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HomeMy WebLinkAboutApril 16, 2007 Council Meeting Agenda Monday, April 16, 2007 Council Chambers 7:30 pm I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE Council Meeting Minutes, March 19, 2007 In Camera Council Meeting Minutes, March 19,2007 Planning & Development Committee Minutes, April 2, 2007 Special Council Meeting Minutes, April 2, 2007 Special Council Meeting Minutes, April 1 0, 2007 In Camera Council Meeting Minutes, April 10, 2007 Executive Committee Minutes, April 10, 2007 1-12 Under Separate Cover 13-18 19-25 26-28 Under Separate Cover 29-33 IV) PRESENTATIONS V) DELEGATIONS VI) CORRESPONDENCE VII) COMMITTEE REPORTS 34 35 36-54 55-61 a) Report PO 2007-01 of the Planning & Development Committee held on April 2, 2007 b) Report EC 2007-06 of the Executive Committee held on April 10, 2007 VIII) REPORTS - NEW AND UNFINISHED BUSINESS IX) MOTIONS AND NOTICE OF MOTIONS 62-65 X) BY-LAWS 66-67 XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW XIII) ADJOURNMENT - --:l\oIII'_.''1P--'''''.,-....'"''''"'''-'~-~.~~- Council Meeting Agenda Monday, April 16,2007 Council Chambers 7:30 pm . Minutes from the Heritage Pickering Advisory Committee of March 20, 2007 · Minutes from the Accessibility Advisory Committee Meeting of March 29, 2007 . Minutes from the Committee of Adjustment Meeting of March 28, 2007 . Minutes from the Pickering Advisory Committee on Race Relations & Equity of April 5, 2007 Council Meeting Minutes Monday, March 19, 2007 7:30 PM 0('\ ," .) ',j J_ PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Buntsma N. Carroll G. Paterson D. Bentley D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) ADOPTION OF MINUTES Moved by Councillor Johnson Seconded by Councillor McLean Regular Council Meeting of March 5, 2007. CARRIED (III) PRESENTATIONS 1. Presentation of Fundraising Cheque to the City of Pickering Representatives from the Pickerinq Squash Club Ian Parsons, a representative of the Pickering Squash Club, appeared before Council to present a fundraising cheque in the amount of $103,165.67 to Mayor 1 Council Meeting Minutes Monday, March 19, 2007 7:30 PM r, r.."" l.. , 'J.... Ryan and Thomas Quinn, Chief Administrative Officer, which represents the clubs partnership with the City for additional squash courts at the Pickering Recreation Complex. 2. Presentation by City Staff Environmental Website Launch Everett Buntsma, Director, Operations & Emergency Services, Lynn Winterstein, Manager, Corporate Promotions & Economic Development and Chantal Whitaker, Coordinator, Environmental Awareness Programs, appeared before Council to announce the launch of the newly revised environmental awareness section of the City's website. (IV) DELEGA liONS 1. Myrna Picotte Representing the Royal Canadian Legion - Branch 606 Bay Ridges - Ladies Auxiliary Re: Update on Easter Parade Myrna Picotte, a representative of the Royal Canadian Legion, Branch 606, appeared before Council to thank the City for their continued involvement and support of the Annual Easter Parade. Ms. Picotte noted that the 4th Annual Easter Parade will be held on April ih, 2007 and invited all to the event. 2. Linda Lyons, Chair Women of Distinction Committee YWCA Durham Re: 25th Women of Distinction Awards Gala Linda Lyons and Joyce Marshall, representatives of the YWCA Durham, appeared before Council to invite and inform the citizens of Pickering to the 25th Annual Women of Distinction Awards Gala being held at Deer Creek on May 10th, 2007. 3. Gordon Willson 455 Whitevale Road Whitevale, ON Re: Director, Corporate Services & Treasurer, Report CS 04-07 Heritage Permit Application 001/06 Submission UndEH the Ontario Heritage Act 325 Whitevale Road. Pickerinq 2 Council Meeting Minutes Monday, March 19, 2007 7:30 PM ...., r. {~ l'uJ Gordon Willson, 455 Whitevale Road, appeared before Council to reinterate his objection and concerns regarding Heritage Permit Application 001/06. Mr. Willson stated again that the Whitevale Community felt the house was too big and would overpower the site. He noted that this lot was the gateway property into the Whitevale Heritage District and it was important that it looked right. He stated that the residents felt the structure would dwarf their homes and look out of place and noted that they would like to see the size of the house scaled down. 4. Pamela Fuselli Representative of Heritage Pickering Advisory Committee Re: Director, Corporate Services & Treasurer, Report CS 04-07 Heritage Permit Application 001/06 Submission Under the Ontario Heritage Act 325 Whitevale Road. Pickerinq Pamela Fuselli, a representative of the Heritage Pickering Advisory Committee, appeared before Council in opposition to Heritage Permit Application 001/06. Ms. Fuselli explained the background information with regards to the heritage permit and the involvement of the Heritage Pickering Advisory Committee. She stated that through the entire process the Heritage Pickering Advisory Committee had been consistent with concerns regarding the size of the proposed dwelling. Ms. Fuselli responded to questions from members of Council. 5. Murray Pearson Tatham Pearson Solicitor for the Applicant Re: Director, Corporate Services & Treasurer, Report CS 04-07 Heritage Permit Application 001/06 Submission Under the Ontario Heritage Act 325 Whitevale Road. Pickerinq Murray Pearson, a representative for the applicant, appeared before Council in support of Heritage Permit Application 001/06. Mr. Pearson stated that they appreciated the residents concerns and noted that his clients had made many changes to the plans to try and satisfy those concerns. He stated that they felt the design and the size of the house was appropriate for the site. Mr. Pearson responded to questions from members of Council. 3 Council Meeting Minutes C'.P4 vU Monday, March 19, 2007 7:30 PM ~) CORRESPONDENCE 1. CORR. 16-07 BARRY AND JACQUELINE BETHUNE 3185 Altona Road Locust Hill. ON LOH 1 JO Resolution # 62/07 Moved by Councillor Johnson Seconded by Councillor Pickles That Correspondence 16-07 from Barry and Jacqueline Bethune, 3185 Altona Road, Locust Hill be referred to consideration of Report CS 04-07 of the Director, Corporate Services & Treasurer. CARRIED 2. CORR. 17-07 CORRESPONDENCE FROM WATERFRONT COORDINATING COMMITTEE PROPOSED STUDY FRENCHMAN'S BAY UNIVERSITY OF TORONTO Resolution # 63/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That Correspondence 17-07, as presented by David Steele at the Waterfront Coordinating Committee meeting of March 8th, 2007 from the University of Toronto Scarborough campus indicating their request to study the water circulation and transport of sediment in Frenchman's Bay be received for information. CARRIED 3. CORR. 18-07 DURHAM REGION LABOUR COUNCIL 115 Albert Street Oshawa. ON L 1 H 4R3 4 Council Meeting Minutes Monday, March 19,2007 7:30 PM ..., r r- l'. .\ ",. ,~.. v Resolution # 64/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That April 28, 2007 be proclaimed as National Day of Mourning. CARRIED (VI) NEW AND UNFINISHED BUSINESS 1. Director, Operations & Emergency Services Report OES 07-07 Green River Community Centre Horizon House, Where Heaven and Earth Meet Lease Renewal Aqreement Resolution # 65/07 Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report OES 07 -07 of the Director, Operations & Emergency Services be received; and, 2. That the Mayor and the Clerk be authorized to execute a renewal lease agreement to permit the Horizon House, Where Heaven and Earth Meet to continue their use for church purposes at the Green River Community Centre from April 1, 2007 to March 31, 2008 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 04-07 Heritage Permit Application 001/06 Submission Under the Ontario Heritage Act 325 Whitevale Road. Pickerinq A detailed question and answer period ensued. 5 Council Meeting Minutes Monday, March 19, 2007 7:30 PM f""' .... ~ L'UO Resolution # 66/07 Moved by Councillor McLean Seconded by Councillor Dickerson 1. That Heritage Permit Application HPA 001/06 be approved based on the plans submitted with the application and subject to the following conditions: a) relocate the garage in accordance with any of Options A, B, or C, as submitted by the applicant on February 26, 2007; b) eliminate the round and half round windows; and 2. Further, that a description and sample of asphalt roofing style/type and colour be submitted with the application and approved by the Director, Planning & Development. CARRIED LATER IN THE MEETING (See Following Motions) Resolution # 67/07 Moved by Councillor Johnson Seconded by Councillor Littley That the main motion be amended by adding the following as part 1 c); c) That the height of the proposed residential dwelling be restricted to a height of 24' as measured from the ground to the peak of the roof. MOTION DEFEATED Resolution # 68/07 Moved by Councillor Johnson Seconded by Councillor Pickles That the main motion be amended by adding the following as part 1 c); c) That a ~andscape plan be submitted as part of the heritage permit application, and be subject to approval of the Director, Planning & 6 Council Meeting Minutes Monday, March 19, 2007 7:30 PM Development, to reduce the impact of the size of the house on adjacent properties including a buffer on Altona Road. lrl. (. ~....( .1.) MOTION DEFEATED The main motion of Councillor McLean and Councillor Dickerson was then put to a vote and Carried as follows: CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor McLean Councillor O'Connell Mayor Ryan Councillor Johnson Councillor Littley Councillor Pickles 3. Director, Corporate Services & Treasurer Report CS 13-07 Cash Position Report as at December 31,2006 Resolution # 69/07 Moved by Councillor Pickles Seconded by Councillor McLean That Report CS 13-07 from the Director, Corporate Services & Treasurer be received for information. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 15-07 Statement of the Treasurer Respecting 2006 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Bodies Resolution # 70/07 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Report CS 15-07 of the Director, Corporate Services & Treasurer regarding Statement of the Treasurer respecting Remuneration and Expenses 7 Council Meeting Minutes Monday, March 19, 2007 7:30 PM P03 of Members of Council and Council Appointees for the year 2006 be received for information. CARRIED (VII) BY -LAWS 6745/07 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 6746/07 Being a by-law to govern the proceedings of Council, any of its committees, the conduct of its Members, and the calling of meetings. (Implements the Procedure By-law as presented at the Council Strategy Session on February 9, 2007.) THIRD READING: Councillor Dickerson, seconded by Councillor Johnson, moved that By-law Numbers 6745/07 and 6746/06 be adopted and the said by-law be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (VIII) OTHER BUSINESS 1. The Chief Administrative Officer was provided direction on the following: a) Councillor McLean requested information on whether there were any municipalities that prohibited the erection of elections signs on City road allowances/public property. b) Councillor McLean requested information on the amount of staff time dedicated to the recent CN derailment and whether the City could request cost recovery from CN for the time. He also noted his concerns with regards to the condition of the rail lines. c) Councillor O'Connell requested a correction to page 7 of the February 9, 2007 Council Strategy minutes, noting that in the first paragraph, the 8 Council Meeting Minutes Monday, March 19,2007 7:30 PM ....,.- '"" l' ~ ~ """ . l....J \J following should be deleted 'Everyone was in agreement to this principle. ' d) Councillor O'Connell requested information on the cause of the CN derailment and stated that she was concerned with the speed of trains going through Pickering and also the condition of the rail lines. e) Councillor O'Connell gave notice of her intent to bring forth a Notice of Motion with respect to the speed of trains and also a Notice of Motion with respect to Community Safety Zones. Items f), g) and h) were discussed prior to the In Camera meeting of Council, in an open session of Council and public notice provided. f) The Director of Planning & Development provided a brief update with respect to the recent census information as it relates to the City of Pickering's statistics. A brief discussion ensued on this matter. g) The Chief Administrative Officer provided an update with respect to follow up by staff from matters discussed at the recent Council Strategy Session, specifically the grant policy, community page and special events. During the discussion, it was clarified that the City will retain the current status quo of a large grant to the United Way, where requests for funding are to be directed and for matters of a specific personal tragedy, the City Clerk will bring forth a report for Council review. h) The Chief Administrative Officer stated that another matter of concern to Council related to the costs for the community page. A question and answer period ensued on this matter. The Director, Operations & Emergency Services stated that the costs of the Community page are reviewed and the discount rate is significant to the City. The Mayor left the Chair at approximately 7:00 pm and resumed the Chair at 7:16 pm. Councillor McLean assumed the Chair in his absence. (IX) CONFIDENTIAL MATTERS In Camera Meetinq of Council In accordance with the In Camera provisions of the Municipal Act, a meeting was held prior to the regularly scheduled meeting. The purposes of the In Camera meeting were to deal with personal matters about an identifiable individual, including municipal or local board employees and litigation or 9 Council Meeting Minutes " 1 "'. " 'U' \...J.. Monday, March 19, 2007 7:30 PM potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Refer to the In Camera minutes for further information. a) Advisory Committee Appointments Resolution #71/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That the following citizen appointments be made for a two year term, and the City Clerk notify all applicants with, respect to the appointments: i) Accessibility Advisory Committee Charles Robert Moult ii) Heritaqe Pickerinq Advisory Committee Shirley Ann Curran Richard Fleming iii) Taxicab Advisory Committee Margaret Craig Woods CARRIED b) Confidential Correspondence dated March '14, 2007 from the City Solicitor to the Chief Administrative Officer with respect to advice that is subject to solicitor-client privilege, including communications necessary for that pumgse as it relates to Kinsale Properties Ltd. Resolution #72/07 Moved by Councillor McLean Seconded by Councillor Pickles That the confidential recommendation as outlined in correspondence from the City Solicitor to the Chief Administrative Officer dated March 14, 2007 10 Council Meeting Minutes Monday, March 19, 2007 7:30 PM " 14 l' 1. with respect to Kinsale Properties Ltd., be adopted. [Confidential Resolution #59/07] CARRIED c) Verbal Update from the Chief Administrative Officer with respect to the Frenchmen's Bay Festival Committee Resolution #73/07 Moved by Councillor Dickerson Seconded by Councillor McLean That the confidential recommendation as outlined in the In Camera minutes of March 19,2007, be adopted. [Confidential Resolution #60/07] CARRIED d) Confidential Correspondence dated March 19, 2007 from the Chief Administrative Officer to the Mayor and Members of Council with respect to Restructurinq Correspondence was provided as a handout at the In Camera meeting of Council held on March 19,2007. (X) CONFIRMATION BY-LAW By-law Number 6747/06 Councillor Johnson, seconded by Councillor McLean, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of March 19,2007. CARRIED (XI) ADJOURNMENT The meeting adjourned at 10:00 pm. 11 ~\. 