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Home My WebLink AboutOctober 15, 2007 Council Meeting Agenda Monday, October 15, 2007 Council Chambers 7:30 pm IN CAMERA MEETING OF COUNCIL HAS BEEN SCHEDULED FOR 7:00 PM I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE Council Meeting Minutes September 17, 2007 Special Council Meeting Minutes October 1, 2007 In Camera Council Minutes, October 1,2007 Planning & Development Committee Minutes October 1, 2007 Special Council Meeting Minutes October 9, 2007 In Camera Council Minutes, October 9, 2007 Executive Committee Minutes, October 9, 2007 1-23 24-25 Under Separate Cover 26-31 32-34 Under Separate Cover 35-40 IV) PRESENTATIONS V) DELEGATIONS VI) CORRESPONDENCE VII) COMMITTEE REPORTS 41 42 43-50 51-58 a) Report PO 2007-05 of the Planning & Development Committee b) Report EC 2007-10 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS IX) MOTIONS AND NOTICE OF MOTIONS X) BY -LAWS XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW XIII) ADJOURNMENT 59-61 62-90 Council Meeting Agenda Monday, October 15, 2007 Council Chambers 7:30 pm FOR INFORMATION ONLY . Minutes from Advisory Committee on Race Relations & Equity, September 6,2007 . Minutes from Communities in Bloom, September 17,2007 and September 25,2007 . Minutes from Communities Against Violence Everywhere, September 18, 2007 . Minutes from Heritage Pickering Advisory Committee, September 18, 2007 . Minutes from Waterfront Coordinating Committee, September 27,2007 PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: 1. J. Quinn N. Carroll 1. Melymuk G. Paterson A. Allison D. Bentley R. Holborn D. Shields Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 01 - Chief Administrative Officer - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Solicitor - City Clerk - Division Head, Municipal Property & Engineering - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST 1. Councillor Johnson made a declaration of interest under the Municipal Conflict of Interest Act with respect to the Notice of Motion regarding the Reimbursement of Legal Fees as he felt the decision regarding this motion would have a direct impact on a possible legal matter he could have in the future. Councillor Johnson did not take part in the discussion or vote on the matter. (III) ADOPTION OF MINUTES Moved by Councillor Johnson Seconded by Councillor McLean 1 Council Meeting Minutes 02 Monday, September 17, 2007 7:30 PM Council Chambers Council Meeting Minutes July 23, 2007 Planning & Development Committee Minutes September 4, 2007 In Camera Council Minutes, September 10, 2007 In Camera Executive (Audit) Committee Minutes, September 10, 2007 Executive (Audit) Committee Minutes, September 10, 2007 Executive Committee Minutes, September 10,2007 (IV) PRESENTATIONS 1. Presentation of Certificates Adopt a Park - Douglas Park And Maior Oaks Park Mayor Ryan presented certificates to the Frenchmans Bay Community Association for adopting Douglas Park and the Environmental Factor for adopting Major Oaks Park. Mayor Ryan noted that the partnership with businesses and community groups is very important because it enhances our parks. (V) DELEGATIONS 1. Mark Holland, MP Ajax-Pickering Update on Federal Issues Mark Holland, MP Ajax-Pickering, appeared before Council to provide an update on Federal issues. Mr. Holland noted his investigation into the GTAA Needs Assessment for the proposed Pickering airport and stated his concerns with the information coming from that report. He stated that he would be speaking to the House of Procedural Affairs with regards to this report. Mr. Holland also noted his concerns with the management and upkeep of the heritage properties in the area. Mr. Holland noted that he had been investigating the long-term storage of nuclear waste and stated his concerns with no public input into this matter. He also noted that he would continue to lobby for direct municipal communication on infrastructure plans. 2. Jim Witty, 2007 Campaign Co-Chair United Way Aiax-Pickerino-Uxbridoe Jim Witty, Co-Chair, United Way of Ajax-Pickering-Uxbridge, appeared before Council to provide an update on the 2006 Campaign. Mr. Witty presented the United Way DVD for the campaign and thanked Council and noted that they looked forward to their continued support. 2 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 03 3. Stephen Little, Member, Accessibility Advisory Committee Kelly Collins, Chair, Accessibility Advisory Committee Re: Director, Operations & Emergency Services, Report OES 38-07 City of Pickering 2008 Annual Accessibility Plan Reviewed by the Accessibility Advisory Committee for Council Consideration Stephen Little of the Accessibility Advisory Committee, appeared before Council to submit the 2008 Annual Accessibility Plan. Mr. Little stated that the Committee required more input from the disabled citizens of Pickering and stated that access had to become part of everyday culture. Mr. Little thanked Council for their continued support. 4. Paul LaFrance Re: Director, Corporate Services & Treasurer, Report CS 37-07 Heritage Permit Application 002/07 Submission Under Ontario Heritage Act 2390 Rosebank Road Paul LaFrance appeared before Council in support of Heritage Permit Application 002/07. Mr. LaFrance reviewed what had happen with the application since the last time it had come to Council. He stated that his family loved living in Pickering and was willing to work with Heritage Pickering in order to complete the renovations on his house and keep the heritage aspect of the building and area. (VI) CORRESPONDENCE 1. CORR. 43-07 J.D. LEACH, CITY CLERK CITY OF VAUGHAN CLERK'S DEPARTMENT 2141 Maior Mackenzie Drive. VauQhan. ON L6A 1T1 Resolution # 167/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 43-07 from J.D. Leach, City Clerk, City of Vaughan advising that at a meeting held June 25, 2007, Council adopted a resolution regarding special policy areas be endorsed. CARRIED 3 Council Meeting Minutes t Ii 04 Monday, September 17, 2007 7:30 PM Council Chambers 2. CORR. 44-07 DAN VAN LONDERSELE, CHAIR ONTARIO 9-1-1 ADVISORY BOARD C/O Peel Regional Police T elecommun ications 7750 Hurontario Street Brampton. ON L6V 3W6 Resolution # 168/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 44-07 from Dan Van Londersele, Chair, Ontario 9-1-1 Advisory Board, requesting financial assistance for the implementation and operation of 9- 1-1 Emergency Number systems in Ontario be endorsed and that the City of Pickering donate $200.00 and send a letter to the Province of Ontario noting that the Province should be funding the Ontario 9-1-1 Advisory Board. CARRIED 3. CORR 45-07 MICHAEL BENDER MANAGER, CONSERVATION LANDS TORONTO AND REGION CONSERVATION 5 Shoreham Drive Downsview. ON M3N 1 S4 Resolution # 169/07 Moved by Councillor Johnson Seconded by Councillor Littley That CORR. 45-07 from Michael Bender, Manager, Conservation Lands, Toronto and Region Conservation, requesting the City of Pickering participate on the Glen Major Forest & Walker Woods Stewardship Committee be referred to the Director, Planning and Developmentto report. They are seeking a staff representative and an elected official to join the Committee CARRIED 4 Council Meeting Minutes Monday, September 17, 2007 7:30 PM Council Chambers 05 4. CORR. 46-07 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East. Whitby. ON L 1 N 6A3 Resolution # 170/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 46-07 from P.M. Madill, Regional Clerk, Region of Durham advising that at a meeting held on June 20,2007, Council adopted a resolution regarding the Status of Regional Cycling Plan Study, and requesting comments regarding the plan and plan implementation including priorities and financing options by October 15, 2007 be referred to the Director, Operations & Emergency Services to report. CARRIED 5. CORR. 47-07 Linda Roberts, Committee Coordinator Advisory Committee on Race Relations & Equity 2007 Workplan Resolution # 171/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That CORR. 47-07 regarding the Advisory Committee on Race Relations & Equity's 2007 workplan be received as information. CARRIED 6. CORR. 48-07 Carol Redmond Pickering Museum Village Advisory Committee 2007 Workplan Resolution # 172/07 Moved by Councillor Dickerson Seconded by Councillor Pickles 5 Council Meeting Minutes 06 Monday, September 17,2007 7:30 PM Council Chambers That CORR. 48-07 regarding the Pickering Museum Village Advisory Committee's 2007 workplan be received as information. CARRIED 7. CORR. 49-07 JENNIFER MEYER RESOURCE DEVELOPMENT MANAGER UNITED WAY OF AJAX-PICKERING-UXBRIDGE 230 Westney Road South, Suite 303 Aiax. ON L 1S 7J5 Resolution # 173/07 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 49-07 from Jennifer Meyer, Resource Development Manager, United Way of Ajax-Pickering-Uxbridge requesting the week of September 17 - 21,2007 be proclaimed "United Way Week". CARRIED 8. CORR. 50-07 PETER TAYLOR & ASSOCIATES INC. DEVELOPING EMOTIONAL INTELLIGENCE 409 Masson Street Oshawa. ON L 1 G 4Z7 Resolution # 174/07 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 50-07 from Peter Taylor, President, Durham Chapter of the Canadian Society of Training and Development, requesting the week of September 24 - 28, 2007 be proclaimed "Learn @ Work Week" . CARRIED 6 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 07 (VII) COMMITTEE REPORTS a) REPORT PO 2007-04 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PO 22-07 Sandbury Building Corporation - Plan of Subdivision 40M-1480 Fulco Automotive Limited - Plan of Subdivision 40M-1500 Grand Oak Homes (Eastern Division) Inc. - Plan of Subdivision 40M-1511 Final Assumption of Plans of Subdivision COUNCIL DECISION 1. That Report PO 22-07 of the Director, Planning & Development regarding the Assumption of Plans 40M-1480, 40M-1500 and 40M-1511, be received; 2. That the highways being Lightfoot Place, Rainy Day Drive and Steeple Hill within Plan 40M-1480 be assumed for public use; 3. That the highways being Ashford Drive, Beechlawn Drive, Larksmere Court and Marshcourt Drive within Plan 40M-1500 be assumed for public use; 4. That the highways being Middleton Street, Pepperwood Gate and Beare Court within Plan 40M-1511 be assumed for public use; 5. That the services required by the Subdivision Agreements relating to Plans 40M-1480, 40M-1500 and 40M-1511, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 60 and 61, Plan 40M-1480 and Block 78, Plan 40M-1500; 6. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1480, 40M-1500 and 40M-1511, save and except for Block 78, Plan 40M-1500, be released and removed from title. 7 Council Meeting Minutes 08 Monday, September 17,2007 7:30 PM Council Chambers 2. Director, Planning & Development, Report PD 25-07 Pickering Official Plan (POP) Review - Final Work Plan COUNCIL DECISION 1. That Report PD 25-07 of the Director, Planning & Development, regarding a Final Work Plan for the review of the Pickering Official Plan, be received; 2. That the responses to the comments received on the Pickering Official Plan Review as set out in Appendix I - Table 1 to Report PD 25-07, be endorsed; 3. That the Final Work Plan for the review of the Pickering Official Plan, as set out in Appendix II to Report PD 25-07, be amended on page 3 of the Workplan under 'General Official Plan Review' to reflect that the review should consider the proposed airport designation; 4. That the Final Work Plan for the review of the Pickering Official Plan, as set out in Appendix II to Report PD 25-07, be endorsed; 5. That staff report back to Council through a workshop on strategies to engage the community, noting that the strategy is to outline the efforts being made to engage the community and to gain meaningful input regarding Pickering Official Plan review and the report is to include efforts made to date and all future initiatives; a proposal for the creation of a Pickering Official Plan Community Advisory Committee and the strategy to engage First Nations Communities; 6. That staff report back to Council through a workshop on the Seaton Neighbourhood planning strategies; and 7. Further, that a copy of Report PD 25-07 be forwarded to the Region of Durham, Ministry of Municipal Affairs and Housing, the Conservation Authorities and those other agencies and members. of the public who provided comments, for information. 3. Director, Planning & Development, Report PD 26-07 Street Name Change of Taunton Road East of Brock Road To "William Jackson Drive" 8 Council Meeting Minutes Monday, September 17, 2007 7:30 PM Council Chambers 09 (Old) Taunton Road legally described as: Firstly: Part Lots 17 and 18, Concession 3, as in Highway Plan 538 and Part Lot 17, Concession 3 as in C0212542 & C0213985, except Parts 1 and 2, Plan 40R-24188 Secondly: Part Lot 16, Concession 3, Part Lot 16, Concession 4 and Part of the Road Allowance between Concessions 3 and 4, designated as Part 1, Plan 40R- 23354 Thirdly: Part Lot 16, Concession 3. beinq Parts 1 to 5. Plan 40R 15548 COUNCIL DECISION 1. That Report PO 26-07 of the Director, Planning & Development be received; and 2. Further, that the process be initiated to change the name of (Old) Taunton Road to "William Jackson Drive" for those lands located east of Brock Road legally described as: a) Part Lots 17 and 18, Concession 3, as in Highway Plan 538 and Part Lot 17, Concession 3 as in C0212542 & C0213985, except Parts 1 and 2, Plan 40R-24188; b) Part Lot 16, Concession 3, Part Lot 16, Concession 4 and Part of the Road Allowance between Concessions 3 and 4, designated as Part 1, Plan 40R-23354; and, c) Part Lot 16, Concession 3, being Parts 1 to 5, Plan 40R15548. Resolution # 175/07 Moved by Councillor Littley Seconded by Councillor Pickles That the Report of the Planning Committee PO 2007-04, dated September 4, 2007, be adopted. CARRIED 9 Council Meeting Minutes II . 1 0 Monday, September 17, 2007 7:30 PM Council Chambers b) REPORT EC 2007-08 OF THE EXECUTIVE (AUDIT) COMMITTEE 1. Director, Corporate Services & Treasurer, Confidential Report CS 29-07 Auditors' Report on Audit Results COUNCIL DECISION That the recommendation as contained in Confidential Report CS 29-07 of the Director, Corporate Services & Treasurer be adopted. 2. Director, Corporate Services & Treasurer, Report CS 33-07 2006 Year End Audit COUNCIL DECISION 1. That Report CS 33-07 of the Director, Corporate Services & Treasurer be received; and, 2. That the 2006 draft Audited Consolidated Financial Statements for the City of Pickering be received and forwarded to Council for approval. Resolution # 176/07 Moved by Councillor Johnson Seconded by Councillor Littley That the Report of the Executive (Audit) Committee EC 2007-08, dated September 10, 2007, be adopted. CARRIED c) REPORT EC 2007-09 OF THE EXECUTIVE COMMITTEE 3. Director, Operations & Emergency Services, Report OES 34-07 - Quotation for Parking Lot Improvements - West Shore Community Centre COUNCIL DECISION 1. That Report OES 34-07 regarding the Parking Lot Improvements at the West Shore Community Centre be received; 10 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 1 1 2. That Quotation No. Q-47-2007 submitted by D. Crupi & Sons Limited for the Parking Lot Improvements at the West Shore Community Centre in the amount of $115,850 (GST extra) be accepted; 3. That the total gross project cost of $148,114 and a net project cost of $139,730 including the quotation amount and other project costs as outlined in Report OES 34-07 of the Director, Operations & Emergency Services be approved; 4. That the Director, Corporate Services & Treasurer be authorized to finance the net project cost of $139,730 through an internal loan for a period not to exceed 10 years; and, 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 4. Director, Operations & Emergency Services, Report OES 35-07 Lease Agreements - Lease No.: 614201-1 - Don Beer Memorial Park - Lease No.: 614658-1 - Brougham Community Centre - Lease No.: 614280-2 - Museum - Lease No.: 614725-1 - Brouoham Parkette COUNCIL DECISION 1. That Report OES 35-07 of the Director, Operations & Emergency Services regarding lease agreements be received; and 2. That the Mayor and the Clerk be authorized to execute lease agreements between the City and Her Majesty the Queen in Right of Canada respecting the above Lease Agreements for the term from February 1, 2007 to January 31, 2012 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor. 5. Director, Corporate Services & Treasurer, Report CS 34-07 Formal Quotations - Quarterly Report and Chief Administrative Officer Approvals COUNCIL DECISION That Report CS 34-07 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report and Chief Administrative Officer Approvals be received for information. 11 Council Meeting Minutes 1 2 Monday, September 17,2007 7:30 PM Council Chambers 6. Director, Corporate Services & Treasurer, Report CS 35-07 Establishment of Marshall Farms Neiahbourhood Watch COUNCIL DECISION 1. That the letter from the Durham Regional Police Service dated July 23, 2007 endorsing the establishment of the Marshall Farms Neighbourhood Watch, be received; and 2. That the Council of the Corporation of the City of Pickering hereby endorse the Marshall Farms Neighbourhood Watch and approves the installation of Neighbourhood Watch signs at the entrances to the subject area. 7. Director, Corporate Services & Treasurer, Report CS 39-07 Cash Position Report as at June 30. 2007 COUNCIL DECISION That Report CS 39-07 of the Director, Corporate Services & Treasurer regarding Cash Position as at June 30, 2007 be received for information. 