HomeMy WebLinkAboutOctober 16, 2008
ClUJ o~ Minutes I Meeting Summary
Pickering Museum Village Advisory Committee
October 16, 2008
7pm
Pickering Civic Complex
Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee.
Bill Weston, Pickering Museum Village Advisory Committee
Rhonda Lawson, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Bill Utton, Pickering Museum Village Advisory Committee
Pat Dunnill, Pickering Museum Village Advisory Committee
Susan Primrose, Pickering Museum Village Advisory Committee
Rose Cowan, Pickering Museum Village Advisory Committee
Stephen Reynolds, Division Head, Culture & Recreation
Marisa Carpino, Supervisor, Culture & Recreation
Katrina Pyke, (Acting) Education & Collections Officer
Mandy Smiles, (Acting) Volunteer & Program Coordinator
Leigh Gardner, Administrative Assistant I (Recording Secretary)
Absent: Sean Byrne, Pickering Museum Village Advisory Committee
Kees Van der Vecht, Pickering Museum Village Advisory Committee
Bill McLean, Regional Councillor - Ward 2
Welcorne and. Introductions
Laura welcomed attendees
. Congratulations for winning 5 blooms again for
Communities in Bloom
· Steve Reynolds commented on receiving a
letter regarding Community Museum Operating
Grant and receiving $39,000. The money will
o to current bud et to offset ex enditures
2. roval of A . enda and Minutes
Motion:
Moved by Pat Dunnill
Seconded by Paul Savel
That the agenda of October 16, 2008 be approved
CARRIED
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Motion:
Moved by Bill Utton
Seconded by Bill Weston
That the minutes qf August 14, 2008 be approved
CARRIED
· Need to deal with Tapestry surplus. There is $2,500
remaining.
Motion:
Moved by Paul Savel
Seconded by Bill Utton
That Tapestry surplus funds be disbursed, V2 to Race
Relations Advisory Committee and V2 to Pickering
Museum Village
CARRIED
3. Updates
Capital Items (Marisa provided an update):
. Ordered desk for Program Asst., arriving October 17'h
· Painting of Admin Building done
· Collins House - sealer done
· Replace locks on Log Barn - probably will be deferred
· Redman House porch - Tony Prevedel investigating
options - came across weeping tiles
· Flooring in Admin Building - ordered and installed
· Road resurfacing - path was addressed
· Workshop addition - cement poured
· Shingle Mill - wood to come in - plans for structure not
approved yet
· Slop sink - installed
Pickering Museum Village Foundation (Pat Dunnill provided
an update):
· Fall Family Festival - so far the best and well
attended - tremendous success - net will
exceed $10,000
Hotel'Restoration Update:
· New Foundation Completed
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Marisa Carpino to
follow up with MP&E
on road resurfacing
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. New roof to go on Hotel
. Retaining wall
. Basement windows all to be addressed before
snow flies
. Steam Barn and Woodwrights will be
volunteering time and labour to help
Special Events (Mandy Smiles & Katrina Pyke provided an Mandy to initiate a
update) calendar and work with
. Attendance numbers for 2008 Events as of Laura setting out
October 16, 2008 were handed out upcoming meetings,
. A lot of new programs have been introduced, training dates for
most were a success as far as revenue volunteers, special
. Katrina Pyke handed out Education Programs - event dates and
Revenue Summary report as well as Museum advisory and
Public Programs 2008 report foundation meeting
. Only one program lost money, the Heritage PA dates
Day Camp due to low registration, hopefully
once word gets out numbers will improve -
Summer Camp started out similar
. 2009 PA Day Camp plans to go ahead, if
registration is not sufficient one week before
camp they will let parents know it will be
cancelled
. Guest speaker series have the most potential
. If any programs were to come off the list it
would be outreach programs - bigger niche at
high school - at public school level it is not
doing well - but the cost is nothing to us
. On list to participate in a full day at History
Conference and will be presenting The Hand
that Rocks the Cradle
. Volunteer Appreciation Night will be April 23,
2009
Gas & Steam Barn (Katrina Pyke provided an update):
. Trillium Grant is spent - $75,000
. Provided information to Harold Quinton to
support this final report to Trillium
. Grant was filed and is done
. Harold has to do an official opening ceremony
and it will take place at the 2009 Steam Up &
Opening event
. Steam Barn activities are going well
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ii4.1 2009 Capital & CUrrenti MuseumSudaets
2009 Capital & Current Museum Budgets (draft) were handed
out to members
2009 Current Museum Budget (Draft):
. Steve reviewed proposed current budget
. Salaries & wages increase in Museum Program
Assistant hours and additional collections hours
. Education & Collections Officer position not
acting anymore by the end of year
. Increase to freight - to move things for Gas &
Steam Barn
. Additional radios for staff (safety & security)
. Increases to fire & security alarm monitoring
. Building Repairs and Maintenance includes
painting exterior of Chapel, Log House &
Redman House (instead of adding to capital)
. increase Fall Family Festival from $1,000 to
$2,000
. Young Canada works Program increased to
$8,000 for 2 students
. Committee increased Museum Operating
Grant to $30,000
. Pat Dunnill concerned about Tapestry funds-
wanted it to be additional amount - could
possibly be put into a holding account
. Rhonda Lawson - discussion and questions
about how budget is set up and how much
museum costs us. Add a column to work plan
to show where money is coming from
. Marisa Carpino discussed Cultural Strategic
Plan and what is being worked on
Motion:
Moved by Pat Dunnill
Seconded by Bill Utton
That the 2009 Proposed Museum Current Budget be
approved as amended
CARRIED
2009 Capital Museum Budget (Draft):
. Steve reviewed each proposed capital budget
items
. Discussed Log Barn and the need for a new
foundation
. Woodwrights repaired threshold on chapel and
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window sills. Fire and security protection
should be addressed for all museum buildings
Steve advised the federal and provincial government have
launched "Intake One" of the Building Canada Fund-
Communities Component. The City of Pickering has the
opportunity to apply for funding for a project meeting the
criteria by the deadline date of November 21, 2008 subject to
a Council Resolution. Various building restoration programs
(including the Hotel Restoration) and upgrades to the
infrastructure at Pickering Museum Village have been
identified as a potential eligible project.
Motion:
Moved by Bill Utton
Seconded by Pat Dunnill
That the 2009 Proposed Museum Capital Budget be
approved as presented
CARRIED
5. New Busin.ss .
· Laura would like an adhoc meeting to clarify
Museum Advisory Committee Member roles -
who does what and how. Who do we report to?
· Tentative date for adhoc meeting is Monday,
November 1 ih at 7pm here at the Civic
Complex
· 2009 Work Plan and2008 Annual Report should
be on the next Advisory Committee Meeting
agenda in February
· Pat Dunnill mentioned to members that Angela
Henessey Art show taking place at the Ajax
Creative Arts. She would like everyone to drop
by
· Historical Society at ESCC - 2 plays you may
want to go see in November and December
· What is going on with Mid-term Advisory
Committee appointments?
Steve to inquire with
Corporate Services
Rhonda Lawson was
asked to get mandate
updated by February
2009. Pat Dunnill, Bill
Utton, Rose Cowan,
Marisa and Katrina
volunteered to help.
Leigh to book meeting
room at Civic for adhoc
meeting
Marisa hasn't heard
anything about
appointments, she will
look into
Meeting Adjourned: 9:45 pm
Copy: City Clerk
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