HomeMy WebLinkAboutCS 10-08
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REPORT TO
EXECUTIVE COMMITTEE
Report Number: CS 10-08
Date: March 17,2008 1 4 1
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject:
Statement of the Treasurer Respecting 2007 Remuneration and
Expenses of Members of Council and Council Appointees to Boards,
Agencies and Other Bodies
Recommendation:
That Report CS 10-08 of the Director, Corporate Services & Treasurer regarding
Statement of the Treasurer respecting Remuneration and Expenses of Members of
Council and Council Appointees for the year 2007 be received.
Executive Summary: Section 284(1) of the Municipal Act 2001 states in part that
the treasurer of every municipality shall, in each year, submit to the council of the
municipality, an itemized statement of the remuneration and expenses paid to each
member of council. The statement must also include remuneration and expenses paid
to any other person who has been appointed by council to serve as a member of any
body.
Financial Implications: None
Sustainability Implications:
sustainability.
This report contains no information pertaining to
Background: Over the last few years this report has evolved to include various
categories of expenditures that have been interpreted to be required under the new
Municipal Act and/or financial reporting requirements of the Province of Ontario or
professional accounting bodies.
The reference in the Act to "...expenses paid...to ..." has been interpretated to also
include expenses paid on behalf of a member of councilor appointee. For example,
assume two councillors incur the same registration expense to attend the same
conference. One puts it on his charge card and seeks reimbursement from the City
while the other has the City billed directly. There should be no difference in the
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Report CS 1 0-08
Date: March 17,2008
Subject: Statement of the Treasurer Respecting 2007 Remuneration
and Expenses of Members of Council and Council Appointees
1 4 2 to Boards, Agencies and Other Boards
Page 2
reporting treatment due to the method of payment and this interpretation will
accomplish that. It also complies with what I believe is the intent of the legislation. The
report excludes expenditures that are corporate in nature, for example school awards,
promotional items and photography, and that are not directly associated with any
individual Councillor. Council receptions, committee meeting expenses and City Hall
administration and overhead expenses are also excluded.
The first schedule attached to this report includes a new column for capital
expenditures for computer hardware, software and telecommunicatins equipment. This
reflects the Council Policy on these expenditures and the 2007 Capital Budget.
Payments made by Veridian Corporation to Pickering Council appointees to the Board
have been included. This comes about as a result of a review of the Act and enquiries
made to Veridian and its legal counsel. While the Act refers to expenses paid, it is
silent as to paid by whom. Furthermore, the Act also stipulates that any body to whom
a Council appointment is made must provide the municipality with a statement of
remuneration and expenses paid for the year. This has been interpreted to mean that
this information must be included in the Treasurer's report to Council.
Several other bodies to which Council makes appointments have also been included as
an "other body" as required under the Act. However, the many community committees
and groups that Councillors are appointed to have been excluded as, to the best of my
knowledge, no remuneration or expenses are paid.
The amounts paid by the Region of Durham to Regional Councillors are not included in
this report.
Attachments:
1. Remuneration and Expenses of Members of Council
2. Detailed Breakdown of 2007 Expenses
3. Remuneration and Expenses of Council Appointees
4. Remuneration and Expenses Paid by Veridian Corporation to Council Appointees
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Report CS 1 0-08
Date: March 17,2008
Subject: Statement of the Treasurer Respecting 2007 Remuneration
and Expenses of Members of Council and Council Appointees
to Boards, Agencies and Other Boards
Page 3
1 43
Prepared By:
Approved I Endorsed By:
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Avril Payi1e .
Audit Analyst
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Gillis A. Paterson
Director, Corporate Services & Treasurer
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Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering Ci!y Coun,9i
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STATEMENT OF TREASURER
MEMBERS OF CITY COUNCIL
2007 REMUNERATION AND EXPENSES
Remuneration (1) Per Diems (2) Benefits (3) Expenses (4)
($) ($) ($) ($)
Total Current
($)
Capital(5)
($)
Travel
($)
Mayor
D. Ryan 68,188 - 17,155 11,488 15,224 112,055 4,341
68,188 - 17,155 11 ,488 15,224 112,055 4,341
Councillors
D. Dickerson 28,412 2,745 10,394 18,304 9,998 69,853 40
R. Johnson 28,412 2,745 10,060 16,736 9,786 67,739 113
B. Littley 28,412 2,745 10,813 5,627 9,786 57,383 3,473
B. McLean 28,412 2,745 10,294 10,062 9,786 61,299 4,633
J. O'Connell 28,412 2,745 7,656 17,734 9,881 66,428 7,249
D. Pickles 28,412 2,745 9,692 4,512 9,835 55,196 3,255
170,472 16,470 58,909 72,975 59,072 377,898 18,763
NOTES TO MEMBERS OF CITY COUNCIL:
(1) Authority: Resolution 214/07,12/07 and 73/05, Council Compensation and Communications Policy ADM 190
Municipal Act, 2001 Section 283
Includes one third portion deemed tax free.
Excludes amounts paid to City of Pickering Regional Councillors by the Region of Durham. Such
amounts are reported separately by the Region.