8. Director, Corporate Services & Treasurer, Report CS 40-07 2007 Final Tax Due Dates for Commercial, Industrial and Multi- Residential Realty Tax Classes COUNCIL DECISION 1. That Report CS 40-07 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2007 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 12th, 2007; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 12 Council Meeting Minutes Monday, September 17, 2007 7:30 PM Council Chambers 1 3 9. Director, Corporate Services & Treasurer, Report CS 41-07 Section 357/358 of the Municioal Act - Adiustment to Taxes COUNCIL DECISION 1. That Report CS 41-07 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 10. Director, Corporate Services & Treasurer, Report CS 42-07 Municipal Performance Measurement Program - Provinciallv Mandated Public Reportinq of Performance Measures COUNCIL DECISION That Report CS 42-07 of the Director, Corporate Services & Treasurer regarding Municipal Performance Measurement Program - Provincially Mandated Public Reporting of Performance Measures be received for information. Resolution # 177/07 Moved by Councillor Johnson Seconded by Councillor Littley That the Report of the Executive Committee EC 2007-09, dated September 10, 2007, be adopted. CARRIED (VIII) REPORTS - NEW AND UNFINISHED 1. Director, Operations & Emergency Services, Report DES 38-07 City of Pickering 2008 Annual Accessibility Plan Reviewed by the Accessibility Advisory Committee for Council Consideration 13 Council Meeting Minutes 1 4 Monday, September 17, 2007 7:30 PM Council Chambers Resolution # 178/07 Moved by Councillor Littley Seconded by Councillor O'Connell 1. That Report OES 38-07 regarding the City of Pickering 2008 Annual Accessibility Plan be received; and 2. That Council endorse the City of Pickering 2008 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. CARRIED 3. Director, Operations & Emergency Services, Report OES 36-07 Tender T-2-2007 - Tender for Sheppard Avenue - Reinforced Soil System Resolution # 179/07 Moved by Councillor O'Connell Seconded by Councillor Littley 1 . That Report OES-36-07 regarding the Sheppard Avenue, Reinforced Soil System be received; 2. That Tender T-2-2007 Alternative "A" submitted by Montgomery MacEwen Contracting Limited for the Sheppard Avenue, Reinforced Soil System at a cost of $740,606 (GST included) be accepted; 3. That the total gross project cost of $934,587 (GST included) including the tender amount, and other associated costs and the total net project cost of $881,686 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $880,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 15 years, at a rate to be determined; 14 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 1 5 b) the balance amount of $1,686 to be funded from the 2007 Current Budget; c) the annual repayment charges in the amount of approximately $84,780 be included in the annual Current Budget for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; d) the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; e) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 3. Director, Operations & Emergency Services, Report OES 39-07 Tender T -7 -2007 - Tender for Running Track - Beverlv MorQan Park Resolution # 180107 Moved by Councillor Johnson Seconded by Councillor McLean 1. That Report OES 39-07 of the Director, Operations & Emergency Services be received; and 2. That Tender T-7-2007 submitted by Ancaster Paving Limited for repairing and resurfacing of the existing running track at Beverly Morgan Park at a cost of $125,546.40 (GST included) be accepted; and 15 1 6 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 3. That the total gross project cost of $143,036.40 (GST included) including the tender amount, and other associated costs and the total net project cost of $134,940.00 be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) an internal loan of $134,000.00 for a period not to exceed 10 years; b) the balance amount of $940 to be funded from the 2007 Current Budget c) the annual repayment charges in the amount of approximately $17,350.00 be included in the annual Current Budget for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid; d) the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; e) the Treasurer is authorized to take any actions necessary in order to effect the foregoing. 5. Further that the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 37-07 Heritage Permit Application 002/07 - Submission Under the Ontario Heritaoe Act - 2390 Rosebank Road Resolution # 181/07 Moved by Councillor Pickles Seconded by Councillor McLean 16 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 1 7 1. That the Heritage Permit Application 002/07 as submitted by Paul and Janna Lafrance and Darren and Lucie Brand, for property municipally known as 2390 Rosebank Road, Pickering, be approved; 2. That the Heritage Pickering Advisory Committee be consulted for approval with respect to the fa9ade of the addition, including the windows and doors; 3. That the Director of Planning & Development be the delegated authority for determining compliance, if necessary; and 4. That the City Clerk be authorized to finalize the notice provisions in accordance with the Ontario Heritage Act. CARRIED 5. At the July 23, 2007 Meeting of Council, Report PD 23-07 of the Director, of Planning & Development was tabled. Director, Planning & Development, Report PD 23-07 Zoning By-law Amendment Application A 34/05 Altridge Properties Inc. 1482 - 1484 Altona Road & 1490 - 1498 Altona Road Part of Lot 33, B.F.C Range 3, (40R-9096, Part 5 & 40M-1515, Blocks 85 & 86) Part of Lot 33, B.F.C Range 3, (40R-5045, Part 1) City of Pickerinq Resolution # 182/07 Moved by Councillor O'Connell Seconded by Councillor Littley That Report PD 23-07 with respect to Altridge Properties Inc., 1482 - 1484 Altona Road and 1490 - 1498 Altona Road, Part of Lot 33, B.F.C Range 3, (40R- 9096, Part 5 & 40M-1515, Blocks 85 & 86) and Part of Lot 33, B.F.C Range 3, (40R-5045, Part 1), City of Pickering, be lifted from the table. CARRIED ON A MAJORITY VOTE 17 Council Meeting Minutes 1 8 Monday, September 17, 2007 7:30 PM Council Chambers Resolution # 183/07 Moved by Councillor O'Connell Seconded by Councillor Littley 1. That Report PD 23-07 of the Director, Planning & Development be referred to the October 1st Planning and Development Committee; and, 2. That notice be given to all interested parties that the report will be considered at the October 1, 2007 meeting. CARRIED (IX) NOTICES OF MOTION 1. Zero Tolerance Policv Resolution # 184/07 Moved by Councillor McLean Seconded by Councillor Dickerson WHEREAS The City of Pickering strives to provide a safe and positive atmosphere in all of our programs, services and facilities, our goal is to encourage children and adults who participate to learn teamwork, sportsmanship and fair play. WHEREAS all patrons, staff, volunteers and spectators have the right to enjoy a safe environment. All have the responsibility to be accountable for actions and behaviours that put the safety and enjoyment of others at risk. WHEREAS The City of Pickering will not tolerate violence or vandalism in its programs, facilities or properties and will take appropriate action where necessary to deal with these incidents. WHEREAS The City of Pickering strives to enhance the quality of life for the people who live, work, play and visit Pickering. This is achieved, in part, by encouraging active healthy lifestyles through the provision of high quality recreational and cultural opportunities. WHEREAS The City of Pickering recognizes the importance of sport and recreation in the community, sport is a key ingredient in the development of a healthy mind, body and soul. 18 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 1 9 WHEREAS The City will ensure the most supportive climate possible for Pickering youth, so that they can enjoy their sport, and learn about competition, teamwork, sportsmanship, and fair play. WHEREAS as with many Ontario communities, many of Pickering's community- based programs are managed and operated by volunteers. These community- minded citizens contribute greatly to the quality of life in Pickering. The City is committed to ensuring that they too, have the ability to volunteer in a safe and positive environment. WHEREAS It is critical that the City of Pickering do all things necessary to ensure that preventative measures are in place so that incidents of violent or inappropriate behaviour do not occur in its recreational properties and facilities. NOW THEREFORE BE IT RESOLVED THAT the Zero Tolerance Policy applies to all staff and users of City of Pickering programs, facilities and properties including but not limited to patrons, guests, spectators, fans, coaches, players, parents, volunteers and staff. It covers structured (i.e. permit issued) and unstructured (i.e. no permit issued) activities. No form of vandalism or violence is acceptable on any City of Pickering property or facility. FURTHER BE IT RESOLVED THAT the Policy will take effect for The City of Pickering on October 1, 2007. MOTION REFERRED (See Following Motion) Resolution # 185/07 Moved by Councillor McLean Seconded by Councillor Littley That the Notice of Motion with respect to the Zero Tolerance Policy be referred by to staff for further review and to report back at the October 15, 2007, Council meeting. CARRIED 19 Council Meeting Minutes Monday, September 17, 2007 7:30 PM Council Chambers 20 2. Request of Maurice Brenner Reimbursement of Leqal Fees A detailed question and answer period ensued. Reference was made to CAO Correspondence #72/07. In response to questions raised, the Chief Administrative Officer was requested to provide a copy of the emails from Mr. Goldhawk, the Crown Brief, documents that Mr. Reble took to the Crown Attorney, invoices from all legal counsel relating to this matter, invoices from Mr. Reble for all services rendered by him since he started working for the City, City Solicitor's legal opinion regarding the blacked-out portions of the SLF Consulting Inc. report, letter from John Scott (Durham Region's Crown Attorney) confirming his actions in relation to this matter and a copy of the unedited version of the SLF Consulting Inc. report for Councillor McLean only. Resolution # 186/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the Council of the City of Pickering hereby authorize the reimbursement of legal fees in the amount of $49,662.96, payable to lain J. Donnell, Barristers, Solicitors, Notaries Public, as per the request of Maurice Brenner dated July 9, 2007; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. MOTION REFERRED (See Following Motion) Resolution # 187/07 Moved by Councillor McLean Seconded by Councillor Pickles That Council refer the matter of the reimbursement of Maurice Brenner's legal fees to the October 15th Council Meeting in order to obtain additional information. CARRIED 20 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 21 (X) BY -LAWS 6790/07 6791/07 6792/07 6793/07 6794/07 6795/07 Being a by-law to dedicate that part of Lot 110, Plan 350, Pickering, designated as Part 5, Plan 40R-24967, as public highway (Oakwood Drive). (Background documentation and by-law attached) Being a By-law to exempt Block 18 on Plan 40M-1827, Pickering, from the part lot control provisions of the Planning Act. (Background documentation and by-law attached) Being a By-law to establish the 2007 final property taxes and due dates for the Commercial, Industrial and Multi-Residential Tax Classes. [Refer to Executive Page 38 - 39] Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By-law attached) Being a By-law to exempt Blocks 39 and 46, Plan 40M-2119, Pickering, from part lot control. (Background documentation and by-law attached) Being a By-law to dedicate that part of Block 32, Plan 40M-1987, Pickering, designated as Part 3, Plan 40R-25049, as public highway (Helm Street) (Background documentation and by-law attached) THIRD READING: Councillor Johnson, seconded by Councillor Dickerson, moved that By-law Numbers 6790/07 to 6794/07, be adopted, save and except by-law 6795/07 and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED Resolution # 188/07 Moved by Councillor O'Connell Seconded by Councillor Littley That By-law 6795/07 being a by-law to dedicate that part of Block 32, Plan 40M- 1987, Pickering, designated as Part 3, Plan 40R-25049, as public highway (Helm Street) be deferred to the next meeting of Council on October 15, 2007. CARRIED . 21 Council Meeting Minutes 22 Monday, September 17, 2007 7:30 PM Council Chambers (XI) OTHER BUSINESS a) Councillor Johnson gave notice of his intent to bring forth a Notice of Motion with respect to the Seaton development employment lands. b) Councillor Pickles gave notice of his intent to bring forth a Notice of Motion with respect to the peer review of Pickering airport lands. (XII) CONFIDENTIAL MATTERS 1. In Camera Meetina of Council In accordance with the In Camera provisions of the Municipal Act, a meeting was held prior to the regularly scheduled meeting. The purposes of the In Camera meeting were to deal with advice that is subject to solicitor-client privilege, including communications necessary for that purpose and personal matters about an identifiable individual. Refer to the In Camera minutes for further information. a) Appointment to the Pickerina Public Library Board Resolution # 189/07 Moved by Councillor Pickles Seconded by Councillor Johnson That the Afsar Naqvi be appointed as a member of the Pickering Public Library Board for the term of Council and the City Clerk action accordingly. CARRIED b) Legal Opinion Central Pickerina - Seaton Council was provided with a verbal confidential briefing by the City Solicitor on this matter. (XIII) CONFIRMATION BY-LAW By-law Number 6796/07 22 Council Meeting Minutes Monday, September 17,2007 7:30 PM Council Chambers 23 Councillor Johnson, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of September 17, 2007. CARRIED (XIV) ADJOURNMENT The meeting adjourned at 2:00 am. DATED this 17th day of September, 2007 MAYOR DAVID RYAN DEBIA.BENTLEY CITY CLERK 23 .. 24 Special Council Meeting Minutes Monday, October 1, 2007 7:30 pm Main Committee Room PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: 1. J. Quinn - Chief Administrative Officer (Acting City Clerk) Mayor Ryan called the meeting to order. I) DISCLOSURE OF INTEREST There were no disclosures noted. Resolution # 190/07 Moved by Councillor Dickerson Seconded by Councillor Johnson That Council move In Camera in accordance with the provisions of the Municipal Act, for the purposes of discussing personal matters about an identifiable individual, including municipal or local board employees. CARRIED II) CONFIDENTIAL MATTERS a) Verbal Update from the Chief Administrative Officer with respect to a Personnel Matter Refer to the In Camera minutes of Council dated October 1, 2007 for details respecting the discussion held. - 1 - .. Special Council Meeting Minutes Monday, October 1, 2007 7:30 pm Main Committee Room 25 Resolution # 191/07 Moved by Councillor Pickles Seconded by Councillor Littley That Council rise and ratify the actions taken at the In Camera meeting held on this date during the open session of Council. CARRIED III) CONFIRMATION BY-LAW By-law Number 6798/07 Councillor Pickles, seconded by Councillor Littley, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of October 1, 2007. CARRIED (VI) ADJOURNMENT The meeting adjourned at 7:35 pm. DATED this 1 st day of October, 2007 MAYOR DAVID RYAN DEBIA.BENTLEY CITY CLERK - 2 - Planning & Development Committee Meeting Minutes Monday, October 1, 2007 7:30 pm - Council Chambers I II I 26 Chair: Councillor Johnson PRESENT: Mayor Dave Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: N. Carroll T. Melymuk L. Taylor D. Shields - Director, Planning & Development - Director, Office of Sustainability - Manager, Development Review - Deputy Clerk (I) PLANNING & DEVELOPMENT REPORTS 1. Planning, Planning & Development, Report PD 23-07 Zoning By-law Amendment Application A 34/05 Altridge Properties Inc. 1482 - 1484 Altona Road & 1490 - 1498 Altona Road Part of Lot 33, B.F.C Range 3, (40R-9096, Part 5 & 40M-1515, Blocks 85 & 86) Part of Lot 33. B.F.C Ranqe 3. (40R-5045. Part 1), City of Pickerinq Ina Comeau, 1478 Altona Road, appeared before the Committee and noted that the Region of Durham preferred access through Richardson Street. Arron Knight, a representative for the applicant appeared before the Committee and noted support with respect to the revised recommendations before the Committee. Mr. Knight stated that the owners of 1478 Altona Road had approached Altridge Properties with an offer to sell their property but felt the price was not a fair market value. 1 Planning & Development Committee Meeting Minutes Monday, October 1, 2007 7:30 pm - Council Chambers Chair: Councillor Johnson 2 7 Loreli Jones, Planning Consultant for Altridge Properties, appeared before the Committee and noted that from a planning point of view this option was the best design and also noted that the City of Pickering did not support rear front lots. She stated that pedestrian connections had been incorporated on the plan to connect Richardson Street with Altona Road. Cy Durdle, 1497 Altona Road, appeared before the Committee in support of the development. Mr. Durdle noted that someone should look at the drainage problem at 1478 Altona Road, noting that the storm sewers and ditches do not successfully drain water from the area and this should be addressed. Mr. Durdle advised that he was glad to see the houses facing Altona Road because he did not want to look at fencing. Gordon Hughes, 265 Richardson Street, appeared before the Committee and noted that he had concerns with the road accessing Richardson Street due to increased emergency response time, increased on street parking and additional traffic on Richardson Street. He also noted that he supported the houses facing Altona Road. RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Draft Plan of Subdivision S-P-2005-03 and Zoning By-law Amendment Application A 34/05 be approved to permit the development of residential lots for 10 detached dwelling units as generally shown in the form identified on Attachment #4 to Planning & Development Report # PD 23-07. 2. That the Director, Planning & Development establish appropriate conditions of draft approval to implement the plan of subdivision, and that the conditions include but are not limited to; a) a walkway connection provided from Street 'A' and Richardson Street to the abutting St. Monica's Catholic School site; b) an enhanced public amenity area provided on the City boulevard, to the satisfaction of the City, at the intersection of Altona Road and Twyn Rivers Drive to mitigate the reverse lot condition in this location; c) minimum lot frontages of 12.0 metres for all residential lots; 2 Planning & Development Committee Meeting Minutes Monday, October 1, 2007 7:30 pm - Council Chambers 28 Chair: Councillor Johnson d) satisfactory arrangements for the incorporation of the City owned lands into the plan of subdivision. 3. That staff prepare an implementing zoning by-law which establishes the appropriate performance standards for the plan of subdivision, including a minimum lot frontage requirement of 12.0 metres, and that the By-law be brought back to Council for consideration and approval; and 4. Further, that the CAO's office review the disposal of the City owned lands comprising the western part of the plan of subdivision (described generally as Part of Blocks 84, 94, 95 and Block 90, Plan 40M-1515) for incorporation into the plan of subdivision, and that a report be brought back to Council with the terms and conditions of the transfer in accordance with City procedure. CARRIED LATER IN THE MEETING (See Following Motion) Moved by Councillor Pickles Seconded by Councillor Dickerson That Report PO 23-07 of the Director, Planning & Development be referred back to staff and considered at the November 5, 2007, Planning and Development Committee meeting. MOTION DEFEATED 2. Director, Planning & Development, Report PO 24-07 Liverpool Finch Developers Inc. - Plan of Subdivision 40M-1447 Blanche Construction Limited - Plan of Subdivision 40M-1450 Claremont Estates Ontario Inc. - Plan of Subdivision 40M-1482 Final Assumption of Plans of Subdivision RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor O'Connell 3 Planning & Development Committee Meeting Minutes Monday, October 1, 2007 7:30 pm - Council Chambers Chair: Councillor Johnson 2 9 1. That Report PO 24-07 of the Director, Planning & Development regarding the Assumption of Plans 40M-1447, 40M-1450 and 40M-1482, be received; 2. That the highway being Anton Square within Plan 40M-1447 be assumed for public use; 3. That the highways being Forestview Drive, Lawson Street and Starview Court within Plan 40M-1450 be assumed for public use; 4. That the highway being William Street within Plan 40M-1482 be assumed for public use; 5. That the services required by the Subdivision Agreements relating to Plans 40M-1447, 40M-1450 and 40M-1482, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 80, 83, 84, 85, 88, 89, the remainder of Block 87 being Parts 2 to 5, Plan 40R-10194, Plan 40M- 1447; Blocks 47,48 and 49, Plan 40M-1450 and Block 24, Plan 40M- 1482; and 6. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1447, 40M-1450 and 40M-1482, be released and removed from title. CARRIED 3. Director, Planning & Development, Report PO 27-07 Norvalley Homes Ltd. Plan of Subdivision 40M-2068 Final Assumption of Plan of Subdivision RECOMMENDATION Moved by Councillor McLean Seconded by Mayor Ryan 4 30 Planning & Development Committee Meeting Minutes Monday, October 1, 2007 7:30 pm - Council Chambers Chair: Councillor Johnson 1. That Report PO 27-07 of the Director, Planning & Development regarding the Assumption of Plan 40M-2068, be received; 2. That the highways being Rockwood Drive and Prohill Street within Plan 40M-2068 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2068, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 27 and Block 28 except from Part 3, Plan 40R- 21447, Plan 40M-2068; 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2068, be released and removed from title; and 5. That Council enact a By-law to dedicate Blocks 25 and 26, Plan 40M- 2068 as public highway. CARRIED 4. Director, Planning & Development, Report PO 29-07 Zoning By-law Amendment Application A 3/07 BMC Bayly Park Inc. 1400, 1410 & 1420 Bayly Street Part of Lots 21 & 22, Concession 1 (Part 1, 40R-12889), City of Pickerino RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Zoning By-law Amendment Application A 3/07 be approved to broaden the range of permitted uses for the subject property to include a brew-on-premises establishment, a convenience store, a financial institution, personal service shop, professional offices and limited retail stores on lands being Part of Lots 21 & 22, Concession 1, Part 1, 40R- 12889; and 5 Planning & Development Committee Meeting Minutes Monday, October 1, 2007 7:30 pm - Council Chambers Chair: Councillor Johnson 3 1 2. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 3/07, as set out in Appendix III to Report PO 29-07, be forwarded to City Council for enactment. CARRIED 5. Director, Planning & Development, Report PO 30-07 Zoning By-law Amendment Application A 2/07 Doumouras Properties Ltd. 1010 Brock Road Part of Lot 19, Concession 1 (Part 1. 40R-21855), City of Pickerina Aristotle Christou, the applicant appeared before the Committee in support of Report PO 30-07 of the Director, Planning & Development. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Zoning By-law Amendment Application A 2/07 be approved to amend the permitted uses for the subject property to include a financial institution, convenience store, personal service shop, professional office and limited sales outlets, on lands being Part of Lot 19, Concession 1, Part 1, 40R-21855; and, 2. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 2/07, as set out in Appendix II to Report PO 30-07, be forwarded to City Council for enactment. CARRIED (IV) ADJOURNMENT The meeting adjourned at 8:45 pm. 6 .. 32 PRESENT: Special Council Meeting Minutes Tuesday, October 9, 2007 6:45 pm Main Committee Room Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll T. Melymuk G. Paterson A. Allison D. Bentley R. Taylor - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Solicitor - City Clerk - Coordinator, City Development Mayor Ryan called the meeting to order. I) DISCLOSURE OF INTEREST 1. Councillor McLean made a declaration of interest under the Municipal Conflict of Interest Act with respect to Item b) of the In Camera Special Meeting agenda, with respect to a confidential memorandum dated October 2, 2007 from the City Solicitor to the Chief Administrative Officer with respect to the City Position respecting OMB appeal of PICA 43/07, S.R. & R Bay Ridges Ltd., as he had a financial interest in the matter. Councillor McLean left the room and did not take part in the discussion or vote on the matter. Resolution # 192/07 Moved by Councillor O'Connell Seconded by Councillor Pickles - 1 - .. Special Council Meeting Minutes Tuesday, October 9, 2007 6:45 pm Main Committee Room 33 That Council move In Camera in accordance with the provisions of the Municipal Act, for the purposes of litigation or potential litigation, including matters before administrative tribunals, affecting the City; the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose and labour relations or employee negotiations. CARRIED II) CONFIDENTIAL MATTERS a) Confidential Memorandum dated October 4, 2007 from the Coordinator, City Development to the Chief Administrative Officer with respect to the Duffin Creek Water Pollution Control Plant Expansion Proiect Refer to the In Camera minutes for discussion related to this matter. Resolution # 195/07 Moved by Councillor Littley Seconded by Councillor Pickles That the Council of the City of Pickering allow the Regions of York and Durham to commence their first phase of building construction (Liquid and Disinfection Facility) of the planned expansion to the Duffin Creek Water Pollution Control Plant. CARRIED b) Confidential Memorandum dated October 2,2007 from the City Solicitor to the Chief Administrative Officer with respect to the City Position respecting OMB Appeal of PICA 43/07. S.R. & R Bav Ridaes Ltd Refer to the In Camera minutes for discussion related to this matter. Resolution # 196/07 Moved by Councillor Dickerson Seconded by Councillor Pickles - 2 - .. 34 Special Council Meeting Minutes Tuesday, October 9, 2007 6:45 pm Main Committee Room That the City Solicitor be instructed to advise the Ontario Municipal Board that the City supports S.R & R Bay Ridges Ltd.'s appeal of the Committee of Adjustment's decision respecting PICA 43/07 (1215-1235 Bayly Street). CARRIED c) Confidential Correspondence dated October 3,2007 from the Chief Administrative Officer with respect to the Newmarket-Central York Fire Services Award Council was provided a verbal confidential briefing by the Chief Administrative Officer on this matter. III) CONFIRMATION BY-LAW By-law Number 6799/07 Councillor Dickerson, seconded by Councillor Pickles, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of October 9,2007. CARRIED (VI) ADJOURNMENT The meeting adjourned at 7:32 pm. DATED this 9th day of October, 2007 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK - 3 - Executive Committee Meeting Minutes Tuesday, October 9, 2007 7:36 pm - Council Chambers Chair: Councillor O'Connell 35 PRESENT: Mayor Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll T. Melymuk G. Paterson D. Bentley - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk (I) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Services, Report OES 37-07 E 9-1-1 P.E.R.S. Updated Telephone System Policy and Procedure Manual RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That the Report from the Finance and Administration Committee of Regional Council held on June 20,2007 be received; 2. That the updated agreement for the E9-1-1 P.E.R.S. Telephone System Policy and Procedure be approved; 3. That the Mayor and City Clerk be authorized to sign the agreement; and 1 36 Executive Committee Meeting Minutes Tuesday, October 9, 2007 7:36 pm - Council Chambers Chair: Councillor O'Connell 4. That the approved and signed agreement be returned to Durham Regional Council with a copy of this Council Resolution. CARRIED 2. Director, Operations & Emergency Services, Report OES 42-07 Pickering Soccer Club Ontario Trillium Foundation Grant Application Reauirement A brief discussion ensued on this matter. RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Dickerson 1. That Report OES 42-07 of the Director, Operations & Emergency Services regarding a Pickering Soccer Club Ontario Trillium Foundation Grant Application be received; 2. That Council acknowledges to the Ontario Trillium Foundation that the Pickering Soccer Club project to upgrade an existing soccer pitch with artificial turf, will be permitted to remain at Kinsmen Park for a period of ten (10) years; and 3. That in the event a sublicence agreement is required by the Trillium Foundation, Council approve a new sublicence agreement between the City of Pickering and the Pickering Soccer Club that is in the form and substance acceptable to the Director, Operations & Emergency Services and City Solicitor. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 36-07 Changes to Responsible Pet Ownership By-law Update to Fees & ChanQes By-law Ms. Hana Sedlacek, 840 Bern Avenue, Pickering, appeared before the Committee with respect to the Responsible Pet Ownership by-law. She outlined a recent attack on her Maltese Bichon by a Rottweiler. She stated that there should be a law to muzzle all aggressive breeds of dogs and that the Ontario law for these breeds should be changed and more tightly regulated. 2 Executive Committee Meeting Minutes Tuesday, October 9, 2007 7:36 pm - Council Chambers Chair: Councillor O'Connell 3 7 Brief discussion ensued on this matter. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 36-07 of the Director, Corporate Services & Treasurer, be received; 2. That By-law No. 6693/06, being the Responsible Pet Ownership by-law, be repealed and a new Responsible Pet Ownership by-law be adopted to reflect housekeeping changes; and 3. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 38-07 Tangible Capital Assets PSAB 3150 Regulations and City's Sustainable Infrastructure Asset Manaaement Proaram RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 38-07 of the Director, Corporate Services & Treasurer regarding Tangible Capital Assets PSAB 3150 Regulations and City's Sustainable Infrastructure Asset Management Program be received for information; and 2. That Council approve in principle the capital asset definition for vehicles and equipment - as a tangible asset with a life expectancy of at least two years and the purchased or donated value must be at least $5,000.00. CARRIED 3 38 Executive Committee Meeting Minutes Tuesday, October 9, 2007 7:36 pm - Council Chambers Chair: Councillor O'Connell 5. Director, Corporate Services & Treasurer, Report CS 43-07 Investment Portfolio Activitv for the Year Ended December 31.2006 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley That Report CS 43-07 of the Director, Corporate Services & Treasurer be received for information. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 44-07 Final Approval for Financing of Council Approved Capital Projects - Internal Loans and External Borrowino Throuoh the Issuance of Debentures RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 44-07 from the Director, Corporate Services & Treasurer be approved; 2. That Council approve the internal loans of up to $597,000 to be borrowed from the Development Charges Reserve Funds based on the purposes, terms & conditions as specified in Attachment 1 and furthermore, that the Director, Corporate Services & Treasurer be authorized and directed to take whatever actions necessary, including the recommendations below, to give effect thereto; and, 3. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debentures through the Regional Municipality of Durham up to a maximum amount of $2,070,000 for the projects listed on Attachment 2 in the indicated amounts, for the following terms; 4 Executive Committee Meeting Minutes Tuesday, October 9, 2007 7:36 pm - Council Chambers Chair: Councillor O'Connell 39 Terms Amount 5-Year $ 210,000 10-Year 980,000 15-Year 880,000 Total $ 2,070,000 b) undertake the financing of any projects or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; c) finance any capital expenditures currently financed through internal loans, should the need for funds arise, through the Regional Municipality of Durham or through a financial institution; d) make any changes, adjustments, and revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; 4. That the costs of undertaking the financing, currently estimated at up to approximately $20,000, be charged to the 2007 Current Budget, General Government Loan Repayment; 5. That the estimated annual repayment costs of principal and interest for both internal loans and external debentures amounting to approximately $369,000 be included in the 2008 Current Budget and thereafter until the loan is repaid; 6. That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debentures or long term financing arrangements, through the Regional Municipality of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; 7. That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; 5 40 Executive Committee Meeting Minutes Tuesday, October 9, 2007 7:36 pm - Council Chambers Chair: Councillor O'Connell 8. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 9. That the attached draft by-laws, providing for the authorization for the issuance of debentures, be enacted; and, 10. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 45-07 Tender/Contract Approval Councils' Summer Recess RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 45-07 of the Director, Corporate Services & Treasurer regarding tendering and contract approvals during Councils' Summer Recess be received; and 2. Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Council's summer recess being Tender No. T-1-2006, Cleaning Services, Tender No. T- 4-2007 David Farr Park Dam Removal Project and Request for Proposal No. RFP-2-2007 Health & Safety Consultant Service, Standard Operating Procedures. CARRIED (II) OTHER BUSINESS (III) ADJOURNMENT Moved by Councillor Johnson Seconded by Councillor Dickerson The meeting adjourned at 8:05 pm. 6 Citq o~ 4 1 October 15, 2007 PRESENTATIONS 1. Ontario EcoSchool Certification Judy Gould, Waste and Energy Officer Durham District School Board Rosebank Road Public School Dunbarton HiQh School 2. Communities in Bloom Wrap UP Event Citq (J~ 42 October 15, 2007 DELEGA TIONS 1. Paul Savel, Chair Pickering Public Library Board Update on Board Initiatives 2. Glenn Rainbird, Chair Veridian Corporation Michael Angemeer, P. Eng., President and CEO, Veridian Corporation Re: Update on Veridian Corporation 3. Kim Gavine Oak Ridges Moraine Foundation Re: Report on A Foundation for Success On the Oak RidQes Moraine 4. Dave Bourgeois, Treasurer Mary Dunlop, Executive Director Durham Youth HousinQ and Support Services 5. Eric M. Wolfman Re: Reimbursement of LeQal Fees - Maurice Brenner 6. Keith Bannon Glaholt LLP, Barristers & Solicitors On behalf of the owners of 1482 & 1478 Altona Road Re: Planning & Development Report PO 23-07 Zoning By-law Amendment Application A 34/05 AltridQe Properties Inc. 7. Mr. D. Patrick McNeil Senior Vice President Nuclear Generation Development Ontario Power Generation Re: DarlinQton B Environmental Assessment Citq ,,~ 43 October 15, 2007 CORRESPONDENCE 1. CORR. 51-07 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby. ON L 1N 6A3 Motion to Endorse Letter received from P.M. Madill, Regional Clerk, Region of Durham requesting that the City of Pickering endorse the nomination of Mr. John Presta to the Credit Valley/Toronto/Central Lake Ontario Source Protection Committee (CTC) which was considered at a meeting held on September 19, 2007. 2. CORR. 52-07 SID RYAN, PRESIDENT CUPE ONTARIO 305 Milner Ave., Suite 801 Scarborouqh. ON M12B 3V4 Motion to Endorse Letter received from Sid Ryan, President, CUPE Ontario, requesting the City of Pickering endorse October 24, 2007 as Child Care Worker & Early Childhood Educator Appreciation Day. 3. CORR. 53-07 JO-ANNE S1. GODARD EXECUTIVE DIRECTOR THE RECYCLING COUNCIL OF ONTARIO Motion to Proclaim Letter received from Jo-Anne St. Godard, Executive Director, The Recycling Council of Ontario, requesting the week off October 15 - 21, 2007 be proclaimed "Waste Reduction Week in Canada". The Regional Municipality of Durham Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHlmY.ON..L1N6A3 CANADA 905:.s5~771f .. u 1-800-372-1102 Fax: 905-668-9963 E-mail: clerks@region.durham.on.ca 44 September 20,2007 ,.~ ...-- Mr. Brian Denny //// . Toronto Region ~_ource~ Protection Authority 5 Shorehan:tDrive . Downs'liew Ontario ...... /..MaN 1 S4 DURHAM NOMINATION TO THE CTC (CREDIT V ALLEYITORONTO/CENTRAL LAKE ONTARIO) SOURCE PROTECTION COMMITTEE RE: REPORT #2007 -J-32 OUR FILE E02 c.o~. '51-01 Mr. Denny, the JointHealth & Social Services, Planning and Works' Committee of Regional ColJric:irc:onsideredtheabovematter and-at a' meeting held on September 19, 2007 Council adopted the following recommendations of the Committee: THAT in response to the call.for nomination of municipal members from the Toronto and Region Source Protection Authority (TRSPA), Durham Region's Director of Environmental Services (currently Mr. John Presta), be nominated as the Durham municipal member of the Credit ValleylToronto/Central lake Ontario (CTC) Region Source Protection Committee; b) THAT the Councils of the. Cities of Oshawa and Pickering,. the Towns of Whitby and Ajax, the Municipality of Clarington, and the Townships of Scugog and Uxbridge be re9uested to .:1- endorse the nomination of Mr. Presta, as the Jointly selected representative tor the Uurham Region municipalities on the CTC Region Source Protection Committee and forward their endorsement to the TRSPA no later than October 23, 2007; and www.region.durham.on.ca "a) Pat M. Madill, A.M.C.T., CMM I Regional Clerk .. Service Excellence for our Communities" c) THAT a copy of this report be forwarded to Mr. Brian Denny, Toronto Region Source Protectiqn Authority." Please find enclosed a copy of Report #2007-J-32, of the Commissioner & Medical Officer of Health,rt:,..: (il nning', and t~e Commissioner of Works .r~.f your informa . ~ i--. . "--P' ~ .. , , CMM I . 1--- ( Regional Clerk ' PMM/daj ~-- c: see following page Oct tt:: /01 t'K.oh'O.-1 io E",dc:r:t- @, , 00% Post Consumer Page 2 September 20, 2007 45 cc: S. Krane, Clerk, City of Oshawa ~.:J~entl~_L-'~_~It~J~jty_of Pickering P. Jones, Clerk, Town of Whitby M. de Rond, Clerk, Town of Ajax P.L. Barrie, Clerk, Municipality of Clarington K. Coates, Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge C. Curtis, Commissioner of Works A. L. Georgieff, Commissioner of Planning R.J. Kyle, Commissioner & Medical Officer of Health C. Drimmie, Policy Analyst . ____.o___ _. .-__. _______ _.__._____._,_____,_.__~...___ __._.____._u _. ..___._.__. _...__. ._...._...__ _. ______ ....._ _ ._ ,..-.,.~ .,",,.,,.-..,.....,,.,........ Ontario Division Ca~~di'I'\~"i~ Ai"~Iij~a~yees ~0~ ~-1n~Q" A'/Q ~!i;~~ 8n1:~i"';,r"'n;;...'r,;..,AUUI:ft.4.~-~i~~:Jf \".;'<.J'-i .1...., ,_, . ,'1......, 10.,.;_,..... .... ,.t:v""'a..._':"', ..........~' 'j v. \j ;' < ; "-" v" , ~oc 07':lO . r-....Ll!:f:~':?Ocr.3.;81 ,,.,....~,..o-~.._'t::.::~~.~~~~ o~ !""o:. hO,-O cax. .iO -0' ~ " c ...s 'l~t~if~r"."o' AugW476. 2007. SE P 2 ;';~;NG .. ,.;:Q~t~~f~~~J=! -0, To Mayors and CouncIls, "';iMERG-,,-...tLE~3AL~""-""'!~ '" -.'..--~------_.-,-,-.I We are writing to ask that you and yo~E~~~;fe~d~:~~.y Ofre.~~~..~.;.o.Cn-. ~.. 1~~~.,.I.'.~'-;..-.\lp...'1. 0 work providing care to children in your community. Last year many.'mtmicipa . , Mr&l~~~""l celebrated this day of appreciation, and it was a great a success.. .....:'...:.""._~t=~:,...=::=.-:=::~=.tJ The Ontario Coalition for Better Child Care (OCHCC), the Canadian Union of Public Employees (CUPE) and our other labour partners representing child care workers across Ontario are asking that Wednesdav October 24tb 2007 be proclaimed as Child Care Worker & Early Childhood Educator Appreciation Day in accordance with the attached resolution. Many groups are recognized by way ofMuuicipal Resolution. Such a day allows the community to recognize the work of various groups and to acknowledge the contributions they make in the lives of community members. Many children, families and communities benefit from the work of child care workers. Child care also contributes to the economic life of communities. Research shows the many economic benefits accrued from affordable, accessible high quality child care. This benefit comes from the number of people employed in the child care industry and because the availability of child care allows parents to work and to contribute to the economic life of society. Even if your Council does not issue officiai proclamations, there are many ways for your municipality to participate in and celebrate this special day. In this case, we ask your Council sponsor public announcements, display our posters and distribute pins. Many municipalities also organize events and contests for the day or have Councillors or the Mayor participate in events hosted by child care centres within the municipality. We hope that your proclamation of this day of appreciation, or your active support, will encourage and promote a day of community recognition for child care workers. Please fax the attached order to request posters and pins to help you raise awareness and celebrate. Please advise us of your participation in this day of recognition so that we can acknowledge your community's role in celebrating child care workers across Ontario on October 24th. Please direct any correspondence to the attention of Kathy Johnson, by mail: CUPE, 305 '.