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Home My WebLink AboutDecember 17, 2007 Council Meeting Agenda Monday, December 17,2007 Council Chambers 7:30 pm IN CAMERA MEETING OF COUNCIL HAS BEEN SCHEDULED FOR 7:00 PM I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. Council Meeting Agenda Monday, Decem ber 17, 2007 Council Chambers 7:30 pm FOR INFORMATION ONLY . Committee on Race Relations & Equity, November 1,2007 . Minutes from Committee of Adjustment, November 14, 2007 . Minutes from Communities Against Violence Everywhere, November 20, 200~r . Minutes from Waterfront Coordinating Committee, November 21,2007 . Minutes from Seaton Advisory Committee, November 22, 2007 . Minutes from Communities in Bloom, November 26, 2007 Council Meeting Minutes Monday, November 19, 2007 7:30 PM Council Chambers 01 PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: 1. J. Quinn E. Buntsma N. Carroll T. Melymuk G. Paterson A. Allison D. Wilcox D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Solicitor - City Clerk - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST 1. Councillor Johnson made a declaration of interest under the Municipal Conflict of Interest Act with respect to the Notice of Motion regarding the Reimbursement of Legal Fees as he felt the decision regarding this motion would have a direct impact on a possible legal matter he could have in the future. Councillor Johnson did not take part in the discussion or vote on the matter. (III) ADOPTION OF MINUTES Moved by Councillor Johnson Seconded by Councillor McLean Council Meeting Minutes 02 Monday, November 19,2007 7:30 PM Council Chambers Council Meeting Minutes September 17, 2007 Special Council Meeting Minutl9s October 1, 2007 In Camera Council Minutes, October 1, 2007 Planning & Development Committee Minutes October 1, 2007 Special Council Meeting Minutl9s October 9, 2007 In Camera Council Minutes, October 9,2007 Executive Committee Minutes, October 9, 2007 CARRIED (IV) PRESENTATIONS 1. Rick Johnson, Regional Councillor, Ward 3 Re: Herizon House donation Councillor Johnson presented a donation in the amount of $10,000.00 to Herizon House obtained through fundraising initiatives. V) DELEGATIONS 1. Representatives of Durham West Girls Hockey Association and Bell Community Sport Fund Wil Gonidis a representative of the Bell Community Sport Fund appear<ed before Council to present a $5,000.00 Grant to Patty Davis of the Durham Vvest Girls Hockey Association. Ms. Davis stated that the funds would be used for girls that wanted to play hockey but needed some financial assistance. 2. Dale Goldhawk Re: Reimbursement of Leqal Fees - Maurice Brenner Dale Goldhawk, a resident of Pickering, appeared before Council to clarify questions and to reiterate his role regarding the invoices relating to Maurice Brenner. CiuJ 01 Council Meeting Minutes Monday, November 19, 2007 7:30 PM Council Chambers 0 3 (VI) CORRESPONDENCE 1. CORR. 54-07 GEORGES.GRAHAM,AMCT,CMC CLERK-ADMINISTRATOR TOWNSHIP OF BROCK 1 Cameron Street East, Box 10 Canninoton, ON LOE 1 EO Resolution #209/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That CORR. 54-07 from George S. Graham, Clerk-Administrator, Township of Brock, requesting support of their resolution passed on September 10, 2007 regarding their request of the Ministry of the Environment to adhere to the recommendations of its own Panel of Experts by acknowledging paper fibre biosolids as a waste, by removing the exemption status for Sound-sorb and Nitro-sorb and by imposing the recommended regulatory control of a Certificate of Approval or legal instrument that provides equal or better protection for human health and the environment, be received for information. CARRIED 2. CORR.55-07 BONNIE JEAN ADAMS REGULATORY COORDINATOR ENBRIDGE 500 Consumers Road North York, ON M2J 1 P8 Resolution #210/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That CORR. 55-07 from Bonnie Jean Adams, Regulatory Coordinator, Enbridge, attaching a copy of the Notice and Application filed by Enbridge Gas Distribution Inc. on September 28, 2007 be received for information. CARRIED 3 Council Meeting Minutes 04 Monday, November 19,2007 7:30 PM Council Chambers 3. CORR. 56-07 COUNCILLOR BILL MCLEAN REGIONAL COUNCILLOR - WARD 2 CITY OF PICKERING Resolution #211/07 Moved by Councillor McLean Seconded by Councillor O'Connell That CORR. 56-07 from Councillor Bill McLean, Regional Councillor, Ward 2, with regards to the guidelines for the allocation of funds from the City of Pickering in conjunction with Bell True Sport Organization be received for information. CARRIED (VII) COMMITTEE REPORTS a) REPORT PO 2007-06 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Developmemt, Report PO 28-07 Fairport Developments Inc. Plan of Subdivision 40M-1554 Jameton Limited Plan of Subdivision 40M-1640 Cougs Investments Ltd. Plan of Subdivision 40M-1671 Cougs Investments Ltd. Plan of Subdivision 40M-1721 Final Assumption of Plans of Subdivision COUNCIL DECISION 1. That Report PO 28-07 of the Director, Planning & Development regarding the Assumption of Plans 40M-1554, 40M-1640, 40M-1671 and 40M-1721, be received; 4 Council Meeting Minutes Monday, November 19, 2007 7:30 PM Council Chambers 05 2. That the highway being Baylawn Drive within Plans 40M-1554, 40M-1640 and 40M-1671 be assumed for public use; 3. That the highway being Primrose Court within Plan 40M-1721 be assumed for public use; 4. That the services required by the Subdivision Agreements relating to Plans 40M-1554, 40M-1640, 40M-1671 and 40M-1721, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 21 and 22, Plan 40M-1554, Block 11, Plan 40M-1640, Blocks 33 and 34, Plan 40M-1671 and Blocks 41,42 and 43, Plan 40M-1721; 5. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1554, 40M-1640, 40M-1671 and 40M-1721, be released and removed from title; and 6. That Council enact a By-law to dedicate Block 10, Plan 40M-1640 as public highway. 2. Director, Planning & Development, Report PO 32-07 Dunbarton Village Zoning Review Request for Professional Consulting Services Authorization to Host Public MeetinQs COUNCIL DECISION 1. That Report PO 32-07 of the Director, Planning & Development, regarding the Dunbarton Village Zoning Review be received; 2. That Council authorize staff to seek three written quotations from professional planning consultants to assist staff in the Dunbarton Village Zoning Review; 3. That appropriate City officials be authorized to hire a consultant to undertake the work program outlined in Report PO 32-07 of the Director, Planning & Development to an up set limit of $15,000 (excluding GST); and 5 Council Meeting Minutes 06 Monday, November 19, 2007 '7:30 PM Council Chambers 4. Further, that City Council authorize the Planning & Development Department to advertise and host both Planning Act required meetings (Public Information Meeting and a Statutory Public Meeting) for a zoning by-law amendment that would relate to the zoning review for Dunbarton Village. 3. Director, Planning & Development, Report PO 33-07 Zoning By-law Amendment Application A 5/07 N. & N. Picciolo 1475 Altona Road (Part of Lot 33, Plan 228) City of Pickerinq COUNCIL DECISION 1. That Zoning By-law Amendment Application A 5/07 submitted by Antonino & Nancy Picciolo to amend the zoning of the subject property to an 'R4' - Fourth Density Residential zone in order to permit the creation of two lots with minimum frontage of 15.0 metres on lands being Part of Lot 33, Plan 228, City of Pickering, be approved; and 2. That the amending zoning by-law to implement Zoning By-law Amendment Application A 5/07, as set out in Appendix I to Report PO 33-07 be forwarded to City Council for enactment. Resolution #212/07 Moved by Councillor McLean Seconded by Councillor Pickles That the Report of the Planning Committee PO 2007-06, dated November 5, 2007, be adopted. CARRIED b) REPORT EC 2007-11 OF THE EXECUTIVE COMMITTEE 1. Director, Corporate Services & Treasurer, Confidential Report CS 47-07 OPG and Hvdro One Assessment Appeals COUNCIL DECISION 6 Council Meeting Minutes Monday, November 19,2007 7:30 PM Council Chambers 07 That the recommendation as contained in Confidential Report CS 47-07 of the Director, Corporate Services & Treasurer be approved 2. Director, Corporate Services & Treasurer, Report CS 51-07 2007 Year End Audit COUNCIL DECISION 1. That the Audit Plan as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 2. That the Chief Administrative Officer and the Director, Corporate Services & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. 3. Director, Corporate Services & Treasurer, Report CS 50-07 Response to Executive Committee Requests for Information With Respect to the 2006 Audit COUNCIL DECISION That Report CS 50-07 of the Director, Corporate Services & Treasurer regarding the Response to Executive Committee Requests for Information with respect to the 2006 Audit be received for information. 4. Director, Corporate Services & Treasurer, Report CS 52-07 Summary of Internal Audit Results to Date COUNCIL DECISION That Report CS 52-07 of the Director, Corporate Services & Treasurer regarding summary of internal audit results to date be received for information. 5. Director, Corporate Services & Treasurer, Report CS 53-07 2008 - 2010 Internal Audit Work Plan COUNCIL DECISION That Report CS 53-07 from the Director, Corporate Services & Treasurer regarding the 2008 - 2010 Internal Audit Work Plan be approved. 7 Council Meeting Minutes DB Monday, November 19,2007 7:30 PM Council Chambers 7. Director, Corporate Services & Treasurer, Report CS 46-07 2008 Standinq Committee and Council Meetinq Schedule COUNCIL DECISION 1. That Report CS 46-07 of the Director, Corporate Services & Treasurer be received; 2. That the 2008 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved; and 3. That the City Clerk be given authority to give effect thereto. 8. Director, Corporate Services & Treasurer, Report CS 49-07 Municipal Statute Law Amendment Act, 2006 (8iIl130) - Closed Meetinq Investiqator COUNCIL DECISION 1 . That Report CS 49-07, of the Director, Corporate Services & Treasurer be received; 2. That Council authorize staff to advise the Ministry of Municipal Affairs & Housing that they will not be appointing a meetings investigator in accordance with Section 239.2 (1) of the Municipal Act, 2001 at this time, and will rely on the Provincial Ombudsman; 3. That staff monitor the Closed Meetings Investigator service delivery experiences of other municipalities over the nexl year and report back to Council by no later than DE~cember 1, 2008; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 9. Director, Operations & Emergency Services, Report OES 41-0'7 Tender No. T-10-2007 - Playqround Construction COUNCIL DECISION 1 . That Report OES 41-07 of the Director, Operations & Emergency Services regarding Sunbird Trail Park Development and Whites Road Bus Loop Plantings and playground construction, playground equipment, and safety surface material be received; 8 Council Meeting Minutes Monday, November 19,2007 7:30 PM Council Chambers 09 2. That Tender No. T-10-2007 as submitted by Colpac Construction Inc. for playground construction in the amount of $38,099.00 (excluding GST) be accepted; 3. That the total estimated project cost of $400,000 (excluding GST), be accepted; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the estimated total project cost in the amount of $400,000 as follows: a) the sum of $216,315 be funded from the Development Charges Reserve Fund - Parks; b) the sum of $36,685 be funded from the City's Share - Development Charges (DC) Reserve; c) the sum of $147,000 be funded from Parkland Reserve Fund d) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Resolution #213/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the Report of the Executive Committee EC 2007-10, dated November 12, 2007, be adopted save and except Item 6 and 10. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 30-07 Council Compensation Policv Resolution #214/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell 9 Council Meeting Minutes 1 0 Monday, November 19, 2007 'j':30 PM Council Ch,ambers 1. That Report CS 30-07 of the Director, Corporate Services & Treasurer be received; 2. That the Council Compensation Policy, included as Attachment #1 to this report be approved and By-law No. !5992/02, as amended, be repealed; and, 3. That the appropriate officials iDf the City of Pickering be authorized to take the necessary actions to give effE~ct thereto. CARRIED LATER IN THE MEETING (See Following Motion) Resolution #215/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That Section 06.02 b) of the Council Compensation Policy, included as Attachment #1, be amended to read as follows: 06.02 b) Charges for the use of an Internet Service Provider by Councillors shall also be reimbursed for two locations only. CARRIED ON A RECORDED VOTE YES !ill Councillor Dickerson Councillor Johnson Councillor O'Connell Councillor Pickles Councillor Littley Mayor Ryan Councillor McLean absent for the vote. 10. Director, Operations & Emergency Services, Report OES 29-07' Pesticide Use Bv-law .____ Resolution #216/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell 10 Council Meeting Minutes Monday, November 19, 2007 7:30 PM Council Chambers 1 1 1. That Report OES 29-07 of the Director, Operations & Emergency Services be received; 2. That City staff organize, advertise and facilitate a public consultation process as set out in this report for the draft "Pesticide Use By-law"; 3. That City staff expand the social marketing & public education program pertaining to the draft "Pesticide Use By-law"; 4. That local retailers be requested to offer more alternatives to pesticides that are clearly and prominently displayed within the store; 5. That upon presentation of the by-law, that the effective date in the by-law be March 25, 2008 as it relates to commercial applicators; and 6. That a communication strategy be implemented immediately to put the general public, providers and retailers on notice that a by-law banning the use of pesticides in the City of Pickering could be in effect as soon as March 25, 2008 for commercial applicators and January 1, 2009 for individual uses. DIVIDED MOTION CARRIED LATER IN THE MEETING (See Following Motions) Resolution #217/07 Moved by Councillor Littley Seconded by Councillor Johnson That the main motion be divided in order to deal with Item #'s 1 - 4 separately from the main motion. CARRIED Resolution #218/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report OES 29-07 of the Director, Operations & Emergency Services bB received; 11 Council Meeting Minutes Monday, November 19,2007 J:30 PM Council Chambers 1 2 2. That City staff organize, advertise and facilitate a public consultation process as set out in this report for the draft "Pesticide Use By-law"; That City staff expand the social marketing & public education program pertaining to the draft "Pesticide Use By-law"; 4. 4. That local retailers be requested to offer more alternatives to pesticides that are clearly and prominently displayed within the store; CARRIED Resolution #219/07 Moved by Councillor Littley Seconded by Councillor Johnson That Item #5 of the main motion be deleted in its entirety and Item 6 be re- numbered to Item 5 and amended to read as follows: 5. That a communication strategy be implemented immediately to put the general public, providers and retailers on notice that a by-law banning the use of pesticides in the City of Pickering is being consider for effect. MOTION DEFEATED ON A RECORDED VOTE YES NO Councillor Johnson Councillor Littley Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan Resolution #220/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell 5. That upon presentation of the by-law, that the effective date in the by-law be March 25, 2008 as it relates to commercial applicators; and 12 Council Meeting Minutes Monday, November 19,2007 7:30 PM Council Chambers 'I 3 6. That a communication strategy be implemented immediately to put the general public, providers and retailers on notice that a by-law banning the use of pesticides in the City of Pickering could be in effect as soon as march 25, 2008 for commercial applicators and January 1, 2009 for individual uses. MOTION CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan Councillor Littley The main motion was then CARRIED. (VIII) NOTICES OF MOTION 1. Request of Maurice Brenner Reimbursement of Leqal Fees General discussion ensued on this matter. Resolution #221/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the Council of the City of Pickering hereby authorize the reimbursement of legal fees in the amount of $49,662.96, payable to lain J. Donnell, Barristers, Solicitors, Notaries Public, as per the request of Maurice Brenner dated July 9, 2007; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. MOTION DEFEATED LATER IN THE MEETING ON A RECORDED VOTE (See Following Motions) 13 Council Meeting Minutes '1 4 Monday, November 19, 2007 i':30 PM Council Chambers Resolution #222/07 Moved by Councillor Pickles Seconded by Councillor Dickerson That the main motion be amended by adding the following clause: That the City Solicitor, in conjunction with the Chief AdministrativEl Officer, process the reimbursement of the legal fees, only after receipt of appropriate supporting documentation and a waiver/release acceptable to the City Solicitor. CARRIED ON A RECORDED VOTE YES NO Councillor Littley Councillor McLean Councillor O'Connell Councillor Pickles Councillor Dickerson Mayor Ryan Resolution #223/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That the Notice of Motion with respect to the request of Maurice Brenner to reimburse legal fees be tabled. MOTION TIED AND DEFEATED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Littley Councillor McLean Mayor Ryan 14 Council Meeting Minutes Monday, November 19,2007 7:30 PM Council Chambers 1 5 The main motion of Councillor Dickerson and Councillor O'Connell (#221/07) was then put to a vote and defeated on a recorded vote as follows: YES NO Councillor O'Connell Councillor Pickles Councillor Dickerson Councillor Littley Councillor McLean Mayor Ryan (IX) BY -LAWS 6813/07 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 6814/07 Being a by-law to dedicate Block 10, Plan 40M-1640, Pickering, as public highway (Fairport Road) 6815/07 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region in Durham, in Part of Lot 33, Plan 228, in the City of Pickering (A 05/07) THIRD READING: Councillor Johnson, seconded by Councillor Dickerson, moved that By-law Numbers 6813/07 to 6815, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (X) OTHER BUSINESS 1. Councillor O'Connell gave notice that she would be bringing forward two Notices of Motion at the next regular meeting of Council regarding the Seaton lands and future development;and the review of rail systems in urban areas in the City of Pickering. 