HomeMy WebLinkAboutMay 19, 2009
Citq o~
Council Meeting
Agenda
Tuesday, May 19, 2009
Council Chambers
7:30 pm
IN CAMERA MEETING OF COUNCIL HAS BEEN SCHEDULED FOR 7:00 PM
1) INVOCATION
Mayor Ryan will call the meeting to order and lead Council in the
saying of the Invocation.
11) DISCLOSURE OF INTEREST
III) ADOPTION OF MINUTES PAGE
In Camera Council Minutes, April 20, 2009 Under Separate Cover
Council Minutes, April 20, 2009 1-22
Planning & Development Committee Minutes, 23-27
May 4, 2009 28-41
Executive (Budget) Minutes, May 7, 2009 42-50
Executive Committee Minutes, May 11, 2009
IV) PRESENTATIONS
V) DELEGATIONS 51
VI) CORRESPONDENCE 52-74
VII) COMMITTEE REPORTS 75-89
a) Report PD 2009-06 of the Planning & [development Committee
b) Report EC 2009-05 of the Executive Committee
VIII) REPORTS - NEW AND UNFINISHED BUSINESS 90-191
IX) MOTIONS AND NOTICE OF MOTIONS 192
X) BY-LAWS 193-202
XI) OTHER BUSINESS
Accessible, For information related to accessibility requirements please contact
p I C G Linda Roberts
G R L!G Phone: 905.420.4660 ext nsion 2928
TTY: 905.420.1739
Email: IrobertsO-citvofgickorinq.com
X11) CONFIRMATION BY-LAW
FOR INFORMATION ONLY
• Minutes of the Pickering Museum Village Advisory Committee, February 19,
2009
• Minutes of the Committee of Adjustment, March 25, and April 15, 2009
• Minutes of Pickering Blooms Advisory Committee, April 17, 2009
• Minutes from Sustainable Pickering Advisory Committee, April 23, 2009
• Minutes from Heritage Pickering Advisory Committee, April 28, 2009
• Minutes of the Taxicab Advisory Committee, April 30, 2009
• Minutes of the Pickering Advisory Committee on Race Relations & Equity, May
7, 2009
Crr/ eq Council Meeting Minutes
Monday, April 20, 2009
7:30 PM
Council Chambers
PRESENT:
Mayor David Ryan
COUNCILLORS:
D. Dickerson
R.Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ALSO PRESENT:
T. Melymuk - (Acting) Chief Administrative Officer
E. Buntsma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
D. Wilcox - City Clerk
K. Senior - Manager, Accounting Services
D. Shields - Deputy Clerk
(1) INVOCATION
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(11) DISCLOSURE OF INTEREST
No disclosures of interest were noted.
(III) ADOPTION OF MINUTES
Resolution # 79/09
Moved by Councillor Dickerson
Seconded by Councillor Littley
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Council Minutes, March 23, 2009
Planning & Development Committee Minutes, April 6, 2009
Executive Committee Minutes, April 14, 2009!
CARRIED
(IV) PRESENTATIONS
1. Presentation of Street Sign to the Family of the late
William Jackson
Heritage Naming of William Jackson Drive
(formerly Old Taunton Road)
[Refer to Report PD 15-091
Mayor Ryan and Councillor Johnson presented the family of the late William Jackson a
street sign in recognition of the heritage naming of Old Taunton Road to William
Jackson Drive. The heritage naming signifies the family's roots to the Pickering area.
(V) DELEGATIONS
1. Roger Anderson
Chair, Region of Durham
Re: Annual Address
Roger Anderson, Regional Chair for the Regional Municipality of Durham appeared
before Council to give his annual address to the City of Pickering. Mr. Anderson
highlighted the 2008 successes that showed the scope and scale of Regional
activities. Some of those accomplishments included Environmental Awards,
increased Durham Region Transit ridership, a successful emergency management
exercise throughout the 8 area municipalities and a variety of infrastructure projects.
Mr. Anderson noted that the 2009 budget has been increased approximately 2.2%
which will allow for the additional hiring of police and ambulance staff. He also noted
that in 2009 there Would be two additional ambulance stations, one being in
Pickering and a new police station in Clarington. The planned expenditure on roads
in 2009 is approximately 52 million. Mr. Anderson noted that Seaton was
progressing and that the natural heritage system had been released and the EA for
infrastructure would soon by underway. He :also stated that the Region would
continue to advocate for a "jobs first" approach to the development of this new
community. Mr. Anderson stated that the Region's objective was to continue to
support a healthy, safe and caring community.
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2. Margaret Lazarus
Tiera Dookhie
Advisory Committee on Race Relations & Equity
Re: 2009 Annual Work Plan & 2008 Annual Report
(Refer to CORR. No
Margaret Lazarus and Tiera Dookhie of the Advisory Committee on Race Relations &
Equity appeared before Council to present the Committee's 2009 Annual Work Plan
and update Council on the Committee's 2008 initiatives.
3. Gordon Willson
Re: Whitevale United Church
Gordon Willson appeared before Council as the representative of the Whitevale
Untied Church. Mr. Willson noted that the church was built in 1864 and remains
virtually unaltered and a good example of Gothic Revival architecture. He explained
to Council that the York Presbytery has confirmed a decision to sell the church and
noted that the Whitevale Community would like to purchase the church and retain it
as a public space for the community of Pickering. The Whitevale Community has
created a committee "Save the Village Church" to gather information, explore
possible options and look for partners to assist in this endeavor. Mr. Willson noted
that at this time they were looking for support from the City of Pickering in their
endeavors and also requested financial assistance from the City to help with
overhead expenses and the offset of taxes.
A question and answer period ensured.
Resolution #80/09
Moved by Councillor Dickerson
Seconded by Councillor Littley
That the rules of procedure be suspended in order to introduce a Motion with respect
to a Grant in the amount of $20,000.00 to the Whitevale "Save the Village Church"
Committee.
CARRIED ON A 2/3
MAJORITY VOTE
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Monday, April 20, 2009
7:30 PM
04 Council Chambers.
Resolution #Q1/09
Moved by Councillor Dickerson
Seconded by Councillor Littley
1. That the Corporate Grants policy be waived;
2. That a grant of $20,000 be provided to the Whitevale Community Association for
the purpose of assisting with the operating costs of the Whitevale United Church;
3. That the Whitevale Community Association provide written confirmation for the
request of $20,000 upon the successful purchase of the Whitevale United, Church;
and
4. That the appropriate officials of the City of Pickering be given the authority to give
effect thereto.
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
4. Peter Derus
Re: Economic and Environmental Benefits
Of Electric Vehicles
Peter Derus, an astrophysics graduate from) York University appeared before Council
to give a presentation on the economic and environmental benefits of electric
vehicles. Mr. Derus noted that over the past year he has been meeting with MP's,
MPP's, Regional Councils and Municipal Councils in an effort to expedite the
Canadian market arrival of electric vehicles. He noted that we cannot continue to
rely on a single source of energy for cars and that we have an abundant supply of
electricity that we could be using. He stated that electricity can be generated on
home land, using completely toxic emission !free sources of energy such as wind,
geothermal, photovoltaic, hydro and nuclear.. He stated that we needed to act today
and focus on implementing readily available: alternatives in order to keep the
transport industry and a large part of our economy alive. Mr. Derus requested
Council's support by signing his petition which asks the federal government to do
everything it can to expedite the arrival of electric cars to the Canadian market.
A question and answer period ensued.
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Resolution #02/09
Moved by Councillor McLean
Seconded by Councillor Dickerson
That the rules of procedure be suspended in order to introduce a Motion with respect
to the support of a petition for electric cars.
CARRIED ON A 2/3
MAJORITY VOTE
Resolution #813/09
Moved by Councillor McLean
Seconded by Councillor O'Connell
That Pickering Council support and sign the petition asking the Federal government to
do everything it can to expedite the arrival of electric cars into the Canadian market.
CARRIED
(VI) CORRESPONDENCE
1. CORR. 40-09
DEBBIE ROBERTSON, CLERK
MUNICIPALITY OF GREY HIGHLANDS
206 Toronto St. S., Unit 1
Markdale. ON NOC 1 HO
Resolution #84/09
Moved by Councillor Johnson
Seconded by Councillor Dickerson
That CORR. 40-09 from Debbie Robertson, Clerk, Municipality of Grey Highlands,
requesting Council's endorsement of a resolution passed at a meeting held March 9,
2009 with respect to the Province undertaking a comprehensive review of the
potential health and land use impacts associated with the placement of all
Renewable Energy Facilities and review the proposal to remove local land use
planning controls under the Planning Act through Bill 150 be endorsed.
MOTION DEFEATED
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Resolution #8§/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That CORR. 40-09 from Debbie Robertson, Clerk, Municipality of Grey Highlands,
requesting Council's endorsement of a resolution passed at a meeting held March 9,
2009 with respect to the Province undertaking a comprehensive review of the
potential health and land use impacts associated with the placement of all
Renewable Energy Facilities and review the proposal to remove local land use
planning controls under the Planning Act through Bill 150 be received for information.
CARRIED
2. CORR. 41-09
LINDA VAN ALSTINE, CLERK
TAY VALLEY TOWNSHIP
217 Harper Rd., R.R. #4
Perth. ON K7H 3C6
Resolution # 8§/09
Moved by Councillor Johnson
Seconded by Councillor Dickerson
That CORR. 41-09 from Linda Van Alstine, Clerk, Tay Valley Township, seeking
Council's support by forwarding a letter to the, Ministry of Natural Resources requesting
the Ministry postpone the implementation of fishing limits on sunfish and further
request that the Ministry of Tourism conduct a study to determine the impact a pan fish
limit would have on the American tourism indgstry be endorsed.
CARRIED
3. CORR. 42-09
LINDA ROBERTS
COMMITTEE COORDINATOR
WATERFRONT COORDINATING COMMITTEE
Resolution # 87x/09
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
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That CORR. 42-09 from Linda Roberts, Committee Coordinator, on behalf of the
Waterfront Coordinating Committee, requesting Council's endorsement of a
resolution passed by the Committee at a meeting held on March 19, 2009
concerning the costing out, approval and delivery of funds for the agreed
modifications to the Eastern part of Pickering's Waterfront Trail as a condition to
Pickering's continued permission for York Regions' work on its sewage project, and
that this process be completed by the end of April, 2009 be endorsed.
CARRIED
4. CORR .43-09
ANDY SANDERS
307 TOMLINSON COURT
Pickering. ON
Resolution # 8P/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That CORR. 43-09 from Andy Sanders, 307 Tomlinson Court, Pickering, with regards
to addressing the safety aspects to residents;in,the area of Tomlinson Court, as a
result of the road works project of Altona Road be referred to the Director, Operations
& Emergency Services to report.
CARRIED
5. CORR. 44-09
ROBERT A. DRAGICEVIC
SENIOR PRINCIPAL.
WALKER, NOTT, DRAGICEVIC
ASSOCIATES LIMITED
90 Eglinton Avenue E., Suite 701
Toronto. ON M4P 2Y3
Resolution # 89/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
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That CORR. 44-09 from Robert A. Dragicevic, Senior Principal, Walker, Nott,
Dragicevic Associates Limited with respect to Information Report No. 05-09 regarding
Duffins Heights Neighbourhood Environmental Servicing Plan be received for
information and referred to the Director, Planning & Development.
CARRIED
6. CORR. 45-09
MARISA CARPING
SUPERVISOR, CULTURE & RECREATION
CITY OF PICKERING
Resolution # 90/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That CORR. 45-09 from Marisa Carpino, Supervisor, Culture & Recreation, submitting the
2008 Year End Report and 2009 Work Plan on behalf of the Pickering Advisory Committee
on Race Relations and Equity be received for information.
CARRIED
7. CORR. 46-09
JIM WATSON, MPP
MINISTRY OF MUNICIPAL AFFAIRS & HOUSING
777 Bay Street, 17th Floor
Toronto, ON M5G 2E5
Resolution # 91/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That CORR. 46-09 from Jim Watson, MPP, Minister, Ministry of Municipal Affairs &
Housing with regards to the Ministry's review of the City of Pickering's financial
affairs be received for information.
CARRIED
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8. CORR. 47-09
MICHAEL WAGLE, P. ENG
OPERATIONS MANAGER, ENBRIDGE
1350 Thorton Road South
Oshawa, ON L1 J 8C4
Resolution # 92/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That CORR. 47-09 from Enbridge Gas Distribution advising that on October 9, 2010
the Franchise Agreement between the City of Pickering and Enbridge will expire. In
accordance with the Municipal Franchise Act, the following resolution is hereby
approved;
1. That this Council approves the form of draft by-law (including the franchise
agreement forming part thereof) attached hereto and authorizes the submission
thereof to the Ontario Energy Board for approval pursuant to the provisions of
Section 9 of the Municipal Franchises Act; and,
2. That this Council requests the Ontario Energy Board to make an order
dispensing with the assent of the municipal electors of the attached draft by-law
(including the franchise agreement forming part thereof) pursuant to the
provisions of Section 9(4) of the Municipal Franchises Act.
CARRIED
9. CORR. 48-09
LINDA ROBERTS
COMMITTEE COORDINATOR
HERITAGE PICKERING ADVISORY COMMITTEE
Resolution # 9/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That Council endorse the recommendation of the Heritage Pickering Advisory
Committee;
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1. That the Heritage Pickering Advisory Committee endorse the petition received
from The Renaissance Society of St. Theresa Catholic Secondary School to
include a mandatory Canadian history course at the grade 12 level and that the
Chair sign the petition on behalf of the Committee;
2. That a copy be forwarded to Council for their endorsement; and,
3. That a copy be forwarded to the Minister of Education and Durham District
School Boards.
CARRIED
10. CORR. 49-09
WILLIAM STRATTON, CHAIR
DAY OF MOURNING COMMITTEE
DURHAM REGION LABOUR COUNCIL
115 Albert Street
Oshawa ON L1 H 4R3
Resolution # 94/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That CORR. 49-09 from William Stratton, Chair, Day of Mourning Committee,
Durham Region Labour Council requesting the City of Pickering proclaim April 28,
2009 as National Day of Mourning, and also requesting flags be lowered be
declared.
CARRIED
11. CORR. 50-09
LYNN JOHNSTON, CAE
CANADIAN SOCIETY FOR TRAINING
AND DEVELOPMENT
members(cD-cstd.ca
Resolution # 95/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
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That CORR. 50-09 from Lynn Johnston CAE President Canadian Society for
Training and Development, requesting the City of Pickering proclaim September 21 -
25, 2009 as Learn @ Work Week be declared.
CARRIED
(VII) COMMITTEE REPORTS
a) REPORT PD 2009-05 OF THE PLANNING DEVELOPMENT COMMITTEE
1. Director, Planning & Development, Report PD 12-09
Silver Lane Estates Inc.
Plan of Subdivision 40M-2119/Plan 40R-21358
Final Assumption of Plan of Subdivision
COUNCIL DECISION
1. That Report PD 12-09 of the Director, Planning & Development regarding the
Final Assumption of Plan of Subdivision, 40M-2119 be received;
2. That the highways being Strouds Lane, Treetop Way, Calvington Drive and
Tilson Court within Plan 40M-2119 be assumed for public use;
3. That the services required by the Subdivision Agreement relating to Plan
40M-2119, which are constructed, installed or located on lands dedicated to, or
owned by the City, or on lands lying immediately adjacent thereto, including lands
that are subject to easements transferred to the City, be accepted and assumed
for maintenance, save and except from Blocks 35, 39, 46, Plan 40M-2119 and
Parts 1 and 2, Plan 40R-21358, which lands were required to extend Calvington
Drive and Treetop Way sufficient to provide frontage to Lots within Plan
40M-2339; and
4. That the Subdivision Agreement and and amendments thereto relating to Plan
40M-2119, save and except from Blocks 35, 39 and 46, be released and
removed from title.
2. Director of Planning & Development; Report PD 15-09
Street Name Change of (Old) Taunton Road east of Brock Road to
William Jackson Drive
COUNCIL DECISION
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1. That Report PD 15-09 of the Director, Planning & Development regarding the
street name change of (Old) Taunton Read east of Brock Road, legally described
as:
Firstly: Regional Road #4, being Part Lots 17 and 18, Concession 3, as in
Highway Plan 538 and Part Lot 17, Concession 3, as in C0212542 & C0213985,
except Parts 1 and 2, Plan 40R-24188;
Secondly: Part Lot 16, Concession 3, Part Lot 16, Concession 4 and part of the
Road Allowance between Concessions 3 and 4, designated as Part 1, Plan
40R-23354; and
Thirdly: Part Lot 16, Concession 3, designated as Parts 1 to 5, Plan 40R-15548,
to William Jackson Drive be received;
2. That Council authorize the payment of $175.00 to each household having a
municipal address on (Old) Taunton Road to help offset any inconvenience and
out-of-pocket expenses they will incur as a result of this name change; and
3. That Council enact a by-law formally changing the name of the above-noted
portions of (Old) Taunton Road east of Brock Road to William Jackson Drive.
3. Director, Planning & Development, Report PD 16-09
Official Plan Amendment Application OPA 08+002/P
Amendment 17 to the Pickering Official Plan
Informational Revision 14
City Initiated: Complete Applications and Pre-Submission Consultations
City of Pickering
Pickering Official Plan Review
■
COUNCIL DECISION
1. That Report PD 16-09 of the Director, Planning & Development on Official Plan
Amendment Application OPA 08-002/P, Amendment 17 to the Pickering Official
Plan, and Informational Revision 14 City Initiated: Complete Applications and
Pre-Submission Consultations be received;
2. a) That Official Plan Amendment Application OPA 08-002/P, initiated by the
City of Pickering, to set out the req{uirements for complete applications for
official plan amendments, zoning amendments, approval of draft plans of
subdivision and condominium, and, approval of site plans, and to require
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pre-submission consultation by applicants with City staff as set out in
Appendix I to Report PD 16-09, be approved;
b) That the Draft By-law to adopt Amendment 17 to the Pickering Official Plan,
to implement the complete application and pre-submission consultation
requirements, as set out in Appendix I to Report PD 16-09, be forwarded to
Council for enactment;
3. That Council adopt Informational Revision 14 as set out in Appendix II to Report
PD 16-09 for inclusion in the Pickering Official Plan;
4. That the Draft By-law to require that applicants consult with City staff prior to
submission of applications for official plan amendments, zoning amendments,
approval of draft plans of subdivision and condominium, and site plans, as set
out in Appendix III to Report PD 16-09, be forwarded to Council for enactment;
5. That Council endorse the responses to 4omments received respecting the
proposed draft official plan amendment contained in Appendix IV - Table 1 -
Responses to Comments Received on the Proposed Official Plan Amendment;
6. That staff:
a) revise planning application forms to include an acknowledgement by
applicants of the obligation to pay for peer review of technical studies,
should the City so require; and
b) update the City's Tariff of Fees Bylaw to add peer review costs to the list of
charges for planning applications;
7. That Council endorse the Procedures for Pre-Submission Consultation Meetings
detailed in Appendix V of Report PD 16409; and
8. Further, that the City Clerk forward a copy of Report PD 16-09 and Council's
resolution on the matter to the Region of Durham, the Toronto Region
Conservation Authority, the Central Lake Ontario Conservation Authority, the City
of Toronto, the Region of York, the Towe of Markham, the Township of Uxbridge,
the Town of Whitchurch-Stouffvjlle, the Township of Scugog, the Town of Whitby
and the Town of Ajax and to each person or public body that provided written or
verbal comments at the Open House, the Public Meeting, the Planning &
Development Committee or City Council Meeting.
Resolution # 86/09
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Moved by Councillor O'Connell
Seconded by Councillor Littley
That the Report of the Planning and Development Committee PD 2009-05, dated April
6, 2009, be adopted.
CARRIED
b) REPORT EC 2009-04 OF THE EXECUTIVE COMMITTEE
1. Director, Operations & Emergency Services, Report OES 03-09
Supply & Delivery of Extrication Equipment fqr Heavy Rescue Vehicle
COUNCIL DECISION
1. That Report OES 03-09 of the Director, Operations & Emergency Services
regarding the supply and delivery of Hurst Extrication Equipment be received;
2. That Council confirm the quotation dated March 18, 2009 from Code.4 Fire &
Rescue (sole source) for the supply and, delivery of Extrication Equipment in the
amount of $164,397.45; ,
3. That the total gross project cost of $1641'397.45 (GST included) and the total net
purchase cost of $156,569.00 be approved;
4. That the appropriate officials of the City of Pickering be given the authority to give
effect thereto.
2. Director, Operations & Emergency Services, Report OES 13-09
Pickering Potter's Studio
-Licence Renewal Agreement
COUNCIL DECISION
1. That Report OES 13-09 of the Director, Operations & Emergency Services be
received; and
2. That the Mayor and the Clerk be authoriZ-ed to execute a licence renewal
agreement to which the Pickering Potter"s Studio will be permitted to continue to
operate pottery programs at the Pickering Recreation Complex from April 1, 2009
to March 31, 2012, that is in the form and substance acceptable to the Director,
Operations & Emergency. Services and the Chief Administrative Officer.
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7:30 PM
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3. Director, Operations & Emergency Services, Report OES 15-09
Fire Services
-Uniform and Bunker Gear Acquisition
COUNCIL DECISION
1. That Report OES 15-09 of the Director, Operations & Emergency Services
regarding Fire Services Uniform and Bunker Gear Acquisition be received;
2. That Council approve single sourcing of! this acquisition through Starfield Lion
Ltd.; and
3. That the appropriate City of Pickering officials be authorized to take any actions
necessary to give effect thereto.
4. Director, Operations & Emergency Services, Report OES 18-09
Winter Control Operations
COUNCIL DECISION
That Report OES 18-09 of the Director, Operations & Emergency Services be received
for information.
5. Director, Corporate Services & Treasurer, Report CS 06-09
Statement of the Treasurer Respecting 2008 Remuneration and Expenses of
Members of Council and Council Appointees to Boards, Agencies and Other
Bodies
COUNCIL DECISION
- That Report CS 06-09 of the Director, Corporate Services & Treasurer regarding
Statement of the Treasurer respecting Remuneration and Expenses of Members of
Council and Council Appointees for the year 2008 be received for information.
6. Director, Corporate Services & Treasurer, Report CS 07-09
Cash Position Report as at December 31, 2098
COUNCIL DECISION
That Report CS 07-09 of the Director, Corporate Services & Treasurer regarding the
Cash Position of the City as at December 31, 2008 be received for information.
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7. Director, Corporate Services & Treasurer, Report CS 08-09
Revised Fence.By-law and Proposed Fence Cost Sharing By-law
COUNCIL DECISION
1. That Report CS 08-09 of the Director, Corporate Services & Treasurer be
received;
2. That the updated Fence By-law, included as Attachment 1, providing regulations
for fences erected within the City of Pickering, be enacted;
3. That the draft Fence Cost Sharing By-law, included as Attachment 2, providing
regulations for the sharing of costs of division fences be enacted; and
4. That the appropriate staff of the City of Dickering be given the authority to give.
effect thereto.
Resolution # 97/09
Moved by Councillor Pickles
Seconded by Councillor Johnson
That the Report of the Executive Committee EC 2009-04, dated April 14, 2009, be
adopted.
CARRIED
(VIII) NEW AND UNFINISHED BUSINESS
1. Canada and Ontario Launch Intake 2 of BCIF Communities
Component and Application Process for Infrlastructure Stimulus Fund
Application Deadline of May 1. 2009
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Resolution # 08/09
Moved by Councillor Pickles
Seconded by Councillor O'Connell
1. That Council support the following applications for funding including the required
one-third municipal contribution as applicable:
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a) For project funding through the Infrastructure Stimulus Fund for the following;
i) Highway 401 Pedestrian Bridge Project at an estimated project cost of $10
million;
ii) Grind and overlay project for Glenanna Road (from Pickering Parkway to
Fairport Road) at an estimated cosh of $750.000;
iii) Whitevale Bridge Rehabilitation at an estimated project cost of $800,000;
and
b) For project funding through Intake 2 of the BCF Communities Component for
the following;
i) Toy Avenue - Storm Sewer installation & road reconstruction (if eligible) at
an estimated project cost of $1,050,000;
ii) West Shore Boulevard - Storm Sewer installation & road improvements (if
Toy Avenue is not eligible) at an estimated project cost of $500,000.
2. That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
CARRIED
(IX) NOTICE OF MOTION
INCREASING ORGAN DONATIONS - SAVING LIVES
Resolution # 99/09
Moved by Councillor Pickles
Seconded by Councillor Littley
WHEREAS according to media reports there are nearly 1,700 Ontarians waiting for organ
transplants; and
WHEREAS according to media reports, there are about 4,000 Canadians waiting for organ
transplants; and
WHEREAS according to media reports, 140 to 250 people die each year in Canada
awaiting organ transplants; and
WHEREAS according to the Canadian Medical Association Journal presumed consent,
making every eligible person automatic organ donor upon death unless they specifically opt
out ahead of time, is practiced in various forms in Europe in countries such as Belgium and
Spain; and
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WHEREAS the current system in Ontario requires persons who want to donate their organs
to fill out a donor card to notify family members who are then asked to provide final consent
even if the donor filled out an organ donor consent card; and
WHEREAS many good organs that could be donated are being buried or cremated. rather
than harvested for those in great need or even dying on waiting lists; and
WHEREAS a recent Toronto Star - Angus Reid poll has found that 64% of Ontarians
support provincial legislation that would make everyone an automatic organ donor unless
they explicitly opt out amongst other options; and
WHEREAS such legislation would cut a long standing chronic shortage of organ donors
across the province and save many lives.
NOW THEREFORE BE IT RESOLVED THAT
The City of Pickering encourage and support provincial legislation for making every eligible
person an automatic organ donor upon death unless they specifically opt out ahead of time
to address the chronic shortage of organ donations and saving many lives. .
This motion be forwarded to the Canadian Transplant Association, the Trillium Gift of Life,
all municipalities in Durham Region, Regional Health & Social Services Committee, Ontario
Municipal Association, and MPP's for Ajax-Pickering and Scarborough East-Pickering.
CARRIED
WILDLIFE HUNTING
Resolution # 1 p0/09
Moved by Councillor O'Connell
Seconded by Councillor McLean
WHEREAS fish .and wildlife are important to Ontario as these natural resources are an
important part of the Province's biodiversity that provide us with ecological, social and
economic benefits; and
WHEREAS legal hunting can play a role in maintaining an abundant population within the
carrying capacity of its habitat, however illegal hunting can endanger species as well as
endanger the safety and well being of the public atlarge; and
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PlCKERING Monday, April 20, 2009
7:30 PM
Council Chambers
19
WHEREAS the Ministry of Natural Resources' Conservation Officers enforce the Province's
hunting regulations to safeguard the public interest and ensure the protection of our wildlife
and residents; and
WHEREAS illegal hunting and poaching has recently been reported within the Rouge Park
where hunting is not permitted and is considered a sanctuary for nature and the human
spirit; and
WHEREAS illegal hunting has been reported in the City of Pickering. In addition,
traps/equipment has been found in the City of Pickering where hunting is not permitted as
well as being found outside of the Province's open hunting seasons, which is a violation of
Ontario's Hunting Regulations;
NOW THEREFORE BE IT RESOLVED THAT
The Council for the City of Pickering requests the Honourable Donna Cansfield, Minister of
Natural Resources to commence an investigation into these illegal acts and establish a
coordinated protocol leading to enhanced enforcement;
That a copy of this resolution and supporting documentation be sent to the Rouge Park
Alliance and its members for endorsement;
That a copy of this resolution and supporting documentation be sent to the City of Toronto,
Town of Markham, Town of Richmond Hill and Town of Whitchurch-Stouffville for
endorsement;
And Further, that a copy of this resolution and supporting documentation be sent to MPP
Joe Dickson (Ajax-Pickering), MPP Wayne Arthurs (Pickering-Scarborough East), MPP Bas
Balkissoon (Scarborough--Rouge River) Honourable Brad Duguid (Scarborough Centre)
and MPP Dr. Helena Jaczek (Oak Ridges-Markhaim).
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
(X) BY-LAWS
6939/09 Being a by-law to appoint an Animal Services Officer and a Parking Control
Officer as Municipal Law Enforcement Officers for the purpose of
enforcing the by-laws of the Corporation of the City of Pickering.
6940/09 Being a by-law to change the name of the road allowances described
herein to "William Jackson Drive" in the City of Pickering.
19
Council Meeting Minutes
Monday, April 20, 2009
7:30 PM
20 Council Chambers
6941/09 Being a by-law to adopt Amendment 17 to the Official Plan for the City of
Pickering (OPA 08-002/P)
6942/09 Being a by-law to require consultation with the City prior to submission of
applications for official plan amendments, zoning by-law amendments, site
plans, plans of subdivision and plans of,condominium.
6943/09 Being a by-law to regulate fences and swimming pool enclosures.
6944/09 Being a by-law to determine cost-sharing for division fences.
THIRD READING:
Councillor Dickerson, seconded by Councillor Johnson moved that By-law Number 6939/09
to 6944/09, be adopted, and the said by-law be now read a third time and passed and that
the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto.
CARRIED
(XI) CONFIDENTIAL MATTERS
In accordance with Procedural By-law 6746/07 a0d.the provisions of the Municipal Act, an
In Camera meeting of Council was held prior to tho regularly scheduled meeting.
Resolution #191/09
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That Council go In Camera in accordance with the jprovisions of the Municipal Act for the
purpose of dealing with matters relating to the receliving of advice that is subject to solicitor-
client privilege and personal matters about an identifiable individual, including municipal or
local board employees.
CARRIED
a) Zoning By-law 6906/08 (Zoning By-law Amendment)
Dalar Properties Limited
1050 Squires Beach Rod. Pickering
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Council Meeting Minutes
PXKEREKG Monday, April 20, 2009
7:30 PM
Council Chambers
21
Refer to the In Camera minutes for further information. [City Clerk has custody and
control of the In Camera minutes.]
Moved by Councillor Johnson
Seconded by Councillor Littley
That the recommendation as contained in the In Camera minutes of April 20, 2009 be
adopted.
CARRIED ON A
RECORDED VOTE
AS FOLLOWS
YES NO
Councillor Johnson Councillor Dickerson
Councillor Littley Councillor McLean
Councillor Pickles Councillor O'Connell
Mayor Ryan
The City Clerk clarified that a vote could be taken during the In Camera portion of the
meeting on a matter authorized to be in a closed session as the vote was to give
directions/instructions to officers of the municipality, which was in accordance with the
Municipal Act.
b) Confirmation of the Appointment to the Durhaim Region
Transit Advisory Committee
Resignation of T. Paterson. Ajax Pickering Bgard of Trade
Appointments to Boards and Committees
Refer to the In Camera minutes for further information. [City Clerk has custody and
control of the In Camera minutes.]
Moved by Councillor Johnson
Seconded by Councillor Dickerson
That the following appointment be confirmed thereto for a term to expire on November
30, 2010:
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Council Meeting Minutes
PKIKERENG Monday, April 20, 2009 ,
7:30 PM
22 Council Chambers
i) Durham Region Transit Advisory Committee
Paul Przybylo
CARRIED
(XII) CONFIRMATION BY-LAW
By-law Number #6945/09
Councillor Johnson, seconded by Councillor O'Connell, moved for leave to introduce a
By-law of the City of Pickering to confirm those proceedings. of the Council of The
Corporation of the City of Pickering at its Regular Meeting of April 20, 2009.
CARRIED
.(X111) ADJOURNMENT
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That the meeting be adjourned at 10:05 pm.
CARRIED
DATED this 20th day of April, 2009
N
MAYOR DAVID RYAN
DEBI A. WILCOX
CITY CLERK
22
City Planning & Development
Committee Meeting Minutes
Monday, May 4, 2009
7:30 pm - Council Chambers
Chair: Councillor O'Connell 23
PRESENT:
COUNCILLORS:
D. Dickerson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ABSENT:
Mayor Ryan
R. Johnson
ALSO PRESENT:
T. Melymuk - (Acting) Chief Administrative Officer
N. Carroll - Director, Planning & Development
C. Rose - Manager, Policy
R. Starr - Manager, Development Control
L. Taylor - Manager, Development Review
G. McGregor - Principal Planner, Policy
R. Pym - Principal Planner, Development Review
D. Shields -Deputy Clerk
(1) PART W- PLANNING & DEVELOPMENT REPORTS
1. Director, Planning & Development, Report PQ 17-09
Official Plan Amendment Application OPA 009-001/P
Amendment 18 to the Pickering Official Plan
Informational Revision 15
City Initiated: Council's Recommendations of October 20, 2008 respecting the
Duffin Heights Neighbourhood Environmental Servicing Plan
Part of Lots 15 to 24, Concession 3
City of Pickering
Grant McGregor, Principal Planner, Policy, appeared before the Committee to
give a presentation and update on Official PI n Amendment Application OPA
009-001/P, Amendment #18. Mr. McGregor outlined the recommendations
before the Committee and displayed examplos of Cities with a similar concept to
the Duffin Heights Development Guidelines.
1
C`ty Planning & Development
Cjommittee Meeting Minutes
Monday, May 4, 2009
24 7:30 pm - Council Chambers
Chair: Councillor O'Connell
Gerry McCoy, 2538 Tillings Road, appeared before the Committee stating his
objection to the Natural Heritage designation on his property and requested that
it remain Agricultural. Mr. McCoy noted that he has made numerous requests
that his property be left Agricultural and stated that the Natural Heritage
designation would decrease the value of his property and impede future
development if he chose to develop the property at a later date.
Owen Brett, 688 Taunton Road West, appeared before the Committee stating his
objection to the Greenspace designation of his property and noted that he would
like it designated Prestige Employment. Mr. Brett stated that he felt he could
develop the land better if it was designated Prestige Employment.
Roger Miller of Matamy Homes appeared before the Committee and noted his
concerns with the guideline that states there should be sidewalks on both sides
of local streets. Mr. Miller stated that he felt, sidewalks on both sides of the street
were not required on all local streets and that it should be determined through
the subdivision process.
Ms. Edwards appeared before the Committee on behalf of the Tayyer family and
asked whether there was any additional information regarding the trespassing
that occurred on the Tayyer property.
Tanya Cattely of Pickering appeared before the Committee and questioned when
the work would begin on the sewer lines. The Director, Planning and
Development suggested that they contact the Region of Durham for the
information on start times.
A question and answer period ensued.
RECOMMENDATION
Moved by Councillor Dickerson
Seconded by Councillor McLean
1. That Report PD 17-09 of the Director, Planning & Development on Official
Plan Amendment Application OPA 09-001/P, Amendment 18 to the
Pickering Official Plan, and Informational Revision 15 be received;
2. a) That Amendment 18 to the Pickering Official Plan, initiated by the City
of Pickering, to implement Councill's Recommendations respecting the
Duffin Heights Environmental Servicing Plan, by:
• refining the Open Space System - tural Areas to reflect an expanded
natural heritage system;
2
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C*rq Planning & Development
Committee Meeting Minutes
Monday, May 4, 2009
7:30 pm -Council Chambers
Chair: Councillor O'Connell 25
• replacing Urban Residential Areas * Low Density Areas designation with
the Urban Residential Areas - Medium Density Areas designation for
lands west of Tillings Road;
• replacing the Urban Residential Areas - Low Density Areas designation
with the Urban Residential Areas -;Medium Density Areas designation
and Open Space System - Natural Areas designation for lands south of
Old Taunton Road;
• replacing the Employment Areas - Prestige Employment designation
with the Open Space System - Natural Area designation for lands north
of Taunton Road;
• adding the Open Space System - Active Recreational Areas in
recognition of the Pickering Golf Course;
• deleting the future Type "C" arterial road crossings of the Ganatsekiagon
Creek and Urfe Creek;
• realigning the configuration of the future extension of Valley Farm Road,
a Type "C" arterial road, easterly to connect to Brock Road;
• replacing the future Type "C" arterial road network with a collector road
network; and
• revising policy 11.17- Duffin Heights Neighbourhood policies by:
deleting redundant policies; adding minimum building height
requirements; adding monitoring, compensation/restoration,
sustainability and cost sharing policies; and revising the Duffin Heights
Neighbourhood population target from 9,500 to 2,500 persons at 2016;
as set out in Attachment #1 to Appendix I to Report PD 17-09, be approved;
b) That the Draft By-law to adopt Amendment 18 to the Pickering Official
Plan, to implement Council's Recommendations respecting the Duffin
Heights Environmental Servicing (Plan as set out in Appendix I to
Report PD 17-09 be forwarded toCouncil for enactment;
2. That Council adopt the Duffin Heights Neighbourhood Development
Guidelines, as set out in Appendix II to Report PD 17-09, as the City's
strategy for detailed land use, urban design, transportation and stormwater
in Duffin Heights;
3. That Council adopt Informational Revision 15 to Map 25 - Neighbourhood
15: Dutfin Heights and Neighbourhood Population Projection updating
roads, schools, parks and population, as set out in Appendix III to Report
PD 17-09 for inclusion in the Pickering Official Plan;
3
c,Planning & Development
Committee Meeting Minutes
Monday, May 4, 2009
2 6 ! 7:30 pm - Council Chambers
Chair: Councillor O'Connell
4. That Council endorse the staff responses to comments received respecting
the proposed draft Official Plan amendment and draft Development
Guidelines contained in Appendix IV -Table 1 - Responses to Comments
Received on the Proposed Official Plan Amendment and Draft
Development Guidelines;
5. That the Planning & Development Department in conjunction with the
Municipal Property & Engineering Division prepare a detailed boulevard
design for Brock Road through the Duffin Heights Neighbourhood including
cost estimates and report back to Council to allow for consideration in the
2010 budget preparation; and
6. Further, that the City Clerk forward a copy of Report PD 17-09 to the
Region of Durham, the Town of Ajax, the Toronto and Region Conservation
Authority, and the Duffin Heights Landowners Group.
CARRIED LATER IN
THE MEETING
(See Following Motion)
Moved by Councillor Littley
Seconded by Councillor Dickerson
That Recommendation #2 to the main motion be amended to include the
following;
That the minimum height be changed from 3 functional storeys to 4 functional
storeys.
MOTION DEFEATED
The main motion was then CARRIED.
OTHER BUSINESS
1. Councillor O'Connell gave the Chair to Councillor Pickles.
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That the rules of procedure be suspended in order to introduce a Motion with
respect to 618 Chiron Crescent and a decision of the Committee of Adjustment.
CARRIED ON A 2/3
MAJORITY VOTE
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Planning & Development
Committee Meeting Minutes
Monday, May 4, 2009
7:30 pm - Council Chambers 2 7
Chair: Councillor O'Connell
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That the Council of the City of Pickering instruct,the City Clerk to appeal the
decision of the Committee of Adjustment from April 15, 2009 to the Ontario
Municipal Board where approval was granted for relief from Zoning By-law 3036
to permit the parking of a vehicle 3.2 metres high and 8.0 metres long whereas
the By-law permits a maximum vehicle height of 2.6 metres and 6.7 metres long.
