HomeMy WebLinkAboutCS 06-09
Cary 00 REPORT TO
' EXECUTIVE COMMITTEE
I KERI Report Number: CS 06-09
Date: April 14, 2009
26
From: Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: Statement of the Treasurer Respecting 2008 Remuneration and Expenses
of Members of Council and Council Appointees to Boards, Agencies and
Other Bodies
Recommendation:
That Report CS 06-09 of the Director, Corporate Services & Treasurer regarding
Statement of the Treasurer respecting Remuneration and Expenses of Members of
Council and Council Appointees for the year 2008 be received for information.
Executive Summary: Section 284(1) of the Municipal Act 2001 states in part that
the Treasurer of every municipality shall, in each year, submit to the Council of the
municipality, an itemized statement of the remuneration and expenses paid to each
Member of Council. The statement must also include remuneration and expenses paid
to any other person who has been appointed by Council to serve as a member of any
body.
Financial Implications: This report contains no -new financial implications as the
expenditures were provided for in the 2008 Current Budget approved by Council.
Sustainability Implications: This report contains no information pertaining to
sustainability.
Background: Over the last few years this report has evolved to include various
categories of expenditures that have been interpreted to be required under the new
Municipal Act and/or financial reporting requirements of the Province of Ontario or
professional accounting bodies.
The reference in the Act to "...expenses paid ...to has been interpretated to also
include expenses paid on behalf of a Member of Council or appointee. For example,
assume two Councillors incur the same registration expense to attend the same
conference. One puts it on his charge card and seeks reimbursement from the City
Report CS 06-09 Date: April 14, 2009
Subject: Statement of the Treasurer Respecting 2008 Remuneration Page 2
and Expenses of Members of Council and Council Appointees
to Boards, Agencies and Other Boards 97
while the other has the City billed directly. There should be no difference in the
reporting treatment due to the method of payment and this interpretation will
accomplish that. It also complies with what I believe is the intent of the legislation. The
report excludes expenditures that are corporate in nature, for example school awards,
promotional items and photography, and that are not directly associated with any
individual Councillor. Council receptions, Committee meeting expenses and City Hall
administration and overhead expenses are also excluded.
Payments made by Veridian Corporation to Pickering Council appointees to the Board
have been included. The Act stipulates that any body to which a Council appointment
is made must provide the municipality with a statement of remuneration and expenses
paid for the year, and this information must be included in the Treasurer's report to
Council.
Several other bodies to which Council makes appointments have also been included as
an "other body" as required under the Act. However, the many community committees
and groups that Councillors are appointed to have been excluded as, to the best of my
knowledge, no remuneration or expenses are paid.
The amounts paid by the Region of Durham to Regional Councillors are not included in
this report.
Attachments:
1. Remuneration and Expenses of Members of Council
2. Detailed Breakdown of 2008 Expenses
3. Remuneration and Expenses of Council Appointees
4. Remuneration and Expenses Paid by Veridian Corporation to Council Appointees
Report CS 06-09 Date: April 14, 2009
Subject: Statement of the Treasurer Respecting 2008 Remuneration Page 3
and Expenses of Members of Council and Council Appointees
28 to Boards, Agencies and Other Boards
Prepared By: Approved / Endorsed By:
Avril Gillis A. Paterson _