~", '" e-.-;-SUite-80e;~ _I Scarborough, ON MIB 3V4, or by fax: 416-292-2839. TO: ! COpy TO: Thank you for your consideration. Yours sincerely, PatriCk (Sid) Ryan P,'sident SlONE STRONG VOICE" .'iJ! @ ~,'.l ~ Sid Ryan, President, CUPE Ontario Fred Hahn Secretary-Tre ,surer 7th Annual Child Care Worker & Early Childhood Educator Appreciation Day 47 October 24, 2007 Resolution Whereas thirty five years of research confirms the benefits of high quality child care for young children's intellectual, emotional, social and physical development and later life outcomes; and Whereas child care promotes the well-being of children and responds to the needs of parents, child care workers and the broader community by supporting quality of life so that citizens can fully participate in and contribute to the economic and social life of their community; and Whereas recent studies clearly show trained and knowledgeable Early Childhood Educators and child care workers are the most important element in quality child care, and further that good wages and working conditions are associated with higher job satisfaction and morale, lower staff turnover all of which predict higher quality care Therefore Be It Resolved that October 24, 2007 be designated the 7th annual "Child Care Worker & Early Childhood Educator Appreciation Day" in recognition of the influence, dedication and commitment of child care workers to children, their families and quality of life of the community. 48 OCBCC Child Care Worker and Early Childhood Educator Appreciation Day October 24, 2007 Materials Request Form Please send the following items: # Buttons # Posters A template Certificate of Appreciation will be automaticaiiy sent with each request. To: Name: Organization (if applicable): Address: City: Email Address: Tel. # Provo Postal Code: PLEASE FAX THIS FORM TO THE OCBCC AT FAX# 416-538-6737 OR MAIL TO: OCBCC 489 College St., Suite 206 Toronto, ON M6G 1A5 Requests will also be accepted by email at: sue@childcareontario.org PLEASE SEND THIS REQUEST BY OCTOBER 10 1'<:U:t.liU, (:~~.tH. <" 1I.JI r 'l"T'. (;l)x,.,..Uol. e 11<<.~ ~ PI .4ll.trto. ; '- -- C- .. Resource .a. 'Consc.rvation ~ Mamtoba ,'........rHnj:lr.~t.~~ crb ReO - ...,.... <-f of 001Il1o ~ ACtion I\F'buls - mniSbi~ '-_.._,f ~/\~ "-" IWMC llJ.,u.Wri.mMi......"ol t'~ ~~...... New Bt'Uft~'k SQlid W... ='.uo........n. tnc. A\Wdadoo d~ ~heI<\ ootidesdvNoon...... OtunWrkt Ilk., ~!ean Nova Scotio ~.,..,... ..",-,,,, ~ A RAVEN RECYCLING ()ut'~."~ -,~ a:rd'r'~~ o YElUlWl(NIFE Recycles! ~t'f~ Iqaluir ~~ "~~ ~~~ f).,"'b..:JAc ........ Waste Reduction Week in Canada Semaine canadienne de reduction des dechets c...of2-(2... 53 -07 IS au 21 octobre, 2007 49 October 15..21, 2007 PROCLAIM, PARTICIPATE AND REGISTER FOR WASTE REDUCTION WEEK IN CANADA, IN YOUR COMMUNITY Dear Administrator, The Recycling Council of Ontario (RCO) is pleased to send you this kiUo helpYoucel~bI;ate'.waste j 1 ~-'_' "''','.'' '_. '_'.-....:: ,'_.,,;. ;,. .') J ""->..,,.~ Reduction Week in Canada (15-21 October 2(07). The WRW kit contams'a poster and postcard. You can download many other free, user-friendly tools and resources that will help you recognize and plan WRW activities from our site: http://www.wrwcanada.comlmunicipalities.htm r"C-."...,..,.,"'''''''''.....,,^~_.~'r. f.. ......'.."..........,,-.,--......-. l)\:~~~~~~= : Here you will find: · Sample community proclamation letter · sample ads and public service announcements ,. :;U.O\l\! UP · waste audit and assessment tools i,XYY1?"'.. COpy CIRCULATE TO · sample waste reduction action plans '. i,ViI-VOH COUNCIL You can also get ideas for activities at -( ~~:~~:0~~L ~~:J-,l CAQ MG~TCOM . . / . " I .;~!:kC i ~R~__-+. I CE SUSTAIN http.l www.wrwcanada.cOmlpastactIVltlesM.htmi.. .. ':'~~~2~~~rl.- __ L~LERf( 1. i ;i~_1!~~EI/ 'iUMAN RES 1 Register your municipality or proclaim WRW at: http://www.wrWc~~fi,'M~~(q== _~!:~.~~.~__.__._.~=:I. I _I~ REC + CUST CAnE . You cao use WRW 10 highlight your current and forthconD,ng wtst~" ~_C;;;;;-i.;;.p.t~Pali~D~J your communIty members together to reduce waste m tangIble and lluerestingways:-1'he'avera . Ontarian produces more than 2 kg of solid waste a day. That's more than most elsewhere in the world, and way too much for our landfills. Fifty two municipalities proclaimed WRW in 2006. With your help we can double that number this year! The Recyling Council of Ontario recognizes the vital role municipalities play in reducing Ontario's waste. We look forward to celebrating Waste Reduction Week with you. If you would like more information about Waste Reduction Week or any of RCO's other programs, please visit our web site http://www.rco.on.ca or give us a call at 416.657.2797. With Warm Regards; f-~' lo-Anne St. Godard, Executive Director, The Recycling Council of Ontario www.wrwcanada.com [Ap]' Champion Sponsors BMO O' Financial Group PfJr.. .., ~t i n y . II t ....... MANAG....... 50 Sample Proclamation Wording for October 15, 2007 Council Meeting regarding Waste Reduction Week "WHEREAS the generation of solid waste and the needless waste of water and energy resources are recognized as global environmental problems and, WHEREAS municipal governments have an important role to play in promoting waste reduction, reuse, recycling, composting and other conseNation measures and, WHEREAS communities, businesses and organizations across Canada have committed to working together to raise awareness of these issues during Waste Reduction Week in Canada, The City of Pickering HEREBY PROCLAIMS October 15-21,2007 as Waste Reduction Week. Uilf ,,~ October 15, 2007 , t" 5 1 COMMITTEE REPORTS a) REPORT PO 2007-05 OF THE PLANNING & DEVELOPMENT COMMITTEE P & 0 Pages Blue 1. Planning, Planning & Development, Report PO 23-07 Zoning By-law Amendment Application A 34/05 Altridge Properties Inc. 1482 - 1484 Altona Road & 1490 - 1498 Altona Road Part of Lot 33, B.F.C Range 3, (40R-9096, Part 5 & 40M-1515, Blocks 85 & 86) Part of Lot 33. B.F.C Ranoe 3. (40R-5045. Part 1). City of Pickerino 1-42 RECOMMENDATION 1. That Draft Plan of Subdivision S-P-2005-03 and Zoning By-law Amendment Application A 34/05 be approved to permit the development of residential lots for 10 detached dwelling units as generally shown in the form identified on Attachment #4 to Planning & Development Report # PO 23-07. 2. That the Director, Planning & Development establish appropriate conditions of draft approval to implement the plan of subdivision, and that the conditions include but are not limited to; a) a walkway connection provided from Street 'A' and Richardson Street to the abutting St. Monica's Catholic School site; b) an enhanced public amenity area provided on the City boulevard, to the satisfaction of the City, at the intersection of Altona Road and Twyn Rivers Drive to mitigate the reverse lot condition in this location; c) minimum lot frontages of 12.0 metres for all residential lots; d) satisfactory arrangements for the incorporation of the City owned lands into the plan of subdivision. 3. That staff prepare an implementing zoning by-law which establishes the appropriate performance standards for the plan of subdivision, including a minimum lot frontage requirement of 12.0 metres, and that the By-law be brought back to Council for consideration and approval; and 51. Further, that the CAO's office review the disposal of the City owned lands comprising the western part of the plan of subdivision (described generally as Part of Blocks 84, 94, 95 and Block 90, Plan 40M-1515) for incorporation into the plan of subdivision, and that a report be brought back to Council with the terms and conditions of the transfer in accordance with City procedure. 2. Director, Planning & Development, Report PO 24-07 Liverpool Finch Developers Inc. - Plan of Subdivision 40M-1447 Blanche Construction Limited - Plan of Subdivision 40M-1450 Claremont Estates Ontario Inc. - Plan of Subdivision 40M-1482 Final Assumption of Plans of Subdivision 43-49 RECOMMENDATION 1. That Report PO 24-07 of the Director, Planning & Development regarding the Assumption of Plans 40M-1447, 40M-1450 and 40M-1482, be received; 2. That the highway being Anton Square within Plan 40M-1447 be assumed for public use; 3. That the highways being Forestview Drive, Lawson Street and Starview Court within Plan 40M-1450 be assumed for public use; 4. That the highway being William Street within Plan 40M-1482 be assumed for public use; 5. That the services required by the Subdivision Agreements relating to Plans 40M-1447, 40M-1450 and 40M-1482, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 80,83,84,85,88,89, the remainder of Block 87 being Parts 2 to 5, Plan 40R-10194, Plan 40M- 1447; Blocks 47,48 and 49, Plan 40M-1450 and Block 24, Plan 40M- 1482; and 6. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1447, 40M-1450 and 40M-1482, be released and removed from title. 3. i I I Director, Planning & Development, Repbrt PD 27-07 Norvalley Homes Ltd. Plan of Subdivision 40M-2068 Final Assumption of Plan of Subdivision 50-54 53 RECOMMENDATION 1. That Report PD 27-07 of the Director, Planning & Development regarding the Assumption of Plan 40M-2068, be received; 2. That the highways being Rockwood Drive and Prohill Street within Plan 40M-2068 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2068, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 27 and Block 28 except from Part 3, Plan 40R-21447, Plan 40M-2068; 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2068, be released and removed from title; and 5. That Council enact a By-law to dedicate Blocks 25 and 26, Plan 40M-2068 as public highway. 4. Director, Planning & Development, Report PD 29-07 Zoning By-law Amendment Application A 3/07 BMC Bayly Park Inc. 1400, 1410 & 1420 Bayly Street Part of Lots 21 & 22, Concession 1 (Part 1, 40R-12889), City of Pickerina 55-95 RECOMMENDATION 1. That Zoning By-law Amendment Application A 3/07 be approved to broaden the range of permitted uses for the subject property to include a brew-on-premises establishment, a convenience store, a financial institution, personal service shop, professional offices and limited retail stores on lands being Part of Lots 21 & 22, Concession 1, Part 1, 40R- 12889; and 2. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 3/07, as set out in Appendix III to Report PD 29-07, be forwarded to City Council for enactment. I I 5. Director, Planning & Development, Report PD 30-07 ~oning By-law Amendment Application A 2/07 5 {boumouras Properties Ltd. 1010 Brock Road Part of Lot 19, Concession 1 (Part 1. 40R-21855), City of Pickerino 96-116 RECOMMENDATION 1. That Zoning By-law Amendment Application A 2/07 be approved to amend the permitted uses for the subject property to include a financial institution, convenience store, personal service shop, professional office and limited sales outlets, on lands being Part of Lot 19, Concession 1, Part 1, 40R- 21855; and, 2. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 2/07, as set out in Appendix II to Report PD 30-07, be forwarded to City Council for enactment. Gut o~ October 15, 2007 55 COMMITTEE REPORTS b) REPORT EC 2007-10 OF THE EXECUTIVE COMMITTEE Executive Pages Buff 1. Director, Operations & Emergency Services, Report OES 37-07 E 9-1-1 P.E.R.S. Updated Telephone System Policv and Procedure Manual 1-56 RECOMMENDATION 1. That the Report from the Finance and Administration Committee of Regional Council held on June 20, 2007 be received; 2. That the updated agreement for the E9-1-1 P.E.R.S. Telephone System Policy and Procedure be approved; 3. That the Mayor and City Clerk be authorized to sign the agreement; and 4. That the approved and signed agreement be returned to Durham Regional Council with a copy of this Council Resolution. 2. Director, Operations & Emergency Services, Report OES 42-07 Pickering Soccer Club Ontario Trillium Foundation Grant Application Reauirement 57-60 RECOMMENDATION 1. That Report OES 42-07 of the Director, Operations & Emergency Services regarding a Pickering Soccer Club Ontario Trillium Foundation Grant Application be received; 2. That Council acknowledges to the Ontario Trillium Foundation that the Pickering Soccer Club project to upgrade an existing soccer pitch with artificial turf, will be permitted to remain at Kinsmen Park for a period of ten (10) years; and 3. That in the event a sublicence agreement is required by the Trillium Foundation, Council approve a new sublicence agreement between the City of Pickering and the Pickering Soccer Club that is in the form and substance acceptable to the Director, Operations & Emergency Services and City 5 6 Solicitor. 3. Director, Corporate Services & Treasurer, Report CS 36-07 Changes to Responsible Pet Ownership By-law Update to Fees & ChanQes Bv-Iaw 61-75 RECOMMENDATION 1. That Report CS 36-07 of the Director, Corporate Services & Treasurer, be received; 2. That By-law No. 6693/06, being the Responsible Pet Ownership by-law, be repealed and a new Responsible Pet Ownership by-law be adopted to reflect housekeeping changes; and 3. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CS 38-07 Tangible Capital Assets PSAB 3150 Regulations and City's Sustainable Infrastructure Asset ManaQement ProQram 76-82 RECOMMENDATION 1. That Report CS 38-07 of the Director, Corporate Services & Treasurer regarding Tangible Capital Assets PSAB 3150 Regulations and City's Sustainable Infrastructure Asset Management Program be received for information; and 2. That Council approve in principle the capital asset definition for vehicles and equipment - as a tangible asset with a life expectancy of at least two years and the purchased or donated value must be at least $5,000.00. 5. Director, Corporate Services & Treasurer, Report CS 43-07 83-90 Investment Portfolio Activitv for the Year Ended December 31.2006 RECOMMENDATION That Report CS 43-07 of the Director, Corporate Services & Treasurer be received for information. 6. Director, Corporate Services & Treasurer, Report CS 44-07 91-109 Final Approval for Financing of Council Approved Capital Projects - Internal Loans and External BorrowinQ ThrouQh the Issuance of Debentures RECOMMENDATION 1. That Report CS 44-07 from the Director, Corporate Services & Treasurer be approved; 5 7 2. That Council approve the internal loans of up to $597,000 to be borrowed from the Development Charges Reserve Funds based on the purposes, terms & conditions as specified in Attachment 1 and furthermore, that the Director, Corporate Services & Treasurer be authorized and directed to take whatever actions necessary, including the recommendations below, to give effect thereto; and, 3. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debentures through the Regional Municipality of Durham up to a maximum amount of $2,070,000 for the projects listed on Attachment 2 in the indicated amounts, for the following terms; Terms Amount 5- Year $ 210,000 10-Year 980,000 15-Year 880,000 Total $ 2,070,000 b) undertake the financing of any projects or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; c) finance any capital expenditures currently financed through internal loans, should the need for funds arise, through the Regional Municipality of Durham or through a financial institution; d) make any changes, adjustments, and revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; 4. That the costs of undertaking the financing, currently estimated at up to approximately $20,000, be charged to the 2007 Current Budget, General Government Loan Repayment; 5. That the estimated annual repayment costs of principal and interest for both internal loans and external debentures amounting to approximately $369,000 be included in the 2008 Current Budget and thereafter until the loan is repaid; 6. That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debentures or long term financing arrangements, through the Regional Municipality of Durham, a 5 8 financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; 7. That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; 8. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 9. That the attached draft by-laws, providing for the authorization for the issuance of debentures, be enacted; and, 10. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 7. Director, Corporate Services & Treasurer, Report CS 45-07 Tender/Contract Approval Councils' Summer Recess 11 0-1 31 RECOMMENDATION 1. That Report CS 45-07 regarding tendering and contract approvals during Councils' Summer Recess be received; and 2. Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Council's summer recess being Tender No. T-1-2006, Cleaning Services, Tender No. T-4-2007 David Farr Park Dam Removal Project and Request for Proposal No. RFP-2-2007 Health & Safety Consultant Service, Standard Operating Procedures. ClUJ ,,~ 59 October 15, 2007 NOTICE OF MOTION [This notice of motion was referred back at the September 17, 2007 meeting of Council] (A copy of the policy has been sent under separate cover for reference purposes) 1. Zero Tolerance Policy Councillor McLean and Councillor Dickerson gave notice at the September 17, 2007 meeting of Council of the following motion: WHEREAS The City of Pickering strives to provide a safe and positive atmosphere in all of our programs, services and facilities, our goal is to encourage children and adults who participate to learn teamwork, sportsmanship and fair play. WHEREAS all patrons, staff, volunteers and spectators have the right to enjoy a safe environment. All have the responsibility to be accountable for actions and behaviours that put the safety and enjoyment of others at risk. WHEREAS The City of Pickering will not tolerate violence or vandalism in its programs, facilities or properties and will take appropriate action where necessary to deal with these incidents. WHEREAS The City of Pickering strives to enhance the quality of life for the people who live, work, play and visit Pickering. This is achieved, in part, by encouraging active healthy lifestyles through the provision of high quality recreational and cultural opportunities. WHEREAS The City of Pickering recognizes the importance of sport and recreation in the community, sport is a key ingredient in the development of a healthy mind, body and soul. WHEREAS The City will ensure the most supportive climate possible for Pickering youth, so that they can enjoy their sport, and learn about competition, teamwork, sportsmanship, and fair play. WHEREAS as with many Ontario communities, many of Pickering's community-based programs are managed and operated by volunteers. These community-minded citizens contribute greatly to the quality of life in Pickering. The City is committed to ensuring that they too, have the ability to volunteer in a safe and positive environment. 