CARRIED
2. Councillor McLean gave notice that he wound be bringing forth a Notice of
Motion pertaining to the harmonization of the GST and PST.
3. The Acting Chief Administrative Officer was irequested to action the following:
a) Councillor Littley requested the City Clerk to investigate best practices related
to a public engagement policy.
b) Councillor Pickles requested staff to send a letter to the City of Toronto with a
list of venues the City of Pickering has that could be used for the 2015 Pan
Am Games bid.
c) Councillor O'Connell requested staff to investigate whether other
municipalities allow the paving of front lawns and if not how they enforce it.
(II) ADJOURNMENT
The meeting adjourned at 10:50 pm.
i
5
Executive (Budget) Committee
Meeting Minutes
Thursday, May 7, 2009
9:00 am
Main Committee Room
28
PRESENT:
Mayor Ryan
COUNCILLORS:
D. Dickerson
R. Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ALSO PRESENT:
T. J. Quinn - Chief Administrative Officer
E. Buntsma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
T. Melymuk - Director, Office of Sustainability
G. Paterson - Director, Corporate Services i& Treasurer
A. Allison City Solicitor
B. Douglas - Fire Chief
R. Holborn - Division Head, Municipal Property & Engine ,ring
S. Karwowski - Manager, Finance & Taxation
C. Mearns - CEO, Library
T. Prevedel - Division Head, Facilities Operations
S. Reynolds - Division Head, Culture & Recreation
D. Wilcox - City Clerk
C. Grant - Deputy Chief Executive Officer, Library
(1) PRESENTATION
Mayor Ryan welcomed everyone and, thanked staff for all of the hard work that
was completed with respect to the preparation of the 2009 Current and Capital
budgets. He noted that the budget was very thorough and with these hard
economic times, the key was to balance asimany needs as possible. He outlined
the proposed schedule for the budget review, noting that delegations would be
heard first, followed by a presentation, consideration of the capital budget
followed by the current budget.
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Exec tive (Budget) Committee
Meeting Minutes
Thursday, May 7, 2009
9:00 am
Main Committee Room
29
(II) DELEGATIONS
Mr. Aghla AI-Joundi, 5025 Sideline 14, appeared before the Committee on behalf
of the residents of Sideline 14, and with the aid of a handout and video
presentation, outlined concerns with Sideline 14. He noted that Sideline 14 is pot
holed, disheveled and in a state of requiring constant fill and grading. In
summary, he stated that the residents major concerns are safety; access and
response times of emergency vehicles; vehicular control in avoiding the pot holes
and not ending up in the ditch; along with dust being a constant nuisance, which
contributes to pulmonary concerns of the residents. He provided a petition to the
City Clerk, signed by the five residents of Sideline 14.
(III) PRESENTATION
T. J. Quinn, Chief Administrative Officer thanked the Members of Council and
advised that the Department Heads worked very thoroughly through the budget
process this year. He thanked Council for their continued support and was very
pleased with the budget being presented to Council for their consideration.
G. Paterson, Director, Corporate Services Treasurer outlined in detail the
contents of the 2009 Current and Capital Bjudgets, and a financial overview for
2009-2011 and 2012-2015.
The Director, Corporate Services & Treasurer, provided a detailed overview of
the 2009 Current and Capital budget, and a financial overview for upcoming
years with the aid of a powerpoint presentation. The Director noted that the
2009 submitted Capital budget did not include several projects funded by the
grants announced last week, however, that ' the budget being presented for
Council approval on May 19, 2009 would include the projects with the grant
funding.
A detailed question and answer period ensued. The Committee recessed at
10:20 am and reconvened at 10:35 am.
(IV) MATTERS FOR CONSIDERATION
1. REVIEW AND RECOMMENDATION OF THE 2009 CAPITAL BUDGET
Mayor Ryan guided the budget discussion meeting and introduced the
budgets for discussion purposes.
2
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Exec tive (Budget) Committee
Meeting Minutes
Thursday, May 7, 2009
9:00 am
Main Committee Room
30
Moved by Councillor Dickerson
That the Summaries of the 2009 Capital Budget be approved.
CARRIED
a) Mayor, Council & Council Support
The capital budget of the Mayor, Council & Council Support was
presented by Mayor Ryan.
Moved by Councillor McLean
That the 2009 Capital budget for the Mayor, Council & Council Support,
be approved and presented to Council on May 19, 2009.
CARRIED
b) Administration
(Office of the CAO/Human ResourceWLegal Servicesl
The capital budget of the Administration Department was presented.
Moved by Councillor O'Connell
That the 2009 Capital budget for the /Administration Department be
approved and presented to Council on May 19, 2009.
CARRIED
c) Office of Sustainability
The capital budget of the Office of Sustainability was presented.
Moved by Councillor Johnson
That the 2009 Capital budget for the Office of Sustainability be approved
and presented to Council on May 19, 2009.
CARRIED
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Executive (Budget) Committee
Meeting Minutes
Thursday, May 7, 2009
9:00 am
Main Committee Room
31
d) Corporate Services
[Clerks Division/Finance & Treasury $ervices Division/Corporate
Support Services
The capital budget of the Corporate Services Department was
presented. A question and answer period ensued.
Moved by Councillor Pickles
That the 2009 Capital budget of the Clerks Division be approved and
presented to Council on May 19, 2009.
CARRIED
Moved by Councillor Littley
That the 2009 Capital budget for the Finance & Treasury Services
Division be approved and presented to Council on May 19, 2009.
CARRIED
Moved by Councillor Pickles
That the 2009 Capital budget for the Corporate Support Services
Division be approved and presented to Council on May 19, 2009.
CARRIED
e) Operations & Emergency Services
[Fire Services Division/Municipal Property & Engineering
Division/Culture & Recreation Division
The capital budget for the Operations I& Emergency Services
Department was presented. A question and answer period ensued.
Moved by Councillor Dickerson
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Execu ive (Budget) Committee
Meeting Minutes
Thursday, May 7, 2009
9:00 am
3 2 Main Committee Room
That the 2009 Capital budget for the l=ire Services Division be approved
and presented to Council on May 19, 2009.
CARRIED
Moved by Councillor Johnson
That the 2009 Capital budget for the Municipal, Property & Engineering
Division be approved and presented too Council on May 19, 2009.
CARRIED LATER
[See Following Motion]
Moved by Councillor Johnson
That the gravel and surface treatment for Sideline 14 be lifted from the
deferral list and included within the 2009 Capital budget, at a cost to be
determined by staff.
MOTION DEFEATED
During the discussion of the above motion, the Director, Operations &
Emergency Services clarified that the,cost for gravel and surface
treatment for Sideline 14 would be $1$15,000.
Moved by Councillor Dickerson
That the resurfacing of Gablehurst Crescent be lifted from the deferral
list and included within the 2009 Capital budget, at a cost of $80,000.
MOTION DEFEATED
Moved by Councillor Johnson
That the top surfacing of William Street in Claremont be lifted from the
2010 budget and included within the 21009 Capital budget, at a cost of
$130,000.
MOTION DEFEATED
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C*t# Exec tive (Budget) Committee
Meeting Minutes
Thursday, May 7, 2009
9:00 am
Main Committee Room
33
The main motion of Councillor Johnson with respect to the 2009 Capital
budget for Municipal Property & Engineering was then CARRIED.
Moved by Councillor McLean
That the 2009 Capital budget for the Culture & Recreation Division be
approved and presented to Council on May 19, 2009.
CARRIED
Q Planning & Development
[Administration/Planning/Building Services/Development
Control/External Subdivision Works]
The capital budget of the Planning & Development Department was
presented.
Moved by Councillor McLean
That the 2009 Capital budget for the Planning & Development
Department be approved and presented to Council on May 19, 2009.
CARRIED
g) Libraries
The 2009 capital budget for the Picketing Public Library was presented.
Moved by Councillor O'Connell
That the 2009 Capital budget for the Flickering Public Library be
approved and presented to Council on May 19, 2009.
CARRIED
The Committee recessed at 12:08 pm and reconvened at 1:00 pm.
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Exec ive (Budget) Committee
Meeting Minutes
Thursday, May 7, 2009
9:00 am
Main Committee Room
34
2. REVIEW AND RECOMMENDATION OF IHE 2009 CURRENT BUDGET
a) General Government
The current budget for General Government was presented. A question
and answer period ensued.
Moved by Councillor O'Connell
That the City of Pickering provide a 2009 grant to the Pickering Rotary
Club for the 2009 Ribfest in the amount of $10,000.
TABLED [TO BE DEALT
WITH LATER IN THE
MEETING]
Moved by Councillor Dickerson
That the 2009 Current budget for General Government and Summaries
be approved.
CARRIED
b) Mayor. Council & Council Support
[Mayor/Council/Council Support]
The current budget of the Mayor, Council & Council Support was
presented.
Moved by Councillor Littley
That the budget for Councillor Littley be reduced in account 1800 by
$500.; in account 2131 by $2,000.; in account 2140 by $380.; in account
2365 by $1,500.; in account 2394 by $3,300 and account 2399 by
$4,000; for a total reduction of $11,680.
CARRIED
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C*tq °o Executive (Budget) Committee
Meeting Minutes
Thursday, May 7, 2009
9:00 am
Main Committee Room
35
Moved by Councillor Pickles
That the budget for Councillor Pickles be reduced in account 1800 by
$1,000.; in account 2131 by $400.; in account 2140 by $420.; in account
2365 by $750.; in account 2394 by $1,500.; and in account 2399 by
$3,300 for a total reduction of $6,570,
CARRIED
Moved by Councillor O'Connell
That the 2009 salary for the Mayor and Members of Council be frozen
and that the 3% increase for 2009 be, deleted.
MOTION DEFEATED
Moved by Councillor O'Connell
That the budget for Councillor O'Connell be reduced in account 2394 in
the amount of $2,000 and in account 2399 by $1,300. For a total
reduction of $3,300.
CARRIED
Moved by Councillor McLean
That the budget for Councillor McLeao be reduced in account 2365 by
$6,000; in account 2394 by $2,000 and in account 2399 in the amount of
$4,000. for a total reduction of $12,5010.
CARRIED
Moved by Councillor O'Connell
That the previous motion with respect;to the grant for Ribfest be lifted
from the table.
CARRIED
The previous motion, reflected earlier in the meeting was before the
Committee, which is noted as follows:
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Exec ive (Budget) Committee
Meeting Minutes
Thursday, May 7, 2009
9:00 am
3b Main Committee Room
Moved by Councillor O'Connell
That the City of Pickering provide a 2009 grant to the Pickering Rotary
Club for the 2009 Ribfest in the amount of $10,000.
MOTION AMENDED
[See Following]
Moved by Councillor Dickerson
That the main motion of Councillor O'Connell be amended by deleting
$10,000. and inserting $5,000.
CARRIED
The main motion of Councillor O'Connell was then CARRIED AS
AMENDED.
c) Administration Department
[Office of the Chief Administrative Officer/Human Resources
Division/Legal Services Division/Office of Sustainability]
The current budget of the Administration Department was presented. A
question and answer period ensued.
Moved by Councillor O'Connell
That the 2009 Current budget for the Office of the Chief Administrative
Officer be approved and presented to ',Council on May 19, 2009.
CARRIED
Moved by Councillor Littley
That the 2009 Current budget for the Human Resources Division be
approved and presented to Council on May 19, 2009.
CARRIED
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°o Executive (Budget) Committee
AUKONA.
Meeting Minutes
Thursday, May 7, 2009
9:00 am
Main Committee Room
37
Moved by Councillor Dickerson
That the 2009 Current budget for the Legal Services Division be
approved and presented to Council on May 19, 2009.
CARRIED
Moved by Councillor Dickerson
That the 2009 Current budget for the Office of Sustainability be approved
and presented to Council on May 19,'2009.
CARRIED LATER
[See Following]
Moved by Councillor Dickerson
That the 2009 Current budget for the Office of Sustainability be amended
to reflect an increase in the conference budget of $10,000.
MOTION DEFEATED
Moved by Councillor Dickerson
That the 2009 Current budget for the Office of Sustainability be amended
to reflect an increase in the conference budget of $5,000.
CARRIED
The main motion of Councillor Dickerson was then CARRIED AS
AMENDED.
d) Corporate Services
[Clerks Division/Finance & Treasury Services/Corporate Support
Services Division]
The current budget of the Corporate Services Department was
presented. A question and answer period ensued.
10
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Meeting Minutes
Thursday, May 7, 2009
9:00 am
Main Committee Room
38
Moved by Councillor Johnson
That the 2009 Current budget for the Clerks Division be approved and
presented to Council on May 19, 2009.
CARRIED
Moved by Councillor Johnson
That the 2009 Current budget for the ;Finance & Treasury Services
Division be approved and presented to Council on May 19, 2009.
CARRIED
Moved by Councillor McLean
That the 2009 Current budget for the Corporate Support Services
Division be approved, and presented to Council on May, 19, 2009.
CARRIED
e) Operations & Emergency Services'
[Fire Services Division/Municipal Property & Engineering
Division/Culture & Recreation Division]
The 2009 current budget for the Operations & Emergency Services
Department was presented. A question and answer period ensued.
Moved by Councillor McLean
That the 2009 Current budget of the Operations & Emergency Services
Division be approved and presented to Council on May 19, 2009.
CARRIED
Moved by Councillor Dickerson
That the 2009 Current budget of the Fire Services Division be approved
and presented to Council on May 19, 2009.
CARRIED
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10 Executive (Budget) Committee
Meeting Minutes
Thursday, May 7, 2009.
9:00 am
Main Committee Room
39
Moved by Councillor Littley
That the 2009 current budget of the Municipal Property & Engineering
Division be approved and presented to Council on May 19, 2009.
CARRIED
Moved by Councillor Littley
That the 2009 Current budget of the Culture & Recreation Division be
approved and presented to Council on May 19, 2009.
CARRIED AS AMENDED
[See Following]
Moved by Councillor O'Connell
That the 2009 Current budget of the Culture & Recreation Division be
amended by reducing the Canada Day budget in the amount of $10,000.
MOTION DEFEATED
There was a general discussion on the 2009 Bicentennial funding and it
was decided to refer the matter to the forthcoming Workshop being
arranged by the CAO..
Q Planning & Development
[Planning & Development - Administration (Planning, Building Services,
Development Control, and Committee of Adjustment)]
The 2009 current budget for the Planning & Development Department
was presented.
12
i
4 Execu ive (Budget) Committee
Meeting Minutes
Thursday, May 7, 2009
9:00 am
4 0 Main Committee Room
Moved by Councillor Dickerson
That the 2009 Current budget for the Planning & Development
Department be approved and presented to. Council on May 19, 2009.
CARRIED
g) External Agencies
[Heritage Pickering]
The 2009 current budget for the Heritage Pickering Advisory Committee
was presented.
Moved by Councillor Littley
That the 2009 Current budget for Heritage Pickering be approved and
presented to Council on May 19, 2009.
CARRIED
h) Libraries
The 2009 current budget for the Libraryy was presented.
Moved by Councillor O'Connell
That the 2009 Current budget for the Dickering Public Library be
approved and presented to Council on May 19, 2009.
CARRIED
3. REVIEW OF PROPOSED FEES AND CHARGES BY-LAW
Moved by Councillor Littley
That the summary of fees and charges as presented be approved and
presented to Council on May 19, 2009.
CARRIED
13
I
i
Executive (Budget) Committee
Meeting Minutes
Thursday, May 7, 2009
9:00 am
Main Committee Room
41
(V) OTHER BUSINESS
There were no items of Other Business presented.
(VI) ADJOURNMENT
The meeting adjourned at 2:45 pm.
14
Chi Executive Committee
Meeting Minutes
Monday, May 11, 2009
7:30 pm - Council Chambers
.42 Chair: Councillor Johnson
PRESENT:
Mayor Ryan
COUNCILLORS:
D. Dickerson
R. Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ALSO PRESENT:
T. Melymuk - (Acting) Chief Administrative Officer
E. Buntsma - Director, Operations & Emergency Services
G. Paterson - Director, Corporate Services & treasurer
R. Holborn - Division Head, Municipal Property & Engineering
M. Pelzowski - Coordinator, Traffic Operations
D. Shields - Deputy Clerk
(1) DELEGATIONS
1. Jim Simpson, Chair
Heritage Pickering Advisory Committee
Re: Report CS 13-09
Historical/Architectural Designation
-Greenwood Schoolhouse. 3540 Westney Road
Jim Simpson, Chair, Heritage Pickering Advisory Committee appeared before
the Committee in support of Report CS 1309. Mr. Simpson advised that he was
in attendance to answer questions or concerns regarding the designation of the
Greenwood Schoolhouse.
2. Charlotte Sheardown
Re: Report OES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plan
1
Executive Committee
Meeting Minutes
Monday, May 11, 2009
7:30 pm - Council Chambers
Chair: Councillor Johnson 4 3
Charlotte Sheardown, 954 Mountcastle Crescent, appeared before the
Committee in opposition to the amount of signage in the Fairport Road Traffic
Calming Plan and the speed limit for Fairport Road. Ms. Sheardown stated that
Fairport Road is a Class C road which is;supposed to move traffic and that the
40 km speed limit is too slow for this Class of road. She requested that Council
look at reinstating the 50 km speed limit for this road.
3. Ian Cumming
Re: Report OES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plan
Ian Cumming, 1899 Fairport Road, appeared before the Committee in support of
the plan but still had concerns. Mr. Cumming noted that he felt the proposal for
road markings at Bonita instead of a stop sign was not enough. He felt that if
there were only markings on the road it would be a safety issue for children
because it would give them a false sense of security when crossing the road.
He also noted that he would like to see a jstop, sign at Dunbarton Road and that
the stop sign at the new subdivision should be at Welrus Street. Mr. Cumming
asked that Council consider the amendments that the Committee had sent to
them previously.
(11) MATTERS FOR.CONSIDERATION
1. Director, Corporate Services & Treasurer, Report CS 13-09
Historical/Architectural Designation
-Greenwood Schoolhouse. 3540 Westnev Road
RECOMMENDATION
Moved by Councillor Littley
Seconded by Councillor McLean
1. That Report CS 13-09 of the Director, Corporate Services & Treasurer be
received;
2. That Council endorse the recommendaltion of Ithe Heritage Pickering Advisory
Committee for designation of the Greenwood Schoolhouse;
3. That the City Clerk be authorized to begin procedures to have the Greenwood
Schoolhouse municipally known as 3540 Westney Road, designated under Part
IV of the Ontario Heritage Act;
2
I
Cty °o Executive Committee
Meeting Minutes
Monday, May II, 2009
7:30 pm - Council Chambers
44
Chair: Councillor Johnson
4. That the City Clerk draft and forward an appropriate 'Notice of Intent to
Designate' to the owners of the property, the Ontario Heritage Foundation, and
the local newspaper; and
5. Further, that the City Clerk be directed! to draft the necessary by-law together
with the reasons for designation for Council approval.
CARRIED
2. Director, Operations & Emergency Services!, Report OES 26-09
Fairport Road Traffic Calming Plan
-implementation of Staff Generated Plan
A question and answer period ensued.
RECOMMENDATION
Moved by Councillor Littley
Seconded by Councillor Pickles
1. That Report OES 26-09 of the Director, Operations & Emergency Services be
received;
2. That Council recognize that the compromised solution presented by
representatives from the Citizens Group for Traffic Calming on Fairport Road
and a group representing the residents in opposition was not a consensus
solution which meets the needs of all residents;
3. That Council approve the staff recommended traffic calming plan for Fairport
Road as set out in Attachment #3 to thjis report and direct staff to notify
residents on the project mailing list; anO
4. That Council authorize staff to implement the staff recommended plan in 2009.
CARRIED LATER IN
THE MEETING
(See Following Motion)
Moved by Councillor Littley
Seconded by Councillor Dickerson
That the main motion be amended by adding the following as Item 4 and
renumbering Item 4 to 5.
3
i
C*t# 00 Executive Committee
Meeting Minutes
Monday, May 11, 2009
7:30 pm - Council. Chambers
Chair: Councillor Johnson 45
That the recommended traffic calming plan set out as Attachment #3 be amended to
include flashing beacon lights to be added to signage at the pedestrian crossing
located near the park and that two additional road watch logos and signs be included
in the plan.
CARRIED
The main motion was then CARRIED.
3. Director, Operations & Emergency Services, Report OES 17-09
Corporate Energy Management Program
-Status Report on Current and Planned Initiatives
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
1. That Report OES 17-09 from the Director, Operations & Emergency Services be
received for information;
2. That staff be directed to continue their offorts towards developing a long term
Corporate Energy Management Strategy;
3. That staff further be directed to continue their efforts towards implementation of
energy savings measures as identified din the audit of the Recreation Complex
undertaken by I. B. Storey & Associates;
4. That staff make arrangements to underftake, additional energy audits at all main
City facilities to best determine future potential energy savings measures;
5. That the above works be undertaken with appropriate budget approvals as
required; and
6. That staff report back to Council on a regular basis to provide status updates on
progress.
CARRIED
4. Director, Operations & Emergency Services,! Report OES 19-09
Gingerbread Co-operative Nursery School (Dickering) Inc.
-Licence Agreement Renewal
RECOMMENDATION
4
Executive Committee
Meeting Minutes
Monday, May 11, 2009
7:30 pm - Council Chambers
46 Chair: Councillor Johnson
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
1. That Report OES 19-09 of the Director, Operations & Emergency Services be
received; and
2. That the Mayor and City Clerk be authorized to execute a Licence Renewal
Agreement to which the Gingerbread Co-operative Nursery will be permitted to
continue to operate a cooperative nursery program at Westshore Community
Centre from April 1, 2009 to March 31, 2012, that is in the form and substance
acceptable to the Director, Operations i& Emergency Services and the Chief
Administrative Officer.
CARRIED
5. Director, Operations & Emergency Services; Report OES 20-09
The Claremont Lions Club
-Management Agreement Renewal
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
1. That Report OES 20-09 of the Director, Operations & Emergency Services be
received; and
2. That the Mayor and Clerk be authorized to execute a management agreement
renewal to which the Claremont Lions Club will be permitted to continue to
provide certain management services to the City at the Claremont Community
Centre from April 1, 2009 to March $1, 2012, that is in form and substance
acceptable to the Director, Operations & Emergency Services and the Chief
Administrative Officer.
CARRIED
6. Director, Operations & Emergency Services,11 Report OES 21-09
Horizon House, Where Heaven and Earth Meet
-Lease Renewal Agreement
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
5
Executive Committee
PICKER Meeting Minutes
Monday, May 11, 2009
7:30 pm - Council Chambers
Chair: Councillor Johnson 47
1. That Report OES 21-09 of the Director, Operations & Emergency Services be
received; and
2. That the Mayor and the Clerk be authorized to execute a lease renewal
agreement to which Horizon House will be permitted to continue to use the
Greenriver Community Centre for the purposes of a church., church socials and
religious education from April 1, 2009 to March 31, 2010, that is in the form and
substance acceptable to the Director, Operations & Emergency Services and
the Chief Administrative Officer.
CARRIED
7. Director, Operations & Emergency Servicesa Report OES 23-09
All-Way Stop Controls, Front Street at Comr0erce Street
-Amendment to By-law 6604/05
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
1. That Report OES 23-09 of the Director„ Operations & Emergency Services
regarding a proposed amendment to the municipal traffic by-law 6604/05 be
received; and
2. That the attached draft by-law be enacted to amend Schedules "6" and 7" to
By-law 6604/05 to provide for the regulation of traffic on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering.
CARRIED
8. Director, Operations & Emergency Services, Report OES 25-09
No Parking By-law, Sandy Beach Road
-Amendment to By-law 6604/05
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
1. That Report OES 25-09 of the Director, Operations & Emergency Services
regarding a proposed amendment to the municipal traffic by-law 6604/05 be
received; and
6
c,ty 00 Executive Committee
Meeting Minutes
Monday, May 11, 2009
.7:30 pm - Council Chambers
48 Chair: Councillor Johnson
2. That the attached draft by-law be enacted to amend Schedule "2" to By-law
6604/05 to provide for the regulation of parking on highways or.. parts of
highways under the jurisdiction of the Corporation of the City of Pickering and
on private and municipal property.
CARRIED LATER
IN THE MEETING
(See Following Motion)
That Recommendation #2 to the main motion be amended from No Parking to No
Stopping;
2. That the attached draft by-law be enocted to amend Schedule "1" to By-law
6604/05 to provide for the regulation of stopping on highways or parts of
highways under the jurisdiction of the, Corporation of the City of Pickering and
on private and municipal property.
CARRIED
The main motion was then CARRIED.
9. Director, Corporate Services & Treasurer, Report CS 04-09
2009-2011 Internal.Audit Work Plan
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That Report CS 04-09 of the Director, Corporate Services & Treasurer regarding the
2009 - 2011 Internal Audit Work Plan be received for information.
CARRIED
10. Director, Corporate Services & Treasurer, Report CS 09-09
2008 Building Permit Stabilization Reserve and
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
7
~w °o
~11 kl Executive Committee
PICKER Meeting Minutes
Monday, May 11, 2009
7:30 pm - Council Chambers
Chair: Councillor Johnson 49
That Report CS 09-09 of the Director, Corporate Services & Treasurer regarding the
2008 Building Permit Stabilization Reserve Fund be received for information.
CARRIED
11. Director, Corporate Services & Treasurer, Report CS 10-09
Investment Portfolio Activity for the year Enged December 31, 2008
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That Report CS 10-09 of the Director, Corporate Services & Treasurer regarding
Investment Portfolio Activity for the year ended December 31, 2008 be received for
information.
CARRIED
12. Director, Corporate Services & Treasurer, Report CS 11-09
2009 Annual Repayment Limit for Debt and Financial Obligations
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That Report CS 11-09 of the Director, Corporate Services & Treasurer regarding the
2009 Annual Repayment Limit for Debt and Financial Obligations be received for
information:
CARRIED
13. Director, Corporate Services & Treasurer, Report CS 12-09
Section 357/358 of the Municipal Act - Adjustment to Taxes
RECOMMENDATION
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
1. That Report CS 12-09 of the Director, Oorporate Services & Treasurer be
received;
8
Executive Committee
PICKER Meeting Minutes
Monday, May 11 2009
7:30 pm - Council Chambers
so Chair: Councillor Johnson
2. That the write-offs of taxes as provided) under Section 357/358 of the Municipal
Act, 2001 be approved; and
3.. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
CARRIED
(III) ADJOURNMENT
The meeting adjourned at 8:45 pm.
9
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II
May 19, 2009 51
PIC
DELEGATIONS
1. Kalyani Nathan
Durham Tamil Association
Re: Maior Humanitarian Crisis
2. Janice Frampton
Re: Report CS 15-09
2009 Current and Capital Budgets
3. David Steele
Re: Report CS 15-09
2009 Current and Capital Budgets
4. Darlene Mourao
Re: Report CS 15-09
2009 Current and Capital Budgets
5. Wayne Gibson
Re: Report OES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plane
6. James McLaughlin
Re: Report OES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Play
7. Cindy Wang
Re: Report OES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Play
8. Ian Cumming
Re: Report IDES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plane
9. Kevin Dove
Re: Report OES 26-09
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plan
--r
too
II 52
PIC May 19, 2009
CORRESPONDENCE Pages
1. CORR. 51-09 Motion for Direction
PAUL HOLBROUGH, MAYOR 54
TOWN OF INGERSOLL
130 Oxford Street
Ingersoll. ON N5C 2V5
Letter received from Paul Holbroughi, Mayor, Town of Ingersoll, requesting
Council support with respect to a resolution passed by the Town of Ingersoll on
April 14, 2009 regarding Bill 221, Workplace Safety and Insurance Amendment
Act (Presumptions for Firefighters), and that those ministries noted in the
correspondence be notified of Council'$ support.
2. CORR. 52-09 Motion for Direction
JENNIFER HALEY, CHAIR 55-56
HOMEGROWN ONTARIO STEERINQ COMMITTEE
39 William Street
Elmira, ON N313 1 P3
Letter received from Jennifer Haley, Chair, Homegrown Ontario Steering
Committee, seeking Council support with respect to a motion to purchase
locally produced meat and poultry products produced by Ontario farmers as the
preferred local sustainable procurement practice.
3. CORR. 53-09 Motion for Direction
HAZEL MCCALLION, MAYOR 57-60
CITY OF MISSISSAUGA
300 City Centre Drive
Mississauga, ON 1-513 3C1
Letter received from Hazel McCallioni, Mayor, City of Mississauga, seeking
Council support of a resolution passed at a meeting held April 22, 2009
regarding fairness in provincial funding to allow for the improvement of timely
and local access to hospital care in the City of Mississauga and across high
growth communities in Ontario.
4. CORR. 54-09 Receive for Information
LUCILLE KING, MPA 61-62
TOWN CLERK
TOWN OF AURORA
1 Municipal Drive, Box 1000
Aurora, ON L4G 6J1
5 3
Letter received from Lucille King, Town Clerk, Town of Aurora, advising that at
a meeting held on April 14, 2009, a resolution was passed regarding hospital
funding capital projects.
5. CORR. 55-09 Receive for Information
P.M. MADILL, REGIONAL CLERK 63-71
REGION OF DURHAM
605 Rossland Road East
Whitby, ON L1 N 6A3
Letter received from P.M. Madill, Regional Cleric, Region of Durham advising
that at a meeting of the Finance and Administration Committee held on April 22,
2009, the Council adopted a recommendation with respect to outstanding
transit transition issues.
6. CORR. 56-09 Receive for Information
THE HONOURABLE MICHAEL CHAN 72
MINISTER, MINISTRY OF CITIZENSHIP
AND IMMIGRATION
6th Floor, 400 University Avenue
Toronto, ON M7A 2R9
Letter received from the Honourable Michael Chan, Minister, Ministry of
Citizenship and Immigration advising that nominations for the Ontario Medal for
Good Citizenship are now being accepted.
7. CORR. 57-09 Motion to Declare
JOAN BOOTH, EXECUTIVE DIRECTOR 73
SPINA BIFIDA & HYDROCEPHALUS
ASSOCIATION OF ONTARIO
555 Richmond Street West
Box 103, Suite 1006
Toronto. ON M5V 3131
Letter received from Joan Booth, Executive Director, Spina Bifida &
Hydrocephalus Association of Ontario requesting the City of.Pickering proclaim
June, 2009 as Spina Bifida and Hydroclephaulus Awareness Month.
8. CORR. 58-09 Motion to Declare
M. AILEEN CARROLL, MINISTER 74
MINISTER RESPONSIBLE FOR SENIORS
5th Floor, Mowat Block
900 Bay Street
Toronto. ON M7A 1 L2
Correspondence received from M. Aileen Carroll, Minister Responsible for
Seniors requesting the City of Pickering proclaim June, 2009 as Seniors'
Month.
Co~R S►-0
A&h 54
April 29, 2009
To whom it may concern:
Re: Bill 221, Workplace Safety and Insurance Amendment Act
(Presumptions for Firefighters)
On April 14, 2009 the Council of the Town of Ingersoll passed a resolution requesting the
Government of Ontario act immediately to include Volunteer and Part time Firefighters
with the same Presumption W.S.I.B. coverage afforded to full time firefighters.
Please join the Council of the Town of Ingersoll in supporting the nearly 20,000
volunteer and part time firefighters who respond -every day to emergencies in our
communities putting their lives and health at risk on behalf of the residents of Ontario.
We request that supporting resolutions and letters be forwarded to Ontario's Premier
Dalton McGuinty, Minister of Labour the Honourable P. Fonseca, Minister of
Community Safety and Correctional Services the Honourable R. Bartolucci, your local
M.P.P., the Leader of the Progressive Conservative, Party of Ontario, the Leader of the
New Democratic Party of Ontario, all Ontario Municipalities, the Association of
Municipalities of Ontario (AMO).
Together we can eliminate this discrimination and prove all firefighters in the Province of
Ontario the support so richly deserved.
Paul Holbrough
Mayor,
Town of Ingersoll _
130 Oxford Street
Ingersoll, ONN5C 2V5
519-485-0120
www.in ersoll.ca fY1
Support Ontario,, i Local
HgMEG0.0WN
ONTARIO homegrownontario.ca
55 39 William St., Elmira, Ontario, N3B 1P3 Phone (519) 669-3350 Fax: (519) 669-3826
0--012P. d~-O
-May 5, 2009 RECEIVED
Mayor David Ryan CITY OF PICKERING
1 The Esplanade MAY 12 2009
Pickering ON L IV 6K7
Durham Region
CLERK'S DIVISION
Dear Mayor Ryan :
Homegrown OntarioTM is an alliance of Ontario Pork, the Ontario Veal Association, the Ontario Sheep
Marketing Agency, Turkey Farmers of Ontario and the Ontario Independent Meat Processors. Homegrown
OntarioTm is a brand that allows Ontario consumers to support Ontario farmers by purchasing Ontario produced
meat and poultry. At the same time, the Homegrown Ontario program can truly provide the integrity and
assurance Ontarians are looking for through our strict processor and supplier agreements. .
Research from Canada's leading survey-based marketing research firm, Ipsos Reid, clearly indicates that Ontario
consumers are eager to support Ontario farmers and the local economy by choosing meat and poultry products
produced in Ontario. With the Homegrown Ontariom brand and logo, the five associations are making it easy
for consumers to do just that.
We gratefully acknowledge town and city councils who are trying to encourage the purchase of locally-produced
food as it contributes to the creation of a sustainable environment. The Homegrown Ontaribm partners whole
heartedly believe that the purchase of locally produced meat and poultry should be identified as a local
sustainable procurement practice. That is why we are respectfWly asking that the City of Pickering consider
supporting the Motion we put forth as attached. Although your community may not purchase meat and poultry
products for municipally-run institutions, we are hoping municjipalities across the province support the Motion in
principle which will benefit producers, processors, retailers anO consumers alike.
You can trust that Ontario farmers adhere to the highest quality standards set forth by the Canadian provincial
and federal government regulatory boards. If you have any questions about the attached Motion or about
Homegrown OntarioTM in general, please feel free to contact me for more information. We also request that you
let us know if the motion is passed by your Council or whetherother action is taken as we would like to track
response to our request.
Thank you in advance for your support and I look forward to hearing from you soon.
Sincerely, ORIGINAL
TO: UJ
oP"~ 1MAY±;h,$
e CIRCULATE 3(3:
Jennifer Haley, Chair COUNCIL
Homegrown Ontario Steering C mmittee OFFICE susT ti
iV CLERK ;
t0ERG LEGAL
Attachment --~W C HUMAN RES
CORR. PILE CUST CARE
MGRCUST&ADM e
TAKE APPR. ACTiCt~t V
"RE
56
MOTION
Whereas the City of Pickering supports practices that contribute to the creation of a sustainable
environment;
AND whereas Homegrown Ontaridrm is a brand that) allows Ontario consumers to support
Ontario farmers by purchasing Ontario produced moat and poultry;
AND whereas Ontario farmers adhere to the highest quality standards set forth by the Canadian
provincial and federal government regulatory boards;
THEREFORE be it resolved that the procurement pr*ctice of purchasing meat and poultry
products produced by Ontario farmers be indentifie4 as the preferred local sustainable
procurement practice.
BE it further resolved that the purchase of all Ontario produced meat and poultry sourced
locally requires the burning of less fossil fuel than food trucked or even flown in from hundreds,
or even thousands of miles away.
.2
y OF MISS/,s~
AP ,4
X'ag -CiRCULATETO:
COUNCIL
~09p0 RATEa `a
OFFICE SUSTAIN
OFFICE OF THE MAYOR CLERK
LEGAL a
HUMAN
RES
April 23, 2009 ` us-- r CAI?-E
11QRCUST&ADM
p
The Honourable Dalton McGuinty '
Premier of Ontario
Queen's Park R E F D IVE
Room 281, Main Legislative Building I~KERtNG CITY OF: Toronto, Ontario M7A !A4 MAY 12 20099
Dear Mr. Premier: CLEWS DIVIS101y
Re: Health Care and Social Services Growth Plan for High Growth Communities in Ontario
The Council of the Corporation of the City of Mississauga at its meeting on April 22,
2009, adopted the enclosed Resolution 0090-2009 in response to a deputation made by the
Growing Communities Healthcare Alliance to Council on April 22, 2009.
The presentation made by the Growing Communities Healthcare Alliance whose partners
include the Region of Peel and the United Way, outlined the hospital, health care and social
services funding situation in the GTA 905 area noting that the high growth communities of the
GTA/905 area are receiving less funding per resident than other areas of the Province. The
Council of the City of Mississauga urges you to support fairness in provincial funding to allow
for the improvement of timely and local access to hospital care in the City of Mississauga and
across high growth communities in Ontario.
On behalf of Mississauga Council, your favourable consideration of the enclosed
resolution is requested and I look forward to receiving your reply.
oR;G€rr:_ Since ely,
TO:
COPY
TO:
HAZEL McCALLION, C.M.
MAYOR
CORR. arMMISSISSAUGA
Leading today fot tomorrow
TAKE APPR k1r a t0,*s THE CORPORATION OF THE CITY OF MISSISSAUGA
r 300 CITY CENTRE DRIVE, MISSISSAUGA, ON L5B 3C1
C~ AC~~n G TEL: 905-896-5555 FAX: 9 5-896-5879
CC~~ mayor@mississaug .ca
nn ~
G~ O ►J 40, f lr~0c1^ )
i
58.
