HomeMy WebLinkAboutFebruary 19, 2009
APAIftN Minutes / Meeting Summary
Pickering Museum Village Advisory Committee
February 19, 2009
7:00 pm
Pickering Civic Complex
Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee
Rose Cowan, Pickering Museum Village Advisory Committee
Pat Dunnill, Pickering Museum Village Advisory Committee
Rhonda Lawson, Pickering Museum Village Advisory Committee
Bill McLean, Regional Councillor - Ward 2
Paul Savel, Pickering Museum Village Advisory Committee
Bill Utton, Pickering Museum Village Advisory Committee
Bill Weston, Pickering Museum Village Advisory Committee
Leigh Gardner, Administrative Assistant I (Recording Secretary)
Absent: Carol Brown, Pickering Museum Village Advisory Committee
Suzanne Primrose, Pickering Museum Villsige Advisory Committee
Staff Stephen Reynolds, Division Head, Culture.& Recreation
Present: Marisa Carpino, Supervisor, Culture & Recreation
Katrina Pyke, (Acting) Education & Collections Officer
Mandy Smiles, (Acting) Volunteer & Program Coordinator
.:r ' i
1. Welcome and Int o0 s
Steve welcomed attendees and thanked everyone for 2008
contributions.
• Good news. Received letter approving funding
from Federal and Provincial government for up
to $295,000 each for the Restoration &
Upgrade Project ($885,000).
• Project to take place over 2009!- 2010
• Councillor McLean thanked the, Foundation for
their patience and hard work. Oity is working
on getting land to.the west of the site. Very
optimistic. Would be a good addition to the
Museum
• Pat Dunnill also thanked everyone for their hard
work and is excited and looking; forward to the
work ahead.
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• Laura asked Councillor McLean to advise
Council of the Committee's thanks for all of
Council and staff's hard work on the grant
application.
2. Selection of Committee Chair
Motion:
Moved by Bill Utton
Seconded by Paul Savel
That Laura Drake be elected Chair of the 2009 Pickering
Museum Village Advisory Committee.
CARRIED
3. Approval of ►d Mln
Motion:
Moved by Bill Utton
Seconded by Rhonda Lawson
That the agenda of February 19, 2009 and the minutes of
October 16, 2009 be approved
CARRIED
4. Ad Hoc Corn
Discussion on Pickering Museum Village Advisory Committee Rhonda to revise to
Duties and Responsibilities separate Committee
• Mandate was updated responsibilities from
• New sub-committees created; Special individual member
Events/Volunteer Activities Committee; responsibilities
Collections Committee; Restoration and Capital
Expenditure Committee
• Number of events attended may be too specific
• Sub-committees are to meet and report back to
PMVAC
6 Updates
Budget
• Currently being reviewed by senior staff before
going to Council (scheduled early May)
• Capital will be revised to reflect. Building
Canada Fund - Pickering Museum Village
Restoration and Upgrade Project grant
• Current - proposed additional hours for
Museum Program Assistant and Collections
staff was deferred to 2010
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Foundation
• Pat Dunnill advised no Foundation items to
raise at this time
• Confirmed $180,000 commitment to restoration
Cultural Plan
• Marisa provides an update of the City's Cultural
Strategic Plan
• Initiative between stakeholders and staff
• Meetings have taken place
• There are 6 sections in the plan, written by staff
• Staff to review draft of the first $ sections in
March
• Draft will be finalized for stakeholders to review
by April/May
• Consultation phase (sections 44 5), with
summary and results by the fall; (pending
budget approval for consulting fees (approx.
$30,000)
Annual Workplan
• 2006-2010 workplan (2008 Status Report) Members to get any
handed out by Marisa comments back to
• Katrina completed the status column Marisa by March 2nd
• To go to Council in May as a Committee Report
for approval for 2008
• 2009 - collections should be first priority Marisa to email format
• Each sub-committee to set respective goals for to committee members
2009 and discuss at next Committee meeting
• Councillor McLean commented, that he is Next meeting April 15th
concerned the Region of Durham is not
promoting the Museum as much as they should Katrina Pyke to call
be Pat Olive at Durham
Region regarding
museum promotion
0., Overview
Promotional Plan 2009
• Mandy reviewed Marketing Plan handout
• Promotions by mail drop, post cards, LED,
media releases etc
VIV Night
• Wednesday, April 22"d (also Eajrth Day)
• Invitations will go out closer to the date
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j
Education & Public Programming
• Christmas craft very successful, 4 kids craft
clubs. Four Saturdays leading iup to Christmas
were sold out (minimum of 19 kids at each
session)
• Education tours down last year. (great the year
before)
• Christmas in the Village has gone down as well
as outreach
• Successful PA Day Camp on February 13th
• Will try to do cooking workshops in the fall
7. Other Business & AdIper tent` _
• Staff are keeping track and providing
information with the widening of Hwy 7
• Museum sign and bell tower is responsibility of
province.
• Katrina Pyke setting up binders with dividers for Would appreciate
PMVAC to be consistent with Ministry of Culture feedback from
Museum standards. committee members
Mandy provided handouts of promotional
materials. Posters can be posted wherever
members choose. She can send more if
required.
• Dine & Safe Program discussed by Rose. She
has a package for the Museum'
• Volunteers should keep track of hours (could be
a 2009 objective in the annual workplan).
Council would be interested in this information
• Katrina Pyke discussed the Trillium Grant
received by Gas & Steam Barn Volunteers.
Harold needs to do an unveiling to recognize
the project. Will be having a Grand Whistle
during the Steam Up event in 2009.
S. Next Meeting
Thursday, May 14th at 6pm at the Pickering Museum Village
(on site meeting, dress appropriately).
Thursday, August 13th and Thursday, OctoboIr 15th at 7pm at
Pickering Civic Complex Tower Room).
Meeting Adjourned: 9:15 pm
Copy: City Clerk
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