2. Councillor McLean requested that staff send all information regarding the City of Pickering's position on Liverpool Road and the 401 to the new Minister of Transportation. 15 Council Meeting Minutes 1 6 Monday, November 19,2007 j':30 PM Council Chiambers (XII) CONFIRMATION BY-LAW Bv-Iaw Number 6816/07 Councillor Johnson, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of November 19, 2007. CARRIED (XIII) ADJOURNMENT The meeting adjourned at 9:50 pm. DATED this 19th day of November, 2007 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 16 Executive Committee Meeting Minutes Monday, December 10,2007 7:30 pm - Council Chambers Chair: Councillor Dickerson 1 7 PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R.Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: E. Bunstma N. Carroll T. Melymuk G. Paterson D. Wilcox - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk (I) CONFIDENTIAL MATTERS In Camera Meetinq of the Executive Committee Moved by Councillor McLean Seconded by Councillor O'Connell That the Executive Committee go In Camera in accordance with the provisions of the Municipal Act. The purpose of the In Camera meeting were to deal with a proposed or pending acquisition or disposition of land by the municipality or local board. 1. Director, Operations & Emergency Services, Confidential Report OES 44-07 Financial/Partnership Land Acquisition -with Toronto & Region Conservation Authority (TRCA) -Estate of Edwin Stan lev Nice Refer to the In Camera (Confidential) Minutes of December 10, 2007. 1 1 8 Executive Cornmittee Meeting Minutes Monday, December. 10, 2007 7:30 pm - Council Chambers Chair: Councillor Dickerson Moved by Councillor McLean Seconded by Councillor O'Connell RECOMMENDATION That Confidential Report OES 44-07 of the Director, Operations & Emergency Services be referred back to staff for further clarification. CARRIED 2. Verbal Update from the Chief Administrative Officer With Respect to a Personnel Matter This matter was not discussed. (II) MATTERS FOR CONSIDERA liON 1. Chief Administrative Officer, Report CAO 04-07 Bill 130, The Municipal Statute Law Amendment Act, 2006 Policv Development - Mandatorv Provisions The City Clerk provided an overview of Bill 130 with the aid of a powerpoint presentation. A question and answer period ensued. RECOMMENDATION Moved by Councillor Johnson Seconded by Mayor Ryan 1. That Report CAO 04-07, of the Chief Administrative Officer be received; 2. That the Accountability and Transparency Policy ADM 170, included as Attachment #1 to this report be approved; 3. That the Delegation of Powers and Duties Policy ADM 180, included as Attachment #2 to this report be approved; 4. That the Notice Policy ADM 100, as revised and included as Attachment #3 to this report be approved and By-law 6166/03 be repealed in its entirety; 2 Executive Committee Meeting Minutes Monday, December 10, 2007 7:30 pm - Council Chambers Chair: Councillor Dickerson 'I 9 5. That Hiring Policy HUR 040, as outlined in Attachment #4 to this report be approved; 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 2. Director, Operations & Emergency Services, Report OES 43-07 -Pickerinq Men's Slow Pitch Leaque and the City of Pickerinq RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Littley 1 . That Report OES 43-07 of the Director Operations & Emergency Services be received; 2. That Council approve entering into the Memorandum of Understanding regarding donations from the Pickering Men's Slow Pitch League; 3. That the Mayor and Clerk be authorized to sign the Memorandum of Understanding; and 4. That the appropriate City staff be authorized to give effect thereto. CARRIED 3. Director, Operations & Emergency Services, Report: OES 45-07 -Pickering Soccer Club -Proposed Sponsorship Options to Raise Funds to Upgrade an Existinq Soccer Pitch with Artificial Turf RECOMMENDATION Moved by Councillor Johnson Seconded by Mayor Ryan 3 'I . 20 Executive COlnmittee Meeting IMinutes Monday, Decembe." 10, 2007 7:30 pm - Council Chambers Chair: Councillor Dickerson 1. That Report OES 45-07 of the Director, Operations & Emergency Services regarding the Pickering Soccer Club proposed sponsorship options be received; 2. That Council endorse the Pickering Soccer Club sponsorship options to raise funds to upgrade an existing soccer pitch at Kinsmen Park with artificial turf; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give Hffect thereto. CAHRIED 4. Director, Corporate Services & Treasurer, Report CS 57-07 Development Charges - Reduction in Rates due to the Transit Component A brief question and answer period ensued. RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report CS 57-07 of the Director, Corporate Services & Treasurer be received; 2. That effective January 1, 2008 the Residential Development Charges be revised and reduced by thl3 amount related to the transit component:; 3. That the Non-Residentiai Development Charges remain unchanged at the rate set for the period of July 1, 2007 to June 30, 3008; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 58-07 Establishment of the Pickering Men's Slow Pitch League Reserve Fund 4 Executive Committee Meeting Minutes Monday, December 10,2007 7:30 pm - Council Chambers Chair: Councillor Dickerson 2 1 RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Littley 1. That Report CS 58-07 of the Director, Corporate Services & Treasurer be received; 2. That Council approve the establishment of the Pickering Men's Slow Pitch League Reserve Fund; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 59-07 2008 Interim Spendinq Authority RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CS 59-07 of the Director, Corporate Services & Treasurer be received; 2. That the 2008 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2008 Current Budgets by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 60-07 2008 Temporary Borrowinq By-law 5 22 Executive Committee Meeting Minutes Monday, December 10, 2007 7:30 pm - Council Chambers Chair: Councillor IDickerson A brief question and answer period ensued. RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CS 60-07 of the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2008 current expenditures pending receipt of taxes and other I"evenues be established at $29,700,000 for the period January 1, 2008 to September 30,2008 inclusive, and $14,800,000 thereafter until December :31, 2008; 3. That the temporary borrowing limit for capital purposes for 2008 be established at $19,000.000; 4. That the attached draft By-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CAHRIED 8. Director, Corporate Services & Treasurer, Report CS 61-07 2008 Interim Levy and Interim Tax Instalment Due Dates RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CS 61-07 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2008 for all of the realty property classes; 3. That the interim levy tax instalment due dates be February 28 and April 28, 2008; 6 Executive Committee Meeting Minutes Monday, December 10,2007 7:30 pm - Council Chambers Chair: Councillor Dickerson 2 3 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due dates, in order to ensure the tax billing process is completed; 5. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 9. Director, Corporate Services & Treasurer, Report CS 62-07 Revision to Select User Fees due to GST Reduction A brief question and answer period ensued. RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report CS 62-07 of the Director, Corporate Services & Treasurer be received; 2. That Council approve the changes to the General Municipal Fees as outlined in Attachment 1; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 10. Director, Corporate Services & Treasurer, Report CS 63-07 Section 357/358 of the Municioal Act- Adiustment to Taxes RECOMMENDATION 7 24 Executive Cornmittee Meeting Minutes Monday, December 10,2007 7:30 pm - Council Chambers Chair: Councillor Dickerson Moved by Councillor Johnson Seconded by Mayor Ryan 1. That Report CS 63-07 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give E~ffect thereto. CAHRIED (III) OTHER BUSINESS 1. Mayor Ryan advised of the success of two major sporting events held at the Recreation Complex the past weekend (swim meet, ringette tournament) and congratulated Pickering's sporting partners and the great work of Pickering Recreation staff. 2. Councillor Pickles commended staff on recent snow removal efforts as the streets in Pickering were better than a lot of other communities. He requested staff to perhaps provide further advertising in relation to the importance of the removal of parked cars duriing snow removal periods. 3. Councillor Johnson advised of a webinar being held at the Regional Headquarters at 2 pm on December 11, 2007 with respect to raised medians etc. 4. Councillor McLean updated members on the Pickering Museum Village activities, such as Christmas in the Village. 5. Councillor McLean requested clarification with respect to a recent Administrative Assistant posting, questioning the budget guideline established for new positions (whether 2007 or 2008 guideline). He requested staff to provide further clarification on the approval process for this position. (IV) ADJOURNMENT The meeting adjourned at 8:45 pm 8 Citlf o~ 25 December 17,2007 PRESENTATIONS 1. Rick Johnson, Regional Councillor, Ward 3 Re: Durham West Arts Centre Cheque Presentation Pine Ridqe Arts Council Cheque Presentation Cillf o~ DELEGA TIONS 1. Frances Makdessian, Chapter Event Coordinator Re: Children's Wish Foundation of Canada Wishmaker Parade - Walk for Wishes 2. Representatives from the Rotary Club of Ajax and Rotary Club of Pickering Re: Ribfest in the Esplanade Park on June 6. 7. 8.2008 26 December 17,2007 CiltJ tJ~ 27 December 17, 2007 CORRESPONDENCE 1. CORR. 57-07 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East P.O. Box 623 Whitby, ON L 1 N 6A3 Motion for Direction Letter received from P.M. Madill, Regional Clerk, Region of Durham, advising that the Federal Government's Building Canada Infrastructure Plan (2007 -F-81) was considered at a meeting held on November 21, 2007. The Region is requesting endorsement from the area municipalities. 2. CORR. 58-07 Motion for Direction SGT. PAUL HAMILTON, TECHNICAL SERVICES CHAIR ORGANIZING COMMITTEE FOR THE 2008 SPECIAL OLYMPICS DURHAM REGIONAL POLICE 605 Rossland Road East Box 911 Whitby, ON. L 1 N OB8 Letter received from Sgt. Paul Hamilton, Technical Services Chair, Durham Regional Police, requesting Council's support in waiving the rental fees at the Pickering Recreation Complex for the 2008 Special Olympics event. 3. CORR. 59-07 ANDREA BOLTON, DEPUTY CLERK TOWNSHIP OF ELlZABETHTOWN-KITLEY 6544 New Dublin Rd. R.R.2 Addison, ON KOE 1AO Motion for Direction Letter received from Andrea Bolton, Deputy Clerk, Township of Elizabethtown- Kitley, seeking support of a resolution passed on November 12, 2007 regarding the cost of training related to Fire Code Enforcement. 4. 28 CORR. 60-07 JANICE WILLETT, MD, FRCSC PRESIDENT ONTARIO MEDICAL ASSOCIATION 525 University Avenue, Suite 200 Toronto, ON M5G 2K7 Motion for Dire~ction Letter received from Janice Willett, MD, President, Ontario Medical Association, seeking the City's support in passing a resolution with respect to a provincial ban on smoking in vehicles where children are present. 5. CORR. 61-07 Motion for DirE~ction EVERETT BUNTSMA DIRECTOR, OPERATIONS & EMERGENCY SERVICES City of Pickerino Memo received from Everett Buntsma, Director, Operations & Emergency Services requesting Council approval of a permit with respect to the Pickering & Ajax Rotary Club Ribfest to be held in the Esplanade Park on June 6, 7, 8, 2008. 6. CORR. 62-07 KATHY STRANKS TORONTO AND REGION CONSERVATION 5 Shoreham Drive Downsview, ON M3N 1A4 Receive for Information Letter received from Kathy Stranks, Manager, Chair and CAO's Office advising Council of a resolution passed on October 26, 2007 with respect to the construction of a wetland in Altona Forest. November 22, 2007 " . 29 Co 1'&(. 6, -0-7. The Regional Municipality of Durham D. Wilcox, Clerk City of Pickering' One The Esplanade Pickering, ON L 1V 6K7 Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L1 N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax: 905-668-9963 E-mail: clerks@region.durham.on.ca RE: FEDERAL GOVERNMENT'S BUILDING CANADA INFRASTRUCTURE PLAN (2007-F-81) (Our File: FOO) www.region.durham.on.ca Ms. Wilcox, please be advised that the Finance and Administration Committee of Regional Council considered the above matter and at a meeting held on November21 , 2007, Council adopted the following recommendations of the Committee: Pat M. Madill, A.M.C.T., CMM I Regional Clerk a) THAT the Federal and Provincial Governments be requested to provide entitlement based funding for the Federal Government's Building Canada Infrastructure Fund in support of the Association of MunicipCllities of Ontario (AMO) position for predictable, long term infrastructure funding for municipalities; b) THAT a copy of Report #2007-F-81 of the Commissioner of Finance be circulated to the Prime Minister of Canada; the Premier of Ontario; the Federal and Provincial Opposition Parties; Durham MP's and MPP's; the Federation of Canadian Municipalities; and the Association of Municipalities of Ontario (AMO); and ':,..,..-".".._c'....,..~.-__:.~.'....-}"""'.v....'.'.~ THAT a copy of this resolution be forwarded to the Durham Area Municipalities requesting their endorsement. .* FILE N @ -",_ \ "j '\' V\ ('\ '" "'_', 1\ .~,),c,C \_.,CI_,n.o... " ". ^. (' :... , . "".," \ ,1".... \ 1 00% Post Consumer 30 THIS LETrER HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS Please find enclosed a copy of Report #2007 -F-81 of the Commissioner of Finance, for your information. ~.. P.M. Madill; A.M.C.T., CMM I Regional Clerk PMM/nb Encl. c. 'R.J. Clapp, Commissioner of Finance The Regional Municipality of Durham Report to: Finance and Administration Committee From: R.J. Clapp, Commissioner of Finance Report No.: 2007-F-81 Date: November 14,2007 31 SUBJECT: Federal Governmenfs Building Canada Infrastructure Plan RECOMMENDATION: That the Finance and Administration Committee recommend to Regional Council that: 1) The Federal and Provincial Governments be requested to provide entitlement based funding for the Federal Governmenfs Building Canada Infrastructure Fund in support of the Association of Municipalities of Ontario (AMO) position for predictable, long term infrastructure funding for municipalities; and 2) A copy of this report be circulated to the Government of Canada, the Province of Ontario, the Federation of Canadian Municipalities and AMO. REPORT: 1.0 INTRODUCTION . At the Finance and Administration Committee on October 3, 2007, a question was raised with respect to whether staff has investigated the Building Canada Infrastructure Plan and whether funding will be distributed on an entitlement basis or through the submission of an application on a project-by-project basis. Staff was requested to review the details of the Building Canada Infrastructure Plan and report back to Committee. 2.0 BACKGROUND 2.1 Details on the Broader Infrastructure Plan . The Federal Government 2007 Budget announced a new infrastructure plan, Building Canada, which is administered through Infrastructure Canada. The plan will provide $33 billion over seven years, between 2007 and 2014, for provincial, territorial and municipal infrastructure (see Attachment #1 for details). 