HomeMy WebLinkAboutJanuary 17, 2008
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Minutes I Meeting Summary
Seaton Advisory Committee
Thursday, January 17,2008
10:30 am
Pickering City Hall, Main Committee Room
Attendees:
Absent:
Rick Johnson, Regional Councillor, Chair
Bonnie Littley, Regional Councillor, Vice-Chair
Mayor Ryan
Doug Dickerson, City Councillor
Neil Carroll, Director, Planning & Development
Tom Melymuk, Director, Office of Sustainability
Catherine Rose, Manager, Policy, Planning & Development
Robert Starr, Supervisor, Development Control, Planning & Development
Steve Gaunt, Senior Planner, Planning & Development
Reg Webster, President, Sernas Associate
Graham Martin, General Manager, Acquisitions, ORC
Ash Kothiyal, ORC
Bruce Fischer, Metrus Development
Thomas Albani, Metrus Development
Lloyd Cherniak, Executive Vice President, Lebovic Enterprises
Dave Madeira, Mattamy Homes
Tim Warner, Mattamy Homes
Chris Matson, Matson, McConnell Ltd.
Stephen Goldhar, Master Plan Management Limited
Dorothy Skinner, Region of Durham
Kathy McKay, Executive Director, Ajax-Pickering Board of Trade
Jim McCafferty, Durham Catholic District School Board
Gordon Willson, Whitevale Resident
Renee Michaud, Recording Secretary
John Connolly, Transport Canada
Terry Justin, Transport Canada
Item / Details & Discussion & Conclusion Action Items I Status
Ref # (summary of discussion) (include deadline as
appropriate)
1. Welcome Rick Johnson
Councillor Johnson welcome and thanked everyone for attending this
meeting.
2. Presentation of Seaton section of City's Website Tom Melymuk &
Lynn Winterstein
Lynn Winterstein introduced the new Seaton Community website
which is part of the City of Pickering website. The site provides an
interactive overview of Seaton Development.
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Item /
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Details & Discussion & Conclusion
(summary of discussion)
Tabs include:
Home, Maps, Studies, Sustainability, Get Involved, Background,
Links and Contact Us. All tabs have drop down menus to select
items of interest. Sections will be further developed as more
information becomes available.
The Links tab can be expanded to include links to the individual land
owners own website. From the Contact Us section, visitors can send
an email directly to the Planning & Development Department.
We have received several positive comments from the Ministry of
Municipal Affairs & Housing.
The site is scheduled to be launched on Monday, January 23rd. All
hits will be tracked.
Graham Martin stated that he is very impressed with the site.
Councillor Dickerson commended the design team for this innovative
site.
Members inquired how the site would be maintained and kept up to
date. Tom advised that the site updates will be done as part of their
internal process, but that the City will also rely on input from outside
organizations.
3.
It was noted that the School Boards should be added to the link
section.
MESP Update - Public Information Centre #2
Reg suggested that the MESP information package from the recent
public information centre should also be added to the website.
The second Public Information Centre was held on January 10th, with
a good turnout from staff, agencies and the general public.
The next oversight meeting is scheduled for Wednesday, January
23rd. The committee is slightly behind schedule as not all
background studies are completed. The Region has not yet provided
a copy of the final Terms of Reference for their Master Class EA, and
thus, the final scope of work for Phases 1 and 2 of the MESP cannot
be determined yet. The NHS is also delayed.
Reg indicated that they have recommended a change to the schedule
for the first report to be available by March 1 st.
The 3rd Public Information Centre will be held in April/May with full
recommendations out in June and the submission ready for early
Julv.
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Action Items / Status
(include deadline as
appropriate)
Reg Webster
Reg Webster to have
staff forward digital
version of package to
City
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Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
Councillor Johnson requested that information on community facilities
should be shared with this committee in the near future. Reg
advised that a comprehensive list should be made available in the
next few months.
Councillor Johnson noted that elected officials have expressed an
interest to be involved in the discussion process for roads and
facilities.
Dorothy Skinner advised that the Region's Planning Committee will
be submitting the information report to the tri-committees at the
Region in order to keep Regional Council apprised.
4. Neighbourhood Planning Neil Carroll
- Draft Terms of Reference (Presentation & Handout) Catherine Rose
Catherine Rose provided a presentation on the Draft Terms of
Reference for the Seaton Neighbourhood Planning Program.
The Provincial, Regional and Developer Studies that are currently
underway will be inputs to the neighbourhood planning program.
Other studies will be required after (eg. Development Charges).
The Development Process was broken down into three major steps;
Policy Planning, Development and Engineering Review, and
Construction. The Seaton Neighbourhood Planning Program lies
within the first stage, policy planning.
