HomeMy WebLinkAboutCL 01-02
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REPORT TO COUNCIL
CltJ¡ (1~
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FROM:
Bruce Taylor, AMCT, CMM
City Clerk
DATE: January 31,2002
REPORT NUMBER: CL 01-02
SUBJECT:
Processing'Development Applications & Public Notification
RECOMMENDATION:
1.
That Clerk's Report CL 01-02 regarding Processing Development Applications and Public
Notification be received. .
2.
That the Summary of Recommendations set out in Clerk's Report CL 01-02 respecting
improvements to the processing of development applications and public notifications be
adopted.
ORIGIN:
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Resolution #129/01 passed on October 15,2001
AUTHORITY:
Various sections of the Planning Act and Municipal Act
FINANCIAL IMPLICATIONS:
Minimal cost increases for postage and other :incidental costs related to an improved development
application process. .
EXECUTIVE SUMMARY:
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As a reslÙt of a resolution passed on October 15, 2001, staff of the PJanning & Development
Department and the Clerk's Division, have been reviewing ways in which the process of
development applications is made more understandable to the public and to provide the public
with a greater awareness of current development applications. This Report also reviews the
findings of the staff and makes recommendation to improve the development application process.
Report to Council CL 01-02
Date: January 31,2001
003
Subject: Processing Development Applications & Public Notification
Page 2
BACKGROUND:
Please be advised that CoUncil passed the following resolution at its regular meeting of October
15,2001:
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WHEREAS planning reports, by-laws and other agenda items appear with
*echnical descriptions that are often difficult for the public to understand in the
summary agendas they receive; and
WHEREAS public interest in seeing the distributiòn radius and circulation for
development applications expanded is high; and
WHEREAS notice of development applications within study areas are' not
circulated to residents who have expressed interest in the study area; and
WHEREAS achieving the highest degree of public understanding, and
transparency of our processes is desirable and serves an important public good;
NOW THEREFORE the Chief Administrative Officer, with appropriate staff,
prepare a report for consideration of Committee of the Whole that would:. .
,....
1. Seek to create an infonnation line for Council and Committee agenda items
that quickly, clearly and simply explains what the item is and where it will be
going next.
2. Give options with respect to increasing the circulation radius for development
applications and other measures that might increase public knowledge of
applications. .
3. Ensure that any development applications that occur within a study area
while the study is underway and for a defined period thereafter are properly
circulated to those on the mailing list for the study.
4. Modify our process such' that notification of implementing zoning by-laws
happens before and after a by-law is to be considered by Council
5. Recommend any additional measures which would make our process more
traIJsparent to the public; and.
THAT this report come before Committee of the Whole for its first meeting in
February, 2002.
Please find attached to this Reþort the comment of the Director, Planning & Development with
respect to those areas regarding public notification that are in his area of jurisdiction.
Although the above resolution directs staff to prepare a report on the issue of public notification
as it affects development applications, staff looked at the entire issue of public notification in a
global sense. .
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The following is a summary of staff comments and recommendations in responsè to the five points
set out in the above resolution.
LISTING ITEMS FOR CONSIDERATION IN THE AGENDAS
Resolution #129/01 directs staff to "Seek to create an infornlation line for Council and Committee
agenda items that quickly, clearJy and simply explains what the item is and where it will be going
next."
, ü 0 4 Report to Council CL 01-02
Date: January 31, 2001
Subject: Processing Development Applications & Public Notification
Page 3
. The following is an example of how items are listed in the PJanning Committee Agenda:
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PLANNING & DEVELOPMENT REPORT PD 37-01
DRAFT PLAN OF SUBDIVISION APPLICATION S-P 2000-04
ZONING BY-LAW AMENDMENT APPLICATION A 02/01 .
SEAN MICHAEL GREENE
PART OF LOT 3, PLAN 282
(ROCKWOOD DRIVE. NORTH OF HOGARTH STREET)
As can be noted, the above sample entry from a Planning Committee Agenda shows that the item
is being generated by the Department, Pla.nnIDg & Development, it involves a Draft PIan of
Subdivision and Zoning Application, the me numbers are noted so that any resident can refer to
them if they want to speak to a staff person during business hours, the applicant's name is stated
because often residents will refer to a development application because they know the applicant
and the location of the application is always stated.
Items listed in the Agendas of the Finance and Operations Committee and the çommittee of the
Whole also show what Dkector or Division Head is originating the Report and the subject of the
Report is always stated.