1 ("\ l' .:. Council Meeting Minutes Monday, March 19, 2007 7:30 PM DATED this 19th day of March, 2007 MAYOR DAVID RYAN DEBIA.BENTLEY CITY CLERK 12 Planning & Development Committee Meeting Minutes Monday, April 2, 2007 7:30 pm - Council Chambers Chair: Councillor Pickles ,'\ 1...... l' ~ PRESENT: Mayor Dave Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll G. Paterson L. Taylor R. Cefaratti D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - Manager, Development Review - Planner" - Deputy Clerk (I) DISCLOSURE OF INTEREST Councillor McLean made a declaration of interest under the Municipal Conflict of Interest Act with respect to Report No. PO 08-07 of the Director, Planning and Development concerning the final assumption of Plan of Subdivision 40M- 2155 as he lives on one of the streets in the subdivision. Councillor McLean did not take part in the discussion or vote on the matter. (II) PART lA' - PLANNING INFORMATION MEETING 1. Information Report No. 02-07 Zoning By-law Amendment Application A 01/07 811501 Ontario Ltd. 954 Dillingham Road Part of Lot 19, Range 3, B.F.C. (Part 1, 40R-3328) City of Pickerina 1 Planning & Development Committee Meeting Minutes Monday, April 2, 2007 7:30 pm - Council Chambers 0-14 Chair: Councillor Pickles A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by 811501 Ontario Ltd. for property municipally known as 954 Dillingham Road. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. No members of the public were in attendance at the public information meeting in support or opposition to application A 01/07. (II) PART '8' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development Report PO 07-07 Bramalea Limited/Merrick Homes (Valleyridge) Inc. .- Phase 1 Plan of Subdivision 40M-1735 Bramalea Limited/Merrick Homes (Valleyridge) Inc. - Phase 2 Plan of Subdivision 40M-1762 Bramalea Limited/Merrick Homes (Valleyridge) Inc. - Phase 3 Plan of Subdivision 40M-1778 Final Assumption of Plans of Subdivision Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report PO 07 -07 of the Director, Planning and Development regarding the Assumption of Plans 40M-1735, 40M-1762 and 40M-1778, be received; 2. That the highways being Valley Ridge Crescent, White Pine Crescent, Thicket Crescent and West Lane within Plan 40M-1735 be assumed for public use; 3. That the highways being Thicket Crescent, Secord Street and Copley Street within Plan 40M-1762 be assumed for public use; 2 Planning & Development Committee Meeting Minutes Monday, April 2, 2007 7:30 pm - Council Chambers Chair: Councillor Pickles Oir \:Y 4. That the highways being Thicket Crescent and Sandcherry Court within Plan 40M-1778 be assumed for public use; 5. That the services required by the Subdivision Agreements relating to Plans 40M-1735, 40M-1762 and 40M-1778, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 87, Plan 40M-1778; 6. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1735, 40M-1762 and 40M-1778, be released and removed from title; and, 7. That By-law 1416/82 (Places of Amusement) be amended to include the roads being Valley Ridge Crescent, White Pine Crescent, Thicket Crescent and West Lane within Plan 40M-1735, Thicket Crescent, Secord Street and Copley Street within Plan 40M-1762; and Thicket Crescent and Sand cherry Court within Plan 40M-1778. CARRIED 2. Director, Planning & Development, Report PD 08-07 1441483 Ontario Inc. Plan of Subdivision 40M-2155 Final Assumption of Plan of Subdivision Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report PD 08-07 of the Director, Planning & Development regarding the Assumption of Plan 40M-2155, be received; 2. That the highway being Goldenridge Road within Plan 40M-2155 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2155, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements 3 Planning & Development Committee Meeting Minutes Monday, April 2, 2007 7:30 pm - Council Chambers ,..~ 1 ,.. C' . ~ Chair: Councillor Pickles transferred to the City, be accepted and assumed for maintenance, save and except from Block 23, Plan 40M-2155; 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2155 be released and removed from title; and, 5. That By-law 1416/82 (Places of Amusement) be amended to include the road being Goldenridge Road within Plan 40MO-2155. CARRIED 3. Director, Planning & Development, Report PD 09-07 Bopa Development Inc. Plan of Subdivision 40M-2086/Plan 40R-21 062 Final Assumption of Plan of Subdivision Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report PD 09-07 of the Director, Planning & Development regarding the Assumption of Plan 40M-2086 and Plan 40R-21 062, be received; 2. That the highway being Shadow Place within Plan 40M-2086 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2086 and Plan 40R-21062 (stormwater management pond lying outside Plan 40M-2086), which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 29, 30, 32, 33, 34, 35 and 39, Plan 40M-2086; 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2086, save and except from Blocks 29, 30 and 39, Plan 40M- 2086, be released and removed from title; 4 Planning & Development Committee Meeting Minutes Monday, April 2,2007 7:30 pm - Council Chambers Chair: Councillor Pickles C 17 5. That By-law 1416/82 (Places of Amusement) be amended to include the road being Shadow Place within Plan 40M-2086; and 6. That Council enact a By-law to dedicate Block 31, Plan 40M-2086 as public highway. CARRIED 4. Director, Planning & Development, Report PO 10-07 Parkmount Building Corporation/Daste Investments Limited Plan of Subdivision 40M-2056 Final Assumption of Plan of Subdivision Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report PO 10-07 of the Director, Planning & Development regarding the Assumption of Plan 40M-2056, be received; 2. That the highway being Pineview Lane within Plan 40M-2056 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2056, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 21, 22, 23, 24 and 25, Plan 40M-2056; 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2056, save and except from Blocks 21, 22, 23 and 24, Plan 40M-2056, be released and removed from title; and 5. That By-law 1416/82 (Places of Amusement) be amended to include the road being Pineview Lane within Plan 40M-2056. CARRIED 5 Planning & Development Committee Meeting Minutes Monday, April 2, 2007 7:30 pm - Council Chambers (\ 1~ ....1.0 Chair: Councillor Pickles 5. Director, Planning & Development, Report PO 11-07 Director, Operations & Emergency Services West Rouge Canoe Club Request for Extension of Lease Agreement with Toronto and Region Conservation Authority For Paddlino Facilitv on West Spit of Frenchman's Bav Moved by Councillor Dickerson Seconded by Councillor McLean 1. That the request of the West Rouge Canoe Club to extend its lease agreement with the Toronto and Region Conservation Authority for the next three years on an annual basis commencing with the period November 1 J 2006 to October 31, 2009, to accommodate a temporary compound on the west spit of Frenchman's Bay for the storage, within trailers, of canoes and kayaks associated with the club's paddling facility, be supported by Council, and 2. Further, that the City Clerk forward a copy of Report PO 11-07 to the Toronto and Region Conservation Authority. CARRIED (III) ADJOURNMENT The meeting adjourned at 7:35 pm. 6 Special Council Meeting Minutes Monday, April 2, 2007 7 :45 PM PRESENT: C19 Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Buntsma N. Carroll G. Paterson D. Bentley S. Karwowski D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Manager, Finance & Taxation - Deputy Clerk (I) INVOCATION Mayor Ryan called the special meeting to order and led Council in the saying of the Invocation. (II) ADOPTION OF MINUTES Moved by Councillor Johnson Seconded by Councillor McLean Executive (Budget) Committee Meeting of March 23, 2007. CARRIED (III) PRESENTATIONS The Director, Corporate Services & Treasurer provided a brief overview of the Budget Highlights for the 2007 Current and Capital budgets with the aid of a powerpoint presentation. Highlights of the presentation are noted as follows: 1 Special Council Meeting Minutes Monday, April 2, 2007 7:45 PM nr.'-" t t-d . March 13, 2006 Preliminary Budget Projection for 2007 was 15.85% . At the February 8, 2007 Strategy Session the budget projection was 8.9 -9.9% . The 2007 Budgetary Increase presented to Council is 8..79% . 2007 Budget Projection is 7.70% . The residential taxpayer with an assessment of $280,000 will see an increase from $923. to $1004., which is $1.56 per year for the City's share . 2005 Tax Information as provided by the Fraser Institute is 61.70% Federal, 32.80% Provincial, 3.70% Region and 1.70% City. (IV) REPORTS - NEW AND UNFINISHED BUSINESS 1. Director, Corporate Services & Treasurer, Report CS 16-07 2007 Current and Capital Budqets Discussion ensued on this matter and staff were congratulated on bringing forth a budget when the City is experiencing limited growth. Resolution # 74/07 Moved by Councillor Littley Seconded by Councillor Pickles 1. That Report CS 16-07 of the Director, Corporate Services & Treasurer be approved; 2. a) That the 2007 Current (Operating) Budget expenditure for salaries & wages (Account 1100) in the amount of $26,645,519 be approved; b) That the 2007 Current (Operating) Budget expenditure for employer contributions (Account 1400) in the amount of $6,324,567 be approved; c) That the 2007 Gross Current (Operating) Budget for City purposes in the amount of $28,182,201 (which excludes employer contributions, salaries and wages) and includes capital expenditures from current revenues in the amount of $2,283,556; less estimated current operating revenues of $21,838,833 and transfers from the following reserves: Rate Stabilization Reserve of $1 ,659,000, which results in a net 2 Special Council Meeting Minutes Monday, April 2, 2007 7:45 PM (\ n -;' I.. {.. .t overall levy for City Operations of $37,654,454 which is approximately a 8.79 percent increase over 2006, be approved; 3. That the Director, Corporate Services & Treasurer present the 2007 final tax rates for adoption by Council when further information regarding 2007 Non Residential Education Tax Rates from the Province of Ontario and Region of Durham is available; 4. a) That the 2007 Capital Budget for the City of Pickering with a Gross Expenditure of $9,705,306 be adopted as presented; b) That the following capital financing sources be approved as presented in the 2007 Capital Budget: Transfer from Current Fund to Capital Fund Transfers from Reserves: - Rep. of Capital Equipment (7000) - Don Beer Arena (7033) - Move Ontario Reserve (7043) - Animal Services Reserve (7044) Transfers from Reserve Funds - Development Charges - Community Facilities (7700) - Parkland Development (7502) - Federal Gas Tax Funds (7505) - City Share Dev. Charges Projects (7022) - Third Party Contribution (7501) Debt - 5 yr Debt - 10 yr Debt - 20 yr Internal Loans Internal Loans - 5 yr. Federal Grants (1610) Donations (1592) TOTAL $2,283,556 51 ,400 70,000 525,000 25,000 1,013,675 117,000 580,000 954,000 377,725 50,000 360,000 1,611,700 725,000 573,000 230,000 15,750 142,500 $9.705.306 c) That total external debt financing of $2,696,700 for the projects identified in the 2007 Capital Budget, and as indicated in this 3 Special Council Meeting Minutes Monday, April 2, 2007 7:45 PM :' n () l"c..c,. report, in the amount of $360,000 for a period not to exceed 5 years and; $1,611,700 for a period not to exceed 10 years and $725,000 for a period not to exceed 20 years be approved; d) That projects identified in the 2007 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval by Council of the expenditure and the financing before proceeding; e) That internal loans or dealer financing as indicated in this budget in the amount of $803,000 may be undertaken at the discretion of the Director, Corporate Services & Treasurer be approved; f) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards outstanding loan or debt charges or to reduce debt, internal loans or any other amount to be financed; g) That all Capital expenditures or portions thereof, approved in the 2007 and future Capital Budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, dealer financing, current funds or a combination thereof; 5. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at any year-end in excess of $125,000 to the Rate Stabilization Reserve; b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that in any year the Current Budget results in a year end surplus of no less than $125,000; c) Any revenue resulting from the disposition of land or other assets in excess of the $50,000 included in this budget to the Reserve for Replacement of Capital Equipment; 6. a) That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan including any re-allocation 4 Special Council Meeting Minutes Monday, April 2, 2007 7:45 PM t\, () I'''' 1.,:..,0 of 2007 current operating expenditures and revenues resulting from any reorganization and including any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; b) That any new additional Provincial and Federal Government funding announcements for municipalities in the form of grants or new taxing authority/powers be applied to future Current and Capital budgets; c) That the 2007 Current Operating Budgets for Accounts 1100 (Salaries & Wages) and 1400 (Employer Contributions) be restated for the 2007 Budget once contract negotiations have been completed; 7. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts, and to first apply any excess funding to any overexpenditure in accounts utilizing the same source of funds and to secondly transfer any remaining excess funding back to the original source of the funds; 8. That Council enact the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2007 Current Budget; 9. That Council authorize and approve the establishment of the Animal Shelter Reserve Fund and that the attached By-law be enacted; 10. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate the per kilometre travel. expense re- imbursement rate at any time in order to maintain the appropriate level of re-imbursement with any increase in cost being met from under expenditures in other accounts; 11. That Council adopt the following Budget Guidelines for the development and presentation of the 2008 budget; a) That there be no new full or part-time positions, or increase in part-time hours unless these additional costs are offset by additional program revenues, reduced expenditures or is mandated by Federal or Provincial legislation; 5 Special Council Meeting Minutes Monday, April 2, 2007 7:45 PM 1\9m .....:.;.."f b) That debt financing for capital projects only be permitted either for health and safety reasons or to participate in financial cost sharing programs; c) That there may be no new, enhanced or expanded current or capital budget programs; d) That the 2008 budget be developed based on a reduced reliance on one-time funds and reserves; 12. That the Director, Corporate Services & Treasurer be authorized to undertake any assessment appeals necessary to protect the assessment base of the City and, 13. That the appropriate staff of the City of Pickering be given authority to give effect thereto. CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor Pickles Mayor Ryan Councillor O'Connell (V) BY -LAWS 6748/07 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. [Refer to page 33 of Report CS 16-07 of the Director, Corporate Services & Treasurer] 6749/07 Being a by-law to provide for the establishment of a Reserve Fund to be known as the Animal Shelter Reserve Fund. [Refer to page 53 of Report CS 16-07 of the Director, Corporate Services & Treasurer] 6 Special Council Meeting Minutes Monday, April 2, 2007 7:45 PM t~ () I.. ;:;;, \ I THIRD READING: Councillor Johnson, seconded by Councillor Dickerson, moved that By-law Numbers 6748/07 and 6749/07 be adopted and the said by-law be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED UNANIMOUSLY ON A RECORDED VOTE (VI) CONFIRMATION BY-LAW By-law Number 6750/07 Councillor Johnson, seconded by Councillor McLean, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special (Budget) Meeting of April 2,2007. CARRIED (VII) ADJOURNMENT The meeting adjourned at 9:00 pm. DATED this 2nd day of April, 2007. MAYOR DAVID RYAN DEBIA.BENTLEY CITY CLERK 7 .. t"" (;) I"'!> ....:. (., 0 Special Council Meeting Minutes Tuesday, April 10, 2007 7:00 pm Main Committee Room PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll T. Melymuk A. Allison D. Bentley - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - City Solicitor - City Clerk Resolution # 75/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That Council move In Camera for the purposes of discussing litigation, or potential litigation, including matters before administrative tribunals, affecting the City; personal matters about an identifiable individual, including municipal or local board employees and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED Refer to the In Camera minutes of Council dated April 10, 2007 for details respecting the discussion held. - 1 - .. Special Council Meeting Minutes Tuesday, April 10,2007 7:00 pm Main Committee Room --. f) "'1 l.::.t (I) CONFIDENTIAL MATTERS a) Confidential Correspondence dated April 5, 2007 from the City Solicitor to the Chief Administrative Officer with respect to an Ontario Municipal Board appeal for the Bav Ridqes Plaza Resolution # 80/07 Moved by Councillor Dickerson Seconded by Councillor Pickles That the confidential recommendation as outlined in the In Camera minutes of April 1 0, 2007, be adopted. [Confidential Resolution #76/07] CARRIED b) Confidential correspondence dated April 10, 2007 from the City Solicitor to the Chief Administrative Officer with respect to advice that is subject to solicitor-client privilege, including communications necessary for that purpose as it relates to Kinsale Properties Resolution # 81/07 Moved by Councillor Pickles Seconded by Councillor McLean That the confidential recommendation as outlined in the In Camera minutes of April 1 0,2007, be adopted. [Confidential Resolution #77/07] CARRIED - 2 - to. Special Council Meeting Minutes Tuesday, April 10, 2007 7:00 pm Main Committee Room ['.00 1......0 c) Confidential correspondence with respect to the Frenchman's Bay Community Association (FBCA) Resolution # 82/07 Moved by Councillor Dickerson Seconded by Councillor Johnson That the confidential recommendation as outlined in the In Camera minutes of April 10, 2007, be adopted. [Confidential Resolution #78/07] CARRIED (II) CONFIRMATION BY-LAW Bv-Iaw Number 6751/07 Councillor McLean, seconded by Councillor Johnson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting and In Camera meeting of April 10, 2007. CARRIED (III) ADJOURNMENT The meeting adjourned at 8:00 pm. DATED this 10th day of April, 2007 MAYOR DAVID RYAN DEBIA.BENTLEY CITY CLERK - 3 - Executive Committee Meeting Minutes Tuesday, April 10, 2007 8:02 pm - Council Chambers Chair: Councillor Dickerson PRESENT: 'l I'< t"\\ C' r.:. " Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll T. Melymuk D. Bentley - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustain ability - City Clerk (I) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Services, Report OES 14-07 Municipal Bridge Maximum Gross Vehicle Weight Restrictions - By-law to establish load limits Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report OES 14-07 of the Director, Operations & Emergency Services, regarding the establishment of safe load limits on municipal bridges be received; and 2. That the attached draft by-law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of the Corporation of the City of Pickering, be enacted. CARRIED 1 ," ,,",,) l' ,)" Executive Committee Meeting Minutes Tuesday, April 10,2007 8:02 pm - Council Chambers Chair: Councillor Dickerson 2. Director, Operations & Emergency Services, Report OES 16-07 Tender T -1-2007 - Tender for Bulmer Bridqe and Reesor Bridqe Rehabilitation Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report OES 16-07 of the Director, Operations & Emergency Services, regarding the Bulmer Bridge and Reesor Bridge Rehabilitation be received; 2. That Tender T-1-2007 submitted by Marbridge Construction Limited for Bulmer Bridge and Reesor Bridge Rehabilitation at a cost of $906,235.34 (GST included) be accepted; 3. That the total gross project cost of $ 1,153,745 (GST included) including the tender amount, and other associated costs and the total net project cost of $1,088,439 , be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $ 372,525 to be funded from the Canada Ontario Municipal Rural Infrastructure Fund (COMRIF) Grant Intake 1; b) the sum of $100,000 to be funded from the "Move Ontario" Reserve; c) the sum of $ 615,000 to be financed by the issue of debentures through the Regional Municipality of Durham" over a period not exceeding 10 years, at a rate to be determined; d) the balance amount of $ 914 to be funded from the 2007 Current Budget; e) the annual repayment charges in the amount of approximately $83,600 be included in the annual Current Budget for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; f) the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for 2 Executive Committee Meeting Minutes Tuesday, April 10,2007 8:02 pm - Council Chambers Chair: Councillor Dickerson (\ r, d1 \.. JJ_ debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; g) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 3. Director, Operations & Emergency Services, Report DES 17-07 Tender T -3-2007 - Tender for Old Brock Road, Claremont - Road Reconstruction Moved by Councillor O'Connell Seconded by Councillor Mclean 1. That Report OES 17-07 of the Director, Operations & Emergency Services, regarding the Old Brock Road, Claremont Road Reconstruction be received; 2. That Tender T-3-2007 submitted by Wyndale Paving Company Limited for Old Brock Road, Claremont Road Reconstruction at a cost of $368,016.10 (GST included) be accepted; 3. That the total gross project cost of $ 548,746 (GST included) including the tender amount, and other associated costs and the total net project cost of $517,685 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $275,000 to be funded from the "Move Ontario" Reserve; b) the sum of $242,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 10 years, at a rate to be determined; 3 ....,.. r,. {~ l .j, (.. f) Executive Committee Meeting Minutes Tuesday, April 10,2007 8:02 pm - Council Chambers Chair: Councillor Dickerson c) the balance amount of $685 to be funded from the 2007 Current Budget; d) the annual repayment' charges in the amount of approximately $32,900 be included in the annual Current Budget for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 17-07 New Binqo Revenue Model Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CS 17-07 of the Director, Corporate Services & Treasurer be received; 2. That the draft by-law included as Attachment 1 to provide for the licensing of Bingos, Raffles and Other Lottery Schemes be enacted; and, 3. That the appropriate staff of the City of Pickering be given authority to give effect thereto. CARRIED 4 Executive Committee Meeting Minutes Tuesday, April 10,2007 8:02 pm - Council Chambers Chair: Councillor Dickerson [;1)0 '-- v~ (II) OTHER BUSINESS a) Councillor Littley advised that she will be bringing forth a Notice of Motion at the April 16, 2007 Council meeting with respect to the airport issue and the Due Diligence Review. (III) ADJOURNMENT Moved by Mayor Ryan Seconded by Councillor Littley The meeting adjourned at 8:04 pm. 5 Citq 0# April 16, 2007 PRESENTATIONS ('. '1/' \.. ....1 ':1 1. Chantal Whittaker Coordinator, Environmental Awareness Programs Re: Corporate Sponsor Recognition 20 Minute Pickerinq Makeover Cillf o~ April 16, 2007 DELEGATIONS M, ')r.:" C" ,,-,..~) 1. Ajax-Pickering Board of Trade Joan Wideman Lenbrook Group of Companies Warren Hurren Hurren, Sinclair, Macintyre Chartered Accountants Re: Government Relations 2. Pat Dunnill Representative of Pickering Museum Village Re: Director, Corporate Services & Treasurer Report CS 07-07 New Binqo Revenue Model Citq o~ April 16, 2007 CORRESPONDENCE ,." n r"'"'" C' j. 0 1. CORR. 19-07 ANNE GREENTREE, DEPUTY CLERK MUNICIPALITY OF CLARINGTON 40 Temperance Street Bowmanville, ON L 1 C 3A6 Motion for Direction Letter received from Anne Greentree, Deputy Clerk, Municipality of Clarington requesting the City of Pickering's endorsement with respect to the notice and advance payment for services of paid-duty officers. 2. CORR. 20-07 Zoning By-law Amendment Application A 02/07 Doumouras Properties Ltd. 1010 Brock Road Part of Lot 19, Concession 1 (Part 1 and Part 2, 40R-3816) City of Pickerinq Refer to Planning & Development Committee Director of Planning to Report Memorandum from the Director, Planning & Development concerning Zoning By- law Amendment Application A 02/07 as submitted by Doumouras Properties Ltd. for property municipally known as 1010 Brock Road, Pickering. In accordance with the amendments to the Planning Act, the application as submitted by Doumouras Properties Ltd. Is deemed to be complete and referred to staff for application processing. 3. CORR. 21-07 P.M. MADILL, REGIONAL CLERK REGIONAL MUNICIPALITY OF DURHAM 605 Rossland Road East Whitby, ON L 1 N 6A3 Receive for Information Advising at a meeting held on March 28, 2007, the Council of the Region of Durham adopted a recommendation pertaining to the Greater Toronto Airports Authority "Let's Get a Fair Deal" Campaign. i'. ') ""';r \... v l 3. CORR. 22-07 JIM BRADLEY MINISTER RESPONSIBLE FOR SENIORS gth Floor, Hearst Block gOO Bay Street Toronto, ON M7A 2E1 Motion to Proclaim Letter received from the Minister Responsible for Seniors requesting the City of Pickering proclaim June, 2007 as Seniors' Month. 4. CORR. 23-07 SANDI KING FOUNDERNOLUNTEER FACILITATOR DURHAM HEPATITIS C SUPPORT GROUP Motion to Proclaim Letter received from Sandi King, FounderNolunteer Facilitator for the Durham Hepatitis C Support Group, requesting the City of Pickering proclaim May 1, 2007 as Hepatitis C Awareness Day and the month of May, 2007 as Hepatitis C Awareness Month. 