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Home My WebLink AboutSeptember 17, 2007 ,~ Council Meeting Agenda Monday, September 17, 2007 Council Chambers IN CAMERA MEETING OF COUNCIL HAS BEEN SCHEDULED FOR 6:45 PM I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE - Council Meeting Minutes, July 23,2007 Planning' & Development Committee Minutes September 4, 2007 In Camera Council Minutes, September 10,2007 In Camera Executive (Audit) Committee Minutes, September 10, 2007 Executive (Audit) Committee Minutes, September 10, 2007 Executive Committee Minutes, September 10, 2007 1-13 14-21 Under Separate Cover Under Separate Cover .' 22-23 24-28 29 IV) PRESENTATIONS V) DELEGATIONS VI) CORRESPONDENCE VII) COMMITTEE REPORTS 30 31-73 74-80 a) Report PO 2007-04 of the Planning & Development Committee b) Report EC 2007-08 of the Executive (Audit) Committee c) Report EC 2007-09 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS IX) MOTIONS AND NOTICE OF MOTIONS 81-176 177 -178 - X) BY-LAWS 179-193 XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW Council Meeting Agenda -.-' Monday, September 17, 2007 Council Chambers XIII) ADJOURNMENT FORiNFORMATION ONLY . Minutes from the Pickering Museum Village Advisory Committee meeting April 19,2007 and June 14,2007 . Minutes from the Heritage Pickering Advisory Committee, July 3, July 24, and August 21,2007 . Minutes from the Committee of Adjustment Meeting July 11 and August 1, 2007 . Minutes from the Communities Against Violence Everywhere Meeting July 17, 2007 -.--. --.;. ,- Council Meeting Minutes Monday, July 23, 2007 7:30 PM Council Chambers 01 PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: - T. J. Quinn N. Carroll T. Melymuk G. Paterson D. Bentley R. Pym D. Shields R. Cefaratti C. Pierini - Chief Administrative Officer - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - Principal Planner - Development Review - Deputy Clerk - Planner - Planner (I) ADOPTION OF MINUTES Moved by Councillor Johnson Seconded by Councillor Dickerson Council Meeting Minutes June 18, 2007 In Camera Council Meeting Minutes June 18 and 25, 2007 CARRIED (II) CORRESPONDENCE CORR. 40-07 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby. ON L 1 N 6A3 - 1. 1 - ~ Council Meeting Minutes Monday, July 23, 2007 7:30 PM Council Chambers "-"'0. 02 Resolution # 158/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 40-07 from P.M. Madill, Regional Clerk, Region of Durham advising that at a meeting held on June 20, 2007, Council adopted a resolution regarding healthcare funding, and requesting support from the surrounding municipalities for Lakeridge Health Services and Rouge Valley Health Care Services, be endorsed. CARRIED 2. CORR. 41-07 HECTOR MACMILLAN, MAYOR MUNICIPALITY OF TRENT HILLS 66 Front Street South, Box 1030 Campbellford, ON KOL 1 LO ______0 Resolution # 159/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 41-07 from Hector Macmillan, Mayor, Municipality of Trent Hills requesting the City of Pickering's support of the efforts of the Canadian Advocates for Tax Awareness (CAFTA) and the Canadian National Taxpayers Coalition (CNTC) by continuing to pressure our Provincial representatives with respect to the assessment system be endorsed. CARRIED 3. CORR. 42-07 PETER JULIAN, MP BURNABY - NEW WESTMINSTER 7615 Sixth Street Burnaby, BC V3N 3M6 Resolution # 160/07 -- Moved by Councillor Dickerson Seconded by Councillor Littley 2 >- Council Meeting Minutes Monday, July 23, 2007 7:30 PM Council Chambers 03 That CORR. 42-07 from Peter Julian, MP, Burnaby-New Westminster requesting the City of Pickering's support with respect to a motion being brought forward to ban the production and importation of products containing PBDE's (Polybrominated Diphenyl Ethers) be endorsed. CARRIED (III) COMMITTEE REPORTS a) REPORT PO 2007-04 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. INFORMATION REPORT NO. 06-07 - SUBJECT: Zoning By-law Amendment Application A 11/06 Richard Gosling 425 Whitevale Road Part of Lot 24, Lots 25 to 27, Plan 21 Parts 5. 6. 40R-1139, City of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by Richard Gosling for property municipally known as 425 Whitevale Road. Ross Pym, Principal Planner - Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. He noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Carla Pierini, Planner provided a brief overview of Zoning Amendment Application A 11/06. >- Richard Gosling, the applicant, appeared before Council and outlined what he had completed to the property and what he was planning. He noted that he has complied with the heritage significance while upgrading the property. He stated that his plans were to keep traffic flow to a minimum and to work with area residents during the project. He stated that he was not trying to maximize the uses on the property but was trying to complement the site and the Whitevale area. 3 Council Meeting Minutes Monday, July 23, 2007 7:30 PM Council Chambers ........./. 04 Jim Thompson, 437 Churchwin Street, Whitevale, appeared before Council in support of the application but requested clarification on the size of the restaurant; whether the restaurant was just for the spa clients or would it be open to the public and whether the restaurant would have a liquor licence. Mr. Thompson also noted that he would like to see the parking area as far from the road as possible and questioned whether the applicant would considering leasing the property on the north side of the road for overflow parking if it was available. Tommy Thompson, 3181 Byron Street, appeared before Council in support of the application and stated that he felt the improvements to this building have improved the look of the village. Melanie Glassford, 3175 Factory Street, appeared before Council in support of the application. A question and answer period ensued. 2. INFORMATION REPORT NO. 07-07 --' SUBJECT: Draft Plan of Subdivision Application S-P-2002-04 & Zoning Amendment Application A 23/02 Anthony Debruin 1796 Fairport Road Lots 7, 8 & 9, Part of Lots 5, 6 & 10, Plan 820 City of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by Anthony Debruin for property municipally known as 1796 Fairport Road. Ross Pym, Principal Planner - Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. He noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Rick Cefaratti, Planner provided a brief overview of Zoning Amendment Application A 23/02. --' Anthony DeBruin, the applicant, appeared before Council in support of the application and to answer questions that may arise. 4 - Council Meeting Minutes Monday, July 23, 2007 7:30 PM Council Chambers 05 M. D'Mello, 1794 Fairport Road, appeared before Council in opposition to the application. He noted that at the last meeting the residents were told there would be an informal meeting with the applicant before the application came back to Council. Mr. D'Mello requested clarification on how many units would be built because he thought in the last report it was supposed to be 56 units. He also noted that studies would have to be redone because they would be too old. Tom Hunt, 1670 Goldenridge Road, noted that Goldenridge was a difficult street to get out of at this time and felt that if another street came off of it getting onto Fairport Road would be a nightmare. Edward Kudjerski, 1661 Goldenridge Road, also stated he was concerned with traffic trying to get out onto Fairport Road. He also questioned whether there would. be sidewalks and signalization for the development. - Pam Bendell, 1803 Spruce Hill Road, stated her concerns with tree preservation in the area and she also noted her concerns with what would happen to the wildlife. Ms. Bendell noted that the area had a speeding problem and traffic was already very heavy. E. Racioppa, 1668 Goldenridge Road, stated that he would like to see the street come out onto Welrus Street. G. McMaster, 1807 Spruce Hill Road, stated that he also thought there would be an informal meeting before this report came back to Council. He stated that the development in this area needed to be right and well planned because the rest of the area would take its lead from what happen on this site. He noted that roads had to be right, that the area needed sidewalks and that the whole track of land needed to be looked at with a long term approach being envisioned. Lorraine Bouvier-Germain, 1676 Goldenridge Road, appeared before Council and stated that since she has lived in the area she has seen a 100% increase in the volume of traffic and noted her concerns with the application adding to this problem. She stated that she did not want to see the development empty onto Fairport Road and noted her concern for the safety of children in the area. - Kathleen Squissato, 1807 Fairport Road, also noted her concerns with the volume of traffic and the new street coming out onto Fairport Road. She stated that traffic was heavy and there was a lot of speeding. A number of written submissions in opposition to the subject application were submitted to the City Clerk for the official record. 5 Council Meeting Minutes Monday, July 23, 2007 7:30 PM Council Chambers '..-' 06 3. INFORMATION REPORT NO. 04-07 SUBJECT: Zoning By-law Amendment Application A 35/05 Ansar Medical Services Inc. 2177 & 2185 Brock Road Part of Lot 18, Concession 2 City of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by Ansar Medical Services Inc. for property municipally known as 2177 & 2185 Brock Road. Ross Pym, Principal Planner - Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. He noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, .-.-/ there are reasonable grounds to do so. Ross Pym, provided a brief overview of Zoning Amendment Application A 35/05. G. Swinkin, Solicitor for the applicant, appeared before Council in support of the application. Kevin Modeste, 2368 Wildwood Crescent, appeared before Council and noted his concerns with regards to additional traffic volumes coming onto Brock Road and questioned how the development would impact the community. Mr. Modeste questioned when the street at the rear of the property would come on board. A question and answer period ensued. 4. INFORMATION REPORT NO. 05-07 SUBJECT: Zoning Amendment Application A 03/07 BMC Bayly Park Inc. 1400,1410 & 1420 Bayly Street Part of Lot 21 & 22, Concession 1 (Parts 1 & 2, 40R-6033. Part 1. 40R-12889) City of Pickerinq -- 6 - Council Meeting Minutes Monday, July 23, 2007 7:30 PM Council Chambers ., 07 A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by BMC Bayly Park Inc. for property municipally known as 1400, 1410 & 1420 Bayly Street. Ross Pym, Principal Planner - Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. He noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Rick Cefaratti, Planner provided a brief overview of zoning amendment application A 03/07. - Rob Freeman, Planning Consultant for the owner, appeared before Council and outlined the reason for the application. Mr. Freeman noted that they would be taking a look at the parking to make sure it conforms to the new uses if approved. Sylvain Trepanier, 1218 Marica Cook Place, appeared before Council in opposition to the application. Mr. Trepanier stated that he felt the rezoning was being completed for one tenant and questioned what this would do to the tax level for the other tenants. He noted that the applicant should have applied for the rezoning before allowing the tenant to occupy the space, not move in and then seek compliance. 5. Director, Planning & Development, Report PD 23-07 Zoning By-law Amendment Application A 34/05 Altridge Properties Inc. 1482 - 1484 Altona Road & 1490 - 1498 Altona Road Part of Lot 33, B.F.C Range 3, (40R-9096, Part 5 & 40M-1515, Blocks 85 & 86) Part of Lot 33, B.F.C Range 3, (40R-5045, Part 1) City of Pickerinq Resolution # 161/07 Moved by Councillor Johnson Seconded by Councillor Littley - 7 Council Meeting Minutes Monday, July 23, 2007 7:30 PM Council Chambers -....../ 08 That Draft Plan of Subdivision S-P-2005-03 and Zoning By-law Amendment Application A 34/05 submitted by Altridge Properties Inc., on lands being Part of Lot 33, B.F.C Range 3 (40R-9096, Part 5 & 40M-1515, Blocks 85 & 86), Part of Lot 33, B.F.C Range 3 (40R-5045, Part 1), City of Pickering, to permit the development of 10 lots for detached dwelling units, be tabled. CARRIED ON A RECORDED VOTE YES NO Councillor Johnson Councillor Littley Councillor Pickles Mayor Ryan Councillor Dickerson Councillor McLean Councillor O'Connell b) REPORT OF THE EXECUTIVE COMMITTEE ____0 1. Director, Corporate Services & Treasurer, CS 32-07 COMRIF Asset Manaoement ProQram Fundino Resolution # 162/07 Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 32-07 of the Director, Corporate Services & Treasurer be received; 2. That the Mayor and Chief Administrative Officer be authorized to execute the Funding Agreement for Asset Management Program (AMP) Project under the Canada - Ontario Municipal Rural Infrastructure Fund (COMRIF) program in order to obtain funding in the amount of $32,440, and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED --- 8 - Council Meeting Minutes Monday, July 23, 2007 7:30 PM Council Chambers 09 (IV) REPORTS - NEW AND UNFINISHED 1. Director, Corporate Services & Treasurer, Report CS 26-07 Fireworks By-law At the June 18, 2007 meeting of Council, Report CS 26-07 of the Director, Corporate Services & Treasurer was referred back to staff to complete revisions to the draft by-law based on the discussion. A memorandum dated July 9, 2007 to the Mayor and Members of Council from the City Clerk providing clarification to the by-law was sent out. Resolution # 163/07 Moved by Councillor McLean Seconded by Councillor Johnson - 1. That Report CS 26-07 of the Director, Corporate Services & Treasurer be received; 2. That the draft by-law, as amended, included as Attachment 1 to provide for the licensing of the sale and setting off of Fireworks be enacted; and 3. That the appropriate staff of the City of Pickering be given authority to give effect thereto. CARRIED (V) NOTICES OF MOTION Moved by Councillor McLean Seconded by Councillor Dickerson That the rules of procedure be suspended in order to deal with the Support Our Troop Decals Notice of Motion at this meeting. CARRIED ON A 2/3 MAJORITY VOTE - 9 Council Meeting Minutes Monday, July 23, 2007 7:30 PM Council Chambers ~. 1 0 a) SUPPORT OUR TROOP DECALS Resolution # 164/07 Moved by Councillor Mclean Seconded by Councillor Dickerson WHEREAS, it is important that the City of Pickering support the men and women of our military who are serving their country in a variety of capacities; WHEREAS, a yellow ribbon represents a visible show of support for military members and their families and it also represents the hope for a safe and speedy return from overseas deployment; THEREFORE BE IT RESOLVED THAT the City of Pickering hereby supports the troops through the purchase of yellow ribbon 'Support our Troop' decals for City provincially licensed vehicles at an estimated cost of $1,200.00 to be purchased through the current budget; and -' NOW THEREFORE, be it resolved that City staff take the necessary action to give effect to this request. CARRIED LATER IN THE MEETING (See Following Motions) Moved by Councillor Mclean Seconded by Councillor Dickerson That clause 3 of the main motion be amended by adding at the end of the clause 'that the Pickering Professional Firefighters be authorized to wear support our troop decals on their helmuts' after the words 'current budget'. CARRIED Moved by Councillor Pickles Seconded by Councillor Johnson That clause 3 of the main motion be amended by adding at the end of the clause 'and further that the decals also be affixed to the entrance doors to all City ____ facilities'. 10 ,-. Council Meeting Minutes Monday, July 23,2007 7:30 PM Council Chambers 1 1 CARRIED AS AMENDED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan Councillor Littley was absent during the vote on this matter. ,,-. b) REQUEST FOR PERMISSION TO PLACE SIGNAGE IN THE CITY BOULEVARD 1801 VALLEY FARM ROAD (CITY CENTRE RESIDENCE) AND REQUEST FOR MINOR VARIANCE TO THE SIGN BY-LAW FOR SIGNAGE RELATED TO 1801 VALLEY FARM ROAD (CITY CENTRE RESIDENCE) AND 1775 VALLEY FARM ROAD (DCC 182) Council was advised of the need to present this motion. Moved by Councillor Pickles Seconded by Councillor Johnson That the rules of procedure be suspended in order to deal with' a request for minor variance Notice of Motion at this meeting. CARRIED ON A 2/3 MAJORITY VOTE Resolution # 165/07 Moved by Councillor Pickles Seconded by Councillor Johnson ,-. 11 Council Meeting Minutes Monday, July 23, 2007 7:30 PM Council Chambers -../ 1 2 1. That the request from The Rockport Group for permission to erect a sign in the boulevard of Valley Farm Road and for minor variances for two entry/address signs on the north and south side of the Valley Farm Road entrance be approved as submitted in the letter from the Rockport Group dated June 28, 2007, subject to final approval and sign-off by City officials and an appropriate revision to the site plan agreement for the City Centre Residence development; and that related site plan revision and agreement fees be waived for this initiative; and 2. That the Rockport Group be so advised in this regard. CARRIED c) Moved by Councillor Dickerson Seconded by Councillor O'Connell That the rules of procedure be suspended in order to present a motion to reimburse the legal fees of Maurice Brenner (former Councillor). -.-/ MOTION DEFEATED (VI) BY -LAWS 6783/07 Being a by-law to regulate the sale and the setting off of fireworks. 6786/07 Being a by-law to lift the (H) Holding Symbol designation to permit a mixed use development of townhouse dwelling units and apartment buildings that contain commercial uses on the subject lands as approved by Zoning By-law 6705/06. The owner has completed the stipulated requirements to lift the (H) Holding Symbol . 6787/07 Being a by-law to amend the existing "CLR8" - Cluster Residential zoning on the subject lands to permit a dog daycare and boarding facility with an ancillary retail store for a temporary period of three years. THIRD READING: Councillor Johnson, seconded by Councillor Pickles, moved that By-law Numbers 6783/07 to 6787/07, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be-.-/' affixed thereto. CARRIED 12 - Council Meeting Minutes Monday, July 23,2007 7:30 PM Council Chambers 1 3 (VII) OTHER BUSINESS 1. The Chief Administrative Officer was provided direction on the following: a) Councillor Dickerson requested clarification on how the Audit Committee was disbanded and made part of the Executive Committee. b) Councillor Dickerson gave notice of his intent to bring forth a Notice of Motion with respect to the reimbursement of legal fees to Maurice Brenner, former Councillor at the next meeting of Council. c) Councillor O'Connell requested information regarding the City of Pickering's involvement in the Fifth Annual Pickering Community Leaders Prayer Breakfast. ,- d) Councillor O'Connell requested information regarding the Court case between the City of Pickering and former Councillor Maurice Brenner. (VIII) CONFIRMATION BY-LAW By-law Number 6788/07 Councillor Johnson, seconded by Councillor Pickles, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of July 23, 2007. CARRIED (IX) ADJOURNMENT The meeting adjourned at 11 :00 pm.. DATED this 23rd day of July, 2007 MAYOR DAVID RYAN - DEBIA.BENTLEY CITY CLERK 13 1 4 Planning & Development Committee Meeting Minutes Tuesday, September 4, 2007 7:30 pm - Council Chambers ~" Chair: Councillor Littley PRESENT: Mayor Dave Ryan COUNCILLORS: R. Johnson - attended the meeting at 8:45 pm J. O'Connell D. Pickles B. Littley Absent D. Dickerson - City Business B. McLean - City Business ALSO PRESENT: T. Quinn N. Carroll T. Melymuk L. Taylor C. Rose S. Gaunt A. Yearwood D. Shields ---.-/ - Chief Administrative Officer - Director, Planning & Development - Director, Office of Sustainability - Manager, Development Review - Manager, Policy - Senior Planner - Planner I - Deputy Clerk (I) PART lA' - PLANNING INFORMATION MEETING 1. Information Report No. 08-07 Zoning By-law Amendment Application A 05/07 N. & N. Picciolo 1475 Altona Road (Part of Lot 33, Plan 228) City of Pickerinq A public information meeting was held under the Planning Act, for the purpose ___" of informing the public with respect to an application submitted by N. & N. Picciolo for property municipally known as 1475 Altona Road. 1 .- Planning & Development Committee Meeting Minutes Tuesday, September 4,2007 7:30 pm - Council Chambers Chair: Councillor Littley 1 5 Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Lynda Taylor gave a brief overview of zoning amendment application A 05/07. - Antonio Picciolo the applicant, 1639 Valleyridge Cres., Pickering, appeared before the Committee in support of the application and noted that 2 driveways already existed on the property and that they would be preserving the healthy vegetation on the property. Mr. Picciolo noted that he had attempted to assemble land in the area for future development however a new house is being built on the North side of the property at this time; therefore no land assembly is possible. Dan Farren, 1487 Altona Road, Pickering, appeared before the Committee in support of the application and noted that he was glad to see the proposed detached dwelling development as it may put an end to the discussion of land assembly for townhouses in the area (II) PART "B" PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development, Report PO 22-07 Sandbury Building Corporation - Plan of Subdivision 40M-1480 Fulco Automotive Limited - Plan of Subdivision 40M-1500 Grand Oak Homes (Eastern Division) Inc. - Plan of Subdivision 40M-1511 Final Assumption of Plans of Subdivision RECOMMENDATION - Moved by Councillor Pickles Seconded by Councillor O'Connell 2 1 6 Planning & Development Committee Meeting Minutes Tuesday, September 4,2007 7:30 pm - Council Chambers ........,/ Chair: Councillor Littley 1. That Report PD 22-07 of the Director, Planning & Development regarding the Assumption of Plans 40M-1480, 40M-1500 and 40M-1511, be received; 2. That the highways being Lightfoot Place, Rainy Day Drive and Steeple Hill within Plan 40M-1480 be assumed for public use; That the highways being Ashford Drive, Beechlawn Drive, Larksmere Court and Marshcourt Drive within Plan 40M-1500 be assumed for public use; 3. 4. That the highways being Middleton Street, Pepperwood Gate and Beare Court within Plan 40M-1511 be assumed for public use; 5. That the seNices required by the Subdivision Agreements relating to Plans 40M-1480, 40M-1500 and 40M-1511, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 60 and 61, Plan 40M-1480 and Block 78, Plan 40M-1500; --...-" 6. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1480, 40M-1500 and 40M-1511, save and except for Block 78, Plan 40M-1500, be released and removed from title. CARRIED 2. Director, Planning & Development, Report PD 25-07 Pickering Official Plan (POP) Review - Final Work Plan Greg Daly of Walker, Nott, Dragicevic, the representative for Runnymede Development and Tribute Communities, appeared before the Committee to request that the City take a serious look at shortening the time frame for the population and employment study. Mr. Daly noted that it should be done sooner rather than later and maybe it could be completed concurrently with the Region of Durham studies. ---'" 3 ,-.. Planning & Development Committee Meeting Minutes Tuesday, September 4, 2007 7:30 pm - Council Chambers Chair: Councillor Littley 1 7 David Grey Eagle Sanford, appeared before the Committee and stated that the City better take a real close look at the Constitution Act regarding First Nations while reviewing the Pickering Official Plan. Steve Fagus of Commercial Focus Advisory Services, noted that the employment and population study should be completed sooner. Isabella Oke, 989 Rambleberry Ave., Pickering representing Eco Kids appeared before the Committee and noted how happy Eco Kids was that the City so strongly supports environmental issues. She also noted that Eco Kids felt there should not be. an airport because it would not be good for the environment. RECOMMENDATION - MOVED by Mayor Ryan Seconded by Councillor Pickles 1. That Report PO 25-07 of the Director, Planning & Development, regarding a Final Work Plan for the review of the Pickering Official Plan, be received; 2. That the responses to the comments received on the Pickering Official Plan Review as set out in Appendix I - Table 1 to Report PO 25-07, be endorsed; 3. That the Final Work Plan for the review of the Pickering Official Plan, as set out in Appendix II to Report PO 25-07, be endorsed; and 4. Further, that a copy of Report PO 25-07 be forwarded to the Region of Durham, Ministry of Municipal Affairs and Housing, the Conservation Authorities and those other agencies and members of the public who provided comments, for information. CARRIED LATER IN THE MEETING (See Following Motions) - 4 Planning & Development Committee Meeting Minutes Tuesday, September 4, 2007 7:30 pm - Council Chambers -./. 1 8 Chair: Councillo~ Littley Moved by Councillor Pickles Seconded by Councillor O'Connell That the main motion be amended by adding the following as Item #3 and re- numbering Item #3 and #4; 3. That the Final Work Plan for the review of the Pickering Official Plan, as set out in Appendix II to Report PO 25-07, be amended on page 3 of the Workplan under 'General Official Plan Review' to reflect that the review should reconsider the proposed airport designation. CARRIED Moved by Councillor O'Connell Seconded by Councillor Pickles --.-' That Item #4 of the main motion, as amended, be further amended to read as follows: 4. That the Final Work Plan for the review of the Pickering Official Plan, as set out in Appendix II to Report PO 25-07, be endorsed as amended by the following: a) To include a strategy to engage the community. This strategy is to outline the efforts being made to engage the community and to gain meaningful input regarding Pickering Official Plan review. This report is to include efforts made to date and all future initiatives; b) The creation of Pickering's Official Plan Community Advisory Committee. Since all members of the community are considered stakeholders, this committee will have an open membership made up of various members of Pickering's community. All members of the Council are welcome members however one member of Council is to be appointed by Council as a whole, and will act as the Council and Community liaison. Logistics such as, Chair and meeting schedules are to be determined by the committee itself; ---' 5 - Planning & Development Committee Meeting Minutes Tuesday, September 4, 2007 7:30 pm - Council Chambers Chair: Councillor Littley 1 9 c) The inclusion of an individual review process for the Seaton neighbourhood. A localized neighbourhood plan for Seaton needs to be established and thus must be completed before it can be included into Pickering Official Plan review. Specifics to include community meetings and forums which will require community outreach to obtain input form all areas of the community; and, d) Direct and meaningful consultation with the First Nations communities specifically impacted. Face to face direct meetings and/or working groups are to be held by the City of Pickering and all members of First Nations who may be affected as guaranteed in Section 35 of the Constitution Act, 1982 recognizes and affirms aboriginal and treaty rights, and in doing so, it protects both the content of these rights and requires a process of consultation and accommodation. - MOTION DEFEATED Moved by Councillor Pickles Seconded by Councillor Johnson That the main motion, as amended, be further amended by adding the following as Item #5 and re-numbering Item #5 to Item #6. 5. That staff report back to Council through a workshop on strategies to engage the community, noting that the strategy is to outline the efforts being made to engage the community and to gain meaningful input regarding Pickering Official Plan review and the report is to include efforts made to date and all future initiatives; a proposal for the creation of a Pickering Official Plan Community Advisory Committee and the strategy to engage First Nations Communities. CARRIED Moved by Councillor Johnson Seconded by Mayor Ryan - That the main motion, as amended, be further amended by adding the following as Item #6 and re-numbering Item #6 to Item #7. 6 Planning & Development Committee Meeting Minutes Tuesday, September 4,2007 7:30 pm - Council Chambers --/ 20 Chair: Councillor Littley 6. That staff report back to Council through a workshop on the Seaton Neighbourhood planning strategies. CARRIED Moved by Mayor Ryan Seconded by Councillor Pickles That the main motion, as amended, be CARRIED. 3. Director, Planning & Development, Report PO 26-07 Street Name Change of Taunton Road East of Brock Road To "William Jackson Drive" (Old) Taunton Road legally described as: Firstly: Part Lots 17 and 18, Concession 3, as in Highway Plan 538 and Part Lot 17, Concession 3 as in C0212542 & C0213985, except Parts 1 and 2, -' Plan 40R-24188 Secondly: Part Lot 16, Concession 3, Part Lot 16, Concession 4 and Part of the Road Allowance between Concessions 3 and 4, designated as Part 1, Plan 40R-23354 Thirdly: Part Lot 16. Concession 3. beinq Parts 1 to 5. Plan 40R15548 RECOMMENDATION MOVED by Councillor Johnson Seconded by Councillor Pickles 1. That Report PO 26-07 of the Director, Planning & Development be received; and 2. Further, that the process be initiated to change the name of (Old) Taunton Road to "William Jackson Drive" for those lands located east of Brock Road legally described as: a) Part Lots 17 and 18, Concession 3, as in Highway Plan 538 and Part Lot 17, Concession 3 as in C0212542 & C0213985, except Parts 1 and 2, Plan 40R-24188; ~ 7 - Planning & Development Committee Meeting Minutes Tuesday, September 4,2007 7:30 pm - Council Chambers Chair: Councillor Littley 21 b) Part Lot 16, Concession 3, Part Lot 16, Concession 4 and Part of the Road Allowance between Concessions 3 and 4, designated as Part 1, Plan 40R-23354; and, c) Part Lot 16, Concession 3, being Parts 1 to 5, Plan 40R15548. CARRIED (III) OTHER BUSINESS 1. The Chief Administrative Officer was provided direction on the following: a) Mayor Ryan noted that an agreement had been delivered to the City Solicitor on the Seaton land transfer and requested that the City Solicitor update Council in a couple of weeks on the content of the agreement. - (IV) ADJOURNMENT The meeting adjourned at 10:00 pm. - 8 EXECUTIVE COMMITTEE (AUDIT) MINUTES --/. Monday, September 10, 2007 Main Committee Room 4:00 PM 2? PRESENT: Mayor David Ryan Councillor Dickerson Councillor Littley Councillor McLean Councillor O'Connell ABSENT: Councillor Johnson Councillor Pickles ALSO PRESENT: T. J. Quinn G. Paterson K. Senior D. Bentley - Chief Administrative Officer - Director, Corporate Services & Treasurer - Manager, Accounting Services - City Clerk .-- GUESTS: P. Jesty, Deloitte & Touche P. Colavecchia, Deloitte & Touche (I) ADOPTION OF MINUTES Moved by Mayor Ryan Seconded by Councillor Dickerson That the minutes of the meeting held on Monday, February 12, 2007 be adopted. CARRIED Moved by Councillor Dickerson Seconded by Councillor O'Connell That the Committee move In Camera In accordance with the In Camera provisions of the Municipal Act. The purpose of the In Camera meeting was to deal with communications necessary for that purpose and a matter of which Council may hold a closed meeting (MFIPPA). ---../ CARRI ED - 1 - - EXECUTIVE COMMITTEE (AUDIT) MINUTES Monday, September 10, 2007 Main Committee Room 4:00 PM 2~ Refer to the In Camera minutes for further information. (II) MATTERS FOR CONSIDERATION 1. Director, Corporate Services & Treasurer, Confidential Report CS 29-07 Auditors' Report on Audit Results Moved by Mayor Ryan Seconded by Councillor Dickerson - That the recommendation as contained in Confidential Report CS 29-07 of the Director, Corporate Services & Treasurer be adopted. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 33-07 2006 Year End Audit Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 33-07 of the Director, Corporate Services & Treasurer be received; and, 2. That the 2006 draft Audited Consolidated Financial Statements for the City of Pickering be received and forwarded to Council for approval. CARRIED (III) OTHER BUSINESS There were no items of Other Business. - (IV) ADJOURNMENT The meeting adjourned at 5:23 p.m. - 2 - Executive Committee Meeting Minutes Monday, September 10, 2007 7:30 pm - Council Chambers Chair: Councillor Mclean -...../ . 2-4 PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma G. Paterson D. Bentley - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Corporate Services & Treasurer - City Clerk -.-/ (I) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Services, Report OES 34-07 - Quotation for Parking Lot Improvements - West Shore Community Centre A brief discussion ensued on the matter. The Director, Operations & Emergency Services was requested to provide clarification on the timing for the quotations; for example why are the tender bids for paving not completed at the same time. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report OES 34-07 regarding the Parking Lot Improvements at the West Shore Community Centre be received; 2. That Quotation No. Q-47-2007 submitted by D. Crupi & Sons Limited for the Parking Lot Improvements at the West Shore Community Centre in the amount of $115,850 (GST extra) be accepted; '-"'c 1 - Executive Committee Meeting Minutes Monday, September 10, 2007 7:30 pm - Council Chambers Chair: Councillor McLean 25 3. That the total gross project cost of $148,114 and a net project cost of $139,730 including the quotation amount and other project costs as outlined in Report OES 34-07 of the Director, Operations & Emergency Services be approved; 4. That the Director, Corporate Services & Treasurer be authorized to finance the net project cost of $139,730 through an internal loan for a period not to exceed 10 years; and, 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRIED - 2. Director, Operations & Emergency Services, Report OES 35-07 Lease Agreements - Lease No.: 614201-1 - Don Beer Memorial Park - Lease No.: 614658-1 - Brougham Community Centre - Lease No.: 614280-2 - Museum - Lease No.: 614725-1 - BrouQham Parkette RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report OES 35-07 of the Director, Operations & Emergency Services regarding lease agreements be received; and 2. That the Mayor and the Clerk be authorized to execute lease agreements between the City and Her Majesty the Queen in Right of Canada respecting the above Lease Agreements for the term from February 1, 2007 to January 31, 2012 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor. CARRIED - 3. Director, Corporate Services & Treasurer, Report CS 34-07 Formal Quotations - Quarterly Report and Chief Administrative Officer Approvals 2 Executive Committee Meeting Minutes Monday, September 10,2007 7:30 pm - Council Chambers Chair: Councillor McLean ---- 26 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles That Report CS 34-07 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report and Chief Administrative Officer Approvals be received for information. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 35-07 Establishment of Marshall Farms NeiQhbourhood Watch RECOMMENDA TION Moved by Councillor Dickerson Seconded by Councillor Pickles ~ 1. That the letter from the Durham Regional Police Service dated July 23, 2007 endorsing the establishment of the Marshall Farms Neighbourhood Watch, be received; and 2. That the Council of the Corporation of the City of Pickering hereby endorse the Marshall Farms Neighbourhood Watch and approves the installation of Neighbourhood Watch signs at the entrances to the subject area. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 39-07 Cash Position Report as at June 30, 2007 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles That Report CS 39-07 of the Director, Corporate Services & Treasurer regarding Cash Position as at June 30, 2007 be received for information. -" CARRIED 3 ~ Executive Committee Meeting Minutes Monday, September 10, 2007 7:30 pm - Council Chambers Chair: Councillor McLean 27 6. Director, Corporate Services & Treasurer, Report CS 40-07 2007 Final Tax Due Dates for Commercial, Industrial and Multi- Residential Realtv Tax Classes RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 40-07 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2007 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 12th, 2007; - 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 41-07 Section 357/358 of the Municipal Act- Adjustment to Taxes RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles - 1. That Report CS 41-07 of the Director, Corporate Services & Treasurer be received; 4 Executive Committee Meeting Minutes Monday, September 10, 2007 7:30 pm - Council Chambers Chair: Councillor McLean ~. 