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Home My WebLink AboutDecember 17, 2007 Council Meeting Minutes Monday, December 17,2007 7:30 PM Council Chambers PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley J. O'Connell D. Pickles ABSENT: B. McLean ALSO PRESENT: T. J. Quinn N. Carroll 1. Melymuk G. Paterson S. Reynolds D. Wilcox - Chief Administrative Officer - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - Division Head, Culture & Recreation attended for part of the meeting - City Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST There were no disclosures noted. (III) ADOPTION OF MINUTES Moved by Councillor Dickerson Seconded by Councillor Johnson Council Meeting Minutes November 19, 2007 In Camera Executive Minutes, December 10, 2007 Executive Committee Minutes, December 10, 2007 CARRIED 1 Council Meeting Minutes Monday, December 17,2007 7:30 PM Council Chambers (IV) PRESENTATIONS 1. Rick Johnson, Regional Councillor, Ward 3 Re: Durham West Arts Centre Cheque Presentation Pine Ridqe Arts Council Cheque Presentation Councillor Johnson presented donations in the amount of $1,000.00 each to representatives of the Durham West Arts Centre and the Pine Ridge Art Council, on behalf of the County Community Fund. (V) DELEGATIONS 1. Representatives from the Rotary Club of Ajax and Rotary Club of Pickering Re: Ribfest in the Esplanade Park on June 6.7, 8.2008 Afsar Naqvi, President, Rotary Club of Pickering and Tom Batchellor, President, Rotary Club of Ajax appeared before Council to request support and approval for the Rotary Club Ribfest to be held at the Esplanade Park on June 6, 7 & 8, 2008. A question and answer period ensued. This matter was dealt with later in the meeting. Refer to CORR. 61-07. (VI) CORRESPONDENCE 1. CORR. 57-07 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East P.O. Box 623 Whitby. ON L 1 N 6A3 Resolution #225/07 Moved by Councillor Johnson Seconded by Councillor Dickerson That CORR. 57-07 from P.M. Madill, Regional Clerk, Region of Durham, concerning the Federal Government's Building Canada Infrastructure Plan (Report #2007-F-81) be endorsed. CARRIED 2 Council Meeting Minutes Monday, December 17,2007 7:30 PM Council Chambers 2. CORR. 58-07 SGT. PAUL HAMILTON, TECHNICAL SERVICES CHAIR ORGANIZING COMMITTEE FOR THE 2008 SPECIAL OLYMPICS DURHAM REGIONAL POLICE 605 Rossland Road East Box 911 Whitby, ON. L 1 N OB8 Resolution #226/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell a) That Council approve the waiving of facility fees at the Pickering Recreation Complex in the amount of $1 ,872.04 for the purpose of the 2008 Provincial Special Olympic Games to be held on May 30 and 31, 2008; b) That the monies for the waiving of the facility fees be reflected in the 2008 Grants budget; and c) That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 3. CORR. 59-07 ANDREA BOLTON, DEPUTY CLERK TOWNSHIP OF ELlZABETHTOWN-KITLEY 6544 New Dublin Rd. R.R.2 Addison, ON KOE 1AO Resolution #227/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That CORR. 59-07 being a letter from Andrea Bolton, Deputy Clerk, Township of Elizabethtown-Kitley, seeking support of a resolution passed on November 12, 2007 regarding the cost of training related to Fire Code Enforcement, be endorsed. CARRIED 3 Council Meeting Minutes Monday, December 17,2007 7:30 PM Council Chambers 4. CORR. 60-07 JANICE WILLETT, MD, FRCSC PRESIDENT ONTARIO MEDICAL ASSOCIATION 525 University Avenue, Suite 200 Toronto, ON M5G 2K7 Resolution #228/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That CORR. 60-07, being a letter from Janice Willett, MD, President, Ontario Medical Association, with respect to a provincial ban on smoking in vehicles where children are present, be endorsed. CARRIED 5. CORR. 61-07 EVERETT BUNTSMA DIRECTOR, OPERATIONS & EMERGENCY SERVICES City of PickerinQ Resolution # 229/07 Moved by Councillor Pickles Seconded by Councillor Johnson 1. That CORR 61-07 from Everett Buntsma, Director, Operations & Emergency Services with respect to a request for a permit from the Ajax Rotary Club and the Pickering Rotary Club to host a Ribfest in