HomeMy WebLinkAboutOES 30-09
city °o REPORT TO
IF 01C K0 COUNCIL
Report Number: OES 30-09
Date: May 19, 2009
184
From: Everett Buntsma
Director, Operations & Emergency 6ervices
Subject: Pickering Museum Village
- Brougham Central Hotel Restoration
- Tender No. T-9-2009
- File: A-1440
Recommendation:
1. That Report OES 30-09 regarding Tender No. T-9-2009 for the Pickering
Museum Village, Brougham Central Hotel Restoration be received;
2. That Tender No. T-9-2009 submitted by Noshid Construction Corp. in the total
tendered amount of $189,000 (GST included) be accepted;
3. That the total gross project cost of $243,600 (GST included) and a net project
cost of $232,000 including the total tendered amount and other associated costs
be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to take any
actions necessary in order to effect the foregoing; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Executive Summary: The City of Pickering Was successful in obtaining project
funding from the Building Canada Fund - Communities Component for the restoration
of the Brougham Central Hotel at Pickering Museum Village.
Staff have proceeded with a formal tendering process. Bids have been received, and
upon subsequent review and investigation as well as reference checks.
Report OES 30-09 May 19, 2009
Subject: Pickering Museum Village
185 - Brougham Central Hotel Restoration
- Tender No. T-9-2009 Page 2
Financial Implications:
1.
TENDER AMOUNT
T-9-2009 $155,000
Cash Allowance 25,000
GST 9,000
Sub-Total $189,000
GST Rebate (9,000)
Total $180,000
2.
APPROVED SOURCE OF FUNDS
O & ES Capital Budget
Location Project Code Source of Funds Budget Required
Pickering Museum 5744.0901 Grant Funding
Village
Brougham Central FUNDS.AVAILABLE $665,000 $232,000
Hotel Restoration
3.
ESTIMATED PROJECT COSTING SUMMARY
T-9-2009
$180,000
Miscellaneous & Tender Costs 2,000
Contingency 50,000
Total $232,000
GST 11,600
Total Gross Project Cost $243,600
GST Rebate (11,600)
Total Net Project Cost
Under /Over Budget $433,000
Sustainability Implications: In order to maintain the City's cultural heritage, it is
imperative to undertake life cycle rehabilitation and maintenance of heritage structures.
With the proposed restoration work of the Brougham Central Hotel at Pickering Museum
Village, the City will be fulfilling its mandate to preserve a sustainable heritage
community facility.
CORP0227-07/01 revised
Report OES 30-09 May 19, 2009
Subject: Pickering Museum Village 186
- Brougham Central Hotel Restoration
- Tender No. T-9-2009 Page 3
Background: John Rutledge Architect was retained by the Pickering Museum
Foundation to provide tendering specifications for the restoration of the Brougham
Central Hotel at Pickering Museum Village. Phase One of the restoration, that being the
provision of a solid concrete foundation, was completed in 2008.
Bids have been received to the tendering call for (Phase Two, which closed on
Wednesday, April 29, 2009. Seven (7) companies were invited to participate. An
advertisement was placed in the Daily Commercial News and on the City's Website. A
mandatory site visit was held on Thursday, April 16, 2009. Seventeen (17) bidders
attended of which eleven (11) bidders responded; and submitted a bid for this project.
No addenda was issued during this tender call.
The Health & Safety Policy, Workplace Injury Summary Report, WSIB Clearance
Certificate and Certificate of Insurance submitted by Nashid Construction Inc.. have
been deemed acceptable by the Coordinator, Health & Safety. In conjunction with
staffs review of the contractor's previous work experience, the tender is deemed
acceptable.
Upon careful examination of all tenders and relev4nt documents received, the Facilities
& Operations Division recommends the acceptance of the low bid submitted by Nashid
Construction Corp. for Tender No. T-9-2009 in the amount of $189,000 (GST included)
and that the total net project cost of $232,000 be approved.