-2-
cc: The Honourable David Caplan, Minister of Health and Long-Term Care
The Honourable Dwight Duncan, Minister of Finance
Mississauga and Region of Peel MPPs
Region of Peel
High Growth Community.Mayors and Chairs
Mississauga-Halton LHIN
Municipal Services Office, Ministry of Municipal Affairs and Housing, Central Region
Tariq Asmi, Executive Director, Growing Communities Healthcare Alliance
Enc.
i
Mas' c~►
. , , 5 9
RESOLUTION 6090-2009
adopted by the Council of
The Corporation of the City of Mississauga
at its meeting on April 22, 2009
Moved by: N. Iannicca Seconded by: K. Mahoney
Whereas Ontarians believe in the principle of fairness; that fairness defines who we are and how
we live; '
Whereas the high growth communities in Ontario grow at more than twice the rate of the
provincial population growth rate and are aging at twice the provincial rate;
Whereas population growth in these regions will further intensify due to Ontario's 25-year
growth plan, Places to Grow;
Whereas as of 2008/09 Ontarian's residing in the Local Health Integration Networks (LHINs)
with high growth communities are receiving $255 less per resident in provincial funding for local
hospital services compared to residents in other LHINs in Ontario, which translates into a $1.4
billion annual operating funding gap for local hospital services - and these provincial funding
gaps are worsening each year;
Whereas residents of the City.of Mississauga, as part of the Mississauga-Halton LH1N, are
receiving $272 less per resident in provincial funding for local hospital services compared to the
average Ontarian, which translates into a $272 million annual operating funding gap for local
hospital services;
Whereas Ontarians living in high growth communities of the GTA/905 are receiving $193 less
per resident for provincially funded local social services when compared to the average Ontarian,
which translates into a $641.9 million annual operating funding gap for local provincially funded
social services - and these provincial funding inequities also worsening each year;
continued
Page 2 6 0
Whereas the Government of Ontario has acknowledged the growing funding gaps for hospital
services in high growth communities by committing during the 2007 provincial election to
provide $100 million in additional annual operating funding to high growth hospitals;
Whereas the provision of $30 million in hospital growth funding for 2008/09 still means that the
provincial funding gap for hospital care continues to widen in high growth communities;
Whereas the Government of Ontario has announced that it is developing and will implement a
new Health Based Allocation Model (HBAM) to allocate new health care resources to Local
Health Integration Networks based on patient care needs and to address health care funding
inequities in Ontario;
Whereas the Government of Ontario has successfully secured from the federal government
greater fairness for Ontario resulting in additional funding for Ontario through the Canada Health
Transfer;
Be it resolved that in order to improve timely and local access to hospital care in the City of
Mississauga and across high growth communities in Ontario, the Council of the City of
Mississauga asks the Government of Ontario to:
1. Speed up implementation of the $100m hospital growth funding commitment
ensuring that growth funding is targeted to high growth hospitals and
provide growth funding for social services,
2. Quickly implement "Health BasedAllocation Model" (HBAM) i.e.,
population-needs-based funding for provincial hospital and health care
services and develop a population-needs based funding formula for social
services, and,
3. Develop a health care and social services growth plan for Ontario high
growth communities to complement Places to Grow,
And that this resolution is forwarded to the Premier of Ontario, the Minister of Health
and Long-Term Care, the Minister of Finance, the MPP's for Mississauga and Peel
Region, High-Growth Communities Mayors and Chairs, and the Mississauga-Halton
LHIN
Carried
FA.05.Hea
' Office of the Clerk
Lucille King, Town Clerk
AuRo , 905-727-3123 ext. 4771
Iking@e-aurora.ca
,yo" re uv good Cowpa.,~ APR 4 V
Town of Aurora
L _ 1 Municipal Drive,
C7 tJL I T Pox 100/0. Aurora. ON L4G 6J1
acv V CLERK
"OVIERG LEGAL
April 23, 2009 ~ I~E HUMAN RES C03-C09-10
COST CARE
?,r! PE MGR CUST & ADiN
Mr. Bill Fisch, Chair & CEO
Region of York
17250 Yonge Street
Newmarket, ON
UY 6Z1
Dear Mr. Fisch:
Re: Hospital Funding Capital Projects
Please be advised that this matter was considered by Council at its meeting held on
Tuesday, April 14, 2009. In this regard, Council adopted the following resolution:
THAT, in order to improve timely and local access to hospital care in Aurora and
across high growth communities in Ontario, the Town of Aurora asks that the
Government of Ontario:
1. Speed up implementation of hospital growth funding commitment,
ensuring that $100 million in growth funding is targeted to high growth
hospitals and provide growth funding for social services; and
2. Quickly implement "Health Baked Allocation Model" (HBAM), i.e.
population-needs-based-funding for provincial health care funding and
develop a population-needs-based-funding formula for social services;
and
3. Develop a health care and social services growth plan for Ontario to
complement "Places to Grow"; and
THAT this resolution be forwarded to the Premier of Ontario, the Minister of
Health and Long-Term Care, the Minister of Finance, the MPP for Newmarket-
OORIGINAL Aurora, or Region Chair and CEO, the Town of Newmarket, High Growth
coPV Mayors and Chairs, and the Central LHIN.
TO.
CORK =:L
TAKEAPPr2.FGrav;: y
_ ~r•n q- L C1 ' G r~c~ c~ Commun,
62
The above is for your information and any attention deemed necessary.
Yours truly,
Lucille King, MPA
Director of Co orate Services/Town Clerk
LK/cc
Copy: Premier Dalton McGuinty
The Honourable David Caplan, Minister of Health and Long-Term Care
The Honourable James M. Flaherty, Minister of Finance
Mr. Frank Klees, MPP Newmarket-Aurora
Ms Anita Moore, Town Clerk, Town of Newmarket
High Growth Communities - Mayors & Chairs
Central LHIN (Local Health Integration Network)
ti s r
Page 2 of 3
Community
. 63
~012~5s-o9
Apr►123, Zoos R E C
VED
CITY OP DICKERING
-00
• Ms. D. Wilcox, Clerk
City of Pickering CLERKS DIVISION
One The Esplanade
Pickering, ON
The Regional, L1.V-6K7
Municipality
of Durham
RE: OUTSTANDING TRANSIT TRANSITION ISSUES (2009-F-37)
Clerk's Department (OUR FILE: T05)
605 ROSSLAND RD. E.
PO Box 623 Please be advised that the Financeiand Administration Committee of
WHITBY ON L1N 6A3
CANADA Regional Council considered the above matter and at a meeting held on
soy-s6s-~»> April 22, 2009; Council adopted the (following recommendations of the
1-800-372-1102 Committee:
Fax: 905-668-9963
E-mail:
clerks@region.durham.on.ca
a) THAT in accordance with the Region of Durham Transit By-law #85-
www.region.durham.on.ca 2004 that indicates, `Any matters not agreed to within (3)' months of the
Pat M. Madill, a M.c.T., cmm Effective Date may, at. the request of the Region or a lower tier
Regional Clerk municipality, be determined by: arbitration under the provisions of the
Ontario Arbitrations Act", the Region requests employee related
unfunded liabilities in the amount of $8.9 million (as at December 31,
2005) from the former Oshawa Transit Commission be referred to a
third party independent arbitrator within the next 90 days, acceptable to
all parties involved, to determine funding responsibility and an
appropriate longer, term funding formula, and
b) THAT the Minutes of Settlement (Attachment #1 to Report #2009-F-37)
with the City of Pickering and the Region,. which formalizes the terms
and conditions of the various transit issues of the transfer as
negotiated with City of Pickering and Regional staff, be confirmed.
Attached for your reference is a copy of Report #2009-F-37 of the )
Commissioner of Finance.
T -4
P.M. Madill, A.M.C.T., CMM 11~" I~
Regional Clerk
s
PMM/np
d
c. R.J. Clapp, Commissioner of finance
"Service Excellence
T. Galinis General Manger, Durham Regi(o; T; insit
forourcommunifies„
100% Post Consum8r 4/ y t
The Regional Municipality of Durham
Report to: Finance and Administration Committee
From: R.J. Clapp, Coy; missioner of Finance 64
Report No.: 2009-F-37
Date: April 15, 2009
SUBJECT:
Outstanding Transit Transition Issues
RECOMMENDATION:
THAT the Finance and Administration Committee] recommends to Regional Council
that:
1.. In accordance with the Region of Durham Transit By-law #85-2004 that indicates,
"Any matters not agreed to within (3) months of the Effective Date may, at the
request of the Region or a lower tier municipality, be determined by arbitration under
the provisions of the Ontario Arbitrations Acr,;the Region requests employee related
unfunded liabilities in the amount of $8.9 million (as at December 31, 2005) from the
former Oshawa Transit Commission be referred to a third party independent
arbitrator within the next 90 days, acceptable to all parties involved, to determine
funding responsibility and an appropriate longer term funding formula, and
2. The Minutes of Settlement (Attachment #1) with the City of Pickering and the
Region, which formalizes the terms and conditions of the various transit issues of
the transfer as negotiated with City of Pickering and Regional staff, be confirmed.
REPORT:
1.0 PURPOSE
• The purpose of this report is to provide a summary of the outstanding issues
related to the transfer of transit services to the Region from the former local
transit agencies and area municipalities on January 1, 2006.
2.0 BACKGROUND
• The Region of Durham Transit By-law #165-2004, which received triple majority
approval, provided speck terms and conditions for the transfer of transit service
to the Region.
41
REPORT NO: 2009-F-37 2.
65
• The successful and smooth transfer': of transit to the Region entailed the
completion of many transition tasks since 2005 in accordance with the Region of
Durham Transit By-law #85-2004. Regional Finance and Transit staff met with
all the Area Municipal staff numerous times during this transition period to
negotiate and finalize the terms of the transition. This co-operation between
Regional and Area Municipal staff was a key factor in the smooth and successful
transfer of transit to the Region.
• There were some complex issues that required ongoing discussions and
negotiations between the Region and the Area Municipalities.
• While most issues have been resolved„ there is still one main outstanding issue
that remains unresolved and requires Regional Council direction. This includes
unfunded employee related liabilities from the City of Oshawa.
3.0 OUTSTANDING TRANSIT TRANSITION ISSUES
3.1 Unfunded Employee Related Liabilities
• The Region of Durham Transit By-law x#85-2004 stipulates that, "The amount
and future payments of any unfunded #abilities existing at the Effective Date
shall be determined through negotiations between the. Region and the lower
tier municipalities."
• Regional Finance staff met with local area municipal finance staff and
identified that the former Oshawa Transit Commission (OTC) and Ajax
Pickering Transit Authority (APTA) were the only two former local transit
systems that have transit employee related unfunded liabilities.
• In the case of the former OTC, both Regional Finance staff and City of
Oshawa Finance staff agreed that the dotal amount of employee related
unfunded liabilities as of December 31„2005 per the 2005 OTC Financial
Statements is $8.9 million.
• Similarly, in the case of the former APTA, both Regional Finance and Town
of Ajax Finance staff agree that the total amount of employee related
unfunded liabilities as of December 31, 2005 per the 2005 APTA Financial
Statements was $210,700.
• The City of Pickering and Ajax staff have agreed to transfer their share
of funding to the Region to cover the former APTA employee related
unfunded liabilities but have stipulated that the funds must be returned
with interest if the Region does not receive payment from the City of
Oshawa for employee unfunded liabilities. This is part of the signed
Minutes of Settlement between the City of Pickering and the Region of
Durham.
42
REPORT NO: 2009-F-37 3. 66
• While Regional Finance staff believe toat the discussions leading up to the
transfer of Transit to the Region were clear and are reflected in the Transit
by-law, the staff of the City of Oshawa do not agree.
• The assumption of these unfunded liabilities was a major discussion point
during transit negotiations with the area municipalities. However, as a result
of lengthy discussions at the time of the transit transfer, Regional Council
directed as per the Region of Durham Transit By-law#85-2004, that the
amount and future payments of any unfunded liabilities existing at the
effective date shall be determined through negotiations between the Region
and the lower tier municipalities.
• Since Regional and City of Oshawa staff are not in a position to agree
on this issue, it is recommended thajt Regional Council refer this issue
to an independent third party Arbitraltor within the next 90 days,
acceptable to all parties, in accordance with the Region of Durham
Transit By-law #85-2004, to determine the extent of the liability and the
related funding responsibility.
3.2 Transfer of Transit Phvsical Assets and! Lease of Transit Facilities
• The Region of Durham Transit By-law #85-2004 stipulates that, "All physical
assets used for public transportation systems shall be transferred to the
Region without compensation as of theEffective Date. Assets shall include,
but not limited to vehicles and equipment; lands and premises including
garages, terminals and shelters; and other transit amenities."
• All of the transit vehicles, inventory, fuel and equipment have been
transferred to the Region, without any issues. Transit offices and garages
were in use in Ajax, Oshawa, and Pickering.
• On September 17, 2008, Regional Council approved the following
recommendations regarding the transit garages;
o The Region enter into a long term lease (25 years) with automatic renewal
for a nominal fee ($1) with the Town of Ajax for the Transit Ticket
Terminal in Ajax, with a commitment! to assist with the location of a
replacement facility in the event of redevelopment in Ajax,
o The Region. enter into a long term lease (25 years) with automatic
renewals fora nominal fee ($1) with the City of Oshawa for the former
Oshawa Transit Facility in Oshawa.
143
REPORT NO: 2009-F-37 4.
67
The Region enter into a Memorandjum of Understanding with City of
Oshawa, on behalf of the Region, fir the City of Oshawa to provide use of
a crew room and adjacent bus stop$ in the Downtown Oshawa Terminal
on a long term basis with automatic renewals to the Region and a
commitment to assist with the location of a replacement facility if
redevelopment in Oshawa occurs,
o The Region enter into a multi year lease with options for renewals with the
City of Pickering for the continued 33% use of the Pickering Operations
Centre, subject to the terms of the lease allowing Durham Region Transit
(DRT) to use the facility as long as Pickering occupies it and should the
lease be terminated, Pickering would provide sufficient notice for
relocation and best efforts to assist iin securing another site for DRT,
amenable to all parties; and
o The Regional Solicitor prepare the recommended agreements and the
Regional Chair and Clerk be authorized to execute the agreements.
• The leases for the Pickering Operatigns Centre and Ajax Ticket Terminal
have been signed by the parties involved, and the ownership of the
former APTA Facility has been transferred to the Region. Regional and
City of Oshawa staff are working on finalizing a transfer arrangement
which may include either an outright transfer of the facility or a lease
agreement for the former OTC facility and a MOU for use of the
downtown Oshawa Terminal
3.3 Provincial Gas Tax Funding for Transit
• The Region of Durham Transit By-law #85-2004 requires that, "After the
Effective Date, all Provincial and Federal transit related funding received by
the lower tier municipalities shall be transferred to the Region, including but
not limited to funds received from such programs as the Ontario Transit
Vehicle Program (formerly the Transit Renewal Program), the new Provincial
Gas Tax Funding program for public transit and potential federal programs
such as Federal Gas Tax."
• The Region received all surplus Provincial Gas Tax funding for transit from all
area municipalities. These amounts were confirmed by Area Municipal
Finance staff as well as by Regional Finance Staff review of area municipal
and former local transit systems annual jbudgets, audited financial
statements, and Provincial Financial Information Returns.
3.4 Transit Development Charaes
• The Region of Durham Transit By-law "5-2004 requires that, "All transit
related development charge and other non discretionary reserve funds shall
be transferred to the Region."
4:
REPORT NO: 2009-F-37 5.
8
• The Area Municipalities transferred all'their transit development charges to 6
the Region, which were used in DRT annual budgets for growth related
capital expenditures in the area municipalities in which they were generated
and collected and applied in accordance with their respective DC Background
Studies and by-laws.
• On January 1, 2008, a new Regional Transit Development Charge took
effect, with replaced the existing local area municipal transit development
charges.
3.5 2005 Regional Transit Funding and Othgr Transit Related Reserve and
Reserve Funds
• The Region of Durham Transit By-law #85-2004 requires that, "Discretionary
transit related funds including reserves and reserve funds existing on the
Effective Date shall be transferred to the Region. "
• Regional Finance staff met with all the Area Municipal Finance staff
numerous times and confirmed the amounts of Regional Transit Funding
received in 2005, its use, and any remaining transit related reserve balances
that could be transferred to the Region In accordance with the Region of
Durham Transit By-law. Regional Finance staff also reviewed the area
municipalities and former local transit operator's annual budgets, audited
financial statements, and Provincial Financial Information Returns.
• On April 13, 2005, Regional Council approved the 2005 Regional Transit
Levy with funding to the Area Municipalities of $5,148,750. Further, on
March 23, 2005 Regional Council also approved the following resolution
regarding the use of the 2005 Regional Transit Levy:
"That the area municipalities be advised that the share of the Regional
Tax Levy for transit purposes is to be utilized to continue with the
capital acquisition programs as defined in the local municipal transit
forecasts."
• All of the area municipalities either spent the funding in accordance with the
Regional Council direction or transferred any unspent balances to the
Region.
• The resolution of transit transition issues were resolved in slightly
different ways by each area municipality. In the case of the City of
Pickering, Minutes of Settlement approved by City of Pickering Council
was required to be signed by the Region and City of Pickering and as a
result, requires confirmation as part of the final transit transition
recommendation.
45
REPORT NO: 2009-F-37 6.
69
4.0 CONCLUSION
• Regional Finance and Transit staff have corresponded closely and met with all
the area municipalities numerous times (during this transition period to negotiate
and finalize the transition. While many'i transition tasks have been completed
resulting in a successful and smooth transition to Regional Transit, there is one
outstanding transition issue that requires Regional Council direction to resolve,
being the employee related unfunded liabilities from the former Oshawa Transit
Commission (OTC).
This report has been reviewed and concurred by the Region's Legal
Department.
R.J. Clapp, CA
Commissioner of Finance
Recommended For Presentation To Committee
Attachments:
Attachment #1: Minutes of Settlement With City of Pickering and Region of Durham
46
Attachment #1, PS 1 of 2
MINUTES OF SETITLEMENT 70
Between:
THE REGIONAL MUNICIPALITY OF DURHAM
(the `Region")
- and -
THE CORPORATION OF THE CITY OF PICKERING
("Pickering'
WHEREAS pursuant to Regional By-law No. 85-12004, all transit-related services
transferred to the Region effective January 1, 2006; and were
WHEREAS the Region and Pickering wish to enter into these Minutes of Settlement in
order to resolve all outstanding issues relating to the transfer of all transit-related assets
and liabilities between them.
NOW THEREFORE the Region and Pickering agree as follows:
1. Unfunded Liabilities
Pickering, on behalf of APIA, shall pay the Region the amount ($210,00.00 id
by the Region as em 1 ) entified
P off-related unfunded liabilities .as of December 31, 2005.
However, if the Region .does not receive PeYment. from Oshawa for all amounts
identified -by the Region as employee-related unfunded liabilities payable by Oshawa
($8.9 million as of December 31, 2005) on or before the end of the current term
Regional Council, then the Region shall refund-such amount with interest to the date of
repayment. -N'the Region only receives a portion of the amount owed by Oshawa, then
the Region's refund shall be adjusted accordingly. -
2. Provincial as Tax
The Region acknowledges that Pickering has paid
gas tax reserve fund. the Region its share of the Provincial
reason the P The Region agrees to ' mnify Pickering if, for whatever
rovince attempts to recover any of the FProvinaal gas tax funds.
3. Pickerina Operations Centre
The Region and Pickering shall enter into a lease in the torn attached to these
of Settlement as Schedule "A". Minutes
47
Minutes of Settlement Huacnment ; j, r9 [ or
Page 2
4. POS and Rights-of-W w Agreements
Pickering hereby withdraws its request to (hermit COA recycling bins on Re i
9 onal
Roads. Pickering agrees to sign the ROW Agreements.
5. Pre-Paid EwenseS
The Region shall repay APTA pre-paids totalling $39,568.00.
6. Funding Under Former OTVP for Three Specialized* Buses
APTA-accepts responsibility for 100% of this cost ($116,107.77).
7. Release
Subject to any claims arising under paragraph,, 1 or 2 of these Minutes of Settlement
and any on-going insurance claims. the Regibn and Pickering hereby release each
other from all claims respecting the transfer of all transit-related matters assets and
liabilities.
IN WITNESS WHEREOF the parties have executed these Minutes of Settlement
October 1, 2008, as of
THE REGIONAL; MUNICIPALITY OF DURHAM
PER:
R r elrson, Regional' Chair
PER:
P. M. Madill,, Regional Clerk
THE CORPORATION OF THE CITY OF PICKERING
PER:
David n, yor
PER:
Debi A. Who . City Clerk
48
Ministry of Citizsnemp Ministi►e des Aftairss civiquss
and Immlostion N do I'Nranigration 72
q
Minister Ministre -U /
e Floor Be stage
400 University Avenue 400, avenue University anr OF PK
Toronto ON M7A 2R9 Toronto ON WA 2R9 ~pTY r7 t C K ~ R t N G
Tat.: (416)
TOL: (416) 325-6200
Fax: (416) 325.6 T 616c.: (416) 325-6195 M Ay 1 2 2009
May, 2009 CLERK'S DIVISION
Re: Ontario Medal For Good Citizenship
Dear Friends:
I am pleased to let you know that nominations for the Ontario Medal for Good Citizenship
are now being accepted.
Established in 1973, the Ontario Medal for Good! Citizenship honours Ontarians, who
through exceptional, long-term efforts, have made outstanding contributions to life in their
communities.
I am pleased to invite you to participate by nominating a deserving citizen. Recipients will
be presented with their medal by the Lieutenant iGovemor of Ontario at a special ceremony
at Queen's Park in the Fall of 2009.
Nomination forms are now available on-line on tote Ministry of Citizenship and Immigration's
website at www.ontario.caihonoursandawards. You can submit your nomination online by
choosing the "Electronic Nomination" option. If you require a hard copy of the form to be
sent to you or for any further information, please contact the Ontario Honours and Awards
Secretariat at 416 314-7526. Nominations must be received by August 17, 2009.
I encourage you to take the time to nominate a deserving citizen in your community for an
Ontario Medal for Good Citizenship. The men and women we honour stand as shining
examples to us all.
Yours t
OOIG,INA
The Honourable Michael Chan
Minister v°pV
C =OR R 1
Ft LE
,o-,o► M0. io I R -A C~e vzC C:I
C-~O, VS )
.73
S04L
RECEIVED
CITY OF IDMKERING
May 1, 2009
MAY - ~ 2009
Mayor David Ryan
City of Pickering CLERK'S DIVISION
One the Esplanade
Pickering, ON L1 V 6K7
Dear Mayor Ryan:
In 2008, the City of Pickering graciously proclaimed June as Spina Bifida and Hydrocephalus Awareness
Month. We would like to thank you for helping raise awareness of these life long, complex conditions.
The Spina Bifida and Hydrocephalus Association of Ontario (SB&H), a registered charity, has been
making a positive difference in the lives of individuals affected by spina bifida and/or hydrocephalus
(sb/h) for over 35 years. Our programs and services respolid to the unique needs and many challenges
brought on by these serious, disabling conditions.
We are requesting that the City of Pickering once again declare June as Spina Bifida and Hydrocephalus
Awareness Month. We enclose a sample declaration for your convenience.
Again, thank you for making a difference through your proclamation and for considering this year's
request.
Sincerely,
TO.
Joan Booth , coQy
1 TO:
Executive Director
Encl.
~ f.
CORR. FILE
TAKE APPR. ACTION
m0. ~C1 A~,e
Spina Bifida & Hydrocephalus Association of Ontario
555 Richmond Street West, P.O. Box 103, Suite 1006, Toronto, Ontario. M5V 3B1
Phone 416-214-1056 . 800-387-1575 Fax 416-214-1446
E-mail: provincial@sbhao.on.ca • www.sbhao.on.ca • Char able Registration #10799 9310 RR0001
Minister Minlstn "6gu6s
Responsible for aux Affaires des
seniors personnes.igdes RECEIVED 74
CITv OF c PICKERING
5'" Floor, Mowat Bock 5' Stage, 8difice Mowat
TToorrontS street WO, o ON M7A 1 L2 onto (Orttario) M7A 1 L2 MAY 12009
Tei: (416) 325-1660 T61: (416) 325-1660
Fax: (416) 325-1726 T616c: (416) 325-1726 Ontario
CLERK'S DIVISION
Dear Friend:
June 2009 marks the 25'h anniversary of Seniors' Month in Ontario. This year's theme is
"Creating Age-Friendly Communities". The theme celebrates Ontario's seniors and recognizes
the tremendous contributions they make to our communities.
Teamwork by local businesses, non-profit groups, municipalities and individual residents assists
the creation of Age-Friendly Communities. To find out more about making your community age-
friendly, please visit the Ontario Seniors' Secretariat website at www.ontarioleniors.ca.
I encourage you to honour local seniors by attending and hosting events in your communities.
Please let us know how you are planning to celebrate Seniors' Month so we can promote your
event on our website calendar. You will find an Event Notice Form on our Seniors' Month 2009
pages at www.ontarioseniors.ca.
Please also mark your calendars for June 15: World Elder Abuse Awareness Day.
By wearing something purple that day, we will demonstrate that we are united in the belief that
elder abuse cannot be tolerated. For more information,i visit the International Network for the
Prevention of Elder Abuse website at www.inoea.n&"aad.html.
The Ontario government is proud to celebrate 25 years of honouring our seniors. I look forward
to hearing about the many ways you are celebrating seniors in your community this June.
Thank you for your interest in honouring Ontario's seniors.
Yours truly,
ORIGINAL
TO:
. Aileen Carroll O:
Minister
FILE
TAi;c APPR. AG 110N
C) V-\. ~o Oec`a,cc
i
II 75
PICKER May 19, 2009
COMMITTEE REPORTS
a) REPORT PD 2009-06 OF THE PLANNING &DEVELOPMENT COMMITTEE
P & D Pages
Blue
1. Director, Planning & Development, Report PD 17-09 1-130
Official Plan Amendment Application OPA 009-001/P (see attached memo from
Amendment 18 to the Pickering Official Flan Director, Planning
Informational Revision 15 & Development)
City Initiated: Council's Recommendations of October 20, 2008 respecting the
Duffin Heights Neighbourhood Environmental Servicing Plan
Part of Lots 15 to 24, Concession 3
City of Pickering
At the May 4, 2009 meeting of the Planning & Development Committee, several
matters were raised relating to pedestrian connectivity, snow removal from rear
lanes and undergrounding of hydro services. Please see attached memorandum
from the Director, Planning & Development. (Refer to Council Agenda pages 78-
84)
RECOMMENDATION
1. That Report PD 17-09 of the Director, Planning & Development on Official
Plan Amendment Application OPA 09-0011P, Amendment 18 to the Pickering
Official Plan, and Informational Revision 15 be received;
2. a) That Amendment 18 to the Pickering Official Plan, initiated by the City
of Pickering, to implement Council's Recommendations respecting the
Duffin Heights Environmental Servicing Plan, by:
• refining the Open Space Systemj- Natural Areas to reflect an expanded
natural heritage system;
• replacing Urban Residential Areas - Low Density Areas designation with
the Urban Residential Areas - Medium Density Areas designation for
lands west of Tillings Road;
• replacing the Urban Residential Areas - Low Density Areas designation
with the Urban Residential Areas - Medium Density Areas designation
i
76
and Open Space System - Natural Areas designation for lands south of
Old Taunton Road;
• replacing the Employment Areas - Prestige Employment designation with
the Open Space System - Natural Area designation for lands north of
Taunton Road;
• adding the Open Space System- Active Recreational Areas in recognition
of the Pickering Golf Course;
• deleting the future Type "C" arteolal road crossings of the Ganatsekiagon
Creek and Urfe Creek;
• realigning the configuration of the future extension of Valley Farm Road, a
Type "C" arterial road, easterly to connect to Brock Road;
• replacing the future Type "C" arterial road network with a collector road
network; and
• revising policy 11.17- Duffin Hefghts Neighbourhood policies by: deleting
redundant policies; adding minimum building height'requirements; adding
monitoring, compensation/restoration, sustainability and cost sharing
policies; and revising the Duffin Heights Neighbourhood population target
from 9,500 to 2,500 persons at 2016;
as set out in Attachment #1 to Appendix I to Report PD 17-09, be approved;
b) That the Draft By-law to adopt Amendment 18 to the Pickering Official
Plan, to implement Council's Recommendations respecting the Duffin
Heights Environmental Servicing Plan as set out in Appendix I to Report
PD 17-09 be forwarded to Council for enactment;
2. That Council adopt the Dufn Heigh, is Neighbourhood Development
Guidelines, as set out in Appendix II to Report PD 17-09, as the City's
strategy for detailed land use, urban design, transportation and stormwater in
Duffin Heights;
3. That Council adopt Informational Revision 15 to Map 25 - Neighbourhood 15.
Duffin Heights and Neighbourhood Population Projection updating roads,
schools, parks and population, as set out in Appendix III to Report PD 17-09`
for inclusion in the Pickering Official Plan;
4. That Council endorse the staff re$ponses to comments received respecting
the proposed draft Official Plan amendment and draft Development
Guidelines contained in Appendix IV - Table 1 - Responses to Comments
Received on the Proposed Official Flan Amendment and Draft Development
Guidelines;
5. That the Planning & Development Department in conjunction with the
Municipal Property & Engineering Division prepare a detailed boulevard
design for Brock Road through the puffin Heights Neighbourhood including
77
~ouncil cost estimates and report back to to allow for consideration in the
2010 budget preparation; and
6. Further, that the City Clerk forward a copy of Report PD 17-09 to the Region
of Durham, the Town of Ajax, the Toronto and Region Conservation
Authority, and the Duffin Heights Landowners Group.
2. Committee of Adjustment Decision of April 15, 2009
Re: 618 Chiron Crescent
RECOMMENDATION
That the Council of the City of Pickering; instruct the City Clerk to appeal the
decision of the Committee of Adjustment from April 15, 2009 to the Ontario
Municipal Board where approval was granted for relief from Zoning By-law 3036 to
permit the parking of a vehicle 3.2 metres high and 8.0 metres long whereas the
By-law permits a maximum vehicle height of 2.6 metres and 6.7 metres long.
I
Call O~
I I
i=KERI MEMO
CAO
To: Thomas E. Melymuk REcElveo ay 14, 2009
(Acting) Chief Administrative Officer FILE
=oLLOw uP
From: Neil Carroll FWD COPY CIRCULATE TO _ I
Director, Planning & Development MAYOR COUNCIL 1
COUNCIL PKG CAO MGMT COM
Copy: Chief Administrative Officer
DIRECTORS OFFICE SUSTAINA
Manager, Development Review I CORP SERV CLERK
Principal Planner - Policy PLAN & DEV HUMAN RES
OPER&EMERG
I CUL & REC CU r
Subject: Clarification Requests from the May 4, 2009 i` rfRe
Planning & Development Committee meeting _MPEu ,
Amendment 18 to the Pickering Official Plan
Revised Duffin Heights Guidelines
The purpose of this Memorandum is to address several matters raised at the May 4, 2009
Planning & Development Committee meeting related to pedestrian connectivity, snow removal
from rear lanes and undergrounding of hydro services.
Further, subsequent correspondence from Duffin Moadows Cemetery and Sernas Associates has
been received requesting changes to the policies in Amendment 18 for Duffin Heights. This
memorandum also addresses the comments contained in those correspondences.
Pedestrian Connectivity
The Council endorsed Environmental Servicing Plans recommended designing collector and local
roads using sustainable criteria (accommodating pedestrian, bike, and sidewalks on reduced
rights-of-way where appropriate) to minimize the impacts on the natural heritage system and to
increase land efficiencies.
The recommended network of roads, sidewalks and multi-use trails is designed to:
• maximize street connectivity within the neighbourhood;
• minimize the use of cul-de-sac or crescent streets;
• enhance pedestrian connectivity through the!Wmmunity and functionally connect
residential areas to the Brock Road.Corridor, and
• provide direct linkages to the neighbourhood. park, village greens, open space areas and
future transit stops.
In keeping with the neighbourhood objective of pedestrian connectivity, all streets are to
accommodate sidewalks on both sides, except in limited circumstances. At the Special Planning
& Development Committee Meeting last February, the road profiles that where shown had
sidewalks on both sides. The 15.5 metre road profile was the exception as the reduced road
width could not accommodate a sidewalk on both sides. The use of this road profile in Duffin
Heights is expected where subdivision plan design, street function and abutting development
justify the provision of a sidewalk on one side only, ~uch as a cul-de-sac or a short, secondary
local street.
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Correspondence dated May 13, 2009 was received from Mr. Bryce Jordan of Sernas Associates,
on behalf of Mattamy Development Limited, requesting that sidewalks not be required on both
sides of local streets as recommended in both thO Amendment and Development Guidelines.
(see Attachment #2)
In Mr. Jordan's opinion, sidewalks on both sides of the street do not encourage pedestrian
movement any more than a sidewalk on one side) and the second sidewalk only serves to increase
land consumption, development cost, long term replacement costs and stormwater runoff without
measurable benefit. We have considered the comments made by Mr. Roger Miller at the Planning
& Development Committee meeting and these comments and continue to strongly support the
recommended policy that sidewalks be accommodated on both sides of local streets except in
limited circumstances where justified. Such circumstances will be determined through the
subdivision review process. Therefore, no changes to section 11.17(k)(viii) and section
11.17(k)(vi) are recommended.
Snow Removal from Rear Laneways
Residential developments with laneways are being proposed in Duffin Heights. The laneways will
be reduced public right-of-ways whose primary purpose is to provide vehicular access to dwelling
unit parking areas. The laneway right-of-way will be 8.5 metres with a travelled width of 5.5 metres.
Municipal Property & Engineering advise that snow clearing and removal from laneways will
require equipment and methods that are unconventional to the City's current practice on other City
streets. Nonetheless, staff are prepared to clear and remove snow from laneways. Initial plowing
will be accomplished by using the City's fleet of % ton pick-up trucks with plows. Staff will
determine whether a "V" plow or conventional angle plow is most suitable. A reverse "V" plow
may also be considered, and would have to be purchased.
Snow would also have to be removed from laneways using either a front-end loader or snow
blowers and dump trucks. Snow that is removed from the laneways would be sent to a snow
storage area either within the subdivision or off-site.
Undergrounding of Hydro Services -
Staff has reviewed the request made at the Planning & Development Committee to consider
revising section 11.17(k)(xiii) to require electrical transmission lines along Brock Road to be located
underground. In considering this request, staff reviewed the provincial Electricity Act, 1998.
Section 41(1) of that Act specifies that, "a transmitter or distributor may, over, under or on any
public street or highway, construct or install such structure, equipment and other facilities as is
considers necessary for the purpose of its transmission or distribution system including poles and
lines". Accordingly, any City policy compelling the burial of hydro transmission lines under public
roads would not be enforceable. While staff fully concur with the concept and action of burying
transmission lines on Brock Road, in view of the legislation, staff do not recommend any
changes to section 11.17(k)(xiii).
May 14, 2009 Page 2
Clarification Requests From P & D Committee
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Duffin Meadows Cemetery
Correspondence dated May 1, 2009 was received from Bob Dragicevic on behalf of the Duffin
Meadows Cemetery regarding Report PD 17-09. Ai copy of the correspondence was circulated to
Council for information. Staff met with Mr. Dragicevic on May 12, 2009 to discuss the following
issues with respect to the recommended Amendment and revised Development Guidelines:
• a separate land use category or site-specific recognition for the cemetery lands in the
proposed Official Plan amendment;
• the deletion of section 2.1.9.3 in the revised puffin Heights Development Guidelines
dealing with a potential public trail on the cerlnetery lands; and
• treatment of the north edge conditions to the cemetery (in relation to abutting development).
Upon further review of the comments provided and to avoid a potential Ontario Municipal Board
hearing, staff is recommending that Council adopt a new policy exception to the Open. Space System
- Natural Areas designation to recognize the Duffin Meadows Cemetery (see Attachment #1).
A further policy revision is being recommended to enhance protection of existing properties from
new development proposals, at edge conditions. Staff does not support the inclusion of specific
protection policies referencing the Duffin Meadows Cemetery. There are other properties in Duffin
Heights such as the Devi Mandir Temple that also require consideration. Consequently, staff is
recommending a more general revision to enhance section 11.17(k)(i) to ensure that impacts from
new development on existing development are minirnized through the use of other Planning Act
tools such as site plan review and plan of subdivision approval (see Attachment #1).
After further discussion with Mr. Dragicevic, the request to delete section 2.1.9.3 regarding trails
through the cemetery lands in the revised Development Guidelines has subsequently been
withdrawn.
Should Council concur with staff's recommended policy revisions to Amendment 18 to the
Pickering Official Plan, the following motion needs to be moved:
that PD 17-09 be pulled; and
- that Council endorse Attachment 1 to the Memorandum from Director, Planning &
Development, dated May 14, 2009.
GM:ld
J:Vmc9r*WIEast Damn Area%amndm urinal amendmerAW@motoCAO - msy=91.doc
Attachments
May 14, 2009. Page 3
Clarification Requests From P & D Committee
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ATTACHMENT 1
That Council add a new Section 11.17(o) and renumber the remaining sections
as follows:
"(o) despite section 3.5 (a) and Table 3 of Chapter 3, permit the establishment
of a cemetery, mausoleum, columbarium, visitation centre, chapel and
reception facility, funeral establishment, crematorium, and related
buildings and structures for the existing zoned Duffrn Meadows Cemetery
located east of Brock Road that are designated Open Space System -
Natural Areas;"
That Council revise Section 11.17(k)(i) as follows:
"(i) where development proposals abut existing uses expected to remain in
the long-term, the following matters shall be addressed:
• mitigation measures such as gradiog, tree preservation and edge
protection;
• implementation of the above measures through conditions of draft
plan approval, zoning bylaw amenglments, site plan approvals and
other Planning Act tools, and
• consultation with the adjacent landowner(s) prior to approval of the
implementation measures set out above;"
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Attachment ~ Z
SWRNAS ASSOCIATES
A Member of The Sera; Group inc.
110 Scotia Court T-905.686.6402
Unit 41 F-905.432.7877
Whitby, ON sernas.com
Lt N 8Y7
May 13, 2009
City of Pickering
1 The Esplanade
Pickering, Ontario
L1 V 5K7
Attention: Mr. Grant McGregor, MCIP, RPP
Principal Planner - Policy
Municipal Engineering Services ❑ear Sir:
Land Development Planning
Development Management Re: Official Plan Amendment File OPA 09-001/P
Duffin Heights ESP Implementation
Water Resources Management Comments on Behalf of
Acoustical Engineering Mattamy Development (Brock Road) Limited
Geomorphic & Environmental Sciences City of Pickering
Transportation Planning Our Proiect No. 04566
On April 13, 2009 we provided, by letter, a number of comments on the Draft
Official Plan Amendment (OPA) for the subject file.
We subsequently received from your department, via fax, a summary chart of "
all comments received to the OPA (including ours) with a description of how
Staff had addressed them in the revised OPA document. We are appreciative
of the effort taken by Staff to 'eep us informed. However, we were not in a
position to review all of the precise wording changes to the proposed policies
until the full report was published last week.
Now that we have been able:to complete such a review, we have become
aware that former policy 11.17 (h) (iii) dealing with local street right-of-way
widths less than 20.Om has been completely re-written. The new policy (11.17
(k) (vi) and (vii)) now addresses local street widths by reference to the number
of sidewalks on the street. When read in conjunction with the Duffin Heights
Development Guidelines, the policy will permit a 17.0m local street right-of-
way with sidewalks on both sines of the street and a 15.5m local street right-
of-way with a sidewalk on only one side of the street. This is in accordance
with our understanding of the recommendations of the Environmental
Servicing Plan. The intent regarding local street cross-sections has not
changed from the Draft OPA phesented at the Public Meeting.
What has changed is a new policy direction that local streets accommodate
sidewalks on both sides of the, street and that sidewalks on one side may be
permitted only "in limited circumstances... where justified by the design plan,
street function and abutting development."
21
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City of Pickering .
Mr. Grant McGregor, MCIP, RPP
May 13, 2009
Page 2
In our opinion, the priority should be given to sidewalks only on one side of
local streets. Sidewalks are omly needed on both sides of a local street where:
(1) traffic volume is so high as to make crossing the street to and from the
sidewalk at least uncpmfortable (this typically is only on arterials and
collectors); or
(2) where the intensity of land uses abutting the street requires sidewalks
on both sides.