5. CORR. 24-07 JANINE SMITH CLINIC RECRUITMENT COORDINATOR DONOR SERVICES AJAX, PICKERING, EAST SCARBOROUGH MARKHAM REGION Motion to Proclaim Letter received from Janine Smith, Clinic Recruitment Coordinator, Donor Services, Ajax, Pickering, East Scarborough, Markham Region, requesting the City of Pickering proclaim June 11 - 16, 2007 as National Blood Donor Week. r\ I). r;). \...,JO April 3, 2007 RECEIVED CITY OF PICKERING APR 0 4 2007 Chief Vernon White Chief of Police Durham Regional Police Service 605 Rossland Rd. E, Box 911 Whitby, ON L 1 N OB8 CLERK'S DIVISION Cb~R. l'1-ol Dear Chief White: RE: NOTICE AND ADVANCE PAYMENT FOR SERVICES OF PAID-DUTY OFFICERS OUR FILE: P17.GE At a meeting held on March 26, 2007, the Council of the Municipality of Clarington passed the following resolution GPA-282-07: "WHEREAS the Municipality of Clarington has been advised by the Durham Regional Police Service that the policies surrounding the services of paid-duty officers has been amended to require a minimum of one-week advance notice and payment in advance for such services; AND WHEREAS this requirement creates a situation where such notice may be impossible in certain circumstances, ie, emergency property standards orders and similar situations, and may place safety of the residents and staff of the municipality in jeopardy; AND WHEREAS this requirement may cause undue hardship for certain non-profit organizations; NOW THEREFORE BE IT HESOLVED THAT THE COUNCIL OF THE MUNICIPALITY OF CLARINGTON urge the Durham Regional Police Services Board to rescind this policy immediately and return to their previous practices; and THAT this resolution be forwarded to the Regional Municipality of Durham, Police Chief Vernon White and to all local municipalities for endorsement FOBI!:iWIII:i" f$ Yours truly,,, j i ~;. ~//. /'? (' /-1' ~./l ~!. d/)' 'K..t r/ / ~ I' /. . V--'\i ~_ q.1\nne 'Greentree~ B.A., A.M.C.T. I Deputy Clerk r- il l~- CAG*bmb ~..~ ! cc: See attached Distribution List . .. Cr.? 1; CORPORATION OF THE MUNlbl. ON (V\o+; c::1t'\' for L:>~re.c:.*io-'" 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1 C ~AR' T C}f)t;.R?"l."l"l7Q RIG1N,'~t "J::>fO 0: opy..".'-'- S~,_=.=_ .. "",..-"a", .,."'""""'........._"'..,",.~...... """"'""""'~..... ~- "-. ORR. ) FILE iKE'APPR. ACTION .. .... ...... <. 'PA_. . - '- L.1'""'tt. .. "I')~ C' oJ J PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM c_ 0 l<..r<.. a 0 ..0-1 RECEIVED CITY OF PICKERING MAR 2 7 2007 March 26, 2007 To: DebiA. Bentley City Clerk OLERK'S DIVISION From: Neil Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 02/07 Doumouras Properties Ltd. 1010 Brock Road Part of Lot 19, Concession 1 (Part 1 and Part 2, 40R-3816) City of Pickering The City is in receipt of an application to amend the zoning by-law for the above-noted property. The purpose of the application is to amend the permitted uses for the subject property to permit additional commercial uses. A copy of the application is attached. In accordance with the amendments to the Planning Act, Council must make a decision on the completeness of the application in order to start the processing of the application. Staff has reviewed the application and consider the application to be complete and appropriate to initiate the required process. It is requested that City Council review the application and if appropriate, deem the application complete and refer the application to staff for processing. Staff will be presenting a report to Council in the near future on the Planning and Conservation Land Statute Law Amendment Act, (Bill 51). It will provide an overview of the changes to the Planning Act, provide recommendations respecting processing changes, and include a recommendation to delegate the responsibility of determining completeness of certain Planning Act applications to staff. r?WT(~f0;~'i~'~"~~..~~:::;:a..... -. ,: T (): LJI-~ f"t~'~:~~':':,'f:;:'.'~ t r(): ~_..,...,...._"""'-.. "'.-....,.".....'-,-='-....-.-.. 1---........ f ~.. .,~ ".,...._- RC:ld ~_..,'"..~.',,~''''''"'''......., ~._-_. ~ FILE ._i.......~~'..:,.!~..':.~:.,~.,. j..\ppr~. ACT{()N ..7._'_ '~'.~ ~'~o(,..l:;:l'.:;,.,;....,u;;~~.~...."-~_ 1;\Bylaw Amendmonts\clerk memo-re complete app A 02-07.doc Attachments Citq o/- Office Use File Number: Date Received: Application Fee: Date Deemed Completed: ~ '"' ~ ,"" f it ")' \. .. \. Application to Amend Zo.ning By-law PART A: OWNER/APPLICANT/AGENT 1. NAME OF REGISTERED OWNER: 1JDUIl1~{,l(ftS PR..DPt.Ktl6S. L.Xb Address: 22),1- 'Da-tt~v five fjoJ2.. Postal Code: tf.#D 1/:-3 Telephone No.: Fax No.: E-Mail Address: Contact Name (if different from registered owner): Telephone No.: 2. NAME OF APPLICANT: I\-Rle,TorU: e.U-(-{I~rOIl Address: ;,t4z. M.~X6Mb A-vC' <rolZ. Postal Code: /V12-lll 3LA Telephone No.: 4-Ib"h~g-LlifpFax No.:LJ-lb- ~'],Z-tfz.~f) E-Mail Address: 'pAi~-f'/4I/tt\:YiPftl';;~ Contact Name C. (A (if different from applicant): Telephone No.: Interest of Applicant(s) in subject land: 3. NAME OF AGENT (if any): Address: Telephone No.: Contact Name (if different from agent): Fax No.: Postal Code: E-Mail Address: Telephone No.: 4. . MATTERS RELATED TO THE APPLICATION SHOULD..E)E ADDRESSED TO (check one or more): Owner Applicant V Agent 5. Names and addresses of any mortgagees, holders of charges or other encumbrances: 6. PROOF OF OWNERSHIP ACCOMPANYING APPLICATION: (check one) Copy of front page of deed Other (please specify) PART B: DETAILS OF APPLICATION 7. LOCATION OF SUBJECT PROPERTY (the subject property is the area to which the application applies): '. I'l Municipal Address: i j) I 0 73 I/lJ d,c fCot'<.cI Lot(s): iq PIanIConcession: / (4-()/Z-Sg/C; ,1'11~2) . I' Assessment Roll Number: 62-!J ---0 '62 - 6L/ 81 6 -- 60 o() DIMENSIONS OF THE SUBJECT PROPERTY (Please use metric measurements): (a) Frontage "JIM C~j()UC- fd) (c) Area . 5> 3/0 II-; "2- (b) Depth /6 N-I (BQt/fy 5f) (d) Width Are there any easements, righ!rof-way, restrictive covenants, etc., affecting the subject property? o Yes ~ No If yes, please identify below and show on the site plan the nature and location of the easement, right- of-way. restrictive covenant, etc.: Pi. 8. 9. ~- 10. Does the subject property enjoy any easements, rights-of-way, or other rights over adjacent properties (Le. mutual driveway)? o Yes if No If yes, please identify below and show on the site plan the nature and location of the easement, right- of-way or other rights over adjacent properties: ,n 11 ... I", J.. Pickering Official Plan Designation: M erEI.') FilA. ft..e) Y #t5t1iT Existing use of the property: ~:'tbtl.1" {-hll.i.. {c)I!1111.f.viAt~t.l 1 K.e.i"fc/{( f""/JI/Y. , PropO"'d ""'. of the property, (J eJ"'A~l ~Gv'b ~~ f/-u {,VUf'P~" (m;;; ~li ""'19') ZOning of Subject Lands: eJ li:. (,r . Existing: G e:r1~.yi:ti (iMA nte.lli.,'lLf R.eM~:/J.,wktii elf 2 (J'J Proposed: 11. 12. 13. 14. t~ 15. Submitted File Number Lands Affected Purpose of Status of Effect of OTHER Yes No (i.e. all or part of Application Application Application on , APPLICATIONS subject the Proposed - application) Zoning Change Durham Regional Official Plan / Amendment P"1r.kering Official Plan \I Amendment Plan of Subdivision or / r~ondominium .. ' , Mlinor Variance ~ Consenll'Severance ;/ -- Site Plan " pproval ./ 16. Access to tl).E.~ subject property is by (check the appropriate space or spaces): o Provinei,,1 Highway o A muniei;pal road that is maintained all year or seasonally o Right-of,way o Other (, .pecify) 17. Date of AC'(juisition of the subject property: , J "lieu 18. Date of construction of all buildings and structures on the subject pr~perty: i'l &J; 19. Length oftime the existing uses on the subject property have continued: 5,JIt.:t~ ti.'lYlJnit-h;'Y1 20. Services available to the subject property: (a) Existing a',nd proposed type of water services 1/....,7 (Le. muniCipal water or private well) IJ,.~ '-' /lit fill/lei PA-t... (b) Existing and proposed t~pe of sewa~e dispos~1 \1. (Le. municipall sewage disposal or pnvate septic system) l'CS ~ IUll/lJ1 C-'t PA.? (c) EXisting and proposed type of storm drainage (Le. sewers, ditches, swales or other means) At '-{ {I/ It, P Ij-,t' 21. Other supporting documents p~ reports applicable to the.prop~sed appl~cation: . . (Please list any technical stucihes of b~ckgr~und m~tenal bemg ~u~mltted to support the .appllcatlon and/or satisfy the requirements af the Plckenng OffiCial Plan, Provmclal statues and regulatrons. etc.: r;~/ -- ,pf{1.7 ILl [utl!/l(,. fte/jr"llf>v' r:~~/;'(~~1;;>~1 22. Has the subject property ever )deen the subject of a previous application to amend a zoning by-law? DYes Ef No If yes, please provide the specifics (Le. applicant, purpose, year, file number, etc.): ,#\ 4 '"" " \.. r... 23. Is there one or more livestock barns or manure storage facilities located within 500 metres of the boundary of the subject property? DYes kf No If yes, please complete the "Minimum Distance Separation Form" which is attached and return it with the application. 24. Please complete the "Screening Questionnaire for Identifying Potentially Contaminated Sites" which is attached and return it with the application. 1. That applicant agrees that this application and all studies submitted in support of this application may be made available for public viewing, pursuant to the provisions of the Municipal Freedom of Information and Protection of Privacy Act, 1989. All vegetation the lands that are subject to this application must be maintained during the processing of the application. No regrading is permitted on site during the processing of the application. Applicants are advised that there may be additional approvals (Le.site plan approval, building permit, etc.) and additional fees and charges associated with any development approved in conjunction with this application. 5. Applicants may be required to provide additional information that will assist the City of Pickering in assessing the application. The applicant and owner agree to co-operate with the City of Pickering and all of its staff in allowin Cit staff to ins ect the sub'ect pro ert . Dated ~t ~he n2 /.-1'1 of !ff~ this J. 7day of /=i?g " . . in ih~ y~ar of . ~ ~ I, ttL!;(__ :U'_ (/1-i'; , _~ of the a~ # . of yu~ ~ In the of - solemn y declare that all the statements contained in this application and all the statements contained in all the exhibits transmitted herewith are true and I make this solemn declaration conscientiously believing it to be true and knowing that it is of ttie same force and effect as if made under oath and by virtue of the Canada Evidence Act. I also agree to allow the City of Pickering its employees and agents to enter upon the subject property for the purpose of conducting inspections, surveys and tests that may be necessary to this application. I further agree to maintain all vegetation on the site and shall not cut or destroy any vegetation or regrade the site during the processing of this application and fully understand and agree to comply with all of the Applicant's Acknowledgements as sr' iut above. Declared before me at the (; ''!=:J of -Pld<.Qrl~ in the K~I~ of -:\J..jl hCJV'r.. this d-~ t1\ day of F.r1 hr, ,C~ ' in the year of .-?J?cY''''r# Acom~n~~ tJ) I- Z ~ ~ 2. I-w ZC>3 <( C . U w 4. :J..J a..s: a.. 0 Z ~ U <( 6. Si llENISEIINNE nvr:, a Commissione~et ~gICna' Municipallly of Ourhalll. forti:; ,,2Jor8tlon of the Cityol Pickering. ....,.lres March 3D. 2007. Office Use File Number: Date Received: Checked bv: I Date Acceoted: Screening Questionnaire for Identifying Potentially Contaminated Sites t: ~ 'I: g ,"t 2, development applications on sites that may be . uideline fo~ Use al contaminated aUhey have 1. Name of Applicant: fIt</Src rt.f Cil~1 ~7/) a Address: :24-z... 11A.1l-)(()A1 r.;' J;..f/t- Postal Code: Telephone No.:4i6'62.g-4tj20 Fax No.: 4ft.. 221.-4.ZSr:; E-Mail Address: F~Lls..._rla'Jlt?f'9H;;;,:f(). Name of Registered Owrrer: '?;C11MOLtI2.IJ$. fJIZePC 1C:7/i;S LTD Address: 22'"2.- 1tMAp-tft"'-. f+Ve TCl/... Postal Code: M/ft I f:,.3 2. Telephone No.: Fax No.: E-Mail Address: 3. Location of subject property (the subject property is the area to which the application applies): W( 0 'B/(O( Ct . 13 -,. Sf. Municipal Address: 4. Legal description (Lot, Concession, Registered Plan Number): . PMfI, l0 4 f J q ! l.ev1 rt ,<VtJV1 l C4{Jf(- 3,'116 I fJC,f,-'lrf- Existing use: /tu 1z'rM{),hiJ.( ~ 112) J .J' UI'Y;J'J4{Y''Yzlal l fubu..t n'U1-!_ ~ Proposed use(s) and/or project description: (;, 6. Is the application on lands or adjacent to lands that are or were previously used for anyone of the following: (a) Industrial uses (e.g., manufacturing, warehousing or a transport terminal)? DYes 0 No l3"'" Uncertain (b) Commercial uses where there is a potential for site contamination (e.g., a gas station, a dry cleaning plant, chemical or PCB storage)? DYes g/ No 0 Uncertain (c) Land filling activities? ~/No o Uncertain DYes (d) Above-ground or underground storage tanks or buried waste on the property (e.g., heating fuel tanks, petroleum tanks)? DYes g' No 0 Uncertain (e) Agricultural activities where potentially toxic chemical products may have been used as pesticides (e.g., orchards)? o Yes ~ No 0 Uncertain Screening Questionnaire for Identifying Potentially Contaminated Sites (continued) Page 2 (f) A weapons firing range? o Yes ~ No o Uncertain n4A I.... '"1 7. If buildings exist or previously existed on the subject property, are there any building materials remaining on the property that are potentially hazardous to pUblic health (e.g., asbestos, chemicals, PCB's, etc.)? DYes g" No o Uncertain 8. Is there any reason to believe that the subject property may have been contaminated based on a . ". . prevIous lana use on tne ~perty or trom !'and uses on adjacent properties? o Yes if No. 0 Uncertain Possible offending uses can include disposal of waste minel'als, raw material storage, residues left in containers, maintenance activities and spills. Some commercial properties such as gasoline stations, automotive repair garages and dry cleaning plants have similar potential. The longer a property is under industrial or similar use, the greater the potential for site contamination. Also, a series of different industrial or like uses on a site could potentially increase the number of chemicals which are present. ~*"ii1i'~ii~,~~~, Is the nearest boundary of the subject property within 500 metres (1,640 feet) of the fill area of an operating or known former landfill or dump? DYes r f!f" No' 0 Uncertain If yes, the City may require the proponent to evaluate the presence and impact of any adverse effects or risks to health and safety and that the necessary remedial measures are taken. The City shall regulate development within the 500 metre area in order to protect public health and safety and to ensure land use compatibility. 