the Esplanade Park on June 6, 7 and 8th, 2008 be received; 2. That the Ajax Rotary Club and the Pickering Rotary Club request to hold the Ribfest on June 6, 7 and 8th, 2008 in the Esplanade Park be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED UNANIMOUSLY 4 Council Meeting Minutes Monday, December 17,2007 7:30 PM Council Chambers 6. CORR. 62-07 KATHY STRANKS TORONTO AND REGION CONSERVATION 5 Shoreham Drive Downsview, ON M3N 1A4 Resolution # 230/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 62-07 being a letter from Kathy Stranks, Manager, Chair and CAO's Office advising Council of a resolution passed on October 26,2007 with respect to the construction of a wetland in Altona Forest, be received for information. CARRIED (VII) COMMITTEE REPORTS a) REPORT EC 2007-12 OF THE EXECUTIVE COMMITTEE 1. Chief Administrative Officer, Report CAO 04-07 Bill 130, The Municipal Statute Law Amendment Act, 2006 Policy Development - Mandatory Provisions COUNCIL DECISION 1. That Report CAO 04-07, of the Chief Administrative Officer be received; 2. That the Accountability and Transparency Policy ADM 170, included as Attachment #1 to this report be approved; 3. That the Delegation of Powers and Duties Policy ADM 180, included as Attachment #2 to this report be approved; 4. That the Notice Policy ADM 100, as revised and included as Attachment #3 to this report be approved and By-law 6166/03 be repealed in its entirety; 5. That Hiring Policy HUR 040, as outlined in Attachment #4 to this report be approved; 5 Council Meeting Minutes Monday, December 17,2007 7:30 PM Council Chambers 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 2. Director, Operations & Emergency Services, Report OES 43-07 -Pickerinq Men's Slow Pitch Leaque and the City of Pickerinq COUNCIL DECISION 1. That Report OES 43-07 of the Director Operations & Emergency Services be received; 2. That Council approve entering into the Memorandum of Understanding regarding donations from the Pickering Men's Slow Pitch League; 3. That the Mayor and Clerk be authorized to sign the Memorandum of Understanding; and 4. That the appropriate City staff be authorized to give effect thereto. 3. Director, Operations & Emergency Services, Report OES 45-07 -Pickering Soccer Club -Proposed Sponsorship Options to Raise Funds to Upgrade an Existinq Soccer Pitch with Artificial Turf COUNCIL DECISION 1 . That Report OES 45-07 of the Director, Operations & Emergency Services regarding the Pickering Soccer Club proposed sponsorship options be received; 2. That Council endorse the Pickering Soccer Club sponsorship options to raise funds to upgrade an existing soccer pitch at Kinsmen Park with artificial turf; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CS 57-07 Development Charges - Reduction in Rates due to the Transit Component COUNCIL DECISION 6 Council Meeting Minutes Monday, December 17,2007 7:30 PM Council Chambers 1. That Report CS 57-07 of the Director, Corporate Services & Treasurer be received; 2. That effective January 1, 2008 the Residential Development Charges be revised and reduced by the amount related to the transit component; 3. That the Non-Residential Development Charges remain unchanged at the rate set for the period of July 1, 2007 to June 30, 3008; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 5. Director, Corporate Services & Treasurer, Report CS 58-07 Establishment of the Pickering Men's Slow Pitch League Reserve Fund COUNCIL DECISION 1. That Report CS 58-07 of the Director, Corporate Services & Treasurer be received; 2. That Council approve the establishment of the Pickering Men's Slow Pitch League Reserve Fund; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 6. Director, Corporate Services & Treasurer, Report CS 59-07 2008 Interim Spendinq Authoritv COUNCIL DECISION 1. That Report CS 59-07 of the Director, Corporate Services & Treasurer be received; 2. That the 2008 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2008 Current Budgets by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 7 Council Meeting Minutes Monday, December 17,2007 7:30 PM Council Chambers 7. Director, Corporate