In all other cases the provision of sidewalks on both sides of the street do not
encourage pedestrian movement any more than a sidewalk on one side.
Furthermore, the second sidewalk only serves to increase land consumption,
development costs, long term replacement costs and stormwater runoff
without any measurable benefit.
Although we believe there should be a priority placed on sidewalks on one
side of a local street over twos sides, we would suggest that the determination
of this matter should be on a case-by=case basis through the subdivision
approval process. The Official Plan should provide the basis for making such
decisions at the subdivision approval stage. In this regard we agree with the
criteria to be applied as set in the current policy.
It is our recommendation that policy 11.17 (k) (vii) be deleted and the third
bullet under 11.17 (k) (vi) be rOplaced with the following:
the street width acpcommodates the appropriate number of
sidewalks (i.e. on either one side or both sides bf the street)
based upon the design of the plan, street function and abutting
development'
In order to provide consistency between planning documents, the Duffin
Heights Development guideline should also be amended by deleting the third
paragraph in Section 5.0 (page 31).
...3i
Attachment f ~
84
City of Pickering
Mr. Grant McGregor, MCIP, RPP
May 13, 2009
Page 3
Should you have any questions, please do not hesitate to contact the
undersigned.
Yours truly,
SERNAS ASSOCIATES
r rdan, M , RPP
Principal, Plan g Manager
BLJ/br
cc: City of Pickering, Attn: Ms. C. Rose, Ms. L. Taylor
Mattamy Development (Brock Road) Limited, Attn: Mr. R. Miller
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o~ 8-5-
May 19, 2009
COMMITTEE REPORTS
b) REPORT EC 2009-05 OF THE EXECUJIVE COMMITTEE Executive Pages
Buff
1. Director, Corporate Services & Treasurer, Report CS 13-09 1-79
Historical/Architectural Designation
-Greenwood Schoolhouse. 3540 Westney Road
RECOMMENDATION
1. That Report CS 13-09 of the Director, Corporate Services & Treasurer be
received;
2. That Council endorse the recommendation of the Heritage Pickering Advisory
Committee for designation of the Greenwood Schoolhouse;
3. That the City Clerk be authorized to begin procedures to have the
Greenwood Schoolhouse municipajlly known as 3540 Westney Road,
designated under Part IV of the Ontario Heritage Act;
4. That the City Clerk draft and forwa(d an appropriate `Notice of Intent to
Designate' to the owners of the property, the Ontario Heritage Foundation,
and the local newspaper; and
5. Further, that the City Clerk be directed to draft the necessary by-law together
with the reasons for designation for Council approval.
2. Director, Operations & Emergency Services, Report OES 26-09 80-87
Fairport Road Traffic Calming Plan
-Implementation of Staff Generated Plan
RECOMMENDATION
1. That Report OES 26-09 of the Director, Operations & Emergency Services
be received;
2. That Council recognize that the compromised solution presented by
representatives from the Citizens Croup for Traffic Calming on Fairport Road
and a group representing the residents in opposition was not a consensus
solution which meets the needs of all residents;
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3. That Council approve the staff-recommended traffic calming plan for Fairport
Road as set out in Attachment #3 to this report and direct staff to notify
residents on the project mailing list;
4. That the recommended traffic calming plan set out as Attachment #3 be
amended to include flashing beacon lights to be added to signage at the
pedestrian crossing located near the park and that two additional road watch
logos and signs be included in the plan; and
5. That Council authorize staff to impllement the staff-recommended plan in
2009.
3. Director, Operations & Emergency Services, Report OES 17-09 88-102
Corporate Energy Management Progranfi
-Status Report on Current and Planned I1nitiatives
RECOMMENDATION
1. 'That Report OES 17-09 from the Director, Operations & Emergency Services
be received for information;
2. That staff be directed to continue their efforts towards developing a long term
Corporate Energy Management Strlategy;
3. That staff further be directed to continue their efforts towards implementation
of energy savings measures as identified in the audit of the Recreation
Complex undertaken by I.B. Storey Associates;
4. That staff make arrangements to uodertake additional energy audits at all-
main City facilities to best determine future potential energy savings
measures;
5. That the above works be undertaken with appropriate budget approvals as
required; and
6. That staff report back to Council on a regular basis to provide status updates
on progress.
4.. Director, Operations & Emergency Services, Report OES 19-09 103-109
Gingerbread Co-operative Nursery School (Pickering) Inc.
-Licence Agreement Renewal
RECOMMENDATION
1. That Report OES 19-09 of the Director, Operations & Emergency Services
be received; and
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2. That the Mayor and City Clerk be uthorized to execute a Licence Renewal
Agreement to which the Gingerbread Co-operative Nursery will be permitted
to continue to operate a cooperative nursery program at Westshore
Community Centre from April 1, 20109 to March 31, 2012, that is in the form
and substance acceptable to the Director, Operations & Emergency Services
and the Chief Administrative Officer.
5. Director, Operations & Emergency Services, Report OES 20-09 110-124
The Claremont Lions Club
-Management Agreement Renewal
RECOMMENDATION
1. That Report OES 20-09 of the Director, Operations & Emergency Services
be received; and
2. That the Mayor and Clerk be authorized to execute a management
agreement renewal to which the Claremont Lions Club will be permitted to
continue to provide certain management services to the City at the Claremont
Community Centre from April 1, 2009 to March 31, 2012, that is in form and
substance acceptable to the Director, Operations & Emergency Services and
the Chief Administrative Officer.
6. Director, Operations & Emergency Services, Report OES 21-09 125-135
Horizon House, Where Heaven and Earth Meet
-Lease Renewal Agreement
RECOMMENDATION
1. That Report OES 21-09 of the Director, Operations & Emergency Services
be received; and
2. That the Mayor and the Clerk be authorized to execute a lease renewal
agreement to which Horizon Houses will be permitted to continue to use the
Greenriver Community Centre for the purposes of a church, church socials
and religious education from April 1;, 2009 to March 31, 2010, that is in the
form and substance acceptable to the Director, Operations & Emergency
Services and the Chief Administrative Officer.
7. Director, Operations & Emergency Services, Report OES 23-09 136-141
All-Way Stop Controls, Front Street at Commerce Street
-Amendment to By-law 6604/05
RECOMMENDATION
s
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1. That Report OES 23-09 of the Director, Operations & Emergency Services
regarding a proposed amendment to the municipal traffic by-law 6604/05 be
received; and
2. That the attached draft by-law be enacted to amend Schedules "6" and `7" to
By-law 6604/05 to provide for the regulation of traffic on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering.
8. Director, Operations & Emergency Services, Report OES 25-09 142-147
No Stopping By-law, Sandy Beach Road (See revised by-law
-Amendment to By-law 6604/05 page 199-200)
RECOMMENDATION
1. That Report OES 25-09 of the Director, Operations & Emergency Services
regarding a proposed amendment to the municipal traffic by-law 6604/05 be
received; and
2. That the attached draft by-law be enacted to amend Schedule "1" to By-law
6604/05 to provide for the regulation of stopping on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering and
on private and municipal property.
9. Director, Corporate Services & Treasurer, Report CS 04-09 148-155
2009-2011 Internal Audit Work Plan
RECOMMENDATION
That Report CS 04-09 of the Director, Corporate Services & Treasurer regarding
the 2009 - 2011 Internal Audit Work Plan be received for information.
10. Director, Corporate Services & Treasurer, Report CS 09-09 156-158
2008 Building Permit Stabilization Reserve Fund
RECOMMENDATION
That Report CS 09-09 of the Director, Corporate Services & Treasurer regarding
the 2008 Building Permit Stabilization Reserve Fund be received for information.
11. Director, Corporate Services & Treasurer, Report CS 10-09 159-168
Investment Portfolio Activity for the yeariEnded December 31, 2008
RECOMMENDATION
That Report CS 10-09 of the Director, Corporate Services & Treasurer regarding
Investment Portfolio Activity for the yearlended December 31, 2008 be received for
information.
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12. Director, Corporate Services & Treasurejr, Report CS 11-09 169-175
2009 Annual Repayment Limit for Debt and Financial Obligations
RECOMMENDATION
That Report CS 11-09 of the Director, Corporate Services & Treasurer regarding
the 2009 Annual Repayment Limit for Debt and Financial Obligations be received
for information.
13. Director, Corporate Services & Treasurer, Report CS 12-09 176-178
Section 357/358 of the Municipal Act - ustment to Taxes
RECOMMENDATION
1. That Report CS 12-09 of the Director, Corporate Services & Treasurer be
received;
2. That the write-offs of taxes as provided under Section 357/358 of the
Municipal Act, 2001 be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
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May 19, 2009
NEW AND UNFINISHED PAGES
1. Director, Corporate Services & Treasurer, iReport CS 15-09 100-135
2009 Current and Caoital Budgets
RECOMMENDATION
1: That Report CS 15-09 of the Director, Corporate Services & Treasurer be
approved;
2. a) That the 2009 Current Budget expenditure for personnel expenditures,
consisting of salaries and wages (Account 1100), overtime (Account
1200) and employer contribution1 (Account 1400), in the total amount of
$39,915,363 be approved;
b) That the 2009 Gross Current Budget expenditures for City purposes in
the amount of $31,314,541 (that' excludes personnel expenditures and
includes capital expenditures from current revenues in the amount of
$2,484,452); less estimated current operating revenues of $25,969,347
and transfer from the Rate StaOilization Reserve of $2,912,338 and
transfer from the Economic Sttabilization Reserve of $405,000 be
approved;
c) That *the total levy under a) and b) above which results in a net overall
levy for City Operations of $41,943,218 which is approximately a 3.53%
increase over 2009, be approved;
3. a) That Council approve the revised financing for Toy Ave. by cancelling
the unspent funds previously approved in the 2007 and 2008 capital
budgets (Account 5320.0824 and 5410.0703) and costs incurred and
funding of approximately $9,500 be transferred to the 2009 project
(Account 5320.0910);
b) That contingent upon the Intake Tiwo (BCF - Communities Component)
application for Toy Ave. filed May 1, 2009, being accepted, Council
approve the gross expenditure of $1,050,000 with financing from
Federal and Provincial Governments of $350,000 each and the
remainder from Federal Gas Tax Reserve Fund ($175,000) and Move
Ontario Reserve ($175,000);
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4. That Council approve,the more detailed prdject scope for Frenchman's Bay
Master Plan - Phase One by cancelling thle 2008 capital project (Account
5410.0805) and approving the 2009 project (Account 5410.0905);
5. a) That the 2009 Capital Budget as submitted to the Executive Committee
meeting of May 7, 2009 be amended to reflect the addition of the following
capital projects:
Costs Fundino
401 Ped. Bridge $10,000,000 Fed./Prov. $10,000,000
Glenanna Rd. 850,0100 Fed./Prov. 566,950
Debt 283,050
Whitevale Bridge 800,000 Fed./Prov. 533,600
Debt 266,400
Accessibility Improvements 17,400 Fed. 17,400
Total 11.667.4
b) That the 2009 Capital Budget as submitted to the Executive Committee
meeting of May 7, 2009 be amended to provide for the following two
projects, totalling $2,820,000, being advanced from the future concept
planning phase to construction by adding them to the 2009 Capital Budget,
dependent upon Federal (RInC) andi Provincial (Ontario REC) funding:
Don Beer Arena Rehabilitation and Q=0001
Refurbishment with funding as follows:
Federal/Provincial RInC Grants $1,680,000
Federal Gas Tax Reserve Fund 420,000
Community Contribution (Don Beier Res.) 100,000
Debt. 320,000
Total Funding $2,520,000
Kinsmen Park Field House with funding as $300,000
follows:
Federal Grants $100,000
Provincial Grants 100,000
Provincial Grant - Invest in Ontario 50,000
Federal Gas Tax 50,000
Total Funding $300,000
c) That the 2009 Capital Budget for the,, City of Pickering with a Gross
Expenditure of $16,955,617 be amended to reflect the additional capital
budget projects in recommendation $a) of $11,667,400 and 5b) of
$2,820,000 for a revised capital budget of $31,443,017, be adopted as
amended;
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d) That the following capital financing ;sources be approved as presented in
the amended 2009 Capital Budget:
Transfer from Current Fund to Capital Fund $2,484,452
Transfers from Reserves:
- Don Beer Arena (7033) 118,000
- Rec Complex Pool Reserve (7035) 12,500
- Move Ontario Reserve (7043) 300,000
- Cap Mtce and Mgmt Systems(7045) 60,000
Transfers from Reserve Funds
- Development Charges 1,267,800
- Parkland Development (75012) 30,000
- Federal Gas Tax Funds (7505) 2,532,000
- City Share Dev. Charges Projects (7022) 714,365
-Third Party Contribution (7501) ` 200,000
- Storm water (7611) 46,000
Debt - 5 yr 495,000
Debt -10 yr 6,639,450
Federal and Provincial Grants - 401 Bridge 10,000,000
Federal and Provincial Grants - Don Beer
Arena Rehabilitation - (RInC) & (Ont Rec) 1,680,000
Federal and Provincial Grants - Kinsmen Park
Field House - (RInC) & (Ont Rec) 200,000
Federal Grant (1610) 845,275
Federal Grant - Enabling Access, 17,400
Provincial Grants (1623) 3,103,275
Waterfront Toronto 500,000
Donations (1592) 197,500
TOTAL 31.443.017
e) That total external debt financing of $7,134,450 for the projects identified
in the 2009 Capital Budget, and as indicated in this report, in the amount
of $495,000 for a period not to exceed 5 years and $6,639,450 for a
period not to exceed 10 years;
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f) That projects identified in the 2009 apital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financing by Council;
g) That any debt repayment, interest or financing provisions contained in the
annual Current Operating Budget not used in the current year's payments
requirements may, at the discretion of the Director, Corporate Services &
Treasurer, be used to apply towards additional principal repayment,
outstanding loan or debt charges or to reduce debt, internal loans or any
other amounts to be financed;
h) That all Capital expenditures or portions thereof, approved in the 2009
Capital Budgets to be financed through the issuance of debt, may, at the
discretion of the Director, Corporate !Services & Treasurer, be financed
through internal loans, dealer financing, current or capital funds or a
combination thereof;
i) That the Director, Corporate Services & Treasurer be authorized at his
discretion to apply any excess funds raised from completed internal loans
projects to first repay the original internal loans, and secondly to reduce or
replace budgeted internal loans or debts;
j) That the Director, Corporate Services & Treasurer be authorized at his
discretion to apply any excess funds'through the issuance of debentures
as provided for under Section 413 of the Municipal Act, 2001 as amended;
6. That the Director, Corporate Services & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of
approximately $125,000 in the following ratio: 30% to the Rate
Stabilization Reserve and 70% to the City Share DC Projects Reserve;
b) Any funds necessary from the Rate Stabilization Reserve in order to
ensure that the Current Budget results in a year end surplus of no less
than $125,000;
c) Any portion of the annual Veridian Dividend not required to be recognized
in revenue to meet expenditures be transferred to the Economic
Stabilization Reserve;
7. a) That the Director, Corporate Services & Treasurer be authorized to make
any changes or undertake any actions necessary, in order to ensure that
the budget plan accommodates any ireallocation of 2009 current operating
expenditures and revenues resulting from any reorganization and any
adjustment in taxes or tax rates due: to Provincial and Regional tax policy
changes;
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b) That any new additional Provincial and Federal Government funding
announcements for municipalities in the form of grants or new taxing
authority/powers be applied to future Current and Capital budgets unless
otherwise approved by Council;
8. That any under expenditures from projects funded from Federal or Provincial
Grants may be used to fund over expenditures for approved projects funded from
the same source(s);
9. a) That Council approve the establishment of the Operations Centre Reserve
Fund where all proceeds from future land sales associated with Duffin
Heights be allocated to this reserve fund and all expenditures associated
with the establishment of the new operations centre be funded from this
reserve fund;
b) That Council pass the attached by-law to give effect to the foregoing;
c) That any revenue resulting from the disposition of land or buildings, other
than Duffin Heights, be transferred to the Capital Equipment Reserve;
10. That the Director, Corporate Services & Treasurer be authorized at his discretion
to close any prior year's capital project accounts, and to first apply any excess
funding to any over expenditure in other capital accounts and to secondly transfer
any remaining excess funding back to the original source of the funds;
11. That the Director, Corporate Services & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures
in the Current or Capital Budgets;
b) Enter into leases or rental agreements for the provision of vehicles or
equipment required for temporary use during periods of equipment
breakdown or repair or during periodls of increased need (eg. Inclement
weather);
12. That Council pass the attached General Municipal Fees and Charges By-law
which provides for the fees and charges that are incorporated into the 2009
Current Budget;
13. That the Director, Corporate Services & Treasurer be authorized to adjust, where
appropriate, the per kilometre travel expense reimbursement rate during the year
in order to maintain a reasonable level of reimbursement with any increase in
cost being met from under expenditures in other accounts;
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14. That Council adopt the following Budget Guidelines for the development and
presentation of the 2010 budget;
a) That there be no new full or part-time positions, or increase in part-time
hours unless these additional c9sts are offset by additional program
revenues, reduced expenditures or is mandated by Federal or
Provincial legislation, or additional staffing is due to health and safety or
LTD accommodations;
b) That there may be no new, enhanced or expanded current or capital
budget programs;
c) That the 2010 budget be developed based on a "restricted use of debt;"
15. That the Director, Corporate Services & Treasurer be authorized to initiate
any assessment appeals necessary to protect the assessment base of the
City;
16. That the Director, Corporate Services i& Treasurer be authorized to execute
the buy out provision in the lease for the Trackless sidewalk snow plough as
provided for in the 2009 Capital Budget for Property Maintenance (Account
5311.0901); and,
17. That the appropriate staff of the City of Pickering be given authority to
give effect thereto.
2. Director, Corporate Services & Treasurer, Report CS 19-09 136-143
2009 Tax Rates for all Classes of Property and Final Tax Due Dates for all
Realty Tax Classes Except for Commercial; Industrial & Multi-Residential
Realty Classes
RECOMMENDATION
1. That Report CS 19-09 of the Director, Corporate Services & Treasurer be
received;
2. That the 2009 Residential tax rates for the City of Pickering be approved as
contained in Schedule A of the By-law attached hereto;
3. That the tax levy due dates for the Final Billing be June 26, 2009 and
September 28, 2009 excluding the industrial, multi-residential and
commercial realty tax classes;
4. That the attached By-law providing for the imposition of the tax rates
approved under Recommendation 1 above, be read three times and
approved;
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5. That the Director, Corporate Services Treasurer be authorized to make any
changes or undertake any actions necessary, including altering due dates, in
order to ensure the tax billing process is completed;
6.. That the Director, Corporate Services & Treasurer be authorized to make any
changes to the final tax rates to comply with Provincial regulations; and,
7. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
3. Director, Operations & Emergency Service, Report OES 10-09 144-157
Information Technology (IT) Server Room
-HVAC Upgrades - Pickering Civic Complex
-Tender No. T-5-2009
RECOMMENDATION
1. That Report OES 10-09 of the Director,i Operations & Emergency Services
regarding Tender No. T-5-2009 for the Information Technology (IT) Server
Room HVAC Upgrades, Pickering Civic Complex be received;
2. That Tender No. T-5-2009 submitted b~ Mack Mechanical Solutions, Inc. in
the total tendered amount of $138,957.00 (GST included) be accepted;
3. That the total gross project cost of $170,467.00 (GST included) and a net
project cost of $162,340.00 including thle total tendered amount and other
associated costs be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to fund
the project in the amount of $162,340.00 by a transfer from the Federal Gas
Tax Reserve Fund; and
5. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
4. Director, Operations & Emergency Services,Report OES 27-09 158-164
Quotation No. Q-12-2009
-Quotation for Drainage Improvements on ftilington & Victoria Street
RECOMMENDATION
1. That Report OES 27-09 of the Director,' Operations & Emergency Services
regarding the Drainage Improvements on Wellington & Victoria Street be
received;
97
2. That Quotation Q-12-2009 submitted Icy Elirpa Construction & Materials
Limited for the Drainage Improvements On Wellington & Victoria Street in the
amount of $87,495.80 (GST included) be accepted;
3. That the total gross project cost of $105,000 (GST included) including the
quotation amount and other associated costs and the total net project cost
of $100,000 be approved;
4. That the total net project costs of $100;000 be funded from the Federal Gas
Tax Reserve Fund;
5. That Council authorize the Director, Corporate Services & Treasurer to take
any actions necessary in order to effect the foregoing; and
6. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect hereto.
5. Director, Operations & Emergency Services, Report OES 16-09 165-174
Tender no. T-6-2009
-Tender for Waterfront Trail - Western Gateway Project
RECOMMENDATION
1. That Report OES 16-09 of the Director,: Operations & Emergency Services
regarding the Waterfront Trail - Western Gateway Project be received;
2. That Tender T-6-2009 submitted by Pacific Paving for the Waterfront Trail-
Western Gateway Project in the amount of $836,653.12 (GST included) be
accepted;
3. That the total gross project cost of $1,061,550 (GST included) including the
tender amount and other associated costs and the total net project cost of
$1,011,000, which includes prior years design cost of $86,000, be approved;
4. that Council authorize the Director, Corporate Services & Treasurer to
finance the project as follows:
a) the sum of up to $500,000 by a contribution from the Waterfront Toronto;
b) the sum of $85,000 to be funded from property taxes;
c) the sum of $340,000 to be funded from a transfer from the Federal Gas
Tax Reserve Fund;
d) any unfunded balance be financed from current funds;
5. That Council authorize the Director, Corporate Services & Treasurer to take
any actions necessary in order to effect the foregoing; and
98
6. That the appropriate City of Pickering ~fficials be authorized to take
necessary action to give effect hereto.
6. Director, Operations & Emergency Services; Report OES 29-09 175-183
Quotation No. Q-23-2009
Supply & Delivery of Articulated Variable Hqrse Power Motor Grader
RECOMMENDATION
1. That Report OES 29-09 of the Director, Operations & Emergency Services
be received;
2. That Q-23-2009, as submitted by Nortrox for the supply and delivery of (1)
one 2009 John Deere 870G Articulated Motor Grader.in the amount of
$258,736.10 (PST and GST included) be accepted;
3. The total gross purchase cost of $258,736.10 (GST & PST included) and net
purchase cost of $247,287.60 be approved;
4. That council authorize the Director, Corporate Services & Treasurer to
finance the supply and delivery of the articulated Motor Grader in the amount
of $247,287.60 as follows:
a) that the sum of $ 245,000 be financed by the issue of debentures by
The Regional Municipality of Durham over a period not to exceed (5)
five years, at a rate to be determined
b) the balance sum of $2,287.60 to be funded from the 2009 Current
Budget
c) the annual repayment charges in the amount $ 55,035 be included in
the annual Current Budget for the City of Pickering, commencing in
2010 and continuing thereafter until the loan is repaid; and any
financing cost to be paid out of the Current Budget;
d) the Director, Corporate Services & Treasurer has updated the City's
2009 Annual Repayment Limit and the repayment thereof falls within
the City's Annual Repayment Limit for debt and financial obligations, as
established by the Province for municipalities in Ontario and would not
cause the City to exceed the updated limit, and therefore, Ontario
Municipal Board approval is not required prior to City Council's
authorization;
e) undertake the financing of this project or portions-thereof that cannot be
accommodated through the foregoing through internal loans,
Infrastructure Ontario - OSIFA Loan Program, or a financial institution
offering long term financing under similar terms and conditions;
f) the Treasurer be authorized to take any actions necessary to effect the
foregoing
i
j
99
5. That the Director, Corporate Services Treasurer be authorized to apply any
excess proceeds raised to other capital projects for which long-term financing
is required, as is permitted under the Municipal Act, 2001;
6. That the draft by-law attached to this report be enacted; and
7. That the appropriate officials of the City of Pickering be given the authority to
give effect thereto.
7. Director, Operations & Emergency Services, Report OES 30-09 184-191
Pickering Museum Village
-Brougham Central Hotel Restoration
-Tender No. T-9-2009
RECOMMENDATION
1. That Report OES 30-09 of the Director,; Operations & Emergency Services
regarding Tender No. T-9-2009 for the Pickering Museum Village, Brougham
Central Hotel Restoration be received;
2. That Tender 'No. T-9-2009 submitted by Nashid Construction Corp. in the
total tendered amount of $189,000 (GST included) be accepted;
3. That the total gross project cost of $243,600 (GST included) and a net project
cost of $232,000 including the total tendered amount and other associated
costs be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to take
any actions necessary in order to effect; the foregoing; and
5. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
i
i
cay REPORT TO
COUNCIL
PICKERING, Report Number: CS 15-09
Date: May 19, 2009100
From: Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: 2009 Current and Capital Budgets
Recommendation:
1. That Report CS 15-09 of the Director, Corporate Services & Treasurer be
approved;
2. a) That the 2009 Current Budget expenditure for personnel expenditures,
consisting of salaries and wages (Account 1100), overtime (Account
1200) and employer contributions (Account 1400), in the total amount of
$39,915,363 be approved;
b) That the 2009 Gross Current Budget expenditures for City purposes in the
amount of $31,314,541 (that excludes personnel expenditures and
includes capital expenditures from current revenues in the amount of
$2,484,452); less estimated current operating revenues of $25,969,347
and transfer from the Rate Stabilizk tion Reserve of $2,912,338 and
transfer from the Economic Stabilization Reserve of $405,000 be
approved;
c) That the total levy under a) and b) above which results in a net overall levy
for City Operations of $41,943,2181 which is approximately a 3.53%
increase over 2009, be approved;
3. a) That Council approve the revised financing for Toy Ave. by cancelling the
unspent funds previously approved in the 2007 and 2008 capital budgets
(Account 5320.0824 and 5410.0700) and costs incurred and funding of
approximately $9,500 be transferred to the 2009 project (Account
5320.0910);
b) That contingent upon the Intake Two (BCF - Communities Component)
application for Toy Ave. filed May 1., 2009, being accepted, Council
approve the gross expenditure of $1,050,000 with financing from Federal
and Provincial Governments of $350,000 each and the remainder from
Federal Gas Tax Reserve Fund 75,000) and Move Ontario Reserve
($175,000) ;
Report CS 15-09 May 19, 2009
Subject: 2009 Current and Capital Budgets Page 2
4. That Council approve the more detailed project scope for Frenchman's Bay
Master Plan - Phase One by cancelling the 2008 capital project (Account
5410.0805) and approving the 2009 project (Account 5410.0905);
5. a) That the 2009 Capital Budget as submitted to the Executive Committee
meeting of May 7, 2009 be amended to reflect the addition of the following
capital projects:
Cogs Funding
401 Ped. Bridge $10,001,0,000 Fed./Prov. $10,000,000
Glenanna Rd. 8510,000 Fed./Prov. 566,950
Debt 283,050
Whitevale Bridge 800,000 Fed./Prov. 533,600
Debt 266,400
Accessibility Improvements 17,400 Fed. 17,400
Total 11.667.400 $11.667.400
b) That the 2009 Capital Budget as submitted to the Executive Committee
meeting of May 7, 2009 be amended to provide for the following two
projects, totalling $2,820,000, being advanced from the future concept
planning phase to construction by adding them to the 2009 Capital
Budget, dependent upon Federal (RInC) and Provincial (Ontario REC)
funding:
Don Beer Arena Rehabilitation and 2 2
Refurbishment with funding as follows:
Federal/Provincial RInC Grants $1,680,000
Federal Gas Tax Reserve Fund 420,000
Community Contribution (Don Beer Res.) 100,000
Debt 320.000
Total Funding $2,520,0Q0
Kinsmen Park Field House with funding as $0 QQ
follows:
Federal Grants $100,000
Provincial Grants 100,000
Provincial Grant - Invest in Ontario 50,000
Federal Gas Tax 50.000
Total Funding $30T
c) That the 2009 Capital Budget for the City of Pickering with a Gross
Expenditure of $16,955,617 be amended to reflect the additional capital
budget projects in recommendation 5a) of $11,667,400 and 5b) of
$2,820,000 for a revised capital budget of $31,443,017 be adopted as
amended;
Report CS 15-09 May 19, 2009
Subject: 2009 Current and Capital Budgets Page 3
d) That the following capital financing sources be approved as presented in
the amended 2009 Capital Budget:
Transfer from Current Fund to Capital Fund $2,484,452
Transfers from Reserves:
- Don Beer Arena (7033) 118,000
- Rec Complex Pool Reserve) (7035) 12,500
Move Ontario Reserve (7040) 300,000
- Cap Mtce and Mgmt Systems(7045) 60,000
Transfers from Reserve Funds
- Development Charges 1,267,800
- Parkland Development (7502) 30,000
- Federal Gas Tax Funds (7505) 2,532,000
- City Share Dev. Charges Projects (7022) 714,365
- Third Party Contribution (7501) 200,000
- Storm water (7611) 46,000
Debt - 5 yr 495,000
Debt - 10 yr 6,639,450
Federal and Provincial Grants 401, Bridge 10,000,000
Federal and Provincial Grants - Don Beer
Arena Rehabilitation - (RInC) & (Ont Rec) 1,680,000
Federal and Provincial Grants - Kinsmen Park
Field House - (RInC) & (Ont Rec) 200,000
Federal Grant (1610) 845,275
Federal Grant - Enabling Access. 17,400
Provincial. Grants (1623) 3,103,275
Waterfront Toronto 500,000
Donations (1592) 197.500
'TOTAL 31.443.017
e) That total external debt financing of $7,134,450 for the projects identified
in the 2009. Capital Budget, and as indicated in this report, in the amount
of $495,000 for a period not to exceed 5 years and $6,639,450 for a
period not to exceed 10 years;
Report CS 15-09 May 19, 2009
Subject: 2009 Current and Capital Budgets Page 4
f) That projects identified in the 2000 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financingiby Council;
g) That any debt repayment, interest ' or financing provisions contained in the
annual Current Operating Budget.not used in the current year's payments
requirements may, at the discretion of the. Director, Corporate Services &
Treasurer, be used to apply towards additional principal repayment,
outstanding loan or debt charges or to reduce debt, internal loans or any
other amounts to be financed;
h) That all Capital expenditures or portions thereof, approved in the 2009
Capital Budgets to be financed through the issuance of debt, may, at the
discretion of the Director, Corporate Services & Treasurer, be financed
through internal loans, dealer financing, current or capital funds or a
combination thereof;
i) That the Director, Corporate Services & Treasurer be authorized at his
discretion to apply any excess funds raised from completed internal loans
projects to first repay the original internal loans, and secondly to reduce or
replace budgeted internal loans oridebts;
j) That the Director, Corporate Services & Treasurer be authorized at his
discretion to apply any excess funds through the issuance of debentures
as provided for under Section 413 of the Municipal Act, 2001 as amended;
6. That the Director, Corporate Services & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of
approximately $125,000 in the following ratio: 30% to the Rate
Stabilization Reserve and 70% to the City Share DC Projects Reserve;
b) Any funds necessary from the Rats Stabilization Reserve in order to
ensure that the Current Budget results in a year end surplus of no less
than $125,000;
c) Any portion of the annual Veridian Dividend not required to be recognized
in revenue to meet expenditures be transferred to the Economic
Stabilization Reserve;
7. a) That the Director, Corporate Services & Treasurer be authorized to make
any changes or undertake any actions necessary, in order to ensure that
the budget plan accommodates any reallocation of 2009 current operating
expenditures and revenues resulting from any reorganization and any
adjustment in taxes or tax rates duo to Provincial and Regional tax policy
changes;
i
Report CS 15-09 May 1,9, 2009
Subject: 2009 Current and Capital Budgets Page 5
104
b) That any new additional Provincial and Federal Government funding
announcements for municipalities in the form of grants or new taxing
authority/powers be applied to future Current and Capital budgets unless
otherwise approved by Council;
8. That any under expenditures from projects funded from Federal or Provincial
Grants may be used to fund over expenditures for approved projects funded from
the same source(s);
9. a) That Council approve the establishment of the Operations Centre Reserve
Fund where all proceeds from future land sales associated with Duff in
Heights be allocated to this reserve fund and all expenditures associated
with the establishment of the new operations centre be funded from this
reserve fund;
b) That Council pass the attached by+law to give effect to the foregoing;
c) That any revenue resulting from the disposition of land or buildings, other
than Duff in Heights, be transferred to the Capital Equipment Reserve;
10. That the Director, Corporate Services & Treasurer be authorized at his discretion
to close any prior year's capital project accounts, and to first apply any excess
funding to any over expenditure in other capital accounts and to secondly
transfer any remaining excess funding ba0k to the original source of the funds;
11. That the Director, Corporate Services & Treasurer be authorized to:
a) Undertake transactions in the spot,or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures
in the Current or Capital Budgets;
b) Enter into leases or rental agreements for the provision of vehicles or
equipment required for temporary use during periods of equipment
breakdown or repair or during periods of increased need (eg. Inclement
weather),
12. That Council pass the attached General Municipal Fees and Charges By-law
which provides for the fees and charges that are incorporated into the 2009
Current Budget;
13. That the Director, Corporate Services & Treasurer be authorized to adjust, where
appropriate, the per kilometre travel expense reimbursement rate during the year
in order to maintain a reasonable level of reimbursement with any increase in
cost being met from under expenditures io other accounts;
Report CS 15-09 May 19, 2009
Subject: 2009 Current and Capital Budgets Page 6
10
14. That Council adopt the following Budget Guidelines for the development and
presentation of the 2010 budget;
a) That there be no new full or part-tiime positions, or increase in part-time
hours unless these additional costs are offset by additional program
revenues, reduced expenditures or is mandated by Federal or Provincial
legislation, or additional staffing is due to health and safety or LTD
accommodations;
b) That there may be no new, enhanced or expanded current or capital
budget programs;
c) That the 2010 budget be developed based on a "restricted use of debt;"
15. That the Director, Corporate Services & Treasurer be authorized to initiate any
assessment appeals necessary to protect the assessment base of the City;
16. That the Director, Corporate Services & Treasurer be authorized to execute the
buy out provision in the lease for the Trackless sidewalk snow plough as
provided for in the 2009 Capital Budget for Property Maintenance (Account
5311.0901); and,
17. That the appropriate staff of the City of Pickering be given authority to give effect
thereto.
Executive Summary: Not applicable
Financial Implications: At the Executive Committee meeting on May 7, 2009, the
following changes were made to the draft Current and Capital Budgets:
i
Report CS 15-09 May 19, 2009
Subject: 2009 Current and Capital Budgets Page 7
106
Current Budget Changes
General Government Section Grants:
Ribfest Event $5,000
Current Budget Reductions
Regional Councillor B. Littley's budget (11,680)
Regional Councillor B. McLean's budget (12,500)
City Councillor J. O'Connell's budget (3,300)
City Councillor D. Pickle's budget (6,570)
Office of Sustainability:
Increase in conferences 5,000
Total Net Current Budget Changes ($24,050)
The 2009 budgetary levy increase has been reduced from
3.59% to 3.53% as a result of the reductions made by the 3.53%
Councillors noted above.
The 2009 Current and Capital Budgets, if adopted as amended, will result in a tax levy
increase of 3.53 % over last year's average property tax bill (excluding any
Provincial tax policy changes). On a single detached home assessed at $289,400 the
total tax levy proposed increase for the City equates to $1.30 per week.
Sustainability Implications: The 2009 Current and Capital Budgets contain a
number of projects and expenditures that will contribute to environmental sustainability.
Background: The Recommendations put forth are those necessary to adopt and
provide authority and direction for the 2009 Current and Capital Budgets of the City of
Pickering and to provide direction regarding the development of the 2010 Budgets.
In April 2008, Council was presented with a forecasted need of a tax increase of
approximately 6% to 7% to meet expenditures. At that time the decline in the
economy, at least not to the current extent and degree, was not apparent.
The first "draft" of the 2009 Current Budget resulted in a tax increase of approximately
12.0% which staff knew was unacceptable. Under the Chief Administrative Officer and
senior management's team direction, expenditures were reduced and then reduced
again and again. When you review the individual cost centres, you will notice that many
of the accounts are at 2008 levels that in-turn means that inflationary cost pressures
were absorbed by the departments.
i
Report CS 15-09 May 19, 2009
Subject: 2009 Current and Capital Budgets Page 8
User fees were reviewed in the context of increasing them taking into consideration the
current economic environment. By reviewing expenditures and revenues, a net change
of $2.5 million or 6.3% was removed from the final draft.
One of the most direct and visible effects of the recession on the City is the significant
decline in investment income for the current fund from $1.6 million in 2007 to $1.1
million in 2008 to a forecasted $650,000 in 2009. This is primarily due to the steep
decline in interest rates from about 4% to less than 1 Another effect of the recession
is the impact on Building Permit revenues which have declined from $936,519 in 2007
to forecasted revenue of $550,000 in 2009. Even the 2009 forecasts for these two
significant sources of revenues may prove overly optimistic.
After reducing expenditures, reviewing revenues and absorbing the negative impact of
the recession through lower investment incomeand building permit revenues there
were only two remaining ways for the City to reduce the budgetary increase: reduce
services and/or increase the draw from the Rate Stabilization Reserve. Proposing to
reduce services in 2009 without prior discussion with Council was deemed not
appropriate. In terms of the Rate Stabilization Reserve, the budget includes a
proposed additional draw of $426,000 (1%) increasing the 2009 draw to $2.9 million.
Furthermore, a draw of $405,000 (1 of the Special Veridian dividend was needed to
reach the 3.59% increase being proposed. In other words, the City is using $3.3 million
of one time funds to reduce the tax levy. The reductions made by Councillors to their
individual budgets at the Executive Committee Meeting of May 7, 2009 further reduced
the budgetary increase to 3.53%.
City's Budgetary Increase Summary
2009 Projection (Spring 2008) 6.0 to 7.0%
First Draft (January 2009) 9.8 to 10.8
Reduced Revenue from:
Building Permit & Invest Income 1.6
Sub-Total 11.4 to 12.4%
Staff Budgetary Review & Reductions (6.3)%
Special (One Time) Veridian Dividend (1.0)
Additional Draw - Rate Stabilization 1.0
Proposed Budgetary Increase 3.59%
After Executive Committee meeting of Mjay 7, 2009 3.53%
Report CS 15-09 May 19, 2009
Subject: 2009 Current and Capital Budgets Page 9
108
Special Veridian Dividend
Veridian approved a special dividend for 2009 for the shareholders. Pickering's share
of the special dividend, to be paid quarterly, will be approximately $1.8 million,
effectively doubling the City's dividend for 2009L
This amount will be placed in a new Reserve called Economic Stabilization Reserve to
assist the City's budget process during the next few years. For the 2009 budget,
$405,000 has been drawn from this reserve to reach the proposed tax increase of
3.59%, that was further reduced to 3.53% after the Executive Committee meeting of
May 7, 2009. The current fiscal strategy is to draw $405,000 for the next four years
(2009 to 2012) to partially offset loss of income.related to the recession.
