HomeMy WebLinkAboutOES 22-07
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REPORT TO
EXECUTIVE COMMITTEE
Resolution No. 113/07
Dated May 22, 2007
Report Number: OES 22-07
Date: May 14, 2007
From:
Everett Buntsma
Director, Operations & Emergency Services
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Subject:
Supply and Delivery of 5 Ton Dump Truck with Snow Plow and Wing
- Quotation No. Q-19-2007
- File: A-2130
Recommendation:
1. That Report OES 22-07 of the Director, Operations & Emergency Services
regarding the supply and delivery of a 5 Ton Dump Truck with snow plow and
wing be received; and
2. That Quotation No. Q-19-2007 submitted by Donway Ford Sales Ltd. for the
supply and delivery of a 5 Ton Dump Truck with snow plow and wing in the
amount of $ 223,636.08 including GST and PST (license fee extra) be accepted;
and
3. That the total gross purchase cost of $223,636.08 and a net purchase cost of
$211,865.76 be approved; and
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project through the issuance of debt through the Regional Municipality of
Durham;
a) Debt financing not exceeding the amount of $210,000 for a period not
exceeding five (5) years, at a rate to be determined, be approved and the
balance of approximately $1,866 plus financing costs be financed from
current funds;
b) Financing and repayment charges in the amount of approximately
$47,800 be included in the annual Current Budget for the City of Pickering
commencing in 2008 and continuing thereafter until the loan is repaid;
c) The Director, Corporate Services & Treasurer has updated the City's
Annual Repayment Limit for 2007 and this limit has not been exceeded,
therefore, the Ontario Municipal Board approval is not required;
d) The Treasurer be authorized to take any actions necessary in order to
effect the foregoing; and
5. Further, that staff at the City of Pickering be given the authority to give effect
thereto.
Report OES 22-07
May 14,2007
Subject: Supply and Delivery of 5 Ton Dump Truck
with Snow Plow and Wing
C::; 4Quotation No. Q-19-2007
Page 2
Executive Summary: The purchase of a 5 Ton Dump Truck with snow plow and
wing was identified and approved by Council in the 2007 Capital Budget. This vehicle
will replace the City's unit 094, a 1998 International 5 Ton Dump Truck. Quotation Q-
19-2007 was issued and three companies were invited to participate of which two
responded by the closing date of April 4, 2007. The low bid quotation submitted by
Donway Ford Sales Ltd. in the total amount of $223,636.08 (license fee extra) conforms
to the specifications and is recommended.
Financial Implications:
1.
Approved Source of Funds
Account Code
Amount
2007 Capital Budget
Debt (5 years)
Total A roved Funds
5320.0703.6157
$260,000.00
$260,000.00
2.
Estimated Project Costing Summary
Quotation No. Q-19-2007
GST
PST
Total Gross Purchase Cost
GST Rebate
Total Net Purchase Cost
$196,172.00
$11,770.32
$15,693.76
$223,636.08
~11 ,770.32)
$211,865.76
3.
Project Cost under (over) Approved Funds
$48,134.24
Sustainability Implications: Due to the Environmental Protection Agency's stringent
new emission standards for the year 2007 the engine in this vehicle will produce 55%
less nitrogen oxide and 90% less soot and ash. These emissions contribute significantly
to smog in the air we breathe as well as other harmful effects on the environment. This
purchase satisfies the environmental lens of sustainability.
CORP0227-07/01 revised
Report OES 22-07
May 14, 2007
Subject: Supply and Delivery of 5 Ton Dump Truck
with Snow Plow and Wing
Quotation No. Q-19-2007
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Page 3
Background: The purchase of a 5 Ton Dump Truck with snow plow and wing
was identified and approved by Council in the 2007 Capital Budget. Supply & Services
invited three (3) vendors to participate in the bidding process of which two (2) have
submitted quotations. Upon careful examination of all quotations received by Supply &
Services, the Municipal Property & Engineering Division recommends the acceptance
of the bid submitted by Donway Ford Sales Ltd. in the amount of $196,172.00 (GST
and PST extra) and that this total net purchase cost of $211,865.76 be approved. This
report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Supply & Services Memorandum dated April 1 0, 2007
Prepared By:
Everett B
Director
Operations & Emergency Services
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Grant ith
Supervisor, Fleet Operations
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Vera A. Felgemacher,
C.P.P., CPPO, CPPB, C.P.M., CMM III
Manager, Supply & Services
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Gillis A. Paterson
Director, Corporate Services & Treasurer
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Ri911ard W. H6lborn, P. Eng.
IJIvision Head
Municipal Property & Engineering
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Attachments
CORP0227-07/01 revised
Report OES 22-07
May 14, 2007
Subject: Supply and Delivery of 5 Ton Dump Truck
with Snow Plow and Wing
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.... oj v Quotation No. Q-19-2007
Page 4
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Coun "I
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CORP0227-07/01 revised
CORPORATE SERVICES DEPARTMENT
MEMORANDUM
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April 1 0, 2007
To:
Richard Holborn,
Division Head, Municipal Property & Engineering
From:
Bob Kuzma
Senior Purchasing Analyst
Subject:
Quotation No. Q-19-2007, Supply & Delivery of Five -Ton Dump Truck with Snow
Plow and Wing
Closing: April 4, 2007
Quotations have been received for the above project. Three (3) companies were invited to
participate of which two (2) responded. Quotations shall be irrevocable for 60 days after the
official closing date and time.
Copies of the quotations are attached for your review along with the summary of costs. Each line
item provides a space for the vendor to indicate a "Yes, No, Specify" to provide the City with
information and details to subjectively review each line item and the sum total of all specifications.
Specifications item # 3 states: Where a manufacturer deviates from the quotation specifications
they must indicate "NO" and then specify the changes. The acceptance of these deviations relies
solely within the discretion of the City.
Due to the fact that delivery date of these vehicles is not certain, it is not possible to state an
exact cost for licensing, therefore prices will be stated as license fee extra. The quotation
. submitted by Donway Ford Sales Ltd. in the total amount of $223,636.08 (license fee extra) is
the low quotation, subject to further evaluation of the vehicles conformance to specification.
Please advise with your recommendation any reason the low bid from Donway Ford Sales Ltd.
is not acceptable.
SUMMARY
After
Vendor Amount G.S.T. P.S.T. Lie. Total Calculation
Fee Check
Donway Ford $196,172.00 $ 11,770.32 $15,693.76 Extra $223,636.08 $223,636.08
Sales
Scarborough 202,518.00 $ 12,151.08 $16,201.44 Extra $230,870.52 $230,870.52
Truck Centre
Richard Holborn
Q-19-2007
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April 1 0, 2007
Page 2
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This award is subject to Council approval.
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Include in your report to Council:
1. the appropriate account number(s) to which this work is to be charged and
the budget amount(s) assigned thereto
2. Treasurer's confirmation of funding
3. related departmental approvals
4. any reason(s) why the low bid of Donway Ford Sales is not acceptable, and
5. related comments specific to the project
Bidders will be advised of the outcome. Please do not disclose pricing to enquiring bidders.
Subject to Council approval, an approved "on-line" requisition will also be required to proceed.
If you require further information or assistance during the evaluation phase of this quotation
call, contact me at extension 2131.
Thank you,
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Attachments