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Home My WebLink AboutJune 18, 2007 Council Meeting Agenda Monday, June 18, 2007 Council Chambers 7:30 pm IN CAMERA MEETING OF COUNCIL HAS BEEN SCHEDULED FOR 7:00 PM I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE In Camera Council Meeting Minutes May 22, 2007 Special Council Meeting Minutes May 22,2007 Council Meeting Minutes May 22, 2007 Planning & Development Committee Minutes June 4, 2007 Under Separate Cover 1-3 4-20 21-32 IV) PRESENTATIONS V) DELEGATIONS VI) CORRESPONDENCE VII) COMMITTEE REPORTS 33 34 35-54 55-60 a) Report PO 2007-03 of the Planning and Development Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS 61-207 IX) MOTIONS AND NOTICE OF MOTIONS 208-209 X) BY-LAWS 210-249 XI) OTHER BUSINESS XII) CONFIRMATION BY -LAW XIII) ADJOURNMENT Council Meeting Agenda Monday, June 18,2007 Council Chambers 7:30 pm FOR INFORMATION ONLY . Minutes from the Accessibility Advisory Committee April 25, 2007 . Minutes from Advisory Committee on Race Relations & Equity May 3, 2007 . Minutes from Heritage Pickering Advisory Committee May 15, 2007 . Accessibility Advisory Committee May 23, 2007 Special Council Meeting Minutes Tuesday, May 22,2007 7:35 pm Council Chambers PRESENT: :. ~- O.Q 1 Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll T. Melymuk G. Paterson D. Bentley D. Shields C. Rose G. McGregor S. Gaunt - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - Deputy Clerk - Manager, Policy - Principal Planner, Policy - Senior Planner (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) PRESENTATIONS Mayor Ryan noted that the Special Meeting was in accordance with the provisions of the Planning Act. He stated that the City of Pickering Official Plan is a strategic policy document that guides and manages growth and development while protecting the natural and rural environments. He also noted that the Planning Act requires municipalities to hold a special meeting of council at least once every five years - 1 - 002 Special Council Meeting Minutes Tuesday, May 22, 2007 7:35 pm Council Chambers that is open to the public, to determine the need for any revisions to the Official Plan. Mayor Ryan stated that the first part of the special meeting would be a presentation from city staff, followed by submissions from the public. There is no official report and there is no recommendation being presented at this time. He also noted that public submissions would be governed by the rules of procedure and that delegates had 10 minutes to address council and should state their name and address for the public record. He stated that the Planning & Development Department would also accept written submissions up to June 30, 2007. Mayor Ryan stated that the Planning & Development Committee would consider the results of this initial community consultation and confirm the directions of the Official Plan review at a future meeting planned for the Fall of 2007. Mayor Ryan introduced Steve Gaunt, Senior Planner for the City of Pickering who gave a presentation on the Official Plan, the process involved in the review and the key areas of focus for the Official Plan Review. (IV) DELEGA liONS Members of the public were invited to present comments, ideas and issues regarding revisions to the City's Official Plan. Laura Gardner, 1880 Valley Farm Road, Suite 1622, questioned what was going on with the airport lands. Glenn Brown, 1995 Bowler Drive, questioned what had happened to plans suggested previously. He asked what was happening with the Kingston Road corridor and stated that he thought the City's direction was to improve the look of Kingston Road, beautify the streetscape and wondered if that was still the City's intentions. He also stated that more emphasis should be placed on the community as a whole and concentrate on the concept of more public spaces and something of interest to view as you travel through the community. He noted that Pickering should take best practices from other communities like Oakville. Wolf Mueller, 2955 Altona Road, noted that Pickering should create an alternate vision for the airport area and that Pickering should retain more open space areas. - 2 - .. Special Council Meeting Minutes Tuesday, May 22, 2007 7:35 pm Council Chambers .' 003 Sylvie Landry, 989 Rambleberry Avenue, stated that she was the School Board Trustee for the French Public School Board and was interested in the Official Plan and the process review being initiated by the City. A resident of Greenwood stated that he really liked the Frenchmen's Bay designed and questioned whether businesses in the area felt the model was productive for their businesses. A question and answer period ensued. (V) CONFIRMATION BY -LAW Bv-Iaw Number 6758/07 Councillor McLean, seconded by Councillor Johnson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of May 22,2007. CARRIED (VI) ADJOURNMENT The meeting adjourned at 9:15 pm. DATED this 22nd day of May, 2007 MAYOR DAVID RYAN DEBIA.BENTLEY CITY CLERK - 3 - Council Meeting Minutes I ",~ oo~ Tuesday, May 22, 2007 9:30 PM Council Chambers PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley J. O'Connell D. Pickles Absent: Councillor McLean ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll 1. Melymuk G. Paterson D. Bentley D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - Deputy Clerk (I) ADOPTION OF MINUTES Moved by Councillor Johnson Seconded by Councillor Dickerson Planning & Development Committee Minutes May 7, 2007 Executive Committee Minutes May 14, 2007 Council Meeting Minutes April 16, 2007, May 14, 2007 In Camera Council Meeting Minutes April 10, 2007, May 14, 2007 CARRIED A recorded vote was held to reconfirm the recorded vote within the Special Council minutes held on May 14, 2007, Item #2, Resolution # 101/07. 1 Council Meeting Minutes Tuesday, May 22, 2007 9:30 PM Council Chambers (II) PRESENTATIONS 005 1 . D. Patrick McNeil Senior Vice President Nuclear Generation Development Ontario Power Generation Re: Presentation regarding Ontario Power Generation's work on the Pickering B Refurbishment and Continued Operation Environmental Assessment Mr. McNeil, Senior Vice President, Nuclear Generation Development, Ontario Power Generation appeared before Council and gave a presentation and update on the Pickering B Refurbishment and the continued Operation Environmental Assessment. He noted that Ontario Power Generation continues to inform the public through public consultation events, newsletters, advertising and website information on Ontario Power Generation and Nuclear Power. A question and answer period ensured. (III) CORRESPONDENCE 1. CORR. 25-07 PATTIE L. BARRIE, CLERK MUNICIPALITY OF CLARINGTON 40 Temperance St., Bowmanville, ON Resolution # 102/07 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 25-07 from Pattie L. Barrie, Clerk, Municipality of Clarington with respect to the goal of gas stations to provide at least one full-service pump at the same price as the self-service pump to accommodate persons with disabilities, be received for information. CARRIED 2. CORR. 26-07 INKY MARK, MP HOUSE OF COMMONS Dauphin-Swan River-Marquette. Manitoba 2 Council Meeting Minutes , '. ooc Tuesday, May 22, 2007 9:30 PM Council Chambers Resolution # 103/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 26-07 from Inky Mark, M.P., Dauphin - Swan River - Marquette, Manitoba, requesting that the Government of Canada enact Bill C-417, the Canadian Soldiers' and Peacekeepers' Memorial Wall Act, be endorsed. CARRIED 3. CORR. 27-07 GT A/905 HEAL THCARE ALLIANCE 200 Front Street West, Suite 2501, Toronto, ON Resolution # 104/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 27 -07, being a News Release from the GT A/905 Healthcare Alliance advising that the Town of Markham has added its voice to call on the Province to fix growing health and social services funding gap in GT A/905, be endorsed. CARRIED 4. CORR. 28-07 KIMBERLEY KITTERINGHAM DEPUTY CLERK TOWN OF MARKHAM 101 Town Centre Blvd., Markham, ON Resolution # 105/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 28-07 from Kimberley Kitteringham, Deputy Clerk, Town of Markham, advising that at its May 14, 2007 General Committee meeting, the Council of the Town of Markham, passed a resolution relating to the GTAA Airport Taxi/Limousine issue and requesting the City of Pickering to adopt a similar resolution, be received for information. CARRIED 3 Council Meeting Minutes Tuesday, May 22, 2007 9:30 PM Council Chambers '" 007 5. CORR. 29-07 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East. Whitby. ON Resolution # 106/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 29-07 from P.M. Madill, Regional Clerk, Region of Durham advising that Report 2007-MOH-17 of the Commissioner & Medical Officer of Health with respect to the regulation of pesticide use was passed by Regional Council on April 18, 2007 and further, requesting that comments be sent back to the Health & Social Services Committee for further discussion, be referred to the Director, Operations & Emergency Services to report. CARRIED 6. CORR. 30-07 THE HONOURABLE JIM BRADLEY MINISTER RESPONSIBLE FOR SENIORS 400 University Ave., 6th Floor Toronto. ON Resolution # 107/07 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 30-07 from Jim Bradley, Minister Responsible for Seniors requesting the City of Pickering's participation in the 2007 Senior Achievement Award Program, be received for information. CARRIED 7. CORR. 31-07 MIKE COLLE, MINISTER MINISTRY OF CITIZENSHIP AND IMMIGRATION 6TH Floor, 400 University Avenue Toronto. ON 4 Council Meeting Minutes .' 008 Tuesday, May 22, 2007 9:30 PM Council Chambers Resolution # 108/07 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 31-07 from Mike Colle, Minister, Ministry of Citizenship and Immigration, requesting the City of Pickering's participation in the Lincoln M. Alexander Award 2007, be received for information. CARRIED 8. CORR. 32-07 LINDA ROBERTS COMMITTEE COORDINATOR Resolution # 109/07 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 32-07 from Linda Roberts, Committee Coordinator with respect to the Heritage Pickering Advisory Committee's Terms of Reference and 2007 workplan be received and filed. CARRIED 9. CORR. 33-07 DERRYN V. GILL CHAIR, BOARD OF DIRECTORS SPINA BIFIDA & HYDROCEPHALUS ASSOCIATION OF ONTARIO 555 Richmond Street West. Box 103. Suite 1006. Toronto. ON Resolution # 110/07 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 33-07 from Spina Bifida & Hydrocephalus Association of Ontario be received and that the City of Pickering proclaim June, 2007 Spina Bifida and Hydrocephalus Awareness Month. CARRIED 5 Council Meeting Minutes Tuesday, May 22, 2007 9:30 PM Council Chambers 009 (IV) COMMITTEE REPORTS a) REPORT PD 2007-02 OF THE PLANNING & DEVELOPMENT COMMITTEE 2. Director, Planning & Development, Report PD 14-07 Planninq and Conservation Land Statute Law Amendment Act. 2006 Bill 51 COUNCIL DECISION 1. That Pickering Council receive and endorse Report PD 14-07 on the Planning and Conservation Land Statute Law Amendment Act, 2006, Bill 51 ; 2. That Pickering Council direct City staff to proceed with the required administrative changes to the planning process, as set out in the Planning and Conservation Land Statute Law Amendment Act, 2006, Bill 51; 3. That Pickering Council direct City staff to report, through the recently initiated Official Plan Review, on the policy changes required to implement various new development controls made available to municipalities through the Planning and Conservation Land Statute Law Amendment Act, 2006, including complete applications, zoning with conditions, employment land redesignation, development permit system and external/sustainable design elements; 4. That Pickering Council enact a by-law to delegate to the Director, Planning & Development or his designate, responsibility for determining whether certain Planning Act applications constitute complete applications, as set out in Appendix I to Report PD 14-07, and 5. Further, that the option to establish a Local Appeal Body for decisions of the Committee of Adjustment not be pursued at this time, due to the associated administrative and financial requirements. 3. Director, Planning & Development, Report PO 12-07 J.D.S. Investments Limited Plan of Subdivision 40M-1231 Almack Construction Limited Plan of Subdivision 40M-1427 Sand bury Building Corporation Plan of Subdivision 40M-1437 Plan 40R-9929 Final Assumption of Plans of Subdivision 6 Council Meeting Minutes 010 Tuesday, May 22, 2007 9:30 PM Council Chambers COUNCIL DECISION 1. That Report PO 12-07 of the Director, Planning & Development regarding the Assumption of Plans 40M-1231, 40M-1427, 40M-1437 and 40R-9929, be received; 2. That the highways being Diefenbaker Court, Pickering Parkway, The Esplanade South and Valley Farm Road within Plan 40M-1231 be assumed for public use; 3. That the highways being Livingston Street and Bovingdon Place within Plan 40M-1427 be assumed for public use; 4. That the highways being Daylight Court, Cattail Court, Rainy Day Drive, Edmund Drive, Sundown Crescent, Lightfoot Place and Steeple Hill within Plan 40M-1437, and the connecting link of Steeple Hill (Part 2, 40R-9929) be assumed for public use; 5. That the services required by the Subdivision Agreements relating to Plans 40M-1231, 40M-1427, 40M-1437 and a portion of 40R-9929, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 19 to 24, Plan 40M-1231, the remainder of Block 25, Plan 40M-1231 and all of Block 22, Plan 40M-1427; 6. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1231, 40M-1427 and 40M-1437 be released and removed from title; 7. That By-law 1416/82 (Places of Amusement) be amended to include the roads being Diefenbaker Court, Pickering Parkway, The Esplanade South and Valley Farm Road within Plan 40M-1231; 8. That By-law 1416/82 (Places of Amusement) be amended to include the roads being Livingston Street and Bovingdon Place within Plan 40M-1427; 9. That By-law 1416/82 (Places of Amusement) be amended to include the roads being Daylight Court, Cattail Court, Rainy Day Drive, Edmund Drive, Sundown Crescent, Lightfoot Place and Steeple Hill within Plan 40M-1437 and the connecting link of Steeple Hill, being Part 2, Plan 40R-9929; 7 Council Meeting Minutes Tuesday, May 22, 2007 9:30 PM Council Chambers 011 10. That Council enact a By-law to dedicate Blocks 17 and 18, Plan 40M-1231 as public highway; and 11. That Council enact a By-law to dedicate that part of Block 25, Plan 40M- 1231, designated as Part 1, Plan 40R-21924 as public highway. 4. Director, Planning & Development, Report PO 16-07 Street Name Change from Sheppard Avenue to Merritton Road Being Sheppard Avenue east of Fairport Road, legally described as Kinqston Road (also known as Kinq's Hwy. NO.2) COUNCIL DECISION 1. That Report PO 16-07 of the Director, Planning & Development regarding the street name change of Sheppard Avenue east of Fairport Road, legally described as Kingston Road (also known as King's Hwy. No.2) to Merritton Road be received; and 2. That Council enact a By-law to formally change the name of Sheppard Avenue east of Fairport Road, legally described as Kingston Road (also known as King's Hwy. No.2) to Merritton Road. Resolution # 111/07 Moved by Councillor Johnson Seconded by Councillor Pickles That Planning and Development Committee Report PO 2007-02 be adopted, save and except Item 1. CARRIED 1. Director, Planning & Development Report PO 15-07 Zoning By-law Amendment Application A 10/06 Coughlan Homes 2000 Brock Road Part of Lot 19, Concession 1, City of Pickerinq Resolution # 112/07 8 Council Meeting Minutes 01~ Tuesday, May 22, 2007 9:30 PM Council Chambers Moved by Councillor Johnson Seconded by Councillor Pickles COUNCIL DECISION 1. That Report PO 15-07 of the Director, Planning & Development, regarding Coughlan Homes Zoning By-law Amendment Application A 10106 be received; 2. That Zoning By-law Amendment Application A 10106 submitted by Coughlan Homes, on lands being Part of Lot 19, Concession 1, City of Pickering, to amend the zoning to permit the development of the subject property for a residential use that will contain 71 townhouse dwelling units be approved subject to the conditions outlined in Appendix II to Report PO 15-07, and 3. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 10106, as set out in Appendix I to Report PO 15-07, be forwarded to City Council for enactment. CARRIED b) REPORT EC 2007-07 OF THE EXECUTIVE COMMITTEE 1. Director, Operations & Emergency Services, Report OES 18-07 Amendment to Lease Agreement - TELUS Communication Site ON 1256 - Sideline 24 North of Hiqhwav 407 COUNCIL DECISION 1. That Report OES 18-07 of the Director, Operations & Emergency Services regarding an amendment to the Lease Agreement for a TELUS communication site in the City of Pickering be received; and 2. That the Mayor and Clerk be authorized to execute the Amending Agreement in a form satisfactory to the City Solicitor and the Director, Corporate Services & Treasurer with TM Mobile Inc. (TELUS) to allow TELUS to expand the area of the compound and install an additional shelter on the existing communication site. 9 Council Meeting Minutes Tuesday, May 22,2007 9:30 PM Council Chambers 01~: 2. Director, Operations & Emergency Services, Report OES 19-07 No Parking By-law, Sunbird Trail - Amendment to By-law 6604/05 COUNCIL DECISION 1. That Report OES 19-07 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By- law 6604/05 to provide for the regulation of parking on Highways or parts of Highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 3. Director, Operations & Emergency Services, Report OES 20-07 Speed Limit and Stop Control By-law, Strouds Lane - Amendment to By-law 6604/05 COUNCIL DECISION 1. That Report OES 20-07 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic By-law 6604/05 be received; and 2. That the attached draft by-laws be enacted to amend Schedules 6,7 and 9 to By-law 6604/05 to provide for the regulation of through highways, stop controls and speed limits on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 4. Director, Operations & Emergency Services, Report OES 21-07 No Parking By-law, Edgewood Road - Amendment to By-law 6604/05 COUNCIL DECISION 1. That Report OES 21-07 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic By-law 6604/05 be received; and 10 Council Meeting Minutes ., 01 Li Tuesday, May 22, 2007 9:30 PM Council Chambers 2. That the attached draft by-law be enacted to amend Schedule "2" to By- law 6604/05 to provide for the regulation of parking on Highways or parts of Highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 5. Director, Operations & Emergency Services, Report OES 22-07 Supply and Delivery of 5 Ton Dump Truck with Snow Plow and Wing - Quotation No. Q-19-2007 COUNCIL DECISION ,r 1. That Report OES 22-07 of the Director, Operations & Emergency Services regarding the supply and delivery of a 5 Ton Dump Truck with snow plow and wing be received; 2. That Quotation No. Q-19-2007 submitted by Donway Ford Sales Ltd. for the supply and delivery of a 5 Ton Dump Truck with snow plow and wing in the amount of $ 223,636.08 including GST and PST (license fee extra) be accepted; 3. That the total gross purchase cost of $223,636.08 and a net purchase cost of $211,865.76 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt through the Regional Municipality of Durham; a) Debt financing not exceeding the amount of $210,000 for a period not exceeding five (5) years, at a rate to be determined, be approved and the balance of approximately $1,866 plus financing costs be financed from current funds; b) Financing and repayment charges in the amount of approximately $47,800 be included in the annual Current Budget for the City of Pickering commencing in 2008 and continuing thereafter until the loan is repaid; c) The Director, Corporate Services & Treasurer has updated the City's Annual Repayment Limit for 2007 and this limit has not been exceeded, therefore, the Ontario Municipal Board approval is not required; 11 Council Meeting Minutes Tuesday, May 22, 2007 9:30 PM Council Chambers 015 d) The Treasurer be authorized to take any actions necessary in order to effect the foregoing ; and 5. Further, that staff at the City of Pickering be given the authority to give effect thereto. 6. Director, Operations & Emergency Services, Report OES 23-07 Supply and Delivery of Two (2) Four Wheel Drive Utilitv Tractors COUNCIL DECISION 1 . That Report OES 23-07 of the Director, Operations & Emergency Services regarding the supply and delivery of two (2) four wheel drive utility tractors, be received; 2. That Quotation No. Q-21-2007, as submitted by Hutchinson Farm Supply for the supply and delivery of two (2) four wheel drive utility tractors with ancillary equipment without the snow blower option in the amount of $91,348.20 (PST and GST included), be accepted; 3. That the total gross purchase cost of $91 ,348.20 and net purchase cost of $86,540.40 as outlined in Report OES 23-07 of the Director, Operations & Emergency Services, be approved; 4. That the Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project through a five-year internal loan in the amount of $86,000 and the balance of $540 (plus licencing cost) be funded from the 2007 Current Budget; and 5. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. 7. Director, Corporate Services & Treasurer, Report CS 18-07 Formal Quotations - Quarterlv Report for Information COUNCIL DECISION That Report CS 18-07 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information, be received for information. 12 Council Meeting Minutes ., 016 Tuesday, May 22, 2007 9:30 PM Council Chambers Resolution # 113/07 Moved by Councillor Johnson Seconded by Councillor Pickles That Executive Committee Report EC 2007-07 be adopted. CARRIED (V) NOTICES OF MOTION SEATON NEIGHBOURHOOD PLANNING Resolution # 114/07 Moved by Councillor Johnson Seconded by Councillor Pickles WHEREAS the Provincial Central Pickering Development Plan (the "CPDP") was approved in May 2006; and WHEREAS the CPDP requires the City of Pickering to commence the preparation of detailed Neighbourhood Plans within one year of the approval of this Plan; and WHEREAS the CPDP also requires the preparation of a Master Environmental Servicing Plan ("MESP") for Seaton prior to or concurrent with the first Neighbourhood Plan; and WHEREAS North Pickering Community Management Inc. has retained Sernas Associates to undertake the MESP for Seaton; and WHEREAS the Regional Municipality of Durham is preparing a Request for Proposals for the completion of a Regional Master Class Environmental Assessment ("RMCEA") for water and sewer in Seaton; and WHEREAS there are inter-relationships and inter-dependencies between the Neighbourhood Plans, the MESP and the RMCEA; and WHEREAS the CPDP states that the notion of sustainability is integral to every dimension of the Plan, and requires the City of Pickering to establish performance measures for a number of elements of sustainable development, which measures are to be incorporated in Neighbourhood Plans; and 13 Council Meeting Minutes Tuesday, May 22, 2007 9:30 PM Council Chambers 017 WHEREAS the City of Pickering is playing a leadership role in sustainability through its Sustainable Pickering initiative, and on numerous occasions has emphasized the need for the Seaton community to be developed as model of sustainability; NOW THEREFORE the Council of the Corporation of the City of Pickering authorizes staff as follows to initiate the process for hiring an appropriate consulting firm to: 1. prepare Neighbourhood Plans for all neighbourhoods in Seaton, including the establishment of appropriate sustainability performance measures; and 2. provide peer review services for the City regarding the Seaton MESP and RMCEA; and THAT the Province amend the CPDP to include the Highway 407 Employment Lands as a "Neighbourhood" within Seaton; and THAT the consulting assignment not commence until the benefiting landowners agree to cover all costs associated with the consulting services, and the Province agree to include the Highway 407 Employment Lands as a Neighbourhood; and THAT a copy of this resolution be forwarded to the Ministry of Municipal Affairs and Housing, the Ministry of Public Infrastructure Renewal, the Ontario Realty Corporation, the Regional Municipality of Durham, the North Pickering Community Management Inc., Sernas Associates, and M.P.P Wayne Arthurs. CARRIED (VI) BY-LAWS 6759/07 Being a By-law to dedicate Blocks 17 and 18, Plan 40M-1231, Pickering as public highway. 6760/07 Being a by-law to change the name of Kingston Road (also known as King's Hwy. No.2) to Merritton Road in the City of Pickering. 6761/07 Being a By-law to dedicate that part of Block 25, Plan 40M-1231, Pickering, designated as Part 1, 40R-21924 as public highway. 6762/07 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 19, Concession 1, City of Pickering (A 10/06). 14 ".. 01~ Council Meeting Minutes Tuesday, May 22, 2007 9:30 PM Council Chambers 6763/07 6764/07 6765/07 6766/07 6767/07 6768/07 6770/07 Being a By-law to delegate certain authority under the Planning Act to the Director, Planning & Development. Being a By-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Being a By-law to amend By-law 6604/05 to provide for the regulation of vehicular maximum rates of speeds on Highways or parts of Highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. Being a By-law to amend By-law 6604/05 to provide for the erection of Stop signs on certain intersections within the City of Pickering. Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Being a by-law to exempt those parts of Blocks 7 and 13, Plan 40M- 1599, Pickering, designated as Parts 1, 2, 3 and 4, Plan 40R-23482 from part lot control. Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property. THIRD READING: Councillor Johnson, seconded by Councillor Littley, moved that By-law Numbers 6759/07 through 6770/07, save and except By-law 6769/07, be adopted and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED The following by-law received First and Second reading and was referred to staff for further clarification. 6769/07 Being a by-law to restrict all campaign election signs being located on public boulevards, or property within the City of Pickering. 15 Council Meeting Minutes Tuesday, May 22, 2007 9:30 PM Council Chambers Resolution # 115/07 01S Moved by Councillor Dickerson Seconded by Councillor Johnson That By-law 6769/07 be referred back to staff for further clarification. CARRIED (VII) CONFIDENTIAL MATTERS In Camera Meetinq of Council In accordance with the In Camera provisions of the Municipal Act, a meeting was held prior to the regularly scheduled meeting. The purposes of the In Camera meeting were to deal with labour relations or employee negotiations; advice that is subject to solicitor- client priviledge, including communications necessary for that purpose and a matter of which Council may hold a closed meeting (MFIPPA). Refer to the In Camera minutes for further information. 1 . Confidential Verbal Update from the Chief Administrative Officer with respect to the Duffin Creek Water Pollution Control Plant A verbal update was given by the Chief Administrative Officer at the In Camera meeting of Council held on May 22,2007. 2. Memorandum dated May 22, 2007 from the Director of Corporate Services & Treasurer to the Chief Administrative Officer with APT A Neqotiations Correspondence was provided at the In Camera meeting of Council held on May 22, 2007. 3. Review of Applications for Appointment to the Accessibility Advisory Committee, Pickerinq Public Library Board and the Durham Trails Coordinatinq Committee Resolution # 116/07 Moved by Councillor Dickerson Seconded by Councillor Littley That Garry Wayne Cuthbert be appointed to the Accessibility Advisory Committee for a term ending December 31,2008; 16 Council Meeting Minutes 020 Tuesday, May 22, 2007 9:30 PM Council Chambers That Jetmire (Mika) Midolo be appointed to the Pickering Public Library Board, for a term ending December 31, 2008; and That Jason Murray be appointed as the City of Pickering representative on the Durham Trails Coordinating Committee. CARRIED (VII) CONFIRMATION BY-LAW By-law Number 6771/07 Councillor Johnson, seconded by Councillor Littley, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of May 22, 2007. CARRIED (VIII) ADJOURNMENT The meeting adjourned at 10:25 pm. DATED this 22ndh day of May, 2007 MAYOR DAVID RYAN DEBIA.BENTLEY CITY CLERK 17 Planning & Development Committee Meeting Minutes Monday, June 4,2007 7:30 pm - Council Chambers PRESENT: Chair: Councillor Mclean". 0 21 Mayor Dave Ryan COUNCillORS: D. Dickerson R. Johnson B. McLean J. O'Connell D. Pickles Absent: ALSO PRESENT: N. Carroll T. Melymuk L. Taylor C. Rose R. Pym G. McGregor R. Cefaratti D. Shields B. Littley - Director, Planning & Development - Director, Office of Sustainability - Manager, Development Review - Manager, Policy - Principal Planner - Development Review - Principal Planner - Policy - Planner II - Deputy Clerk (I) PART lA' - PLANNING INFORMATION MEETING 1. Information Report No. 03-07 Zoning Amendment Application A 02/07 Doumouras Properties Ltd. 1010 Brock Road Part of Lot 19, Concession 1 (Part 1 & Part 2, 40R-3816), City of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by Doumouras Properties Ltd. for property municipally known as 1010 Brock Road. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the 1 Planning & Development Committee Meeting Minutes Monday, June 4, 2007 7:30 pm - Council Chambers 02Z Chair: Councillor Mclean City before a by-law is passed that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Rick Cefaratti, Planner appeared before the Committee to give a brief overview of zoning amendment application A 02/07. Aristotle Christou of Polis Plan Municipal Planners Inc. appeared before the Committee in support of the application. No members of the public in attendance at the public information meeting spoke in support or opposition to application A 02/07. (II) PART "B" PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development, Report PD 13-07 Wilson/Maclnnis/557351 Ontario Limited Plan of Subdivision 40M-1446 557351 Ontario Limited Plan of Subdivision 40M-1451 557351 Ontario Limited/Marshall Homes (Altona) Limited Marshall Homes (Woodview) Limited Plan of Subdivision 40M-1515 Final Assumption of Plans of Subdivision RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report PD 13-07 of the Director, Planning & Development regarding the Assumption of Plans 40M-1446, 40M-1451 and 40M-1515, be received; 2 Planning & Development Committee Meeting Minutes Monday, June 4,2007 7:30 pm - Council Chambers Chair: Councillor McLean-' 0 2~. 2. That the highways being Hoover Drive, Littleford Street and Rouge Valley Drive within Plan 40M-1446 be assumed for public use; 3. That the highways being Rouge Valley Drive and Hoover Drive within Plan 40M-1451 be assumed for public use; 4. That the highways being Hoover Drive, Howell Crescent and Richardson Street within Plan 40M-1515 be assumed for public use; 5. That the services required by the Agreements relating to Plans 40M-1446, 40M-1451 and 40M-1515, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 50, Plan 40M-1446 and Blocks 85 to 90,95,97,98,99 and the remainder of Blocks 84 and 94, all within Plan 40M-1515; 6. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1446, 40M-1451 and 40M-1515, save and except from Blocks 85 and 86, Plan 40M-1515, be released and removed from title; 7. That By-law 1416/82 (Places of Amusement) be amended to include the roads being Hoover Drive, Littleford Street and Rouge Valley Drive within Plan 40M-1446; 8. That By-law 1416/82 (Places of Amusement) be amended to include the roads being Rouge Valley Drive and Hoover Drive within Plan 40M-1451 ; 9. That By-law 1416/82 (Places of Amusement) be amended to include the roads being Hoover Drive, Howell Crescent and Richardson Street within Plan 40M-1515; and 10. That Council enact a By-law to dedicate that part of Block 94, Plan 40M- 1515, designated as Part 8, Plan 40R-18609 as public highway. CARRIED 3 Planning & Development Committee Meeting Minutes Monday, June 4,2007 7:30 pm - Council Chambers o 2 ~i Chair: Councillor McLean 2. Director, Planning & Development Report PD 17-07 Zoning By-law Amendment Application A 8/06 Nerotal Ltd., Emix Ltd., Lakeridge Properties Inc., and The Regional Municipality of Durham Part of Lot 24, Concession 1 (40R-16455, Parts 1 & 5, 40R-12678, Parts 1 & 2, 40R-12678, Parts 6 to 9, & 40R-12678, Part of Part 4 and Part 5 & 40R-22390, Part 1) (1097,1099, 1101, 11 01A, & 1103 Kingston Road) City of PickerinQ Thomas Reese, a representative for Nerotal Ltd. and Emix Ltd. appeared before the Committee in support of the recommendations. Mr. Reese noted that the applicants did not want a municipal roadway through the property but would support aisle roadways. Bob Oldman, a representative for Lakeridge Properties Inc. appeared before the Committee and stated that alterations might have to be made to the roadways but felt that could be done during the site plan process. Mr. Oldman also noted that the applicant was concerned with the massing for the other property and how this would affect their site. RECOMMENDATION Moved by Councillor Dickerson Seconded by Mayor Ryan 1. That Report PD 17-07 of the Director, Planning & Development, regarding Nerotal Ltd., Emix Ltd., Lakeridge Properties Inc., and The Regional Municipality of Durham Zoning By-law Amendment Application A 8/06 be received; 2. That Zoning By-law Amendment Application A 8/06 submitted by Nerotal Ltd., Emix Ltd., Lakeridge Properties Inc., and The Regional Municipality of Durham, on lands being Part of Lot 24, Concession 1 (40R-16455, Parts 1 & 5, 40R-12678, Parts 1 & 2, 40R-12678, Parts 6 to 9, & 40R- 12678, Part of Part 4 and Part 5 & 40R-22390, Part 1) (1097,1099, 1101, 1101A, & 1103 Kingston Road), City of Pickering, to amend the zoning to permit a broader list of commercial uses, including a variety of retail, personal service shop, office and restaurant uses on the subject properties, be approved subject to the conditions outlined in Appendix I to Report PO 17-07; and 4 Planning & Development Committee Meeting Minutes Monday, June 4,2007 7:30 pm - Council Chambers Chair: Councillor McLean 025 3. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 8/06, as set out in Appendix II to Report PD 17-07, be forwarded to City Council for enactment. CARRIED 3. Director, Planning & Development, Report PD 18-07 Zoning By-law Amendment Application A 3/06 Brookdale Centre Inc. Part of Lot 23 & 24, Concession 1 1105 and 1163 Kingston Road City of PickerinQ David McKay, a representative for Brookdale Centre Inc. appeared before the Committee to address concerns with respect to Report PD 18-07. Mr. McKay noted that the 2 storey height requirement with a 3rd floor massing was a concern because of the cost implications. He noted that they did not want a public road through the development and would like to request an additional road at the south end of the property behind the Home Depot. Mr. McKay also requested that the second floor have 100% of usable space. Bruce Jenkins, business owner at 1163 Kingston Road, Unit 1A, Pickering, appeared before the Committee and stated his concerns with the mixed traffic vehicles that would be manevouring through the site. He stated that he felt there would be safety concerns with transport trucks and pedestrians sharing the parking lot with the private aisle roadways and felt the roadways should be municipally own public roads. Mr. Jenkins noted that he liked the staff recommendations where the development was geared to pedestrians. He stated that he felt the developer did not care about the small businesses and was just looking to put in big box stores. Mr. Jenkins submitted a petition to the Committee from a number of people in opposition to the development. Bill Joynt, 820 Hanworth Court, Pickering, appeared before the Committee and stated that he thought the City of Pickering's vision was to support small businesses and a community environment. He noted that there was no need for another big box store and stated that the City needed places where citizens could meet. He stated that he felt the developer had no sense of community and noted that he was in opposition to the development. 5 Planning & Development Committee Meeting Minutes Monday, June 4,2007 7:30 pm - Council Chambers J2L Chair: Councillor McLean Tim Roland, 1829 Listowell Street, Pickering, stated that his concerns were with the additional traffic the new development might create for Walnut Road and questioned whether traffic would be allowed to go right through the intersection onto Walnut Road. Paul Aube, 817 Sanok Drive, Pickering, appeared before the Committee and stated that he felt the developer did not have the best interests of the community with regards to this development. Doug Howard, 1775 Storrington Street, Pickering, stated that his concern was with the roadway coming out at Walnut Road and questioned if it could be moved to the East of the property so that it didn't line up with Walnut Road. Mr. Stinson, 1580 Kingston Road, Pickering, expressed concern with the sameness of the big box store. He stated he would like to see more small businesses incorporated into the development. Donna Ng, 1163 Kingston Road, Pickering, appeared before the Committee and noted that "yes" small businesses did have the option to relocate into new developments but, that there is a considerable increase in costs to do so. She stated that she liked the Planning staff's vision concept and really liked the look of the Home Depot in the Royal Park development in Vancouver and felt that would be better for this location. Thomas Reese, of the Biglieri Group appeared before the Committee and stated that his clients supported the zoning by-law but did not support the height recommendations within the by-law. He stated they would like to see the height reduced from 9 to 6.5 and noted that they felt the lower height would be more consistent with the surrounding buildings. Jim Harold, 593 Stonebridge Lane, Pickering, stated that he felt Liverpool Road was already congested and did not agree with an additional road at the south end of the property, he felt this road would create more traffic on Liverpool Road. He also noted that he felt Council should be considering small independent businesses when making decisions on new developments. RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Pickles 6 CLUj c~ Planning & Development Committee Meeting Minutes Monday, June 4,2007 7:30 pm - Council Chambers Chair: Councillor McLean O')~ "" I 1. That Report PO 18-07 of the Director, Planning & Development, regarding Brookdale Centre Inc. Zoning By-law Amendment Application A 3/06 be received; 2. That Zoning By-law Amendment Application A 3/06 submitted by Brookdale Centre Inc., on lands being Part of Lot 23 and 24, Concession 1 (1105 and 1163 Kingston Road), City of Pickering, to amend the zoning to permit a broader list of permitted commercial uses including a variety of retail, personal service shops, office and restaurant uses on the subject properties be approved subject to the conditions outlined in Appendix I to Report PO 18-07; 3. That the zoning by-law, as amended, to implement Zoning By-law Amendment Application A 3/06, as set out in Appendix II to Report PO 18-07, be forwarded to City Council for enactment; and 4. Further, that Pickering Council direct City staff to report, through the recently initiated Official Plan Review, on the policy changes required to reflect the changes to the Town Centre West Development Guidelines including changes as shown on Attachment #3 to Report PO 18-07. CARRIED LATER IN THE MEETING (See Following Motions) Moved by Councillor Dickerson Seconded by Councillor O'Connell That the following be added as Item #3, noting Item #3 and #4 of the main motion be re-numbered, and further that the conditions outlined in Appendix I to Report PO 18-07 be amended accordingly: 3. That the portion of the roadway extending southerly from Walnut Lane be constructed to municipal standards and conveyed to the City as a public street and that 10 metres of the remaining roadway be constructed to municipal standards and convey by the developer to the City to be used as a future extension of the public street. CARRIED 7 Planning & Development Committee Meeting Minutes Monday, June 4, 2007 7:30 pm - Council Chambers 026 Chair: Councillor McLean Moved by Councillor Dickerson Seconded by Councillor O'Connell That the following be added as Item #4, noting Item #3 and #4 of the main motion be re-numbered, and further that the conditions outlined in Appendix I to Report PD 18-07 be amended accordingly: 4. That a municipal road along the southern boundary of the property be constructed to municipal standards and conveyed to the City, subject to Ministry of Transportation (MTO) approval, as a public road. CARRIED Moved by Councillor Dickerson Seconded by Councillor Johnson That the following be added as Item #5, noting Item #3 and #4 of the main motion be re-numbered, and further that the zoning by-law as outlined in Appendix II to Report PD 18-07 be amended accordingly: 5. That all buildings within 90 metres of Kingston Road provide a minimum of two functional floors with the second floor providing 100 percent coverage of the ground floor and that all other buildings on the subject property have a minimum height of 6.5 metres. CARRIED Moved by Councillor Pickles Seconded by Mayor Ryan That the following be added as Item #6, noting Item #3 and #4 of the main motion be re-numbered, and further that the zoning by-law as outlined in Appendix II to Report PD 18-07 be amended accordingly: 6. That for all buildings fronting Kingston Road there be provided third floor massing elements equal to 25 percent of the ground floor area of the building. MOTION DEFEATED 8 Planning & Development Committee Meeting Minutes Monday, June 4,2007 7:30 pm - Council Chambers Chair: Councillor McLean 02 S The main motion, as amended, was then CARRIED. 4. Director, Planning & Development, Report PO 19-07 Zoning By-law Amendment Application A 5/06 1685279 Ontario Inc. 1741 Fairport Road Lot 126, Plan 1051 (Part 1, 40R-23692), City of Pickerinq RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles 1. That Zoning By-law Amendment Application A 5/06 be approved to permit the development of limited retail commercial uses on the subject property including personal service, offices, restaurants, retail stores and financial institution uses on lands being Lot 126, Plan 1051, Part 1, 40R- 23692; 2. That Council give direction to staff to seek consent of all parties to have the Ontario Municipal Board refuse to approve Draft Plan of Subdivision S-P- 2005-01; 3. That By-law 6529/05 to permit nine single detached dwellings on the subject lands be repealed; and 4. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 5/06, as set out in Appendix I to Report PO 19-07, be forwarded to City Council for enactment. CARRIED 5. Director, Planning & Development, Report PO 20-07 Sustainable Neighbourhood Plan Project Working Draft of the Scorecard for Neighbourhood Sustainability Draft Sustainable Development Guidelines for Neighbourhoods Draft Sustainable Development Guidelines for Subdivisions/ Sites / Buildings District Enerqy Pre-feasibility Report for Central Pickerinq 9 Planning & Development Committee Meeting Minutes Monday, June 4,2007 7:30 pm - Council Chambers 03G Chair: Councillor McLean RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Johnson 1. That Report PO 20-07 of the Director, Planning & Development, regarding the Sustainable Neighbourhood Plan project, be received; 2. That the Consultants' Final Report on the Sustainable Neighbourhood Plan project, prepared by Dillon Consulting Limited, Joseph Bogdan & Associates and Halsall Associates Limited with FVB Energy Inc., dated May 2007, be received; and a) That the Draft Sustainable Development Guidelines contained as Appendices A and B to the Consultants' Final Report be: I. used as input to the development of the sustainability performance measures and benchmarks required for Seaton; II. used as input to the sustainability components of the Pickering Official Plan Review; and III. released to other organizations for input to their research on sustainable development and the Leadership in Energy and Environmental Design - Neighbourhood Developments (LEED-ND) framework in Canada, including the Federation of Canadian Municipalities, Canada Green Building Council, and Canada Mortgage and Housing Corporation; b) That staff be authorized to continue participating in the professional and academic discussions regarding sustainability and LEED-ND; and c) That the District Energy Pre-feasibility Report for Central Pickering contained as Appendix 0 to the Consultants' Final Report, dated May 2007, be made available to all those interested, and used as input to the Energy Management Plan required as part of the Master Environmental Servicing Plan for Seaton; and 10 Planning & Development Committee Meeting Minutes Monday, June 4,2007 7:30 pm - Council Chambers Chair: Councillor McLean . 031 3. That Council receive for information the Working Draft of the Scorecard for Neighbourhood Sustainability and request staff to report back with a Final Draft and a User's Guide later this year; 4. That staff conduct a consultation workshop in the fall to obtain comments from stakeholders on the Draft Scorecard and User's Guide; 5. That a copy of Report PO 20-07 of the Director, Planning & Development and the Consultants' Final Report be forwarded to the Federation of Canadian Municipalities, with appreciation for the funding assistance provided for this project; and 6. Further, that a copy of Report PO 20-07 of the of the Director, Planning & Development and the Consultants' Final Report, be forwarded to others who assisted or expressed an interest in the City's work including the Canada Green Building Council, Canada Mortgage and Housing Corporation, Ministry of Municipal Affairs and Housing, Toronto and Region Conservation Authority, Region of Durham, City of Toronto, Town of East Gwillimbury, Town of Oakville, the Clean Air Partnership and the Chelsea Foundation. CARRIED 6. Director, Planning & Development, Report PO 21-07 Zoning By-law Amendment Application A 1/07 811501 Ontario Limited 954 Dillingham Road Part of Lot 19, Range 3, B.F.C. (Part 1, 40R-3328) City of Pickerinq RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Zoning By-law Amendment Application A 1/07 be approved to amend the permitted uses for the subject property to permit a gymnastics facility, on lands being Part of Lot 19, Range 3, B.F.C., Part 1, 40R-3328; 11 Planning & Development Committee Meeting Minutes Monday, June 4, 2007 7:30 pm - Council Chambers 03, Chair: Councillor Mclean 2. That a portion of the lands described as that part of Part of Lot 19, Range 3, B.F.C., Pickering, designated as Part 1, and Part 2, Plan RD- 366 be declared surplus to the needs of the Corporation for the purpose of sale; 3. That the CAO be authorized to negotiate the sale of the subject lands exclusively with 811501 Ontario Limited, for incorporation into their property at 954 Dillingham Road for the purpose of providing additional area for vehicle parking; 4. That the CAO report back to Council detailing the exact location and dimensions of the lands for sale, the negotiated terms and conditions, and to seek authorization to effect the sale of the subject lands; and Further, that the zoning by-law to implement Zoning By-law Amendment Application A 1/07, as set out in Appendix I to Report PO 21-07, be forwarded to City Council for enactment. 5. CARRIED (III) ADJOURNMENT The meeting adjourned at 12:30 am. 12 QiIJ (J~ PRESENTATIONS 1. Nick Trantos Durham Business Times/Durham Trade & Commerce Magazine Reader's Choice Award Re: Award for the Pickerinq Recreation Complex 2. Durham West Lightning Midget AA Team Ontario Women's Hockey Association Re: Provincial Champions ',. 03 ~ June 18, 2007 Calf o~ DELEGA liONS 1. Mark Holland MP, Ajax-Pickering Re: Pickerinq Airport Lands 2. Ajax-Pickering Board of Trade Joan Wideman Lenbrook Group of Companies Warren Hurren Hurren, Sinclair, Macintyre Chartered Accountants Re: Government Relations 3. Nicole Scarlett Re: Leash Free Areas within the City of Pickering Director, Corporate Services & Treasurer, CS 27-07 4. Shashi Bhatia Indo-Canadian Cultural Association of Durham 60th Anniversary of India Independence Celebration Re: CORR. 35-07 5. Janice Frampton Re: Planning & Development Report PO 17-07 Nerotal Ltd., Emis Ltd., Lakeridge Properties Inc. And the Region of Durham & Planning & Development Report PO 18-07 Brookdale Centre Inc. 6. David McKay, MHBC Planning Re: Planning & Development Report PO 17-07 Nerotal Ltd., Emis Ltd., Lakeridge Properties Inc. And the Region of Durham & Planning & Development Report PO 18-07 Brookdale Centre Inc. n I) ," "-.Ju 1 June 18, 2007 Cilq 0# ,". 