(2) Per diem payments to Members of Council are for attendance at special meetings throughout the year.
(3) Benefits include RRSP contributions (in lieu of a pension plan), health, dental and life insurance coverage, CPP and EHT costs.
Benefits paid to retired Members of Council: W. Arthurs - $4,122; M. Brenner - $4,606; and K. Ashe - $438.
(4) See detailed breakdown of expenses on Attachment 2.
(5) Represents computer hardware, software and telecommunications equipment. Per Council Communication Policy, Members of
Council are allotted $10,000 per Council term.
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STATEMENT OF TREASURER
MEMBERS OF CITY COUNCIL
DETAILED BREAKDOWN OF 2007 EXPENSES
Pager & Cell Telephone Newsletter! Meals Outside Office Total
Conferences Phones & Internet (1) Postaqe Recpt/Prom Agencies Supplies Expenses
($) ($) ($) ($) ($) ($) ($) ($)
Mayor
D. Ryan 535 1,016 - - 9,937 - - 11 ,488
535 1,016 - - 9,937 - - 11 ,488
Councillors
D. Dickerson 9,316 3,588 1,562 583 3,255 - - 18,304
R. Johnson - 2,039 2,149 6,123 2,853 3,360 212 16,736
B. Littley 796 335 568 2,931 854 - 143 5,627
B. McLean 3,625 3,154 778 896 1 ,488 40 81 10,062
J. O'Connell 8,639 2,505 948 - 1,949 3,500 193 17,734
D. Pickles - 1,865 1,138 516 993 - - 4,512
22,376 13,486 7,143 11,049 11,392 6,900 629 72,975
(1) Councillors - home telephones and internet charges
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ATTACHMENT #.3..._ TO REPORT # C:;- 10- OJ
STATEMENT OF TREASURER
COUNCIL APPOINTEES
2007 REMUNERATION AND EXPENSES
Remuneration Expenses (7) Total
$ $ $
Committee of Adjustment (1,2)
K. Ashe (3) 1,040 85 1,125
D. Johnson (3) 1,280 83 1,363
S. Kular (3) 1,120 257 1,377
E. Newton (3) 1,040 66 1,106
K. Wilkinson (3) 1.120 299 1,419
5.600 790 6.390
Fenceviewers/Property
Standards Committee (2)
K. Bannister (3)
A. Burtney (3)
G. Fernandes (3)
R. Fleming (3)
M. O'Connor (3)
9
84
171
340
284
160
169
1.124
160
320
240
160
160
1.040
11
20
44
Livestock Valuers (2)
J. Laider (3)
640
640
50
50
690
690
1 4 7
Remuneration
$
Expenses (4)
$
Total
$
Pickering Public Library Board (2)
O. Chaudhry (3)
P. Irwin (3, 5)
B. Littley (3)
J. Lucas (3)
J. O'Connell (3)
J. Sabean (3)
P. Savel (3)
S. Van Steen (3)
H. Van Leeuwen (3, 6)
A. Midolo (5)
A. Naqvi (6)
346
346
346 346
NOTES TO COUNCIL APPOINTEES:
All payments are authorized under Council's adoption of the 2007 Current Budget.
(1) Authority: By-law 5242/98
Municipal Act, 2001 Section 283
(2) Authority: By-law 6713/06
Municipal Act, 2001 Section 283
(3) Council appointees for new term commencing December 1, 2006
(4) Expenses include conferences, travel and meeting expenses
(5) Resolution #116/07, M. Midolo to replace P. Irwin
(6) Resolution #166/07, A. Naqvi to replace H. Van Leeuwen
1413
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REFORT # L$Jo- 0 t
STATEMENT OF TREASURER
COUNCIL APPOINTEES
VERIDIAN CORPORATION BOARD OF DIRECTORS
2007 REMUNERATION AND EXPENSES
Remuneration Expenses (4) Total
$ $ $
Veridian Corporation (1,2)
Board of Directors
D. Ryan (3)
D. Dickerson (3) 10,800 5,148 15,948
B. McLean (3,7) 1 0,800 3,490 14,290
D. Pickles (3) 10,800 395 11 ,195
R. Sutton (5) 10,800 5,604 1 6,404
S. Trepanier (6) 10,800 1,126 11 ,926
54.000 15.763 69.763
NOTES TO VERIDIAN CORPORATON BOARD OF DIRECTORS:
(1) The above information was provided by the Vice President, Corporate Affairs,
Veridian Corporation.
(2) Remuneration and expenses are paid by Veridian Corporation as may be
established by the Board of Directors. The term of office for the Board follows the
calendar year therefore, the above expenses are for 12 months ending December
31,2007.
(3) Appointed by Council under City of Pickering By-law 6213/06.
(4) Expenses include conferences, meals and mileage.
(5) Appointed by Council under City of Pickering Resolution #24/07.
(6) Appointed by Council under City of Pickering Resolution #46/07.
(7) Appointed by Council under City of Pickering Resolution #46/07 as Mayor's
representative.