28 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRIED 8. Director, Corporate Services & Treasurer, Report CS 42-07 Municipal Performance Measurement Program - Provinciallv Mandated Public ReportinQ of Performance Measures A brief question period ensued on this matter. RECOMMENDATION Moved by Councillor Dickerson Seconded by Pickles '--' That Report CS 42-07 of the Director, Corporate Services & Treasurer regarding Municipal Performance Measurement Program - Provincially Mandated Public Reporting of Performance Measures be received for information. CARRIED (II) OTHER BUSINESS 1. Councillor O'Connell advised that she would be bringing forth a Notice of Motion at the next meeting of Council with respect to the Altridge Property Development. (III) ADJOURNMENT Moved by Councillor Johnson Seconded by Councillor Dickerson The meeting adjourned at 8:21 pm. '--' 5 - 29 eil" o~ September 17, 2007 PRESENTATIONS 1. Presentation of Certificates Adopt a Park - Douglas Park And Maior Oaks Park - - - 30 CiiLJ o~ September 17, 2007 DELEGATIONS 1. Mark Holland, MP Ajax-Pickering Update on Federal Issues 2. Doug McKay and Jim Witty 2007 Campaign Co-Chairs United Way Aiax-Pickerinq-Uxbridqe 3. Stephen Little, Member, Accessibility Advisory Committee Zoia Horne, Member, Accessibility Advisory Committee Re: Director, Operations & Emergency Services, Report OES 38-07 City of Pickering 2008 Annual Accessibility Plan Reviewed by the Accessibility Advisory Committee for Council Consideration - 4. Paul LaFrance Re: Director, Corporate Services & Treasurer, Report CS 37-07 Heritage Permit Application 002/07 Submission Under Ontario Heritage Act 2390 Rosebank Road 5. Maurice Brenner Re: Council Meetinq Minutes of Julv 23. 2007 .- CilLJ (1~ - - - 31 September 17, 2007 CORRESPONDENCE 1. CORR. 43-07 J.D. LEACH, CITY CLERK CITY OF VAUGHAN CLERK'S DEPARTMENT 2141 Major Mackenzie Drive VauQhan. ON L6A 1T1 Motion for Direction Letter received from J.D. Leach, City Clerk, City of Vaughan advising that at a meeting held June 25, 2007, Council adopted a resolution regarding special policy areas. 2. CORR. 44-07 DAN VAN LONDERSELE, CHAIR ONTARIO 9-1-1 ADVISORY BOARD C/O Peel Regional Police Telecommunications 7750 Hurontario Street Brampton. ON L6V 3W6 Motion for Direction Letter received from Dan Van Londersele, Chair, Ontario 9-1-1 Advisory Board, requesting financial assistance for the implementation and operation of 9-1-1 Emergency Number systems in Ontario. 3. CORR 45-07 MICHAEL BENDER MANAGER, CONSERVATION LANDS TORONTO AND REGION CONSERVATION 5 Shoreham Drive Downsview. ON M3N 1 S4 Motion for Direction Letter received from Michael Bender, Manager, Conservation Lands, Toronto and Region Conservation, requesting the City of Pickering participate on the Glen Major Forest & Walker Woods Stewardship Committee. They are seeking a staff representative and an elected official to join the Committee. 7. 32 4. CORR. 46-07 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby, ON L 1 N 6A3 Refer to Planning & Development Director Planning & Development to Report --. Letter received from P.M. Madill, Regional Clerk, Region of Durham advising that at a meeting held on June 20, 2007, Council adopted a resolution regarding the Status of Regional Cycling Plan Study, and requesting comments regarding the plan and plan implementation including priorities and financing options by October 15, 2007. 5. CORR. 47-07 Linda Roberts, Committee Coordinator Advisory Committee on Race Relations & Equity 2007 Workplan Receive for Information In accordance with Procedural By-law No. 6746/07, wherein Ad-Hoc Committees are required to submit their workplans and terms of reference to Council for information and approval. The Advisory Committee on Race Relations & Equity submits their 2007 workplan. -- 6. CORR. 48-07 Carol Redmond Pickering Museum Village Advisory Committee 2007 Workplan Receive for Information In accordance with Procedural By-law No. 6746/07, wherein Ad-Hoc Committees are required to submit their workplans and terms of reference to Council for information and approval. The Pickering Museum Village Advisory Committee submits their 2007 workplan. CORR. 49-07 JENNIFER MEYER RESOURCE DEVELOPMENT MANAGER UNITED WAY OF AJAX-PICKERING-UXBRIDGE 230 Westney Road South, Suite 303 Ajax, ON L 1S 7J5 Motion to Proclaim Letter received from Jennifer Meyer, Resource Development Manager, United Way of Ajax-Pickering-Uxbridge' requesting the week of September 17 - 21, 2007 be proclaimed "United Way Week". .----, - - - 33 8. CORR. 50-07 PETERY TAYLOR & ASSOCIATES INC. DEVELOPING EMOTIONAL INTELLIGENCE 409 Masson Street Oshawa. ON l1 G 4Z7 Motion to Proclaim letter received from Peter Taylor, President, Durham Chapter of the Canadian Society of Training and Development, requesting the week of September 24 - 28,2007 be proclaimed "learn @ Work Week" . Va~ ":' i 'J ,_ (',.DRQ. Lf~.-O'7. Clerk's Department 2141 Major Mackenzie Drive Vaughan, Ontario Canada L6A 1 T1 .~. I' 34 'c,/' "'~,' ".~,", V.."',.""M Ci ~:qK'S 01 . ~~oUI" .......;j, , Tel (905) 832-8504 Fax (905) 832-8535 TM CfI!J Above Toronto - FOR INQUIRIES: PLEASE QUOTE ITEM & REPORT NO. June 29, 2007 Ms. Debi A. Bentley, City Clerk City of Pickering One The Esplanade Pickering, ON L 1 V 6K7 Dear Ms. Bentley: RE: REQUEST FOR RESOLUTION ON SPECIAL POLICY AREAS Vaughan Council, at its meeting of June 25, 2007, considered the above noted matter and requested that a copy of the recommendation be circulated to Mayors and Councils within municipalities known to be subject to "Special Policy Areas". Attached is the referenced Council extract. ...-' It would be appreciated if you would place this matter before your Council. Sincerely, 6~ ~d;J ~{J Pe~t'Vi.-t.~(Y J. D. Leach City Clerk Attachment: Extract JDL/as tY2:G!~~':~J..___\: ' 1\ r~(,,:n';: ~~y~!,~ <, [ ~ , v L. i: L... i r; t~-_...........".,~_.- ~ t_..",",_._~~,-, \,.t~~:~~,~}~<- FILE l~~~.: ACTION ----- ,.. :..1 CITY OF VAUGHAN - EXTRACT FROM COUNCIL MEETING MINUTES OF JUNE 25. 2007 35 Item 96, Report No. 34, of the Committee of the Whole, which was adopted without amendment by the Council of the City of Vaughan on June 25, 2007. 96 REQUEST FOR RESOLUTION ON SPECIAL POLICY AREAS The Committee of the Whole recommends approval of the recommendation contained in the following report of Mayor Jackson, dated June 18, 2007: Recommendation Mayor Linda D. Jackson recommends the following: 1. THAT Council endorse the development of the Province-wide protocol to permit the expeditious approval of redevelopment applications in 'Special Policy Areas'. 2. THAT Council request the Office of the Provincial Development Facilitator to assist the City of Vaughan in coming to an expeditious solution in completing the "Special Policy Areas' as it relates to the Woodbridge Core plan. 3. THAT a copy of this recommendation be circulated to Mayors and Councils within municipalities known to be subject to 'Special Policy Areas'. - Economic Impact There is no financial impact. Communications Plan None required. Purpose OPA #240 (Woodbridge Community Plan), as amended by OPA#440 (Woodbridge Core Plan), and OPA #597 (Islington Avenue Corridor Secondary Plan) designates significant components of Woodbridge as 'Special Policy Areas' which also reflect the TRCA's identification of the areas in a similar fashion. The TRCA is already working on plans in this location and is also working with the City of Vaughan and the Province in coming to a satisfactory conclusion. The significance of this designation is that in an extreme storm event the area is liable to flooding. The Province has appointed Alan Wells, Provincial Development Facilitator, who has the responsibility of assisting in the resolution of the growth, planning, infrastructure and environmental protection issues, which include 'Special Policy Areas' designations. An array of issues is being considered, such as engineering, property security and public safety. The purpose of this resolution is to support the prompt determination of the regulations pertaining to our 'Special Policy Areas' to enable the City of Vaughan to deal with our issues expeditiously. Backaround . Analysis and Options - OPA #240 (Woodbridge Community Plan), as amended by OPA#440 (Woodbridge Core Plan), and OPA #597 (Islington Avenue Corridor Secondary Plan) anticipates the redevelopment and renewal of a number of properties, some of which are subject to current applications. In order to achieve the objectives of OPA #440, a resolution on the procedures and practices that are to be applied in the "Special Policy Area' is mandated. .../2 CITY OF VAUGHAN t t' . 36 EXTRACT FROM COUNCIL MEETING MINUTES OF JUNE 25. 2007 Item 96. CW Reoort No. 34 - Paoe 2 -. Relationship to Vauahan Vision 2007 This report is consistent with the priorities previously set by Council and the necessary resources have been allocated and approved. Reaionallmplications None are identified. Conclusion In order to achieve the objectives of OPA #440, a resolution on the procedures and practices that is to be applied in the "Special Policy Area' is recommended. Attachments 1. OPA #440 - Schedule "1" 2. OPA #597 - Schedule 'B' Report prepared by: Linda D. Jackson (A copy of the attachments referred to in the foregoing have been forwarded to each Member of Council and a copy thereof is also on file in the office of the City Clerk.) ~ -....-' - ( i~ -III P -Cl ~~ - c. LEGEND w . ~~. .'!'llID IlSE OFFICE iiirJ OPEJ/ SP4CE ~ DRAINAGE TRIBUTARY · -. COlE UEA IOUlfD41r IUIDEIIIIAL LD... DEHSlrr IESIDtNflAL HlDIUH DIHSIlr IUIDEHfl4L llllill DEHSIl r WillED IlSE <O/olNERCIAL ~ o \--.J IUO 200M -.J - >>ODIFICA TJON No. f UNDER seCTION 1411) OF THE PU.NNING ACT H011:1'IIIS PUll filMS PAU OF TilE OFTltIAL'UII OF TIlE Y AUGIlAII l':LAHHIHG UEA AHD HUll \ 8E lEAD IH COHJUHI:TIOH "ITH nlE WllnEII TEn. \ THIS ./S SCHEDULE ',' TO AMENDMENT ~roHI:~p ADOPTED THE~D~..Y O~AtJ. I i994 i:..~ ~~~.\ " "t\ "L.n. JackSll)n" \t':J\ ;~. ~ ..... ~t.-,,: i9RE: "J .D. LeaQ.. ~~~~.....&t G) ~oo~ :::Jt, . ..:e;..... "..!. ..-' . / \'h 37 ,;-- ) 38 ~. <1r III II LEGEND ~ .................. IffClA\.l'OUa MIA ---,,' UftiHD'TOStA&I. '-__0" I 8.P Eel A L POL ICY ARE A ,8 THIS IS SCHEDULE liB" TO AMENDMENT No. 5'17 ADOPTED THE.;23 ~ DAY OF ~ 2003 ISLINGTON AVENUE CORRIDOR SECONDARY PLAN CITY OF VAUGHAN '---/ - APCO Canada Association of Municipalities of Ontario City of Toronto NENA Ontario ."..... :,.-:.;', '",:, "-,:. . ';-"'-~ . -' , . . ,'. Ontario Association of Chiefs of Police ......'.. ..., Ontario Association of 9-1-1 Advisory Board c/o Peel Regional Police Telecommunications 7750 Hurontario Street Brampton, ON L6V 3W6 Tel: 905 453-2121 Ext. 4680 Fax: 905456-6140 Email: tvoisey@peelpolice.on.ca - r ,\", ,""; \' 'b"..' . '"' I'"~ ';.;5 &~lf;,.f) (1 ,'"') '.y l~ _j} CUR. f2.. 4-tf-Ol "~"V'f.-' "-'1\115101\.1, (',):.~M,,''';~ 1..),', . ..,I"'l I)'r~_, t~ r"lOq '9' -1-1, .Ad. <;71~ ,nr1;'" 1-1n"arri '\.._ .-. _ ~ u ~ ....i.~,.. ~ ..;,-" L 1 .LJ ''''-/. - ~ "-""- .. August I, 2007 Debi Bentley City Clerk City of Pickering One the Esplanade Pickering, ON LIV 6K7 To all Members of Council Subiect: Ontario 9-1-1 Advisory Board La4ies and Gentlemen, 39 Thank you in advance for your consideration of the attached matter. Sincerely, Dan Van Londersele Chair ~-'~?7::'~-""-~~"~"~-~ ~_._J____J . ! ... .,.----....--.---- --1 ~-~,...~-.",...-._..-.-,.....~.. . r ~._~",.~_._..,."".,.~..,...,.....""'.""...,--- , " " ! 1\ " r' ,. FILE TAKE APPR. ACTION .:K.pf ' /7/0"7 (:.OI...I)CI' 'f ~~,' /'-"" J" 40 Ontario 9-1';"l..t\dvisory Board '--',"",,'.-', -::',"'.",.,-"'-., --.-/ - _'.'L",-;:: August 1 2007 TO: ALL MUNICIPAL COUNCILS FROM: 9.1.1 ONTARIO ADVISORY BOARD ISSUE: 9.1.1 ADVISORY BOARD SEEKS YOUR ASSISTANCE a) What is Needed and Why: The 9-1-1 Ontario Advisory Board (OAB) is seeking financial assistance from each municipal government in order to continue as the technical and information authority respecting the implementation and operation of 9-1-1 Emergency Number systems in Ontario. In August 2006, an appeal for financial assistance was made to Ontario municipalities resulting in receipts of eleven thousand dollars and we are very greatful for that support. Several municipalities suggested that the request should be made earlier in the year in order to receive consideration during the annual budget process, therefore this appeal is./ -oJ being sent at this time for the 2007 and 2008 fiscal years. ~ --.../ We need operational support and therefore this request for assistance. in the form of a small donation from each municipality. If each of Ontario's 445 municipalities provided $100, this would create the funds for the Board to continue its work and represent the interests of municipal governments and their citizens on 9.1.1 issues. Technology advancements and the expansion of the telecommunications market have increased the work of the 9-1-1 Advisory Board. We make submissions to hearings of the Canadian Radio-Television and Telecommunications Commission (CRTC) and provide input on implementation issues related to wireless 9-1-1 service and Voice over Intemet Protocol (VoIP) 9-1-1 service. The costs to attend these cross Canada meetings alone are significant. We also maintain the OAB 9-1-1 website, http://oab911.ca, develop public awareness, liaise with all levels of government (municipal, provincial and federal) and with the Canadian Wireless Telecommunications Association, assessing impacts of new technology (VoIP) as it relates to the provision of 9-1-1 service. Much work remains to be done and we require funds to support these activities. b) More about the 9.1-1 Ontario Advisory Board and its Activities: . Mission of OAB 9-1-1: . Be a source of technological expertise regarding implementation and operation of 9-1-1 services . Advocate to represent Ontario ratepayers at CRTC hearings and provide public education . Aetas authoritative source of information and expertise regarding 911 systems . Accomplishments of the DAB 9-1-1: . --.../ . Enhanced Wireless 9-1-1 Trial - tested technology to trace cellular 9-1-1 calls . On-going working relationship with the Canadian Wireless Telecommunications Association Page 10'3 - 41 . Special needs for challenged Ontarians with respect to 9-1-1 service . Leadership role in national 9-1-1 scene, coordinating with BC, Alta, Man. PQ, and NS. These include regulatory decisions for the various forms of local telephone services . Active participation in CRTC hearings and decisions affecting 911 service including local exchange carriers; centrex resellers; competitive payphone providers; altemate operator services; foreign exchange service; wireless services and voice over Internet service providers. 1 . Provide support to municipalities and respond to issues raised by municipalities . Monitor Coroner's Inquest recommendations related to 9-1-1 service . CRTC formed the Canadian Interconnection Steering Committee (CISC) to provide an industry forum to manage discussions and negotiations impacting 9-1-1delivery. The OAB was invited to provide a leadership role on CISC for 9-1-1 needs and expectations of municipalities and emergency services. (These cross-country meetings with the corporate industry and their solicitors are also expensive.) - . The 9-1-1 Advisory Board is made up of volunteers from a number of non-profit organizations and agencies whose parent organizations allow the volunteers time and cover some expenses. Board members include representatives from: . National Emergency Number Association (NENA) . Association of Public Safety Communications Officials, Canada(APCO) . Ontario Association of Chiefs of Police (OACP) . Ontario Association of Fire Chiefs (OAFe) . Ontario Ministry of Health and Long-Term Care (MOHL TC) . Members of various Municipal Caucuses (AMO) . City of Toronto . Bell Canada (non-voting) . OPP (non-voting) . Municipal Affairs and Housing (MMAH) (non-voting) . Ministry of natural Resources (MNR), (non-voting) and. . Ministry of Community Safety and Correctional Services"(MCSCS) (non-voting). c) Why are funds being requested now? The optimal operating budget for the OAB is about $40,000 per year and we do not have those funds. The one- time funding received from the province in 1998 ended. If we are to continue and to undertake the work to make 9- 1-1 an effective emergency communication system. your help is required. Please make cheques payable to "Ontario 9-1-1 Advisory Board" and send to Tom Voisey, c/o the Peel Regional Police Telecommunications, 7750 Hurontario Street, Brampton, ON L6V 3W6. - 1 Reference to the related CRTC decisions is on the last page of this document Page 2 of 3 42 -- d) How is 9.1.1 operated? · Other provinces operate 9-1-1 systems themselves. In Ontario, local municipal authorities operate the 9-1-1 systems. · 9-1-1 systems are provided only within municipalities electing to provide the service (now greater than 95%) with subscriber billing for network services and maintenance. · The cost associated with staffing and equipment is provided by municipalities. · 9-1-1 systems are designed around a central answering point (Primary Public Safety Answering Point (PPSAPs) which have dedicated lines. Incoming calls for 9-1-1 are conferenced with the associated police, fire arid ambulance dispatch center for a given municipality. Networks are designed, installed and maintained by Bell Canada. e) A Sample Resolution: Whereas The Ontario 9-1-1 Advisory Board was formed at the request of Ontario Municipalities; and -' Whereas it is now in great need of financial assistance in order to continue to represent our ratepayers in the face of ever-increasing technological advancement; and Whereas technological advancement and deregulation of the local telephone market makes it necessary to represent municipalities and ratepayers at the Canadian Radio Telecommunication Commission (CRTC) and the CRTC Interconnection Steering Committee (CISC) on a regular basis; Therefore be it resolved that the municipality of contributes $ to the Ontario 9..1-1 Advisory Board in order to allow it to continue to advance a safe delivery of 9-1-1 system for police, fire and ambulance emergency services in our municipalities and throughout the Province. f) Thank you: Thank you for your consideration of this issue and for more information please visit our website at http://oab911.ca W\\w.crtc.gc.calarchiveIENGlDecisions/1997 /DT97 -8.HTM - local exchange carriers WYwW.crtc.gc.calarchiveIENG/OrdersI2000102000-500.htm - centrex reselIers WYwW.crtc.gc.calENG/publicl2000/8180/Crtc/cptspob.htm - competitive payphone providers WYwW.crtc.gc.calarchive/englOrders/1999/099-1155.htm - alternate operator services WYwW.crtc.gc.calarchivelENGlDecisions/2001/DT2001-299.htm - foreign exchange service WYwW.crtc.gc.calarchive/ENGlDecisions/2003/dt2003-53-1.htm - wireless services WYwW.crtc.gc.calarchiveIENGlDecisions/2005/dt2005-21.htm - VOIP ,---,"' Page 3 of 3 onserRvaoon for The Living City 43 ."".... c.-c R.J2. t+5- 0 7 City Clerk The Corporation of the City of Pickering One The Esplanade Pickering, ON L1V 6K7 August 24, 2007 ~:t' ~~: .,. '-;- L.-_- t~~/ItI!'-""D" ~ ~_.:" ~::=-tl ; D- ~, .'~ 1:;.1;.',).~ -4 (:';: ~"'.- :2 F~ t ~~'J G Re: Glen Major Forest & Walker Woods Stewardship Committee . ~ ,t, -1 .1 ,'.,1"\.... "., c\iJ.;; J t ,iU!.r/ CLERK'S DIVISION In 2003, Toronto and Region Conservation (TRCA) completed a management plan for a complex of properties in the Duffins Creek watershed, including Glen Major Resource Management Tract, Walker Woods Tract and the Former Timber Brother Gravel Pit. TRCA worked in partnership with Durham Region, the Township of Uxbridge, the City of Pickering, the Ontario Heritage Trust, the Duffins Creek Headwaters Management Plan Advisory Committee and the community to prepare the Duffins Creek Headwaters Management Plan for TRCA properties. One of the key recommendations of the Duffins Creek Headwaters Management Plan was the development of a stewardship committee to assist with implementation of the management plan. This committee has been operating informally since 2003, and recently adopted a Terms of Reference in 2007. .- As one of our key partners in the community, we would like to ask the City of Pickering to \} participate on the Glen Major Forest & Walker Woods Stewardship Committee. We are "'7"f. seeking a staff representative and an elected official to join the Committee. The Glen Major Forest and Walker Woods property complex is more than 1 ,500 hectares composed of the Glen Major Resource Management Tract at 1 ,081 hectares, the Walker Woods Tract at 429 hectares and the former Timber Brothers gravel pit at 38 hectares. - These lands are located in the headwaters of the Duffins Creek watershed within the Township of Uxbridge. TRCA owns all of the lands with the exception of 72 hectares in the Glen Major Resource Management Tract, which is owned by Ontario Heritage Trust and managed by TRCA. The properties are situated within the southern portion of the Great Lakes-StLawrence floristic region, which is composed of mixed coniferous-deciduous forest. In addition, the. properties stretch across the Oak Ridges Moraine physiographic region, which is made up of sand and gravel soils and is characterized by rolling hills, kames andkettles~::Th(flands als~ " ,.----""1 contain groundwater discharge areas in the form of springs, seeps and m4r~~~j1reas.t-hat.." -!Pc-'_~ support high quality cold water fish habitat. ( F': ,.e 8, - ~ . J.) C ./ The Duffins headwater properties are some of the most naturally diverse in the TRCA:---,q,rI'01 jurisdiction, supporting over 120 different vegetation communities, 573 vascular: and 107 different fauna species. With respect to conservation status, ove ~50 ve etation communities, 150 flora species and 51 fauna species are considered to b of CQ . the TRCA jurisdiction. The natural habitats range from mature, organic c near-old growth upland deciduous and mixed forests, conifer plantations, " c.. 0 (.~" c;'J ~ 'i' . f, Member of Conservation Ontario ; ,.- """.",...~_...l -~~=.==".=..~=~,,~...~=="'--=,-~--.~=.""-_.~~="'-'<~'-'~===~,-~~"'t-..m-c::-t::Ibn'-~i~i~ (1) ') n j -4 , ~ 44 prairie-like communities with complexes of sand barrens. The properties are also significant for their representative contiguous natural cover and extensive interior forest conditions within the TRCA jurisdiction. The Glen Major Forest and Walker Woods properties contain an Environmentally Sensitive Area (#111, the Uxbridge Forest Kames), Areas of Natural and Scientific Interest (Earth Sciences - Uxbridge Forest Kames, Candidate Life Sciences - Uxbridge - Glen Major Forests) and Provincially Significant Wetlands (Glen Major Wetland Complex). ---. The Glen Major Forest & Walker Woods Stewardship Committee works with TRCA to implement the Duffins Greek Headwaters Management Plan for TRGA Properties and the relevant objectives that are set out in the watershed plan for the Duftins and Carruthers Creek watersheds. The Committee provides a forum for public input, helps TRCA determine priority implementation actions and participates in partnership projects. The Committee's mandate also includes identifying and enhancing relationships with the Glen Major and surrounding area communities and participating in activities suchas natural area enhancements, trail construction and maintenance, identification of non-native, invasive species, and property clean-up events. The Committee membership is currently composed of individuals and representatives from the following organizations: Oak Ridges Trail Association Durham Conservation Association Uxbridge Horsemen's Association Durham Mountain Bicycling Association Uxbridge Naturally Ontario Trail Riders Association The Committee is also composed of many local landowners and representatives from the various user groups that frequent the properties. -..../ We anticipate that the Committee will continue to meet a minimum of four times a year, or approximately every 3 months. The Committee's next meeting is scheduled for September 18th, 2007. Please contact April Mathes to discuss the name and contact information of an individual to represent your organization. April can be reached at (416) 661-6600, ext' 5320 or at amathes@trca.on.ca and would be pleased to answer any questions you may haVE! regarding the Committee. Should you have any other questions or require additional information, please contact the undersigned at (416)661-6600, ext. 5287. We look forward to working with you. Yours truly, ~...QS) ~ Michael Bender Manager, Conservation Lands Toronto and Region Conservation ~' The Regional Municipality of Durham Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax: 905-668-9963 E-mail: clerks@region.durham.on.ca www.region.durham.on.ca ,,..gat M. Madill, A.M.C.T., CMM I lional Clerk .- -"-'-~ ,"'-','" 'h';--f .. Serv}seFxcellence for our Communities" ,,:0~:.1::~{;"~i':b.;-~ );".4;" 45 June 21,2007 THIS LETTER HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS C 0 ~{2 .4-6 - 07 ~:}# D.A. Bentley Clerk City of Pickering One The Esplanade Pickering, ON L1V 6K7 (;. It::". F~. t<,: ,~:; RE: STATUS OF REGIONAL CYCLING PLAN STUDY-FILE 021-32 12007 -J-23UOur File: 000) Ms. Bentley, the Joint Finance, Planning and Works Committees of Regional Council considered the above matter and at a meeting held on June 20, 2007 Council adopted the following recommendations of the Committee, as . amended: "a) THA TJoint Report No. 2007 -J-23 of the Commissioners of Finance, Planning and Works be received for information; and b ) THAT Joint Report No. 2007-J-23 be forwarded to each of the Area Municipalities. and that the area municipalities be asked to comment on the plan and plan implementation including priorities and financing-*, options by October 15, 2007 and that a further report on the plan and . it's implementation be brought to a Tri-Gommittee meeting before December 31, 2007." . Please find enclosed a copy of Report #2007 -J-23 of the Commissioners of Finance, Planning and Works, for your information. ~cft P.M. Madill, AMCT, CMM I Regional Clerk 'J .- -:' ...w.;-._.... _...:::;..~_.::,_.---~-1 If \,)t. h. r \,4,. -. . ." .. , "'-'--'-. --; I,) (o,\t' - i' j, -/ ,G)C.f.1 (" .'._._;..,...;..;.......-.~,-.~,...."".~..~..._...................-- . PMM/cb J~) - f. C:";:):..r-l- (~) Enc!. .. ;; ! f '1 . i tj c: R.J. Clapp, Commissioner of Finance C. Curtis, Commissioner of Works ..""", . , ,,' ,- '. ?~......._-_....-.., "''''':, A.L. Georgieff, Commissioner of Planningf'_~,;,:.;~ \) \. ;; .....-..'-~, ", ,"'. .?' . . FILE .~.KEAPPR. ACTION @ ,..' r<]t; r......'. 100% Post Consumer .'" . / '1""-1:.1";.;'}'-\-,j.,:~, f~_;~ 46 The Regional Municipality of Durham To: The Planning, Works and Finance Committees From: Commissioners of Planning, Works and Finance Report No.: 2007-J-23 Date: June 12.2007 --/ SUBJECT: Status of Regional Cycling Plan Study - File: 021-32 RECOMMENDATIONS: a) THAT Commissioners' Report No. 2007-J-23 be received for information; and b ) THAT Commissioners' Report No. 2007 -J-23 be forwarded to each of the Area Municipalities for information. REPORT: --/ 1. BACKGROUND AND PURPOSE 1.1 On December 13, 2003, Regional Council resolved that "the Transportation Master Plan, dated October 2003 be approved" and that "the Transportation Master Plan recommendations requiring program or project specific financing be addressed through the annual Roads Servicing and Financing Study and appropriate business and budget process." 1.2 Recommended Action 10 of the Durham Transportation Master Plan (TMP, 2003) provides for the development of a Regional Cycling Plan that: . "Focuses activity on the Local Municipal road and path systems; . Connects the Local Municipal bicycle systems together; . Integrates with other modes of transportation, especially walking and transit; . Considers the need for bicycle facilities within Regional road corridors; . Identifies facilities that may be required on the Provincial Highway network to achieve network continuity, which may be subject to municipal funding; --/ and ,.",...... 47 Report No.: 2007 -J-23 Page No.2 - - 2.2 1.3 2. 2.1 . Defines an implementation strategy, identifying public education and marketing initiatives, costs, financing sources and responsibilities." Pursuant to the 2004 Budget approval of the project, in December 2004, the Region retained Marshall Macklin Monaghan ("consultant") to undertake the Regional Cycling Plan Study. Joint Committee previously considered this study through a project initiation report in December 2004 (2004-J-38), and a status update in June 2005 (2005-J-13). The purpose of this report is to: . provide a summary of the preliminary findings of the Regional Cycling Plan Study; . provide an assessment of the potential financial and risk implications; . consider the next steps in analysis required for any implementation, including refinement of the financing considerations; and . outline the next steps for prioritizing the findings, within the broader context of other Regional initiatives which require financial and staff resources. STUDY FINDINGS Over the past two years, the Regional Cycling Plan Study has been undertaken with stakeholder consultations, involving: . Public Opinion Surveys, conducted in February 2005; . Publication of periodic newsletters to outline the study's findings and progress, and to provide opportunities for stakeholder comments and feedback (April 2005, August 2005, February 2006); . Workshop with the Municipal Advisory Committee and Other Stakeholders (May 2005); and . Dissemination of study information through the Region's website (www.reqion.durham.on.ca/cycl inq). The study findings generated by the consultant have resulted in a better sense of the implications of implementing a cycling program in Durham. The first step of the study was to determine the existing and latent demand for cycling through a public opinion survey. A total of 637 interviews, of both 48 Report No.: 2007-J-23 Page NO.3 -../. cyclists and non-cyclists, were completed. Key findings from the survey include: . Cycling is a common mode of transportation and form of recreation for Durham Region residents. Approximately 44% of respondents over the age of 15 are cyclists, and approximately 63% of households own at least one bicycle; . Approximately 70,000 of the Regional adult cycling population are utilitarian cyclists (Le. who ride to get to work, school, go shopping, run errands or go visiting), and about 160,000 are recreational cyclists; . Approximately half of the respondents indicated that "more on or off-street bike lanes, trails or paved shoulders" is the one top of mind change that would improve cycling in the Region; . Three in ten cyclists who do not currently combine cycling and transit said they would, if there was secure parking at key public transit stops or bike racks attached to buses; . Sixty-one percent of respondents with children who cycle., indicated that they definitely, or probably would enrol their children in a course teaching safe cycling skills; and . There is a need to raise motorists' awareness of cyclists, especially during , peak times (morning, afternoon and evening rush) when activity is at its highest. -- 2.3 With the completion of the public opinion survey, the following considerations emerged to set the context for the development of a Regional Cycling Plan: . A variety of transportation, environmental and economic benefits can be derived from cycling; . A number of physical barriers to cycling in Durham Region are evident, (eg. discontinuous cycling routes, lack of secure parking facilities, lack of workplace amenities for cyclists); . Acoordinated regi.on-wide planning effort could be undertaken to . implement cycling initiatives across Durham, although there are a number of Provincial, Regional and Municipal policies impacting cycling such as those contained within the Planning Act, Municipal Act, Highway Traffic Act, Community Strategic Plan, Regional Official Plan, Transportation Master Plan, Area Municipal Official Plans and CyclingfTrail Plans; and .....- r ~ 49 Report No.: 2007 -J-23 Page No.4 2.4 - 2.5 2.6 2.7 - . A variety of best practices is available for the implementation of cycling infrastructure including pavement markings, signage, bicycle parking and highway interchange crossings, which could be adapted to a Durham Region context. The consultant's background work also suggested that the development and implementation of a Regional Cycling Plan should be based on the following concepts: . Build upon existing area municipal cycling initiatives by connecting and expanding existing facilities in the Region to establish a complete, integrated and readily accessible Region-wide network serving both urban and rural areas; . Encourage more people to cycle more often for both utilitarian and recreational/fitness purposes; and . Make the conditions for cycling safer for cyclists of all skill and age levels by providing effective on and off-road cycling facilities, while promoting cycling as an active, healthy lifestyle and also educating motorists on safe operating practices. During the summer of 2005, based on extensive field work, consultation with Area Municipalities and the public, and a review of best practices, the consultant prepared a draft Regional Cycling Network. The draft network was released for comments in the February 2006 study newsletter. During February and March 2006, a series of Public Open Houses were held in each of the area municipalities to gain input on the draft network and the course of the study. The open houses were coordinated with the efforts of the Durham Trails Coordinating Committee (DTCC). In total, 107 public participants attended these events. Following the Public Open Houses, the consultant re-evaluated the draft network, and prepared a draft report for Regional staff review. The draft report presents: ,., 50 Report No,,: 2007 -J-23 Page NO.5 -./.. . An overview of the existing cycling demand and conditions within the Region; . A cycling vision for the Region, as well as goals and objectives to help achieve this vision; . Suggested cycling related policies, programs, planning and design guidelines; . A recommended Regional Cycling Network (Attachment 1) in the urban and rural areas of the Region, which integrates and enhances the existing on and off-road cycling networks developed by local municipalities; and . A long-term implementation strategy for the recommended network and program. As such, the consultant has completed the assignment in accordance with the terms of reference for the study. 2.8 The consultant has estimated the cost of implementation for the Regional Cycling Network to be approximately $103 million. Based on jurisdiction, the Region's share of the implementation cost is estimated at $45 million. The balance of $58 million would be allocated to the Area Municipalities, the Province of Ontario, Conservation Authorities, external agencies, hydro/railway agencies and private bodies. It is noted that the cost estimate includes provisions for construction - Le. road widening for bike lanes, paved shoulders, trail development and signage. The estimate, however, does not include costs for property acquisition, utility relocation, or roadside drainage works, that can be determined only through detailed design. --..-. 2.9 The consultant's draft report was not circulated for public or agency comment due to: . the large extent of the cycling network identified by the consultant, and consequently very significant resources required to implement; . unresolved risk management issues related to the operation of such a network; . undefined program resources (e.g. region-wide staffing implications and public education resources) for certain elements; and . concerns with the feasibility and legality related to some of the financing opportunities suggested by the consultant (e.g. development charge -./ ,.. - 51 Report No.: 2007 -J-23 Page NO.6 eligibility for cycling infrastructure and other Federal-Provincial grant programs ). 2.10 Given the significant scale of the potential project, it would not be prudent to expend additional consulting resources to have the study further refined to address the above concerns. Rather, the consultant's study will provide technical input and background for future work if Regional Council wishes to proceed. Any further consideration of the Regional Cycling Plan Study will first require a Cycling Business Case and further financial and risk analysis to be undertaken, by prioritizing the relating capital expenditures within the context of the broader range of initiatives to which the Region is financially committed. 