HomeMy WebLinkAboutJuly 22, 2008
Citlf 0# Minutes / Meeting Summary
Heritage Pickering Advisory Committee
July 22, 2008
7:30 pm
Main Committee Room
Attendees: Councillor Johnson
Jim Simpson - Vice-Chair
Shawna Foxton - Vice-Chair
Richard Fleming, Member
Gordon Zimmerman, Member
Debi Wilcox, City Clerk
Absent: Pamela Fuselli
Theresa Abernethy, Member
Shirley Curran, Member
Karen Emmink, Member
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome
Jim Simpson, Vice Chair, welcomed everyone to the meeting.
2.0 Approval of the Minutes
Moved by Gordon Zimmerman
Seconded by Councillor Johnson
That the minutes of May 27, 2008 be adopted.
CARRIED
3.0 New and Unfinished Business
The order of business was changed in order to deal with Item
3.4, Resignation of Chair.
Jim Simpson advised that it was important to clear the
misunderstanding with respect to the position of Chair and the
resignation of Pam Fuselli.
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Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
Debi Wilcox, City Clerk provided clarification on the resignation
of Pam Fuselli and guidance provided in this regard. Jim
thanked Debi for the clarification and provided a copy of the
email noted by the City Clerk.
Councillor Johnson provided clarification on the expected role
of a Chair of an Advisory Committee, when there is no quorum
and how to handle along with clarification on the best way to
handle Pam Fuselli's resignation/request. He suggested that
the Committee acknowledge Pam's request as a leave of
absence and proceed with advertisements for new members.
Discussion ensued on this and Councillor Johnson was
thanked for his guidance.
Moved by Councillor Johnson
Seconded by Gordon Zimmerman
That the email resignation of Pam Fuselli dated May 1 , 2008 as
Chair of the Heritage Pickering Advisory Committee be
accepted.
CARRIED
The Committee noted that the resignation was received with
regrets.
Moved by Councillor Johnson
Seconded by Richard Fleming
That the request of Pam Fuselli be accepted as a Leave of
Absence due to personal reasons and further that she be
considered a non-voting member until November 30, 2008.
CARRIED
The Committee asked that Pam be thanked for her passionate
support for heritage matters and further, if Pam misses an
additional three meetings, that her formal resignation be duly
accepted.
The Committee further requested the City Clerk to advertise for City Clerk to action
new members for the Committee.
Councillor Johnson provided further guidance indicating that the
Chair should be assumed with one Vice-Chair, as this provided
stability and continuity to the Committee.
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Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
Moved by Councillor Johnson
Seconded by Shawna Foxton
That Jim Simpson be nominated to the position of Chair.
CARRIED
No further nominations were received. Jim Simpson accepted
the nomination and was acclaimed to the position of Chair.
Moved by Councillor Johnson
Seconded by Jim Simpson
That Shawna Foxton be nominated to the position of Vice-
Chair.
CARRIED
No further nominations were received. Shawna Foxton
accepted the nomination and was acclaimed to the position of
Vice-Chair.
3.1 Sideline 26 - Central Pickerinq Development Plan (Draft Letter
to Reqion)
Shawna advised the Committee that she had prepared a letter
and had forwarded to the Committee Coordinator in order for
the correct address and formatting to be completed.
Debi advised that she would check on the status of the letter. City Clerk to action
3.2 Greenwood Public Library
Councillor Johnson advised the Committee that at the July 14,
2008 meeting, Council approved repairs in the amount of
$50,000. A copy of the report was provided to members
present.
Questions arose as to when the repairs would commence.
Debi was asked to follow up with Tony Prevedel in this regard. City Clerk to action
Further discussion ensued with respect to the historical
designation of the Greenwood Public Library.
Moved by Councillor Johnson
Seconded by Gordon Zimmerman
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Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
1. That Shawna Foxton coordinate the research and
completion of the historical designation report for the
Greenwood Public Library; and
2. Submit to the Committee for review upon completion.
CARRIED
Further to the approval of the completion of a designation
report, Gordon Zimmerman advised that Bill Lett, an architect
from Peterborough completed work/review of the Greenwood
Public Library in the 1980's and may be of some assistance to
staff. Debi was requested by the Committee to advise Tony City Clerk to action
Prevedel in this regard.
3.3 Update from the Planninq & Development Department
Debi provided two maps from the Planning & Development
Department as requested by the Committee.
The Committee requested a status update from the Planning &
Development Department with respect to the request for the
list of developers in Seaton who own properties of heritage
interest. Debi was requested to follow up on this matter. City Clerk to action
Further discussion ensued on the maps as provided by the
Planning & Development Department. The Committee
requested clarity on the areas in Seaton that are of
development interest. Debi was requested to follow up on this City Clerk to action
request.
The Committee further requested that the listing of other
properties of heritage interest be marked on the map with an
asterix in order for ease of reference along with a notation of
the municipal address. Debi was requested to follow up with
the Planning & Development Department in this regard. City Clerk to action
4.0 Correspondence
Moved by Councillor Johnson
Seconded by Gordon Zimmerman
That Correspondence Items 4.1, 4.2 and 4.3 be received for
information.
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Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
CARRIED
5.0 Other Business
5.1 Communication
Concern was raised on communication to members;
specifically some members receiving correspondence and
emails, and others being missed on the distribution.
Discussion ensued on this and it was the consensus of the
Committee that members were to be copied on all
correspondence. Jim Simpson noted that members needed to All Members to action
be aware of the increased volume that they would be receiving.
5.2 Brochure
Shawna advised that the final draft of the brochure was now
completed. The Committee requested that once the copy was
received and reviewed by the Clerks Division, that the final Clerks Division to
copy be sent out to all members for their information. action
5.3 Municipal Reqister
Gordon Zimmerman provided an update on the review of
heritage properties to be added to the register. He advised that
he would be completing the inventory with the assistance of
John Sabean and other members were welcome to join them. Gordon Zimmerman to
Gordon was requested to advise the members of the dates in action
this regard.
Debi reminded members that a letter should be sent to all
property owners on the heritage listing prior to the report being
presented to Council in September, therefore the Committee
should aim for the middle of August for sending this out.
5.4 Plaque Presentation
Discussion ensued on the presentation of the plaques at the
September 15, 2008 meeting of Council. Debi will contact the
Culture & Recreation Division for their assistance in City Clerk to action
coordinating this presentation.
5.5 William Jackson Street Siqn
Councillor Johnson expressed concern that the William
Jackson Street sian has still not been installed. He advised that
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Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
the presentation to the family should be a formal event and if
possible, coordinate this for the September meeting as well. City Clerk to action
The Committee requested an update on the status of the sign
installation.
5.6 Summer Student
Discussion ensued on this matter and Debi explained the
budget process for the submission of this request. Debi will
contact Marisa Carpino in the Culture & Recreation Division for
assistance in pursuing grant opportunities. City Clerk to action
Adiournment
Moved by Councillor Johnson
Seconded by Richard Fleming
That the meeting be adjourned.
CARRIED
The meeting adjourned at 8:24 pm.
Copy: City Clerk
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