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HomeMy WebLinkAboutMay 25, 1998 ~~ OF PIC ,,0 1-~ ~--~ >- :Lk~ G) ~ EXECUTIVE COMMITTEE MEETING MINUTES ........ MONDAY, MAY 25, 1998 - 7:30 P.M. PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner D. Dickerson M. Holland D. Pickles - Chairman D. Ryan ALSO PRESENT: '-' T. J. Quinn N. Carroll T. Melymuk G.A. Paterson S. Reynolds C. Rose B. Taylor - General Manager - Director of Planning - Executive Coordinator - Director of Finance - Director of Culture & Recreation - Manager, Policy Division - Town Clerk ABSENT: Councillor Johnson - (attending fundraising event) (n ADOPTION OF MINUTES Regular Meeting of May II, 1997 (II) DELEGA TIONS 1. Alan Tonks, GT A Moderator, gave an overview of the process involved in forming a Greater Toronto Services Board. He noted that the draft legislation to set up the Board is being used as the model for discussion purposes and his role is to refine, as well as coordinate, opinion. The main role of the GTSB in the short term will be dispute resolution, infrastructure coordinator, transit funding and economic development. The issue of representation must be acceptable to all parties and to this end he is currently studying various models of representation. The goal of the GTSB is to build a legacy for at least 20 years. .... 41 2. Carl Andognini, Executive Vice President and ChiefNuc1ear Officer, stated that he is committed to be open an accessible to the public and consult with the local Councils. He provided an overview on how he has responded to the concerns of Council. Gene Preston, Site Vice President, gave a presentation that included the status of improvements made at the Pickering Nuclear Generating Station. '-" (llI) MA TTERS FOR CONSIDERATION 1. UPDATE ON STATUS OF PICKERING OFFICIAL PLAN FILE NUMBER - B 2310 In Planning Report 11/98, it is recommended that Council receive Planning Report No. 11/98 providing an update on the status of the Pickering Official Plan, policies for the lands ofW. Brown (Deferral 53), and related Information Revisions. Approved See Recommendation #1 2. HIGHWAY 2 - HIGHWAY 401 CORRIDOR TRANSIT SERVICE REVIEW FILE NUMBER - F 4100 In Councillor Brenner's Report dated May 15, 1998, it is recommended that the allocation of $7,500 to the Region of Durham Planning Department for the purpose of joint funding of the Highway 2 - Highway 40 I Corridor Transit Service Review be approved. ,....,., Approved See Recommendation #2 3. ONT ARlO SUMMER GAMES 2000 BID PROPOSAL FILE NUMBER -F 2600 In Culture and Recreation Report CR 03/98, it is recommended that the submission of the municipalities of Durham Region to host the Ontario Summer Games in the year 2000 be endorsed. Approved See Recommendation #3 4. PARKING BY-LAW PORTION OF GLENANNA ROAD (ENTRANCE TO DAVID F ARR MEMORIAL PARK) FILE NUMBER - E 4000 ... In Legal Services Report L 56/98, it is recommended that a draft by-law to amend Schedules A and B to By-law 2359/87 which regulates stopping and parking restrictions/prohibitions on certain highways, be forwarded to Council for enactment. Deferred until June 8. 1998 42 5. P ARKING BY-LAW PORTION OF SHADYBROOK DRIVE (ENTRANCE TO SHADYBROOK PARK) FILE NUMBER - E 4000 In Legal Services Report L 57/98, it is recommended that a draft by-law to amend Schedule B to By-law 2359/87 regulating parking restrictions and prohibitions on certain highways, be forwarded to Council for enactment. "'-" Deferred until June 8, 1998 6. PARKING BY-LAW PORTION OF DIEFENBAKER COURT (ENTRANCE TO RECREATION COMPLEX STAFF PARKING) FILE NUMBER - E 4000 In Public Works Report PW 11/98, it is recommended that a draft by-law to amend Schedule B to By-law 2359/87 regulating parking restrictions and prohibitions on certain highways, be forwarded to Council for enactment. By-law forwarded to Council 7. TENDER APPRO V AL BY GENERAL MANAGER FILE NUMBER - C 4300 ........ In the General Manager's Report GM 05-98, it is recommended that the approval of tenders by the General Manager during Council's 1998 Summer Recess period (i.e. from June 23, 1998 to July 31, 1998 and from August 5, 1998 to September 4, 1998 be authorized. Approved See Recommendation 4 8. AJAX & PICKERING TRANSIT PARTNERSHIP/ AMALGAMATION STUDY FILE NUMBER - F 4100 & A 4000 In the General Manager's Report GM 06-98, it is recommended that Council concur with hiring Declan Corporation, in association with Coopers & Lybrand, to undertake the Town of Ajax and Town of Pickering Transit Partnership/Amalgamation Study. Approved See Recommendation #5 9. 1998 TEMPORARY BORROWING BY-LAW FILE NUMBER - C 5000 W' In the Director of Finance's Report TR 17/98, it is recommended that the temporary borrowing limit to meet 1998 current and capital expenditures, pending receipt of taxes and other revenues be increased to $30,000,000 and that a draft by-law amending by-law 5163/97 be forwarded to Council for enactment. Bv-Iaw forwarded to Council 43 10. 1998 FINAL LEVY DUE DATES FILE NUMBER - C 5000 In the Director of Finance's Report TR 16/98, it is recommended that a draft by-law to amend By-law 5183/97 to establish Instalment Due Dates for the 1998 Interim and Final Levy be amended by deleting the Final Tax Notice due dates of June 25, 1998 and September 25, 1998, be forwarded to Council for enactment. By-law forwarded to Council ...... 11. DELEGATION OF AUTHORITY TO TEMPORARILY CLOSE ROADS FOR CONSTRUCTION OR RECREATIONAL PURPOSES FILE NUMBER - E 4000 In Legal Services Report L 43/98, it is recommended that a draft by-law to authorize the Director of Public Works to temporarily close roads where it has been determined by him and in consultation with the appropriate staff, be forwarded to Council for enactment. By-law forwarded to Council 12. EXEMPTION OF LOTS 1,2,3,4 AND 5, PLAN 40M-1913 COUGS INVESTMENTS FROM PART LOT CONTROL FILE NUMBER - D 2310 '-' In Legal Services Report L 53/98, it is recommended that a draft by-law to exempt Lots 1, 2, 3, 4 and 5, Plan 40M-1913, from part lot control, be forwarded to Council for enactment. By-law forwarded to Council 13. PICKERING/ONT ARlO HYDRO LIAISON COMMITTEE FILE NUMBER - F 2710.02 In Clerk's Report CL 20/98, it is recommended that a draft by-law to amend By-law 5179/97 by adding a Representative of Durham Nuclear Awareness (DNA) to the Pickering/Ontario Hydro Liaison Committee, be forwarded to Council for enactment. Bv-law forwarded to Council 14. APPOINTMENT OF BY-LAW ENFORCEMENT OFFICERS TO ENFORCE THE PARKING BY-LAW AT DCC #60,1915 DENMAR ROAD, DCC #42, 1310 FIELDLIGHT BOULEVARD DCC #129, 905 BAYLY STREET FILE NUMBER - A 1900 W' In Clerk's Report CL 19/98, it is recommended that a draft by-law to appoint three persons to enforce the Parking By-law at DCC #60, 1915 Denmar Road, DCC #42, 1310 Fieldlight Boulevard, DCC #129, 905 Bayly Street, be forwarded to Council for enactment. Bv-law forwarded to Council 44 15. PROCLAMATIONS FILE NUMBER - A 2111 That Mayor Arthurs be authorized to make the following proclamation: "NATIONAL ABORIGINAL DAY" - JUNE 21,1998 "lITRE A STUDENT DAY" - JUNE 15, 1998 "FALLS PREVENTION WEEK" - SEPTEMBER 14 - 20,1998 '-' Approved See Recommendation #6 (IV) OTHER BUSINESS 1. Councillor Pickles introduced a Notice of Motion to be seconded by Councillor Johnson regarding the zoning oflands on Notion Road. 2. The following matters were discussed prior to the regular meeting: a) The General Manager distributed a memo dated May 25, 1998 regarding the Interim Re-organization Plan for the Department of Finance. b) The General Manager distributed an E-Mail from the Director of Planning dated May 24, 1998 regarding the disposal of a walkway on Fawndale Road. c) The General Manager distributed a Report to Council regarding the payment of development charges by Tridel. ......., d) Councillor Dickerson distributed a Report to the Regional Planning Committee regarding an amendment to a Certificate of Approval for a waste disposal site by Can-Sort Recycling Ltd. e) Councillor Pickles stated that he wants an update on the appeal to the Ontario Municipal Board by 1. & F. Waste on their Notion Road site in Ajax. (V) ADJOURNMENT The Meeting adjourned at 11:45 p.m. DATED I.. JUAJC (', Ir9 d CLERK ~- , '*'" TOWN OF PICKERING That the