03 G June 18, 2007 CORRESPONDENCE 1. CORR. 34-07 MARTHA A. PETTIT MANAGER OF LEGISLATIVE SERVICES/ DEPUTY CLERK TOWN OF AJAX 65 Harwood Ave. Aiax. ON L 1 S 2H9 Motion for Direction Letter received from Martha Pettit, Manager of Legislative Services/Deputy Clerk, Town of Ajax, requesting the City of Pickering's endorsement with respect to Council Composition for 2010 municipal elections. 2. CORR. 35-07 SHASHI BHATIA INDO-CANADIAN CULTURAL ASSOCIATION OF DURHAM Motion for Direction Request received from Shashi Bhatia of the Indo-Canadian Cultural Association of Durham to proclaim August 15, 2007 as the "60th Anniversary of India's Independence", and to waive the rental fee of $1365.00 for the Pickering Recreation Centre facility. 3. CORR. 36-07 DERRICK MCKAY, RACE DIRECTOR COURTICE KIDS OF STEEL TRIATHLON Motion for Direction Letter received from Derrick McKay, Race Director for the Courtice Kids of Steel Triathlon seeking corporate sponsorship in the amount of $200.00 to assist in the purchase of road closure signs. 4. CaRR. 37-07 SANDRA RICHARDSON CITY OF KAWARTHA LAKES 26 Francis St., Box 9000 Lindsay. ON K9V 5R8 Motion for Direction 03L Letter received from Sandra Richardson, City of Kawartha Lakes, with respect to their adoption of a resolution relating to the formulation of a province-wide integrated goose management plan of action. 5. CORR.38-07 Motion to Proclaim DIRECTOR, OPERATIONS & EMERGENCY SERVICES CITY OF PICKERING Submitting a request from the National Recreation & Parks Association to proclaim June, 2007 as Recreation and Parks Month in the City of Pickering. 6. CORR. 39-07 MARLAINE KOEHLER EXECUTIVE DIRECTOR WATERFRONT REGENERATION TRUST Motion to Proclaim Letter received from Marlaine Koehler, Executive Director, Waterfront Regeneration Trust" requesting that the City of Pickering proclaim September 20,2007 as "Waterfront Trail and Greenway Day". Aax ~rsLake Legislative & Information Services TOWN OF AJAX 65 Harwood Avenue South Ajax ON L 1 S 2H9 www.townofajax.com Tel. 905-683-4550 Fax. 905-683-1061 CaR.R. 3Y-07 03, May 15, 2007 Pat Madill, Regional Clerk Regional Municipality of Durham P.O. Box 623 605 Rossland Road East Whitby, ON L 1 N 6A3 \viAY "1 '7 07 CLERK'S DIViSION RE: Town of Ajax and Regional Municipality of Durham Council Composition for 2010 Municipal Elections Dear Ms. Madill, Please be advised that the following resolution was passed by the General Government Committee on May 10, 2007 and endorsed by Ajax Town Council on May 14, 2007: "WHEREAS necessary changes to the Town of Ajax ward boundaries and possible changes to Council composition forthe 201 0 regular municipal elections are affected significantly by the number of Town of Ajax representatives on the Council of the Regional Municipality of Durham; and, WHEREAS 2006 Statistics Canada Census population statistics for Durham Region and the Regional Municipality of Durham's own population forecasts indicate that the current composition of Region Council is not representative ofthe populations in the Region's lower-tier municipalities; and, WHEREAS the Town of Ajax has the highest population per Region Council member in the entire Region; BE IT RESOLVED THAT the Council of the Regional Municipality of Durham undertake immediately a review of census information and population forecasts and initiate the process required to approve changes to the composition of Region Council as outlined in the Municipal Act, 2001, as amended; and, ~~!GIN~'t:::6 That to allo lower-tier municipalities to complete their own reviews and approve ~g;Y._-- council lcom . osition and/or boundary changes by December 31, 2009 in order that '"~c.'a"dE!'Slr;'e-cte nges will be in effect for the 201 0 regular elections, any changes to the ..com.p~itionJof the Council of the Regional Municipality of Durham be approved no lat!~.!~.~n December 31, 2008; and, , ttfT~""Region's review be guided by a committee comprised of the Region Chair ~.ors,pr their designates; and, ~ . . .2 Ontario's First ISO 9001 Quality Community ,^I"l f r-. _ ~\ __ _.J_ - 2 - That, commencing with the 2010 regular municipal elections, Option 2 in Appendix o 3~' to this report be recommended as the preferred composition of the Council of the Regional Municipality of Durham. That the Region of Durham adopt a policy reqUiring a review of Council representation and composition immediately following the publishing of the comprehensive national census population statistics every ten years; and, That all Durham Region municipal councils be requested to endorse this resolution." Further to Council direction, please find enclosed a copy of the staff report. I trust this issue will receive the Regional Council's immediate attention. Thank you for attending to this matter. Sincerely, ~cv~~. ~)r Martha A. Pettit Manager of Legislative Services/Deputy Clerk Town of Ajax 65 Harwood Avenue South Ajax, ON L 1 S 2H9 905-619-2529, ext. 342 ma rtha. pettit@townofaiax.com Copy: All Durham Municipalities ,-..'''"'''''~?1''''l<\'\''' ,....,_..~,.,A,...~..... TOWN OF AJAX REPORT Aax ~;fake Report To: General Government Committee 03S Submitted By: Martin de Rond Director of Legislative & Information Servicesrrown Clerk TOWN OF AJAX AND REGIONAL MUNICIPALITY OF DURHAM COUNCIL COMPOSITION FOR 2010 MUNICIPAL ELECTIONS All May 10, 2007 Municipal Act, 2001 General Government Committee Reports October 6, 2005 & February 8, 2007 Subject: Ward(s): Date of Meeting: Reference: Recommendation: WHEREAS necessary changes to the Town of Ajax ward boundaries and possible changes to Council composition for the 2010 regular municipal elections are affected significantly by the number of Town of Ajax representatives on the Council of the Regional Municipality of Durham; and, WHEREAS 2006 Statistics Canada Census population statistics for Durham Region and the Regional Municipality of Durham's own population forecasts indicate that the current composition of Region Council is not representative of the populations in the Region's lower-tier municipalities; and, WHEREAS the Town of Ajax has the highest population per Region Council member in the entire Region; BE IT RESOLVED THAT the Council of the Regional Municipality of Durham undertake immediately a review of census information and population forecasts and initiate the process required to approve changes to the composition of Region Council as outlined in the Municipal Act, 2001, as amended; and, That, to allow lower-tier municipalities to complete their own reviews and approve council composition and/or boundary changes by December 31,2009 in order that all desired changes will be in effect for the 2010 regular elections, any changes to the composition of the Council of the Regional Municipality of Durham be approved no later than December 31,2008; and, That the Region of Durham adopt a policy requiring a review of Council representation and composition immediately following the publishing of the comprehensive national census population statistics every ten years; and, That all Durham Region municipal councils be requested to endorse this resolution. Optional Additions to the Recommendation: That the Region's review be guided by a committee comprised of the Region Chair and Mayors, or their designates; and, That, commencing with the 2010 regular municipal elections, Option?? in Appendix 'B' to this report be recommended as the preferred composition of the Council of the Regional Municipality of Durham. Subject: TOWN OF AJAX AND REGIONAL MUNICIPALITY OF DURHAM COUNCIL COMPOSITION FOR 2010 MUNICIPAL ELECTION Page 2 . 04C Background: Two significant electoral representation issues must be addressed prior to the next regular Town election in November 201 O. These must be reviewed in order as the first item has a significant impact on the second. 1. Ajax Representation on the Council of the Regional Municipality of Durham 2. Size and Composition of the Town of Ajax Council and Related Ward Boundary Adjustments Discussion: As noted in a 2005 staff report, at a minimum, a re-balancing of the existing four wards in Ajax is necessary. However, this issue raises the need to consider other variables and options as well. In particular, possible changes to the Town's representation at Region Council will have a profound impact on decisions that will be made with respect to the size and composition of the Town of Ajax council, and corresponding ward boundary issues. 1. Aiax Representation on the Council of the Regional Municipalitv of Durham The Region last changed the size and composition of its council prior to the 1997 elections. The following table illustrates the existing Region Council composition, together with 2006 census population statistics, current population-to-member ratios and the Region's own population forecast for 2016. 2007 Region 2006 Census 2006 Population 2016 Region Council Members Population per Member Population Forecast AJAX 3 90,167 30,056 118,930 BROCK 2 11,979 5,990 14,485 CLARINGTON 3 77,820 25,940 110,820 OSHAWA 8 141,590 17,699 173,425 PICKERING 4 87,838 21,959 125,485 SCUGOG 2 21,511 10,755 24,685 UXBRIDGE 2 19,169 9,584 23,095 WHITBY 4 111, 184 27,796 152,805 DURHAM (Total) 28 561,258 20,045 743,725 This information illustrates very clearly that, based on the 2006 census data, the Town of Ajax is under- represented at Region Council. Other municipalities in the Region, particularly Whitby and Clarington, may also believe that changes are required in order to achieve the appropriate balance of representation at Region Council. Due to the provisions of the Municipal Act, 2001, it is necessary for this review to begin without delay in order that all desired changes to council representation and composition at both the upper and lower tiers are able to be implemented for the next regular municipal elections in November, 2010. Subject: TOWN OF AJAX AND REGIONAL MUNICIPALITY OF DURHAM COUNCIL COMPOSITION FOR 2010 MUNICiPAL ELECTION Page 3 041 The Municipal Act, 2001, as amended, provides upper-tier councils - subject to receipt of specific authority via Ministerial regulation - with the authority to pass a by-law to change the composition of council, including the power to "change the size of council" [So 218 (2) (a)]. S. 219 requires that, before passing a by-law to change the size of Region Council: - the Region shall give notice of its intentions to pass the by-law and shall hold at least one public meeting to consider the matter - the by-Iawis NOT valid unless - a majority of the upper-tier council votes in favour - a majority of the lower-tier councils pass resolutions consenting to the by-law - the total number of electors in all consenting lower-tier municipalities represents a majority of all electors in the upper-tier municipality Importantly, S. 219 (3) states that the by-law shall come into force for the next regular election, unless it is passed before voting day in the year of a regular election which would result in the by-law not taking force until the second regular election following the passing of the by-law. In other words, a by- law passed in 2010 would not take effect until the 2014 election. For this reason, in order that all desired changes to council size and/or composition at both the upper and lower-tier levels are in place for the November 2010 regular municipal elections, it is imperative that the review and approval of Region Council representation and composition changes be completed by the end of 2008. This will enable lower-tier municipalities to have 2009 to make their own changes for the 2010 elections. It is also important to note that, while the Act specifically contemplates changes to the "size" of Region Council, it does not specifically address a possible circumstance where the overall size of council may remain unchanged even though the composition of council may change by shifting representation between municipalities. It seems reasonable, however, to apply the Act provisions to this circumstance as well. Appendix lA' to this report provides a more detailed summary of the process that would be required to change the size and/or composition of Region Council. Changing the balance of representation at Region Council may be a contentious issue, particularly if a review were to include alternatives that may reduce representation for some lower-tier municipalities. Appendix IB' to this report uses the Region's population forecast for 2016 to illustrate two options that would remedy the current under-representation issues without reducing any lower-tier representation at Region Council. Ajax council may wish to propose a preferred Region Council representation model in order to alleviate some of the concerns that lower-tier municipalities and Region Council members may have. Of course, any changes would be proposed in a Region by-law and would require the "triple majority" approval outlined above. 2. Ward Boundary and Possible Council Size and Composition Changes for Aiax Council At a minimum, it is necessary for the electoral imbalance in the Town of Ajax wards to be rectified in advance of the 2010 regular municipal elections. The distribution of electors in the 2006 Town election was as follows (see Appendix 'C'): Ward 1 Ward 2 Ward 3 Ward 4 17,174 19,257 11,950 15,037 Subject: TOWN OF AJAX AND REGIONAL MUNICIPALITY OF DURHAM COUNCIL COMPOSITION FOR 2010 MUNICIPAL ELECTION Page 4 04, If the size and distribution of Council seats (Mayor, two Regional Councillors, 4 Local Councillors) were to remain unchanged, then the exercise facing the Town may be to maintain four wards, but redraw the boundaries to provide for more balanced representation. With the Town's "build-out" population to be reached by 2025, and with only modest growth occurring thereafter, the new ward boundaries would be expected to be fairly permanent. However, if the composition of Region Council were to be changed such that Ajax would have a fourth member, this would require Town Council to give more consideration to matters such as: - increasing the size of Council beyond the existing seven members - if the size of Town Council is increased, what would the optimum size be and how would the seats be distributed? - would increasing the size of council have impacts on matters such as ward boundaries, Committee structure, remuneration, etc. - is there a preferred balance between the number of Regional Councillor and Local Councillor positions? For instance, at present (and ignoring the position of Mayor), the Town has two Local Councillors for each Regional Councillor position. If the Town were to be granted a third Regional Councillor (in addition to the Mayor), would the number of Local Councillors be increased to six? Would there be three wards, each with one Regional and two Local Councillors? Might there be six wards, one for each Local Councillor with each Regional Councillor being elected across two wards? Or, perhaps, would there be three wards, each with one Regional and one Local Councillor in order that the total size of Council would remain at seven members? - would the size and composition of Council change the method of electing the members? For instance, might the three Regional Councillors, like the Mayor, be elected at large by all electors in the Town? The size, composition and method of electing (ward vs general vote) of a local municipal council may be determined by council. While not required, it is anticipated that public consultation would be a critical part of this process. A local council may not determine its representation on the upper-tier council, however. Any changes to local ward boundaries requires passing of a by-law that is subject to an appeal process involving the Ontario Municipal Board. All lower-tier changes to council composition and/or ward boundaries must be fully approved and resolved no later than December 31 , 2009 in order to take effect in the 2010 regular elections. Financial Implications: The primary financial impact would be remuneration and support costs resulting from an increase in the size of the Town and/or Region Councils. This impact would have to be assessed as part of any comprehensive review process that may be initiated. Considerable staff time will be required to investigate council composition and ward boundary issues. Communication Issues: Any Council approved actions stemming from this report will be communicated to the Region and all local Durham municipalities. Subject: TOWN OF AJAX AND REGIONAL MUNICIPALITY OF DURHAM COUNCIL COMPOSITION FOR 2010 MUNICIPAL ELECTION Page 5 04~. Conclusion: The Town is deserving of greater representation at Region Council; however, as demonstrated above, this situation has a significant impact on local council size and composition issues which must also be addressed in time to be implemented for the 2010 elections. As a result, it is imperative that the Region address the matter of Region Council size and composition first and in a very expeditious manner. , irector of Legislative and Information Services/Town Clerk Subject: TOWN OF AJAX AND REGIONAL MUNICIPALITY OF DURHAM COUNCIL COMPOSITION FOR 2010 MUNICIPAL ELECTION Page 6 044 APPENDIX 'A' Section 218(1) of the Municipal Act, 2001, as amended, states: Without limiting sections 9, 10 and 11, those sections authorize an upper-tier municipality toj::hange the composition of its council subject to the following rules: 1. There shall be a minimum of five members, one of whom shall be the head of council. 2. The head of council shall be elected by general vote, in accordance with the Municipal Elections Act, 1996, or shall be appointed by the members of council. 3. The members of council, except the head of council, shall be elected in accordance with the Municipal Elections Act, 1996 to the upper-tier councilor to the council of one of its lower-tier municipalities. 4. The head of council shall be qualified to be elected as a member of council of the upper-tier municipality. 5. If the members of council are directly elected to the upper-tier council and not to the council of a lower-tier municipality, the members shall be elected by general vote or wards or by any combination of general vote and wards. 6. Each lower-tier municipality shall be represented on the upper-tier council. Section 218(2) of the Municipal Act, 2001, states: Without limiting sections 9, 10 and 11,the poWertpc:h~l1g~thecOmpositiorl ofc:ouhciriric:IWcjestf1e ppvverto, (a) change the size, of council; (b) change the method of selecting members of the council, including having members directly elected to the upper-tier council and not to the council of a lower-tier municipality, members elected to serve on both the upper-tier and lower-tier councils or members elected to the lower- tier councils and appointed to the upper-tier council by the lower-tier municipalities, or a combination of methods of election; c) have a member representing more than one lower-tier municipality; (d) require that if a member of council is appointed by the members of council as the head of the upper-tier council, the member is no longer entitled to hold office on the council of a lower-tier municipality or any other office on the council of the upper-tier municipality or both; and (e) require that if a member of council is appointed by the members of council as the head of the upper-tier council, the appointed member must hold office on the council of a lower-tier municipality. process to Change the Composition of Region Council The Act requires that the process set out below be followed in order to make changes to the composition of a regional council. Subject: TOWN OF AJAX AND REGIONAL MUNICIPALITY OF DURHAM COUNCIL COMPOSITION FOR 2010 MUNICIPAL ELECTION Page 7 04~ : Enactinq the By-law Section . . Regional Council passes a resolution requesting the Minister of Municipal Affairs & Housing to make : a regulation authorizing the regional municipality to exercise the powers under Section 218. 218(5) 218(7) . (A regional municipality shall not pass a by-law under this section until the Minister has, by regulation, i authorized the regional municipality to exercise the powers under this section.) . (The Minister shall not make a regulation under subsection (6) unless the Minister has received a : resolution from the regional municipality requesting the regulation.) ; : . . . . . . . . !fheMTnis!erofMuniCipafAffairs& Housing makes a regulation authorliingiheregionaimunidpal ity. 218(6); ; to exercise its powers under Section 218. . . . (The Minister may make regulations authorizing a regional municipality to exercise any power under . ! this section.) . Regional Council drafts a by-law to exercise its powers to change composition of Regional: 218(1) : Council pursuant to the provisions of the regulation and subject to the rules set out in subsection · ! 218(1). i.. . ,. . O' ! Regional Council gives notice of intention to pass a by-law under Section 218 and holds at least one i . public meeting to consider the matter. . ! (Before passing a by-law under section 218, the municipality shall give notice of its intention to pass. ! the by-law and shall hold at least one public meeting to consider the matter.) . j The by-law must pass a triple majority. (majority at RegionaTCouncil; maj6riiYof lower-tier council's i : consent to change; number of electors in those consenting form a majority of all electors in the upper- i i tier) ! 219( 1 ) ...i 219(2) ! A by-law passed under section 218 making changes described in clauses 218 (2) (a), (b) and c) or i ! in subsection 218 (3) is hQt valid unless, ; (a) a majority of all votes on the upper-tier council are cast in its favour; . I (b) a majority of the councils of all lower-tier municipalities forming part of the upper-tier municipality: i have passed resolutions consenting to the by-law; and . i c) the total number of electors in the lower-tier municipalities that have passed resolutions referred. I to in clause (b) form a majority of all the electors in the upper-tier municipality.) . ! In this section, i "elector" means a person whose name appears on the voters' list, as amended up until the close of ' i voting on voting day, for the last regular election preceding the coming into force of a by-law under : j~~(;tic:>r:!218. . ,Commencement of the By-law : Despite subsection (2). a by-law passed under section 218 does not come into force until the day the 219(3) i new council is organized following, ! (a) the first regular election following the passing of the by-law; or . (b) if the by-law is passed in the year of a regular election before voting day, the second regular ! election following the passing of the by-law. 219(5) Election : The regular election held immediately before the coming into force of a by-law passed under section !?18.shallbe c()nc1ucted as.ifthe by-law was already in.force. Subject: TOWN OF AJAX AND REGIONAL MUNICIPALITY OF DURHAM COUNCIL COMPOSITION FOR 2010 MUNICIPAL ELECTION Page 8 046 APPENDIX 'B' Region Council Size and Composition - A Review of Two Alternatives The following table uses the 2016 Region of Durham population projections as this represents the mid- point between the next four regular municipal elections, to be held in 2010, 2014, 2018 and 2022. It is emphasized that these alternatives are intended for general illustration purposes only. Identification and comprehensive study of alternatives will be undertaken if a formal review is initiated. Rf]presentati6n..chaf7g~slol:~a9hof thealtetn~livJl$.~rehighlighlf]d. OPTION #1 - Add 1 Region Member to Ajax and Whitby 2007 2006 2006 2016 Modified 2016 Region Census Population Region Repr~$entatiQn Population Council per Member Population per Member Members Forecast AJAX 3 90,167 30,056 118,930 4 29.732 BROCK 2 11,979 5,990 14,485 2 7,242 - CLARINGTON 3 77 ,820 25,940 110,820 3 36,940 OSHAWA 8 141,590 17,699 173,425 8 21,678 PICKERING 4 87,838 21,959 125,485 4 31,371 SCUGOG 2 21,511 10,755 24,685 2 12,342 UXBRIDGE 2 19,169 9,584 23,095 2 11,547 WHITBY 4 111 , 1 84 27,796 152,805 5 30,561 DURHAM (Total) 28 561,258 20,045 743,725 30 24,791 OPTION #2 - Add 1 Region Member to Each Ajax;Clar;ngton&Whitby AJAX 3 90,167 30,056 118,930 4 29,732 BROCK 2 11,979 5,990 14,485 2 7,242 CLARINGTON 3 77 ,820 25,940 110,820 4 27,705 OSHAWA 8 141,590 17,699 173,425 8 21,678 PICKERING 4 87,838 21,959 125,485 4 31,371 SCUGOG 2 21,511 10,755 24,685 2 12,342 UXBRIDGE 2 19,169 9,584 23,095 2 11 ,547 WHITBY 4 111 ,184 27,796 152,805 5 30,561 DURHAM (Total) 28 561,258 20,045 743,725 31 23,991 APPENDIX 'e' '!av''''::; ~ , "' i"" n /' I I i ) \ >/ o \ ; . ," - .. I "', ~ .--..:: ./ ._~ ~ . ~ r ". lIa. ~ ( l ] T A """.of WARD BOUNDARIES & ~;~. NUMBER OF ELECTORS, MUNICIPAL ELECTION 2006 o Sources: Single UIl8 Road Nerwork 0 Regional Ml,lnicipahly 01 Durham. Olher Soulees; Town 01 AIU. 2007 1.000 500 0 - 1,000 Melfl~s May 4, 2007 048 June 4th, 2007 C.ORR.. 35 -o~ The City of Pickering One The Esplanade Pickering, Ontario, Canada L 1 V 6K7 Attn: Debbie Bentley Clerks Office Re: India's 60th Independence Day Recognition August 18, 2007 The Indo-Canadian Cultural Association of Durham (ICCAD) is once again asking the cooperation of the City of Pickering to partner with our many residents with roots in India in celebration of India's important 60th Independence Day. Building on the tremendous success of last year's flag raising and attendant cultural event and given this years increased interest in both the Indo-Canadian and broader community we anticipate even more citizen participation. Accordingly, for this expected larger audience and in fairness to the many volunteer performers, the cultural program of voice, music and dance will be much better showcased by moving the venue to the adjacent Pickering Recreation Center. This move will entail a $1,365.00 rental fee for the Center which the ICCAD requests the Mayor an Council to waive. We respectfully make this request in the knowledge that the City of Pickering leads Durham Region through the recognition of all its peoples and the celebration of multiculturalism by integrating diversity in all its plans. As you know citizens with traceable roots to India make up a sizeable and important segment of OL local society and thriving economy. The Indo-Canadian Cultural Association of Durham (ICCAD) consists of members that are representative of these roots. Memberships comprise of all ethnic ani religious backgrounds including those from the Hindus, Muslims, Sikhs, Christian, Buddhists, Aga Khan Community, Zoroastrian (Parsi) and Bhai's Faith from across the Indian sub continent, the West Indian, Fiji Islands, East Africa and global communities with multiracial representations. The ICCAD was formed to capture, and integrate our unique cultures brought to this great land, an the region of Durham in such a manner as to maximize the enrichment, and strong potential of our communities by weaving a common thread that connects us as Canadians. The ICCAD has stron~ affiliations to the recent success of the Roots and Drums concert that was held in Ajax on May 27t of last year. The dream of that initiative was to work with the Durham West Arts Centre and Iike- minded stake holders to bring a World Class Theatre to Durham Region. August 15th represents the 60th anniversary of India Independence Celebration. The City of Pickering will be host to this year's India Independence celebration scheduled to take place at Pickering City Hall on 18 August 2007. On that date the Mayor of Pickering, His Worship Mr. David Ryan and Consul General of India have graciously agreed to hoist the Indian Flag in the City Square, in recognition of the strong contributions made by South Asian Canadians in the City of Pickering, and that of the broader community. As the anniversary of India's Independence will be celebrated as an annual event at Pickering City Hall, we the members of ICCAD committee hereby request that August 15th, 2007, and each year thereafter on the said date be declared India Independence Day by the City of Pickering., 04 S Thank You Shashi Bhatia Chair Committee Members: Cecil Ramnuath 1st Kishun Derek Neilson S. Singh Sidhu Ramya Kumar Jawaid Danish Ashok Bhatia Veena Talwar Ather Mohammad Charnjit Nagi AcIema Gocool Reshma Bhargva Rao Yendamuri Prabha Rani Ritu & Anil Sharma U sha & Agam Chahar Donald & Maria Igobkwe Marian &Leslie Pinto Shailendra & Aradhana Shah Shinder& Jerry Bance ;~~ .v~ I May 3, 2007 rvlSION . , ., , -j { "V~I'o'"'l .L L:.:. ~:- !' {',/,s ~? ~ d "-~l ~~.....J;'-'--"-"-'C'"i't~~~.~ ,--I--- ---.....-. . T:l . ',~opv- CIRCULAJ~~J(\: COUNC:lL_"_,~",, CLgB.!5-~._.. ',VEL. HL'MAN.!::~g:_., i., ':i1G. LE.~~AL "=-l..=1~S;?~r-~::""-' Mr. David Ryan - Mayor The Corporation of the City of Pickering One The Esplanade Pickering, ON LIN 6K7 CoR.R. 36 -or-r Dear Mayor Mr. David Ryan, I am the volunteer Race Director for the revived Courtice Kids of Steel Triathlon. My committee and I have been working on this event for nearly 2 years. Weare targeting 200 youth ages 6 - 19 from all of Durham Region. The Municipality of Clarington has generously approved a municipal grant for the use of the pool at the Courtice Community Centre and other related costs. We have been seeking corporate sponsorship, primarily from businesses in the Clarington area, but because this event is being revived after 7 years there are a number of start-up costs that we have had to incur. The creation of road closure signage was just one such expense which we were not anticipating. If the City of Pickering were to donate $200.00 that would be a great benefit to our event. The Municipality of Clarington has offered to store and maintain our road closure signs for years to come. The total estimated costs of the signs are $1,200.00. Your Region's support would assist greatly in keeping the registration fee low. As part of your potential sponsorship interest, your city's logo would appear on the event's web site as well as the participant t-shirts. As we are currently promoting the triathlon throughout Durham Region, we anticipate a strong representation from many of the communities in our area. Our plan is to keep statistics on the number of youth participating from each community in Durham Region. We would be happy to share this information with you if you wished following the event. Presently there is no other endurance event of this kind for youth in all of Durham Region. The event has been scheduled for Sunday, August 26, 2007. Your city's donation to support this exciting and worthwhile event promoting fitness and health for local youth would be most appreciated. If you would like more information on the event ple~e visit.our web.site at ww.w.c~urticetriathlon.ca or contact myself~O'$T: or VIa e-maIl at demck@courtlCetnathlon.ca r::....".~. .... f C(' TO S~~y, Derrick ~CKay Race Director derrick{@courticetriathlon.ca 905-434-8004 ~_.. l'Y\o+' on -for ~C'RR':;; __ T^vr:" A 4'34";~oot. ......,' -PP-:>.. ,.... ~'U'._ '-"''''~" . ~".~'.~ '''.',,'''~-'' '._.' , FilE nnn ^ "Tin... c.oR-A.. 31-07 City of ~WART Catch the Kawartha sPirit The Corporation of the City of Kawartha Lakes P.O. Box 9000. 26 Francis St., Lindsay. Ontario K9V 5R8 Tel: (705) 324-9411 ext 266, 1 888-822-2225 Fax: (705) 324-8110 srichardson@city.kawarthalakes.on.ca 051 Sandra Richardson, Deputy Clerk May 22. 2007 Association of Municipalities of Ontario 200 University Avenue, Suite 801 Toronto ON M5H 3C6 Gentlemen: Re: Canada Goose Problem At a recent Council meeting of the City of Kawartha Lakes, the following resolution was adopted: THA T the Provincial Government be requested to formulate a province-wide Integrated goose management plan of action and any necessary funding to address the growing concern that municipalities with public waterfront green spaces and beaches have with respect to Canada Geese using such spaces and thereby impacting on the water quality and recreational use of these public spaces; THA T a copy of this resolution be forwarded to AMO and other municipalities In Ontario to seek support; and THA T a copy of this resolution be also forwarded to Natural Resources Canada, Wildlife Canada, the Canadian Food Inspection Agency, the Ministry of Environment, the Ministry of Health and Long- Term Care, the Ministry of Community and Social Services, the Ministry of Municipal Affairs and Housing and the Haliburton Kawartha Pinerldge Health Unit, as well as MP Barry Devolln and MPP Laurie Scott. We would ask that all municipalities be informed and that the Provincial Ministries formulate the requested plan. If you have any questions regarding this matter please contact Kevin Williams, Director of Community Services at 1- 888-882-2225, ext. 307, or Craig Shanks, Manager of Parks, Recreation and Culture at ext. 304 Yours truly, ~~ Sandra Richardson, CMO Deputy Clerk c.c. Natural Resources Canada Wildlife Canada Canadian Food Inspection Agency Ministry of Environment Ministry of Health and Long-Term Care Ministry of Community and Social Services Ministry of Municipal Affairs and Housing Haliburton Kawartha Pine ridge Health Unit Barry Devolin, MP Laurie Scott, MPP Jane Lunn, CAO Kevin Williams, Director of Community Services Craig Shanks, Manager, Parks, Recreation and Culture OR!GI~'/" TO: copy TO: FILE TAKE APPR. ACTION .l-'~~ ( (f\("J+;on for. D'('C_Ch~ <:or-\R. 38 -01 \ "'05 '- City of Pickering Proclamation June is Recreation and Parks Month WHEREAS, in the City of Pickering, we are fortunate to have a variety of recreation and parks systems providing countless recreational opportunities for residents and visitors from around the world; and WHEREAS, recreation enhances quality of life, balanced living and lifelong learning; helps people live happier and longer; develops skills and positive self image in children and youth; develops creativity; and builds healthy bodies and positive lifestyles; and WHEREAS, recreational participation builds family unity and social capital; strengthens volunteer and community development; enhances social interaction; creates community pride and vitality; and promotes sensitivity and understanding to cultural diversity; and WHEREAS, parks, open space and trails provide active and passive outdoor recreation opportunities, help maintain clean air and water; and promotes stewardship of the natural environment; and WHEREAS, recreation, therapeutic recreation and leisure education are essential to the rehabilitation of individuals who have become ill or disabled, or disadvantaged, or who have demonstrated anti-social behavior; and WHEREAS, the benefits provided by recreation programs, services and parks, and open space, reduce healthcare and social service costs; serve to boost the economy, economic renewal and sustainability; enhance property values; attract new business; increase tourism; and curb employee absenteeism; and WHEREAS, all levels of government, the voluntary sector and private enterprise throughout the Province participate in the planning, development and operation of recreation and parks program, services and facilities; NOW THEREFORE, be it resolved that Ontario does hereby proclaim that June, which witnesses the greening of Ontario and serves as a significant gateway to family activities, has been designated as Recreation and Parks Month, which will annually recognize and celebrate the benefits derived year round from quality public and private recreation and parks resources at the local, regional and provincial levels. Therefore, the Mayor and Members of Council, in recognition of the benefits and values of Recreation and Parks, do hereby designate the month of June as Recreation and Parks Month. C.ORR. 3<1 - 07 o il\IG f'.-1Ay' 2 3 2007 05~ CLERK'S DIVISION Waterfront Regeneration Trust May 3, 2007 Ms. Debbie Bentley City Clerk City of Pickering One The Esplanade Pickering, Ontario L1 V 6K7 ORIC;i~l~ : TO: coPY TO. /:::)5 _____"~'._.o_".~_~=.~,.,.~.._,~,._ ..'............~" Dear Ms. Bentley: Would you please distribute the following notice to the Mayor and Co The Trail Ahead: Celebrating 15 years of waterfront regeneration and t Palais Royale Toronto, Ontario September 19 and 20, 2007 FILE TAKE APPR. ACTION Fifteen years of trail-making has helped revitalize the waterfront, providing unique opportunities for communities to express their vision, transforming degraded lands into vibrant places. The Trail Ahead celebrates 15 years of a great partnership between the Waterfront Regeneration Trust and the waterfront communities and conservation authorities with an exploration of the remarkable regeneration projects that have transformed the waterfront. The Trail Ahead will also offer international perspectives on global trends in waterfront regeneration, with keynote presentations that will be thought provoking and inspiring. Fred Kent, President of Project for Public Spaces, Joe Berridge of Urban Strategies, and Gil Penalosa of Walk and Bike for Life are three of many outstanding presenters that have been secured for the program. And while much has been accomplished, we will also turn the spotlight on the challenges ahead with panels and table discussions that focus on how to complete our work. As part of Day One, we will formally applaud the completion of 50 regeneration projects on the waterfront representing $30 million of investment by Canada-Ontario Infrastructure Program and the waterfront municipalities and conservation authorities. .../2 M.ot\~ -\: 0 rl'CX lQlf)'\ Citq o~ June 18, 2007 Or:::r . ..... ;) v COMMITTEE REPORTS a) REPORT PO 2007-03 OF THE PLANNING & DEVELOPMENT COMMITTEE P & 0 Pages Blue 1. Director, Planning & Development, Report PO 13-07 Wilson/Maclnnis/557351 Ontario Limited Plan of Subdivision 40M-1446 557351 Ontario Limited Plan of Subdivision 40M-1451 557351 Ontario Limited/Marshall Homes (Altona) Limited Marshall Homes (Wood view) Limited Plan of Subdivision 40M-1515 Final Assumption of Plans of Subdivision 8-16 RECOMMENDATION 1 . That Report PO 13-07 of the Director, Planning & Development regarding the Assumption of Plans 40M-1446, 40M-1451 and 40M-1515, be received; 2. That the highways being Hoover Drive, Littleford Street and Rouge Valley Drive within Plan 40M-1446 be assumed for public use; 3. That the highways being Rouge Valley Drive and Hoover Drive within Plan 40M-1451 be assumed for public use; 4. That the highways being Hoover Drive, Howell Crescent and Richardson Street within Plan 40M-1515 be assumed for public use; 5. That the services required by the Agreements relating to Plans 40M-1446, 40M-1451 and 40M-1515, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 50, Plan 40M-1446 and Blocks 85 to 90,95,97,98,99 and the remainder of Blocks 84 and 94, all within Plan 40M-1515; OSF. 13 That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1446, 40M-1451 and 40M-1515, save and except from Blocks 85 and 86, Plan 40M-1515, be released and removed from title; 7. That By-law 1416/82 (Places of Amusement) be amended to include the roads being Hoover Drive, Littleford Street and Rouge Valley Drive within Plan 40M-1446; 8. That By-law 1416/82 (Places of Amusement) be amended to include the roads being Rouge Valley Drive and Hoover Drive within Plan 40M-1451; 9. That By-law 1416/82 (Places of Amusement) be amended to include the roads being Hoover Drive, Howell Crescent and Richardson Street within Plan 40M-1515; and 10. That Council enact a By-law to dedicate that part of Block 94, Plan 40M- 1515, designated as Part 8, Plan 40R-18609 as public highway. 2. Director, Planning & Development Report PD 17-07 Zoning By-law Amendment Application A 8/06 Nerotal Ltd., Emix Ltd., Lakeridge Properties Inc., and The Regional Municipality of Durham Part of Lot 24, Concession 1 (40R-16455, Parts 1 & 5, 40R-12678, Parts 1 & 2, 40R-12678, Parts 6 to 9, & 40R-12678, Part of Part 4 and Part 5 & 40R-22390, Part 1) (1097,1099, 1101, 11 01A, & 1103 Kingston Road) City of Pickerinq 17 -54 RECOMMENDATION 1. That Report PD 17-07 of the Director, Planning & Development, regarding Nerotal Ltd., Emix Ltd., Lakeridge Properties Inc., and The Regional Municipality of Durham Zoning By-law Amendment Application A 8/06 be received; 2. That Zoning By-law Amendment Application A 8/06 submitted by Nerotal Ltd., Emix Ltd., Lakeridge Properties Inc., and The Regional Municipality of Durham, on lands being Part of Lot 24, Concession 1 (40R-16455, Parts 1 & 5, 40R-12678, Parts 1 & 2, 40R-12678, Parts 6 to 9, & 40R-12678, Part of Part 4 and Part 5 & 40R-22390, Part 1) (1097,1099, 1101, 1101A, & 1103 Kingston Road), City of Pickering, to amend the zoning to permit a broader list of commercial uses, including a variety of retail, personal service shop, office and restaurant uses on the subject properties, be approved subject to the conditions outlined in Appendix I to Report PD 17-07; and 3. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 8/06, as set out in Appendix II to Report PD 17-07, be forwarded to City Council for enactment. 0 r:: ,. ~ I 3. Director, Planning & Development, Report PD 18-07 Zoning By-law Amendment Application A 3/06 Brookdale Centre Inc. Part of Lot 23 & 24, Concession 1 1105 and 1163 Kingston Road City of Pickerinq 55-96 RECOMMENDATION 1. That Report PD 18-07 of the Director, Planning & Development, regarding Brookdale Centre Inc. Zoning By-law Amendment Application A 3/06 be received; 2. That Zoning By-law Amendment Application A 3/06 submitted by Brookdale Centre Inc., on lands being Part of Lot 23 and 24, Concession 1 (1105 and 1163 Kingston Road), City of Pickering, to amend the zoning to permit a broader list of permitted commercial uses including a variety of retail, personal service shops, office and restaurant uses on the subject properties be approved subject to the conditions outlined in Appendix I, as amended, to Report PD 18-07; 3. That the portion of the roadway extending southerly from Walnut Lane be constructed to municipal standards and conveyed to the City as a public street and that 10 metres of the remaining roadway be constructed to municipal standards and convey by the developer to the City to be used as a future extension of the public street; 4. That a municipal road along the southern boundary of the property be constructed to municipal standards and conveyed to the City, subject to Ministry of Transportation (MTO) approval, as a public road; 5. That the zoning by-law to implement Zoning By-law Amendment Application A 3/06, as set out in Appendix II, as amended, to Report PD 18-07, be forwarded to City Council for enactment; 6. That all buildings within 90 metres of Kingston Road provide a minimum of two functional floors with the second floor providing 100 percent coverage of the ground floor and that all other buildings on the subject property have a minimum height of 6.5 metres; and, 7. Further, that Pickering Council direct City staff to report, through the recently initiated Official Plan Review, on the policy changes required to reflect the changes to the Town Centre West Development Guidelines including changes as shown on Attachment #3 to Report PD 18-07. 05[ 4. Director, Planning & Development, Report PO 19-07 Zoning By-law Amendment Application A 5/06 1685279 Ontario Inc. 1741 Fairport Road Lot 126, Plan 1051 (Part 1, 40R-23692), City of Pickerinq 97-135 RECOMMENDATION 1. That Zoning By-law Amendment Application A 5/06 be approved to permit the development of limited retail commercial uses on the subject property including personal service, offices, restaurants, retail stores and financial institution uses on lands being Lot 126, Plan 1051, Part 1, 40R-23692; 2. That Council give direction to staff to seek consent of all parties to have the Ontario Municipal Board refuse to approve Draft Plan of Subdivision S-P- 2005-01; 3. That By-law 6529/05 to permit nine single detached dwellings on the subject lands be repealed; and 4. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 5/06, as set out in Appendix I to Report PO 19-07, be forwarded to City Council for enactment. 5. Director, Planning & Development, Report PO 20-07 Sustainable Neighbourhood Plan Project - Working Draft of the Scorecard for Neighbourhood Sustainability - Draft Sustainable Development Guidelines for Neighbourhoods Draft Sustainable Development Guidelines for Subdivisions/ - Sites / Buildings District Enerqy Pre-feasibility Report for Central Pickerinq 136-152 RECOMMENDATION 1. That Report PO 20-07 of the Director, Planning & Development, regarding the Sustainable Neighbourhood Plan project, be received; 2. That the Consultants' Final Report on the Sustainable Neighbourhood Plan project, prepared by Dillon Consulting Limited, Joseph Bogdan & Associates and Halsall Associates Limited with FVB Energy Inc., dated May 2007, be received; and a) That the Draft Sustainable Development Guidelines contained as Appendices A and B to the Consultants' Final Report be: 05~ I. used as input to the development of the sustainability performance measures and benchmarks required for Seaton; II. used as input to the sustainability components of the Pickering Official Plan Review; and iii. released to other organizations for input to their research on sustainable development and the Leadership in Energy and Environmental Design - Neighbourhood Developments (LEED- NO) framework in Canada, including the Federation of Canadian Municipalities, Canada Green Building Council, and Canada Mortgage and Housing Corporation; b) That staff be authorized to continue participating in the professional and academic discussions regarding sustainability and LEED-ND; and c) That the District Energy Pre-feasibility Report for Central Pickering contained as Appendix 0 to the Consultants' Final Report, dated May 2007, be made available to all those interested, and used as input to the Energy Management Plan required as part of the Master Environmental Servicing Plan for Seaton; and 3. That Council receive for information the Working Draft of the Scorecard for Neighbourhood Sustainability and request staff to report back with a Final Draft and a User's Guide later this year; 4. That staff conduct a consultation workshop in the fall to obtain comments from stakeholders on the Draft Scorecard and User's Guide; 5. That a copy of Report PO 20-07 of the Director, Planning & Development and the Consultants' Final Report be forwarded to the Federation of Canadian Municipalities, with appreciation for the funding assistance provided for this project; and 6. Further, that a copy of Report PO 20-07 of the of the Director, Planning & Development and the Consultants' Final Report, be forwarded to others who assisted or expressed an interest in the City's work including the Canada Green Building Council, Canada Mortgage and Housing Corporation, Ministry of Municipal Affairs and Housing, Toronto and Region Conservation Authority, Region of Durham, City of Toronto, Town of East Gwillimbury, Town of Oakville, the Clean Air Partnership and the Chelsea Foundation. - -- 0661 Director, Planning & Development, Report PO 21-07 Zoning By-law Amendment Application A 1/07 811501 Ontario Limited 954 Dillingham Road Part of Lot 19, Range 3, B.F.C. (Part 1, 40R-3328), City of Pickerinq RECOMMENDATION 153-171 1. That Zoning By-law Amendment Application A 1/07 be approved to amend the permitted uses for the subject property to permit a gymnastics facility, on lands being Part of Lot 19, Range 3, B.F.C., Part 1, 40R-3328; 2. That a portion of the lands described as that part of Part of Lot 19, Range 3, B.F.C., Pickering, designated as Part 1, and Part 2, Plan RD-366 be declared surplus to the needs of the Corporation for the purpose of sale; 3. That the CAO be authorized to negotiate the sale of the subject lands exclusively with 811501 Ontario Limited, for incorporation into their property at 954 Dillingham Road for the purpose of providing additional area for vehicle parking; 4. That the CAO report back to Council detailing the exact location and dimensions of the lands for sale, the negotiated terms and conditions, and to seek authorization to effect the sale of the subject lands; and 5. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 1/07, as set out in Appendix I to Report PO 21-07, be forwarded to City Council for enactment. '1.1.-061 June 18,2007 REPORTS - NEW AND UNFINISHED 1. Director, Operations & Emergency Services, Report OES 24-07 Municipal Street Name Siqns 67-71 1. That Report OES 24-07 of the Director, Operations & Emergency Services regarding Municipal Street Name Signs be received; 2. That Council endorses the municipal standard of rectangular extruded green aluminum street name sign blades with white reflectorized lettering mounted on 89mm x 89mm unpainted pressure treated wooden posts, and the municipal standard of oversized overhead mast arm street name signs for signalized intersections; 3. That all other regulatory, cautionary and advisory street signs be installed on unpainted pressure treated wooden posts; 4. That the decorative street name sign and post be approved for West Shore Boulevard and Liverpool Road south of Bayly Street, and that new signs be incorporated into reconstruction projects for these roads; 5. That the Municipal Property & Engineering Division staff in conjunction with other City staff revise the Engineering Design Standards to recognize the decorative street name sign and post; and 6. That the Municipal Property & Engineering Division staff in conjunction with other City staff undertake to prepare a City guideline/policy on the use of decorative street name signs and posts and apply that policy to the development of Duffin Heights and Seaton. 