professional/Technical Asst--Sustainable $15,000 Development Guidelines 10) FUNDED from Cont Studies Reserve--3D Model of Downtown Pickering $32,295 11) FUNDED from Cont Studies Reserve--Professional/Technical Asst--Community $2,830 Facility in Duffin Heights 12) FUNDED from Cont Studies Reserve--Professional/Technical Asst--Historic Village $8,830 of Dunbarton 13) FUNDED from Cont Studies Reserve - Professional/Technical Asst--Downtown $1,960 Intensification Strategy 14) FUNDED from Cont Studies Reserve - Professional/Technical Assistance - $13,925 General 15) FUNDED from Landowners 100%-Seaton MESP Peer Review $66,350 16) FUNDED from Landowners 100% - Technical Assistance for Regional $45,000 Infrastructure EA for Seaton - funded 100% from Landowners 17) Archaeological Master Plan--Deferred to 2009 by TJQ $50,000 <Deferred by TJQ> DEFERRED to 2010--Archaeological Master Plan ($50,000) Total 2611.2392.0000 Consulting & Professional $637,970 2611.2395.0000 Memberships OPPI/CIP Full Membership--10 staff @ $540 each $5,400 OPPI/CIP Provisional Membership--2 staff @ $620 each $1,240 Ontario Assn of C/A--2 staff @ $110 each $220 City of Pickering 2009 Background Information Council Approved 2611 Planning Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Canada Green Building Council Membership $340 Total 2611.2395.0000 Memberships $7,200 Total. $1,774,998 Total Expenses $1,774,998 Revenue 1461.0000.0000 SALE OF SERV - PLAN APPL Zoning By-law Amendment Applications--(5 @ $5,000) ($25,000) Local Official Plan Amendment Applications--(1 @ $8,000) ($8,000) Draft Plan of Subdivision Applications--(2 @ $10,000) plus $135 per unit fee ($40,500) Draft Plan of Condominium Applications--(1 @ $6,500) ($6,500) C/A Variance Applications-Accessory Structure--(8 @ $200) ($1,600) C/A Variance Applications-Existing Building--(25 @ $350) ($8,750) C/A Variance Applications-Vacant Land--(2 @ $1,500) ($3,000) C/A Variance Applications-Table--(1 @ $200) ($200) Ministers Zoning Order Amendment Applications (Minor) --(1 @ $1,000) ($1,000) Site Plan Apps-Res.Uses (multiple-attached & apt house)--(1 @ $2,500) plus $175 per ($20,000) unit x 100 Commercial Uses--(1 @ $2,500) plus $850 per 2,000m2 ($2,500) Industrial/Other Uses--(2 @$2,500) plus $500 per 2,000m2 ($6,000) Major Revisions to Approved Site Plans--(3 @ $2,500) ($7,500) Minor Revisions to Approved Site Plans--(10 @ $750) ($7,500) Site Plan Clearance/Conformity/LC Release Report--(2 @ $250) ($500) Compliance Letter for Ministry Licenses - ($625) Land Division Comments--(15 @ $700) ($10,500) Zoning By-law Holding Removal--(2 @ $2,225) ($4,450) ORM Premium for zoning by-law amendment--(1 @ $500) ($500) Total 1461.0000.0000 SALE OF SERV - PLAN APPL ($154,625) 1911.2611.0000 TRSF FRM RES - PLANNING Funded from Cont Studies Reserve--Review of Zoning Updates (general provisions) - ($16,635) funding from previous year Funded from Cont Studies Reserve - Professional/Technical Asst--Sustainable ($15,000) Development Guidelines - funding from previous year Funded from Cont Studies Reserve--3-D Digital Model of Downtown Pickering - funding ($32,295) from previous year Funded from Cont Studies Reserve--Professional/Technical Asst - Dunbarton Village ($8,830) Zoning Review - funding from previous year Funded from Cont Studies Reserve--Professional/Technical Asst - Community Facility ($2,830) in Duffin Heights - funding from previous year Funded from Cont Studies Reserve--Downtown Intensification ($70,000) Funded from Cont Studies Reserve--Development of Heritage Plan ($30,000) Funded from Cont Studies Reserve--Professional/Technical Asst - Downtown ($1,960) Intensification Strategy Funded from Cont Studies Reserve--Official Plan Review Phase II ($195,145) Funded from Cont Studies Reserve--Professional/Technical Assistance - General ($13,925) Total 1911.2611.0000 TRSF FRM RES -PLANNING ($386,620) City of Pickering 2009 Background Information Council Approved 2611 Plannin Run Date: 5/26/2009 11:31 Ann 9 Report Name: 2009 Background Current 2009 BUDGET 1920.2611.0000 Transfer From Reserve Fund 2611.9990.0000 Other Rev-Cost Recoveries Seaton MESP--Peer Review Funded from Landowners 100% ($66,350) Technical Assistance for Regional Infrastructure EA for Seaton - Funded from ($45,000) Landowners 100% Total 2611.9990.0000 Other Rev-Cost Recoveries ($111,350) Total. ($652,595) Total Revenues ($652,595) Net Expenses $1,122,403 City of Pickering 2009 and 201 O vro Actuais as of March 1, 2009 Current Budget Executive Committee Run Date : 5126/200911:28 AM 2612 Building Services Report Name: 209 & 2010 Revisedt 20071 2008 2008 Budge ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. Forecast ACTUALSI BUDGET 2009 2009, 201 EXPENDITURES 1100 Salaries & Wages $633,143 $_685,174 $686,927 $21,068 _ __$707 9951 3.07% $733,840 1200 Overtime $648 $1,359 _$10,000 ($7,000)---- --13000- JU0%0 $3,00 1400 Employer Contributions $150,303 $156,441 $164,930 $5,890' $170.820' --3.57°fo $181,000 1800 Conferences _ $1,221 $550 $1,500 $1,500 $3000% 100.00% $3,00 1900 Uniforms $276 $8491 $1,000 $0 $1,000' 0,00% $1,00 2110 Travel $19,482 $20,337 $23,200 ($200)', - - $23,000;_ 0.86% $23,000 2131 Cellular Phones & Pagers $1,457 $2,859 $2,000 $400!2 400 20.00% $2,80 2140 Telephones $7,035 $7,512 $7,507 ($733) $637741 -9.76%o1 $6,98 2220 Subscription & Publications $995 $1,089 $1,000 $200 _$132o0 - 20.00%0 $1,80 2340 Seminars & Education $1,931 $3,140 $3,000 $0 - $3,0004 0.00% $3,00 2370 Insurance Premium $7,327 $6,640 $6,778 $607 $7 385' 8.96%° $7,754 2371 Ins. Deductible $0 $1,000 $1,000 $0QQO 0.00% $2,00 2392 Consulting & Professional $1,594 $8,901 $10,000 $5,000 _-$15 0001 50.Q0%1 $15,00 2394 Recpt, Prom & Sp Events $78 $89 $200 $0 $2001 0.00%, $20 2395 Memberships ' _ $3,699 $3,096 $4,850 ($95) 4 7551 -1.96%° $6,20 2457 Veh - Repairs & Maintenance $504 $293 _ $1,000 $0 - X1,000' 0.00% $50 5300 Stationery & Office Supplies $0 $847 $500 $1,000', $1,500! 