An entry will be put on all the Standing Committee Agendas that indicates that all
recorinnendations approved at the Standing Committee level will be subject to ratification by
Council the following week and any person wishing to address an item at the Council Meeting
will be required to register as a delegation by noon of the Friday preceding the Council Meeting.
,...
With respect to items listed in a Couilcil Agenda, the only problems with respect to clarity that,
have been identified are Zoning By-laws which are very vague ~cause they do not clearly identify
what the purpose of the by-law is, the name of the applicant or the location of the property in
question. Since the passage of Resolution #129/01 on October 15, 2001, the Zoning By-laws
have been listed in the Council Agendas as follows: .
By-law Number 5928/01
Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to
implement the Official PIan of the City of Pickering District Planning Area, Region of
Durham in Part of Lot 122 and 123, Plan 1051, in the City of Pickering. (A 2/94,
18T-93018). .
PURPOSE: ZONING BY-LAW
LOCATION: NORTH SIDE OF DUNBARTON RD.,
EAST OF FAIRPORT RD.
APPLICANT: F. MAIDA FAMILY INVESTMENTS LTD.
For residents who are reading the Council Agendas, I believe the above sample clearly identifies
that the by-law being considered is a Zoning By-law, it states the general location of the subject
property and who is the applicant.
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INCREASING THE CmCULATION RADIUS
FORDEVELOPMENTAPPUCATIONSAND
OTHER MEASURES TO INCREASE PUBLIC KNOWLEDGE
OF DEVELOPMENT APPLICATIONS
Resolution # 129/0 1 directs staff to "Give options with respect to increasing the ckculation radius
for development applications and other measures that might increase public knowledge of
applications." .
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Report to Council CL 01-02
, Date: JanUary 31,2001
005
Subject: Processing Development Applications & ,Public Notification
Page 4
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The Planning Act requires that all property owners within a 120 metre radius be notified of the
submission of a zoning by-law or Official Plan amendment application and the date and time of the '
Statutory Public Information Meeting in order to be provided with details of the application.
Currently, only persons who attended the Statutory Public Information Meeting and sign the
"Sign Up" sheet or those who have expressed an interest in writing in the application are notified
of the Planning Committee Meeting where the application will be considered by Council. These
same people will be sent the Notice of the Passing of a Zoning By-law in the case of a zoning by-
law amendment application.
There are instances when the tUne between the Statutory Public Information Meeting and the.
Planning Committee Meeting is so great that the mailing list of inte.rested parties is no longer
credible. Staff recommends that where the time between the Statutory Public Information
Meeting and the Planning CoII1II)Ìttee Meeting is greater than one year, all property owners within
120 metres ofthe subject prop~ will again be notified ofthe Planning Committee Meeting.
The letter to all property owners within a 120 metre radius of the subject lands setting out the
details of the development application and advising of the date of the Statutory Public Information'
Meeting is also sent to all ratepayer organizations and a large, number of agencies such as the
Ajax-Pickering Board of Trade and Rogers Cable. The applicant is also required to post a sign on
the subject property setting out the details of the development application and providing a contact
in the Planning & Development Department that a person could call for further information.
The Solicitor for the City has advised that the Planning Act provides for a statutory notification
requirement that is not intended to be extended as a municipal Council deems fit. It is the opinion
of the Solicitor that a Council cannot require a greater radius. To do so would put Council in a
position superior to that of the Provincial legislature and that is not a power any municipal
Council can claim.
.,....
Council should be aware that the imposition of a circulation notice radius greater than the
Planning Act provision could be misleading for those who might receive notice beyond the
statutory requirement. Such persons might believe that they have a right to all further notice
when this is not the case. The Solicitor advises that Council cannot increase the demands on an
applicant beyond those requirement set out in the Planning Act.
No other municipality within the Region of Durham has increased their notification radius for
applications processed under the requirements of the Planning Act.
Within the Planning & Development section of the City's Web Site, a memo item could be added
entitled "Current Development Applications". Upon double clickipg on this menu ite11l, a list of
current applications would appear with the following information:
CURRENT DEVELOPMENT APPLICATIONS
FILE NUMBER(S)
ADDRESS
EXPLANATION
OP A 15-002/P and A 99/02
123 Main Street
The applicant proposes to develop 20 stacked townhouse and
street townhouse dwelling units served' by an' internal private
road on the subject lands.
123456 Ontario Limited
, January 17, 2002 at 7:00 p.rn. in Council Chambers
......