Reserves and Reserve Funds
The City is using approximately $3.3 million to deduce the current budget tax levy. As
indicated in the annual reports filed by the Treasurer, the majority of the City's Reserve
and Reserve Funds can be classified as non-discretionary. In other words, there is a
specific purpose, intent or condition on the use of the funds. The December 31, 2008
non-discretionary uncommitted balance is $33.2 million with the Development Charges
Reserve Fund having an uncommitted balance of $23.1 million. Some other larger non-
discretionary Reserve or Reserve Fund balances include Third Party/Developer
Contributions, Parkland, Worker's Compensation, Federal Gas Tax, City Share DC
Projects and Self Insurance. The December 3f, 2008 discretionary Reserve and
Reserve Fund balance is $19.2 million. The Rate Stabilization Reserve is the largest
component of the discretionary funds of which $2.9 million is being used this year to
reduce the 2009 tax levy.
Use of One Time Funding
$4,500,000
$4,000,000
$3,500,000
$3, 000, 000
$2,500,000
$2,000,000
$1,500,000
2007 2008 2009 2010 2011
oActuals ®Budget 0Forecast
Report CS 15-09 May 19, 2009
Subject: 2009 Current and Capital Budgets Page 10
189
As the above chart indicates, over the next two;years (2009 and 2010) the City will be
drawing over $7.3 million from the Reserves to lower the tax rate due to the recession.
The 2010 preliminary draw does not consider any of the potential financial impacts
associated with the harmonization of the GST and PST. After 2010, the City does not
have sufficient funds to maintain drawing from this reserve at this current rate and other
sources of revenues or expenditure reduction will have to be identified. Therefore,
starting in 2011, this draw will have to be reduced.
Debt and Debt Charges
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
-*-Principal & Interest
--f-2009 & 2010 CaplitaI Budgets
Estimated
This year's capital budget utilizes $7.1 million in debt. As of December 31, 2008, the
City has approved $20.5 million in debt financed projects and this amount will increase
to $27.6 million as a result of the 2009 capital budget. However, it should be noted that
the City is using approximately $870,000 in debt! to fund its share of the recently
announced Federal and Provincial grant funded projects. In addition under "Intake Two
= BCF Communities Component' (Toy Ave. project), if the City is successful, the City
will reduce its use of debt by $325,000.
This year, the City is expected to pay $4.2 million in interest and principle payments to
service the City's debt. The $4.2 million is equivalent to 10.6% of the budgetary tax
levy. In other words, if Pickering had no outstanding debt, the City would have almost
10% more flexibility. It should be noted that the 2009 debt financed projects will
translate into approximately 2.0% budgetary increase for 201.0.
Report CS 15-09 May 19', 2009
Subject: 2009 Current and Capital Budgets Page 11
110.
Table Ome "
External Debt and Internal Financing of Capital Projects
City of Pickering
5 and 10 Year Debt Financing
2009 Capital Bud et
Capital Project Code Debt - 5 Description
Years $
5320.0902 195,000 Four Ton Dump Truck
5731.0903 300,0 Road Grader
Total Five Year Debt 495,000
Capital Project Code Debt -10 Description
Years $
5320.0910 325,00 To Ave.
5320.0914 283,05 Glenanna Road
5320.0915 266,40 Whitevale Bridge
5321.0901 680,00 RU-3 Sideline #4
5321.0905 165,00 BR-3 Brock Rd
5321.0910 1,034,00 BI-20 Krosno Creek Storm Water Facility
5321.0910 * 716,000 1 BI-20 Krosno Creek - DC Portion
5340.0913 850,00 Fire - Pumper Rescue
5410.0904 2,000,000 Duff in Heights Pond #4
5715.0903 320,00 Don Beer Arena Rehabilitation
Total Ten Year Debt 6,639,450
DC portion be funded from debt until Development Charges are collected.
2009 Current Budget Estimates
As in previous years, the City's budget includes components that are based on
estimates or best known information when the budget is developed. The 2009 current
budget for building permit fees has been decreased to reflect the current economic
environment. Presented below is the summary of activity for building permit fees.
2009 Draft Current Budget Building Permit Revenue
2907 2i~1Q$ 2UOS ° 2009
Ac~ tual Actual Bt~ ddet Decrease Draft
Budget
$536,519 $614,756 $850,00 ($300,000) $550,000
While the 2009 budget has been decreased, these is a possibility that building permit
revenue may be lower than what is anticipated fdr this year. In comparing the building
Report CS 15-09 May 19, 2009
Subject: 2009 Current and Capital Budgets Page 12
-permit revenues for 2007 with 2009, the large swing is an indication of the uncertainty
and the element of risk associated with budgeting for this type of revenue source.
2009 Draft Current Budget Investment Income Revenue
2007 2008 2000 2009
Actual Actual t Decrease Draft
Budget
$1,632,872 $1,101,238 $1,050,000 ($375,000) $675,0000
I
The investment income has been revised downwards to reflect the current interest rate
policy of the Bank of Canada as it attempts to fight the recession. In comparing the
2007 actuals with the proposed 2009 budget - there is a decrease in revenue of
approximately $1.0 million or 2.46% change in the budgetary levy.
Tax Rates
As has been the case for the last few years, the 2009 Property Tax Rates and Levy By-
law will be presented later in this agenda.
2009 User Fees and Charges Schedule
Every year, the City increases its user fees mainly for various recreational and cultural
programs to partially reflect the cost of delivering the various programs. Council passed
Resolution #149/03 confirming the City's existing user fees through by-law. This By-law
is updated every year as part of the budget process. In order to have the new user fees
become effective, Council will be required to approve the 2009 User Fee By-law, (as
required under Section 391 of the Municipal Act, 2001, as amended) which is included
in this report.
The Municipal Act, 2001 as amended through Bill[ 130, no longer requires municipalities
to maintain a formal list of fees and charges. StOff, however, have decided to maintain
the fee list due to the fact that it provides Councill and the general public an opportunity
to review the fees and provide any comment or input. In addition, having the fee list
approved via the budget process allows general jpublic comment and provides for a
more open access and transparent government process.
Report CS 15-09 May 19, 2009
Subject: 2009 Current and Capital Budgets Page 13
X12
Capital Budget
The 2009 capital budget proposes expenditures in the amount of $31.4 million. The
high capital budget is mainly due to the recent funding announcements which are
summarized in Table Two. The 2010 capital budget, (excluding any grant funding
announcements) will be approximately in the $8.0 to $10.0 million range with the largest
source of financing being debt.
Table
Summary of Capital Budget Changes due to
Recent Funding Anr12uncements
2009 Capital Budget as submitted to the Executive $16,955,617
Committee of May 7, 2009
Add: Infrastructure Stimulus Fund
(3 Projects): $10,000,000
401 Pedestrian Bridge 850,000
Glenanna Rd. 800,000 11,650,000
Whitevale Bridge
Accessibility Improvements 17,400
Recreational Facilities (RInC) & Ontario
REC (2 Projects):
Don Beer Arena 2,520,000
Kinsmen Park Field House 300.000 2,820,000
Proposed 2009 Capital Budget 31.443.017
As Members of Council are aware, the City can only afford these types of expenditures
by using debt financing.
Infrastructure Stimulus Fund (Three Projects)
Project Gross Cost Federa rovincial Municipal Cost
Share
h 401 Pedestrian $10,000,000 10,000,000 $0
Bridge
Glenanna Road $850,000 $566,950 $283,050 - debt financed
Whitevale Bride $800,000 ! $533,600 $266,400 - debt financed
Report CS 15-09 May 19,.2009
Subject: 2009 Current and Capital Budgets Page 1.4
The application due date for the Infrastructure Stimulus project submission was May 1,
2009. As stated in the May 7th presentation, the 401 Pedestrian Bridge project will only
proceed if both Federal and Provincial levels of ;government provide 100% project
funding. Without this funding, the City is not in as financial position to contribute on a go
'forward basis towards the capital cost of this project. The Glenanna Road project
involves grinding the existing asphalt pavement in the preparation of a 40mm asphalt
overlay (2.9 km in length). The Whitevale Bridge involves the following work:
rehabilitation of the bridge deck by waterproofing and paving the bridge deck, replacing
deck joints and repairing the.concrete curb and sidewalk.
Small Proiects Enabling Accessibility Application
On May 8, 2009, the City submitted an application for the "Enabling Accessibility Fund"
program. The City applied to have accessible doors installed at the following locations:
Claremont Community Centre, West Shore Community, Pickering Civic Complex and
the Redman House at Pickering Museum Village. The total grant funding requested is
$17,400.
Recreational Infrastructure Canada (RInQ &-(00t REM Program (Two Projects)
Project Gross Cost FederaVProvincial Municipal Cost
Share
Don Beer Arena - $2,520,000 $1,680,000 $320,000 debt
Rehabilitation $100,000 Don Beer. Res.
$420,000 FGT
Kinsmen Park $300,OOOJ $200,000 $50,000 FGT
Field House $50,000 Invest in Ontario
On Tuesday, May 12th, the Federal and Provincial, Governments announced a new
funding program for the renewal of recreational facilities. The deadline for the
submission is May 29, 2009. It appears that there will be funding available over the
next two years and staff anticipates that there will be another funding or program
announcement sometime next year.
Toy Ave. (Recommendation 3)
Toy Ave. was previously budgeted for in years 2007 and 2008 but not constructed.
Additional funding was required for 2009 due to change of the project's scope (adding
the north part of the road). Therefore, the entire ;project is being rebudgeted in 2009 as
one complete project to assist with the required documentation for debt financed
projects. The additional cost for 2009 is $325,000 to be debt financed.
Toy Ave. road construction project has been submitted by the City as its application for
the recently. announced "Intake Two - Building Canada Fund Communities Component"
grant funding with an application deadline of May 1, 2009. The table below summarizes
the two different financing options as it relates tothis project.
i
Report CS 15-09 May 19, 2009
Subject: 2009 Current and Capital Budgets Page 15
114
Table ThLee
Comparison of Fundiba for Toy Ave.
2009 Capita Budget Intake Two BCF Project
If Approved
Gross Cost 1.050.000 $1,050,000
Provincial - BCF (350,000)
Federal - BCF (350,000)
Federal Gas Tax (FGT) (250,000) (175,000)
Move Ontario (300,000) (175,000)
Invest in Ontario ,(175,000)
Debt - 10 year (325,000)
Total Funding $(1,050,00911 $(1,050,00011
If the City is successful in obtaining "Intake Two" funding, the City will eliminate the use
of debt and reduce the amount of Federal Gas Tax and Move Ontario funds.
Establishment of Operations Centre Reserve Fgnd (Recommendation 9)
Recommendation 9 provides for the establishment of the Operations Centre Reserve
Fund where future. City owned Duffin Heights land sales net proceeds will be
transferred and any interest earned on these funds will be credited to this Reserve
Fund. This reserve fund will be used to finance those costs associated with the
construction of the new operations centre including land costs, soil testing, surveys and
legal fees. The By-law to establish this Reserve. Fund is attached.
Multi-Year Financial Strategic Plan
Last year, staff presented to Council a multi-year financial plan for the years 2008 to
2015. At the Executive Committee meeting of May 7, 2009 staff presented a strategic
financial plan based on the years 2010 to 2018 reflecting various assumptions
regarding the future economic environment. A Rey component of the plan is the
assumption that the economic environment will improve starting in 2012 with the City
benefiting from assessment growth.
Report CS 15-09 May 19, 2009
Subject: 2009 Current and Capital Budgets Page 16
a City of Plickpring
Multi-Year Financial Strategic Plan
2010 to 2011 2012 to 2914 2015 to 2018
Economy
Recession/Zero growth Economy begins to grow Economic growth above
1 % per ear 3.0%
Assessment Growth
0.5% per year Increases by 0.5% per 3% per year
year
Service Levels
Maintain Existing Levels Maintain Existing Levels Limited expansion of
services to meet public
demand/need
Staffing
Frozen, except for H&S and Maintain Existing Staffing Limited staff increase to
LTD accommodations Levels meet public demand for
services
Debt Strategy
Restricted use of debt City use of debt is, capped Decrease use of debt. City
moves to "Pa as you o"
Reserve Draws
City continues to use Rate Decrease use of Rate City no longer uses Rate
Stabilization Reserve Stabilization Reserve Stabilization Reserve
Assessment growth used to
reduce Rate Stabilization
draw and debt
As the multi-year plan indicates, the financial strOtegy has been adjusted to reflect the
current economic environment. Starting in 2011, the following actions must occur:
• Staffing levels continue to be frozen except for H&S and LTD accommodations.
• Use of debt has to continue to be restricted.
Even with the above noted actions, the projected 2011 levy increase will be
approximately 8.0 to 9.0%. These projections do not include any costs impact that may
be associated with the harmonization of the GST with the PST.
Property Assessment Database Management
Recommendation 15 provides the Treasurer with the authority to initiate any necessary
assessment appeals to protect the property assessment database of the City. Staff
have been advised by our consultants that due td recent court decisions a formal
By-law is required authorizing City officials to file ;assessment appeals. A report with a
corresponding By-law will be prepared for Council's consideration in the near future.
I
Report CS 15-09 May 19, 2009
Subject: 2009 Current and Capital Budgets Page 17
116
Trackless Sidewalk Snow Plough
The 2009 Capital Budget provides for the acquisition of a Trackless sidewalk snow
plough. In January, 2009 the existing Tracklessi broke down and winter demands
necessitated immediate replacement while repairs were being completed. A
replacement was located from the only supplierwho had one available at that time. As
a new unit was proposed in the 2009 Budget, allease to buy option was explored.
Rather than renting it for several months, it was; leased with 80% of the monthly cost
'($9,000) being applied to the potential purchase. Exercising this option reduces the
purchase price from $129K, as included in the Capital Budget, to $93K which is a
reduction of approximately $36K. Upon approval of the 2009 Capital Budget and
Recommendation 16, the buy out provision will be exercised.
Attachments:
1. By-law to Confirm General Fees and Charges, 2009
2. By-law to Provide for the Establishment of an Operations Centre Reserve Fund
3. Budget Presentation Slides, May 7, 2009
Prepared By: Prepared / Approved / Endorsed By:
Stan Karwowski Gillis A. Paterson
Manager, Finance & Taxation Director, Corporate Services & Treasurer
SK:vw
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City C r
/9 r_1
T J. Quinn, R. MM
Chief Administrative O er
ATTACHMENT #TO REPORT #_CjLS'- 0 9
7 THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO. Xoood09
Being a by-law to amend By-law Number
6191/03 to confirm General Municipal Fees
WHEREAS the Council of the Corporation of the City of Pickering enacted By-law
Number 6191/03, as amended, on October 14, 2003 to confirm general municipal fees.
AND WHEREAS Schedule I to By-law 6191/03 was updated and replaced under
By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07
and By-law 6857/08;
NOW THERFORE THE COUNCIL OF THE CORPORATION OF THE CITY
OF PICKERING HEREBY ENACTS AS FOLLOWS:
1. Schedule "I" to By-law Number 6191/03, as amended, is hereby deleted and
Schedule "I" attached hereto is substituted therefore.
By-law read a first, second and third time and finally passed this 19th day of May, 2009.
David Ryan, Mayor
Debi Wilcox, Clerk
ATTACHMENT#cq TO REPORT
vg
THE CORPORATION OF THg CITY OF PICKERING
118
BY-LAW NO. XXXX/09
Being a by-law to provide for the establishment of a Reserve
Fund to be known as the Operations Centre Reserve Fund
WHEREAS under the Municipal Act, S.O., 2001 as amended, Section 11, the Council
of the City of Pickering may establish and maintain a reserve fund for any purpose for
which it has authority to expend funds.
WHEREAS the Council of the City of Pickering approved Council Report CS 15-09
endorsing the establishment of an Operations Centre Reserve Fund to provide a
source of funds for the new Operations Centre.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS,
1. The establishment of a reserve fund to be known as the Operations Centre
Reserve Fund is hereby authorized.
2. The net proceeds from the sale of land in the area known as Duffin Heights and
other funds as may be approved by Council shall be deposited into this Reserve
Fund.
3. The purpose of this fund is to provide funds for the costs associated with the
establishment of the new Operations Centre. These include costs for disposal
and acquisition of land, legal fees, surveys, soil tests, engineering design,
construction costs, debt charges and, if available, any equipment and furniture
required for the new facility.
4. Interest earned on the investment of fund; balances shall form part of this reserve
fund.
5. This By-law shall come into force on the date of its enactment.
By-law read a first, second and third time and finially passed the 19th day of May, 2009.
David Ryan, Mayor
Debi A. Bentley, City Clerk
i
ATTACHMENT #_TO REPORT # 1S'~ 09
119
2009 Current & Capital Budgets
A Financial Overview
2009 - 2012
201 2 - 2015
Executive
Commidee
May 7, zoos
The Need for Financial Planning
• Financial Sustainlbility
• Current Economic; Environment
• Revenue Challenges
• Expenditure & Debt Pressures
• Lack of Assessment Growth
• City's infrastructure - current pressures
(repairs & replacement) & growth related
pressures (Duffin Heights & Seaton)
2
1
120
2009 Budget Objectives
CAO and Department Heads
• Undertook a review of all cost
centres' expenditures.
• Limited number of new positions.
• Capital Budget focused primarily on
replacement or repair of City's
existing assets.
3
Pickering's Financial Background
Over the last 35 years, senior government indecision regarding
withholding vast parcels of land from economic development
(assessment growth) has created a financial challenge to the City.
By withholding these lands from !economic development, the City
has been denied assessment growth that translates into additional
property tax revenues.
Pickering's Lakeshore Neighbo* have over the last eight years
been in a financial position to experience strong assessment
growth providing them with the opportunity to develop their
reserves and reduce the use of debt.
a
2
121
Pickering's Financial Background
Pickering enters the economic recession in a unique
financial position due to upper level government's
indecision and inaction regarding "Provincial &
Federal Pickering Lands."
Pickering's Lakeshore Neighbours (through
assessment growth) have built-up financial strength
to weather the financial challenges of the current
economic climate.
5
i
Pickeringq s Finoncial Background
What our Municipal Neighbours are
doing today - Reviewing Expenditures
and Revenues line by line - Pickering
has been doing fQr several years.
Every year, expenditures increase due to: core
inflationary pressures, increased costs associated
with Government regulations and higher repair and
replacement costs of the capital infrastructure.
Consumer Price Index or CPI is currently 1.9% and reflects more a
family household.
Municipal inflation is between 3,5 to 4.0% due to the fact municipal
operations are more like a commercial or industrial enterprise. s
3
1 2-2
2009 Budgetary Levy
2009 Projection (Spring 2008) 6.0-7.0%
First Draft (January 2009) 9.8-10.8%
Reduction in Building Permit Rev. & Interest 1.6%
Sub-Total 11.4-12.4%
Staff Budgetary Review and Reductions (6.3)%
Special (One Time) Veridiah Dividend (1.0)%
Additional Draw from Rate Stabilization 1.0
Proposed City Levy 3.59%
7
Budgetary Levy Increases
2001'. to 2009
12.0
10.0
8.0
6.0
4.0
2.0
- _
0.0
N M 'Cr 10 (0 r Co rn
N N N ';N N N N N N
LOVY 8
4
1 23
Where Do Yoyr Tax dollars Go?
city
271%
Region
54.8%
School Boards.
18.1%
9
Total Property fax Bill Summary
What will the residential taxpayer see on their tax bill?
2008 2009 Increase %
City/Region
Sch Brd. $ 3,961.59 $ 4,030.07 $68.48 1.73%
Assess. 280,000 289,400 9,400 3.36%
2009 is a re-assessment year that resulted in assessment shifts:
For Pickering, commercial assessment class increased at a higher
rate then residential causing al tax shift resulting in more tax dollars
now being paid within the commercial class. Therefore, your
residential tax payer will be paying less.
10
5
i
12 4
How Does Pickering Compare
with Other Durham Lakeshore
Munipipalities
Municioality Budgetary Avg. Region Property
Inc.% Assessment Taxes
Pickering 3.59 $289,400 1,092
Ajax 3.00 $289,400 1,125
Whitby 2.90 $289,400 1,246
Oshawa 3.30 $289,400 2,145
Clarington 2.22 $289,400 1,229
11
2009 DRAFT CAPITAL BUDGET
12
6
ti
125
2009 Submitted Capital Budget
S mma
kwj~ n
Mayor, Council & Council Support
Admin. Dept.
Office of Sustainability
Corporate Services $733,990 $(256.128) $477,802
Operations & Emergency Services 10.308.580 643,720 10,952,300
Planning & DevetOpnlBnt 2,945,400 1,831.765 4,777.165
External Agencies - -
Libraries 288.900 459,450 748,350
Rec. Complex Expansion 4,500,000 (4,500, 0
Total $18,776,810 $(1,821,193) $10.955,sn
13
2009 Revised Capital Budget Summary
to Reflect 2009 Funding Announcements
2M t fit?
BUDOU T
Mayor, Council & Council Support
Admin. Dept.
Office of Sustainability
Corporate Services $733,930 $(258.128) $477,802
Operations & Emergency Services - 10,308,560 2,293,720 12,602.300
Planning $ Development 2,945,400 1.831,765 4,777,165
External Agencies - -
Libraries 288.900 459,450 748.350
Rec. Complex Expansion 4,500,000 (4,500,000) o
401 Pedestrian Bridge 10,000,000 10 000 000
T $10.778 M0 x,628,607 $26,605,617
14
7
126
Capital Budget Summary
1995 to 2009
$30,000,000 2009 Grant
Announcement
$25,000,000 Rec. Complex
Expansion
$20,000,000 COMRIF Bridge
Third Ice Pad Projects
$15;000,000
$10,000,000
A A
$5,000,000
1995 1997 1999 !2001 2003 2005 2007 2009
15
City of Dickering
Annual Debt Chajrges 2001 to 2015
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
"p, Ob 01 OCb ~N
ry0 ry0 ry0 ~O ry0 ry0 ry0 ry0
Prinjeipal & Interest
-2009 & 2010 Capital Budgets
Estimated
10% of the City's tax levy Is being used for debt payments.
For every dollar collected ten cents goes towards 16
Servicing the City's debt.
i
127
External Government Grant
Funding Used for 2009
Capital Budget
Federal Gas Tax Funds $2,062,000
Provincial Grants-Invest in Ontario 2,193,000
Provincial Grants-Ministry Natural Res. 15,000
BCF Grant Funding: (Federal S Provincial) 590,000
Waterfront Toronto 500,000
Move Ontario 300,000
Total $5,660,000
17
2009 Significant Green Proiects
Duffin Heights Storm Water Mgmt Pond $2,000,000
Krosno Creek Storm Water Mgmt Pond 1,750,000
Western Gateway 925,000
Pine Creek, Sanitary Crosr0ng 350,000
Frenchman's Bay Phase 1 330,000
Trees (Replacement) 75,000
Total $5,430,000
The City's net cost is $2.2 Million.
18
9
2009 Capital Budget
Other Major Projects
Toy Ave (Partially budgeted in prior years) $1,050,000
Museum Hotel Restoration Project 895,000
Sideline#4 870,000
Pumper / Rescue Vehicle 850,000
Fire Dispatch Communication Sys. 444,000
Road Grader 300.000
Total $4,409,000
The City's net cost is $2.9 million. 19
2009 Capital Budget Funding Announcements
Additions to the Budgets
• Building Canada Fund Communities Component
Intake Two - One Application
Due date:- May 1, 2009
• Infrastructure Stimulus Fund
Three Applications
Due date;- May 1, 2009
• Enabling Accessibility Fund
One Application
Due date May 8, 2009
20
10
129
Buildings Canada Fund
Communities Component
Intake Two
Project Toy Ave $1,050,000
Cost Sharing:
Federal $350,000
Provincial 350,000 700,000
City Share $350,000
City Share would be funded by Federal Gas Tax and
Reserves (Move Ontario) 21
2009 Funding Announcements
Infrastructure,,Stimulus Funds
Gross Fed/Prov. Municipal
Cost Share Share
1.401 Ped. Bridge $10.0 M $10.0 M $0.0
2.Glenanna Road 850,000 566,950 283,050
3.Whitevale Bridge 800,000 533.600 266.400
Total $11.65 M1 $11.10 M $549,450
Budget report will include recommendations regarding
approvals and debt funding of above projects.
22
11
Financial Sustainability
23
City of Pickering
Multi-Phased Financial Strategic Plan
2010 to 2011 2012 to 2014 2015 to 2018
Econorn
Recession/ Zero Economy begins to Economic growth
growth grow (1 % per year) above 3.0%
Assessment growth
0.5% per year Increases by 0.5% per 3% per year
year
24
12
131
City of Pickering
Multi-Phased Financial Strategic Plan
2010 to 2011 2012 to 2914 2015 to 2018
Service Levels
Maintain Maintain Existing Limited expansion of
Existing Levels services to meet public
Levels demand/need
Staffing
Frozen, except Maintain Limited staff increase
for H+S and LTD Existing Staffing to meet public demand
accommodations Levels for services
05
City of Pickering
Multi-Phased Financial Strateaic Plan
2010 to 2011 2012 to 2014 2015 to 2018
Debt Strategy
Restricted use of debt. City use of debt: is Decrease use of
capped debt. City moves to
Reserve Draws "Pay as you go"
City continues to use
Rate Stabilization Decrease use of Rate City no longer uses
Reserve Stabilization Reserve Rate Stabilization
Reserve
Assessment growth
used to reduce Rate
Stabilization draw and ,
debt 26
13
132
Financial Projections
2009 2010 2011 2012
Submitted Proforma Proforma Proforma
Budget Budget Budget Budget
3.59% 3.5-4.5% 8.0-9.0% 7.5-8.5%
2013 2014 2015 2016
Proforma Proforma Proforma Proforma
Budget Budget Budget Budget
5.5-6.5% 4.5-5.5% 3.0-4.0% 3.0-4.0%
27
Current Budget Reserve Draws
2097 to 2011
$4,5W ,ON
S4,000,000
S3„io0,009
53,000,000
52-W,000
52,000,000
$i,soe,ooe
2007 2008 2009 2010 2011
AMp14 Budget • Fore .
Total draw (2009 & 2010) is $7.1 million
2011 draw has to decrease because there are less 28
funds available.
14
133
Discretionary Reserves &
Reserve Funds 1999 - 2014
25
y 20
e
15
10-
5
0
Kear
29
Financial $ustainability
Future Years
Revenues
Continue to maximize revenue sources.
Expenditures
Minimize expenditures.
Services & Programs
Review service delivery options.
30
15
134
2009 Budwt Outstanding Item
Late Grant Submission:
• Ribfest - Request for $10,000
To be discussed at the General Government - Grants
Section of the budget review
31
Proposed Draft 2010 Budget
Draft Current Budget
• The 2010 draft current budget has been developed
for the various cost centres / departments.
• This budget draft incorporates the principles of the
financial strategic plan outlined earlier in this
presentation.
• The draft 2010 current budget forecast is found on
the summary page for each cost centre (far right
column).
Draft Capital Budget
• Due to the City's financial situation, the capital
budget will be based on a maintenance philosophy.
32
16
1 3 3
2010 Proposed Draft Budget
Timetable
1. Budget package to be mailed out first
week of February, 2010.
2. Budget Committee meetings
proposed for February, 2010
3. Council adopts 2010 Budget prior to
March Break.
33
Conclusion
The City's future looks positive with the
perspective development of Duffin
Heights and Seaton. These projects
will change the City's position among
its Lakeshore Neighbours and within
the GTA.
The challenge to the City is to manage
its finances through the current
economic environment to better
position itself for the future.
34
17
C&I 00 REPORT TO
COUNCIL
EIR I MN'
Report Number: CS 19-09
Date: May 19, 2009 136
From: Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: 2009 Tax Rates for all Classes of Property and Final Tax Due Dates for All
Realty Tax Classes Except for Commercial, Industrial & Multi-Residential
Realty Classes
Recommendation:
1. That Report CS 19-09 of the Director, Corporate Services & Treasurer be
received;
2. That the 2009 Residential tax rates for the City of Pickering be approved as
contained in Schedule A of the By-law attached hereto;
3. That the tax levy due dates for the Final Billing be June 26, 2009 and September
28, 2009 excluding the industrial, multi-residential and commercial realty tax
classes;
4. That the attached By-law providing for the imposition of the tax rates approved
under Recommendation 1 above, be read three times and approved;
5. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, including altering due dates, in
order to ensure the tax billing process is completed;
6. That the Director, Corporate Services & Treasurer be authorized to make any
changes to the final tax rates to comply with Provincial regulations; and,
7. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
Executive Summary: Adoption of the above recommendations and the attached
By-law provides for the approval of tax rates required to raise the levy approved in the
2009 Current Budget of the City of Pickering and to levy taxes for School Boards and for
the Region of Durham.
Report CS 19-09 Date: May 19, 2009
Subject: 2009 Tax Rates and Final Tax Due Dates for All Page 2
Realty Tax Classes Except for Commercial, Industrial,
37 & Multi-Residential Realty Classes
Financial Implications: Adoption of the recommendations and passing the By-law
will allow staff of the Corporate Services Department to bill the Final 2009 levy for all
properties except for the industrial, commercial and multi-residential tax classes.
Passing of the by-law will assist the City of Pickering to meet its financial obligations
and reduce any borrowing costs.
Sustainability Implications: Passing the attached By-law will allow the City to obtain
the funds required to maintain it's financial sustainability objectives.
Background: The 2009 final tax billing process will consist of two separate
components:
1. residential and residential related (farm, managed forest) properties; and,
2. commercial, industrial and multi-residential realty classes.
Later this year, a report will be presented to Council asking for Council's approval to bill
the non-residential tax classes. The non-residential tax classes are subject to tax
capping and Pickering's staff in conjunction with the other lower tier municipal tax staff
and the Region's finance staff will be working on the tax capping calculations during the
next few months.
City's Net Tax Lew and Tax Rate Increase
The 2009 budgetary increase of 3.53% was adopted by Council through Corporate
Services Report CS 15-09. That report approves a budgetary levy increase of
$41,943,218 and includes assessment growth of $200,991. For taxation billing
purposes, the assessment growth is added to the budgetary levy to arrive at the total
property tax levy of $42,144,209.
Tax Due Date Instalments
Recommendation 3 provides for the due. dates for the payment of residential taxes
being June 26, 2009 and September 28, 2009. The table below lists the tax instalment
due dates for the last four years.
Year 1$ Instalment 2" Instalment
2009 June 26, 2009' September 28, 2009
2008 Jul 9, 2008 September 26, 2008
2007 Jul 11, 2007 September 27, 2007
2006 Jul 7, 2006 September 28, 2006
Report CS 19-09 Date: May 19, 2009
Subject: 2009 Tax Rates and Final Tax Due Dates for All Page 3
Realty Tax Classes Except for Commercial, Industrial,
& Multi-Residential Realty Classes 138
During the last few years, taxation staff have noticed that there has been a substantial
request for tax bill reprints around the June 30th date due to number of homes being
sold at this time. (Home owners select this date of June 30th to accommodate the
ending of the school year.) Last year, taxation staff reprinted approximately 365 tax bills
between June 15 to July 15 mainly due to sales transactions. Taxation staff have
adjusted the tax billing due date to assist thosehome owners who are selling their home
at or around the June 30th date. This change will also assist in accommodating
homeowners' monthly budgeting by being at the end of the month.
Communication Strategy
In addition to mailing the tax bills, the City will advertise the tax installment due dates on
the City's webpage and in the Pickering News advertiser newspaper prior to each tax
due date.
New Service
Taxation staff have received numerous requests to implement a pre-authorized
payment plan based on the property tax instalment/due dates. (Currently the City offers
an eleven month payment plan). Majority of requests have come from seniors or
frequent travelers who may not be available during the tax billing cycle to pay their bills.
The new plan will be available for the September 2009 tax due date. We will continue
to explore other means of improving service delivery and accommodating taxpayers.
Other
Recommendations 2 and 3 provide for the levying of all tax rates on all classes of
property except for the non-residential properties where the tax rates and the property
taxes will be billed at a later date because the claw back percentages have not yet been
determined. Staff have received advice that the claw back percentages should be
included in the billing By-law.. Therefore, staff will bring a separate report to Council
regarding the non-residential tax rates and tax (billing hopefully for Council's summer
meeting. Staff's preliminary estimate for the final non-residential due date is October
14, 2009.
Changes to the Billing Schedule
Recommendation 5 and 6, will allow the Director, Corporate Services & Treasurer some
latitude, limited by Provincial legislation, in effecting whatever may be necessary in
order to ensure that the taxes are billed properly and in a timely fashion. It was always
staff's understanding that Recommendation 5 would be used to change the due dates
by a few days in order to meet Provincial legislation requirements. (Section 343,
subsection one of the Municipal Act states the property owner must have at least
Report CS 19-09 Date: May 19, 2009
Subject: 2009 Tax Rates and Final Tax Due Dates for All Page 4
Realty Tax Classes Except for Commercial, Industrial,
139 & Multi-Residential Realty Classes
twenty-one days to pay their taxes.) A report would be prepared to Council if there was
a substantial delay in the billing of the final taxes.
Attachments:
1. By-law to Establish the 2009 Tax Rates and Final Instalment Due Dates for All
Realty Classes Except Non-Residential
Prepared By: Approved / Endorsed By:
racy Parsons Gillis A. Paterson
Acting, Coordinator, Taxation Services Diroctor, Corporate Services & Treasurer
GAP:tp
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City ou
Tho as J. Quin D CMM
Chief Administra ive cer
ATTACHMENT# I TO.REPORT#.LLq-09
THE CORPORATION OF THg CITY OF PICKERING 140
' BY-LAW NO.
Being a By-law to adopt the estimates of all sums required to be
raised by taxation for the year 2009 and to establish the Tax Rates
necessary to raise such sums and establish the final due dates for
the residential, pipeline, farm and managed forest realty tax
classes.
WHEREAS it is necessary for the Council of The Corporation of the City of Pickering,.
pursuant to the Municipal Act, 2001, S.O. 2001, c25, as amended, to pass a By-law to
levy a separate tax rate on the assessment in each property class; and,
WHEREAS the property classes have been prescribed by the Minister of Finance under
the Assessment Act, R.S.O. 1990, ch.A.31, as amended and its Regulations; and,
WHEREAS it is necessary for the Council of The Corporation of the City of Pickering,
pursuant to the Municipal Act, to levy on the whole rateable property according to the
last revised assessment roll for The Corporation of the City of Pickering the sums set
forth for various purposes in Schedule "A", for the current year; and,
WHEREAS the Regional Municipality of Durham has passed By-law No. 13-2009 to
establish tax ratios and By-law 12-2009 to adopt estimates of all sums required by The
Regional Municipality of Durham for the Durham Region Transit Commission and By-
law 10-2009 to set and levy rates of taxation for, Regional Solid Waste Management and
By-law No. 8-2009 to set and levy rates of taxation for Regional General Purposes and
set tax rates on Area Municipalities; and,
WHEREAS the Province of Ontario has provided the 2009 education tax rates for the
realty classes; and,
WHEREAS sub section 342(2) of the Municipal Act, 2001, S.O. 2001, c25, as amended,
permits the issuance of separate tax bills for separate classes of real property for 2009;
and,
WHEREAS an interim levy was made by the Council of The Corporation of the City of
Pickering (pursuant to By-law No. 6924/08 before the adoption of the estimates for the
current year).
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWSa
1. For the year 2009, The Corporation of the City of Pickering (the "City") on May
19, 2009, approved Council Report CS 115-09 and corresponding schedules and
attachments as presented resulting in a taxation levy of $42,144,209.
i
1 41
2. For the year 2009, the City shall levy upon the Property Classes set out in
Schedule "A", the rates of taxation as set out in Schedule "A", for the City of
Pickering, the Region of Durham and' for Education purposes on the current
value assessment as also set out in Schiedule "A". Where applicable, taxes shall
be adjusted in accordance with Bill 140, as amended and its Regulations.
3. The levy provided for in Schedule "A",shall be reduced by the amount of the
interim levy for 2009.
4. The Tax Levy due dates for the Final filling be June 26, 2009 and September
28, 2009 for all classes excluding the non-residential tax classes (commercial,
industrial and multi-residential).
5. If any section or portion of this By-law pr of Schedule "A" is found by a court of
competent jurisdiction to be invalid, it is the intent of Council for The Corporation
of the City of Pickering that all remaining sections and portions of this By-law and
of Schedules "A" continue in force and effect.
6. This By-law comes into force on the data of its final passing.
BY-LAW read a first, second and third time and;finally passed this 19th day of May 2009.
David Ryan, Mayor
Debi Wilcox, Clerk
142
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REPORTTO
COUNCIL
APICKAft.3 Report Number: OES 10-09
Date: May 19, 2009 144
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Information Technology (IT) Server Room
- HVAC Upgrades - Pickering Civic Complex
- Tender No. T-5-2009
- File: A-1440
Recommendation:
1. That Report OES 10-09 regarding Tender No. T-5-2009 for the Information
Technology (IT) Server Room HVAC Upgrades, Pickering Civic Complex be
received;
2. That Tender No. T-5-2009 submitted by Mack Mechanical Solutions, Inc. in the
total tendered amount of $138,957.00 (GST included) be accepted;
3. That the total gross project cost of $170,457.00 (GST included) and a net project
cost of $162,340.00 including the total tendered amount and other associated
costs be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to fund the
project in the amount of $162,340.00 by, a transfer from the Federal Gas Tax
Reserve Fund; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
i
Executive Summary: This matter has been reviewed and approved previously by
Council when Report OES 28-08 (copy attached) was submitted to Executive
Committee on October 14, 2008.
At that time, Council directed staff to proceed w th a formal tendering process for the
provision of ventilation and air conditioning in the Information Technology Server Room.
Bids have been received, and acceptance of the low bid submitted by Mack
Mechanical Solutions Inc. is recommended.
Report OES 10-09 May 11, 2009
Information Technology (IT) Server Room
- HVAC Upgrades - Pickering Civic Complex
- Tender No. T-5-2009 Page 2
Financial Implications:
The funds originally budgeted in 2008 in the amount of $20,000.00 have been fully
spent in 2008 on temporary air conditioning units, which will now be used elsewhere in
the City.
At this time, the City has received confirmation!. from AMO that this project is deemed
eligible to be funded from the Federal Gas Tax.
1.
TENDER AMOUNT
T-5-2009 $110,340
Cash Allowance 22,000
GST 6,617
Sub-Total $138,957
GST Rebate (6,617)
Total
$132,340
2.
APPROVED SOURCE OF FUNDS
O & ES Capital Budget
Location Project Code So4rce of Funds Budget Required
Pickering Civic 5700.0903.7505 Federal Gas Tax
Complex - Air
Conditioning Unit FUNDS AVAILABLE $200,000 $162,340
for
Information
Technology Server
Room
3.