200.00% $1,50 5302 Forms $761 $886 $1,200 ($700)+ $500';, -58.33%d $500 5900 Gas, Oil Tires $195 $215 $1,000 ($200) QQ' - - --20-00% ! $850 5902 Misc. Equipment $240 $22 $500 $0! 0.00%0 $500 Total EXPENDITURES $830,889 $901,298 $928,092 $26,737 2.88% $994,424 REVENUES _ _ I 1517 Licenses & Permits ($936,519) ($614,756) ($850,000) _$300,000 -($550,000_)1_ -35.29% ($600,000) 1911 Trans. from Continuing Studies Res. $0 ($3,000) $0 $0 0.00°/x' $0 Total REVENUES ($936,519) ($617,756) ($850,000) $300,000 -35.29% $600,000) Net ($105,630) $283,5421 $78,092 $326,737 $404,829 418.40% $394,424 Building Permit Activity $1,000,000 $750,000 { fad $500,000 $250,000 ` 2006 2007 2008 2009 2010 O Act is 0 Budget Decrease in building permit activity reflects 2009 economic environment. Building permit activity is a future indicator of assessment growth. City of Pickering 2009 Background Information Council Approved 2612 Building Services Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2612.1100.0000 Salaries & Wages Base Salaries & Wages $707,995 Total 2612.1100.0000 Salaries & Wages $707,995 2612.1200.0000 Overtime To meet legislated building permit timeframes $3,000 Total 2612.1200.0000 Overtime $3,000 2612.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $170,820 benefits such as dental and optical Total 2612.1400.0000 Employer Contributions $170,820 2612.1800.0000 Conferences Ontario Building Officials Association (one building official) $1,000 LMCBO Fall Workshop (CBO) $600 LMCBO Spring Workshop (CBO) $600 Green Building Festival (includes hotel/mileage/registration) $800 Total 2612.1800.0000 Conferences $3,000 2612.1900.0000 Uniforms As per the collective agreement $1,000 Total 2612.1900.0000 Uniforms $1,000 2612.2110.0000 Travel Daily mileage for inspectors $21,000 Mileage/Parking for CBO and Senior Examiner/Inspectors $2,000 Total 2612.2110.0000 Travel $23,000 2612.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $2,400 Total 2612.2131.0000 Cellular Phones & Pagers $2,400 2612.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $6,774 upgrades Total 2612.2140.0000 Telephones $6,774 2612.2220.0000 Subscriptions & Publications Ontario Building Code Updates and referenced standards applied by building officials $1,200 Total 2612.2220.0000 Subscriptions & Publications $1,200 2612.2340.0000 Seminars & Education Building Code, Health & Safety and Energy Efficiency training programs $3,000 Total 2612.2340.0000 Seminars & Education $3,000 2612.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $7,385 insured and higher replacement costs. Total 2612.2370.0000 Insurance Premium $7,385 2612.2371.0000 Self Insurance Insurance Deductible $1,000 Total 2612.2371.0000 Self Insurance $1,000 2612.2392.0000 Consulting & Professional City of Pickering 2009 Background Information Council Approved 2612 Building Services Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Professional engineers, building science specialists and environmental consultants $15,000 retained to provide specialized examination and inspection services Total 2612.2392.0000 Consulting & Professional $15,000 2612.2394.0000 Recpt, Prom & Sp Events Host one Durham CBO Meeting $200 Total 2612.2394.0000 Recpt, Prom & Sp Events $200 2612.2395.0000 Memberships Assn of Technicians & Technologists--(2 staff) $500 Ontario Building Officials Assn--(6 staff) $750 Ontario Plumbing Inspectors Assn--(2 staff) $250 Metro Area Code Interpretation Committee--(1 staff) $100 Mechanical Services Advisory Committee--(1 staff) $100 Metro Area Plumbing Advisory Committee--(1 staff) $125 Ontario Assn of Architects--(1 staff) $900 Toronto Area Chief Building Officials Committee--(1 staff) $350 Toronto Area Building Inspectors Committee--(1 staff) $100 American Society of Heating Refrigeration & Air Condition Engineers-ASHRAE--(1 $250 Large Municipalities Chief Building Officials--(1 staff) $250 Professional Engineers Ontario--(1 staff) $450 Ontario Association of Certified Engineering Technologists--(1 staff) $200 10% increment due to increases $430 Total 2612.2395.0000 Memberships $4,755 2612.2457.0000 Vehicle-Repair & Maintenance Repairs to one Utility vehicle #626--1998 Ford Explorer $1,000 Total 2612.2457.0000 Vehicle-Repair & Maintenance $1,000 2612.5300.0000 Stationery & Office Suppi Custom Legal Size File Folders (template must be revised to accommodate signs and $1,500 other changes in 2009) Total 2612.5300.0000 Stationery & Office Suppl $1,500 2612.5302.0000 Forms Building permits, applications, inspection reports, receipts, stickers $500 Total 2612.5302.0000 Forms $500 2612.5900.0000 Gas, Oil, Tires, Etc. Gas, Oil, Tires, etc. $800 Total 2612.5900.0000 Gas, Oil, Tires, Etc. $800 2612.5902.0000 Misc. Equipment Incidental inspection and testing devices $500 Total 2612.5902.0000 Misc. Equipment $500 Total. $954,829 Total Expenses $954,829 Revenue 1517.0000.0000 BUILDING PERMITS 250 apartment units ($250,000) 135 other dwelling units ($300,000) City of Pickering 2009 Background Information Council Approved 2612 Building Services Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET $25 million ICI ($200,000) Other permits ($100,000) Reduction in revenue to reflect economic environment $300,000 Total 1517.0000.0000 BUILDING PERMITS ($550,000) Total. ($550,000) Total Revenues ($550,000) Net Expenses $404,829 City of Pickering 2009 and 2010 vTD Actuais as of March 1, 2009 Current Budget Executive Committee Run Date : 5126/200911:28 AM 2613 Development Control Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD APPROVED INCJDEC.