APPLICANT
DATE OF PUBLIC
INFORMATION MEETING
LAST DAY FOR COMMENT
CONTACT'
January 24, 2002
John Doe, Planner 2 at 905-420-4660, ext. 23
006 Report to Council CL 01-02
Date: January 31, 2001 .
Subject: Processing Development Applications & Public Notification
Page 5
NOTE
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IF YOU WISH TO BE NOTIFIED OF FUTURE MEETINGS RESPECTING ANY OF THE
ABOVE DEVELOPMENT APPLICATIONS, PLEASE SEND A LETTER OR E-MAIL TO:
Bruce Taylor, AMCT, CMM
City Clerk
One The Esplanade
Pickering, Ontario.
LIV 6K7
E:MAIL: btaylor@city.pickering.on.ca
It is important to note that the list of Current Development Applications should only be listed on
the Web Site for the duration of the public comment period (30 days) while the application is in
its initial stages. To' provide this information for a period that is any longer would only mean that
the list of Current Development Applications would become long and complicated and would
loose its relevance. If any person has an interest in an applicatio~ they will notify me in writing
and this will provide for notices of future meetings respecting the application to be sent to them.
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APPLICATIONS WITHIN A STUDY AREA
Resolution #129/01 directs staff to "Ensure that any development .applications that occur witlrin a
study area while the study is underway and for a defined period thereafter are properly circulated
to those Oli the mailing list for the study." .
Notice of any development application submitted within a' formal study area, during the study
perio~ could be circulated to all persons identified on the mailing list associated with the study.
Once Council adopts a study, that project should be considered to be complete. Staff then
evaluate any new applications received within the study area based on Council's newly establiShed
policy. It is not recommended that spécial notification practices apply following completion of
the study. Also, the previous comments of the City Solicitor with respect to circulations being
conducted in strict compliance with the Plamllng Act would apply once the study has been
completed.
NOTIFICAtION OF IMPLEMENTING ZONING BY-LAW
Resolution #129/01 directs staff to "Modify our process such that notification of implementing
zoning by-laws happens before and after a by-law is to be considered by Council." ,
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An Ünplementing Zoning By-law is merely the legislative instrument that the Province requires to
implement a zoning decision made by Council. A Zoning By-law cannot be enacted until at least
two public meetings are hetd; those being the Statutory Public Infunnation Meeting where the
details of the zoning application are made public and the Planning Committee Meeting where the
Planning staff forward a Report to Council making a recommendation on the disposition of the
application. Ofte~ additional public meetings are held with the local residents in an informal
atmosphere to discuss the application with the applicant and City staff.
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Report to Council CL 01-02
Subject: Processing Development ~-pplications & Public Notmcation
. Date: January 31,2001
007
Page 6
As noted in the memo of the Director, Planning .& Development, it is not recommended that'
notice of Council's intent to consider passage of an implementing by-law be circulated to. all
property owners in the initial circulation radius because such an action would tend to draw out the
public in matters for which Council has already made a land use decision and would introduce
significant delays to the application review process.
By the time an application reaches the stage where Council is considering the Zoning By-law,
residents have been given ample opportunity to comment on the application. The Planning Act
requires that all Zoning By-laws, once passed, be circulated to persons who have expressed an .
interest in the application to provide them with an opportunity to appeal the By-law. to the
Ontario Municipal Board if they so chose.
OTHER MEASURES I TRANSP AREN CY
. Resolution #129/01 directs staff to "Recommend any additional measures which would make our
process more transparent to the public."
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In the attached memo of the Director, Planning & Development, the following measures have
been noted that could make the development process more transparent not only to the public, but
also to Members of Council and other staff members: .
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The staff of the Planning & Development Department could endeavour to make Reports
to Council pertaining to applications and studies available to Members of Council at least
a week before the Planning Committee Meeting where they are scheduled to be
considered. It is important to note that this may not occur in every case because of
scheduling and process implications.
At the commencement of every Statutory Public Information Meeting; the staff of
Planning & Development outline the Planning process and "next steps" of an application.
If invited by a Community Association, Planning & Development staff will attend their
Association meeting prior to the Statutory Public Information Meeting in order that the
Association has all relevant information prior to preparing their comment.
If requested at Statutory Public Information Meeting,' staff will meet with a resident
working group to further discuss the issues of an application.
Staff are in the process of preparing citizen guides for use by the public to assist in
understanding the various development application processes.