10. Has any environmental report related to the identification or clean-up of soil contaminants or waste materials been undertake~or completed on the subject site? DYes 0' No 0 Uncertain If yes, please identify reports below and submit two copies with the development application. Please include the title of the report(s), the name of consultant(s) and the date of the report(s): Declaration by Owner To the best of my knowledge, the information provided in this questionnaire is true. I agree for the purposes of the Municipal Freedom of Information and Protection of Privacy Act, 1989, to authorize and consent to the use by or the disclosure to any person or public body of any personal information that is collected under the authority of the Pfanning Act for the purposes of processi~:~~IiCation. 6tLlo tk(4d(fN~ ~/~ Name (Please print) Signature by Owner A -7 .. / /7/ (Please note that this cannot be signed by an agent) JJ~ - 1/ /t/.{;L Date I w ::> z w ?E o (t:: o >- ::r: PLUMMER STREET QUARTZ ST. ~ -l <( (/) ~ u o fr:: aJ >- o I- BAYLY STREET BAYLY STREET City of Pickering Planning & Development Department PROPERTY DESCRIPTION PART OF LOT 19, CONCESSION 1 (PART 1, 40R-21855) OWNER DOUMOURAS PROPERTIES LTD. DATE MAR. 26, 2007 DRAWN BY IB FILE No. A02/07 SCALE 1 :5000 ~ U o 0: m CHECKED BY RC l' o 0 oure..: T.ronet Ent.rprl..s Inc:. ond It. euppll.r.. All rIght. R...rv.d. Not 0 pion of .urv.)". 2005 MPAC and It. auppll.r.. All 1"1 ht. R...rved. Not 0 Ian of Surv. . PN-4 i I i i i j i i ; I I , ; ; ; i I i , i i I i I ! ~<. I' I i i ~ . i I i i i i i i I I II ; i . i ; i I I ; l i !~ i i I i i i i i I i j ! ; i . i i i i ! i I ; i ! i INFORMATION COMPILED FROM APPLICANT'S SUBMITTED PLAN A 02/07 - DOLJMOURAS PROPERTIES LTD. -~~ ..... ~."..~ -- --- e::> 0::::) ! (::3 0::::) ..Ill " 7.0" 1m H ...~ H <it .@ Ii! .. ~ Inn I .... ........'... IlAYlV STREET !T\SITE PLAN t:i\ ~ICAIE:UIIIO \D TO AMEND THE ZONING BY-LAW FOR THE PURPOSE OF ADDING COMMERCIAL USES TO THE LIST OF PERMITTED USES -, 4"'" l' a ~ THIS MAP WAS PRODUCED BY THE CITY OF PICKERING PLANNING & DEVELOPMENT DEPARTMENT, INFORMATION AND SUPPORT SERVICES SECTION, MARCH 26, 2007. The Regional Municipality of Durham Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax: 905-668-9963 E-mail: clerks@region.durham.on.ca www.region.durham.on.ca Pat M. Madill, A.M.C.T., CMM I Regional Clerk "Service Excellence for our Communities" " 4~1 \~ t' March 30, 2007 eo(ZR ~ 1--01 RECE~VED CITY OF PICKERING MAR 3 02007 The Right Honourable-Stephen Harper Prime Min~r..atCinada Ho~eft.;ommons 8ttawa, ON K1A OA6 CLERK'S DIVISION RE: RESOLUTION - GREATER TORONTO AIRPORTS AUTHORITY "LET'S GET A FAIR DEAL" CAMPAIGN, OUR FILE: C12 Honourable Sir, the Planning Committee of Regional Council considered the above matter and ata meeting held on March 28,2007 . Council adopted the following recommendations of the Committee: "a) THAT Durham Region Council support the "Let's get a fair deal" campaign initiated by the Greater Toronto Airports Authority to achieve a rent deal that is fair in comparison to other airports and keeps Toronto competitive with other international airports' in North America; and . . b) THAT the Federal Government be requested to reduce the rent charges applied to Toronto Pearson International Airport inan amountequivalent to the rent reduction approved for the Vancouver Airport; . c) THAT a copy ofthis resolution be forwarded to the Prime Minister of Canada; the Federal Minister of Transport, Infrastructure and Communities; the Greater Toronto Airports Authority; and the Area Municipalities." ,./}) : .1 . : ..! 'r I r' A') \ ., , )~L5L~j .....-, P.M. Madill, AMCT, CMM I Regional Clerk R)F:~:G,~'\!I\t &ro: De v~ ~ ~'~rg0\i'" 'T. Ld n t'") ~-"......,.__.. ~ l~ ~ ~ !;.-'-'-" PMM/tf Enclosure ~_.._.- c: Please see the attached list FILE @ Apf'i I I Co +h . Co U.nc~ \ Receive t:~." 'Af~rmcit'ic>;) 100% Post Consumer ,hlf'",' \, <t .~ -2- c: ' The Honourable Lawrence Cannon, Minister of Transport, Infrastructure & Communities L. McCoomb, President and CEO, Greater Toronto Airports Authority , M. deRond, Clerk, Town of Ajax G.S. Graham, Clerk~Administrator, Township of Brock P.L. Barrie, Clerk, Municipality of Clarington S. Krane, Clerk, City of Oshawa ' -.O.A...B.entle.YI-.Clerk..:.CitY...otBiGk.e.r.iD9- " K. Coates, Clerk, Township of Scugog D. Leroux, Clerk, Town'ship of Uxbridge P. . Jones, Clerk, Town of Whitby A.L. Georgieff, Commissioner of Planning ".'\ 4 t' l' ;::1 Minister Responsible for Seniors 9th Floor, Hearst Block 900 Bay Street Toronto ON M7A 2E1 Tel.: (416) 326-9326 Fax: (416) 326-9338 Ministre dell!gue aux Affaires des personnes agees 9" etage, Edifice Hearst 900, rue Bay Toronto ON M7A 2E1 Tel.: (416) 326-9326 Telec.: (416) 326-9338 March 2007 Dear Mayor (or Reeve), ,.~..;ltB ~ ~I ~ ! . IlIIDIIo. ~ . ~-" Ontario ; coR-R. ~9-0J FleCEIVED CITY OF PICKERING MAR 2 6 2007 CLERK'S DIVISION I am writing to ask that you consider officially proclaiming June as Seniors' Month in your community this year. Ontario has been celebrating Seniors' Month for more than 20 years now. Hundreds of communities across the province hold events to recognize the contributions of older adults and to promote awareness of active living and healthy lifestyle choices. The theme this year is Active living: Share Your Experience. Our goal is to encourage older adults to become involved in programs so that their wisdom and experience might benefit others. In the past, communities have reached out to older Ontarians by organizing local information fairs, celebrating seniors' achievements, providing information, and by encouraging seniors to remain active and engaged. Seniors' Month is a good opportunity to put the spotlight on the local services and programs available in your community to help frail seniors live with dignity, and as independently as possible. For your convenience, a sample proclamation is enclosed for your consideration. Please let us know if you will be honouring seniors in your community this June with a local proclamation. You can contact us by email atseniorsmonth@ontario.ca. We will be sending promotional materials soon. Please let us know what you are planning and we will post your event information on the Ontario Seniors' Secretariat website found at www.ontarioseniors.ca. Sincerely, ~~~ Jim Bradley Minister Enclosure 0126 DF-> FilE T!;,;;;F: ,c\P?;'~: ACTION , fY\ o\-\on +0 PC"()C..la. VV\ Apl~ lb C'OlAhC"; I Seniors' Month Proclamation " ,.. t0U Seniors' Month June 1 - 30, 2007 WHEREAS Seniors' Month is an annual nation-wide celebration; WHEREAS seniors have contributed and continue to contribute immensely to the life and vibrancy of this community; WHEREAS seniors continue to serve as leaders, mentors, volunteers and important and active members of this community; WHEREAS their contributions past and present warrant appreciation and recognition and their stories deserve to be told; . WHEREAS the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community; WHEREAS the knowledge and experience seniors pass on to us continues to benefit all; I, Mayor , do hereby proclaim June 1- 30, 2007 Seniors' Month in and encourage all citizens to recognize and celebrate the accomplishments of our seniors. Dated in the Mayor's Office on this , 2007. day of Mayor Bentley. Oebi From: Sent: To: Subject: Buchan, Adriana on behalf of Clerks Web Email ~ 0 t? n "_1 3- G'1 April 2, 2007 1: 19 PM \.,.: f'-I"- u- ,...; r-: -Sentley, Debi L ~ .:t:W: Mth. of May, 2007/May 1, 2007 Hepatitis C Awareness Proclamation -----Original Message----- From: Smilin' Sandi [mailto:smking@rogers.com] Sent: April 2, 2007 12:38 PM To: Mayor Web Email Cc: Clerks Web Email Subject: Mth. of May, 2007/May 1, 2007 Hepatitis C Awareness Proclamation His Worship Mayor David Ryan and distinguished Council Members, My name is Sandi King (Smilin' Sandi) and I am the Founder/Volunteer Facilitator of the Durham Hepatitis C Support Group. Since 1999, in partnership with Durham Region Health Department, our group has supported people across Durham Region/GTA and S.Ont. communities living with/affected by this insidious, blood-borne virus and have helped to educate the public. As of March 16, 2007 2, 345 cases of Hepatitis C have been reported by Durham Region Health Department. It is estimated that between 300,000 and 400,000 Canadians are living with Hepatitis C (2/3 undiagnosed as yet) and are at risk for developing cirrhosis, liver failure, liver cancer and a wide variety of Hepatitis C mediated auto-immune diseases. This life-threatening disease is the number one reason for liver transplants in North America. Hepatitis C may take ten to thirty years to destroy its host. In the absence of a vaccine or effective treatment therapy, only public awareness and education can halt the spread of the disease. May 1st as Hepatitis C Awareness Day and the month of May, 2007 as Hepatitis C Awareness Month have been proclaimed by the Regional Municipality of Durham. The proclamation is an opportunity to enhance awareness, education, tolerance, understanding, and to be a beginning point for healing of the grief for those who have succumbed to Hepatitis C. Please assist me in furthering my mission to spread the word about this silent, misunderstood epidemic by proclaiming May 1st as Hepatitis C Awareness Day and May, 2007 as Hepatitis C Awareness Month in the City of Pickering. Sincerely, Ms. Sandi King (Smilin' Sandi) smking@rogers.com Durham Hepatitis C Support Group http://creativeintensity.com/smking/durhamgrp.htm {xxxxx) : : : : : : : : : : : : : : : : > Sandi's Crusade Against Hepatitis C http://www.creativeintensity.com/smking/ Smilin' Sandi's homepage providing Education, Support 1 A f'f'/ I '/\ - I ~ C i1 C06..I\cJ I-n Z'k cJ ,~,j~_ I~,..,. Dear Mayor David Ryan: National Blood Donor Week will be celebrated this year from June 11-16 and Canadian Blood Services respectfully requests that you proclaim the week as National Blood Donor Week in the City of Pickering. Your.support will go a long way to thanking donors for their commitment to the well~b~ing of their fellow Canadians and highlighting the need for many more to ]Oln the movement. ".5"". l'- C. 0 R. f2 g. y..-a I h. Your proclamation would be an ideal complement to the National Blood Donor Week proclamation which is currently making its way through the federal parliamentary process. As well, this year, Canada has been selected as the host country for World Blood Donor Day on June 14 by the World Health Organization. Canadian Blood Services and Hema-Quebec will work in conjunction with Health Canada to thank blood donors around the world for their selfless gifts, and to raise awareness of the universal need for safe blood and blood products. Our research shows that more than half of Canadians will need blood for themselves or a family member, yet less than four percent of the eligible population donated last year. This year Canadian Blood Services will need to collect 880,000 whole blood donations and recruit 80,000 new donors to meet the needs of patients _ cancer patients, patients who need life-saving surgery, trauma victims and many others who depend on a stable blood supply year-round. Without the support of the generous volunteer donors in your city, we would not be able to provide this lifesaving service to Canadians. Enclosed, please find a proclamation template:for your reference. If you need additional information or have any questions, please contact Renee Naiman at 416-313-4451 or bye-mail atrenee.naiman@blood.ca Thank you in advance for supporting National Blood Donor Week. (See attached file: Mayoral Proclamation template 2007 - final. doc) Sincerely, Janine Smith, Clinic Recruitment Coordinator Donor Services Ajax, Pickering, East Scarborough, Markham Region 416-313-4583 C53 Canadian Blood Services its in you to give Mayoral Proclamation for "N ational Blood Donor Week" WHEREAS the blood supply in Canada is managed by two not-for-profit organizations - Hema-Quebec and Canadian Blood Services; WHEREAS Canada has one of the safest blood systems in the world; WHEREAS over half of Canadians will require blood or blood products for themselves or a family member during their lifetime; WHEREAS less than four per cent of eligible Canadians donate blood and blood products every year; WHEREAS more blood donors are needed in Canada to meet the demand for blood and blood products; WHEREAS blood donation includes not only the gift of whole blood, but gifts of plasma, platelets and bone marrow as well; WHEREAS every blood donation has the power to save the lives of up to three people; WHEREAS a greater awareness of the importance of becoming a blood donor is required to engage more Canadians in helping their fellow citizens; WHEREAS blood donors are volunteers who are not remunerated, and therefore the act of donating blood and blood products is genuine act of altruism; WHEREAS blood donors in Canada are the lifeblood of their communities, and their acts of kindness and generosity should be honoured with a national week of celebration; WHEREAS the World Health Organization (WHO)has declared June 14 of every year as "World Blood Donor Day", a day to honour those who give the gift of life; AND WHEREAS, throughout the world, 192 WHO Member States, 181 National Red Cross and Red Crescent Societies, and 50 national voluntary blood donor organizations and blood transfusion spedalists have agreed to support World Blood Donor Day each year; " .... ( . '""\ .If I.. v':t NOW, THEREFORE, be it resolved that I, [name], [title] of [city], herby proclaim the week in which June 14 occurs, as "National Blood Donor Week". Dated at [place] this [day] day of [month], 2007. Cu.,! o~ "5- (. .... ,-.J April 16, 2007 COMMITTEE REPORTS a) REPORT PO 2007-01 OF THE PLANNING & DEVELOPMENT COMMITTEE P & 0 Pages Blue 1. Director, Planning & Development Report PO 07-07 Bramalea Limited/Merrick Homes (Valleyridge) Inc. - Phase 1 Plan of Subdivision 40M-1735 Bramalea Limited/Merrick Homes (Valleyridge) Inc. - Phase 2 Plan of Subdivision 40M-1762 Bramalea Limited/Merrick Homes (Valleyridge) Inc. - Phase 3 Plan of Subdivision 40M-1778 Final Assumption of Plans of Subdivision 9-15 1. That Report PO 07-07 of the Director, Planning and Development regarding the Assumption of Plans 40M-1735, 40M-1762 and 40M- 1778, be received; 2. That the highways being Valley Ridge Crescent, White Pine Crescent, Thicket Crescent and West Lane within Plan 40M-1735 be assumed for public use; 3. That the highways being Thicket Crescent, Secord Street and Copley Street within Plan 40M-1762 be assumed for public use; 4. That the hi~Jhways being Thicket Crescent and Sandcherry Court within Plan 40M-1778 be assumed for public use; 5. That the services required by the Subdivision Agreements relating to Plans 40M-1735, 40M-1762 and 40M-1778, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 87, Plan 40M-1778; 6. That the Subdivision Agreements and any amendments thereto relating to Pians 40M-1735, 40M-1762 and 40M-1778, be released and removed from title; and, ", r=:' .,-., l ~),o 7. That By-law 1416/82 (Places of Amusement) be amended to include the roads being Valley Ridge Crescent, White Pine Crescent, Thicket Crescent and West Lane within Plan 40M-1735, Thicket Crescent, Secord Street and Copley Street within Plan 40M-1762; and Thicket Crescent and Sand cherry Court within Plan 40M-1778. 