60 WHEREAS It is critical that the City of Pickering do all things necessary to ensure that preventative measures are in place so that incidents of violent or inappropriate behaviour do not occur in its recreational properties and facilities. NOW THEREFORE BE IT RESOLVED THAT the Zero Tolerance Policy applies to all staff and users of City of Pickering programs, facilities and properties including but not limited to patrons, guests, spectators, fans, coaches, players, parents, volunteers and staff. It covers structured (i.e. permit issued) and unstructured (i.e. no permit issued) activities. No form of vandalism or violence is acceptable on any City of Pickering property or facility. FURTHER BE IT RESOLVED THAT the Policy will take effect for The City of Pickering on October 1, 2007. 2. Reimbursement of Leaal Fees [This notice of motion was referred back at the September 17th, 2007 meeting of Council] Councillor Dickerson and Councillor O'Connell gave notice at the September 17, 2007 meeting of Council of the following motion: That the Council of the City of Pickering hereby authorize the reimbursement of legal fees in the amount of $49,662.96, payable to lain J. Donnell, Barristers, Solicitors, Notaries Public, as per the request of Maurice Brenner dated July 9, 2007; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 3. Seaton Development Councillor Johnson and Councillor Littley gave notice that they will at this meeting of Council be presenting a motion as follows WHEREAS the Central Pickering Development Plan establishes a comprehensive vision for a sustainable urban community in Seaton of up to 70,000 people and 35,000 jobs; AND WHEREAS that vision includes the provision of high-quality employment opportunities along the Highway 407 Corridor; AND WHEREAS Pickering Council has made repeated requests for the early servicing of the Highway 407 employment lands so that jobs can be provided from the outset of the development of Seaton; 61 AND WHEREAS Hemson Consulting has completed an Employment Lands Study for the Highway 407 Corridor that provides valuable input with respect to employment opportunities within this Corridor; AND WHEREAS the Oak Ridges Moraine I Seaton land exchange is now completed, which will allow for the development of the residentially designated lands in Seaton; AND WHEREAS the Province still retains ownership of the employment lands within the Highway 407 Corridor; NOW THEREFORE BE IT RESOLVED THAT the Corporation of the City of Pickering hereby advises: That no residential building permits will be issued north of Taunton Road in Seaton until the Province of Ontario disposes of at least 50 percent of its employment lands along the Highway 407 Corridor for employment purposes consistent with the recommendations of the Hemson Study; and That for lands north of Taunton Road, residential permits in Seaton shall only be released on the basis of one dwelling unit for every 45 sq. m. (500 sq. ft.) of industrial or commercial floor area developed. 4. Henry Maior House Councillor Johnson and Councillor Pickles gave notice that they will at this meeting of Council be presenting a motion as follows: WHEREAS the McNaughton family, who live at the Henry Major House property - 615 Whitevale Road, advise that they are facing impending eviction, potentially placing the Henry Major House in immediate jeopardy; and WHEREAS the Henry Major House is more than one hundred and fifty years old and represents an important piece of Pickering heritage and is located within the Whitevale Heritage Conservation District; and WHEREAS the provincial government has responsibility as a landowner to help preserve and protect local heritage on its property; and NOW THEREFORE, the Corporation of the City of Pickering hereby requests that the Ontario Realty Corporation commit immediately to repair and maintain occupancy of the Henry Major House in order to protect and preserve it as one of the most important heritage sites in the Whitevale Heritage Conservation District; and THAT this motion be circulated to Wayne Arthurs, MPP, Pickering-Scarborough East, David H. Glass, President and Chief Executive Officer, Ontario Realty Corporation and President, Del Property Management. Citq (1~ BY -LAWS 62 October 15, 2007 [By-law 6795/07 was referred back from September 17, 2007 Council meeting] 6795/07 6800/07 6801/07 6802/07 6803/07 6804/07 6805/07 Being a by-law to dedicate that part of Block 32, Plan 40M-1987, Pickering, designated as Part 3, Plan 40R-25049, as public highway (Helm Street) Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (by- law attached) Being a by-law to appoint Richard Gallant, Jennifer Hayden, Dave Hutchison, Kevin Narraway, Amanda Smith, Brad Suckling, Veronica Windover and Brian Young as Municipal Law Enforcement Officers for the purpose of enforcing the by-laws of the Corporation of the City of Pickering. (by-law attached) By-law to amend Restricted Area (Zoning) By-law 2511, as amended by By-law 2188/86, to implement the Official Plan of the City of Pickering, Region of Durham, on Part of Lot 21 & 22, Concession 1 (Part 1 & 2, 40R-6033 & Part 1, 40R-21889), in the City of Pickering (A 03/07) [Refer to Planning pages 65 - 71] By-law to amend Restricted Area (Zoning) By-law 2511, as amended by By-law 929/78, 1201/80 and 1444/82, to implement the Official Plan of the City of Pickering, Region of Durham, on Part of Lot 19, Concession 1 (Part 1, 40R-21855), in the City of Pickering. (A 2/07) [Refer to Planning pages 103-108] By-law to confirm the authorization of the issuance of debentures in the amount of $210,000 for the supply and delivery of a 5 Ton Dump Truck with snow plow and wing in the City of Pickering. [Refer to Executive pages 100-101] By-law to confirm the authorization of the issuance of debentures in the amount of $124,000 for the Storingon Pedestrian Bridge Replacement, Pine Creek in the City of Pickering. [Refer to Executive pages 102-103] 63 6806/07 6807/07 6808/07 6809/07 6810/07 6811/07 By-law to confirm the authorization of the issuance of debentures in the amount of $615,000 for the Bulmer Bridge and Reesor Bridge Rehabilitation in the City of Pickering. [Refer to Executive pages 104-105] By-law to confirm the authorization of the issuance of debentures in the amount of $241,000 for the Old Brock Road, Claremont Road Reconstruction in the City of Pickering. [Refer to Executive pages 106-107] By-law to confirm the authorization of the issuance of debentures in the amount of $880,000 for the Sheppard Avenue, Reinforced Soil System in the City of Pickering. [Refer to Executive pages1 08-1 09] Being a By-law to amend Zoning By-law 3036, as amended by By-law 6778/07, to implement the Official Plan of the City of Pickering, Region of Durham, on Part of Lot 23 and 24, Concession 1, in the City of Pickering. (A 06/07)(by-law attached) Being a by-law to dedicate Blocks 25 and 26, Plan 40M- 2066, Pickering as public highway. [Refer to Planning page 5](by-law attached) Being a By-law for Responsible Pet Ownership (by-law attached) Referred back from September 1 V I 2007 Council PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM 64 September 10, 2007 To: Debi Bentley City Clerk From: Denise Bye Supervisor, Property & Development Services Subject: Request for Road Dedication By-law Owner: 2059385 Ontario Ltd. Part Block 32, Plan 40M-1987, Pickering (Part 3, 40R-25049) File: Roadded.485 The Owner has applied through Land Division Application LD 015/07 to sever Lot 70, Plan 1041, Pickering, into 2 lots. As the Owner has complied with all of the other conditions of LD 015/07, it is now appropriate to lift the reserve, thereby permitting legal access to the severed parcel. Attached is a location map and a draft by-law, enactment of which will lift the 0.3 metre reserve thus permitting legal access to the adjacent lands. This by-law is in the form usually used in such cases and is attached for the consideration of City Council at its meeting scheduled for September 17. 2007. ~~~-t DB:bg J:\Documents\Prop & Dev\ROADDED\SEC\465 Helm\memo to debi.doc Attachments Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control - - - =~ ~ ~I-- (:5 " ,~t=~ I ~~. -f-- JACQUELINE ~ 77);:fl \~ ~ {- -/, / ~r:::: I City of Pickering Planning & Development Department PROPERTY DESCRIPTION PART OF BLOCK 32, 40M-1987,BEING PART 3, 40R-25049 65 DETAIL INSET I SCALE N.T.S. Q Vi ~ I--- ~ _r--.-- n. I~ :h (~ ~ ROAD PART3 .~ 40R-25049 f- W W 0::: f- (f) :2 ~ W I ~ STROUDS~ ~ ~ \ ~77~ HEDGEROW PL. ~ 5LA--J / /I L I~~~~ =~ I z _~ t== ~ SHADYBROOK - - ~.---' PARK I-- _7;:::- I-- - h... ~ - - ......f-" 0- ~ - '-- 0 _ S1. MARGUERITE f- ~ - BOURGEOYS t== ~ - f'TI ~ ~PARATE SCHOOL f- i:E ::E:- f---- Q_ - VJf- _ W== -f-- I- _ f-- I_ ~~ ~ - - -~ - '^ - I III - I I Q <( ~ r----r T I I - -l- :::!- I_ I---- I---- ~.........-1 ~// I AVENUE WELRUS EDGEWOOD OWNER CITY OF PICKERING FILE No. ROADDED. #485 I-- f---- L-.J STREET I DATE SEPT. 11, 2007 DRAWN BY JB SCALE 1 :5000 CHECKED BY DB l)~a :tourc..: ~~8;.~p~.~n"~.~~. 1~~"c.:~~.:t~II.':.~~~:r.R.~~,.:~~~t.No~.~':~od~ :fts~~'~.n of .urv.y. Q=~ <( o a:: ~:s Q <( o a:: I I GOLDENRI[ I I - - L.- l' PN-11 -6'6 THE CORPORATION OF THE CITY OF PICKERING BY-lAW NO. ~r Being a by-law to dedicate that part of Block 32, Plan 40M-1987, Pickering, designated as Part 3, Plan 40R-25049, as public highway (Helm Street). WHEREAS The Corporation of the City of Pickering is the owner of that part of Block 32, Plan 40M-1987, Pickering, designated as Part 3, Plan 40R-25049 and wishes to dedicate it as public highway. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOllOWS: 1. That part of Block 32, Plan 40M-1987, Pickering, designated as Part 3, Plan 40R-25049 is hereby dedicated as public highway (Helm Street). BY-lAW read a first, second and third time and finally passed this 17th day of September, 2007. David Ryan, a Debi A. Bentley, City Clerk Roadded.485 BY-LAW NO. <::>~ ~~ 67 THE CORPORATION OF THE CITY OF PICKERING Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following persons be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 726 Kingston Road William Arthur Pinches b) 981 Brock Road South Paul Smith Brad Berezowski Richard Torraville Maurice Wilson Roy Warren Dennis John Larry Putnam Chris Dimovski Michael Graham Jeyachandran Manikasingham Everton Collington c) 1210 Radom St., 1235 Radom St., 1310 Fieldlight Blvd., 1915 Denmar Rd., 1360,1885,1331 and 1350 Glenanna Rd., 1958 and 1975 Rosefield Rd., 1525/35 Diefenbaker Court, 1530/40,1625 and 1635 Pickering Parkway, 1000/1400 The Esplanade Casitas Millenium, 925 Bayly St., 1650 and 1865 Kingston Road 1775 Valley Farm Road, 1995 Pinegrove, 76-1555 Finch Avenue, 1295 Wharf Street and 1867 Kingston Road. Jeffrey Colton Lorrie Thompson Christopher Mitchell Vern Sunday Steve Gibson Bv-Iaw No. PaQe 2 68 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. These appointments shall expire upon the persons listed in section 1 a) ceasing to be an employee of Citiguard Security Services or upon Citiguard Security Services ceasing to be agents for 726 Kingston Road whichever shall occur first, 1 b) ceasing to be an employee of Knights on Guard Security or upon Knights on Guard Security ceasing to be agents for 981 Brock Road South whichever shall occur first, 3c) ceasing to be an employee of Group 4 Securicor or upon Group 4 Securicor ceasing to be agents for 1210 Radom St., 1235 Radom St., 1310 Fieldlight Blvd., 1915 Denmar Rd., 1360,1885, 1331 and 1350 Glenanna Rd., 1958 and 1975 Rosefield Rd., 1525/35 Diefenbaker Court, 1530/40,1625 and 1635 Pickering Parkway, 1000/1400 The Esplanade Casitas Millenium, 925 Bayly St., 1650 and 1865 Kingston Road 1775 Valley Farm Road, 1995 Pinegrove, 76-1555 Finch Avenue, 1295 Wharf Street and 1867 Kingston Road whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 15th day of October, 2007. David Ryan, Mayor Debi Bentley, City Clerk 69 THE CORPORATION OF THE CITY QF PICKERING BY-LAW NO. 6801/07 Being a by-law to appoint Richard Gallant, Jennifer Hayden, Dave Hutchison, Kevin Narraway, Amanda Smith, Brad Suckling, Veronica Windover and Brian Young as municipal law enforcement officers for the purpose of enforcing the by-laws of the Corporation of the City of Pickering. WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: 1. That Richard Gallant, Jennifer Hayden, Dave Hutchison, Kevin Naraway, Amanda Smith, Brad Suckling, Veronica Windover and Brian Young are hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of all by-laws of the Corporation of the City of Pickering are obeyed and to enforce or carry into effect the said by- laws; and 2. These appointments shall expire upon Richard Gallant, Jennifer Hayden, Dave Hutchison, Kevin Narraway, Amanda Smith, Brad Suckling, Veronica Windover or Brian Young ceasing to be an employee of the City of Pickering or until the repeal of this by-law. REPEALED 3. By-laws 3967/92,5917/01,6326/04 and 6521/05, are hereby repealed. EFFECTIVE DATE 4. This by-law comes into force and effect on the final passing thereof. BY-LAW NO. 6801/07 Page 2 BY-LAW read a first, second and third time and finally passed this 15th day of October, 2007. David Ryan, Mayor Debi A. Bentley, City Clerk 70 7 1 PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM October 10, 2007 To: Debi A. Wilcox City Clerk From: Ross Pym Principal Planner - Development Review Subject: Draft Amending By-law to Remove a Holding Symbol Zoning By-law 6778/07 Zoning By-law Amendment Application A 06/07 Brookdale Centre Inc. Part of Lot 23 & 24, Concession 1 1105 Kingston Road City of Pickering Further to Council's approval of Zoning By-law 6778/07 on June 18, 2007, that designated the subject lands as "MU-21" with an "(H)" - Holding Symbol, this Department has prepared a draft amending by-law to remove the "(H)" - Holding Symbol (see attached Location Map). The draft amending by-law is attached for the consideration of City Council at its meeting scheduled for October 15, 2007. Prior to an amendment to remove the "(H)" Holding Symbol, preceding the "MU-21" Zone designations on the subject lands, the owner is required to enter into an appropriate agreement with the City of Pickering. Although a final site plan agreement has not been executed, the owner has provided a letter of undertaking that affirms the site plan agreement will contain the required matters as identified in Zoning By-law 6778/07 to the satisfaction of the City of Pickering. A copy of the letter of undertaking is attached. The letter of undertaking is considered acceptable, as the site design and technical matters have been generally addressed to the satisfaction of the City of Pickering and the Site Plan Committee. It is noted that condition of approval NO.4 of the Zoning By-law 6778/07 was: 4. "That a municipal road along the southern boundary of property be constructed to municipal standards and conveyed to the City, subject to Ministry of Transportation (MTO) approval, as a public road." Draft Amending By-law to Remove a Holding Symbol Zoning By-law 6778/07 October 10, 2007 Page 2 72 The Ministry of Transportation would not allow any portion of the proposed municipal road with the 14 metre setback from Highway 401. Therefore, to build a road to full municipal standards outside of the MTO setback would have resulted in significant impacts to the site design and building placement that the owner of the property will not support. Therefore, the recommended design is that a private aisle along the southern boundary of the property be constructed to modified municipal standards for the travel portion of the road, which would not have an impact on the site design or building placement. See attached letter from the property owner. Therefore, the property owner has satisfied the requirements for the lifting of the (H) Holding Symbol to our satisfaction. The purpose and effect of this by-law is to lift the (H) Holding Symbol designation to permit a commercial development, including a home improvement centre on the subject lands as approved by Zoning By-law 6778/07 as the owner has completed the stipulated requirements to lift the (H) Holding Symbol. If you require further information or clarification, please do not hesitate to contact me at extension 2034. I concur that this by-law be considered at this time. .~ft2 Ross Pym, MCIP, RPr Principle Planner - Development Review RP:jf J:\STAFF\rpym\Plan FileslJ-lome Depot\memo to Clerk remove H.doe Attachments 73 ...J ~ CRESCENT LIJ > Q:: c SUBJECT PROPERTY w x o 4-0"\ \-\\G'r\\NP-'< Planning & Development Department PROPERlY DElCAPTION PART OF LOTS 23 & 24, CONCESSION 1 DWNiR BROOKDALE CENTRE INC DATE MAY S, 2006 FLE No. A 003/06 8CAI.E 1 :5000 DRAWN BY J B CHEQCED BY RP l' a Un::4I.: Twan-' ~rprf_ Inc. ern:' ... .....lrerw. AU rftnt:. "..~. NDt a plan at .Ur\IW)'. RI:IOS WPAC and ~ .uppl...... All "",..to. .._....,..d. Hat .. pton .F' Su~. PN-S (]JlJ(p07(fE(]))f.Lp' ~ I!NC. c/o 151 SpinnaR$rWay, Vnit 5, Concord; Ontario L41.( 4C3 74 October 2, 2007 Neil Carroll Planning and Development Department City of Pickering One The Esplanade Pickering, Ontario, Canada L 1V 6K7 Dear Mr. Carroll; Re: Letter of Undertaking - Brookdale Centre Inc. We hereby undertake to enter into a Site Plan Agreem-ent and post the necessary securities aU to the satisfaction of the City of Pickering. The agreement will include, but not be limited to: 1. all the requirements for the development of the home improvement centre, including but not limited to, environmental and engineering requirements, site access and signalization, sustainable site and building design, phasing of construction, easements, conveyance of land for road purposes and all financial matters; 2. appropriate arrangements have been made to the satisfaction of the Region of Durham for the provision of sanitary, water and transportation services and environmental and engineering requirements; and, 3. appropriate arrangements have been made to the satisfaction of the Toronto Region Conservation Authority for the provision of environmental and engineering requirements. The submission of this undertaking is to satisfy the requirement set out in the Zoning By-Law for the removal of the U(H)" Holding Symbol applicable to the Development Lands. 75 '1J~OO~.M/E C'E9{.'1!J(~ 1?lC. c/o 151 SpinnaK,r.T Way, V.nit 5, ConuJT(f, Ontario iA~4C3 October 2, 2007 Neil Carroll Planning and Development Department City of Pickering One Tlie Esplanade Pickering, Ontario, Canada L 1V 6K7 Dear Mr. Carroll; Re: Municipal Road Behind Proposed Home Depot - Brookdale Centre Inc. We have been working with City staff to finalize the site plan for our site municipally addressed as 1105 Kingston Road in the City of Pickering. As you are aware, City Council requested, as part of the rezoning for the site earlier this year, investigation by City Staff of a possible public road along the southern boundary of our site adjacent to Highway 401. Since the rezoning, discussions with ourselves, City staff and the Ministry of Transportation on this issue have occurred. The Ministry of Transportation has stated that it is their current policy not to allow any portion of a public road within their 14 metre setback from Highway 401. This position was reconfirmed in a meeting held on October 1s1 with Ministry and City staff. Due to the Ministry of Transportation requirements for a 14m setback from the edge of any municipal road, the provision for a public road along the southern boundary of the site is not feasibly. Further, providing such a public road north of the 14 metre setback would have significant impact to the site design which we have worked together with City staff to achieve and would seriously jeopardize the Home Depot building and site layout and is therefore unacceptable to us. Having noted this, we are in agreement with City staff to provide an 8.5 metre wide drive aisle designed as a public road. Details of this design would be contained within the Site Plan Agreement for the site. :\ THE CORPORATION OF THE CITY OF PICKERIN~~~~ . BY-LAW NO. 6809/07 V 76 Being a By-law to amend Zoning By-law 3036, as amended by By-law 6778/07, to implement the Official Plan of the City of Pickering, Region of Durham, on Part of lot 23 and 24, Concession 1, in the City of Pickering. (A 06/07) WHEREAS the Council of The Corporation of the City of Pickering passed By-laws 6710/06 and 6778/07, amending By-law 3036, to permit a variety of commercial uses including a home improvement centre on the subject lands, being Part of lot 23 and 24, Concession 1, in The City of Pickering; AND WHEREAS By-law 6778/07 includes an "(H)" Holding Symbol preceding the "MU-21" Zone on the lands, which has the effect of preventing any new development from occurring until such time as the owners enter into an appropriate agreement to the City's satisfaction; AND WHEREAS the owners have now entered into an appropriate agreement, to the City's satisfaction; AND WHEREAS an amendment to amending By-law 6778/07, to remove the "(H)" Holding Symbol preceding the "MU-21" Zone on the subject lands is therefore deemed appropriate; NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: 1. SCHEDULE I Schedule I to By-law 6778/07, is hereby amended by removing the "(H)" Holding Symbol preceding the "MU-21" Zone designation on the subject lands as set out on Schedules I and II attached hereto. 