71"'1 Report No.: 2007 -F-81 Page No.: 2 ,It. 32 . The plan includes the following funding programs over the next 7 years: $ Billions Base funding1 17.6 Building Canada Fund 8.8 Fund for Gateways & Border Crossings 2.1 Fund for P3 Projects 1.3 Equal per Jurisdiction Funding 2.2 Asia-Pacific Gateway and Corridor Initiative 1.0 TOTAL PLAN 33.0 Note 1: Base funding of $17.6 billion is comprised of $11.8 billion for Gas Tax Funding and $5.8 billion for GST rebate. . The plan includes base funding of approximately $17.6 billion for municipalities, including the Gas Tax Fund, which will be delivered at $2 billion a year from 20'10 to 2014. Over the seven-year period, a total of $11.8 billion will be provided. In addition, the plan includes 100% in the rebate of the goods and services tax (GST) that municipalities receive, which is estimated to be $5.8 billion over the seven-year period. The base funding of $17.6 billion is allocated to municipalities only. . The broader Infrastructure Plan includes the Building Canada Fund of $8.8 billion and is to be allocated among provinces and territories on an equal per capita basis. This Fund will support investments in the core national highway system, large-scale projects such as public: transit and sewage treatment infrastructure and small-scale municipal projects, such as culturall and recreational facilities. A specific amount of funding from this initiative is specifically earmarked for Canadiain muncipalities. Howeverl, program details on eligibility and selection have not beel1 determined. . Other elements of the broader Infrastructure Plan (from 2007 to 21014) include a national fund for gateways and border crossings ($2.1 billion), a national fund for public-private partnerships ($1.3 billion), equal per jurisdiction funding ($2.2 billion) and the Asia-Pacific Gateway and Corridor iniitiative (approximately $1 billion). A ,.., Report No.: 2007 -F-81 Page No.: 3 33 . On November 6, 2007, the Province of British Columbia became the first province to sign on to the new infrastructure plan. The framework agreement will provide the Province with approximately $2.2 billion over seven years to invest in roads, bridges, tunnels, ports, public transit and more, including the Pacific Gateway initiative. The Federal Governmenfs contributions include new funding from the Building Canada Fund and prior funding from the Base Funding agreement and Gas Tax Fund agreement. 2.2 Sunsettina Infrastructure Initiatives . There are also several existing infrastructure programs that are not included in the estimated $33 billion Building Canada Infrastructure Plan. Such programs include: . Public Transit Capital Trust . Canada Strategic Infrastructure Fund . Border Infrastructure Fund . Municipal Rural Infrastructure Fund . Infrastructure Canada Program . These initiatives are identified in the 2007 Federal Budget as 'Sunsetting Infrastructure Initiatives;' where funding is to be gradually phased out over the 7-year period (2007 to 2014). The total funding for these initiatives is approximately $4 billion over seven years. 3.0 BUILDING CANADA FUND 3.1 ProQram Description . As noted, the Building Canada Fund will commit $8.8 billion over seven years to be allocated among provinces and territories on an equal per capita basis. The Province of Ontarids estimated share of this fund is approximately $3.4 billion over seven years for both Provincial and Municipal infrastructure. . This Fund will support investments in the core national highway system, large-scale projects such as public transit, drinking water and sewage treatment infrastructure and small-scale municipal projects such as cultural and recreational facitlies. . Funding will be allocated for projects in the provinces and territories based on their population and all major projects will be selected through Federal-Provincialrrerritorial negotiations. The program will operate through two components: Report No.: 2007-F-81 Page No.: 4 34 o The Major Infrastruc1ture Component (MIC) will target larger, strategic projects of national and regional significance; and o The Communities Component (CC) will focus on projects in communities with populations of less than 100,000.. . The Federal Government is now focusing on the parameters of the detailed technical design of the Building Canada Fund's application and administration procl3sses. The Federal Government will develop and provide criteria to further define eligible categories following the approval of the program terms and conditions by Canada's Treasury Board. 3.2 Federation of Canadian Municipalities . In 2006, the Federation of Canadian Municipalities (FCM) was invited to participate in technicall consultations with Federal officials to provide input into the design and identify workable solutions to an improved administrative design fair the Small Communities Component of the Building Canada Fund. . On August 30, 2007, the! FCM submitted a paper entitled "Buildin9 Canada Fund: Municipal Sector Principles for Efficient Effective Program Design'to Transport, Infrastructure and Communities Canada. The FCM papE~r serves as a recommended administrative design for the Building Canada Fund only. . The FCM paper highlights the administrative experiences from a survey of 28 municipalities with the Municipal Rural Infrastructure Fund (MRIF), the de facto predecessor to the Small Communities Component of the Building Canada Fund. The FCM paper also explores areas of common concern with respect to the administration of the MRIF and identifies shared principles that could be applied to enhance the administrative design of the BCF. . The FCM suggests that the following principles be applied to the final administrative design of the Building Canada Fund (BCF) when evaluating and reporting on the efficiency and effectiveness of thE! new program: . Long-term Planning; . Two-way accountability; and, . Shared objective/Shclred costs Report No.: 2007-F-81 Page No.: 5 35 . In addition, FCM discussed the administrative design in the context of several components: application process, eligible costs, financial, audit, transit strategy, technical (environmental approvals) and performance measurement. The concerns and recommendations from the FCM submission are summarized below: a) Application Process . With respect to the application process for Federal funding programs, municipalities had expressed concerns regarding uncertainty over approval criteria and prolonged decision-making. The following solution was proposed as a guideline for future Federal funding application processes: 'One solution that was presented was the BCF should apply 'Global incrementality' when assessing project applications. This would allow municipalities to begin a project before the application is assessed or a funding decision made, at the same time as guaranteeing to the Government of Canada that any funds awarded to this project would still be incremental to the municipality's capital plan. This approach would give municipalities more certainty, so that a high-priority project could begin according to their capital plan rather than when a project application is approved, recognizing all the while that if approval were not granted it must be funded from other municipal sources. This practice would limit construction cost inflation by limiting the time between application and project tendering, and more importantly, allow municipalities to advance their truly high priority projects without the uncertainty of waiting for a decision on an application:' . In addition, municipalities had expressed concerns that the level of detail required in the current application process does not recognize or respect the existing project planning processes required by municipal capital planning, project management or reporting. It was also suggested that municipal applicants should be able to monitor online detailed progress of their applications to provide greater certainty. b) Eliqible Costs . Another concern of the sample of municipalities in the FCM survey reported that inflexibility applied by the Treasury Board resulted in numerous project costs being deemed ineligible under MRIF. A 'Z Report No.: 2007-F-81 Page No.: 6 3 6 FCM recommends that if a project cost qualifies for inclusion as part of the "cost of a tangible capital asset' according to Generally Accepted Accountingl Principles (GAAP), it should be eligible for funding under the federal programs. In addition, the Federal government should permit municipalities to use provincial and territorial grants to contribute toward their one-third cost share of the project. c) Financial . With respect to financial considerations, the FCM submission recommended that progress payments be made, at least partially, in advance of claims being submitted, recognizing that carryin9 costs are now currently borne entirely by the municipalities. d) Audit . Since all municipalitiE!s are subject to external audit of the financial operations and these audits include all of the projects that would be funded using FedE~ral funds, such as through the BCF. FCM recommends that duplicate audit requirements be eliminated, or the cost of Federal audit requirements should be borne entirel~( by the Federal Government of Canada. e) Transit Strateav . Eligible project costs under the BCF must include all capital costs as recognized under :a municipalitys existing capital plans. In the case of transit, this means including rolling stock as an eligible capital expense. f) Technical (environmental approvals) . FCM recommends that the Federal government waive its environmental assessment process where provincial approvals meet or exceed federal requirements. g) Performance Measurement . Municipal participants indicated that they already produced numerous efficiency and effectiveness measures as part of existing planning and reporting processes and that Federal outcomes reporting requirements would be better met by either collecting data at the national level using existing measures, rather than spending scarce resources attempting to create an entirely new system. A A Report No.: 2007 -F-81 Page No.: 7 37 3.3 AMO Position . The Association of Municipalities of Ontario (AMO) has stressed to the Federal Government the importance of ensuring the amount of funding allocated for municipal structure is clearly defined. . As illustrated in its July 6, 2007 Alert bulletin, AMO continues 'to support and advocate for a flexible national framework that allows for sustainable and secure programs tailored to meet the needs of individual jurisdictions, both provincial/territorial and municipal, based on an entitlement approach:' . It is recommended that the Region of Durham support the AMO position with respect to the entitlement based approach for the Building Canada Fund to support predictable, long-term infrastructure funding for municipalities, including Durham Region. 4.0 ADMINISTRATION OF CURRENT FEDERAL INFRASTRUCTURE PROGRAMS 4.1 ~urrent Process . Given the amount of municipal staff time and resources required, it can be very costly to prepare a detailed application with the necessary business plans for Federal Infrastructure Funding Programs. Often, there are no clear guidelines for preparing these submissions. Municipalities must fund submissions without any guarantee that Federal funds are available. Many Area Municipalities within Durham Region have advised that they spend considerable resources on applications that were subsequently rejected. 4.2 Proposed Process . While Regional staff support the recommendations of the FCM regarding eligible costs, local priorities, etc., it is recommended that Federal funds be distributed in two waves. The first wave of funding would distribute all of the available program funding on an entitlement basis to all eligible municipalities along with the establishment of clear eligibility criteria which permits municipalities to determine eligible projects. A a:: Report No.: 2007-F-81 Page No.: 8 38 . Municipalities would have a predetermined time period in which to file the necessary details on their proposed projects for approval and receive confirmation from the Federal Government that the proposed project fits the program objectives and criteria. . Next, the Federal government would advise all successful applicalnts that their projects would be funded. The Federal Government would then advise the municipal sector of any surplus funding available in the overall program (Le. funding left over from uninterested or unsuccessful applications). . The second wave of applications for the surplus funding would allow municipalities with eligible projects that exceeded their entitlement share of any new projects to apply for any"surplus'funding (Le. no entitlement shares, just merits of proposals). . This proposed approach is similar to that followed for the Canada- Ontario Affordable Housing Program. 5.0 IMPLICATIONS FOR DURHAM REGION . Federal funding opportunities for Durham Region exist for long term funding programs, such as the GST rebate and Gas Tax funding. Durham Region is expected to receive a total of $41.2 million over the five years between 2005 and 2010 in gas tax revenues with funding allocated on a per capita basis using 2001 national census data from Statistics Canada. . Going forward, it will be more difficult for Durham to secure funding for eligible projects under thl3se Sunsetting Infrastructure Initiatives programs, as Federal funding commitments decline. In the case of the Infrastructure Canada Program, all program funding has already been committed and over 3,500 projects have been announced. In other sunsetting infrastructure projects, eligible projects are not targeted to larger municipalities, such as Durham Region. For example, in thj3 case of MRIF, all investments in the Province of Ontario would be directed to projects that benefit municipalities with populations of less than 250,000. . It is recommended that Infrastructure Canada consider an entitlement approach to distribute the funds with respect to the Building Canada Fund. This approach would reserve funding for each municipality and allow staff sufficient time for each municipality to submit eligible projects, which reflect local priorities. ..1~ Report No.: 2007-F-81 Page No.: 9 39 . The Region will target Federal funding opportunities that are longer- term and sustainable, such as the Building Canada Fund. Finance staff will continue to monitor the release of details regarding the Building Canada Fund as they become available and report back to Committee and Regional Council on any impacts to the Region. ~e-__" R.J. Clapp, CA Commissioner of Finance Recommended for Presentation to Committee. G. H. Cubitt, M.S.W., Chief Administrative Officer dlk\2007reports\bldcdnnov8 Attach. 47 40 AttachmE!nt # 1 Building Canada - Long-Teirm Infrastructure Plan (Budget 2007) 2007- 2008- :~009- 2010- 2011- 2012- 2013- 2008 2009 :~010 2011 2012 2013 2014 Total (millions of dollars) Long-Term Infrastructure Plan: Base funding, of which 1,515 1,750 2,790 2,830 2,875 2,915 2,960 17,635 Gas tax funding 800 1,000 2,000 2,000 2,000 2,000 2,000 11,800 GST rebate 715 750 790 830 875 915 960 5,835 Building Canada Fund 572 926 1,186 1,401 1,427 1,636 1,655 8,801 Fund for gateways and border crossings 137 221 283 335 341 391 396 2,105 Fund for P3 projects 82 132 169 200 204 234 236 1,257 Equal per jurisdiction funding 325 325 325 325 325 325 325 2,275 Asia-Pacific Gateway and Corridor Initiativel 108 158 118 144 172 170 108 977 Initial funding 81 115 63 79 105 94 31 567 Top-up 27 43 55 65 67 76 77 410 Total-Plan 2,738 3,512 4,871 5,235 5,343 5,671 5,680 33,050 Sunsetting infrastructure initiatives2 1,597 1,141 571 362 326 26 0 4,023 Grand Total 4,335 4,653 5,442 5,597 5,669 5,698 5,680 37,073 ...:"""'_..:r.....'........'_'''''''''.."~''''''~~'''',.,~..''''''-~,..",,.,,,.,'......., ......-..:...,",.,."""..".T'-.":~''''.,.,~:":',.,,..,..,~.''',.,,._~,,.._..,.-<."""~,.'",~"",:""_:;."_":",>:",,,~,,,,,,,,-,",-""":;'.."~:"",""""''''''_'''''~''''''''''''''''''''''''~~':''''''''''''''':.''~~l'''',<'':''C.'''_-.V?'",'" Note: Budget 2006 provides $6.6 billion over seven years (2007-08 to ~W13-14) for national infrastructure programs: $4.6 billion has been allocated to the Building Canada Fund, $1.1 billion to the national fund for gateways and border crossings, $658 million to the national fund for P3 projects, and $215 million to the Asia-Pacific Gateway and Corridor Initiative. 1 Totals $1 billion, including $24 million in initial funding in 2006-07. 2 Includes the Infrastructure Canada Program, the Canada Strategic Infrastructure Fund, the Border Infrastructure Fund, the Municipal Rural Infrastructure Fund and the Public Transit Capital Trust. DUFlHAM FlEDIDNAL PDLICE ~ I: 'i<j~RJW::, 4 1 tjiViSh.J; <! leaders in community safety CDP-Q. 68-'0'1 , November 27,2007 Your Worship Mayor Ryan, Honourable Council, The Durham Regional Police have the honour of hosting the 2008 Provincial Special Olympic Games. Games events include swimming, basketball, weight lifting and bowling. There will be approximately 1,000 athletes, plus coaches, family members, friends and spectators in attendance. National and local media will capture our athletes and athletes from across the province in competition. Confirmed venues include Durham College/University of Ontario Institute of Technology in Oshawa for basketball and weight lifting, and Leisure Lanes and North End Bowl for the bowling competitions. The Pickering Recreation Complex was identified by Special Olympics Ontario and the Durham Regional Police Service as a premier facility/venue for the swimming event. There will be approximately 250 athletes competing in this event over a two day period on May 30 and 31, 2008. Sharon Milton, Manager of the Pickering Recreation Complex, has been of invaluable assistance to the organizing Committee in securing this facility for the swimming portion of the games. Ms. Milton has provided the organizing Committee with a rental contract/permit which includes facility details and co stings (please see copy enclosed). Our organizing Committee is hopeful that Council would consider making a donation in kind, waiving the facility fees for the swimming event. Respectfully submitted, ~ ~i,Jl, ~ S/Sgt Paul IIamilton Technical Services Chair Organizing Committee for the 2008 Special Olympics "'-. \)e3..~ \ '''1 i (CO~R.) FILE . TAKE APPR. ACTION ,..'