2. Director, Planning & Development, Report PO 08-07 1441483 Ontario Inc. Plan of Subdivision 40M-2155 Final Assumption of Plan of Subdivision 16-19 1. That Report PO 08-07 of the Director, Planning & Development regarding the Assumption of Plan 40M-2155, be received; 2. That the highway being Goldenridge Road within Plan 40M-2155 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2155, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 23, Plan 40M-2155; 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2155 be released and removed from title; and, 5. That By-law 1416/82 (Places of Amusement) be amended to include the road being Goldenridge Road within Plan 40MO-2155. 3. Director, Planning & Development, Report PO 09-07 Bopa Development Inc. Plan of Subdivision 40M-2086/Plan 40R-21 062 Final Assumption of Plan of Subdivision 20-24 1. That Report PO 09-07 of the Director, Planning & Development regarding the Assumption of Plan 40M-2086 and Plan 40R-21062, be received; 2. That the highway being Shadow Place within Plan 40M-2086 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2086 and Plan 40R-21062 (stormwater management pond lying outside Plan 40M-2086), which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 29, 30, 32, 33, 34, 35 and 39, Plan 40M-2086; :",.... ,...., l ~ t 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2086, save and except from Blocks 29,30 and 39, Plan 40M-2086, be released and removed from title; 5. That By-law 1416/82 (Places of Amusement) be amended to include the road being Shadow Place within Plan 40M-2086; and 6. That Counc:i1 enact a By-law to dedicate Block 31, Plan 40M-2086 as public hi!ghway. 4. Director, Planning & Development, Report PO 10-07 Parkmount Building Corporation/Daste Investments Limited Plan of Subdivision 40M-2056 Final Assumption of Plan of Subdivision 25-28 1. That Report PO 10-07 of the Director, Planning & Development regarding the Assumption of Plan 40M-2056, be received; 2. That the highway being Pineview Lane within Plan 40M-2056 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2056, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenanc1e, save and except from Blocks 21, 22, 23, 24 and 25, Plan 40M-2056; 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2056, save and except from Blocks 21,22,23 and 24, Plan 40M-2056, be released and removed from title; and 5. That By-law 1416/82 (Places of Amusement) be amended to include the road being Pineview Lane within Plan 40M-2056. C53 5. Director, Planning & Development, Report PD 11-07 Director, Operations & Emergency Services West Rouge Canoe Club Request for Extension of Lease Agreement with Toronto and Region Conservation Authority For Paddlinq Facilitv on West Spit of Frenchman's Bav 29-33 1. That the request of the West Rouge Canoe Club to extend its lease agreement with the Toronto and Region Conservation Authority for the next three years on an annual basis commencing with the period November 1, 2006 to October 31, 2009, to accommodate a temporary compound on the west spit of Frenchman's Bay for the storage, within trailers, of canoes and kayaks associated with the club's paddling facility, be supported by Council, and 2. Further, that the City Clerk forward a copy of Report PD 11-07 to the Toronto and Region Conservation Authority. C59 b) REPORT EC 2007-06 01= THE EXECUTIVE COMMITTEE Executive Pages Yellow 1. Director, Operations & Emergency Services, Report OES 14-07 Municipal Bridge Maximum Gross Vehicle Weight Restrictions - By-law to establish load limits 1-9 1. That Report OES 14-07 of the Director, Operations & Emergency Services, regarding the establishment of safe load limits on municipal bridges be received; and 2. That the attached draft by-law limiting the gross vehicle weight of any vehiclE~ or any class thereof, passing over certain bridges, under the jurisdiction of the Corporation of the City of Pickering, be enacted. 2. Director, Operations & Emergency Services, Report OES 16-07 Tender T -1-2007 - Tender for BulmE~r Bridqe and Reesor Bridqe Rehabilitation 10-19 1. That Report OES 16-07 of the Director, Operations & Emergency Services, regarding the Bulmer Bridge and Reesor Bridge Rehabilitation be received; 2. That Tender T-1-2007 submitted by Marbridge Construction Limited for Bulmer Bridge and Reesor Bridge Rehabilitation at a cost of $906,235.34 (GST included) be accepted; 3. That the tOltal gross project cost of.$ 1,153,745 (GST included) including the tender amount, and other associated costs and the total net project cost of $1 ,088,439 , be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $ 372,525 to be funded from the Canada Ontario Municipal Rural Infrastructure Fund (COMRIF) Grant Intake 1; b) the sum of $100,000 to be funded from the "Move Ontario" Reserve; c) the sum of $ 615,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 10 years, at a rate to be determined; ~. (\ "'. t,OJ d) the balance amount of $ 914 to be funded from the 2007 Current Budget; e) the annual repayment charges in the amount of approximately $83,600 be included in the annual Current Budget for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; f) the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; g) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 3. Director, Operations & Emergency Services, Report OES 17-07 Tender T -3-2007 - Tender for Old Brock Road, Claremont - Road Reconstruction 20-29 1. That Report OES 17-07 of the Director, Operations & Emergency Services, regarding the Old Brock Road, Claremont Road Reconstruction be received; 2. That Tender T-3-2007 submitted by Wyndale Paving Company Limited for Old Brock Road, Claremont Road Reconstruction at a cost of $368,016.10 (GST included) be accepted; 3. That the total gross project cost of $ 548,746 (GST included) including the tender amount, and other associated costs and the total net project cost of $517,685 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows:: a) the sum of $275,000 to be funded from the "Move Ontario" Reserve; " r: .J! f '".; 'J \... "v 1. b) the sum of $242,000 to be financed by the issue of debE~ntures through the Regional Municipality of Durham, over a period not exceeding 10 years, at a rate to be determined; c) the balance amount of $685 to be funded from the 2007 Current Budget; d) the annual repayment charges in the amount of approximately $32,900 be included in the annual Current Bud!~et for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; f) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CS 17-07 New Binqo Revenue Model 30-42 1. That Report CS 17 -07 of the Director, Corporate Services & Treasurer be received; 2. That the draft by-law included as Attachment 1 to provide for the licensing of Bingos, Raffles and Other Lottery Schemes be enacted; and, 3. That the appropriate staff of the City of Pickering be given authority to give effect thereto. Citq ,,~ " 6 r'l. I, ;..; \.. ~- April 16, 2007 NOTICE OF MOTION a) Councillor McLean and Councillor Littley gave notice that they will at this meeting of Council present the following motion: ELECTION SIGNAGE WHEREAS the environment and landfill sites have become critical local and national Issue; WHEREAS thousands of non-renewable plastic signs are used on public boulevards in every federal, provincial and municipal election and that this constitutes an enormous waste and high cost to candidates and to municipalities; WHEREAS the City of Pickering receives many complaints about public boulevard signs dangerously close to sightlinE~s for traffic and generally appearing unattractive; WHEREAS the number of lawn signs on public boulevards has expanded dramatically in the last several elections and many residents complain that it is overdone and getting out of hand; WHEREAS candidates may earn sign locations on the front lawns of residents and communicate to residents in direct, person-to-person ways; WHEREAS there will likely bE~ a federal and provincial election in 2007, subjecting the municipality to ten weeks with signs on public boulevards if no action is taken; WHEREAS many municipalities in the Greater Toronto Area, including the City of Toronto, City of Kitchener, City of Hamilton and City of Burlington have successfully implemented bans on lawn si<gns on public boulevards and on public property; NOW THEREFORE, be it resolved that The Corporation of the City of Pickering hereby establishes a ban effective immediately on all campaign elections signs being located on public boulevards, or publically owned property within the City of Pickering, in the spirit of furthering Pickering initiatives on sustainability; THAT the fines for each violajUon be set in accordance with the average from other municipalities in Ontario with similar bans; and C63 THAT the Regional Municipality of Durham be requested to implement a similar ban for Regional boulevards in Pickering and that the Re~~ion be further requested to consider a region wide ban. b) Councillor Littley and Councillor Johnson gave notice that they will at this meeting of Council present the following motion: TRANSPORT CANADA - FEDERAL AIRPORT LANDS DUE DILIGENCE REVIEW OF THE GTA'S MASTER PLAN FOR PICKERING WHEREAS the Council of the Corporation of the City of Pickering passed Resolution #172/04 on December 20,2004, #207/05 on November 21,2005 and Resolution #84/06 on June 19, 2006, with respect to supporting a public and independent due diligence review of the Greater Toronto Airports Authority's Master Plan for the Federal Lands in Pickering including a request to provide intervener funding; and WHEREAS the United Nations Intergovernmental Panel on Climate Change, (IPCC), estimates that the high altitude emissions from aircraft could have a warming impact of two - four times their carbon dioxide emissions alone; and WHEREAS the Intergovernmental Panel on Climate Change indicates 'there would not appear to be any practical alternatives to kerosene-based fuels for commercial aircraft for the next several decades'; and WHEREAS because of growing concerns about global warming and the impact of air travel on it, governments will need to begin taking action to regulate aircraft emissions. NOW THEREFORE BE IT RESOLVED THAT the Council of the City of Pickering reconfirm its support for Resolution #172/04 on December 20, 2004, #207/05 on November 21, 2005 and Resolution #84/06 on June 19, 2006; in addition, the City urges the Federal, Provincial and Regional Governments to support the following; 1 ) THAT the Federal Minister of Transport be urged to proceed expeditiously to conduct a review of the Greater Toronto Airports Authority's Master Plan for the Pickering lands and the need for an airport at Pickering and proceed with the review in an open, public and transparent process; and 2) FURTHER THAT Transport Canada and Environment Canada be requested to include a study that considers how the following economic and environmental factors would effect the future of air transportation and the needs analysis of the Greater Toronto Airports Authority's Master Plan demand forecast to 2032 and the business case for Pickering: r., 6' .. r ' I'r '- . 'i a) rising fuel pricE~s & peak oil; and b) the impact additional emissions would have on air quality as well as contribute to climate change; and c) the economic impact that future government action to control emissions may have; and 3) FURTHER THAT thE! Federal Government remain committed to protecting the Federal Pickering Lands; and 4) FURTHER THAT this resolution is supportive of the Corporation of the City of Pickering's Partners for Climate Protection Program and Sustainable Pickering initiatives. 