ESTIMATED PROJECT COSTING SUMMARY
T-5-2009 5700.0903.6178
$132,340
Consultant Fees 10,000
Contingency 20.000
Total $162,340
GST 8,117
Total Gross Project Cost $170,457
GST Rebate (8,117)
Total Net Project Cost 62 4
Under /Over Budget
$37,660
CORP0227-07/01 revised
Report OES 10-09 May 11, 2009
Subject: Information'Technology (IT) Server Room 146
- HVAC Upgrades - Pickering Civic Complex
- Tender No. T-5-2009 Page 3
Sustainability Implications: At present, the internal remedial measures being
used to cool the Server Room are not energy or cost effective. They are only a short
term, temporary aid, not a solution.
If a properly designed upgrade is constructed, the climate control will once again fall
within the City's Sustainability Guidelines. Adequate ventilation and ducting will reduce
the energy requirement for cooling the area thus reducing the carbon footprint.
In addition, the potential loss of network time is in itself not sustainable due to loss of
productivity and customer service.
Background: The consulting firm of AECOM was retained to provide tendering
specifications and technical support for the required HVAC upgrades to the Information
Technology (IT) Server Room.
Bids have been received to the tendering call, which closed on Wednesday, April 15,
2009. Ten (10) companies were invited to participate. An advertisement was placed in
the Daily Commercial News and on the City's website. A mandatory site visit held on
Monday, April 6, 2009 and sixteen (16) companies attended of which ten (10) bidders
responded and submitted a bid for this project,. No addenda was issued during this
tender call.
The low bid was submitted by Mack Mechanical Solutions Inc. This company's
references have been checked and are deemed acceptable by the consultant (AECOM)
and the Division Head, Facilities Operations.
The Health & Safety Policy, Confined Space Entry Procedure, List of Employees
Trained in Confined Space, Workplace Injury; Summary Report, WSIB Clearance
Certificate and Certificate of Insurance submitted by Mack Mechanical Solutions Inc.
have been deemed acceptable by the Coordinator, Health & Safety. In conjunction with
staffs review of the contractor's previous work experience and the bonding available on
this project, the tender is deemed acceptable,
Upon careful examination of all tenders and relevant documents received, the Facilities
& Operations Division recommends the acceptance of the low bid submitted by Mack
Mechanical Solutions Inc. for Tender No. T-5-2009 in the amount of $138,957 (GST
included) and that the total net project cost of $162,340 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
CORP0227-07/01 revised
Report OES 10-09 May 11, 2009
Subject: Information Technology (IT) Server Room
- HVAC Upgrades - Pickering CiVic Complex
147 -Tender No. T-5-2009 Page 4
Attachments:
1. Report OES 28-08
2. Supply & Services Memorandum dated April 17, 2009
3. Record of Tenders Opened and Checked
4. AECOM letter of recommendation
Prepared By: Approve d By:
Tony Prevedel Brett Buntsma
Division Head, Facilities Operations Director, Operations & Emergency
Services
Ap roved/Endorsed By: Approved/Endorsed By:
i
Vera . Felgemacher illis Paterson
C.P.P., CPPO, CPPB, C.P.M., CMM III 'rector,, Corporate Services &
Manager, Supply & Services T easurer
TP:mld
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
C
Thomas T Q ' n, RDMR, CMM III
Chief Admini ative Officer
CORP0227-07/01 revised
i
ATTACHMENT# TO REPORT#LQE
of
Ca` REPORT TO
At d- EXECUTIVE COMMITTEE 1 $
Report Number: OES 28-08
Date: October 14, 2008
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Information Technology (IT) Server Room
- Ventilation and Air Conditioning, Civic Complex
- File: A-1440
Recommendation:
1. That Report OES 28-08 regarding the Ventilation and Air Conditioning (HVAC)
requirements for the Information Technology (IT) Server Room in the Civic
Complex be received;
2. That staff be directed to proceed with a formal tender process for the provision of
ventilation and air conditioning in the Information Technology Server Room.
Executive Summary: The IT Server Room on the second floor of the Civic
Complex is experiencing serious climate control problems. Three factors were
identified that necessitated the HVAC be upgraded within the computer room during
2007: the first being additional hardware being aOded during the past several years to
accommodate network growth; the second to compensate for the warming of the Civic
Complex's air conditioning system that the computer room partially depends upon; and
the third to replace the roof-mounted unit that vas installed approximately five years
ago that is now insufficient to meet demand.
i
The 2008 Capital Budget included a $20,000.00 Olowance for the IT computer room air
conditioning replacement; however, the total .cost based on informal quotations
received on the Consultant's design is estimateid to be approximately $175,000.00,
therefore, it was decided to re-submit this project in the 2009 Capital Budget and
implement a temporary solution until then.
However, during mid-July, a temporary unit was i stalled within the computer room to
assist with rising temperatures, but during the n ght of September 4, 2008, the unit
failed resulting in a complete shutdown of the computer room servers as a result of
temperatures reaching 108 degrees Fahrenheit; The shutdown of the computer
network resulted in the lost productivity of one-hal ' f day for most employees, and a full
day for others, depending on the application systerh, accessed. The ability of the City to
provide the expected level of customer service to its residents also was impacted.
As this failure could occur again at any time, staff .are seeking authorization to proceed
through the formal tendering process now.
-149 a r
Report OES 28-08 October 14, 2008
Subject: IT Server Room
? Ventilation and Air Conditioning Page 2
Financial Implications: The 2008 Capital Budget included a $20,000 allowance for
IT Server Room air conditioning, but the total cost based on quotations received is
estimated to be approximately $ 175,000.00. This is the realistic cost for a long-term
solution.
Funding for the expenditure, if approved by Council after the results of the Tender Call
are known, will be provided from the 2008 Current Budget Contingency Account and/or
Federal Gas Tax Funds and therefore, will not increase the total approved Budgets for
2008.
Sustainability Implications: At present, the internal remedial measures being
used to cool the Server Room are not energy or cost effective.
If a properly designed upgrade is constructed, the climate control will once again fall
within the City's Sustainability Guidelines. Adequate ventilation and ducting will reduce
the energy requirement for cooling the area thus reducing the carbon footprint.
In addition, the potential loss of network time is in itself not sustainable due to loss of
productivity and customer service.
Background: The need for upgraded ventilation and climate control in the IT
Server Room, on the second floor of the Civic 0omplex was recognized in 2007 and
budgeted for as a capital item in the 2008 Capital Budget for a total amount of
$20,000.00. This budget estimate was originally based on an assumption that
additional compressor units could simply be addeO to the roof.
Engineering consultants (TSH) were commissioned to provide working sketches and
specifications for the required upgrades in spring of 2008. During this process, it
became evident that the required modifications would exceed the original budget
estimate, as the ducting and ventilation was considered to be inadequate for a simple
fix. Therefore, it was decided to defer the pfoject until 2009, and during 2008,
implement a temporary solution using a portion of the $20,000.00. As stated, the
temporary solution failed causing a complete shutdown in the City's computer network.
Informal quotations from a list of qualified contractors were requested in July 2008 and
site meetings were arranged by staff with each of t~e contractors.
CORP0227.07/01 revised
- -S D -0
of
Report OES 28-08 October 14, 2008 150
Subject: IT Server Room
Ventilation and Air Conditioning Page 3
i3
Quotations were received from three qualified contractors and ranged from
$140,000.00 to $175,000.00. These quotations were based on detailed working
sketches and a site visit. Details of the actual bids are not included due to
confidentiality issues.
As the prices greatly exceeded budget, it was decided to defer this project to the 2009
Capital Budget. In consultation with the Manager of Information Technology, an interim
solution involving portable air conditioners was agreed upon in July 2008. However,
because of the ducting limitations only one air conditioner could be operating and it was
the only solution available within the budget restraints.
On September 4, 2008, the temporary system failed. While it is unknown how long the
computer room was without air-conditioning, it is known that at 8:10 am, the
temperature within the computer room was 108 degrees Fahrenheit and metal
components were hot to the touch. The following identifies both the known impact of
this equipment failure, as well as the potential impact.
Known
1. The City as a whole suffered a minimum of four and one-half hours of lost
productivity, as the network was known to be inoperative from 7:00 am to 11:30
am.
2. Most servers went into thermal mode and shut down to protect against the
extreme heat. The newer servers did not shut down, but powered down the
processing capacity to reduce the heat output and power requirements.
3. The server hosting the financial, budget, customer care and property systems
failed to start at 11:30 am, most likely as a result of heat damage. HP was called
and according to the maintenance contract, the server was operational by 5:00
pm.
Potential
1. It is quite possible the City will experience computer equipment failure(s). within the
next three to five weeks. The result will be lost productivity.
2. It is possible that components of the telephone system could fail within the coming
weeks due to the extreme heat experienced. If that were to occur, the City would
be unable to respond to incoming telephone' calls, or to place outgoing calls. A
system identified as the Corporation's most important system would be
unavailable for an unknown time period.
CORP0227-07/01 revised
151 of
Report IDES 28-08 October 14, 2008
Subject: IT Server Room
4 Ventilation and Air Conditioning Page 4
3. It is possible that components of the email system could fail within the coming
weeks due to the extreme heat experienced. If that were to occur, the City would
be unable to send emails, and incoming empils could be lost.
Staff have set up two portable air conditioning units to maintain an appropriate
temperature in the Server Room. However, this solution is not effective in the long
term. At present, hot air discharging from the Server Room is increasing the cooling
load demand and creating a static air pressure prpblem in the entire Civic Complex.
It is therefore recommended that staff be authorized to proceed with a formal tender
process. Once completed, the results, together with financing will be presented to
Council for approval in 2008.
Attachments:. Not applicable
Prepared By: Approved/Endorsed By:
Tony revedel Everett unts
Division Head, Facilities Operations Director, Operations & Emergency Services
Prepared By: Approved/Endorsed By:
Jory.Storms Gillif, AWinager, Information Technology Director, Corporate Services & Treasurer
TP:mld
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
T J. Quinn, M , CMM II
Chief Administrative Officer
CORP0227-07/01 revised
ATTACHMENT# TO REPORT# ~ E,
of 3
Cal, o 1 5 2
PIC I
MEMO
To: Tony Prevedel April 17, 2009
Division Head, Facilities Operations
From: Vera A. Felgemacher
Manager; Supply & Services
Copy: Supervisor, Facilities Operations
Subject: Tender No. T-5-2009
Tender for IT Server Room HVAC Upgrades - Pickering Civic Complex .
Closing: April 15, 2009
Tenders have been received for the above project. Eight (8) companies were invited to
participate. An advertisement was placed in the Daily Commercial News and on the City's
Website. A mandatory site visit was held on Monday, April 6, 2009, Sixteen (16) bidders
attended of which ten (10) bidders responded and submitted a tender for this project.
A copy of the Record of Tenders Opened and Chocked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit
prices and extensions; unit prices shall govern and extensions will be corrected accordingly,
which has been done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have
been retained for review at this time.
SUMMARY
PST & GST included
Bidder Total Tendered Amount $ After Calculation ;Check $
Mack Mechanical Solutions Inc. $138,9517.00 $138,957.00
Superior Boiler Works and $142,666.55 $142,666.55
Welding Ltd.
Prairie Plumbing & Heating $157,290.00 $157,290.00
Snyder Construction $177,643.94 $177,643.94
ATTACHMENT# oZ.__ 4-OREPORT#61CS
153 a of
Plan Group Inc. $179,550.00 $179,550.00
Bomben Plumbing & Heatin $183,750.00 $183,750.00
Canadian Tech Air Systems $219,450.00 $219,450.00
Gimco Ltd. $220,500.00 $220,500.00
Nekison Engineering &
Construction Ltd. $304,500.00 $304,500.00
Automatic rejection - Agreement to bond submitted not in the amount
of 100% of principal's bid amount for Performance and 100% of
Pro 1 Group Ltd. principal's bid amount for Labour and Materials Payments. Reference:
Purchasing By-lawn No. 5900-01, Procedure No. PUR 010-001, 10.04,
Ftem 9 (c), 1 B Item 17, 18, 19, and Agreement to Bond Form AB-1
Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for
your review during the evaluation stage of this tender call. Please advise when you wish us to
proceed with this task.
(a) a copy of the Health and Safety Policy to be used on this project, currently dated and
signed;
(b) ! Proof of compliance with amended Confined Space Entry Regulations (September 30,
2006). Copies of certified Training and Procedures to be used on this project;
(c) A list of employees trained in the confined space entry procedure who will be working on
this project;
(d) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance
Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER,
or MAP reports may be submitted);
(e) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board
(received with tender submission);
(f) the City's certificate of insurance completed by the bidder's agent, broker or insurer
(received with tender submission);
(g) list of sub-contractors in accordance with GC Item 33, Form SCL-1
Include the following items in your Report to Council:
(a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health & Safety
(b) any past work experience Mack Mechanical Solutions Inc. including work location;
(c) without past work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s)- assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) any reason(s) why the low bid of Mack Mechanical Solutions Inc. is not acceptable; and
(i) related comments specific to the project.
April 16, 2009
Tender No. T-5-2009 Page 2
Tender for IT Server Room HVAC Upgrades -
Pickering Civic Complex
ATTACH MENT# a TOREPORT# 6=0~G
of
154
AECOM as the consultant on this project will be reviewing submissions and making
recommendations to you. The consultant should also review carefully all submittal information
based on tendering instructions. If the consultant notices any infractions or information
missing during the evaluation, please contact a member of Supply & Services as soon as
possible.
Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the Public tender opening. Bidders will be
advised of the outcome in due course.
If you require further information, please feel free to contact me or a member of Supply &
Servic S,
Vera A. elgemacher
VF/jg
Attachments
April 16, 2009
Tender No. T-5-2009 Page 3
Tender for IT Server Room HVAC Upgrades -
Pickering Civic Complex _
ATTACH MENT#-.,:3 TOREPORT#
155 _ of
j The following unofficial Bid results as read out at the public tender opening
April 15, 2009 for:
1
Subject Tender No. T-5-2009
IT Server Room HVAC Upgrades - Pickering Civic Complex
E Bidder
Total Tendered Amount
Snyder Construction $177,643.94
Bomben Plumbing & Heating
$183,750.00
Plan Group Inc.
$179,550.00
Canadian Tech Air Systems
$219,450.00
Prairie Plumbing & Heating $157,290.00
Nekison Engineering & Construction Ltd. $304,500.00
Superior Boiler Works and Welding Ltd.
$142,666.55
Pro 1 group Ltd.
$211,680.00
Mack Mechanical Inc.
Solutions
$138,957.00
Ltd.
$220,500.00
The information is strictly preliminary, pending review and verification of conformance to terms,
conditions and specifications
r
-2UUU Hl Ug: H AM AECOM FAX NO. 905 668 0221 P. 02
ATTACHMENT# _z4 i`0 REPORT#b 0 - (5
AECOM of 156
300 Water Street
Whitby. Ontario, Canada .LIN 912
(905) 668-9363 Fax: (905) 668-0222
April 24, 2009
Mr. Tony Prevedel
Division Head,
11acilities Operations Division,
City of Pickering
One The Esplanade
Pickering, Ont,
LIV 6K7
Dear Mr. Prevedel:
Re: Civic. Centre .
I.T. Server Room HVAC Upgrades, Pickering Civic Complex, Tender T-5-2009 .
AECOM Project No. 22-14562
We reviewed the docLainents received from your office: identifying the three low bidders who submitted
quotations:
'Mack Mechanical Solutions Inc. "Mack Mechanical") $138,957.00, GST included
Su erior Boiler Works and Weldin Limited "Su riot") $142,666.55, GST included
Prairie Pl umbin and Heatin "Prairie PIumbin a d Hearin " $157 290.00, G 3T included
For each of the bids:
a) The quotation form does not appear to have mat6matical errors nor does it appear informal.
b) Bid Bonds and Agreement to Bond forms were provided.
c) Three reference projects were provided.
d) It is assumed that corporate seals are affixed on the original documents as the seals are not visible
on the copies reviewed.
Only the Superior Boiler Works and Welding Limited tender included an insurance form and WSM sheet.
These documents are not required at the time of the bid submission.
There does not appear to be any non-conformity in any of the tender documents; the three low bidders'
documents are compliant.
The project budget estimate was $160,000 and all three of the low bids were below the budget estimate
for the project.
We note that the there is a substantial difference in the years of experience between the three low bidders
as follows:
Mack Mechanical 3 ears
Su erior 46 ears
Prairie Plumb in and Heatin
21 ears
APR-24-2009-FRI 0917 AM AECOM FAX NO. 905 668 0221 P. 03
aTTAc lriPty `r0REP0RT#,.810C,
lVlr. Prevedel, City of Pickering of
1 5j4 6124, 2009
None of the bidders identified any past experience with: the City of Pickering.
We contacted the references listed by each of the three bidders to review their previous work
performance:
a) Prairie Plumbing and Heating had reasonable reports from two of three references that
we contacted. A project for one of the references included services for a small
computer room. The third reference has not responded to date. Prairie Plumbing and
Heating has also satisfactorily completed a number of other projects in the Durham
Region with AECOM however none, of the projects involved a computer room.
b) Mack Mechanical received positive reports regarding their work and dealings from all
of their referenced projects. The references contacted advised us that they were
impressed with Mack Mechanical's professionalism, administration abilities and
timely completion of the projects. There was a computer room involved in two of the
three referenced projects.
c) We attempted to contact the three references for Superior. The telephone numbers for
two of the references were no longer in service, however, new numbers were
discovered and contact was made. The contact names identified were no longer
employed at the listed agencies. The thud reference advised us that they were
completely satisfied with Superior's performance, capabilities and organization on the
listed project, as well as on a number of other projects. Please note that none of the
projects referenced actually relate to computer room installations.
Since this project involves confined space entry requirements, as defined by the City of Pickering, the
selected successful bidder should be required. to produce the proper confirmation documents for the
personnel anticipated to be assigned to this project in order to confirm compliance to the OSHA
procedures.
In conclusion, the lowest compliant bidder is Mack Mechanical with a quotation of $138,957.00 GST
included). Superior's quotation is second at $142,666.55 (GST included) and Prairie; Plumbing and
Heating's quotation is third at $157,290.00 (GST included).
We trust the aforementioned is satisfactory.
Yours truly,
AECOM Canada Ltd.
Mark A. Benedet P.Eng.
Manager -Mechanical Engineering
MAB
REPORT TO
COUNCIL
PIC
Report Number: OES 27-09
Date: May 19, 20091 58
From: Everett Buntsma
Director, Operations & Emergency; Services
Subject: Quotation No. Q-12 -2009
Quotation for Drainage Improvements on Wellington & Victoria Street
File: A-1440
Recommendation:
1. That Report OES 27-09 of the Director, Operations & Emergency Services
regarding the Drainage Improvements on (Wellington & Victoria Street be
received;
2. That Quotation'Q-12-2009 submitted by Elirpa Construction & Materials Limited
for the Drainage Improvements On Wellington & Victoria Street in the amount of
$87,495.80 (GST included) be accepted;
3. That the total gross project cost of $105,000 (GST included) including the
quotation amount and other associated costs and the total net project cost of
$100,000 be approved;
4. That the total net project costs of $100,000 be funded from the Federal Gas Tax
Reserve Fund;
5. That Council authorize the Director, Corporate Services & Treasurer to take any
actions necessary in order to effect the foregoing; and
6. That the appropriate City of Pickering officials ials be authorized to take necessary
action to give effect hereto.
Executive Summary: As part of the 2007 and 2009 Storm Water Capital Budget,
Drainage Improvements On Wellington and Victoria Street Project was approved as a
construction project. Quotation Q-12-2009 was issued on Friday, March 20, 2009 and
closed on Monday April 20, 2009 with 3 bidders responding. The total net project cost
is estimated to be $100,000 to the City (net of GST rebate).
The City's purchasing policy requires staff to Report to Council on results of the
quotation and financing in order to proceed with this project in a timely manner.
Report OES 27-09 May 19, 2009
Subject: Drainage Improvements on Wellington & Victoria Street Page 2
59
Financial Implications:
1.
QUOTATION AMOUNT
Q-12-2009 83,329.33
GST 4,166.47
Sub-Total 87,495.80
GST Rebate (4,166.47)
Total $83,329.33
2.
APPROVED SOURCE OF FUNDS
Storm Water Capital Budget
Location Project Code Sourceof Funds Budget Required
Wellington 5410.0702.7505 Federal Gas Tax $60,000. $60,000
Street 5410.0901.7505 Federal Gas Tax 40,000 40,000
FUNDS AVAILABLE $100,000 $100,000
3.
ESTIMATED PROJECT COSTING SUMMARY
Q-12-2009 - Quotation for Drainage Improvements
On Wellington & Victoria Street 5410.0702.6181 $83,329
Associated Costs
Materials Testing 2,500
Consultant Fees 5,800
Miscellaneous Costs 1,000
Contingency 7,371
Total 100,000
GST 5,000
Total Gross Project Cost 105,000
GST Rebate (5,000)
Total Net Project Cost $100,000
The Director, Corporate Services & Treasurer hias reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
CORP0227-07/01 revised
i
Report OES 27-09 May 19, 2009
Subject: Drainage Improvements on Wellington & Victoria Street Page 3
160
Sustainability Implications: The construction of the drainage improvements on
Wellington and Victoria Street will improve the drainage in this area of Claremont and
also the water quality.
Background: As part of the Storm Water Capital Budget for 2007 and 2009,
Drainage Improvements on Wellington & Victoria Street was identified as a construction
project. In 2008 Quotation Q-12-2008 was called on August 7, 2008 and closed on
August 19, 2008 with four bidders responding. The low bid submitted by Serve
Construction Limited exceeded the funding available for this project which was
$60,000. The project was then deferred until 2009 and additional funding was
requested under the Storm Water Capital Budget.
Quotation Q-12-2009 was issued on Tuesday, March 31, 2009 and closed on Monday,
April 20, 2009 with three bidders responding. The low bid was submitted by Elirpa
Construction & Materials Limited in the amount:of $87,495.80 (GST included). The total
gross project cost is estimated to be $105,000 ibr an estimated net cost to the City of
$100,000 (net of GST rebate). References for Elirpa Construction & Materials Limited
have been checked and are deemed acceptable by the Supervisor, Engineering &
Capital Works. The Health & Safety Policy, list of employees trained in Confine Space
Entry Procedure, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of
Clearance issued by Workplace Safety & Insurance Board and Certificate of Insurance
as submitted by Elirpa Construction & Materials; Limited have been reviewed by the
Coordinator, Health & Safety and are deemed acceptable. In conjunction with staffs
review of the contractor's previous work experience check of references submitted and
the bonding available on this project, the quotation is deemed acceptable.
Upon careful examination of all quotations and relevant documents received, the
Operations & Emergency Services Department,; Municipal Property & Engineering
Division recommends the acceptance of the IoW bid submitted by Elirpa Construction &
Materials Limited for Quotation Q-12-2009 in the amount of $87,495.80 (GST included)
and that the total net project cost of $100,000 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Location Map
2. Supply & Services Memorandum dated April 21, 2009
CORP0227-07/01 revised
Report OES 27-09 May 19, 2009
Subject: Drainage Improvements on Wellington & Victoria Street Page 4
161
Prepared By: Approved/Endorsed By:
Darrell Selsky Everett Buntsma
Supervisor Director
Engi eering & Capital Works Operations & Emergency Services
Vera A. elgemacher Caillis A. ~n~~~~
C.P.P., CPPO, CPPB, C.P.M., CMM III girector
Manager, Supply & Services Corporate Services & Treasurer
Vnicipal d W. Ho orn
n Head
Property & Engineering
DS:nw
Copy: (Acting) Chief Administrative Officer
Chief Administrative Officer
Recommended for the consideration
ofPickerin City Council
01-C
Thomas J. uin, RDMR, III
Chief Administrative Officer
CORP0227-07/01 revised
` aq 00 ATTACHMENT#-1...._ '°i O REPORT# dt-S a7-69
II
0i I
162
MUNICIPAL PROPERTY & ENGINEERING
Attachment for Quote Q-12-2009
DRAINAGE IMPROVEMENTS ON WELLINGTON & VICTORIA
STREETS (CLA,~REMONT)
CENTRAL L]L STREET
5
V) Z
o V' u~i o vi
Q WELLI GT N ST. J
1
0 0 M CE o S JECT
Qz EA
U > Z
O
ACORN LANE Z ~
> ~Q
J
TRANS CANADA
Y PIPELINE
U BOVIN DON
0
P CE
m A
0~
~l
LOCATION! MAP
PROPOSED CONSTRUCTION INCLUDES:
Installation of a new boulevard drainage system which also includes;
• Drainage improvements were necessary
Complete boulevard restoration (fine grading and sodding where required)
• to all areas affected by construction
-ATTACH MENT#~- TOREPORT# OES 01-09
1 6 3 of
Crry o¢~
I ER
MEMO
To: Darrell Selsky April 21, 2009
Supervisor, Engineering & Capital Works
From: Jim Gill
Buyer
Copy: Division Head, Municipal Property &
Engineering
Subject: Q-12-2009
Drainage Improvements on Wellington & Victoria Street
Quotations were invited from nine (9) companies of which three (3) have responded by the
closing date and time. Quotations shall be irrevocable for 60 days after the official closing
date and time.
SUMMARY
PST/GST Included
A copy of the quotations are attached for your review along with the following summary of
costs:
Bidder Total Amount $ After Calculation Agreement to
Check $ Bond
VBryRon struction & $87,495.80 $87,495.80 Yes
Ltd.
ry MacEwen
$98,460.89 $98,460.89 Yes
ontracting $93,773.93 $93,773.93 Yes
* P lease Note: Montgomery MacEwen Contracting insetted a statement within their submission that
suggests an equivalent product(s). Please review. and advise if your department approves of the
product(s) mentioned.
Elirpa Construction & Materials Ltd. has submitted the lowest bid. Please advise as soon as
possible, if -the quotation submitted by Elirpa Construction & Materials Ltd. will be
considered in order that documentation as specified in Standard Quotation Terms and
Conditions Item 24 can be received and reviewed during the evaluation phase of the
quotation call.
(a) a copy of the Health & Safety Policy.to be used on t 1:0s project;
EMOMMMMMp-
ATTACHMENT#---,21- TOREPORT#-D8,
2 164
(b) a copy of the current Workplace Injury Summary Report issued b
Workplace Insurance Board (in lieu of the Workplace Injury Summary Report d document, Safety &
the current CAD-7, NEER, or MAP reports may be submitted);ocuent a copy of
(c) a copy of the current Certificate of Clearance issued by Workplace
Board; Safety & Insurance
(d) the City's certificate of insurance shall be completed by the bidder's agent,
insurer; broker or
Please review the copies of the bids. Include the following items i
in your response:
(a) if items (a). through (c) noted above, are acceptable to the Co-or
Safety; dinator Health &
(b) any past work experience Elirpa Construction & Materials Ltd. including
(c) without past work experience, if reference information is acceptable; work location;
(d) related departmental approvals; .
(e) any reason(s) why the low bid of Elirpa Construction & Materials Ltd.
and is not acceptable;
related comments specific to the project.
Please do not disclose any information to enquiries. Bidders will be adsed
in due course. If you require further information, please feel free. to contact mef the outcome
Jim Gill
/jg
Attachment
City REPORT TO
COUNCIL
Report Number: OES 16-09
165 Date: May 19, 2009
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Tender No.T-6-2009
-Tender for Waterfront Trail - Western Gateway Project
-File: A-1440
Recommendation:
1. That Report OES 16-09 of the Director, Operations & Emergency Services
regarding the Waterfront Trail - Western Gateway Project be received;
2. That Tender T-6-2009 submitted by Pacific Paving for the Waterfront Trail-
Western Gateway Project in the amount of $836,653.12 (GST included) be
accepted;
3. That the total gross project cost of $1,061,550 (GST included) including the
tender amount and other associated costs and the total net project cost of
$1,011,000, which includes prior years design cost of $86,000, be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
a) the sum of up to $500,000 by a contribution from the Waterfront Toronto;
b) the sum of $85,000 to be funded from property taxes;
c) the sum of $340,000 to be funded from a transfer from the Federal Gas Tax
Reserve Fund;
d) any unfunded balance be financed from current funds;
5. That Council authorize the Director, Corporate Services & Treasurer to take any
actions necessary in order to effect the foregoing; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect hereto.
Executive Summary: As part of the 2009 Parks Capital Budget, Waterfront Trail -
Western Gateway Project was approved as a construction project. Tender T-6-2009
was issued on Friday, March 20, 2009 and closed on Wednesday April 15, 2009 with six
Report OES 16-09 May 19, 2009
Subject: Tender for Waterfront Trail - WesteMj Gateway Project Page 2166
bidders responding. The total net project cost is estimated to be $1,011,000 to the City
(net of GST rebate) inclusive of the $86,000 spent in 2002 on the design.
The City's purchasing policy requires staff to Report to Council on results of the tender
and financing in order to proceed with this project in a timely manner.
Financial Implications:
1.
TENDER AMOUNT
T-6-2009 $796,812.50
GST 39.840.62
Sub-Total 836,653.12
GST Rebate (39,840.62)
Total $196,812.50
2.
APPROVED SOURCE OF FUNDS
Parks Capital Budget
Location Proiect Code Source of Funds Budget Required
Waterfront 5780.0902.1640 Revenue Other
Trail- Western Municipalhty $500,000 $500,000
Gateway 5780.0902.2823 Property Taxes 85,000 85,000
Project 5780.0902.7505. Federal Gas Tax 340,000 340,000
5780.0209.1700 Debt 10Year 60,000 60,000
5780.0209.2823 Current Funds Prior 26,000 26.000
Years
FUNDS AVAILABLE $1,011,000 $1,011,000
3.
ESTIMATED PROJECT COSTING SUMMARY
T-6-2009 - Tender for Waterfront Trail. -
Western Gateway Project 5780.0902.6129 $796,813
Associated Costs
Consultant Fees - Detail Design Budgeted & Undertaken in 86,000
2002
Materials Testing 10,000
Consultant Fees - Contract Administration 30,000
Miscellaneous Costs 1,500
Contingency 86 687
CORP0227-07/01 revised
i
Report OES 16-09 May 19, 2009
ect: Tender for Waterfront Trail - Western Gateway Project Page 3
Total $1,011,000
GST 50.550
Total Gross Project Cost $1,061,550
GST Rebate (50,550)
Total Net Project Cost $1,011,000
The financial contribution from the Waterfront Toronto will be 50% of the costs, to a
maximum of up to $500,000.
Further background information on this project has been provided for under Report to
Council OES-12-09.
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Sustainability Implications: The construction of the Western Gateway Project will
provide improved accessibility to the waterfront trail system and will encourage and
promote walking and cycling activities along the Pickering waterfront. The tree, shrub
and ground cover plantings proposed will provide additional stability of the east bank of
the Rouge River, provide a buffer between the waterfront trail and the CN Rail lines and
increase the urban forest cover in the Rosebank Neighbourhood.
Background: In 2002 the City approved funds for the Detail Design of the
Western Gateway Project which has since been completed. As part of the Parks
Capital Budget 2009, Waterfront Trail - Western Gateway Project was identified as a
construction project. Tender T-6-2009 was issued on Friday, March 20, 2009 and
closed on Wednesday, April 15, 2009 with six bidders responding. The total gross
project cost is estimated to be $1,061,550 for an estimated net cost to the City of
$1,011,000 (net of GST rebate). References for Pacific Paving have been checked and
are deemed acceptable by the Supervisor, Engineering & Capital Works. The Health &
Safety Policy, current WSIB Council Amendmenjt to Draft #7 (CAD-7), Certificate of
Clearance issued by Workplace Safety & Insurance Board and Certificate of Insurance
as submitted by Pacific Paving have been reviewed by the Coordinator, Health & Safety
and are deemed acceptable. In conjunction with staffs review of the contractor's
previous work experience check of references submitted and the bonding available on
this project, the tender is deemed acceptable.
CORP0227-07/01 revised
i
Report OES 16-09 May 19, 2009
Subject: Tender for Waterfront Trail - Western Gateway Project Page 4
168
Upon careful examination of all tenders and relevant documents received, the
Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends the acceptance of the low bid submitted by Pacific Paving for
Tender T-6-2009 in the amount of $836,653.12 (GST included) and that the total net
project cost of $1,011,000 be approved inclusive of the $86,000 approved in 2002 for
the detailed design.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Location Map.
2. Supply & Services Memorandum dated April 17, 2009.
3. Correspondence from the Toronto & Region Conservation Authority dated May 5,
2009
4. Correspondence Johnson Sustronk & Weinstein Letter of Recommendation for
the low bid dated May 5, 2009.
Prepared By: Approved/Endorsed B
Arnold Mostert, Coordinator (Everett Buntsma, irector
Landscape & Parks Development Operations & Emergency Services
Darrell Selsky, Supervisor is rd Holbor , Division Head
Engineering & Capital Works icipal Property & Engineering
LI
Vera A. Fe emacher Gillis A. Paterson, Director
C.P.P., CPPO, CPPB, C.P.M., CMM III Corporate Services & Treasurer
Manager, Supply & Services
DS:nw
CORP0227-07/01 revised,
Report OES 16-09 May 19, 2009
Subject: Tender for Waterfront Trail - Western Gateway Project Page 5
169
Copy: (Acting) Chief Administrative Officer
Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
r?+
Thomas J. ui RD MM III
Chief Adminis tive Officer
CORP0227-07/01 revised
Call 00
ATTACHMENT# TOREPORT#=16-01
of
170
MUNICIPAL PROPERTY & ENGINEERING
Attachment for Tender T-06-2009
WESTERN GATEWAY CONSTRUCTION
=DRIVE KIMTON
COURT
~P j
Q N MA U~
BOO O 0 R~AD 22~~
P Z J
Y PETTICOAT CREEK
now QZ CONSERVATION AREA
0 • M o ~P
o o
O `
RODD AVENUE
4 • Pc'
SU ECT ~PO j
O G eE4~
~O VISTA
O 1i LAKE ONTARIO
LOCATION MAP
PROPOSED CONSTRUCTION INCLUDES:
The installation includes the replacement of the ;pathway stairs, construction of a
pedestrian bridge with lookout, asphalt waterfront trail and parking lot on Bella Vista
Drive.
ATTACH MENT# Z._ TOREPORT#5, a
171 1 a,
o~
Cal
PICK., RI
MEMO
To: Richard Holborn April 17, 2009
Division Head, Municipal Property & Engineering
From: Vera A. Felgemacher
Manager, Supply & Services
Copy: Supervisor, Engineering & Capital Works
Subject: Tender No. T-6-2009
Tender for Waterfront Trial - Western Gateway Project
Closing: April.15 2009
Tenders have been received for the 'above project. Eight (8) companies were invited to
participate. An advertisement was placed in the Daily Commercial News and on the City's
Website. A mandatory site visit was held on Monday, April 6, 2009, Nineteen (19) bidders
attended of which six (6) bidders responded and submitted a tender for this project.
A copy of.the Record of Tenders Opened and Checked used at the public tender opening is
attached. Tenders shall be irrevocable for 90 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001,. Item 10.03 (r) provides checking tendered unit
prices and extensions; unit prices shall govern and extensions will be corrected accordingly,
which has been done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have
been retained for review at this time.
SUMMARY
PST & GST included
Bidder Total Tendered iAmount $ After Calculation Check $
Pacific Paving $836,653.12 $836,653.12
Rutherford Contracting Ltd. $850,66737 $850,667.37
Maram Building Corp. $894,600,00 $894,575.62
Di =Con International Ltd. $1,018,981.86 $1,018,981.86
Elirpa Construction & Materials $1,316,86$.89 $1,316,865.89
Ltd.
Civil Underground & Excavating $1,374,840.29 $1,374,840.29
Company Ltd.
ATTACH, MEN T4--2,*' ► O REPORT# oeS i c6-oq
of172
Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for
your review during the evaluation stage of this tender call. Please advise when you wish us to
proceed with this task.'
(a) a copy of the current and dated Health and Safety Policy to be used on this project;
(b) a copy of the current Workplace Injury Summary Report issued by Workplace Safety &
Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of
the current CAD 7, NEER, or MAP reports may be submitted);
(c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance
Board;
(d) the City's Certificate of Insurance shall be completed by the bidder's agent, broker or
insurer;
Include the following items in your Reportto Council:
(a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health & Safety
.(b) any past work experience Pacific Paving Limited including work location;
(c) without past work experience, if reference information is acceptable;
(d) . the appropriate account number(s) to which this work is to be charged;.
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) any reason(s) why the low bid of Pacific Paving Limited is not acceptable; and
(i)` related comments specific to the project.
JSW & Associates as the consultant on this project will be reviewing submissions and making
recommendations to you. The consultant should also review carefully all submittal information
based on tendering instructions. If the consultant notices any infractions or information
missing during the evaluation, please contact a member of Supply & Services as soon as
possible. .
Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the Public tender opening. Bidders will be
advised of the outcome in due course.
If y u require further information, please feel free to contact me or a member of Supply. &
Serv es.
Vera A. elgemacher
VF/jg
Attachments
April 16, 2009
Tender No. T-6-2009 Page 2
Tender for Waterfront Trial = Western. Gateway
Project
TORONTO AND REGION
)Conservation A i• ACHMENT#t._ 3._ i O REPORT# es I(,'~
for The Living City
173
May 5, 2009
Mr. Everett Buntsma .
Director, Operations and Emergency Services !Department
Municipal Engineering Division
City of Pickering
One the Esplanade
Pickering, Ontario
L1 V 61<7
Dear Mr. Buntsma:
Re: Waterfront Trail, Western Gateway Project
File: Tender No. T-6-2009
Thank you for your correspondence dated April! 27, 2009 regarding the tender summary
for the Waterfront Trail -Western Gateway Project. TRCA has reviewed the tender
summary provided for T-6-2009 Waterfront Trail, Western Gateway Project and the
procurement practices of the City and find that they are in keeping with the
requirements of the Toronto Waterfront Revitalization Corporation and the Toronto and
Region Conservation Authority.
Thank you for providing this information to us, We look forward to working with you and
your selected contractor. If you have any questions or require additional information,
please do not hesitate to call.
Yours truly,
Nancy Gaffney, B.Sc.
Waterfront Specialist
Watershed Management Division
Tel: (416) 661 6600 ext. 5313
Fax: (416) 661 6898
Email: ncgaffnevCa~trca on ca
cc: Arnold Mostert, OALA, Coordinator, Landscape and Parks Development
Member of Conservation. Ontario
5 Shoreham Drive, Downsview, Ontario M3N 1S4 (416) 61-6600 FAX 661-6898 www.trca.on.ca t Aw'±
ATTACHMENT#--- TOREPORT# DES ~(•-O`~
of I
` Consulting Engineers 1 7 4
Landscape Architects
Planners
Johnson Sustronk Weinstein + Associates
09-14
May 5, 2009
City of Pickering
Operations and Emergency Services Department
One The Esplanade
Pickering, Ontario.
