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HomeMy WebLinkAboutCS 07-07 REPORT TO EXECUTIVE COMMITTEE Report Number: CS 07-07 Date: January 8, 2007 From: Gillis A. Paterson . Director, Corporate Services & Treasurer Subject: Request for Waiver of Hall Rental Fee for East and West Salon of the Pickering Recreation Complex from The Youth Centre Fundraiser for the Centre Recommendation: 1. That Report CS 07-07 of the Director, Corporate Services & Treasurer be received; and 2. That direction from Council be received with respect to the request for waiver of the hall rental fee for the East and West Salons at the Pickering Recreation Complex, at a cost of $1 ,565.80, for the Centre's Fundraiser. Executive Summary: A request has been received from John Chaplin, Board Chair of the Youth Centre to waive the hall rental fee of $1,565.80 in order to host a fundraising event in partnership with the musical group Two for the Show, for a fundraiser to benefit the Centre. Financial Implications: The cost of waiving the hall rental fee of the East and West Salons at the Pickering Recreation Complex $1,565.80, which is comprised of the following: Base Hall Rental Price: $1,418.00 + 6% = $1,503.08 Music & Dancing Fee 59.17 + 6% = 62.72 Total: $1,565.80 Please note that this fee reflects an out of area rate due to the fact that the organization is based in Ajax. Report CS 07-07 Date: January 8, 2007 Subject: Request for Waiver of Hall Rental Fee Page 2 22'9 Background: A request has been received from John Chaplin, on behalf of the Youth Centre, requesting the City of Pickering to waive the hall rental fee for a fund raising event for the Centre to be held on March 24, 2007. The event is to be held in the East and West Salons at the Pickering Recreation Complex. Requests for waivers of a hall rental fee are treated in the same manner as a grant to organizations and individuals. If Council agrees to this request, the funds will come from Account 2195 (Grants to Organizations and Individuals). If Council is in support of the request of John Chaplin, then the following resolution should be passed: 1. That the request of John Chaplin, Board Chair of the Youth Centre, to waive the hall rental fee of the East and West Salons at the Pickering Recreation Complex on Saturday, March 24, 2007, in support of a fundraising event to raise funds for the Youth Centre be received; 2. That a grant in the amount of $1,565.80 be made to the Youth Centre to offset the said rental fee of the East and West Salons at the Pickering Recreation Complex on Saturday, March 24, 2007; and 3. That this amount be charged to Account 2195 (Grants to Organizations & Individuals). Attachment: 1. Letter received from John Chaplin dated October 20, 2006. Prepared By: Approved I Endorsed By: ~~~ Debi A. Bentley r City Clerk ~~~ Gillis A. Paterson Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering C' y cil // CORP0227-07/01 ~~ ~~ 230 BRING FORWARD l::>ec. \ ~ ~ .~"':; ".-_.L~ ~,~ C':...Oun c\ \ "~p""'>;''"'"l- " 1'i f~ 'if' if) f' "nN~ U ~>.,.;; J o'L ~0) 1. u~J{J October 20, 2006 ,4ft The City of Pickering Ms. D. Bentley City Clerk One the Esplanade Pickering, Ontario L 1V 6K7 RE: Use of Piickering Recreation Complex for a fundraising event for The Youth Centre March 24, 2007 Dear Ms. Bentley: After email corre ondence with Mayor Ryan 0 eptember 22, 200Ei, it was suggested that we send you a letter to take fo ard to City Council. On March 24/2007 The Youth Centre in partn ip with the musical group Two for the Show, will be hosting a fun~~ ~t to.b... e. nefit t tre. We would like our event to at the Pickering Recreation Complex in th,e nd es a on for a very specific reason. Recently The Youth Centre made application to the Ministry of Health to build a satellite location in Pickering, it has recently been announced that our application was accepted and we hope to begin our expansion in 2007. Our Board and committees felt that this event would not only give The Youth Centre more Visibility in the Pickering community, but also give the City of Pickering the opportunity to support our expansion. The Youth Centre is a not-for-profit Community Health Centre, which provides free and confidential primary care, includin~, medical and counseling services, health promotion programs (outreach and education) and young parent support programs. In 2005, The Youth Centre provided services and programs to over 10,000 Pickering and Ajax youth. ~ Presently we have outreach locations in Pickering at Dunbarton High School, where we host a Wel1ness clinic once a week and at our Petticoat Creek Community Centre whelre we offer weekly counseling sessions. We would like to move quickly in securing the space so we can move forward with other arrangement for the event. We are excited at the prospect of working with City of Pickering on the project. If you have any questions, please feel free to contact Melissa Smith-McGuire at 905-428-1212 ext. 223. -~~ Sincerely, r~ John Chaplin Board Chair the youth centre 360 bayly st. west, unit 5, ajax, ontario L 1 S 1 P1 tel: 905-428-1212 fax: 905-428-9151 www.theyouthcentre.ca