2. TEXT AMENDMENT Section 5 of By-law 6778/07 is hereby repealed. 3. AREA RESTRICTED By-law 3036, as amended by By-law 6778/07, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Section 2 above, and as set out in Schedule I attached hereto. Definitions and subject matter not specifically dealt with in this by-law shall be governed by the relevant provisions of By-law 3036 as amended. - 2 - 77 4. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the Planning Act. BY-LAW read a first, second, and third time and finally passed this 15th day of October 2007. David Ryan, Mayor Debi A. Bentley, City Clerk j ~v \ \ \ I \ \ 78 102.5m to FUTURE ROAD 59.2m y:/ 0 l1> 40R-12678 '" PT. OF PT. 4 4< PART 5 3 --\-- --- --- '" \ to iD 40R-12678 3 \ PARTS 6-9 0 40R-12678 <( PART14<2 0 \ ~ MU-21 l1> ~ 3 CON 1, PT LOT 23,24 RP 40R-6179 PTS. 2,9-1', PART 15,17,18,19 PT 6,7.8 ANO RP 40R-9889 PART 3 ~ 40'\ \-\\G\-\\N~ SCHEDULE I TO BY-LAW AMENDED BY BY-LAW PASSED THIS 15th DAY OF October 2007 6778/07 6809/07 l' N MAYOR - DAVID RYAN CITY CLERK - DEBI A. BENTLEY I' '79 THE CORPORATION OF THE CITY OF PICKERIN~ ~~ BY-LAW NO. 6810/07 Being a By-law to dedicate Blocks 25 and 26, Plan 40M-2068, Pickering as public highway. WHEREAS The Corporation of the City of Pickering is the owner of Blocks 25 and 26, Plan 40M-2068, Pickering and wishes to dedicate them as public highway; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOllOWS: 1. Blocks 25 and 26, Plan 40M-2068, Pickering are hereby dedicated as public highway (Rockwood Drive). BY-lAW read a first, second and third time and finally passed this 15th day of October, 2007. David Ryan, Mayor Debi A. Bentley, City Clerk THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO 6811-07 80 ~~A ~ Being a By-law for Responsible Pet Ownership WHEREAS Sections 9 and 11 of the Municipal Act, 2001 authorize the City to pass a by-law to (a) regulate animals; (b) provide for a system of licences, permits, approvals or registrations respecting animals; and (c) impose conditions as a requirement of obtaining, continuing to hold or renewing a licence, permit, approval or registration; WHEREAS Section 103 of the Municipal Act, 2001 authorizes the City to pass a by- law to provide for the seizure and impounding of animals being at large or trespassing and the sale of impounded animals under certain conditions; WHEREAS Section 105 of the Municipal Act, 2001 requires Councilor a Committee of Councilor an animal control officer of the City to hold a hearing to determine whether to exempt an owner in whole or in part from muzzling requirements of a dog, when so requested by the dog owner; WHEREAS Section 391 of the Municipal Act, 2001 authorizes the municipality to pass by-laws imposing fees or charges on any class of persons for services or activities provided or done by or on behalf of it; and WHEREAS the City of considers it necessary and expedient to pass a by-law to regulate the keeping of pets in the City. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: Interpretation 1. In this by-law and in the recitals above, "animal" means a dog or a cat; "Animal Services Committee" means the Animal Services Committee appointed by City Council; "Animal Services Supervisor" means the Animal Services Supervisor employed by the City or his or her designate; "Animal Services Officer" means any employee of the City whose duties include the enforcement of this by-law and related animal legislation in the City and includes the Animal Services Supervisor; "at large" means when an animal is found in any place other than the premises of the owner and not under the control of any person; 81 Page 2 "cat" means a feline of the species felis catus; "City" means the Corporation of the City of Pickering or the geographic area of the City of Pickering as the context requires; "dog" means a canine of the species canis familiaris; "lead" means a nylon or leather strap designed to restrain the breed of animal it is controlling; "microchip" means an electronic microchip encoded with identification information that has been implanted in an animal; "muzzle" means a humane fastening or covering device of adequate strength and design, which is suitable to the breed of dog that fits over the mouth of the dog to prevent the dog from biting or attacking a person or domestic animal but does not include a haiti, gentle leader or promise collar; "Order" means an Order to Restrain issued by the City and, for purposes of sections 41, 42 and 43 includes an order issued under By-law 6373/04 or any predecessor by-law; "owner" means the owner of an animal and includes a person possessing or harbouring an animal within the City and, where the owner is a minor, the person responsible for the custody of the minor; "sterilized" means spayed, neutered, castrated or otherwise operated on by a veterinarian to prevent conception; "tag" means a disc or other shape of metal or plastic furnished by the City that bears an identification number and is suitable to be securely fixed on an animal for the purpose of identification; and "veterinarian" means a person registered under the Veterinarians Act. 2. Schedule "A" (Licence Fees, Impoundment Fees and Service Fees) is attached to and forms part of this by-law. 3. Unless otherwise specified, references in this by-law to sections, subsections, clauses and Schedules are references to sections, subsections, clauses and Schedules in this by-law. 4. If a court of competent jurisdiction declares any section, or any part of any section, of this by-law to be invalid, or to be of no force or effect, it is the intention of the City that every other provision of this by-law be applied and enforced in accordance with its terms to the extent possible according to law. Page 3 5. References in this by-law to any statute or statutory provision include references to that statute or statutory provision as it may from time to time be amended, extended or re-enacted. 82 6. This by-law shall be read with all changes in gender or number as the context may require. Registration 7. Every owner of an animal that is over the age of 12 weeks shall register the animal with the City and shall maintain the registration in good status. 8. Every person who becomes an owner at any time during the calendar year shall register the animal with the City within 15 days of becoming an owner and shall maintain the registration in good status. 9. Every owner at the time of registering the animal shall pay a licence fee to the City in the amount prescribed in Schedule "A". 10. Every animal licence issued shall expire the following year on the anniversary date of its initial issuance. 11. No owner shall provide false information when registering an animal. 12. Upon payment of the licence fee, the owner shall be provided with a tag and such tag shall be securely fixed on the animal to which it was issued at all times. 13. (1) The City shall keep a record showing the name and address of the owner and the identification number of the tag. (2) Any changes to the animal's living location, identification, including sterilization status, shall be provided in writing to the City. 14. (1) Every owner shall notify the City in writing if the animal, is sold, gifted or transferred to another person within 14 days of the change of ownership. (2) Every owner shall remain liable for the actions of the animal until formal written notification of sale, gift or transfer to another person is provided to the City. Minimum Animal Care Requirements 15. Every owner shall provide or cause the animal to be provided with adequate food, water and veterinary care as required to maintain the health and well-being of the animal. 83 16. Page 4 Where an animal is customarily kept outside, the owner shall at all times provide a structurally sound area that, (b) offers shelter and appropriate protection from heat, cold and wet conditions having regard for the animal's weight and type of coat; and (c) provides sufficient space to allow the animal the ability to turn about freely and to easily sit, stand and lie in a fully extended position. 17. No owner shall keep any animal in the City tethered on a chain, rope or similar restraining device that unduly restricts the free movement of the animal. Animals Running at Large 18. No owner shall allow an animal to run at large within the limits of the City. 19. Every owner of a dog shall keep it on a lead and under the control of a person when the dog is off the premises of the owner, unless the person owning the land on which the dog is found has given prior consent. 20. Any person shall be entitled to take charge of an animal found running at large but shall forthwith deliver the animal to an Animal Services Officer. 21. Nothing in section 20 confers upon any person the right to enter any premises. Seizure and Impoundment 22. An Animal Services Officer may seize and impound any animal, (a) delivered to him or her under section 20; (b) found running at large; or (c) at the request of Fire Services. 23. The City shall restore possession of an animal to its owner only where, (a) the owner claims possession of the animal; (b) the owner pays the impoundment fee set out in Schedule "An; (c) the animal has been registered with the City; and Page 5 (d) the owner pays the cost of any veterinary care received by the animal while impounded that the City deemed necessary for the well-being of the animal. 84 24. Where, on the sixth day, exclusive of Sundays and statutory holidays, after the date of impounding, an animal has not been returned to its owner, the Animal Services Supervisor may at his or her discretion and subject to the Animals For Research Act either (a) sell or make a gift of the animal; or (b) euthanize the animal in a humane manner, and no damage or compensation shall be recovered or recoverable on account of the animal's disposition or destruction. 25. Where an animal that has been seized and impounded is injured or should be euthanized without delay for humane reasons, or for reasons of safety to persons or animals, the Animal Services Supervisor may euthanize the animal in a humane manner as soon after seizure as he or she sees fit without permitting any person to claim possession of the animal and without offering it for sale and no damages or compensation shall be recovered or recoverable on account of the animal's destruction. 26. Where the Animal Services Supervisor deems it necessary to euthanize an animal pursuant to section 25, he or she shall first attempt to contact the owner of the animal and to permit the owner to transfer the animal, at the owner's expense, to the office of a veterinarian. 27. Any animals destroyed under this by-law shall be disposed of in such a manner the City may determine. 28. The City shall keep a record of all animals seized and impounded pursuant to this by-law. Orders to Restrain 29. The City shall investigate any dog bites and/or complaints relating to threatening or aggressive dogs that have been reported to the City. 30. Where an Animal Services Officer has investigated and has reason to believe that a dog has placed a person or domestic animal at risk of physical harm, the Animal Services Officer may issue an Order to the owner of the dog. 31. Where an Animal Services Officer has investigated and has reason to believe that a dog has bitten, attacked or otherwise acted aggressively towards a person or domestic animal, the Animal Services Officer may issue an Order to the owner of the dog. 32. No owner shall allow an animal to bite. 85 33. (1) Page 6 No Order shall be effective until the owner of the dog has been served with a copy of the Order. (2) Service shall be effected by delivering the Order personally to the owner of the dog or by leaving it for the owner at the owner's last known or usual place of abode with an inhabitant thereof who appears to be at least 16 years of age or by registered mail to the owner's last known address. (3) If service is by mail, service shall be deemed to have been effected five (5) days after mailing. 34. (1) An owner who has been served with an Order may apply to the Animal Services Committee for a hearing. (2) To receive a hearing, the dog owner or the dog owner's agent must complete a written request for a hearing and have it delivered to the City Clerk within 10 business days of the Order being served. 35. Upon receipt of a request for a hearing, the City shall, as soon as is practicable, notify the owner and any victim(s) of any attack of the date, time and location of the hearing. 36. In the interim between the date of the Order and the date of the hearing of the appeal, the owner shall comply with the Order and the dog shall remain muzzled and/or on a lead. 37. Following a hearing, the Animal Services Committee shall determine whether or not to exempt the owner in whole or in part from the Order. 38. If an owner fails to appear at a hearing, the Order shall be deemed to be in full force and effect as if no appeal had been filed. 39. The decision of the Animal Services Committee shall be final and binding. 40. Where an Order has been issued and no appeal has been filed, the owner, at his or her expense, shall, (a) have the dog that is subject to the Order, (i) licensed and photographed within twenty-one (21) days of being served with the Order; (ii) microchipped within twenty-one (21) days of being served with the Order; (iii) sterilized within 4 months of being served with the Order; and Page 7 (iv) enrolled in an obedience training class within 6 months of 8 6 being served with the Order; and (b) restrain the dog in accordance with any written directives given by an Animal Service Officer. 41. Clauses 39(a)(ii) and (iii) shall not apply in situations where a veterinarian states, in writing, that the dog cannot be microchipped or sterilized due to health and/or medical risks to the dog. 42. No person shall fail to comply with an Order. 43. When off the premises of the owner, a dog which is the subject of an Order shall be, (a) muzzled and on a lead not longer than 2 metres in length and in a manner that restricts it from chasing, injuring or biting other domestic animals or humans as well as preventing damage to public and/or private property; and (b) under effective control of a responsible person over sixteen years of age. 44. When on the premises of the owner, a dog that is the subject of an Order shall be kept, (a) indoors in a manner that respects its environmental needs and prevents the dog from having contact with persons who have not consented to contact; or (b) outdoors in a pen or other enclosure that respects its environmental needs and prevents the dog from leaving the owner's property and from coming into contact with persons and other animals. Animal Surrender 45. An Animal Services Officer may accept the transfer of ownership of an animal from an owner to the City upon, (a) receipt of a written request from the owner accompanied by payment of the appropriate fee prescribed in Schedule "A"; (b) determination by the Animal Services Officer that the animal can reasonably be expected to be placed in a new home; (c) receipt of any other information the Animal Services Officer requests; and 8 7 (d) Page 8 space being available to shelter the animal. General Requirements 46. Every owner shall immediately remove excrement left by the animal on property anywhere in the City and dispose of it in a hygienic manner. 47. No owner shall allow the animal to make noises including, but not limited to, persistent barking, calling, howling, whining or crying at frequent or lengthy intervals, that are likely to disturb the inhabitants of the City. 48. (1) In this section, "dwelling unit" means a room or suite of two or more rooms designated or intended for residential use by a person or persons in which culinary and sanitary conveniences are provided for the exclusive use of such person or persons and having a private entrance from outside or from a common hallway or stairway. (2) No person residing in a dwelling unit on lands zoned residential shall keep or own more than three (3) dogs in or about the dwelling unit. (3) No person residing in a dwelling unit on lands zoned residential shall keep or own more than four (4) cats in or about the dwelling unit. Exceptions 49. (1) In this section, "guide dog" has the same meaning as in the Blind Persons' Rights Act. (2) Section 45 shall not apply to guide dogs. 50. This by-law shall not apply to active police dogs. 51. Upon presentation of a certificate from the registering agency, the owner of a medical aid dog shall be exempted from payment of a licence fee. 52. Where the owner of an animal is a non-resident of Pickering, and his or her animal will not be kept within Pickering for a time period longer than thirty (30) consecutive days in anyone (1) calendar year, the owner shall not be required to comply with section 7. 53. Section 18 shall not apply where on the premises of any television or film studio such animals are being kept temporarily for the purpose of a television production. Page 9 54. A veterinarian shall not be considered an owner of an animal for the purpose of this by-law where the animal has been brought upon his or her premises for care or treatment. 88 Penalties 55. Any person who contravenes any of the provisions of this by-law is guilty of an offence and upon conviction thereof is liable to a fine of not more than $5,000.00, exclusive of costs, which shall be recoverable under the provisions of the Provincial Offences Act and all the provisions of the said Act shall apply to any prosecution for any offence under this by-law. Short Title 56. This by-law may be cited as the Responsible Pet Ownership By-law. Repeal 57. By-law No. 6693/06 is repealed. 58. Notwithstanding section 56, any Order issued under By-law 6693/06 or any predecessor by-law shall remain in full force and effect. Effective Date 59. This by-law shall come into effect on the day of its passing. BY-LAW read a first, second and third time and finally passed this 15th day of October, 2007. David Ryan, Mayor Debi A. Wilcox, City Clerk Page 10 89 SCHEDULE "A" CA T/DOG LICENCE FEES Unsterilized dog or cat Replacement tag $40.00 $35.00 $20.00 $15.00 $5.00 Unsterilized dog or cat with microchip Sterilized dog or cat Sterilized dog or cat with microchip IMPOUNDMENT FEES 'j1mJl()lr~~<. lmicrQc:hi .. 