2. Director, Operations & Emergency Services, Report OES 25-07 No Stopping By-law, Pebblestone Crescent - Amendment to Bv-Iaw 6604/05 72-77 1 . That Report OES 25-07 of the Driector, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 0,.. ( 0," 2. That the attached draft by-law be enacted to amend Schedule "1" to By- law 6604/05 to provide for the regulation of parking, standing and stopping on Highways or parts of Highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 3. Director, Operations & Emergency Services, Report, OES 26-07 Council Grant - Charity Tournament - Pickerinq Soccer Club 78-80 1. That Report OES 26-07 of the Director, Operations & Emergency Services regarding the Robbie Soccer Tournament be received; 2. That a Council Grant be approved for the use of two soccer fields for the Robbie Soccer Tournament; and 3. Further, that the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 4. Director, Operations & Emergency Services, Report OES 27-07 Naming of Soccer Field - Villaqe East Park 81-83 1. That Report OES 27-07 of the Director, Operations & Emergency Services regarding the naming of soccer field at Village East Park be received; 2. That Council endorse the naming of a soccer field at Village East Park to recognize the contribution of Chris Graham to the City of Pickering; and 3. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 5. Director, Operations & Emergency Services, Report OES 28-07 Appointment of Community Emergency Management Coordinator - (CEMC) 84-86 1 . That Report OES 28-07 of the Director, Operations & Emergency Services regarding the Appointment of Community Emergency Management Coordinator (CEMC) be received; 2. That Council appoint Deputy Fire Chief, Simon Almond as the City's CEMC; 3. That Council appoint Deputy Fire Chief, Gordon Ferguson as the Alternate CEMC; and " ,. 0 6 ~ 4. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 6. Director, Operations & Emergency Services, Report OES 30-07 - Public Swimming and Public Skating Admissions - Proposed Pilot Proiect and Special Promotion 87 -90 1. That Report OES 30-07 of the Director, Operations & Emergency Services regarding public swimming and public skating admissions be received; 2. That the proposed pilot project and special promotion to reduce public swimming and public skating admissions for Saturdays be approved; and 3. Further, that appropriate officials of the City of Pickering be authorized to give effect thereto. 7. Director, Operations & Emergency Services, Report OES 31-07 Intersection Pedestrian Signal - Vallev Farm Road at The Esplanade South/Diefenbaker Court 91-95 1 . That Report OES 31-07 of the Director, Operations & Emergency Services regarding the installation of an Intersection Pedestrian Signal on Valley Farm Road south of Kingston Road (Regional Highway 2) be received; 2. That the staff proposed location for the Intersection Pedestrian Signal being at the north side of the Valley Farm Road and The Esplanade South/Diefenbaker Court intersection be endorsed; and 3. That staff be directed to remove the existing midblock coloured street print crossing on Valley Farm Road between Esplanade Park and the Recreation Complex after the intersection pedestrian signal has been installed and activated. 8. Director, Operations & Emergency Services, Report OES 32-07 - Supply and Delivery of - Two (2) 10' Rotary Mowers 96-1 00 1 . That Report OES 32-07 of the Director, Operations & Emergency Services regarding the Supply and Delivery of Two (2) 10' Rotary Mowers, be received; 2. That Quotation No. Q-36-2007, as submitted by G.C. Duke Equipment for the Supply and Delivery of Two (2) 10' Rotary Mowers in the amount of $77,000.00, (GST and PST extra) be accepted; 06~ 3. That the total gross purchase cost of $87,780.00 and net purchase cost of $83,160.00 as outlined in Report OES 32-07 of the Director, Operations & Emergency Services, be approved; 4. That the Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project from the Parkland Reserve Fund; and 5. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. 9. Director, Corporate Services & Treasurer, Report CS 20-07 2006 Pre-Audit Balances of Reserves and Reserve Funds 101-130 That Report CS 20-07 of the Director, Corporate Services & Treasurer be received for information. 10. Director, Corporate Services & Treasurer, Report CS 21-07 Development Charqes - Annuallndexinq 131-134 1. That Report CS 21-07 of the Director, Corporate Services & Treasurer be received; 2. That effective July 1, 2007 as provided for in Section 16 of By-law 6349/04, the Development Charges referred to in Sections 6 and 11 of that By-law be increased by 6.9 percent being the annual increase in the Construction Price Statistics for the Non-Residential Building Construction Price Index as reported by Statistics Canada for the year ended March 31, 2007; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 11. Director, Corporate Services & Treasurer, Report CS 22-07 135-143 Development Charqes Reserve Fund - Statement of the Treasurer for 2006 That Report CS 22-07 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. 12. Director, Corporate Services & Treasurer, Report CS 23-07 144-150 2007 Tax Rates for all Classes of Property and Final Tax Due Dates for All Realty Tax Classes Except for Commercial, Industrial & Multi-Residential Realtv Classes 06E 1. That Report CS 23-07 of the Director, Corporate Services & Treasurer be received; 2. That the 2007 Residential tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be July 11, 2007 and September 27, 2007 excluding the industrial, multi-residential and commercial realty tax classes; 4. That the attached By-law providing for the imposition of the tax rates approved under Recommendation 1 above, be enacted; 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6. That the Director, Corporate Services & Treasurer be authorized to make any changes to the final tax rates to comply with Provincial regulations; and 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 13. Director, Corporate Services & Treasurer, Report CS 24-07 2007/2008 Property and Liability Insurance Renewal 1 51-180 1. That Report CS 24-07 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew effective June 29, 2007, its property, liability and other coverages through the Frank Cowan Company for the period July 1, 2007 to July 1, 2008 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees within the total deductible limit where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and , ,. 06l 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. 14. Director, Corporate Services & Treasurer, Report CS 25-07 Section 357/358 of the Municipal Act - Adiustment to Taxes 181-184 1 . That Report CS 25-07 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 15. Director, Corporate Services & Treasurer, Report CS 26-07 Fireworks By-law 185-195 1. That Report CS 26-07 of the Director, Corporate Services & Treasurer be received; 2. That the draft by-law included as Attachment 1 to provide for the licensing of the sale and setting off of Fireworks be enacted; and 3. That the appropriate staff of the City of Pickering be given authority to give effect thereto. 16. Director, Corporate Services & Treasurer, CS 27-07 Leash Free Areas Within the City of Pickerinq 196-207 1. That Report CS 27-07 of the Director, Corporate Services & Treasurer and the Director, Operations & Emergency Services, be received; 2. That the submission from the Pickering Dog Park Working Group, presented as Attachment #1 to this report, be acknowledged; 3. That a public meeting be held in fall 2007 for the purpose of obtaining comments on the possible establishment of a leash free dog area and regulations in Pickering. Citlf o~ REPORT TO EXECUTIVE COMMITTEE Report Number: OES 24-07 Date: June 11, 2007 ~. --- 0 6 ,. ~,;. ..... I From: Everett Buntsma Director, Operations & Emergency Services Subject: Municipal Street Name Signs File: A-2130 Recommendation: 1. That Report OES 24-07 of the Director, Operations & Emergency Services regarding Municipal Street Name Signs be received; and 2. That Council endorses the municipal standard of rectangular extruded green aluminum street name sign blades with white reflectorized lettering mounted on 89mm x 89mm unpainted pressure treated wooden posts, and the municipal . standard of oversized overhead mast arm street name signs for signalized intersections; and 3. That all other regulatory, cautionary and advisory street signs be installed on unpainted pressure treated wooden posts; and 4. That the decorative street name sign and post be approved for West Shore Boulevard and Liverpool Road south of Bayly Street, and that new signs be incorporated into reconstruction projects for these roads; and 5. That the Municipal Property & Engineering Division staff in conjunction with other City staff revise the Engineering Design Standards to recognize the decorative street name sign and post; and 6. That the Municipal Property & Engineering Division staff in conjunction with other City staff undertake to prepare a City guideline/policy on the use of decorative street name signs and posts and apply that policy to the development of Duffin Heights and Seaton. Executive Summary: City staff was reouested to review options for municipal street name sign standards including the posts used to install the signs. Decorative street sign blades and posts have been installed on West Shore Boulevard as a pilot project in 2001. Although there are some concerns with the design, the concept of using decorative signs elsewhere in Pickering should be addressed before the development within Duffin Heights and Seaton takes place. It is recommended that a guideline/policy be prepared. Staff have estimated that the cost of a sign replacement program is too expensive. Converting all wooden posts to metal posts is also Report OES 24-07 June 11, 2007 Subject: Municipal Street Name Signs , ---41-6 8 Page 2 expensive, but elimination of painted wooden posts and replacing them with new wooden posts for aesthetic reasons is within the means of current budget allocations if phased over a few years. Staff also recommends that decorative street signs and posts be installed on Liverpool Road and West Shore Boulevard south of Bayly Street as these roads are reconstructed. Financial Implications: Costs related to municipal street name signs and other regulatory and warning signs are budgeted in the roads current account 2320-2409. This cost center includes new and replacement signs and their associated hardware including posts. A wooden post replacement program phased over several years will be accommodated within the currently budgeted allocations. Decorative street name signs and posts will be budgeted as part of the road reconstruction project that they are applicable to. Sustainability Implications: The recommendations contained within the report fall within the economic lens of sustainability since staff are recommending a least cost alternative for existing signs and looking towards preparing a guideline for future decorative signs and posts. Background: The Municipal Property & Engineering Division has been investigating options to our standards for municipal street name sign blades and posts. Pickering has adopted a standard of using rectangular extruded green aluminum blades that are 150mm in height, with 1 OOmm white reflectorized lettering. Street name blades are affixed to 89mm x 89mm pressure treated wooden posts, usually in conjunction with a stop sign. Oversized overhead mast arm street name signs for signalized intersections have become a Regional Standard and are used in Pickering at all Regional and local intersections. A decorative street sign pilot project was introduced on West Shore Boulevard in 2001 in conjunction with other boulevard and streetscape components as part of a road reconstruction project. The decorative blade used was designed by City staff and incorporated elements such as: . ornamental custom cut shape . City graphic . neighbourhood name . Times New Roman font, 65mm height CORP0227-07/01 revised Report DES 24-07 June 11, 2007 Subject: Municipal Street Name Signs Page 3 06~ The decorative sign assembly system used consisted of a round black metal pole installed on a breakaway post surrounded by a carriage-style boot to hide the breakaway system. Although aesthetically pleasing, there have been issues with the decorative street name sign and post, such as: . integrity of the breakaway system (posts do not seem stable) . street name font and text has created legibility challenges . material and installation costs were approximately ten times the cost of the current standard The intent of the pilot project was to illustrate that a decorative sign and post, although at a higher cost, could potentially be adopted for certain City of Pickering collector and arterial roads subject to certain criteria, such as leading to the Waterfront or more broadly expanded to key roads in each neighbourhood. A presentation was made to the City's Management Forum on May 24, 2005 and it was requested that staff review the potential for continuing and expanding the pilot project, and that staff conduct a review of street sign blades and posts for all city streets. Due to the concerns with the original design and integrity of the post system used in the pilot project, staff looked for alternative but similar designs. The City's current supplier of sign blades can provide a similar product without a breakaway system for approximately five times the price ($500 as compared to $100) of the City's current standard. Although an accurate inventory of street name sign installations is not available, there are approximately 900 intersections under Pickering's jurisdiction. The estimated cost to install a decorative street name sign and post at all City intersections would be in the order of $450,000. It is therefore, not recommended that a new standard be adopted for all existing streets in Pickering. Replacing just the sign blades and mounting brackets (Le. using the existing wooden posts) would cost an estimated $195,000 and therefore also not recommended. For this reason it is recommended that only West CORP0227-07/01 revised Report OES 24-07 June 11, 2007 Subject: Municipal Street Name Signs Page 4 '----::-. OiG Shore Boulevard and Liverpool Road south of Bayly Street be considered for decorative street name signs and poles, representing roads leading to the City's waterfront. The City of Pickering's design standards and development guidelines require that new street name signs be supplied and installed by developers in conjunction with their obligation to construct municipal roads to City standards. As such, the municipality does not incur initial costs in new developments. However, due to motor vehicle collisions, theft or vandalism, the City is responsible to cover the costs for replacing these signs. Prior to the development of the Duffin Heights Neighbourhood and the Central Pickering Development Plan (Seaton), consideration should be given whether to update the design standards and develop a guideline/policy on the use of decorative street name signs and posts. The decision to include them should clarify whether all streets or only certain streets are affected. Council has committed to recognize veterans and fallen fire fighters through the street naming process for roads in Seaton. The inversion of colours on the blade (white blade with green lettering) and the inclusion of a red poppy symbol can distinctively symbolize streets that are named after war veterans. A similar treatment for fallen firefighters can be designed for approval and used on streets named after them. The standard rectangular extruded aluminum blades can be used for this purpose and be effective. Municipalities that honour their veterans through the street naming process typically only incorporate a red poppy symbol into their standard street name blade. Staff were also requested to review the practice of using wood posts for its many signs, including stop, street name, parking restriction, speed limit and various regulatory and warning signs. Pickering's past practice was to use 89mm x 89mm pressure treated posts and paint them white. Over years, the paint would fade or chip and become unsightly. The standard practice was revised to using unpainted cedar wooden posts. After a substantial increase in the price of cedar posts, the practice was revised again to purchase pressure treated posts and to install them unpainted. The City has reviewed the option of using galvanized metal posts as well as unistrut channel metal posts. Although these posts are durable and more aesthetically pleasing than wooden posts, the installation process would either be in contravention to our safety procedures, or would not provide a durable product. The City has an obligation to have all underground utilities (hydro, gas, cable, telephone, water) located and marked. All excavations within 1.0m of the marked location must be hand dug. The City's practice has been to hand dig all postholes and use methods to backfill against the wooden post to provide a stable product. Metal post installation is not conducive to this method and requires direct burial without excavation to be stable. CORP0227-07/01 revised Report DES 24-07 June 11, 2007 Subject: Municipal Street Name Signs Page 5 ,. 071 The cost for metal posts is substantially higher than wooden posts. Currently, wooden posts are approximately $18 whereas a powder coated black post is $90 and the decorative bell is $130. A less expensive galvanized metal post is available at $75. It is recommended that the City continue with the use of pressure treated wooden posts for all signs due to installation safety and cost. It is recommended, for aesthetics that a wooden post replacement program be undertaken, phased over a few years to replace all existing painted wooden posts due to their unsightliness. Attachments: Not Applicable Prepared By: Everett B Director Operations & Emergency Services EB:mld Copy: Chief Administrative Officer Director, Planning & Development Superintendent, Municipal Operations Recommended for the consideration of Pickering City Council 1/ 7 CORP0227-07/01 revised CiLlf o~ REPORT TO EXECUTIVE COMMITTEE Report Number: OES 25-07 O? f _ Date: June 11, 2007 From: Everett Buntsma Director, Operations & Emergency Services Subject: No Stopping By-law, Pebblestone Crescent - Amendment to By-law 6604/05 File: A-2130 Recommendation: 1. That Report OES 25-07 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "1" to By-law 6604/05 to provide for the regulation of parking, standing and stopping on Highways or parts of Highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. Executive Summary: In response to concerns with roadway traffic flow difficulties, poor sightlines and driveway access due to vehicular on street stopping and parking on Pebblestone Crescent, the City was asked to extend / augment the existing parking restrictions in order to ensure a clear travel path and unobstructed visibility. Having completed the review, staff support the request and hereby propose to amend the existing traffic by-law as per the changes attached. Financial Implications: The acquisition and installation of no stopping signs is estimated to cost approximately $600 and can be accommodated within the Roads current budget account 2320.2409. Sustainability Implications: The concerns as presented to and the recommendations as generated by staff address traffic safety issues and their impacts on residential properties and are relevant to the social lens of sustainability. Report OES 25-07 June 11, 2007 Subject: No Stopping By-law, Pebblestone Crescent Page 2 . 07~ Background: In response to concerns from the community, municipal staff were requested to investigate and extend the existing No Stopping restrictions along Pebblestone Crescent as shown on the attached sketch. The residents within the area noted difficulties caused by on street parking and the potential hazard of having to encounter oncoming traffic while endeavouring to avoid stopped and parked cars along the sharp curve. Pebblestone Crescent is a local road adjacent to the St. Isaac Jogues Catholic School. Located north of the school, it provides direct school site pedestrian access via an entry gate at the north limit of the school. As the school fronts onto Finch Avenue (a busy arterial roadway with no on street parking), notwithstanding that the school provides sufficient on site parking, parents stop and park on Pebblestone Crescent to avoid the difficulties and congestion on school property. Consequently, for a brief period in the morning and afternoon during school, the area is saturated with vehicles which on occasion block driveways and create access difficulties for the residents. Community consultation notices were issued to the affected area residents on January 23, 2007. The notice provided to the 20 area residents generated 16 replies (a 80% community response) all in support of extending the existing No Stopping restrictions as proposed. Having contacted the St. Isaac Jogues Catholic School, the Principal confirmed that the school offers sufficient onsite parking but noted an understanding of the justification for the request. Consequently, in recognition of the concerns and support from the majority of the respondants, staff recommend that the municipal Traffic By-law 6604/05 be amended to extend the No Stopping zone to include both sides of Pebblestone Crescent (see sketch attached). The corresponding draft By-law amendments are attached. Attachments: 1. Parking scheme diagram 2. Draft By-law Amendment Evere Buntsma Director, Operations and Emergency Services CORP0227-07/01 revised Report OES 25-07 June 11, 2007 Subject: No Stopping By-law, Pebblestone Crescent Page 3 , 07L .. . .. RH:mp Attachments Copy: Chief Administrative Officer Manager, By-law Services Superintendent, Municipal Operations Recommended for the consideration of Pickering City Council f' .l ,II 7 CORP0227-07/01 revised ATTACHMENT #1 TO REPORT OES 25-07 1 of 1 .' 075 ~\ l ~^' "" " ..,>- ,\ ~ \; '/r' \A ".- .,/ t.,(,"~-~- ~ i" . .,; ~',. .' \ ~\. ....r ~ \-'\." \ ~ .\"\ "1!:' \" ... \) ,~J ^ 'i)~\V~ e~\.~~ OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION PROPOSED STOPPING RESTRICTIONS PEBBLESTONE CRESCENT ew, DI "i:, ~.. ~ N.T.S. APR 23, 2007 i..:\MPandE\Themolic Mapping\MapS\MP&E - Traffic \ Aflocllrnenl (or Report \ 2005\2005 r-RepQrI-xx.cdr ATTACHMENT # 2 TO REPORT # OES 25-07 1 of 2 , ,"' 07l THE CORPORATION OF THE CITY OF PICKERING BY-lAW NO. XXXXl07 Being a By-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. WHEREAS, By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and WHEREAS, it is deemed expedient to amend By-law 6604/05 to amend the "No Stopping" zones along Pebblestone Crescent. NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: 1. Schedule 1 to By-law 6604/05, as amended, is hereby further amended thereto by the following: SCHEDULE 1 NO STOPPING COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 HIGHWAY SIDE LIMITS (FROM/TO) PROHIBITED TIMES OR DAYS DELETE Pebblestone North and 38 metres west of 8:30 a.m. to 4:30 p.m. Crescent East Maple Ridge Drive Monday to Friday to 103 metres west of Maple Ridge Drive ADD Pebblestone North and 38 metres west of 8:30 a.m. to 4:30 p.m. Crescent East Maple Ridge Drive Monday to Friday to 138 metres west of Maple Ridge Drive ATTACHMENT #2 TO REPORT # OES 25-07 20'2 Pebblestone Crescent South Maple Ridge Drive to 44 metres west of Maple Ridge Drive Pebblestone Crescent South and West 70 metres west of Maple Ridge Drive to 150 metres west of Maple Ridge Drive 077 8:30 a.m. to 4:30 p.m. Monday to Friday 8:30 a.m. to 4:30 p.m. Monday to Friday 2. This By-Law shall come into force on the date that it is approved by the Council of The City of Pickering and when signs to the effect are erected. BY-LAW read a first, second and third time and finally passed this 2007. day of David Ryan, Mayor Debi Bentley, Clerk CORP0227-07/01 revised CilLJ (J~ REPORT TO EXECUTIVE COMMITTEE 07E Report Number: OES 26-07 Date: June 11, 2007 From: Everett Buntsma Director, Operations & Emergency Services Subject: Council Grant Charity Tournament - Pickering Soccer Club File: A-2130 Recommendation: 1. That Report OES 26-07 of the Director, Operations & Emergency Services regarding the Robbie Soccer Tournament be received; 2. That a Council Grant be approved for the use of two soccer fields for the Robbie Soccer Tournament; and 3. Further, that the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: The Operations & Emergency Services Department has received a request from the Pickering Soccer Club (PSC) to waive the user fees for the use of two soccer fields for the Robbie Charity Tournament. All proceeds from the tournament are donated to Cystic Fibrosis and Muscular Dystrophy charities; however, City Council has not in the past waived fees but has provided grants to organizations to offset fees. No one working the tournament receives any pay and numerous volunteer hours are committed to operating effectively. The Operations & Emergency Services Department supports the issuance of a Council Grant for this tournament. Financial Implications: Account 2195-2712 - $500.00 Tournament Fee Grant Report OES 26-07 June 11, 2007 Subject: Waiving Fees - Charity Tournament Page 2 . O.7S Sustainability Implications: Supporting the issuance of a Council Grant for this tournament strengthens the City's social well being and encourages volunteerism in the community Background: Not Applicable. Attachments: 1. Email request from Pickering Soccer Club ions & Emergency Services EB:mld Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council ,j CORP0227-07/01 revised i.\TTACHMENT #L TO REPORT#a~- ,;)6 - 01 Buntsma, Everett OSL From: Carl Pearce Sent: May 9, 2007 8:45 AM To: Buntsma, Everett; president@pickeringsoccer.ca; Nodwell, Valerie; Reynolds, Steve; Don Maher Subject: RE: Use of Dunmoore for Robbie Tournament Cystic Fibrosis and Muscular Dystrophy are where the proceeds go. "Buntsma, Everett" <ebunts11U1@):ity.pickering.on.ca> wrote: Thank you Carl. What charity do the funds go to? -----Original Message----- From: Carl Pearce [ Sent: May 9, 2007 8:01 AM To: Buntsma, Everett; president@pickeringsoccer.ca; Nodwell, Valerie; Reynolds, Steve; Don Maher Subject: RE: Use of Dunmoore for Robbie Tournament Understood which is why we worked with Peter Jamieson who has the permit for Sundays at Dunmoore to get his agreement for us to use it for the Robbie. If we can get the City agreement to waive the user fees for that one weekend for this Charity tournament we would appreciate the support. Thanks Everett "Buntsma, Everett" <ebuntsma@t:ity.pickering.on.ca> wrote: I would caution that Kinsmen will be inaccessible for July 1st due to restricted access for Canada Day activities -----Original Message----- From: Carl Pearce [mailto: Sent: May 8,20075:27 PM To: Buntsma, Everett; Nodwell, Valerie; Reynolds, Steve; Don Maher Subject: Use of Dunmoore for Robbie Tournament Each year the Robbie Soccer Tournament is run on the July 1st long weekend (this year June 3D-July 2). All proceeds from this tournament go towards charity and no one, including the referees, get paid for their involvement. Each year we host a few games here in Pickering and supply field convenors, etc. With the new user fee structure for field use in Pickering we would like to ask that these user fees be waived for the weekend games that will be played for the Robbie in light of the fact that this is a charity tournament. Tlus would be for Dunl1100re and Kinsmen Large fields (Don please confirm). More details related to the tournament can be found on the following web page: http://wvvw.robbiesocce110urnament.com/ Please contact Don Maher or myself if you have any questions. We look forward to your confirming the ability to waive the fees for this charity event. Thank-you 09105/2007 CiUI t1~ REPORT TO EXECUTIVE COMMITTEE Report Number: OES 27-07 Date: June 11, 2007 v. 081 From: Everett Buntsma Director, Operations & Emergency Services Subject: Naming of Soccer Field - Village East Park File: A-2130 Recommendation: 1. That Report OES 27-07 of the Director, Operations & Emergency Services regarding the naming of soccer field at Village East Park be received; 2. That Council endorse the naming of a soccer field at Village East Park to recognize the contribution of Chris Graham to the City of Pickering; and 3. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: The Pickering Soccer Club (PSC) has submitted a request to name a soccer field at Village East Park in memory of a past president, Chris Graham. Mr. Graham was a very involved member of the PSC Executive for many years and recently passed away. The PSC wishes to recognize Mr. Graham's contribution to PSC and the City by naming a soccer field in his honour. The Operations & Emergency Services Department supports this initiative. The City has in the past recognized other individuals for their community contributions. Financial Implications: None Sustainability Implications: Naming a soccer field to honour a dedicated community volunteer shows City residents that we recognize the work they do is an example of social responsibility. Report OES 27-07 June 11, 2007 Subject: Naming of Soccer Field Page 2 '.' 08 ~ Background: Chris Graham was a dedicated volunteer in the City for over 20 years. His unselfish dedication to helping Pickering youth have fun and achieve their goals should not go unrecognized. As a community volunteer he represented the PSC and the City as a truly respected individual. The Department recommends that the City support the naming of a soccer field in his honour. Attachments: 1. Letter from Pickering Soccer Club Everett B sma Director, Operations & Emergency Services EB:mld Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council " // CORP0227-07/01 revised ~ick~;irif"5- ~1-61 Soccer Club Inc. 1735 Bayly Street. Unit 88 Pii;kering, OntClrio 11 W 3G7 (905) 831-9803 Fax (905) 831.8968 Email: pickeringsc@socceron.ca 03~ t.P. ~ O~CER rv'v..:s March 8,2007 Dear Everett I spoke to you earlier this year, via email, about naming one of the new Soccer Pitches at the Village East soccer area, adjacent to Princess Diana small pitches, in memory of Chris Graham and I am following that email up with this fonnalletter. Chris Graham was involved ill the Pickering Soccer Club in many ways over a 20+ year period as coach, referee, President. Treasurer and so on. In addition to his many roles with our Soccer Club, Chris also held positions on the Durham Region Socoer Association (Treasurer and President) and the Ontario Soccer Association (Treasurer). You COuld always count on Chris to volunteer to help and he would give 100% and more towards the success. Nothing gave Chris more pleasure than to help someone out and to see the smiling faces of those involved in the sport of soccer. Chris was a dedicated family man WhO gave of himself, unselfi$hly, and these lessons have not been lost on his family as his wife and three boys have all given of themselves as well in many volunteer ways. Chris left uS earlier this year after a hard fought and courageous battle with cancer. Chris will be missed by many people throughout Pickering and the Durham Region and W6 would like to have one of these new fields dedicated to the memory of Chris with an appropriate plaque prominently displayed. If you could please assist uS In moving this proposal through the appropriate channels within the City to make this happen, we would appreciate it very much. I can be reached via email at pre5ident~pickerinQsoccer~. phone at 647 -839..()243 (C) or 905-420- 1979 (H). # -------. Can Pearce President, Pickering Soccer Club CiiIJ o~ REPORT TO EXECUTIVE COMMITTEE 08~ Report Number: OES 28-07 Date: June 11, 2007 From: Everett Buntsma Director, Operations & Emergency Services Subject: Appointment of Community Emergency Management Coordinator - (CEMC) File: A-2130 Recommendation: 1. That Report OES 28-07 of the Director, Operations & Emergency Services regarding the Appointment of Community Emergency Management Coordinator (CEMC) be received; 2. That Council appoint Deputy Fire Chief, Simon Almond as the City's CEMC; 3. That Council appoint Deputy Fire Chief, Gordon Ferguson as the Alternate CEMC; and 4. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: Under existing Provincial Emergency Management Legislation every municipality in Ontario is required to appoint a CEMC to manage emergency and to provide contact with Emergency Management Ontario and Durham Emergency Management Office. As Deputy Chief Almond has prior experience as the CEMC for the Township of Uxbridge it is recommended that he be appointed as the CEMC for the City of Pickering. Deputy Chief Ferguson was the previous Fire Service liaison with the City's former CEMC and is considered the best candidate for the Alternate CEMC position. Financial Implications: Not Applicable Report OES 28-07 June 11, 2007 Subject: Appointment of CEMC Page 2 . 085 Sustainability Implications: Assigning existing staff as CEMC and Alternate CEMC is an efficient and economical approach to meeting the requirements of Provincial Legislation. In this way we will also meet our social responsibility to proactively plan and manage for emergency situations. Background: As Council is aware the recent appointment of two Deputy Fire Chiefs has provided some net benefits to the City, both in Fire Service administration and oversight and also to more effectively and in a manner consistent with other Durham Municipalities manage emergency planning. Deputy Chief Almond brings with him four years of experience and knowledge as the CEMC for the Township of Uxbridge. His knowledge of the requirements of the positions combined with his knowledge of the Region and other CEMCs will benefit the City greatly as the City CEMC. Deputy Chief Ferguson was the Fire Services member on the City's Emergency Management Committee. This background combined with his knowledge, experience and inherent close administrative relationship with Deputy Chief Almond make Deputy Chief Ferguson the prime candidate as the Alternate CEMC, In this regard and consistent with the Provincial Emergency Management Legislation the Operations & Emergency Services Department recommends that the aforementioned be appointed as the CEMC and Alternate CEMC. Upon appointment the CEMC will call a meeting of the Emergency Management Committee to complete a Pandemic Plan for the City. Also the Committee or sub-groups thereof will prepare a list of other Emergency Management initiatives that should be undertaken having close regard for the City's residents and business needs. Attachments: 1. None CORP0227-07/01 revised Report OES 28-07 June 11, 2007 Subject: Appointment of CEMC Page 3 .' 08€ Evere untsma Director, Operations & Emergency Services EB:mld Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council ~ " CORP0227-07/01 revised CiUI ()~ REPORT TO EXECUTIVE COMMITTEE Report Number: OES 30-07 Date: June 11, 2007 08 ~ From: Everett Buntsma Director, Operations & Emergency Services Subject: Public Swimming and Public Skating Admissions Proposed Pilot Project and Special Promotion File: A-2130-001-07 Recommendation: 1. That Report OES 30-07 of the Director, Operations & Emergency Services regarding public swimming and public skating admissions be received; 2. That the proposed pilot project and special promotion to reduce public swimming and public skating admissions for Saturdays be approved; and 3. Further, that appropriate officials of the City of Pickering be authorized to give effect thereto. Executive Summary: The Operations & Emergency Services Department recommends initiating a Toonie Swim and Toonie Skate on Saturdays. The public swimming single admission would be reduced for youth from $2.36 to $2.00 and for a family from $6.82 to $5.00. The Saturday public skating single admission would be reduced for youth from $3.00 to $2.00 and for a family from $10.00 to $5.00. Financial Implications: It is projected that the reduced Saturday admission will result in approximately $1,000 less public swimming revenue (Account #2733.9923) and approximately $1,000 less public skating revenue (Account #2735.9922). Report OES 30-07 June 11, 2007 Subject: Public Swimming and Public Skating Admissions Page 2 . '.. 08[ Sustainability Implications: Participation in physical activity significantly contributes to the well-being and quality of life of our residents. Reduced fees will promote family interaction and physical activity as well as increased participation at City recreation facilities. Background: On April 2, 2007, Council enacted the General Municipal Fees and Charges Bylaw which provides for the fees and charges that are incorporated into the 2007 Current Budget. The approved public swim and public skate single admission fees are identified in the table below: $3.41 $2.36 $6.82 Public Skating Single Admission GST Inclusive $3.00 $4.00 $3.00 $10.00 Public Swimming Single Admission GST Inclusive $2.36 & Staff were requested to identify a pilot project that would lower public swimming and public skating admission fees. This pilot project would be a good indicator as to whether the current pricing affects our participation levels. The Operations & Emergency Services Department recommend initiating a Toonie Swim and Toonie Skate on Saturdays. Public swimming single admission would be reduced for youth from $2.36 to $2.00 and for a family from $6.82 to $5.00. The Saturday public skating single admission would be reduced for youth from $3.00 to $2.00 and for a family from $10.00 to $5.00. This pilot project and special promotion will promote youth and family interaction and physical activity. CORP0227-07/01 revised Report OES 30-07 June 11, 2007 Subject: Public Swimming and Public Skating Admissions Page 3 08~ Although there will be a decrease in revenues, our goal is to promote the new rates and increase participation. Increased participation will offset a portion of the decrease in the revenue over the remainder of 2007. Attached is a fee chart comparing the City of Pickering public swimming and public skating admissions with other municipalities in the Region of Durham. It is recommended that the Toonie Swim and Toonie Skate special promotion be offered for the remainder of 2007. Attachments: 1. Public Swimming Admission Fees Comparison and Public Skating Admission Fees Comparison Prepared By: .....~ ' i C'" 9- 1 \ . ) ... .. ''shaoe MiIIO~ Supervisor, Facility Programs Everet ntsma Director, Operations & Emergency Services ~;} C--~y-i Stephen olds Division Head, Culture & Recreation / /V-,~. SM\ Attachments Copy: Chief Administrative Officer Director, Corporate Services & Treasurer Supervisor, Facilities Operations Recommended for the consideration of Pickering City Council '7 ,l ", CORP0227-07/01 revised ~". i " f\:.:POR'i #_.<! ~S 30 - 01 '-. 0 Sl Public Swimming Admission Fees Comparison Group Pickering Ajax Whitby Oshawa Clarington Child/Youth $2.36 $2.25 $3.10 $2.23 $2.75 Adult $3.41 $3.50 $4.50 $3.47 $3.75 Senior $2.36 $2.25 $3.10 $3.47 $2.75 Family $6.82 $10.00 $12.50 $7.43 $7.50 Child/Youth 10 pass $20.00 $18.00 $25.00 $20.31 $21.00 Adult 10 pass $30.00 $20.00 $36.00 $31.21 $29.00 Senior 10 pass $20.00 $18.00 $25.00 N/A $21.00 Family 10 pass $59.00 N/A $93.00 $66.86 $57.00 Public Skating Admission Fees Comparison Group Pickering Ajax Whitby Oshawa Clarington Child/Youth $3.00 $1.75 $3.00 $2.23 $2.50 Adult $4.00 $3.25 $4.50 $3.47 $3.50 Senior $3.00 $1.75 $3.00 N/A Free Family $10.00 N/A $12.00 N/A $7.00 Child/Y outh 10 pass $24.00 $14.00 $19.50 $20.31 $20.00 Adult 10 pass $32.00 $24.00 $33.50 $31.21 $30.00 Senior 10 pass $24.00 $14.00 $19.00 N/A N/A Family 10 pass $50.00 N/A $87.50 $66.86 N/A Citq 01 REPORT TO EXECUTIVE COMMITTEE Report Number: OES 31-07 Date: June 11, 2007 . 091 From: Everett Buntsma Director, Operations & Emergency Services Subject: Intersection Pedestrian Signal - Valley Farm Road at The Esplanade South/Diefenbaker Court File: A-2130 Recommendation: 1. That Report OES 31-07 of the Director, Operations & Emergency Services regarding the installation of an Intersection Pedestrian Signal on Valley Farm Road south of Kingston Road (Regional Highway 2) be received; and 2. That the staff proposed location for the Intersection Pedestrian Signal being at the north side of the Valley Farm Road and The Esplanade South/Diefenbaker Court intersection be endorsed; and 3. That staff be directed to remove the existing midblock coloured street print crossing on Valley Farm Road between Esplanade Park and the Recreation Complex after the intersection pedestrian signal has been installed and activated. Executive Summary: On February 6, 2006, City of Pickering Council passed Resolution #10/06 authorizing the execution of a Lease Agreement with The Rockport Group. The agreement established lease payment funding in the amount of $65,000 for the use of City lands for the purposes of material storage and construction staging associated with the development. The $65,000 lump sum payment, corresponding to the estimated value of an Intersection Pedestrian Signal (IPS), was to be used to fund the installation of an IPS on Valley Farm Road between Kingston Road and Pickering Parkway, at a location to be determined. As Regional staff will be proceeding with the design of the IPS for construction later this year, municipal staff were asked to finalize the location. Having completed a review, Municipal Property & Engineering Division traffic staff hereby recommend that the IPS be installed at the north side of the Valley Farm Road and The Esplanade South intersection. Report OES 31-07 June 11, 2007 Subject: Intersection Pedestrian Signal .: 0 9 ~ Valley Farm Road at The Esplanade South/Diefenbaker Court Page 2 Financial Implications: The proposed IPS on Valley Farm Road was included and approved in the 2006 Capital Budget at an estimated cost of $65,000 which is 100% developer funded. Sustainability Implications: The installation of an IPS at the intersection of Valley Farm Road and The Esplanade South/Diefenbaker Court promotes the social lens of sustainability by improving pedestrian safety and enhancing pedestrian activities/access to the municipal Recreation Complex, Civic Centre, local commercial district and the new Seniors facility development by the Rockport Group. Background: Valley Farm Road is a type C arterial roadway with typical daily volumes of 5500 vehicles. Given the surrounding pedestrian generating facilities such as the corporate Civic Complex, recreation complex and neighbouring commercial district, municipal staff received numerous concerns with respect to pedestrian safety crossing Valley Farm Road. Consequently, staff were asked to investigate the need for improvements to the area traffic controls and the justification for the installation of an Intersection Pedestrian Signal to aid pedestrian traffic across Valley Farm Road. A study was conducted in the fall of 2005 indicated that irrespective of the high volume of vehicular traffic in the area, there was insufficient pedestrian volumes to warrant the installation of an IPS at that time. Area improvements were limited to additional pedestrian advance warning signs to augment the presence of the informal pedestrian crossing across Valley Farm Road leading from the Recreation Complex to Esplanade Park. The review also identified that while the use of signs advising motorist of the presence of pedestrians in the area is appropriate, the midblock crossing should be removed as it directed pedestrians to cross Valley Farm Road at an location other than an intersection, at what could be deemed an official crosswalk thereby misleading pedestrians that they have the right of way over vehicles. On January 24, 2006 Planning & Development presented report PD 08-06 to Executive Committee which recommended the City in cooperation with the Rockport Group complete a land lease agreement. The agreement established funding in the amount of $65,000.00 for the construction of an Intersection Pedestrian Signal on Valley Farm Road at a location between Kingston Road and Pickering Parkway. In anticipation of the opening of the new seniors residence by the Rockport Group, and the financial assistance for the construction of an IPS, the work was proposed and approved via the 2006 capital budget. As Traffic Operations staff from the Region of Durham's Works Department are initiating the preliminary design of the IPS with construction proposed for later this year, City staff have completed a review of the area in order to establish a suitable location on Valley Farm Road. Report OES 31-07 June 11, 2007 Subject: Intersection Pedestrian Signal Valley Farm Road at The Esplanade; South/Diefenbaker Court Page 3 . 09~ ~i The following is a list of candidate sites and staff comments with respect to suitability: Location along Anticipated crossing protection benefiting pedestrian traffic to/from MAP Valley Farm Civic Recreation Rockport Pickering Road Complex Complex Seniors Town Centre A Avonmore Square none none none none B Esplanade North low low (north side) none none C Esplanade North medium medium (south side) none none D Esplanade Park high high low (mid block) none E Esplanade South medium medium high high (north side) F Esplanade South high high (south side) none none Based on the above results, the maximum crossing protection across Valley Farm Road is achieved at the north side of the intersection of Valley Farm Road and Esplanade South as an IPS at that location would provide maximum benefit for pedestrian traffic to/from all the major pedestrian generating points of origin and destination. With respect to aesthetics, placing the IPS poles and controller on the north side does not deter from the urban landscaped boulevard being constructed as part to the development at the southeast corner. Because of an existing Pickering Town Centre Mall sign located within the mall walkway at the southwest corner of Glenanna Rd and Esplanade South, pedestrian traffic to the mall would be better served on the north side of the intersection via the pedestrian walkway adjacent to the movie theatre entrance. Attachments: 1 . Location Map NO CHANGE June 11, 2007 Report OES 31-07 Subject: Intersection Pedestrian Signal _. 094 Valley Farm Road at The Esplanade South/Diefenbaker Court Page 4 ( Approved I Endorsed By: \ I Prepared By: Everett B Director Operations and Emergency Services RH:mp Attachments Copy: Chief Administrative Officer Director, Corporate Services & Treasurer Director, Planning & Development Recommended for the consideration of Pickering City C ncil ,1 /1 .L'.T'AChMEN"lt: .... I U. E."OD\ "; AI::' C' 31 -07 " r ,^,'.. ~"-"!. (~ \ i I ~ II n ~D ROCKPORT SENIORS COMPLEX C1 Q I 9~ t~ @ 10 VALLEY FARM RD. PEDESTRIAN CROSSING LOCATIONS & PROPOSED IPS ALTERNATIVES A Intersection Valley Farm Rd. @ Avonmore Square B Intersection Valley Farm Rd @ Esplanade North (north side) C Intersection Valley Farm Rd @ Esplande North (south side) D Midblock Valley Farm Rd @ Esplande Park E Intersection Valley Farm Rd @ Esplanade South (north side) PICKERING TOWN CENTRE F Intersection Valley Farm Rd @ Esplande South (south side) ~"'''' OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION SCALE DRAWN DATE VALLEY FARM ROAD IPS POTENTIAL LOCATIONS N.T.S. JUNE 4, 2007 (R) 0:\2007 OES Records\0.2400 Traffic\).2400.001.05 Concerns\Civic area pedestrian review\Civic area IPS location study.cdr Citq ()~ REPORT TO EXECUTIVE COMMITTEE Report Number: OES 32-07 Date: June 11, 2007 . 09l From: Everett Buntsma Director, Operations & Emergency Services Subject: Supply and Delivery of - Two (2) 10' Rotary Mowers - File: A-2130 Recommendation: 1. That Report OES 32-07 of the Director, Operations & Emergency Services regarding the Supply and Delivery of Two (2) 10' Rotary Mowers, be received; and 2. That Quotation No. Q-36-2007, as submitted by G.C. Duke Equipment for the Supply and Delivery of Two (2) 10' Rotary Mowers in the amount of $77,000.00, (GST and PST extra) be accepted; and 3. That the total gross purchase cost of $87,780.00 and net purchase cost of $83,160.00 as outlined in Report OES 32-07 of the Director, Operations & Emergency Services, be approved; and 4. That the Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project from the Parkland Reserve Fund; and 5. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. Executive Summary: The purchase of two 10' rotary mowers to replace the City's Unit #732, a 1999 Toro 15' mower was approved in the 2007 Capital Budget. This purchase will improve the delivery of service to the citizens of Pickering. Staff are recommending acceptance of the quotation from the low bidder, G.C. Duke Equipment which meets our specifications. Report DES 32-07 June 11, 2007 Subject: Supply and Delivery of Two (2) 10' Rotary Mowers Page 2 09~ Financial Implications: 1. Quotation Amount Q-36-2007 GST PST Subtotal GST Rebate Total (each) $38,500.00 2,310.00 3.080.00 43,890.00 (2.310.00) $41,580.00 $83,160.00 Total Purchase (Two Units) 2. Approved Source of Funds Parks Capital Budqet Item Proiect Code Source of Funds Available Required 2 10' Rotary Mower 5780.0714.6178 Parkland Reserve $120,000.00 $83,160.00 Sustainability Implications: The replacement of this equipment will provide a cost effective method of maintaining a high level of efficiency in service delivery to the citizens of Pickering, and therefore, satisfies the economic lens of sustainability. Background: The replacement of the City Unit #732, a 1999 Toro 15' rotary mower was identified and approved by Council in the 2007 Capital Budget. Supply & Services invited eight (8) vendors to participate in the bidding process of which four (4) have responded. Upon careful examination of all quotations received by Supply & Services, the Municipal Property & Engineering Division recommends the acceptance of the low bid from G.C. Duke Equipment in the amount of $38, 500.00 (PST & GST extra) for each unit resulting in a total purchase of $77,000. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Report OES 32-07 Subject: Supply and Delivery of ( Two (2) 10' Rotary Mowers " 09~ June 11, 2007 Page 3 Attachments: 1. Memo from Supply & Services Prepared By: x7~'1<~~ .d"rax.t t mlth, Supervisor Flee\ Operations \ ; \ .A\~ 0~ra Fe~~macher C.P.P., CPPO, CPPB, C.P.M., CMM III Manager, Supply & Services Ri hard Holbor. vision Head, unicipal Property & Engineering GS:dw Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council Thomas J. a\Jfnh, R., Chief Administrative Officer Everett ts Irector Operations & Emergency Services '" ~~ /' e:..=>-.- ~:,....c:: ~_ Gillis A. Paterson, Director Corporate Services & Treasurer CORPORATE SERVICES DEPARTMENT MEMORANDUM .. 09S May 15, 2007 ."T,'('I-.lvll";j'\\h / ?'j;;PORT# OES 32-D7 _ .., .,..... d I. .... -... ('C K.... . --- \\ __1.._._ J,_+- ~ ,)~- ' ";, '\ '~ \ ;) !," To: Richard Holborn Division Head, Municipal Property & Engineering -..-r\, OF, ., 0\1 j "q"C'!'.) I I (~ MUNic\\)~Lrl.J(~' \. From: Bob Kuzma ' Senior Purchasing Analyst Subject: Quotation No. Q-36-2007, Supply & Delivery of Two (2) 10' Rotary Mower Closing: Thursday, May 10, 2007 Quotations have been received for the above project.. Eight (8) companies were invited to participate of which four (4) have submitted a quotation. Quotations shall be irrevocable for 60 days after the official closing date and time. Copies of the quotations are attached for your review along with the summary of costs. Each line item provides a space for the vendor to indicate a "Yes, No, Specify" to provide the City with information and' details to subjectively review each line item and the sum total of all specifications. Specifications Item 3 states where a manufacturer deviates from the quotation specifications, they must indicate "NO" and then specify the changes. . The acceptance of these deviations relies solely within the discretion of the City. The quotation submitted by G. C. Duke Equipment Ltd. in the total amount of $43,890.00 per unit (taxes included) is the low quotation, subject to further evaluation of the equipment's conformance to specification. Please note that the price quoted from Turf Care Products is a combined price for two units. Summary Q.36.2007 Total Price Total Price per Unit per Unit Vendor Amount G.S.T. P.S.T. before after calculation calculation . check check G.C. Duke Equipment $38,500.00 $2,310.00 $3,080.00 $46,790.00 $43,890.00 " Hutchinson Farm $40,758.00 $2,445.48 $3,260.64 $46,464.12 $46,464.12 Supply Turf Care Products $81,600.00 $4,896.00 $6,528.00 $93,024.00 $93,024.00 two units Greendale & Utica $49,700.00 $2,982.00 $3,976.00 $56,658.00 $56,658.00 Equipment Services Vallance Equipment Unable to Ltd. bid Q-36-2007 Supply & Delivery of Two (2) 10' Rotary Mowers ,. 10 ( May 15, 2007 Page 2 This award is subject to Council approval. Include in your report to Council: 1. the appropriate account number(s) to which this work is to be charged and the budget amount(s) assigned thereto 2. Treasurer's confirmation of funding 3. related departmental approvals 4. any reason(s) why the low bid of G. C. Duke Equipment is not acceptable, and 5. related comments specific to the project Bidders will be advised of the outcome. Please do not disclose pricing to enquiring bidders. Subject to Council approval, an approved "on-line" requisition will also be required to proceed. . If you require further information or assistance during the evaluation phase of this quotation call, contact me at extension 2131. Ibk Attachments CiUI o~ REPORT TO EXECUTIVE COMMMITTEE Report Number: CS 20-07 Date: June 11, 2007 l.l . 101 From: Gillis A. Paterson Director, Corporate SeNices & Treasurer Subject: 2006 Pre-Audit Balances of ReseNes and ReseNe Funds Recommendation: That Report CS 20-07 of the Director, Corporate SeNices & Treasurer be received for information. Executive Summary: Based on the preliminary 2006 results, we can now report on the pre-audit actual activities within the ReseNes and ReseNe Funds for 2006. A summary is presented in Appendix A. The purpose and 2006 financial transactions for each ReseNe and Reserve Fund are set out in Appendices Band C respectively. Financial Implications: Not applicable Sustainability Implications: Funds available under the ReseNes and ReseNe Funds provide partial financial support towards the sustainability of Pickering in both capital and operating expenditures. Background: As in previous reports filed over the last four years, this report provides specific information on each of the City's ReseNes and Reserve Funds, including year- end balances. The 2006 pre-audit ReseNes and ReseNe Funds balance of $50,771,080 is one of the highest balances ever reported in Pickering. However, this balance is not fully available for use due to the outstanding budget commitments of funds not yet spent, the obligations connected with the collection of funds or other specific purposes approved by Councilor under Provincial Legislation. With regard to unspent budget commitments for capital projects, we are continuing the practice of not transferring funding for commitments until the expenditures are incurred. This procedure allows the ReseNe Funds to earn interest income as long as funds are still in the reseNe fund's custody and is in compliance with Public Sector Accounting Report CS 20-07 Date: June 11, 2007 Subject: 2006 Pre-Audit Balances of Reserves and Reserve Funds ,,- 10~ Page 2 Board (PSAB) for obligatory Reserve Funds. The combined unspent budget commitments for all Reserve Funds are $5,969,368. From 2001 to 2005, the City's share of collections from OPG related to properties under assessment appeal was $9,336,829 in the Reserve for Contingency - OPG Assessment pending final decision of this appeal. At this time, we are still unable to confirm the availability of these monies for corporate purposes. In the meantime, these funds are being used for the temporary financing of the Don Beer Arena expansion with the balance being invested. The Development Charges, Parkland, Third Party/Developer Contributions, Ontario Transit Renewal, Provincial Dedicated Gas, Federal Gas Tax and Building Permit Reserve Funds represent funds received for specific purposes subject to legislative requirements and based on developer agreements or agreements with any third parties. Funds available in these Reserve Funds are obligatory in nature and should be treated as committed. The balance in these obligatory Reserve Funds is $28,844,560.The combined total of the budget commitments, OPG assessment appeal, other restricted balances and obligatory Reserve Funds of approximately $42 million reduced the "discretionary" balance to approximately $8 million as at December 31,2006. The City established a new reserve and reserve fund this year, namely: Move Ontario Reserve and Building Permit Reserve Fund. The purposes of the reserves and reserve funds are discussed further in Appendices Band C. Internal borrowings from the Reserve Funds commenced in 2001 to assist in funding capital projects. Although the amount borrowed each year has declined, the outstanding principal balance at December 31, 2006 is approximately $4.8 million. These loans are undertaken from the Development Charges and Parkland Reserve Funds. This provided the Reserve Funds with an attractive rate of interest compared to current market investment rates while at the same time providing a cheaper cost of borrowing to the capital fund. Interest earned on internal loans represents amounts earned on the 2001 to 2005 internal borrowings. Repayment for 2006 internal borrowings will commence in 2007 and interest earned will be reflected accordingly. Attachments: 1. Appendix A Summary of Reserves and Reserve Funds 2. Appendix B Description of Reserves 3. Appendix C Description of Reserve Funds Report CS 20-07 Date: June 11, 2007 Subject: 2006 Pre-Audit Balances of Reserves and Reserve Funds Page 3 Prepared By: Approved I Endorsed By: 10~ t., Caryn Kong Senior Financial Analyst -~--~~~ Gillis A. Paterson Director, Corporate Services & Treasurer GAP:ck Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council 7' . 0/ /1 '. 10~ APPENDIX A CITY OF PICKERING SUMMARY OF RESERVE AND RESERVE FUND PRE-AUDIT ACTUALS DECEMBER 31, 2006 Appendix B Summary Reserves 4610 4611/4623 4612 4613 4619 4620 4621 4622 4624 4625 4626 4627 Working Funds Replacement Capital Contingencies-OPG, Election, Other 2 Self-Insurance 2 Rate Stabilization Develop.Charges-City's Share 2 Region Transit 2 Continuing Studies 2 Vehicle Replacement Easement Settlement Library Eastern Branch 2 Move Ontario _ New Total Reserves Appendix C Summary of Reserve Funds 4225 4228 4229 4230 4232 4234 4235 4236 4237 4238 4239 4240 Community Facilities Capital Works Development Charges 1 & 2 Parkland 1 & 2 Public Works Workers Safety Insurance Brd 2 Third Party/Dev. Contributions 1 Ontario Transit Renewal' Squash Courts 2 Provo Dedicated Gas Tax 1 Federal Gas Tax Revenue 1 Building Permit Stabilization Fees 1&2 New Total Reserve Funds Total Reserves & Reserve Funds Notes 1 Obligatory 2 Restricted Total Obligatory 1 & Restricted ~ -2006 = Pre Audit 2006 $400,000 685,715 10,594,909 951,391 4,450,981 809,654 120,999 474,484 72,547 30,000 833,243 $19,423,923 Pre Audit 2006 $194,176 321,618 22,736,472 1,993,928 1,072,893 834,922 1,868,148 19,166 78,989 771,076 1,455,769 $31,347,157 Audited 2005 $400,000 722,844 10,774,909 915,514 3,388,965 484,204 237,106 342,533 75,000 1,095,129 20,000 Audited 2004 $400,000 758,175 9,053,320 940,514 2,619,565 1,921,332 1,025,741 233,159 25,000 $18,456,204 $16,976,806 Audited 2005 $265,492 309,872 21,135,306 2,103,061 1,038,206 589,575 1,819,264 19,166 66,087 722,039 850,684 Audited 2004 $380,604 302,610 19,496,777 2,166,696 1,152,444 378,731 1,601,076 14,035 33,713 161,515 $28,918,752 $25,688,201 Audited 2003 $400,000 730,713 7,813,558 940,514 2,177,209 2,685,297 1,106,634 141,884 $15,995,809 Audited 2003 $386,726 535,849 15,804,668 1,959,087 1,465,425 181,023 1,024,691 14,957 7,450 $50,771,080 $47,374,956 $42,665,007 $37,375,685 $21,379,876 28,844,560 (Includes 4229 & 4230) 13,895,348 (Excludes 4229 & 4230) $ 42,739,908 APPENDIX B ',. 1 0 ~ l. RESERVE FOR WORKING FUNDS 4610 Actual Balance December 31, 2005 Transfers into the Reserve $ 400,000 Transfers out of the Reserve Pre-Audit Actual Balance December 31, 2006 $ 400,000 1. Purpose of this Reserve: The reserve for working funds is used to provide operating cash to assist in avoiding short term interest expenses incurred on operations, typically during the first few months of the year prior to tax billing and at other times when cash inflows and outflows do not match as occurs in any corporation. The interest income on these funds form part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of the Reserve: It is recommended as a "rule-of-thumb" that this reserve be 2% to 3% of total City revenues. Based on an average annual revenue of $45 million, at 2%, the amount to maintain for this reserve should be $900,000. . lOt APPENDIX B RESERVE FOR REPLACEMENT OF CAPITAL EQUIPMENT - G/l 4611/4623 Actual Balance December 31, 2005 Transfers into the Reserve Revenue Fund Contribution $ 722,844 115,462 Transers out of the Reserve Transfer to Capital Fund (152,591 ) $ 685,715 Pre-Audit Actual Balance December 31, 2006 1. Purpose of this Reserve: The purpose of this reserve is to reduce the need to levy for the full cost of major equipment in the year of acquisition. The reserve acts as a stabilization factor and helps to avoid both tax rate fluctuations and the issuance of long-term debt or other means of financing. The interest income on these funds form part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance levels of this Reserve: This reserve should be kept at a level that is equivalent to the replacement cost of the assets for which they were established. Over the last couple of years, the reserve balance has been kept at a minimum level. Contributions to this Reserve are provided for annually in the Current Budget. In 2003, additional sub-categories were set up for accounting purposes to better match the collection of funds to the application of these funds to particular facilities as shown on the following page. APPENDIX B 10~ The balances pertaining to these sub-categories are as follows: General Recreation Dunbarton Don Beer Rec Camp Rec Camp Rec Camp Corp Use Prgrms Pool Arena Core Pool Arena Total $ $ $ $ $ $ $ $ Dee 31/05 53,860 148,260 34,734 92,500 89,893 151,312 152,285 722,844 Transfer in 0 18,500 4,962 30,000 27,000 15,000 20,000 115,462 Transfer out (50,508) (7,080) (17,822) (35,120) (42,061 ) (152,591 ) Dec 31/06 53,860 116,252 32,616 104,678 81,773 166,312 130,224 685,715 lOt I., APPENDIX B RESERVE FOR CONTINGENCIES- G1L 4612 (OPG, Other Assessment Appeals, Election, Miscellaneous) Actual Balance December 31, 2005 Transfers into the Reserve Revenue re OPG Assmt. Appeal Properties Transfer from Revenue Fund $ 10,774,909 Transfers out of the Reserve: Elections Pre-Audit Actual Balance December 31, 2006 (180,000) $ 10,594,909 1. Purpose of this Reserve: Like the capital equipment replacement reserve, this reserve acts in a tax stabilization capacity. It was established in anticipation of unknown, unusual or extraordinary expenditures, which occur from time to time. The interest income on these funds form part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: In 2003, the large balances in this Reserve were reviewed and grouped into sub- categories in the General Ledger, for accounting purposes only, to better distinguish those amounts that are committed and those amounts available for general corporate use. The sub-categories are as follows: OPG Assessment Appeal, Elections, Other Assessment Appeals and Miscellaneous. The majority of the funds (88%) are related to Contingency-Ontario Power Generation (OPG) Assessment. Fund balance as at December 31, 2006 is $9,336,829. These funds were collected from 2001 to 2005. The availability of these funds is undeterminable as the appeal is still outstanding and is considered committed in the event repayment must be made. The amounts pertaining to the other sub-categories are as follows: Election - $0, Other Assessment Appeals - $682,594 and Miscellaneous - $575,486. . . . 10 S APPENDIX B RESERVE FOR SELF INSURANCE - G/L 4613 Actual Balance December 31,2005 Transfers into the Reserve $ 915,514 49,620 Transfers out of the Reserve: Transfer to Capital -Fire vehicle (13,743) Pre-Audit Actual Balance December 31, 2006 $ 951,391 1. Purpose of this Reserve: This reserve was established as a necessary form of asset protection. Specifically, it is to cover insurance claims resulting from the increase in deductible levels, costs of uninsured claims and other claim related costs. The higher deductible reduced insurance premiums. Significant savings can be realized through reduced premium costs and staff analyzes the costs/benefits of such actions on an annual basis. The interest income on these funds form part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: This reserve should be maintained at a level to ensure that the funding is adequate to meet future liabilities. This situation is analyzed by staff on a regular basis. The $13,743 draw in the current year was necessary to partially pay for the replacement vehicle for the Fire division resulted from accident. llL i _ ~ APPENDIX B RESERVE FOR RATE STABILIZATION - G/L 4619 Actual Balance December 31, 2005 $ 3,388,965 Transfers into the Reserve Excess Surplus Contribution 2,382,016 Transfers out of the Reserve 2006 Current Budget Provision (1,320,000) Pre-Audit Actual Balance December 31, 2006 $ 4,450,981 1. Purpose of this Reserve: The purpose of this reserve is to act as a tax rate stabilization factor for annual current budget funding. The interest income on these funds form part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: The fund balance should be maintained at a level of 3 to 5 per cent of tax revenues to provide tax rate stabilization for annual current budgeting purposes. The 2006 Current Budget provided for a transfer in the amount of $1,320,000 from this Reserve to fund current expenditures. , ' APPENDIX B 11 .. , '" 11 RESERVE FOR DEVELOPMENT CHARGES - CITY SHARE G/l 4620 Actual Balance December 31, 2005 $ 484,204 Transfers into the Reserve 2006 Current Budget Provision 590,000 Transfers out of the Reserve Transfer to Capital Fund -External Subdivision Works (264,550) Pre-Audit Actual Balance December 31, 2006 $ 809,654 1. Purpose of this Reserve: This reserve has been established to set aside funds for projected growth in the City. From the 1999 and the 2004 Development Charges Studies it was approved that a Reserve be established for the City's share (Le. the non- development charge portion) of the costs of services included in the Development Charges Study and that contributions be included in the annual Current Budget for consideration by Council. For the City to meet its obligations for the various capital projects an annual contribution of $2.4 million is required. The interest income on these funds form part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance levels of this Reserve: Funds continue to be budgeted in the Current Budget to build up this reserve to fund future capital growth of the City. The draws in the current year were to finance external subdivision works. This reserve should be maintained at a level to ensure that the funding is adequate to meet future capital growth in the City. 11~ I, APPENDIX B REGION TRANSIT RESERVE - G/L 4621 Actual Balance December 31, 2005 Transfers into the Reserve GO Transit Funding from Region $ 237,106 Transfers out of the Reserve APT A Expenditures-Buses (116,107) Pre-Audit Actual Balance December 31, 2006 $ 120,999 1. Purpose of this Reserve: This reserve fund was established in 2002 to capture funds raised by the Region for transit purposes and not immediately required. The interest income on these funds form part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance levels of this Reserve: The Ajax Pickering Transit Authority (APT A) has been officially transferred to the Regional Municipality of Durham (Region) effective January 1,2006, thus there is no longer any revenue from the Region for this Reserve. The balance of this Reserve is expected to be used for any unpaid commitments or obligations related to APT A. The current year's expenditures of $116,108 are related to a prior commitment for the acquisition of buses for the amalgamated Durham Region Transit. This Reserve will eventually be closed-out upon settling all our commitments and obligations. APPENDIX B 11~ RESERVE FOR CONTINUING STUDIES & CONSULTING - G/l 4622 Actual Balance December 31, 2005 $ 342,533 Transfers into the Reserve Continuing Consulting Work or Studies 201,450 Transfers out of the Reserve (69,499) Pre-Audit Actual Balance December 31, 2006 $ 474,484 1. Purpose of this Reserve: This reserve was established to capture any unspent annual Current Budget provisions related to consulting, continuing studies, professional and legal fees. Under Generally Accepted Accounting Principles, the approval to expend funds for these efforts ceases at year-end, however work may continue beyond that date. The establishment of this fund enables the transfer of unspent funds into future year and accommodates this frequent timing difference between the approval and the expenditure. The interest income on these funds form part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance levels of this Reserve: There would be no recommended maintenance levels. Funds transferred to this reserve will be used to fund the balance of the expenditures still to be incurred for incomplete studies or consulting contracts. Expenditures incurred in 2006 in the amount of $69,499 pertained to consulting work that was transferred into the Reserve in the prior year. An additional amount of $201 ,450 has been transferred-in for future work. 11~ APPENDIX B RESERVE FOR VEHICLE REPLACEMENT - G/l 4624 Actual Balance December 31, 2005 Transfers into the Reserve $ 75,000 50,000 Transfers out of the Reserve to Capital Fund (52,453) $ 72,547 Pre-Audit Actual Balance December 31, 2006 1. Purpose of this Reserve: This reserve was newly established in 2004 to begin building up funds to finance the cost of replacing the City's aging fleet. The interest income on these funds form part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance levels of this Reserve: There would be no recommended maintenance levels. Funds transferred to this reserve will be committed to fund the purchase of new vehicles. '- APPENDIX B 11~ EASEMENT SETTLEMENT RESERVE - G/l 4625 Actual Balance December 31, 2005 Capital Fund Contribution-CS16-06 $ 1,095,129 185,000 Transfers out of the Reserve 2006 Current Budget Expenditures (1,280,129) Pre-Audit Actual Balance December 31, 2006 $ 1. Purpose of this Reserve: This reserve was newly established in 2005 due to funds received from easement settlement in February 2005. The amount collected was $2.5 million. These funds will be used to finance both the capital and operating expenditures of the City. The interest income on these funds form part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance levels of this Reserve: There would be no recommended maintenance levels. Whenever funds are received due to easement settlement, this reserve will be credited accordingly. Budgeted draws to fund City's expenditures will be dependent on the revenues collected. Due to the budgeted draws in both 2005 and 2006, the funds originally received in 2005 have been completely depleted as at the year ended December 31,2006. Breakdown of the cumulative expenditures are as follows: 2005 Current Expenditures $ 435,337 2005 Capital Expenditures 784,534 2006 Current Expenditures 1,280,113 Total $2,499,984 " 11l APPENDIX B RESERVE - PROVISION FOR EASTERN BRANCH LIBRARY - G/L 4626 Actual Balance December 31, 2005 Transfers into the Reserve $ 20,000 10,000 Transfers out of the Reserve Pre-Audit Actual Balance December 31, 2006 $ 30,000 1. Purpose of this Reserve: This reserve was newly established in 2005 to begin building up funds for a new library at the eastern part of Pickering. This provision may be used to fund the new facility, capital cost, resource materials and any other related costs. The interest income on these funds form part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance Levels of this Reserve: There would be no recommended maintenance levels. In 2002, the Board of the Library requested $10,000 under the Capital Budget for the "Provision for Eastern Branch". A similar request was made in both 2005 and 2006. The combined total of the three years provision is reflected in the year-end balance. It is the intention of the Board of the Library to annually request for this provision to continue building up funds for the proposed new facility. To reflect this intention, effective 2006 Budget year, the provision will be done by a "Transfer to Reserve for the Provision for Eastern Branch". APPENDIX B ; '.. 11: RESERVE - MOVE ONTARIO - G/l 4627 Actual Balance December 31, 2005 Contribution from Province of Ontario $ 1,851,578 Transfers out of the Reserve Capital Expenditures -Roads (1,018,335) Pre-Audit Actual Balance December 31, 2006 $ 833,243 1. Purpose of this Reserve: This reserve was newly established in 2006 to capture the one-time funding received on March 20, 2006 from the Ontario government, the Ministry of Transportation. The Ontario government is providing a one-time investment to help municipalities primarily outside the GT A, with specific emphasis on rural and northern municipalities and to invest in municipal roads and bridges. Municipalities will determine their own roads and bridges priorities. The interest income on these funds form part of the annual Current Budget General Government Revenue. 2. Recommended Maintenance levels of this Reserve: There would be no recommended maintenance levels. lIt APPENDIX C RESERVE FUND FOR COMMUNITY FACILITIES - G/L 4225 Actual Balance December 31, 2005 $ 265,492 Transfers into the Reserve Fund Capital Fund - Returned to Source $ Interest Earned on External Investments 9,389 9,389 Transfers out of the Reserve Fund Transfer to Capital Fund - Parks (14,351 ) Transfer to Capital Fund - Community Centre (66,354 ) (80,705) Pre-Audit Actual Balance December 31, 2006 $ 194,176 1. Purpose of this Reserve: This is a "discretionary" reserve fund established by Council to attempt to avoid both tax rate fluctuations and the need for issuing long term debt for major expenditures required for community facilities. The interest income on these funds form part of the Reserve Fund as per the Municipal Act, 2001. 2. Recommended Maintenance Levels of this Reserve: The balances in this fund have fluctuated from the 2001 year low of $69,102 to the high in 1998 of $773,483. Other than interest income earned, there was no transfer to this reserve fund in 2006. Expenditures are transferred out of Reserve Funds only when incurred. The value of the unspent budget commitments as at December 31, 2006 is $70,649. Taking these commitments into consideration, the uncommitted balance of funds available is $123,527. Additional amounts must be provided to this fund. lIS APPENDIX C RESERVE FUND FOR CAPITAL WORKS - G/L 4228 Actual Balance December 31, 2005 Transfers into the Reserve Fund Interest Earned on External Investments $ 309,872 11 ,746 Transfers out of the Reserve Fund $ 321,618 Pre-Audit Actual Balance December 31, 2006 1. Purpose of this Reserve: This Fund is a "discretionary" one and was established pursuant to section 417(1 )(2) of the Municipal Act, 2001 for specified purposes by Council related to the acquisition of assets. The interest income on these funds form part of the Reserve Fund as per the Municipal Act, 2001. 2. Recommended Maintenance Levels of this Reserve Fund: Between the years of 1998 to 2000, the balances have been maintained at $600,000 to $800,000. There has been no major contribution to this Reserve Fund in the past six years. The value of the unspent budget commitments at the end of 2006 is $13,822. Taking these unspent budget commitments into account, the uncommitted balance available as at December 31, 2006 will be $307,796. Major additional contributions will be required in future years. , ,. 12( APPENDIX C RESERVE FUND FOR DEVELOPMENT CHARGES - GlL 4229 Actual Balance December 31, 2005 Transfers into the Reserve Fund: Net Developer Contributions Returned to source Interest Earned on Externallnvestrrents Interest Earned on Internal Loans $ 21,135,306 $ 1,782,148 2,411 670,332 197,215 2,652,106 Transfers out of the Reserve Fund: Transfer to Capital Fund: Fire-Addition & Renovations to Station 5 Ext. Subdiv- Roads & Related Ext. Subdiv- Storm Water rv1anagerrent Sidewalk-401 Pedestrian Bridge to GO Station Pre-Audit Actual Balance December 31, 2006 $ (122,734 ) (654,554) (264,502) (9,150) (1,050,940) $ 22,736,472 1. Purpose of this Reserve: This is an "obligatory" reserve fund and as such is governed by Municipal Act 2001, Development Charges Act, 1997, Ontario Regulation 82/98, City By-law or agreement and requires revenue received for the special purposes to be segregated from the general revenues of the municipality. Obligatory Reserve Funds must be created whenever a statute requires revenue received for a special purpose to be segregated from the general revenues of the municipality and the revenue is to be used solely for the purpose prescribed by statute, i.e. in this case the monies charged to developers must be held and used to fund capital services required for new growth. The interest income on these funds form part of the Reserve Fund as per the Municipal Act, 2001. 2. Recommended Maintenance Levels of this Reserve: In accordance with development charge legislation, ~ development charge revenue must be held within separate Reserve Funds and can only be used for the financing of growth-related projects. As such, no reserve fund limits are appropriate for Development Charge Reserve Funds because they are tied to growth-related capital requirements. This reserve fund has unspent budget commitments of $3,676,130. The pre- audit actual balance of $22,736,472 would be reduced by this amount to reflect an uncommitted balance of funds available for future expenditures of $19,060,342. APPENDIX C RESERVE FUND FOR PARKLAND - Gll 4230 Actual Balance December 31, 2005 Transfers into the Reserve Fund: Developers Contributions $ Returned to source Interest Earned on External Investments Interest Earned on Internal Loans .., 121 $ 2,103,061 301,550 24,681 73,983 19,394 419,608 Transfers out of the Reserve Fund: Transfer to Capital Fund-Parks: Greenwood & Village E-Tennis Crts Resurfacing Amberlea Park-Asphalt Replacement Centennial Park-Washroom facility Amberlea & Rosebank-Tennis Crts Resurfacing Playground Equipment David Farr Park Pre-Audit Actual Balance December 31, 2006 $ (79,290) (8,611 ) (200,000) (29,838) (191,775) (19,227) (528,741) 1,993,928 1. Purpose of this Reserve Fund: $ This is an "obligatory" reserve fund and it was established pursuant to section 417(1)(2) of the Municipal Act, 2001 as required by subsections 42(1), (5), (6), (7), (8) and (9) of the Planning Act. This fund is governed by legislation, regulation or agreement and requires revenues received for the special purposes to be segregated from the general revenues of the municipality. Obligatory Reserve Funds must be created whenever a statute requires revenues for a special purpose to be segregated from the general revenues of the municipality and the revenue is to be used solely for the purpose prescribed by statute. The interest income on these funds form part of the Reserve Fund as per the Municipal Act, 2001. 2. Recommended Maintenance levels of this Reserve Fund: Due to the obligatory nature of this fund, there are no limits on this fund. The value of the unspent budget commitments as at the year ended 2006 is $592,450. The pre-audit balance of $1,993,928, after taking into account the unspent budget commitments, will provide an uncommitted balance available of $1,401,178 as at December 31,2006. .' 12: APPENDIX C RESERVE FUND FOR PUBLIC WORKS - G/L 4232 Actual Balance December 31, 2005 Transfers into the Reserve Fund Developer Contributions Interest Earned on External Investments $ 1,038,206 $ 16,270 38,982 55,252 Transfers out of the Reserve Fund Transfer to Capital Fund - Property Maintenance-Masonary Walls Pre-Audit Actual Balance December 31, 2006 (20,565) $ 1,072,893 1. Purpose of this Reserve Fund: This fund was established by Council pursuant to section 417(1 )(2) of the Municipal Act, 2001. The purpose of the reserve fund is to acquire fixed assets, to fund capital works related to public property, without the need to fund on a long-term nature through the issue of debentures. The main purpose at this time is to fund the City's share of the cost of subdivision works committed to under various subdivision agreements. The interest income on these funds form part of the Reserve Fund as per the Municipal Act, 2001. 2. Recommended Maintenance Levels of this Reserve Fund: The "average" annual balance of this fund over the last four years has been approximately $1.18 million. This reserve fund should be kept at least at this level in the future. Staff will periodically review the need for this level with the requirements contained in the capital budget and four year program and report any different findings to Council. The value of unspent budget commitments for 2006 is $25,000. The pre-audit balance of $1,072,893 after taking into account the unspent commitments will provide an uncommitted balance of funds available of $1,047,893 as at December 31,2006. , '. 12~ APPENDIX C RESERVE FUND FOR WORKERS SAFETY INSURANCE BOARD - G/L 4234 Actual Balance December 31, 2005 $ 589,575 Transfers into the Reserve Fund Contribution from Current Fund $ 387,025 Interest Earned on External Investments 31 ,462 418,487 Transfers out of the Reserve Fund Claims and Other Related Costs $ (54,073) Insurance Costs (105,432) Contribution to Health & Safety Training (13,635) (173,140) Pre-Audit Actual Balance December 31, 2006 $ 834,922 1. Purpose of this Reserve Fund: This Reserve Fund has been established to provide for the annual costs of insurance coverage, contributions towards the health and safety program, and the payment of claims and other related costs now that the City is a Schedule 2 employer. This Reserve Fund was created in 2001 further to the recommendation passed in Council Resolution#127/01 and in compliance with Workplace Safety & Insurance Act. The interest income on these funds form part of the Reserve Fund as per the Municipal Act, 2001. 2. Recommended Maintenance Levels of this Reserve Fund: Starting from 2004 and continuing to 2006, the contributions were more than double the claims experience for the year, thus resulting to a built-up in the balance of the Reserve Fund. As Schedule 2 operates on the self-insured principle, any anticipated savings between contributions and claims experience will be transferred to this Reserve Fund to build up the fund balance in the event of any catastrophic claim-related costs, which may occur. The average annual built-up of approximately $208,000 from 2003 to 2006 has resulted to the 2006 year-end balance of $834,922. ,. 12~ APPENDIX C THIRD PARTY/DEVELOPERS CONTRIBUTIONS RESERVE FUND - G/l 4235 Actual Balance December 31, 2005 Transfers into the Reserve Fund Contributions from Developers/Third Parties Interest Earned on External Investments $ 1,819,264 $ 133,243 72,481 205,724 Transfers out of the Reserve Fund Capital Expenditures-Ext. Subdivision Works (156,840) Pre-Audit Actual Balance December 31, 2006 $ 1,868,148 1. Purpose of this Reserve Fund: This reserve fund was established by Council pursuant to Section 417(1) of the Municipal Act, 2001. The purpose of this reserve fund is to capture contributions from developers or third parties per development agreements and any cost sharing arrangements for future capital projects. Due to the externally restricted contributions, this Reserve Fund is treated as obligatory. The collections are committed for specific purposes and not available for general use. Unless specified, the City is under no obligation to pay interest to any developers or third parties. The interest income on these funds form part of the Reserve Fund as per the Municipal Act, 2001. 2. Recommended Maintenance levels of this Reserve No reserve fund limits are appropriate for this fund as collection and commitment of funds are dependent upon development agreements or cost sharing arrangements. - - 12~ APPENDIX C -. ONTARIO 1RANSIT RENEWAL RESERVE FUND - G'L 4236 Actual Balance December 31, 2005 $ 19,166 Transfers into the Reserve Fund Contribution from Ministry of Transportation $ Interest on Extemallnvestments-reversal Transfers out of the Reserve Fund APT A Capital Expenditures Pre-Audit Actual Balance December 31, 2006 $ 19,166 1. Purpose of this Reserve Fund: This is an "obligatory" Reserve Fund established to capture funding received from Ministry of Transportation for the sole purpose of funding acquisition of APT A vehicles or for any major vehicle refurbishment. The interest income on these funds form part of the Reserve Fund as per the Municipal Act, 2001. 2. Recommended Maintenance Levels of this Reserve Fund: No reserve fund limits are appropriate for this fund as availability of funds is dependent on the amount of grant received. Funds are provided from the Ontario Transit Renewal Program as expenditures are incurred. With the transfer of APT A to the Regional Municipality of Durham effective January 1,2006, this reserve fund will eventually be closed-out upon resolving all outstanding matters. Fund balance for the year ended 2006 remains the same as 2005 in the amount $19,166. . 12l APPENDIX C SQUASH COURTS RESERVE FUND - G'L 4237 Actual Balance December 31, 2005 $ 66,087 Transfers into the Reserve Fund Surcharge on fv1emberships 10,225 Interest on Extemallnvestments 2,677 12,902 Transfers out of the Reserve Fund Pre-Audit Actual Balance December 31, 2006 $ 78,989 1. Purpose of this Reserve Fund: This Reserve Fund was established to capture funds from Pickering Squash Club memberships' surcharges, corporate sponsorships, third party contribution and any such funds as the Council may approve. This Reserve Fund shall be used for the purpose of paying expenses related to the provision of double squash courts. This Reserve Fund was newly created in 2003 further to the recommendation passed in Council Resolution #79/03, Item 5 per Report to Council CS 40-03. The interest income on these funds form part of the Reserve Fund as per the Municipal Act, 2001. 2. Recommended Maintenance Levels of this Reserve Fund: No reserve fund limits are appropriate for this fund. i. . 127 APPENDIX C PROVINCIAL DEDICATED GAS TAX RESERVE FUND - G/L 4238 Actual Balance December 31, 2005 Transfers into the Reserve Fund Provo of Ontario Interest on External Investments $ 722,039 21,630 27,407 49,037 Transfers out of the Reserve Fund (Pending Provincial Government Approval) $ 771,076 Pre-Audit Actual Balance December 31, 2006 1. Purpose of this Reserve Fund: This Reserve Fund was established to capture funds from the Province of Ontario for the new provincial gas tax revenue program. This Reserve Fund shall be used for the purpose of paying eligible public transportation expenditures, to offset Pickering's share of the costs for funding the Ajax Pickering Transit Authority (APT A). This Reserve Fund was newly created in 2004 further to the recommendation passed in Council Resolution #167/04, Item 3 at the Council Meeting of December 20,2004 per Report to Council CS 56-04. The interest income on these funds form part of the Reserve Fund as per the Municipal Act, 2001. 2. Recommended Maintenance Levels of this Reserve Fund: No reserve fund limits are appropriate for this fund. Under this program, the provincial government will provide one cent a litre of the provincial gas tax funding in 2004. This rate has been increased to 1.5 cents in 2005 and increased to two cents in 2006. As the purpose for providing this Fund is for the public transportation services, with the transfer of APT A to the Region effective January 1, 2006, the balance of this Fund will be transferred to the Region once all matters are resolved. . 12[ APPENDIX C FEDERAL DEDICATED GAS TAX RESERVE FUND - G'L 4239 Actual Balance [)eceni)er 31, 2005 Transfers into the Reserve Fund Prov. of O1tario Interest on Extemallnvestrnents $ 850,684 849,578 47,191 896,769 Transfers out of the Reserve Fund SideJValk-401 Pedestrian Bridge-Design costs Asphalt Resurfadng & Repairs-Oion,BeIinda,Bonita Sidewalk installation-ad Brock Rd Ovic OrpIx-Upgracle to Ughting System GreenlM:XJd Comn Qr-Replaced V'v1ndOJVS (73,783) (118,356) (55,836) (20,786) (22,923) (291,684) Pre-Audit Actual Balance [)eceni)er 31, 2006 $ 1,455,769 1. Purpose of this Reserve Fund: This Reserve Fund was established in 2005 to capture the transfer of gas tax revenues from the Government of Canada through the Association of Municipalities of Ontario under the New Deal for Cities and Communities. The Council had approved under Report to Council CS 92-05, the establishment of this new Reserve Fund under By-law 6609/05 and Resolution 219/05. This new program is not application based and does not require matching funding. Municipalities are allowed to invest in environmental sustainable infrastructure in programs such as public transit, storm water system, local roads and bridges. The interest income on these funds form part of the Reserve Fund as per the Municipal Act, 2001. 2. Recommended Maintenance Levels of this Reserve Fund: No reserve fund limits are appropriate for this fund. Under the Municipal Fundin A reement, the schedule of fundin a ments is as follows: Year Jul November 2005 $ 849,577.58 2006 $424,788.79 424,788.79 2007 566,321.81 566,321.82 2008 707,854.83 707,854.84 2009 1,415,709.67 1,415,709.67 Total $7,078,927.80 ~, APPENDIX C . 12~ ANNUAL REPORT - BUILDING PERIVIT FEES for the year ended Decerrber 31, 2<XX3 Building Permt Revenue $ 599,324 Q)sts Drect Q)sts Indirect Q)sts Excessl(Mdt) Revenue over Q)sts (1,003,102) (182,235) (1,185,337) $ (586,013) BUILDING PERIVIT STABlUZAllON RESERVE FUND -GL 4240 QJening Balance, Jan. 1, 2<XX3 $ 2006 Caltribution $ Oosing Balance, D3c. 31, 2<XX3 1. Purpose of this Reserve Fund: This Reserve Fund was officially established in 2006 based on By-Law 6651/06 and Report to Executive Committee PD 41-05. The By-law was made effective January 1, 2006. This Reserve Fund has a zero balance in 2006 due to the fact this is the first year of operation and funds have not been built-up. The need for the establishment of this Reserve Fund arises as a result of the significant changes to the building regulatory system in Ontario with the introduction of the Building Code Statute Law Amendment Act, 2002 (known as Bill 124) and associated amendments to the Ontario Building Code. The purpose of this fund is to secure funding to provide for service delivery stabilization during an economic downturn. The source of funds will be the annual portion of building code permit fees after related direct and indirect costs are netted. The interest income on these funds form part of the Reserve Fund as per the Municipal Act, 2001. 1" ( 0l.1 ~, 2. Recommended Maintenance Levels of this Reserve Fund: Given the rationale for creating a fee stabilization reserve fund, the targeted reserve fund balance should reflect the reduction in permits witnessed during the last recession when compared to the long-run development average - acknowledging the City's responsibility to manage a portion of the costs associated with an economic downturn. Based on the modeled activity based direct costs conducted by CN Watson; the appropriate balance to maintain is proposed at $1.16 million, expected to be achievable within a target of seven accumulated years. Citlf 0/ REPORT TO EXECUTIVE COMMITTEE Report Number: CS 21-07 Date: June 11, 2007 I. .... 131 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Development Charges - Annual Indexing Recommendation: 1. That Report CS 21-07 of the Director, Corporate Services & Treasurer be received; 2. That effective July 1, 2007 as provided for in Section 16 of By-law 6349/04, the Development Charges referred to in Sections 6 and 11 of that By-law be increased by 6.9 percent being the annual increase in the Construction Price Statistics for the Non-Residential Building Construction Price Index as reported by Statistics Canada for the year ended March 31, 2007; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Executive Summary: Adoption of the Recommendations of this report will put into effect for the period July 1, 2007 to June 30, 2008 increases that are provided for in the Development Charges Act 1997 and Ontario Regulation 82/98 and By-law 6349/04 and are needed to finance construction costs under the City's Development Charge Background Study adopted by Council in July 2004. This is an annual adjustment needed to keep revenues current with costs. Financial Implications: Increasing the Development Charges by 6.9 percent will assist in keeping the revenues generated thereunder in line with current costs. The residential development charges for single and semi detached units will increase by approximately $635, other residential charges will increase similarly and the commercial/industrial charge will increase by approximately $0.17 per square foot or $1.85 per square metre. Sustainability Implications: This annual increase is necessary to ensure that the financing of the costs of construction is sustainable. Report CS 21-07 Date: June 11, 2007 Subject: Development Charges- Annual Indexing ~3, Page 2 " Background: As provided for in the Ontario Reg. 82/98 and in the City's By-law 6349/04, each year the development charges charged by the City for all types of development may be increased without amending the By-law. Adoption of the recommendations contained in this report will allow that increase to take effect July 1, 2007 thereby assisting in keeping our revenues in line with the costs that development charges go towards. Statistics Canada indicates the increase in the Construction Price Statistics for the most recently available annual period ending March 31, 2007 of 6.9 percent for Non- Residential Building Construction Price Index (an indicator of our costs of construction) for the Toronto area. The change is reflected in the table attached. The City's obligations under Recommendations contained in the same report CS 21-04 (2004 Development Charges Background Study) to Council in the form of contribution to the Development Charges - City's Share should also increase by 6.9 percent. The 2007 Budget contained $250,000 of contribution for this purpose and a budgeted draw of $377,725 thus, decreasing the 2007 year-end balance to $721,929. Significant contributions in 2008 and after are necessary in order to bring the fund balance to an acceptable level. The Commercial/Industrial Development Charge remains at the Council approved level of approximately 50 percent of the justified cost recovery amount, meaning the City has to contribute to the balance. At this juncture, the Region of Durham has not finalized the annual indexing of the development charges the City collects on their behalf. The City will continue to use rates prescribed as effective from July 1, 2006 until further notice from the Region. The Education Development Charges will remain unchanged for the current year. The main changes are to update the amounts to reflect recommendations contained in this report. Upon receiving the final figures from the Region for the portion of the development charges the City collects on their behalf in mid June, the brochure will be revised and distributed. The brochure will be posted on the City's website and made available at various counters throughout the Civic Complex. Attachments: 1. Current and Proposed Development Charges 2007/2008 Report CS 21-07 Date: June 11,2007 Subject: Development Charges- Annual Indexing Page 3 ',. - Prepared By: Approved I Endorsed By: '. . .13~ ~cV\~e~ Caryn Kong Senior Financial Analyst ~~~ Gillis A. Paterson Director, Corporate Services & Treasurer GAP:ck Attachment Copy: Chief Administrative Officer Chief Building Official Recommended for the consideration of Pickering City Cou ,\. ,; ATTACH CITY OF PICKERING L TO REPORT # C~ ~1-o7 13'1 CURRENT RESIDENTIAL DEVELOPMENT CHARGES Effective July 1, 2006 PER DWELLING UNIT Service Single & Apt. Two Other Category Semi Apt. One Bdrm Bdrm Dwelling Detached ($) & Smaller ($) & Larger ($) Units Growth Studies $121 $45 $69 $98 Fire Protection 380 142 215 307 Transportation 4,685 1,743 2,661 3,806 Parks & Rec 3,469 1,292 1,972 2,818 Library 552 206 313 447 TOTAL $9,207 $3,428 $5,230 $7,476 Non-Residential - $2.50 per sq. foot or $26.87 per sq. metre PROPOSED RESIDENTIAL DEVELOPMENT CHARGES Effective July 1, 2007 PER DWELLING UNIT Service Single & Apt. Two Other Category Semi Apt. One Bdrm Bdrm Dwelling Detached ($) & Smaller ($) & Laraer ($) Units ($) Growth Studies $129 $48 $74 $105 Fire Protection 406 152 230 328 Transportation 5,009 1,863 2,844 4,068 Parks & Rec 3,708 1,381 2,108 3,012 Library 590 220 334 478 TOTAL $9,842 $3,664 $5,590 $7,991 Non-Residential - $2.67 per sq. foot or $28.72 per sq. metre $ Increase: Residential $635 236 360 $515 Non- $0.17 per sq. $1.85 per sq. Residential foot metre Citq c/ REPORT TO EXECUTIVE COMMITTEE Report Number: CS 22-07 Date: June 11, 2007 '" 13'" , ~ . \J From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Development Charges Reserve Fund - Statement of the Treasurer for 2006 Recommendation: That Report CS 22-07 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received and forwarded to Council for information. Executive Summary: Section 43 of the Development Charges Act, 1997 (Act) requires that the Treasurer furnish to Council a Statement in respect of each Reserve Fund (i.e. for each Development Charge) established under Section 33 of the Act. Accordingly, the enclosed Attachments 1 to 6 details the activity in the Development Charges Reserve Fund for the year ended December 31, 2006 in the manner as prescribed by the Act. As required under Section 43(3) of the Act, the Treasurer will be forwarding a copy of this same Statement to the Minister of Municipal Affairs and Housing within 60 days upon furnishing the Statement to the Council. Financial Implications: report. There are no financial implications associated with this Sustainability Implications: with this report. There are no sustainability implications associated Background: Funds are not transferred out of the Development Charges Reserve Fund for projects until the funds are actually needed, as required under accounting rules, which ensures that the Reserve Fund continues to earn interest income on these unspent monies until such time that the actual expense is incurred. Attachment 1 presents the total Reserve Fund balance under "Fund Balance - Prior to Budget Commitments" of $22,736,472. Taking into account the "Budget Commitments" as at December 31, 2006 of $3,676,130 the "Fund Balance - After Budget Commitments" available for future expenditures is $19,060,342. Report CS 22-07 Date: June 11, 2007 Subject: Development Charges Reserve Fund-Statement '.' 