~ BUDGET % CHGE. Forecast ACTUALS BUDGET 2009 2009 201 EXPENDITURES 1100 Salaries & Wages $310,065 $328 118 $343 737 $14,261 $357,998 4.15% $371,300 - 1200 Overtime $12,497 $9,162 $12100 $0 $12,100 0.00% $12,100 - - - - - - 1400EmployerContnbutions $73,085 $7 - 5,5891 $76131 $7,178 $83309' 9.43% $88,15 1900 Uniforms $229 $322' $1,000 $0', 000 - - - $1,000 0.00% $1, 2110 Travel $1,376 $2,285 $1,500 $500 $Z000--_ 3333% $3,0 2131 Cellular Phones & Pagers $2 114 $1,679, $3,000 1 $0 $3,004 0_•_00°l0' $3,00 2140 Telephones $2,218 ' $2,350 $3,302 - - - ~ _ _ ($321) $2,981 -9.72% $3,07 2340 Seminars & Education $375 $1,150 _ $4,680 ($1,000) _$3,680 -21.37% $3,59 2370 Insurance Premium - $5,935 $5,207 $4,700 $421 $5 1 8.96% $5,37 2371 Ins. Deductible $1 000 $0 $1 000 $O $1,000, 0.00% $2,00 2392 Consulting & Professional - - $5,530 $18,000 $1,000 ($1,000), Q' -100.00% $0 2395 Memberships $759; $775 $1,100 $0 - $1100 0.00% $1,10 - - - - 2407 Roads Repair & Mtce $18,271 $21,229 $20_0001 $0 $20,000 0.00% $25,000 2457 Veh -Repairs & Maintenance - $2,825 - - $4,719 . $5,0001; - $0' $5,000 1 0:00% $5,00 2478 Misc Equip Repairs $0 $0$1,6001, $0 $1,600 0.00% $1,60 2678 Rental Misc Equip 1 - $81 $0' $0 $0 ~Q 0.00%I $0 5900 Gas, Oil Tires $3,043 $4,494 $6,000 ($1,500) _ _$4,500 25.00% - $4,770 - - - - 5902 Misc. Equipment $739 $721 $850; $0 0.00% $85 Total EXPENDITURES $440,143 $475,798 $486,7001 $18,539' I 3:81% $530,90 REVENUES $0 ($109 367) ($75,500) ($3,000) 78 500 3.97%1 ($80,000) 1429 1911 Trans. from Continuing ($98,109)1 9 Studies - - - - _ $0 - $0 $Q 0_.00% $0 9990 Other Revenues ($18,343) ($16,704 ° $25,000) ($20,000)1 $0 0.00/0 Total REVENUES 1 ($116,452) ($126,071) ($95,500), ($3,000)1 3.14% ($105,000 Net - $323,691 - $349,7271 _ _ t- ° $391,200 $15,539' $406,739 3.97/° $425,907 City of Pickering 2009 Background Information Council Approved 2613 Development Control Run Date: 5126/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2613.1100.0000 Salaries & Wages Base Salaries & Wages $357,998 New Position-Development Technologist-Start Date-July 1, 2009 $29,129 <Deferred by TJQ> ($29,129) Total 2613.1100.0000 Salaries & Wages $357,998 2613.1200.0000 Overtime Development Review $2,500 Servicing Inspection $5,500 Confined Space Inspection $500 Maintenance Inspection $1,000 Complaints / Site Visits $2,600 Total 2613.1200.0000 Overtime $12,100 2613.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $83,309 benefits such as dental and optical New Position-Development Technologist-Start Date-July 1, 2009 - (Estimated Benefits) $8,010 27.5% <Deferred by TJQ> ($8,010) Total 2613.1400.0000 Employer Contributions $83,309 2613.1900.0000 Uniforms As per the collective agreement $1,000 Total 2613.1900.0000 Uniforms $1,000 2613.2110.0000 Travel City & mileage $2,000 Total 2613.2110.0000 Travel $2,000 2613.2131.0000 Cellular Phones & Pagers Cellular Phone Charges $3,000 Total 2613.2131.0000 Cellular Phones & Pagers $3,000 2613.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $2,981 upgrades Total 2613.2140.0000 Telephones $2,981 2613.2340.0000 Seminars & Education Confined Space Training $100 General Education Assistance (Road Design-Intensification Training OACETT) $1,000 First Aid/CPR-C Recertification--(4 staff @ $40 per person) $160 Subdivision Planning & Design Part 2 - Urban Street Design $420 Advanced Sewer & Watermain Construction Inspection--(2 staff @ $1000 each) $2,000 Total 2613.2340.0000 Seminars & Education $3,680 2613.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $5,121 insured and higher replacement costs. Total 2613.2370.0000 Insurance Premium $5,121 2613.2371.0000 Self Insurance Insurance Deductible $1,000 City of Pickering 2009 Background Information Council Approved 2613 Development Control Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Total 2613.2371.0000 Self Insurance $1,000 2613.2392.0000 Consulting & Professional 2613.2395.0000 Memberships Assn of Technicians & Technologists--(3 staff @ $200) $600 Ontario Assn of Road Supervisors--1 staff $130 Durham Public Works Assn--1 staff $150 P. Eng Fees $220 Total 2613.2395.0000 Memberships $1,100 2613.2407.0000 Road Maintenance Curb Cuts and Newspaper Pads $20,000 Total 2613.2407.0000 Road Maintenance $20,000 2613.2457.0000 Vehicle-Repair & Maintenance Repairs to four department utility vehicles $5,000 Total 2613.2457.0000 Vehicle-Repair & Maintenance $5,000 2613.2478.0000 Misc.Equipment Repairs & Maintenance Repairs and annual maintenance to confined space equipment. $1,600 Total 2613.2478.0000 Misc.Equipment Repairs & Maintenance $1,600 2613.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires, etc. $4,500 Total 2613.5900.0000 Gas, Oil, Tires Etc. $4,500 2613.5902.0000 Misc. Equipment Various sundry items such as tape measure, hammers, and picks $850 Total 2613.5902.0000 Misc. Equipment $850 Total. $505,239 Total Expenses $505,239 Revenue 1429.0000.0000 SALE OF SERV-DEV CNTRL General Inspection ($50,000) Revenue from Telecommunication Companies for Municipal Consent & Occupancy of ($7,500) Right of Ways City's component of fees associated with Ministry of Environment & Energy Certificate ($2,000) of Approval for storm sewer installation related to development Provision for overtime chargeback ($8,000) Pool Fence Permits ($5,000) Topsoil/Fill Permits ($6,000) Total 1429.0000.0000 SALE OF SERV-DEV CNTRL ($78,500) 2613.9990.0000 Other Revenue Curb cuts / Newspaper pads / Sidewalk Repairs ($20,000) Total 2613.9990.0000 Other Revenue ($20,000) Total. ($98,500) Total Revenues ($98,500) Net Expenses $406,73'9 City of Pickering 2009 and 2010 YTD Actuals as of March 1, Zoos Current Budget Executive Committee Run Date : 5/26/200911:28 AM 2630 Committee of Adjustment Report Name: 209 & 2010 Revisedt 2007 2008 2008 Budge ACTUALS YTD' APPROVED. INC./DEC.! BUDGET % CHGE. Forecast ACTUALS BUDGET 20091 2009 201 EXPENDITURES 1100 Salaries & - Wages $5,600, - $5,600 $6,800 $0 $6,800; 0.00°!