&'~~' ."1""'~",, ' 905-579-1520 888-579-1520 905-666-8733 - ~ - -'---] www.drps.ca I. If'f ,./ A ;-\O:"/,.~: ,;~""; ; I"': . PI.CJ,ER L.U1Y1F j~.A cur r Please ,duck your permit, sign and return with payment. Thank you! Rental Contract I Permit Printed: 12-Jul-07, 10:52 AM User: kbeaslev Contract #: Date: 16684 09-Jul-07 42 , I! .. User: Status: kbeasley Firm , hereby grants Ontario Special Olympics (hereinafter called the "Licensee") represented by Paul Hamilton, permission to use the Facilities as outlined, subject to the Terms and Conditions of this Agreement contained herein and attached hereto al i) Purpose of Use Pool Rental 2008 Ontario Speciall Olympic Games ii) Conditions of Use CHILDREN UNDER 8 MUST BE DIRECTLY SUPERVISED BY AN ADULT iii) Date and Times of Use # of Bookings: 7 Starting: 29-May-08 Ending: 31-May-08 Start Date Start Time End Date 29-May-08 O?:OO AM 29-May-08 30-May-08 O?:OO AM 30-May-08 30-May-08 0!l:00 AM 30-May-08 30-May-08 0!l:00 AM 30-May-08 31-May-08 Oi':OO AM 31-May-08 31-May-08 Ofl:OO AM 31-May-08 31-May-08 OROO AM 31-May-08 FacilityfEquipment Day Recreation Complex - Pool Thu Meeting Room Recreation Complex - Pool Fri Meeting Room Recreation Complex - Banquet Fri Hall Recreation Complex - Complex Fri Pool - Rentals Recreation Complex - Pool Sat Meeting Room Recreation Complex - Banquet Sat Hall Recreation Complex - Complex Sat Pool - Rentals iv) Additional Fees Exb'a Fee - Bookings Additional Lifeguards per hour per guard Hours 16:00 -- 16:00 Quantity 4 4 v) Payment Method Rental Fees $1,174.08 Extra Fees Tax Rental Total $592.00 $105.96 $1,872.04 Balance of rental due and payable immediately Damage Deposit $0.00 Expected: 0 End Time Fee XFee Tax Total 11 :00 PM $0.00 $0.00 $0.00 $0.00 11:00 PM $000 $0.00 $0.00 $0.00 02:00 PM $"/10.00 $0.00 $6.60 $116.60 04:00 PM $477.04 S296.00 $46.38 $819.42 09:00 PM $0.00 $0.00 $0.00 $0.00 02:00 PM $110.00 $0.00 $6.60 $116.60 04:00 PM $477.04 ,296.00 $46.38 $819.42 Charge Tax Total $592.00 $35.52 $627.52 $592.00 $35.52 $627.52 Total Applied Balance Current $0.00 $1,87:2.04 $1,872.04 vi) Other Information The undersigned has read and on behalf of the Licensee agrees to be bound by this Permit/License and the Terms and Conditions contained herein and attached hereto, and hereby warrants and represents that he/she executes this Permit/License on behalf of the Licensee cilnd has sufficient power, authority and capacity to bind the Licensee with hislher si9nature. 4// i/ X. !, L . --.- _. -.. ?~, ~~--e~-l X: Paul Hamilton Ontario Special Olympics Durham Regional Police c/o Pickering Recreation Complex Pickering ON L 1V 3Y7 Home: 0 Business: (905)683-9100 c.."... lont:.\ Name: Title: Date: Date: Kim Beasley Assistant Coordinator Facility Operations (..--~ I . -~*=~:>~:.}.---lli Q'+ Page: 1 1. THE CITY RESERVES THE RIGHT TO c.;l,NCa A:W PER~iIlT TEMPCRARIL Y OR PERMANENTLY, SHOULD ACCOMM80A TION BE REQUIRED FOR SPECiAL EVEWS, OR IN AN EMERGENCY. 2. APPL:CANTS MUST BE MEMBERS OF AUTHORITY IN THE ORGANIZATiON SEE;(iNG ACCOMMODATION. 43 3. THE FACILITY IS TO BE USED ONLY ON THE CATE(S) AND TIME(S) SPECIFIED, AND ONLY FOR THE PURPOSE NAlvlED. NO TEEN DANCES, STAGS OR STAGETTES ARE PERMITTED IN OUR HALLS. THIS PERMIT IS NOT TRANSFERABLE. 4. THE CITY WILL NOT BE RESPONSIBLE FOR PERSONAL INJURY OR DAMAGE OR FOR THE LOSS OR THEFT OF CLOTHING OR EQUIPMENT OF THE APPLICANTS, OR ANYONE ATTENDING ON THE INVITATION OF. THE APPLICANT OR ANY PERSONS CONTRACTED BY THE APPLICANT. 5. THE APPLICANT SHALL BE RESPONSIBLE FOR THE CONDUCT AND SUPERVISION OF ALL 'PERSONS ADMITTED TO THE BUILDING(S) AND GROUNDS AND SHALL SEE THAT ALL REGULATIONS CONTAINED HEREIN ARE S7RICTLY OBSERVED. 6. UNNECESSARY NOISE WHICH DISTURBS THE PEACE, QUIET, OR COMFORT OF ANY PERSON IN ANY TYPE OF RESIDENCE, PLACE OF BUSINESS, Ere.. IN PROXI"'lITY TO THE FACILITY SHALL NOT BE PERMITTED. 7. THE EXITS MUST BE KEPT FREE FROM OBSTRUCTION IN CASE OF FIRE. 8. a) THE APPLICANT MUST PAY ALL DAMAGES .A.RISING FROM THE USE OF THE PROPERTY. b) A DAMAGE DEPOSIT WILL BE CHARGED FOR ALL RENTALS, TO BE REFUNDED AT A LATER DATE, IF NO DAMAGE, OR EXCESSIVE MAINTENANCE COSTS ARE INCURRED AS A RESULT OF THE FACILITY RENTAL. 9. THE APPliCANT MUST PAY SUCH FEES FOR EXTRA WORK BY CUSTODIANS, ETC., AS THE CiTY MAY DETERMINE. 10. GAMES OF CHANCE, LOTTERY, OR GAMBLING IN ANY FORM, CONTRARY TO LAW IS STRICTLY FORBIDDEN. 11. IT SHALL BE THE RESPONSIBILITY OF THE APPLICANT TO SEE THAT ALL PERSONS ADMITTED TO THE FUNCTION BEING HELD, HAVE VACATED THE PREMISES PROMPTLY BY 1:30AM. 12. IF LIQUOR OF ANY TYPE IS TO BE SERVED, SOLD OR AVAILABLE AT THE FUNCTION, THE APPLICANT MUST OBTAIN ALL NECESSARY PERMITS AND LICENSES AND MUST ADHERE TO THE CITY OF PICKERING "ALCOHOL MANAGEMENT POLICY". A' COpy OF THE LIQUOR LICENSE MUST BE POSTED ON THE WALL DURING THE FUNCTION. 13. FOR ALL SPECIAL OCCASION PERMIT FUNCTIONS, THE LIABILITY INSURANCE FOR THE FUNCTION (A MINIMUM OF $1,000,000) MUST NAME THE CITY OF PICKERING AS AN ADDITIONAL INSURED AND PROOF OF INSURANCE MUST BE PROVIDED TO THE ASSISTANT COORDINATOR, FACILITIES OR DESIGNATE, A MINIMUM OF FOURTEEN (14) DAYS PRIOR TO THE EVENT. IF YOU NEED TO PURCHASE INSURANCE, THE ASSISTANT _COORDINATOR, F,~CILlTIES CAN PROVIDE YOU WITH. CONTACT INFORMATION ON PAL {PUBLIC ALCOHOL LIABILITY) INSURANCE. 14.. FOR ALL SPECIAL OCCASION PERMITS, ONLY MONITORS AND SERVERS THAT POSSESS A SERVER INTERVENTION PROGRAM CERTIFICATE WILL BE PERMITTED TO USE THE DESIGNATED FACILITY. INFORMATION IS AVAILABLE AT www.srnartser.le.org. 15. THE LICENSOR RESERVES THE RIGHT TO PROVIDE SECURITY PERSONNEL OR PAY-DUTY POLICE AT THE EXPENSE OF THE LICENSEE, SHOULD THE SUPERVISOR, FACILITY OPERATIONS DEEM IT NECESSARY. 16. HALL CANCEl.LA TIONS ARE SUBJECT TO A $30.00 ADMINISTRATION FEE. 17. ALL CANCELLATIONS MUST BE RECEIVED IN WRITING 90 DAYS PRIOR TO THE FUNCTION OR THE ENTIRE RENTAL FEE WILL BE FORFEITED. 18. ALL RENTAL RATES ARE SUBjECT TO INCREASE. POST DATED CHEQUES WILL NOT BE ACCEPTED. 19. THIS CONTRACT IS NOT VALID UNLESS IT IS SIGNED AND DATED BY THE PERSON RENTING THE FACILITY AND RETURNED AS SOON AS POSSIBLE TO THE FACILITY BOOKING CLERK. 20. RECREATION COMPLEX STAFF WILL SET UP THE TABLES AND CHAIRS "PROVIDED" A DIAGRAM OF THE LAYOUT IS SUBMITTED 8Y THE MONDAY PRECEDING THE FUNCTION. YOU MAY OBTAIN THE DIAGR)~MS AT THE COMPLEX It'JFORMATION DESK. ANY MATERIALS/ARTICLES DROPPED OFF PRIOR TO THE FUNCTION OF LEFT AFTER THE FUNCTiON MUST HAVE PRIOR APPROVAL FROM THE MAINTENANCE DEPARTMENT OR DESIGNATE. 21. IF COMPLEX BANQUET HALLS ARE RENTED, PLEASE USE THE OUTSIDE ENTRANCE TO BANQUET HALLS, DO NOT USE MAIN COMPLEX DOORS. . 22. KEYS FOR WESTSHORE, DON BEER, AND EASTSHORE BANQUET HALLS MAT' BE OBTAINED AT THE PICKERING RECREATION COMPLEX DURING NORMAL OPERATING HOURS. 23. IF DON BEER OR WESTSHORE BANQUET HAl.LS ARE HENTED, YOU MUST SUPPLY YOUR OWN ICE AND MIX. TABLES AND CHAIRS MUST BE PUT AWAY IN STORAGE AREA WHEN FINISHED. PERSONAL INFORMATION ON THIS FORM IS COLLECTED AND RETAINED UNDER THE AUTHORITY OF THE MUNICIPAl. FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT. {(JST APPLIES TO THIS RENTAL - REGISTRATION # 108078593) ill 44 Township of Elizabethtown-Kitley 6544 New Dublin Rd, RR 2 Addison ON KOE 1 AO Tel. 613-345-7480, Fax. 613-345-7235 mail@elizabethtown-kitley.on.ca -c -0 '1 r. ~,o0 :') 1 . L-~UF"""''''''' 4 ~ November 14, 2007 Re: Cost of Training Relatcd to Firc Code Enforcement The Office of the Fire Marshal has initiated a zero tolerance approach regarding contraventions to the Ontario Fire Code. As a result members of the municipal fire services conducting fire safety inspections are encouraged to attend training seminars pertaining to the legislative authority of the Fire Protection and Prevention Act and the Provincial Offences Act. The fee for such a seminar is $150.00 and in some instances requires the participants to travel some distance, resulting in travel and accommodation fees. The Council of the Corporation of Elizabethtown-Kitley wishes to express its concern with respect to the costs associated with the required training. Council asserts that the training should be provided free of charge by the Office of the Fire Marshal when new initiatives are instituted by the Ministry. Below please find a copy of Resolution No. 373-07 passed by Council November 12,2007. RES. NO. 373-07 MOVED BY: E. RENAUD SECONDED BY: E. BRAYTON THAT upon the recommendation of the Fire Services Liaison Committee staff be directed to send a letter to the Ontario Fire Marshal requesting that the Ontario Fire Marshal (OFM) cover the cost associated with training and workshops should the OFM initiate new fire safety legislation; AND THAT this letter be circulated to all Ontario municipalities for support. DISPOSITION: MOTION CARRIED. Yours truly, Andrea Bolton Deputy Clerk """""":m" "-.....~.,.,. ',".- :"'''..~~''"'..~~ . ,-, :"....' ,,.,.,.. "o<,,,,,,,,<?'""'~:"""'~."-""."'..;.',"' 1"'\ ....1/'" 11\ I .fl.l ~ i , ,Ji', ."1:';"';' "''''''t '-. ~ ..' j {Kr~Y"="::::"~"'" "::::;:~~:';?'''''I.".,.-.,,.,'i'\)(;V'~'( Ti?:-~.:..,SJ,~;~\,n,=).~_"" ~ ~~-, , fS ",j~t ':':!:!:~<;;L_).-^>,...l ()"'-,,_, ,/',,' ,.'~, (~1 i ) , \".{". \-'v \,,',' .--,; " _ .. "~:j,.,...~,.,.-."""".,.".",.._""r'.._,~...."..,.,~"_..-~-,,.,. ,_.. "~""_'''__'j~r''_, .. , ( -"''''''''',~~,,:.?'''-''''''.'''''' ; DISCLAIMER This material is provided under contract as a paid service by the originatin necessarily reflect the view or positions of the Association of Municipalities subsidiary companies, officers, directors or agents. , _iJtipn ancrd.~es-non" ~,.if.s""..".{." ,- TAKE A.PPR. ACTiON ~ ~~_"",~,,-~,;;~.,,,,,,-,-;~~;;,,,,,;,;;,,,'F.;"~',,;,c;.,'~,;-},,,:.'"..-.;~..'l-,--;,,~,c..:_,'l " ('1\ h C""c''''\" 1"'\'''' ' i ---~ ,~,~,- '-...\' 'F~:-.'-'b"t:_cJ\ en ....-... OMA Ontario Medical Association 525 University Avenue Suite 200 Toronto. Ontario M5G 2K7 Tel: 416-599-2580 1-800-268-7215 Fax: 416-599-9309 www.oma.org '" :__~. >~::~~~~Lt~Y'QF{ f";-, " ,.,',....:.".~;"""'u"'..":..."..._..........,,_~J;W._ .~."':""'" i 45 November 29,2007 The Honarable Dave Ryan Mayor of City of Pickering One the Esplanade Pickering, ON L1 V 6K7 D!V(S~4.)f\~ Dear Mayor Ryan: Ontario's doctors believe that all steps should be taken to ensure the health and well-being of our children. As you may know, the Ontario Medical Association (OMA) has been advocating for a ban on smoking in cars transporting children to help protect them from the negative health impacts of Second-Hand-Smoke (SHS). The recent passing of such a bylaw in Wolfville, Nova Scotia is proof that local action can be taken. York Regional Council has already passed a resolution asking the Government of Ontario to ban smoking in cars carrying children and the City of London has formed a committee to investigate their options. Research shows that vehicles can be a potent source of SHS, and that such exposure can be 23 times more toxic than in a house because air circulation is restricted within a small space. The OMA's 2004 report "Exposure to second-hand smoke: are we protecting our kids?" highlights the fact that children exposed to SHS are at a higher risk for respiratory illnesses including asthma, bronchitis and pneumonia, as well as sudden infant death syndrome (SIOS) and increased incidences of cancer and heart disease in adulthood. Protecting children from the negative health impacts of SHS is a critical public health initiative and the OMA will continue to call for a province-wide solution to this problem. In the past, municipalities have shown strong leadership in banning smoking in workplaces and public spaces. That hard work eventually led to the Smoke Free Ontario Act, but in this case we believe that the solution must be a provincial law. ]n our effort to build support for such legislation we invite you to join us in calling for a provincial ban on smoking in vehicles where children are present. Your personal support, and if feasible, a supportive resolution from your council would be of great help in this matter. If you require any assistance, or background informatiOJl, please contact my office and OMA staff would be happy to help. Sincerely, }rL ri"""".._. lOO"'"'-". _,''''''''"'~~_~''''''''''''~f~>'O;~.~,,,,,,,,,,~,;,,,!<,,,,,,,,,",,,,-''''''~ow<\''1..~ ~ C'nl(;l~-I!\t --';'-..,. .'ow"'"') 1 , . , ,;'" ". ' ! ~._1!:~:_.__",'_'''__'2';-~-<'''-- --I ~. (.()P\/ . '. ..l : ._'_. If'" . '1 ; TO: 1'-. AI; 1 ~:?~,.t>l'- t"_...,,--~,- ~- , J--...-.-- t ~"".....,...._.........,-- W .0--~' Janice Willett, MD, FRCSC President t=::~ . __~rJ (~..'-..~..".'.~;~;;..~....) FILl:: :, ...... ~~~:,~::~~~__~.~~__~~._L-,,~'.~T'-t ~-;~.;:KEAPPR. ACT!ON Ll l,_ ".'of 4 6 OPERATIONS & EMEHGENCY SERVICES DEPARTMENT MEMORANDUM CORP-. tOl--O"l From: Everett Buntsma Director, Operations & Emergency Services ;l'.f'AY0R December 11, 2007 To: Thomas J. Quinn Chief Administrative Officer i (;OUNCIL PKG ,- ,....s............ .t ~)!!'ECTORS ',. Subject: Request for Approval for Rotary Club Ribfest at Esplanade Park June 6, 7 & 8, 2008 File: S4200-001-07 Attached is a request from the Pickering & Ajax Rotary_~!'=:lJ)~ to operate a Ribfest in the Esplanade Park. ,~- ..---.....----.;.."'-- --------------- Staff believe this will be an excellent: event to be held at this venue as there is ample parking in the vicinity. We are seeking direction to authorize approval of a permit for this event as soon as possible to allow the clubs -toCOiTIilience organizing, advertising and engaging the competitions / participants for the event. Please advise as soon as possible. ..........~.=..."...-."':--::J"'-.......,.~ W:N:'~~-~-~~1 I; TO' ~~_-"^,.'i...... l'ii~'~"'"~"""""-"'--~""""-""""'" -. 'cr ~ , _...........~'-""'"""..."".~ I . "'--=.=""'.""..<".,.,.~.""'.1.'''''.~ EB:mld Attachments Copy: Division Head, Culture & Recreation _Illl ~" _---+....,..o.i I ~_~...:i'><""';-,.,.,,,..;.'''-'' \ -.-~...".")......"."..,.l c;~~~) ~~:~-~.."~.i~.""..--i TAKE APPR~~::.r~~.,~'".~=~J<..,~.,.."J ..,-1 - -- \""1-r""' _'"";,:;> \) c:....c- ~ \ a..\- ~ ~ V\ *' ;2 f\c::..'h:::vr -\-0 L..A=-\e.-3 r ._ ^ .. I _' .. r- _ ~. ~ ,...+'\ t'.:>1'"\') OPERATIONS & EMERGENCY SERVICES DEPARTMENT CULTURE & RECREATION DIVISION 47 MEMORANDUM December 10, 2007 To: Everett Buntsma Director, Operations & Emergency Services From: Stephen Reynolds Division Head, Culture & Recreation Subject: Request for Approval for Rotary Club Ribfest at Esplanade Park June 6, 7 & 8, 2008 - File: S4200-001-07 Please find attached letters from Afsar Naqvi, President, Rotary Club of Pickering and Tom Batchellor, President, Rotary Club of Ajax requesting permission to host a "Ribfest" event in the Esplanade Park (adjacent to the Pickering Civic Complex) on Friday, June 6, Saturday, June 7 and Sunday, June 8, 2008. Organized and run by Rotary Club volunteers, this event would be a joint fundraiser to help the Rotary Clubs of Pickering and Ajax support local children and youth programs and local causes. Professional ribbers from across the United States and Canada showcase their s~ecialty and vie for the title "best ribs" and "best sauce". The event starts Friday, June 6 h at 5pm and runs until 11 :00 pm. On Saturday, June th, the event operates 11 :00 am to 11 :00 pm and continues Sunday, June 8th from 11 :00 pm to 7:00 pm. Ribfest also includes live music, a beer garden and family entertainment. Admission is free. The Club's are anticipating attendance in the range of 20,000 over the three days. At this time, in order to proceed with planning this major event, the Rotary Clubs of Pickering and Ajax are asking for the City of Pickering approval to allow the Clubs to operate the "Ribfest" event at Esplanade Park on June 6, 7 and 8, 2008. ,~?"-:I-.., ~.~~/ .- ./ ,/~"- '~-t:::~,/-0 , // 1'/ /.._" ;..---.,.J \'" _.,~--- ..--....!:.., '-, _.--r A .1 ,:/?-.