15 occurrence 2" or subse uent occurrence After re ular workin hours Daily Care Fee: Every animal that is impounded is subject to an additional charge for every day or part of a day after the day the animal is brought into im oundment. In addition to the fees detailed above, every owner of a dog or cat not licensed for the current year who is a resident of the City is also required to pay the licence fees in addition to the im oundment fees $50.00 $75.00 $120.00 $15/day See Cat/Dog Licence Fees above Page 11 SERVICE FEES 90 Small - medium size Medium - extra lar e size At the discretion of Council, fees may be adjusted accordingly to reflect shelter conditions. UUf o~ Minutes PICKERING ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY September 6,2007 7:10 pm Main Committee Room Attendees: Councillor David Pickles - Chair Sethu Madhavan, Community Appointee Kirk Mark, Community Appointee Joanne Guindon, Durham District Catholic School Board Margaret Lazarus, Valley Farm Public School Sharon Singh, Pine Ridge Secondary School Marisa Carpino, City of Pickering Linda Roberts, Recording Secretary Regrets: Tanya Malika Foster, Community Appointee Fred Gibson, Pickering Carib Canadian Cultural Association Cathy Grant, Pickering Public Library Mariyah Gonzales, Dunbarton High School Philip Howard, Durham District School Board Adrian Rampersad, Dunbarton High School Ansar Siddiqui, Pine Ridge Secondary School Siobhan Saravanamuttu, Dunbarton High School 2.0 Review & A roval of A enda Marisa went over the agenda items, and the agenda was approved. 3.0 A roval of Minutes & Business Arisin Approval of the June 7, 2007 minutes Marisa reviewed the business arising from the June th meeting. She indicated she had sent the photos of the winners from the student writing contest to Philip Howard, Durham District School Board to post. Marisa to confirm with Philip they were received and posted Page 1 CORP0228-2/02 Marisa reviewed the results of the Community Survey which was mailed out on June 8th and sent electronically as well to six pilot groups with a deadline of July 16th to respond. A follow up email and phone call were made on July 24th. Two responses were received. Marisa went through the survey results. She noted that the most significant changes to the survey were done at the June meeting. Discussion ensued with respect to a follow up to the other groups. Councillor Pickles stated that he would follow up with the groups who did not respond. Marisa noted the responses received were not lengthly responses. It was questioned whether to have a focus group as the next option. The consensus was to wait for more responses to be received. Councillor Pickles to follow up 5.0 Student Writin Contest Marisa provided an update on the student writing contest. It has been launched and the PDF was sent to Joanne and Philip with hard copies to follow for posting. Marisa has spoken to the printer and confirmed they will be 8 % X 14 glossy and should be ready by Monday. The statement for this year's writing contest will be: "Imagining my diverse community in the year 2025" It was recommended that we should think about visits to schools to generate interest. The judging is to be done by February - forum date is set for March 19th Councillor Pickles asked the school representatives what would be the best way to generate more interest in the schools. Margaret suggested we visit staff meetings at the school, which are held the first week of every month, with the best time being between 4 and 4:30 pm. Joanne suggested that prizes would attract more participants. Discussion ensued with respect to participation and possible incentives to increase this. Some options were suggested: Page 2 CORP0228-2/02 · Go directly through English teachers · Make the visits part of an assembly at the school · Promote more as a competition · Incentive similar to Toronto - cash prizes & gift certificates given to recipients (Marisa noted that gift certificates from Chapters were presented last year) · Invite corporations around Pickering to add to the prizes · Letters to go out to all principals and include copies of the printed essays from last year. Joanne suggested the letters be addressed to the Superintendents. Marisa indicated that the winning entries from the last 3 years have been typed · Kirk suggested the letter also go out to the Chair of the Board and the Director of Education · Promotional video tape · Compile essays into book form · Video tape the forum which could be shown to principals Councillor Pickles indicated he has a printer in Ajax working on a cost for producing the books based on 200 copies. This should go out to all Regional schools, and ask them to circulate back to the Library for student research purposes. It was suggested we attend a Principal's meeting at Valley Farm Public School on September 20th - this would cover all the principals in Pickering. There is also a staff meeting the first Monday in October. Councillor Pickles welcomed other members to join in when attending the schools. This would involve a morning assembly or a late afternoon meeting. He requested all members to give this some thought. We should also extend the invitation to other organizations in the community such as the Durham Youth Tamil. 6.0 Councillor Pickles provided an update on the Tapestry Event. He indicated the first planning meeting will be called in October, to take place sometime in November. Councillor Pickles requested members to volunteer with respect to attending the meetings, assisting with the organizing of the Tapestry Event as well as on the day of the event. Councillor Pickles indicated his desire to see more involvement from our Committee as well as Page 3 CORP0228-2/02 from other organizations within the community. Next year's event will be held on June th, 2008. It was Marisa to action suggested that we send a letter of thanks to Paul Savel, of the Pickering Museum Committee for chairing the event and include a token ift from the Cit of Pickerin . 7.0 Annual Work Plan Councillor Pickles provided an update on the Annual Work Plan and indicated it had been finalized and was going to Council on September 17th for approval. He indicated he would like to build on this for next year and to also have the work plan in place earlier next year. Marisa indicated we are on track for the work plan. She noted that she would like everyone to be prepared to discuss the youth section for the Committee's page on the website at our next meeting. Kirk Mark suggested the possibility of having a community event, such as a golf day for 2008. He stated this would be a good way to get the corporate people involved in order to help support our initiatives. 8.0 8.1 Discussion ensued on the possibility of different types of sports events, such as basketball, hockey, etc. It was decided we need to involve other groups as well, so that they may help promote our ideas as well. Other Business Annual Report Marisa to send out a reminder to youth members For discussion by all at next meeting For discussion at next meetin This will be placed on the next agenda for discussion. We need Linda to follow up to know the particulars on how this is to be presented to Council. 8.2 Canadian Commission for Unesco This item will be placed on the next agenda for discussion purposes. Background information will be forwarded electronically to all members. 8.3 60th Anniversary of India's Independence CORP0228-2/02 All members to be prepared for discussion at the next meeting Page 4 Councillor Pickles made mention of the flag raising which took place on Saturday, August 18th at the Pickering Civic Centre. 8.4 Harmony Links Background information on the Harmony Links retreat to be sent Linda to forward out electronically to all members. 8,0 Ad'ournment Adjournment: 8:35 pm Next Meeting - October 4, 2007 at 7pm, Main Committee Meeting Room. Page 5 CORP0228-2/02 UUf o~ Minutes I Meeting Summary Communities In Bloom Advisory Committee September 17, 2007 11 :00 am Main Committee Room Attendees: Mayor Dave Ryan, City of Pickering (Co-Chair) Bill McLean, City of Pickering (Co-Chair) Tom Quinn, City of Pickering Tom Melymuk, City of Pickering John Hannah, City of Pickering Steve Reynolds, City of Pickering Lynn Winterstein, City of Pickering Marisa Carpino, City of Pickering Alan Arsenault, Pickering Town Centre Dorsey James, Sculptor Gail Lawlor, Durham Sustain Ability Jim McCafferty, Durham Separate School Board Lorna Murphy, Pickering Town Centre left the meeting at 11 :55 am Larry Noonan, Altona Forest Stewardship Committee Julie Oakes, Bloomers & Britches Sigrid Squire, Pickering Horticultural Society Marla Shim, City of Pickering (Recording Secretary) Absent: Mike Bender, Toronto Region Conservation Authority Chris Braney, Durham District School Board Kathy McKay, Ajax-Pickering Board of Trade · Mayor Ryan welcomed everyone to the meeting and gave the great news that the City of Pickering was awarded Five Blooms at the 2007 Communities In Bloom Ontario Awards Conference. In addition, we also received an Environmental Awareness Award. He expressed just how proud he is of the City of Pickering and gave a big thanks to CIB Advisory Members, staff, corporate sponsors and all who contributed towards the success of the event. Decisions will now have to be made regarding next year and whether we should go national Page 1 CORP0228-2/02 · Councillor McLean gave his thanks to all those who contributed by working hard and doing such a wonderful job. He felt that the awards presentation was a super event and was very proud to be a part of it · Tom Quinn gave his congratulations and thanks and said that he takes his hat off to everyone for the well-done job. He is aware that there are improvements to be made for next year · Larry gave regrets for Mike Bender who was unable to attend today's meeting, due to a funeral. Mike asked that Committee members be assured that the TRCA will be fully supportive and committed to next year's participation in the competition 2. Woodstock Awards Celebration · John said that it was a great team effort and hard work by everyone involved. He knew we had done well because of the judges' enthusiasm. They had a tremendous time and remarked on the great hospitality received from the City of Pickering. He was thrilled to have Councillor McLean and other staff members present at the Awards and felt that the icing on the cake was winning the environmental award. 3. Initiatives a ndations for 2008 . Copies of the judges evaluation form were distributed to members · John reviewed the contents of the form and explained the rating of the various categories in detail · Arrangements will be made to have presentations and to formally recognize Advisory Members and staff at the October 15th Council meeting · Lynn also reviewed the evaluation form to make sure that the special notes were captured · Members are requested to read and digest the data from the forms before coming back with their ideas/suggestions for improvements to next year's competition · Larry suggested mentioning the rare trees CORP0228-2/02 Marisa will arrange to have the awards information added to the Community Page Lynn will circulate copies to Members of Council, Directors and Departments Heads A letter will be sent to the judges thanking them for their comments and suggestions A phone call and follow-up letter will be mailed to sponsors to inform them that the City has won the two awards Page 2 · It was agreed that the October 29th wrap-up event will be a luncheon and presentation for the community, sponsors and garden competition winners · Lynn estimated that it will cost approximately $5,000 to host the event · Suggested having a guest speaker to give tips/ideas on preparing gardens for the winter · Will prepare a 3 to 5 minute video presentation to have as a memento next year, and a slide show for the Council meeting on October 15th · Alan suggested displaying the announcement at the Pickering Town Centre's Guest Services until the end of October (before Christmas decor) to showcase to the public · Involve students to have a more interesting and newsworthy story · Staff team will gather once again to brainstorm ideas and start planning for next year's competition · A suggestion was made to have the next Advisory Committee meeting after the October 29th event 5. Next Meetin To be determined 6. Other Business · Councillor Dickerson dropped in to give his congratulations · Julie advised that Bloomers and Britches are organizing a garden event that is being held in the O'Brien Room on the first Saturday in February. It will be a great opportunity to encourage people to become involved in next year's competition · The Horticultural Society will work with staff on improving the method of scoring the garden competitions Sigrid will work out the details Meeting Adjourned: 12:15 pm Copy: All Members Chief Administrative Officer Directors City Clerk Page 3 CORP0228-2/02 Cillf o~ Minutes I Meeting Summary Communities In Bloom September 25, 2007 9:30 am Main Committee Room Attendees: John Hannah, Superintendent, Municipal Operations (Co-Chair) Tom Melymuk, Director, Office of Sustainability (Co-Chair) Steve Reynolds, Division Head, Culture & Recreation Lynn Winterstein, Manager, Marketing & Business Development Judy Hodgson, Manager, Customer & Administrative Services Tina Tays, Supervisor, Marketing, Research & Communications Marisa Carpino, Supervisor, Culture & Recreation Shawna Mutton, Coordinator, Community Sustainability Doris Chee, Coordinator, Landscape & Parks Development Jody Morris, Coordinator, Marketing & Revenue John Coyle, Supervisor, Parks & Roads Operations Chantal Whitaker, Coordinator, Environmental Awareness Programs Rob Gagen, Foreperson, Parks & Property Karen Emmink, Pickering Public Library Carol Redmond, Administrative Assistant I, (Recording Secretary) Absent: Tyler Barnett, Senior Planner, Site Planning Scott McKay, Coordinator, Parks & Property Infrastructure Tom congratulated Committee Members for their efforts on the successful inaugural year of CIB Committee Members provided the following comments: · it is not often that a municipality receives 5 blooms in the first year · it was suggested that the City would be better prepared to go national after at least 2 years receiving 5 blooms · Council has decided not to go to the next level next year if invited · next year, focus on what the City needs to improve on, not necessarily an expansion Page 1 CORP0228-2/02 Lynn distributed the 2007 Provincial Evaluation form to all Committee Members · A synopsis of the evaluation along with photos has been posted on the website 2. October 15 Council Meetin I CIB Video Councillor Mclean would like to make an announcement or presentation in the form of a 3-5 minute DVD at the October 15 Council Meeting All Tom to review format with Councillor Maclean and decide who will lead the presentation A discussion ensued regarding the format of the presentation. It Judy to action was decided that a PowerPoint presentation with photos of the entire event would be more effective than a DVD · speaking notes need to be prepared · need volunteers to review 30 hours of video · suggestion was made to have DVD done professionally · DVD will have multiple uses, events, sustainability, website, spring event, kick-off event in the new year · need to promote CIB on road signs, not the gateway signs · Signs should have logo and say 'Provincial winner' as opposed to '5 blooms' as people don't know what '5 blooms' mean 3. October 29 Wl"a...lJ Event Lynn distributed a draft layout of event and advised Committee Members of the following: · Astro-turf should cover the small staging area · PTC will provided chairs and banquet tables . City will rent fencing · food to be served at the back preferably on round tables · would like to use 7-8 round tables from the O'Brien Room · would like to engage PineRidge again to make event more attractive · possible guest speaker - Frankie Flowers, CityTV · will ask Mark Dailey of CityTV to MC CORP0228-2/02 Tina to action Tom to set up meeting and invite others Lynn to provide artwork to John H., John H. to order signs John H. to find out how many signs are involved All Steve R. to investigate Page 2 A discussion ensued with respect to what the 7 schools should be recognized for and it was decided that if possible, the winning school should receive a CIS plaque. If the plaque is not available in time, then a certificate will suffice · Committee Members will be invited, 11 :00 am -1 :00 pm, will include lunch · looking for volunteers - set-up 9:00 am 5. Next Meetin November 2007. Date to be determined 6. Other Business Committee Members suggested the following: · advertise Provincial win in SNAP Publication · advertise in next City Services & Leisure Guide · Community Page Ads · important to recognize sponsors this year in hopes of attracting new sponsors next year · invite sponsors to the October 15 meeting · invite Metroland to be a media sponsor - donate ad space · update kick-off sign and use at the October 15 meeting · need to review budget for next year · thank you letter to judges from Mayor Ryan and Co-Chairs should be sent out Meeting Adjourned: 11 :40 am Copy: Mayor Ryan Councillor McLean Chief Administrative Officer Directors City Clerk Division Head, Municipal Property & Engineering CORP0228-2/02 John H to provide Lynn with sizes. Lynn to provide artwork to John H., John H. to order plaque Marla to email invitation of Advisory Committee, Carol to email Technical Committee Tom to investigate, Marla to action John H. and Lynn to bring expense sheets to next meeting Mark Guinto to action Page 3 Cillf o~ Minutes I Meeting Summary Communities Against Violence Everywhere Tuesday, September 18,2007 6:00 pm Tower Room Attendees: Tass Tsakamas, Chair Tasleem Hudani, Vice Chair Doug Dickerson, City Councillor - Ward 2 Kim Kranc, Coordinator, Recreation Programs Shawna Mutton, Coordinator, Community Sustainability Paul Crawford Rowena Kirk Trevor Langille Kwan Ng Regrets: Tom Melymuk, Director, Office of Sustainability Dianne Surman Welcome The Chair welcomed everyone back and made a special welcome to our newest committee member, Kim Kranc. Kim gave an overview of her position, Coordinator, Recreation Programs. Highlights are as follows: · Coordinates programs for seniors and youth, events, free teen programs. · One of the major struggles is awareness of the programs for youth. Marketing is done via the News Advertiser, City website, flyers and school presentations 2. Sub- rou s A roundtable discussion ensued where members shared their information gathered on each of the four subgroups. Updates included: Education, Separate Board - Tasleem · Still gathering information and will forward to Shawna once template is complete Education, Public Board - Paul · Has spoken with the Durham District School Soard about their programs. A representative from DDSS is compiling information including how they measure the success of the programs and will forward it to Paul to share with the committee. Connected with Durham Regional Police Services and learned about a new diversion program that they has been implemented. DRPS to send information and statistics to Paul to share with the committee. Shawna to invite DRPS to do a presentation at a future meeting Social I Recreation Activities - Shawna Page 1 · All City run programs for youth listed on the template. Information is still coming in from outside agencies and template will be updated on an ongoing basis. · Phase two will be determining the measurements and successes of the programs. Employment and Job Search - Tass & Trevor · Both received very good feedback from the sample questions. · The organizations that Tass and Trevor spoke with are eager to provide information and looking forward to partnering with the City. Counselling I Crisis I Health - Dianne, Kwan & Rowena · This area is extremely large therefore gathering the information will be an ongoing task. · Rowena has been kind enough to put together a binder of all news clippings related to youth. She has also been compiling information from information Durham and noted that United Way is happy to take suggestions for improvements to the Information Durham website. · Rowena has noticed with her research and phone calls that The Youth Centre comes often as a resource. · There is a coed youth shelter opening in Ajax, which will accommodate youth 16 - 24. · Dianne, Kwan and Rowena will be setting up a sub-committee meeting prior to our next CAVE meeting to determine who researching what information and to start filling out the template. 