L1 V 6K7
Attn: Mr. Arnold Mostert
Co-ordinator, Landscape and Parks Department
Municipal Property and Engineering Division
Re: Letter of Recommendation - Waterfront Trail - Westgrn Gateway Project
Tender No. T-6-2009
Dear Amold:
The three lowest bids that have been provided by your office for this project were reviewed in detail. The three
bidders are:
1. Pacific Paving S 836,653,12
2. Rutherford Contracting Limited S 850,667.37
3. Maram Building Corporation S 894,600,00
While irregularities were noticed in the Maram Building Corp. tender numbers, the two low bidders
calculations appeared correct and in order..
The key element in this project package involves the construction of a significant structural pier and elevated
walkway. Since no advice on the intended structural sub-contractor has been requested in the tender package
request, we had advised the City in our tender analysis memo of April 22, 2009 to investigate both the
structural capability of the primary contractor and his structural sub-contractor. If positive feedback has been
provided to City staff in this regard, we would see no reason not to accept the low bidder, Pacific Paving,
We trust this letter of recommendation is acceptable.
Yours very truly,
far A LA, MC11P, RPP
Principal
GLH/slv
c.c. Ron Bemasch (JSW+)
20 Mural Street; Unit 10 • Richmond Hill, Ontario • 1461 K3 • T 1905-889-8100 • Fax 905-889-6616 • design@jsw.co
REPORT TO
COUNCIL
PIC
Report Number: OES 29-09
Date: May 19, 2009
175
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Quotation No. Q-23-2009
Supply & Delivery of Articulated Variable Horse Power Motor Grader
File: A-1440
Recommendation:
1. That Report OES 29-09 of the Director, Operations & Emergency Services be
received;
2. That Q-23-2009, as submitted by Nortrax for the supply and delivery of (1) one
2009 John Deere 870G Articulated Motor Grader in the amount of $258,736.10
(PST and GST included) be accepted;
3. The total gross purchase cost of $258,736.10 (GST & PST included) and net
purchase cost of $247,287.60 be approved;
4. That council authorize the Director, Corporate Services & Treasurer to finance
the supply and delivery of the Articulated Motor Grader in the amount of
$247,287.60 as follows:
(a) that the sum of $ 245,000 be financod by the issue of debentures by The
Regional Municipality of Durham over a period not to exceed (5) five years, at
a rate to be determined
(b) the balance sum of $2,287.60 to be funded from the 2009 Current Budget
(c) the annual repayment charges in the amount $ 55,035 be included in the
annual Current Budget for the City of'Pickering, commencing in 2010 and
continuing thereafter until the loan is repaid; and any financing cost to be paid
out of the Current Budget;
(d) the Director, Corporate Services & Treasurer has updated the City's 2009
Annual Repayment Limit and the repayment thereof falls within the City's
Annual Repayment Limit for debt andi financial obligations, as established by
the Province for municipalities in Ontario and would not cause the City to
exceed the updated limit, and therefore, Ontario Municipal Board approval is
not required prior to City Council's authorization;
(e) undertake the financing of this project or portions thereof that cannot be
accommodated through the foregoing through internal loans, Infrastructure
Ontario - OSIFA Loan Program, or a '.,financial institution offering long term
financing under similar terms and conditions;
Report OES 29-09 May 19, 2009
Subject: Articulated Variable Horse Power Motor Grader Page 2
176
(f) the Treasurer be authorized to take any actions necessary to effect the
foregoing
5. That the Director, Corporate Services & Treasurer be authorized to apply any
excess proceeds raised to other capital projects for which long-term financing is
required, as is permitted under the Municipal Act, 2001;
6. That the draft by-law attached to this report be enacted; and
7. That the appropriate officials of the City of Pickering be given the authority to give
effect thereto.
Executive Summary: The City of Pickering currently utilizes two motor graders to
maintain approximately 220 lane kilometers of ravel surface road. This maintenance
encompasses road surface conditioning as wel?as winter control. The replacement of
the oldest machine, a 1999 Champion 740 has been identified in the 2009 Capital
Budget.
Financial Implications:
1. Approved Source of Funds
2009 Capital Budget Debt (5 years)
Item Proiect Code Source of Available Required
Fun s
Variable Horse 5320.0903.1701 Debt $300,000 $247,287.60
Power Motor
Grader
2. Estimated Project Costing Summary
Quotation Amount 5320.0903.6178
Q-23-2009 $269,970.00
Trade in Credit (41,000)
GST 11,448.50
PST 18.317.60
Total Gross Project Cost 258,736.10
GST Rebate (11,448.50)
Total Net Project Cost $247,287.60
CORP0227-07/01 revised
I
Report OES 29-09 May 19, 2009
Subject: Articulated Variable Horse Power Motor Grader Page 3
Project cost under (over) the approved funds by $52,712.40
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditure contained ',in this report and concurs.
Sustainability Implications: The engine powering this piece of equipment meets the
Environmental Protection Agency's Tier III regulation for emission standards. This
standard significantly reduces the amount of harmful emissions produced by the
operation of the grader. As well, product improvements such as "on ground" refueling
and maintenance check points which do not require the operator to climb on the
machine provide for a safer work environment.
Background: The purchase of an Articulated Motor Grader was identified and
approved by Council in the 2009 Capital Budget. This vehicle will replace City Unit
#107, a 1999 Champion, 740 VHP Motor Grader. This machine, which was refurbished
in the year 2006 has experienced a catastrophic failure of the transmission during winter
control operations in early 2009. Since that time a rental machine has been utilized to
maintain service levels. Specifications for a replacement were compiled using
information from a previous new equipment purchase in 2002, on-site demonstrations
and attendance at this year's Municipal Equipmeent Tradeshow in February 2009. At the
tradeshow, staff were able to visit displays and equipment from three major
manufacturers; Caterpillar, Volvo and John Deere. The Caterpillar machines are all
joystick controlled and the demonstration simulotor made it evident that this is not a
good choice for the type of work we perform. During and after the tradeshow,
arrangements were made to demonstrate a John Deere 870D (2008 model) with a 9
litre engine. Subsequently, John Deere made their 870G (2009 model) available and
both were used on City roads in late February/March 2009. Volvo did not make a unit
available for demonstration.
On April 18, 2009 request for quotations were released and Supply & Services invited
three vendors to participate in the bidding process, of which two have responded. The
low bid submitted by Strongco/Volvo for a 2009 Volvo G940 deviates from the 9 litre
minimum specification for engine size but has been evaluated. The engine powering
the machine being offered by Strongco/Volvo is a 7.2 litre engine, producing only 754
foot pounds of torque at 1550 RPM. The City's existing motor grader being replaced
utilizes a 10.8 litre engine producing approximately 875 foot pounds of torque, has been
very effective in heavy snow conditions experienced during the past two seasons of
Winter Control and has accumulated 12,000 hours of running time. Approximately 80%
of our grader needs are for heavy work requiring larger torque, such as snow clearing,
regrading and overturning gravel roads, and spreading fresh gravel. It is the opinion of
the Municipal Property & Engineering Division that an engine not meeting the minimum
CORP0227-07/01 revised
Report OES 29-09 May 19, 2009
Subject: Articulated Variable Horse Power Motor Grader Page 4
178
9 litre specification and not producing high torque output at a relatively low RPM would
experience a shortened life cycle when required to perform this type of work. The bid
submitted by Nortrax for a 2009 John Deere 870G has a 9 litre engine, and although
smaller in size than the City's existing motor graders, it produces 949 foot pounds of
torque at 1000 RPM. The Municipal Property & Engineering Division therefore
recommends acceptance of the bid submitted by Nortrax, which has met all
specifications set in Q-23-2009 in the amount of $258,736.10 (GST & PST included)
and that the net purchase cost of $247,287.60 be approved.
Attachments:
1. Supply & Services Summary Memorandum
2. By-law to confirm the authorization of the Issuance of debentures in the amount
of $245,000 for the supply and delivery of Articulated Variable Horse Power
Motor Grader
Prepared By: Approved/Endorse By:
Ric rd Holbor verett sm
D' sion Head ~irector
Municipal Property & Engineering Operations & Emergency Services
Grant Smith illis Paterson
Supe isor, Fleet Operations Director
Corporate Services & Treasurer
Vera A. F gemacher
C.P.P., CPPO, CPPB, C.P.M., CMM III
Manager, Supply & Services
GS:cr
Attachments
CORP0227-07/01 revised
I
Report OES 29-09
May 19, 2009
Subject: Articulated Variable Horse Power Motor Grader
Page 5
1
Copy: (Acting) Chief Administrative Officer
Chief Administrative Officer
Recommended for the. consideration
of Pickering City Council
Thomas J. ui v
, RDM , CMM II
Chief Administ ative Officer
CORP0227-07/01 revised
I
ATTACHMENT# TO REPORT#
Cif of _ 29-.0 y
PIC E
MEMO
To: Richard Holborn, April 24, 2009
Division Head, Municipal Property & Engineering
RECEIVED
From: Bob Kuzma
Senior Purchasing Analyst APR 2 4.2009
CITY OF PICKERIN
Copy. M
NICPALPRO RT &ENG!NEERINNGG
Subject: Quotation-for Supply &
Delivery of Articulated
Variable Horsepower Motor
Grader -Quotation No. Q-23-
2009
Quotations have been received for the above project. Three. (3) companies were invited to
participate of which two (2) responded. Quotations shall be irrevocable for 60 days after the
official closing date and time.
Copies of the.quotations are attached for your review along with the summary of costs. Each line
item provides a space for the vendor to indicate ,a "Yes, No, Specify" to provide the City with
information and details to subjectively review each line item and the sum total of all specifications.
Specifications item #4 (b) states: A mark in the "no" space shall mean a deviation from the
specification and must be further detailed in the SPECIFY space. Deviations will be evaluated
and acceptance of these deviations is within the discretion of the City of Pickering.
The quotation submitted by Strongco/Volvo the total amount of $250,408.00, taxes included, is the
low quotation, subject to further evaluation of the vehicle's specifications.
Please advise with your recommendation any reason the low bid from StrongcoNolvo is not
acceptable.
SUMMARY
Taxes included
After
Trade in
Vendor Amount Sub Total G.S.T P.S.T. Total Calculation
(Credit) Check
Strongco/ $256,600.00 35,000.00 221,600.00 $11,800.00 $17,728.00 $250,408.00 250,408.00
Volvo
Nortrax $269,970.00 1,000.00 228,970.00 11,448.50 18,317.60 258,736.10 $258,736.10
i
ATTACHMENT# 4-rte TOREPgRT# DES ~-Dl
Z-
P o ' 'on is made in Supplementa~rms and Conditions to arrange for demonstrations.
Pursuant to Standard Quotation Terms and Conditions, item 4 - Samples:
Samples shall also mean demonstration of vehicle and/or equipment being quoted upon,
including provision for City staff to operate the vehicle being quoted upon.
This award is subject to Council approval.
Include in your report to Council:
1. the appropriate account number(s) to which this work is to be charged and the
budget amount(s) assigned thereto
2. Treasurer's confirmation of funding
3. related departmental approvals
4. any reason(s) why the low-bid of SrongcoNolvo is not acceptable, and
5. related comments specific to this acquisition
Bidders will be advised of the outcome. Please do not disclose pricing to enquiring bidders.
Subject to Council approval, an approved "on-line" requisition will also be required to proceed.
If you require further information or assistance during the evaluation phase of this quotation
call, contact me at extension 2131.
April 24, 2009 Page 2
Q-23-2009 Supply & Delivery of Road Grader
THE CORPORATION OF THE CITY OF PICKERING 8 2
BY-LAW NO.
Being a by-law to authorize the Supply &
Delivery of Articulated Variable Horse Power
Motor Grader and the issuance of debentures
therefore in the amount of $245,000
WHEREAS Section 11 of the Municipal Act, 2001, as amended, provides that a lower-
tier municipality may pass by-laws respecting matters within the spheres of jurisdiction
described in that Section; and,
WHEREAS Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a
municipality may incur a debt for municipal purposes, whether by borrowing money or in
any other way; and,
WHEREAS Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a
lower-tier municipality in a regional municipality does not have the power to issue
debentures; and,
WHEREAS The Regional Municipality of Durham has the sole authority to issue
debentures for the purposes of its lower-tier municipalities including The Corporation of
the City of Pickering (the "City"); and,
WHEREAS the Council of the City wishes to projceed in respect of the Supply &
Delivery of Articulated Variable Horse Power Motor Grader; and,
WHEREAS before authorizing the project to proceed in respect of the Supply &
Delivery of Articulated Variable Horse Power Motor Grader on the date hereof the
Council of the City had the Treasurer update the City's Annual Repayment Limit, the
Treasurer calculated the estimated annual amount payable in respect of such project
and determined that such annual amount would not cause the City to exceed the
updated Limit and, therefore, Ontario Municipal Board approval is not required as per
Section 401 of the Municipal Act, 2001, as amended, and the regulations made
thereunder; and,
WHEREAS after determining that Ontario Municipal Board approval is not required, the
Council of the City approved Report OES 29-2009 on the date hereof for the Supply and
Delivery of Articulated Variable Horse Power Motor Grader and awarded Quotation
Q-23-2009 for the Supply & Delivery of the Articulated Variable Horse Power Motor
Grader project.
i
By-Law No. Page 2
183
NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. That the City proceed with the project referred to as "Supply & Delivery of Articulated
Variable Horse Power Motor Grader";
2. That the estimated costs of the project in the amount of $247,287.60 be financed as
follows:
a) That the sum of $245,000 be financed by the issue of debentures by The
Regional Municipality of Durham over a period not to exceed (5) five years;
b) That the sum of $2,287.60 be funded from'the 2009 Current Budget
3. That the funds to repay the principal and interest of the debentures be provided for
in the annual Current Budget for the City commencing in 2010 and continuing
thereafter until the loan is repaid.
BY-LAW read a first, second and third time and finally passed this 19th day of May
2009.
David-Ryan, Mayor
Debi A. Wilcox, City Clerk
i
city °o REPORT TO
IF 01C K0 COUNCIL
Report Number: OES 30-09
Date: May 19, 2009
184
From: Everett Buntsma
Director, Operations & Emergency 6ervices
Subject: Pickering Museum Village
- Brougham Central Hotel Restoration
- Tender No. T-9-2009
- File: A-1440
Recommendation:
1. That Report OES 30-09 regarding Tender No. T-9-2009 for the Pickering
Museum Village, Brougham Central Hotel Restoration be received;
2. That Tender No. T-9-2009 submitted by Noshid Construction Corp. in the total
tendered amount of $189,000 (GST included) be accepted;
3. That the total gross project cost of $243,600 (GST included) and a net project
cost of $232,000 including the total tendered amount and other associated costs
be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to take any
actions necessary in order to effect the foregoing; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Executive Summary: The City of Pickering Was successful in obtaining project
funding from the Building Canada Fund - Communities Component for the restoration
of the Brougham Central Hotel at Pickering Museum Village.
Staff have proceeded with a formal tendering process. Bids have been received, and
upon subsequent review and investigation as well as reference checks.
Report OES 30-09 May 19, 2009
Subject: Pickering Museum Village
185 - Brougham Central Hotel Restoration
- Tender No. T-9-2009 Page 2
Financial Implications:
1.
TENDER AMOUNT
T-9-2009 $155,000
Cash Allowance 25,000
GST 9,000
Sub-Total $189,000
GST Rebate (9,000)
Total $180,000
2.
APPROVED SOURCE OF FUNDS
O & ES Capital Budget
Location Project Code Source of Funds Budget Required
Pickering Museum 5744.0901 Grant Funding
Village
Brougham Central FUNDS.AVAILABLE $665,000 $232,000
Hotel Restoration
3.
ESTIMATED PROJECT COSTING SUMMARY
T-9-2009
$180,000
Miscellaneous & Tender Costs 2,000
Contingency 50,000
Total $232,000
GST 11,600
Total Gross Project Cost $243,600
GST Rebate (11,600)
Total Net Project Cost
Under /Over Budget $433,000
Sustainability Implications: In order to maintain the City's cultural heritage, it is
imperative to undertake life cycle rehabilitation and maintenance of heritage structures.
With the proposed restoration work of the Brougham Central Hotel at Pickering Museum
Village, the City will be fulfilling its mandate to preserve a sustainable heritage
community facility.
CORP0227-07/01 revised
Report OES 30-09 May 19, 2009
Subject: Pickering Museum Village 186
- Brougham Central Hotel Restoration
- Tender No. T-9-2009 Page 3
Background: John Rutledge Architect was retained by the Pickering Museum
Foundation to provide tendering specifications for the restoration of the Brougham
Central Hotel at Pickering Museum Village. Phase One of the restoration, that being the
provision of a solid concrete foundation, was completed in 2008.
Bids have been received to the tendering call for (Phase Two, which closed on
Wednesday, April 29, 2009. Seven (7) companies were invited to participate. An
advertisement was placed in the Daily Commercial News and on the City's Website. A
mandatory site visit was held on Thursday, April 16, 2009. Seventeen (17) bidders
attended of which eleven (11) bidders responded; and submitted a bid for this project.
No addenda was issued during this tender call.
The Health & Safety Policy, Workplace Injury Summary Report, WSIB Clearance
Certificate and Certificate of Insurance submitted by Nashid Construction Inc.. have
been deemed acceptable by the Coordinator, Health & Safety. In conjunction with
staffs review of the contractor's previous work experience, the tender is deemed
acceptable.
Upon careful examination of all tenders and relev4nt documents received, the Facilities
& Operations Division recommends the acceptance of the low bid submitted by Nashid
Construction Corp. for Tender No. T-9-2009 in the amount of $189,000 (GST included)
and that the total net project cost of $232,000 be approved.
This report has been prepared in conjunction withi the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Summary Memorandum from Supply & Services dated April 29, 2009
CORP0227-07/01 revised
Report OES 30-09 May 19, 2009
Subject: Pickering Museum Village
1-87 - Brougham Central Hotel Restoration
- Tender No. T-9-2009 Page 4
Prepared By: Ajpproved/E ors By:
Tony Prevedel E ere untsma
Division H d, Facilities Director, Operations & Emergency
Services
I
Vera . Felge acher G Ilis Paterson
C.P.P., CPPO, CPPB, C.P.M., CMM III Director, Corporate Services &
Manager, Supply & Services Treasurer
TP:mld
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
T omas J. 046n, RDM M III
Chief Admini rative Officer
i
CORP0227-07/01 revised
ATTACHMENT#~ TOREPORT#~36-09
_..L_ of 4:t_ 188
Crr~ o~
I+KERI MEMO
To: Tony Prevedel April 29, 2009
Division Head, Facilities Operations
From: Vera A. Felgemacher
.Manager, Supply & Services
Copy: Supervisor, Facilities Operations
Subject: Tender No. T-9-2009
Tender for Pickering Museum Village Brougham Central Hotel Restoration
CONSTRUCTION PHASE 2
Closing: April 29, 2009
Tenders have been received for the above project. Seven (7) companies were invited to
participate. An advertisement was placed in the Daily Commercial News and on the City's
Website. A mandatory site visit was held on Thursday, April 16, 2009, Seventeen (17) bidders
attended of which eleven (11) bidders responded.
A copy of the Record of Tenders Opened and Checked used at the public tender opening is.
attached. Tenders shall be irrevocable for 60 dayo after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit
prices and extensions; unit prices shall govern and extensions will be corrected accordingly,
which has tmen done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure. No. PUR 010-001, Item 10.03(w). Three (3) bids have
been retained for review at this time.
SUMMARY
PST & GST included
Bidder Total Tendefied Amount After Calculation Check $
Nashid Construction Corp. $189,000.00 $189,000.00
Masoud Construction Inc. $279,300.00 $279,300.00
Heritage Restoration Inc.. $281,177.40 $281,177.40
RusCan General Contracting Inc. $291,115.50 $291,175.50
ATTACFiMENT# 'TO REPORT# v -3_09
189 - 9 of
Gary Brown Mason $302,212.58 $302,212.58
Phoenix Restoration $34%650.00 $349,650.00
Colonial Building Restoration $519„750.00 $519,750.00
Ross Clair (R.O.M.) Contractors $6510711.00 $051,711.00
Inc.
Rutherford Contracting Unable to bid
D.J. McRae Contracting Ltd. Unable to bid
Automatic rejection - Bid Bond submitted not in the
amount of 10% ofthe tendered amount. Reference:
Snyder Construction Purchasing sy-law No. 5900-01, Procedure No. PUR
010-001, 10.104, Item 9(d), 1 B Item 17, 18, 19, and
Tendering Specification Item 3
Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for,
your review during the evaluation stage of this tender call. Please advise.when you wish us to
proceed with this task.
(a) a copy of the Health and Safety Policy to be used on this project, currently dated and
signed;
(b) a copy of the current Cost and Frequency Report issued by Workplace Safety•& Insurance
Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER,
or. MAP reports may, be submitted); ,
(c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board
(d) the City's certificate of insurance completed by the bidder's agent, broker or insurer.();
(e) list of sub-contractors in accordance with GC Item 31, Form Page 86
Include the following items in your Report to Council:
(a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health & Safety;
(b)' any past work experience Nashid Construction Corp.including work location;
(c) without past work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) . any reason(s) why the low bid of Nashid Construction. Corp. is not acceptable; and.
(i) related comments specific to the project.
John Rutledge as the consultant. on this project will be reviewing submissions and making
recommendations to you. The consultant should al$o review carefully all submittal information
based on tendering instructions. If the consultant notices any infractions or information missing
April 29, 2009
Tender No. T-9-2009 Page 2
Tender for Pickering Museum Village Brougham
Central Hotel Restoration
CONSTRUCTION PHASE 2
1
ATTACHMENT#-Z., - TOREPORT# 6~S c ~
_ of 190
during the evaluation, please contact a member of Supply & Services as soon as possible.
Duplicate copies of the bids are attached for the consultant's use.
Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the Public tender opening. Bidders will be
advised of the outcome in due course.
If you require further information, please feel free to contact me or a member of Supply &
Services.
VF/jg
Attachments
April 29, 2009
Tender No. T-9-2009 Page 3
Tender for Pickering Museum Village Brougham
Central Hotel Restoration
CONSTRUCTION PHASE 2
ATTACHMENTS R=PORT~~S ,3G -0
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May 19, 2009
NOTICE OF MOTION
Councillor McLean and Councillor O'Connell gave notice that they will at this meeting of
Council be presenting a motion as follows:
PROVINCIAL HARMONIZED SALES TAX
WHEREAS the economy in Canada and in the Province of Ontario is faced with an
unstable climate and high unemployment rates; and
WHEREAS peoples savings and portfolios have been drastically affected by the world
economic condition; and
WHEREAS the Provincial Government recently announced the harmonization of the 5%
GST and the 8% PST; and
WHEREAS this harmonized sales tax will negatively impact all consumers, young and
old, married or single, by implementing the proposed harmonized tax to almost all
goods and services that were previously exempt from PST; and
WHEREAS the 8% PST will be added to items such as, but not limited to, gasoline,
home heating fuel, water, hydro, used cars, real estate commissions, home renovations,
personal services, chiropractor, massage therapy, consultants, lawyers fees,
prescriptions, registration fees and memberships for recreational services used by
seniors and children.
THEREFORE BE IT RESOLVED that we, The Council of the City of Pickering, appeal
to the Province of Ontario to stop the implementation of the proposed Provincial
Harmonized Sales Tax until more public consultation and input is received; and
BE IT FURTHER RESOLVED that we, The Council of the City of Pickering, request that
AMO lobby the Province of Ontario on our behalf; and that a copy of this resolution be
sent to all municipalities in Ontario requesting their support.
~ity o~
193
May 19, 2009
BY-LAWS
6946/09 Being a by-law to exempt Lot 6, Plan 40M-1827, Pickering,
from part lot control. (By-law attached)
6947/09 Being a by-law to adopt Amendment 18 to the Official Plan
for the City of Pickering (OPA 09-001/P)[Refer to Planning
page 15]
6948/09 Being a by-law to amend By-law 6604/05 providing for the
regulating of parking, standing and stopping on highways or
parts of highways under the jurisdiction of the City of
Pickering and on private and municipal property. (By-law
attached)
6949/09 Being a by-law to appoint By-laWv Enforcement Officers for
the purpose of enforcing parlging restrictions in private
property. (By-law attached)
6950/09 Being a by-law to authorize the supply & delivery of
Articulated Variable Horse Power Motor Grader and the
issuance of debentures therefore in the amount of $245,000
[Refer to New and Unfinished Business pages
6951/09 Being a by-law to amend By-law Number 6191/03 to confirm
General Municipal Fees. [Refer to Report CS 15-09]
6952/09 Being a by-law to adopt the estimates of all sums required to
be raised by, taxation for the year 2009 and to establish the
Tax Rates necessary to raise such sums and establish the
final due dates for the residential, pipeline, farm and
managed forest realty tax classed. [Refer to Report CS 19-
09]
6953/09 Being a by-law to amend By-law 6604/05 providing for the
regulating of parking, standing and stopping on highways or
parts of highways under the jurisdiction of the City of
Pickering and on private and municipal property. [Refer to
Executive pages 140 & 1411
i
194
6954/09 Being a by-law to provide for the establishment of a
Reserve Fund to be known as the Operations Centre
Reserve Fund. [Refer to Report CS 15-09]
1
`LN 00
► ► 195
MEMO
To: Debi Wilcox April 28, 2009
City Clerk
From: Denise,Bye
Supervisor, Property & Development Services
Copy: Director, Planning & Development
Subject: Request for Part Lot Control By-law
Owners: Gaspare & Anna Maria Latona
Lot 6, Plan 40M-1827, City of Pickering
(Parts 5, 6 and 20, Plan 40R-17710)
File: PLC.40M-1827.2
Plan of Subdivision 40M-1827 was registered in 1995. In 1997, Reference Plan 40R-17710 was
registered providing for the development of four quadruplex dwellings on Lot 6, Plan 40M-1827.
At that time a part lot control. by-law was enacted and registered to exempt Lot 6 from the part lot
control provisions of the Planning Act, however oneof the parts lying within Lot 6 was conveyed
into separate ownership after the part lot control by-law expired effectively making the Transfer in
contravention of the Planning Act.
The solicitor for the owners of this part of Lot 6 is requesting that another part lot control by-law be
enacted for a period of three months in an effort to rectify the title to the property and bring it into
compliance with the Planning Act:
Attached hereto is a location map and a draft by-law, enactment of which will exempt Lot 6, Plan
40M-1827, Pickering, from the part lot control provisions of the Planning Act, thus allowing a legal
Transfer to be effected in accordance with the Planning Act. This draft by-law is attached for the
consideration of City Council at its meeting scheduled for May 19. 2009.
DB:bg
Attachments
I
196
FINCH AVENUE FINCH
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City of Pickering Planning & Development Department
PROPERTY DESCRIPTION LOT 6, PLAN 40M-1827, PICKERING
OWNER VARIOUS DATE APR. 29, 2009 DRAWN BY JB 07\
FILE No. PART LOT CONTROL SCALE 1:5000 CHECKED BY DB N
a a acre..:
Teranst Enterpfeae In 1... nd 't' euppliere. All right■ Reserved. NotSurva / a pion of ■urvey. PN-10
2005 MPAC and its supliers. All rl hte Reserved. Not a lo.
o .
THE CORPORATION OF THE CITY OF PICKERING 197
BY-LAW NO. AM.~'F,T
Being a By-law to exempt Lot 6, Plan
40M-1827, Pickering, from part lot control.
WHEREAS pursuant to the provisions of section 50 of the Planning Act, R.S.O. 1990,
chapter P.13, the Council of a municipality may py By-law provide that section 50(5) of
the Act does not apply to certain lands within a plan of subdivision designated in the
By-law;
NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY
ENACTS AS FOLLOWS:
1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, does not apply to
the lands described as follows:
Lot 6, Plan 40M-1827, Pickering.
2. This By-law shall remain in force and effect for a period of three months from the
date of the passing of this By-law and shall expire on August 19, 2009.
BY-LAW read a first, second and third time and finally passed this 19th day of May,
2009.
David Ryan, Mayor
Debi A. Wilcox, City Clerk
PLC.4OM-,887.2
CU#
MEMO
198
To: Debbie Shields May 12, 2009
Deputy Clerk
From: Mike Pelzowski, CET
Coordinator Traffic Operations
Copy: Division Head, Municipal Property & Engineering
Supervisor, Engineering & Capital Works
Subject: By-law amendment - OES Report 25-09
No Stopping - Sandy Beach Road
As requested, please find attached the revised By-Ww to OES report 25-09. The draft By-law is
amended to indicate the No Parking to No Stopping conversion as per Executive Committee
direction on May 11, 2009.
Mp/mp
THE CORPORATION OF THE CITY OF PICKERING 199
BY-LAW NO.! /09
Being a By-law to ame d By-law 6604/05
providing for the regu acing of parking,
standing and stopping o highways or parts
of highways under the ju sdiction of the City
of Pickering and on private and municipal
property.
WHEREAS, By-law 6604/05, as amended, p ovides for the regulating of traffic and
,parking on highways, private property and municipal property within the City of
Pickering; and
WHEREAS, it is deemed expedient to amend By-law 6604/05 to establish additional
"No Stopping" zones on Sandy Beach Road.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING
HEREBY ENACTS AS FOLLOWS:
1. Schedule 1 to By-law 6604/05, as amended, is hereby further amended thereto
by the following:
SCHEDULE 1
NO STOPPING
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4
HIGH WAY SIDE LIMITS (FROMlTO) PROHIBITED TIMES
OR DAY
DELETE
Sandy Beach West Bayly Street Anytime
Road to 55 metres
south thereof
ADD
Sandy Beach East Bayly Street Anytime
Road to 100 metres
north of
Streamside Court
2 0, 0
Sandy Beach West Bayly'Street to Anytime
Road 180 metres south of
Bayly Street; and
325 metres south of
Bayly Street to
Parkham Crescent
2. This By-law shall come into force on the date that it is approved by the Council of
The City of Pickering and when signs to the effect are erected.
BY-LAW read a first, second and third time and finally passed this day of
2009.
David Ryan, Mayor
Debi A. Wilcox, City Clerk
201
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO. 6949/09 41: ;4>
Being a by-law to appoint By-law Enforcement Officers for the Purpose
Enforcing Parking Restrictions on Private Property
WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as
amended, a municipal council may appoint persons to enforce the by-laws of the
municipality; and
WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement
officers are peace officers for the purpose of enforcing municipal by-laws;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. That the following people be hereby appointed as municipal law enforcement
officers in and for the City of Pickering in order to ascertain whether the
provisions of By-law 2359/87 are obeyed sand to enforce or carry into effect the
said By-law and are hereby authorized to enter at all reasonable times upon
lands municipally known as:
a) 1210 & 1235 Radom St., 1310 , Fieldlight Blvd., 1915 Denmar Rd.,
1331,1350, 1360 and 1885 Glenanna Rd., 1958 and 1975 Rosefield Rd.,
1525/35 Diefenbaker Court, 1530/40,1625 and 1635 Pickering Parkway,
1000/1400 The Esplanade Casitas Millenium, 925 Bayly St., 1650 and
1865 Kingston Road 1775 Valley Farm Road, 1995 Pinegrove, 76-1555
Finch Avenue, 1295 Wharf Street, 1867 Kingston Road and 1100 Begly
Street.
Daniel Shohdy
William Brooks
2. The authority granted in section 1 hereto is specifically limited to that set out in
section 1, and shall not be deemed, at any time, to exceed the authority set out in
section 1.
3. This appointment shall expire upon the person listed in section 1 a) ceasing to be
an employee of Group 4 Securicor or upon Group 4 Securicor ceasing to be
agents for 1210 & 1235 Radom St., 13110 Fieldlight Blvd., 1915 Denmar Rd.,
1331,1350, 1360 and 1885 Glenanna Rd., 1958 and 1975 Rosefield Rd.,
1525/35 Diefenbaker Court, 1530/40,1625 and 1635 Pickering Parkway,
1000/1400 The Esplanade Casitas Millenium, 925 Bayly St., 1650 and 1865
Kingston Road 1775 Valley Farm Road, 1995 Pinegrove, 76-1555 Finch Avenue,
1295 Wharf Street,1867 Kingston Road and 1100 Begly Street whichever shall
occur first
202
By-law No.. 6949/09 Continued Page 2
4. The provisions of this by-law shall come into force and take effect on the day of
the final passing thereof.
BY-LAW read a first, second and third time and finally passed this 19th day of May,
2009.
David Ryan, Mayor
Diebi A. Wilcox, City Clerk
APAIftN Minutes / Meeting Summary
Pickering Museum Village Advisory Committee
February 19, 2009
7:00 pm
Pickering Civic Complex
Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee
Rose Cowan, Pickering Museum Village Advisory Committee
Pat Dunnill, Pickering Museum Village Advisory Committee
Rhonda Lawson, Pickering Museum Village Advisory Committee
Bill McLean, Regional Councillor - Ward 2
Paul Savel, Pickering Museum Village Advisory Committee
Bill Utton, Pickering Museum Village Advisory Committee
Bill Weston, Pickering Museum Village Advisory Committee
Leigh Gardner, Administrative Assistant I (Recording Secretary)
Absent: Carol Brown, Pickering Museum Village Advisory Committee
Suzanne Primrose, Pickering Museum Villsige Advisory Committee
Staff Stephen Reynolds, Division Head, Culture.& Recreation
Present: Marisa Carpino, Supervisor, Culture & Recreation
Katrina Pyke, (Acting) Education & Collections Officer
Mandy Smiles, (Acting) Volunteer & Program Coordinator
.:r ' i
1. Welcome and Int o0 s
Steve welcomed attendees and thanked everyone for 2008
contributions.
• Good news. Received letter approving funding
from Federal and Provincial government for up
to $295,000 each for the Restoration &
Upgrade Project ($885,000).
• Project to take place over 2009!- 2010
• Councillor McLean thanked the, Foundation for
their patience and hard work. Oity is working
on getting land to.the west of the site. Very
optimistic. Would be a good addition to the
Museum
• Pat Dunnill also thanked everyone for their hard
work and is excited and looking; forward to the
work ahead.
Page 1
CORP0228-2102
• Laura asked Councillor McLean to advise
Council of the Committee's thanks for all of
Council and staff's hard work on the grant
application.
2. Selection of Committee Chair
Motion:
Moved by Bill Utton
Seconded by Paul Savel
That Laura Drake be elected Chair of the 2009 Pickering
Museum Village Advisory Committee.
CARRIED
3. Approval of ►d Mln
Motion:
Moved by Bill Utton
Seconded by Rhonda Lawson
That the agenda of February 19, 2009 and the minutes of
October 16, 2009 be approved
CARRIED
4. Ad Hoc Corn
Discussion on Pickering Museum Village Advisory Committee Rhonda to revise to
Duties and Responsibilities separate Committee
• Mandate was updated responsibilities from
• New sub-committees created; Special individual member
Events/Volunteer Activities Committee; responsibilities
Collections Committee; Restoration and Capital
Expenditure Committee
• Number of events attended may be too specific
• Sub-committees are to meet and report back to
PMVAC
6 Updates
Budget
• Currently being reviewed by senior staff before
going to Council (scheduled early May)
• Capital will be revised to reflect. Building
Canada Fund - Pickering Museum Village
Restoration and Upgrade Project grant
• Current - proposed additional hours for
Museum Program Assistant and Collections
staff was deferred to 2010
Page 2
CORP0228-2/02
Foundation
• Pat Dunnill advised no Foundation items to
raise at this time
• Confirmed $180,000 commitment to restoration
Cultural Plan
• Marisa provides an update of the City's Cultural
Strategic Plan
• Initiative between stakeholders and staff
• Meetings have taken place
• There are 6 sections in the plan, written by staff
• Staff to review draft of the first $ sections in
March
• Draft will be finalized for stakeholders to review
by April/May
• Consultation phase (sections 44 5), with
summary and results by the fall; (pending
budget approval for consulting fees (approx.
$30,000)
Annual Workplan
• 2006-2010 workplan (2008 Status Report) Members to get any
handed out by Marisa comments back to
• Katrina completed the status column Marisa by March 2nd
• To go to Council in May as a Committee Report
for approval for 2008
• 2009 - collections should be first priority Marisa to email format
• Each sub-committee to set respective goals for to committee members
2009 and discuss at next Committee meeting
• Councillor McLean commented, that he is Next meeting April 15th
concerned the Region of Durham is not
promoting the Museum as much as they should Katrina Pyke to call
be Pat Olive at Durham
Region regarding
museum promotion
0., Overview
Promotional Plan 2009
• Mandy reviewed Marketing Plan handout
• Promotions by mail drop, post cards, LED,
media releases etc
VIV Night
• Wednesday, April 22"d (also Eajrth Day)
• Invitations will go out closer to the date
Page 3
CORP0228 -2/02
j
Education & Public Programming
• Christmas craft very successful, 4 kids craft
clubs. Four Saturdays leading iup to Christmas
were sold out (minimum of 19 kids at each
session)
• Education tours down last year. (great the year
before)
• Christmas in the Village has gone down as well
as outreach
• Successful PA Day Camp on February 13th
• Will try to do cooking workshops in the fall
7. Other Business & AdIper tent` _
• Staff are keeping track and providing
information with the widening of Hwy 7
• Museum sign and bell tower is responsibility of
province.
• Katrina Pyke setting up binders with dividers for Would appreciate
PMVAC to be consistent with Ministry of Culture feedback from
Museum standards. committee members
Mandy provided handouts of promotional
materials. Posters can be posted wherever
members choose. She can send more if
required.
• Dine & Safe Program discussed by Rose. She
has a package for the Museum'
• Volunteers should keep track of hours (could be
a 2009 objective in the annual workplan).
Council would be interested in this information
• Katrina Pyke discussed the Trillium Grant
received by Gas & Steam Barn Volunteers.
Harold needs to do an unveiling to recognize
the project. Will be having a Grand Whistle
during the Steam Up event in 2009.
S. Next Meeting
Thursday, May 14th at 6pm at the Pickering Museum Village
(on site meeting, dress appropriately).
Thursday, August 13th and Thursday, OctoboIr 15th at 7pm at
Pickering Civic Complex Tower Room).
Meeting Adjourned: 9:15 pm
Copy: City Clerk
Page 4
CORP0228-2/02
Committee of Adjustment
q Meeting Minutes
Wednesday, March 25, 2009
ty 00 7:00 pm
P10CERING Main Committee Room
PRESENT:
Kevin Ashe
David Johnson - Chair
Susan Kular
Keith Wilkinson
ALSO PRESENT:
Ross Pym, Secretary-Treasurer
Jean Finn, Assistant Secretary-Treasurer
ABSENT:
Eric Newton
(1) ADOPTION OF AGENDA
Moved by Keith Wilkinson
Seconded by Susan Kular
That the agenda for the Wednesday, March 25, 2009 meeting be adopted.