°I - $6,800 1400 Employer Contributions $461; $455 $600 $0 $600'' 0.00% $621 1800 Conferences $90011- -$-0 $1000 ($1,000) - -$01 -100.00% $1,00 2110 Travel $790 $587 $950 ($200) - - - - - $750 -21.`.05% $950 2395 Memberships $430 $550 $5501 $0 0:00%, $600 ii $550 - - - - Total EXPENDITURES ! $8,180 $7,192 $9,900 ($1,200) 12,12% $9,971 - - - Net $80 $1,200 8,1 92, 900 $8,700- - 12.12% $9,971 _A City of Pickering 2009 Background Information Council Approved 2630 Committee of Adjustment Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2630.1100.0000 Salaries & Wages Honorarium - 5 Members $6,800 Total 2630.1100.0000 Salaries & Wages $6,800 2630.1400.0000 Employee Benefits This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided $600 benefits such as dental and optical Total 2630.1400.0000 Employee Benefits $600 2630.1800.0000 Conferences 2630.2110.0000 Travel C/A Members - 17 meetings @ 51 km per meeting @ $.53/km $500 C/A Members - Site Visits - 200km @ $.53/km $100 Ontario Association of C/A Conference in Waterloo, ON - 270km return $150 Total 2630.2110.0000 Travel $750 2630.2395.0000 Memberships Ontario Assn of C/A - 5 Members @ $110 each $550 Total 2630.2395.0000 Memberships $550 Total . $8,700 Total Expenses $8,700 Revenue Total Revenues Net Expenses $8,700 City of Pickering 2009 and 2010 rrD Aduals as of March 1, Zoos Current Budget Executive Committee Run Date : 5/26/200911:28 AM 2743 Heritage Pickering Report Name: 209 & 2010 Revisedt 2007] 2008; 2008 Budge j : ACTUALS YTD; APPROVEDI INC./DEC. BUDGET % CHGE. Forecast ACTUALS BIUDGET~ 2009 2009 201 EXPENDITURES - - t - - - $0 $0 0.00% - - 1100 Salaries & Wages - ~$0 - $10,000 2110 Travel $182 $1064 $500 - - ($350) $150 70.00% _ $500 Advertising 2210 - - $Oi $0 0,00% $0 2220 Subscription & Publications - $171 - ' $0 $100 $0 100 _0.00% $1010 2340 Seminars & Education $185 $0 $500 $0 5001 0.00% $50 2392 Consulting & Professional $0 $2,160 $2,250 9 - y- ($2,000) $2511 $8.89% $15,00 2394 Recpt Prom & Sp Events $402 $193 $5001 ($250) X25 50.00% $50 2395 Memberships $60' $60 $100 $0 $10 0.00% $10 2396 Photo M appin g, Printing $133 $65 $2,000 ($1,750) $250 -87.50% $2,0.0 5300 Stationery & Office Supplies $0 $1751 $1,500,1 ry - - , _ . (_$1,350) $150 -90.00% - $1,500 - 5400 Gift Shop Plaques - - $T $637 - $750 _ $450 1 200 60,00% $1,20 5902 Misc. Equipment $0 $0 $1,000 $0 0.00% $250 Total EXPENDITURES $979 $3,396 $9,200 ($5,250)1 $3.950 -57.07%1 $31,65 Net $979; $3,396 $9,200 ($5,250) $3,950: -57.07% $31,650 City of Pickering 2009 Background Information Council Approved 2743 Heritage Pickering Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2743.1100.0000 Salaries & Wages Contract position to develop a heritage register database. $10,000 <Deferred by TJQ> ($10,000) Total 2743.1100.0000 Salaries & Wages 2743.2110.0000 Travel Parking & mileage $500 <Reduced by TJQ> ($350) Total 2743.2110.0000 Travel $150 2743.2210.0000 Advertising 2743.2220.0000 Subscriptions & Publicati Publications related to heritage activities $100 Total 2743.2220.0000 Subscriptions & Publicati $100 2743.2340.0000 Seminars & Education Annual CHO conference $500 Total 2743.2340.0000 Seminars & Education $500 2743.2392.0000 Consulting & Professional Consultations for designations, promo materials $1,250 Heritage review assistance $1,000 <Reduced by TJQ> General reduction ($2,000) Total 2743.2392.0000 Consulting & Professional $250 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Designation event (Open House in Fall of 2008) $500 <Reduced by TJQ> ($250) Total 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $250 2743.2395.0000 Memberships Annual fees for CHO $100 Total 2743.2395.0000 Memberships $100 2743.2396.0000 Photo, Mapping, Printing General printing $250 Total 2743.2396.0000 Photo,Mapping,Printing $250 2743.5300.0000 Stationery & Office Suppl General office supplies, training supplies, & name tags $1,500 <Reduced by TJQ> ($1,350) Total 2743.5300.0000 Stationery & Office Suppl $150 2743.5400.0000 Gift Shop/Plaques Plaques for designated properties $1,200 Total 2743.5400.0000 Gift Shop/Plaques $1,200 2743.5902.0000 Misc. Equipment Banner Stand $1,000 Total 2743.5902.0000 Misc. Equipment $1,000 Total . $3,950 Total Expenses $3,950 Revenue City of Pickering 2009 Background Information Council Approved 2743 Heritage Pickering Run Date: 5/26/2009 11:31 AM g Report Name: 2009 Background Current 2009 BUDGET Total Revenues Net Expenses $3,950 Citq D~ ;iI IIf PICKIE PICKERING PUBLIC LIBRARY BOARD 2009 BUDGET PICKERING PUBLIC LIBRARY LEADERSHIP VISION The Pickering Public Library will be the cornerstone of a great community. We exist to enrich and inspire the lives of all our residents; bridging people, ideas, and cultures with openness and respect. Pickering Public Service Priorities: • Residents satisfy their interest in, and appetite for, information about popular cultural and social trends, and enjoy enriching and creative recreational experiences • Residents meet to build connections with their community both local and digital • Residents pursue opportunities for learning and skill-development throughout their life • Residents obtain the information needed to make informed decisions about their, personal, family, civic and professional lives • Residents pursue opportunities for personal and business economic growth • Residents know and better understand personal and community heritage 2009 LIBRARY GOALS AND OBJECTIVES • Membership campaign to increase active membership. While over half of the community (50,000 residents) are active library card holders, library services represent an opportunity and benefit for all residents. • Ensure student success by promoting knowledge of Library's curriculum based resources which are available online 