5) FURTHER THAT a copy of this resolution be forwarded to the Prime Minister of Canada; the Federal Minister of Transport, Infrastructure and Communities; the Premier of Ontario; the Ontario Minister of Transportation; the Federal and Provincial Opposition Parties; GTA MPS and MPPs; the Greater Toronto Airport Authority; and the GTA Area Regional and Local Municipalities. c) Councillor O'Connell and Councillor McLean gave notice that they will at this meeting of Council present the following motion: CN TRAIN WHEREAS the recent derailment of the cargo train on the Canadian National Railway (CN) line in the City of Pickering has brought forth the realization that the speeds and restrictions of such trains traveling in our City must be updated to reflect the changes of our community; and WHEREAS the City of Pickering is no longer a rural area with little to no residential dwellings, in fact over thE3 last number of years our population has increased significantly; and WHEREAS there are a number of homes directly adjacent to the CN tracks which run throughout the City, who have been experiencing a number of problems including structural damage to their homes from the vibrations of the trains speeding through; and WHEREAS reducing the speeds of CN trains in the City of Pickering to reflect our urban composition will reduce the vibrations along the tracks thus reducing structural damage to residences and buildings adjacent to CN tracks; and C65 WHEREAS the City of Pickering views the safety of our residents to be of the utmost importance, therefore reducing the speed of trains travelling through our City will help to prevent future derailments and prevent further structural damage and the potential for tragedy; and NOW THEREFORE The City of Pickering resolves to eN to recognize the City of Pickering as an "Urban" location thus determining a more appropriate speed of which their trains will maintain while travelling through our urban neighbourhoods. Additionally, the City of Pickering requests to CN to update their travel schedules to take into account our residential urban locations and thus eliminate the use of whistles. d) Councillor O'Connell and Councillor McLean gave notice that they will at this meeting of Council present the following motion: COMMUNITY SAFETY ZONE WHEREAS it is becoming increasingly clear that there are still many inconsiderate drivers who believe that when they speed their actions do not have an impact on the community; and WHEREAS the act of speeding is the leading cause of most accidents and often lead to injury or loss of life; and WHEREAS speeding in school zones puts societies most vulnerable at risk and causes great concerns with parents and school employees; and WHEREAS the City of Pickering views the safety of our residents and children to be of the utmost importance; and WHEREAS increased fines and demerit point penalties is a proven deterrent and leads drivers to recognize the dangers of their actions in designated "Community Safety Zones"; and NOW THEREFORE The City of Pickering resolves to Durham Regional Police Services Board (DRPSB) to declare a "Community Safety Zone" on any arterial roads where a school is located. Also, the City of Pickering requests from DRPSB an increased surveillance in these zones through traffic control measures and an increased police presence during school hours. Ciiq 0# I'"~ 6 ""...' r .,. \.. U April 16, 2007 BY-LAWS 6752/07 Being a By-law to dedicate Block 31, Plan 40M-2086, Pickering as public highway. [Refer to Planning & Development Committee Page 024] 6753/07 Being a by-law to limit the gross vehicle weight of any vehicle or class thereof passing over a bridge under the jurisdiction of the Corporation of the City of Pickering pursuant to the Highway Traffic Act, R.S.O. 1990. c.H.8, as amended. [Refer to Executive Committee Pages 006 & 007] 6754/07 Being a by-law to provide for the Appointment of Lottery Licensing Officer and to provide for the Licensing of Bingos, Raffles and Other Lottery Schemes [Refer to Executive Committee Pages 035 - 042] 6755/07 Being a by-law to appoint an Animal Services Officer as a Municipal Law Enforcement Officer for the Purpose of Enforcing the by-laws of the Corporation of the City of Pickering. (By-law attached) THE CORPORATION OF THE CITY OF PICKERING '. ' 6 ..~.. If BY-LAW NO. 6755/07 Being a by-law to appoint an Animal Services Officer as a Municipal Law Enforcement Officer for the Purpose of Enforcing the by-laws of The Corporation of the City of Pickering. WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. Ashlyn Young is hereby appointed as a municipal law enforcement officer in and for the City of Pickering in order to ascertain whether the provisions of all by-laws of The Corporation of the City of Pickering are obeyed and to enforce or carry into effect the said by-laws. 2. This appointment shall expire upon the employees noted in Section 1 cease to be employees of the City of Pickering or until the repeal of this by-law. 2. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 16th day of April, 2007. David Ryan, Mayor Debi A. Bentley, City Clerk Citq ()~ Minutes I Meeting Summary Heritage Pickering Advisory Committee March 20, 2007 7:00 pm Main Committee Room Attendees: Councillor Johnson Theresa Abernethy Shirley Curran Karen Emmink Richard Fleming Shawna Foxton Pam Fuselli Jim Simpson Gordon Zimmerman Also Present: D. Bentley, City Clerk L. Roberts, Committee Coordinator Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 1. Welcome and Introductions Councillor Johnson welcomed everyone and introductions were made. He noted that Council had wanted more diversity on the committee this year and stated he felt we will now have that with our new member Richard Fleming, who brings with him an urban element. 2. Terms of Reference Councillor Johnson turned the meeting over to Debi Bentley. Debi explained the terms of reference, explaining we would go through this tonight and receive comments, and approve it at the next scheduled meeting. Debi noted that she is working on having a Provincial representative come out to a future meeting. Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Debi also explained the mandate of the Committee through the handout. She went over some of the main points of the draft terms of reference: . All minutes must be published . We are under strict rules as per the Municipal Act . Agendas will be on the website one week prior to the meeting . Minutes will be marked as "unapproved" and on the website within a week Pam noted that she would like the Committee to have the opportunity to meet with Council outside of a regular Council meeting to provide more opportunity for debate, rather than being limited to 10 minutes. Discussion ensued on this matter. Some suggestions made: . Invite Council to attend a Heritage Pickering Advisory Committee meeting . Councillor Johnson felt we should invite Council as a whole to our meeting . Meet with Council on a Monday evening prior to the regular meeting . It was suggested using a 5th Monday for a meeting date and combining this with the Mayor's Town Hall Forum. Holding a meeting on a Monday would enable the majority of Councillors to be available to attend. It was noted the difficulty in scheduling around the Councillor's schedules, as many of them attend numerous meetings throughout the week. . Member felt that inviting members to a scheduled Heritage meeting would be the best Debi explained the new meeting schedules as well as the delegation process. The new Council schedule to be emailed to all members Linda to send Debi will let Council know about the request for an increase in the number of Committee Members in a report at the end of the two years. Any changes can be addressed at that time. Page 2 CORP0228-2/02 Item / Ref # Details & Discussion & Conclusion (summary of discussion) It was noted that a Chair is to be elected for a one year term, but this term could continue with the consent of the membership for each ye!ar after. Jim questioned the rules for the public to attend meetings. Debi explained there is no need for the public to request a delegation, although the Committee could certainly decide to do this if need be. Debi su~mested using the agenda as a means to control the public attending and speaking on matters. Gord Zimmerman questiioned whether the Committee could go directly to staff on certain matters in between the Committee meetings. Debi confirml3d that this was acceptable, but should be directed through herself or the Deputy Clerk as the designated staff resource. Pam questioned the funding for plaques, which Debi confirmed comes out of this budget. Discussion ensued on purchasing policies, sourcing and obtaining quotes. Pam indicated that previously there had been no guidance on procedures, and Jim requested that we be informed with respect to these procedures. It was requested that any changes or recommendations on the terms of reference be emailedtoLindaRoberts.prior to the next meeting date. Pam requested clarification on the wording of conservation of property in the terms of reference 3. Workplan Debi indicated the Clerk's Division had comprised a binder of heritage properties, and indicated they are still in.the process of compiling everything She suggested we compile ideas this evening and asked what we would like to see accomplished. The following suggestions were made: . Completion of Tullis and Evergreen Cottage designations . 2 designations for Glen House and Wilson House require plaques . extention of Whitevale Heritage designation . individual designations as opposed to the community as a whole need to be pursued CORP0228-2/02 Action Items / Status (include deadline as appropriate) Debi to confirm wording in legislation Page 3 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) . Inventory - should be a major priority to get this on a database . Software for database was discussed. It should be accessible to the public. Possible links from City's website to Heritage were discussed. . Whitevale Heritage Conservation guideline documents need to be reviewed. Guidelines are indicated, but there is no procedure in place to allow for enforcement or to actually follow these guidelines. . Education - through Heritage Pickering brochure - need to have display material available . The Key Stakeholders Meeting for the City of Pickering Cultural Strategic Plan is looking for a heritage representative to sit on their committee. Pam has indicated that she has been asked to do this. . Develop an education package for people interested in purchasing or those already living in heritage homes. Keep it simple, just information to advise people what can and cannot be done . Plaques for designated houses in Whitevale district. Recognize each home as opposed to the community as a whole, but the cost may be too extensive. . Partnership with community - not the City's responsibility - Thornhill was used as a good example. Possibly look into this for next year. . Inventory of the Seaton lands - is Province taking on City's role? To check with Neil Carroll . Gord questioned whether the City would have a staff member in a heritage position. Debi explained this is still under review, but noted we do have the Chief Building Inspector to assist as required. . Resource library for heritage owners - data base of information, Le. upkeep of houses, repair work, termites, who to call, etc. would be beneficial to pursue. . Dunbarton - the importance of designating Dunbarton as a heritage community was considered 4. Correspondence 4.1 Email from Susana Romero Debi referred to the hand out regarding1685 Taunton Hoad; . Cultural Heritage Evaluations conducted on site '- to be reviewed . Potential cultural heritage interested - cannot determine at this time Page 4 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) . Not identified as a Cultural Heritage property . Will it affect the heritage potential or value - no . Is there a property of identified heritage and/or archaeological in1~erest within 500 metres - potentially yes . Is this a heritage support property 4.2 Ministry of Municipal Affairs and Housing - received for information 4.3 Heritage Conservation .. Budget for one member to attend Consensus was to send Gordon Zimmerman 4.4 Membership Renewal - yes Email from Doris Chee regarding attendance at the April Pam to respond meeting of the Project Management Committee of the Seaton 4.5 Trail Management Plan. Additional correspondence received regarding the Tapestry Pam to attend Event. We could take brochures, possibly put something 4.6 together Royal Canadian Legion - Easter Parade - possibly look at this for next vear. 5.0 Heritage Permit Application & Designations Debi updated the Committee on 2390 Rosebank Road. She advised that this will be on the next agenda, as the applicants will be attending the next Heritage Pickering meeting. They were sending some revised drawings to Tim Moore for his review. Debi noted that Tullis Cottage and Barclay House were both designated in 2004. Research by the Clerk's Department indicated that the by-laws had been passed but no further registration of the by-laws took place. It was also noted that we were workinq with the City Solicitor to formalize procedu res. 6.0 Other Business 6.1 Pam questioned whether we have a notification process in place for mailouts. Oebi suggested we could follow the same procedure currently in place for our zoning mailouts, based on the heritage permit application. 6.2 Requesting permission from the Province to waive the fees at the Land Registry Office. This request is done on a yearly basis. Page 5 CORP0228-2/02 Item / Ref # Details & Discussion & Conclusion (summary of discussion) 6.3 Whitevale Spring Festival- Jim requested participation to have a booth/display at the Community Centre to promote Pickering's heritage. Event to take place May 26th, Concensus was to participate. 