-,\ " _ .l~ "j , ~.' Stephen R.eyn9ilds. . ,--=--., SR:lg Attachment 48 Decembt;:f 6, 2007 Attention: Steve Reynolds City of Pickering For presentation to the City of Pickering Council The Rotary Club of Pickering and the Rotary Club of Pickering would jointly like to, in principle asks the City of Pickering for pennission to host a "Rib fest" in thl~ Courtyards adjacent to Pickering City Hall on June 6, 7 and 8 of2008. The two Rotary Clubs in partnership with the City of Pickering will be proud to host the "Ribfest" and will be a significant addition to the cultural calendar of the: City. It will not simply a fund raising event but will also include cultural and musical elements reflecting the cultural diversity of the City! The Rotary Clubs of Ajax and Picketing will be working in conjunction with each other to assure the success of this event. Promotion of the Ribfest through various mediums will be necessary and the integral support of the City of Picketing will be prominently displayed. Attendance the event, hosted on June 6, 7 and 8 of2008 falling on Friday: Saturday and Sunday, is expected to be in excess of20,000 (twenty thousand) visitors, who will make their way to Pickering to enjoy the ribs and music. It is anticipated that the Ribfest" will give the retail sector of the City of Pickering a significant economic boost. The Rotary Club of Pickering hopes to use the funds raised through this "Ribfest" to continue to fund the local needs of the community in Picketing and Ajax. In the past, the Rotary Club of Picketing has supported the Pickering Rotary Music Festival, the Pickering Museum Village, the Ajax-Pickering Hospital, the Youth Exchange Programme, and the Durham West Art Centre -listing some of the projects that will benefit directly from our fundraising efforts. At this time, the Rotary Clubs of Ajax and Picketing are asking for approval in principle that a "Rib fest" may be held in Pickering on June 6, 7 and 8 of 2008. Further details are being worked out between the Rotary Clubs and the City of Picketing staff. Your cooperation and help is very much appreciated. Sincerely, Afsar N aqvi President, Rotary Club of Pickering :1,1:) ]"L;I,\FWVOOn J\VF:.. P,O. 130)(2 'I 02~~ /\,J/'\X, ON t.,'1 ;~)?1"12 49 December 6, 2007 Attention: Steve Reynolds City of Pickering For presentation to the City of Pickerin2! Council The Ajax Rotary Club in cooperation with the Rotary Club of Pickering would like to, in principle asks the City of Pickering for permission to host a "Ribfest" in the Courtyards adjacent to Pi_ckering City Hall on June 6, 7 and 8 of2008. The "Ribfest" will be an event that the Rotary Clubs and the CityofPickering will be proud to host and will have a very tasteful cultural and musical component! The Rotary Clubs of Ajax and Pickering will be working in conjunction with each other to assure the success of this event. Promotion of the Ribfest through various mediums will be necessary and the integral support of the City of Pickering will be prominently displayed. It is hoped that attendance over the Friday evening, Saturday and Sunday will be in the range of20,000 (twenty thousand) visitors, who will make their way to Pickering to enjoy the ribs and music. The hope is also that the "Ribfest" will be an economic stimulant to the retail sector of the City of Pickering. The Rotary Club of Ajax hopes to use the funds raised through this "Ribfest" to continue to fund the local needs of the Ajax-Pickering community. In the past, the Ajax Rotary Club has supported the Ajax Pickering Hospital, the United Way and Herizon House to mention just a few of the many recipients of our fundraising efforts. At this time, the Rotary Clubs of Ajax and Pickering are a&king for approval in principle that a "Ribfest" may be held in Pickering on June 6, 7 and 8 of2008. Further details are being worked out between the Rotary Clubs and the City of Pickering staff. Thank you for your time in this matter. Sincerely, ,Jj ))t~O ( Tom Batchellor President, Rotary Club of Ajax ROTARY FOUR.WAY TEST "Of the things we Think, Say or Do" 1. Is it the TRUTH? 2. Is it FAIR to all concerned? 3. Will it build GOODWILL and BETTER FRIENDSHIPS? 4. Will It be BENEFICIAL to all concerned? onserRvaNiWn' for The Living City 50 !\;; ~>( t: November 23, 2007 Mr. Thomas J. Quinn Chief Administrative Officer City of Pickering Pickering Civic Complex One The Esplanade Pickering, ON L 1 V 6K7 Dear Mr. Quinn: C.oP-f2. . At Authority Meeting #8/07, of Toronto and Region Conservation Authority (TRCA), held on October 26,2007, Resolution #A238/07, in regard to Altona Forest Wetland Creation Project was approved as follows: THA T the Altona Forest Stewardship Committee, the Toronto Zoo, the City of Pickering and the Regional Municipality of Durham be advised of the implementation of the project to construct a wetland in Altona Forest. Enclosed for your information and any action deemed necessary is the report as presented to the Watershed Management Advisory Board on October 19, 2007. If you have any questions or require additional information, please contact the undersigned at 416-661-6600 extension 5264 (kstranks@trca.on.ca) or April Weppler at E~xtension 5320. Sincerely ;1Alr/uJ Kathy Stranks Manager, Chair and CAO's Office cc. April Weppler, Project Manager, Land Management. TRCA /Encl. Fil.E Member of Conservation Ontario ljo) "'BRIO'> 5 5horeham Drive, [Jownsview, Ontario M3N 154 (416) 661-6600 FAX 661-689B www.trca.on.ca 51 TO: Item 7.5 Chair and Members of the Watershed Management Advisory Board Meeting #4/07, October 19, 2007 FROM: James W. Oillane, Director, Finance and Business Services RE: AL TONA FOREST WETLAND CREATION PROJECT KEY ISSUE Construction of a wetland in Altona Forest as a joint project of Toronto and Region Conservation Authority, the Altona Forest Stewardship Committee and the Toronto Zoo. RECOMMENDATION THAT THE BOARD RECOMMENDS TO THE AUTHORITY THAT the Altona Forest Stewardship Committee, the Toronto Zoo, the City of Pickering and the Regional Municipality of Durham be advised of the implementation of the project to construct a wetland in Altona Forest. BACKGROUND The Toronto and Region Conservation Authority (TRCA) owns approximately 53 hectares of environmentally significant land known as the Altona Forest. The property is located in the City of Pickering, south of Finch Avenue and north of Sheppard Avenue, between Rosebank Road and Altona Road. A key feature of the property is the 12 hectare J. Murray Speirs Ecological Reserve that is dedicated to the protection and observation of birds, plants and other wildlife. The area immediately surrounding the Altona Forest has been developed over the past five years for residential and institutional uses. The Altona Forest property consists of mature forest with old growth characteristics and numerous early to mid successional vegetation communities, such as old fields and wet meadows. Environmental Management Plan Following the property acquisition in 1995, TRCA developed an environmental management plan to secure the site and to protect and maintain the ecological integrity of the property. The management plan was developed with input from other agencies, landowners and community groups. At Authority Meeting #5/95, held on June 23, 1995, Resolution #A 160/95 was adopted as follows: THAT the Altona Forest Environmental Management Plan, dated June 23, 1995, be approved; THAT any additional comments received before June 23, 1995 from Dr. Speirs, the Friends of Altona Forest and Petticoat Creek or other be incorporated into the plan, where appropriate, and staff bring any substantive changes to the attention of the Authority; 16 52 AND FURTHER THAT the 10ha ecological Reserve be formally designated the J. Murray Speirs Ecological Reserve, once Dr. Speirs has donated approximately 2.8ha of his land to be included as part of the Altona Forest property. Altona Forest Hydrologic and Water Balance Analysis In 2003, staff contracted Clarifica to prepare a report on the hydrology and water balance of Altona Forest. This was prompted by visual observations and reports that suggested a trend of reduced surface water existence within typically-wet areas of the forest. In addition, :staff had noted changes in the health of the ve~letation community consistent with a reduced surface water supply. The purpose of the study was to carry out a review and analysis of the! pre-development and post-developmemt drainage conditions within the Altona Forest and to provide preliminary remediation activities that could restore the natural hydrologic re'gime and protect the ecological integrity of the Altona Forest property. The report found that adjacent subdivisions have resulted in surface water features being removed or partially removed and surf'ace flow paths being disturbed or removed, resulting in reduced water supply to Altona Forest. The report recommended a number of short..term and long-term measures to remediate the 13ffects of reduced water supply to the forest, including: . creating a check dam/berm to pond water at or nearer to wet pockets; . integrating a trail around the wet pocket feature; and . developing a monitoring program Io assess water levels and to provide information to direct future long-term water retention actions. The Altona Forest Stewardship Committee has been working with the Toronto Zoo since 2003 to implement the Amphibian Monitoring Program. The Amphibian Monitoring Program, or Frogwatch, is a community-based monitoring program administered through a partn'3rship between the Ecological Monitoring and Assessment Network Coordinating Office (EMAN), Environment Canada, the Canadian Nature Federation and coordinators in each province and territory. In Ontario, the Toronto Zoo administers and promotes Frogwatch through the Adopt-A-Pond program. The information that is submitted to the program is assessE!d to identify changes in local ecosystems, which helps to locate areas of concern so further research can be done. The goal of the Amphibian Monitoring Program was to determine how the rehabilitation of a wetland in Altona Forest, called Lacey's Pond, affected the frog population. Wetland samples taken from Lacey's Pond in the early 1990's revealed 5 species of frogs. This same pond was later drained, decimating the frog populations. In 2003, a berm was built at Lacey's Pond in Altona Forest in an effort to retain wetland features and provide habitat for a variety of species, including green frogs and wood frogs. The project was very successful in creating habitat for these as well as other fauna species. Each year the study has shown the number of wood frogs increasing. Other frog species have been recorded in the wetland, but they are not breeding there as the wetland is not of sufficient size or quality. The results of the annual monitoring indicate a need for additional wetland habitat to provide breeding areas for additional amphibian species, as WE!II as to provide additional habitat for the frog species already present in the forest. 17 53 In response to the recommendations of the Altona Forest hydrologic and water balance analysis and the Amphibian Monitoring Program, the Altona Forest Stewardship Committee, in partnership with the Toronto Zoo and TACA staff, developed a wetland creation proposal. The proposal recommends the creation of a wetland to provide habitat for amphibians and other wetland flora and fauna species. The wetland construction project will consist of subtle re-grading to create ephemeral open water pockets targeting frog species. The size and depth of the wetland will depend on the final design and location, but will range in size from 130 - 280 square meters. The wetland bottom will be non-uniform, with deep and shallow areas. Pond depths will range from 0.25 - 0.75 metres. Woody debris will be placed within and at the edges of the wetland. Wherever possible existing plants will be maintained and transplanted, and additional plants will be brought in as necessary. During pond construction, invasive exotic vegetation will be removed from the surrounding area. An interpretive trail will be built from the existing main trail, and will feature interpretive signage, a boardwalk and a small viewing area. The proposal also includes the implementation of a water monitoring regime in the forest. Information from this regime will be used to develop short and long-term recommendations for managing water levels throughout the forest. RATIONALE TACA staff is partnering with the Toronto Zoo and the Altona Forest Stewardship Committee to continue implementation of the environmental management plan and the recommendations of the hydrologic and water balance analysis by creating additional wetlands in Altona Forest. The annual amphibian monitoring that has taken place in Altona Forest has indicated that wetland creation and rehabilitation is critical to the success of frog species in the forest. Combined with the results of the hydrologic and water balance analysis, this work has led to the recommendation that a wetland be created in the north end of Altana Forest. In addition, this project is supported by the staff of the Toronto Zoo, who have indicated that a wetland in the north end of the forest could successfully capture and retain flow entering the forest and provide habitat for a variety of amphibians and reptiles, particularly wood frogs and grey treefrogs. DETAILS OF WORK TO BE DONE The priority actions for 2007 will be to finalize the location of the wetland and to implement the water monitoring regime. This will be done in consideration of the water table at the site, as well as flora and fauna features. Once the location is finalized, site preparation, including removal and treatment of invasive species, will begin. Construction is slated for late 2007 and early 2008. The timing of construction will be dependant on weather and ground conditions so as to minimize disturbance to the site. An interpretive trail, boardwalks and signage will also be implemented. The project will be completed by the end of spring, 2008. FINANCIAL DETAILS It is estimated that the project will cost $16,800. 18 54 The funds for the wetland creation project has been secured from the following sources: . TD Friends of the Environment = $5,000 . Ontario Power Generation = $5,000 . Durham Terrestrial Natural Heritagl3 Implementation fund = $5,000 . Toronto Zoo = $1,000 . Altona Forest Environmental Management Plan fund = $800 + The Durham Terrestrial Natural HeritaQle Implementation fund will contribute to machiinery and equipment costs under account code '109-15. The balance of the project cost, including any additional expenses that may arise, have been budgeted for in 2007 as part of the implementation of the Altona Forest Environmental Management Plan, under account code 408-46. Report prepared by: April Mathes, extension 5320 Email: amathes@trca.on.ca For Information contact: Mike Bender, extension 5287 Email: mbender@trca.on.ca Date: September 20, 2007 19 Citq ,,~ December 17, 2007 55 COMMITTEE REPORTS a) REPORT EC 2007-12 OF THE EXECUTIVE COMMITTEE Executive Pages Buff 1. Chief Administrative Officer, Report CAO 04-07 1-71 Bill 130, The Municipal Statute Law Amendment Act, 2006 Policy Development - Mandatory Provisions RECOMMENDATION 1. That Report CAO 04-07, of the Chief Administrative Officer be received; 2. That the Accountability and Transparency Policy ADM 170, included as Attachment #1 to this report be approved; 3. That the Delegation of Powers and Duties Policy ADM 180, included as Attachment #2 to this report be approved; 4. That the Notice Policy ADM 100, as revised and included as Attachment #3 to this report be approved and By-law 6166/03 be repealed in its entirety; 5. That Hiring Policy HUR 040, as outlined in Attachment #4 to this report be approved; 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 2. Director, Operations & Emergency Services, Report OES 43-07 -Pickerinq Men's Slow Pitch Leaque and the City of Pickerinq 72-75 RECOMMENDATION 1. That Report OES 43-07 of the Director Operations & Emergency Services be received; 2. That Council approve entering into the Memorandum of Understanding regarding donations from the Pickering Men's Slow Pitch League; 3. That the Mayor and Clerk be authorized to sign the Memorandum of Understanding; and 4. That the appropriate City staff be authorized to give effect thereto. 56 3. Director, Operations & Emer!gency Services, Report OES 45-07 -Pickering Soccer Club -Proposed Sponsorship Options to Raise Funds to Upgrade an Existinq Soccer Pitch with Artificial Turf 76-86 RECOMMENDATION 1. That Report OES 45-07 of the Director, Operations & Emergency Services regarding the Pickering Soccer Club proposed sponsorship options be received; 2. That Council endorse the Pickering Soccer Club sponsorship options to raise funds to upgrade an existing soccer pitch at Kinsmen Park with artificial turf; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CS 57-07 Development Charges - Reduction in Rates due to the Transit Component 87 -90 RECOMMENDATION 1. That Report CS 57-07 of the Director, Corporate Services & Treasurer be received; 2. That effective January 1, 2008 the Residential Development Charges be revised and reduced by the amount related to the transit component; 3. That the Non-Residential Development Charges remain unchanged at the rate set for the period of July 1,2007 to June 30, 3008; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 5. Director, Corporate Services & Treasurer, Report CS 58-07 Establishment of the Pickering Men's Slow Pitch League Reserve Fund 91-93 RECOMMENDATION 1. That Report CS 58-07 of the Director, Corporate Services & Treasurer be received; 2. That Council approve the establishment of the Pickering Men's Slow Pitch League Reserve Fund; and, 5 7 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 6. Director, Corporate Services & Treasurer, Report CS 59-07 2008 Interim Spendinq Authority 94-96 RECOMMENDATION 1. That Report CS 59-07 of the Director, Corporate Services & Treasurer be received; 2. That the 2008 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2008 Current Budgets by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 7. Director, Corporate Services & Treasurer, Report CS 60-07 2008 Temporary Borrowinq By-law 97-101 RECOMMENDATION 1. That Report CS 60-07 of the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2008 current expenditures pending receipt of taxes and other revenues be established at $29,700,000 for the period January 1, 2008 to September 30, 2008 inclusive, and $14,800,000 thereafter until December 31,2008; 3. That the temporary borrowing limit for capital purposes for 2008 be established at $19,000.000; 4. That the attached draft By-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 8. Director, Corporate Services & Treasurer, RepOli CS 61-07 2008 Interim Levy and Interim Tax Intalment Due Dates 102-107 RECOMMENDATION hJ Q.. '-1 That Report CS 61-07 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2008 for all of the realty property classes; 3. That the interim levy tax instalment due dates be February 28 and April 28, 2008; 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due dates, in order to ensure the tax billing process is completed; 5. That the attached drafit by-law, providing for the imposition of the taxes, be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 