24/7, teacher's resource collections, the Battle of the Books program, as well as through the afterschool WiseGuys homework club. • Improve and maintain library buildings as a public commons. Improve partnership development and the development of social capital - bridges between people, ideas and cultures. • Support the growth of a knowledge based economy, by focusing on early literacy and digital skills development. • Continue to anticipate and respond to changes in the community, such as changes in demographics, economy, technology through innovative programs and services. In 2009, this means expanded teen and boomer programs and collections. • Offer full accessibility of facilities and services whenever possible by training staff to provide excellent customer service for people with disabilities. • Expand Sunday service to year-round basis based on community requests PICKERING PUBLIC LIBRARY 00•CHALLENGES AND --O- INTERNAL • Continue to address challenge of updating and reviewing services to remain efficient, effective and competitive within budgetary constraints, focusing mainly on Central and Petticoat branches: • creating organizational efficiencies through automated debt collection and book purchasing programs; • improve and expand access to digital services and training to enhance digital literacy within the community; • optimize space utilization and implement sound masking to support expanded community use of branches, • revised organizational structure to make better use of management resources for the public and to anticipate future needs. • Develop a facilities master plan to manage and respond to challenges within current library facilities and as well as planning the facilities for the future needs of the community. • Ensure a successful leadership succession, by developing new library leaders, and supporting an engaged and well-trained staff who are able to meet future challenges and opportunities. EXTERNAL • Expand and explore opportunities with local community agencies and other Durham Region Libraries for mutual capacity building in serving the City of Pickering and library advocacy. 2009 opportunities include Youth Centre, Community Development Council Durham, UOIT and the Board of Trade. • Continue to work collaboratively with all City of Pickering departments whenever appropriate to further develop an effective integration of service delivery. In 2009 we will explore further opportunities with Culture and Recreation to meet the needs of the growing teen population. • Respond to the changing economic environment by providing programs and services to help the community find employment opportunities and retool their skills for a knowledge based economy. • Maintain an awareness of the changing needs of business and respond to these needs with innovations, such as 2008's "Making Pickering Stronger' project that contributes to strengthening the local economy. • Support student success through increased partnerships with local schools to enhance reading proficiency and information literacy. PICKERING PUBLIC LIBRARY 2009 OPERATIONAL IMPROVEMENTS EFFECTIVENESS • Customer Responsiveness: In 2008, the Library administered a customer satisfaction survey which revealed that clients were over 90% satisfied with library collections and services. Those few service areas which clients identified as needing improvement will be addressed through projects included in the 2009 budget, such as o Year-round Sunday service; o Sound masking technology to reduce noise levels at Central; o Improved power access for laptops; and o Expanded meeting space for the community. • Improvements in Selection and Purchasing of Library Collections: In 2009, the Library will continue to prioritize the provision of library materials which enrich and inspire the lives of all our residents: • Implementing automatic release programs for faster receipt of books; • Continued success in our efforts to develop purchasing consortia for electronic materials, to provide more collections at reduced cost; • Provision of materials in electronic format, suitable for use with portable digital devices (i.e. books, music and videos for laptops, ipods, ebook readers, etc.) ENHANCED SERVICES TO PUBLIC ACHIEVED WITHIN EXISTING RESOURCES: • Discontinued participation in the regional reciprocal borrowing will continue to result in more material available to Pickering residents with reduced waiting lists; • Grant awards will allow the library to make significant enhancements in digital services for 2009 - allowing the public to use library workstations for video and photo editing, web site creation and downloading programs and media files to portable devices. • Focus on the changing needs of many current information clients: • More collections available for portable devices (ipods) • Expanded access to information technology at Digital Services Centre • Improved wireless internet access • Additional products available in electronic format for home access EFFICIENCY • On -going redeployment of staff for improved service at better cost. • Additional electronic resources with unlimited access are being added at less cost than print editions, encouraging more access and use. • New Debt Collection module and additional automatic release plans for library materials will free up staff for customer service. ECONOMY • In 2009, the Library will be awarded over $80,000 in provincial grants, most obtained through a competitive process. The Pickering Library has been successful in obtaining over $310,000 in grants over the last 5 years. These one-off grants cannot be used for standard Library operations, and have been essential in allowing the library to move forward in service and collection development without extra cost to the community. • During the past year we were able to expand access to and improve the content of licensed electronic products with no increase in costs. r i LWU f. ~„J i a RQ~i y; C' C T f LTl CL ffl ~ y~ J J y3 fL {I;'. 