HomeMy WebLinkAboutAugust 14, 2008
CifLJ ()~ Minutes / Meeting Summary
Pickering Museum Village Advisory Committee
August 14, 2008
7pm
Pickering Civic Complex
Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee
Bill Weston, Pickering Museum Village Advisory Committee
Rose Cowan, Pickering Museum Village Advisory Committee
Pat Dunnill, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Bill Utton, Pickering Museum Village Advisory Committee
Rhonda Lawson, Pickering Museum Village Advisory Committee
Susan Primrose, Pickering Museum Village Advisory Committee
David Pickles, City Councillor - Ward 3
Mandy Smiles, City of Pickering
Marisa Carpino, City of Pickering
Carol Corey, City of Pickering
Absent: Sean Byrne, Pickering Museum Village Advisory Committee
Kees Van der Vecht, Steam Pickering Museum Village Advisory Committee
Stephen Reynolds, City of Pickering
Katrina Pyke, City of Pickering
1. Welcome and Introductions
Attendees introduced themselves
Welcome to newest members of the committee, Rhonda
Lawson and Susan Primrose
2.
Motion:
Moved by Bill Weston
Seconded by Pat Dunnill
That the minutes of May 15, 2008 be approved
CARRIED
Page 1
co R P0228-2/02
3. Tapestry Review
Paul Savel provided update regarding Tapestry Review.
1 . Comment cards were distributed to the participants to
get feedback regarding event. Comments are as
follows:
a) Criticism of stage - the combination of the black stage
with the hot sunlight made for a very hot surface
b) Conflict of other events on the same day
c) Complaints about people not going to bandstand to see
performers
d) Main stage scheduling and communication not ideal
2. There was difficulty in getting people to attend meetings
and to promote the event to the public
3. Staff perspective: this was the best tapestry event put
on by the City.
4. Low attendance for event. The event has not drawn a
diverse community as was intended
5. If event was held in a different location such as the
Esplanade Park, it would more likely attract a larger
audience but that would defeat the purpose (community
building) of the event
6. We will put the event on hold for now. If the community
comes to us asking for the event we will take another
look at it
7. There is approximately $2,000 - $2,500 in the Tapestry
budget that was raised that is unused. Need to discuss
what to do with the money
4. 2009 Event Calendar
Mandy previewed the 2009 Event Calendar
a) Feb 7 - East Shore - Seedy Saturday
b) March 18 - Pickering Museum Village - Settler Trail
c) March 27, 28, 29; April 4,5 - Brougham Community
Hall- Spoon River Anthology
d) May 24 - Pickering Museum Village - Steam Up
e) June 14 - Not sure what event as yet. Let staff
know that the event on this date will most likely be a
children's event
f) July - Pickering Museum Village - Whodunit?
g) August - Nothing
h) Sept 18, 25, 26 (Sept 17 & 24 - Students only) -
Pickering Museum Village - A Spirit Walk
i) Oct 4 - Pickering Museum Village - Fall Family
Festival
j) Dec 6 & 13 - Pickering Museum Village - Christmas
in the Village. Backwoods theatre presents Robin
Page 2
CORP0228-2/02
Hood and the Singing Nun
5. Updates:....Sudget& PMVFoundation
Updates:
1 . Budget. Marisa provided an update
a) Restoration of Steam Barn Collection - steam barn
crew will spend the funds by year end
b) Hotel Restoration - Tony Prevedel received tenders
for hotel restoration project (basement work).
Company has been selected and work is anticipated
to begin during week of August 18. Staff will
schedule work so it does not interfere with Spirit
Walk
c) Katrina is currently receiving quotes for the painting
of the exterior of Administration Building and Collins
House
d) Katrina is sourcing a company to replace logs in the
log barn
e) Roof of Redman House - Paul Jurecka, architect, is
preparing stamped drawings for permit with the
Planning Dept. Volunteers will do the work.
f) Floor Replacement in the Administration Building is
complete. A new desk for Sandra was ordered in
July and will be coming shortly
g) Facilities staff are getting quotes for slop sink for
Redman House
h) Will be doing road and parks repair this summer
i) Single milk shed being completed currently by Gas
& Steam Barn crew. Stamped drawing for addition
being prepared by Jurecka.
2. PMV Foundation. Pat provided update:
a) The Foundation is pleased that the hotel restoration
project is progressing
b) Foundation also pleased with Tony's contribution
c) 2007 a rocky year financially for the Foundation.
Bingo and Whodunnit did not do very well in 2007
d) This year Whodunnit has made a comeback and
Bingo revenues have returned to normal
e) Campaigning for Fall Festival
- Looking for volunteers
may get more revenue because of food (Paul and
his wife changing food from cater to volunteer)
Page 3
CO R P0228-2/02
6. Marketing Plan
Review April Meeting Minutes for List of Priorities
1 . Trailer with a Steam Barn demo to other events
2. How do we attract volunteers from Pickering?
a) We have a volunteer who is doing a write-up on
volunteering
b) Losing costume interpreters
c) Hard to attract young adult volunteers
3. Are there any partnerships that we could make?
a) Create partnerships to get people to know about us
b) We are in competition with about 5 - 7 other
museums in the durham area
4. What services or activities might we add?
a) We needto concentrate on making the services and
activities that we have now great instead of adding
more and spreading ourselves too thin
6. Collections
a) Collections need to be a priority
b) Looking for program that allow staff person hours to
assist
c) Insurance of the collection is a consideration
d) Need to keep focused on getting the job of
recording the information and taking pictures
completed
7. Role of Advisory Committee. Laura circulated
attachment.
It would be advantageous for Committee members to
volunteer to events so they can have better knowledge
of them
a) We need to have something written to tell us about
each member's role
b) We need to know staff expectations of the advisory
committee, Le. regarding volunteering
c) New members to the committee should also be
trained on the museum's rules and regulations that
volunteers need to follow
d) Mandy said that there is volunteer training available
Sept 27 at 9am - 12pm at the Museum Village
e) Pat is unsure how important any input we have in
program or budget decisions is or how important
council and volunteers see the committees role as
being
f) The committee should have a proactive influence in
the budget, yet only see the budget when it is
completed.
8. Program of Work
a) Collections - 600 hours per year
Page 4
COR P0228-2/02
b) We must have pre-budget information before
making any decisions regarding budget. For
example 'Did the Mother's Day program cost us or
make money?'
c) We keep programs that work and make money.
Adults in the Village cancelled because it was not
making any money
d) Need to keep in mind that new programs have a
learning curve
e) Marketing of programs crucial for success
f) Need to do a balancing act. Must pick and choose
our priorities
g) We have great volunteers and a great volunteer
program. Need to sustain and develop program
h) Need to help volunteers to find a balance
i) We should know volunteers and they should know
us
7. Adjournment & Next Meeting
Other Business
- Marisa thanked staff and volunteers for their
contribution to the Communities in Bloom Tour. There
were very positive comments from judges regarding
eve nt
Next Meeting
- Thursday, October 16th, 2008 @ 7:00pm at City Hall,
Tower Room, Second Floor.
Meeting Adjourned: 9:25pm
Copy: City Clerk
Page 5
CORP0228-2/02