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HomeMy WebLinkAboutCS 06-09 Cary 00 REPORT TO ' EXECUTIVE COMMITTEE I KERI Report Number: CS 06-09 Date: April 14, 2009 26 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Statement of the Treasurer Respecting 2008 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Bodies Recommendation: That Report CS 06-09 of the Director, Corporate Services & Treasurer regarding Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2008 be received for information. Executive Summary: Section 284(1) of the Municipal Act 2001 states in part that the Treasurer of every municipality shall, in each year, submit to the Council of the municipality, an itemized statement of the remuneration and expenses paid to each Member of Council. The statement must also include remuneration and expenses paid to any other person who has been appointed by Council to serve as a member of any body. Financial Implications: This report contains no -new financial implications as the expenditures were provided for in the 2008 Current Budget approved by Council. Sustainability Implications: This report contains no information pertaining to sustainability. Background: Over the last few years this report has evolved to include various categories of expenditures that have been interpreted to be required under the new Municipal Act and/or financial reporting requirements of the Province of Ontario or professional accounting bodies. The reference in the Act to "...expenses paid ...to has been interpretated to also include expenses paid on behalf of a Member of Council or appointee. For example, assume two Councillors incur the same registration expense to attend the same conference. One puts it on his charge card and seeks reimbursement from the City Report CS 06-09 Date: April 14, 2009 Subject: Statement of the Treasurer Respecting 2008 Remuneration Page 2 and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Boards 97 while the other has the City billed directly. There should be no difference in the reporting treatment due to the method of payment and this interpretation will accomplish that. It also complies with what I believe is the intent of the legislation. The report excludes expenditures that are corporate in nature, for example school awards, promotional items and photography, and that are not directly associated with any individual Councillor. Council receptions, Committee meeting expenses and City Hall administration and overhead expenses are also excluded. Payments made by Veridian Corporation to Pickering Council appointees to the Board have been included. The Act stipulates that any body to which a Council appointment is made must provide the municipality with a statement of remuneration and expenses paid for the year, and this information must be included in the Treasurer's report to Council. Several other bodies to which Council makes appointments have also been included as an "other body" as required under the Act. However, the many community committees and groups that Councillors are appointed to have been excluded as, to the best of my knowledge, no remuneration or expenses are paid. The amounts paid by the Region of Durham to Regional Councillors are not included in this report. Attachments: 1. Remuneration and Expenses of Members of Council 2. Detailed Breakdown of 2008 Expenses 3. Remuneration and Expenses of Council Appointees 4. Remuneration and Expenses Paid by Veridian Corporation to Council Appointees Report CS 06-09 Date: April 14, 2009 Subject: Statement of the Treasurer Respecting 2008 Remuneration Page 3 and Expenses of Members of Council and Council Appointees 28 to Boards, Agencies and Other Boards Prepared By: Approved / Endorsed By: Avril Gillis A. Paterson _ Audit Director, Corporate Services & Treasurer GAP:ap Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council Thomas . Q nn, RDMR, CMM III Chief Administrative Officer ATTACHMENT Tp REpORT#_,L5 06 J 9 20, co 00 rn o cD ao o v 00 NI~MNONf~ MM r- WLOMMrr- v NC NI R O U C MM r-000000'T ~M--~ ` rr OMNNLO Nto O L rlr Lnvcr~ 000rO O 7 r r (D Lo co L) (D rl U N M Q w _ E w Fes- v m U co CO co IV 'IT O N O 00 m ' OO w00wOwM-q r O y MM Lnrro0f~co M U d LO LO r rr000(D O L r r r r r r r r (D Q ~ O ~ U U m 0 > C 000rCO MN(D (L O rr LnUl)r Mm 0MM Ln a) U E O O Ln M r (D (D Ln cl c U N E N N~ cocl) ~NLn(DI- f-O (U0 N 0 U U O ~ r- :3 J Z x c W U a w w 2 r- U Z X M 00 Oo I~ r M r- ao O (n - -D j O 0) U) w aoCD (DO(D000N U O m C a Q 0 0 N (D (D LO LO 0 LO f- LO CD -p c c (u w V Z w ti~ 00001 00 c •0 c y rr rrrr r(D m O N O a) E ac) c Q Z 00 LL U0 co a> -Fu v N :3 0 LL r- c y a) m M M M M M M 0 0 Z N N N N N N N M a) a m g c n OOOOOOr a Ln a) c w N M M M M M M o 0 E (moo t 0 O w LD ! r U m O c 0 m c QMm 'E m =3 w a o U a) c (b o E o U r N O (D (D rrrrrr(D fa m c c O (V N N (D (D (D (D (D (D (D c a) a) NN NNNNNNLn O O O ~Q O 00 OOOOo) a) Lo M M ~C a) I~ N N N N N N f~ 1- Q) N r ~ N ~ •0 N ER C CO ai 0) a) V N 'U Q 7 U ^ U a) N O C O 00 m U Z Nfn m U~ U yU cn 3 r a s o 0 o c U U o°E tea) aa N D x m O N c_ U m E c E CD U c a c 0 a O a) O L C) LL o m.0 v Ug c to r O .9 0 o n a~i ° can N o a) 612). U) 0 E a cn a) :3-0 o c w a) m am m ~o m a)` Eo 0 E a E a) m C a- C N 0 c c N 0 m N Y c N J O Y 0 N E N (n cu a) m cu i5 = _0 U) O U O c c a) Q3 00 3pof mm~0 Q cw m a. m~ cn ~0 m ~ 0 Z ATTACHMENT #,_TO REPORT OcO~MMNco (f)0~MMMco 61% C6 C6 c- O l) (6 t` r,: C6 d 0 N to X W U0 ti~N0)0(oO V d co N O CM O 0 Qw 0 7 O U) CD O U') Lo rN+ aEv9 NIli r- 7 0 Q E MM N~CON(OO~ Ul) Lo co I~NNLo (O~ N " co (o (C)(OOM~NO a O O N 00 W N Z i MMOd 00t`~ J a O Co O M M W d r ti M e- Z 3 c Q O N Z a c U LL O d ~ M V N O M 00 Z U. MCOOmc0 0 U C ~ ~ M~~d'~c01~ 0 LL 0 d^ r r r Lf ) F-000 C z W W Q o m - ~ ~ (f) (O O cp M M LC) w W co co C~O~GMOOOm((D N J p~ C N M M N L O 4a N W c~av U a co o a CD CD (nr-Mm0~r, v Md'~ OcMpNrnOOMO(°n a~ y N N C.4 C4 C O ` r O (a U ~ c O L Q _a) N N E O L c i 0 C O C C U) N O c Q) O V p U U U b 0- :3 °,ci c~ m m ci V (6 ~ 0 STATEMENT OF TREASURERATTACHMENT#.~.T0 REPORT COUNCIL APPOINTEES 31 2008 REMUNERATION AND EXPENSES Remuneration Expenses (4) Total Committee of Adjustment (1,2) K. Ashe (3) 1,040 83 1,123 D. Johnson (3) 1,280 53 1,333 S. Kular (3) 880 161 1,041 E. Newton (3) 1,280 48 1,328 K. Wilkinson (3) 1,120 242 1,362 5600 587 6.187 Fenceviewers/Property Standards Committee (2) K. Bannister (3) 320 27 347 A. Burtney (3) - - - G. Fernandes (3) 240 - 240 R. Fleming (3) 320 23 343 M. O'Connor (3) 400 32 432 1,280 82 1.362 Heritage Pickering Advisory Committee (2) T. Abernathy (7) - - - S. Curran (8,9) - - - K. Emmink (7) - - - R. Fleming (8,9) - - - S. Foxton (7) - 18 18 P. Fuselli (7) - - - R. Lawson (9) D. Panesar (9) J. Simpson (7,9) - - - G. Zimmerman (7,10) - 154 154 - 172 172 Livestock Valuers (2) J. Laider (3) 480 40 520 480 40 520 37 STATEMENT OF TREASURER COUNCIL APPOINTEES 2008 REMUNERATION AND EXPENSES Remuneration Expenses (4) Total Pickering Museum Advisory Committee (2) S. Byrne (3) - - - K. Corcoran (9) - - R. Cowan (3,9) - - L. Drake (3,9) - 274 274 P. Dunhill (3,9) - - - W. Gosse (3) - - - R. Lawson (9,12) - - - M. Managhan (11) - - - S. Primrose (12) - - - P. Savel (3,9) - - - W. Utton (3,9) - - - K. van der Vecht (3) - - - B. Weston (3,9) - - - - 274 274 Pickering Public Library Board (2) 0. Chaudhry (3) - - - P. Irwin (3, 5) - - - B. Littley (3) - - - J. Lucas (3) - - - A. Midolo (5) - - - A. Naqvi (6) - - - J. O'Connell (3) - - - J. Sabean (3) - - - P. Savel (3) - - - H. Van Leeuwen (3,6) - - - S. Van Steen (3) - 776 776 - 776 776 NOTES TO COUNCIL APPOINTEES: All payments are authorized under Council's adoption of the 2008 Current Budget. (1) Authority: By-law 5242/98 Municipal Act, 2001 Section 283 (2) Authority: By-law 6713/06 Municipal Act, 2001 Section 283 (3) Council appointees for new term commencing December 1, 2006 (4) Expenses include conferences, travel and meeting expenses NOTES TO COUNCIL APPOINTEES: (continued) 33 (5) Resolution #116/07, M. Midolo to replace P. irwin (6) Resolution #166/07, A. Naqvi to replace H. Van Leeuwen (7) Resolution #32/07, Council appointees until November 30, 2008 (8) Resolution #71/07, Council appointees for a two year term (9) Resolution #245/08, Council appointees for a term to expire November 30, 2010 (10) Resolution #245/08, Council appointee for a term to expire November 30, 2009 (11) Resolution #20/08, Council appointee for a term to expire December 31, 2008 (12) Resolution #156/08, Council appointees for a term to expire December 31, 2008 STATEMENT OF TREASURER ` r fACHNlENT#._TOREpORT## ~S ob°v~ 34 COUNCIL APPOINTEES 2008 REMUNERATION AND EXPENSES Remuneration Expenses (4) Total Veridian Corporation (1,2) Board of Directors D. Ryan (3) - - - D. Dickerson (3) 17,500 4,781 22,281 B. McLean (3,7) 21,500 3,183 24,683 D. Pickles (3) 14,500 904 15,404 R. Sutton (5) 18,000 3,056 21,056 S. Trepanier (6) 18,000 1,547 19,547 89,500 13x471 102,971 NOTES TO VERIDIAN CORPORATON BOARD OF DIRECTORS: (1) The above information was provided by the Vice President, Corporate Affairs, Veridian Corporation. (2) Remuneration and expenses are paid by Veridian Corporation as may be established by the Board of Directors. The term of office for the Board follows the calendar year therefore, the above expenses are for 12 months ending December 31, 2008. (3) Appointed by Council under City of Pickering By-law 6213/06. (4) Expenses include conferences, meals and mileage. (5) Appointed by Council under City of Pickering Resolution #23/07. (6) Appointed by Council under City of Pickering Resolution #46/07. (7) Appointed by Council under City of Pickering Resolution #46/07 as Mayor's representative.