3. Bud et · Councillor Dickerson noted that the committee should put together their budget items before the end of the year. 4. Other Business · Tass is an agency participant representative for a community safety survey that is being implemented by the Town of Ajax Health and Safety Advisory Committee. They have developed a list of community survey questions that will gage how safe residents feel in their community. Shawna has a copy of these questions for potential use in the future. Meeting Adjourned: 8:00 pm Next meeting: Tuesday, October 23 at 6:00 pm in the Tower Room Copy: Mayor Members of Council Chief Administrative Officer Department Heads Division Heads Shawna to email recreation template, employment template and Information Durham link to committee members Any completed work (a.k.a. answers to the questions being asked to local agencies) should be submitted electronically as the information is collected to Shawna for review by each committee member. Budget ideas will be included in the next agenda Councillor Dickerson & Tass to action bud et Page 2 Citq o~ Minutes I Meeting Summary Heritage Pickering Advisory Committee September 18, 2007 7:00 pm Main Committee Room Attendees: Jim Simpson - Vice Chair Richard Fleming, Member Shirley Curran, Member Gordon Zimmerman, Member Karen Emmink, Member Shawna Foxton, Member Debi Bentley, City Clerk Lisa Broad, Recording Secretary Regrets: Pamela Fuselli - Chair Councillor Johnson attended for part of the meeting Theresa Abernethy, Member Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome JS Jim (Co-Chair) will be representing Pamela (Chair) this evening. 2.0 Approval of Minutes All Approval of the minutes of the August 21st meeting. Moved by Gordon Zimmerman Seconded by Richard Fleming CARRIED 3.0 New and Unfinished Business All 3.1 ) 615 Whitevale Review . Debi has spoken with the ORC and they have stated that they are standing by their report and do not feel that a home inspection is necessary. This house is listed on the Heritage Designation Listing. They have not officially Qiven the Committee a COpy of their report. Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) . The committee would like an official copy of the report from Del and would also like to verify what the process is to request the demolition of a heritage house. . Jim - spoke to the ongoing lack of maintenance in the house. What is the longevity of the house, and do they even need a demolition permit to get rid of this house? . Gord - believes that anyone should have the authority to contact the Health Department and see the shape that the house is in to determine if the house should be demolished. Under the Landlord Tenant Act - aren't the owners under some sort of obligation to maintain the house? . Jim - the landlord has been instructed to maintain the house, yet have not been following the provincial laws. Is the house included in the land swap? If so, can we go after the private company for this house? . Debi - stated that council is the ultimate authority on the demolition permit and once issued, they have 90 days to respond. . It was asked whether or not this act pertained to the province? Debi will ask the City Solicitor to obtain a legal Debi to action. interpretation. . Jim -as a committee that is directly reporting to council, the motion needs to go through council. . Jim would like to meet with Councillor Johnson about these issues and for advice and would like to proceed with drafting up a resolution. . Debi to draft a resolution to go to Council (requested Debi to action. before the next committee meeting) and in the interim a meeting is to be held with Councillor Johnson and the Chair, Vice-Chair to obtain advice on next steps to preserve 615 Whitevale Road. 1. That a meeting be held with Councillor Johnson and the Chair, Vice-Chair of Heritage Pickering for the purpose of receiving advice with respect to the preservation of 615 Page 2 CORP0228-2/02 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Whitevale Road; and 2. If deemed advisable after a review by Councillor Johnson, that the following resolution be presented to Council; That the Heritage Pickering Advisory Committee hereby request endorsement by City Council on the following: a) That the Council of the City of Pickering hereby supports the position of Heritage Pickering that 615 Whitevale Road is a designated property of heritage value under the Whitevale Heritage Conservation District and should be preserved; and b) That the Province of Ontario (Ontario Realty Corporation) be hereby requested to repair and maintain 615 Whitevale Road in accordance with Heritage Pickering standards. Moved by Richard Fleming Seconded by Gordon Zimmerman CARRIED Land Swap report - Richard inquired if anyone had any information about the land swap. Would like to receive a copy of the report. To add to the agenda for next meeting (also to see if a member of P&D can come out to discuss what the implications are for heritage properties). 3.1) Sionaoe for Heritaoe Districts Debi brought plaque example. It is also possible to obtain a special mounting bracket to mount the plaque that is specially geared for heritage homes. Shirley - to bring mounting brackets information/research for next meeting. 3.2) 3195 Mulberry Lane Shawna stated that this property is not a heritage house as she expected. 3.3) Open Doors Event The Committee discussed incorporating the Open Doors CORP0228-2/02 Action Items / Status (include deadline as appropriate) Debi to action. Shirley to action. Page 3 I Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) concept into a future event. The only difficulty with this concept is that most of the heritage homes are not centrally located so it could be difficult to view all houses. To consider for future consideration and with Pamela's review. Discussion ensued. 3.4) Canadian Museums Associations. Application for FundinQ Pamela would like everyone's consensus before she fills out this application as the deadline is in December. The application is for a student, a co-op type program from approximately December to February. Moved by Karen Emmink Seconded by Gordon Zimmerman That the Committee pursue the opportunity for funding from the Canadian Museums Association. CARRIED 3.5) Update from the City Clerk - Ontario HeritaQe Act . The Chief Building Officer & the Director of Planning & Development are concerned that the register (Ontario Heritage Properties of Interest) is not complete and up to date, and asked that this be given priority. . Everyone felt the committee could refocus and work hard to complete this within the next month. Once the list is complete, a report can be prepared to go to council for approval. . Gordon and Debi to set up a meeting with the Chief Gordon & pebi to Building Official (possibly the end of October). action. . Debi will arrange a city vehicle for Debi, Gordon and Debi to action. Shawna to take pictures of heritage homes that are on the pro~erty register. Tentative date is September 28th and 29 h. If a City vehicle is not used, mileage will be reimbursed. . Debi - suggests that the Committee inform the homeowners that their property is of heritage interest and that pictures of their homes will be posted on the Page 4 CORP0228-2/02 I Item / Details & Discussion & Conclusion ! Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) website. . Jim - suggests generating the list, and before it is published, notify the owners vi.a letter from the city, thereby giving them an opportunity to be aware of it. 4.0 Correspondence All 4.1 ) Ontario Heritaoe Trust Re: 2007 Nominations Requesting up to 3 nominations and must be endorsed by a Chair and submitted in electronic format. If anyone is aware of a nomination by a youth who has done something to protect or build, cultural or natural heritage they could nominate by contacting either the Chair or the Co-Chair. 5.0 Other Business All 5.1 ) . Cemeteries Listing - This listing is already available online however, it has not been updated since 1985. The Ontario Genealogical Society is responsible for this updating. . 2390 Rosebank Road - Heritage permit was approved at the Council meeting on September 17th. Owners, Mr. & Mrs. Lafrance thanked the Heritage Pickering Committee for their hard work, and they look forward to working with the committee in the future. Neil Carroll, the Director of Planning & Development will be working in consultation with the committee to finalize the plans. With the revised smaller footprint, they will need to consult with committee on construction details. Debi has suggested that the Committee needs formalized guidelines. . Councillor Littley has asked for the committee to participate in a Town Hall event meeting on October 13th at Petticoat Creek. Pam would like to do something similar that was done at the tapestry event, including Pam & Shawna to brochures, display, and a little booth. Pam and Shawna to volunteer their time from 9:30-12:30. action. . Shawna inquired about the Heritage Pickering flyer. Debi to action. Would like to get copies distributed at the meeting on October 13th. Page 5 CORP0228-2/02 i Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) . Gord - has discovered that 875 Kingston Road is the location where Dunbarton School used to be. Would like to suggest maybe putting up a plaque or making of mention of this. To be discussed at the next meeting. 6.0 Next Meeting Tuesday, October 16, 2007 Motion to adjourn Shirley Curran Seconded by Shawna Foxton Adjournment 8:35 pm Page 6 CORP0228-2/02 Cillf o~ Minutes WA TERFRONT COORDINATING COMMITTEE September 27 2007 7:00 pm Main Committee Room Attendees: Councillor O'Connell, Chair Councillor Dickerson, Vice-Chair Jim Dike Steve Holt Pat Korol David Steele Craig Bamford Doris Chee, Coordinator, Landscape & Parks Development Linda Roberts, (Recording Secretary) Also Present: Ron Taylor, Coordinator, City Development Regrets: Jim Dike Kevin Tower Chandra Gocool David Stone Mayor Ryan Councillor O'Connell welcomed eve one to the meetin . 2.0 Approval of Minutes Minutes of the April 26, 2007 and June 21, 2007 meeting were approved. Moved by Craig Bamford Seconded by David Steele Carried 3.0 Update on Masters Proqram Study on Frenchman's Bay Discussion ensued regarding the recommendations on the study completed by Marshall, Macklin, Monaghan. The following points were made: Page 1 CORP0228-2/02 · This is not financeable by the City of Pickering · Need for a proposal that is economically feasible · Important to review the benefits in the proposal · Important to review the last chapter as a Committee prior to going to Council · final report has not yet been received Moved by David Steele Seconded by Pat Korol That the Committee ask staff for a copy of the final report and that they provide us with an update on the Stormwater Management Master Plan Study. Carried It was suggested that we have 15 copies available of the final report and that we invite the presenters to attend our next meeting. Doris stated that Professor Wells was to provide a copy of the study in the Fall. 4.0 David Steele noted that he had spoken with Matthew Wells and informed the Committee that the student working on the study this past summer had completed her work and would like to share her research results with the Committee. It was suggested that a letter go out to the student as well as Marshall, Macklin, Monaghan to invite them to a meeting after we have received the final re ort. Workplan David to provide addresses 1) First Nations Trail Councillor O'Connell provided an overview of the First Nations Trail, noting we had received approval to go forward on this, and showing the location of the trail on the maps that had been prepared and paid for by OPG. She noted that having the drawings was a major step and that the next plan to work on would be to get the aboriginal communities involved in the work on the aboriginal gardens. She noted that these gardens are of native significance in the area. She would like to get the groups involved b havin them desi n somethin . She felt it was Page 2 CORP0228-2/02 important to have something designed and created by their community incorporated into the gardens. She went on to show the location of the gardens on the drawings and explained the location was chosen due to the higher elevation. She noted there is one more drawing being done. Discussion ensued on having the aboriginal groups participate in this, with the following points being made: · Have each aboriginal group participate - get them to provide information on their history · Unsure of who had settled in the area, not wanting to create conflicts among the different groups · Should make it a peace ground · "First Nations" - Pat noted that this is copywrited, we would need to look into who to contact for permission if we were to incorporate this into the name · Craig noted Ed Falkenberg has worked with the First Nations people, and Councillor O'Connell confirmed that she has this information · Very important to ask some leaders from the First Nations community who should be consulted and ask for their input. This would be a good starting point. David suggested we try to get a meeting with the First Nations people and see who is interested first and get contacts, then send out to the groups in general · Grants - this is not linked to a specific amount - the amount will depend on the scope of the project · Councillor O'Connell noted she would like to see something of significance done, as we have the space to do something on a large scale · Need to find out how many Nations make up the First Nations · Let groups decide how they want to go about it · Doris suggested this be made a sub project in conjunction with the trail, and take to Council for approval · Look at funding through grants and other sources · Seek Council approval in principle, then see what funding is available David su ested Councillor O'Connell and COLlncillor Dickerson Page 3 CORP0228-2/02 approach the groups to see who they can get involved and report back to the Committee. It was the consensus of the Committee that the focus be on interpretive outlook. It was noted these should be treated as two separate projects, getting the Waterfront Trail functional and the First Nations project. Also, we need to investigate what other funding is available to get the trail functional. Councillor O'Connell indicated that this was the intent. Discussion ensued on various plantings for the area. It was also discussed on how best to present this to Council. One suggestion was to have students prepare an animated presentation. Councillor O'Connell noted that this was a very costly undertaking, and informed the Committee that the drawings we have were funded by OPG, and these funds were specific to the drawings, and could not be used for anything else. Steve Holt suggested the costs may be minimal if we have students working on this. 2) Water Pollution Plant Ron Taylor, Coordinator, City Development, provided an update on the Water Pollution Plant through the use of handouts and drawings. He confirmed that the Environmental Assessment had been completed, and the approvals to expand are in place. He indicated the location of the plant on the map and noted that Y2 of the lands have now been developed. He noted the need to acquire property from the City and with respect to development, we need to look at the community benefits. The next step would be to bring forward to Council for updates, etc. Discussion ensued on the relocation of the heritage farm house. Councillor Dickerson noted it is now sitting on a new foundation. He also indicated this is 100% funded by York Region, and that the alignment has been done. He indicated he would be viewing the house next week. Doris provided an update on what is being done: · Revitalization of Duffin Creek - public use along east side · Re-alignment of a portion of the trail · Preping the perimeter for Stage 3 & 4 expansion - the perimeter of the site is berm · Fully vegetated - TRCA is working on this · Proposing Frisco Road into part of the walking trail · Councillor O'Connell noted that what TRCA is ro osin CORP0228-2/02 and Councillor Dickerson Councillor O'Connell to look into having students do up a presentation Page 4 for parking, is not what the Committee wants, although it was noted that they have not formally submitted a proposal . . Consensus was to have the parking area at the end of Frisco Road . Showed new re-alignment of trail and where the berms are located . Work on grading plans - placement of habitants, etc. Moved by Craig Bamford Seconded by Steve Holt 1) That the Waterfront Coordinating Committee support the need for a fully paved road to municipal standards from the intersection of Jodrel Road and Montgomery Park Road, easterly along Montgomery to Frisco Road, thence southerly to the southern terminus, including the need for a minimum of parking for 12 vehicles at the southern portion of Frisco Road; and 2) That the Director, Operations & Emergency Services be requested to report back to the Waterfront Coordinating Committee on the viability of the above noted request. Carried Discussion ensued on trail enhancements: . Enhancements end to end - benches, lighting . Wildlife in the area . Region is prepared to come up with an enchancement plan I to be implemented in 2008 . Committee to come together with a Plan to take to the Region . Need to come up with conceptual idea, not budget . Regions have agreed to work with us on this . Security measures for fencing Discussion ensued on the feasibility of having the service clubs involved in the heritage farm house in order to make it useable. It was noted that this property was not designated as a heritage property. Pat noted it would be more desirable if it had a working kitchen. It was confirmed that it would be available year round. One group has shown an interest. Also discussed was the need to ensure the suitabilit of the buildin ,ie. washrooms, electrici . CORP0228-2/02 Linda to forward directive to E. Buntsma, Director of Operations & Emergency Services Page 5 It was noted that the building is serviceable from an electrical point, but we need the specifics on retrofit. The Committee does not oppose the feasibility of a community or retail use of the ro ert . 5.0 DATE FOR NEXT MEETING Thursday, October 25,2007 Wednesda , November 21, 2007 6.0 OTHER BUSINESS 1) Councillor O'Connell announced this was Doris Chee's last meeting, as she has accepted another position with Hydro. Everyone congratulated Doris and wished her well in her new position. 2) CLOCA Watershed Awards Cloca is seeking nominations for the Watershed Awards. It was decided we could consider this for next ear. Meeting Adjourned 9:26 pm Copy: Members of Council Chief Administrative Officer Directors Division Heads Page 6 CORP0228-2/02