HomeMy WebLinkAboutJune 14, 2007
Cilq o~ Minutes I Meeting Summary
Pickering Museum Village Advisory Committee
June 14, 2007
6:00 pm
Redman House Program Centre / Site Meeting
Attendees: Laura Drake, Chair
Bill Weston
Paul Savel
Rose Cowan
Pat Dunnill
Sean Byrne
Bill Utton
Stephen Reynolds, Division Head, Culture & Recreation
Katrina Pyke, (Acting) Education & Collections Officer
Carol Redmond, Recording Secretary
Regrets: Bill McLean, Regional Councillor - Ward 2
Kees van der Vecht
Marisa Carpino, Supervisor, Culture & Recreation
Mandy Smiles, Education Instructor
1.0 Welcome & Introductions
Laura welcomed members and thanked them for coming
2.0 A roval of A enda All
Motion
Moved by Bill Utton
Seconded by Paul Savel
- That the agenda of June 14,2007 be approved
CARRIED
3.0 A roval of Minutes - A ri119, 2007 All
Motion
Moved by Paul Savel
Seconded by Rose Ann Cowan
- that the minutes from the April 19, 2007 meeting be
approved
CARRIED
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4.0 Updates
Item /
Ref #
Site
Katrina advised committee of the following:
site looks great
painting has commenced on Blacksmith Shop & Miller
Cole House
site to be re-Ieveled week of June 18, 2007
road repairs have commenced
log replacement is going ahead
Steve advised that committee that pursuant to a recent
provincial government initiative, a request for two defibrillators
for the Pickering Museum Village has been made to Base
Hospital, decision to be made by end of June.
Events
Tapestry
Paul advised committee that event went well
217 visitors
food vendors were successful
de-centralizing entertainment went well
Oddfellows' Hall entertainment was poorly attended,
most visitors didn't venture past Miller Cole House
some groups arrived late - revisit an earlier start time
next year
need more assistance with take-down - Katrina advised
that Marisa is looking for City support for set-up and
take-down
Community group survey has been distributed, follow up
meeting has been scheduled
Pat reported on map activity
Pat to send
suggestions to Paul for
next year
Steam Up
Katrina advised committee of the following:
event went well despite the weather
230 people, little more than last year
many new volunteers
lots of good comments
Whodunit
Mandy is looking for volunteers
snow fencing must be installed in picnic area as wine is
being sold.
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Item /
Ref #
Details & Discussion & Conclusion
(summary of discussion)
Education
Katrina advised committee of the following:
School tours have surpassed projected numbers, a
school from Brampton toured the facility with rave
reviews
A discussion ensued regarding the fees and charges and it was
decided that staff will review education fees and charges and
will make recommendations to Council.
Collections
Sean advised that back up will not be a problem as
computers are linked to the City
- will make use of current software
Mandy Smiles and Sarah Gittens have developed a
training workshop on collection management for
volunteers
Historica
Katrina advised that the event was very organized and
well received by those present
Foundation:
Pat advised committee of the following:
has met with contractors regarding requests for
quotations
closing date for quotations is June 26
foundation work can begin after Communities in Bloom
Judges Tour on July 26
identified that original specs did not take into
consideration the addition of accelerants to the concrete
PMV will be in limited operation while work is being done
Steve advised that John Rutledge would add an
addendum to add accelerant. An approximated 10 day
process
proposed to be completed July 30-Sept 10
Foundation discussed next phase of restoration, they
would like tenders to go out in the Fall 2007
Steam Barn
Laura advised that meeting with Trillium Foundation went
well
grading behind Steam Barn has been completed
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Item /
Ref #
5.0
6.0
Details & Discussion &
(summary of discussion)
All
All
Paul to investigate the
idea of the cultural
partners providing
music during the
summer months
Katrina to sent 2008
event dates to Laura
by August for vetting
by the committee.
7.0 Ad"ournment Laura
Next meeting, Thursday, September 20,2007 at 7:00 pm., Main
Committee Room, City Hall. Budget Meeting also scheduled for
October 18, 2007, Main Committee Room, City Hall.
Work Plan
Committee reviewed and amended 2006-2010 Work
Plan
Motion
Moved by Paul Savel
Seconded by Bill Weston
- That the Work Plan be sent to the clerk and Council
CARRIED
New Business
Laura Drake asked committee members for suggestions on
how to increase the number of visitors to the Museum
Suggestions are as follows:
Film Nights
invite cultural partners to sponsor a music day
Greenwood walk - invite residents to an historic walk
Advisory committee needs more members
use advertising racks at Museum to promote Advisory
Committee
2008 Event dates
Printing Press
A discussion ensued regarding the Printing Press
Motion
Moved by Pat Dunnill
Seconded by Bill Utton
that the Printing Press be accessioned
CARRIED
Meetin ad'ourned at 8:40 m
Copy: City Clerk
Attachment
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