HomeMy WebLinkAboutAPT 03/01
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AJAX/PICKERING TRANSIT AUTHORITY
REPORT TO BOARD
FROM:
Gillis A. Paterson
Director, Corporate Services & Treasurer
DATE: September 17,2001
REPORT NUMBER: APT 03-01
SUBJECT: Ajax/Pickering Transit Authority - Subscription Policy
RECOMMENDATION:
It is recommended that Report APT 03-01 of the Director, Corporate Services & Treasurer, City
of Pickering, be received and that be it hereby resolved that the Ajax Pickering Transit Authority
accept the agreement of the Subscription Policy to insure the liability assumed by the Resolution
as follows:
The Ajax Pickering Transit Authority hereby
1. Assume the Liability for bodily injury to or death of any person or damage to or destruction
of property of others, imposed by law upon:
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a) Board Members, Employees or Volunteer Workers of the Ajax Pickering Transit
Authority for Liability which arises out of the use or operation by such person of a
licensed motor vehicle, or
b) the owner of any licensed motor vehicle, for liability which arises out of the use or
operation of such licensed motor vehicle by Board Members, Employees or Volunteer
workers or the Ajax Pickering Transit Authority.
2. Declares that such assumption of liability be subject to the following limitations, exclusions
and conditions:
a) This assumption of liability applies only to the use or operation of a licenced motor
vehicle in Canada or the United States of America by Board Members, Employees or
Volunteer Workers on behalf of the Ajax Pickering Transit Authority including travel to
and from work and attendance at meetings.
b) This assumption of liability applies only in excess of existing insurance carried by the
owner of the licensed motor vehicle which was being used or operated by Board Members,
Employees or Volunteer Workers at the time of the accidence and does not apply unless
the licensed motor vehicle which was being used or operated by such person at the time of
the accident is insured for not less than the minimum Third Party Liability Limit required
by The Insurance Act for the Province of Ontario.
c) This assumption of liability is subject to the agreements, conditions, terms and limit of
liability insured in the Non-Owned Automobile Policy issued by the Subscription Policy
and shall terminate whenever such Non-Owned Automobile Policy is terminated.
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ORIGIN:
Director, Corporate Services & Treasurer
Report to Ajax/Pickering Transit Authority
Date: September 17, 2001
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Subject: Ajax/Pickering Transit Authority - Subscription Policy
Page 2
AUTHORITY:
The Municipal Act, R.S.O. 1990, as amended, and Regulations
FINANCIAL IMPLICA nONS:
The cost of this Contractual Liability Extension has been included in the premiums for the
coverages previously purchased as contained in Report APT 02-01 ofthe Treasurer.
EXECUTIVE SUMMARY:
Not applicable.
REPORT:
In order for the Contractual Liability Extension (SEF #96) under the Non-Owned Automobile
Policy the foregoing Resolution must be passed by the Board.
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This extension provides coverage for Board Members and employees extended coverage while
driving their own vehicles on Board business. It is recommended that this be approved as it
offers Board Members and employees that same level of coverage, while driving their own
vehicles on Board business, as that provided while driving Board vehicles on Board business.
However, in any claims situation it is always the insurance of the owner of the vehicle that
applies first. This coverage would be in excess of that should the need arise.
A TT ACHMENTS:
Not applicable.
Prepared / Approved / Endorsed By:
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.Gillis A. Paterson
Director, Corporate Services & Treasurer
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GAP:vw
Copy: T.J. Quinn, Chief Administrative Officer
R. Parisotto, Chief Administrative Officer, Town of Ajax
T. Galinis, General Manager, Ajax/Pickering Transit Authority
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Meeting Minutes
Ajax / Pickering Transit Board of Directors
Ajax Municipal Complex
Tuesday, September 18, 2001
4:30 PM
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Present:
Regional Councillor Jim McMaster (Chair)
Mayor Wayne Arthurs
Mayor Steve Parish
Regional Councillor Maurice Brenner
Councillor Pat Brown
Ted Galinis, General Manager, Ajax-Pickering Transit
Neil Killens, Director of Pickering Transit
Dick Duchemin, Director, HR Services
David Forget, Manager, Customer Service and Special Projects (Recorder)
John Fleck, Manager, HR Services
Gill Paterson, Treasurer
Regrets:
Councillor David Pickles
1.
Review of Minutes of Meetinq of Auqust 1. 2001
Moved by: S. Parish
That the minutes of August 1,2001 be approved.
