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HomeMy WebLinkAboutOES 16-07 CiUI o~ REPORT TO EXECUTIVE COMMITTEE ,... (l /'~ U ~t U Report Number: OES 16-07 Date: April 1 0, 2007 From: Everett Buntsma Director, Operations & Emergency Services Subject: Tender T -1-2007 - Tender for Bulmer Bridge and Reesor Bridge Rehabilitation - File: A-2130 Recommendation: 1. That Report OES-16-07 regarding the Bulmer Bridge and Reesor Bridge Rehabilitation be received; 2. That Tender T-1-2007 submitted by Marbridge Construction Limited for Bulmer Bridge and Reesor Bridge Rehabilitation at a cost of $906,235.34 (GST included) be accepted; 3. That the total gross project cost of $ 1,153,745 (GST included) including the tender amount, and other associated costs and the total net project cost of $1,088,439 , be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: (a) the sum of $ 372,525 to be funded from the Canada Ontario Municipal Rural Infrastructure Fund (COMRIF) Grant Intake 1; (b) the sum of $100,000 to be funded from the "Move Ontario" Reserve; (c) the sum of $ 615,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 10 years, at a rate to be determined; (d) the balance amount of $ 914 to be funded from the 2007 Current Budget; (e) the annual repayment charges in the amount of approximately $83,600 be included in the annual Current Budget for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; (e) the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and Report OES 16-07 April 1 0,2007 Subject: Tender for Bulmer Bridge and Reesor Bridge Rehabilitation Tender T-1-2007 Page 2 1\1 ~! L 1 financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; (g) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: As part of the 2005 Roads Capital Budget, Bulmer Bridge and Reesor Bridge Rehabilitation was approved as a construction project subject to COMRIF approval. In August of 2005 a Request for Proposal (RFP-8-2005) was issued for the detail design and tender specifications for the rehabilitation of the two bridge decks. This work was awarded to R.V. Anderson who completed the work in the Fall of 2006. Tender T-1-2007 was issued on Tuesday, February 13, 2007 and closed on Wednesday, February 28, 2007 with eight (8) bidders responding. The total gross project cost is estimated to be $1,153,745 for an estimated net cost to the City of $1,088,439 (net of GST rebate). The City's purchasing policy requires staff to report to Council on results of the tender and financing in order to proceed with this project in a timely manner. Financial Implications: 1. TENDER AMOUNT T-1-2007 GST - 6% Sub-Total GST Rebate Total $854,939.00 51,296.34 906,235.34 (51,296.34 ) $854,939.00 2005 Source of Funds Debt Total Required COMRIF Grant Reesor Bridge 5320.0509 178,200 89,100 267,300 267,300 Bulmer Bridge 5320.0510 194,325 97,175 291 ,500 291,500 Total - 2005 372,525 186,275 558,800 558,800 Report OES 16-07 Subject: Tender for Bulmer Bridge and Reesor Bridge Rehabilitation Tender T-1-2007 ".1r>. .; / . , I.. "". April 10, 2007 Page 3 APPROVED SOURCE OF FUNDS Roads Ca ital Bud et Location 2007 Move Ontario Debt Reesor Bridge Bulmer Bridge 07 -2320-009-14 07 -2320-009-13 Total- 2007 Total- 2005 & 2007 100,000 o 100,000 472,525 o 640,000 640,000 826,275 100,000 640,000 740,000 1,298,800 Total Required 100,000 429,639 529,639 1,088,439 Summary of Financinq Required COMRIF Grant - Intake 1 "Move Ontario" Reserve Debt (10 - year) Current Funds Total Funds Amount $372,525 100,000 615,000 914 ~1.088,439 3. ESTIMATED PROJECT COSTING SUMMARY T-1-2007 - Tender for Bulmer Bridge and Reesor Bridge Rehabilitation Associated Costs Materials Testing Miscellaneous Costs Consultant Fees TRCA Restoration Requirements Construction Contingency GST Total Gross Project Cost GST Rebate Total Net Project Cost 4. Project Cost under (over) Approved Funds $854,939 10,000 10,000 103,500 20,000 90,000 1,088,439 65,306 $1,153,745 (65,306) $1,088,439 $210,571 I Report OES 16-07 April 1 0, 2007 Subject: Tender for Bulmer Bridge and Reesor Bridge Rehabilitation Tender T-1-2007 Page 4 '\ 1"~. (. , 1..: ~J The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Sustainability Implications: The bridge deck rehabilitations and associated geometric roadworks will improve traffic flows in these areas, enhancing the quality of life for the residents and commuters