Plain language brochures, prepared by the Province, are available for viewing at the
Planning & Development counter that helps describe various planning processes.
Copies of Reports to Council that are included in a Planning Committee agenda will be
made available to the public in the Lobby of the Civic Complex on the evening of the
Planning Committee Meeting. It should be noted that these same Reports are also
available to the public upon request once the agenda for the Planning Committee Meeting
has been prepared. '. .
Staff have reviewed and revised the various c:irculation notices to ensure that "plain
language" is used to describe a planning proposal or process, the date of the Statutory
Public Information Meeting is stated in a more prominent location withiIi the notice letter
and the name and telephone extension of the Planner dealing with the application is clearly
noted.
The wording for notification signs required to be posted on properties subject to a
development application has been sÙI1plified over recent years.
Advertisements are placed in the Community Page advising of all public meetings
respecting studies and broad zoning iSsues.
In some very limited instances, notifications of development applications that are located
within a study area have been sent to all persons on the mailing list for the study. This
occurred in the Liverpool Road South Study and the Notion Road Study.
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Report to Council CL 01-02
Date: January 31, 2001
Subject: Processing Development Applications & Public Notification
Page 7
SU MARY OF RECOMMENDATIONS
The following is a summary of the recommendations con tamed ill this Report that staff believe
will lead to a more transparent development process for not only the public but also for Members'
of Council and staff. .
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An entry will be put on all the Standing Committee Agendas that indicates that all
recommendations approved at the Standillg Committee level will be subject to ratification
by Council the following week and advising the public on how to register as.a delegation
, to a Council Meetillg. .
Zoping by-laws will be clearly identified in the CoUncil Agenda by stating the purpose of
the by-law, the location of the lands affected by the by-law and the applicant's name.
Where the time between a Statutory Public Information Meeting and a Planning
Committee Meeting is greater.than one year, Notices of a 'Planning Committee Meeting
will be sent to all property owners within 120 metres ofthe subject property.
Newly submitted development applications will be listed on the City's Web.
Notices of a development application submitt~d within a fot:JIUl1 study area, during the
study period, will be circulated to all persons identified on the mailing list associàted with
the study. .
Citizen guides will be prepared by staff to assist the public in understandirig the various
development application processes.
Copies of Reports to ColUlcil that are included in a Planning Committee Agenda will be
made available to the public in the Lobby of the Civic Complex on the evening of the
Planning Committee Meeting.
Staff are' currently investigating the feasibility of providing the agendas for both ColUlcil
and Standing Committee Meetings on the Monday or Tuesday preceding the meeting.
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ATTACHMENTS:
1.
Memo of Director, Planning & Development dated January 4, 2002
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Copy: Director, Planning & Development
Recommended for the consideration of Pickering
City Council
Tho
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ATTACHMENT#-L TO REPORT#..£!::-- () 1- 0"'2-
009
PLANNING & DEVELOPMENT D~P ARTMENT
MEMORANDUM
, January 4,2002
To:
Bruce Taylor
City Clerk
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From:
Neil Carroll, ,
Director, Planning & Development
Subject:
Council Notice öfMotion
Measures to Make the Process More Transparent to the Public
, , The following comments are provided for your consideration as input into thè joint report
to City Council on the above-not{(d Notice of Motion. The comments are provided in
point form under headings reflective ofth~ Notice of Motion. '
Circulation Radius I Increase Public Knowledt!e of Apulicatiom
(a)
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. the currently applied 120-metre notification radius is estal:;JIished'in the Planning
Act for zoning by-law and official plan amendments
. any increase in the Planning Act 120 metre notification !adius should not be at the
discretion of the Plannfug & Development Department, nor on an application
specific basis ' .
. if Council wishes to establish a wider circulation notice radius it should be
consistent in application - not application specific, and should be' adopted às
Council policy by resolution '
. prior' to receiving comments from 'the Solicitor, for, the City, Plani1Î1lg and
Development staff were considering r~commending that Council consider a .500
'metre notification radius in the rural area (exclusive of Hamlets) as the land
parcels are typically larger and an increase will,piovide additional residents / land
owners with information pertaining to the application. ' Further, staff were
considering recommending that C9uncil consider, a 150 metre notification radius
in the urban area and Hamlets, to provide an jncreaséd level of notice. However:
.:. the City Solicitor has advised that the Planning Act provides for a
statutory' notification requirement that is not intended to be extended as a
municipal Council deems fit. Itis the opinion of the City SoliCItor that a
Council, cannot require a greater radius, To do so would put Council in a
position superior to that of the Provincial legislature and that is not a
power any municipal Council can claim '
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010
Bruce Taylor
ATTACHMENT#_.Lro REPORT#~...fJ¡-o1-. January 4, 2002
Council Notice of Motion.