Carried
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2.
Report from Ted Galinis. General Manaqer
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Meeting Minutes
Ajax / Pickering Transit Board of Directors
Tuesday, September 18, 2001
Page 2
1) Update on Implementation Matrix:
Ted reported that the implementation schedule is now in phase 4. Ted
reviewed the rank legend for the Board from complete to unacceptable. 205
of 319 identified issues have been dealt with. Ted reviewed the matrix for
those in attendance. Ted noted recent bus fires and the models which have
been pulled offthe road. Other issues included IT TV. Consideration will be
given to the format of meetings in the future under the Municipal Act. Ted
noted that the internal teams have been very busy since the last meeting.
2)
Schedule fo Meetings - Year End 200 I
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The last page ofthe implementation matrix outlined the meeting dates for the
remainder of the year.
3)
Regional Bench Agreement
A report to the APT A Board was circulated for information. The report
recommends that it be received and that the General Manager be authorized
to execute agreements with the Region of Durham to license the installation
of transit rental benches.
Moved by: Mayor Parish
Carried.
4) Resolution for Participants in OMERS - Ajax Pickering Transit Authority.
Moved by Steve Parish
Carried.
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a) Ajax / Pickering Transit Authority Report to Board
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Meeting Minutes
Ajax / Pickering Transit Board of Directors
Tuesday, September 18, 2001
Page 3
The report outlined and recommended the acquisition ofliability insurance to
the Board and all of it's employees. The premium would be for 12
months.
Moved by: P. Brown.
Carried.
1) Gil circulated a report to the Board entitled Ajax / Pickering Transit
Authority dated September 17, 2001
Moved by: M. Brenner
Carried.
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3.
Correspondence
a) Letter to Bev Reed, WSIB dated August 31, 2001 from William LeMay.
2) Letter to Ted Galinis dated September 11,2001 from Tobin Robbins, Media
Out-of-Home Advertising
3) Media release dated September 11,2001 entitled "Transit Service Meeting
GO Rush Hour Service".
4.
Scheduling of Next Meeting
The next meeting of the Ajax-Pickering Transit Board of Directors is scheduled for
4:30 p.m., Tuesday, November 27,2001 at Pickering.
5.
Other Business and Direction
Jim suggested a reporting strategy to both Councils.
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6.
Adjournment
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Meeting Minutes
Ajax / Pickering Transit Board of Directors
Tuesday, September 18, 2001
Page 4
Copied to:
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Motion to Adjourn: Mayor Arthurs
Carried.
The meeting adjourned at 5:20 p.m.
Mayor Wayne Arthurs
Regional Councillor Maurice Brenner
City Councillor David Pickles
Thomas J. Quinn, Chief Administrative Officer
Tom Melymuk, Division Head, Corporate Projects and Policy
Neil Killens, Manager, Transit Services
Gil Patterson, Treasurer
Mayor Steve Parish
Regional Councillor Jim McMaster
Councillor Pat Brown
Richard Parisotto, Chief Administrative Officer
John Fleck, Manager, HR Services
David Forget, Manager of Customer Service and Special Projects (Recorder)
Dick Duchemin, Director, HR Services
Ted Galinis, General Manager, Ajax-Pickering Transit
Greg Kirkbride, Director of Finance
John Reble, APT A
CitlfO#
Pickering Civic Complex
One The Esplanade
Pickering, Ontario
Canada
L1 V 6K7
Direct Access 905-420-4660
cityofpickering.com
CORPORATE SERVICES DEPARTMENT
Department 905-420-4634
North Pickering 905-683-2760
Facsimile 905-420-5313
corpserv@city.pickering.on.ca
October 8, 2001
Mr. Randy Edwards
Frank Cowan Company Limited
4 Cowan Street East
Princeton, Ontario
NOJ 1 VO
Dear Randy:
Re: Ajax/Pickering Transit Authority - Subscription Policy
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Please find attached the following documentation from the AjaxlPickering Transit
Authority Board meeting of September 18,2001:
1. Report to the Board dated September 17, 2001
2. Minutes from the Board meeting of September 18, 2001
As you review the documentation, you will notice that the APT A Board approved the
Liability Insurance Recommendations as confirmed in the Board Minutes.
Yours truly,
4~.
Stan Karwowski,
Manager, Financial Services
SK/vw
Attachments
Copy: G. Paterson, Director, Corporate Services & Treasurer
T. Galinis, General Manager, Ajax/Pickering Transit
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