13 f. of the Treasurer for 2006 Page 2 The development charges collected in 2006 were $1,782,148 an increase of 6.5% from amounts collected in 2005 ($1,672,209). Despite an economic condition of low interest rates and a booming building industry, the small increase in the amount collected does not keep pace with the growth in the building industry due in part to the limited land available for development in Pickering. Attachment 2 provides a chart showing the 10- year historical pattern of the development charges collected, notably the sharp decline starting from 2005 and continuing in 2006 compared to those collected in 2004 due to the point mentioned above. The cumulative total collected for this 10-year period was $26,037,940. The 2006 budgeted funding and revision due to OES 27-06 from this Reserve Fund was $1,093,550 as detailed on Attachment 3. The capital expenditures actually incurred in 2006 that were funded from this Reserve Fund amounted to $1,050,940 (see Attachment 4). These expenditures pertained to capital projects approved in 2000 to 2006. Attachment 4 provides a summary by projects of these capital expenditures funded by development charges and other sources as prescribed by OReg. 82/98 Section 12(3). In 2006, the City undertook additional internal loans of $352,000 from this Reserve Fund. Attachment 5 provides detailed information on the 2006 internal borrowings and the purpose for which it was borrowed as prescribed by OReg. 82/98 Section 12(2)3. Interest and principal repayments on 2006 internal loans will commence in 2007. As of December 31, 2006, the total outstanding internal loans undertaken from 2001 to 2006 are $4,426,566 (see Attachment 6). Please note that the principal and interest of $1,194,382 paid in 2006 and as indicated in Attachment 6 are related to 2001 to 2005 internal loans. This amount was funded from the general tax levy. This Attachment also provides a summary of amount and source of any money used by the municipality to repay money borrowed from the fund and interest on such money as required by OReg. 82/98 Section 12(2)4,5. Caution has to be used when budgeting for draws for capital projects due to the limited availability of land in Pickering and the uncertainty of economic times ahead of us. Attachments: 1. 2006 Annual Statement of Development Charges Reserve Fund 2. Development Charges Collected 1996 -2006 3. Projects Approved in 2006 Capital Budget to be Funded from Development Charges Reserve Fund 4. 2006 Actual Capital Expenditures Summarized by Projects 5. 2006 Internal Loans from Development Charges Reserve Fund - New Loans Undertaken During the Year Report CS 22-07 Date: June 11,2007 Subject: Development Charges Reserve Fund-Statement ." of the Treasurer for 2006 Page 3 13~' 6. Development Charges Reserve Fund Internal Loans - Annual Repayment for the Year Ended December 31,2006 Prepared By: Approved I Endorsed By: .~~~~ Gillis A. Paterson Director, Corporate Services & Treasurer na-v..,_J~ ~ " Caryn Kong Senior Financial Analyst GP:ck Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City . \ /;/ / .;/ 13 iij - o I- o!l (/l ~g:iij ~ E'~ ~ ~~! u. g (/l ;:; CD ca~ l!! 'u u CIl &1u. 'E -g ~ .- CIl o.l!!EI) ~Ol- CIl~o!l a.. Gl C - g: .~ 0 CIl:E ... 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Q ATTACHMENT#L TO REPORT#.(> ~.~ -07 Qj ~ ~ ~ 00. rJJ. .. ~ .~ U . \C Q Q M ~ Q Q M M Q Q M Q Q Q M ~ C'\ C'\ ~ \C C'\ C'\ ~ Q Q Q 0 Q 0 0 0 0 o 0 000 Q 0 0 o 0 0 0 Q Q 0 0 ~ ~ ~ ~ ~ ~ ~ ~ o 0 0 Q 0 0 0 0 Q Q Q 000 Q Q Q l() 0 l() 0 l() Q l() ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ M M ~ ~ fFt ..'. 13~ ~ ~ QJ ~ ""~"' \" I;; tt ,3.- TO REPORT #b.~;J. - 07 , '-. 14L i,. Source of Funding GL Dev. Charge D.C-City's Fed. Debt Total Account Reserve Fund Share Reserve Gas Tax Projects: Fire Division (Due to OES 27-06) Addition & Renovations-Station 5 5340.0607 $417,000 $ $ 930,000 $ 1,347,000 $417,000 $ $ 930,000 $ 1,347,000 External Subdivision ( Roads) Woodview & Finch to Hydro Corril 5321.0601 $ 60,000 $ 60,000 $ 120,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 120,000 External Subdivision ( Sidewalks & Streetlights) Kingston Rd west limit to Rosebar 5321.0602 $ 55,550 $ 55,550 $ 111 ,1 00 Kingston Rd-South side Windowp 5321.0603 25,000 25,000 50,000 Bayly S1. - Brock Rd. to Alliance F 5321.0604 45,000 45,000 90,000 Bayly S1.- Alliance Rd. to GO Stn 5321.0605 40,000 40,000 80,000 401 Pedestrian Bridge 5321.0606 270,000 1,053,000 1,810,000 3,133,000 External Subdivision ( Traffic Signals) ) Squires Beach Rd at Clements R( 5323.0607 45,000 15,000 60,000 $ 480,550 $ 180,550 $ 3,524,100 External Subdivision ( Storm Water Management) Storm Water Mgmt Works 5321.0608 $136,000 $ 24,000 $ 160,000 $ 136,000 $ 24,000 $ 160,000 Total $1,093,550 $264,550 $1,865,000 $5,151,100 . TACHMENTtI~i i ' ($ <>4J -0 7 141 GL Dev. Charges D.C-City's Fed. Gas Easement DebULoan Account Reserve Fund Share Res Tax RF Reserve Total Fire Addition & Renovations to Station 5 5340.0607.1 $ 122,734 $ 286,379 $ 409,113 Total -Fire $ 122,734 $ $286,379 $ 409,113 External Subdivision Road Construction: ValleyFarm/Esplanade/Kingston 5321.0203 $ 64,285 $ $ 64,285 Sheppard Ave to Whites 5321.0303 2,530 8,470 11,000 Liverpool/Wharf Street 5321.0319 4,164 14,156 18,320 Valley Farm/ Pickering Parkway 5321.0320 19,525 20,4 75 40,000 Rosebank Rd/ Finch Ave. 5321.0322 217,600 261,120 478,720 Clements Rd east limit Church St 5321.0422 7,250 7,250 14,500 Church SUBayly to Clements 5321.0423 124,194 124,193 248,387 Finch Ave. to Brock 450m east 5321.0501 51,397 154,194 205,591 Sideline 4 adj. 18T-88059 5321.0503 5,824 17,471 23,295 Kingston Rd west to Rosebank 5321.0602 52,558 52,558 105,116 549,327 659,887 1,209,214 Traffic Siqnal: Squires Beach Rd at Clements Rd 5321.0607 2,063 688 2,750 2,063 688 2,750 Sidewalk & Streetliqht Bayly St S55/99& 12/96 5321.0020 7,135 7,135 14,270 Brock/Bayly Rd to 401 5321.0308 25,203 2,500 27,703 Bayly St to Church St to West 5321.0318 12,172 12,173 24,345 Bayly-Brock to Alliance Rd 5321.0604 30,846 30,846 61,692 Bayly-Alliance Rd to GO Station 5321.0605 27,808 27,808 55,616 103,164 73,328 7,135 183,627 Storm Water Rosebank Rd-North of Finch 5321.0300 133,000 51,000 184,000 Finch East of Park Cres. 5321.0400 131,502 23,206 154,708 264,502 74,206 338,708 Total Ext. Subdivision Works $ 919,056 $ 808,109 $ 7,135 $ 1,734,299 Sidewalks 401 Pedestrian Bridge-GO Station 5323.0501 $ 9,150 $ $ 56,308 $ 26,050 91,508 Total-Sidewalk $ 9,150 $ $ 56,308 $ 26,050 91,508 Total Spent $ 1,050,940 $ 808,109 $ 56,308 $ 26,050 $293,514 $ 2,234,920 P..CHMENT #...5:.- TO REPORT # li.J,;) J () 7 1 ' r 't, Budget Amount Year Proiect Number Terms Description of Loan Bv-Law 2006 5220.0601.6157 4-yr Replacement Vehicles $ 80,000 06-2220-001-01 4.25% for Bylaw staff Fire 2006 5340.0602.6157 4-yr First Response Vehicle 46,000 06-2240-001-03 4.25% Platoon Chief Parks 2006 5780.0601.6157 4-yr One-Ton Dump 46,000 06-2718-002-01 4.25% Truck wlPower tail gate 5780.0607.6178 4-yr 1 Trackless Plow. 77,000 06-2718-004-03 4.25% Replaced by 2 Four-wheel Drive Utility Tractors OES 37-06 Roads 2006 5320.0601.6157 4-yr Chev. 4 x4 wi 30,000 06-2320-001-02 4.25% Snow Plow Community Centre 2006 5719.0605.6181 5-yr Replacement of 73,000 06-2719-005-02 4.50% Parking Lot- Petticoat Creek Comm Ctr $ 352,000 Internal loans to be funded by Development Charges Reserve Fund, repayment commencing in 2007 ATT o TO REPORT #(5;;.,2-07 1/,. '1'-' Outstanding Principal Outstanding Principal Repayment Principal Interest (Jan 1) 2006 2006 2006 Loans Jan.1,2006 Dec. 31,2006 $ $ $ $ Booked in 2001 Rosebank Road 508,131 (94,436) 413,695 (18,648) Eastshore Community Ctr 440,945 (81,949) 358,996 (16,183) Fire Tanker 89,770 (16,684) 73,086 (3,295) 1999 Roads Projects 527,894 (98,108) 429,786 (19,374) 1999 Streetlights 309,009 (194,256) 114,753 (11,831) 2000 Roads Projects 470,303 (87,406) 382,897 (17,260) Aerial Truck 225,837 (41,971) 183,866 (8,288) Library-Western Branch 798,331 (148,369) 649,962 (29,299) 3,370,220 (763,179) 2,607,041 (124,178) Booked in 2002 Fire Hall & Communication 18,402 (9,035) 9,367 (675) Parks 116,573 (14,594) 101,979 (5,094) Sidewalks 58,662 (7,344) 51,318 (2,564) Storm Water Management 97,748 (15,067) 82,681 (5,259) Streetlight 30,084 (3,766) 26,318 (1,315) Arena & Recreation 41,365 (5,179) 36,186 (1,808) Roads 521 ,1 92 (65,251 ) 455,941 (22,775) 884,026 (120,236) 763,790 (39,490) Booked in 2003 Roads 83,938 (8,990) 74,948 (3,668) Library 201,390 (21,570) 179,820 (8,801 ) Rec.Complex-Core 6,285 (673) 5,612 (275) 291,613 (31,233) 260,380 (12,744) Booked in 2004 Parks 160,654 (14,952) 145,702 (7,020) Roads 48,844 (11,559) 37,285 (1,793) Streetlights 29,377 (2,734) 26,643 (1,284) 238,875 (29,245) 209,630 (10,097) Booked in 2005 Roads 50,000 (9,281) 40,719 (1,865) Library 172,000 (31,928) 140,072 (6,415) Parks 65,000 (12,066) 52,934 (2,425) 287,000 (53,275) 233,725 (10,705) Booked in 2006 By-Law 80,000 Fire 46,000 Parks 123,000 Roads 30,000 Community Centre 73,000 352,000 Total 5,071,734 (997,168) 4,426,566 (197,214) t + Source of Funding Gen. Tax Levy Gen. Tax Levy Annual Charges (Principal & Interest) (1,194,382) REPORT TO EXECUTIVE COMMITTEE Report Number: CS 23-07 Date: June 11, 2007 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2007 Tax Rates for all Classes of Property and Final Tax Due Dates for All Realty Tax Classes Except for Commercial, Industrial & Multi- Residential Realty Classes Recommendation: 1. That Report CS 23-07 of the Director, Corporate Services & Treasurer be received; 2. That the 2007 Residential tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be July 11, 2007 and September 27, 2007 excluding the industrial, multi-residential and commercial realty tax classes; 4. That the attached By-law providing for the imposition of the tax rates approved under Recommendation 1 above, be read three times and approved; 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6. That the Director, Corporate Services & Treasurer be authorized to make any changes to the final tax rates to comply with Provincial regulations; and, 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Executive Summary: Adoption of the above recommendations and the attached By-law provides for the approval of tax rates required to raise the levy approved in the 2007 Current Budget of the City of Pickering and to levy taxes for School Boards and for the Region of Durham. Report CS 23-07 Date: June 11, 2007 Subject: 2007 Tax Rates and Final Tax Due Dates for All Realty Tax Classes Except for Commercial, Industrial & Multi-Residential Realty Classes Page 2 , l' r '.. 't '"' Financial Implications: Adoption of the recommendations and passing the By-law will allow staff of the Corporate Services Department to bill the Final 2007 levy for all properties except for the industrial, commercial and multi-residential tax classes. Passing of the by-law will assist the City of Pickering to meet its financial obligations and reduce any borrowing costs. Sustainability Implications: Passing the attached By-law will allow the City to obtain the funds required to maintain it's financial sustainability objectives. Background: components: The 2007 final tax billing process will consist of two separate 1. residential and residential related (farm, managed forest) properties; and, 2. commercial, industrial and multi-residential realty classes. Later this year, a report will be presented to Council asking for Council's approval to bill the non-residential tax classes. The non-residential tax classes are subject to tax capping and Pickering's staff in conjunction with the other lower tier municipal tax staff and the Region's finance staff will be working on the tax capping calculations during the summer. City's Net Tax Levy and Tax Rate Increase On April 2, 2007, City Council approved Report CS 16-07 of the Director, Corporate SeNices & Treasurer that provided for a property tax levy of $38,021,820 resulting in a budgetary increase of 8.79%. This increase is applied to the "City portion" of the property tax bill. Comparison of Pickering's Residential Total Tax Rate with our Eastern Neiqhbours :r--Munici-pa-iity-------- --Asse-ssm-e-ni------- -Totai-Tax"iiate--- -Taxes--t'-al-d-($j--- ---Th-e--pi'c-i(eri-n-g---,:,: Advantae $ j Pickerin 280,000 .01352624 3,787.00 l Ajax 280,000 .01375935 3,853.00 66.00 ! Whitb 280,000 .01381364 3,868.00 81.00 L.Q_~t!~~~___________________ __________~~Q_~QQ_Q___________ __~Q.!ZQ~?_;?_~______________ _________:!L?_~~:_QQ_________ ___________~~~_~Q9____________" As the above chart indicates, Pickering residents continue to enjoy having the lowest tax rates and therefore, are paying lower property taxes per assessment dollar. The total tax rates are used to facilitate an "apples to apples" comparison. Report CS 23-07 Date: June 11,2007 Subject: 2007 Tax Rates and Final Tax Due Dates for All Realty Tax Classes Except for (Commercial, Industrial & Multi-Residential Realty Classes '.' 14 Page 3 Re-Assessment Update Cancelled Bv Province When property tax reform was introduced in 1998, one of the major improvements to the existing system was the implementation of regular province-wide re-assessments. The Province implemented a re-assessment for the 2006 property taxation year based upon property values as of January 1, 2005 (from the previous valuation base of June 30,2003). The planned reassessment update of all properties in Ontario was cancelled for the 2007 & 2008 tax years, and therefore, the valuation date used to calculate the 2007 taxes will remain as January 1, 2005. Farm Class Ratio In 2005, Regional Council approved a reduction in the "Farm" ratio, that would be phased in over a three-year period. For 2007, the ratio decrease has been fully phased-in. The 2007 ratio is 0.2000, down from the 2005 ratio of 0.2333 and .2167 in 2006 All properties in the farm realty tax class will be paying 20% of the residential tax rate. Tax Due Date Instalments Recommendation 3 provides for the due dates for the payment of residential taxes being July 11, 2007 and September 27, 2007. The table below lists the tax instalment due dates for the last four years. Year 2007 2006 2005 2004 *2003 1 S Instalment Jul 11/07 Jul 7/06 Jul 15/05 Jul 16/04 Au ust 15/03 2" Instalment Se tember 27/07 Se tember 28/06 Se tember 29/05 Se tember 29/04 Se tember 26/03 *The 151 instalment due date in 2003 was delayed until August due to late receipt of information required to prepare the final billing. Other Recommendations 2 and 3 provide for the levying of all tax rates on all classes of property except for the non-residential properties where the tax rates and the property taxes will be billed at a later date because the claw back percentages have not yet been determined. Staff have received advice that the claw back percentages should be included in the billing By-law. Therefore, staff will bring a separate report to Council regarding the non-residential tax rates and tax billing hopefully for Council's summer Report CS 23-07 Date: June 11, 2007 Subject: 2007 Tax Rates and Final Tax Due Dates for All Realty Tax Classes Except for Commercial, Industrial & Multi-Residential Realty Classes Page 4 , l' .. '-' . ':t t meeting. Staff's preliminary estimate for the final non-residential due date is October 12,2007. ChanQes to the BillinQ Schedule Recommendation 5 and 6, will allow the Director, Corporate Services & Treasurer some latitude, limited by Provincial legislation, in effecting whatever may be necessary in order to ensure that the taxes are billed properly and in a timely fashion. It was always staff's understanding that Recommendation 5 would be used to change the due dates by a few days in order to meet Provincial legislation requirements. (Section 343, subsection one of the Municipal Act states the property owner must have at least twenty-one days to pay their taxes.) A report would be prepared to Council if there was a substantial delay in the billing of the final taxes. Attachments: 1. By-law to Establish the 2007 Tax Rates and Final Instalment Due Dates for All Realty Classes Except Non-Residential Prepared By: Approved I Endorsed By: /)~~~)!/ Susan AitkS'nhead Coordinator, Taxation Services ~~~ ~~ Gillis A. Paterson) Director, Corporate Services & Treasurer GAP:vw Attachment Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Co /,/ ,'",TTACHME(',Jf #LTOREPORT# CSJ3-o7 1,e "1(. THE CORPORATION OF THE CITY OF PICKERING BY-lAW NO. Being a By-law to adopt the estimates of all sums required to be raised by taxation for the year 2007 and to establish the Tax Rates necessary to raise such sums and establish the final due dates for the residential, pipeline, farm and managed forest realty tax classes. WHEREAS it is necessary for the Council of The Corporation of the City of Pickering, pursuant to the Municipal Act, 2001, S.D. 2001, c25, as amended, to pass a By-law to levy a separate tax rate on the assessment in each property class; and, WHEREAS the property classes have been prescribed by the Minister of Finance under the Assessment Act, R.S.o. 1990, ch.A.31, as amended and its Regulations; and, WHEREAS it is necessary for the Council of The Corporation of the City of Pickering, pursuant to the Municipal Act, to levy on the whole rateable property according to the last revised assessment roll for The Corporation of the City of Pickering the sums set forth for various purposes in Schedule "A", for the current year; and, WHEREAS the Regional Municipality of Durham has passed By-law No. 36-2007 to establish tax ratios and By-law 35-2007 to adopt estimates of all sums required by The Regional Municipality of Durham for the Durham Region Transit Commission and By- law 34-2007 to set and levy rates of taxation for Regional Solid Waste Management and By-law No. 33-2007 to set and levy rates of taxation for Regional General Purposes and set tax rates on Area Municipalities; and, WHEREAS the Province of Ontario has provided the 2007 education tax rates for the realty classes; and, WHEREAS sub section 342(2) of the Municipal Act, 2001, S.o. 2001, c25, as amended, permits the issuance of separate tax bills for separate classes of real property for 2007; and, WHEREAS an interim levy was made by the Council of The Corporation of the City of Pickering (pursuant to By-law No. 6721-07) before the adoption of the estimates for the current year. NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: 1. For the year 2007, The Corporation of the City of Pickering (the "City") on April 2, 2007, approved Council Report CS 16-07 and corresponding schedules and attachments as presented including the budgetary levy of $37,654,454 and assessment growth of $367,366 for a total tax levy of $38, 021,820. 2. For the year 2007, the City shall levy upon the Property Classes set out in Schedule "A", the rates of taxation as set out in Schedule "A", for the City of Pickering, the Region of Durham and for Education purposes on the current value assessment as also set out in Schedule "A". Where applicable, taxes shall be adjusted in accordance with Bill 140, as amended and its Regulations. 14S 3. The levy provided for in Schedule "A" shall be reduced by the amount of the interim levy for 2007. 4. The Tax Levy due dates for the Final Billing be July 11, 2007 and September 27, 2007 for all classes excluding the non-residential tax classes (commercial, industrial and multi-residential). 5. If any section or portion of this By-law or of Schedule "A" is found by a court of competent jurisdiction to be invalid, it is the intent of Council for The Corporation of the City of Pickering that all remaining sections and portions of this By-law and of Schedules "A" continue in force and effect. 6. This By-law comes into force on the date of its final passing. BY-LAW read a first, second and third time and finally passed this 18th day of June 2007. David Ryan, Mayor Debi Bentley, Clerk 15l By-law No 107 Schedule A 2007 Tax Rates 2007 City Region Education Total Pickering Region Education TOTAL CVA Tax Rate Tax Rate ~ Tax Rate Billine Billine Billine BILLING Prooertv Class Residential 7,896,962,499 0.00358903 0.00729721 0.00264000 0.01352624 28,342,440 57,625,794 20,847,981 106,816,215 Farm 72,491,740 0.00071780 0.00145945 0.00066000 0.00283725 52,035 105,798 47,845 205,677 Managed Forest 2,056,210 0.00089730 0.00182430 0.00066000 0.00338160 1,845 3,751 1,357 6,953 Pipelines 23,163,000 0.00441240 0.00897120 0.01586577 0.02924937 102,204 207,800 367,499 677,503 Multi-Residential 62,756,410 0.00669890 0.01362023 0.00264000 0.02295913 420,399 854,757 165,677 1,440,833 Commercial 701,199,583 0.00520410 0.01058096 0.01487553 0.03066059 3,649,113 7,419,365 10,430,715 21,499,193 Commercial - Excess Land 11,847,165 0.00364290 0.00740667 0.01041287 0.02146244 43,158 87,748 123,363 254,269 Commercial Vacant Land 7,269,000 0.00364290 0.00740667 0.01041287 0.02146244 26,480 53,839 75,691 156,010 Shopping Centres 296,350,542 0.00520410 0.01058096 0.01487553 0.03066059 1,542,238 3,135,673 4,408,371 9,086,282 Shopping Centres Excess Land 0.00364290 0.00740667 0.01041287 0.02146244 0 0 0 0 Office Building 40,529,245 0.00520410 0.01058096 0.01487553 0.03066059 210,918 428,838 602,894 1,242,651 Office Building Excess Land 0.00364290 0.00740667 0.01041287 0.02146244 Industrial 151,153,740 0.00811050 0.01649024 XXXXXXX XXXXXXX 1,225,932 2,492,561 Industrial Excess Land 3,122,685 0.00527180 0.01071887 XXXXXXX XXXXXXX 16,462 33,472 Industrial Vacant Land 28,651,000 0.00527180 0.01071887 XXXXXXX XXXXXXX 151,042 307,106 Large Industrial 23,963,240 0.00811050 0.01649024 XXXXXXX XXXXXXX 194,354 395,160 Large industrial - Excess Land 1,291,760 0.00527180 0.01071887 XXXXXXX XXXXXXX 6,810 13,846 Parking Lot Full 0.00000000 0.00000000 0.00000000 0.00000000 Parking Lots Excess Land 0.00000000 0.00000000 0.00000000 0.00000000 Total 9322807819 35,985,431 73,165,508 37,071,393 146,222,333 Payments in Lieu Prooerties Residential 100,755,395 0.00358903 0.00729721 0.00264000 0.01352624 361,614 735,233 265,994 1,362,842 Residential- Tax Tenant 57,339,895 0.00358903 0.00729721 0.00264000 0.01352624 205,795 418,421 151,377 775,593 Residential - General 49,023,810 0.00358903 0.00729721 0.00000000 0.01088624 175,948 357,737 533,685 Farm 56,578,600 0.00071780 0.00145945 0.00066000 0.00283725 40,612 82,574 37,342 160,528 Farm - Tax Tenant 15,531,400 0.00071780 0.00145945 0.00066000 0.00283725 11,148 22,667 10,251 44,066 Commercial Full 47,885,170 0.00520410 0.01058096 0.01487553 0.03066059 249,199 506,671 712,317 1 ,468,188 Commercial Full - Shared PIL 31,852,225 0.00520410 0.01058096 0.01487553 0.03066059 165,762 337,027 473,819 976,608 Commercial Full - Tax. Tenant 2,522,350 0.00520410 0.01058096 0.01487553 0.03066059 13,127 26,689 37,521 77,337 Commercial General 9,771,550 0.00520410 0.01058096 0.00000000 0.01578506 50,852 103,392 154,245 Commerciai Full - Excess Land 515,270 0.00364290 0.00740667 0.01041287 0.02146244 1,877 3,816 5,365 11,059 Commercial Full- Excess Land Tenant 0.00364290 0.00740667 0.01041287 0.02146244 Commercial General Excess Land 1,419,550 0.00364290 0.00740667 0.00000000 0.01104957 5,171 10,514 15,685 Commercial Gen - Vacant Land 2,550,000 0.00364290 0.00740667 0.00000000 0.01104957 9,289 18,887 28,176 Commercial Vacant Land Full 0.00364290 0.00740667 0.01041287 0.02146244 Office Building Full - Shared PIL 7,738,945 0.00520410 0.01058096 0.01487553 0.03066059 40,274 81,885 115,121 237,281 Parking Lot 0.00000000 0.00000000 0.00000000 0.00000000 Industrial Full 0.00811050 0.01649024 XXXXXXX XXXXXXX Industrial General 0.00811050 0.01649024 0.00000000 0.02460074 Industrial Full- Shared PIL 7,512,005 0.00811050 0.01649024 XXXXXXX XXXXXXX 60,926 123,875 Industrial Full- Tax Tenant 372,380 0.00811050 0.01649024 XXXXXXX XXXXXXX 3,020 6,141 Ind. Excess Land - Shared PIL 7,626,805 0.00527180 0.01071887 XXXXXXX XXXXXXX 40,207 81,751 Ind. Excess Land Tax Tenant PIL 329,620 0.00527180 0.01071887 XXXXXXX XXXXXXX 1,738 3,533 Industrial Excess Land Gen 0.00527180 0.01071887 XXXXXXX XXXXXXX Industrial Vacant Land Full 0.00527180 0.01071887 XXXXXXX XXXXXXX Industrial Vacant Land Gen 0.00527180 0.01071887 XXXXXXX XXXXXXX Industrial Vacant Land Shared PIL 2,038,000 0.00527180 0.01071887 XXXXXXX XXXXXXX 10,744 21,845 Large Industrial Full - Shared PIL 71,963,635 0.00811050 0.01649024 XXXXXXX XXXXXXX 583,661 1,186,698 Large Ind. Excess Land - Shared PIL 1,028,885 0.00527180 0.01071887 XXXXXXX XXXXXXX 5,424 11,028 Total PILS 474,355,490 2,036,389 4,140,385 1,809,108 5,845,292 Grand Total 38,021,820 77,305,894 38,880,501 152,067,625 CiUI o~ REPORT TO EXECUTIVE COMMITTEE Report Number: CS 24-07 Date: June 11, 2007 1 r; 1-- ~~ v . V From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2007/2008 Property and Liability Insurance Renewal Recommendation: 1. That Report CS 24-07 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew effective June 29, 2007, its property, liability and other coverages through the Frank Cowan Company for the period July 1, 2007 to July 1, 2008 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees within the total deductible limit where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Executive Summary: The City's insurance program continues to operate successfully and the above recommendations provide for a renewal of the policies basically on the same or improved terms and conditions in the past years which also provides coverage for the Library, its Board and its employees. Report CS 24-07 June 11, 2007 Subject: 2007/2008 Property and Liability Insurance Renewal , v --=------l 5 ~ Page 2 l.J Financial Implications: The premium renewal cost has been provided for in the various cost centers through the approval of the 2007 budget by Council and the renewal premium cost is below the 2007 budgeted amount. The favourable renewal terms are due to favourable claims history as a result of City's management of its insurance responsibilities both through the efforts of staff and its insurance adjusting firm. However, as Members of Council are aware, claims activity and insurance market conditions have a high degree of uncertainty and today's current positive scenario could easily change due to catastrophic events such as weather related events. To put another way, if the insurance industry experiences another hurricane similar to Katrina in 2007, insurance premiums will probably increase in 2008. Sustainability Implications: Insurance renewal provides the City with financial security and is therefore better able to maintain financial sustainability. Background: Each year on July 1, the City's general liability and property insurance policies come up for renewal. As approved by Council at the time of the 1998 renewal, the Treasurer undertook an extensive review of all aspects of the City's insurance program. The City of Pickering embarked in a Risk Management Program, the initial phase of which involved negotiating renewing premiums with the City's broker. The result of the negotiations was a decrease of approximately $75,000 or 20 percent, in the premiums from that of the prior year. This premium was also approximately $98,000 less than the 1998 budget provision which, after claims under the increased deductible were paid, resulted in a transfer of approximately $50,000 to the Self Insurance Reserve. From 1999 to 2003, staff have reviewed the deductibles, coverages, policies and procedures to ensure that the City is financially protected. In 1999 approximately $92,000 was transferred to the Insurance Reserve as a result of the continued savings. In 2000 and 2001, the amount of $100,000 in each year was included as a revenue item in the annual budget. For the 2002 budget, $50,000 was included as revenue with the balance being used to offset premium increases. The 2003 Budget anticipated a premium increase and therefore, no savings were transferred to the Self Insurance Reserve, however a budget increase of approximately $100,000 was avoided. As a result the balance of the Reserve at December 31,2006 was approximately $915,000. Our renewal premium is below the budgeted amount which continues in part to reflect our claims experience based on our risk portfolio or municipal services provided. Another key aspect of the City's program is the fact that our deductibles are at a reasonable level within the City's level of affordability. Recommendation 4 provides the Treasurer with the authority to continue to review and adjust insurance coverages where appropriate during the year to reflect current market and business environment conditions. Report CS 24-07 June 11,2007 Subject: 2007/2008 Property and Liability Insurance Renewal Page 3 I,.: -. 15~ Weather Related Events & Current External Insurance Environment Natural (i.e. weather-related) catastrophes, although unpredictable have now become an annual event. Weather patterns have brought severe weather conditions in various parts of the world - torrential rainstorms, flooding and hurricanes and Canadians can not expect to be exempt from these events. Two year's ago, there was flooding in Calgary and Edmonton and on August 19, 2005 a rainstorm cut a relatively narrow swath through southwestern Ontario and the Toronto area resulting in estimated losses of $500 million. Unfortunately, natural or weather-related catastrophes are not limited to municipal boundaries. Instead, when these events occur, as mentioned above, they can affect several or many municipalities. Natural weather related catastrophes can generate claims in the billions of dollars. Hurricane Katrina has been the most destructive of all hurricanes which damaged the New Orleans levee system and resulted in massive flooding and is estimated to have caused $70 billion worth of insured damage. These claims/payments will probably be covered by the reinsurance industry which in-turn recovers these losses through higher premiums. Basic risk management states that you should diversify your risk. Many insurance companies have customers throughout the Province or Canada to diversify the risk associated with a local catastrophic event. With the City of Pickering being a direct customer of the Frank Cowan Company (who has customers throughout the Province and beyond) the geographical risk diversification is achieved and maintained. Service to our Residents Regrettably, insurance claims or incidents are made on a frequent basis. A key strategic advantage of the City's insurance and risk management program is that every claim is processed with a customer service attitude. After a claim or incident is received, City staff quickly contact (within 24 hours) the claimant to advise them that the City has received the claim and to ensure them that the claim is being investigated by the City's Insurance Adjuster. The City's Insurance Adjuster has over 20 years of local municipal insurance experience which the City uses as an asset to investigate and settle claims. In addition, the City's Insurance Adjuster has many year's of Pickering experience which helps reduce claims cost due to his knowledge and or his familiarity with the City, its policies and procedures. The Insurance Adjuster's service standard is to make contact with the claimant within two business days. Sometimes, the claimants may not completely agree with the outcome and City staff may review the claim and/or to intervene to work towards a solution. The strategic advantage of the "local service delivery model" is that claims are handled quickly professionally and with a customer service perspective. In addition, the current "local" service delivery model allows City staff "hands on" participation in the claims process to better serve claimants which in many cases are City residents Report CS 24-07 June 11, 2007 Subject: 2007/2008 Property and Liability Insurance Renewal 15' . 1 Page 4 Conclusion The City's Insurance and Risk Management Programs are working satisfactory. The City has benefited from its long standing relationship with the Frank Cowan Company especially during the current insurance market. Therefore, renewal through the Frank Cowan Company with our present carriers is recommended. Attachments: 1. Program Summary of Insurance Coverage Prepared By: Approved I Endorsed By: 4~ ~/ / g~~-::--- ----- ' <---- Gillis A. Paterson Director, Corporate Services & Treasurer Stan Karwowski Manager, Finance & Taxation GAP:vw Attachment Recommended for the consideration of Pickering Cit C c ~ ,; ATTACHMENT #L TO REPORT#CS- Jf"0-7 (t) C2~~~ompany 15~ 2007 Municipal Insurance Program C'ilSI "'. ~.; ~~~:~ PI~ CORPORATION OF THE CITY OF PICKERING Prepared by: Mr. Randy Edwards, CIP, CAIB, CCIB, RIB (Ontario) Regional Manager Frank Cowan Company Limited 4 Cowan Street East Princeton, ON NO] I VO This is a summary. Nothing herein alters the terms, conditions and exclusions contained in the printed insurance contract(s). REF: 60275/sh May 15, 2007 randy .edwards@frankcowan.com 1-800-265-4000 T/519-458-4331 F/519-458-4366 15f. About the Frank Cowan Company Leader in Public Entity Insurance Since 1927, Frank Cowan Company has grown to become one of Canada's leading providers of Insurance and Risk Management solutions for public entities. Frank Cowan Company has been a pioneer in the development and implementation of innovative insurance programs for the Municipal, Health Care, Voluntary and Education sectors. Cowan Insurance Group Frank Cowan Company is a wholly owned subsidiary of the Cowan Insurance Group Ltd., whose other wholly owned subsidiaries include Cowan Insurance Brokers Limited and Cowan Benefits Consulting, making the Cowan Insurance Group one of the largest privately held companies of its type in Canada. Cowan Insurance Brokers Limited provides personal insurance products (home and automobile), and commercial insurance programs to thousands of individuals and corporations across Canada. Cowan Benefits Consulting provides pension, benefits, actuarial and human resource consulting to corporations and public entities. The Cowan Insurance Group is a wholly owned subsidiary of Princeton Holdings Limited, which also owns controlling interest in The Guarantee Company of North America, an insurance leader in surety bonding, corporate risk products and high value homeowner coverages. Outstanding Service Weare more than just an insurance provider. Weare a trusted partner in providing insurance and risk management services. We work with our clients to develop individualized programs including complete risk management, claims management and an array of other services. Our mandate is clear.. .help our clients reduce risk. Clients also benefit from our affiliations with lawyers, adjusters and others that specialize in the public sector. The combination of our service network and internal expertise allow us to continually develop innovative, cost-effective solutions and services tailored to the risks of individual clients. Financial Stability Frank Cowan Company, as an Underwriting Agent of public entity business, represents a group of select insurers of exceptional reputation and financial stability. This creates a very stable market for your insurance requirements, and gives our customers the comfort of knowing that they will always be protected by long-term, high-quality continuous servIce. Frank Cowan Company Limited - 2 - lr".'rr ;J . r.. MARKETPLACE CONDITIONS The Canadian Property & Casualty Insurance marketplace continues to witness consolidation yet remains one of the most saturated insurance markets in the world, with over 200 players. However, amongst the majority of the insurers operating in Canada, specialization continues to be the trend. Only a limited number of insurers are willing to risk their capital on high liability exposure classes such as municipalities, hospitals and public entity sectors. While the last few years have brought some stability for the general Property & Casualty market, speciality classes continue to trend upwards. The Public Entity sector has experienced significant losses in the past few years. Some of these losses have been driven by landmark cases, but overall, frequency and severity of claims has increased dramatically. As well, the overall cost of claims, which takes into account escalating court awards, claims administration expenses and the ever-increasing replacement costs of assets, has continued to rise during this period. Insurers and Reinsurers have become extremely cautious about public entity liability exposures due in part to the continued downloading of services by senior levels of government, along with the fact that these organizations continue to be asked to fill more and more public needs. Insurers are now experiencing the negative impact that the claims from these services are having on public entity insurance results. Reacting to these deteriorating results, a number of insurers have either imposed coverage restrictions or withdrawn from the public entity market entirely. Frank Cowan Company, a specialist in public entity insurance, continues to receive the support and capacity of our insurers. We continue to provide long-term stability for the insurance and risk management needs of our public entity clientele. Our policies and services continue to evolve in response to the exposures faced by our clients. Cowan continues to provide a consistently stable insurance program for public entities. Weare confident that our product and pricing will reflect this position. Frank Cowan Company Limited - 4 - lr.:r Jl PREMIUM AND COVERAGE SUBMISSION IMPORTANT NOTICE We have quoted terms and conditions to you based on the following assumptions: No major changes in the loss experience of your portfolio. No major exposure changes prior to Renewal. Continued support of our insurers. No changes in the reinsurance terms or conditions available to our insurers that would affect the terms we have quoted. Any changes to the above assumptions prior to renewal may result in changes to our quotation. Frank Cowan Company Limited - 5 - PROGRAM SUMMARY SUMMARY OF COVERAGES ''''.''''''-~.'.''_.''''"'.~. ..~"""" PAR~t ~~B1:r~ Municipal Liability Limit of Protection per occurrence (No Annual Aggregate Limit) Third Party Claims Deductible including expenses Sewer Backup Deductible including expenses Wrongful Dismissal (defence costs) Limit per claim Annual Aggregate Limit Deductible Municipal Marina Liability Malpractice Liability Voluntary Compensation Errors and Omissions Limit of Protection per claim (No Annual Aggregate Limit) Deductible including expenses Non-Owned Automobile Limit of Protection per occurrence (No Annual Aggregate Limit) Legal Liability for Non-Owned Vehicles (S.E.F. No. 94) Third Party Deductible All Perils Physical Damage Limit Deductible Environmental Liability Liability of Protection per claim Annual Aggregate Limit Self-Insured Retention Frank Cowan Company Limited - 6 - 15~ LIMITS/AMOUNTS $ 25,000,000. $ 50,000. $ 50,000. $ 250,000. $ 250,000. $ 5,000. Included Included Included $ 25,000,000. $ 50,000. $ 25,000,000. $ $ $ 10,000. 500,000. 500. $ $ $ 1,000,000. 2,000,000. 50,000. 16l PROGRAM SUMMARY SUMMARY OF COVERAGES ',.1 LIMITS/AMOUNTS Comprehensive Crime Commercial Blanket Bond Counterfeit Paper and Depositors' Forgery Audit Expense (Sub-Limit $ 100,000.) Money and Securities - Blanket any Location Excess on Securities Councillors' Accident- City Mayor/Regional Councillor, wee Regional Councillors (Durham)/City Councillor, wee City Councillors and Nine Library Board Members Accidental Death & Dismemberment (24 Hour a Day Coverage) (No Annual Aggregate Limit and No Deductible) Weekly Income - Total Disability WeeIdy Income - Partial Disability Municipal Conflict of Interest Percentage of Legal Fees and Expenses Maximum Limit of Reimbursement per claim (No Annual Aggregate Limit) Legal Expense Percentage of Legal Fees and Expenses Maximum Limit of Reimbursement per claim Annual Aggregate Limit Frank Cowan Company Limited - 7 - $ $ $ 2,000,000. Included Included Included 100,000. 100,000. $ $ $ 100,000. $ $ 500. 250. $ 100% 100,000. 100% 100,000. 250,000. I," PROGRAM SUMMARY SUMMARY OF COVERAGES 16J LIMITS/AMOUNTS pAItB;fl~~ Property Insurance (including Data Processing Insurance) Total Swn Insured * Valuable Papers Accounts Receivable (other than Data Processing) Extra Expense (other than Data Processing) Business Interruption Rent or Rental Value Form Gross Revenue Form Checkroom Liability Data Processing System and Equipment Media Extra Expense Fine Arts Form Exhibition Form Deductible Exceptions: Checkroom Liability, Fire Training Trailer, Fine Arts Form and Exhibition Form - Peril ofFload - Peril of Earthquake 3% or Minimum $ 139,461,400. $ 500,000. $ 500,000. $ 1,000,000. $ 500,000. $ 2,584,500. $ 5,000. $ $ $ 1,440,800. 47,000. 50,000. $ 2,000. As Per Lists Provided $ 10,000. $ $ $ 2,500. 25,000. 100,000. *Note: Please refer to the insurance contract for an itemized list of assets containing specific limits of insurance or that are excluded from the policy. Frank Cowan Company Limited - 8 - 16~ PROGRAM SUMMARY SUMMARY OF COVERAGES LIMITS/AMOUNTS Boiler and Machinery Limit per Accident - Comprehensive Extra Expense Water Damage Ammonia Contamination Expediting Expenses Hazardous Substance (including PCB Contamination) Business Interruption - Loss of Profits (Gross Revenue) - All Buildings & Facilities, Greenwood Museum, Pickering - Don Beer Arena, 940 Dillingham Road, Pickering - Dunbarton Indoor Pool, 655 Sheppard Ave. E., Pickering - Pickering Recreation Complex, 1867 Valley Farm Road, Pickering Spoilage - Goods under Refrigeration Professional Fees Data and Media By-Law Cover Deductible Frank Cowan Company Limited -9- $ 50,000,000. $ 500,000. $ 500,000. $ 500,000. Included $ 500,000. $ 94,500. $ 600,000. $ 100,000. $ 1,790,000. $ 50,000. $ 500,000. $ 10,000. Included $ 10,000. PROGRAM SUMMARY lr,<: UIJ SUMMARY OF COVERAGES LIMITS/AMOUNTS ". .".""".."".~._",,,~--~.~~~~ PAR1!i€~it\muMuBJliIS Automobile Fleet Liability Limit Deductibles Section 3 (Third Party) Section 6 (Direct Compensation) All Perils $ 25,000,000. $ 10,000. $ 10,000. $ 10,000. Garage Automobile Third Party Liability Limit Customer Vehicles Collision Limit Deductible Specified Perils Limit Deductible $ 3,000,000. $ 200,000. $ 500. $ 300,000. $ 500. Frank Cowan Company Limited - 10 - " ". 16 't COMPREHENSIVE INSURANCE PROGRAM COVERAGE FEATURES 2007 - 2008 Frank Cowan Company Limited - 11 - PART A CASUALTY Frank Cowan Company Limited - 12 - l6E r~ '" . 16l MUNICIPAL LIABILITY INSURANCE F ea tures The Cowan Municipal Program incorporates a comprehensive and broadly worded liability policy which was designed specifically to meet the needs of municipalities and their corresponding risks which are quite different and unique from other commercial risks that are insured under a Commercial General Liability (CGL) policy. When comparing forms of coverage, it is important to note that unless the coverage is specifically excluded, it is generally covered, subject to the terms and conditions of the policy. · Liability coverage provided for Bodily Injury, Property Damage, and Personal Injury. · Separate Limit of Liability applies. · No Annual Aggregate limit is applicable · Coverage is provided on an Occurrence basis. · Broad form Definition of Insured applies, including: Councillors, Employees, Statutory Officers, Firefighters, Volunteers, Boards, Commissions, and Committees. · Cross Liability is included. · Coverage applies Worldwide. The following coverages are included to the full policy limit, unless specified otherwise: · Employers' Liability · Contractual Liability · Liquor Liability · Tenants' Legal Liability · Sewer back-up Liability · Professional Liability on an Occurrence basis (e.g. Building Inspection Services, Medical Malpractice) . · Malpractice Liability · Watercraft Liability · Products Liability · Wrongful Dismissal coverage is included, subject to the limits specified in the Summary of Coverage pages. · No exclusion for sexual, physical or mental abuse applies to the entity. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company Limited - 13 - ERRORS AND OMISSIONS LIABILITY INSURANCE 1G: Features This is a claims-made policy that protects the municipality from liability imposed upon it by a court of civil law for compensatory damages because of a wrongful act causing financial loss to a third party. Claims for Wrongful Acts causing financial loss to a third party can range from. but are not limited to, negligence in building inspection, zoning. planning, passing by-laws, failing to enforce by-laws, to misrepresentation. abuse of power and acting in bad faith. · Separate Limit of Liability applies. · No Annual Aggregate limit is applicable. · Broad form DefInition of Insured applies, including: Councillors, Employees, Statutory OffIcers, FirefIghters, Volunteers, Boards, Commissions, and Committees. · Administration of Employee BenefIt Programs IS included to the full policy limit (no aggregate limit applies). · Coverage applies Worldwide. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company Limited - 14 - 16~ NON-OWNED AUTOMOBILE INSURANCE Features This policy provides liability protection against claims arising out of accidents involving vehicles not owned by the municipality, but operated on its behalf. · The main coverage is as per S.P.F. No. 6-Non-Owned Automobile Policy. · A separate limit ofliability applies. · Coverage is extended to provide excess automobile liability insurance, to the policy limit, for Councillors, Board Members, Officers, Employees, and even Volunteers for claims arising while driving their own vehicles on municipal business. · Physical damage coverage, as specified in the Summary of Coverage pages, is provided for the municipality's contractual and legal liability for damage to vehicles not owned by the corporation or any other insured. (Note: Unlike standard industry wordings, we do not restrict this coverage to "hired" automobiles only.) Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company Limited - 15 - ENVIRONMENTAL LIABILITY INSURANCE" 16~ Features This is a claims-made policy that protects the municipality from environmental liability for claims because of bodily injury, property damage and the prevention, control, repair, clean-up or restoration of environmental impainnent. Cowan's comprehensive wording, among other things, does not limit a municipality to claims arisingfrom a sudden and accidental event. · Separate limits of liability apply specifically to this coverage. · Broad form Definition of Insured applies, including: Councillors, Employees, Statutory Officers, Firefighters, Volunteers, Boards, Commissions, and Committees. · Broad definition of Environmental Impairment applies. · Coverage is included for sudden and accidental events and for liability resulting from events that occur gradually and over a period of time (i.e. not limited to sudden and accidental claims) . · Coverage is included for liability arising out of the escape of contaminants from properties previously owned, leased or operated by the municipality. · Coverage is included for impairment caused by owned watercraft. · Coverage applies Worldwide. · No exclusion for landfill sites, open or closed. · No exclusion for fuel tanks, above or underground. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company Limited - 16 - 1,"," (L },~ \". CRIME INSURANCE Features This policy provides protection to the municipality for the loss of money, securities and other property through the fraudulent or dishonest acts of employees and others. · Coverage is provided on a Commercial Blanket Bond package, and may include: Employee Dishonesty, Loss of Money and Securities, Money Order and Counterfeit Paper Currency, and Depositors Forgery. · Audit expense coverage is in addition to the overall bond limit, to the maximum amount provided in the Summary of Coverage pages. · The definition of "employee" is extended to include all persons holding positions in the municipality's service who are not compensated, and includes Members of Council, Members of all Boards, Commissions and Committees appointed by and under Council's jurisdiction. · The definition of "messenger" is also extended to include persons not compensated. · No deductible applies. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company Limited - 17 - ~~ COUNCILLORS' ACCIDENT INSURANCE 171 F ea tures This policy provides accident insurance coverage for the benefit of the municipality's elected officials. All benefits are payable in addition to any other benefits that the injured person may be in receipt of . Coverage applies while the individual is acting within the scope of their duties, including all travel required. . No aggregate limit applies. . No age restriction applies. . Coverage is not limited to "authorized" travel only. . Weeldy indemnities are paid in full regardless of the individual's employment status (e.g. retired, self-employed, etc.). . Weekly indemnity for Total Loss of Time is payable for life. . A schedule of Dismemberment Benefits is provided and payable as set out in the policy. . Funeral expenses are included up to $10,000. . Blanket Accident expenses are included up to $10,000. and include dental, chiropractic, registered nurse, podiatrist, ambulance, drugs, crutches, etc. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company Limited - 18 - ~ 17~ CONFLICT OF INTEREST INSURANCE Features This policy provides for the reimbursement of legal fees and expenses incurred by the elected or appointed members of Council who are charged under the Municipal Conflict of Interest Act, provided that a court finds (1) there has been no contravention, or (2) contravention has occurred by reason of inadvertence, remoteness, or insignificance. or (3) contravention has occurred by reason of a bona fide error in judgement. · Coverage is provided in respect of each individual Insured's claim to the maximwn limit specified in the Summary of Coverage pages. · Separate limit of insurance applies to this coverage. · No annual aggregate limit applies. · Coverage is extended to include any member of a Board, Commission, or Committee of the Insured as defmed in the Municipal Conflict of Interest Act. · Coverage is also included for any subsequent proceedings under this Act. · The Insured selects and instructs legal counsel with no intervention by the insurer. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company Limited - 19 - LEGAL EXPENSE INSURANCE li~ Features This policy provides for the reimbursement of legal fees including disbursements incurred by the insured in defence of charges laid for an alleged offence under any Statute of the Province of Ontario (except for the Highway Traffic Act and the Municipal Conflict of Interest Act). Some of the more common Statutes where exposure exists include: Environmental Protection Act, Freedom of Information and Protection of Privacy Act, Occupational Health and Safety Act, Ontario Water Resources Act, and Pesticides Act. . Broad form Definition of Insured applies, including: Councillors, Employees, Statutory OffIcers, Firefighters, Volunteers, Boards, Commissions, and Committees. . Separate limits of insurance apply to this coverage. . Coverage applies to both "guilty" and "not guilty" outcomes if applicable. . The Insured selects and instructs legal counsel with no intervention by the insurer. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company Limited - 20- '.. 17'1 PART B PROPERTY Frank Cowan Company Limited - 21 - PROPERTY INSURANCE 17t Features This policy provides "All Risk" coverage to protect the municipality's assets from direct physical loss or damage. Coverage is provided on a blanket basis, which means that the municipality will not be jeopardized should the value of an asset be undervalued in the schedule and suffer a total loss. Rather, the municipality will enjoy the protection of the blanket limit of all assets combined. Another key feature of the Cowan wording is that the replacement cost coverage provides replacement of historical or unique buildings with materials as similar as possible to preserve their heritage. . Broad definition of property insured is included. No co-insurance clauses apply. Insured is not required to provide a signed statement of values and policy does not contain a stated amount clause. . . . Replacement Cost coverage is provided (unless specifically stated otherwise). Worldwide coverage is included. Replacement on same site is not required. No restriction on property in transit and coverage is provided to policy limit. Newly acquired property is automatically included with no limit other than the policy limit. Permission is granted for the following: to make additions, alterations and repairs (no limit other than the policy limit), for any property to remain vacant or unoccupied, to use any property for any purpose, and to keep and use materials as usual and necessary. Sewer back-up coverage is included. By-law coverage is included to the policy limit. Debris removal (including EnvironmentallPollution Clean-up) is included to the policy limit. . . . . . . . . Frank Cowan Company Limited - 22- 17l Property Insurance Features continued . The following coverages, if applicable, are included to the limit specified in the Swnmary of Coverage pages: Valuable Papers, Accounts Receivable, Extra Expense (including Interruption by Civil Authority), and Media (unless included under Data Processing Rider) · The following coverages are also available, if applicable (please refer to the Swnmary of Coverage pages): Data Processing System and Equipment, along with Media and Extra Expense, Fine Arts, Exhibition Form, and Business Interruption. · If a single loss involves both the Automobile and Property Insurance policies, the Property policy deductible is waived only on any insured property attached to the automobile. · One deductible applies should there be a loss involving both the Property and the Boiler and Machinery Insurance policies. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company Limited - 23 - 17~ BOILER AND MACHINERY INSURANCE F ea tures This policy insures sudden and accidental mechanical breakdown to boilers, pressure vessels, and other equipment including resulting damage, all of which is generally excluded under a Property Insurance policy. Examples of common types of breakdowns insured would include: cracking, bulging, burning. explosion, mechanical breakdown and electrical burnout. This insurance also provides inspections and certification services as required by law. · Comprehensive Blanket coverage provided. · Broad defInition of Object, includes communication equipment and production machinery. · Settlement is based on repair or replacement cost (no depreciation factor). · Broad defInition of Accident applies. · New locations and newly installed objects are automatically included. · Computer Control Equipment is included when used solely to control or operate an insured object. · The following coverages, if applicable, are included to the limit shown on the Summary of Coverage pages: Extra Expense, Water Damage, Ammonia Contamination, Expediting Expenses, Hazardous Substance (including PCB Contamination), Loss of Arena Revenues, Spoilage, Professional Fees, Data and Media, and By-Law Cover. · One deductible applies should there be a loss involving both the Boiler and Machinery and Property Insurance policies. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company Limited - 24- , ,.1 7 ( PART C AUTOMOBILE Frank Cowan Company Limited - 25- AUTOMOBILE FLEET INSURANCE 17 E F ea tures This policy provides protection for all claims arising out of the use or operation of licensed automobiles owned or leased by the municipality. Coverage is provided as per the Statutory Automobile Owner's Policy. A special Cowan endorsement is added to enhance the basic policy coverage. . Coverage is provided for Liability, Accident Benefits, Uninsured Automobile, and Direct Compensation - Property Damage. · Loss or Damage coverages are available as requested by the Municipality to protect their licensed vehicles from physical damage caused by an insured peril. · Coverage is automatically extended to include: newly acquired vehicles, inappropriately licensed drivers, permission to carry explosives, permission to rent or lease, damage caused by freezing of Fire-Fighting Apparatus, and permission to carry passengers for compensation. . Our Replacement Cost coverage is unique. It provides repairs or replacement of vehicles with no deduction for depreciation. On a partial loss, repair estimates are calculated by using all new parts to repair damage. On a total loss, the municipality has the option of purchasing a new vehicle, or accepting a cash settlement for the amount it would cost to purchase a new vehicle. · Guaranteed Amount coverage can be provided on specified vehicles. Repairs or replacement will be undertaken without deduction for depreciation up to the Guaranteed Amount shown on the automobile schedule attached to the policy. · Valued coverage can be provided on specified vehicles, usually those that are obsolete, would not be replaced, or would be replaced with a used vehicle. · Actual cash value (ACV) coverage can be provided on specified vehicles. · If a single loss involves both the Automobile and Property Insurance policies, the Property policy deductible is waived only on any insured property attached to the automobile. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company Limited - 26 - l~l GARAGE AUTOMOBILE INSURANCE Features This policy provides protection for all claims arising out of a municipality's garage operations and its legal liability for customer vehicles. Coverage is provided as per the Statutory Garage Automobile Policy. Garage operations include not only repair garages, but also storage garages and parking lot operations. · Coverage is provided for Third Party Liability for bodily injwy or property damage as per the limit specified in the Summary of Coverage pages. · Coverage is also provided for Accident Benefits, Unfusured Automobile, and Direct Compensation Property Damage. · Loss or Damage coverage is available as requested by the municipality to protect its legal liability for a customer's automobile from physical damage caused by an insured peril, while in the care, custody or control of the municipality. · Physical damage coverage for customer vehicles can include Collision, and Comprehensive or Specified Perils coverage. Please refer to the limits and deductibles for the selected coverage as specified in the Summary of Coverage pages. Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply. Frank Cowan Company Limited - 27- Cilll 0# REPORT TO EXECUTIVE COMMITTEE Report Number: CS 25-07 Date: June 11, 2007 lot . 181 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Section 357/358 of the Municipal Act- Adjustment to Taxes Recommendation: 1. That Report CS 25-07 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Executive Summary: Not Applicable Financial Implications: If approved, the write-off of taxes as contained in this report represents a gross cost of $103,365.22 with a net cost to the City of approximately $26,657.44, the balance being charged back to the Region of Durham and the School Boards. Pickering's share of the costs will be charged to the 2007 Current Budget allocation under General Government - Provision for Uncollectable Taxes. The 2007 budget provision is $277,000 and $26,657.44 including the above has been spent to date. Background: The Municipal Act provides the Treasurer with various tax tools regarding the administration and collection of property taxes. Under the provisions of the new Municipal Act, 2001, as amended, Section 357 of the Act provides for the reduction of taxes due to fire, demolition, exemption, assessment change or error and the tax reduction is applicable to the current year only. Section 358 of the new Municipal Act, 2001, allows for the reduction of taxes due to assessment error and this section can be applied to property taxes for the two preceding years. Attachment 1 represents properties that are classified as taxable. Eight properties reflect "no change" or reduction in their property taxes. This change is shown as having zeros in the corresponding columns. Municipal Property Assessment Corporation or MPAC staff have investigated each assessment reduction request. After completing their investigation, they have reached the conclusion that the property does not warrant Report CS 25-07 Date: June 11, 2007 Subject: Section 357/358 of the Municipal Act - Adjustment to Taxes Page 2 I 18Z a reduction in assessment and therefore, an adjustment in property taxes. In some situations, the demolished structure was less than pristine condition, and demolishing the structure did not reduce the property's assessment value. If the property owner does not agree with MPAC's recommendation, they have the right to appeal to the Assessment Review Board under subsection (7) of the Municipal Act, 2001. Attachment 2 represents properties that are classified as Payment in Lieu (PILS). Ten properties are owned by Region of York/Durham Region. The residential properties associated with the Duffin Creek Water Pollution Control Plant are now vacant, therefore resulting in exempt status. Change in realty tax class can translate into lower property taxes if the property went from industrial to commercial tax class or commercial to residential tax class. Demolitions, and other physical changes to a property, such as removing or filling in a swimming pool, or damage caused by fire result in a reduction in assessment and taxes. Attachments: 1. Section 357/358 Adjustment to Taxes - Taxable 2. Section 357/358 Adjustment to Taxes - Payment in Lieu Prepared By: Approved I Endorsed By: ,-"_J~L) Tracy Parso s Tax Analyst ~~- Gillis A. 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Q. < UlUlUlUlUlUlUlUlUlUlUlUlUlUlUl ~~~~~~~~~~~~~~~ MM~~~IOIOIOIOUlUlCQCQUl"'" ;", J~CHMENT # L TO REPORT #~ ~ -07 co ~ ... Ul o ...; ..... ~ ~ N oi 10 Ul II'i" ... ~ ~ ... l'i ..... ... ai M ~ o o c:i M N ai ... ~ Citlf 01 REPORT TO EXECUTIVE COMMITTEE Report Number: CS 26-07 Date: June 11, 2007 185 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Fireworks By-law Recommendation: 1. That Report CS 26-07 of the Director, Corporate Services & Treasurer be received; 2. That the draft by-law included as Attachment 1 to provide for the licensing of the sale and setting off of Fireworks be enacted; and 3. That the appropriate staff of the City of Pickering be given authority to give effect thereto. Executive Summary: In accordance with Section 121 of the Municipal Act, 2001 which provides that local municipalities may prohibit and regulate the sale and setting off of fireworks it is being recommended that as a housekeeping process By-law 4168/72 be repealed in its entirety and that the draft Fireworks By-law attached be enacted. Financial Implications: A charge of $100.00 per permit is being recommended to cover enforcement and administrative cost recovery of the by-law of the by-law provisions. Sustainability Implications: Licensing within the City of Pickering is an integral part of a sustainable community in the areas of a healthy society and healthy community. Report CS -07 Subject: Fireworks By-law Date: June 18, 2007 Page 2 - .l8C Background: By-law 4168/72 will be repealed and as a housekeeping matter the draft Fireworks By- law attached has been updated in order to comply with all applicable laws and legislation. The draft by-law has been reviewed and approved by the City Solicitor. Key highlights to the revised by-law are as follows: increased restrictions on portable sales units; processes for the setting off of fireworks on any land owned by the City through a display permit from the City; increased insurance requirements; and only a qualified fireworks supervisor named in a public display permit is allowed to set off a display of fireworks or theatrical explosives. Attachments: 1. Draft By-law Prepared By: Approved I Endorsed By: ~. ~:o\Ar") Debbie Shields Deputy Clerk I Debi A. Bentley City Clerk ~k~=.~ Gillis A. Paterson Director, Corporate Services & Treasurer Attachments Recommended for Pickering Ci Co consideration of '" 1 ATTACHMENT # I TO REPORT # CQ I ;;?b - 07 THE CORPORATION OF TH CII Y OF PICKERING , '.. 18 ~ BY-LAW NO. Being a by-law to regulate the sale and the setting off of fireworks DRAFT WHEREAS clause (a) of section 121 of the Municipal Act, 2001 provides that local municipalities may prohibit and regulate the sale of fireworks and the setting off of fireworks; and WHEREAS clause (b) of section 121 of the Municipal Act, 2001 provides that local municipalities may prohibit the sale and setting off of fireworks unless a permit is obtained and may impose conditions for obtaining, continuing to hold and renewing the permit; and WHEREAS the City of Pickering deems it necessary to regulate the sale and the setting off of fireworks within the City. NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING ENACTS AS FOllOWS: PART I - INTERPRETATION Definitions 1. In this by-law, (a) "Act" means the Explosives Act, R.S.C. 1985, c. E-17 as amended and the regulations thereunder; (b) "City" means the Corporation of the City of Pickering or the geographic area of the City of Pickering, as the context requires; (c) "Clerk" means the City Clerk or a designate; (d) "consumer fireworks" means low hazard fireworks classified under Class 7, Division 2, Subdivision 1 under the Act and the Explosives Regulations made thereunder generally used for recreation such as showers, fountains, golden rain, lawn lights, pin wheels, Roman candles, sparklers, Christmas crackers and caps for toys guns; (e) "discharge", when used in relation to fireworks, includes firing, igniting, exploding and setting off of such articles; (f) "display fireworks" means high hazard fireworks classified under Class 7, Division 2, Subdivision 2 under the Act and the Explosives Regulations made thereunder generally used for recreation such as rockets, serpents, (shells, bombshells, tourbillions, maroons, large wheels, bouquets, 18 Cbarrages, bambardos, waterfalls, batteries, illumination, set pieces, and pIgeons; (g) "display permit" a permit issued under this by-law to discharge display fireworks or theatrical explosives; (h) "Fire Chief" means the Fire Chief of the City or a designate; (i) "firecracker" means a pyrotechnic device that is designed to explode after being ignited without subsequent display or visible effect, but does not include caps for toy guns, safety flares or marine rockets; (j) "fireworks" means consumer fireworks, display fireworks and theatrical explosives; (k) "fireworks supervisor" means a person who is qualified under the Act to conduct displays of fireworks; (I) "officer" means a municipal by-law enforcement officer appointed by the City; (m) "person" includes a corporation and the heirs, executors, administrators or other legal representatives of a person to whom the context can apply according to law; (n) "portable sales unit" means a stand, container, cart, seat, display rack, trailer or other moveable display unit used for the purpose of sale by retail of consumer fireworks, but does not include a motor vehicle as defined in the Highway Traffic Act, (0) "prohibited fireworks" means cigarette loads or pings, exploding matches, sparkling matches, ammunition for miniature tie clips, cufflink or key chain pistols, auto alarms or jokers, cherry bombs, M-80 and silver salutes and flash crackers, throw down torpedoes and crackling balls, exploding golf balls, stink bombs and smoke bombs, tear gas pens and launchers, party peppers and table bombs, table rockets and ballet sky rockets, fake firecrackers and all other trick devices or practical jokes as included on the most recent list of prohibited fireworks as published from time to time under the Act; (p) "sales permit" means a permit issued under this by-law to sell consumer fireworks from a portable sales unit; (q) "sell" includes offering for sale, causing or permitting to be sold and possessing for the purpose of sale; and (r) "theatrical explosive" means an authorized explosive of a class set out in section 6 of the Explosives Regulations made under the Act that is manufactured or used to produce a pyrotechnic theatrical effect in 2 connection with a motion picture, theatre or television production, or with a performance before a live audience. , '-. 18 ~ Application 2. This by-law shall apply to all lands and premises within the City. References to Legislation 3. In this by-law, reference to any Act, regulation or by-law is reference to that Act, regulation or by-law as it is amended or re-enacted from time to time. Word Usage 4. This Agreement shall be read with all changes in gender or number as the context may require. 5. A grammatical variation of a word or expression defined has a corresponding meaning. Construction 6. Headings in this by-law are for convenience of reference only and shall not affect the construction or interpretation of this by-law. 7. Unless otherwise specified, references in this by-law to sections and schedules are to sections and schedules in this by-law. Severability 8. Each section of this by-law is an independent section, and the holding of any section or part of any section of this by-law to be void or ineffective for any reason shall not be deemed to affect the validity of any other section or parts of sections of this by-law. PART 11- SALE OF FIREWORKS Prohibitions 9. No person shall sell any consumer fireworks to any person at any time except on the statutory holidays known as Victoria Day and Canada Day and the seven days immediately preceding such days. 10. No person shall sell or supply fireworks to any person under the age of 18 years. 11. No person shall sell, discharge, store or supply prohibited fireworks or firecrackers within the City. 3 12. No person shall sell consumer fireworks from a portable sales unit without first . 18 craving obtained a sales permit. 13. No person shall sell consumer fireworks from a motor vehicle. Sales Permit Applications 14. An application for a sales permit shall be completed using forms provided by the Clerk. 15. Every sales permit application shall be submitted to the Clerk and be accompanied by, (a) a sales permit fee in the amount of $100.00; (b) if the applicant is a corporation, a copy of the incorporating document and a copy of the last annual information filed or, if a registered partnership, a copy of the registered declaration of partnership and a copy of the business name registration; (c) a description of the consumer fireworks to be sold; (d) a letter of authorization from the owner of the property on which the portable sales unit is proposed to be located containing, (i) the name of the owner of the portable sales unit; and (ii) the proposed location on the property of the portable sales unit; (e) a current certificate of insurance providing proof of liability insurance in the minimum amount of $2,000,000.00 and naming the City as an additional insured; and (f) such other information as the City may require. 16. Proposed sales locations shall only be approved where they are not, (a) within one hundred (100) metres of the entrance to any public park; (b) within one hundred (100) metres of any land occupied by a school; (c) on any premises or place where explosives, gasoline or other flammable substances are manufactured or stored in bulk including a gas station; (d) within twenty (20) metres of any road or occupied parking space; and (e) within fifty (50) metres of any occupied building or residence. 4 I.: 17. Every person holding a sales permit shall ensure that, . ~ ..191 (a) at least two signs are posted in prominent locations on the outside of the portable sales unit indicating that persons may not smoke or ignite any flammable material, or have in their possession any lighted match, lighter, pipe, cigar, cigarette, open flame or spark emitting device within six (6) metres of the portable sales unit; (b) a 2A 10BC rated fire extinguisher is available during the times sales are taking place; (c) at least two operational doors are available to provide means of access to and egress from the portable sales unit; (d) no more than fifteen (15) customers are in a portable sales unit at the same time; (e) no portable power supply to the portable sales unit is located within twelve (12) metres of the portable sales unit; (f) no fireworks are exposed to direct sunlight; (g) with the exception of its entrance and exit, access to an area at least 6 metres around the perimeter of the portable sales unit is restricted by means of a barrier, such as snow fencing or pylons or other material satisfactory to the City; and (h) the sales permit is posted in a conspicuous place on the portable sales unit at all times during the term of the sales permit. 18. Separate sales permit applications must be made for each and every proposed sales location. Term of Permit 19. Sales permits shall be valid only on the statutory holidays known as Victoria Day and Canada Day and the seven days immediately preceding such days. Return of Permit 20. Where a sales permit has been revoked, the holder of the permit shall return it to the Clerk within twenty-four (24) hours of receipt of notification of revocation. 21. Where the sales permit is not returned within twenty-four (24) hours as set out in section 15, an officer may enter upon the premises of the holder of the sales permit for the purpose of receiving or taking the sales permit and no person shall refuse to deliver or in any way obstruct or prevent the officer from obtaining the sales permit. 5 . 19, PART III - DISCHARGING FIREWORKS Prohibitions 22. No person shall discharge any fireworks on any land owned by the City without obtaining a display permit from the City. 23. No person shall discharge any fireworks on any public highway within the City. 24. No person shall discharge any fireworks on any private property without obtaining the prior written permission of the owner of the property to do so. 25. No person shall discharge any display fireworks or theatrical explosives except in accordance with all of the conditions contained in a display permit issued to such person. 26. No person shall discharge fireworks at any time other than during the weekends containing the statutory holidays known as Victoria Day and Canada Day, unless permitted in a display permit. Display Permit Applications 27. An application for a display permit shall be completed using forms provided by the Clerk. 28. Every display permit application shall be submitted to the Clerk and be accompanied by, (a) a display permit fee in the amount of $100.00; (b) a description of the fireworks to be discharged, the discharge techniques to be used, and the manner and means of restraining unauthorized persons from being too near the discharge location; (c) a description of the proposed location for the fireworks display; (d) a letter of authorization from the owner of the property on which the fireworks will be discharged consenting to the display; (e) a current certificate of insurance providing proof of liability insurance in the minimum amount of $2,000,000.00 and naming the City as an additional insured; (f) a copy of a license issued pursuant to the Act for the fireworks supervisor who will be handling and discharging the fireworks; (g) written confirmation from the Durham Region Police Service that appropriate arrangements have been made by the applicant for traffic and crowd control during the display; and 6 \11) such other information as the City may require. lot.: vu 29. Where the proposed display location is City-owned property, the applicant shall provide the Clerk with an agreement indemnifying and saving harmless the City with respect to any and all actions arising either directly or indirectly from the display. 30. Proposed display locations shall only be approved where they are not within, (a) one hundred (100) metres of any highway; (b) one hundred (100) metres of the entrance to any public park; (c) three hundred (300) metres of any hospital, nursing home, home for the aged, church or school; (d) within three hundred (300) metres of any premises or place where explosives, gasoline or other flammable substances are manufactured or stored in bulk; (e) fifty (50) metres of any occupied building or residence; and (f) five hundred (500) metres of another approved display location. 31 . Separate display permit applications must be made for each and every proposed display location. Additional Permit Conditions 32. Every display permit shall include the following conditions: (1) The permit holder shall only discharge the fireworks on the day or days and at the times specified in the display permit. (2) The permit holder shall only discharge the fireworks at the location specified in the display permit. (3) The fireworks supervisor named in the display permit shall be present in person at all times during the set up of the fireworks display area, the handling and discharge of the fireworks, and the clean up of the fireworks display area. (4) The permit holder shall take all such safety precautions as are required by the Fire Chief for the handling and discharge of the fireworks. 7 , .19 ~ PART IV-ENFORCEMENT Inspections 33. On receipt of an application for a sales permit or a display permit, or as a condition of the continuation or renewal of a permit, an officer may, at any reasonable time, enter upon any land for the purpose of carrying out an inspection to determine whether or not the provisions of this by-law have been complied with. 34. For purposes of an inspection, an officer may, (a) require the production for inspection of any document or things relevant to the inspection; (b) inspect and remove documents or things relevant to the inspection for the purpose of making copies or extracts; (c) require information from any person concerning a matter related to the inspection; and (d) alone or in conjunction with a person possessing special or expert knowledge, make examinations or take tests, samples or photographs necessary for the purposes of the inspection. 35. No person shall obstruct the officer inspecting or withhold, destroy, conceal or refuse to furnish any information or thing required by the officer. Penalties 36. Every person who contravenes any provision of this by-law is guilty of an offence and upon conviction is liable to a fine pursuant to the provisions of the Provincial Offences Act. PART V - GENERAL Permit Terms and Conditions 37. Notwithstanding any other provision of this by-law, the City may issue a sales permit or a display permit subject to such terms and conditions as it considers necessary in order to ensure public safety. 38. Sales permits and display permits shall not be issued to any person under the age of 18 years. 8 Representations , '. 185 39. No person shall make a false or intentionally misleading recital fact, statement or representation in any agreement, declaration or application form required under this by-law. Permits Non-Transferable 40. Display permits and sales permits are not transferable. Short Title 41. This by-law may be referred to as the "Fireworks By-law". Repeal 42. By-law No. 4168/72 is repealed in its entirety. Effective Date 43. This by-law shall come into force on the day of its passing. BY-LAW READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS DAY OF ,2007. David Ryan, Mayor Debi A. Bentley, Clerk 9 Citlf o~ REPORT TO EXECUTIVE COMMITTEE . 19( Report Number: CS 27-07 Date: June 11, 2007 From: Gillis A. Paterson Director, Corporate Services & Treasurer Everett Buntsma Director, Operations & Emergency Services Subject: Leash Free Areas within the City of Pickering File: S-3010 Recommendation: 1. That Report CS 27-07 of the Director, Corporate Services & Treasurer and the Director, Operations & Emergency Services, be received; 2. That the submission from the Pickering Dog Park Working Group, presented as Attachment #1 to this report, be acknowledged; 3. That a public meeting be held in fall 2007 for the purpose of obtaining comments on the possible establishment of a leash free dog area and regulations in Pickering. Executive Summary: On September 18, 2006, correspondence was received and a delegation was heard from representatives of the Pickering Dog Park Committee, submitting a formal request to engage the City of Pickering in the investigation for establishing designated off-leash areas for dogs within the City of Pickering. Council referred the matter to the Director, Operations & Emergency Services and City Clerk to report back on the matter. Financial Implications: Depending on the location chosen, there are financial implications and no 2007 operating funds were approved for this purpose. Upon approval of the concept and a designated leash free area, funds would be allocated in the 2008 operating budgets. Report CS 27-07 June 11, 2007 Subject: Leash Free Areas Page 2 19,' Sustainability Implications: The concerns and analysis presented as generated by staff address responsible pet ownership within the healthy society objectives. Background: At the September 18, 2006 meeting of Council, staff were requested to report back with respect to the investigation for establishing designated off-leash areas for dogs within the City of Pickering. Since that time, City staff and members of the Pickering Dog Park Committee have met on numerous occasions, culminating in a Preliminary Proposal from the Pickering Dog Park Working Group. Staff are supportive of the work completed by the Working Group, however due to budget implications, are suggesting preliminary approval of the concept through the holding of a public meeting to solicit comments and an anticipated 2008 implementation in order to budget accordingly. Within the City of Pickering, dogs are only allowed to be leash free when on the owners property and are required to be under the owner's control at all times. The primary concern with leash free areas is that dogs may be more able to escape from the owner's control. Most municipalities rely on the Dog Owners Liability Act to make owners responsible and accountable for their pets, regardless of the location or circumstances. Citizens of Pickering are governed by the provisions of our new Responsible Pet Ownership by-law. At the present time, there are no leash free areas within the City of Pickering. There are several leash free areas in and near Toronto. The leash free areas that staff have been made aware of are Sherwood Park - Toronto, White Spruce Park - Brampton and Garnetwood Park - Mississauga. The Town of Ajax has two leash free areas, one located on the northwest corner of Greenwood Conservation Area, accessed from Church Street and the other on the property intersecting Westney Road South and Clements Road, access at the Lions Park/Anglers Parking Lot. Prior to approving these two leash free areas, the Town of Ajax held two well-attended public meetings, on May 10, 2001 and April 16, 2002. A further meeting was held on July 31, 2002, which was for the purpose of updating leash free area users about their role as good stewards. Staff at the Town of Ajax have indicated that the current leash free areas, selected at first on a trial basis, are operated, enforced and administered at a low cost within current levels of service. They note that response to leash free areas has been overwhelmingly positive. The user groups assist in maintaining areas by informing other users of rules, cleaning up garbage and waste, and by providing feedback to Town of Ajax staff and assist in reporting infractions or incidents of vicious dogs and vandalism. In considering the establishment of leash free areas and regulations for dogs, the following options were considered by staff: 1. Status Quo - Maintain present standards that dogs may be leash free only on the owners property. CORP0227-07/01 revised Report CS 27-07 June 11, 2007 Subject: Leash Free Areas Page 3 19t At present, dogs must always be on a leash when off the owners property. This standard results in relatively difficult enforcement as dog owners are often in the habit of allowing their dogs to run leash free in many different parts of the City. Pickering Animal Services staff have the primary responsibility for enforcement of off leash dogs, and 180 warnings/infractions were noted in 2006. It should be further noted that responsible pet owners are frustrated that their pets do not have a designated area for being leash free, aside from their own property. 2. Desiqnate Specific Areas and Times for Leash Free Exercise Many municipalities allow pets to run leash free in designated areas at specific times. Areas may be identified that could be considered surplus to the general public. It is expected, however, that many park users will not be comfortable with unfamiliar dogs running loose and not on a leash or within a confined area. This approach would be more cost-effective as significant fencing could be avoided. As well, enforcement may be simpler within a confined area, if made available. 3. Establish a leash free facilitv This option would entail the establishment of a significant fenced area where pets could run leash free at any time. The general public will be more comfortable knowing that dogs would not be loose in other areas. Dog owners may also be more comfortable knowing that their pets are in a confined area where they can socialize freely with other pets without having to be concerned with disturbing the general public. Enforcement issues would likely decrease if owners were diligent in having their pets run free only in the designated area. Disadvantages are that owners may not like to travel to the one or two such facilities that the City may be able to establish. The significant cost of fencing a facility is also a major concern. There are many issues to be considered before making any recommendations on this matter. Such matters include safety of the general public, safety of the dogs, especially as it relates to various dog sizes, ages, temperaments and breeds, convenience for dog owners, ease and cost of enforcement, site suitability and location, liability, insurance, security of a designated area, maintenance, public education and public input. There has been a small group working with staff to determine a feasible leash free area, and present a proposal to staff and subsequently to Council. Included as Attachment #1 to this report, is the preliminary proposal as submitted by the Pickering Dog Park Working Group. There has been one site identified, which is primarily owned by the Toronto Region Conservation Authority (TRCA), along with bordering land managed through Hydro One and private landowners. The property is located on Valley Farm Road, just north of Finch Avenue and is noted on page 4 of the proposal from the Working Group. At this time, the private landowners have not approved the use of their property for this purpose. CORP0227-07/01 revised Report CS 27-07 June 11, 2007 Subject: Leash Free Areas Page 4 19~ The site as proposed by the Working Group requires parking at the south end of the park area, immediately past the current gate entrance. However, this is the area privately owned and a further review of the site will be required by staff. Regardless of the proposed reconfigured site, the Working Group is requesting that the City provide a parking area, in the form of a compressed gravel base; along with fencing as deemed appropriate, signage and refuse containers. At this time, staff are pursuing Option 3 of establishing a leash free area, based on the request of the Working Group and additional public input, however, this is dependent upon 2008 funding. Operations staff would need to investigate whether there are any suitable locations for establishing a secure leash free facility in Pickering; however, any available areas must be considered in the context of what is identified as desirable by dog owners. A secured (fenced) leash free area in Pickering may be preferable, rather than establishing leash free times in specific parks or areas. Although there may be cost savings in relation to the cost of fencing the area or providing a gravel parking lot, it is not deemed the best approach. A permanent leash free facility may require an area approximately one hectare in size and completely enclosed by a 1.5 m. high chain link fence with multiple gates. Adequate refuse containers and signs would also be required. This approach will not restrict the times that dogs may be off-leash in the designated area and also protects the ability of non dog owners to also enjoy town parks without fear of dogs running at large. Unfortunately, there is a significant cost associated with establishing a large fenced area where dogs can run leash free. Operating costs for a fenced area are unknown at this time. A public meeting to discuss the possible establishment of a leash free area(s) could be held this year, if Council feels more public input is required. Notice would be published in the Community Page and in other forms that may be helpful. The public meeting would involve a presentation by staff on options for leash free area(s) and associated costs, along with the involvement of the Working Group. Based on this information and the public comments received, Council may determine whether establishment of a leash free area will be included in the City's 2008 budget. Summary Leash free areas in urban areas are becoming more common. A public meeting will assist Council in determining whether it wishes to include a leash free area in the 2008 budget estimates. However, regardless of whether or not a public meeting is recommended to be held, staff would like to continue meeting with the Working Group in order to finalize a suitable designated leash-free area and establish applicable responsibilities of the 'stewardship' group to maintain and improve the leash free zone. The involvement and continued assistance of the Working Group is critical to the City's success of establishing designated leash-free areas. CORP0227-07/01 revised Report CS 27-07 June 11, 2007 Subject: Leash Free Areas Page 5 {" (' ! '"JL Attachments: 1. Preliminary Proposal from the Pickering Dog Park Working Group. Prepared By: Approved I Endorsed By: \ Debi A. Bentley City Clerk ::::::-.~ ~? Gillis A. Paterson Director, Corporate Services & Treasurer DB:lr Attachment Copy: Chief Administrative Officer Recommended for the consideration of Pickering City 0 cil ~ CORP0227-07/01 revised 1';'1 I ATTACHMENT t I TO REPIJlT t C51;;( 7 - 01 .. 201 PRELIMINARY PROPOSAL TO THE CITY OF PICKERING to discuss the establishment of an OFF-LEASH DOG AREA Presented by the Pickering Dog Park Working Group April 9,2007 PICKERING OFF-LEASH DOG PARK PROPOSAL 20~ APRIL 2007 TABLE OF CONTENTS I SS U E .... ....... ........... ...... ........ ................... ........... .... ......... ............. ........ .... .......... ......... ....... ......... ................. ............ ...3 REMEDY ..................................................................................................................................................................... 3 REQ U EST .................................................................................................................................................................... 3 ESTABLISHING THE OFF-LEASH PARK ...........................................................................................................4 THE SITE........................................................................................................................... .........................................4 ACCESS AND PARKING........................................................................................................................ .......................4 FENCING.......................................................................................................................... ...........................................4 SIGNAGE ................................................................................................................................. ...................................4 REGULATIONS..................................................................................................................... .......................................4 GARBAGE AND REFUSE ..... ...... ............ .......... ..... ........ ....... ...... ............... ........... ........ ... ............. ........... ........ ..............5 INITIAL CLEAN UP.............................................................................................................................. ........................5 MAIN T AININ G TH E PARK................ ............. ........... ................... .................. ........... ............. ...... ........... .... ........... 5 NEXT STEPS............................................................................................................................................................... 5 PICKERING DOG PARK WORKING GROUP MEMBERS: .................................................................................................5 APPENDIX B: AL TERNA TIVES CONSID ERED .................................................................................................7 Page 2 of7 PICKERING OFF-LEASH DOG PARK PROPOSAL APRIL 2007 On September 18, 2006 a group of community volunteers were given permission to engage city staff in the investigation of establishing an off-leash dog park within the City of Pickering. With a potential site identified, this document outlines what work may need to be completed in order to establish and maintain the dog park. The objective is to validate these assumptions, obtain price estimates, and identify possible sources of funding and next steps. ') 0 ~ '" '" Issue There are an estimated 5,000 dogs! within the municipality of Pickering and no designated off-leash areas to provide the necessary exercise and socialization required to maintain the health ofthe animals (see Appendix A). As a result, it has become common practice for pet owners to use community parks and green spaces to exercise and socialize their pet's off-leash, contributing to: . A higher incidence of encounters and complaints between dogs and non-dog owners, especially in popular park or hiking areas. . Increased risk that the pet may escape from the owners control placing the dog and others in jeopardy (traffic hazards, for example). . Pollution in park areas from pet owners who do not pick up after their dogs. . Higher costs to enforce current bylaws. Remedy Establishing a leash-free area within Pickering will help alleviate these issues while also enhancing the value- proposition of the municipality as an attractive place to live by: . Reducing encounters between the dog and non-.dog community . Reducing the risk of dogs-at-large . Reducing pollution from dog feces in public parks This improves Pickering's competitive marketability as a desirable place for relocation, where the municipality offers services and facilities comparable to other cities in the GT A such as Ajax, Markham, Toronto, and Mississauga. Request A potential site has been identified which would be suitable for an off-leash area. The land is primarily owned by the Toronto Regional Conservation Authority (TRCA), but is also boarded by land managed through Hydro One. Both parties are open to negotiating the terms of use for this purpose. The site is located on the west side of Valley Farm Road, just north of Finch Avenue and is: . Mixed terrain and natural barriers . Accessibility by car or public transit . Single purpose use, removed from other park or community areas . Approximately 1.5 miles long by .5 miles wide I Estimate based on Stats Canada averages Page 3 of7 PICKERING OFF-LEASH DOG PARK PROPOSAL 'U~ APRIL 2007 · Not located in an environmentally sensitivl~ area The Working Group is requesting the Council support the establishment of a designated off-leash area for dogs within the municipality by assisting with the initial set-up and ongoing maintenance. Establishing the Off- Leash Park M.Af"QVE'5-'T, ,:. o~~lw /lOlly H<<:I9. Dr l/...pP' C' M.1Jor Oak. Rd The Site '" ~ %9- (>lCf~ 1-'414> "I' 0'0 RQ' Df". "'~ 0';; <? tt.W\{'I>;>,\J\ ~ \ C> ~ Location: Roughly parallel to Valley Farm Road, north of Finch A venue is a green space (Section P068, city of Pickering Parks and Open Space Map, 2007). Size: Approximately 1.5 miles long by .5 miles wide. Terrain: Grass-lands and wooded areas with a wide path, boarded as follows. &eve..,.y HQrJ1;ln Communlttf Park . North is primarily grass lands West side (along Valley Farm Road) has a medium to high embankment which is wooded. There is a car rail along Valley Farm Road. East end is boarded by a Hydro corridor, comprised of grasslands South side has an entrance area including a gatf: which is currently in disrepair. BI',tz '" "'O(~ ('4- '/food Cjt ~ 2001 M8rPOue$l, ItH.: 1..In e2007N~VTEQ . . . Access and Parking Parking can be located at the south end of the park, immediately past the current gate entrance. It is recommended to have a capacity for 10 - 12 vehicles. Overflow parking can be accommodated at the parking area currently located on the south side of Duffins Creek, which can fit approximately five vehicles. The parking area surface can be compressed gravel. Fencing The parking area, especially along Valley Farm Road, may need to have the current fence repaired or constructed. The existence of natural barriers may limit the need for additional fencing around the park itself. Signage A main sign at the park entrance will identifY the park as an off-leash area and post the governing rules and regulations. Approximately 6 smaller signs positioned at the north end of the park and along the east side will notifY users of park boundaries. Regulations All owners and users of the park are subject to the Ontario Dog Owner's Liability Act, and in addition, it is recommended that the following governing rules and regulations be posted: I. Use at your own risk 2. Pick up after your dog Page 4 of7 PICKERING OFF-LEASH DOG PARK PROPOSAL APRIL 2007 3. All dogs are the responsibility of their owners and must be under their control 4. 