9. Director, Corporate Services & Treasurer, Report CS 62-07 Revision to Select User Fees due to GST Reduction 108-111 RECOMMENDATION 1. That Report CS 62-07 of the Director, Corporate Services & Treasurer be received; 2. That Council approve the changes to the General Municipal Fees as outlined in Attachment 1; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 10. Director, Corporate Services & Treasurer, Report CS 63-07 Section 357/358 of the Municipal Act - Adiustment to Taxe~ 112-115 RECOMMENDATION 1. That Report CS 63-07 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 35U358 of the Municipal Act, 2001 be approved; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Citlf 0# 59 December 17,2007 NOTICE OF MOTION Councillor O'Connell and Councillor Dickerson gave notice that they will at this meeting of Council be presenting a motion as follows SEATON - SIERRA CLUB OF CANADA WHEREAS the Sierra Club of Canada has identified various environmental and social concerns surrounding the potential future development of Seaton and the Pickering Airport; and WHEREAS according to Sierra these lands "encompasses not only a sensitive and rare cold watershed but some of the last stretch of the world's best class one soil and farmland"; and WHEREAS neither the Federal nor Provincial Government have deemed that the lands in question be protected for its heritage, greenspace, agricultural wealth or First Nations significance; and WHEREAS the City of Pickering through various Council resolutions continues to oppose a Pickering Airport; and WHEREAS the City of Pickering through various Council resolutions has posed questions and concerns about the development of Seaton; and WHEREAS the City of Pickering has developed a sustainability plan and has established a Sustainability Committee and Seaton Net Benefit Committee to advocate and represent the principles of sustainability. NOW THEREFORE The City of Pickering resolves that representatives from the Sierra Club of Canada be invited to a joint meeting of the Sustainable Pickering and Seaton Net Benefit committees to discuss their concerns and the development of a work plan that will enable looking at future options on how Pickering can playa lead role for the protection of the Airport and Seaton lands. Ciiq 0# BY -LAWS 6817/07 6818/07 6819/07 6820/07 6821/07 6822/07 60 December 17, 2007 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By- law attached) Being a by-law to dedicate that part of Block M, Plan M-1057, Pickering, designated as Part 4, Plan 40R-25019, as public highway. (Eastbank Road) [By-Jaw attached) Being a by-law to amend By-law Number 6191/03 to confirm General Municipal Fees. (By-law attached) Being a by-law to authorize the temporary borrowing of moneys to meet the current and capital expenditures of the City of Pickering for the year 2008. [Refer to Executive Pages 100-101] Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2008. [Refer to Executive Pages 105-107] Being a By-law to provide for the establishment of a Reserve Fund to be known as the Pickering Men's Slow Pitch League Reserve Fund. [Refer to Executive Page 93] 6 1 THE CORPORA TIClN OF THE CITY OF PICKERING BY-LAW NO. 6817/07 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(~~) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: 1. That the following persons be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whl~ther the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 726 Kingston Road Stelwart Chagwedera b) 1295 Wart Street (DCECC #184) Liz Iwata c) 981 Brock Road South Oavood Khaleghi 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. These appointments shall expire upon the persons listed in section 1 a) ceasing to be an employee of Citiguard Security Services Inc. or upon Citiguard Security Services Inc. ceasing to be agents for 726 Kingston Road, 1 b) ceasing to be an employee of Newton-Trelawney Property Management Services or upon Newton-Trelawney Property Management Services ceasing to be a!~ents for 1295 Wart Street and 1 c) ceasing to be an employee of KN Property Management Ltd. Or upon KN Property Management Ltd. Ceasing to be agents for 981 Brock Road South, whichever shall occur first. By-law 6817/07 (Continued) Page 2 62 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 17th day of December, 2007. David Ryan, Mayor Debi A. Wilcox, City Clerk 63 PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM November 9,2007 To: Debi Wilcox City Clerk From: Denise Bye Supervisor, Property ~~ Development Services Subject: Request for Road Dedication By-law Owner: Karen Shellie-Ann Bunbury LD 074/07 Part Block M, Plan M-.1057, Pickering (Part 4, 40R-25019) Eastbank Road File: Roadded.485 The Owner has applied through Land Division Application LD 074/07 to SEwer Lot 44, Plan 1041, Pickering, into 2 lots. As the Owner has complied with all of the other conditions of LD 074/07, it is now appropriate to lift the reserve, thereby permitting legal access to the severed parcel. Attached is a location map and a draft by-law, enactment of which will lift the 0.3 metre reserve thus permitting legal access to the adjacent lands. This by-law is in the form usually used in such cases and is attached for the consideration of City Council at its meeting scheduled for December 17. 2007. if} . t:;y-<z_~. Denise Bye DB:bg \\tsclient\J\Documents\Prop & Dev\ROADDED\SEC\487 Eastbank\memo to debLdoc Attachments Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control 64 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to dedicate that part of Block M, Plan M-1057, Pickering, designated as Part 4, Plan 40R-25019, as public highway (Eastbank Road). WHEREAS The Corporation of the City of Pickering is the owner of that part of Block M, Plan M-1057, Pickering, designated as Part 4, Plan 40R-25019 and wishes to dedicate it as public highway. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. That part of Block M, Plan M-1057, Pickering, designated as Part 4, Plan 40R-25019 is hereby dedicated as public highway (Eastbank Road). BY-LAW read a first, second and third time and finally passed this 17th day of December, 2007. Debi A. Wilcox, City Clerk Roadded.487 DETAIL INSET ~=~ w w 1--- 1l:: I--t;j - g ~~~I'~- __ ~ 0 -~ cr.---O::: <C Q 0 I 0 (f) VOYAGER A" rr: --~--- ~~TITri ;~~II -- - :3 =t f- PARi f-----Ig \--- L-.j gs gJ--- Q --........ ---- cr.- ~=-1mu I ,~~ -, ......--.., STROUDS LANE ~ ~I 1 IIDll~ --~\ 1 II rnm - I-_~ WINGARDEN CRE:SCENT Jlf11g~ :~f~rrf I , SCALE N.T.S. 6~ <t o cr -- ~ PART 4 ~ 40R-25019 y: Z <t m f- (j) <t w ~~ 2t ~<(..'t\ ~~ ....... 1- ~- -- I----- ~ "W~~ ~GEROW PL. ~~ ~--~= ~ 25 ~JI II~- == C~~ ~~ - e--~ ~c: -~ = == ~~ ___ SHA::::OOK == ~ __= I$: -- - .-'--- === ~~~_ _ ~ I~.-:_ - _I- 0-_ __ === ::E _ ST. MARGUERITE I-- "-1--- -- ~IIQ 11:1"1--__ - ~ - ~ - BOURGEOYS I-- j ~; DS ~ g: -:= ~ -== SEPARATE SCHOOL ~ ~ ': ~N~~ .~~~~_________ b =--= ~VENUE ~=! I ~.~.. ==-_=~=:_~ ~ =/ / ~:::- W JACQUELINE ,;. ~ f- I ~f--_- ==== \' // ~~;~_RUS 'S1 REET - ~ I ...... == EDGEWOOD ~ j /f:: ------- ----J-- ~ ~ == ~ 'I I () -== I" I U0~ ~ ;)<f:); ~-=~ _=~---- ~ == ~ - -- ~ ==~ \l Jj;~: ;u e---- CJ~\~ ~= l} =~- ~=-=-=-~r f-- I-~_ ~-~g~~~=~=I--~~\ ll-r~ -T-------.-' '-- e-- ~ - - vi C:;:::l f- 2/ 0._1-- 0 A. \ I (f)~: '= ~ _ __-1 -- r T1~ , I II -='-:= ~ '-J Sf)r~iJf.E .------ ;::::== _ -,/ COURT -~ /---- II 1-...........-- I ------- -- ~ -= / L~ I =1- = l;-~- ~~==- F ==~=~ -- l=j (::=: == I r T =: =~N<(.. 1r",/1' -, . - -- ===-= ;U ------- -- f- ... _ "'~ E S U\NE ---.--. 0 cr.1 \ \ SHA' SHADYBROOK v / I 6 ----- irr-l - --.-- - City of Pickering Planning & Development Department I--- - o ~ o 0::---'1 ------'-1 -----..---.--. o ~ o cr. '---- ,/ .L- , GOLDE I I ../ """ - , RUSHTO " PROPERTY DESCRIPTION PART OF BLOCK M, M-1057 BEING PART 4, 40R-25019 OWNER CITY OF PICKERING DATE NOV. 9, 2007 - FILE No. ROADDED. #486 SCALE 1 :5000 DRAWN BY JB CHECKED BY DB l' ~ oi-:...;~~;c:~:erp,.iaDtI Inc. and ita suppliers. All riQhts Reserved. Not 0 pion of survey. 2005 MPAC and its suppliers. All rights Reserved. Not 0 plan of Su......ey. PN-11 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 66 Being a By-law to amend By-law Number 6191/03 to confirm General Municipal Fees WHEREAS the Council of the Corporation of the City of Pickering enacted By-law Number 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. AND WHEREAS Schedule I to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06 and By-law 6748/07; NOW THERFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. The fees in column 2 be adopted, effective January 1,2008. Current Fee (Excluding GST) Proposed Fee (Excluding GST) 10 Pass.Youth $22.64 $22.86 10 Pass Adult $30.19 $30.24 Family 10 Pass $47.17 $47.14 Senior Skate $0.94 $0.95 20 Pass Shinny $75.47 $75.48 CORP0223..07/01 BY-LAW NO Page 2 67 BY-LAW read a first, second and third time and finally passed this 1 ih day of December, 2007. David Ryan, Mayor Debi A. Wilcox, City Clerk Cilq 0# Minutes PICKERING ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY November 1, 2007 7:00 pm Main Committee Room Attendees: Marisa Carpino, City of Pickering, Co-Chair Sethu Madhavan, Community Appointee Kirk Mark, Community Appointee Cathy Grant, Pickering Public Library Philip Howard, Durham District School Board Fred Gibson, Pickering Carib Canadian Cultural Association Mariyah Gonzales, Dunbarton High School Margaret Lazarus, Valley Farm Public School Siobhan Saravanamutto, Dunbarton High School Sharon Singh, Pine Ridge Secondary School Marcia Dixon, Pickering Resident Linda Roberts (Recording Secretary) Regrets: Councillor David Pickles, Chair Tanya Malika Foster, Community Appointee Adrian Rampersad, Dunbarton High School Joanne Guindon, Durham Catholic District School Board Ansar Siddiqui, Pine Ridge Secondary School Details & Discussion & Conclusion of Action Items I Status (include deadline as appropriate) roval of Business and Minutes Marisa went through the action items from the previous meeting. Philip confirmed that everything was fine with the photos and info for the contest and that the information had been forwarded on to the internal magazine. Discussion ensued on how to present the annual report. Linda advised the Committee that it could be done as a written report, or a formal presentation. A formal presentation would be done as a delegation to Council with a maximum of ten minutes allowed. The Page 1 timeframe for this would be anytime between January and March of 2008. The Committee recommended that we do a written report as well as a formal presentation. Siobhan and Mariyah will bring ideas for youth website to the December meeting. Minutes of the October 4th, 2007 meeting of Race Relations were approved. Marisa .Ca Marisa provided an update on the Heritage Day Event for 2008. The location is the Pickerin~1 Town Centre and they may be undergoing some reconstruction which will include the centre court area. She indicatEld they will not confirm a timetable on the construction until December. Discussion ensued with respect to the event: . Should we defer for one year . Space is always a challengEl, there are not a lot of options, mall provides traffic . This event is established, has been held for many years, may be OK to defer for one year . Possibly concentrate efforts into the March Break programs and introduce in place of this for next year. . Another suitable location could come up . Deal with changes when they happen As Tanya Foster was unavailable for an update, Cathy suggested meeting with Mariyah and Siobhan to discuss programs. Discussion ensued with respect to Harmony Links. Cathy provided background information on the 8 week program and briefly outlined what the organization does. Siobhan mentioned they are running this program at their school. It was suggested the Committee could take ideas from this and incorporate them into their own program. It was suggested we could possibly have the students who have taken part in thi!s program come out and provide assistance during the March Break programs. The Committee could use Harmony Links as a point of reference, develop from this and bE~ youth driven. Marisa to let us know in December if VEmue is Ok Cathy, Mariyah and Siobhan to meet and provide an update at the next meeting Page 2 The Star program was also mentioned. This involves grades 7 - 10 at no cost. I I The program developed by the Committee would run at the Library. The length of time is dependent on the program. 6.0 StudentWritin Marisa provided an update on the student writing contest. She reported everything is going well. It was questioned whether French submissions could be judged, and how many. Philip advised there are several French immersion schools which could be interested. Does the judging team have the capacity to judge large numbers of entries. I It was suggested splitting the judging into age categories. I Members asked if any members of the Committee would be attending an area meeting at the schools to promote the contest. Marisa confirmed that Councillor Pickles had asked for the list again to do follow up calls to the schools. Marisa to confirm how many French entries could be judged and will email Philip Siobhan informed the Committee that Forest Brook Community Church in Ajax held a multi-faith discussion with representatives from various cultural groups in attendance. Each speaker was given 20 minutes to speak. The turnout was very good. Mariyah and Siobhan asked if they could get more youth involved with the Race Relations Committee. They could provide more support with the March break programs. Siobhan indicated a lot of potential at her school as well as others. Discussed a Youth Booth for Heritage Day. Sub committee to work on this, possibly hold meetings here in the Main Committee Room. Marisa endorsed and will confer with Councillor Pickles 8:00 pm Next Meeting: Thursday, December 6,2007 at 7:00 pm in the Main Committee Room Copy: City Clerk Page 3 Committee of Adjustment Meeting Minutes Wednesday, November 14, 2007 7:00 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Eric Newton Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (I) ADOPTION OF MINUTES Moved by Keith Wilkinson Seconded by Kevin Ashe That the minutes of the 14th meeting of the Committee of Adjustment held Wednesday, October 24, 2007, be adopted. CARRIED (II) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the Wednesday, November 14, 2007 meeting be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, November 14,2007 7:00 pm Main CommittE~e Room (III) REPORTS 1. (Deferred from the October 24, 2007 meeting) PICA 55/07 - M. & K. Hovnani8ln 1615 Orion Court (Part 1, 40R-6845) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 1264/81, to permit two existing accessory structures to remain on the property: a pool equipment shed located in the rear yard providing a 01.3 metre setback to the rear and side lot lines, and a storage shed located in the side yard providing a 0.3 metre setback to the side lot line, whereas the by-law requires accessory structures to be set back a minimum of 1.0 metre from all lot Ilines and requires all accessory structures which are not part of the main building to be located in the rear yard. The applicant requests approval of these variances in order to bring the two existing accessory structures into compliance with the zoning by-law. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor expressing no concerns. The applicant submitted, from surrounding neighbours, written comments from Aldo Leopardi of 1624 Belinda Court, Gord Bartley of 1626 Belinda Court, Darrin Schofield of 1613 Orion Court, David Boswell of 1616 Orion Court, Sophie Kreuch of 1612 Belinda Court, Vito Colosuanno of 1610 Orion Court, Terry Lesko of 1611 Orion Court, L. Lakhan, Dave Bishop of 1608 Orion Court, Sue & Roland Turner of 1605 Orion Court, David Barrow of 1603 Orion Court and Donna Thompson of 1622 Belinda Court all in support of the application. Written comments were also received from Nick & Diane Damiano of 1617 Orion Court in objection to the application. Mary Hovnanian, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Mary Hovnanian indicated an eaves trough has been added to the pool equipment shed to have water drain onto their own property. 2 Committee of Adjustment Meeting Minutes Wednesday, November 14,2007 7:00 pm Main Committee Room Moved by Kevin Ashe Seconded by Eric Newton That application PICA 55/07 by M. & K. Hovnanian, be APPROVED on the grounds that the pool equipment shed located in the rear yard providing a 0.3 metre setback to the rear and side lot lines, and a storage shed located in the side yard providing a 0.3 metre setback to the side lot line are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following condition: 1. That the variances apply only to the existing pool equipment shed located in the rear yard and the existing storage shed located in the side yard, as generally sited and outlined on the applicant's submitted plans with this application. CARRIED UNANIMOUSLY 2. PICA 57/07 - R. & M. Sgro 1587 Major Oaks Road (Lot 8, 40M-1510) City of Pickering The applicants request relief from Zoning By-law 3036, as amended by By-law 2015/85, to permit a reduced rear yard depth of 4.1 metres to a proposed one storey addition to the rear of the existing dwelling and to recognize an existing shed having insufficient setbacks of 0.2 metres to the rear lot line and 0.5 metres to the side lot line, whereas the by-law requires a minimum rear yard depth of 7.5 metres and a minimum setback of 1.0 metre to all lot lines for accessory structures greater than 1.5 metres in height. The applicants request approval of these variances in order to obtain a building permit for the proposed addition. