HomeMy WebLinkAboutApril 17, 2008
~
1;;:1
. . - I I .
PICKERING
Minutes I Meeting Summary
Pickering Museum Village Advisory Committee
April 17, 2008
7pm
Pickering Museum Village
Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee
Bill Weston, Pickering Museum Village Advisory Committee
Rose Cowan, Pickering Museum Village Advisory Committee
Pat Dunnill, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Bill Utton, Pickering Museum Village Advisory Committee
Kees Van der Vecht, Steam Pickering Museum Village Advisory Committee
Gabrielle Untermann, Village Singers
Peter Gilbert, Village Singers
Dennis Mann, Pickering Museum Village Foundation
Harold Quinton, Steam & Gas Club
Julie Oakes, Bloomers & Britches, Costumes, Backwoods Players
Joe Vranic, Woodwights Guild
Mandy Smiles, City of Pickering
Katrina Pyke, City of Pickering
Marisa Carpino, City of Pickering
Absent: Bill McLean, Regional Councillor - Ward 2
Stephen Reynolds, Division Head, Culture & Recreation
Sean Byrne, Pickering Museum Village Advisory Committee
Item I Details & Discussion. & Conclusion Action Items! Status
Ref# (summary of discussion) (include deadline as
appropriate)
1. Welcome
Attendees introduced themselves
2. Volunteer Services & Opportunities
Mandy & Katrina updated members on the new volunteer and
program opportunities at the museum. That includes
Summer Solstice, Evening of Temperance, Farm Flesh
Flicks, Village Singers & Woodwrights Guild.
3. Group Discussions & Sharing Ideas
Attendees split up into groups to discuss suggestions to
predetermined questions Laura has prepared.
Discussion ensued
1) How can we make our community more aware of
Page 1
CORP0228-2/02
what we provide so we continue to be accountable
and responsible to the citizens of Pickering who
support us with their tax dollars?
- Trailer with a Steam Barn demo to other events
- Regularly visit bus stops, Go Station and Pickering
Town Centre
- Make getting tickets easier
- Promote within empty stores at the Pickering Centre
- Greater visibility (arenas)
- Improve communication with sister facilities
- Family friendly events
- Expand speakers bureau
- Invite Councillors regularly to site
- Practice good customer service" cross marketing
- Word of mouth - ask audiences etc. to tell their friends
to come next time. (thank them)
- Responsible use of funds & resources
- Visit & report to council regularly
- Movie theatres may advertise for free
- Roadside signs nearby for events
- Conduct focus group sessions to understand the
barriers
- Pitch a PMV show to Rogers cable ("History Bites"
involve Backwoods)
2) How do we attract volunteers from Pickering?
- Approach other community groups
- Presentations to Service Clubs
- Go to Scouts (they have to do hours too)
- Go to YMCA Student Centre
- Go to high schools with DVD
- Create a promotional DVD
- Bring a friend dancing etc.
- Word of mouth
- Presentation at end of service
- Demo's at City meetings & gathering (Santa Claus
Parade)
- Attend other City events & recruit (promote)
- Useful activities objective based
- Block time, specific goals
- Respect volunteers time
- Corporate promotions campaign
- Welcome, assign people to meet & greet from the
PMV advisory committee
- Flyers to P.O. boxes
- Use Pickering's electronic billboard
- Maintain regular contact
3) Are there any partnerships that we need to
Page 2
CORP0228-2/02
develop to help us plan for the sustainability of the
Museum Village?
- Greenwood Festival
- Board of Trade
- UOIT & Durham College
- Chartwell
- More Trillium grants
- Durham Tourism
- Ontario Associations of museums
- Tourism Ontario
- Old Auto newspaper
- Auction magazine
- Car Shows
- Small Business Campaign
- Corporate - Other Companies (OPG, HBC, Canadian
Tire, Home Depot, Millwork etc.)
- Recognition in a public way for our current sponsors
- Service clubs, businesses, schools
- Farm Company Days
- Historic Tractor Clubs
- Clubs - meeting place (Car shows, Lions, Rotary,
Legion, Scouts & Cubs)
- Amalgamate all Durham Region Museums under one
governing body and ask for financial support from
every major town/City in region
4) What services or activities might we add to widen
our services/programs?
- Skating
- Tobogganing
- Add music to Tea Party
- Expand speaker bureau
- Try to get business people involved who may run a
restaurant
- Run it like Cullen Gardens
- Two day Steam/Gas Event - invitational
- Seniors Bus Trips (tours, tea's, dinner theatre)
- Activity offer woodworking workshops for children
- BIG DREAM - large modern building up top for
rentals/workshops/dinner theatre/events & offices
- Children's activities at events that they can take home
4. Other Business
a) Pat will address council on Monday night regarding
2008 Capital Budget. Pat asked volunteers to attend.
b) As of the end of April, there is no more Tuesday
morning BINGO. But Foundation will get Thursday
morning BINGO. Pat needs help on Sunday, May 4,
2008 and May 31, 2008 on Saturday from 5:30 -
Page 3
CORP0228-2/02
7:00pm.
5. Next Meeting
Next Meeting: Thursday, May 15tn, 2008 @ 6:00 pm at
the museum (on-site meeting) Pop & Pizza will be
provided. Walk about, dress appropriately.
Meeting Adjourned: 9: 1 0 pm
Copy: City Clerk
Page 4
CORP0228-2/02