0 L G r L ~ p,. L z ~ ~ ur 7i L) L u 54 1 Ln CL 05, a irk ~ sis GtI ~ l CJ Li U ' c 1 4 '51 T; .0 m ma c cE u:< .J fa m h G f w.is C} ~ ~ i., c 0 t E ~i r.s City of Pickering 2009 and 2010 YTD Actuals as of March 1, zoos Current Budget Executive Committee Run Date : 5/26/200911:28 AM 2745 Libraries Report Name: 209 & 2010 Re*edt 2007 2008 2008 Budge ACTUALS YTD! APPROVED INCJDEC.1 BUDGET', % CHGE,~ Forecast ACTUALS BUDGET 204 2009' 201 EXPENDITURES 1---- 1100 Salaries & Wages $2,628,067 $2,777,670 $2,782,787 $159,340, 94125.73%' $3,013,68 1200 Overtime $912 $992 $2,250 ($1,000), $1 25Q~ - 44.44% $1,250 1400 Employer Contributions $553,456 $582,844 $612,616 $53,835 $666,451 _ -8.79% $701,040 , $$295' 0.00% $8,30 1800 Conferences $5,260 $4,133 $8,295 $01 2110 Travel $10,397 $4,008 $4,528 $0 $4 528 Ho%, $4,606 2121 Postage $6,248 $5,442 $6,000 $0' _ $5,000!_ 0.00% $6,00 2122 Freight, Express & Cartage $56 $33 $420 $0 -$42.0 0.00% _ $45 2131 Cellular Phones & Pagers $1,168 $1,313 $1,500 $0 -111,500 0.0 $1,50 2140 Telephones $51,377 $47,267 $48,520 ($1,835)1 $46,685 -3.78%1 $48,090 2210 Advertising $5,488 $26,252 $11,200 $4,252 $1~2i 3796% $11,200 2320 Legal Services $5,209 $3,574 $8,600 ($3,000)I M500 -34.88°!° $5;768 2340 Seminars & Education $6,873 $8,855 $8,500 $17,000 $25,500'200.00%I $14,50 2365 Purch Prnting/Broch/News Ltr $4,078 $4,834 $3,800 $0 $3j 00: 0.00%, $3,800 42J07 8.97% $44,94 2370 Insurance Premium $41,011 $37,616 $39,282 $3,525 2371 Ins. Deductible $0 $0 $1,000 $1,000 $2.0K 100.00% $2,00 2392 Consulting & Professional $12,671 $33,915 $21,500 $51,750; 73 250 240.70°!0 $23,250 2394 Recpt, Prom & Sp Events $5,074 $8,303 $8,170 $0' _ _ $8,1701 --o-.9-0%1 $8,17 2395 Memberships _ $4,129 $4,134 $5,343 $0 _$5,343 0.00% $5,41 2435 Build Repairs & Mtce $143,034 $175,782: $174,282 $18,094 $1_ 2 376' 10.38% $192,000 2457 Veh - Repairs & Maintenance $1,354 $819! $3,000 $0 _ _$3 000 0.00% $3,00 2478 Misc Equip Repairs $86,981 $99,346: $101,092 $12,181 $113,213+ 12.05°!°i $132,000 2678 Rental Misc Equip $0 $0 $1,134 $0, 000* $1,20 $32,006 5300 5303 Catalogue ry Processing Su pp $32,995 ($995) pp $26,690 $18,973 $25,600 ($600) $25 000 ' -3.134 ~ -2.34% $25,380 5310 Lib Materials $524,599 $549,045 $514,350 ($422,350)1 $92,0001 -82.11%1 $87,000 -1.96%$9,830 5510 Utilities -Water $8,477 $8,389 $9,282 ($182)' 69,1-Q0_ 5520 Utilities - Gas $51,931 $51,079 $51,930 $3,020 X54950! 5.82% $57.,70 5530 Utilities - Hydro $129,736 $115,177 $136,220 ($8,820) 127540- -6.47%01 $133,770 5540 Utilities - Gil $2,105 $1,228 $2,450 ($2,450)1 $Q 100.00°!° 5900 Gas, Oil Tires $409 $1,863 $7,864 ($5,864)1 -X210001 _ -74.57% $2,12 5902 Misc. Equipment $8,453 $11,555 $11,500 $11,000 95.65% $14,50 Total EXPENDITURES $4,351,869 $4,616,873 $4,646,010 ($112,099)1 -2;41% $4,594,455 REVENUES 1529 Fines - Library Matls. ($164,942) ($163,466) ($159,900) ($11,641)1 ($171 541 7.28°!° ($167,340) 1580 Misc. -Photocopies Lib. ($15,269) ($14,851) ($14,000) ($1,765)1 ($15 765 12.61% ($15,800) 1610 Federal Grant ($7,487) ($14,480) $0 $0 $01 0.00% $0 1623 Ont. Specific Grants ($133,875) ($156,337) ($119,775) ($68,402) - 1- -1 57.11% ($108,925) 1920 Transfer from Reserve Fund $0 $0 $0 ($37,500)_ ($371500)+. 0.00% $0 9916 Vending Machines ($1,970) ($1,884)1 ($1,400) $298, _ ($1,102__ -21.29% ($1,030) 9933 Rentals - Mtg. Room/Public ($7,127) ($8,042) ($6,500) ($2,500)1 38.46% ($9,340) 9990 Other Revenues ($10,643) ($7,263) ($6,200) ($2,357)r 38.02% $6.000) Total REVENUES ($341,315) ($366,324) ($307,775) ($123,867) 40.25% $308,435 - Net $4,010,554 $4,250,549 $4,338,235 $235,966) $4-,102,2--9 1 -5.44% $4,286,020 The 2008 Current Budget included funding of $514,350 for library materials. Under PSAB Capital Asset Reporting, these library materials that have a life over one year such as books are now reflected in the 2009 Capital Budget. CITY OF PICKERING 2009 I LIBRARY I SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 1100 Salaries & Wages $ 159,340 Changes in salaries & wages is mainly due to the following: annual contractual obligation; grant funded contract position for Digital Services Project and additional Sunday hours. 1200 Overtime (1,000) Decreases reflects actual usage in 2008 1400 Emp. Contributions 53,835 Increase in salaries translates into higher benefit costs. 2140 Telephones (1,835) Annual review of monthly line charges and renegotiation of contract, translates into lower costs. 2210 Advertising 4,252 Grant-funded increase related to promotion of digital service centre. 2320 Legal Services (3,000) Decrease due to no need to negotiations this year. 2340 Seminars 17,000 Increase due to: legislative requirement for Accessibility for Ontarians and training related to digital services centre. 2370 Insurance Premium 3,525 Increase is attributable to higher replacement value of insured assets. 2371 Insurance Deductible 1,000 Increase reflects anticipated usage for 2009. 2392 Consulting 51,750 Increase mainly due to: Facilities Master Plan (funded by Development Charges). 2435 Build Reparis & Mtce. 18,094 Increase due to: Defibrillator Monitoring, increase in security guard hours and purchase of desks and chairs (grant funded program). _Z =m t:x CITY OF PICKERING 2009 LIBRARY SUMMARY OF MAJOR INCREASES/(DECREASES) Item Amount Explanation 2478 Misc. Equip Repairs 12,181 Increase due to: higher computer related service maintenance contract costs and for cabling. 5300 Stationary & Office Sup. (995) Decrease reflects 2008 estimated actuals. 5303 Catalogue Process. Sup. (600) Decrease reflects 2008 estimated actuals. 