Services & Treasurer, Report CS 60-07 2008 Temporary Borrowinq By-law COUNCIL DECISION 1. That Report CS 60-07 of the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2008 current expenditures pending receipt of taxes and other revenues be established at $29,700,000 for the period January 1, 2008 to September 30, 2008 inclusive, and $14,800,000 thereafter until December 31,2008; 3. That the temporary borrowing limit for capital purposes for 2008 be established at $19,000.000; 4. That the attached draft By-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 8. Director, Corporate Services & Treasurer, Report CS 61-07 2008 Interim Levy and Interim Tax Installment Due Dates COUNCIL DECISION 1. That Report CS 61-07 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2008 for all of the realty property classes; 3. That the interim levy tax installment due dates be February 28 and April 28, 2008; 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due dates, in order to ensure the tax billing process is completed; 5. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and 8 Council Meeting Minutes Monday, December 17,2007 7:30 PM Council Chambers 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 9. Director, Corporate Services & Treasurer, Report CS 62-07 Revision to Select User Fees due to GST Reduction COUNCIL DECISION 1. That Report CS 62-07 of the Director, Corporate Services & Treasurer be received; 2. That Council approve the changes to the General Municipal Fees as outlined in Attachment 1; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 10. Director, Corporate Services & Treasurer, Report CS 63-07 Section 357/358 of the Municipal Act - Adiustment to Taxes COUNCIL DECISION 1. That Report CS 63-07 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Resolution # 231/07 Moved by Councillor Johnson Seconded by Councillor O'Connell That the Report of the Executive Committee EC 2007-12, dated December 10, 2007, be adopted. CARRIED 9 Council Meeting Minutes Monday, December 17,2007 7:30 PM Council Chambers (VIII) NOTICES OF MOTION SEATON - SIERRA CLUB OF CANADA Resolution # 232/07 Moved by Councillor O'Connell Seconded by Councillor Dickerson WHEREAS the Sierra Club of Canada has identified various environmental and social concerns surrounding the potential future development of Seaton and the Pickering Airport; and WHEREAS according to Sierra these lands "encompasses not only a sensitive and rare cold watershed but some of the last stretch of the world's best class one soil and farmland"; and WHEREAS neither the Federal nor Provincial Government have deemed that the lands in question be protected for its heritage, greenspace, agricultural wealth or First Nations significance; and WHEREAS the City of Pickering through various Council resolutions continues to oppose a Pickering Airport; and WHEREAS the City of Pickering through various Council resolutions has posed questions and concerns about the development of Seaton; and WHEREAS the City of Pickering has developed a sustainability plan and has established a Sustainability Committee and Seaton Net Benefit Committee to advocate and represent the principles of sustainability. NOW THEREFORE The City of Pickering resolves that representatives from the Sierra Club of Canada be invited to a joint meeting of the Sustainable Pickering and Seaton Advisory committees to discuss their concerns and the development of a work plan that will enable looking at future options on how Pickering can playa lead role for the protection of the Airport and Seaton lands. MOTION REFERRED LATER IN THE MEETING (See Following Motion) 10 Council Meeting Minutes Monday, December 17,2007 7:30 PM Council Chambers Resolution # 233/07 Moved by Councillor Pickles Seconded by Councillor Littley That the Notice of Motion with respect to Seaton-Sierra Club of Canada be referred to the joint committees of Sustainable Pickering and Seaton Advisory for the purpose of reviewing process and options related to involving the various affected groups in Seaton development. CARRIED (IX) BY-LAWS 6817/07 6818/07 6819/07 6820/07 6821/07 6822/07 