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Home My WebLink About10/09/2007 Executive Committee Meeting Minutes Monday, September 10, 2007 7:30 pm - Council Chambers Chair: Councillor Mclean -...../ . 2-4 PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma G. Paterson D. Bentley - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Corporate Services & Treasurer - City Clerk -.-/ (I) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Services, Report OES 34-07 - Quotation for Parking Lot Improvements - West Shore Community Centre A brief discussion ensued on the matter. The Director, Operations & Emergency Services was requested to provide clarification on the timing for the quotations; for example why are the tender bids for paving not completed at the same time. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report OES 34-07 regarding the Parking Lot Improvements at the West Shore Community Centre be received; 2. That Quotation No. Q-47-2007 submitted by D. Crupi & Sons Limited for the Parking Lot Improvements at the West Shore Community Centre in the amount of $115,850 (GST extra) be accepted; '-"'c 1 - Executive Committee Meeting Minutes Monday, September 10, 2007 7:30 pm - Council Chambers Chair: Councillor McLean 25 3. That the total gross project cost of $148,114 and a net project cost of $139,730 including the quotation amount and other project costs as outlined in Report OES 34-07 of the Director, Operations & Emergency Services be approved; 4. That the Director, Corporate Services & Treasurer be authorized to finance the net project cost of $139,730 through an internal loan for a period not to exceed 10 years; and, 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRIED - 2. Director, Operations & Emergency Services, Report OES 35-07 Lease Agreements - Lease No.: 614201-1 - Don Beer Memorial Park - Lease No.: 614658-1 - Brougham Community Centre - Lease No.: 614280-2 - Museum - Lease No.: 614725-1 - BrouQham Parkette RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report OES 35-07 of the Director, Operations & Emergency Services regarding lease agreements be received; and 2. That the Mayor and the Clerk be authorized to execute lease agreements between the City and Her Majesty the Queen in Right of Canada respecting the above Lease Agreements for the term from February 1, 2007 to January 31, 2012 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor. CARRIED - 3. Director, Corporate Services & Treasurer, Report CS 34-07 Formal Quotations - Quarterly Report and Chief Administrative Officer Approvals 2 Executive Committee Meeting Minutes Monday, September 10,2007 7:30 pm - Council Chambers Chair: Councillor McLean ---- 26 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles That Report CS 34-07 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report and Chief Administrative Officer Approvals be received for information. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 35-07 Establishment of Marshall Farms NeiQhbourhood Watch RECOMMENDA TION Moved by Councillor Dickerson Seconded by Councillor Pickles ~ 1. That the letter from the Durham Regional Police Service dated July 23, 2007 endorsing the establishment of the Marshall Farms Neighbourhood Watch, be received; and 2. That the Council of the Corporation of the City of Pickering hereby endorse the Marshall Farms Neighbourhood Watch and approves the installation of Neighbourhood Watch signs at the entrances to the subject area. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 39-07 Cash Position Report as at June 30, 2007 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles That Report CS 39-07 of the Director, Corporate Services & Treasurer regarding Cash Position as at June 30, 2007 be received for information. -" CARRIED 3 ~ Executive Committee Meeting Minutes Monday, September 10, 2007 7:30 pm - Council Chambers Chair: Councillor McLean 27 6. Director, Corporate Services & Treasurer, Report CS 40-07 2007 Final Tax Due Dates for Commercial, Industrial and Multi- Residential Realtv Tax Classes RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 40-07 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2007 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 12th, 2007; - 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 41-07 Section 357/358 of the Municipal Act- Adjustment to Taxes RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles - 1. That Report CS 41-07 of the Director, Corporate Services & Treasurer be received; 4 Executive Committee Meeting Minutes Monday, September 10, 2007 7:30 pm - Council Chambers Chair: Councillor McLean ~. 28 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRIED 8. Director, Corporate Services & Treasurer, Report CS 42-07 Municipal Performance Measurement Program - Provinciallv Mandated Public ReportinQ of Performance Measures A brief question period ensued on this matter. RECOMMENDATION Moved by Councillor Dickerson Seconded by Pickles '--' That Report CS 42-07 of the Director, Corporate Services & Treasurer regarding Municipal Performance Measurement Program - Provincially Mandated Public Reporting of Performance Measures be received for information. CARRIED (II) OTHER BUSINESS 1. Councillor O'Connell advised that she would be bringing forth a Notice of Motion at the next meeting of Council with respect to the Altridge Property Development. (III) ADJOURNMENT Moved by Councillor Johnson Seconded by Councillor Dickerson The meeting adjourned at 8:21 pm. '--' 5