CARRIED UNANIMOUSLY
(II) ADOPTION OF MINUTES
Moved by Kevin Ashe
Seconded by Keith Wilkinson
That the minutes of the 3rd meeting of the Committee of Adjustment held
Wednesday, March 4, 2009 be adopted.
CARRIED UNANIMOUSLY
1
Committee of Adjustment
Meeting Minutes
Citq o~
Wednesday, March 25, 2009
PI 7:00 pm
Main Committee Room
(III) REPORTS
1. (Deferred at the March 5, 2009 meeting)
P/CA 05/09 - D. Munch & J. Rauh-Munch - AMENDED
509 Marksbury Road
(Part of Lots 10, 11, 12, Plan 270
Parts 1 - 6, 40R-24840)
City of Pickering
The applicant requests relief from Zoning. By-law 2511, to permit a 6.0 metre
front yard depth to a proposed two-storey detached dwelling with an attached
garage, and a 5.4 metre front yard depth to a covered porch, whereas the by-law
requires a minimum front yard depth of 7.5 metres.
The applicant requests approval of these variances in order to obtain a building
permit.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval of the application
subject to conditions. Written comments were received from the City's Manager,
Development Control expressing no concerns. Written comments were also
received from Jasmin Rauh-Munch and Dome Munch of 509 Marksbury Road,
C. & C. Bamford of 528 Marksbury Road, Peter Barton of Avtech Design and
from Debbie & Alan May of 511 Marksbury Road in support of the application`'.
Jasmin Rauh-Munch, owner, was present to represent the application. No
further representation was present in favour of or in objection to the application.
The Secretary-Treasurer explained that the applicant submitted a letter and a
revised plan to amend the application.
Jasmin Rauh-Munch *explained the amended application.
Moved by Kevin Ashe
Seconded by Susan Kular
That the amended application P/CA 05/09 by D. Munch & J. Rauh-Munch, be
APPROVED on the grounds that the proposed 6.0 metre and a 5.4 metre front
yard depth to a proposed two-storey detached dwelling with an attached garage
are minor variances that are desirable for the appropriate development of the
land, and in keeping with the general intent and purpose of the Official Plan and
the Zoning By-law, subject to the following conditions:
2
Committee of Adjustment
Meeting Minutes
Caq o~
Wednesday, March 25, 2009
7:00 pm
Main Committee Room
PICKERING
1. That these variances apply only to the proposed dwelling with a covered front
porch that provides a front yard depth; of 6.0 metres and 5.4 metres
respectively, as generally sited and outlined on the applicant's most recently
submitted site plan with this application.
2. That the applicant provides a minimum of 6.0 metres for a vehicular entrance.
3. That the applicant obtains a building permit for the proposed construction
within two years of the date of this decision; or this decision shall become null
and void.
CARRIED UNANIMOUSLY
2. P/CA 10/09 - P. & T. Hackett
1942 Calvington Drive
(Plan 40M-2339 Pt Blk 5, Now 40R-2546$ Part 10)
City of Pickering
The applicants request relief from Zoning:By-law 3036, as amended by By-law
6585/05 to permit a 0.5 metre side yard width and a 4.0 metre rear yard depth to
a proposed raised deck, whereas the by-law requires a minimum side yard width `
of 1.2 metres and a rear yard depth of 6.0 metres.
The applicants request approval of these variances in order to obtain a building
permit.
The Secretary-Treasurer outlined comme is received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were received from the City's Development
Control Manager and the Toronto and Region Conservation Authority, both
expressing no concerns. Written comments were also received from
Councillor Rick Johnson in support of the application.
Paul Hackett, owner, was present to repr sent the application. No further
representation was present in favour of or in objection to the application.
Paul Hackett explained the application.
3
Committee of Adjustment
Meeting Minutes
qty o~
Wednesday, March 25, 2009
i i
7:00 pm
Main Committee Room
PICKERING.
Moved by Keith Wilkinson
Seconded by Susan Kular
That application P/CA 10/09 by P. & T. Hackett, be APPROVED on the grounds
that the 0.5 metre side yard width and the 4.0 metre rear yard depth to a
proposed raised deck, are minor variances that are desirable for the appropriate
development of the land, and in keeping with the general intent and purpose of
the Official Plan and the Zoning By-law, subject to the following conditions:
1. That these variances apply only to thei proposed raised deck, as generally
sited and outlined on the applicant's plans submitted with this application.
2. That the applicants obtain a building permit for the proposed construction
within two years of the date of this decision, or this decision shall become null
and void.
CARRIED UNANIMOUSLY
3. P/CA 11/09 -1608204 Ontario Limited
168 Twyn Rivers Drive
(Part of Lot 1, Plan 282, Part 2, 40R-235319)
City of Pickering
The applicant requests relief from Zoning By-law 3036, to permit a lot frontage of
13.7 metres, an east flankage side yard with of 4.0 metres and a west interior
side yard width of 1.2 metres to a proposed one storey dwelling, whereas the by-
law requires a minimum lot frontage of 15.10 metres, a minimum flankage side
yard width of 4.5 metres and an interior si0e yard width of 1.5 metres.
The applicant requests approval of these variances in order to obtain a building
permit.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions.
Charlie Modica, owner, was present to represent the application. No further
representation was present in favour of or in objection to the application.
Charlie Modica explained the application and responded to questions related to
noise attenuation and CN requirements.
4
Committee of Adjustment
Meeting Minutes
Wednesday, March 25, 2009
7:00 pm
Main Committee Room
Moved by Kevin Ashe
Seconded by Susan Kular
That application P/CA 11/09 by 1608204 Ontario Limited, be APPROVED on the
grounds that the a minimum lot frontage of 13.7 metres, a flankage side yard
width of 4.0 metres and an interior side yard width of 1.2 metres are minor
variances that are desirable for the appropriate development of the land, and in
keeping with the general intent and purpose of the Official Plan and the Zoning
By-law, subject to the following conditions:
1. That these variances apply only to the, proposed one storey detached
dwelling, as generally sited and outlineld on the applicant's submitted plans
with this application.
2. That the applicant obtains a building permit for the proposed construction
within two years of the date of this decision, or this decision to recognize the
reduced flankage side yard and interior side yard width shall become null and
void.
3. That the owner supplies certification to the City of Pickering based on
Addendum #1 to 2"d Update Environmental Noise Assessment to the Noise
Study dated February 27, 2009.
4. That the owner ensures the proposed privacy fence complies with the
requirements set out in the Municipal Fence By-law.
CARRIED UNANIMOUSLY
5
Committee of Adjustment
CP1HA Meeting Minutes
Wedne
sday, March 25, 2009
7:00 pm
Main Committee Room
(IV) ADJOURNMENT
Moved by Susan Kular
Seconded by Keith Wilkinson
That the 4th meeting of 2009 the Committee of Adjustment be adjourned at
7:17 pm and the next meeting of the Committee of Adjustment be held on
Wednesday, April 15, 2009.
CARRIED UNANIMOUSLY
Cha
As tant Secretary-Treasurer
6
Committee of Adjustment
itrf Meeting Minutes
Wednesday, April 15, 2009
7:03 pm
Main Committee Room
PRESENT:
Kevin Ashe
David Johnson - Chair
Susan Kular
Eric Newton - Vice-Chair
Keith Wilkinson
ALSO PRESENT:
Ross Pym, Secretary-Treasurer
Lesley Dunne, Assistant Secretary-Treasurer
(1) ADOPTION OF AGENDA
Moved by Eric Newton
Seconded. by Keith Wilkinson
That the agenda for the Wednesday, April 15, 2009 meeting be adopted.
CARRIED UNANIMOUSLY
(II) ADOPTION OF MINUTES
Moved by Susan Kular
Seconded by Keith Wilkinson
That the minutes of the 4th meeting of the Committee of Adjustment held
Wednesday, March 25, 2009 be adopted as amended.
CARRIED UNANIMOUSLY
1
Committee of Adjustment
Meeting Minutes
~
Wednesday, April 15, 2009
7:03 pm
PIM Main Committee Room
(III) REPORTS
j
1. P/CA 12/09 - M. & D. Holland
618 Chiron Crescent
(Plan 40M-1282 Part Block 14 Now 40R-81099)
City of Pickering
The applicants request relief from Zoning By-law 3036 to permit the parking of a
vehicle 3.2 metres high and 8.0 metres long on the driveway in the front yard,
whereas the by-law permits a maximum vehicle height of 2.6 metres and a
maximum length of 6.7 metres. The parking of the vehicle in this location will
also result in an encroachment into the driveway portion of the City's boulevard.
The applicants request approval of this variance in order to obtain zoning
compliance.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recdmmending refusal of the application.
Written comments were received from the 'City's Development Control Manager
and the City's Engineering and Capital Works Supervisor, not in support of the
encroachment agreement. A form letter signed by 24 surrounding neighbours, in
support of the application.
Mark Holland, owner, was present to represent the application. Stephen Antler
of 612 Chiron Crescent was present in favdur of the application if appropriate
conditions of approval are included.
Mark Holland advised he had approached the surrounding neighbours which
have signed a form letter indicating they ane.in support of the application. Mark
Holland also stated that widening the driveway will give him the opportunity to
accommodate the trailer so it will not encroach onto the City's boulevard.
Stephen Antler stated he supports the application however he would like to have
detailed timelines as to when the trailer could be parked on the driveway in the
front yard.
In response to questions from a Committee Member, the Secretary-Treasurer
explained the by-law definition for a vehicle and indicated the Committee is able
to grant seasonal variances.
2
i
Committee of Adjustment
Meeting Minutes
C
ty v~
Wednesday, April 15, 2009
' .7:03 pm
Main Committee Room
Moved by Kevin Ashe
Seconded by Susan Kular
That application P/CA 12/09 by M. & D. Holland, be APPROVED on the grounds
that the request to permit the parking of a vehicle 3.2 metres high and 8.0 metres
long on the driveway in the front yard is a minor variance that is desirable for the
appropriate development of the land, and in keeping with the general intent and
purpose of the Official Plan and Zoning Bye-law, subject to the following
conditions:
1. That this variance applies seasonally from April 1 to October 31 and only to
the specified vehicle that is subject to this application, and that
2. The applicant enters into an appropriate encroachment agreement with the
city.
CARRIED
Vote
Kevin Ashe in favour
David Johnson in favour
Susan Kular in favour
Eric Newton opposed
Keith Wilkinson in favour
2. P/CA 13/09 - C. DeGraauw
661 Pleasant Street
(Part of Lot 1, Plan 65, Block D)
City of Pickering
The applicant requests relief from Zoning Py-law 2511, to recognize an existing
lot frontage of 12.0 metres, an existing lot area of 370 square metres, to permit a
flankage side yard width of 3.0 metres, a side yard width of 0.6 metres and a rear
yard depth of 5.4 metres to a proposed three-storey addition, whereas the by-law
requires a minimum lot frontage of 15.0 metres, a minimum lot area of 460
square metres, a minimum flankage side yard width of 7.5 metres, a minimum
side yard width of 1.5 metres and a minimum rear yard depth of 7.5 metres.
The applicant requests approval of these variances in order to obtain a building
permit.
3
Committee of Adjustment
00 Meeting Minutes
~tq
Wednesday, April 15, 2009
7:03 pm
Main Committee Room
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval for existing
variances and refusal for proposed variances. Written comments were received
from the City's Development Control Manager indicating the applicant must
ensure that a driveway can and will be installed and that it provides sufficient
parking outside the limits of the road allowance. Written comments were
received from Councillor Rick Johnson in support of the application. Written
comments were also received from J. Milroy of 616 Annland Street, W. & A.
Callaghan and J. Markowiak of 665 Pleasant Street in objection to the
application. .
J. Milroy outlined his correspondence and expressed several concerns with the
height and proposed flankage side yard width of the proposed addition and the
addition will minimize the view of Frenchmen's Bay from his dwelling and will
overshadow his property.
W. A. Callaghan outlined their correspondence and expressed several
concerns with decrease in property value, loss of natural sunlight on the south
and west sides of their dwelling.
Correspondence received from J. Markowiak expressed several concerns with
increased hydro bills due to loss of natural! sunlight during the day, proposed
extension is too close to fence line which will infringe on their property to allow
room for scaffolding to complete the work, and a decrease in property value.
C. DeGraauw, owner, was present to repreisent the application. Garry Free of
1207 Monica Cook Place and Chris DeGraaauw of 1883 Kingston Road were
present in favour of the application. John Reeves of 667 Pleasant Street, J. & C.
Milroy of 616 Annland Street and Winnifred Callaghan of 665 Pleasant Street
were present in objection to the application.
C. Degraauw outlined the application, provided pictures for the Committee to
review of the proposed addition and noted other dwellings in the surrounding
area are three-storey dwellings.
Garry Free explained the history and the development direction the
neighbourhood is taking. A number of properties in the surrounding area are
large dwellings.
John Reeves advised he is not opposed to new construction however feels the
subject property will be overdeveloped with, proposed addition and provided
pictures to the Committee explaining the surrounding already looks congested.
4
Committee of Adjustment
Meeting Minutes
Cart 00
Wednesday, April 15, 2009
7:03 pm
Main Committee Room
Chris DeGraauw acknowledges the Planning & Development Department
recommendation to amend the application to a two-storey addition however feels
the height and size is acceptable.
In response to a question from a Committee Member, the Secretary-Treasurer
explained the height and massing for a two-storey and a three-storey dwelling.
Moved by Eric Newton
Seconded by Keith Wilkinson
That application P/CA 13/09 by C. DeGraauw, be DEFERRED until the next
meeting in order to give the Committee Members an opportunity to visit the site
and to provide an opportunity for the applicant to meet with neighbours and staff.
CARRIED UNANIMOUSLY
(IV) ADJOURNMENT
Moved by Susan Kular
Seconded by Keith Wilkinson
That the 5th meeting of 2009 the Committee of Adjustment be adjourned at
8:04 pm and the next meeting of the Committee of Adjustment be held on
Wednesday, May 6, 2009.
CARRIED UNANIMOUSLY
0
r
Assistant Secretary-Treasurer
5
00 Minutes / Meeting Summary
i Pickering Blooms Advisory Committee
April 17, 2009
10:00 am
TJR
Main Committee Room
Attendees: Dave Ryan, Mayor - City of Pickering (Co-Chair)
Bill McLean, Regional Councillor, Ward 2 - City of Pickering (Co-Chair)
Tom Melymuk, (Acting) Chief Administrative Officer - City of Pickering
Lynn Winterstein, Manager, Marketing & Business Development - City of Pickering
Judy Hodgson, Manager, Customer & Administrative Services - City of Pickering
Rob Gagen, Foreperson, Parks & Property - City of Pickering
Donald Igbokwe - Multi-Faith Group
Jim McCafferty - Durham Catholic District School Board
Kathy McKay - Ajax-Pickering Board of Trade
Gail Lawlor - Durham Sustain Ability
Larry Noonan - Altona Forest Stewardship Committee
Sigrid Squire - Pickering Horticultural Society
Heather White - Pineridge Arts Council
Marla Shim, Executive Assistant, Councillors' Office - City of Pickering
(Recording Secretary)
Presenter: Tanya Ryce, Marketing, Promotions/Graphic Designer - City of Pickering
Absent: John Hannah, Superintendent, Municipal Operations - City of Pickering
Allan Arsenault - Pickering Town Centre
Lorna Murphy - Pickering Town Centre
Mike Bender - Toronto Region Conservation Authority
Chris Braney - Durham District School Board
Julie Oakes - Bloomers & Britches
(siummmy (i s
1 Welcome and Introductions
Mayor Ryan welcomed everyone to the meeting and thanked
committee members for taking the time to participate once
again this year. He noted that the program has changed
from Communities in Bloom to Pickering Blooms.
Councillor McLean also welcomed members back for this
year's new program and expressed his appreciation for all of
the work that they have done in previous years.
Mayor Ryan passed regrets for members that were unable to
attend today's meeting.
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i
2. Pickering Blooms Program
• Garden Showcase and Mentorship Program will be added
to the current program: adopt-a-park, community
beautification and eco schools
• The focus will on community involvement and
commitment to the program
• L. Winterstein advised that our in-house communications
designer, T. Ryce, is responsible for preparing the
marketing program
• L. Winterstein introduced T. Ryce, who showed a
PowerPoint presentation of the program and its new
graphic
• General discussion ensued, with some comments/
suggestions:
- S. Squire suggested that the Echinacea flower in the
graphic is not native to Ontario and that consideration
be given to changing to a different flower that will tie-in
with our heritage
- L. Winterstein advised that the Echiniacea flower was
chosen because it is highly recognized by most people
and gives an image that will identify the healthy
community that we are trying to portray
• A suggestion was made to retouch the flower in the
-graphic Staff will review
3. Community Outreach $ Promotlorm
Copies of the Outreach & Promotions schedule were
distributed to members
• Pickering Blooms decals will be provided to participating
businesses
• Will advertise on durhamregion.com
• Seed packages of our icon graphic will be distributed to
the community T. Ryce will add the
• It was suggested that landscape and marsh photography photography and also
be added to the Pickering Blooms website send buttons (links) to
• Community partners are being asked to participate and members for their
will be advised that the new program is no longer being websites.
judged
• J. Hodgson noted that although there will be no judging,
participants will still be recognized through garden
signage, the website, etc.
• This year's program will assist in preparing for the
Nationals, should it be determined that we will participate
in the future
Page 2
CORP0228-2102
4 Garden Showcase
• Rob advised that the main goal of the Garden Showcase
is to encourage community participation
• Focus is on beautification
• J. Oakes and S. Squire have taken a lead role and have
organized a mentorship workshop for May 21st
• A special award will be recommended by the mentorship
group
3. Other Busi;neas
• The following organizations are listed in the Pickering
Blooms Registration Brochure: Horticultural Society,
Bloomers & Britches, Claremont Garden Club, Valley
Plentiful Community Gardens and Altona Forest
Environmental Stewardship
• Brochures will be mailed to past participants and will also
be posted on the website for the May 8th launch
• Brochures will also be provided to members and staff for
distribution to residents
• S. Squire advised that Horticultural Society members will
assist in distributing the brochures
• G. Lawlor informed members that in order to encourage
new schools to participate, Rosebank Public School will
be hosting an eco school event on May 13th from 3:45 pm
to 5:30 pm
• To date, four Separate and eight Public schools have
registered to participate
• The City will have a display table and has donated the
grand prize (a one-hour gardening consultation and $200
worth of gardening supplies)
• Businesses, schools and organizations Dan participate in
the garden showcase and mentorship program, without
participating in the eco program
6. NSM, Nlmthv Data
M. Shim to advise date
To be determined. of next meeting.
Meeting Adjourned: 10:55 am
Copy: City Clerk
Page 3
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AP14* Minutes / Meeting Summary
Sustainable Pickering Advisory Committee
April 23, 2009
10:00 am
Main Committee Room
Attendees: Doug Dickerson, City Councillor, Ward 2 (Chair)
Jennifer O'Connell, City Councillor, Ward I (Vice-Chair)
Tom Melymuk, (Acting) Chief Administrative Officer
Neil Carroll, Director, Planning & Development
Lynn Winterstein, Manager, Marketing & Business Development
Chantal Whitaker, Coordinator, Sustainability
Catherine Rose, Manager, Policy
Lynda Taylor, Manager, Development Review,
Robert Starr, Manager, Development Control
Tim Moore, Chief Building Official
Ross Pym, Principal Planner - Development Review
Grant McGregor, Principal Planner - Policy'
Marilee Gadzovski, Stormwater & Environmental Engineer
Jack McGinnis - Durham Sustain Ability
Marla Shim, Executive Assistant, Council (Recording Secretary)
Absent: David Pickles, City Councillor, Ward 3
1. erne-& Introdogl ris
Councillor Dickerson welcomed everyone to the meeting and
passed along regrets from Councillor Pickles who is away on
Provincial business.
2. Sustainable Deve
Copies of the Sustainable Development Guideline 2:
Subdivisions, Rezonings, Site Plans & Building Permits and
Summary of Scoring for Mattamy's Duffin Heights June 2008
Plan - January 2009 were distributed to atten0ees.
• Planning & Development staff gave an ovorview of the Planning &
guidelines and the scoring system Development staff
• Mattamy's draft plan was used as an example to illustrate will prepare a
the scoring second edition of the
• General discussion ensued regarding possible Sustainable
improvements to the guidelines Development
Guidelines.
Page 1
CORP0228-2/02
J
3. Eastern Power
Copies of Eastern Power - Brock West Biomass Proposal
were distributed to members.
• J. McGinnis advised that additional comments/questions
were received from the public, with a mixture of approval
and opposition
• It is felt that Eastern Power did not provide enough details of
their program
• Eastern Power has made it clear that they will no longer ask
for public input and are hoping to receive "formal support"
from the Committee and the City for the project
• It was suggested that the Committee subunit a report to J. McGinnis and staff
Council noting that they do not object to the process, but are will prepare a Council
not willing to support it prematurely report, in consultation
• Will need to get consensus from Council with Councillors
• Councilor O'Connell informed members that she strongly Dickerson, O'Connell
opposes biomass and will not support it. She does not want and Pickles.
Pickering to be the guinea pig and feels that too much extra
land will be used for the project
• It was discussed and agreed that the Council report should Staff will assist
note that they do not have a consensus preparing a letter from
• Add a condition that if the trial were to go ahead, it will be Councillor Dickerson to
necessary to receive input from an outsid$ agency Eastern Power asking
for more clarity.
4. Sustainable Ow, ft-
Copies of the new Sustainable Pickering Logm were
distributed to members.
• C. Whitaker advised that the logo was unanimously
selected by staff, who worked with an award winning
company to design the logo
• The website will articulate the meaning. of the logo and
explain how the branding is portrayed
• It is unique to Pickering and integrates all of the concepts
that we are trying to promote
5. Sustainable
• The new site will be WX compliant; it will Mink to the A meeting will be held
corporate site with IT staff to discuss
• The new website will allow several options] for refreshing enhancements,
pages including adding Flickr
• Will promote sponsors (corporations) by having a special to the City's website.
feature page with their bios
• The home page will have an ambassador's component to
encourage additional people to participate jin the program
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CORP0228-2/02
i
6. Firth Hour - U ate
• Prizes were donated by TRCA, OPG and Pickering Town
Centre
• A Media Release was sent out to recognize participants
and winners
• Ajax-Pickering Board of Trade has already posted the
photographs on their website
4r •B~aines~ : _ _
• T. Melymuk advised that a motion was passed by Council Planning &
for the Sustainable Committee members to comment on Development staff to
the pros and cons of Bill 150 draft a report on Bill
• Planning & Development staff will prepared a draft and 150 for discussion with
report back to the Committee. At that timo, the the Sustainable
Sustainable Committee will decide if the comments Committee.
should be in the form of a letter and sent directly to the
Province, or whether the report will be forwarded to the
Planning & Development Committee and Council for
endorsement and submission to the Province
• J. McGinnis distributed a drawing depicting a Renewable
Energy TrainingNisitor Centre
• Investigating the opportunity to have a solar farm/
demonstration site and interpretative centre in a speck .
location in Pickering
• J. McGinnis noted that a presentation was made to
Council last September and he has been (having regular
discussions with Veridian staff
• C. Whitaker commented that some of the new revolving
solar technologies allow for increased performance and
multiple land use.
z
^h.
-nC
May 26th at 2:00 pm.
Meeting Adjourned: 12:55 pm
Copy: City Clerk
Page 3
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Czry Minutes / Meeting Summary
i i Heritage Pickering Advisory Committee
April 28, 2009
7:00 pm
Main Committee Room
Attendees: Jim Simpson, Chair
Terence Arvisais
Keith Falconer
Susan Gardner
Joanne Glasser
Rhonda Lawson
Gordon Zimmerman
Debi A. Wilcox, City Clerk
Linda Roberts, (Recording Secretary)
Absent: Richard Fleming, Vice-Chair
Councillor Johnson
Kelly McLean
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome
J. Simpson welcomed everyone to the meeting and informed
the members that Gordon Willson would be addressing the
Committee tonight with respect to the Whitevale United Church
and the Whitevale Spring Festival.
2.0 Approval of Minutes All
G. Zimmerman noted the following amendment to the minutes;
Item 5.2 under Other Business - Growing Durham -"Clarks
and Rogers farms" should read "Clarkson Rogers farm".
Moved by K. Falconer
Seconded by G. Zimmerman
That the minutes of the March 31st meeting be approved, as
amended.
CARRIED
3.0 Delegations
Gordon Willson appeared before the Committee and provided
an overview of the history of the Whitevale United Church,
Page 1
CORP0228-2/02
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
which is designated under the Whitevale Co servation District.
He noted the Church is currently up for sale and in dire need of
repairs. Other comments noted as follows:
• Building has amazing acoustics
• Would be very suitable for a performing arts centre
• Plan is to keep as a public space
• Service to the community
• Looking to expand on what was started 4 years ago
• May be eligible for grant through Ontario Heritage
Society
A brief discussion ensued with respect to available grants.
G. Willson noted there is a strong community support for the
Church and indicated they have until May 2 to make an
offer. It was also noted that Council approved $20,000.00 to
assist with the operating costs.
A question and answer period ensued. G. Zimmerman noted
the following:
• How applicable is the Whitevale Heritage Conservation
District Guide to the Church
• Review statement of designation, Committee needs to
be precise on the wording for designation to ensure Debi to action
proper protection - strong wording is needed. D. Wilcox
noted she would ask T. Moore, Chief Building Official to
assist with this.
Whitevale Spring Festival:
G. Willson provided the Committee with information on the
upcoming Whitevale Spring Festival:
• To be held Saturday, May 23 from 9:30 am to 3:30 pm
• Event is a low key family event
• Hoping to include a tour of the Church'
J. Simpson encouraged all committee members to attend and
also requested assistance from the membership to help out
with a booth(similar to what was done on Heritage Day) as well
as provide manpower for the tour of the Church. Assistance
would be required from 10:00 am to 3:00 pm. Please advise D.
Wilcox, L. Roberts or J. Simpson if you are available to help
Page 2
CORP0228-2/02
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
out.
J. Simpson questioned whether we could ha*e the Display
Board at the event. D. Wilcox indicated we could have staff
provide assistance in delivering and picking up-the board for the Debi to action
day of the event.
G. Willson questioned the Committee's assistance in preparing
a more compact booklet of the Whitevale United Church to
hand out during the Whitevale Spring Festival. G. Willson Debi to action
indicated an approximate budget of $150.00 would be required.
S. Gardner questioned whether the Committee had a CD on the
Church. J. Simspon indicated one had been done on the Jim to action
history of Whitevale and noted he would make it available at the
next meeting.
4.0 New and Unfinished Business All
4.1) Greenwood Schoolhouse (Library) Report
D. Wilcox provided an update on the Greenwood Schoolhouse
(Library) Report. She noted a report would be going forward at Debi/Jim to action
the May 11, 2009 Executive meeting to be held in the Council
Chambers at 7:30 pm. J: Simpson will meet with D. Wilcox to
prepare a formal presentation.
4.2) 20 day Notification
The Committee was provided with informabonrn on a public
information meeting to be held on May 4, 20019 at 7:30 pm in
the Council Chambers with respect to the city initiated revisions
to the Duffin Heights Neighbourhood Development Guidelines.
This was received for information purposes.
4.3) Draft Plans of Subdivision:
Draft plans of subdivision were received by the Committee for
review and comments:
A 01/09 - Part of Lot 25 to 28. Concession 5
• Provide status update on the Committee's previous
request for the realignment of Sideline 26
• Maintain site lines of the district - provide a buffer
• Observe cultural landscape and heritage conservation
Page 3
CORP0228--2/02
Item / Details & Discussion & .Conclusion Action Items /Status
Ref # (summary of discussion) (include deadline as
appropriate)
• Will definitely impact existing designated heritage homes
- strong concerns with respect to this
• Please clarify what Blocks 345 and 346 are
A 02/09 - Part Lot 25 to 28. Concession 4
• Provide status update on the Committee's previous
request for the realignment of Sideline! 26
• Application definitely impacts heritage,properties, in
particular House #53 - 3185 Sideline ~6, north part of
Lot 26, Concession 4
• Maintain site lines of the district - provide a buffer
• Observe cultural landscape and heritage conservation
• Will definitely impact existing designated heritage homes
• Please clarify meaning of medium density in Blocks 376
and 373
A 03/09 Part Lot 24 and 25. Concession 5
No comments at this time.
A 04/09 - Part Lot 24. Concession 5
• Request that Planning review the plans to ensure they Debi/Linda to action
are being sympathetic to the requirements of the
Whitevale Heritage Conservation District.
4.4) Properties for review:
3280 Sideline 16
1710 Whitevale Road
1740 Concesson 5
J. Simpson showed maps of where the above properties are
situated through a power point presentation. He noted they are
all owned by the ORC and are not currently on any lists. He
requested that the City respond back to Ellen iKowalchuk at
ORC to confirm whether these properties were included in the Debi to action
proposed extension of the Whitevale Heritage District beyond
Whitevale Road. He also requested the Committee obtain a
status update from the Planning department With respect to the
Committee's previous request for pursuing the extension of the
Whitevale Heritage District.
4.5) Highway 7 through Kinsale
Page 4
CORP0228-2102
!
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
~ appropriate)
Discussion ensued with respect to the Ministry's comments on
the above. R. Lawson provided background information on a
number of properties and also provided pictujres.
J. Simpson thanked Rhonda for all the research done on this Rhonda to action
and requested that she prepare a summary and forward this to
the Director, Planning & Development. He also asked that the
properties which have already been disposed of be included as
well and that a copy be forwarded to D. Wilcox in order to have
the information forwarded on to the Committee.
4.6) 2009 Budget Update
D. Wilcox provided an update on the revised budget, a copy of
which was provided to members. She noted ra student from the
University of Toronto should be available to the Committee at
no cost. She also noted areas of concern in the budget and
indicated she would be meeting with Councillor Johnson in
order to note these concerns. It was also noteed that Council
had approved the Committee's 2009 work plan.
4.7) 2009 Work Plan
J. Simpson noted the need to look at our work plan again, as
we have had two resignations from the Committee. The work
plan will be discussed further at our next meeting. He
requested that the members email him as they complete items
on the work plan in order for him to keep it upL to date.
5.0 Correspondence All
5.1) Resignations
J. Simpson informed the Committee that resignations had been
received from D. Panesar and S. Curran. D. Wilcox advised the
Committee that the ad should be appearing in the next issue of
Pickering News Advertiser for the two vacancies.
6.0 Other Business All
6.1) G. Zimmerman noted that he would be attending the CHO
Conference in Peterborough.
6.2) J. Simpson informed the Committee of the fire which had
taken lace at 2710 Brock Road, a City owned designated
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CORP0228-2/02
i
Item / Details & Discussion & Conclusion Action Items /Status
Ref # (summary of discussion) (include deadline as
appropriate)
property. D. Wilcox will request an update regarding the City's
position with respect to repairs of the property, as well as Debi to action
insurance.
6.3) Accessibility Training - J. Simpson informed the
Committee we had received a request to have someone in
attendance at a Heritage Pickering meeting for approximately Linda to action
one hour to provide mandatory accessible customer service
training to all members. It was suggested a summer meeting
for this, possibly the July meeting.
6.4) K. Falconer - noted today has been proclaimed as
National Day of Mourning. D. Wilcox informeq the Committee
that the City of Pickering had acknowledged (National Day of
Mourning at the City of Pickering today.
6.5) R. Lawson - noted she had done a walk around the Salem
Church, located just south of Salem and Highlway 7. She noted
the Highway 7 extension would impact the Church, but that it
was not identified anywhere. J. Simpson explained the process
and requested members to inform the Committee as you
become aware of properties, so that the process can be
started. G. Zimmerman can provide information on the steps
involved.
It was questioned how to obtain the property Owner's
information. J. Simpson noted members could email L. Roberts
and she could provide this information as regyested.
R. Lawson also questioned the availability of Vests to wear
when inspecting the properties. D. Wilcox noted these could be
made available as required. Simply email
Iroberts(&-cityofpickering.com once you have the dates they will
be needed, and we will obtain them for you.
6.6) Display Board - L. Roberts noted the lobby has. been
booked for the month of May. J. Simpson regiuested the
members be notified once the board has been erected in the
lobby. It was suggested Snap Pickering be contacted to take Richard to action
pictures of the display board at the May meeting.
7.0 Next Meeting:
May 26, 2009
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CORP0228-2/02
Item / Details Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
8.0 Adjournment
Moved by R. Lawson
Seconded by T. Arvisais
That the meeting be adjourned.
CARRIED
The meeting adjourned at 9:36 m
Copy: City Clerk
Page 7
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i
CI,l Minutes / Meeting Summary
i Taxicab Advisory Committee
i April 30, 2009
11:00 am
Main Committee Room
Present: Sam Bhardwaj - Durham Rapid Taxi
Glen Johnstone
Carlton McKenzie
Absent: Councillor McLean
Mohammad Altaf
Ian Louden - Blue Line Taxi
Mohammad Sultan
Margaret Woods
Also Present: Kim Thompson, Manager, By-law Enforcement Services
Linda Roberts, Recording Secretary
-TL
I
K. Thompson, Manager, By-law Enforcement ' Services,
welcomed everyone to the hearing. She informed the Committee
the purpose of the meeting was to conduct am appeal hearing
regarding the applicant, Hubert Miller.
The meeting moved In Camera in accordance with the provisions
of Procedural By-law 6746/07, as the matter elated to personal
information about an individual.
Refer to the In Camera minutes dated April 3Q, 2009. [The City
Clerk has custody and control of the In Camera minutes].
Further to confidential deliberations, the Committee hereby
recommends the following:
1. That Mr. Miller be issued a standard City of Pickering taxi
license; and
2. That the Manager, By-law Enforcement Services give effect to
this recommendation.
CARRIED
Page
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CORP0228-2/02
Fz
K. Thompson informed the Committee that under government
legislation, all members are required to haveitraining in Kim to action
accessible customer service. This would involve a one hour
session for the training. She noted there could be another appeal
hearing within the next few weeks and suggested the training
could take place at that time.
onized j ` 4s{t= a
r
K. Thompson made note of the upcoming implementation of
harmonized tax and how it would affect the taxi industry. She
noted the brokers should start thinking aboutjthis now.
K. Thompson noted the City of Pickering would not support any
fare increases at this time.
K. Thompson informed the committee members of the
procedures for members on committees and noted the
importance of attendance due to the need for,, a quorum at the
meetings. Rules of procedure dictate that thrjee consecutive
missed meetings would mean the possible termination of the
member.
Meeting Adjourned: 11:10 am
Copy: City Clerk
Page 2
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caq Minutes / Meeting Summary
Pickering Advisory Committee on Race Relations & Equity
Thursday, May 7, 2009
7:00 pm
Main Committee Meeting Room
Attendees: Councillor David Pickles, Chair
Sethu Madhaven, Community Appointee
Kirk Mark, Community Appointee
Steve Holt, Community Appointee
Tiera Dookhie, J. Clarke Richardson School
Margaret Lazarus, Valley Farm Public School
Absent: Devinder Panesar, Community Appointee
Raymond Facey, Community Appointee
Emily Honsberger, Dunbarton High School
Becky George, Pickering Public Library
Philip Howard, Durham District School Board
Sylvie Morel-Foster, Durham Catholic District School Board
1. Weicom
Councillor Pickles welcomed attendees and introductions
were made.
M. Carpino reviewed action items of the April 2/09 minutes.
Councillor Pickles asked M. Carpino to send al letter with M. Carpino to action
event photo to special guests that attended the 2009 Race
Relations Forum.
Agenda for the May 7, 2009 meeting was apptoved with two
items added under Other Business. Kirk Mark requested
that the Ontario's new Equity and Inclusive Education
Strategy be added. Councillor Pickles requested that the
Winning Entries Booklet also be added.
1.7
3. Corn
M. Carpino reviewed the revised Community Survey and
highlighted the recommended changes from the previous
meeting. Further changes were noted and will be made by
M. Carpino.
Page 1
CORP0228-2102
M. Carpino will compile a list of 10 Pickering based cultural M. Carpino to action.
organizations and email to committee'membors for review
and comment. Once confirmed, M. Carping will send out
the Community Survey to the 10 Pickering based cultural
organizations in June 30/09 with a deadline to respond of
July 30/09.
77
r. ~.r,
4. 4U n b,
[YOU]nity will have another meeting before the end of the T. Dookhie to provide
school year to wrap things up. At that meeti6g, they will names and contact
confirm the new youth committee reps. that will attend the information to M.
September 2009 committee meeting. Carpino
T. Dookhie asked for funds for [YOU]nity's last get together. T. Dookhie to
Councillor Pickles and M. Carpino advised thot money could coordinate with M.
be provided for Pizza and Drinks at their final meeting. Carpino
M. Lazarus and T. Dookhie provided the committee with an
overview of the Council Presentation (of the committee's
2008 annual report) they conducted in April 2009.
M. Lazarus and T. Dookhie met before hand and split up the
information and spoke to their sections. The presentation
went very well and took the full 10 minutes.
Councillor Pickles thanked M. Lazaurus and T. Dookhie for
their participation in the resentation. Job W II Donel
K. Mark advised that, in April 2009, Ontario's inister of
Education launched Ontario's new Equity & Inclusive
Education Strategy. The document can be found at
www.edu. gov.on.ca. The strategy is to look at the principals
of equity and reducing the gaps in student achievement.
The plan of action commences September 2009 and includes
8 areas of focus. The strategies include all aroas from
employment practices, equity policies & curricolum
development. This new strategy will help the committee
when delivering our programs particularly the In Your Word &
Expressions Contest.
C. Pickles advised that he would like to look into binding the M. Carpino to action
winning entries of the In Your Word & Expressions Contest.
S. Holt recommended that we produce an a book. K. Mark
indicated that schools would still like a hard copy. M.
Carpino to investigate the possibility of creating an a book
and rintin a cerlox bound copy. I
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CORP0228-2/02
i
i
One hard copy would be provided to every s hoot in the
Durham region. The inside cover of the boob will include the
names of all schools that have participated in the contest to
date.
C. Pickles asked M. Carpino to check:
a. if he can see sponsors to public the books M. Carpino to check
b. if schools will accept books with sponsors listed with Debi Wilcox
(perhaps certain sponsors are restricted). M. Carpino to check
with school board reps.
S. Madhavan asked if the committee will be replacing the
Tapestry Event with a Cultural Festival in the City's
downtown area this year. The committee would like to
consider this type of activity, parade followedjby festival, in
2010. Committee will discuss location, activilties and cost
this year to begin the process. This could be a good activity
to start in 2010 and role into Pickering's Bi-Centennial in
2011.
Meeting Adjourned: 8:45 pm
Copy: City Clerk
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