Audit Director, Corporate Services & Treasurer
GAP:ap
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
Thomas . Q nn, RDMR, CMM III
Chief Administrative Officer
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STATEMENT OF TREASURERATTACHMENT#.~.T0 REPORT
COUNCIL APPOINTEES 31
2008 REMUNERATION AND EXPENSES
Remuneration Expenses (4) Total
Committee of Adjustment (1,2)
K. Ashe (3) 1,040 83 1,123
D. Johnson (3) 1,280 53 1,333
S. Kular (3) 880 161 1,041
E. Newton (3) 1,280 48 1,328
K. Wilkinson (3) 1,120 242 1,362
5600 587 6.187
Fenceviewers/Property
Standards Committee (2)
K. Bannister (3) 320 27 347
A. Burtney (3) - - -
G. Fernandes (3) 240 - 240
R. Fleming (3) 320 23 343
M. O'Connor (3) 400 32 432
1,280 82 1.362
Heritage Pickering Advisory
Committee (2)
T. Abernathy (7) - - -
S. Curran (8,9) - - -
K. Emmink (7) - - -
R. Fleming (8,9) - - -
S. Foxton (7) - 18 18
P. Fuselli (7) - - -
R. Lawson (9)
D. Panesar (9)
J. Simpson (7,9) - - -
G. Zimmerman (7,10) - 154 154
- 172 172
Livestock Valuers (2)
J. Laider (3) 480 40 520
480 40 520
37 STATEMENT OF TREASURER
COUNCIL APPOINTEES
2008 REMUNERATION AND EXPENSES
Remuneration Expenses (4) Total
Pickering Museum Advisory
Committee (2)
S. Byrne (3) - - -
K. Corcoran (9) - -
R. Cowan (3,9) - -
L. Drake (3,9) - 274 274
P. Dunhill (3,9) - - -
W. Gosse (3) - - -
R. Lawson (9,12) - - -
M. Managhan (11) - - -
S. Primrose (12) - - -
P. Savel (3,9) - - -
W. Utton (3,9) - - -
K. van der Vecht (3) - - -
B. Weston (3,9) - - -
- 274 274
Pickering Public Library Board (2)
0. Chaudhry (3) - - -
P. Irwin (3, 5) - - -
B. Littley (3) - - -
J. Lucas (3) - - -
A. Midolo (5) - - -
A. Naqvi (6) - - -
J. O'Connell (3) - - -
J. Sabean (3) - - -
P. Savel (3) - - -
H. Van Leeuwen (3,6) - - -
S. Van Steen (3) - 776 776
- 776 776
NOTES TO COUNCIL APPOINTEES:
All payments are authorized under Council's adoption of the 2008 Current Budget.
(1) Authority: By-law 5242/98
Municipal Act, 2001 Section 283
(2) Authority: By-law 6713/06
Municipal Act, 2001 Section 283
(3) Council appointees for new term commencing December 1, 2006
(4) Expenses include conferences, travel and meeting expenses
NOTES TO COUNCIL APPOINTEES: (continued) 33
(5) Resolution #116/07, M. Midolo to replace P. irwin
(6) Resolution #166/07, A. Naqvi to replace H. Van Leeuwen
(7) Resolution #32/07, Council appointees until November 30, 2008
(8) Resolution #71/07, Council appointees for a two year term
(9) Resolution #245/08, Council appointees for a term to expire November 30, 2010
(10) Resolution #245/08, Council appointee for a term to expire November 30, 2009
(11) Resolution #20/08, Council appointee for a term to expire December 31, 2008
(12) Resolution #156/08, Council appointees for a term to expire December 31, 2008
STATEMENT OF TREASURER ` r fACHNlENT#._TOREpORT## ~S ob°v~
34 COUNCIL APPOINTEES
2008 REMUNERATION AND EXPENSES
Remuneration Expenses (4) Total
Veridian Corporation (1,2)
Board of Directors
D. Ryan (3) - - -
D. Dickerson (3) 17,500 4,781 22,281
B. McLean (3,7) 21,500 3,183 24,683
D. Pickles (3) 14,500 904 15,404
R. Sutton (5) 18,000 3,056 21,056
S. Trepanier (6) 18,000 1,547 19,547
89,500 13x471 102,971
NOTES TO VERIDIAN CORPORATON BOARD OF DIRECTORS:
(1) The above information was provided by the Vice President, Corporate Affairs,
Veridian Corporation.
(2) Remuneration and expenses are paid by Veridian Corporation as may be
established by the Board of Directors. The term of office for the Board follows the
calendar year therefore, the above expenses are for 12 months ending December
31, 2008.
(3) Appointed by Council under City of Pickering By-law 6213/06.
(4) Expenses include conferences, meals and mileage.
(5) Appointed by Council under City of Pickering Resolution #23/07.
(6) Appointed by Council under City of Pickering Resolution #46/07.
(7) Appointed by Council under City of Pickering Resolution #46/07 as Mayor's
representative.