HomeMy WebLinkAboutApril 29, 2008
CUI{ o~ Minutes I Meeting Summary
Heritage Pickering Advisory Committee
April 29, 2008
7:15 pm
Main Committee Room
Attendees: Councillor Johnson
Theresa Abernethy, Member
Karen Emmink, Member
Shawna Foxton, Vice-Chair
Richard Fleming, Member
Jim Simpson - Vice-Chair
Gordon Zimmerman, Member
Linda Roberts, Recording Secretary
Also Present Neil Carroll, Director of Planning
Tim Moore, Chief Building Official
Absent
Pamela Fuselli
Shirley Curran, Member
Debi Wilcox
Item / Details & Discussion & Conclusion Action Items / Status
Ref# (summary of discussion) (include deadline as
appropriate)
1.0 Welcome
Jim welcomed everyone and informed the Committee he and
Shawna would be co-chairing the meeting in Pamela's
absence.
2.0 Approval of Minutes
Gordon noted two items prior to passing the minutes:
1) With respect to heritage trees, he noted they can be
designated the same as houses; and,
b) The meeting scheduled for March 20th in Pickering
regarding the Seaton Natural Heritage System and Master
Trail Plan was cancelled, therefore Gordon did not attend.
Moved by Gordon Zimmerman
Seconded by Theresa Abernethy
Minutes of the March 18, 2008 meeting were approved.
Carried
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Item / Details & Discussion & Conclusion Action Items / Status
Ref# (summary of discussion) (include deadline as
appropriate)
3.0 Jim introduced Neil Carroll, Director, Planning & Development,
and Tim Moore, Chief Building Official and welcomed them to
the meeting. Neil advised the Committee that they were here
tonight to provide an overview on the various application and
permit processes and also to answer any questions the
Committee may have.
Discussion ensued with respect to the following;
. Whitevale Heritage Guidelines - Planning uses as a
working document - consultant to help review and
update - funds for this could come from the $30,000 in
Planning's budget
. Need to do Terms of Reference, would very much like to
have Committee's input with this
. Time frame for this would be within this calendar year
which runs from January to December
. As long as we have made a start in this calendar year,
the money will carryover
. Council needs to see Terms of Reference -Planning
will draft and provide copy to committee first for Tim Moore to action
comments
. Neil advised the Committee of Planning's desire to
move forward with heritage files and to look at how best
to administer guidelines - identify issues first
Jim outlined the Committee's concerns, mainly with the
issue of vacant buildings and evictions. Property standards
issues were discussed such as our lack of jurisdiction on
Federal or Provincial lands.
. Discussed the need to develop a relationship with the
various levels of government
. Gordon Zimmerman suggested we need to prioritize
buildings for the registry
. Inventory register is now complete
. Notify private property owners that they are on the Clerk's Department will
registry - sometimes the owners are not aware of this be advising land
. Council needs to know when land owners object to owners
designation
. Can we protect "homes of interest" - properties need
to be designated in order to be protected
. Neil stressed the need for the Registry to be
comprised of only those homes which the City
intends to designate - or the integrity of the
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Item / Details & Discussion & Conclusion Action Items / Status
Ref# (summary of discussion) (include deadline as
appropriate)
Committee could be misread
. Communication to landowners is very important
. Create a rapport with developers
Planning was asked if they could provide contact
information on land owners. Neil advised that they can
provide the Committee with this. Also, it was suggested that
Heritage Pickering sit down with Planning to go over the list
for the Registry. Discussion ensued on the best ways to
categorize the areas. Neil advised there could be homes of
heritage value along the "Natural Heritage System", which is
quite extensive.
Neil informed the Committee there is a detailed mapping of
the greenspace in the Planning Department should the
Committee wish to view it.
Discussion ensued with respect to Sideline 26;
. this is a Regional road - the Region is in the process
of doing an EA - they will be looking at more
precisions on alignments
. Will it extend over to Brock Road and take in the
heritage district
. Neil advised that certain Provincial requirements will
make it difficult
. Committee asked how they can participate other than
as public during the information sessions
. Neil will provide Committee with a contact name at
the Region of the person in charge of conducting the Neil to provide
EA in order for the Committee to express their
concerns directly.
Neil will provide the Committee with the draft Seaton Neil to provide
Neighbourhood Plan Terms of Reference for comments,
which he suggested should be directed to Catherine Rose,
Manager, Policy, in the Planning Department.
Expanding district boundaries is doubtful -can improve on
the integrity of the district. Neil noted that the plans call for
the higher densities to be away from Whitevale.
Jim requested that an item be added to the next agenda as
a followup review of the discussions held this evening.
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Item / Details & Discussion & Conclusion Action Items / Status
Ref# (summary of discussion) (include deadline as
appropriate)
Discussion ensued on the circulation of applications with
Neil outlining the time lines for the various applications and
noted the Committee would only be provided copies for
comment if a heritage property is within the area. A brief Neil to look into the
discussion ensued with respect to identifying a heritage 'adjacent' aspect when
property adjacent to the area noted in the application. identifying properties
Tim Moore, Chief Building Official, provided an explanation
of the permit application processes and the building code
act. He noted the two different application forms, and
indicated they both require Council approval. He also
outlined the demolition permit process.
Tim indicated the main issue is that Planning does not have
a formal designation to staff and the need to establish what
the roles are and to delegate in order to keep things moving.
He used Markham as an example - they delegate all power
to staff with the exception of the power to refuse an
application.
Tim stressed the importance of pre-consultation with owners
and informed the Committee that they could communicate at
any time with either himself or Neil.
Neil also offered to provide the Committee with a copy of the
Region's resolution pertaining to tax relief for heritage
designated buildings. Neil to action
Committee asked to be provided with the listing for the Linda to action
properties of interest.
3.0 New and Unfinished Business
3.1 Greenwood Public Library
Review of current status and possible heritage designation
was deferred to the May meeting
3.2 Heritaqe Brochure
Update on the Heritage Brochure was deferred to May
4.0 Correspondence
4.1 Communities in Bloom
Correspondence from Communities in Bloom was received
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appropriate)
for information.
4.2 PJ Materials Consultants Limited
Information received on a two day technical workshop Linda to action
being held in Guelph on restoration & conservation of
heritage structures and older buildings on May 12'h and
13th. It was suggested that the information be sent
electronically to members.
4.3 Gordon Willson
Letter received from Gordon Willson with respect to the Linda to action
Terms of Reference regarding the Seaton Neighbourhood
Planning Program. Jim recommended a copy of this be
sent electronically to the members.
5.0 Other Business
5.1 Heritaqe Plaque Presentation
Discussion was held with respect to the presentation of the Debi to action
plaques being held on May 12th at 11 :00 am, with a
reception to follow at 12:00 pm at the Whitevale Community
Centre. Information to go out to the media. Memo to be
forwarded inviting the Mayor and Council to attend.
Discussion also ensued with respect to the installation of the
plaques.
6.0 Adiournment
Moved by Councillor Johnson
Seconded by Richard Fleming
That the meeting be adjourned.
Carried
7.0 Next Meetinq
Tuesday, May 27,2008
Meeting adjourned 9: 15 pm
Copy: City Clerk
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