The Terms of Reference are organized in 6 parts, consisting of:
Background
Study
Detailed Description of Work
Consultation - Community & First Nations Engagement
Programs
Deliverables
Study Management
The Study Management composition will be as follows:
City Council, CAO, The Seaton Steering Committee will report
through the CAO, to Council, assistance from the Consulting
Team and the Technical Team. The Seaton Steering
Committee will liaise with the Seaton Advisory Committee of
Council.
The suggested composition of the Study Steering Committee is:
City Staff (4 Directors)
Province - MMAH (1)
Region (1)
Developers (1)
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Item /
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Details & Discussion & Conclusion
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TRCA (1)
Their role will be to provide strategic advice and direction to
consulting team and to liaise with the Seaton Advisory Committee.
The Technical Support Team comprises of a core group of City Staff
and key technical staff from review departments and agencies, e.g.
Region, school boards, TRCA, etc., and other stakeholders as
needed to address issues. The composition may vary based on
meeting issues under discussion. Their role is to provide technical
input and review to Steering Committee and Consulting team.
Next steps include finalizing the draft Terms of Reference, sending
them out for comments, updating them and forwarding them to the
next available Planning Committee.
Lloyd Cherniak questioned why the City would also be looking at
major community facility locations/uses. He stated that the focus
should be on finishing the MESP since it will identify the major
community facility locations/uses. These can be reviewed before the
final approval. This would ensure that there is no duplication of work
with the City's neighbourhood planning program.
Lloyd also mentioned that the, MESP that it is an expensive process,
i.e. Environmental Assessment and Public Information Meetings.
Reg Webster noted that we want to ensure that we have a consistent
approach and deliver only one message to the public.
Tom Melymuk indicated that it is not the City's intent to change facility
locations as identified in the MESP unless new information arises
through the Neighbourhood Planning Process.
Councillor Dickerson enquired if the school boards know how many
schools will be required and possible locations.
Jim McCafferty advised that staff have looked at sites based on initial
specs and drawings.
Reg Webster indicated that this was also part of the CPDP.
Ron Taylor advised that the UOIT is also interested in establishing a
campus in the new Seaton Development area. It was suggested that
they should be invited to the next meeting to be part of future
discussions.
Catherine Rose advised that the Terms of Reference should be
approved by Council in the spring. It was noted that a special
Planning meeting could be scheduled to expedite this very important
process.
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Action Items / Status
(include deadline as
appropriate)
Kathy McKay to provide
a contact name to
Recording Secretary.
Catherine Rose to email
document to Seaton
Advisory Committee
members and key
stakeholders.
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Item /
Ref #
Details & Discussion & Conclusion
(summary of discussion)
The information will be available via email and will be sent out to all
Seaton Advisory Committee Members and key stakeholders asking
them for review and comments within 7-10 days.
5.
Update on Other Studies
Fiscal Impact Study - Reg Webster advised that he is trying to
arrange a meeting with the City. Discussions with the Region have
started. There is no information to be shared at this time.
Councillor Johnson expressed concerns that staff are consulting with
developers and providing them with their view of what the City wants
without any political direction or public input.
Natural Heritage Study - Steve Gaunt advised that various
consultations meetings were held in late November and early
December. A draft report is anticipated in late February. The final
report is expected to be released at the end of April or early May at
which time we will be requesting formal comments from Council.
6.
Other Business
Councillor Johnson suggested that aD. "Employment Forum" session
be held with the major stakeholders such as the Province, the
Region, the City's Economic Development Department, the Ajax-
Pickering Board of Trade, to develop a strategy to attract potential
employers to develop the employment lands.
Graham Martin suggested that the Ministry of Economic Development
and Ministry of Transportation should also be invited.
Tom Melymuk suggested that his Office will review this suggestion
and report back to a future Advisory Committee meeting with a work
plan.
Servicing Employment Lands - Lloyd Cherniak stressed that we
need to start advertising to attract potential businesses. The average
price of land in Durham Region is almost one third less than in the
other areas of the GT A, due the lack of infrastructure. The City and
the Region have to commit funds to build the roads.
Councillor Dickerson indicated that we need to get the provincial
grants to start building the infrastructure required.
Community Input - Gordon Willson stated that he is very impressed
with the website. He commented that Seaton development of the
industrial, commercial and residential areas should focus on a
sustainable community theme and that it should also take into
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Action Items / Status
(include deadline as
appropriate) ·
All
All
Tom Melymuk to review
suggestion to hold an
Employment Forum and
report back to future
meeting.
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Item / Details & Discussion & Conclusion Action Items / Status
Ref# (summary of discussion) (include deadline as
appropriate)
account the cultural heritage from Whitevale.
Date of next meeting to be confirmed at a later time.
Meeting Adjourned: 12: 1 0 pm
Copy: Members of Council
CAO
Directors
Department Heads
City Clerk
City Solicitor
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