5. 20C Garbage and Refuse A dispenser containing environmentally friendly (decomposing) plastic bags should be made available at the park entrance, similar to the one found at the entrance to Beachfront Park. Two garbage receptacles should be placed at the park entrance, one for disposing the fecal matter picked up in the decomposing-plastic bags and the other general waste. Initial Clean Up There is some debris and garbage which will have to be removed before the park can be used by pets and their owners. The working group will recruit volunteers to clean up the area and will request that the City provide transportation and disposal of the garbage collected. Maintaining the Park Garbage removal: per current municipal guidelines. Snow removal: as needed in the parking lot area and entrance to ensure year-round access. Biodegradable Bags: stocked on weekly basis (similar to Beachfront Park) Next Steps 1. Validate assumptions and outline above 2. Obtain any estimates which may be needed for establishing or maintaining the park 3. Identify sources of funding 4. Identify volunteer and city undertakings 5. Present to Council for approval 6. Establish the agreement with the TRCA, outlining the terms of use for the park 7. Proceed with any modifications or set up 8. Open the park Pickering Dog Park Working Group membe:rs: Nicole Scarlett, 905-421-0381 Mr. & Mrs. Gordon Stokell, 905-839-7084 Ms. Lisa Martin Page 5 of7 PICKERING OFF-LEASH DOG PARK PROPOSAL 20L APRIL 2007 Appendix A: Off Leash Socialization By Mary Bird BSc from U ofT Animal Behaviour Specialist Grade 3 Keeper, Toronto Zoo THE ROLE OF LEASH FREE PARKS IN SOCIALIZATION OF THE DOMESTIC DOG Leash free parks in municipal areas have been around for many years and have proven to be excellent venues for canine exercise and interaction. Just as it is important for humans to interact with members of their own species (in order avoid becoming delinquent), dogs must interact with their own species to become "normal" canines. Although on-leash exercise can socialize dogs to many things, offleash free play teaches dogs canine etiquette, most importantly, how to engage in a social encounter with a new dog without fear or aggression. Here, dogs can learn how to read canine body language from all manner of breeds. Different breeds look different and all dogs should be "educated" to recognize that they are indeed dogs, even though they look different, and that they are not prey or predator. For example, some dogs have bobtails and can't wag their tail to communicate ambivalence. All dogs should have exposure to this to learn that a wagging bum from a Rottweiler is as friendly a gesture as a wagging tail is from a Golden Retriever. Dog parks allow for this kind of free socialization. Socialization, as defined by evolutionary biologist and eminent dog trainer Jean Donaldson, is "a term which means habituation or getting used to environmental elements through exposure". In nature, wild dogs (and other animals) have periods of development where they are keenly sensitive and receptive to novel stimuli (new stuff). They learn what is scary (fight or flight) and what is harmless (tolerated or ignored). For dogs, this period is between 6 weeks and 4 months (depending on the breed). After this, dogs become increasingly suspicious of new situations. The more variety of things they are exposed to as youngsters (especially if the situation is rewarding), the more well adjusted they are as adults. But, socialization must continue throughout the dog's life or they will become fearful of things they are not exposed to regularly. Seeing a mixed group of dogs in a leash free situation continues the socialization process. The benefits of the offleash experience make for safer dogs in the community with reduced aggression. Not only does a well adjusted community of dogs know how to interact without ripping each other apart, the older dogs can teach proper canine manners to adolescent dogs and provide an invaluable socialization opportunity for puppies without injuring them. Dogs that are socialized throughout their lives are mentally and physically better adjusted than their deprived counterparts. They have better bite inhibition so the:y don't injure other dogs and are less fearful of dogs they don't know. This reduces full blown aggression. Many dogs are more aggressive on leash because they are fearful and have no flight distance. If any aggression does occur, it is quickly resolved with posturing and no real damage occurs. There is one caveat though. Dogs in free contact need space. Aggression increases when animals are confined and can't escape to their comfort zone. Not all dogs are going to like each other, just like all people don't like each other. The best scenario for a leash free park is where dogs can go on a walk, meet and greet. If they wish to play, so be it, but if they wish to move on, there should be provisions built in for this option. Park experiences should be positive for all participants. Page 6 of7 PICKERING OFF-LEASH DOG PARK PROPOSAL APRIL 2007 20~ Appendix B: Alternatives Considered Other options were investigated by the working group as follows: Do nothing. . No increased legal risk to Exacerbates all issues over time, including: the municipality. Increasing encounters between dog and non-dog . owners . Increasing risk of dogs-at-Iarge . Increasing fecal matter in public parks and green spaces . Increasing complaints . Increasing enforcement costs of current bylaws. Establish off-leash . Opportunity to establish . Close proximity to general purpose parks and non- sections in current many off-leash areas which dog community members parks/community could provide for greater . Limited park space means setting up off-leash spaces accessibility sections will reduce the area left for other uses . Provides an off-leash area and/or, for exercise and . Limits the potential size of the off-leash areas socialization Establish off-leash . Least-cost alternative . Difficult to enforce hours or seasons in . Constrains off-leash walking to certain hours current parks/ which may not be available to all pet-owners community spaces Use other, non- . Available green space is . There is a cost to using any land through Hydro municipally mostly controlled by other One, which is owned by the Provincial controlled green organizations such as TRCA Government and managed by the corporation spaces or parks or Hydro. including which may include: . Both organizations are . A small licensing fee willing to discuss terms of use for a dog park. . The municipality paying Y2 of the annual property taxes on the designated property. Page 7 7 Citq o~ June 18, 2007 NOTICE OF MOTION a) Councillor McLean and Councillor Dickerson gave notice that they will at this meeting of Council be presenting a motion as follows: CANADA GEESE POPULATION WHEREAS, due to the presence of large numbers of geese, a public health nuisance is present because of the contamination of drinking water supplies, lakes and the ruination of parks and other public lands caused by these animals; WHEREAS, the City of Pickering has attempted to prevent such contamination through various means, none of which have satisfactorily addressed the problem; WHEREAS, because of the presence of these birds, which are no longer migratory continues to cause widespread damage and threats to public health, the City of Pickering believes that measures should be taken to control and/or reduce the presence of these migratory birds; WHEREAS, the City of Pickering believes that it is appropriate to protect the health, safety and welfare of its citizens by having the Provincial Government take the appropriate action to control and/or reduce the populations of such migratory birds; NOW, THEREFORE BE IT RESOLVED THAT the City of Pickering hereby endorses the resolution of the City of Kawartha Lakes and strongly requests that the Provincial Government formulate a province-wide integrated goose management plan of action, along with the provision of the necessary funding to address the growing concern that municipalities with public waterfront green spaces and beaches have with respect to the geese problem utilizing these spaces and thereby impacting the water quality and recreational use of these public spaces;: THAT a copy of this resolution be forwarded to the Association of Municipalities of Ontario and the Region of Durham to seek support and endorsement, and FURTHER, THAT a copy of this resolution be forwarded to Government of Canada, Natural Resources Canada, Wildlife Canada, the Canadian Food Inspection Agency, the Ministry of the Environment, the Ministry of Health and Long-Term Care, the Ministry of Community and Social Services, the Ministry of Municipal Affairs and Housing, the Region of Durham and local area MP's and MPP's. b) Councillor Dickerson, Seconded by Councillor McLean gave notice that they will at this meeting of Council be presenting a motion as follows: CAPITAL FUNDING REQUESTS WHEREAS, that further to approval of the 2007 Capital budget, a request to expend 2007 funds for three capital budget items is hereby deemed necessary; WHEREAS, that 2007 capital funds be expended to provide a permanent turning circle on Gablehurst Crescent, at an estimated cost of $15,000.; WHEREAS, that 2007 capital funds be expended to repair and place final life of asphalt on McPherson Court at an estimated cost of $55,000., with one property scheduled to be built; WHEREAS, that 2007 capital funds be expended to complete storm/sewer connection to the undeveloped property on McPherson Court at an estimated cost of $16,000., which can be recouped upon building completion; and NOW THEREFORE, be it resolved that City staff take the necessary action to give effect to this request. Ciiq o~ BY -LAWS 6769/07 6772/07 6773/07 6774/07 6775/07 6776/07 6777/07 June 18, 2007 Being a by-law to restrict all campaign election signs being located on public boulevards, or property within the City of Pickering. At the May 22, 2007 meeting of Council, By-law 6769/07, received first and second readinQ. The by-law was held up on Third reading pending a copy of Sign By-law 2439/87 being provided to members of Council. A copy was circulated to members of Council on May 23, 2007 by the City Clerk. Being a by-law to repeal Places of Amusement By-law 1416/82, as part of regulatory by-law review. (By-law attached) Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property. (By-law attached) Being a by-law to dedicate those parts of Lot 16, Plan 329, Pickering, designated as Parts 1 and 3, Plan 40R-24517, as public highway (Finch Avenue). (By-law attached) Being a By-law to dedicate certain roads within the City of Pickering, Regional Municipality of Durham as public highway. (By-law attached) Being a by-law to dedicate part of Block 94, Plan 450M- 1515, Pickering, designated as Part 8, Plan 40R-18609 as public highway. [Refer to Planning page 016] Being a by-law to amend Zoning By-law 3036, as amended by By-laws 2641/88 and 4621/95, to implement the Official Plan of the City of Pickering, Region of Durham on Part of Lot 24, Concession 1, in the City of Pickering. (A 8/06)[Refer to Planning pages 027 - 037] 6778/07 6779/07 6780/07 6781/07 6782/07 6783/07 Being a by-law to amend Zoning By-law 3036, as amended by By-law 6710/06, to implement the Official Plan of the City of Pickering, Region of Durham on Part of Lot 23 and 24, Concession 1, in the City of Pickering. (A 3/06)[By-law attached] Being a by-law to amend Zoning By-law 3036, to implement the Official Plan of the City of Pickering, Region of Durham on Lot 126, Plan 1051 (Part 1, 40R-23692), in the City of Pickering, (A 5/06)[Refer to Planning pages 108 - 113] Being a by-law to amend Restricted Area (Zoning) By-law 2511, to implement the Official Plan of the City of Pickering, Region of Durham, on Part of Lot 19, Range 3, Broken Front Concession, (Part 1, 40R-3328) , in the City of Pickering. (A 1 /07)[Refer to Planning pages 160-162] Being a by-law to amend By-law 6604/05 providing for the regulating or parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to New and Unfinished Business pages 076 and 077] Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2007 and to establish the Tax Rates necessary to raise such sums and establish the final due dates for the residential, pipeline, farm and managed forest realty tax classes. [Refer to New and Unfinished Business pages 148 to 150] Being a by-law to regulate the sale and the setting off of fireworks [Refer to New and Unfinished Business pages 187 to 195] CORPORATE SERVICES DEPARTMENT CLERKS DIVISION MEMORANDUM June 15, 2007 To: Mayor and Members of Council From: Debi A. Bentley City Clerk Subject: Sign By-law 2439/87 - Office Consolidation File: L-2000 Further to the discussion at the May 22, 2007 meeting of Council with respect to the By- law 6769/07, please find enclosed the consolidated version of Sign By-law 2439/87. At the April 16, 2007 meeting of Council, a notice of motion was passed that restricts all campaign election signs being located on public boulevards, or publically owned property within the City of Pickering. To give effect to this notice, an amendment to the existing by-law was required. In the review of Sign By-law 2439/87, the City Solicitor deemed that a previous amending by-law to the main by-law, being By-law 5106/97 could simply be repealed, which was accomplished through the presentation of By-law 6769/07. With the third reading of By-law 6769/07, it would effectively provide for the deletion of Section 11 within By-law 2439/87, as amended and therefore give effect to the requirements of the April 16, 2007 notice of motion. Should you require further information or clarification with respect to the schedule, please do not hesitate to advise. ~G:dn,d{o. , Debi A. Bentley DB/lr Attachment Copy: Chief Administra . Department Heads City Solicitor OFFICE CONSOLIDA nON SIGN BY-LAW BY -LAW NUMBER 2439/87 Passed by Council on April 6, 1987 Amendments: By-law date passed section amended 2492/87 3710/87 4562/95 5106/97 5430/98 5567/99 June I, 1987 May 21,1991 February 20, 1995 September 15, 1997 December 21, 1998 October 18, 1999 10(4) Portable Signs I O( 6) Pylon Signs 3(1)(a), (2)(a) Billboard Signs II Election Signs 5(2) Fees 16 Penalties THE CORPORATION OF THE TOWN OF PICKERING BY -LA W NUMBER 2439/87 Being a by-law to regulate signs in the Town of Pickering. WHEREAS pursuant to section 210.14 I of the Municipal Act, R.S.O. 1980, c. 302, as amended, by-laws may be passed by the councils of local municipalities for prohibiting and regulating signs and other advertising devices or any class or classes thereof and the posting of notices on buildings or vacant lots within any defined area or areas or on land abutting on any defined highway or part of a highway; and WHEREAS pursuant to section 210. I 43 of the Act, the by-law may specify a time period during which signs or other advertising devices in a defined class may stand or be displayed in the municipality and may require the removal of such signs or other advertising devices which continue to stand or be displayed after such time period has expired; and Whereas pursuant to section 2 I 0.143 of the Act, the by-law may require the production of the plans of all signs or other advertising devices to be erected, displayed, altered or repaired and provide for the charging of fees for the inspection and approval of such plans and for the fixing of the amount of such fees and for the issuing of a permit certifying to such approval and may prohibit the erection, display, alteration or repair of any sign or advertising device where a permit has not been obtained therefore and may authorize the refusal of a permit for any sign or other advertising device that if erected or displayed would be contrary to the provisions of any by-law of the municipality; and 2 Whereas pursuant to section 210.144 of the Act, the by-law may authorize the pulling down or removal at the expense of the owner of any sign or other advertising device that is erected or displayed in contravention of the by-law and may require any person who, (a) has caused a sign or other advertising device to be erected, displayed, altered or repaired without first having obtained a permit to do so; or (b) having obtained a permit has caused a sign or other advertising device to be erected, displayed, altered or repaired contrary to the approval plans in respect of which a permit was issued, to make such sign or other advertising device comply with the by-laws of the municipality if it does not so comply or to remove such sign or other advertising device within such period of time as the by-law specifies; NOW THEREFORE the Council of the Corporation of the Town of Pickering enacts as follows: 1. In this by-law, (1) "BILLBOARD SIGN" means any standardized advertising poster or painted sign used to advertise a business, product or service not necessarily found or sold on the premises on which it is located. (2) "ELECTION SIGN" means a sign soliciting votes for or promoting the election of a person or a political party seeking election for any public office; (3) "GROUND SIGN" means any sign permanently supported from the ground other than any other sign defined in this section; (4) "INSPECTOR" means an inspector appointed by the Council of the Town of Pickering, the Municipal Law Enforcement Officer or such other person as Council may appoint to carry out the provisions of this section; (5) "LOT" means the entire parcel ofland owned or leased by any person; (6) "NON-COMBUSTIBLE MATERIAL" means any material which will not ignite at or below a te:mperature of 288 degrees C., and will not continue to burn or glow at that temperature; (7) "PLAN OF SUBDIVISION" means a plan of subdivision of lots as defined in the Planning Act and containing five or more lots and registered in the Land Titles Office at Whitby on or after January I, 1970; (8) "PORTABLE SIGN" means any sign which is not permanently attached to the ground or to any building or structure and includes the type of sign which is commonly known as a sandwich-board; (9) "PROFESSIONAL SIGN" means a sign indicating the name or occupation of a person engaged in a specified skilled occupation for payor as a means of livelihood and located on the lot in which such occupation is carried on; 10) "PROJECTING SIGN" means a sign other than a wall or sign which is affixed to a building, wall or structure and projects out therefrom and located in such a manner that the sign faces are not parallel with the front wall of the building or structure to which the sign is directly attached. (II) "PYLON SIGN" means a sign the surface of which is at least three metres from ground level and supported by one or more poles or other structures; 3 (12) "REAL EST A TE POINT OF SALE SIGN" means a sign advertising the property on which it is located for lease or sale; (13) "SIGN AREA" means the display surface of a sign. In the case of a sign which is composed of individual letters, the area shall be that area bounded by the outside periphery of the letters considered as a group. A double sided sign that has identical advertising on both sides, shall, for the purpose of this section, be considered as one sign only and only the surface of one side shall be taken into consideration in calculating the area of any such sign. 4 (14) "SIGN OR DISPLAY" means any device which identifies or advertises any business, enterprise, organization or product on any premises in such a way as to be visible to the public from any public street; (15) "SIGN STRUCTURE" means the supports and framework for the support of a sign or display; (16) "STREET" means a public highway as defined in The Highway Traffic Act; (17) "STREET LINE" means the limit of the street; (18) "SUBDIVISION DIRECTIONAL SIGN" means a sign supported from the ground and located outside the limits of a plan of subdivision and indicating only the name of or the direction to a plan of subdivision and having an area of three square metres or less; (19) "SUBDIVISION SIGN" means a sign supported from the ground and indicating the name of plan of subdivision or advertising the sale of lots or dwelling erected on the plan of subdivision; (20) "TEMPORARY SIGN" means a sign intended to be used for a period not exceeding one year announcing future use of the property on which it is located, or a contractor job site sign; (21) "TRANSITORY SIGN" means any temporary promotional streamer or banner made of such materials as cardboard, paper, plastic or similar materials; (22) "W ALL SIGN" means a sign attached to any exterior wall or a building, EXCEPTIONS 2. Except with respect to location, the provisions of this by-law shall not apply to: (I) Professional signs having an area not in excess of 0.2 square metres. (2) Any sign having an are:a not in excess of 0.2 square metres and indicating the address and owner of a private residence on which the sign is located. (3) Any sign erected by or on behalf of the Province of Ontario or the Government of Canada or any Municipal Corporation or any local Board or Commission as defined in The Ministry of Municipal Affairs and Housing Act. (4) Any flag, emblem or insignia of the municipality, the provincial or federal government, school, charitable or religious group. (5) Any sign indicating "No Trespassing", safety or caution. (6) Any landscaping design made up of flowers, shrubbery, and other plantings and indicating the name of the owner or use or occupancy of the property on which it is located. (7) Transitory signs. (8) Signs painted on or attached by adhesive on any doors or windows of a building provided th<: area of such sign does not exceed 25% of the window or door to which it is attached. 5 (9) Signs indicating only the direction to a parking area, providing such signs do not exceed 0.75 square metres in area, and 1.8 metres in height above ground level. (10) Real Estate Point of Sale Sign having an area of one square metre or less, but subject nevertheless to the provisions of Section 10(8). (II) Any sign on a motor vehicle licensed for the current year by the Ministry of Transportation and Communications of the Province of Ontario. (12) Any church bulletin board (but not including lighted signs of the flashing or animated type) not exceeding one square metre in area. SIGNS PERMITTED IN VARIOUS AREAS OF THE TOWN OF PICKERING 3. RESIDENTIAL USES (I) Subject to the provisions of Section 2, in those areas of the Town used as "Residential", no signs except the following signs shall be permitted: (a) One sign, except billboard signs, (but not including lighted signs of the flashing or animated type), not exceeding one square metre in area advertising boarding, lodging or tourist accommodation on the lot on which such sign is located. AGRICULTURAL. OPEN SPACE AND GREENBELT USES (2) Subject to the provisions of Section 2, in those areas of the Town used as "Agricultural", Public/Private Open Space" and "Greenbelt", no signs except the following signs shall be permitted: (a) Two signs of any type except the flashing or animated signs or billboard signs.. "PUBLIC" AND "INSTITUTIONAL" USES (3) Subject to the provisions of Section 2, in those areas of the Town used as "Public" and "Institutional", no signs except the following signs shall be permitted: (a) Two signs of any type except billboard signs (but not including lighted signs of the flashing or animated type), for each lot, providing each sign does not exceed 4.6 square metres in area. "COMMERCIAL" AND "MIXED COMMERCIAL/INDUSTRIAL" USES (4) Subject to the provisions of Section 2, in those areas of the Town used as "Commercial" and "Mixed Commercial/Industrial", no signs except the following signs shall be permitted: (a) One Ground sign or one Pylon sign or one portable sign on each lot having a frontage on a public street of 60 metres or less. Where the frontage of the lot exceeds 60 metres, then an additional Ground sign or one Pylon sign shall be permitted for each additional fromage of 60 metres, or part thereof. 6 (b) One Wall sign or Projecting sign for each wall, (c) Multiple occupancy buildings - one Wall sign for each occupant or for each expos(:d wall. "INDUSTRIAL" SIGN (5) Subject to the provisions of Section 2, in those areas of the Town used as Industrial, no signs exc:ept the following signs shall be permitted: (a) One Wall sign for each business provided that where a business has a frontage on more than one public street, then one additional Wall sign shall be permitted on such business provided that where two signs are applied for, each sign shall be located on a different wall of the building so that no more than one of such signs shall face each public street. The maximum size of a Wall sign referred to in this subsection shall not exceed 25% of the area of the wall, (b) One Ground sign or one Pylon sign for each multiple occupancy building, the maximum size of such sign to be in keeping with the following: (i) Multipk occupancy building - nine units or less, maximum sign area to be four square metres, maximum sign height to be two metres, (ii) Multiple occupancy building - ten units to nineteen units, maximum sign area to be six square metres, maximum sign height to be four metres, (iii) Multiph: occupancy building - twenty units or more, maximum sign area to be eight square metres, maximum sign height to be six metres. (c) One Ground sign or one Pylon sign for each single occupancy building, the maximum area and height of such sign to be: Frontage of Propertv Area of Sign Height of Sign 60 metres or less 70 " 80 " 90 " 100 " 110 " 110 metres or more 6 square metres 7 " 8 " 9 " 10 " 10 " JO" 4.5 metres 5.0 5.5 6.0 6.5 7.0 7.5 "CEMETERY" USES (6) Subject to the provisions of Section 2, in those areas of the Town used as Cemetery or ar other zone where the use of land designates a cemetery as a permitted use, no signs except H following signs shall be permitted: (a) Signs of any type, except illuminated signs, and pole signs, indicating the name of H cemetery, provided that each sign shall not exceed four square metres in area. LOCA nON OF SIGNS 4. (I) No sign shall be erected on any public street. 7 (2) No sign shall protrude over any public street, except a Projecting sign or Wall sign attached to a building that is lawfully located less than one metre from the street line. (3) No sign shall be erected or maintained which is in view from any highway which sign resembles any official traffic sign or signal, or which attempts to direct the movement of traffic or which hides the view of any official traffic sign or signal except entrance signs, which entrance signs shall have ground level and a minimum setback of 0.3 metres from any street line, provided they do not hide the view of any official traffic sign or signal. (4) No sign shall be erected or maintained using red or green illuminated colours within ten metres of any intersection at which motor vehicle traffic is controlled by any type of automatic traffic signals. (5) The provisions of this section shall not apply to signs erected by the Province of Ontario or the Government of Canada or any Municipal Corporation of any local Board or Commission as defined in the Ministry of Municipal Affairs and Housing Act. APPLICA nONS AND PERMITS 5 (I) No person shall erect, maintain or structurally alter any sign unless and until a permit is obtained from the Municipal Law Enforcement Officer. The applicant for any such permit shall file with the Municipal Law Enforcement Officer the documents hereinafter listed in duplicate and pay the sum of money hereinafter referred to, and shall supply the Municipal Law Enforcement Officer with any such additional infonnation as may be required by him: (a) The application form as supplied by the Municipal Law Enforcement Officer, (b) A block plan showing the street line and the other boundaries of the lot on which it is proposed to erect such sign, and the location of the sign upon the lot in relation to other structures on such lot and/or upon the lots immediately adjoining thereto. If required by an Inspector, the correctness of such plans submitted for approval shall be certified by an Ontario Land Surveyor, (c) Complete plans and specifications covering the construction or structural alteration of the sign and the supporting framework, and if required by the Inspector, said plans and specifications shall be certified by a registered Professional Engineer as to its structural adequacy. (d) Plans of, and such other information with respect to, any building upon which it is proposed to locate the sign as an Inspector may require. (e) The consent in writing of the owner or occupant of the lot upon which such sign is to be erected, giving permission to the Inspector to come upon the said lot or any building located thereon at any time, for the purpose of inspecting such signs as may be erected thereon, (2) "PERMIT FEES" - The fee payable for a permit thereof, for each individual sign shall be $150.00. 8 6. (I) Upon receipt of an application and payment required, the Municipal Law Enforcement Officer shall forthwith forward the details of the application to: (a) the Chief Building Official, who shall determine if the application complies with the Ontario Building Code. (b) the Fire Chief, who shall determine if the application complies with the Ontario Fire Code. (c) the Director of Planning who shall determine zoning compliance and if the proposed structure is not in conflict with an approved site plan. (2) Where any determination is made that the erection or alteration of any sign may place too great a load or stress on the building, or the applicable fire regulations will be breached by such erection or alteration or the proposed sign does not comply with the applicable zoning by-law the deficiencies shall be specified and the Municipal Law Enforcement Officer shall notify the applicant, in writing, of all such deficiencies. (3) Where an applicant advises the Municipal Law Enforcement Officer, in writing, that he, she or it disputes a determination made under subsection (2) above, the matter shall be referred forthwith by the Municipal Law Enforcement Officer to the Town Council which shall hear representations from the applicant and determine the matter. MAINTENANCE 7. The owner of any sign shall keep such sign, together with its supports, braces, guys and anchors, in good repair and in proper state of preservation, as to safety and appearance. INSPECTION 8. (I) It shall be the duty of the Inspector to make such inspections of signs erected within the Corporate Limits of the Town of Pickering as he shall deem necessary in order to determine whether said signs have been erected and are being maintained in accordance with the provisions of this section. (2) The Municipal Law Enforcement Officer shall, by registered mail, order the owner to alter, correct or remove any sign which is not constructed or erected in conformity with the terms of the permit or application or with any part of this section. (3) The Municipal Law Enforcement Officer shall, by registered mail, order the owner, upon the rec:ommendation of the Inspector, to repair or remove any sign found to be in a faulty condition in respect to safety, finish or illumination. (4) The owner shall comply with any written order referred to in subsection (2) and subsection (3) within fourteen days of the date on which such registered letter is deposited in the Post Office. (5) Where the owner of a sign has not complied with the proVISIOns of subsection (4), the Inspector shall cause the sign to be removed and stored at the expense of the owner and the sign shall not be released to the owner until the said expenses are paid. 9 (6) For the purpose of the interpretation of this section, the word "owner" shall mean and include any person in whose name the permit relating to such sign was issued, and/or the owner or occupant of the lot on which such sign is located. DESIGN AND MATERIALS 9. (I) "DESIGN" - Any chattel not originally manufactured or designed for the purpose of a sign shall not be used or converted to the use as a sign and without limiting the generality of the foregoing, this includes automobiles, aeroplanes and other vehicles. (2) "MATERIALS" (a) Except for Temporary signs and non-illuminated Wall signs, and non-illuminated Projecting signs under three square metres in face area and below the second floor level, all signs shall be constructed of non-combustible materials or approved combustible plastics. (b) Non-structural trim may be made of metal, wood or approved combustible materials. Facings, letters or decorations attached to all types of signs may be made of wood or other approved combustible materials. No sign shall be painted on any wall or building. (3) "OBSTRUCTION" - No sign or advertising devices shall be so located upon any buildings as to obstruct any window, door, scuttle, skylight or fire escape, so as to prevent free access of firefighters to any part of the building in case of fire. (4) "WIND PRESSURE" - All signs shall be designed, constructed and erected to withstand wind pressures not less than the provisions required for buildings or other structures in the current edition of the National Building Code. REGULA TIONS 10. "GENERAL PROVISIONS RELATING TO ALL SIGNS" (I) (a) No sign operated electrically shall be erected, maintained or altered unless such electrical work is in conformity with the Canadian Electrical Code and the Pickering Hydro-Electric Commission regulations. (b) No sign operated electrically shall be facing within fifteen metres of those parts of the Town of Pickering zoned "Residential". (2) "GROUND SIGNS" - No Ground signs shall be erected, maintained or altered except in accordance with the following additional regulation: (a) No such sign shall be located within three metres of any street line. (b) No part of the sign surface shall be located more than 7.5 metres from ground level. (3) "PORTABLE SIGNS" - No Portable sign shall be placed or maintained except in accordance with the following additional regulations: 10 (a) Portable signs shall not have more than two advertising surfaces and each adveltising surface shall not exceed four square metres in area nor exceed two metres in total height, (b) All Portable signs shall be constructed with metal or plastic frames and with metal or plastic display surfaces, (c) No Portable signs shall be located within three metres of any street line. (d) No portable sign shall stand longer than 90 days from the date that the sign permit is issued during any calendar year. (4) "PROJECTING SIGNS" - No Projecting sign shall be erected, maintained or altered except in accordance with the following additional regulations. (a) A Projecting sign shall have a minimum clearance of three metres above ground level, (b) A Projecting sign shall not extend more than three metres beyond the face of the building to which it is attached. (5) "PYLON SIGNS" - No Pylon sign shall be erected, maintained or altered except in accordance with the following regulation: (a) No part of the sign surface shall be located more than 7.5 metres from ground level. (b) No pylon sign shall be located within three metres of any street line. ((] A pylon sign shall have a minimum clearance of three metres above any highway that is located within 20 metres of the said sign. (6) "REAL EST A TE POINT OF SALE SIGNS" - All such signs shall be removed from the premises on which the sign is located within 30 days of the completion of the sale or lease as the case may be. (7) "SUBDIVISION DIRECTIONAL SIGNS" - shall be governed by the following regulation: (a) The sign shall be removed not later than four months after dwellings have been erected on the subdivision plan and all built upon lots on the subdivision plan have been sold. (8) "SUBDNISION SIGNS" - shall be subject to the following regulations: (a) Each sign does not exceed 60 square metres, (b) The minimum distance from the sign to any street line and/or building shall be in accordance with the following schedule: Minimum Minimum Minimum Distance to Distance to Clearance Street Line Any Building. Grade 10 metres 20 metres 1.5 metres (c) The land on which the sign is erected has a frontage at the street line of at least 30 metres, II (d) Each sign is supported by a framework or structure of sound construction and maintained in a safe condition satisfactory to the Bui Iding Inspector of the Town of Pickering, (e) The sign shall be removed not later than four months after dwellings have been erected on the subdivision plan and all built upon lots on the: subdivision plan have been sold. (9) "TEMPORARY SIGNS" - A Temporary sign shall be removed from the premises which it is located within six months from the date of the erection of such sign, unless an extension of time is obtained in writing from the Municipal Law Enforcement Officer. As security for this provision, the applicant shall deposit with the Town at the time of applying for a permit, the sum of Twenty-Five Dollars ($25.00), which shall be in addition to the permit fee. In the event that the applicant does not remove the sign within the time limit mentioned above, then the Municipal Law Enforcement Officer may have the sign demolished or removed and the material disposed of at the cost of the applicant and paid for out of said security deposit. The balance of the monies, if any, shall be returned to the applicant. (10) "WALL SIGNS" - No Wall sign shall be erected, maintained or altered except in accordance with the following additional regulations: (a) The sign area of a Wall sign shall not have an area greater than one-quarter of the surface area of the wall to which it is attached, (b) It shall not project more than one metre from the face of the wall, (c) It shall not be located closer to ground level than 2.4 metres, (d) It shall be constructed in such a way so that the area between the sign surface and the wall to which the sign is attached shall not collect any rain, snow, or wind pockets. (II) "HOME-BASED BUSINESS IDENTIFICATION SIGN" No sign shall be erected, placed, maintained, or altered on a lot relating to a home-based business, except in accordance with the following: (a) One sign for identification purposes may be located on an exterior wall or door of the dwelling unit in which any home-based business is operated; (b) A home-based business identification sign shall not be internally- illuminated; (c) Despite (a) above, in an apartment building, a home-based business identification sign may be located only on an interior wall or interior door of the apartment building, and there shall be a maximum of one sign for each dwelling unit located within the apartment building; (d) Despite subsection (a) above, where regular mail to the dwelling unit is deposited in a mailbox located on the lot in the immediate vicinity of the lot's street frontage, a home-based business identification sign may be located on or attached to the mailbox rather than on the dwelling unit; (e) The maximum surface area of a home-based business identification sign shall not e:xceed 800 square centimetres; 12 (f) For the purposes of this provision, a home-based business shall mean an accessory business or occupation use conducted for gain or profit in a dwelling unit by a resident of that dwelling unit which is clearly subordinate to the primary residential use of that unit, and which does not create a public nuisance or adverse effect on the abutting lands and/or surrounding community; (g) For the purposes of this provision, dwelling unit shall mean a residence that (i) consists of a self-contained set of rooms located in a building or structure; (ii) is used as a residential premises; (iii) contains kitchen and bathroom facilities that are used only by the occupants of the unit; (iv) is used as a single housekeeping unit, which includes a unit in which no occupant has exclusive possession of any part of the unit; and (v) has a means of egress to the outside of the building or structure in which it is located, which may be a means of egress through another residential unit; (h) For the purposes of this provision, apartment building shall mean a building containing more than four (4) dwelling units, each unit having access only from an internal corridor system; (i) For the purPOSt:S of this provision, adverse effect shall mean; (i) impairment of the quality of the environment for any use that can be made of it; (ii) injury or damage to property or to plant or animal life; (iii) harm or material discomfort to any person; (iv) impairment of the health of any person; (v) impairment of the safety of any person; (vi) rendering any property unfit for its existing or permitted use; (vii) loss of enjoyment of normal use of property; and/or (viii) interference with a residential use or conduct of business; U) For the purposes of this subsection, section 5 (Applications and Permits), subsection 6(1), and section 13 (Revocation of Permit) of this section do not apply to home-based business identification sIgns. ELECTION AND/OR CAMPAIGN SIGNS 11. Election and/or campaign signs may be erected on private property with the consent of the owner or tenant thereof. Such signs shall not exceed five square metres in area, and shall be erected or installed not more than six weeks before the day of election to which same relate and shall be removed two days after the day of such election. (1) Election signs may be erected on road allowances under the jurisdiction of the Town of Pickering subject to the following conditions: a) No election sign shall, i) be erected within three metres of the traveled portion of the road allowance, 13 ii) be erected within 0.5 metres of a sidewalk iii) exceed five square metres in size. b) No election sign shall be erected on a median or bridge under the jurisdiction of the Town of Pickering or any other location that may create an unsafe situation. LIABILITY 12. The provisions of this section shall not be construed as relieving or limiting the responsibility or liability of any person erecting or owning any sign or display from personal injury or property damage resulting from the placing of such sign, or resulting from the negligence or willful acts of such person, his agents or employees, in the construction, erection, maintenance, repair or removal of any sign erected in accordance with a permit issued hereunder. Nor can it be construed as imposing upon the municipality or its officers or employees any responsibility or liability by reason or the approval of any signs, materials or devices under provisions of the section. REVOCA nON OF PERMIT 13. The Municipal Law Enforcement Officer is hereby authorized and empowered to revoke any permits issued by him, upon failure of the holder thereof to comply with any provisions of this section. NON-CONFORMING SIGNS 14. The provisions of this section shall not apply to signs which have been legally erected prior to the passing of this section. NOTICES 15. Any notices required to be given under this section shall be given by registered mail addressed to the person in whose name the permit for such sign was obtained, or to the owner or occupant according to the last revised Assessment Roll of the Town of Pickering of the property on or in front of which the sign was situate, and shall be effective as of the date on which such registered letter is deposited in the Post Office. PENALTY FOR NON-COMPLIANCE 16. Every person who contravenes any provisions of this By-law is guilty of an offence and liable upon conviction to a penalty provided for under the Provincial Offences Act, as amended. BY-LAW REPEALED 17. By-law Number 3071 is hereby repealed. 14 By-law read a first, second and third time and finally passed this 6th day of April, 1987. (signed) Norah Stoner Acting Mayor (signed) Bruce Taylor Clerk THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6769/07 Being a by-law to further amend Sign By-law No. 2439/87 WHEREAS on April 6, 1987, the City passed By-law No. 2439/87 to regulate signs in the City; AND WHEREAS on September 11,1997, the City passed By-law No. 5106/97 to amend By-law No. 2439/87 to permit election signs on road allowances under the City's jurisdiction subject to certain conditions; AND WHEREAS the City wishes to further amend By-law No. 2439/87. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. By-law No. 5106/97 is hereby repealed. 