6.4 Discussion on blocking of hotmail emails. Pam offered to monitor the Heritage hotmail account for six months and forward accordingly. It was agreed the new email would be heritaoepickerino@pickerino It was agreed that any emails should be directed to Linda Roberts, Committee Coordinator 7.0 Next Meeting Tuesday, April 17, 2007 at 7:00 pm. To be finalized: 2007 Terms of Reference 2007 Workplan Meeting Adjourned: 8:50 pm Copy: Mayor Ryan Members of Council Chief Administrative Officer CORP0228-2/02 Action Items / Status (include deadline as appropriate) __C-. Page 6 Ciltf (1~ Accessibility Advisory Committee March 29, 2007 7:00 PM Council Chambers/CAO's Boardroom Attendees: Kelly Collins Aisha Nathifa Heywood Zoia Horne Councillor Bonnie Littley Prem Noronha Waldriff Lori Murray Chuck Moult Lisa Broad (Recording Secretary) Absent: Stephen Little Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items I Status (include deadline as appropriate) Moved by Zoia Horne Seconded by Councillor Littley That the Accessibility Advisory Committee appoint Kelly Collins as Chair of the Accessibility Committee and Stephen Little as Vice Chair. CARRIED Ben Chartier . Ben Chartier, Deputy General Manager, Specialized Services & North Durham Region Transit Commission . Mr. Chartier gave his power point presentation on the Durham Region Transit, Specialized Services sector. Moved by Kelly Collins Seconded b Aisha Nathifa Heywood 1 That the Accessibility Advisory Committee minutes of January 24, 2007, be adopted. . S.R & R Bayridges Plaza Ltd., Part of Block Y, Plan M16 (1215-1235 Bayly Street). . Kelly gave an overview of what was discussed at previous meetings. She also gave Chuck an introduction to the committee and went through what the Committee 'does'. . Chuck questioned as to whether or not ramps to get up on the sidewalks were close to the parking lots. He mentioned that sometimes the position of these ramps pose a danger because they come up right behind where cars are driving. . Mr. Grady & Councillor Pickles & CORR 13-07. . Accessible Pedestrian Signals. . Councillor Littley reviewed the application conditions for these chirping signals. . Prem to follow up with Stephen with regards to the costs of the installation of these chirp signals. From the discussion at the Regional Accessibility meeting on Tuesday March 2ih, it appears as though the Region will be providing for the costs of these. . Councillor Littley suggested that Lisa contact Mike Pelzowski to see if there have been any evaluations done on the City's crosswalks to see if there is a need for signals and if so, where this has been done. The Committee might consider applying to see if we are eligible. Prem to action. Lisa to action. . Discussion ensued on promoting the Durham Region Specialized Transit Services. . It was suggested that the Committee create a brochure for Durham Region Transit to distribute to their riders to promote the Committee. Also, the Committee would like to work on promoting the Specialized Transit Services through the website and the Committee's brochure. . The Committee briefly discussed the Workplan for 2007. It was decided that the Committee would focus on awareness and" ettin out into the commun~__ 2 . Prem will bring the updated Annual Accessibility Plan to Prem to action. the next meeting when the City of Pickering employees have had a chance to comment. . Prem then recapped the Regional Accessibility meeting. Scugog is really focusing on upgrading buildings and making their businesses more aware. Ajax's Committee was instrumental in ensuring that their new facilities were accessible. Oshawa had a great brochure and will be holding an Access Forum on May ih. They have also held staff sensitivity training. . However, Clarington has been having some iSSUE!s with their gas stations as they no longer have a full serve gas station. This makes it very difficult for people with disabilities Io fill up on gas. . Prem distributed some Regional Accessibility Plans, Ability Guides, and Visitability information packets to distribute to members. . The Visitability brochure details information on making your house accessible for visitors coming to visit you. . Prem also brought in a petition from a Clarington resident about sidewalks and trowels. It appears as though the cheaper trowels are more difficult for wheelchairs to manoeuvre around so this petition will hopefully encourage Clarington to fix this problem. . Kelly to review new Site Plans for 1862 Liverpool Road. Kelly to action. . Kelly went to the CNIB and picked up some pamphlets on accessible design and accessible text programs. Suggests putting a link on our website for citizens.. . April 25, 2007 Meeting adjourned at 8:5Ei pm. 3 Committee of Adjustment Meeting Minutes Wednesday, March 28, 2007 7:00 pm Main Committee Room PENDING ADOPTION PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer ABSENT: Eric Newton (I) MATTERS ARISING AND ADOPTION OF MINUTES Moved by Kevin Ashe Seconded by Keith Wilkinson There were no matters arising from the minutes. The minutes of the 3rd meeting of the Committee of Adjustment held Wednesday, March 7, 2007 be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF AGENDA Moved by Susan Kular Seconded by Keith Wilkinson That the agenda for the Wednesday, March 28, 2007 meeting be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, March 28, 2007 7:00 pm Main Committee Room (III) REPORTS 1. PICA 12/07 -J. & K. Muller 5435 Hoxton Street (North Part of Lot 18, Concession 9) City of Pickering The applicant requests relief from Zoning By-law 3037, to permit a proposed accessory storage building to be located in the front yard, whereas the by-law requires all accessory buildings to be located in the rear yard. The applicant requests approval of this variance in order to obtain a building permit to construct thE~ proposed accessory building. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor and Toronto and Region Conservation Authority (TRCA), both expressing no concerns. Written comments were also received from Councillor Rick Johnson in support of the application. Written comments were also received from Don & Laurel Vale of 5455 Hoxton Street with no objections to tlhe application. John & Karen Muller" owners, were present to represent the application. No further representation was present in favour of or in objection to the application. John & Karen Muller presented an aerial map of their property to the Committee and outlined the application. In response to a question from a Committee member the storage building will be used for farm equipment. Moved by Kevin Ashe Seconded by Susan Kular That application PICA 12/07 by J. & K. Muller, be APPROVED on the grounds that the proposed accessory storage building in the front yard is a minor variance that is desirable for thE~ appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the followingl conditions: 1. That this variance applies only to the accessory storage building as generally sited and outlined on the applicant's submitted plans with this application. 2 Committee of Adjustment Meeting Minutes Wednesday, March 28, 2007 7:00 pm Main Committee Room 2. That the applicant obtain a building permit and construct the accessory storage building within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 2. PICA 13/07 - Maida Group Holdings Ltd. 1751 Fairport Road (Lot 3, Plan 40M-2312) City of Pickering .. - The applicant requests relief from Zoning By-law 3036, as amended by By-law 5928/01 to permit a minimum flankage side yard width of 4.0 metres for a proposed detached dwelling, whereas the by-law requires minimum flankage side yard width 014.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the construction. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Frank Maida, owner, was present to represent the application. No further. representation was present in favour of or in objection to the application. In response to questions from Committee, Frank Maida indicated he has constructed other dwellings in the area along Dunbarton Road, and there is a warning clause due to the CN rail tracks. Moved by Susan Kular Seconded by Kevin Ashe That application PICA 13/07 by Maida Group Holdings Ltd., be APPROVED on the grounds that the proposed minimum flankage side yard width of 4.0 metres to be provided by the proposed detached dwelling is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed dwelling, as generally sited and outlined on the applicant's plans submitted with this application. 3 COrTunittee of Adjustment Meeting Minutes Wednesday, March 28, 2007 7:00 pm Main Committee Room 2. That the applicant obtain a building permit and construct the proposed dwelling within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Kevin Ashe Seconded by Keith Wilkinson That the 4th meeting of the Committee of Adjustment be adjourned at 7:15 pm and the next meeting of the Committee of Adjustment be held on Wednesday, April 18, .2007. CARRIED UNANIMOUSLY Date Chair Assistant Secretary-Treasurer 4 Cillf (J~ Minutes PICKERING ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY April 5, 2007 7:00 pm Main Committee Room Attendees: Councillor David Pickles - Chair Tanya Malika Foster Fred Gibson, Pickering Carib Canadian Cultural Association Cathy Grant, Pickering Public Library Margaret Lazarus, Valley Farm Public School Adrian Rampersad, Dunbarton High School Siobhan Saravanamuttu, Dunbarton High School Constable Lindsy Richardson, Durham Regional Police Services Sharon Singh, Pine Ridge Secondary School Ansar Siddiqui, Pine Ridge Secondary School Marisa Carpino, City of Pickering Linda Roberts, Recording Secretary Absent: Kirk Mark, Community Appointee Sethu Madhavan, Community Appointee Regrets: Mariyah Gonzales, Dunbarton High School Joanne Guindon, Durham District Catholic School Board Philip Howard, Durham District School Board Councillor Pickles welcomed members and guests and introductions were made around the table. Constable Lindsy Richardson was in attendance representing the Durham Regional Police Service. Reference was made to the cancellation of the March meeting due to weather Reference was made to the inclusion of this item to our agenda Page 1 CORP0228-2/02 as Councillor Pickles and Marisa reviewed business arising from previous meeting. Councillor Pickles indicated he had not yet obtained a contact for publishing of the essays. Constable Richardson suggested he may have one. Minutes from the February 1, 2007 meeting were handed out and approved. Constable Richardson to look into a contact and send information to Marisa 4.1 Tapestry Marisa explained the Tapestry event, which is being held on Saturday, June 9th from '12:00 pm to 4:30 pm at the Pickering Museum Village. This event is free to the public. Marisa listed all the organizations involved this year. One difference will be that each group will be inhabiting a building as opposed to being on stage. There will also be passports this year. Tanya inquired about the organizations involved. They have until April 16th to confirm their attendance. Councillor Pickles indicated he would like to have two representatives at the Tapestry meetings. Tanya and Margaret confirmed their attendance at the May 6th meeting to be held at the Museum at 2:00 pm. to finalize the details. He also noted that this time Gould be contributed as volunteer hours for the students. 4.2 Race Relations Forum . Marisa provided handouts of the program from March 21 . All winners attended the event as guest speakers . Marisa expressed her appreciation to the students who participated in the essay contest. . Marisa passed around photos of the event . Marisa indicated that letters as well as photos of the participating students and their families had been mailed out . Councillor Pickles suggested getting the essays printed and sent to the schools to help promote this program · Councillor Pickles commended the new photographer for including family ml3mbers in the photos and also thanked Marisa and staff for a successful event. Discussion ensued on how best to promote this event and who to contact. Marisa explained the process involved. Councillor Pickles indicated timin could be an issue with respect to the CORP0228-2f02 Marisa to forward a list of all groups to Tanya Page 2 lower response this year, possibly due to the conflict with exams. It was suggested we could look into communication with the teachers and promoting more through the schools, possibly by attending an administration meeting of the school board. It was also suggested lengthening the time frame for students to work on the essays by launching this in September. 4.3 Heritaqe Dav . Event was held February 1 ih this year at the Pickering Town Centre . Marisa passed around an example of the program . Marisa thanked the Committee members for thier help on this event, indicated good participation from groups . It was felt the dance performances were the biggest draw . Marisa passed around pictures from the event and indicated they could also be viewed on the City's website . It was suggested that we could have interactive booths . Sharon suggested we could possibly relate this event with Black Heritage Month, as it is always held in February . Cathy suggested electronic map pinning . Councillor Pickles requested that all members come up with comments and/or suggestions for this event for next year. Marisa to look into electronic map pinning Cathy Grant, a representative for the Pickering Public Library spoke in regards to our diverse community. She indicated that they have a user focus group from the multi cultural community, but that it was not serving the community as well as possible. She indicated they were trying to get more feedback in this respect, and to make more of a connection with the multi cultural society. Cathy passed around brochures on programs available at the Library. She discussed their recent guest speaker, Lawrence Hill, a best selling author, but unfortunately audience participation was disappointing. Councillor Pickles indicated he would like to see the Committee do more with the Library, possibly forming a partnership. It was suggested a portion of our budget could be used to purchase books for the Library. He suggested all committee members give some thought to the donation of books to the Library as well as forming a partnership with the Library. CORP0228-2/02 Cathy to determine the allocation of materials the committee could provide Page 3 Discussion ensued on having more guest speakers out to the Library. Cathy indicated the Library had a wide range of literature available, and the diversity in their collection, but felt the community may not be aware of this. Sharon suggested that since May is Asian Heritage Month, possibly the Library could look into doing something in connection with this. Discussion ensued on staffing at the library and the diversity in this respect. 6.1 Siobhan announced Dunbarton High School will be hosting an Annual Culture Show on Thursday, April 26th, 2007. A representative of different performing arts within the school will be pariticpating. The event will include the following: . A fashion show . Cultural foods for sampling during the show . A food fair in the cafeteria featuring foods from each of the six continents · Food fair will begin at 6:00 pm with the show following at 7:00 pm . Mayor and Council will be invited - Councillor Pickles suggested all Councillors should be invited as well as the MP and MPP . General admission fee $7.00, but free to invited guests . Marisa commendHd the students for taking on such a project 6.2 Councillor Pickles indicated he would like to get the questionnaire/survey out by the end of next week, and also complete the end of term report 6.3 Councillor Pickles indicated he would like to send out formal letters to all the organizations on our mailing list to indicate our meetings are open to the public, and to encourage them to attend and participate at our meetings. The consensus was to proceed with this 6.4 Constable Richardson indicated he may now be representing the Durham Regional Police Service on our Committee due to scheduling, and would like to receive a copy of the minutes 7.0 Adjournment 8:40 pm CORP022B-2/02 Sobhan to email Marisa complete details Marisa will get information on electronic sign board Marisa to forward letters Linda to forward minutes Page 4