Page 2
¡ttIIa
..:. Council should be aware that to impose a circulation notice radius greater
than the Planning Act provision that the result could be misleading for
. those who might receive notice beyond the statutory requirement. Such
persons might believe that they had a right to all further notice. and !?uch is .
not the case
..:. the City Solicitor advises that Councils cannot increase the demands on an
applicant. .
..:+ a recént telephone. survey indicated that no other Municipality within the
Region of Durham has increased their notification radius forápplicatiom;
processed under the requirements of 1f.1e Planning Act
. .
. Considering the concern of the City Solicitor, it is recommended that Council
NOT increase notification radius beyond the 120 metre requirements of the
Planning Act. The City still requires the posting of a notice sign on all public
street frontages of the subject property: Notice is also sent to all community
associations registered with the City ClerIL The sign provides notice to those
persons falling outside the' written notification area. No matter what radius
is selected, there will always be residents that fall just outside the notification
area, who may express concern that they were not notified while their
neighbour was.
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. it should be noted that these comments do not apply to Committee of Adjustment
applications that. are presently circ~ated to land owners within 60 metres of the
application property. Applications to the Committee of Adjustment are intended
to', deal with matters thàt are minor in nature. Wider circulation notice is not
considered necessary or appropriatè. Pickering residents appear to be adequately
served by the current Planning Act 60 metre notification r~quirement
. as applications for land severance fall under Regional jurisdiction, the 60 metre
notification radius established under the Planning Act will continue to apply.
(b)
. Council may wish to consider adding specific information ftom application
circulation notices to the City's Web Site
. the me number, municipal address, brief explanation of the application I proposal,
the applicant's name, date of the Public Information meeting, last date fOf
comment and Planner's name could be provide in a simplified format
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Bruce Taylor
ATTACHMENT # L TO REPORT #:.S..~. 0 I~ ~'-
January 4, 2002
011
Council Notice of Motion
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Page 3
(c)
. the same infonnation provided on the W,eb Site (see 'b' above) could also be
included in the 'community page' which appears in the local newspaper
. this process could be implemented by the Clerk, using the application information
provided by Planning & Development in its initial notification request memo
. Planning & Development staff will ensuÍe that notification request memo to the
Clerk contains a:'clearand brief explanation of the application along with all other
relevant infonnàtión, for easy-transfer to the Web Site and Community Page
. the Clerk would arrange for the infon;nation to be added to the Web Site and a
removal / delete date from the Web Site would be established .
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Applications within a Study Area:
(a)
. notice of any development application (other than Cori.:nnittee of Adjustinent)
submitted within a formal study area, gurin{r the stuq.y perioq, could be circulated
to all persons ídentified on the .mailing list associated with, the .study
.' it would not be appropriate to continue mailing'. notice of development
applications ~o all persons on the study mailing list following completion of the
study
. once City Council formally adopts I approves a study, that project should be
considered to be complete. Staff then evaluate. any new applicatìons received
within the study area based on Council's newly established policy. It is not
recommended that special notification practises apply following completion of the
study .
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Notificatîon of Implementine: Zonine: By-law:
, (a)
. passage of an 'implementing' by-law is the technical impl~mentation of a
pi'e~ous Council land use decision, that has already been debated wi~ full public
input
. currently, only the applicant. is advised (orally) of the date of Council's
consideration of an implementing zoning by-law .
. currently, notice of passage of an implementing zoning by-law is circulated to
those persons who have specifically requested that the Clerk advise of the p~sage
of the by-law. This notice is essential, as it provides those persons having an
expressed interest in the matter with an up-to-date status of the zoning by-law,
and formally provides them with'instruction on. how to appeal the zoning by-law
if they are in objection. This system appears to be working well .