3. FINANCIAL AND RISK IMPLICATIONS 3.1 - 3.2 - The development of a Regional Cycling Network Plan and Implementation Strategy must be considered within the context of the current and future cost pressures facing competing Regional transportation priorities and potential property tax increases required to accommodate the Region's Transportation programs. Reaional Roads Proaram Future road expansion projects for the Regional Roads Program continue to pose significant challenges. The 2008 - 2011 forecast period includes a number of projects that require significant development charge and property tax funding, in which the former will incur a shortfall in revenue over the forecast period. These projects also have a significant property tax funding component, which is financed through the Special Roads Levy. The Special Roads Levy, which funds growth-related capital projects, requires increases in future years to address the residential and non-residential growth in the Region. The allocation in the 2007 Regional Business Plans and Budgets for the Special Roads Levy is $10.7 million and will need to increase by approximately $3.0 million over the next three years in order to allow growth- related capital projects to proceed, like the widening of Brock Road in the City of Pickering and the widening of Bayly Street in the Towns of Whitby and Ajax. S2 Page No. 7 Report No.: 2007 -J-23 -..-/ 3.3 In addition, with respect to the Regional Roads Rehabilitation Program, further increases in the Roads Rehabilitation Levy are required in order to maintain current conditions. The funds allocated in the 2007 Regional Business Plans and Budgets for the Roads Rehabilitation Levy is $9.0 million and needs to increase by a further $5.0 million in future years to bring the R.ehabilitation Road Program to a level that will maintain the current condition of the road network. 3.4 Durham Reaion Transit The amalgamation of local municipal transit services, resulting in the establishment of Durham Region Transit on January 1, 2006, has introduced a number of financing challenges for the Region, including fleet replacement and improvements to existing service levels for the 2008 to 2011 forecast period. For example, in order to advance the implementation of the 5-Year Transit Service Strategy, Regional Staff developed the "Connecting Communities - Moving Ahead to BRT" plan, which was largely aimed at dramatically increasing route coverage, service levels, span of service and ridership on key corridors within the Region. The total estimated capital costs of implementing the plan are $175 million over the next 5 years or $226 million over the next 24 years. Although the Region is seeking a tri-party funding partnership between the Region, Province and Federal Government, this plan, if fully implemented, would require a Regional commitment of $53.5 million. The Region would also be required to finance the full property costs on its own, estimated at $15 million, bringing the Region's total capital cost requirement to $68.5 million over the next five years. -- 3.5 The proposed Capital Expenditure Program for Durham Region Transit over the forecast period (2008-2011) totals $105.2 million and is comprised of: . A total of 48 expansion vehicles ($18.8 million), 70 replacement vehicles ($21.2 million) and refurbishment of 28 buses and engine rebuilds ($7.0 million); . $42 million for the rehabilitation/expansion of Durham East and for a new facility for North Durham and supporting equipment; --' . $4.9 million for the GTA Fare system; and . $11.3 million for other system improvements. A ,... - 53 Report No.: 2007-J-23 Page NO.8 3.6 3.7 - 3.8 "....... Business Case Analysis Given the operating and capital infrastructure costs required for Regional roads arid transit, Regional Council would need to consider the financing challenges of a potential Regional Cycling initiative, in light of 2008 detailed budgetary information for Regional Roads and Transit, to determine an appropriate balance of current and future community needs for Durham. Consistent with current Regional Council direction and best business practices, new capital projects and programs, which are undertaken by Regional Departments, require capital cost control measures, such as the establishment of a business case, to ensure benefits to stakeholders by striving for an appropriate prioritization of taxpayers' dollars and resources. A business case analysis will be needed prior to any budget or forecast submission. This business case needs to provide: . An analysis of alternatives regarding ongoing costs and responsibilities, including insurance, risk management, land acquisition, property management, maintenance, signage, monitoring and life cycle costing of any Regional infrastructure; . A fact-based foundation for a decision to either proceed or not proceed with the capital project; . Identification of critical success factors to facilitate oversight of the project; . Identification of business activities that need to be addressed to facilitate implementation of the project; and, . A basis for establishing benchmarks for setting project goals, measuring progress and identifying problem areas. As part of the Region's Cycling Business Case, further consideration needs to be given to Risk Management and Insurance issues to ensure that the proper standard of care is provided. This increased scope of duty should include additional inspections, maintenance and improvement of the Regional roads in the cycling network. 11 54 Report No.: 2007 -J-23 Page No. 9 '--' 4. CONCLUSION 4.1 The consultant has completed the Regional Cycling Plan study assignment in accordance with the terms of reference. To move forward on the cycling initiative, a Business Case analysis, including further financial and risk analysis, will be considered in the 2008 Regional Roads Servicing and Financing Study, that will be presented during the 2008 Business Planning and Budget process. Meanwhile, the Region will continue with its outreach and educational role in terms of health promotion, safe cycling practices, and Transportation Demand Management. J( 1;11 ~~ - r-f' A. L. Georgieff, M.C.I.P., R.P.P. Commissioner of Planning R. J. Clapp, CA Commissioner of Finance ---' ~trJV' 5t~ f-v Clifford Curtis, P. Eng., MBA Commissioner of Works RECOMMENDED FOR PRESENTATION TO TRI-COMMITTEE G.H. 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I ~ .<:~ i:;:;; ; ~ = . :i"" .. ,~ '.. , u , ~ ,,' ~ " " ~ o o 0:: (1) . ~ j ~. ~ ',.. , :- ~ '.~ " , ',-,: ~ . ~ ! s ~ ptO..'PRl"_lrl -=~,=._--;;:-=- ,--,.-' , ,- IIOft.UIIloOj E ~~ j & ~ R ! = ~ := _ _ _ _ _ _ _ ... .~ _ e' .. - . II /I II II II /I --._--- w o n:: CO >< ::> \ ( 1 1 i ~ peOl:l"~OI8 :i . f - ~ ~'~ ~ =1-- --. >--- 60 CORPORATE SERVICES DEPARTMENT CLERKS DIVISION C.'. f) (9 li7 -0 I. ,_' u ~..-..;.,,- '- .''''- ----/ August 27, 2007 To: Debi A. Bentley City Clerk From: Linda Roberts Committee Coordinator Subject: Advisory Committee on Race Relations & Equity 2007 Workplan - File: A-21 00-007-07 Further to the Advisory Committee on Race Relations & Equity Committee meeting held on June 7, 2007, please find attached the 2007 Workplan for Council information and approval. Please arrange to list as Council Correspondence on the September 1'7, 2007 Council agenda. .........-' ~K~~ Linda Roberts ?~;;':i~ :';-~;--'----""''''''''-'-~- ",''''','' DD- i' -.,-..., '/-J , ' ...,........---.-. .-...,..----.~ :; C(.;, [:""" , , I t-. i ~---;;; .....-~~ \' !:_r." i _ .~ . _"" ~ .,., ~.." L~~~"-~::~~='_'_~T .",_~_ _ - "~~.~~l~ ,~t nl ~'1 ~D~,\C'j J.. {- ""'" _, 0>0> .f.:....,/ 11\.{.,"AIlllJlf~.-Lf~ --/ - 61 Pickering Advisory Committee on Race Relations & Equity 2007 Annual Work Plan A. About The Committee: The City of Pickering Advisory Committee on Race Relations & Equity was established by Resolution #67/90, Item #10, passed on May 28, 1990 as amended by Resolution #128/00 passed on October 2,2000. - The City of Pickering Advisory Committee on Race Relations & Equity, made up of municipal leaders, school board representatives, community cultural associations, community appointees and students, has been involved in the design and delivery of race relations programs and initiatives in the community for over fifteen years. The first municipality in the Durham Region to form a Race Relations Committee, the City of Pickering has instituted a comprehensive Race Relations Policy, published a brochure entitled "Harassment Hurts Us All - Working Towards A Harassment Free Community", conducted annual Race Relations Forums and hosted several cultural special events. The Pickering Advisory Committee on Race Relations & Equity has worked closely over the years with many different groups and organizations, particularly our youth, to promote racial and ethnic harmony - a key objective detailed in its Race Relations Policy. The City of Pickering Advisory Committee on Race Relations and Equity is also charged with the responsibility of giving guidance to and advising the municipality, through the Mayor and the Council of the Corporation of the City of Pickering, on matters involving race relations and equity issues within the community. Clearly, the City of Pickering Advisory Committee on Race Relations and Equity has worked for over 17 years to give the issue of race relations and equity a distinct presence in our community. The Advisory Committee has been able to ensure that these issues remain at the forefront in political affairs so that equal access and human rights are extended to all individuals so that the Pickering community can be strengthened by its diversity. - Pickering Advisory Committee on Race Relations & Equity 2007 Annual Work Plan 6 'P' 2007 Annual Work Plan Events: ----" . Heritaoe Dav Celebration The Pickering Advisory Committee on Race Relations & Equity will proudly host the annual event to commemorate Heritage Day in Ontario. This multicultural festival will be held on February 17, 2007 at the Pickering Town Centre and celebrates Pickering's rich heritage and cultural diversity. At this annual event, hundreds of event visitors are both entertained and informed by a variety of artistic, dance and musical performances as well as exciting interactive displays. Clearly, the Heritage Day Celebration involves community members of all ages and all walks of life and is invaluable in reaching Pickering's young people. The day brings spectacular cultural entertainment but more importantly insight into the diverse cultures that make up our community. Writino Contest & Race Relations Forum The Pickering Advisory Committee on Race Relations & Equity will host the 2007 Race Relations Forum on Wednesday, March 21, 2007 at 7pm in Council Chambers of the Pickering Civic Complex, One the Esplanade, Pickering. This event is to commemorate March 21 st The International Day for the Elimination of Racial Discrimination. '--/ The 2007 Race Relations Forum will provide a platform for select students from across the Durham Region to share their winning entries from a student-writing contest about diversity, equity and race relations. The student-writing contest is an initiative presented by the Pickering Advisory Committee on Race Relations & Equity in partnership with the Durham District School Board and the Durham Catholic District School Board. The 2007 Race Relations Forum will also feature guest speaker Maureen Brown, President of DiversityTrainersPlus. Tapestry Event: Weavino the World Tooether The Pickering Advisory Committee on Race Relations & Equity will partner with the Pickering Museum Village Advisory Committee to host the Canadian Tapestry event on June 9, 2007. The event is a wonderful celebration of the diverse cultures that make up our community - from the early 1800's until today. Several cultural groups will participate in this annual event which attract hundreds visitors to the site. The event serves to educate and inform visitors about the cultures that make up this great community - and in doing so- bridge the gap of understanding and tolerance. ----" 2 ,- Pickering Advisory Committee on Race Relations & Equity 2007 Annual Work Plan 63 Multi Faith Holidav Celebration Pickering Advisory Committee on Race Relations & Equity will once again create banners for display in the Pickering Civic Complex during the month of December 2007 so that members of our community can learn more about various cultural holiday celebrations that include Kwanzaa, Eid al Huda, Chanukah and Christmas. Pickerinq Public Library The Pickering Public Library, which are represented by staff on the Pickering Advisory Committee on Race Relations & Equity, proudly commemorate culturally significant initiatives (such as Asian Heritage Month, Black History Month) by coordinating speakers and/or displays which are available to the community. Outreach: - Pickering Advisory Committee on Race Relations & Equity aims to build upon its efforts to add student and library representation to the Committee. The committee would like to maintain contact and raise awareness by visiting schools. The Pickering Advisory Committee on Race Relations & Equity is committed to continue to show its support for various race relations activities that take place within our community - as demonstrated when committee members and/or City Council attend these initiatives. Website: The Pickering Advisory Committee on Race Relations & Equity is committed to keeping the community informed of Committee initiatives by featuring current and relevant information on its web page found on cityofpickering.com. On the site, people can also access committee minutes, committee terms of reference and important community cultural information via the holiday calendar, community cultural listing. In 2007, the student representatives on the committee will develop a youth section on the Committee's page. They will also include some text to the City of Pickering Youth page regarding cultural harmony. - 3 Pickering Advisory Committee on Race Relations & Equity 2007 Annual Work Plan 6 4community Survey: -/ The Pickering Advisory Committee on Race Relations & Equity plans to administer a community survey with cultural organizations that serve Pickering. The survey will enable to the committee to understand the issues of race relations and equity that are facing our community. A pilot of this study will be completed among 4-5 community cultural organizations by September 2007. Findings will be reported to Council. ---," "-./ 4 ~, OPERATIONS & EMERGENCY SERVICES DEPARTMENT 65 CULTURE & RECREATION DIVISION Co R~. it-S--07 July 16, 2007 '" To: DebiA. Bentley City Clerk . From: Carol Redmond Clerk-Typist C! 'C:~"')'.f,:,-, '.-'1',1"''''......- 0 Ll..L,~"'i~';;:; u~ v ;1~j~JN Subject: Pickering Museum Village Advisory Committee - 2007 Work Plan - File: A-21 00-006-07 Further to the Pickering Museum Village Advisory Committee meeting held on June 7 2007, please find attached the 2007 Work Plan for Council information and approval. - Please arrange to list as Council Correspondence on the September 17, 2007 Council agenda. ( J\-- Carol Redmond c::-- :>" fcr Attachment r. ORI(:~~,!,,:-""-""~Z;;:-"'T-~--, ! TO;"o" LJI-"; ~....~.__. . I ,; ! COpy - -J.~.I.g 'TO' . :1 . ..'-""....".--.~-~,.. --.- . ~ ; q .__,.___ i -- l 1 1 -~~~~"......~-.J.-~...-_....,.""....~~ ; ;1 ;t ~.~,.~ ~ i - i I d Cf<ec.Ci Ve.. ~r \ 66 I\.) ...lr. . --/ :E (') 0 0 ... ~ ~ 0 OJ =: ~ 0 ~ ::s Ul Ul "C ... 0 _. ~ 0 - ~ J: () "C () O:T(I)O C ::J.:E 3 UlUlUl"C (I) ~. - "CQ)::Us. Q) ::l (I) (I) :::l () -g Q) o :T -' ::l CC"'"Io. "'"1"'"1 0 ' (")"'"I::::!'I G):TQ)::l . 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EMERG LEGAL · CUL a REC HUMAN RES FIRE CUST CARE MPE MGRCUSTaADM On behalf of United Way of Ajax-Pickering-Uxbridge, I would like to make the request that the City of Pickering designate the week following our campaign kickoff event, "United Way Week" (week of September 17 to September 21,2007). Our campaign kickoff event is Wednesday, September 12th, 2007, which is also our Annual Day of Caring event. In conjunction with this, we would be appreciative if the City would fly the United Way flag or banner at Town Hall. - Mayor Ryan, I would like to thank you for the continued support of United Way of Ajax- Pickering-Uxbridge. I look forward to hearing from your office in the very near future. lean be contacted at 905-686-0606 or imcyer@uwayapu.org. - Kindest Regards, ,);~~ 1 ennifer Meyer Resource Development Manager United Way of Ajax-Pickering-Uxbridge 230 Westney Road South, Suite 303 Ajax, Ontario LIS 715 ORIGINAL -;--... c:.L'_\ TO: .u . -..A'\I...... ~8~v L . f.obc:r+s 5c:pr. L i ~~ ,)'.l.n W"".,tn""" ~n<lrl ~nlltn ~lIih~ ::\03, Aiax. ON L 1 S 7 J5 . Telephone: 905-686-0606 . Fax: 905-686-0609 72 TAYLeR,,, C, I'~ r2 () "--0 - 0 '7 ......). !Co"" Peter Taylor & Associates Inc. Developing Emotional Intelligence 409 Masson Street Oshawa, Ontario LlG 427 Telephone: 905-571-1075 Email: -oeter@pstaylor.com Website: www.pstaylor.com --" September 5, 2007 Mayor David Ryan The Corporation of the City of Pickering One The Esplanade Pickering, ON L1 V 6K7 Dear Mayor Ryan, I am writing as President of the Durham Chapter of the Canadian Society of Training and Development (CSTD). CSTD is a national, not-for-profit, membership association serving the field of workplace learning and performance. CSTD has 18 chapters across Canada and more than 2,000 members drawn from the public, private, non-for-profit and labour sectors. Research indicates that Canadian firms are falling behind in investing in skills development. However, it is also well documented that learning has a positive impact on key business measures such as job performance and productivity. ...-' Learn @ Work Week is a weeklong celebration which includes a number of activities and events designed to promote the importance of workplace learning and performance to key stakeholders and the public-at-Iarge. This year's Honourary Chair is Courtney Pratt, Chairman, Stelco Inc. The goals of the Learn @ Work Week initiative are to: · raise awareness of the impact of workplace learning . celebrate the best practices of workplace learning · celebrate the success of the 'learning organization' An important part of Learn @ Work Week is public support by political and business leaders of the importance of workplace learning and performance. Among the organizations championing this year's initiative are AvisBudget Group Canada, the BC Public Service Agency, WestJet, Ceridian Canada, the Ontario Public Service, the Propane Training Institute, the Region of Durham and Scotiabank. I am writing to ask that you declare the week of September 24th - 28th, 2007 as Learn @ Work Week in your community. ...-' . . . ./2 - Mayor David Ryan The Corporation of the City of Pickering September 6, 2007 73 Page 2 of 2 On Thursday, September 27 the Durham Chapter will be holding an event to recognize Leadership and Learning in the Community. Our panel of experts will share their experience in using training and development to increase the performance of their organization. As with all of our events, the event is open to non-members. I have attached a sample proclamation. We would be pleased to post your proclamation on our national website http://www.cstd.ca/learnwork/index.html. Please call if you have any questions about this request. Thank you for your support. Peter S. Taylor, CHRP, CTOP - - - September 17, 2007 74 CiflJ a# COMMITTEE REPORTS a) REPORT PO 2007-04 OF THE PLANNING & DEVELOPMENT COMMITTEE P & 0 Pages Blue 1. Director, Planning & Development, Report PO 22-07 Sand bury Building Corporation - Plan of Subdivision 40M-1480 Fulco Automotive Limited - Plan of Subdivision 40M-1500 Grand Oak Homes (Eastern Division) Inc. - Plan of Subdivision 40M-1511 Final Assumption of Plans of Subdivision 7-13 RECOMMENDATION - 1. That Report PO 22-07 of the Director, Planning & Development regarding the Assumption of Plans 40M-1480, 40M-1500 and 40M-1511, be received; 2. That the highways being Lightfoot Place, Rainy Day Drive and Steeple Hill within Plan 40M-1480 be assumed for public use; 3. That the highways being Ashford Drive, Beechlawn Drive, Larksmere Court and Marshcourt Drive within Plan 40M-1500 be assumed for public use; 4. That the highways being Middleton Street, Pepperwood Gate and Beare Court within Plan 40M-1511 be assumed for public use; 5. That the services required by the Subdivision Agreements relating to Plans 40M-1480, 40M-1500 and 40M-1511, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 60 and 61, Plan 40M-1480 and Block 78, Plan 40M-1500; - .' . 75 2. 6. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1480, 40M-1500 and 40M-1511, save and except for Block 78, Plan 40M-1500, be released and removed from title. -- Director, Planning & Development, Report PO 25-07 Pickering Official Plan (POP) Review - Final Work Plan 14-60 RECOMMENDATION 1. That Report PO 25-07 of the Director, Planning & Development, regarding a Final Work Plan for the review of the Pickering Official Plan, be received; 2. That the responses to the comments received on the Pickering Official Plan Review as set out in Appendix I - Table 1 to Report PO 25-07, be endorsed; 3. That the Final Work Plan for the review of the Pickering Official Plan, as set out in Appendix II to Report PO 25-07, be amended on page 3 of the Workplan under 'General Official Plan Review' to reflect that the review should consider the proposed airport designation; 4. That the Final Work Plan for the review of the Pickering Official Plan, as set out in Appendix II to Report PO 25-07, be endorsed; -- 5. That staff report back to Council through a workshop on strategies to engage the community, noting that the strategy is to outline the efforts being made to engage the community and to gain meaningful input regarding Pickering Official Plan review and the report is to include efforts made to date and all future initiatives; a proposal for the creation of a Pickering Official Plan Community Advisory Committee and the strategy to engage First Nations Communities; Ei. That staff report back to Council through a workshop on the Seaton Neighbourhood planning strategies; and 7. Further, that a copy of Report PO 25-07 be forwarded to the Region of Durham, Ministry of Municipal Affairs and Housing, the Conservation Authorities and those other agencies and members of the public who provided comments, for information. -' - ~ - 3. Director, Planning & Development, Report PO 26-07 Street Name Change of Taunton Road East of Brock Road To "William Jackson Drive" 76 61-66 (Old) Taunton Road legally described as: Firstly: Part Lots 17 and 18, Concession 3, as in Highway Plan 538 and Part Lot 17, Concession 3 as in C0212542 & C0213985, except Parts 1 and 2, Plan 40R-24188 Secondly: Part Lot 16, Concession 3, Part Lot 16, Concession 4 and Part of the Road Allowance between Concessions 3 and 4, designated as Part 1, Plan 40R- 23354 Thirdly: Part Lot 16, Concession 3, beinq Parts 1 to 5, Plan 40R15548 RECOMMENDATION 1 . That Report PO 26-07 of the Director, Planning & Development be received; and 2. Further, that the process be initiated to change the name of (Old) Taunton Road to "William Jackson Drive" for those lands located east of Brock Road legally described as: a) Part Lots 17 and 18, Concession 3, as in Highway Plan 538 and Pa rt Lot 17, Concession 3 as in C0212542 & C0213985, except Parts 1 and 2, Plan 40R-24188; b) Part Lot 16, Concession 3, Part Lot 16, Concession 4 and Part of the Road Allowance between Concessions 3 and 4, designated as Part 1, Plan 40R-23354; and, c) Part Lot 16, Concession 3, being Parts 1 to 5, Plan 40R15548. Citq o~ September 17, 2007 .-/ COMMITTEE REPORTS b) REPORT EC 2007-08 OF THE EXECUTIVE (AUDIT) COMMITTEE Executive Pages Buff 1. Director, Corporate Services & Treasurer, Confidential Report CS 29-07 e,uditors' Report on Audit Results Under Separate Cover That the recommendation as contained in Confidential Report CS 29-07 of the Director, Corporate Services & Treasurer be adopted. 2. Director, Corporate Services & Treasurer, Report CS 33-07 2006 Year End Audit 5-46 1. That Report CS 33-07 of the Director, Corporate Services 48t Treasurer be received; and, ---./ 2. That the 2006 draft Audited Consolidated Financial Statements for the City of Pickering be received and forwarded to Council for approval. c) REPORT EC 2007-09 OF THE EXECUTIVE COMMITTEE Executive Pages Buff 3. Director, Operations & Emergency Services, Report OES 34-07 - Quotation for Parking Lot Improvements - West Shore Community Centre 1-9 RECOMMENDATION 1. That Report OES 34-07 regarding the Parking Lot Improvements at the West Shore Community Centre be received; 2. That Quotation No. Q-47-2007 submitted by D. Crupi & Sons Limited for the Parking Lot Improvements at the West Shore Community Centre in the amount of $115,850 (GST extra) be accepted; .-/ ,- - - 3. That the total gross project cost of $148,114 and a net project cost of $139,730 including the quotation amount and other project costs as outlined in Report OES 34-07 of the Director, Operations & Emergency Services be approved; 7 8 4. That the Director, Corporate Services & Treasurer be authorized to finance the net project cost of $139,730 through an internal loan for a period not to exceed 10 years; and, 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 4. Director, Operations & Emergency Services, Report OES 35-07 Lease Agreements Lease No.: 614201-1 - Don Beer Memorial Park Lease No.: 614658-1 - Brougham Community Centre Lease No.: 614280-2 - Museum Lease No.: 614725-1 - Brouqham Parkette 1 0-11 RECOMMENDATION 1. That Report OES 35-07 of the Director, Operations & Emergency Services regarding lease agreements be received; and 2. That the Mayor and the Clerk be authorized to execute lease agreements between the City and Her Majesty the Queen in Right of Canada respecting the above Lease Agreements for the term from February 1, 2007 to January 31, 2012 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor. 5. Director, Corporate Services & Treasurer, Report CS 34-07 Formal Quotations - Quarterly Report and Chief Administrative Officer Approvals 12-18 RECOMMENDATION That Report CS 34-07 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report and Chief Administrative Officer Approvals be received for information. 6. Director, Corporate Services & Treasurer, Report CS 35-07 Establishment of Marshall Farms Neiqhbourhood Watch 19-22 RECOMMENDATION 1. That the letter from the Durham Regional Police Service dated July 23, 2007 endorsing the establishment of the Marshall Farms Neighbourhood Watch, be received; and 79 9. 2. That the Council of the Corporation of the City of Pickering hereby endorse the Marshall Farms Neighbourhood Watch and approves the installation of Neighbourhood Watch signs at the entrances to the subject area. --- 7. Director, Corporate Services & Treasurer, Report CS 39-07 Cash Position Report as at June 30, 2007 23-33 RECOMMENDATION That Report CS 39-07 of the Director, Corporate Services & Treasurer regarding Cash Position as at June 30, 2007 be received for information. 8. Director, Corporate Services & Treasurer, Report CS 40-07 2007 Final Tax Due Dates for Commercial, Industrial and Multi- Residential Realtv Tax Classes 34-39 RECOMMENDATION 1. That Report CS 40-07 of the Director, Corporate Services c~ Treasurer be received; '", L.. That the Director, Corporate Services & Treasurer be authorized to issue the final 2007 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 1 ih, 2007; '-'" 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, Ei. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Director, Corporate Services & Treasurer, Report CS 41-07 Section 357/358 of the Municipal Act - Adiustment to Taxes 40-43 RECOMMENDATION 1. That Report CS 41-07 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, ~ 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 8 0 - 10. Director, Corporate Services & Treasurer, Report CS 42-07 Municipal Performance Measurement Program - Provinciallv Mandated Public Reportinq of Performance Measures 44-78 RECOMMENDATION That Report CS 42-07 of the Director, Corporate Services & Treasurer regarding Municipal Performance Measurement Program - Provincially Mandated Public Reporting of Performance Measures be received for information. ,- - - 81 September 17, 2007 REPORTS - NEW AND UNFINISHED 1. Director, Operations & Emergency Services, Report OES 38-07 City of Pickering 2008 Annual Accessibility Plan Reviewed by the Accessibility Advisory Committee for Council Consideration 85-120 RECOMMENDATION 1. That Report OES 38-07 regarding the City of Pickering 2008 Annual Accessibility Plan be received; and 2. That Council endorse the City of Pickering 2008 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. - 2. Director, Operations & Emergency Services, Report OES 36-07 Tender T-2-2007 - Tender for Sheppard Avenue - Reinforced Soil System 121-131 RECOMMENDATION 1. That Report OES-36-07 regarding the Sheppard Avenue, Reinforced Soil System be received; 2. That Tender T-2-2007 Alternative "A" submitted by Montgomery MacEwen Contracting Limited for the Sheppard Avenue, Reinforced Soil System at a cost of $740,606 (GST included) be accepted; 3. That the total gross project cost of $934,587 (GST included) including the tender amount, and other associated costs and the total net project cost of $881,686 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: .- (a) the sum of $880,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 15 years, at a rate to be determined; 82 (b) the balance amount of $1 ,686 to be funded from the 2007 Current Budget; (c) the annual repayment charges in the amount of approximately $84,780 be included in the annual Current Budget for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; (d) the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual RepaymEmt Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; (e) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. --- --" 3. Director, Operations & Emergency Services, Report OES 39-07 Tender T-7-2007 - tender for Running Track - Beverly Morqan Park 132-141 RECOMMENDATION 1. That Report OES' 39-07 of the Director, Operations & Emergency Services be received; and 2. That Tender T -7 -2007 submitted by Ancaster Paving Limited for repairing and resurfacing of the existing running track at Beverly Morgan Park at a cost of $125,546.40 (GST included) be accepted; and 3. That the total gross project cost of $143,036.40 (GST included) including the tender amount, and other associated costs and the total net project cost of $134,940.00 be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a. an internal loan of $134,000.00 for a period not to exceed 10 years; b. the balance amount of $940 to be funded from the 2007 Current Budget ~. 0_ - - 83 c. the annual repayment charges in the amount of approximately $17,350.00 be included in the annual Current Budget for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid; d. the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; e. the Treasurer is authorized to take any actions necessary in order to effect the foregoing. 5. Further that the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CS 37-07 Heritage Permit Application 002/07 - Submission Under the Ontario Heritaqe Act - 2390 Rosebank Road 142-176 RECOMMENDATION Option 1 1. That the Heritage Permit Application 002/07 as submitted by Paul and Janna Lafrance and Darren and Lucie Brand, for property municipally known as 2390 Rosebank Road, Pickering, be approved; 2. That the Heritage Pickering Advisory Committee be consulted for approval with espect to the fayade of the addition, including the windows and doors; 3. That the Director of Planning & Development be the delegated authority for determining compliance, if necessary; and 4. That the City Clerk be authorized to finalize the notice provisions in accordance with the Ontario Heritage Act. OR- Option 2 That the Heritage Permit Application 002/07 as submitted by Paul and Janna Lafrance and Darren and Lucie Brand, for property municipally known as 2390 Rosebank Road, Pickering, be denied. 84 ~. 5. At the July 23, 2007 Meeting of Council, report PD 23-07 of the Director, of Planning & Development was tabled. [Motion to lift from the table requiredl Excerpt of the Minutes of July 23, 2007: Director, Planning & Development, Report PD 23-07 Zoning By-law Amendment Application A 34/05 Altridge Properties Inc. 1482 - 1484 Altona Road & 1490 - 1498 Altona Road Part of Lot 33, B.F.C Range 3, (40R-9096, Part 5 & 40M-1515, Blocks 85 & 86) . Part of Lot 33, B.F.C Range 3, (40R-5045, Part 1) City of Pickerinq Resolution # 161/07 Moved by Councillor Johnson Seconded by Councillor Littley That Draft Plan of Subdivision S-P-2005-03 and Zoning By-law Amendment Application '--' A 34/05 submitted by Altridge Properties Inc., on lands being Part of Lot 33, B.F.C Range 3 (40R-9096, Part 5 & 40M-1515, Blocks 85 & 86), Part of Lot 33, B.F.C Range 3 (40R-5045, Part 1), City of Pickering, to permit the development of 10 lots for detached dwelling units, be tabled. CARRIED ON A RECORDED VOTE YES NO Councillor Johnson Councillor Littley Councillor Pickles Mayor Ryan Councillor Dickerson Councillor McLean Councillor O'Connell -.-/ Cif.l{ (J~ REPORT TO COUNCIL - Report Number: OES 38-07 Date: September 17, 2007 85 From: Everett Buntsma Director, Operations & Emergency Services Subject: City of Pickering 2008 Annual Accessibility Plan Reviewed by the Accessibility Advisory Committee for Council Consideration File: A-2130-001-07 Recommendation: 1. That Report OES 38-07 regarding the City of Pickering 2008 Annual Accessibility Plan be received; and that 2. Council endorse the City of Pickering 2008 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. - Executive Summary: The purpose of the Ontarians with Disabilities Act, 2001 (ODA) is to improve opportunities for people with disabilities and to provide for their involvement in the identification, removal, and prevention of barriers to their full participation in the life of the province. The ODA mandates that all municipalities prepare annual accessibility plans. By the end of 2008, the City of Pickering aims to review and/or remove the barriers identified in the 2008 Annual Accessibility Plan. Over the next several years, the City of Pickering aims to address all facility related improvements as outlined in the City's 2000 Accessibility Audit. Financial Implications: - As a result of the City of Pickering 2000 Accessibility Audit Report, the City of Pickering made a commitment to include $25,000 in the annual capital budget to remove or prevent facility related barriers. Over the years, this figure has risen and In 2007 the City of Pickering committed a total of $35,000 in its annual capital budget. As a result, many of the facility related barriers included in the 2008 Annual Accessibility Plan would draw on these funds identified under capital account 2719.6183. Report OES 38-07 Date: September 17, 2007 Subject: City of Pickering 2008 Annual Accessibility Plan ,,,.. Rf1 Page 2 -. The potential costs to complete the policy and service related barriers have not yet been determined and will be subject to approved 2008 capital and operatin!~ budgets. Any barrier that cannot be completed within the 2008 approved capital or operating budget will be deferred to future annual accessibility plans. Sustainability Implications: The City of Pickering is committed to meeting the needs of all its citizens. The Annual Accessibility Plan is one way to continually assess our service delivery and remove barriers where they exist. A barrier free municipality fosters a community where civic pride and civic participation can be maximized. The engagement of all its citizens is a fundamental component to achieving a sustainable community. Removing barriers enables full community participation for generations to come. Background: The Ontarians with Disabilities Act, 2001 (ODA) received Royal Assent on December 14,2001. The purpose of the Ontarians with Disabilities Act, 2001 (ODA) is to improve opportunities for people with disabilities and to provide for their involvement in the identification, removal, and prevention of barriers to their full participation in the life of the province. Under the Act, all municipalities are required to prepare annual accessibility plans, make the plans public and consult persons with disabilities. '--' According to the Ontario Accessibility Directorate within the Ministry of Citizenship, the purpose of the Annual Accessibility Plan is to describe the measures that the municipality has taken in recent years and the measures the municipality willi be taking in the coming year to identify, remove and prevent barriers to people with disabilities. According to the requirements of the Ontarians with Disabilities Act, 2001 (ODA), the City of Pickering has prepared the 2008 Annual Accessibility Plan. The City's plan is for the period of January to December 2008. In previous years, the City's annual accessibility plans were from the period of September to August. However, the ODA does not place restrictions as to when the one year time period must fall. Therefore, the corporation has decided to adjust the one year period to a calendar year to reflect the corporate budget period. The barriers identified in the 2008 Plan were based on information collected from the 2007 Annual Accessibility Workbook issued to City staff for their comments. The 2008 Annual Accessibility Plan has been reviewed and endorsed by the City of Pickering -.../ Accessibility Advisory Committee. CORP0227-07/01 revised Report OES 38-07 Date: September 17, 2007 - Subject: City of Pickering 2008 Annual Accessibility Plan Page 3 87 In order to make the plan available to the public, the City of Pickering will place an advertisement in the local newspaper to announce the completion and availability of the 2008 Annual Accessibility Plan. The public will be able to access the 2008 Annual Accessibility Plan electronically via the City of Pickering website or by picking up a hard copy at the Pickering Civic Complex or Pickering Central Library. Attachments: 1. City of Pickering 2008 Annual Accessibility Plan Prepared By: Approved I Endorsed al ~~/ ii' .. ~~ 1 ~---- ", /;', ... /. ) , /" Everett Buntsma '? Director, Operations & Emergency Services (/-n/ Marisa Carpino /1 Supervisor, Cultur:e,& Recreation ~j ,- MC/ Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci!,)' Cou C-il ::.. '/ ~. CORP0227-07/01 revised 88 --" Citlf o~ 2008 Annual Accessibility Plan -.../ --" - 89 Table of Contents Section 1 : Municipal Jurisdiction(s) Participating in this Plan......................... 1 Section 2: Other Organizations & Agencies Participating in this Plan........... ...2 Section 3: Consultation Activities.. ........ ........ ......................... ............. ..... 2 Section 4: Plan Development Working Group........................................... 3 - Section 5: Operational Review... ... ... ... ......... ............ ...... ..... ........... .... .....17 Section 6: Decision-Making Review......................................................... 23 Section 7: Targets and Actions............ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .26 Section 8: Monitoring Progress............................ ...................................31 - -: 90 2008 Annual Accessibility Plan January 2008 - December 2008 Section 1: Municipal Jurisdiction(s) Participating in this Plan City of Pickering Address: Pickering Civic Complex One The Esplanade Pickering, ON L 1V 6K7 Key Contact: Prem Noronha-Waldriff Coordinator, Community Recreation Programs 905.420.4660 ext. 3229 pnoronha-waldriff@city.pickering.on.ca The City of Pickering is Toronto's eastern neighbour and home to a growing community that blends business opportunities, cultural diversity and historical rural settings with a picturesque Lake Ontario waterfront. -- The City of Pickering is committed to making Pickering an attractive place in which to live, work and invest. Within 22,652 hectares, the City of Pickering boasts top- quality municipal sports fields and recreation programs, quarter-million square foot recreation complex, 19th century interpretive museum, libraries, many community and neighbourhood parks, conservation areas, new waterfront facilities and hiking trails. In 2006, Pickering's estimated population stood at 94,700. The Corporation of the City of Pickering employs 388 staff to meet the needs of its residents. The City of Pickering's main administration building is located at the Pickering Civic Complex, One The Esplanade in Pickering and can be reached at 1.866.683.2760 or TTY 420.1739. The Corporation also maintains satellite facilities for Library Services, Fire Services, Recreation Complex, Community Centres, Pickering Museum Village, and an Operations Centre. --..-/ 1 - The Corporation operates within five (5) departments and they include: Administration Department . Customer & Administrative Services . Human Resources . City Solicitor 91 Office of Sustainability Corporate Services Department . Finance & Taxation . Accounting Services . Supply & Services . Information Technology . Clerks Division . Animal Services Operations & Emergency Services Department . Culture & Recreation Division . Fire Services Division . Municipal Property & Engineering Division . Community Emergency Management Program - Planning & Development Department . Planning . Information & Support Services . Development Control . Building Services Library Services are the responsibility of the Pickering Public Library Board, which is appointed by Pickering Council. Section 2: Other Organizations & Agencies Participating in this Plan None Section 3: Consultation Activities City of Pickering staff . Completed a workbook to assess past initiatives, identify current barriers and action items to remove those barriers . Input from working group was collected in July & August 2007 - City of Pickering Accessibility Advisory Committee (MC) . Completed review and discussion of the draft 2008 Annual Accessibility Plan at their committee meeting on September 5, 2007 and provided comments. . No recommended changes to the plan were brought forward. 2 92 Section 4: Plan Development Working Group (CORE Group) Working Group Member Department/Division Contact Telephone/TTY -- Re resented & Email Marisa Carpino Culture & Recreation Phone: 905.420.4660 ext. 2099 ro rams mcar ino cit . ickerin .on.ca Prem Noronha-Waldriff Culture & Recreation Phone: 905.831.1711 ElXt. 3229 (programs) TTY: 831.8604 noronha-waldriff cit . ickerin .on.ca Len Hunter Culture & Recreation Phone: 905.831.1711 (facilities) ext. 3223 Ihunter cit . ickerin .on.ca Lynda Taylor Planning Phone: 905.420.4617 ext. 2035 Itavlor@citv. pickerino. on. ca (Tim Moore) Chief Building Official Phone: 905.420.4631 E~Xt. 2070 tmoore cit . ickerin .on.ca Lisa Broad Clerks Phone: 905.420.4611 E~Xt. 2097 Ibroad@citv. pickerino .on .ca Jennifer Parent Human Resources Judy Hodgson Customer & Administrative Services .on.ca -- Deputy Fire Chief Fire Services Simon Almond Community Emergency Management Program Fire Chief Bill Douglas Fire Services Richard Holborn Kathy Williams Stan Karwowski Taxation, Accounting, Su I & Services Jon Storms Information Technolo Shawna Mutton Office of Sustainabilit --.../ 3 Initiative: Previous City of Pickering Annual Accessibility Plan's identified barriers and strategies with timelines to address these barriers. - Methods Used to Identify B Methodoloqy Annual Accessibility Workbook issued to City in July 2007 to staff for their comments. The City of Pickering Accessibility Advisory Committee (MC) consulted on the City's Accessibility Advisory Plan. - CORE Plan Development Working Group Updates. _. arners: Description Information from each area regarding recent initiatives to remove barriers and strategies to remove existing barriers in the coming year. The MC were provided an opportunity to review the 2008 Annual Accessibility Plan (draft) and make comments. The Plan Development Working Group provided regular updates in 2006/2007 to the 2006/2007 Accessibility Plan. Existing and new barriers were discussed. Status Workbooks were completed in July and August 2007 Responses were reviewed and included (where appropriate) into the 2008 Annual Accessibility Plan. Suggested changes were accommodated in the City's final 2008 Annual Accessibility Plan Updates of the 2006/07 Accessibility Plan are incorporated into this plan. Input collected for the 2008 Annual Accessibility Plan. 93 4 9 4Barriers Identified & Status: Items OutstandinQ from 2003/04 Accessibilitv Plan: Barrier & Type Strategy for removal/prevention Have an Evacuation and Transit Plan that addresses the needs of all citizens. Citizens who have special accessibility needs are not considered in the current emergency plans. Technological/Procedural Additional design standards and site plan requirements may be of assistance in development review processes Procedural Pickering Official Plan only available in print. Informational Entrance to Claremont Community Centre is inaccessible to wheelchair users Physical Consult City of Pickering's Accessibility Committee on appropriateness of current guidelines and processes; amend where necessary. Establish a written proposal, with cost estimates, for inclusion in 2005 budget submission Level entrance threshold to the interior surface of the Claremont Community Centre. ~' Status There has been some significant movement in regards to emergency preparedness for people with disabilities/special needs from Emergency Management Ontario. These guidelines t'lave just been released and City should incorporate these philosophies in the Transit and Evacuation sub-plans. Complete by December 2008. Review of standards applied in other selected cities has been completed and the Site Plan Guideline manual has been initiated. --' Completed. Official Plan now available in digital form through website. Compendium documents now available in digital form through the City's website Not completed. Quotations being received (in Aug/Sept 2007) ~ 5 - - - 95 Barrier & Type Strategy for Status removal/prevention Text reading devices Website Coordinator to A text only navigation cannot read PDF files identify different formats page has been set up to for use of the website if by-pass the image based Informational deemed necessary. menus. This will assist visitors that utilize text- reading devices. PDF files can be saved as a text document that will be recognized by text reading devices. Completed. Items Outstanding from 2004/05 Accessibility Plan: Barrier Type Strategy for Status removal/prevention North access to change Modify access to include Deferred. rooms at Pickering automatic doors and card Recreation Complex is access. Will be reviewed in any not easily accessible future Squash Court Expansion. Physical East Entrance to East Redesign east entrance Asphalt ramp completed Shore Community Centre to include ramp, by MP&E in 2005. Ramp is not easily accessible automatic doors and and doors completed. disabled parking spots. Physical Accessible parking space required - 2007-08 6 96 Barrier Type Strategy for Status removal/prevention Whitevale Branch Library The entire building is too Review Annually. is not accessible to small and does not have anyone in a wheelchair sufficient room for No changes. anyone in a wheelchair to move inside the building. The entrance is not accessible. The only way to alleviate this is to review service options to our northern communities to ensure that an accessible service point is available to them. The Whitevale building could not be effectively renovated for full accessibility. Review against priorities set in the accessibility Architectural audit. Greenwood Branch The washrooms, Review Annually. Library is not accessible entrance and access to to anyone in a wheelchair the book drop are not No changes. and would provide some accessible. This is an old problems to anyone building of some without full mobility historical value and to renovate at this time would be extremely costly. A new fully accessible facility to serve our northern clientele may well be an option should we realize significant growth in the north. Review against priorities set in the Arch itectu ra I accessibility audit. -- --- .-< 7 - - - Items Outstanding from 2005/06 Accessibility Plan: 97 Barrier Type Strategy for Status removal/prevention Voting method at Review of procedural by- December 2005. Committee/Council law. meetinqs. Completed. Lack of a system to The full implementation Public Alerting project provide emergency of a community wide underway. Anticipated communications for public alerting system will completion is summer visually impaired and address this barrier 2008. hearinq impaired citizens Emergency plans and The Community Fall 2008. procedures that do not Emergency Management address the need of Plan, and procedures are citizens who may require being written to address specific assistance during these issues. Future a community emergency emergency exercises will or major crisis include scenarios that require emergency managers to take action to address accessibility needs Entrance door at ESCC. Consider installing an Will look at various ESCC gymnasium doors automatic door. options and security leading from gym to issues - 2008. seniors centre are Re-design entrance inaccessible C&R: Len Hunter Inadequate signage at Informational Deferred to 2008. Will the six key municipal review in context of all facilities facility signaqe. Application Counter in Make counter accessible Reviewed initiated in Planning & Development to persons in 2005. Will not be is too high wheelchairs. addressed at this time. When P & D areas are reviewed for improvements through the City's Budget, this will be considered. 8 98 Barrier Type Strategy for Status removal/prevention Compendium document Place compendium on Completed. only available in hard City's website copy form Compendium available in digital form on the City's website. Policy Review instances where Annually recommendations of December 2005. Accessibility Committee Advise Council cannot be implemented Representative on MC in site planning. who is to then advise the AAC. Inaccessible Public Establish policy of December 2005 Meeting locations considering accessibility (Greenwood Community when booking venues for Hall) meetings. is inaccessible, however, the location stimulates attendance from area residents (consider use of the local school). Est. Dept. policy: Greenwood School to be alternate location. Whitevale Branch Library Physicallavout 2010 Greenwood Branch Physical Layout 2010 Library ..-: -' --- 9 - - - Items Outstanding from 2006/07 Accessibility Plan: 99 Barrier Type Strategies for removal or Status prevention Non-accessible entry Corrective measures Access Card entry for doors - there is no button depend on budget staff only (Len) to open entry doors capabilities and Corporate Services committee discussion. Physical/Architectural Review ongoing. No accessible washroom Corrective measures Public Washroom on 2nd available (Le. no large depend on budget Floor (Len) stall) capabilities and committee discussion. Corporate Services Review ongoing. Architectural Small spaces between Corrective measures Not able to do anything desks - not enough room depend on budget about. Limited by floor to travel between desks capabilities and space in area. Corporate Services committee discussion. Arch itectu ral/Phvsica I Review ongoinq. Hearing impaired - no Corrective measures Deferred to 2008 budget one is capable of helping depend on budget someone who is hard of capabilities and hearing committee discussion. Review ongoing. Corporate Services Communicational Develop and Implement a Consultation and Project underway. Comprehensive Public participation with and Anticipated completion is Alerting System. from other levels of summer 2008. Developing emergency government are routinely plans requires cooperation used to address these from other levels of matters. government. The matters of public alerting, evacuation, and emergency transit are examples of issues that pose extra challenges to the City when attempting to adequately develop plans and procedures. Policy/practise Fire Hall: Station #5 Station #2 and #6 Expansion to Hire Hall (Bayly St). Entrance not available for tours if Station #5 affords accessible requested. accessible entrance into Washroom not the facility and access to accessible. Physical the washrooms. 10 100 Barrier Type Strategies for removal orl Status prevention Benches in Rec. Wider benches to be Two have been Complex family installed in cubicles. completed. Remainder to changerooms are not be completed Fall 2007. wide enough to change kids with special needs Physical Soap dispensers in the Lower soap dispenser on To be completed in Banquet Halls of the Rec. the wall. 2007/2008. Complex washrooms are not low enough for young campers or people in wheelchairs to reach. Physical Automatic north entrance Permit doors to stay open Completed. doors at Petticoat Creek longer. Community Centre close too quickly for chair or carts to pass through. Physical Sink and soap dispenser Lower counter with sink To be reviewed in in PCCC washrooms are and soap dispenser. 2007/2008. too high for someone in wheelchair to reach Physical Access to upper level of Build ramp which is Lift to be installed Sept. / ESCC is not accessible scheduled to be Oct. 2007 completed in 2006. Physical No automatic doors for Install automatic doors Not able to install due to Banquet Halls at Rec. Fire Codes. Complex Physical Doors too heavy to open Install automatic doors at Will be looking at in 2008. at Redman House entrance doors and at (Museum) washrooms. Log Barn at Museum has Build rustic appearing Investigating desi~lns that no ramps ramp along north side for are heritage sympathetic entry. and will least alter Physical oriqinal doors of buildinq ---' --- -- 11 ,- - .- 1 0 1 Barrier Type Strategies for removal or Status prevention Some seniors at ESCC Install listening devices at Deferred. and PCCC seniors ESCC and PCCC for centres have trouble seniors Not required at this time. hearing I Physical Inaccessible entrance Improve driveway Major structural and washroom at WSCC entrance, parking lot, renovations required. electrical/plumbing/HV AC Physical systems, ramp and program viewing and make washroom accessible. Don Beer Arena: No Replacing doors and Deferred to 2008 automatic door to install automatic door washrooms in Rink 1 Lobby Physical No accessible access to Create an elevated Deferred to 2008 bleachers in Rink 1 & 2 platform area at the south and very poor sight line end of each rink for for people in wheelchairs wheelchair users at rink boards Physical Inaccessible Sidewalks Kingston Road from Project completed in Rosebank Road to Altona 2006 Capital Works Project Road - a new sidewalk will Physical be installed on the south side and curb depressions will be installed for wheelchair and scooter access. 12 102 Barrier Type Strategies for removal or Status prevention Inaccessible Sidewalks Bayly Street from Brock Project completed in Road to the Pickering Go 2006 Capital Works Project Station - a new sidewalk Physical will be installed on the north side and curb depressions will be installed for wheelchair and scooter access. Inaccessible park Centennial Park Washroom Project completed in washroom Facility - to be constructed 2006 will have wheelchair access Capital Works Project to the building including Physical washroom stalls for wheelchair access. Inaccessible Sidewalks Brands Court & Helen Project completed in Crescent -will be 2007 Capital Works Project reconstructed with new Physical concrete curb which will incorporate curb depressions for wheelchair and scooter access to the sidewalk Inaccessible Sidewalks Old Brock Road, Claremont Project completed in - a new concrete sidewalk 2006 Capital Works Project will be installed from Physical Bovington Place to the Legion. The sidewalk will be depressed at Bovington Place to incorporate wheelchair and scooter access. --' - - 13 - - - 103 Barrier Type Strategies for removal or Status prevention Inaccessible playground Playground Replacements Project completed in and surrounding area. will take place at Bev 2007 Morgan Park, Amberlea Capital Works Project Park, Denmar Park and Physical Valleyview Park. The concrete surrounding the play areas at all four parks will have curb depressions installed for wheelchair access. Safety material being installed around the play equipment at Bev Morgan Park, Amberlea Park and Valleyview Park will be wheelchair accessible. The safety material being proposed at Denmar Park is a sand material which is being used on a trial basis and can be changed at a later date to provide wheelchair access. Inaccessible Sidewalks Waterfront Trail from Deferred until 2008 Marksbury Road to Park Capital Works Project Crescent - will have curb Physical depressions installed for wheelchair and scooter access Inaccessible Pedestrian Pine Creek Pedestrian Bridge Project completed in Bridge Replacement - will be 2007 accessible for wheelchair Capital Works Project and scooter access. Physical Application Counter in Consider re-designing a Barrier Free counter Planning & Development portion of the counter to design completed is too high make it accessible to wheelchairs, if and when To be implemented upon Physical the counter is expanded budget approval Deferred to 2008 budget considerations 14 104 Barrier Type Strategies for removal or Status prevention Lack of Design standards Finalize Site Plan Initiated in March 2006 & in the Site Plan Procedural Manual discussed with ACC in procedural manual to Chapter pertaining to June '06 assist development Accessibility design review process. standards Revisions requested by Communicational ACC have been Policy/Practice incorporated into design standards Final manual pending completion in 2007 Pickering Official Plan Convert to an appropriate Completed Compendium Documents format for the Website only available in print Communicational Accessible Housing in Require some housing to Reviewed through new developments be constructed that has reports to Council on site barrier free access specific development Physical/ Architectural applications Need for the current Upgrade washrooms at Washrooms received Central Library the Central Library to minor renovation in washrooms to be meet accessibility August 2007 but there updated to current standards. was a lack of space to disabled access meet current disabled standards. access standards. Physical A new family/disabled washroom requested in the 2008 budget should address this problem. Staff have identified need Install Family washrooms Funding requested for for a family washroom at at Central Library new washroom in 2008. the Central Library. The Library is attracting more children and adults with disabilities who require the assistance of a parent/caregiver who may not be of the same sex. Physical -- -" -' 15 - - - 1 05 Barrier Type Strategies for removal or Status prevention Physical access to Until such time as these Ongoing Greenwood and difficulties can be Whitevale resolved, programming and some services are Physical curtailed at these locations. We advise our clients of the nearest accessible branch. Central Library Review of current Resolved. washrooms are not up to facilities needs to be current disabled access done with Planning and standards. Development staff. There was a lack of Physical space to meet current disabled access standards. Renovations proceeded without meeting new standards. A new family washroom is required to meet disabled access standards. Central Library requires a Review of requirements Ongoing family washroom of a family washroom is underway Physical 16 1 () 6 Section 5: Operational Review 5.1 Administration Department -..-. The Administration Department is responsible to ensure that the Corporation is operating with administrative effectiveness and providing an accountable aDd responsive government. The work teams (Division's) include: . Customer & Administrative Services . Human Resources . City Solicitor o fiR' Ipera lona eVlew: Review Date Review Methodoloav Status August 2007 Consider operation and Completed. potential barriers, consult staff List of Barriers Identified: Barrier Barrier Type Strategies for removal or prevention Typefaces Standard font style may Consider - for be difficult for our senior seniors/seeing impaired population to read clearly communication pieces increase font size ie., when sending correspondence to the senior community perhaps increase font size to 14 Januarv 2008 -..- 5.2 Office of Sustainability The Office of Sustainability is responsible for managing the City's sustainability initiatives and Business Development. The work teams include: . Marketing & Business Development . City & Economic Development . Website Review Methodolo Staff review ~ --" 17 107 - List of Barriers Identified: Barrier ' Barrier Type Strategies for removal or prevention The information on our Informational Have the list of City website(s) is only translators available on available in English. the website. December 2008 Promotional materials Informational To put promotional (print) from the Office of materials from the Office Sustainability may be of Sustainability on our difficult to read for the website( s) - resident visually impaired would need to have reading software. December 2008 5.3 Corporate Services Department The Corporate Services Department is responsible for managing the financial affairs of the Corporation, including Taxation, Accounting, Supply & Services, Information Technology and Clerk's. - The work teams includes: . Finance & Taxation . Accounting Services . Supply & Services . Information Technology . Clerks Division . Animal Services Review Date July 23, 2007 Review Methodolo Visual office site ins ection. Status Completed. List of Barriers Identified: - Barrier Barrier Type Strategies for removal or prevention Limited space between Physical Reorganization of desks desks. pending departmental move. September 2008 Communication Communicational Sign language training - necessary for the hearing deferred to 2008 budget. impaired. More designated seating Architectural Deferred to 2008 budget. area for the public on the 2nd floor or a designated I work area for filling out marriaqe licences. 18 108 5.4 Operations & Emergency Services Department The Operations & Emergency Services Department administrates and coordinates the efforts of the operational services division to ensure efficient and responsive ---. delivery of the services of the following work teams (Division's): Operations & Emergency Services Department . Culture & Recreation Division . Fire Services Division . Municipal Property & Engineering Division . Community Emergency Management Program o erational Review: Review Date August 17/20, 2007 Review Methodblo Discussions with Capital Works Project team Status Ongoing Discussions Submissions for 2008 Budget Approvals in Order to roceed. List of Barriers Identified: Barrier Barrier Type Strategies for removal or prevention Liverpool Road South Physical Curb Depressions to be Sidewalk Installation from installed at all Annland Street to intersections for Commerce Street Handicape Access. December 2008 Sheppard Avenue from Physical Curb Depressions to be Rosebank Road to Altona installed at all Road Sidewalk intersections for Installation on the South Handicap Access. Side December 2008 Westshore Boulevard Physical Curb Depressions to be from Oklahoma Drive to installed at all Sunrise Avenue Sidewalk intersections for handicap Improvements Access. December 2008 --' ,---,,' 19 - .- ,- 109 Barrier Barrier Type Strategies for removal or prevention Pickering Recreation Complex: Install accessible door Architectural Determine if these doors access to the washrooms are able to have power in the family change bars attached. rooms. (2) I 2008 I Recreation Complex - Architectural Review of washrooms install various grab bars and which ones require in washrooms as grab bars. required. (lobby) 2008 Make modifications to the Architectural Obtain quote to complete Registration Desk to this project. accommodate persons in a wheelchair. 2008 Pickering Museum Village: Redman House - power Arch itectu ra I Install power operators doors for entrance and washroom doors. 2008 Walkway from Main Architectural Obtain quote to complete Admin. building, down to this project. the Village is not accessible to wheelchairs 2008 Don Beer Arena: Replace existing two Architectural Install power operators washroom doors in old section (Rink One lobby) 2008 with new doors that are operated by a power opener using push-pads Remove or modify old Architectural Len to see if Operations entrance (Rink One) is able to complete. ramps - to discourage this being used by Or to obtain quote to disabled persons - the complete this project new entrance (near the handicap parking) is fully 2008 accessible with no elevation chanqes. 20 11 0 Barrier Barrier Type Strategies for removal or prevention Install poured concrete Arch itectu ra I Obtain quote to complete elevated areas on the this project. south side of the older two rinks to allow for a 2008 wheelchair to climb up to the elevated area (approx. 10 inches) so that they can clearly see over the dasher boards. This would involve removing some rubber flooring, pouring a platform onto the existing apron surrounding the rink and dasherboards and finishing it to allow proper access (ramps), be slip free and have proper curbing where needed. The bleachers on these two rinks are completely inaccessible and there is currently no appropriate area for persons in wheelchairs to be able to watch the activities on the rinks fully. West Shore Community Centre: Power doors for Arch itectu ra I Len to confirm any plans washrooms (2) for further renovations, if none to install power operators. 2008 ---- -- --" 21 111 ,"""'" Barrier I Barrier Type Strategies for removal or I prevention Proper grab bars for Arch itectu ra I Install as required. washrooms 2008 East Shore Community Centre: Exterior ramp only has 1 Architectural To confirm with building handrail staff, and install 2nd rail if required. 5.5 Planning & Development The Planning & Development Department participates in numerous activities respecting land use policy, site planning, community development, and building construction. The work teams (Division's) include: . Planning . Information & Support Services . Development Control . Building Services - o erational Review: Review Date August 2007 Review Methodolo Considered operation and otential barriers. Status Completed. List of Barriers Identified: Barrier Barrier Type Strategies for removal or prevention None Reported 5.6 Library Services Provides library services, programs and resources to the community at various facility locations, which include Pickering Public Library, and Claremont, Greenwood, Petticoat Creek, Whitevale Branches. Review Methodolo Consult Staff Status Com leted. List of Barriers Identified: -^ Barrier Barrier Type Strategies for removal or prevention I naccessible emergency Physical Replace existing stairs exit at Greenwood with a ramp. Library 22 11 2 Section 6: Decision-Making Review 6.1 Administration Department -- The Administration Department is responsible to ensure that the Corporation is operating with administrative effectiveness and providing an accountable and responsive government. The work teams (Division's) include: . Customer & Administrative Services . Human Resources . City Solicitor o erational Review: Review Date August 2007 Review Methodolo Reviewed appropriate olicies and rocedures. Status Completed. No barriers identified. List of Barriers Identified: Barrier Barrier Type Strategies for removal or prevention None Reported 6.2 Office of Sustainability The Office of Sustainability is responsible for managing the City's sustainability initiatives and Business Development. The work teams include: . Marketing & Business Development . City & Economic Development . Website -- o erational Review: Review Date August 2007 Review Methodolo Reviewed appropriate olicies and rocedures. Status Completed. No barriers identified. List of Barriers Identified: Barrier Barrier Type Strategies for reme prevention None Reported )Val or I -_./ 23 11 3 - 6.3 Corporate Services Department The Corporate Services Department is responsible for managing the financial affairs of the Corporation, including Taxation, Accounting, Supply & Services, Information Technology and Clerk's. The work teams includes: . Finance & Taxation . Accounting Services . Supply & Services . Information Technology . Clerks Division . Animal Services o erational Review: Review Date July 23, 2007 Review Methodolo Reviewed appropriate olides and rocedures. Status Completed. No barriers identified. List of Barriers Identified: Barrier Barrier Type Strategies for removal or prevention None Reported - 6.4 Operations & Emergency Services Department The Operations & Emergency Services Department administrates and coordinates the efforts of the operational services division to ensure efficient and responsive delivery of the services of the following work teams (Division's): Operations & Emergency Services Department . Culture & Recreation Division . Fire Services Division . Municipal Property & Engineering Division . Community Emergency Management Program o erational Review: Review Date August 2007 Review Methodolo Reviewed appropriate olicies and rocedures. Status Completed. No barriers identified. List of Barriers Identified: Barrier Barrier Type Strategies for removal or prevention None Reported - 24 11 4 6.5 Planning & Development The Planning & Development Department participates in numerous activities respecting land use policy, site planning, community development, and building construction. The work teams (Division's) include: . Planning . Information & Support Services . Development Control . Building Services ...-- . o erational Review: Review Date August 2007 Review Methodolo Reviewed appropriate olicies and rocedures. Status :0:J Completed. No barrierti identified. List of Barriers Identified: Barrier I Barrier Type Strategies for removal or prevention None Reported 6.6 Library Services Provides library services, programs and resources to the community at various facility locations, which include Pickering Public Library, and Claremont, Greenwood, Petticoat Creek, Whitevale Branches" --.;. o erational Review: Review Date August 2007 Review Methodolo Reviewed appropriate olicies and rocedures. Status Completed. No barriers identified. List of Barriers Identified: Barrier Barrier Type Strategies for rem prevention None Reported ovalor I -_./ 25 11 5 - Section 7: Targets and Actions 7.1 Administration Department The Administration Department is responsible to ensure that the Corporation is operating with administrative effectiveness and providing an accountable and responsive government. The work teams (Division's) include: . Customer & Administrative Services . Human Resources . City Solicitor Barrier Action Resources Costs Target Typefaces Review Style Staff only n/a If determined Guide and to move publications forward this can be initiated immediately Total Cost $0 - 7.2 Office of Sustainability The Office of Sustainability is responsible for managing the City's sustainability initiatives and Business Development. The work teams include: . Marketing & Business Development . City & Economic Development . Website - Barrier Action Resources Costs Target The information on Have the list Staff time Staff time January our website(s) is of City (Website 2008 only available in translators Coordinator) to English. available on add translator the website contact information. Corporate To put Staff time Staff time Ongoing promotional corporate (Website materials (print) promotional Coordinator) to may be difficult to materials on add all read for the our website(s) corporate visually impaired - resident promotional would need to materials as have reading they come in to software the website(s). Total Cost $0 26 11 6 7.3 Corporate Services Department The Corporate Services Department is responsible for managing the financial affairs of the Corporation, including Taxation, Accounting, Supply & Services, Information Technology and Clerk's. The work teams (Division's) include: . Accounting Services . Financial Services . Clerk's . Municipal Law Enforcement . Information Technology . Supply & Services . Animal Services Barrier Action Resources Costs Added space between Construction Capital Budget Departmental desks move, creating more space between desks. Complete in September 2007 Hearing accessibility for Sign Funds and staff To be the Language training reviewed in Hearing impaired Training the 2008 Budget. Deferred More designated Architectural Capital Budget Deferred to seating area for the 2008 budget. public on the 2nd floor or a designated work area for filling out marriage licences. Deferred Total Cost To be determined 27 --. -- --- - - - 11 7 7.4 Operations & Emergency Services Department The Operations & Emergency Services Department administrates and coordinates the efforts of the operational services division to ensure efficient and responsive delivery of the services of the following work teams (Division's): Operations & Emergency Services Department . Culture & Recreation Division . Fire Services Division . Municipal Property & Engineering Division . Community Emergency Management Program Barrier Action Resources Costs Liverpool Road South Install Curb 2008 Budget Approval To be Sidewalk Installation Depressions determined. Sheppard Avenue Install Curb 2008 Budget Approval To be Sidewalk Installation Depressions determined. Westshore Boulevard Install Curb 2008 Budget Approval To be Sidewalk Depressions determined. Improvements Pickering Recreation Complex: Benches in members Increase the 2008 Budget Approval To be change rooms too high height of determined. for patrons. benches in the members $10,000? change rooms to better accommodate seniors/disabled who have trouble getting down to the low benches now - also make them wider. Washroom doors in Install 2008 Budget Approval $4,000 family change rooms accessible door not accessible (2) access to the washrooms in the family change rooms. (2) Determine if these doors are able to have power bars attached. 