HomeMy WebLinkAboutApril 19, 2007
Citq (J~ Minutes I Meeting Summary
Pickering Museum Village Advisory Committee
April 19, 2007
6:00 pm
Redman House Program Centre / Site Meeting
Attendees: Laura Drake, Chair
Bill McLean, Regional Councillor - Ward 2
Bill Weston
Paul Savel
Stephen Reynolds
Katrina Pyke
Rose Cowan
Pat Dunnill
Sean Byrnes
Carol Redmond, Recording Secretary
Regrets: Marisa Carpino
Bill Utton
Kees van der Vecht
Details & Dis
(summary of discussion
1.0 Welcome
Laura welcomed members and thanked them for coming
2.0 Site Tour All
Katrina provided the committee with a tour of the Museum and
updated the group on the following buildings:
Steam Barn
. old shed is gone. Plans finalized for workshop addition.
. new industrial racking installed
. lighting upgraded
Log House
. overall, in pretty good shape
Log Barn
. needs some logs replaced
. Katrina has found someone to do the repair and
replacement of logs. Work will be completed this summer
Page 1
CORP0228-2/02
Details & Discussion & Conclusion
(summary of discussion)
Collins House
. shingles are coming off
. 2nd floor plaster repair and interior painting scheduled for
June
Miller Cole House
. picket fence needs repainting
. exterior and 2nd floor will be painted along with plaster
repair scheduled for June
. post out back needs to be dealt with
. hand pump is not working
Combination Building
. Katrina would like to arrange cleaning of the 2nd floor
. Need to make sure 2nd floor is stable
. raccoons have made a mess, needs to be cleaned by
professionals
. farming wood wright machines can be moved here
Chapel
. painting of pews needs to be finished
3.0
A roval of A enda & Minutes
Motion
Moved by Bill Weston
Seconded by Pat Dunnill
. that the minutes from the February 8, 2007 meeting be
approved
CARRIED
4.0
Sub-Committee Updates
Budaet
Stephen Reynolds provided budget updates
· 2007 current and capital budgets have been approved
Current Budget
. Museum budget was increased
· $10,000 approved for additional support staff
· $20,000 approved for additional education instructors
Steve advised committee that it will now be a challenge for
Museum staff to generate revenue to offset increased costs
Capital Budget
· Hotel Restoration is number one priority
· Phase 1 construction is supported by council
· Construction of foundation will be completed this year,
projected cost of $80,000. (financin is $40,000 from
CORP0228-2/02
Steve Reynolds to
check when shingle
replacement was last
done
Katrina Pyke to ask
Dave about the hand
pump.
Katrina will get a
workshop team to
finish painting.
All
Steve, Katrina, Paul,
Pat
Page 2
Details & Discussion & Conclusion
(summary of discussion)
City and $40,0000 from Pickering Museum Village
Foundation}
· remaining work will be completed in 2008
· $50,000 approved in 2006 capital is carried over from
last year
2007 Capital projects to be completed this year
· Blacksmith/Woodshop - paint exterior
. Miller Cole House - paint exterior
· Miller Cole House - paint interior and plaster repair
· Collins House - paint interior and plaster repair
· Redman House & Miller Cole House - ground re-Ieveling
& re-sodding
· Road repairs - grading and gravel filling
· $5,000 was approved for restoration of Gas & Steam
Barn collection
· supply and installation of public access defibulator and
equipment - 2 defibulators to be installed this year
· repairs to log barn and chimney repairs were carried
over from 2006
Tapestry
Paul Savel advised committee of the following:
· 9 groups have been confirmed so far
· stage used last year was not available
· groups will be performing throughout the village
· groups will be encouraged to interact with audience
· Ennio has had success working with youth groups
· imperative for all groups to attend May 6 meeting as
timing of performances will be important
· Pat Dunnill has been in contact with an East Indian
group
A discussion ensued regarding the caterer and it was decided
to put matter over to the May 6 agenda.
Paul and his wife informed the committee that they have
purchased a tent and donated it to the Pickering Museum
Village Foundation on the condition that it is used for Museum
events only.
CORP0228--2/02
Pat Dunnill to give
group Marisa's contact
information
Page 3
Details & Discussion & Conclusion
(summary of discussion)
Special Events
Katrina Pyke advised the committee of the following:
. Steam Up is scheduled for May 27
· school programs have been booked every day from April
until the end of June
· promotions team from the City have been doing an
amazing job, the Museum has been well promoted over
the last 18 months and it is now reaping the benefits
· Museum has begun renting outreach kits for $25.00,2
kits have gone out since March
· program was taught at Durham College by Pickering
Museum Village education staff - excellent feedback
· pilot project has been developed "The Hand that Rocks
the Cradle" - 3 segments, can stand alone or all 3
segments utilized
· summer students research assignment this year will be
on Gas & Steam barn equipment
· Stepping in Tyme will be receiving a Civic Award April
30,2007
. Museum will be one of the highlights of this year's
Communities in Bloom
. Museum was host site for Historica Fair on April 12 -
National organization promoting history in Ontario. Went
well, networked with other museums. Kids did an
excellent job presenting their heritage topics
Museum Villaae Foundation
Pat Dunnill advised the committee of the following:
. plans for the hotel have been delivered
. work will begin late July or early August after
Communities in Bloom
· Rubber Duck race has been put off until the Fall Family
Festival
· Councillor Bill McLean has arranged $1000 donation for
the purchase of ducks
· Bingo is undergoing a dramatic change - new revenue
model means a lower percentage of profits for the
foundation, this could have a major impact on
fundraising
· 3 people from organization must be present each Bingo,
so far we have Pat, Suzanne and Angela - need 2-3
more volunteers
. AGM set for June 21
CORP0228-2/02
Mary Cook and Tom
Reid to organize
Page 4
I~ Details & Discussion & Conclusion
R (summary of discussion)
5.0 2007 Work Ian Laura
Laura advised committee to develop a SMART
Work plan for 2007 projects. Work Plan to be presented to
council. Committee members discussed current projects and
developed a Work Plan for 2007, a copy of which is attached to
these minutes.
Laura proposed that the Work Plan be reviewed annually to
delete com leted items and add an new items.
6.0 New Business All
Pat Dunnill expressed his concern regarding the interpretation
of Pickering Museum Advisory Committee bylaw with respect to
other museums being built and the Advisory Committee's role in
other museums
Steve Reynolds provided the following information:
. pursuant to information received from the City Clerk, the
current bylaw states that the Advisory Committee will
provide advice to Council on museums. PMV would
continue to act in an advisory capacity
Steve suggested that the committee review its mandate on an
annual basis.
Laura Drake advised Committee that in 2011, the City will have
its 200th and the museum's 50th anniversaries.
. need to publish book on museum's history by 2011
. need to determine Pickering Museum Village role
7.0
Steve Reynolds advised the committee that Backwoods Players
has requested to construct a shed to store props etc.
· 12' x 16' cedar shed, to be paid for by Backwoods
Players - should be under $6,000
· company in Mt. Albert has been selected to design shed
· proposed location, west side of staff parking lot amongst
the trees.
Ad"ournment
Next meeting, Thursday, June 14,2007, 6:00 pm., Pickering
Museum Village - Redman House Program Centre
Meetin ad.ourned at 9:45 m
Copy: Chief Administrative Officer
City Clerk
Attachment
CORP0228-2/02
Laura Drake will follow
up with Mary Cook
Plans will be reviewed
by City staff.
Laura
Page 5