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor indicating the existing shed is located within the rear yard drainage swale that captures and directs drainage from adjacent properties and must be maintained. The owner is to remove all stored material from the swale and ensure this is kept unobstructed at all times. 3 Committee of Adjustment Meeting Minutes Wednesday, November 14,2007 7:00 pm Main Committue Room Rafaele Sgro, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Rafaele Sgro explained the application and indicated the swale locatl~d in the rear yard has been cleared. Moved by Kevin Ashe Seconded by Keith Wilkinson That application PICA 57/07 by R. & M. Sgro, be APPROVED on the grounds that the reduced rear yard depth of 4.1 metres to a proposed on storey addition and to permit the continuance of reduced setbacks of 0.2 mtres to the rear lot line and 0.5 metres to the sidE~ lot line for an existing shed are minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and Zoning By-law, subject to the following conditions: 1. That the variances apply only to the existing shed and proposed one storey addition at the rear of the subject property, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed one storey addition within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSL. Y 3. PICA 58/07 to PICA 63/07 - Almont Homes Inc. 719,721,723 Simpson AvenuE~ 718, 720, 722 Fairview Avenue (Parts 1 to 6, 40R-24382) City of Pickering PICA 58/07 to PICA 61/07 - The applicant requests relief from Zoning By-law 2511, as amended by By-law 4139/92, to permit an increased building height of 8.5 metres for 4 proposed detached dwellings on the subject lands, whereas the by-law permits a maximum building height of 7.5 metres. PICA 62/07 to PICA 63/07 - The applicant requests relief from Zoning By-law 2511, as amended by By-law 4139/92, to permit an increased building height of 8.0 metres for 2 proposed detached dwellings on the subject lands, whereas the by-law permits a maximum building height of 7.5 metres. 4 Committee of Adjustment Meeting Minutes Wednesday, November 14,2007 7:00 pm Main Committee Room The applicant requests approval of these variances in order to obtain building permits for 6 proposed dwellings on the subject lands. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Vincent Plouffe, agent, was present to represent the applications. Andrea Earle of 803 Fairview Avenue, P.J. Campkin of 716B Fairview Avenue, Ekkehard Zorn of 799 Fairview Avenue, Lori Crosby of 1249 Browning Avenue, Derek & Patricia VanBuskirk of 717 Fairview Avenue and David Berry of Browning Avenue were present in objection to the applications. Andrea Earle expressed concerns with large homes In the neighbourhood, increased traffic and parking. P.J. Campkin explained the history of Fairview Avenue (formally Maple Avenue) and expressed concerns with parking, garage pick-up and snow removal. Ekkehard Zorn expressed concerns with parking and adequate access for Fire and Ambulance emergency vehicles. Lori Crosby expressed concerns with the height of the proposed detached dwellings and noted they should comply with the zoning by-law. Derek Vanbuskirk read a prepared written submission which he also provided to the Committee. He explained the history of the neighbourhood and how it reflects the character of many homes and included comments on the existing infrastructure of the area. He provided his opinion of the Official Plan compliance and the planning process that resulted in the creation of the subject lots. He expressed concern with parking as many residents on Fairview Avenue park on the street in front of their homes and in front of the proposed building sites. Street parking is kept to the west side to allow adequate access for Fire and Ambulance emergency vehicles, garbage and snow removal. Derek Vanbuskirk also asked the Committee to refuse the application and recommend that Council, the Planning & Development Department and the Applicant review the proposed development again. In response to questions from Committee members, Vincent Plouffe, explained the sewers are higher due to the water table which is affecting the height differences in the proposed detached dwellings and how they have tried to address the building height issue. 5 Committee of Ad.iustment Meeting Minutes Wednesday, November 14,2007 7:00 pm Main Committ4~e Room Moved by Kevin Ashe Seconded by Eric Newton That applications PICA 58/07 to PICA 63/07 by Almont Homes Inc., be APPROVED on the grounds that the requested variances for increased height of 8.5 metres for 4 detached dWE~lIings and 8.0 metres for 2 detached dwellings to be minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That the variances apply only to the 6 proposed dwellings, as generally sited and outlined on the applicant's submitted plans with these applications. 2. That the applicant obtains building permits for the 6 proposed detached dwellings within two years IOf the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 4. PICA 64/07 - V. Grozdalis & W'. Berry 858 West Shore Boulevard (Lot 6, Plan M-20) City of Pickering The applicants request relief from Zoning By-law 2520 to permit a reduced front yard depth of 5.4 metres, a reduced flankage side yard width of 0.7 metres and a maximum lot coverage of 40 pE~rcent to a proposed covered front porch, whereas the by-law requires a minimum front yard depth of 7.5 metres, a minimum flankage side yard width of 4.ei metres and permits a maximum lot coverage of 33 percent. The applicants also request relief from the Zoning By-law 2520 to recognize reduced setbacks of 0.2 metres to the rear lot line and 0.6 metres to the side lot line for an existing shed located in the rear yard, whereas the by-law requires a minimum setback of 1.0 metres to all lot lines for accessory structures. The applicants request approval of these variances in order to construct the covered front porch. The Secretary-Treasurer outlinl9d comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor, expressing no concerns. 6 Committee of Adjustment Meeting Minutes Wednesday, November 14,2007 7:00 pm Main Committee Room No representation was present to represent the application. Allison Payne of 854 West Shore Boulevard was present in favour of the application. Moved by Kevin Ashe Seconded by Susan Kular That application PICA 64/07 by V. Grozdalis & W. Berry, be DEFERRED to allow the owner or agent to be present for the hearing. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Keith Wilkinson Seconded by Kevin Ashe That the 15th meeting of the Committee of Adjustment adjourned at 8:09 pm and the next meeting of the Committee of Adjustment be held on Wednesday, December 5, 2007. CARRIED UNANIMOUSLY _1~>{( ;;; it Date I \ \ \. "" \ ,) \ . '-, \;\. ~\... .---. ,. ~-.........-..~ -' ... Chair _.......__....~......-... --- ',...co....,. " (~i/2/ -' .... ' :: J-!z) /II//w:, Ass,'stant Secretary-Treasurer 7 Citq 0# Minutes I Meeting Summary Communities Against Violence Everywhere Committee Meeting Tuesday, November 20, 2007 6:00 pm - Tower Room Attendees: Tass Tsakamas, Chair Tasleem Hudani, Vice Chair Paul Crawford Rowena Kirk Kim Krane, Coordinator, Recreation Programs Shawna Mutton, Coordinator, Community Sustainability Kwan Ng Absent: Dianne Surman Samantha Teney Welcome The Chair welcomed everyone to the meeting. 2. Sub. rou ... U Durham District School Board. Paul Paul presented the DDSS program information, which was compiled by Lisa Millar. Paul also advised that if the committee has any specific questions on the programs or would like someone to come and speak they would be more than happy to help. Shawna to add program information to the education template and circulate to the committee. Durham Separate School Board - Tasleem Tas to forward program information for the DSSS to Shawna before the next meeting. Counselling / Crisis / Health - Rowena / Kwan Rowena updated the group on two programs she has researched; Women in Need (W.I.N.) and the Apple Project. Shawna to forward template to committee. Kwan updated the group on the Community Development Council of Durham and Mental Health Services. It was noted that the research part of our process is an ongoing task. As information comes in Shawna will update the templates. 3. Process R.e\lieW The Chair asked if everyone had a chance to look at the process review template and if they had any changes. Committee members all agree on the process. Page 1 CORP0228-2/02 The Chair spoke about the next step in our process, the analysis of the data collected. Discussion ensued: · Rowena presented a motion to do the analysis as a group, Tasleem seconded · We need to determine connections between programs · A column should be added to the template titled "challenges" · Committee members to look at each template and be ready to discuss gaps and opportunities at the next meeting Shawna to add challenges column The committee determined their timeline for 2008 and is as follows: · January / February - analysis · March - determine recommendations · April - Report to Council · May - November - Implementation of recommendations approved A general consensus to cancel tile December 11 th meeting was reachGd. This will give committee members more time to gather their information and review templates. Shawna and Tass will work out the 2008 meeting schedule, which will be circulated prior to the next meeting. Tass informed the committee of an upcoming Employer Meet and Greet at John Howard Society. The event will take place on November 30 from 11 :00 am - 3:00 pm at the John Howard Society of Durham (136 Commercial Ave., Ajax). All are welcome. Rowena attended the Durham Regional Police Service's Town Hall Meeting in Pickering. The following were key points discussed: · Youth gangs are a particular focus / category for the police · Street level robbery is becoming an epidemic · DRPS has a summer youth job placement program · They have developed a two-tier approach with youth 1. Follow through whEm charges are laid 2. Focus on education & awareness Page 2 CORP0228-2/02 The last of the Town Hall meetings is scheduled for December 4th in Uxbridge. Meeting Adjourned: 7:10pm Next meeting: TBD Copy: Mayor Members of Council Chief Administrative Officer Department Heads Division Heads Page 3 CORP0228-2/02 CiuJ ()~ Minutes WATERFRONT COORDINATING COMMITTEE November 21, 2007 7:00 pm Main Committee Room Attendees: Councillor O'Connell, Chair Councillor Dickerson, Vice-Chair David Steele Craig Bamford David Stone Marla Shim Linda Roberts, (Recording Secretary) Regrets: Mayor Ryan Jim Dike Steve Holt Pat Korol Chandra Gocool Kevin Tower Also Present: Councillor Littley Richard Holborn, Division Head, Municipal Property & Engineering Larry Fields, TRCA Allan May, Frenchman's Bay Yacht Club Councillor O'Connell welcomed eve one to the meetin 2.0 Frenchman's Bav Master Plan Richard Holborn, Division Head, Municipal Property & Engineering appeared before the Committee to provide a presentation and discussion session on the Frenchman's Bay Master Plan. He provided the Committee with copies of the Frenchman's Bay Executive Summary. He also provided three copies of the draft plan. Copies of the executive summary will be distributed to those members not in attendance this evening. Linda to action Richard outlined what had been done to date and explained the statutory public notification process. He indicated that three public information centres have been held as well as four steering Page 1 CORP0228-2/02 committee meetings made up of City Staff, TRCA, the consultant, Waterfront members as well as other agencies, MTO, etc. A presentation was done to the Waterfront Committee in April/O? Currently, the draft master plan has been put together, which combines the studies done to date. Richard went over the existing conditions and provided a summary. He also explained what was looked at in the studies, and possible solutions. He provided an overview of the executive summary: . What the City of Pickering proposes · What the consultant is proposing . Most cost effective proposals · Environmental impacts . Cannot be done in a 5 year plan (deteriorating watershed) · Look at long range plan (25 year) · Importance of doing the top of the Bay Discussion ensued with respect to funding and prioritizing the items in the study. Richard agreed to get more refinement from the consultant with respect to the large dollar amounts quoted in the study. David Steele indicated there is a Ilarge amount of funding available through University funding for improvement of water quality. It was suggested a meeting be set up to inquire about the application process for this funding. David Steele to action Larry Fields questioned whether the Committee had enough information to decide on priorities. The Committee needs to highlight items for the first 5 year time frame. This would be beneficial when going to the Province. Discussion ensued on the two major projects within the five year plan: . Diversion of flow from Krosno Creek . Fixing up of the banks · Due to development, options are cut off - difficult to get watershed improvements · Impact on Seaton - need to protect the clean water that currently exits - lots of areas in Pickering have been neglected · New technology now with better purification and pond desi ns Page 2 CORP0228-2/02 . Lessons learned from previous years should help avoid future similar problems in Seaton . Look at water levels, both historically and recent levels as well as projected trends . Key component - monitoring components to overall master plan . If changes occur, what can be done to retrofit in the future Allan May, Frenchman's Bay Yacht Club, noted the bottom of the Bay is rising as well, at the bottom of Sunrise. His main concern was with the storm sewer. Richard noted the need to determine the source of the sediment. This will be looked at in more detail. Discussion ensued with respect to replacing the pipes with a pedestrian bridge as opposed to box culverts. Richard outlined the next steps: . Set up a meeting with TRCA, Ministry of Natural Resources, Ministry of Fisheries to present solutions to facilities at the top of the Bay and to ensure they are in agreement with this . possible time frame would be 1st or 2nd week in December. . Receive Waterfront Committee comments by end of January . Announce completion by mid-January (must post for 30 days for public input in compliance with the public notification process) . Notify everyone on mailing list . Find out about funding - what is available . Get approvals to go ahead . Once Ministry is on board, then EA to be done (mid- January to mid-February) . Notice of completion to be sent out to public . Final report to Council - March . Once Council adoption received, then we can prepare budget, get funding, environmental assessments It was suggested we let the Ministry of Fisheries know about the dead fish found at the bottom of the Bay. Richard explained the public process involved, and the different EA's to be done. Discussion ensued with respect to the Enviornmental Studies, Terms of Reference, funding and grants available. Page 3 CORP0228-2/02 . Breakdown the 19 million from the 5 year plan and prioritize . Finalize recommendations for our January meeting . List small items that could be done now, to show the public things are starting . After Council has approved plan, fundraising can begin and regain public involvement . Devise a plan of action for these projects . Break down the dollar amounts . Place a line item in the 20108 budget 3.0 Other Business 3.1) 2008 Meetinq Schedule The tentative meeting schedule for 2008 was handed out. The Linda to action Main Committee Room has been tentatively booked for these dates. This schedule will also be emailed to all members in order to have it approved at the January meeting. It was suggested we change the March 20th date due to the holiday weekend. 3.2) Butterflv Garden Email was received from Paul W'hite, Frenchman's Bay Neighbourhood Association, indicating their desire to donate a Craig to action butterfly garden in the location of the trail where the old and new trails meets. Councillor O'Connell indicated the need for them to ut to ether a proposal to brin 1:0 the next meeti~______ 6.0 Next Meetinq: January 17, 2008 Main Committee Room 7:00 pm _______________________.