28 ," 11 8 Barrier Action Resources Costs Grab bars required in Install various 2008 Budget Approval To be washrooms. grab bars in determined. washrooms as required. (lobby) Registration Counter is Obtain quote to 2008 Budget Approval To be too high for persons in complete this determined. a wheelchair. proiect. Pickering Museum Village: Redman House: Install- power 2008 Budget Approval $6,000 Main door and doors for washrooms are not entrance and accessible. washroom doors. Walkway from Main Obtain drawings 2008 Budget Approval To be Admin. building, down for accessible determined. to the Village is not path down to accessible to the village. wheelchairs Don Beer Arena: Washroom doors are Replace 2008 Budget Approval $4,000 not accessible. (Rink 1) existing two washroom doors in old section (Rink One lobby) with new doors that are operated by a power opener using push- pads Remove or modify old Obtain quote to 2008 Budget Approval To be entrance (Rink One) complete this determined. ramps - to discourage project. this being used by disabled persons - the new entrance (near the handicap parking) is fully accessible with no elevation chanQes. 29 ----. '--' --./ - - ,- 11 9 Barrier Action Resources Costs Install poured concrete Obtain quote to 2008 Budget Approval To be elevated areas on the complete this determined. south side of the older project. two rinks to allow for a wheelchair to climb up to the elevated area (approx. 10 inches) so that they can clearly see over the dasher boards. This would involve removing some rubberftooring, pouring a platform onto the existing apron surrounding the rink and dasher boards and finishing it to allow proper access (ramps), be slip free and have proper curbing where needed. The bleachers on these two rinks are completely inaccessible and there is currently no appropriate area for persons in wheelchairs to be able to watch the activities on the rinks fu lIy . West Shore Community Centre: Washrooms not Power doors for 2008 Budget Approval $4,000 accessible. washrooms (2) Proper grab bars for Install grab bars 2008 Budget Approval To be washrooms. determined. East Shore Community Centre: Exterior ramp only has Install 2na 2008 Budget Approval To be 1 handrail - is it handrail if determined. supposed to have more required. than 1? Total Cost $28,000+ 30 120 7.5 Planning & Development The Planning & Development Department participates in numerous activities respecting land use policy, site planning, community development, and building -.-' construction. The work teams (Division's) include: . Planning . Information & Support Services . Development Control . Building Services Barrier Action Resources None Reported Total Cost Costs I 7.6 Library Services Provides library services, programs and resources to the community at various facility locations, which include Pickering Public Library, and Claremont, Greenwood, Petticoat Creek, Whitevale Branches. Barrier Action Resources Costs Greenwood Library- Wood ramp is Funding Funding although not accessible required outside requested in the emergency exit of emergency 2008 budget. requires a ramp to exit. evacuate disabled people in an emergency Total Cost To be determined -..-/ Please Note: All capital funding items are pending budget approval. Section 8: Monitoring Progress The core group of the plan development working group will provide a status report every second month to review progress of the plan. Follow up will be conducted with any staff or contacts that have a role in the implementation of the plan. Updates of the plan will be presented to the Me on a bi-monthly basis. --- 31 Calf o~ REPORT TO COUNCIL ,- Report Number: OES 36-07 Date: September 17, 2007 1 2 1 From: Everett Buntsma Director, Operations & Emergency Services Subject: Tender T-2-2007 - Tender for Sheppard Avenue Reinforced Soil System File: A-2130 Recommendation: 1. That Report OES-36-07 regarding the Sheppard Avenue, Reinforced Soil System be received; 2. That Tender T-2-2007 Alternative "A" submitted by Montgomery MacEwen Contracting Limited for the Sheppard Avenue, Reinforced Soil System at a cost of $740,606 (GST included) be accepted; - 3. That the total gross project cost of $934,587 (GST included) including the tender amount, and other associated costs and the total net project cost of $881,686 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: (a) the sum of $880,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 15 years, at a rate to be determined; (b) the balance amount of $1,686 to be funded from the 2007 Current Budget; - (c) the annual repayment charges in the amount of approximately $84,780 be included in the annual Current Budget for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and (d) Report OES 36-07 September 17, 2007 Subject: Tender T-2-2007 Tender for Sheppard Avenue 1 2 2 Reinforced Soil System Page 2 -..." therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; (e) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: As part of the 2007 Roads Capital Budget, Sheppard Avenue, Reinforced Soil System was approved as a construction project. Tender T-2- 2007 was issued on Friday, August 17, 2007 and closed on Friday, September 7,2007 with two (2) bidders responding. The total gross project cost is estimated to be $934,587 for an estimated net cost to the City of $881,686 (net of GST rebate). The City's purchasing policy requires staff to report to Council on results of the tender and financing in order to proceed with this project in a timely manner. -..-/ Financial Implications: 1. TENDER AMOUNT T-2-2007 GST Sub-Total GST Rebate Total $698,685.73 41,921.14 '740,606.87 (41,921.14) $698,685.73 2. APPROVED SOURCE OF FUNDS R d C 't I B d t oa s apla u ge Location Proiect Code Source of Funds Budqet Required Sheppard Ave. 5320.0514.6250 Debt (10 Year) 600,000 Sheppard Ave. 5320.0711.6250 Debt (20 Year) 725,000 FUNDS AVAILABLE 1,325,000 881,686 -..." Report OES 36-07 September 17, 2007 - Subject: Tender T-2-2007 - Tender for Sheppard Avenue Reinforced Soil System 123 Page 3 3. ESTIMATED PROJECT COSTING SUMMARY T-2-2007 - Tender for Sheppard Avenue, Reinforced Soil System Alternative "A" 698,686 Associated Costs Materials Testing Consultant Fees Miscellaneous Costs Other Works-Spring Plantings/Restoration Construction Contingency Total GST 5,000 5,500 2,500 100,000 70,000 881,686 52,901 $934,587 (52.901 ) $881,686 Total Gross Project Cost - GST Rebate Total Net Proiect Cost 4. Project Cost under (over) Approved Funds $443,314 The project was originally budgeted for in 2005 in the amount of $600,000 with an approved 10-year debenture term. Additional funds of $725,000 were required, requested and approved in the 2007 Capital Budget as a 20-year debenture. Since a 20-year debenture has been increasingly difficult to issue, and the financial effect is slightly better with a 15-year debenture term, the Treasurer has decided to proceed with a 15- year term with these two combined expenditure amounts. The slightly better financial effect is illustrated as follows: - Option 1: Debenture of $1,325,000 for 15-year at 5%. Annual charges of $127,653 for a total debt charge of $1,914,795. Option 2: Debenture of $1,325,000 with differing terms: a. $600,000 for 1 O-year at 5%. Annual charges of $77,702 for a total debt charge of $777,027 Report OES 36-07 September 17, 2007 Subject: Tender T-2-2007 - Tender for Sheppard Avenue 1 2 4 - Reinforced Soil System --./. . Page 4 b. $725,000 for 20-year at 5%. Annual charges of $58,175 for a total debt charge of $1,163,500. The combined total debt charges of option 2 (differing terms) is $1,940,527 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Sustainability Implications: The installation of a Reinforced Soil System in the Petticoat Creek Valley will provide for a larger road platform. In future years this will allow urbanization of the roadway and provide for a wider pavement width improving the geometrics and vehicular flows in this area. It will also provide for the necessary platform width required to construct a concrete sidewalk for the safe and efficient passage for pedestrians in the area. The installation of an Oil / Grit Separator for the treatment storm water quality discharging into Petticoat Creek is also part of this project. -...-" Background: As part of the Roads Capital 2005 Budget, Sheppard Avenue, Reinforced Soil System was identified as a construction project. The project consists of several components, which are funded from different sources. The Petticoat Creek culvert rehabilitation component, was constructed in 2003. The Reinforced Soil System component, which is identified in this report, is to be funded in the amount of $881,686 by Debt (15 Year). The additional funds required to undertake the road urbanization including storm sewer installation are being proposed in the 2008 Capital Budget, with funding to be determined. Tender T-2-2005 was issued in April, 2005 with four (4) bidders responding. Unfortunately, the low bid far exceeded the funding available and the project was deferred until 2007. Municipal Property & Engineering staff researched an alternate design with TRCA which drastically changed the scope of the project and resulted in a significant cost savings for the City. Tender T-2-2007 was issued on Friday, August 17, 2007 and closed on Friday, September 7, 2007 with two (2) bidders responding. The total gross project cost is estimated to be $934,587 for an estimated net cost to the City of $881,686 (net of GST rebate). Montgomery MacEwen Contracting Limited has previously worked for the City on Tender T-8-2001 Pickering / Uxbridge Townline Improvements and is deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of Clearance issued by Workp~ace Safety & Insurance Board and Certificate of Insurance as submitted by Montgomery MacEwen Contracting Limited have been requested and will be reviewed by the Manager, Human --./ Resources Services. In conjunction with staff's review of the contractor's previous work experience check of references submitted and the bonding available on this project, the tender is deemed acceptable. Report OES 36-07 - Subject: Tender T-2-2007 - Tender for Sheppard Avenue Reinforced Soil System September 17, 2007 125 Page 5 Upon careful examination of all tenders and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the low bid submitted by Montgomery MacEwen Contracting Limited for Tender T-2 -2007 in the amount of $934,587 (GST included) and that the total net project cost of $881,686 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map 2. Supply & Services Memorandum dated September 7,2007 - Prepared By: o Vera A. Felgemacher C.P.P., CPPO, CPPB, C.P.M., CMM III Manager, Supply & Services RicHard W. Hol'orn, P. Eng. .' Division Head Municipal Property & Engineering - DS:nw Attachments Copy: Chief Administrative Officer Ever untsma Director, Operations & Emergency Services - ~-:;;~)~~'-~ Gillis A. Paterson Director, Corporate Services & Treasurer Report DES 36-07 September 17, 2007 Subject: Tender T-2-2007 - Tender for Sheppard Avenue 1 2 6 Reinforced Soil System Page 6 -- Recommended for the consideration of Pickering City Cou It j7 / / ~" --- ,---../ ----'" , "I ):0 Ri,c,' _~E;,5.. 3,,- 0 1 ~....._"L. ..1....__.. MUNICIPAL PROPERTY & ENGINEERING Attachment For Tender: T-2-2007 SHEPPARD AVENUE AT PETTICOAT CREEK -, I cr CRT. 10 CANADIAN TWVN RIVERS DRIVE .- r .?o ICHARDSONit ~ ST ~ cr TONEHAMPTON -A7-) ~ ~~~ERJ CRES. DRIVE SUBJECT AREA FIDDLERS (I LANE IJ~UTUMN CR NATIONAL RAILWAYS SHEPPARD w > cr o () ;0 -I I- Z ~ o :2 w () ~ o n:: LOCATION MAP PROPOSED CONSTRUCTION INCLUDES: o <r o rr ':{ Z <l: in w if) o D::: 127 lh] LAURIER AVENUE OJ > ;0 ;0 -< ~ I- o o LL l- I () :J Slope Stabilization . Installation of a slope retention system to widen the existing road platform to accommodate the future urbanization of Sheppard Avenue from Altona Road to Rosebank Road. Complete Restoration (fine grading and sodding where required) . to all areas affected. .- LlMPandElDes'gn SupportlCapital Projects & Scheduling\Atlachments for Tenders\2007\T-02-07 Sheppard Slope. doc 128 !'1ENT #__;..~. TO REPORT# 6cS ~(g-07 I of~ CORPORATE SERVICES OEPARTMENT .~~), MEMORANDUM -.-c. To: Richard Holborn Division Head Municipal Property & Engineering Darrell Selsky V Supervisor, Engineering & Capital Works RECEIVED $ER 0 7 2007 CITY OF PICKERING MUWCIPAL PROPERTY & ENGINEEFlING September 7,2007 From: Barbara Tran Buyer Subject: Tender No. T-2-2007 Tender for Sheppard Avenue Reinforce'd Soil System CLOSING: Friday, September 7, 200'7, before 2:00 p.m. Tenders have been received for the above project. Seventeen companies were invited to participate. An advertisement was placed in the Daily Commercial News, News Advertiser and on the City's Website yielding interest from additional bidders. A total of 7 companies picked up a tendering package for a non-refundable fee of $75.00. -- A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides for checking of tendered unit prices and extensions; unit prices shall govern and extensions will, be corrected accordingly, which ,has been done and shown on the attached Summary. Copies of bids from the two (2) bidders are attached for review. Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. please advise Supply & Services as soon as possible if we are to proceed in this direction. --' ACH~'IENT#_..l::_. TOREPORT# OES 3(g...o7 T-2-2007 J. .of~ September 7,2007 Tender for Sheppard Avenue Reinforced Soil System 1 2 9 Page 2 ,"""'" (a) (b) (c) (d) (e) a copy of the Health and Safety Policy to be used on this project; a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; and the City's certificate of insurance completed by the bidder's agent, broker or insurer. Waste Management Plan (Information to Bidders Item 23) Include the following items in your Report to Council: (a) if items (a) through (e) noted above, are acceptable to the Health & Safety Co-ordinator; (b) any past work experience Montgomery MacEwen Contracting including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Montgomery MacEwen Contracting is not acceptable; and (i) related comments specific to the project. - Please do not disclose any information to enquiries. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact If you require further information, please feel free to contact me or a member of Supply & Services. 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Q) --I oC:S ~ 0 C W C 0 U :;::; :;::; m u u ~ co ::l '- - Q) '- ~g C - E l/) 0 m C () Z o l/) E:;::; () .~ o u C '- om 0 Q.) co .... -'- 0:: -0 a.Q.) c..... :"S1 ....- o C ~ .- co ~8 CD w~ CO CiUI o~ REPORT TO COUNCIL Report Number: OES 39-07 Date: September 17, 2007 --. From: Everett Buntsma Director, Operations & Emergency Sen/ices Subject: Tender T-7-2007 Tender for Running Track Beverly Morgan Park File: A-2130 Recommendation: 1. That Report OES 39-07 of the Director, Operations & Emergency Services be received; and That Tender T-7-2007 submitted by Ancaster Paving Limited for repairing and resurfacing of the existing running track at Beverly Morgan Park at a cost of $125,546.40 (GST included) be accepted; and 3. That the total gross project cost of $143,036.40 (GST included) including the tender amount, and other associated costs and the total net project cost of $134,940.00 be approved; and 2. --....; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a. an internal loan of $134,000.00 for a period not to exceed 10 years; b. the balance amount of $940 to be funded from the 2007 Current Budget c. the annual repayment charges in the amount of approximately $17,350.00 be included in the annual Current Budget for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid; d. the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; -- Report OES 39-07 September 17, 2007 - Subject: Tender T-7-2007 Tender for Running Track Beverly Morgan Park 133 Page 2 e. the Treasurer is authorized to take any actions necessary in order to effect the foregoing. 5. Further that the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: In April of 2006, a site inspection of the running track at Beverly Morgan Park determined the scope of repairs required to bring the surfacing up to standard. As a result, the project was requested in the 2007 Capital Budget for consideration and approval. Tender T-7-2007 was issued on Wednesday, August 22, 2007 and closed on Wednesday, September 5, 2007 with three (3) bidders responding. The total gross project cost is estimated to be $143,036.40 for an estimated net cost to the City of $134,940.00 (net of GST rebate). - The City's purchasing policy requires staff to report to Council on results of the tender and financing in order to proceed with this project in a timely manner. Financial Implications: 1. TENDER AMOUNT T-7-2007 GST Sub-Total GST Rebate Total $118,440.00 7.106.40 $125,546.40 (7.106.40) $118,440.00 2. APPROVED SOURCE OF FUNDS Parks Ca ita I Bud et Location Proiect Code Beverly Morgan Park 5780.0701.6129 Source of Funds BudQet Internal Loan $175,000 Required $134,940.00 - CORP0227 -07/01 revised Report OES 39-07 September 17, 2007 Subject: Tender T-7 -2007 Tender for Running Track I · 1 3 4 Beverly Morgan Park --" Page 3 3. Estimated Project Costing Summary T-7-2007 - Tender for Beverly Morgan Park, running track $118,440.00 Associated Costs Miscellaneous Contingency Total GST Rebate 1,500.00 15,000.00 $134,940.00 8.096.40 $143,036.40 (8,096.40) $134,940.00 GST Total Gross Project Cost Total Net Project Cost --" 4. I Project Cost under/(over) approved funds $40,060.00 I The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Sustainability Implications: As part of the City's Sustainability initiative this project includes the removal of small areas of loose and crumbled rubber that cannot remain as part of the subsurface. The rehabilitation of the surfacing will provide a much safer surface for running of school-sanctioned events as well as resident usage. Rehabilitation at this point in the life cycle of the running track eliminates the need for full reconstruction and removal/disposal of the entire track. This project satisfies all three lenses of sustainability; social, environmental and economical. Background: The running track at Beverly Morgan Park was installed in 1992 with an expected life cycle of 6-8 years before resurfacing may be required. Now at the fifteenth year the wear is such that resurfacing is required, although some portions of the track are still in relatively good condition. The straightaway and inside running lane are, at some spots, down to the asphalt while some of the outside lanes are relatively free of wear. After site inspections and consultations with contractors in the running --- CORP0227-07/01 revised Report OES 39-07 September 17, 2007 - Subject: Tender T-7-2007 Tender for Running Track Beverly Morgan Park 135 Page 4 track industry, it was determined that spot repairs are required followed by several lifts of rubber granules and binder, followed by a surface coat to bring the surfacing up to a minimum thickness of 12mm. Tender T-7-2007 was issued on Wednesday, August 22, 2007 and closed on Wednesday, September 5, 2007 with three (3) bidders responding. The total gross project cost is estimated to be $143,036.40. for an estimated net cost to the City of $134,940.00 (net of GST rebate). Ancaster Paving Limited's references have been checked and are deemed acceptable by the Superintendent, Municipal Operations. The Health & Safety Policy, current WSIB Workplace Injury Summary Report, Certificate of Clearance issued by Workplace Safety & Insurance Board and Certificate of Insurance as submitted by Ancaster Paving Limited have been reviewed by the Manager, Human Resources Services and deemed acceptable. In conjunction with staff's review of the contractor's previous work experience and the bonding available on this project, the tender is deemed acceptable. - Upon careful examination of all tenders and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the low bid submitted by Ancaster Paving Limited for Tender T-7-2007 in the amount of $125,546.40 (GST included) and that the total net project cost of $134,940.00 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map 2. Supply & Services Memorandum 3. Human Resources Division Memorandum Prepared By: CORP0227-07/01 revised Report OES 39-07 September 17, 2007 Subject: Tender T-7-2007 Tender for Running Track 1 3 6 Beverly Morgan Park -- Page 5 Vera A. Felg macher C.P.P., CPPO, C.P.M., CMM III Manager, Supply & Services ~:::::?~::;:::::::> ....~~~~.~~~ '"-~ _C--- __ Gillis A. Patterson Director Corporate Services & Treasure JH:dt Attachments ----' Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci iI .v ------- - CORP0227-07/01 revised I <:.' REPORlc,(J[$ 3Q,67 I :;;_.1..__ 137 MUNICIPAL PROPERTY & ENGINEERING Attachment for Tender No. T-7-2007 BEVERLY MORGAN PARK .- -y~~ \$> \$>(', OURT /- PINE RIDGE A L S E --1 seCONDARY o SCHOOL ~ LANE oin )> CL. o 0: W > --1 >- W --! --! BLOOMFIELD ~ COURT FINCH PARK DALE J STREET AVENUE LOCATION MAP PROPOSED CONSTRUCTION INCLUDES: BEVERLY MORGAN PARK - Running Track . repairing and resurfacing of existing running track . Restore track paint markings - 138 ~ n~4,g:? :YI-O/ /;'; 3. ..........,.........v............_.-."" .".' "".."-,,,,,.,,.-..:....-~..~ CORPORATE SERVICES DEPARTMENT MEMORANDUM J September 5, 2007 ~,w..fi~D' f '~// =E- 'It! =>0' To: Richard HolbornV Division Head Municipal Property & Engineering [1 ;S 2007 P~CKER!NG f'llGl'H;TY 8. ENG1NEEf11NG John Hannah Superintendent, Municipal Operations From: Barbara Tran Buyer Subject: Tender No. T-7-2007 Tender for Running Track - Beverly Morgan Park CLOSING: Wednesday, September 5,2007 Tenders have been received for the above project. Four companies were invited to participate. An advertisement was placed in the Daily Commercial News, News Advertiser and on the City's Website yielding interest from additional bidders and a total of 6 companies picked up a tendering package for a non- refundable fee of $25.00. Three (3) bidders responded and submitted a tender for this project. --/ A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. Copies of bids from the three (3) bidders are attached for review. SUMMARY (PST included, GST included) Bidder Total Tendered After Calculation Amount $ Check $ Ancaster PavinQ Limited 125,546.40 125,546.410 DefarQo Sports SurfacinQ 146,492.00 146,492.010 APLUS General Contractors 226,204.00 226,204.010 Vitriflex Surfaces UNABLE TO BID --,,' i J: :L REPORT# oGS 31-07 T-7-2007-"~"~-(c"-~- September 5,2007 1 39 Tender for Running Track - Beverly Morgan Park Page 2 - Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. (a) a copy of the Health and Safety Policy to be used on this project; (b) a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; and (d) the City's certificate of insurance completed by the bidder's agent, broker or insurer. (e) Waste Management Plan (Item 23, Information to Bidders) Include the following items in your Report to Council: - (a) if items (a) through (d) noted above, are acceptable to the Safety & Training Co-ord inator; (b) any past work experience Ancaster Paving Limited including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Ancaster Paving Limited is not acceptable; and (i) related comments specific to the project. Please do not disclose any information to enquiries. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact If you require further information, please feel free to contact me or a member of Supply & Services. L/IJ;rt/t;(Idd5l1L/ Barbara Tran /bt - Attachments Copy for: Director, Operations & Emergency Services Inspector, Parks o ill ~ o ill I o o Z <.9<( zo o::W UJ Z ~~ 00 Ct.. LLCf) a:: o 1.lI >- 0 f-Z Ol.u l- LL o o n::: o o UJ ex: ,.... o o ('II Il') i.. C1l ..Q E C1l - g.E (J)a. Mil') >.'C"" tIS .. "ON 1II . C1l X s:: e "00.. C1l 0.. :=<C Q) Q) ..... E ro._ 01- ,.... o o N I ,.... I .... o Z '- Q.) "0 C Q.) I- :s: '- ro 0.. c ro 0) '- o 2 > Q.) OJ I :s: o ro '- I- 0) c c C ::l ex:: c o ~ 'C o Vi Q.) o '- Q.) '0 C Q.) 140 (/J I- Z w :iE :iE o () z z C) (/J (/J & w c 9 m .. -~... ~r' ..... {'~\ ,.~ ';:) -- ~~) ~- ~ ~'" - t: ::l 0"0 E Cl> <( ... Cl> -"0 2 t: o Cl> 1-1- ~~ ';.r- \.~ ,~ "~) \>\ ~ ~ :::'j- ,.~~ \\\ '- .,.\ t'\ t'." ",: -0",- ~....~ ~.. ~ :::}. '- .~, ~ - c: Cl> E"O Cl> g. ~ m " ~ E ,,~ "~;:.. ':::::" ...--' ., i:.~'-\ .......'.;:"':,J:,.,., :=: f/j o :2 Cl> me Cf) I- 0 "'0 13 OJ c ~ ell 'u l- E C ell 0 't: :.::::i 0 :J OJ (/) t: cu 2 Cl> '5> I- (j) l- E ell C 0 nl 0- (j) o. Z I- ~ (/) ... (j) (f) 0 Cl> en OJ "0 ell ::> "- ell :2 u ...J 'f- C 0- w r/ ;)... - "'PORT ,_." Rl: # _.._._3~~", (,I __3-_ .... g/ " '-~ '\. (~ \.- ~) \.. \ t: \\ ~ ~ C' '< .... ,. J \,\', Q T::."" ~, ,~~ ~ tt::'- ~ .'. Ji ~ '\.: '.... ~ ------"'- C/) ).~--< .' <.J -...-. "t, --~-> ,..~. 'y ( /'" '-.:_. ~_ _J . ~ -~~~ \ u o "'0 "0 <J) C <J) D- o ~ Q) "D C 2 o -0 '- o u ~ en '- <J) -0 C 2 DES 39-07 -../. --' ~ 3 Ri=~O"'" Rl'u oJ='< 3Cf-o 7 __. "...t I t't ~~ ._.___l 'Ji _....J_. 1 41 - ADMINISTRATION DEPARTMENT HUMAN RESOURCES DIVISION MEMORANDUM September 11, 2007 To: Barbra Tran Buyer From: Jennifer Parent Manager, Human Resources Services Subject: Ancaster Paving Limited Re. Running Track - Beverly Morgan Park Tender No. T-7-2007 - As requested, I have reviewed the following documents submitted by the above prospective contractor: . WSIB Clearance Certificate, dated September 6, 2007 . WSIB Workplace Injury Summary Report, dated July 31,2007 . Certificate of Insurance, dated September 9,2007 . Contractor's Health & Safety Manual From a health & safety perspective, these documents are acceptable. If you have any concerns, please contact me directly, Attachments: /' ../Je. ',' r Parent / .' / ./ Reviewed documentaf~/ C L/- flldJA l/ !/tf{UMG 4if{I(.. G ~ /'1 7)'f71/ 7 ({L ui-1/C' ,'". - Calf (J~ REPORT TO COUNCIL Report Number: CS 37-07 Date: September 17, 2007 ~ From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Heritage Permit Application 002/07 Submission under the Ontario Heritage Act - 2390 Rosebank Road, Pickering Recommendation: [Council is the delegated authority to consent or deny the application] Option 1 1. That the Heritage Permit Application 002/07 as submitted by Paul and Janna Lafrance and Darren and Lucie Brand, for property municipally known as 2390 Rosebank Road, Pickering, be approved; -' 2. That the Heritage Pickering Advisory Committee be consulted for approval with respect to the fa9ade of the addition, including the windows and doors; 3. That the Director of Planning & Development be the delegated authority for determining compliance, if necessary; and 4. That the City Clerk be authorized to finalize the notice provisions in accordance with the Ontario Heritage Act. OR- Option 2 That the Heritage Permit Application 002/07 as submitted by Paul and Janna Lafrance and Darren and Lucie Brand, for property municipally known as 2390 Rosebank Road, Pickering, be denied. Executive Summary: On July 24, 2006 Council approved a formal application process for alterations, additions or demolitions to heritage buildings. Paul and Janna Lafrance and Darren and Lucie Brand submitted Heritage Permit Application #002/06 for property known as Part 8, 40R-2207, municipally known as 2390 Rosebank Road. ~ Upon presentation to Council of the report, outlining comments from Heritage Pickering and the Planning & Development Committee, the application as submitted was denied. Report CS 37-07 Date: September 17, 2007 1 43 ,- Heritage Permit Application 002/07 Page 2 Subsequently, in July 2007, the applicants submitted a further application, of which is now being presented to Council. A copy of the Heritage Permit Application has been included as Attachment #1 to this report. The purpose of the application is to permit a 1400 square foot addition off the western portion of the existing house. In accordance with the heritage permit application procedure established under the Ontario Heritage Act, Council is the delegated authority to consent or refuse the application and therefore should choose Option 1 or Option 2. Financial Implications: Not applicable. Sustainability Implications: We are supporting a healthy society through the preservation of our heritage properties, in consultation with our community partners. Background: On July 6, 2007, Paul and Janna LaFrance and Darren and Lucie Brand submitted a heritage permit application, in accordance with the procedure _ approved by Council in 2006. As part of the City's goal for process improvements, the heritage permit application process was implemented in order to facilitate decisions with respect to heritage properties. As part of the heritage permit application process, comments are solicited from the Planning & Development Department and Heritage Pickering. If deemed necessary, at the discretion of the Chief Building Official, Planning & Development will also seek a peer review from a qualified heritage consultant on the subject application. The property municipally known as 2390 Rosebank Road was designated by By-law No. 3634/91 as being of architectural and historical value or interest. A copy of the designation by-law is included as Attachment #2 to this report. Alteration of a designated property is governed by the Ontario Heritage Act and the City has established formal procedures to be followed as part of the Heritage Permit application process. With respect to this application, the owners had previously been before Council in October 2006 and the application was subsequently denied by Council. It was denied in part due to Heritage Pickering's concerns that the addition as proposed would alter the historical reference and character of the original building to a large extent. The applicants at that time were encouraged to work with Heritage Pickering to come to an equitable solution. - Since that time, the applicants have working with Heritage Pickering and a new application was filed with the City after the applicants had appeared before the Heritage Pickering Advisory Committee with their new proposal. As per the legislative and internal policy and procedure, the City Clerk obtained comments from the Planning & Development Department and the Heritage Pickering Advisory Committee. Report CS 37-07 Date: September 17, 2007 Heritage Permit Application 002/07 Page 3 -..../ 1 44 It should be noted that after the applicants appeared before Heritage Pickering, the Committee did approve the application, noting how agreeable the applicants were to work with Heritage Pickering to alleviate any concerns. The comments in this regard are noted further in the report. Depending on Council's position to approve or deny, there is a detailed notice and appeal process to be followed. A flowchart of this process has been included as Attachment #3 to this report. . Comments Planning & Development Department We have reviewed the applicant's amended proposal for compliance with other applicable law, and provide the following comments. General Considerations The applicant proposes to construct an addition to the existing two storey, four bedroom dwelling. The applicant indicates that the revised plans describe a significantly smaller addition than previously proposed. ---' The footprint of the amended proposal appears identical to the previous design. The centre portion, however, has been amended from a two storey gable roof, to a design incorporating one storey facing north, with a two storey wall facing south beneath a shed dormer. This amendment reduces the scale and visual impact of the north facing portion of the addition. It isn't clear whether the area housed under the south facing shed dormer is designed to accommodate second storey living space. The floor plans provided with the amended documents are limited and somewhat confusing. The additional area proposed by the previous design was 1975 square feet (184 square metres). The amended floor area is not specified. Elevation drawing and renderings supplied by the applicant clearly describe the proposed exterior treatment and window design. Council is required, after consultation with its heritage committee, to either; i. consent to this application, ii. consent to the application on terms and conditions, or iii. refuse the application In the event Council consents to this application but applies conditions, thl~Y should specifically state the final design requirements, and the delegated authority for determining compliance, if necessary. It is not recommended that any conditions be applied which involve further review, studies or design development in the absence of a ---' specifically stated heritage related objective. Report CS 37-07 Date: September 17, 2007 - Heritage Permit Application 002/07 Page 4 T45 Planninq Act & Buildinq Code Act rPart 8, Sewaoe Svstemsl . Pickering Official Plan Designation: 'Rural Settlement - Rural Hamlet' within the Settlement of Cherrywood and Area. . Central Pickering Development Plan Designation: - Hamlet'. . Zoning: 'HMR2' - Hamlet Residential by Zoning By-law 3037, as amended by By-law 2675/88. This zoning permits a detached dwelling with accessory structures. The amended plans appear to comply with the required building height, setback and lot coverage requirements in the applicable zoning by-law. A minor variance was previously approved in 1970 (PICA 51/70) to allow the existing accessory structure in the front yard (the property fronts onto Third Concession Road.), and to recognize a reduced flankage side yard for the accessory structure along Rosebank Road. The Region of Durham previously advised that the proposed addition will require that a new sewage system be designed and constructed according to building code regulations. The system design must be approved by the Region of Durham Health - Department. In summary, the applicant's proposal meets planning and zoning requirements, and a building permit may be issued provided the applicant obtains this heritage permit from Council, sewage system approval is obtained from the Region of Durham, and final construction documents meet minimum building code standards. Peer Review bv Unterman McPhail Associates Unterman McPhail Associates Heritage Resource Management Consultants (UMA) were consulted about the applicant's previous proposal, in order to assist Council in its consideration of this heritage permit application. UMA provided the following opinions on the design previouslv proposed by the owner: 1. The height of the proposed residence is consistent with the existing building and is acceptable in concept. The size of the proposed addition however is much too large and overwhelms the original building even if it is located on the side least visible to the public view. The Applicant has not applied the fourth statement of 'Other Considerations' in the Standards and Guidelines in their approach, which states that in placing a new addition it should be 'limiting its size and scale in relationship to historic place.' Pp.8. This addition is almost equal in size to the original. While the other additions completed by the previous owner may not be consistent with proper conservation principles, they form part of the evolution of the building. A new owner could choose to reverse the unsympathetic design. 2. - 3. Report CS 37-07 Date: September '17, 2007 I tI Hiri~ge Permit Application 002/07 Page 5 --- 4. The use of synthetic siding while different from the original must be selected carefully. There are many new types of the siding in the marketplace and some will be better suited to a new addition on the west elevation. 5. No mention of the roofing material type or colour is mentioned in the permit application. 6. No samples of windows or door types have been supplied for review. Fenestration type and material is an important consideration. 