traveling over these bridges. The new deck rehabilitations have an estimated life expectancy of 25 years. The net result of this will be lower maintenance costs for the next several years. Rehabilitation extends the life of an existing asset, and deters the need to replace the existing structure thereby requiring less construction materials and activities. Background: As part of the Roads Capital 2005 Budget, Bulmer Bridge and Reesor Bridge Rehabilitation was identified as a construction project subject to COMRIF approval. A Request for Proposal (RFP-8-2005) was issued for the detail design and contract administration, which was awarded by Council in Report OES-35-05 to R.V. Anderson Associates Limited. During the structural evaluation and analysis of the Bulmer Bridge by R.V. Anderson it was determined that in order to widen the bridge to meet the current Canadian Highway Bridge Design Code for two lanes of traffic we would have to strengthen the bridge. At this point the scope of project for the Bulmer Bridge had changed. In order to proceed with the detail design of both bridges further geotechical information was required due to the lack of structural information for both bridges, which pre-dated the 1940's. Upon completion of the geotechnical investigation and detail design a new cost estimate was requested for both projects. In the case of the Reesor Creek Bridge based on the latest project cost estimate, an additional $100,000 of funding was required in the 2007 Capital Budget. In the case of the Bulmer Bridge, where the scope has changed dramatically to include additional bridge and road works, based on the project cost estimate additional funding of $640,000 was required in the 2007 Capital Budget. Tender T-1-2007 was issued on Tuesday, February 13, 2007 and closed on Wednesday, February 28, 2007 with eight (8) bidders responding. The total gross project cost is estimated to be $1,153,745 for an estimated net cost to the City of $1,088,439 (net of GST rebate). Marbridge Construction Limited References have been checked and are deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of Clearance issued by Workplace Safety & Insurance Board and Certificate of Insurance as submitted by Marbridge Construction Limited have been reviewed by the Coordinator, Health & Safety and are deemed acceptable. Credit information as provided by D & B for Marbridge Construction Ltd. has been reviewed by the Senior Purchasing Analyst and in conjunction with staff's review of the contractor's previous Report OES 16-07 April 1 0, 2007 Subject: Tender for Bulmer Bridge and Reesor Bridge Rehabilitation Tender T-1-2007 ,,'1 i' \..: 1. '-:t Page 5 work experience and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the low bid submitted by Marbridge Construction Limited. for Tender T-1-2007 in the amount of $906,235.34 (GST included) and that the total net project cost of $1 ,088,439 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map 2. Supply & Services Memorandum dated February 28, 2007 Prepared By: Approved I Endorse By: /;. /::1'" .".~-"~...".. ,/'" "..,. ''\ /7 C/ '- /f--j? , -~ ! L Everet nts~ Director, Operations & Emergency Services c:--. /, d~ j\, ~ ..' DarJ B. Selsky, C.E.T., M ITI Supervisor Engineering & Capital Works ~:::;:~~_-? "/ --~. <,:'::::::...--~ .- . :;; t,.../' ..,., Vera A. Felgemacher, C.P.P., CPPO, CPPB, C.P.M, CMM III Manager, Supply & Services I IS . Paterson Director, Corporate Services & Treasurer Report OES 16-07 Subject: Tender for Bulmer Bridge and Reesor Bridge Rehabilitation Tender T-1-2007 April 10, 2007 e15 Page 6 DS:nw Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City CoUITC" " I .-'..... or..J..._.,,",.... MUNICIPAL PROPERTY & ENGINEERING Attachment for Tender T-01-2007 BULMER and REESOR BRIDGE ,'\ .., ...... \..' J. 0 o 4: o Lr ~ Q:: o ~ ..J >- ~ u. 'w ::> z o :; I- (f) U. . J: o Ii \3lj ::> ;; J: <{ ~ ii :r :J Z 3: 0 o u. _ 0 CJ ~ w ?? ' Q:: w Z :i w o iii CON. ROAD ..7n I~ I~! I ~~~ ~ (Q m ~ (f) Z..J ,0"",;1 ~i : TOWN OF AJAX LOCATION MAP - BULMER BRIDGE TOWNSHIP OF UX8RlDGE PICKERING SUBJECT - AREA ~. '" w z :J w o Ii> UXBRIDGE ~~11 II N en '{ r ) w z :J w o Ii> ~ ""'- '-.. LOCATION MAP - REESOR BRIDGE PROPOSED CONSTRUCTION INCLUDES: Bridge Deck Rehabilitation including new concrete handrails, parapet walls and approach road works as required. h' Ii.) (/ .f ") _.....J.