This report has been prepared in conjunction withi the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Summary Memorandum from Supply & Services dated April 29, 2009
CORP0227-07/01 revised
Report OES 30-09 May 19, 2009
Subject: Pickering Museum Village
1-87 - Brougham Central Hotel Restoration
- Tender No. T-9-2009 Page 4
Prepared By: Ajpproved/E ors By:
Tony Prevedel E ere untsma
Division H d, Facilities Director, Operations & Emergency
Services
I
Vera . Felge acher G Ilis Paterson
C.P.P., CPPO, CPPB, C.P.M., CMM III Director, Corporate Services &
Manager, Supply & Services Treasurer
TP:mld
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
T omas J. 046n, RDM M III
Chief Admini rative Officer
i
CORP0227-07/01 revised
ATTACHMENT#~ TOREPORT#~36-09
_..L_ of 4:t_ 188
Crr~ o~
I+KERI MEMO
To: Tony Prevedel April 29, 2009
Division Head, Facilities Operations
From: Vera A. Felgemacher
.Manager, Supply & Services
Copy: Supervisor, Facilities Operations
Subject: Tender No. T-9-2009
Tender for Pickering Museum Village Brougham Central Hotel Restoration
CONSTRUCTION PHASE 2
Closing: April 29, 2009
Tenders have been received for the above project. Seven (7) companies were invited to
participate. An advertisement was placed in the Daily Commercial News and on the City's
Website. A mandatory site visit was held on Thursday, April 16, 2009, Seventeen (17) bidders
attended of which eleven (11) bidders responded.
A copy of the Record of Tenders Opened and Checked used at the public tender opening is.
attached. Tenders shall be irrevocable for 60 dayo after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit
prices and extensions; unit prices shall govern and extensions will be corrected accordingly,
which has tmen done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure. No. PUR 010-001, Item 10.03(w). Three (3) bids have
been retained for review at this time.
SUMMARY
PST & GST included
Bidder Total Tendefied Amount After Calculation Check $
Nashid Construction Corp. $189,000.00 $189,000.00
Masoud Construction Inc. $279,300.00 $279,300.00
Heritage Restoration Inc.. $281,177.40 $281,177.40
RusCan General Contracting Inc. $291,115.50 $291,175.50
ATTACFiMENT# 'TO REPORT# v -3_09
189 - 9 of
Gary Brown Mason $302,212.58 $302,212.58
Phoenix Restoration $34%650.00 $349,650.00
Colonial Building Restoration $519„750.00 $519,750.00
Ross Clair (R.O.M.) Contractors $6510711.00 $051,711.00
Inc.
Rutherford Contracting Unable to bid
D.J. McRae Contracting Ltd. Unable to bid
Automatic rejection - Bid Bond submitted not in the
amount of 10% ofthe tendered amount. Reference:
Snyder Construction Purchasing sy-law No. 5900-01, Procedure No. PUR
010-001, 10.104, Item 9(d), 1 B Item 17, 18, 19, and
Tendering Specification Item 3
Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for,
your review during the evaluation stage of this tender call. Please advise.when you wish us to
proceed with this task.
(a) a copy of the Health and Safety Policy to be used on this project, currently dated and
signed;
(b) a copy of the current Cost and Frequency Report issued by Workplace Safety•& Insurance
Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER,
or. MAP reports may, be submitted); ,
(c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board
(d) the City's certificate of insurance completed by the bidder's agent, broker or insurer.();
(e) list of sub-contractors in accordance with GC Item 31, Form Page 86
Include the following items in your Report to Council:
(a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health & Safety;
(b)' any past work experience Nashid Construction Corp.including work location;
(c) without past work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) . any reason(s) why the low bid of Nashid Construction. Corp. is not acceptable; and.
(i) related comments specific to the project.
John Rutledge as the consultant. on this project will be reviewing submissions and making
recommendations to you. The consultant should al$o review carefully all submittal information
based on tendering instructions. If the consultant notices any infractions or information missing
April 29, 2009
Tender No. T-9-2009 Page 2
Tender for Pickering Museum Village Brougham
Central Hotel Restoration
CONSTRUCTION PHASE 2
1
ATTACHMENT#-Z., - TOREPORT# 6~S c ~
_ of 190
during the evaluation, please contact a member of Supply & Services as soon as possible.
Duplicate copies of the bids are attached for the consultant's use.
Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the Public tender opening. Bidders will be
advised of the outcome in due course.
If you require further information, please feel free to contact me or a member of Supply &
Services.
VF/jg
Attachments
April 29, 2009
Tender No. T-9-2009 Page 3
Tender for Pickering Museum Village Brougham
Central Hotel Restoration
CONSTRUCTION PHASE 2
ATTACHMENTS R=PORT~~S ,3G -0
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