7. Other examples of additions to designated properties provide a comparative analysis. However, poor additions do not merit duplication 8. The applicant should be required to present a better set of clear architectural plans and a proper site plan to understand the relationship of the new addition to the context of the site and historic settlement. Heritage Pickering Advisory Committee Excerpt of the minutes of April 17, 2007 a) Paul and Janna Lafrance Heritage Permit Application HPA 002/07 2390 Rosebank Road --- Paul Lafrance gave an overview of his heritage permit application and the subsequent changes that had been made, along with a brief history of his home. He stated that they are quite willing to work with the Committee on this, and indicated their willingness to implement any recommendations the Committee may make. They love the history of the house, and also stated how dedicated they are to staying in the community. He indicated there were no issues with permits or zoning and also indicated that it had been designated as a heritage property when purchased. He also confirmed that this will be a single dwelling residence, and they are proposing to add approximately 1,400 square feet to the existing 2,200 square feet. Discussion ensued with respect to the application. Debbie Shields explained the process for the heritage permit application and noted that it would be presented at the Planning & Development Committee meeting, and subsequently to Council for approval. At that time area residents would have the opportunity to attend and be heard if they wanted to make comments on the application. Jim noted to Mr. Lafrance that the Whitevale District Conservation Guidelines listed guidelines for heritage properties and that this information would assist --- them in the process. Mr. Lafrance noted that he had not looked at the guidelines and stated that at this point the information was not pertinent but, they would like to have this information available to them for future planning. Report CS 37-07 Date: September 17, 2007 - Heritage Permit Application 002/07 Page 6 147 Discussion continued with respect to the application. Items discussed were as follows: ' . Confirmed it would be one kitchen and one common area and would not be a duplex . Issue with being on the corner of the 3rd Concession, very visible most of the year . Concerns it may dwarf other homes in Cherrywood . Applicant is most willing to comply with Committee recommendations and have a real interest in the community . Size was an issue - height, width and length of residence discussed . Clarification required on guidelines pertaining to the general appearance - a lot is dependent on the architect chosen for the job . It was suggested the Committee approve this application with conditions . It was suggested the applicants have a Heritage Impact Study completed on the property, with a City approved company (cost and timeframe for this is unknown at this point) . the addition would be an approximate 63.3% increase in size. - Councillor Johnson explained to the applicants the majority of the Committee is not denying the application, but not approving as presented. The consensus was to approve with conditions. Excerpt of the minutes of Mav 15. 2007 Heritage Pickering Application 02/06 2390 Rosebank Road Debi provided an update with respect to 2390 Rosebank Road. She indicated she would like to get a resolution from the Committee in order to have a report prepared to forward onto Council. Based on the discussion at the last meeting, Debi advised that she followed up with respect to the cost implications of requesting the owner to complete a heritage Impact Study. She informed the Committee the cost for the Heritage Impact Study would be approximately $3,055.00 and the timeframe would depend on availability of the agencies involved. Moved by Richard Fleming Seconded by Gordon Zimmerman That the Heritage Pickering Advisory Committee recommend to Council: _. That Heritage Permit Application 02/06 be approved, subject to the applicants submitting a Heritage Impact Study and further, that the fa9ade of the addition, including the windows and doors, be subject to review and approval by the Heritage Pickering Advisory Committee, in consultation with the Chief Building Official. Report CS 37-07 Date: September 17,2007 Heritage Permit Application 002/07 4-48 Page 7 ~.. Since that time, the formal application was submitted on July 6, 2007 and the City Clerk proceeded to finalize in accordance with the Heritage Permit Application process and the Ontario Heritage Act guidelines. The application was submitted to the Chair, Heritage Pickering to review and provide any further comments in relation to the presentation and approval by the Committee. Upon further consultation with the Vice-Chair of Heritage Pickering, the condition of requiring a Heritage Impact Study was waived by the Committee due to the length of time the applicants have endured coming to a resolution, along with the applicants desire to work with Heritage Pickering to come up with an acceptable design. Summary Based on the comments received by the Heritage Pickering Advisory Committee and the Planning & Development Department, it would be the recommendation of staff that this application be approved. However, in accordance with the Ontario Heritage Act, Council is the delegated authority to consent or refuse the application. It should be noted that in accordance with the Ontario Heritage Act, Council is required to make a decision on the application within 90 days and upon approval and/or denial, the City Clerk is required to follow a further notice procedure, as outlined in Attachment 3 to this report. ~ Attachments: 1. Heritage Permit Application HPA 002/07 2. Heritage Designation By-law 3634/91 3. Ontario Heritage Act - Flowchart of process 4. Correspondence from the Region of Durham, Health Department 5. Location Map for 2390 Rosebank Road Prepared By: Approved I Endorsed By: ~'ci1-:r\~ Debi A. Bentley City Clerk ~~~-e:, Gillis A. Paterson Director, Corporate Services & Treasurer DB:ks Attachments -.--". Report CS 37-07 Heritage Permit Application 002/07 Date: September 17, 2007 Page 8 .,.,....... 149 Copy: Chief Administrative Officer // Y#7 - - 150 JATTACHMENT # AMENDE HERITAGE PERMIT APPLICA TION Under the Ontario Heritage Act "............ t-;;c:c" d JG..1'l to 10 1 J TO REPORT # C:5 I 37 -o-;~. In Re: Lafrance and Brand Application to alter Heritage Property at 2390 Rosebank Road, Pickering, Ontario, L1X 2R5; Lot 31 TABLE OF CONTENTS A. Addendum to original Application, filed August 14, 2006 B. Revised Drawings C. Precedents for proposed addition: 1) Example A from City of Mississauga 2) Example B from City of Mississauga 3) Example from City of London ---- Paul and Janna Lafrance Darren and Lucie Brand 2390 Roslebank Road Pickering ON L 1 X 2R5 416-890-8960 (cell) paulandjanna@rogers.com '-' 1 51 - AMENDED HERITAGE PERMIT APPLICATION Under the Ontario Heritage Act In Re: Lafrance and Brand ("the Applicants") Application to alter Heritage Property at 2390 Rosebank Road, Pickering, Ontario, LIX 2R5; Lot 31 ("the Property") ADDENDUM The avvlicants relv on all sUVlJortiml information and documentation included in the avvlication filed Aus:ust 14. 2006. with the excevtion of the revised drawin~s. as attached to this Amended Application. 1. Subsequent to the October 10, 2006 Executive Council meeting, the applicants revised the proposed plans for an addition to their home at 2390 Rosebank Road. - 2. Upon completion of the revised plans, the applicants met with Councilor Johnson and with Councilor Pickles in order to arrive at some decision that would be more likely supported by the Heritage Advisory Committee. 3. On April 17, 2007, the applicants attended at the meeting of the Heritage Advisory Committee in order to review the revised plans. 4. At that time, after discussion, the Committee indicated they would be prepared to support the Application, with the condition that the applicants consult with them with respect to the building materials used for the addition. They also indicated that a heritage impact study might be appropriate. 5. The Committee also indicated at that time that the applicants would be contacted by the Planning and Development department in order to obtain further information with respect to whether a heritage impact study would indeed be recommended and what further .- 152 Page 2 of 3 -' action would be required on behalf of the applicants at that time. The Committee estimated that the applicants would most likely hear from someone within one week. 6. After not having heard anything from the Planning and Development department, on April 24, 2007, the applicants contacted the department, along with Councillor Johnson, and City Clerk, Debi Bentley, outlining their understanding of the next course of action and requesting confirmation of that understanding. 7. After not having received a response from anyone at the City office, the applicants attempted to telephone Planning and Development and left a voice mail message and followed up with a further email on May 25, 2007. 8. The applicants were contacted by Tim Moore, at the Planning and Development department, on May 31,2007 and informed that he had not received any information at all from the Committee. He advised that they contact Debi Bentley again. -.-' 9. The applicants telephoned Debi Bentley and left a voice mail message on May 31,2007. Since Ms. Bentley was off work on vacation and then ill, she was not able to return their call until June 7, 2007. 10. On June 7, 2007, Ms. Bentley was able to inform the applicants that, after they had been dismissed from the April 17, 2007 heritage committee meeting, the Committee had decided that they would wait for another month in order to make enquiries with respect to the procurement of a heritage impact study. At the following meeting, on May 15, 2007, the Committee decided they would recommend to Council that the applicants obtain a heritage impact study. The Committee did not contact the applicants or inform them of this decision and no instructions were forwarded to the applicants. - 153 - Page 3 of 3 11. The applicants have been informed by the city clerk that a heritage impact study would cost approximately $3,000.00. They have contacted the Canadian Association of Professional Heritage Consultants but have not received a reply with respect to the time and costs involved in order to arrange for a heritage impact study. 12. The applicants are not in a financial position to fund a costly heritage impact study. 13. The applicants are not in a position to await further indefinite time frames for a heritage impact study to be completed. Paul and Janna Lafrance have been living, with their four children, at the residence of Mrs. Lafrance's father and mother for over a year while they have been going through this application process, which commenced in early 2006. 14. The revised plans indicate a significantly smaller addition to the home from the original plans, which will be hidden by several dozen trees to the north, and buildings to the west of the property. The exterior front facade will not be altered even remotely. - 15. Attached as precedents to this Amended Application are three examples of heritage residences that were allowed to be altered considerably by their respective municipalities. DATED this 5th day of July, 2007. - .1..Y'"'......r-lwwu ...~] "1'] ~ ... t,;i;;J [SIJ 0; S F';~'r;::~!. ~,~ ;'~<:r.;"~r ":'!I: iL - -lit ., i . ! ,I ;; I' l 11 J " 0 II f II f I ~ - I r t f j E~":f'~~ ~:::" (""''':-! ;';' ':;'lI;h~ -- f , I t t I ~i ; :~~ ,~\,,;::7~:~::'~~~~o ~ l:~ , r -.. --- idlI~121~~ - 1 55 - / if I /; /~ti'$ II" " /.1 Iff " - 156 , f1. Ii' ./~.t/ ,// .(/ 0 ~ \ ~ ,.~ \~.[D \, .~ ~ ~ .----- 157 - - m \\. OJ.. \\ \ ..Y.. ~.~ - 1 58 ",-' mm --' -- ;i '" -- ~ ~ ~ 159 1 · 160 ~ -./ ----./ - 1 61 .- - 1 6 '-- '--" Rp!"" 12 0: ~2~3Sp Darren Brand .~.)I:. ,L.. L.~Uf 'j! 'U~!'\lll rL.'illllll'''' or VCV. "Vii Ui\) J~/O 905-831-2656 NO .ur L p. 1 ,.. I -;;'( '" "'I' ro il'OVt:t:t' SL nnt .::. ~.- ~v ...... - 2.!~ - City of MJsstssauga 300 City C.tre Drive, lad Floor 'MISSISSAOO~ ON LSB 3el Tel: ~537I or 90S-896-SJ82 163 . - COMMUNl'JY S&R.VlCJ'.S DEPARTMENT l'1anninK ...... AdmilljstntioD 1>iYi1io... rlaJUliag and Heritage Sc:ctiOD FAX: "5-615-3"6 Pleas;e deli~'er the followiD I Namt:: LUCIE BRAND Date: April 12,2007 FAX N1IJIIber: 1-905-492-0934 . I Co:m~!:'.ylDcpartmcnt: ! ! j :t':rc~ l\-urk Wsrrack I TelepboJle Number: v- . Lu.c!e: Please .!mQ &~hcd two examples of heritage buildings, each a single family residence, that aTe designated structures, but were allowed to expand to over twice their original size. In each case the cri?;ina 1 structure was slightly modified by raising the roo1lin.e one foot to better align with ilie rrew add:!tion. For eacb I have shown a site plan and elevation. I have bJoc;ked out the mUl1icipal address and owner's infonna~on to protect their privacy. - If you have a..'1y questions you caD give me: a calL Mark Warrack Ecritag~ Coordinator Planning ~....d Heri1.age~ Commw,ily Services 905~615-3900. ext. 5070 . Nrnnber of!"ages Including cover sheet: 5 Traumitted By: !f ye;u did net n:ct:ive all paga. Or if the de<tcomcnts is not legible., pla_ colUaCf as in-m-M!tiate!y at 905-89~S371 or 905-896-5382 Leading today for tomorrow - l\.:OO::COM\."~(;l'!OMCROIll'\2fH17\P&H\TOn'LA TES\P '" n FAX roRM..DOC Darren Brand nANN1NlJ (;i uev. ~ ! ~ ~ .. ~ e Apr 12 07 12:37p A P r . 1 2. 2007 11: U 0 AM 164 I 1J ~ .. la ;; ~ ... ~ ~ D Co U U .. fi fi co ~ ~ ~\SiI UIIl ,);J/V , . J ." ".0" .. .: .:.... 0''''' ..': '.,"". ': ..- -n I ! 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'il'Jd'v' "... !*"!pr i? r)"i ..... : !lr, r II) r\~~.!L. I ; I I I I i I I i I I I j i ! ! ! I I , I i I I ! I T I i I I l o -- -I.. \:) J..- .4 ~: 't' r ! ~ r I j I I ! I I , I i I I i I I I ~ 2. ~ c:lJ ~ I j i ~ 1?:38 2 DO i : t U~AM Darren B nAI'I'IIIH.l r(\(aG~v ' V..JfU 905-831-2656 ;'U II U I II 166 I ~I I ( II I I I P I I I I ~ 3-- ~~ ~i5 ~9 ~~ ~ '. /:: i oS' ~~ Gi~ ~- L , '. , ' ..;"t'i -;.:w:{ II I .'. ~, I I , ---- [ [ p.4 1 ~ i i i ! I i I i I 1 I --.,;" --./ 12 0'7 I ~ r . j [ 90S-831-2SSS .JUIJ VI" ""IU r..~... ~1I!~llJi:J 11\1''''\11''' I . .. p.S ., ~:,. 167 ~ - -lr.. ....~, <)~ " ~"" .~ ! i i ! ! ~ 'S1I'fJ ~_,'" ~ \ \ i I \ \ \ ~I;o, : ~ N'Od , ~ ~ ... ~ /i 1 ;~~ )!v::' .:: 1.010 - ~I '1I:f"d C 10',. "lIr ''f~~ .......s '~ .......... ----... -. ---..... /'" r-~_"\. ~, I!:! !:I il\C 71~ 0'" "8 ~5 S~ "j;J ':II i!~ I: 9i~" ~ .. Eb~~ I ~ I'i! 9 ~ I\?~Q ~ It!~ ~ g ~~~,- ~ : 11;:= ~ ~ U~~ ~ Q :i .~ :::J ~ ~ ~ !i ,,~ ... i:;'~ll ao~~~le ~~!~~ I. i2~i~i'lsB ~itl!ei~~ ::~~~!lb9~ ...o~o~::,.- d I 5- I U :1. I : fl. - 168 Aoenda Item # Pa e # ] --' R. W. PANZER FROM: GENERAL MANAGER OF PLANNING AND DEVELOPMENT SUBJECT: APPLICATION BY: C. AMYOT 294 GROSVENOR STREET II RECOMMENDATION II That, on the recommendation of the General Manager of Planning and Development, with the advice of the Heritage Planner, the Heritage Alteration Permit Application of C. Amyot requesting permission for an addition to the designated heritage property located at 294 Grosvenor Street.~E APPROVED; it being noted that the Heritage Planner has reviewed the proposed addition and has advised that the impact of such alteration on the heritage features of the property identified in the reasons for desianation is negliaible. PREVIOUS REPORTS PERTINENT TO THIS MATTER i -.-/ None It BACKGROUND II 294 Grosvenor is a two storey buff brick residence constructed in 1903. The building is .located in the Bishop Hellmuth Heritage Conservation District. The planned alteration is the construction of a 19' x 19' addition to be centred on the rear of the existing building and the replacement of an existing garage with a 20' x 20' new garage at the rear of the property. The exterior of the rear addition will be finished in reclaimed buff brick to match the current building. A small dormer on the west side will match similar dormers on the main structure. The garage will have an exterior finished with board and batten siding. . Neith~rtt'ler~~idential addition, nor the garage, will have a major impact on the ext~rio~fr;~( facade and the finishing details planned will complement the existing heritage character of the '. streetscape. '. .' . .... .... ",',. ., -c PREPARED BY: SUBMITTED BY: D.MENARD G.BARRETT HERITAGE PLANNER MANAGER - LAND USE PLANNING, POLICY , RECOMMENDED BY: I ---" .,...... - - 169 R. W. PANZER GENERAL MANAGER OF PLANNING AND DEVELOPMENT April 12, 2007 OMI Attach: photo; application; drawings Y:\Shared\POLlCY\HERIT AGE\Heritage Alteration Reports\294 Grosvenor Sept. 13, 2006 Report to LACH.doc 1 THE' CORPORATION OF THE TOWN OF PICKERING BY-LAW NUMBER 3634/91 ATTACHMENT I ;z. I . 170 Being a by-law to designate property owned by Brenda Pemberton-Pigott in Cherrywood as being of architectural and historical value or interest WHEREAS pursuant to:paragraph ea) of section 29.6 of the Ontario Heritage Act, R.S.O. 1980, c. 337 the council of a municipality Is authorized to enact by-laws to designate real property, including all buildings and structures thereon, to be of architectural and historic value or interest; and WHEREAS the. Council of the Corporation of the Town of Pickering has caused to be served on the owners of the lands and premises being Lot 31, Concession 2 in Cherrywood and upon the Ont~rio Herit.age Foundation, notice of intention, to so designate the aforesaid real property and has caused such noti ce 'of i ntenti on to be publi shed in the same newspaper having general circulation in the municipalfty once for' each of three consecutive weeks; and WHEREAS no notice of objection to the proposed designation has been served on the clerk of the municipality; NOW THEREFORE the Council of the Corporation of the Town of Pickering HEREBY ENACTS as follows: 1. There is designated as being of architectural and historical value or interest the real property owned by Brenda Pemberton-Pigott 1n Cherrywood more particularly described 1n Schedule "A" attached hereto. 2. The municipal: solicitor is hereby authorfzed to cause a copy of . this by-l aw to be' regf stered agai nst the property descrf bed in Schedul e "A" hereto in- the proper land registry office. 3. The CT erk is hereby authorized to cause a copy of this by-l aw to be served on the. owner of the aforesaid property and on the Ontarfo Herftage Foundation and to cause notice of the passing of this by-law to be published in the same newspaper having general circulation in the municfpalfty once for each of three consecutive weeks. BY-lAW READ a first, second and third time and finally PASSED this 21st . January, 1991. . ~ ~~~~~ Wayne Art rs, Mayor <..--- . TO REPORT I c.s 31 ' 1'1'7 ...../. .~......... "~ ...... ---- ~ l I ,-. - SCHEDULE uA" TO BY-LAW - -, ALL AND SINGULAR that certai n parcel or tract of 1 and and premi ses situate. lying and being in the Town of Pickering in the Regional Municipality of Durham (previously the Township of Pickering in the County of Ontarfo) 1n the Province of Ontario and being composed of the northeast corner of Lot Number Thirty-one (31) in the Second Concession of the :Said Town of Pickering containing by admeasurement three-fourths of an acre. by the same more .or less. of which the description and admeasurement of the boundaries are as follows, that fs to say: COMMENCING at the northeast angle of the said Lotj THENCE south, sixteen degrees east. three chains eight links and nfne-tenths of a link to a certain post; . THENCE south seventy-four degrees, west two cha f ns and forth-three 11 nks to a certain post; THENCE north, sixteen degrees west, three chains eight links and nfne-tenths of a lfnk to the allowance for road in front of .the third concession; . THENCE north seventy-four degrees east two chains and forty-three links along the northern limit of said Lot to the place of commencement. 1 71 ....... ..... ..... REASONS FOR DESIGNATION 172 (By-law Number Durfng 1869 and '1870. John Walkey purchased three quarters of an acre of the original two hundred acres regfstered to Michael and Elizabeth Davy in 1816. The Ontario County Atlas of 1877 shows a substantial residence and prosperous forge and carriage works. . The Walkey House. dated to 1869. fs one of the few remaining residences in the hamlet of Cherrywood from earlier tfmes. Although altered over the years. many of the original architectural details can still be admired. The west end of the forge is all that remafnsof the 01'igina1 carriage works and smithy. The location of these two bUildings comprising the Walkey property shows the importance of business in the cOlIIDunfta' and illustrates a typical residential commercial mix still seen in older communities. The House is painted board and batten. 1-1/2 storey, III plan structure on a rubbl e foundation wi th a single storey extension. The roof is moderately pitched with a steeper gable facfng the road. A :1956 photograph shows a wood shingle roof. Original windows are 6/6 with many relocated on the north side during renovations ,in the 1960s. There is graceful gothic tracery on the lancet in the front gable and moulding running under the soffit with plain facia and frieze. 1877 Atlas and 1956 photographs show decorative bargeboard" pendant and finial above the lancet window. ..........--....... The Blacksmith shop is located on the western portion of the lot. All that remains of the structure is a single storey board and 'batten sided bun ding of approximately 16 feet by 20 feet. Windows are 6/6 with a large double door facing the Concession Road. It is. of wood frame construction with no discernible foundation and has been extensively repaired over the years. The hinges. latches and work bench are said to be original. The. floor is comprised of wide heavy planks. Windows in both structures contain a lot of original glass. ' -../. .....-....-.... '-'" ---' L "".,,- ." '" ,-" ,,"" "", " ", / " / '" ", '" / ", ", ", ", ", '" ",,'" ",,'" "" ", ,'" '" ", '" ~oI' /'" ",'" ",,// / ", // ",'" / / ) /' .... ,/ ... I I ............;.......-" 'I -' .... ...---.... .",-' J. I ------ ,'--- --------.).-- ~.,. - THIRD CONCESSION ~ o z o g a: o 8 0: ) c:r z o !J c:r ~ c:r ill ~ RAILWAYS 173 .... ". ~ ......... TO REPORT # C$ j 37 -a 7 174 [Section 33 . . ~ ' .. ATTACHMENT # 3 of the Ontario Heritage Ac ~ --- ~ Council/delegate Decision. within SO days: Consent to application? Notice of Decision to Refuse 1 < Served on property owner 2. Published in newspaper [if CRB hearing has taken place) Property owner objection within 30 days? .~ Property cannot be altered) -~~ Notice of Decision to Consent !including any terms and conditions) : 1 . Served on property owner 2. Published in newspaper [if CAB hearing has taken place! Council/delegatB considers CAB Report Objection referred to CRB for hearing Notice of Decision to Consent [including any terms end conditions] : 1. Served on property owner 2. Published in newspaper ~ Property can be altered [in accordance with any terms and conditions! Property can be altered [in accordance with any terms and conditions) ~ Property owner objection to terms and conditions within 30 days? CRB hearing and report Council/delegate considers CRB Report Notice of Decision to Refuse j 1. Served on property owner 2. Published in newspaper Property cannot be altered ) ~ · Council/delegate decision final where CRB hearing has taken place iiii~;~~t:~I., >:;'Y":: :j~~~~..}\~~!:W': -.,..../' }1 {ii :::: ~fi :j~ {~ :;;:r. J ~~:' ni:1 i;Jii ':-'1' ;':.pl ;-..,.1 rill 111 :,:!i,1 ;.I.jl :.J ~~! I :,f y .. ...:;.:.... i...\. '~:I , ~~.l" . jl :1\ The Regional Municipality of Durham HEALTH DEPARTMENT ENVIRONMENTAL HEALTH DIVISION 101 Consumers Dr. 2nd Floor " Whitby ON ' . Canada L 1N 1C4 ATTACHMENT # 'f ,Y .... September 11, 2006 S E P -132006 ' CITY OF PICKERING BUILDING SECTION 175 Planning and Development City of Pickering One The Esplanade Pickering, ON L 1 V 6K7 ~'" , ',~, ~\>. ~c~ ~\ 'li~ V 4-~:' ~q. tcJ ~~ '~'~"~" ~~~~ W' :~G' ' Attn: Tim Moore, C.8.0 Dear Sir:: Re: ' ,Pt Lot 31 ,Cone. #2 City of Pickering '~ 905-723-3818 " -888-777-9613 . .. 905-666-1887 This Department has reviewed the soppliedinformationregarding the " above and have determined' that the performance level of th~ sewage www.region.durham.on.ca system ~ad, been reduced as per 11.4.2.5., of the Ontario Buil9in'g " An Accredited " ' , , Code. ' ,',' Public Health Age'ncy , , , ' Since the 'proposal Will increase the number 9f bedrooms in the dwelling"the owriervvill be required to, install a new priva.te sewage, , disposal system., Once the owner submits an application for a permit. ~hatis complete 'to install the new sewage system, it will be, assessed and if it adhe~es to the Ontario Building qode issued. ' .- "'~';'l~t;:~:~":?;'" , ' ' "$eiViii'.~~lIence ' for'd{J'/ti6fiio;;;."iiities" ' . -t't'. .~I~._," !~,.. . . . . Pleasejeel free to coniact the undersigned .if mor~ inforniaiion is r~quired. ' ' '- , KK/kd 176 HYDRO _-- 1 . ,<'-'ORT # rc.s:3"7'vD7 i U i-ll..r- - r;. ATTACHMENl ~f J ~ " o ~ o cr: .L :.: z <( CD W Vl o 0::: CONCESSION THIRD --...--. O'R\DOR CO" 0,<ORO --...-- City of Pickering Planning & Development Department PROPERlY DESCRIPTION CON 2, N PT LOT 31, RP 40R-2207 PART 8 OWNER P.I.AFRANCE DATE SEP.18,2006 DRAWN BY JB FILENo. HERITAGE PERMIT APPLICATION SCALE 1:5000 . l' CHECKED BY TM - SEPTEMBER 17, 2007 Citq o~ 177 NOTICE OF MOTION a) Councillor McLean and Councillor Dickerson gave notice that they will at this meeting of Council be presenting a motion as follows Zero Tolerance Policy WHEREAS The City of Pickering strives to provide a safe and positive atmosphere in all of our programs, services and facilities, our goal is to encourage children and adults who participate to learn teamwork, sportsmanship and fair play. WHEREAS all patrons, staff, volunteers and spectators have the right to enjoy a safe environment. All have the responsibility to be accountable for actions and behaviours that put the safety and enjoyment of others at risk. - WHEREAS The City of Pickering will not tolerate violence or vandalism in its programs, facilities or properties and will take appropriate action where necessary to deal with these incidents. WHEREAS The City of Pickering strives to enhance the quality of life for the people who live, work, play and visit Pickering. This is achieved, in part, by encouraging active healthy lifestyles through the provision of high quality recreational and cultural opportunities. WHEREAS The City of Pickering recognizes the importance of sport and recreation in the community, sport is a key ingredient in the development of a healthy mind, body and soul. WHEREAS The City will ensure the most supportive climate possible for Pickering youth, so that they can enjoy their sport, and learn about competition, teamwork, sportsmanship, and fair play. 0- 178 WHEREAS as with many Ontario communities, many of Pickering's community-based programs are managed and operated by volunteers. These community-minded citizens contribute greatly to the quality of life in Pickering. The City is committed to ensuring that they too, have the ability to volunteer in a safe and positive environment. ~. WHEREAS It is critical that the City of Pickering do all things necessary to ensure that preventative measures are in place so that incidents of violent or inappropriate behaviour do not occur in its recreational properties and facilities. NOW THEREFORE BE IT RESOLVED THAT the Zero Tolerance Policy applies to all staff and users of City of Pickering programs, facilities and properties including but not limited to patrons, guests, spectators, fans, coaches, players, parents, volunteers and staff. It covers structured (i.e. permit issued) and unstructured (i.e. no permit issued) activities. No form of vandalism or violence is acceptable on any City of Pickering property or facility. FURTHER BE IT RESOLVED THAT the Policy will take effect for The City of Pickering on October 1 , 2007. ~ ---/ Ciilf o~ - BY-LAWS 6790/07 6791/07 6792/07 6793/07 ...""...,... 6794/07 6795/07 - 1 7 9 September 17, 2007 Being a by-law to dedicate that part of Lot 110, Plan 350, Pickering, designated as Part 5, Plan 40R-24967, as public highway (Oakwood Drive). (Background documentation and by-law attached) Being a By-law to exempt Block 18 on Plan 40M-1827, Pickering, from the part lot control provisions of the Planning Act. (Background documentation and by-law attached) Being a By-law to establish the 2007 final property taxes and due dates for the Commercial, Industrial and Multi-Residential Tax Classes. [Refer to Executive Page 38 - 39] Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By- law attached) Being a By-law to exempt Blocks 39 and 46, Plan 40M-2119, Pickering, from part lot control. (Background documentation and by-law attached) Being a By-law to dedicate that part of Block 32, Plan 40M-1987, Pickering, designated as Part 3, Plan 40R-25049, as public highway (Helm Street) (Background documentation and by-law attached) - , . 180 PLANNING & DEVELOPMENT DEPARTMENT '.-', MEMORANDUM August 9,2007 To: Debi Bentley City Clerk From: Denise Bye Supervisor, Property & Development Services Subject: Request for Road Dedication By-law Part 5, 40R-24967 (Oakwood Drive) LD 048/07 File: Roadded.482 The subject lands have been conveyed to the City through severance application LD 048/07 and now should be dedicated as public highway. -' Attached is a location map and a draft by-law, enactment of which will dedicate the subject land as public highway. This by-law is attached for the consideration of City Council at its meeting scheduled for September 17, 2007. r ,~w/v-~ \1:f Denise Bye DB:bg J:\Documents\Prop & Oev\ROADDED\SEC\482 Oakwood\memo to debi.doc Attachments Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control --' 1 8 1 - DETAIL INSET SCALE NT.S I r-- I--- - - - f-- l ~~~ ~l ~ ROAD) \ w ~ (Y o TOYNEVALE MILTON ROAD NOT TRAVELLED) MILTON ROAD NOT TRAVELLED ~ ~PART5 40R.24967 -I- 2 i---~/- ti i-- -~ ~ V-n:: o \ o o o ~ ~ <l o w ~~ I- 2 w o Vl w n:: o <( ....J I <( o IA~~ ~(\[ - ~ ~ ::-== ~ I~ -'--- _ __10 - it II I RI o o w 1=~7 ~- I - ~ ~AITLAND DRIVE , f-- i--- '" I '\ I '\ T ~ :!: w " :J o n:: I.J... Vl <( - - _2_ <( I- _2 :J o -:!: I - I I ~-==I-- 2 2_- <( W ....J_-_0 W Vl n:: w o n:: o _0 :!: -- - @ow @[? [j'@OO@[fi][j'@ y \ \ \ \ MILTON ~\ I 1 c.\ I ~\ \ ~\ I ~\l \ 0 I \ 0 '--- GILLMOSS i \ 0 ROAD ~ \'?--::l \ ~J I I ~ / } '\fiT rr _J~I't~ (/~I ~ /j f A~ ~~~~:I:J City of Pickering o <l o n:: {/~ ---1 F~C o.D(NOT TRAVELLED) ~ -...... IIU) or I: I ,'J.~ !!-24987 p,,,.,~ - " i--- :,( t ~ 1----' i\~= ~~ / ~--11 I COWAN CIRCLE =\ - - - ---''''' '''''-'-'-' "-. I-- Planning & Development Department PROPERlY DESCRIPTION PART LOT 110, PLAN 350, BEING PART 5, 40R-24967 OWNER CITY OF PICKERING FILE No. ROADDED. 482 DATE AUG. 13, 2007 SCALE 1 :5000 DRAWN BY JB l' CHECKED BY DB -et T:r:::tC::r~~erp"i.lII. Inc. and it. auppl;.,,... All right. R..oNed. Not 0 pion of aurvo)". 2005 MPAC end its supplier.. All riohts Reserved. Not a plan of S...rvey. PN-1 182 nHAL" .VJEllfr I - ---../- THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to dedicate that part of Lot 110, Plan 350, Pickering, designated as Part 5, Plan 40R-24967, as public highway (Oakwood Drive). WHEREAS The Corporation of the City of Pickering is the owner of that part of Lot 110, Plan 350, Pickering, designated as Part 5, Plan 40R-24967 and wishes to dedicate it as public highway. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: ,--,- 1. That part of Lot 110, Plan 350, Pickering, designated as Part 5, Plan 40R-24967 is hereby dedicated as public highway (Oakwood Drive). BY-LAW read a first, second and third time and finally passed this 17th day of September, 2007. Debi A. Bentley, City Clerk -- Roadded.482 - - .t" f r ~.~, -i ~.... , '" - 1 8 3 PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM August 14,2007 To: Debi Bentley City Clerk From: Denise Bye Supervisor, Property & Development Services Subject: Part Lot Control By-law Grossi Group Development Inc. Block 18, Plan 40M-1827, City of Pickering File No.: PLC.40M-1827 The above-mentioned block is being developed in accordance with the appropriate Site Plan Agreement, Zoning By-law and common elements condominium plan in such a manner to allow the construction of 12 dwelling units on the block referred to above. Attached is a location map and a draft by-law, enactment of which will exempt Block 18, Plan 40M-1827 from the part lot control provisions of the Planning Act thus allowing 12 units to be created on parcels of tied lands ('potls') and the transfer of those potls into separate ownership. This by-law is attached for the consideration of City Council at its meeting scheduled for September 17. 2007. t1.~;. A I',-J{;j;, . J.'1I'/)..} 1t f:1jG-.r UU! I'C-{ ",-",.-.- \, Denise Bye .j DB:bg J:'Oocuments\Prop & Oev\PLC\sec\40M-1827\memos\City Clerk.doc Attachments Copy: Director, Planning & Development THE CORPORATION OF THE CITY OF PICKERING 184 BY-lAW NO. .-'". Being a By-law to exempt Block 18 on Plan 40M-1827, Pickering, from the part lot control provisions of the Planning Act. WHEREAS Grossi Group Development Inc., the owner of Block 18, Plan 40M-1827, intends to obtain approval of and register a common elements condominium plan; AND WHEREAS it is intended that the owner or owners of each of the 12 dwelling units will own the parcel of tied land on which his, her or their dwelling is located in fee simple, and will also be a member or members of the common elements condominium corporation; AND WHEREAS it is intended that the parcels of tied lands on which the 12 dwellings are to be constructed will be subdivided by means of an exemption from the part lot control provisions of the Planning Act, RS.O. 1990, chapter P .13; NOW THEREFORE, the Council of The Corporation of the City of Pickering ENACTS AS FOllOWS: 1. Section 50(5) of the Planning Act, RS.O. 1990, chapter P.13, shall cease to apply to Block 18, Plan 40M-1827 upon: (a) registration of this By-law in the land Registry Office for the land Titles Division of Durham (No. 40); and (b) registration of a restriction, pursuant to Section 118 of the Land Titles Act, RS.O. 1990, chapter L.5, requiring the consent of the Solicitor for The Corporation of the City of Pickering to the registration of any transfer or charge of Block 18, Plan 40M-1827 or any part or parts thereof in the land Registry Office for the land Titles Division of Durham (No. 40). 2. This By-law shall remain in force and effect for a period of two years from the date of the passing of this By-law and shall expire on September 17, 2009. .-' BY-lAW read a first, second and third time and finally passed this 17th day of September, 2007. --' Debi A. Bentley, City Clerk "r r1/f}/ ( ~ PLACE 'I III IIllill ./ I ~ <;p?-- ~ :'?-- ~ '\ GO --/,Q?--O o I ~ ~ ~) .-... ~ CRE:. 1==]~. ~ ~~CfNT) t ~ ~ \ I\' == J,~! ~,....-jMElD~ --- ~------, ~ ---10 :r: ~ _22 Cl~ < 2--1 <'. -rTJ <(- r'10V ---I Vl ~~~ CRt's: PiNE GROVE ~ ~\ 110 ~ \\\~ 71 wi >= ~= c ~~I J~= ~ i "ITITr ~T~rTYJ ==1 SQUARE ~ -=f ( ('~,If ~~ City of Pickering .-... PROPERTY DESCRIPTION BLOCK 18, 40M.1827 OWNER GROSSI GROUP DEVELOPMENT LTD. FILE No. PART LOT CONTROL I l I I 11/ ~\\)O~ GO~ 185 I I I I I ~/ \\~O y......J..y 0Jr1 n:J~ u == H~ ~~ g@ Ii ~~~ ~ I ~t= ~ \ 1111 SPARROW ~ I ~~~ <( o~'- 6 i UI-I- ~ CHICKADEE <( Jill 1 I I II ~ :\ ) / ~ SUBJECT PROPERTY I~ II ~ CRES I-- - I-- - I r--- =:,(=="" -~==-- -0... 1--5 -~ -~ -:::> _Vl - -- ~IC-- ~ ~\. , Planning & Development Department DATE JULY 24,2007 DRAWN BY JB SCALE 1 :5000 CHECKED BY DB l' o 0 ::Ioure..: 8- Teran.t Enterpri... Inc. and a. .up~lier.. All riQhta R...rYed. Not 0 pion of .urv.)'. ~ 2005 MPAC and it. .uppll.,... All richt. R...ryed. Not 0 pkln of SUN."', PN.10 1~b THE CORPORATION OF THE CITY OF PICKERING ,--'" BY-LAW NO.6793/07 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: 1. That the following persons be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: ..- a) 726 Kingston Road Sven John Linde Daniel Sen Shahin Bahman b) 1990 Whites Road Michelle Gonder Dave Wright Dawn McBride c) 905 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd., 1345 Altona Road, 1655 & 1665 Pickering Parkway, 1235 Radom Street and 1995 Royal Road Rujohn Gotgotao Galo 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. ,~ 187 - Bv-Iaw No. 6793/07 PaQe 2 3. These appointments shall expire upon the persons listed in section 1 a) ceasing to be an employee of Citiguard Security Services or upon Citiguard Security Services ceasing to be agents for 726 Kingston Road whichever shall occur first, 1 b) ceasing to be an employee of William Peak Co-operative Homes Inc. or upon William Peak Co-operative Homes Inc. ceasing to be agents for 1990 Whites Road whichever shall occur first and 1c) ceasing to be an employee of Authorized Parking Only Ltd. or upon Authorized Parking Only Ltd. ceasing to be agents for 905 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd., 1345 Altona Road, 1655 & 1665 Pickering Parkway, 1235 Radom Street and 1995 Royal Road whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 17th day of September, 2007. - David Ryan, Mayor Debi Bentley, City Clerk - 1 88 PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM ~ August 14, 2007 To: Debi Bentley City Clerk From: Denise Bye Supervisor, Property & Development Services Subject: Request for Part Lot Control By-law Silver Lane Estates Inc. Blocks 39 and 46, Plan 40M-2119, City of Pickering File: PLC.40M-2119.4 The above-noted lands are being developed in accordance with the appropriate Subdivision Agreement and Zoning By-law in such a manner to allow more than one dwelling unit to be constructed on the blocks referred to. '--" Attached hereto is a location map and a draft by-law, enactment of which will exempt these blocks from the part lot control provisions of the Planning Act, thus permitting transfers of those units into separate ownership.. This by-law is attached for the consideration of City Council at its meeting scheduled for September 17, 2007. , 61JQu)fYey Fer. Denise Bye DB:bg J:\Oocuments\Prop & Dev\PLC\sec\40M-2119\memos\debi. blocks 39 & 46.doc Attachments Copy: Director, Planning & Development '-.