5310 Lib Materials (422,350) Library material costs has been partially re-allocated to the capital budget to reflect PSAB capital reporting requirements. 5510 Utilities - Water (182) Based on 2008 estimated actuals and Durham Region rate increase. 5520 Utilities - Gas 3,020 Based on 2008 estimated actuals and contract rate. 5530 Utilities - Hydro (8,820) Based on 2008 estimated actuals and anticipated increase of 5%. 5540 Utilities - Cil (2,450) Greenwood furnace converted to gas. 5900 Gas, Oil Tires (5,864) Decrease reflects 2008 estimated actuals. 5902 Misc Equip. & Tools 11,000 Increase reflects vendors' higher costs and purchase of "e-book readers" funded from Library Strategic Development Fund or (LSDF) grant. Total Changes -S 112,099 - CITY OF PICKERING 2009 LIBRARY EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES)/DECREASES Item Amount Explanation 1529 Fines - Lib Materials ($11,641) Increase in revenues to reflect 2008 year-to-date actuals. 1580 Misc. Photocopies Lib. (1,765) Increase in revenues to reflect 2008 year-to-date actuals. 1623 Ont. Grant (68,402) Increase in grants reflects successful grant applications. 1920 Transfer from Reserve Fund (37,500) Library Master Plan partially funded from DC's. 9916 Vending Machines 298 Decrease in revenues to reflect 2008 year-to-date actuals 9933 Rentals - Mtg. Room/Public (2,500) Increase in revenues to reflect 2008 year-to-date actuals. 9990 Other Revenue (2,357) Increase in revenues to reflect 2008 year-to-date actuals. Total Changes ($123,8671 City of Pickering 2009 Background Information Council Approved 2745 Libraries Run Date: 5126/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Expenses 2745.1100.0000 Salaries & Wages Base Salaries & Wages $2,890,854 Added Sunday Hours $10,973 Page Hours Increased $4,000 Contract staff funded from Library Strategic Development Fund (LSDF) $36,300 Total 2745.1100.0000 Salaries & Wages $2,942,127 2745.1200.0000 OVERTIME To meet service level/workload commitments $2,250 Reduced by C.N. ($1,000) Total 2745.1200.0000 OVERTIME $1,250 2745.1400.0000 Employer Contributions This item includes mandatory deductions (CPP., El., EHT.,) and employer provided $657,011 benefits such as dental and optical Employee Assistance Program $3,740 Additional benefits costs for contract position (LSDF) $5,700 Total 2745.1400.0000 Employer Contributions $666,451 2745.1800.0000 Conferences 1. Ontario Library Association Annual Conference (OLA) $3,150 2. Other Conferences (OALT, CODI, etc.) $1,495 3. CLA/ALA/PLA (Travel/Regis./Accom. $2,650 4. Health and Safety Training conferences $1,000 Total 2745.1800.0000 Conferences $8,295 2745.2110.0000 Travel Parking & mileage--at City's approved rate $3,428 Travel costs for seminars and education $1,100 Total 2745.2110.0000 Travel $4,528 2745.2121.0000 Postage Overdue notices: Driven by increased circulation $5,200 Other mail $800 Total 2745.2121.0000 Postage $6,000 2745.2122.0000 Freight,Express & Cartage Freight, Express & Cartage $420 Total 2745.2122.0000 Freight,Express & Cartage $420 2745.2131.0000 Cellular Phones & Pagers Based on 4 Library cell phones $1,500 Total 2745.2131.0000 Cellular Phones & Pagers $1,500 2745.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system $31,959 upgrades Internet Cost $14,726 Total 2745.2140.0000 Telephones $46,685 2745.2210.0000 Advertising Advertising (Recreation Newsletter, advertisements, job postings) $5,200 Programming Funds for Children's and YA reading programs $6,000 Digital Service Centre Promotion Southern Ontario Library Service (SOLS) $4,252 City of Pickering 2009 Background Information Council Approved 2745 Libraries Run Date: 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Total 2745.2210.0000 Advertising $15,452 2745.2320.0000 Legal Services Expenses Collection agency fees $600 Provision for legal counsel $5,000 Total 2745.2320.0000 Legal Services Expenses $5,600 2745.2340.0000 Seminars & Education SOLS, OMMI, In-House, Computer training, CPR/HS training $8,500 Client Service Training (mandated by Ontario Disabilities Act) $6,000 Digital Services Centre (SOLS Grant) $11,000 Total 2745.2340.0000 Seminars & Education $25,500 2745.2365.0000 Purch. Pr./Broch./News Lt Miscellaneous, includes business cards, Annual Reports. $3,800 Total 2745.2365.0000 Purch. Pr./Broch./News Lt $3,800 2745.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets $42,807 insured and higher replacement costs. Total 2745.2370.0000 Insurance Premium $42,807 2745.2371.0000 Self Insurance Insurance Deductible $2,000 Total 2745.2371.0000 Self Insurance $2,000 2745.2392.0000 Consulting & Professional BSME Result Reports $2,750 Management Development $6,000 CEO Search $10,000 Board Education $4,500 Library facilities master plan - partially funded from DC's $50,000 Total 2745.2392.0000 Consulting & Professional $73,250 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Community linkage activities $5,000 Promotions etc. $3,170 Total 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $8,170 2745.2395.0000 Memberships Canadian Library Association $230 Ontario Library Association (Institutional) $375 C.E.L.P.L.O. $200 Tourist Association of Ontario $106 Ajax/Pickering Board of Trade $150 CODI (Dynix users) $100 Children's Book Centre $75 Social Development Council $32 American Library Association $140 F.O.P.L. (Federation of Public Libraries) $4,000 General reduction ($65) Total 2745.2395.0000 Memberships $5,343 2745.2435.0000 Building Repairs & Maintenance Central--Janitorial (Tendered with City) (includes Sundays) $34,039 Sanitact (6 units) $1,340 City of Pickering 2009 Background Information Council Approved 2745 Libraries Run Date : 5/26/2009 11:31 AM Report Name: 2009 Background Current 2009 BUDGET Security System Service $420 Security Services 1000 hours @ $16.66/hr. $16,660 Door maintenance