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, 012
Bruce Taylor
ATTACHt"'ENT#...L.,=, TO REPORT#E_O¡"'o1- January 4, 2002
Council Notice of Motion
Page 4
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. we do not recommend that D:otice of Council's intent to consider passage of an
implementing by-law be circulated to all property owners in the initial circulation
radius-such action would tend to draw out the public in màtters for which Council
has already made a larid use decision, and would intToduce'significant delays to
the application review process,
. it is recommended however, that implementing zoniÍ1g by-laws be more clearly
identified in the Council. agenda summary. This will provide the public' with a
better understanding of the implementing by-laws being considered at any
Council meeting. - , " '
. should any Councillor þe concerned about a part~cular implementing zoning by-
law coming before Council, they have'the option to request deferral of the by-law
(generally, this should not occur as the by-law will be implementing a pr~vious
Council resolution on the application). Presently, staff do advise ,Council on a
monthly basis of implementing zoning by-laws that are anticipated to be
forwarded for Counëil'sconsideration
Additional Measures I Transparencv:
(a)
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. reports are currently available the Friday prior to the Planillng Committee
Meeting (at the time of agenda printing) ,
. Çouncil may desire to have the reports pert3ming to Planillng applications
available the Monday prior to Planning Committee (rather than the Fiiday prior)
. this revised time frame would have implicatioij.S on the length of time to process
an application as it would add another week to the'sch~duling of the once a month
meetings of Planning Committee and less' flexibility is available to Staff for
scheduling'ofitems to Committee' ,
. Council may desire to ,have r~ports pertaining to Planning studies available even
further ahead of time than the ,Monday or Friday prior to Planning Committee,-
perhaps 10 days or two Fridays in advance of the meeting - -
. this will also add additional time onto the process and less scheduling flexibility
(b)
. to assist in making the application process as tTansparent as 'possible,
Planning & Development staff currently outline the Planning process and
"next steps" of an application in the initial circulation notice and at the beginning
of every Statutory Public Information ,Meeting
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Bruce Taylor
ATTACHMENT#,L TO REPORT # c¿. () I~ o-i-
._.
January 4, 2002
013
Council Notice of Motion
Page 5
. if invited by a Community Association, Planning & Development staff will attend
their association meeting prior to the Statutory Public Informati?n Meeting in
order that the Association has f.ll relevant information prior to preparing their
comment. Further, if requested at the Public Information Meeting, Staff will meet
with a resident working group to further discuss the issues in a follow-up meeting
......
. (c)
. Staff will be developing citizen guides for use by the public. to assist in
understanding the various application processes
. plain language brochures, prepared by the Province, are available for viewing at
the Planning & Development counter that ~elps describe various planning
processes
(d)
. it may assist to have copies of Planning & Development Reports available to the
public at the Planning Committee meeting (similar to' the process currently in
'place for Statutory Public Information Meetings 'where copies of reports are
available at the security guard desk the evenin~ of the meeting)
Other Comments:
(a)
""...
. Staff have recently revised the circulation notice to:
0 advise residents to contact the Planning & Development,Department and
Planner directly, rather than ~e City Clerk as previously done
0 reflect the municipal address of the subject property in the reference line
0 move the 'date of the Information Meeting to a more prominent, "up~:front'"
location within the notice letter
. Staff are attemptirig to use "plain language" wherever possible to describe a
planning proposal or process . .
. . although circulation notices have recently evolved to address the above changes,
Staff intend to make further revisions to simplify and ensure the .notice is user
:friendly, while still providing all information required by the Planning Act
. the wording for notification signs required to be posted on properties subject to a
development appliçation has been simplified over recent. years
(b)
. any Planning studies currently undertaken by the Planning & Development
Department include advertisem~nts in the local paper for all public meetings
related to the Statutory Meeting, and Committee / Council meetings
. newspaper advertisements are also used to advise of broader -rezonjng issues,
when necessary
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Bruce Taylor
ATTACHMENT #-1- TO-REPORT # ..::f_~p /-,,"l- January 4, 2002
Council Notice of Motion
Page 6
. recent notification of applications within a study are~ has, been sent to all persons
on the mailing list for the study (Le.: Liverpo.ol South Study)
. the size of the mailing list is not reflective of resident inv9lvement (Le. Notion
Road Study mailing was sigriificant, while public interest was very limited)
. Community Associations / Groups are generally very effective in disseminating
information .
(c)
. any increase in notification circulation radius for developIQ.ent applications will
increase the City's mailing costs. It will be difficult to recover increased mailing
costs through application fee increases, if notification radius exceeds ~ose set °':1t
in the Planning Act
. maintenance of large mailing lists for planning studies incurs significant costs in
staff time to ensure lists are cuITent, up-to-date; and non-duplicative (this often
involves manual labour-intensive work). Higher levels of service bring associated
cost increas~s .' .
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