Executive Committee of the Town of Pickering having met on May 25, 1998, presents its ninth report to Council and recommends: 1. UPDATE ON STATUS OF PICKERING OFFICIAL PLAN FILE NUMBER - B 2310 -.. That Town Council receive Planning Report No. 11-98, providing an update on the status of the Pickering Official Plan, policies for the lands of W. Brown (Deferral 53), and related Information Revisions; and That Town Council, (a) adopt "Modification No. 24" to the Pickering Official Plan as set out in Appendix No. I to Planning Report No. 11-98, adding new policies for phase two of Staxton Glen (lands of W. Brown) and modifying the related Schedules I and IV -8; and (b) request the Region of Durham to resolve Deferral 53 as set out in Modification No. 24; and That Town Council adopt " Informational Revision 4" to the Pickering Official Plan, as set out in Appendix No. II to Planning Report No. 11-98, containing various housekeeping and technical revisions to the explanatory text and maps in light of the related approvals for Forest Creek Estates (Deferral 51), Birchwood Estates (Deferral 52), and the phase two of Staxton Glen (Deferral 53); and -- That the Town Clerk forward a copy of Planning Report No. 11-98 to the Region of Durham, and the landowners subject to Deferrals 51,52, and 53. 2. HIGHWAY 2 - HIGHWAY 401 CORRIDOR TRANSIT SERVICE REVIEW FILE NUMBER - F 4100 WHEREAS the Regional Transit Co-ordinating Committee has endorsed the Terms of Reference for the Highway 2 - Highway 401 Corridor Transit Service Review; and WHEREAS an upset limit budget of $48,000 has been established for the Transit Service Review; and WHEREAS funding for the Transit Service Review is to be shared by the Towns of Pickering, Ajax, Whitby and the City of Oshawa at $7,500 each; the Municipality of CIa ring ton at $3,000; and GO Transit at $15,000; and ...... WHEREAS the Planning Committee of Regional Council has approved the Regional Transit Co-ordinating Committee recommendations in Commissioner's Report #98-RTC-2; NOW THEREFORE be it resolved that Council approve the allocation of $7,500 to the Region of Durham Planning Department for the purpose of joint funding of the Highway 2 - Highway 401 Corridor Transit Service Review. 2 3. ONT ARIO SUMMER GAMES 2000 BID PROPOSAL FILE NUMBER -F 2600 That the submission of the municipalities of Durham Region to host the Ontario Summer Games in the year 2000 be endorsed; and a) That staff be authorized to continue to participate in the Games Committee bid submission; and '-'" b) That Town Council authorize an upset limit expenditure of $22,000 as the Town of Pickering's financial contribution to the Games budget. 4. TENDER APPROVAL BY GENERAL MANAGER FILE NUMBER - C 4300 That the approval of tenders by the General Manager during Council's 1998 Summer Recess period (i.e. from June 23,1998 to July 31,1998 and from August 5, 1998 to September 4, 1998 be authorized, on condition that, (a) the lowest acceptable tender is approved, (b) the cost thereof is within the budget previously allocated therefor by Council, and ( c) a report respecting those tenders is subsequently submitted to Council. 5. AJAX & PICKERING TRANSIT PARTNERSHIP/ AMALGAMATION STUDY FILE NUMBER - F 4100 & A 4000 .......... That Council receive Report to Council GM 06-98 and concur with hiring Declan Corporation, in association with Coopers & Lybrand, to undertake the Town of Ajax & Town of Pickering Transit Partnership/Amalgamation Study; and That Council authorize a pre-budget expenditure of up to $60,000 to cover the Town's share of the cost of the study, on the condition that the Town of Ajax also agrees to undertake the study and make a similar funding contribution; and That the Mayor and Clerk be authorized to execute any necessary documents resulting from the above recommendations; and That a copy of this Report be forwarded to the Town of Ajax. 6. PROCLAMATIONS FILE NUMBER - A 2111 '" That Mayor Arthurs be authorized to make the following proclamation: "NA TIONAL ABORIGINAL DAY" - JUNE 21, 1998 "HIRE A STUDENT DAY" - JUNE 15, 1998 "FALLS PREVENTION WEEK" - SEPTEMBER 14-20, 1998