contingency $2,500 W/C deodorizer $900 -Misc. costs (outside lighting, pest control, etc.) $2,650 -Washroom & janitorial supplies (all sites) $4,885 -Air handling maintenance (chillers & starters only) $5,150 -Fan calibration & adjustment $1,545 -Fire alarm, sprinkler & fire extinguishers (all sites) $4,460 -Elevator maintenance $4,915 -Boiler maintenance $1,120 -Garbage disposal $3,900 -Diesel generator maintenance $1,545 -Misc. provision for electrical, plumbing, mechanical & other supplies $12,000 Pett. Creek--Janitorial (shared 50/50 with City) $9,720 Pett. Creek--HVAC service contingency $430 Pett. Creek--Security System Service $420 Pett. Creek--Sanitact (1 Unit) $255 Greenwood--Janitorial $2,324 Greenwood--HVAC service contingency $215 Greenwood--Security System Services $420 Claremont--Janitorial $2,324 Claremont--Security System Services $420 Claremont--Misc. Repair & Maint. $3,185 Claremont--Misc. Equipment $640 Whitevale--Janitorial $1,464 Water testing (all branches) $1,200 Contingency (All Sites) 12% R & M Buildings $21,430 Off Site Storage Unit $1,500 Defibrillator monitoring $1,800 Ceiling Tile replacement $1,000 Chair refurbishment (Office seating CN & PC) $900 Floor grommet repair (PC) $1,000 Exterior painting of windows & doors Central $20,000 Interior Painting $9,000 Hand dryers in all Bathrooms $2,700 Improved lighting on 3 public service desks $3,000 Digital Service Centre desk and chairs (SOLS grant) $9,000 Total 2745.2435.0000 Building Repairs & Maintenance $192,376 2745.2457.0000 Vehicle-Repair & Maintena City Vehicle #850 assigned for Library Courier use $3,000 Total 2745.2457.0000 Vehicle-Repair & Maintena $3,000 2745.2478.0000 Misc.Equipment Repairs & LAN--Anti-virus software $1,500 LAN--Filtering software licenses $190 LAN--Domain registrations $400 City of Pickering 2009 Background Information Council Approved 2745 Libraries Run Date: 5/26/200911:31 AM Report-Name: 2009 Background Current 2009 BUDGET LAN--GEO IP Authentication $300 LAN--Public Printing System $390 LAN--Anti-Spam filtering $1,250 LAN--Sonicwall $1,300 CheckPoint Maintenance Contract (CN & PC) $21,815 Horizon Maintenance Contract $35,000 Copier Maintenance (7 units) $22,500 Duplicator Lease & Maint. $3,182 3-M Reader/Printer Maintenance $1,171 Contingency (incl. Coin sorter/upgrades) $7,000 BiblioCommons $1,000 Misc. Software Provisions $3,500 Installation and Cabling $6,275 Productivity software Licenses $6,500 Total 2745.2478.0000 Misc.Equipment Repairs & $113,273 2745.2678.0000 Misc Equipment Rentals Interac Card Reader plus transaction fees (CN & PC) $1,134 Total 2745.2678.0000 Misc Equipment Rentals $1,134 2745.5300.0000 Stationery & Office Suppl General office supplies (copier supplies partially offset by Rev. Acct.) $30,000 Replacement Book Carts $2,000 Total 2745.5300.0000 Stationery & Office Suppl $32,000 2745.5303.0000 Cataloque Processing Supp Processing supplies includes materials processing supplies, security cases, $25,000 membership cards, overdue notices & printer rolls Total 2745.5303.0000 Cataloque Processing Supp $25,000 2745.5310.0001 Library Mat- 57.14% Includes materials, shipping, outsourced processing of collection materials $87,000 Ebooks for Digital Service Centre (SOLS grant) $5,000 Total 2745.5310.0001 Library Mat- 57.14% $92,000 2745.5310.0002 Library Materials 2745.5510.0000 Utilities -Water Based on 2008 estimated actual $7,800 Petticoat Creek $1,300 Total 2745.5510.0000 Utilities -Water $9,100 2745.5520.0000 Utilities -Gas Based on a 3% increase over 2008 actuals $52,500 Conversion from oil to gas - Greenwood $2,450 Total 2745.5520.0000 Utilities - Gas $54,950 2745.5530.0000 Utilities - Hydro Based on an anticipated rate increase of 5% over 2008 estimated actuals $112,400 Additional funds to adjust budget base to reflect the fact that Greenwood was closed $15,000 during renovations Total 2745.5530.0000 Utilities - Hydro $127,400 2745.5900.0000 Gas, Oil, Tires City Vehicle #850 for Library Courier Use $2,000 Total 2745.5900.0000 Gas, Oil, Tires $2,000 City of Pickering 2009 Background Information Council Approved 2745 Libraries Run Date: 5/26/200911:31 AM Report Name: 2009 Background Current 2009 BUDGET 2745.5902.0000 Misc. Equipment Miscellaneous $6,500 Children's educational equipment $3,000 Library Signs $3,000 Outreach Display Units $2,000 Equipment such as ebook readers for Digital Services Centre (LSDF grant) $8,000 Total 2745.5902.0000 Misc. Equipment $22,500 Total. $4,533,911 Total Expenses $4,533,911 Revenue 1529.0000.0000 FINES - LIBRARY MATLS. Fines ($149,770) Lost & Damaged ($8,187) F & S Charge (Card replacement fee) ($11,000) Public fax ($2,584) Total 1529.0000.0000 FINES - LIBRARY MATLS. ($171,541) 1580.0000.0000 MISC. - PHOTOCOPIES LIB. Photocopying ($15,765) Total 1580.0000.0000 MISC. - PHOTOCOPIES LIB. ($15,765) 1623.2745.0000 Ont Grant - Librarv Household Grant - Province ($97,833) Pay Equity Equalization "down-payment" est. - Prov. ($8,592) Service Ontario ($2,500) LSDF grant (one time grant) ($50,000) Southern Ontario Library Services (SOLS) Grant ($29,252) Total 1623.2745.0000 Ont Grant - Library ($188,177) 1920.2745.0000 Transfer From Reserve Fund Library facilities master plan partially funded from DC reserves ($37,500) Total 1920.2745.0000 Transfer From Reserve Fund ($37,500) 2745.9916.0000 Vending Machines Based on sales of vending machine products ($1,102) Total 2745.9916.0000 Vending Machines ($1,102) 2745.9933.0000 Rentals - Mto. Room/Publi Rental of library meeting and board rooms ($9,000) Total 2745.9933.0000 Rentals - Mtg. Room/Publi ($9,000) 2745.9990.0000 Other Revenue Payphone, book sales, other revenues based on 2008 estimates ($8,557) Total 2745.9990.0000 Other Revenue ($8,557) Total . ($431,642) Total Revenues ($431,642) Net Expenses $4,102,269 }