-0" ,- ~ IWOODSM,1JE CRESCEJ! 0 == J = :;;;;;;; == \" / T~Qr~ ~ /( ~ ~ \i ~ ~ \ 189 - ~ l- f- wI- >1- a::: I- 0_ - - - - - - - - w- ...JI- ~f- :2f- f- >- - \ STROUDS BLOCK 46 /' ~ w RNUT CRTI) ~X11;Jrj 40M-2U d/~ = ~~ ~t= ( ~ ~~/'\ ~ ==.- gs-~ srRoUDs @f\ .\~~~~ =~=- 5::= ., <l: ~ ~\I\\\\~5:~-:J (E~==~~ ~I-- ~ ~ ~R ~\\\\\\m ~ J== - - u ST. ~= ~/ \\ ~~~~J ( , " I = \ BL~~K39 8;Q(\ ~ ~ \ r IT \ 40 .2119 ~~~rr E ~ ~I GATE \ 9.. DRIVE:::::I f==:.. -.. ~~ ~I 11 _/ \ \ 01111111111111 \ ~ STARVIEW CRT. r-~ ) ~ ~~ ~ / ~I i~ Jl~\ ~ ~ \ ~~ I PINI~EWL^NE I IUlllJ -n I 11\\'" ""'f ) ~II TCE. .'--' .--. ~ a::: = w w= -TT ~ ~= 5: Vl.... L-......., RP-I\- FOXWOOD "\ '( T I' - C.N.R. -il /I \ "\ ~- I I I I -'-- TWYN RIVERS DRIVE r~ City of Pickering I I I I SHEPPARD AVENUE ....... .--.r I I I I I \ II Planning & Development Department I I PROPERTY DESCRIPTION BLOCKS 39 & 46, 40M-2119 OWNER SILVER LANE ESTATES FILE No. PART LOT CONTROL DATE JULY 27,2007 DRAWN BY JB SCALE 1 :5000 CHECKED BY DB o!.o Sourcoa: Tor-cnat Enterprise. Inc. and a. supplier.. All riQhta Re.erved. Not Q plan of survey. 2005 MPAC cnd it. suppliera. All rlchl. Reserved. Not 0 plan of Survey. l' PN.10 190 "IAPr -". THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a By-law to exempt Blocks 39 and 46, Plan 40M-2119, Pickering, from part lot control. WHEREAS pursuant to the provisions of section 50 of the Planning Act, R.S.O. 1990, chapter P.13, the Council of a municipality may by By-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the By-law; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: ~ 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, does not apply to the lands described as follows: Blocks 39 and 46, Plan 40M-2119, Pickering. 2. This By-law shall remain in force and effect from the date of passing of this By-law and shall expire on December 31, 2008. BY-LAW read a first, second and third time and finally passed this 17th day of September, 2007. David Ryan, Debi A. Bentley, City Clerk ..-" PLC.40M-2119.4 PLANNING & DEVELOPMENT DEPARTMENT 1 91 - MEMORANDUM September 10, 2007 To: Debi Bentley City Clerk From: Denise Bye Supervisor, Property & Development Services Subject: Request for Road Dedication By-law . Owner: 2059385 Ontario Ltd. Part Block 32, Plan 40M-1987, Pickering (Part 3, 40R-25049) File: Roadded.485 - The Owner has applied through Land Division Application LD 015/07 to sever Lot 70, Plan 1041, Pickering, into 2 lots. As the Owner has complied with all of the other conditions of LD 015/07, it is now appropriate to lift the reserve, thereby permitting legal access to the severed parcel. Attached is a location map and a draft by-law, enactment of which will lift the 0.3 metre reserve thus permitting legal access to the adjacent lands. This by-law is in the form usually used in such cases and is attached for the consideration of City Council at its meeting scheduled for September 17. 2007. ,}. ~-I Denise Bye DB:bg J:\Oocumen1s\Prop & Dev\ROADDEO\SEC\465 Helm\memo to debi.doc Attachments Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control - 192 ~ DETAIL INSET I SCALE N.T.S. o Vi :,(1--- ~ I--- - a. ~ I):;. I -::; ~ rz> F- g t 11\. \ ~~~ ~ I I;~ v::~ ~ (f) VOYAGER AvE' v ~ ~(f) I fIri ~:== (f) .;)tJr! T...... /1" ,..: ~~. 3\ 'II "~ /,~~!':':' 0;' ~) C R I C K ('}' -:;. '(:::/'_ ~I ~ ~OUDS ~I~- v.\'It.. STROUDS ~ ~\~//~,..: ~ cr ~!~~\ -0 0 =:jS ~w =CDV'~ ~~ == ~~~ == I - 8 ~ ST. MARGUERITE - ~ ~ BOURGEOYS == ~ I-- [T] f-----r. EPARA TE SCHOOL -iY ~f-- I--- 0 f-- - l/l f---- f-- wi - t: f-- - I ,--- 3 'eRwi ~ ~ - - - ,n- r PART 3 ~ 40R.25049 - - - === ;:- -<(- === 8J- z - O-Tf@/ -~- - (f) ~-r~ =........-1 =l// =1 I r City of Pickering BONITA BOA ITA ~ I- PAI:'AI ~---.,~ &- <(- 4.._ - ----J - --1 -----{ I--- ~\ r== - - - =~ ~ ~-~ " ,/ ~ I I ~~. -f--- JACQUELINE 'Y' -t--- I ~~ 7fi:;: - V -::!@ J::-A ~ ~ I Planning & Development Department ROAD f- W W er:: f- (/) 2 .-J W I LANE L- - \ II I II == ""YWINGARDEN CRESCENT =::::{ [ ;14~lvMJ1TFf - - HEDGEROW PL. / I I I- - I r o <( o cr~ SHADYBROOK -0 - <( -~ - - t-- f--- I-- .- .J.- =:!- I._ ~- "- PARK -c=J AVENUE -- WELRUS STREET 1 EDGEWOOD T I PROPERTY DESCRIPTION PART OF BLOCK 32, 40M-1987,BEING PART 3, 40R-25049 OWNER CITY OF PICKERING DATE SEPT. 11, 2007 DRAWN BY JB FILE No. ROADDED. #485 SCALE 1 :5000 CHECKED BY DB '!.""'':..o ~o...t'~.: ~ Torc:.not Ent.,.pri... Inc. and it. ....ppli.t'.. All rivhta Re..rved. Not G pion of BUtV.y. 2005 M1PAC and a. Buppll.,... All r;~ht. R..erved. Not 0 plan of Survey. o=~ <( o a:: -./ ~~ - -- -- --, - "'- I ,,,,,,/ o <( o 0:: I I GOLDENRIC I I - - '"-- l' ...-' PN-11 .--... 193 THE CORPORATION OF THE CITY OF PICKERING i BY-lAW NO. Being a by-law to dedicate that part of Block 32, Plan 40M-1987, Pickering, designated as Part 3, Plan 40R-25049, as public highway (Helm Street). WHEREAS The Corporation of the City of Pickering is the owner of that part of Block 32, Plan 40M-1987, Pickering, designated as Part 3, Plan 40R-25049 and wishes to dedicate it as public highway. - NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOllOWS: 1. That part of Block 32, Plan 40M-1987, Pickering, designated as Part 3, Plan 40R-25049 is hereby dedicated as public highway (Helm Street). BY-lAW read a first, second and third time and finally passed this 17th day of September, 2007. David Ryan,' a Debi A. Bentley, City Clerk - Roadded.485 Minutes I Meeting Summary Pickering Museum Village Advisory Committee April 19, 2007 6:00 pm Redman House Program Centre / Site Meeting CLt-'l o~ Attendees: Regrets: Laura Drake, Chair Bill McLean, Regional Councillor - Ward 2 Bill Weston Paul Savel Stephen Reynolds Katrina Pyke Rose Cowan Pat Dunnill Sean Byrnes Carol Redmond, Recording Secretary Marisa Carpino Bill Utton Kees van der Vecht - 2.0 Site Tour Katrina provided the committee with a tour of the Museum and updated the group on the following buildings: - CORP0228-2/02 Steam Barn . old shed is gone. Plans finalized for workshop addition. . new industrial racking installed . lighting upgraded Log House . overall, in pretty good shape Log.Barn . needs some logs replaced . Katrina has found someone to do the repair and replacement of logs. Work will be completed this summer Page 1 Collins House · shingles are coming off · 2nd floor plaster repair and interior painting scheduled for June Miller Cole House · picket fence needs repainting · exterior and 2nd floor will be painted alon~J with plaster repair scheduled for June · post out back needs to be dealt with · hand pump is not working Combination Building · Katrina would like to arrange cleaning of the 2nd floor . Need to make sure 2nd floor is stable · raccoons have made a mess, needs to be cleaned by professionals · farming wood wright machines can be moved here Chapel · painting of pews needs to be finished 3.0 A roval of A enda & Minutes Motion Moved by Bill Weston Seconded by Pat Dunnill · that the minutes from the February 8, 2007 meeting be approved . . CARRIED 4.0 Sub..Committe~ Updates Budget Stephen Reynolds provided budget updates · 2007 current and capital budgets have been approved Current Budget · Museum budget was increased · $10,000 approved for additional support staff · $20,000 approved for additional education instructors Steve advised committee that it will now be a challenge for Museum staff to generate revenue to offset increased costs Capital Budget · Hotel Restoration is number one priority · Phase 1 construction is supported by council · Construction of foundation will be completed this year, projected cost of $80,000. (financing is $40,000 from CORP0228-2/02 Action Item (include dea appropriate) Steve Reynolds to check when shingle replacement was last done Katrina Pyke to ask Dave about the hand pump. Katrina will get a workshop team to finish painting. AU Steve, Katrina,Paul, Pat 1--// Page 2 City and $40,0000 from Pickering Museum Village Foundation) . remaining work will be completed in 2008 . $50,000 approved in 2006 capital is carried over from last year 2007 Capital projects to be completed this year . Blacksmith/Woodshop - paint exterior . Miller Cole House - paint exterior . Miller Cole House - paint interior and plaster repair . Collins House - paint interior and plaster repair . Redman House & Miller Cole House - ground re-Ieveling & re-sodding . Road repairs - grading and gravel filling . $5,000 was approved for restoration of Gas & Steam Barn collection . supply and installation of public access defibulator and equipment - 2 defibulators to be installed this year . repairs to log barn and chimney repairs were carried over from 2006 Tapestry Paul Savel advised committee of the following: . 9 groups have been confirmed so far . stage used last year was not available . groups will be performing throughout the village . groups will be encouraged to interact with audience . Ennio has had success working with youth groups . imperative for all groups to attend May 6 meeting as timing of performances will be important . Pat Dunnill has been in contact with an East Indian group Pat Dunnill to give group Marisa's contact information A discussion ensued regarding the caterer and it was decided to put matter over to the May 6 agenda. Paul and his wife informed the committee that they have purchased a tent and donated it to the Pickering Museum Village Foundation on the condition that it is used for Museum events only. Page 3 CORP0228-2/02 Special Events Katrina Pyke advised the committee of the following: . Steam Up is scheduled for May 27 . school programs have been booked every day from April until the end of June . promotions team from the City have been doing an amazing job, the Museum has been well promoted over the last 18 months and it is now reaping the benefits . Museum has begun renting outreach kits for $25.00, 2 kits have gone out since March . program was taught at Durham College by Pickering Museum Village education staff - excellent feedback . pilot project has been developed "The Hand that Rocks the Cradle" - 3 segments, can stand alone or all 3 segments utilized . summer students research assignment this year will be on Gas & Steam barn equipment . Stepping in Tyme will be receiving a Civic: Award April 30,2007 . Museum will be one of the highlights of this year's Communities in Bloom · Museum was host site for Historica Fair on April 12 - National organization promoting history in Ontario. Went well, networked with other museums. Kids did an excellent job presenting their heritage topics Museum Villaae Foundation Pat Dunnill advised the committee of the following: . plans for the hotel have been delivered . work will begin late July or early August after Communities in Bloom · Rubber Duck race has been put off until the Fall Family Festival · Councillor Bill McLean has arranged $1000 donation for the purchase of ducks . Bingo is undergoing a dramatic change - new revenue model means a lower percentage of profits for the foundation, this could have a major impact on fund raising · 3 people from organization must be present each Bingo, so far we have Pat, Suzanne and Angela - need 2-3 more volunteers . AGM set for June 21 CORP0228-2/02 Action Items / Status .... (include deadline as appropriate) .. --- Mary Cook and Tom Reid to organize 1-/ Page 4 Item I Details8,Discus~ion & Conclusion Action Items/Status Ref. # (summary of discussion) (includedeadJinefls' ., ....: appropriate) .0 2007 Work plan Laura Laura advised committee to develop a SMART Work plan for 2007 projects. Work Plan to be presented to council. Committee members discussed current projects and developed a Work Plan for 2007, a copy of which is attached to these minutes. Laura proposed that the Work Plan be reviewed annually to delete completed items and add any new items. 6.0 New Business All Pat Dunnill expressed his concern regarding the interpretation of Pickering Museum Advisory Committee bylaw with respect to other museums being built and the Advisory Committee's role in other museums Steve Reynolds provided the following information: . pursuant to information received from the City Clerk, the current bylaw states that the Advisory Committee will provide advice to Council on museums. PMV would continue to act in an advisory capacity - Steve suggested that the committee review its mandate on an annual basis. Laura Drake advised Committee that in 2011, the City will have its 200th and the museum's 50th anniversaries. . need to publish book on museum's history by 2011 Laura Drake will follow . need to determine Pickering Museum Village role up with Mary Cook Steve Reynolds advised the committee that Backwoods Players has requested to construct a shed to store props etc. . 12' x 16' cedar shed, to be paid for by Backwoods Players - should be under $6,000 . company in Mt. Albert has been selected to design shed . proposed location, west side of staff parking lot amongst Plans will be reviewed the trees. by City staff. 7.0 Adjournment Laura Next meeting, Thursday, June 14, 2007, 6:00 pm., Pickering Museum Village - Redman House Program Centre Meetinq adjourned at 9:45 pm Copy: Chief Administrative Officer City Clerk -- r\ttachment Page 5 CORP0228-2/02 Minutes I Meeting Summary Pickering Museum Village Advisory Committee June 14,2007 6:00 pm Redman House Program Centre I Site Meeting CUlf ,,~ Attendees: Regrets: - Laura Drake, Chair Bill Weston Paul Savel Rose Cowan Pat Dunnill Sean Byrne Bill Utton Stephen Reynolds, Division Head, Culture & Recreation Katrina Pyke, (Acting) Education & Collections Officer Carol Redmond, Recording Secretary Bill McLean, Regional Councillor - Ward 2 Kees van der Vecht Marisa Carpino, Supervisor, Culture & Recreation Mandy Smiles, Education Instructor 2.0 3.0 CORP0228-2/02 A roval of A enda Motion Moved by Bill Utton Seconded by Paul Savel That the agenda of June 14,2007 be approved CARRIED A roval of Minutes -A ri119, 2007 Motion Moved by Paul Savel Seconded by Rose Ann Cowan that the minutes from the April 19, 2007 meeting be approved All CARRIED Page 1 4.0 Updates Site Katrina advised committee of the following: site looks great painting has commenced on Blacksmith Shop & Miller Cole House site to be re-Ieveled week of June 18, 2007 road repairs have commenced log replacement is going ahead Steve advised that committee that pursuant to a recent provincial government initiative, a request for two defibrillators for the Pickering Museum Village has been made to Base Hospital, decision to be made by end of June. Events . Tapestry Paul advised committee that event went well 217 visitors food vendors were successful de-centralizing entertainment went well Oddfellows' Hall entertainment was poorly attended, most visitors didn't venture past Miller Cole House some groups arrived late - revisit an earlier start time next year need more assistance with take-down - Katrina advised that Marisa is looking for City support for set-up and take-down Community group survey has been distributed, follow up meeting has been scheduled Pat reported on map activity Steam Up Katrina advised committee of the following: event went well despite the weather 230 people, little more than last year many new volunteers lots of good comments Whodunit Mandy is looking for volunteers snow fencing must be installed in picnic area as wine is being sold. CORP0228-2/02 Steve, Katrina, Paul, Pat Pat to send suggestions to Paul for next year Page 2 D.fJ.tai/~.."pi~~~~ion,& Conclusion (summaryofdiscuS$ion) Education Katrina advised committee of the following: School tours have surpassed projected numbers, a school from Brampton toured the facility with rave reviews A discussion ensued regarding the fees and charges and it was decided that staff will review education fees and charges and will make recommendations to Council. Collections Sean advised that back up will not be a problem as computers are linked to the City - will make use of current software Mandy Smiles and Sarah Gittens have developed a training workshop on collection management for volunteers Historica Katrina advised that the event was very organized and well received by those present Foundation: Pat advised committee of the following: has met with contractors regarding requests for quotations closing date for quotations is June 26 foundation work can begin after Communities in Bloom Judges Tour on July 26 identified that original specs did not take into consideration the addition of accelerants to the concrete PMV will be in limited operation while work is being done Steve advised that John Rutledge would add an addendum to add accelerant. An approximated 10 day process proposed to be completed July 3D-Sept 1 D Foundation discussed next phase of restoration, they would like tenders to go out in the Fall 2007 Steam Barn Laura advised that meeting with Trillium Foundation went well - grading behind Steam Barn has been completed CORP0228-2/02 Action Items / Status. . (include deadline a appropriate) .. Page 3 etails & Discussio of discussion} 5.0 Work Plan Committee reviewed and amended 2006-2010 Work Plan Motion Moved by Paul Savel Seconded by Bill Weston - That the Work Plan be sent to the clerk and Council CARRIED New Business Laura Drake asked committee members for suggestions on how to increase the number of visitors to the Museum Suggestions are as follows: Film Nights invite cultural partners to sponsor a music day Greenwood walk - invite residents to an historic walk 6.0 Advisory committee needs more members use advertising racks at Museum to promote Advisory Committee 2008 Event dates Printing Press A discussion ensued regarding the Printing Press Motion Moved by Pat Dunnill Seconded by Bill Utton - that the Printing Press be accessioned CARRIED All Actionltem~ I Status .. . (include deadline appropriate) . All Paul to investigate the idea of the cultural partners providing music during the summer months Katrina to sent 2008 event dates to Laura by August for vetting by the committee. 7.0 Ad"our-nment laura Next meeting, Thursday, September 20,2007 at 7:00 pm., Main Committee Room, City Hall. Budget Meeting also scheduled for October 18, 2007, Main Committee Room, City Hall. Meeting adjourned at 8:40 pm Copy: City Clerk Attachment CORP0228-2/02 -../ Page 4 Gi1f o~ Minutes I Meeting Summary Heritage Pickering Advisory Committee July 3, 2007 7:00 pm Main Committee Room - Attendees: Pamela Fuselli - Chair Jim Simpson - Vice Chair Theresa Abernethy, Member Debi Bentley, City Clerk Shirley Curran, Member Richard Fleming, Member Shawna Foxton, Member Gordon Zimmerman, Member Regrets: Councillor Johnson Karen Emmink Item / Details & Discussion & Conclusion Action Items / Status ..Bef# (summary of discussion) (include deadline as appropriate) 1.0 The agenda of June 19, 2007 was presented due to a lack of quorum on that date. Questions arose on whether the Committee could entertain video and/or telephone conferencing in circumstances where a quorum would not be obtained. The City Clerk advised that under the Municipal Act and the Rules of Procedure governing advisory committees, this meeting forum was not permitted. 2.0 New and Unfinished Business 2.1 Historical Maps Discussion ensued on the historical maps and if the maps Debi to follow up with could be scanned onto the Heritage Pickering section of the Planning & website. With the desire of the Committee to increase the Development for the website content, this was deemed an excellent idea to pursue. scanning The maps for scanning are 1860,1917, Early 1800's. 2.2 Heritaqe Inventory - It was noted by the Chair, that the heritage inventory is a key I task to be completed by the Committee, especially as it relates to properties of heritage interest. She noted that the City Clerk Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) receives inquiries on a fairly frequent basis, asking if a property r--'" is designated or of heritage interest. Discussion ensued on the inventories completed and/or available to date, along with electronic copies/photos of the subject properties. Concern was raised on the need for a large number of properties to be located using GPS. Staff were requested to contact IT to see if a staff member could attend the next meeting to explain if and how GPS/GIS is used at the City and how it could be encompassed within a heritage database. The City Clerk noted that a number of municipalities had heritage inventories and databases, noting the City of City Clerk to report at Brantford was an excellent example. The Committee the next meeting requested the City Clerk to report back on what other municipalities are doing. 3.0 Approval of Minutes Moved by Gordon Zimmerman Seconded by Richard Fleming That the minutes of the meeting held on May 15, 2007 be l-"'" adopted. CARRIED -.-/' Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status )ief # (summary of discussion) (include deadline as appropriate) 4.0 615 Whitevale Road Discussion ensued with the concern of the tenant at 615 Whitevale Road being asked to move out of the property as Del Property Management have indicated the cost to repair the home is approximately $300,000 based on a consultants report. The tenant had requested a copy of the report in order to obtain comments from Heritage Pickering. The following concerns were raised: . Who prepared the report and what were their heritage credentials . The property is of interest to Heritage Pickering as the home is located in the Whitevale Heritage District . Located on a key piece of Whitevale Road . Del Property management need to explain their position with respect to this house due to its significant heritage value \ '-' Moved by Theresa Abernethy Seconded by Gordon Zimmerman 1. That Del Property management be advised that 615 Whitevale Road is a property of heritage interest and is currently under the Whitevale Heritage District Guidelines; 2. That Del Property Management be requested to provide a copy of the consultant's report for 615 Whitevale Road to Heritage Pickering for their review and comment; 3. That Del Property Management be requested to cease further action on the property pending a review by Heritage Pickering; and 4. That the City Clerk forward a copy of this resolution to Del Property Management for their immediate action and a copy of the correspondence be sent to Council for their information at this time. Carried .... \ Page 3 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 5.0 Update on Tapestry Event The Chair advised members that it was a good event; the Heritage Pickering presence was valuable and would recommend participating next year. Suggestions for next years display area; . Binder containing the designated properties . Firm dates on the historical maps . Name badges for members . Brief overview of Committees' role on heritage matters . Educational display 6.0 Meetinq Schedule Due to the significant amount of work to be completed in the Committee approved workplan, members were of the opinion that meetings Coordinator to book would be required during the summer months. Based on the meeting rooms and discussion, a further meeting in July has been scheduled for update calendar July 24,2007 and August 21,2007. 7.0 Correspondence f'--"" The following correspondence was reviewed: . CHO News Publication . Ontario Historical Society . Heritage Community Recognition Program 2007. The Committee discussed possible nominations for the Shawna to review and Heritage Community Recognition Program in 2007. Based on provide the discussion, it was determined that a review of possible recommendation for candidates be undertaken and a recommendation presented at July 24,2007 meeting. the July 24, 2007 meeting. Correspondence relating to the Southeast Collector Trunk lEA Shawna to update the Study Area, namely, the Big Sewer Pipe route was provided to Committee as members present. Members questioned if there was official required. City notification for items of this nature. The City Clerk advised of the current notification process for items of this nature. Shawna indicated that she was on the mailing list for this matter and would endeavour to keep the Committee updated. I --../. Page 4 CORP0228-2/02 Item / eft Details & Discussion & Conclusion (summary of discussion) 8.0 Other Business 8.1 Discussion ensued with respect to Linton House, which is located on Squires Beach Road. The Chair had been contacted by Debra Linton, who has a vested interest in the property due to being the family that previously owned the property. Concern was raised on the preservation of the house and what the status of the house was. Consensus of the Committee was reached to obtain a status update on the matter and the City Clerk indicated that she would follow up on their behalf with City staff familiar with the project (Water Pollution Control Plant). 8.2 Further discussion ensued with respect to the Heritage Trails Magazine and the Chair indicated that it would be beneficial for the City to be involved in the 'Trails Open Ontario'. 8.3 Heritaqe Permit Application - 545 Whitevale Road The Chair advised members of a minor heritage permit application that had been submitted with respect to a deck installation at 545 Whitevale Road. She advised that she had met with the City Clerk and the process for how minor heritage permit application are handled was discussed. Previously, minor heritage amendments were reviewed by the Chair of Heritage Pickering as part of the informal process of the Planning & Development Department, and then the Committee was updated at the next regular meeting. There is no mandatory review of Heritage Pickering required, and this was a process that had worked well in the past and City staff were requesting that this same process be followed. Consensus was reached that the previous process had worked well and the Chair would ensure the Committee was updated or consulted in the event that there was concern from a heritage perspective. The Committee was provided a copy of the application for 545 Whitevale Road and advised that approval from the Chair had been provided for the minor application and that the City Clerk would advise the Planning & Development Department of this approval. .4 Whitevale Heritaqe District Guidelines - Manual Action Items / Status (include deadline as appropriate) City Clerk to follow up and provide members with an update on the house status. City Clerk to advise the Planning & Development Department of approval. The Chair inquired as to whether the uideline manual could be Cit Clerk to action Page 5 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) typed into an electronic format, for the purpose of allowing the Committee to update recommended changes within an electronic format. The City Clerk will follow up with Planning & Development to determine if an electronic format, and if not, arrangements will be made to have it copy typed. 8.5 Banner on Old Manor House (Real Estate Office) The Chair asked for a status update with respect to the banner City Clerk to action on the Old Manor House, corner of Brock Road and Highway 2. The building is currently being used as a real estate office. The City Clerk advised that she would follow up with the Manager, By-law Enforcement Officer to have the matter reviewed. 9.0 Next Meetinq The next meeting will be held on July 24, 2007. -...-.I' Meeting Adjourned: 8:43 pm Copy: Mayor Ryan Members of Council Chief Administrative Officer '--" ~ Page 6 CORP0228-2/02 CiiIJ o~ Minutes I Meeting Summary Heritage Pickering Advisory Committee July 24, 2007 7:00 pm Main Committee Room Attendees: Pamela Fuselli - Chair Jim Simpson - Vice Chair Councillor Johnson Debi Bentley, City Clerk Shirley Curran, Member Karen Emmink Shawna Foxton, Member Gordon Zimmerman, Member Regrets: Theresa Abernethy, Member Richard Fleming, Member Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as ,,,,...... appropriate) J Welcome Pamela welcomed everyone to the meeting. 2.0 New and Unfinished Business 2.1 Heritaqe Community Recoqnition Proqram 2007 Pamela gave a brief overview of the Heritage Community Recognition Program. Shawna gave an update on the two nominations that were being considered Discussion ensued on other possible nominations to be considered. The deadline for nominations is Friday, August 3,2007. Councillor Johnson requested a copy of the information Linda to forward package. package 2.2 615 Whitevale "",..... Jim Simpson provided a brief history and update of 615 Whitevale. He stated that the report indicated $320,000 in repair work. He noted that in reviewing the report, he found Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) the costs to be excessively high. Discussion ensued on the various costs quoted in the report. Jim noted that a good percentage of the work involved is for general ongoing maintenance, and that the report does not reflect this or provide a breakdown of current and long term repairs. Jim also noted that Del Property Management had sent the tenants an eviction notice. At this time, the tenants are still residing there. Debi noted that Del had been sent a copy of the resolution from the last meeting and we have not heard back from them at this time. Jim suggested that this item be tabled to allow the Shirley to provide three Committee members time to review the report. It was also names to Debi suggested they have a home inspector go in at a cost of approximately $350.00. It was also suggested that we notify the consultant as well as Del to inform them that we will be sending in a home inspector. Also, it was suggested that we set up a meeting with them to go over the report, once the Committee has r- had the opportunity to review it first. Debi requested the email address for the Del contact in Pamela to provide order to follow up. 2.3 Heritaae Inventory Reqistrv Debi Bentley provided a power point presentation on Heritage Inventory Registry. She noted that a Council resolution is required for properties of interest and suggested we begin with some properties for the October/November agenda. It was suggested that an afternoon be set aside to categorize the photos. Once we have a draft of what we would like on the website, we could then hold a special meeting with Council to launch our revised section of the website. It was suggested that we look into potential grants. This Pamela to look into would possibly enable us to have a summer student next available grants year. I / -/ Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) -- Pamela indicated she has a listing of the cemeteries. Pamela to provide Debi with list Debi also provided the Committee with an overview of the City's On Point application system for mapping. She noted that this application was an opportunity for future development. Karen indicated she has the line drawings for maps for Karen to provide heritage buildings that could be utilized on the web. sample for next meeting. Debi also provided an online review of samples of the Heritage Committee websites from various municipalities. It was the general consensus that the website from Mississauga best reflects what we would like to have set up for our website for Heritage Pickering. We also viewed the Township of Scugog's website for Heritage plaques. 2.4 Supportinq Heritaqe in Your Community Debi provided a power point presentation. She explained - this was a good template provided by the Ministry of Culture in which municipalities could create their own version by adding in their own pictures, etc. and the template is a good educational tool for the Committee. Debi thanked everyone for their feedback on preparing a Heritage inventory for our City. It was questioned whether the Regional level had a pooling Debi to follow up of resources available for municipalities. Gordon informed the Committee that the Veteran's plaque Debi to contact Wayne at Queen's Park has an imposed picture in the background Arthur's office. with the names in front. It was suggested we contact Wayne Arthur's office to inquire about this. Possibly we could incorporate something similar into our plaques, with the City logo imposed in the background. It was suggested that Debi and Gordon meet to discuss the Debi/Gordon to meet creation of a spreadsheet for properties for the website possibly after the September Labour Day long weekend. ~ Gordon noted that he could have a condensed version of Gordon to action I the Seaton Reports available with respect to heritage buildinqs. Page 3 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) i 3.0 Approval of Minutes Approval of the minutes of the July 3, 2007 meeting Moved by Shawna Foxton Seconded by Gordon Zimmerman Carried 4.0 Correspondence 4.1 CHO News Publication Copies of the CHO publication were handed out at the meeting to the membership. 4.2 CHO - September Workshops Registration forms were provided to committee members for Linda to mail forms out upcoming workshops being hosted by Community Heritage to those members not Ontario. in attendance tonight It was requested that members wishing to attend forward their registration forms and payment in and submit a request for r--- reimbursement to the City Clerk. 5.0 Other Business Whitevale Street LightinQ Gordon provided an update on the street lighting issue in Debi to action Whitevale. The City is proposing to replace the existing lighting with high pressure sodium lights. Discussion ensued on the lighting and the problems that the residents are having with this. It was suggested that we get an update from Richard Holborn . - 6.0 Next MeetinQ Tuesday, August 21,2007 7:00 pm Adjournment: 8:45 pm -../ Page 4 CORP0228-2/02 Cii1J 0# Minutes I Meeting Summary Heritage Pickering Advisory Committee August 21,2007 7: 1 0 pm Main Committee Room ~ Attendees: Pamela Fuselli - Chair Jim Simpson - Vice Chair Theresa Abernethy, Member Richard Fleming, Member Shirley Curran, Member Gordon Zimmerman, Member Debbie Shields, Acting City Clerk Linda Roberts, Committee Coordinator Regrets: Councillor Johnson Karen Emmink, Member Shawna Foxton, Member ~~m/ Details & Discussion & Conclusion Action Items / Status ef# (summary of discussion) (include deadline as appropriate) 1.0 Welcome Pamela welcomed everyone to the meeting. 2.0 Approval of Minutes Approval of the minutes of the July 24th meeting Moved by Theresa Abernethy Seconded by Richard Fleming Carried 3.0 New and Unfinished Business 3.1 ) 615 Whitevale Review . Pamela reviewed Debi Bentley's email regarding the above property. Debi had sent a copy of the resolution - to Del and we are awaiting their response. Pamela noted that we have not received permission for a home I inspection on the property, and discussion ensued reqarding the Question of whether we required Del's Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) permission or simply the tenant's in order to do this. Debbie to investigate r-'" Jim suggested that we question them on the report, specifically the costs that were quoted. He felt we have a right to challenge the report and possibly get our own independent quote on a particular item. Pamela indicated we had not received a copy of the report from Del at this time and explained the concern about the significance of this property and the importance of keeping it tenanted to ensure the structure remains viable. Discussion ensued on the Committee's extent of power in this respect. Jim suggested we need to address the following issues: Debbie to investigate . vacant houses and how they ultimately end up destroyed . landlord/tenant act . why Del does not want to invest in this property by not doing the repairs, yet a significant amount is being spent on the property located at 750 Whitevale. Both properties have tenants, however the 615 Whitevale Road is more historically significant, therefore, why is one property receiving significantly r------' more restoration/maintenance? What are Del's criteria for these decisions? It was the consensus of the Committee that we forward a formal request to Del to attend our next meeting and present us with the following: . How they plan to address the short term issues on this property Debbie to action . What their plan on long term goals are respecting heritage facilities located along Whitevale Road within the Seaton lands to determine how they will be preserved. It was also suggested that we request a representative from ORC to attend as well, and that we also request a response within one week from the date of the letter. The Committee decided on September 5th as a response date. It was suggested we ask Councillor Johnson on the protocol regarding inviting other Council members to attend. Jim gave an update on his contacts with the tenant r (Valerie). They are still residing on the property at this time, Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status ..Bef# (summary of discussion) (include deadline as appropriate) j.2) although the eviction date has passed. Jim also stated that he had suggested she contact Councillor Johnson. He also stressed the need to keep the house tenanted. 