-1 Meeting Adjourned 9:00 pm Copy: Members of Council Chief Administrative Officer Directors Division Heads Page 4 CORP0228-2/02 CiUI o~ Minutes I Meeting Summary Seaton Advisory Committee Thursday, November 22, 2007 10:30 am Pickering City Hall, Main Committee Room Attendees: Councillor Rick Johnson, Chair Mayor Ryan Councillor Doug Dickerson Neil Carroll Tom Melymuk Gil Paterson Catherine Rose Robert Starr Grant McGregor Steve Gaunt Graham Martin, ORC Ash Kothiyal, ORC Reg Webster, Sernas Associates John Connolly, Transport Canada Bruce Fisher, Metrus Development Lloyd Cherniak, Lebovic Enterprises Tim Warner, Mattamy Homes Dave Madeira, Mattamy Homes Tom Albani, Metrus Development Christopher Matson, Matson, McConnell Ltd. Gordon Willson, Whitevale Resident Absent: Council/or Bonnie Littley, Vice-Chair Tom Quinn Ron Taylor Bruce Sing bush, MMAH Dorothy Skinner, Region of Durham Extensive data has been collected on the existing environment; the data is being analyzed; this background information will be presented to the public at a Public Information Centre scheduled for January 10, 2008 (presentation at 7pm); Page 1 CORP0228-2/02 With respect to the Energy Management Strategy component of the MESP, Reg advised that he completed the Terms of Reference and has received a quotation from a consultant; there will be a meeting with the landowners during the week of November 26th to discuss the matter; Reg advised that there may not be much available on this topic for the January 10th public meeting. Tom enquired if any progress has been made on discussions for the community facilities. Reg stated that he attempted to organize a meeting with the City, the School Boards, the Region and other providers of major facilities; the amount of land for these uses need to be identified. Background work by John Van Nostrand was done for the CPDP addressing community facilities. This work should be reviewed to see if it is still current. From the City's perspective, a list of facilities is yet to be finalized. T om indicated that at a recent meeting with Culture & Recreation staff, staff advised that the City needs a Parks & Recreation Master Plan for Seaton, as input to the Neighbourhood Planning study and MESP. C & R staff noted they do not have a copy of the earlier work by Van Nostrand. Reg advised that they can forward the document to Tom for circulation. The landowners' group indicated at an earlier meeting that they were prepared to fund a consultant to assist the City in determining its community facility needs. Councillor Dickerson enquired if energy was included as a component of the MESP. Reg confirmed that it is part of the MESP and advised that he is following up with one of the consultants who participated at the FCM Mission held last July. City to SE!t out scope of work and anticipated cost for retaining consultant for Parks & Recreation Master Plan for Seaton for discussion at upcoming meeting on Community Facilities. Catherine mentioned that they are finalizing the draft Terms of Reference which should be availablei for review and comment by the end of the year. The challenge for City staff is conceptualizing the study, recognizing the three key components of neighbourhood plans, sustainable performance measures and urban design are highly integrated. And a further important decision to make at this time is determining which sub-studies (such as the housing strategy, the retail market impact analysis and the parks and recreation master plan) are inputs to the main part of tlhe study, which studies already underway (such as the trail plan and part of the MESP) are input to the main part of the study, and which items are outputs or parallel matters (such as the CMHC research analysis). I I I ______J________. The RFP will be forwarded to Council for approval in the new year. CORP0228-2/02 Page 2 Reg enquired about the funding, and acknowledged the City had I provided a figure for the neighbourhood planning studies for the I consideration of the developers' group. Tom advised that the details I of funding have not been completely sorted, yet there are a number of options. For example, an upfront sum could be provided to the City (same as the City's Growth Management Study) or the invoices could be paid by the City and the City be reimbursed by the developers' group (current process for the technical/peer review assistance for Duffin Heights). Tom noted there is an agreement being used at the Region for study funding, and suggested that it may be simpler if the City and the developers' group used a similar agreement! memorandum of understanding. Reg, on behalf of the developers' group, suggested that the details of the funding mechanism and the specific agreement!MOU wording should be discussed at a separate meeting. Lloyd Cherniak enquired if the City plans to use any information gathered from previous studies or whether we are hiring other consultants to conduct similar studies. In particular, Lloyd noted that a retail analysis was completed during the preparation of the CPDP, and that he thought the City and the Region had a copy. Catherine advised that the City does not have a copy. T om mentioned that any work completed from previous studies will be used as the basis for the new study and some components may not have to be redone. At the same time, under the CPDP, the City is required to do a retail market analysis study. Lloyd indicated that some builders are almost ready to file subdivision plans and is worried that the consultants are leading the development. He would like some clarification on what the process is. Reg advised that once the draft Terms of References for the Neighbourhood Planning process are circulated, it will provide everyone with a better understanding of what will be expected. Councillor Dickerson asked if provisions will be in place to determine street widths to maintain heritage look and achieve greater sustainability. He suggested that we should look at other communities which have been built on narrower street right-of-ways. Catherine noted that the CPDP advocates for minimized rights of way whenever possible. Councilor Dickerson suggested right-of-way widths be discussed with the Sustainable Pickering Committee. Neil Carroll indicated that new road right-of-way widths are currently under discussion with Mattamy Homes for their lands in Duffin Hei hts. These ri ht-of-wa widths ma be considered for Seaton. CORP0228-2/02 Tom M. to set up meeting with appropriate City staff and developers' group representative, re: funding. Lloyd to forward copy of retail study as background. Catherine to ensure all work the City has is available for consultants to review. Page 3 IBI and Sernas would like this clarifiEld as soon as possible. IBI consultants have contacted Gil Paterson about reactivating the Financial Impact Study for the City. Gil mentioned that Seaton warrants :area-specific development charges, as these could be quite significant and would create a burden for development in the rest of the City if combined as a City- wide charge. Gil also stated that the City's basic position is that no extra financial pressure should be placed on the existing Pickering residents for the development of Seaton. The City will be hiring a consultant to update its existing development charges study and by-law. Timeline is for the work program to be presented at Council early in 2008, with study expected to be com leted b mid 2009. 5. Natural Heritage Study (NHS) - The first draft of the management plan should be released in early January 2008. Consultation process is underway, with the stakeholders' session on Monday, November 26, 2007 @ 7 pm. Consultation sessions with First Nation are scheduled for December 4th, at Queen's Park. A public meeting is scheduled for December 5th at the O'Brien Room at the Pickering Recreation Centre. Bruce Fisher enquired whether it was the MESP or the Natural Heritage Management and Trail study that would determine the location of stormwater management facilities. Steve explained that a preliminary trail concept plan included stormwater pond locations, but that those locations were based on old information. The MESP is the main determinant locating the stormwater management facility. These facilities are permissible in the NHS, so long as they are not in a feature. The NHS and Trail study includes a review of locations where trail heads could be co-located with stormwater ponds. Page 4 CORP0228-2/02 It was noted that some stormwater pond and trail locations may not be decided until the neighbourhood plan is completed since the processes are interrelated. Catherine stated that the principle of co- located storm ponds and trail heads in the NHS buffers is reasonable. York-Durham- Toronto Transportation Study - Graham Martin advised that a representative has been assigned from MPIR (Ralph Eades), but he was not available to attend the meeting today. John Connolly representing Transport Canada advised that they have had discussions with MTO with regards to the proposed interchanges and they are still reviewing the locations. I Lloyd mentioned that the locations of the interchanges were identified as part of the Central Pickering Development Plan. The Environmental Assessment has been done - only Design Construction Reports are required. The York-Durham-Toronto study is providing a list of early priorities to be undertaken. Seaton Economic Development Study - Tom advised that the City will be posting a copy of the completed Hemson study on the City's Seaton website. The Seaton website will be launched in January 2008. Staff is available to make a presentation at the next SAC meeting. Addressing Graham Matin, Councillor Johnson enquired about the letter the City sent to aRC in July requesting their commitment to ensure jobs are created before houses are built. Graham advised that although there has been no written response to the City, there have been ongoing discussions at the Province at the political level to address these issues. Graham stated that aRC is committed to the development of the Seaton employment lands as set out in the Study. Further discussions are needed between the Region, the City and aRC respecting a joint effort in marketing the lands according to the vision. John Connolly advised that Transport Canada would be interested in attending any meetings about the employment lands. It was suggested that Transport Canada and the GT AA be invited to marketing meetings. Councillor Johnson suggested that we also extend an invitation to the Region's Economic Development Department to attend these meetings. The Chair mentioned that this is a very comprehensive process and that we need to work together. However, jobs must be created first CORP0228-2/02 City to post Highway 407 (Seaton Lands) Economic Development Study on Seaton section of City's website. Presentation of Seaton section of City's Website to be done at next Seaton Advisory Committee meeting. Page 5 before houses are built. A copy of Council's resolution #207/07 was distributed. This resolution ties building permit issuance north of Taunton Road to the creation of commercial and industrial floor space. Bruce commented that, as a developer, it is not surprising that they would be expected to build the infrastructure to sustain employment lands first and that residential development would only be approved 3-4 years later. But, this is a huge investment for developers. The infrastructure will not be created without residential development Lloyd commented that they will not build the infrastructure if they can't build the houses. The City can not expect them to build Pickering's infrastructure without building houses. Councillor Dickerson mentioned that the retail areas within the residential developments can also plrOvide employment. Mayor Ryan explained that although the motion states construction of square footage, the real intent is to create jobs. The reason we are standing firm on 'no houses without jobs' is because it will only create a suburban community where people buy homes and travel to other areas for work. Lloyd stated that the infrastructure is a huge cost for the developers and we have to be pragmatic and work together to achieve a common ground. It was suggested that bringing the Fiscal Impact Study forward now is timely as discussions can start once the results are known. 6. It was suggested by Reg Webster that the next meeting be held during the 3fd week of January, after the MESP consultation sessions. MTO and its consultants TSH have Gompleted the stage the development of a model to determine the impact of Seaton on an inter-regional transportation scale. The boundaries of the model are the OV.P to the west, Oshawa to thl~ east, north end of the airport lands to the north and Lake Ontario to the South. The first run of the model was complleted which showed present picture (and also helped to identify gaps/problems with the.m. odel). i The next step is to run the model assigning person trips to/from Seaton based on population and employment forecasts f~~_~eaton,___ __ Page 6 CORP0228-2/02 location of population and employment and staging of population and employment. This stage is anticipated to be completed with 2-3 weeks. Following that, the analysis of transportation priorities, costs etc. will begin. Meeting Adjourned: 12 noon Copy: Members of Council CAO Directors Division Heads Page 7 CORP0228-2/02 Citq o~ Minutes / Meeting Summary Communities in Bloom Monday, November 26, 2007 2 :00 pm Main Committee Room Attendees: Tom Melymuk, Director, Office of Sustainability (Co-Chair) John Hannah, Superintendent, Municipal Operations (Co-Chair) Stephen Reynolds, Division Head, Culture & Recreation Lynn Winterstein, Manager, Marketing & Business Development Judy Hodgson, Manager, Customer & Administrative Services Tina Tays, Supervisor, Marketing, Research & Communications Marisa Carpino, Supervisor, Culture & Recreation John Coyle, Supervisor, Parks & Roads Operations Rob Gagen, Foreperson, Parks & Property Scott McKay, Coordinator, Parks & Property Infrastructure Karen Emmink, Pickering Public Library Carol Redmond, Administrative Assistant 1 (Recording Secretary) Absent: Tyler Barnett, Senior Planner, Site Planning Jody Morris, Coordinator, Marketing & Revenue Bashar Sayyed, Lead Hand, Turf & Horticulture Tom requested the Committee's comments and suggestions for 2008 based on the judges evaluation. It was suggested that: · Committee should focus on improving on 2007 rather than building on 2008 . community and schools become more involved . Advisory committee be involved with specific tasks in 2008 . open Committee and future subcommittees to City staff for involvement in CIB Directors & Division Heads to recommend candidates · recommend that the 'Kickoff' commence later -. possibly 1 sl week of May _I · engage schools earlier - separate kickoff for schools, John H. & Shawna. student volunteer hours could be used for their community service hours To action. Will also check if extra registration fee is required . review 'Schools in Bloom' program for implementation in 2008 · more emphasis on public awareness of heritage programs - enlist from the community someone with expertise on heritage programs . need more community involvement to take strain off Operations staff resources · need to focus on improvin!d issues identified in the judges evaluation. ego recommend heritage tree program implemented, Art Centre, make tree policy available to judges, involvl3 community garden clubs in landscaping . set up sub-committees in :3 or 4 areas identified in judges Tom & John H. to recommendations action . Pickering had many areas to showcase - need to identify what to showcase in 2008 · build on sponsorship . showcasing youth, seniors, ethno-cultural groups and Pickering Recreation Complex are important to consider in 2008 . time restraints were an issue with working groups - look to diversify Possible sub-committees identified: · Community Engagement -- possible Master Gardeners workshop in early 2008 to engage community in landscape design Tom & John H. to review minutes & organize subcommittees · Canada Blooms · CIB Video Tom, John H., Karen & Rob volunteered John H. distributed for review 2007 CIB expenses and advised the Committee that the 2008 budget should be categorized by financial centers in which each area identified is accountable . $45,000 was proposed in the 2008 budget, including proposed sponsorship of $15,000 · many of the expenses incurred this year were a 'one time' expense. Much of the promotion will not be duplicated in 2008 · much of the photography done this year will carry until next year . cannot put a price on media coverage - kickoff and wrap-up event were well covered · Profile book was excellent. $17,727. Cost incurred for profile book, not included in the CIB budget to be footnoted in 2007 budget . Committee recommends that the Advisory Committee be engaged in sponsorship. Shawna advised that a sponsorship letter from Mayor Ryan and Councillor McLean will go out in December 2007 CI B Video · video to be used for Canada Blooms, an event sponsored by the Irish Embassy, decorated by CIS to be held in March 2008. The City has agreed to participate to represent Central Ontario · looking for volunteers to review videos and edit to 5 -10 minutes - Tom, John H. Karen and Rob volunteered . 8 foot table top display to include profile book, banner bug, etc. and 1 hour presentation to be manned by Pickering staff Rob Gagen reported on the CIS Conference he attended on October 27 in Niagara Falls. Rob distributed a list of tips and observations and asked staff to review for next meetin Tom & John H. to identify categories Shawna to provide Advisory Committee a list of possible sponsors Tom, John H., Karen, Rob to meet in January, 2008 to review Committee to action · Committee recommended that the City pre-register for CIS 2008 · Advisory Committee will need a replacement for Dorsey James who resigned - consider possible OPG representative · 'Provincial winners' signs have arrived and it was suggested that photos be taken after installation I John H. to action I I I I Rob to action . Tree and plaque to be installed at Vaughan Willard PS in John H. to provide the spring wording & order plaque · Carol recommended that the committee review the budget distributed and idEmtify items that will be redundant in the 2008 budget CommittE!e to action . Next Committee meeting to be scheduled in early January 2008. Committee members to come prepared . 2007 working groups to lTIeet and review CIS 2008 before January meeting Meeting Adjourned: 3:55 pm Copy: Mayor Ryan Councillor McLean Directors City Clerk Division Head, Municipal Property & Engineering Working !;rroups to action