HomeMy WebLinkAboutOES 03-09
Citq REPORT TO
EXECUTIVE COMMITTEE
PICKERING Report Number: OES 03-09
Date: April 14, 2009
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Supply & Delivery of Extrication Equipment for Heavy Rescue Vehicle
File: A-1440
Recommendation:
1. That Report OES 03-09 of the Director, Operations & Emergency Services
regarding the supply and delivery of Hurst Extrication Equipment be received;
2. That Council confirm the quotation dated March 18, 2009 from Code 4 Fire &
Rescue (sole source) for the supply and delivery of Extrication Equipment in the
amount of $164,397.45;
3. That the total gross project cost of $164,397.45 (GST included) and the total net
purchase cost of $156,569.00 be approved;
4. That the appropriate officials of the City of Pickering be given the authority to give
effect thereto.
Executive Summary:
Report to Council OES 42-08 was approved by Council on December 15, 2008. That
Report approved the purchase of a Heavy Rescue Vehicle and associated equipment
including Extraction Equipment, High Angle Equipment, and Ice/Water Rescue
Equipment. That Report also indicated that a subsequent report on equipment would
be forthcoming. This Report seeks Council's approval to sole-source the purchase of
the above-mentioned Extraction Equipment. There is only one authorized dealer in
Ontario that sells, services and maintains the required equipment (Code 4 Fire &
Rescue Inc.) and staff recommend that this acquisition be made.
OES 03-09 Extrication Equipment April 14, 2009
02 Page 2
Financial Implications:
Quotation - Code 4 Fire & Rescue
Extrication Equipment $156,569.00
PST Exempt
GST 7,828.45
Total Gross Purchase Cost 164,397.45
GST Rebate 7,828.45
Total Net Purchase Cost $156,569.00
The total financing for the associated costs (Extrication Tools, Fire Rescue Equipment,
High Angle Equipment and Ice/Water Rescue Equipment) related to the Heavy Rescue
Vehicle was addressed under Council Report OES 42-08 in the amount of $607,900.
The amount of financing included in Recommendation 3 of this report confirmed the
amount required for the Extrication Equipment component only. The balance of the
equipment is being currently sourced through separate quotes.
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditure contained in this report and concurs.
Sustainability Implications:
This equipment will have a life-span in excess of 15 years. It will be powered by 2
power units, the primary one being electric to cut down on hydro carbon emissions. The
hydraulic fluid used in these tools is environmentally friendly.
Background:
The purchase of a Heavy Rescue Vehicle and associated Extrication Equipment was
identified and approved by Council per Resolution #262/08. Specifications for Hurst
Extrication Equipment were compiled by the Fire Services Division after completing an
extensive review of the latest rescue technology, and were provided to Supply &
Services. This hydraulic rescue equipment is a very unique and specialized market and
the dealers are limited. Most of these dealers have exclusive rights in their specific area
and the exclusive dealer for Ontario is Code 4 Fire and Rescue Inc. based in
Mississauga, Ontario. Fire Services have purchased specialized equipment from this
dealer in the past and are very satisfied with the after-sales service. Code 4 Fire and
Rescue Inc. has provided a price quotation incorporating a 10% discount and includes
training to be provided on a yearly continuing basis, at no charge to the City.
OES 03-09 Extrication Equipment April 14, 2009
Page 3 03
Supply & Services has confirmed that Code 4 Fire & Rescue Inc. is the sole authorized
dealer for sales, service and maintenance of all Hurst Jaws of Life and Hurst Centaur
TM rescue equipment and accessories for the province of Labrador, Manitoba, Prince
Edward Island, New Brunswick, Newfoundland, Nova Scotia and Ontario, Canada.
In conformance with Purchasing Policy - 05-02, The Manager, is authorized to enter
into negotiations without formal competitive bids, under the following circumstances:
• when competition is precluded because of the existence of sole source, patent
rights, copyrights, secret processes, control of basic raw materials or similar
circumstances
Upon careful examination it is the recommendation of Pickering Fire Services that the
quotation submitted by Code 4 Fire & Rescue Inc. in the amount of $164,397.45 (GST
included) be accepted and the net purchase cost of $156,569.00 is approved.
The supply and delivery of the Extrication Equipment reported under this report
represents a major component of the associated costs but not the entire associated
costs. The final internal loan amount required for the associated costs will be formalized
when the project is completed and Corporate Services will prepare the official
promissory note.
This report has been prepared in conjunction with the Manager, Supply & Services and
Senior Purchasing Analyst who concur with the foregoing.
Attachments:
1. Hurst Sole Source Letter
OES 03-09 Extrication Equipment April 14, 2009
04 Page 4
Prepared B Approved/Endorsed By:
Everett Bunt a
Dept' Chief Director, Operations & Emergency Services
Bill Douglas Gillis Paterson
Fire Chief Director, Corporate Services & Treasurer
Vera Felgemacher
C.P.P., CPPO, CPPB, C.P.M., CMM III
Manager, Supply & Services
SA: fn
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickerin City Council
CM
Thomas J. Cidinn, RD , CMM III
Chief Administrative Officer
/JTACHMENT rC1 REPORT #.LjL6, 6 3 ,C} c7
Hal T 05
JAWS OF LIFE'
2007 SOLE SOURCE LETTER
To Whom It May Concern:
This letter will certify that Code 4 Fire & Rescue, Inc is the sole authorized dealer for sales, service and
maintenance of all Hurst Jaws of Life® and Hurst Centaur TM rescue equipment and accessories for the
province of Labrador, Manitoba, Prince Edward Island, New Brunswick, Newfoundland, Nova Scotia and
Ontario Canada.
Code 4 Fire & Rescue Inc.
2359 Royal Windsor Dr. Unit 4
Mississauga, Ontario L5J 4S9
(905) 823-1177
Fax: 905-823-1921
1-800-837-2286
www.code4.com
Distribution of Hurst life-saving equipment requires factory trained personnel that understand the application
of the equipment and its safe use. The personnel at Code 4 Fire & Rescue have made the required
commitment to training and product knowledge that will enable them to provide the best rescue equipment
in the world to your organization in a fashion that will assure the safe, competent use of the equipment by
your crew.
Code 4 Fire & Rescue has been committed to selling quality products to those that save lives on a daily
basis and we have chosen them as our only source of distribution in the province of Labrador, Manitoba,
Prince Edward Island, New Brunswick, Newfoundland, Nova Scotia and Ontario Canada because of their
dedication and professional attitude. We are sure you will be treated fairly and will be satisfied with the
service they provide.
Thank you for your interest in Hurst and feel free to contact us at 704-487-6961 should there be further
questions.
Sincerely,
William Simmons
Vice President, Sales & Marketing, Rescue
Hurst Jaws of Life Products®
711 N. Post Rd.- Shelby, NC 28150 • 1-800-537-2659