3.3) 1100 Whitevale Road Pamela gave an update on 1100 Whitevale Road. She indicated she had spoken to Del about a new roof last year and noted that the property had been vacant since early Spring, and it is not being re-tenanted. 3.4) Seaton Neiqhbourhood Planninq Pamela informed the Committee that the land swap had Debbie to forward taken place. It was noted there had been no formal letter to Planning notification of this. It was questioned when the deal had taken place and what the boundaries were. Debbie Shields suggested that we send a letter to the Planning Department requesting notification of any future meetings dealing with the Seaton land issues. .- Review of Draft Proposed Web Paqes/Heritaqe Inventory 5) Sheets were handed out showing the current listings for Pamela to check her Heritage Properties and Properties of Potential Local Heritage electronic listing for Interest for the website. A copy of the Identified buildings we properties. had dated from Dec. 8, 2005 was shown to Pamela and she confirmed this was the list from the Province. Pamela Listings to be placed requested that the list of cemeteries she had forwarded to Debi on September agenda needed to have the registration particulars noted. Pamela also confirmed that the Committee had agreed at the July 24th meeting to set up our website to reflect Mississauga's site. 3.6) Whitevale Liqhtinq With regards to the status of the Whitevale lighting, Pamela referred to Debi Bentley's email in which she indicated that City staff will be putting together information to present to the Whitevale residents. A date has not been determined at this time. Discussion ensued regarding the light fixtures and questions ..... arose. Pamela referred the Committee to the Whitevale Heritage Guidelines, copies of which were handed out. I The consensus of the Committee was to let staff deal with this. Page 3 CORP0228-2/02 Item / Ref # Details & Discussion & Conclusion (summary of discussion) The Committee was in agreement that we request a copy of the staff report which is being presented to the residents in order to review it to ensure that it complies with the guidelines. Pamela suggested we only get involved if there is still an issue after the staff report has been presented to the Whitevale residents. CHO Workshops Pamlea inquired as to numbers attending the workshops. No one at this time indicated their attendance. 4.0 Correspondence Information brochures were handed out regarding Heritage Planning Workshops coming up in the Fall. 5.0 Other Business Shirley brought in a sample of a slate plaque that was made up by Designworks located in Pickering. She informed the Committee the cost would be $250.00 each depending on the number ordered. She noted the cost would be lower if ordered by individuals. The cost for a rectangular plaque is also less. Debbie Shields was given the plaque to show Debi Bentley for approval. Pamela noted that she hoped to complete this prior to year end. 6.0 Next Meetinq Tuesday, September 18, 2007 7:00 pm Adjournment 8:15 pm CORP0228-2/02 Action Items / Status (include deadline as appropriate) Linda to mail copies of -/. the guidelines to those members not in attendance -.-' Jim Simpson to chair ..-. Page 4 ,~ Committee of Adjustment Meeting Minutes Wednesday, July 11, 2007 7:05 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Eric Newton ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer ABSENT: _ Susan Kular Keith Wilkinson (I) ADOPTION OF MINUTES Moved by Kevin Ashe Seconded by Eric Newton That the minutes of the 8th meeting of the Committee of Adjustment held Wednesday, June 20, 2007, be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF AGENDA Moved by Kevin Ashe Seconded by Eric Newton That the agenda for the Wednesday, July 11,2007 meeting be adopted. CARRIED UNANIMOUSLY ,- 1 Committee of Adjustment Meeting Minutes Wednesday, July 11, 2007 ~ 7:05 pm Main Committee Room (III) REPORTS 1. (Tabled from June 7, 2006 meeting) PICA 36/06 - Norman & Vivian Dobrich 50 Highway NO.7 Part of Lot 35, Concession 6 (40R-12983, Part 1) City of Pickering Moved by Kevin Ashe Seconded by Eric Newton That PICA 36/06 by Norman & Vivian Dobrich be lifted from the table. CARRIED UNANIMOUSLY The applicant requests relief from Zoning By-law 3037, as amended by --/ By-law 2676/88, to permit an increase in floor area for a recently constructed accessory dwelling unit located in the basement of a detached dwelling having a maximum floor area of 115 square metres, whereas the by-law permits a maximum floor area of 100 square metres for an accessory dwelling unit. The application has been amended to increase the floor area for the accessory dwelling unit from 110 square metres of floor area to a maximum of 115 square metres of floor area to more appropriately reflect the size of the accessory dwelling unit. The applicant requests approval of this variance in order to recognize the current situation on the property. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Fire Prevention Officer, and the Region of Durham Health Department both expressing no objections to the application. Written comments were also received from Councillor Rick Johnson in support of the application. Norman Dobrich, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. ---" ' 2 - Committee of Adjustment Meeting Minutes Wednesday, July 11, 2007 7:05 pm Main Committee Room Moved by Kevin Ashe Seconded by Eric Newton That application PICA 36/06 by Norman & Vivian Dobrich, be APPROVED on the grounds that the requested increase in floor area to a maximum of 115 square metres for an accessory dwelling unit, being located in the basement of the detached dwelling, is a minor variance that is desirable for the appropriate development of the land and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: - 1. That this variance applies only to the existing accessory dwelling unit, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit and registers the accessory dwelling unit, within one year of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 2. (Deferred from May 30, 2007 meeting) PICA 29/07 - A. Kakoullis & R. Ahrens 882 Finch Avenue (Part of Lot 27, Concession 2) City of Pickering The applicant requests relief from Zoning By-law 3036 to permit a maximum lot coverage of 33 percent to accommodate a proposed detached garage at the rear of the subject property, whereas the by-law permits a maximum lot coverage of 10 percent. The applicant requests approval of this variance in order to obtain a building permit for the proposed construction. - The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor, expressing no concerns. Written comments were also received from Terry J. Elliott of 892 Darwin Drive, in objection to the application. 3 ill Committee of Adjustment Meeting Minutes Wednesday, July 11, 2007_ 7:05 pm Main Committee Room Andy Kakoullis & Rosemary Ahrens, owners, were present to represent the application. S. Nagy & R. Squires of 872 Finch Avenue were present in favour of the application. Correspondence received from Terry Elliott expressed several concerns with the size of the proposed garage and would not be in character with the surrounding neighbourhood, the building could be used for non-residential purposes and would function as the main building on the subject property. Andy Kakoullis & Rosemary Ahrens amended the proposed lot coverage variance from 33 percent to 17 percent. In response to questions from the Committee, they explained the proposed garage is to provide storage for a trailer, two personal vehicles and two vintage cars. In response to questions from the Committee, the Secretary-Treasurer explained the difference between the lot coverage for the subject property and the surrounding residentially zoned lands. --../" Moved by Kevin Ashe Seconded by Eric Newton That application PICA 29/07 by A. Kakoullis & R. Ahrens, be APPROVED on the grounds that the revised proposed maximum lot coverage of 17 percent is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only the proposed detached garage as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtain a building permit and construct the proposed detached garage within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY --../' 4 ,.",..... Committee of Adjustment Meeting Minutes Wednesday, July 11, 2007 7:05 pm Main Committee Room 3. (Deferred from the June 20, 2007 meeting) PICA 37/07 - Mary Ann Whalen 1570 Major Oaks Road (Lot 46, Plan 1509) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 2015/85 to recognize a flankage side yard width of 2.2 metres to a covered basement walkout, whereas the by-law requires a minimum flankage side yard width of 2.7 metres. The applicant requests approval of this variance in order to obtain a building permit for the existing construction. ,- The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor, expressing no concerns and from Councillor Rick Johnson in support of the application. Written comments were received from the City's Chief Building Official (CBO) indicating the above grade construction was carried out without a permit. An Order to Comply was issued to the owner concerning this matter on December 5, 2006, and has not been complied with. The owner is required to obtain a building permit or alternatively remove the construction. The CBO questions the intended use of the basement space since there are no current apartment or business license registered at this location. Written comments were also received from the City's Fire Prevention Officer requesting a letter from the applicant clarifying the existing use of the basement for the subject dwelling and also advise that conversion of the basement area into an accessory dwelling unit would have to meet the requirements of the City's two-unit registration by-law. No representation was present in support of or in objection to the application. Moved by Eric Newton Seconded by Kevin Ashe - That application PICA 37/07 by Mary Ann Whalen, be DEFERRED to the next meeting to allow the owner or agent to be present for the decision. CARRIED UNANIMOUSLY 5 Committee of Adjustment Meeting Minutes Wednesday, July 11,2007 --' 7:05 pm Main Committee Room 4. (Deferred from the June 20, 2007 meeting) PICA 38/07 - P. Greenhill 5041 Wixson Road (Part of Lot 25, Plan 12) (Part 1, 40R-9527) City of Pickering The applicant requests relief from Zoning By-law 3037 to permit a maximum height of 4.9 metres to a proposed two-storey detached garage, whereas the by-law permits a maximum height of 3.5 metres for an accessory structure. The applicant requests approval of this variance in order to obtain a building permit for the proposed construction. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor, expressing no concerns and from Councillor Rick Johnson in support of the application. Written comments were also received from the City's Fire Prevention Officer indicating the zoning by-law prohibits human habitation in an accessory building and it is recommended that the applicant apply for a zoning by-law amendment to accommodate the dwelling unit above the new garage. In this manner, safeguards I prescribed methods of construction required in the Ontario Building Code as part of the Building Permit process would be implemented I enforced by the Building Department, thereby ensuring that the building is safe for the occupants of the living area above the new garage. Robert Newton, agent, was present to represent the application. Eric Winterstein of 1752 Wellington Street was present in favour of the application. Robert Newton advised he had redesigned the drawings that show no plumbing and no human habitation for the proposed two-storey detached garage and presented them to the Committee for review. In response to questions from the Committee, Robert Newton indicated the garage is to provide storage, will maintain historical character and will be the same height as the original built in 1895. In response to a question from the Committee, Eric Winterstein indicated the proposed two-storey detached garage would be in keeping with the historical nature of Claremont and noted several other accessory buildings in the surrounding area are similar in height. Eric Windterstein also indicated the neighbours are in full support of the application. ..- ,--",' 6 - Committee of Adjustment Meeting Minutes Wednesday, July 11,2007 7:05 pm Main Committee Room Moved by Kevin Ashe Seconded by Eric Newton That application PICA 38/07 by P. Greenhill, be APPROVED on the grounds that the maximum height of 4.9 metres to a proposed two-storey detached garage is a minor variance that is desirable for the appropriate development of the land, and does meet with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the proposed two-storey detached garage, as generally sited and outlined on the applicant's submitted plans with this application. - 2. That the applicant obtain a building permit and construct the proposed two-storey detached garage, within two years of the date of this decision, or this decision shall become null and void. 3. That the owner provide, with the building permit, written confirmation that the building will not be used for human habitation. CARRIED UNANIMOUSLY 5. PICA 39/07 - Grand Communities (Altona) Corporation 1870 Altona Road (pt Blk 69, Plan 40M-1700) City of Pickering - The applicant requests relief from Zoning By-law 3036, as amended by By-law 4366/93, to permit a mixed-use development on the subject property consisting of a maximum of 177 townhouse dwelling units and a minimum Gross Leasable Floor Area of 700 square metres for non-residential buildings, whereas the by-law permits a maximum of 138 dwelling units and requires a minimum Gross Leasable Floor Area of 940 square metres of for all non-residential buildings. In addition, the applicant requests that the definition for landscaped open space established in the amending by-law be varied to include any portion of a parking space, parking aisle, driveway or ramp, whereas the definition for landscaped open space established in the by-law does not include any portion of a parking space, parking aisle, driveway or ramp. The applicant further requests that a maximum of 17 parking spaces be permitted on the portion of the subject lands zoned "OS_A" - Open Space Zone, whereas the by-law permits a maximum of 15 parking spaces on the "OS-A" - Open Space Zone. 7 Committee of Adjustment Meeting Minutes Wednesday, July 11, 2007 ~ 7:05 pm Main Committee Room The applicant requests approval of these variances in order to obtain final Site Plan Approval and building permits for the construction. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Fire Prevention Officer, expressing no objections to the application. Written comments were also received from Susan Brown of 286 Tranquil Court in objection to the application. Written comments were also received from the City's Municipal Property & Engineering indicating a review of the submitted Traffic Impact Study would not affect the surrounding road network by the additional residential units, since Altona Road is a Regional Road, the Region of Durham should be consulted on the proposed access on Altona Road for operational impacts. Russ Cheeseman, agent, was present to represent the application. Russ Cheeseman noted that the project planner, Lori McPherson and Architect, Paul Johnston were present to respond to any questions. Bob & Susan Brown of -../ 286 Tranquil Court, Donna Eden of 1995 Pine Grove Avenue and Stephen Huang of 1985 Pine Grove Avenue were present in objection to the application. Russ Cheeseman outlined application indicating the additional dwelling units would be within the height requirements and setbacks, no impact on traffic, residential parking will be provided underground, access for residential units will be from Altona Road and access for the commercial units will be from Pine Grove Avenue. The reduced gross leasable floor area for the commercial units would better suit the surrounding area and is in compliance with the building envelopes, height requirements and setbacks, and feels the application meets all four tests of the Planning Act. In response to questions from the Committee and concerned residents, Russ Cheeseman stated a traffic study had been done in March 2007 (submitted May 2007) during peak hours and resulted in no impact on Altona Road and Pine Grove Avenue. Bob & Susan Brown provided written comments and outlined several concerns at the meeting with the increase of traffic, the amount of dwelling units being proposed, the height of the dwelling units, residential parking and the garbage for the commercial units. -../ 8 - Committee of Adjustment Meeting Minutes Wednesday, July 11, 2007 7:05 pm Main Committee Room Donna Eden indicated that she lives in the first phase of the development, she also questioned the easement access and parking. Has concern with traffic and safety of small children in the existing development. Stephen Huang expressed concern with the increase traffic at Altona Road and Pine Grove Avenue. Moved by Kevin Ashe to APPROVE the application, no seconder. Moved by Eric Newton Seconded by Kevin Ashe That application PICA 39/07 by Grand Communities (Altona) Corporation, be DEFERRED to the next meeting to provide the Committee members an opportunity to review past history of the subject property. - CARRIED UNANIMOUSLY 6. PICA 40107 - Z. Inshanally 1592 Harrowsmith Court (Blk 97, Plan 40M1513, Now RP 40R11609 Part 1,44 and Con 2) (pt Lot 21 Now RP 40R11609 Part 2) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 1975/85 to permit a minimum rear yard depth of 5.5 metres, and to permit a minimum flankage side yard width of 3.9 metres to a proposed rear one storey sunroom addition, and a 0.4 metre flankage side yard setback to an existing shed located in the flankage side yard, whereas the by-law requires a minimum rear yard depth of 7.5 metres, a minimum flankage side yard width of 7.5 metres, a minimum flankage side yard width of 1.0 metre for all accessory buildings greater than 1.8 metres in height and requires all accessory buildings which are not part of the main building to be erected in the rear yard. - The applicant requests approval of these variances in order to obtain a building permit for a proposed rear yard sunroom and to bring the existing shed into compliance with the by-law. 9 Committee of Adjustment Meeting Minutes Wednesday, July 11, 2007 -/.. 7:05 pm Main Committee Room The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor, expressing no concerns and from Councillor Rick Johnson in support of the application. Zaman Inshanally, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 40107 by Z. Inshanally, be APPROVED on the grounds that the minimum rear yard depth of 5.5 metres, a minimum flankage side yard width of 3.9 metres to a proposed rear one storey sunroom, and a minimum flankage side yard width of 0.4 metre to an existing shed located in the side yard are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: -- 1. That these variances apply only to the proposed one storey rear sunroom addition, and to the location of the existing shed, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit and construct the proposed sunroom addition within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY ~ 10 - Committee of Adjustment Meeting Minutes Wednesday, July 11, 2007 7:05 pm Main Committee Room (IV) ADJOURNMENT Moved by Kevin Ashe Seconded by Eric Newton That the 9th meeting of the Committee of Adjustment be adjourned at 8:46 pm and the next meeting of the Committee of Adjustment be held on Wednesday, August 1, 2007" CARRIED UNANIMOUSLY Date - Chair JS:f}J ". If " ;' I' - '. //71/TVL ASSistant Secretary-Treasurer - 11 ,~ Committee of Adjustment Meeting Minutes VVednesday, August 1, 2007 7:02 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Keith Wilkinson ALSO PRESENT: Lynda Taylor, Manager, Development Review Rick Cefaratti, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer - ABSENT: Eric Newton Ross Pym, Secretary-Treasurer (I) ADOPTION OF MINUTES Moved by Keith Wilkinson Seconded by Susan Kular That the minutes of the 9th meeting of the Committee of Adjustment held Wednesday, July 11,2007, be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF AGENDA Moved by Keith Wilkinson Seconded by Kevin Ashe That the agenda for the Wednesday, August 1, 2007 meeting be adopted. CARRIED UNANIMOUSLY - 1 .. - Committee of Adjustment Meeting Minutes Wednesday, August 1, 2007 ~. 7:02 pm Main Committee Room (III) REPORTS 1 . (Deferred from the July 11, 2007 meeting) PICA 37/07 - Mary Ann Whalen 1570 Major Oaks Road (Lot 46, Plan 1509) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 2015/85 to recognize a flankage side yard width of 2.2 metres to a covered basement walkout, whereas the by-law requires a minimum flankage side yard width of 2.7 metres. The applicant requests approval of this variance in order to obtain a building permit for the existing construction. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor, expressing no concerns and from Councillor Rick Johnson in support of the application. --/ Written comments were received from the City's Chief Building Official (CBO) indicating the above grade construction was carried out without a permit. An Order to Comply was issued to the owner concerning this matter on December 5,2006, and has not been complied with. The owner is required to obtain a building permit or alternatively remove the construction. The CBO questions the intended use of the basement space since there are no current apartment or business license registered at this location. Written comments were also received from the City's Fire Prevention Officer requesting a letter from the applicant clarifying the existing use of the basement for the subject dwelling and also advise that conversion of the basement area into an accessory dwelling unit would have to meet the requirements of the City's two-unit registration by-law. Jackie Rodney, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Jackie Rodney indicated the walkout is for safety reasons to access storage, was not aware a building permit was required and agreed to submit a letter clarifying the use of basement for the subject dwelling. ..-' 2 - ,- - Committee of Adjustment Meeting Minutes VVednesday,August1,2007 7:02 pm Main Committee Room Moved by Kevin Ashe Seconded by Keith Wilkinson That application PICA 37/07 by Mary Ann Whalen, be APPROVED on the grounds that the flankage side yard width of 2.2 metres is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the covered walkout, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the existing construction within six months of the date of this decision, or this decision shall become null and void. 3. That the applicant submits a letter clarifying the existing use of the basement for the subject dwelling. CARRIED UNANIMOUSLY 2. (Deferred from the July 11, 2007 meeting) PICA 39/07 - Grand Communities (Altona) Corporation 1870 Altona Road (pt Blk 69, Plan 40M-1700) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 4366/93, to permit a mixed-use development on the subject property consisting of a maximum of 177 townhouse dwelling units and a minimum Gross Leasable Floor Area of 700 square metres for non-residential buildings, whereas the by-law permits a maximum of 138 dwelling units and requires a minimum Gross Leasable Floor Area of 940 square metres of for all non-residential buildings. In addition, the applicant requests that the definition for landscaped open space established in the amending by-law be varied to include any portion of a parking space, parking aisle, driveway or ramp, whereas the definition for landscaped open space established in the by-law does not include any portion of a parking space, parking aisle, driveway or ramp. The applicant further requests that a maximum of 17 parking spaces be permitted on the portion of the subject lands zoned "OS-A" - Open Space Zone, whereas the by-law permits a maximum of 15 parking spaces on the "OS-A" - Open Space Zone. 3 . Committee of Adjustment Meeting Minutes Wednesday, August 1,2007 ...-'. 7:02 pm Main Committee Room The applicant requests approval of these variances in order to obtain final Site Plan Approval and building permits for the construction. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Fire Prevention Officer, expressing no objections to the application. Written comments were also received from Susan Brown of 286 Tranquil Court in objection to the application. Written comments were also received from the City's Municipal Property & Engineering indicating a review of the submitted Traffic Impact Study would not affect the surrounding road network by the additional residential units, since Altona Road is a Regional Road, the Region of Durham should be consulted on the proposed access on Altona Road for operational impacts. Russ Cheeseman, agent, was present to represent the application. Russ Cheeseman noted that the project planner, Lori McPherson and Architect, Paul Johnston were present to respond to any questions. Donna Eden of 1995 Pine Grove Avenue, Bob & Susan Brown of 286 Tranquil Court, Pierre Lepage & Pam Moore of 287 Tranquil Court, Mario & Suzanne Liscio of 283 Tranquil Court, Rob Gonsalves of 284 Tranquil Court and John Will of 289 Tranquil Court were present in objection to the application. Councillor Pickles was also present and indicated he was not in favour of or in objection to the application, he was seeking clarification of matter respecting the proposal. -. Russ Cheeseman outlined the application indicating the additional dwelling units would be within the height requirements and setbacks, no impact on traffic, residential parking will be provided underground, access for residential units will be from Altona Road and access for the commercial units will be from Pine Grove Avenue. In response to questions from the Committee and concerned residents, Russ Cheeseman stated residential parking will be provided underground, and a traffic study had been done and indicated no impact on Altona Road and Pine Grove Avenue. Russ Cheeseman also indicated Altona Road is being widened (2008). The garbage location/collection and disabil.ity parking will be looked at through the Site Plan process. Paul Johnston indicated the original plan was for a greater commercial building and a 5-storey apartment building and feels the new owners have addressed neighbourhood compatibility with the townhouse design. ..-. 4 - Committee of Adjustment Meeting Minutes VVednesday,August1,2007 7:02 pm Main Committee Room Donna Eden requested clarification on the location of parking, would like to see the traffic study redone at a different time of year (winter) and does not agree with current traffic study submitted with application. Bob & Susan Brown provided written comments and outlined several concerns at the meeting with the increase of traffic, the amount of dwelling units being proposed, the height of the dwelling units, residential parking and the garbage storage/pick-up for the commercial units. Residents on Tranquil Court expressed all the same concerns with the limited amount of parking, garbage and delivery trucks access, higher density and the increase in traffic. The residents also expressed concern with the validity and conclusions of the traffic study. - In response to a question from Councillor Pickles, the Assistant Secretary- Treasurer explained the 177 dwelling units is for the subject property and surrounding area, and the number of dwelling units being increased is 39 with 21 of them above the commercial component. Councillor Pickles advised he would like to see the neighbourhood completed and stated he is on the Site Plan Committee and is now aware of residents' concerns. Councillor Pickles also indicated there are some good changes and some concerns and the concerns can be looked at through the Site Plan process. Moved by Kevin Ashe Seconded by Keith Wilkinson That application PICA 39/07 by Grand Communities (Altona) Corporation, be APPROVED on the grounds that the requested maximum of 177 dwelling units, the minimum aggregate Gross Leasable Floor Area of 700 square metres 'for non-residential uses, a maximum of 17 parking spaces within a landscaped open space, and the inclusion of parking spaces, parking aisles or driveways within the definition for landscaped space area are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: _. 1. That these variances apply only to the proposed buildings and proposed parking areas, as generally illustrated on the applicant's plans submitted with this application. 5 Committee of Adjustment Meeting Minutes VVednesday, August 1, 2007 ~ 7:02 pm Main Committee Room 2. That the applicant obtains final site plan approval and obtain building permits within two years of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY The Committee adjourned at 8:06 pm. The Committee reconvened at 8:08 pm. 3. PICA 41/07 - 897948 Ontario Ltd. 1830 Sandstone Manor Part of Lots 29 & 30, Range 3, BFC (Parts 1 to 9, 40R-10767) City of Pickering The applicant requests relief from Zoning By-law 2511, as amended by By-law 789/78 to permit side yard parking to be located a minimum of 1.0 metre -- from the side lot line and to provide a minimum of 98 parking spaces on the subject property, whereas the by-law requires side yard parking to be located a minimum of 7.5 metres from the side lot line and requires a minimum of 132 parking spaces on the subject property. The applicant requests approval of these variances in order to obtain revised site plan approval and a building permit for alterations to the property. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor and Toronto and Region Conservation Authority both, expressing no concerns and from Office. of Sustainability in support of the application. Written comments were also received from Brandcross Developments of 1815 Ironstone Manor in objection to the application. Robert Bauer, agent, was present to represent the application. Dawn Mitchell of 1815 Ironstone Manor was present in objection to the application. Robert Bauer outlined application and indicated 98 spaces are sufficient to accommodate shift parking for the manufacturing plant. Robert Bauer also indicated there will be no increase to the size of the building as they are adding ----./ mechanical equipment only. 6 - Committee of Adjustment Meeting Minutes VVednesday, August 1, 2007 7:02 pm Main Committee Room Dawn Mitchell provided written comments and outlined several concerns at the meeting the proposed parking and alterations are too close to property line, overflow parking and trespassing on their property, aesthetics of the neighbourhood will be affected and the increase of vehicle traffic. Dawn Mitchell also noted a desire to work with the applicant to find a mutual agreeable solution to any overflow parking problems, should they occur. Moved by Keith Wilkinson Seconded by Susan Kular - That application PICA 41/07 by 897948 Ontario Ltd., be APPROVED on the grounds that the side yard parking to be located a minimum of 1.0 metre from the side lot line and to provide a minimum of 98 parking spaces on the subject property are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following' conditions: 1. That these variances apply only to the, as generally sited and outlined on the side yard parking applicant's submitted plans with this application. 2. That the applicant obtains revised site plan approval within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 4. PICA 42/07 - C. Carter 4885 Victoria Street (Lot 43, Plan 43) City of Pickering - The applicant requests relief from Zoning By-law 3037 to recognize a lot area of 929 square metres, front yard depth of 1.5 metres to a fro'lt porch, and a flankage side yard width of 0.6 metres to the existing dwelling, whereas the by-law requires a minimum lot area of 1,390 square metres, a minimum front yard depth of 9.0 metres, and a minimum side yard width of 1.8 metres. The applicant also requests relief from Zoning By-law 3037 to permit a flankage side yard width of 0.9 metres to a proposed one storey addition, and a proposed green house structure to be located within the side yard of the subject property, whereas the by-law requires a minimum flanking side yard width of 1.8 metres and requires all accessory structures to be located in the rear yard. 7 Committee of Adjustment Meeting Minutes VVednesday,August1,2007 7:02 pm Main Committee Room ..-'. The applicant requests approval of these variances in order to obtain a building permit for the proposed construction. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor, expressing no concerns and from Councillor Rick Johnson in support of the application. Candace Carter, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Susan Kular That application PICA 42/07 by C. Carter, be APPROVED on the grounds that the existing lot area of 929 metres, front yard depth of 1.5 metres to a front porch, side yard width of 0.6 metres to the existing dwelling, a minimum flankage side yard width of 0.9 metres to a proposed one storey addition and a green ~ house structure within the side yard are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed one storey addition and greenhouse structure, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY ----' 8 - Committee of Adjustment Meeting Minutes VVednesday, August 1, 2007 7:02 pm Main Committee Room (IV) ADJOURNMENT Moved by Keith Wilkinson Seconded by Susan Kular That the 10th meeting of the Committee of Adjustment be adjourned at 8:22 pm and the next meeting of the Committee of Adjustment be held on VVednesday,August22,2007. CARRIED UNANIMOUSLY - Date Chair ,,~ 9 CLilJ O~ Minutes! Meeting Summary Communities Against Violence Everywhere Tuesday, July 17,2007 6:00 pm Tower Room ,- Attendees: Tasleem Hudani, Vice Chair Tom Melymuk, Director, Office of Sustainability Shawna Mutton, Coordinator, Community Sustainability Paul Crawford Rowena Kirk Dianne Surman Kwan Ng Regrets: Tass Tsakamas, Chair Trevor Langille Work Plan The Vice Chair lead a discussion on the work plan. The committee finalized the three community youth related sections: 1. Social! recreation activities 2. Employment and job search 3. Counselling! crisis! health After some discussion, it was noted that education should be added as the 4th group. Paul noted that a lot of information has already been gathered for education and the committee will need to verify that information and add any new programs. Committee members were assigned to the following sections: Social! Recreation Activities - Shawna & Rowena Employment and Job Search - Tass & Trevor Counselling! Crisis! Health - Dianne & Kwan Education - Paul (Public Board) & Tasleem (Separate Board) The committee agreed that all four areas could be investigated simultaneously. The Director, Office of Sustainability advised the committee to alwa s be thinkin about the Cit and how pro rams, PaQ - services and recommendations affect the City. He also noted that when it comes time to make recommendations to Council, the committee must be able to recommend items that the City is able to implement or assist with. Committee members are to start researching programs and services in their sections. It was noted that it would be beneficial to find out what other municipalities are doing to compare. Dianne noted that identifying measurements and success rates for existing programs and services, in all sections, would be very beneficial for the committee. The committee would like a list of questions developed to use when contacting different community groups etc. Other Business Dianne asked about budget timing. Tom advised that if the committee would like to ask Council for funding in 2008, a request should be made before the end of 2007. A report should go to Council at least once a year to update on the actions of the committee and make any recommendations. Meeting Adjourned: 7:20 pm Next meeting: Tuesday, September 18 at 6:00 pm in the Tower Room Copy: Mayor Members of Council Chief Administrative Officer Department Heads Division Heads ....".", Shawna will develop a template and send it out to the committee. Committee members to fill out as much of the template as they can before the next meeting. Please forward Shawna your templates by September 10. Shawna to put together question list and email to committee. ~' -' Page 2