__ _."._2.____ CORPORATE SERVICES DEPARTMENT MEMORANDUM "'11-or U ( February 28, 2007 To: Richard Ho/born Division Head Municipal Property & Engineering / Darrell Selsky Supervisor, Engineering & Capital Works From: Vera A. Felgemacher Manager, Supply & Services Subject: Tender No. T-1-2007 Tender for Bulmer Bridge and Reesor Bridge Rehabilitation CLOSING: Wednesday, February 28,2007 Tenders have been received for the above project. Seven companies were invited to participate. An advertisement was placed in the Daily Commercial News, News Advertiser and on the City's Website yielding interest from additional bidders and a total of 15 companies picked up a tendering package for a non-refundable fee of $100.00. A mandatory site visit was held on Thursday, February 22, 2007, 10 bidders attended of which 8 bidders responded and submitted a tender for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 90 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Therefore, the tenders of the low three (3) bidders are attached for review. ....."1 ,. ",,"'.'." .. j'l !.~ Richard Holborn !'3j~!\1ENT#_~;~;'f '/ REPORT#--:.." February 28,2007 Tender No. T - 1 - 2007 ~.~ o._,,;;J..__. Page 2 C 1 S SUMMARY (PST included, GST included) Bidder Total Tendered After Calculation Amount $ Check $ Marbridge Construction Ltd. 906,235.34 906,235.34 Bob Hendrickson Construction Ltd. 981,143.95 981,143.95 Miller Paving Limited 1,081,486.93 1,081,486.93 Land Construction Co. Ltd. 1,147,513.60 1,147,513.60 Concrete USL Ltd. 1,150,446.76 1,160,971.36 Anscon Contracting Inc. 1,164,398.50 1,164,398.50 Todd Bros. Construction 1,218,196.01 1,218,196.01 Elirpa Construction & Materials 1,756,269.33 1,756,269.33 T orbridge Construction UNABLE TO BID Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise Supplv & Services as soon as possible if we are to proceed in this direction. (a) a copy of the Health and Safety Policy to be used on this project; (b) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; and (d) the City's certificate of insurance completed by the bidder's agent, broker or insurer. Include the following items in your Report to Council: (a) if items (a) through (d) noted above, are acceptable to the Safety & Training Co- ordinator; (b) any past work experience Marbridge Construction Ltd. including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Marbridge Construction Ltd. is not acceptable; and (i) related comments S~CifiC to the project. If you require further in'.. rmation, please feel free to contact me or a member of Supply & Services. , . d.~ Vera A. Felgemacher.""'" /bt Attachments Copy for: Director, Operations & Emergency Services D 1= P(~' RT ,.. /;,-; (, ) ( - I t.".. " ..1 ~. ri' ~-:..-;--;::-; ~ .~ E C- III ..... N X 0 a. C- <l: Qi E f= "" 0 0 N aj / III N l- i >- Z ... 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'0 I- m c:: o:E! 0 c:: ro ~ '0 <{ [lJ-lU W co 0 -l :;: ~ I- <.i o "0 "0 Ql C Ql C. o "' Q; "0 C .$ '0 "E o l.l ~ "' Q; "0 C $ -, -; i r~ 1 (~ t..lv REPORT TO EXECUTIVE COMMITTEE OZD Report Number: OES 17-07 Date: April 1 0, 2007 From: Everett Buntsma Director, Operations & Emergency Services Subject: Tender T-3-2007 - Tender for Old Brock Road, Claremont Road Reconstruction - File: A-2130 Recommendation: 1. That Report OES-17 -07 regarding the Old Brock Road, Claremont Road Reconstruction be received; 2. That Tender T-3-2007 submitted by Wyndale Paving Company Limited for Old Brock Road, Claremont Road Reconstruction at a cost of $368,016.10 (GST included) be accepted; 3. That the total gross project cost of $ 548,746 (GST included) including the tender amount, and other associated costs and the total net project cost of $517,685 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: (a) the sum of $275,000 to be funded from the "Move Ontario" Reserve; (b) the sum of $242,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 10 years, at a rate to be determined; (c) the balance amount of $685 to be funded from the 2007 Current Budget; (d) the annual repayment charges in the amount of approximately $32,900 be included in the annual Current Budget for the City of Pickering commencing in 2008, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; (e) the Director, Corporate Services & Treasurer has updated the City's 2007 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in