2. This by-law shall come into effect on the day of its passing. BY-LAW read a first, second and third time and finally passed this 22nd day of May, 2007. David Ryan, Mayor Debi A. Bentley, City Clerk CORPORATE SERVICES DEPARTMENT CLERKS DIVISION MEMORANDUM June 12, 2007 To: Thomas J. Quinn Chief Administrative Officer From: Debi A. Bentley City Clerk Subject: Places of Amusement By-law File: L-2300 Further to discussions with the City Solicitor and the Planning Department please be advised that at this time we are recommending that the Places of Amusement By-law 1416/82 be repealed. During the last year the Clerk's Division has been going through the regulatory by-laws to update them and bring them into conformity with any new legislation that may affect them. While investigating the licencing by-law for places of amusement it came to our attention that we have not licenced a place of amusement in the last two years in the City of Pickering and feel that this type of licence is not required anymore. On further investigation we realize that we regulate Places of Amusement through our zoning by- laws also. At this time we feel that the wording and regulation within the zoning by-laws for places of amusement is sufficient to regulate them. We also feel that Places of Amusement By-law 1416/82 and all amendments made to it are no longer required and we are recommending this by-law be repealed. Should you require further information or clarification, please do not hesitate to advise. DBllr Attachment Copy: Department Heads City Solicitor THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6772/07 Being a by-law to repeal Places of Amusement By-law 1416/82 WHEREAS, the Corporation of the City of Pickering passed By-law No. 1416/82 on January 18, 1982 to regulate and licence places of amusement; and WHEREAS the City regulates places of amusement through its zoning by-laws; and WHEREAS, in order to avoid duplication, the City now wishes to regulate places of amusement solely through the City's zoning by-laws. NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: REPEAL OF EXISTING BY-LAW: 1. By-law No. 1416/82 and all amendments made to it are hereby repealed. EFFECTIVE DATE 2. This by-law shall come into effect on the day of its passing. BY-LAW read a first, second and third time and finally passed this 18th day of June, 2007. David Ryan, Mayor Debi A. Bentley, City Clerk THE CORPORATION OF THE CITY OF PICKERING BY-lAW NO. 6773/07 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: 1. That the following persons be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 905 Bayly Street, 1915 Denmar road, 1310 Fieldlight Blvd., 1345 Altona Road, 1655 & 1665 Pickering Parkway, 1235 Random Street and 1995 Royal Road. Ali Ejaz Rana Shiv Von Tharmalingham b) 1210 Radom St., 1235 Radom St., 1310 Fieldlight Blvd., 1915 Denmar Rd., 1360,1885, 1331 and 1350 Glenanna Rd., 1958 and 1975 Rosefield Rd., 1525/35 Diefenbaker Court, 1530/40,1625 and 1635 Pickering Parkway, 1000/1400 The Esplanade Casitas Millenium, 925 Bayly St., 1650 and 1865 Kingston Road 1775 Valley Farm Road, 1995 Pinegrove, 76-1555 Finch Avenue, 1295 Wharf Street and 1867 Kingston Road. James Haehnel 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. By-law No. 6773/07 Paqe 2 3. These appointments shall expire upon the persons listed in section 1 a) ceasing to be an employee of Authorized Parking Only Ltd. or upon Authorized Parking Only Ltd. ceasing to be agents for 905 Bayly Street, 1915 Denmar road, 1310 Fieldlight Blvd., 1345 Altona Road, 1655 & 1665 Pickering Parkway, 1235 Random Street and 1995 Royal Road whichever shall occur first and 1 b) ceasing to be an employee of Group 4 Securicor or upon Group 4 Securicor ceasing to be agents for 1210 Radom St., 1235 Radom St., 1310 Fieldlight Blvd., 1915 Denmar Rd., 1360,1885, 1331 and 1350 Glenanna Rd., 1958 and 1975 Rosefield Rd., 1525/35 Diefenbaker Court, 1530/40,1625 and 1635 Pickering Parkway, 1000/1400 The Esplanade Casitas Millenium, 925 Bayly St., 1650 and 1865 Kingston Road 1775 Valley Farm Road, 1995 Pinegrove, 76-1555 Finch Avenue, 1295 Wharf Street and 1867 Kingston Road whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 18th day of June, 2007. David Ryan, Mayor Debi A. Bentley, City Clerk PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM June 5, 2007 To: Debi Bentley City Clerk From: Denise Bye Supervisor, Property & Development Services Subject: Request for Road Dedication By-law Parts 1 and 3, 40R-24517 (Finch Avenue) LD 203/05 to LD 206/05 File: Roadded .481 The subject lands have been conveyed to the City through severance applications LD 203/05 to LD 206/05 and now should be dedicated as public highway. Attached is a location map and a draft by-law, enactment of which will dedicate the subject lands as public highway. This by-law is attached for the consideration of City Council at its meeting scheduled for June 18.2007. &..~-( Denise Bye DB:bg J:\Documents\Prop & Dev\ROADOED\SEC\481 Finch\memo to debi.doc Attachments Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control THE CORPORATION OF THE CITY OF PICKERING BY-LAW Being a by-law to dedicate those parts of Lot 16, Plan 329, Pickering, designated as Parts 1 and 3, Plan 40R-24517, as public highway (Finch Avenue). WHEREAS The Corporation of the City of Pickering is the owner of those parts of Lot 16, Plan 329, Pickering, designated as Parts 1 and 3, Plan 40R-24517 and wishes to dedicate them as public highway. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. Those parts of Lot 16, Plan 329, Pickering, designated as Parts 1 and 3, Plan 40R-24517, are hereby dedicated as public highway (Finch Avenue). BY-LAW read a first, second and third time and finally passed this 18th day of June, 2007. David Ryan, Debi A. Bentley, City Clerk Roadded.481 DETAIL INSET SCALE NT.S \~ - II ~ Y , ( -\ ::j €,.S. CJ HAVEN G~ NATURE --------- C) I )::. ( -\ /' l FINCH AVENUE PART 3..... I 14 OR-2451 i w > <l: PART 1 ~ ~ 40R.24517 w :> 0 ~ 0 0 ~ ~ /<:: - Gr ........ ,/ \) ::0 '--' IT '\~ r--- --- Zr -'\ ~l~ CRES H ffiIfIT[S 1/ 1/ II FINCH AVENUE: FINCH AVENUE ~ r-'&3 \~~ - w PA ::> 40 -24517 z w (~t: E INSET) l H( ~ - ( ~ ~ ~ w > 0 0 0 ~ \\\O?- City of Pickering Planning & Development Department PROPERTY DESCRIPTION PART 1 & 3 40R-24517 l' OWNER CITY OF PICKERING DATE JUNE 5, 2007 DRAWN BY JB FILE No. ROADDED. 481 SCALE 1 :5000 CHECKED BY DB o~o ~ourc..: PN-14 g- T.ronet Enterpriee. Inc. and a. ....ppli.r.. All right. Re.erved. Not 0 pIon of ....rvo)/'. 2005 MPAC and ita aupplle,... All ,..rQhts Reaerved. Not a plan of Survey. PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM June 1, 2007 To: Debi Bentley City Clerk From: Denise Bye Supervisor, Property & Development Services Subject: Request for Road Dedication By-law Part 6, 40R-24626 1 Part 4, 40R-24780 1 Blocks 8 and 9, 40M-1667 (Rosebank Road) LD 147/06, LD 148/06, LD 158/06 and Plan 40M-1667 File: Roadded .480/RE0701 IRE0702/40M-1667 The subject lands have been conveyed to the City through severance applications LD 147/06, LD 148/06, LD 158/06 and Plan 40M-1667 and now should be dedicated as public highway. Attached is a location map and a draft by-law, enactment of which will dedicate the subject lands as public highway. This by-law is attached for the consideration of City Council at its meeting scheduled for June 18.2007. J} ~-e Denise Bye DB:bg J:\Documents\Prop & Dev\ROADDEO\SEC\4BO Rosebank\memo to debi.doc Attachments Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control THE CORPORATION OF THE CITY OF PICKERING BY-lAW NO. Being a By-law to dedicate certain roads within the City of Pickering, Regional Municipality of Durham as public highway. WHEREAS The Corporation of the City of Pickering is the owner of certain lands lying within Pickering and wishes to dedicate them as public highway. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOllOWS: 1. That part of lot 111, Plan 350, Pickering, designated as Part 6, Plan 40R-24626, is hereby dedicated as public highway (Rosebank Road); 2. That part of lot 82, Plan 350, Pickering, designated as Part 4, Plan 40R-24780 is hereby dedicated as public highway (Rosebank Road); and 3. Blocks 8 and 9, Plan 40M-1667, Pickering are hereby dedicated as public highway (Rosebank Road). BY-lAW read a first, second and third time and finally passed this 18th day of June, 2007. David Ryan, Debi A. Bentley, City Clerk Roadded.480 PART 4 40R-24780~ o <t o n:: COWAN -- -- -- l ~l ROAD ./ ~ ~ ~ D o Y",....A DETAIL INSET I SCALE NT.S ~- - '-- TOYNEVALE MILTON ROAD (NOT TRAVELLED) CIRCLE LL PART 6 ..~ 40R-24626 ,....- I-- I- Z f--~I-- tj I--- f--- tJ f--- f--~ \ BL "I(II 40111 1667 y: Z <t m w (f) o n:: w > 1--- ir o I- Z w U (IJ w 0::: U <( -l I <( o \ ~ ~1/) C\RCL;-~ ~{" All ~-" GO~ '\ ~ Tr -- ~ f-- IL ~ r- f-- ~_ I- ~I--- l- I--- Z ~ o ,.--- :::i; =i o o w ~=11 ./- II f-- I MAITLAND DRIVE II ~ f-- " I '\ I \. I ~ ~~ :::i; W <:) ~ o 0::: 'Vi <( - - I o <t o n:: (IJ _ ~ ~=- :3 -tj W (IJ gs ~-f--- o f--U :::i;-f-- @ow @~ 'U'@~@rm'U'@ y: Z <( -.---' OJ PA T4 ~- / --.J ls'E'fi:~~~)--....... ~H I MILTON ROAD(NOT TRAVELLED) COWAN CIRCLE \\ I \\: II /~ I~ 9~~J!lt ~\ I ~PART 6 -I \ (SEE !J:bZET) ~\ I - ~\ I , ---BL he. 9 \ 8 L- GILLMOSS A^';~'~~ 67 . \ ~ I ROAD ~ ,'______ ~ \ f-- C3 I \_ / \:---- ~ \[[ T T r- \. ..~ DRIVE -~ \ \-i~1~ 0/ if ~~ /~ / / ;\t~)== ~;~0 ! ;1 / ~r--= / )I V1 \ NOMAD RD. > City of Pickering Planning & Development Department PROPERTY DESCRIPTION PART 6, 40R-24626, PART 4, 40R-24780, & BLOCKS 8 & 9, 40M-1667 \. ~ \ \ \ I I I f--j ,~ \~ I ~ '. --.-. OWNER CITY OF PICKERING FILE No. ROADDED. 480 DATE MAY 30,2007 SCALE 1 :5000 DRAWN BY JB CHECKED BY DB l' r a ~al.l"c..: Teranet Enterpri... Inc. and ita suppliers. All ri9hta R...rved. Not a plan of survey. 2005 MPAC and it. supplier.. All riahts Re.erved. Not 0 plan of Surv.\I. PN-1 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6778/07 Being a By-law to amend Zoning By-law 3036, as amended by By-law 6710/06, to implement the Official Plan of the City of Pickering, Region of Durham, on Part of Lot 23 and 24, Concession 1, in the City of Pickering. (A 3/06) WHEREAS the Council of The Corporation of the City of Pickering passed By-law 6710/06, amending By-law 3036, to permit home improvement centre on the subject lands, being Part of Lot 23 and 24, Concession 1, in The City of Pickering; AND WHEREAS the Council of The Corporation of The City of Pickering deems it desirable to permit a variety of commercial uses on the subject lands, being Part of Lot 23 and 24, Concession 1, in The City of Pickering; AND WHEREAS an amendment to By-law 3036, as amended by By-law 6710/06, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING ENACTS AS FOLLOWS: 1. SCHEDULES I and II Schedules I and II attached hereto with notations and references shown thereon are hereby declared to be part of this By-law. 2. AREA RESTRICTED The provisions of this By-law shall only apply to those lands on Part of Lot 23 and 24, Concession 1, City of Pickering, designated "MU-21" on Schedule I attached hereto. 3. DEFINITIONS In this By-law, (1) "Adult Entertainment Parlour" shall mean a building or part of a building in which is provided, in pursuance of a trade, calling, business or occupation, services appealing to or designed to appeal to erotic or sexual appetites or inclinations; - 2 - (2) "Bakery" shall mean a building or part of a building in which food products are baked, prepared and offered for retail sale, or in which food products baked and prepared elsewhere are offered for retail sale; (3) "Body Rub Parlour" includes any premises or part thereof where a body rub is performed, offered or solicited in pursuance of a trade, calling, business or occupation, but does not include any premises or part thereof where the body rubs performed are for the purpose of medical or therapeutic treatment and are performed or offered by persons otherwise duly qualified, licensed or registered so to do under the laws of the Province of Ontario; (4) "Build-to-zone" shall mean an area of land in which all or part of a building elevation of one or more buildings is to be located; (5) "Business Office" shall mean a building or part of a building in which the management or direction of a business, a public or private agency, a brokerage or a labour or fraternal organization is carried on and which may include a telegraph office, a data processing establishment, a newspaper publishing office, the premises of a real estate or insurance agent, or a radio or television broadcasting station and related studios or theatres, but shall not include a retail store; (6) "Convenience Store" shall mean a retail store in which food, drugs, periodicals or similar items of day-to-day household necessities are kept for retail sale primarily to residents of, or persons employed in, the immediate neighbourhood; (7) "Commercial Club" shall mean an athletic or recreational club operated for gain or profit and having public or private membership, but shall not include an adult entertainment parlour; (8) "Commercial Recreation Establishment" shall mean a commercial establishment in which indoor recreational facilities such as bowling alleys, miniature golf courses, bingo facilities, gymnastics facilities, roller skating rinks, squash courts, swimming pools and other similar indoor recreational facilities are provided, and which may include an athletic or recreational club; (9) "Day Nursery" shall mean lands and premises duly licensed pursuant to the provisions of The Day Nurseries Act, or any successor thereto, and for the use as a facility for the daytime care of children; (10) "Dry Cleaninq Depot" shall mean a building or part of a building used for the purpose of receiving articles, goods, or fabrics to be subjected to dry cleaning and related processes elsewhere, and of distributing articles, goods or fabrics which have been subjected to any such processes; - 3 - L- ._ _ (11) "Duplicatinq Shop" shall mean a part of a building where such items as letters, plans, pictures and documents are reproduced by Photostatting, blueprinting or other similar methods; (12) "Dwellinq" shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (13) "Dwellinq Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent, and separate housekeeping unit containing a separate kitchen and sanitary facilities; (14) "Financial Institution" shall mean a building or part of a building in which money is deposited, kept, lent or exchanged; (15) "Floor Area - Residential" shall mean the area of the floor surface contained within the outside walls of a storey or part of a storey; (16) "Food Store" shall mean a building or part of a building in which food, produce, and other items or merchandise of day-to-day household necessity are stored, offered or kept for retail sale to the public; (17) "Furniture or Maior Appliance Store" shall mean an establishment in which furniture, major appliances or a combination thereof are stored, offered and kept for wholesale or retail sale; (18) "Gross Floor Area - Residential" shall mean the aggregate of the floor areas of all storeys of a building or structure, or part thereof as the case may be, other than a private garage, an attic, or a cellar; (19) "Gross Leasable Floor Area" shall mean the aggregate of the floor areas of all storeys above or below established grade, designed for owner or tenant occupancy or exclusive use only, but excluding storage areas below established grade; (20) "Home Improvement Centre" shall mean a building or part of a building used for the display and wholesale and retail sale of building materials, hardware or accessories, including cabinets, electrical fixtures, carpets, floor coverings, plumbing supplies, wallpaper, draperies, garden supplies, lumber and swimming pool supplies; (21) "Laundromat" shall mean a self-serve clothes washing establishment containing washing, drying, ironing, finishing or other incidental equipment; - 4 - (22) "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (23) "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (24) "Lot Coveraqe" shall mean the percentage of lot area covered by all buildings on the lot; (25) "Lot Frontaqe" shall mean the width of a lot between the side lot lines measured along a line parallel to and 7.5 metres distant from the front lot line; (26) "Personal Service Shop" shall mean an establishment in which a personal service is performed and which may include a barber shop, a beauty salon, a shoe repair shop, a tailor or dressmaking shop or a photographic studio, but shall not include a body-rub parlour as defined in the Municipal Act, R.S.o. 1980, Chapter 302, as amended from time to time, or any successor thereto; (27) "Place of AmusemenUEntertainment" shall mean a building or part of a building in which facilities are provided for amusement or entertainment purposes, and which may include a billiard or pool room, a dance hall, a music hall, or a theatre, but shall not include a games arcade or an adult entertainment parlour as defined in the Municipal Act, R.S.O. 1990, c.M.45, as amended from time to time, or any successor thereto; (28) "Private Garaqe" shall mean an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise; (29) "Professional Office" shall mean a building or part of a building in which medical, legal or other professional service is performed or consultation given, and which may include a clinic, the offices of an architect, a chartered accountant, an engineer, a lawyer or a physician, but shall not include a body-rub parlour as defined in the Municipal Act, R. S. 0. 1980, Chapter 302, as amended from time to time, or any successor thereto; - 5 - (30) "Restaurant - Type A" shall mean a building or part of a building where food is prepared and offered or kept for retail sale to the public for immediate consumption on the premises or off the premises, or both, but shall not include an adult entertainment parlour as defined herein; (31) "Restaurant - Type F" shall mean a building or part of a building where food is prepared and offered or kept for retail sale to the public for immediate consumption on the premises or off the premises, or both on and off the premises, and which may include a drive-through order and pick-up service; (32) "Retail Store" shall mean a building or part of a building in which goods; wares, merchandise, substances, articles or things are stored, kept and offered for retail sale to the public; (33) "Storey" shall mean that portion of a building other than a basement, cellar or attic, included between the surface of any floor and the surface of the floor, roof deck or ridge next above it; (34) "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon. 4. PROVISIONS ("MU-21" Zone) (1) Uses Permitted ("MU-21" Zone) No person shall within the lands designated "MU-21" on Schedule I attached hereto, use any lot or erect, alter, or use any building or structure for any purpose except the following: (a) assembly hall; (b) bakery (c) business office (d) commercial-recreational establishment (e) commercial club (f) commercial school (g) convenience store (h) day nursery (i) discount department store U) drug store (k) dry cleaning depot (I) duplicating shop (m) financial institution (n) furniture & major appliance store - 6 - (0) garden centre accessory to a home improvement centre (p) home improvement centre (q) laundromat (r) outdoor storage, display and sale of retail and garden centre products (s) personal service shops (t) professional office (u) place of amusement/entertainment (v) residential apartments, above the first floor of the building (w) restaurant - Type A (x) retail store (2) Zone Requirements ("MU-21 " Zone) (a) Building Location: (b) Building Setback within the cross hatched portion of the "MU-21" Zone (c) Building Setback outside the cross hatched portion of the "MU-21" Zone (d) Buildings Located outside of the Build- to-Zone and outside the cross hatched portion of the "MU-21" Zone (e) Building Height (maximum): (f) Building Height (minimum): Buildings and structures shall be located entirely within the building envelope shown on Schedule" attached hereto; No building or part of a building shall be erected within the cross hatched portion of the "MU-21" Zone, unless a minimum of 70 percent of the length of a wall of the building is located within the build-to-zone shown on Schedule" attached hereto; For buildings located outside of the cross hatched area shown on Schedule " no building or part of a building shall be erected, unless a minimum of 70 percent of the length of a wall of the building is located within the build-to-zone shown on Schedule " attached hereto; When 40 percent of the build-to-zone is occupied with part of a building or buildings, additional buildings are no longer required to be within the build-to-zone; 20.0 metres; 9.0 metres for all buildings located in the cross hatched area shown on Schedule" and 6.5 metres for all other buildings; - 7 - (g) Functional floor per building (minimum): 2 functional floors for all buildings located in the cross hatched area shown on Schedule II and one functional floor for all other building; (h) Second Floor Coverage of First Floor 100 percent; (i) Parking Requirements: (i) There shall be provided and maintained a minimum of 4.5 parking spaces per 100 square metres of gross leasable floor area for all non residential uses permitted in Section 4 (1) of this by-law; (ii) For a residential apartment unit there shall be provided 1.2 parking spaces per unit and 0.3 parking spaces per unit for visitors; U) SPECIAL REGULATIONS: (i) Maximum floor area for a discount department store shall be 7,450 square metres; (ii) Aggregate of retail stores less than 300 square metres shall not exceed 4,000 square metres; (iii) Total gross floor area of all retail stores (excluding a home improvement centre) shall not exceed 9,500 square metres; (iv) All entrances and exits to parking areas and all parking areas shall be surfaced with brick, asphalt or concrete, or any combination thereof; (v) At grade parking lots shall be permitted no closer than 3.0 metres from the limits of the "MU-21" Zone identified on Schedule I attached hereto, or any road; (vi) No drive-thru facilities are permitted on the lands designated "MU-21" as illustrated on Schedule I of this by-law; (vii) Despite Section 4(2)(a) of this By-law, covered entrances, building signs and awnings are permitted to encroach 1.0 metre beyond the building envelope as illustrated on Schedule II of this by-law; - 8 - (viii) Despite Sections 4(2)(a), (b), (c) and (d) of this By-law, if the need for a municipal road or private driving aisle is no longer required, as determined by the City of Pickering the building envelope line shall be interpreted to be 3.0 metres from the property line. (ix) Notwithstanding Subsection 4 (2) the following provisions shall apply to a home improvement centre and any accessory use: A Building Location: B Building Setbacks: C Building Height (maximum): D Gross leasable floor area (maximum): E Parking Requirements: F Number of Home Improvement Centres Buildings and structures shall be located entirely within the building envelope shown on Schedule " attached hereto; No home improvement centre building shall be erected within the "MU-21" Zone, unless a minimum of 50 percent of the length of a wall of the building is located within the home improvement centre build-to-zone shown on Schedule " attached hereto; 15.0 metres; 12,000 square metres; There shall be provided and maintained a minimum of 3.0 parking spaces per 100 square metres of gross leasable floor area for a home improvement center; Maximum one home improvement center shall be permitted on the lands zoned MU-21 on Schedule I attached hereto; - 9 - 5. PROVISIONS ("H" Zone) (1) Uses Permitted Zone Requirements ("H" Zone) Until such time as the "H" Holding provision is lifted, the lands shall not be used for any purpose other than any use permitted by the Mixed Use Zone "MU-6" of Zoning By-law 3036 as amended by By-law 4895/97, and only in the buildings that existed on the date of the passing of this by-law. (2) Removal of the "H" Holding Symbol The "H" Holding Symbol shall not be removed from any zone until such time as a Site Plan Agreement and/or a Development Agreement has been executed with the City of Pickering and registered that provides for: (a) Appropriate arrangements have been made to the satisfaction of the City of Pickering that all the requirements for the development of the home improvement centre have been complied with, including but not limited to, environmental and engineering requirements, site access and signalization, sustainable site and building design, phasing of construction, easements, conveyance of land for road purposes and all financial matters; (b) Appropriate arrangements have been made to the satisfaction of the Region of Durham for the provision of sanitary, water and transportation services and environmental and englneenng requirements; (c) Appropriate arrangements have been made to the satisfaction of the Toronto Region Conservation Authority for the provision of environmental and engineering requirements. 6. REPEAL OF BY-LAW Upon this By-law coming into force and effect, the By-law 6710/06 is hereby repealed. 7. BY-LAW 3036 By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this by-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036, as amended. - 10- 8. EFFECTIVE DATE This By-law shall come into force In accordance with the provisions of the Planning Act. BY-LAW read a first, second, and third time and finally passed this 18th day of June, 2007. David Ryan, Mayor Debi A. Bentley, City Clerk ~ iV I \ \ I \ \ 102.5m ~ FUTURE ROAD 59.2m \ /' / 4OR-12678 ~ \' PT. Of' PT. 4 '" PART 5 3 --- (H)MU-21 (J> P' 3 --- 1-- \ \ \ CON '. PT LOT 23.24 RP 4OR-6179 PTS. 2,9-11, PART 15.17.18.19 PT 6,7.8 AND RP 40R-9889 PART 3 o <:( o cr:: w X o 40R-12678 PARTS 6-9 '" ~ '" "3 400-12678 PART 1 &2 :1 40 '\ \-\\G\-\\f\JA l' N SCHEDULE I TO BY-LAW 6778/07 PASSED THIS 18th DAY OF June 2007 MAYOR - DAVID RYAN CITY CLERK - DEBI A. BENTLEY j ~ -- r- 11 / j /1);( If' 'V"I I - -". t- I ~~ G'vS Y:/ 40R-12678 PT. OF PT. 4 ole PART 5 ---- ---\-- \ \ \ 40R-12678 PARTS 6-9 ---- o <C o cr:: 40R-12678 PART 1 ole 2 ~ ~ I'; ,; ,; I :1 wv ~ I- :J Z ~ ~ , I I I wi -'I !!ll <, w' >' -, 0::, 0, :-10. Om I , I \ I I \ t \ \ \ \ \ I I , , I I I I , , IW I!Z? 1< Iw CON 1, PT LOT 23,24 RP 40R-6179 I> PTS. 2.9-11, PART 15,17.18,19 PT 6.7,8 10.0m-:~ AND RP 40R-9889 PART 3 , , I _---------..J \-I \ G \-I 'N P>- '< BUILDING ENVELOPE SPECIAL POLICY AREA 40\ BUILD TO ZONE HOME IMPROVMENT CENTRE BUILD TO ZONE l' N SCHEDULE n TO BY-LAW 6778/07 PASSED THIS 1 8th DAY OF June 2007 MAYOR - DAVID RYAN CITY CLERK - DEBI A. BENTLEY \ \ \ \ \ \ Item / Ref # CiUI c~ Accessibility Advisory Committee April 25, 2007 7:00 PM CAD's Boardroom Attendees: Kelly Collins (Chair) Stephen Little (Vice Chair) Lori Murray Zoia Horne Councillor Bonnie Littley Chuck Moult Garry Cuthbert (New Member- accompanied by wife) Prem Noronha Waldriff (Recording Secretary) Absent: Aisha Nathifa Heywood Lisa Broad Details & Discussion & Conclusion (summary of discussion) Action Items I Status (include deadline as a ro 1.0 Ado tion ofMinLltes Moved by Councillor Bonnie Littley Seconded by Lori Murray That the Accessibility Advisory Committee minutes of March 29, 2007, be adopted. 2.0 Site Plan Review: Interra Lands - S15/05(R07) Stephen gave an overview: (Stephen to bring to next meeting) · 1 page layout I no interior I 3 story walk up townhouse development. · Active waterway - no info on site levelling, landscape etc. · Have to look at existing urban area. Seeing a lot of townhouse developments coming up - not good for anyone with a disability, or seniors. · Suggested looking at more underground parking and therefore more green space above ground. Stephen to action Councillor Littley to follow up with Planning. Motion to defer to next meeting: Councillor Littley Seconded: Lori Murra CARRIED 3.0 Anl1ual AccesslbilitviPlan U Dd.t~I;~.f.)\7WQijk Plan it Kelly reviewed updates: . Committee to review priorities in the plan, and come to May Committee to meeting with list of priorities for 2006-2007 funds. action. . Lift at ESCC to cost approx. $20,000. $15, 000 remaining from 2006 and $35,000 for 2007 totals $50,000 for upgrades this year. . Suggested to check with Customer Care for any Prem to action. Accessibility Issues reported from citizens. Prem to action. . Request update from Emergency Management. . Signage at the Museum. Request sign indicating location of Prem to action. Accessible Parking. . Recommended that Annual Plan switch to calendar year instead of Sept - Aug. Prem to action: . Review of sidewalks: Highview and Whites Road Stroudes and Whites Road. Request Send to Richard that Roads check these 2 corners for issues of accessibility. Holborn to action. Also provide info on trowels used in making the cuts between the sidewalk squares. (technique provided at Regional MC meeting). . Should be continuity of sidewalks so that builders are required to provide when they get the contracts. Prem to action. . School sign at Sarah McDonald PS: unable to see the school bus stopping sign. Prem to action. . Request info on criteria for when we should be getting site plans. Seems to be lots of new buildings that we do not get site plans to review. Prem to action. . Prem to bring pictures of facilities to next meeting. Moved by: Stephen Little Seconded: Chuck Molt That the AAC provide $8,000 (from the MC budget) for re-levelling the front entrance of the Claremont CC: Stephen CARRIED 2007 Work Plan - Committee to come to May meeting with some Committee to ideas of what should make up the 2007 Work Plan. Will have to be action. submitted to Council for review at year end. 2 4.0 5ite.Planfleview ....DUrham. Disfricf5chp()I':I3.oard ... .. .." .... ...... .' '," .. " , .... ..... '\ .: ..." .. ':.. ':'''),' .. >:.:::<.,.....:.,:.'/':":Hi'::':...\ ......... ....:.:.>:...', 521/80 .R01 Kelly reviewed: . New Edition - 1 story, replaced due to fire at the school last year. . Accessible parking / appropriate entrance / decent ashphalt. . Fine as is. 5.0 Other Busine$s &Ad.oYrntn~l'lt . Oshawa Accessibility Forum: May 7/07. Zoia Horn to attend and bring back overview to the next meeting. . Visitability Link - making your home accessible. Good link to ACC page on Web. www.visitabilityhousinQcanada.com . Female Members Changeroom at Recreation Complex: Lady fell and could not pull herself up to push the emergency button. Had to wait until someone came in. Check with Len Hunter if there is anything that can be done. . Site Plans - do they show the way doors open? Sometimes people in wheelchairs/scooters get stuck in between doors. Make sure staff watch for these issues. Next .l'JIeetin-~Plea$QnQtt:t LocationCbapfiJ'" 6.0 . May 23, 2007 . Location: Pickering Recreation Complex, Rm #1/2. Meeting adjourned at 8:50 pm. Zoia to action. Lisa to action. Prem to action. Prem to action. 3 Citq o~ Minutes PICKERING ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY May 3, 2007 7:20 pm Main Committee Room Attendees: Regrets: Councillor David Pickles - Chair Kirk Mark, Community Appointee Adrian Rampersad, Dunbarton High School Constable Keith Richards, Durham Regional Police Services Mariyah Gonzales, Dunbarton High School Philip Howard, Durham District School Board Marisa Carpino, City of Pickering Linda Roberts, Recording Secretary Tanya Malika Foster, Community Appointee Sethu Madhavan, Community Appointee Fred Gibson, Pickering Carib Canadian Cultural Association Joanne Guindon, Durham District Catholic School Board Cathy Grant, Pickering Public Library Margaret Lazarus, Valley Farm Public School Ansar Siddiqui, Pine Ridge Secondary School Sharon Singh, Pine Ridge Secondary School Siobhan Saravanamuttu, Dunbarton High School Details & Disc (summary of discu 1. Welcome & Introductions Councillor Pickles welcomed everyone and introductions were made. 2. Review & A roval of A enda Marisa reviewed items from the previous meeting. 3. A roval of Minutes & Business Arisin Marisa went over the business arisin from the A CORP0228-2/02 Page 1 Item I Ref # Details & (summary of d Mariyah relayed the events of the day from the Annual Cultural Show which was hosted by the Dunbarton High School. Attendance was good the night of the event, with over $1,000.00 being raised for the orphanage in Africa. Marisa congratulated the school for a well run event. Councillor Pickles handed out a draft letter which will go out to all the Race Relations contacts to invite them out to our meetings. He asked for comments/feedback on this letter. Minutes from the April 5, 2007 meeting were approved. 4. Annual Workplan Marisa went over the workplan. She explained this is an annual workplan, and we would like to try to finalize this at our next meeting. She noted that some of the items have already been achieved, Heritage Day and the writing contest. She indicated the Multi Faith Holiday Celebration is a more recent addition to the workplan. Councillor Pickles recommended we coordinate with other race relations advisory committees, as well as other organizations outside the area. Discussion ensued with respect to the writing contest and the publishing of the essays. Points touched on: Objective would be to have some printed this year School board could purchase at cost Use as a marketing tool to get businesses to support this event in the future Start with the winners from the last three years We need to showcase it, make it stand out over everything else Must look marketable Need to go out to the schools to speak, possibly Councillor Pickles and Marisa to go with a printed version of the program Potential sponsors must be cleared with the school boards Draft a sample for next meeting Philip Howard, representative from the Durham District School Board, indicated that the information needs to get back to the school boards after the awards. It could then be published in their newsletters to hel romote the event. He stressed the CORP0228-2/02 Mariyah to bring photos to next meeting Councillor Pickles and Marisa to draft Marisa to forward excerpts from the winning entries with hotos to Phili Page 2 Item / Ref # Details & Discus (summary of discussion importance of receiving items for approval at the start of the school year, as this is when decisions are made. Further discussion ensued on the types of entries for the contest and the publishing as well as the outline of the booklet. Mariyah questioned whether these could go into the "My Ontario" book. Survey A draft of the proposed survey was passed around. Councillor Pickles briefly outlined the contents. Discussion ensued and comments and suggestions were given. Councillor Pickles noted he would like to get the Community Survey out as soon as possible. The plan for now would be to send it out for initial feedback by next week, and then again in the Fall to a larger group. Councillor Pickles indicated he would like to have final comments in by next week. He noted this would be subject to changes, but would like to see it mailed out as soon as possible. It was felt the survey should reflect the opinions of the organization or group as a whole as opposed to an individual. 5. Canadian Tapest Event Councillor Pickles discussed the June 9th Tapestry event at the Pickering Museum Village. The last on-site meeting will take place this Saturday with the organizations involved. 6. Other Business a) Canadian Commission for Unesco CORP0228-2/02 Councillor Pickles handed out material received from the Canadian Commission for Unesco, for discussion at the next meeting Marisa and Councillor Pickles to send out prior to next meeting Marisa to follow up with Tanya and Sethu on their pa rtici pation Page 3 Item / Ref# b) Details & Di (summary of di Lincoln M. Alexander Award Correspondence received regarding the Lincoln Alexander Award nominations for 2007. Submission deadline is May 31,2007. Nominations can be made individually or suggestions may be made to the Committee. c) Councillor Pickles passed around a newspaper clipping from the Globe and Mail for the members to read for discussion at a future meeting. 7. Ad.ournment Adjournment: 9:15 pm CORP0228-2/02 Next Meeting - June 7, 2007 7:00 pm Page 4 Ciltf o~ Minutes I Meeting Summary Heritage Pickering Advisory Committee May 15, 2007 7:00 pm Main Committee Room Attendees: Councillor Johnson Karen Emmink Richard Fleming Pamela Fuselli Jim Simpson Gordon Zimmerman Regrets: Theresa Abernethy Shirley Curran Shawna Foxton Also Present: D. Bentley, City Clerk L. Roberts, Committee Coordinator Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Councillor Johnson stepped down as Chair and turned the meeting over to Debi Bentley, City Clerk, who called the meeting to order for the purpose of electing a Chair and Vice-Chair of the Committee. She noted that the term would run until December 31,2008. Moved by Councillor Johnson That Pamela Fuselli be nominated for the position of Chair of the Heritage Pickering Advisory Committee. Pamela Fuselli accepted the nomination and the decision was CARRIED Moved by Gordon Zimmerman That Jim Simpson be nominated for the position of Vice- Chair of the Heritage Pickering Advisory Committee. Jim Simpson accepted the nomination and the decision was CARRIED Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) The City Clerk then turned over the meeting to Pamela Fuselli, Chair. 2. New and Unfinished Business 2.1 Pamela went over the list of unfinished business items. Discussion took place with respect to inviting Council to a Heritage Pickering meeting. It was suggested we invite Council Debi to review to attend one of our meetings, where we could provide a power schedule and look into point presentation for overview and invite comments from the dates Council Discussed increasing the number of members of the Heritage Debi to report back in Pikering Committee 2008, as per Council direction Questions arose around the purchasing policy, and the Debi to send out a possibility of having this available electronically. copy of the City's purchasing policy 2.2 Heritage Pickering Application 02/06 2390 Rosebank Road Debi provided an update with respect to 2390 Rosebank Road. She indicated she would like to get a resolution from the Committee in order to have a report prepared to forward onto Council. Based on the discussion at the last meeting, Debi advised that she followed up with respect to the cost implications of requesting the owner to complete a heritage Impact Study. She informed the Committee the cost for the Heritage Impact Study would be approximately $3,055.00 and the timeframe would depend on availability of the agencies involved. Moved by Richard Fleming Seconded by Gordon Zimmerman That the Heritage Pickering Advisory Committee recommend to Council: That Heritage Permit Application 02/06 be approved, subject to the applicants submitting a Heritage Impact Study and further, that the fa<(ade of the addition, including the windows and doors, be subject to review and approval by the Heritage Pickering Advisory Committee, in consultation with the Chief Building Official. Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Gordon noted that he could bring examples of Heritage Impact Studies to the next meeting for review by members. Invitation to Councillor Pickles to attend meeting Debi noted that the Terms of Reference will be placed on the May 22nd Council agenda for information and approval. Discussion ensued on the possibility of fund raising for the Debi to look into Heritage Pickering Advisory Committee, and the parameters by logistics of fundraising which the Committee could fundraise. Minutes from the April 17, 2007 meeting were discussed. It was noted the names of the guests from the April 1 ih meeting were missing and staff were asked to include for reference purposes. Moved by Councillor Johnson Seconded by Jim Simpson That the Minutes of the April 17 , 2007 meeting be approved. CARRIED 3. 750 Whitevale Road Update on Approval Process Gordon Zimmerman updated the Committee on 750 Whitevale Gordon will have notes Road. He indicated that in no way should the windows be available at next removed. Discussion ensued on the windows, entranceway meeting and foundation of the property. Gordon noted they were doing a good job on the repairs to the foundation, and that the windows in the entrance would be a good place to spend money. Debi explained the protocol on the improvements to the windows. Approvals were already given to Del with respect to these improvements. Improvements such as this are handled by the Chief Building Official, in consultation with the City Clerk and as part of our process, City staff will endeavour to ensure that approvals of this nature are provided to the Committee under Other Business. Page 3 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 4. Other Business 4.1 Whitevale Sprinq Festival Jim gave an update on the Whitevale Spring Festival coming up on May 26th. He commended the Parks Department on their excellent work on the parks. Pamela checked on volunteers for the day of the event. 4.2 T apestrv Event Pamela updated the Committee on the Tapestry Event to be held on June 9th from 12 - 4:30 pm. The event will be held at Redmond House. She noted that each group will have a different house, with each country having a flag. Pamela showed a sample of the icon which the Committee had voted on for a Heritage Pickering flag or banner. Discussion ensued on looking at different icons to go on the flag. Councillor Johnson suggested we could use previous icons dating back to Pickering's first logo. It was suggested we could use different Debi to check if we logos through the years up the side of the icon. It was noted a have previous logos banner could be done in house in our print shop. We could do the design, but the banner would have to be sent out, we could only print something for the top of a display possibly. Display boards were discussed. Debi to book display Pamela indicated she had display holders for brochures. She boards ~table size) for has brochures she can take for now, but for the future would May 26t and June 9th like to have a kit of display information. Pamela handed out copies of the Whitevale brochure which is Debi to have copies to be laminated for May 26th to Councillor Johnson and Gordon made and laminate Zimmerman. She asked if we could laminate the 1867 Atlas as originals for May 26th well. Karen indicated there were more maps available through the Library, which we could possibly get laminated as well. It was also suggested that we make copies of these maps for each Committee member. 4.3 Desiqnation Plaques Pamela explained the City had done a new plaque design, but New supplier needs to noted that we need to find a new supplier. She noted other be fou nd municipalities were using slate, but indicated copper or bronze should not be considered due to theft issues. Page 4 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 4.4 Desiqnation Update on Ever Green Villa and Tullis Cottaqe Debi provided an update on Ever Green Villa and Tullis Letter to be completed Cottage. She explained the process of registering designation indicating by-laws by-laws and the costs involved to do title searches, especially have been passed considering that the by-laws hold no weight with the Federal government. Jim indicated that the above properties are critical I nventory to be ones, and recommended that we prioritize. The process has finalized Debi to draft already been started on these properties. It was the consensus inventory list at the of the Committee to complete a letter indicating that the by-laws earliest convenience. have been passed and forward to the Federal government, owners of the subject property. Gordon stressed the need to finalize the inventory. 5.0 Correspondence 5.1 .Brampton Heritage Committee & Community Heritage Ontario Invitation to Workshop Debi noted the workshop is being held on June 23rd at a cost of Linda to send out $35.00 per person. Members are to advise Linda Roberts if registration form to they are interested in attending. members 5.2 Operations & Emergency Services Recreation & Parks Month Debi to contact and Invitation to attend events for Recreation & Parks Month find out specific dates received from Operations & Emergency Services. of events 5.3 Novae Res Urbis Re: Demolition of Heritage properties on Federal lands Debi explained this publication comes to the City electronically, and we could possibly send it out to the members. Jim questioned the possibility of having a web page connected Debi to check with IT to the City's website, specifically set up for correspondence, on possibly setting up where the members could view the items in a central location. an electronic system for Heritage Pickering 5.4 Heritaqe Conservation Conference Gordon reported on the Heritage Conservation Conference which he attended on May 4th and 5th in Guelph. He had a Page 5 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) number of handouts for the members to go over. Once again, he stressed the importance of finalizing the inventory. 6.0 Next Meeting - Tuesday, June 19, 2007 Meeting Adjourned: 8:35 pm Copy: Mayor Ryan Members of Council Chief Administrative Officer Page 6 CORP0228-2/02 Citlf c~ Accessibility Advisory Committee May 23, 2007 7:00 PM Pickering Recreation Complex - Meeting Room 2 Attendees: Kelly Collins Aisha Nathifa Heywood Zoia Horne Prem Noronha Waldriff Stephen Little Garry Cuthbert Deborah Welling Lisa Broad (Recording Secretary) Absent: Lori Murray Councillor Bonnie Littley Item / Details & Discussion & Conclusion Action Items I Ref (summary of discussion) Status # (include deadline as appropriate) 1.0 Welcome Kelly Colligs, Cbair Chair Kelly Collins advised the Committee that Chuck Moult has had to resign from the Committee due to health problems. 2.0 Adoption of Minutes - April 25, 2007 All Motion by Kelly Collins Seconded by Garry Cuthbert 3.0 Osbawa Accessibility Forum Update -May 7, 2007 ZoiaHorne . Feels privileged to have participated in such a forum. . Three (3) main points of the forum - public awareness (we should all start to prepare material to present to the public), education (it's about attitude, people should not be treated as "special"), legislation that Ontario should become fully accessible by 2012 (we should seek liaisons with representatives that are working to improve the quality of accessible lives). . Showed all of the flyers that she brought back from the forum and described what each of them educated on. . How can we change views and attitudes? Time to begin campaigning and teaching developers/companies, to review their attitudes. . Showed Oshawa's Accessibility Advisory Committee Design Standards booklet as something to inspire us. . We should use this book to help us create our workplan. . People with disabilities should have access to all recreational facilities for a lower fee. . Kelly wants to get more copies made of the Accessibility Design Standards manual from Oshawa. . Garry asked if we could put this information on our webpage. 4.0 Site Plan Review - Interra Lands S1S/05fR07) AU Stephen . Not a lot of information to go on to make any real input/comments. Can tell that it's townhouses - quite congested. No real accommodations for people with disabilities. . Is this part of Pickering's intensification program? If yes, then there will be more and more of these plans. No cross- section of what the units look like - hard to tell what the units look like and if they will be accessible at all. Minimal place to accommodate visitors. Zoia . Would like to see exact proposed location of this site plan - a clearer plan to see parking spots, etc. Site plan S04/07 - Dog Daycare and Boarding Facility, Part of Lot 2, Concession 5, 3325 Highway NO.7 . Appears as though they are proposing an additional building. . No disabled parking spots (6 commercial spaces, require at least 1 accessible spot). 5.0 2007 Workplan AU List of priorities for next year . Brochure . Lift at Eastshore $20,000 . $8,000 to fix the front of Claremont . $22,000 remains . Petticoat Creek Community Centre - Stephen thinks that would be a good to buy a hearing device for those that are h::url nf hp~rinn tn II~P (~A.-!:) nnn ~ nipt"'p) hard of hearing to use ($4-5,000 apiece). . Prem - there is a hearing device at the Civic centre that doesn't really ever get used so how much use will it really be used if we purchase one? . Kim Kranc - Lisa to follow up with her regarding if there have been any requests for hearing devices. Have seniors Lisa to action. expressed an interest? Can the cost be split with the Seniors Capital Budget? . $2,500 for accessible elevator platform for Don Beer Arena at each of the rinks. Which rinks are we discussing? Lisa to action. . The Committee suggests leaving the rest of the money for the City of Pickering to determine priorities for remaining Len to action. $17,000. . The committee will keep $3,000 for advertising/Committee use. . Lack of accessibility design standards in the Site Plan Design Standards. What stage is this draft at? Lisa to follow Lisa to action. up with Tyler Barnett. . Stephen - suggests spending some money to hire a student or engaging a student in a project this summer. This project could be designed around accessibility needs. . Zoia - suggests getting a few minutes on the radio or TV to promote our Committee and objectives. . Zoia - concerned with the lack of public participation. . Aisha - Disability awareness - is there anything that is occurring that we can key into to promote ourselves and advertise us as a resource to the media? . Deborah - is concerned that she doesn't see seniors being represented on this Committee. . Aisha - we need to define what we mean by accessibility. On our flyer, accessibility should be defined. . Lori and Zoia to get together to create a draft for this flyer Lori and Zoia and then to bring to the next meeting. to action. . Workplan - Lisa to find out how to put in formal process to Lisa to action. present to council. 6.0 Other Business & Adjournment AU Stephen - Inquired about the Accessible Pedestrian signals - Lisa to action. when will we have a follow up? Lisa to follow up with Mike Pelzowski and the CNIB. Also inquired as to whom is responsible for curbs and curb cutting. Suggests that whoever is responsible should be a visitor at our next meeting. To discuss; . The makinq of new sidewalks - what is helpful for someone with a disability? . How often does inspection occur? Is there a set inspection process or do they wait for complaints? Lisa to action. . Do you have any information on the long-term effects of curb and roadway shifting and how to mitigate this shifting? How are they designed so that they can last for years? Lisa to follow up. Motion to adjourn Garry Cuthbert Seconded Zoia Horne 7.0 Next Meeting Prem to action . June 27,2007. . Alternate location to be determined. The meeting adjourned at 9:00 pm.