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By-law attached) Being a by-law to dedicate that part of Block M, Plan M-1057, Pickering, designated as Part 4, Plan 40R-25019, as public highway. (Eastbank Road) [By-law attached) Being a by-law to amend By-law Number 6191/03 to confirm General Municipal Fees. (By-law attached) Being a by-law to authorize the temporary borrowing of moneys to meet the current and capital expenditures of the City of Pickering for the year 2008. [Refer to Executive Pages 100-101] Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2008. [Refer to Executive Pages 105-107] Being a By-law to provide for the establishment of a Reserve Fund to be known as the Pickering Men's Slow Pitch League Reserve Fund. [Refer to Executive Page 93] THIRD READING: Councillor Dickerson, seconded by Councillor Johnson, moved that By-law Numbers 6817/07 to 6822/07, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED 11 Council Meeting Minutes Monday, Decem ber 17, 2007 7:30 PM Council Chambers (X) OTHER BUSINESS a) Councillor Littley requested a staff report clarifying who the official representative of the First Nations is with respect to the Seaton development. b) Councillor Johnson updated Council on activities that he had recently completed on behalf of March of Dimes. c) Councillor Dickerson updated Council on a recent multi-cultural event and congratulations to staff on the recently held. Seniors' Christmas supper. d) Councillor Dickerson requested a staff update with respect to the request of Total Environmental Planning Limited for an extension to remove all vehicles at property located at 1651 Quigley Street. e) Councillor O'Connell advised Council that the Notice of Motion with respect to Rail Safety in Pickering would be presented at the January 17, 2008 meeting. She further thanked staff and residents for all of their hard work and support during her first year as a local councillor. (XI) CONFIDENTIAL MATTERS In Camera Meetinq of Council In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 234/07 Moved by Councillor Johnson Seconded by Councillor O'Connell That Council go In Camera in accordance with the provisions of the Municipal Act for the purposes of dealing with a proposed or pending acquisition or disposition of land by the municipality, labour relations or employee negotiations and personal matters about an identifiable individual. CARRIED 12 Council Meeting Minutes Monday, December 17,2007 7:30 PM Council Chambers a) Director, Operations & Emergency Services, Confidential Report OES 44-07 Financial/Partnership Land Acquisition with Toronto & Region Conservation Authority (TRCA) Estate of Edwin Stanlev Nice Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Resolution # 235/07 Moved by Councillor Johnson Seconded by Councillor Dickerson That Council rise into open session of Council. CARRIED Resolution # 236/07 Moved by Councillor Johnson Seconded by Councillor Pickles That the recommendation as contained in Confidential Report OES 44-07 of the Director, Operations & Emergency Services, be adopted. CARRIED IN OPEN SESSION ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Johnson Councillor Littley Councillor O'Connell Councillor Pickles Mayor Ryan Councillor Dickerson b) Appointment to the Pickerinq Museum Advisory Committee The Chief Administrative Officer advised Council that this item was deferred to the January 21, 2008 meeting of Council due to the fact that no public notice of a vacancy on the Advisory Committee had been completed. 13 Council Meeting Minutes Monday, December 17,2007 7:30 PM Council Chambers c) Verbal Update from the Chief Administrative Officer with respect to a Personnel Matter The Chief Administrative Officer advised Council that there was no verbal update with respect to a personnel matter. (XII) CONFIRMATION BY-LAW By-law Number 6823/07 Councillor Johnson, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its In Camera and Regular Meeting of December 17, 2007. CARRIED (XIII) ADJOURNMENT The meeting adjourned at 8:53 pm DATED this 17th day of December, 2007 ~~w\)ccl DE A. OX 7 CITY CLERK / 14