HomeMy WebLinkAboutDecember 14, 2006 (Special)
Special
Council Meeting
Agenda
Thursday, December 14,2006
Main Committee Room
10:00 am
I) DISCLOSURE OF INTEREST
II) IN CAMERA MEETING PAGE
Review of Applications for Appointment to Boards & Committees Under
Separate
Cover
III) REPORTS - NEW AND UNFINISHED BUSINESS
a) Regional Appointments 1
b) Appointments to City Boards and Committees 2-5
IV) CONFIRMATION BY-LAW
V) ADJOURNMENT
December 14, 2006
REPORTS - NEW AND UNFINISHED
a) REGIONAL APPOINTMENTS
i) Durham Environmental Advisory Committee
One Citizen member appointed by the City of Pickering.
Terms of Reference selection criteria for nominating individuals include
residency, environmental technical expertise, community representation
and availability.
ii) Durham Trail Coordinatinq Committee
One Member of Council*
One Citizen member appointed by the City of Pickering.
(*Terms of reference indicate that if a municipality is unable to appoint a Regional
Councillor, then a local Councillor may be substituted).
Next step for the DTCC is to facilitate the implementation of the approved
Trail Network by identifying potential funding and partnership
opportunities.
iii) Land Division Committee
One Citizen member appointed by the City of Pickering.
iv) Conservation Authorities
One Member to the Central Lake Ontario Conservation Authority
One Member to the Toronto and Region Conservation Authority
At the October 4,2006 meeting of Regional Council, the following policy
was adopted: "THAT only elected officials be appointed to Conservation
Authorities and further, that only members of Regional Council be
appointed unless the municipalities have insufficient Regional Council
representation they shall be permitted to appoint a local Councillor or
appoint a citizen representative to the Conservation Authority."
b) APPOINTMENTS TO BOARDS AND COMMITTEES
i) Accessibility Advisory Committee
Role is to advise Council on its accessibility plan and review selected site
plans and drawings for new building and development.
One Member of Council
Twelve Citizen Appointments (50% from the disabled community)
ii) Actinq Mayor
In accordance with Section 226 of the Municipal Act, appointment of a
Councillor as an Acting Mayor on a rotating one year basis. Regional
Councillors are appointed on a rotating one year basis.
iii) Advisory Committee on Race Relations & Equity
Role is to provide guidance and advice to the City to promote the full and
equal access, opportunity and participation of all citizens in the social,
cultural, economic and political affairs of the community and the City.
One Member of Council
Three Citizen Appointments
iv) Animal Services Committee
Role is to govern hearings of appeal under the Responsible Pet
Ownership by-law.
One Member of Council
Two Citizen Appointments
v) Audit Committee
The Audit Committee was established through Resolution #209/05. The
purpose of the Committee is to help Council meet its fundamental
responsibilities of protecting the municipal assets. Mayor is an ex-officio
member of this Committee.
Three Members of Council
vi) Civic Awards Committee
Role is to review Civic Awards and approve successful applications for the
annual award ceremony. Mayor is an ex-officio member
Three Members of Council
vii) Committee of Adiustment
Established under the authority of the Planning Act and its purpose is to
consider applications from property owners for minor changes or
variances to the City's zoning by-laws.
Five citizen appointments.
viii) Durham West Arts Centre Board
In a letter dated November 21, 2003, the Chair of the Durham West Arts
Centre Committee asked that a Member of Council be appointed to sit on
the Durham West Arts Centre Board.
One Member of Council
ix) Fenceviewers/Propertv Standards Committee
Role will be to arbitrate fence disputes between neighbours and hear
appeals from residents who have been given an Order to comply with the
Property Standards by-law.
Five citizen appointments.
x) Heritaqe Pickerinq
Established under the authority of the Ontario Heritage Act for the purpose
of advising council on means of conserving heritage properties and areas
to advise Council on programs to increase public awareness of heritage
conservation issues.
One Member of Council
Eight citizen appointments.
xi) Livestock Valuers
Required to investigate livestock killed by dogs or coyotes and determine
the value of the livestock that have been killed.
One citizen appointment
xii) Pickerinq Museum Villaqe Advisory Committee
Role is to advise Council on matters related to the establishment,
management and maintenance of the Pickering Museum.
One Member of Council
Ten citizen appointments
xiii) Public Library Board
Responsible for overseeing the management of the Pickering Public
Library system.
Seven citizen appointments
ix) Rouqe Park Alliance
This agency has requested that one Member of Council and an alternate
be appointed as the Council's liaison to the Rouge Park Alliance. The
Division Head, Corporate Projects and Policy, has been appointed as the
alternate, however, a staff member does not have to be the alternate.
One Member of Council
Division Head, Corporate Projects & Policy appointed as the alternate.
xv) Site Plan Advisory Committee
The Director, Planning and Development has been delegated the authority
to approve site plans. The Site Plan Advisory Committee was established
to provide the Director with political input on specific site plans. This
Committee meets every two weeks and three Members of Council are
appointed to this Committee.
Three Members of Council
xvi) Taxicab Advisory Committee
The new Taxicab Licensing by-law 6702/06 which comes into effect
January 1, 2007 creates a permanent role for the Taxicab Advisory
Committee. The composition of the Committee will be discussed with the
industry and the citizen appointments will be appointed at a later date.
One Member of Council
One Member of Council.
xvii) Veridian Corporation
Veridian Corporation has advised that the governance changes as
recommended to each council in September 2006 are to be presented to
an Orientation session to determine if there is support with at least three of
the newly elected Councils. If there is support for the governance
changes and the shareholders agreement is amended, then this would
have a bearing on the Veridian director appointments that the City of
Pickering and the other municipalities will make for the next term
commencing in January 2007.
At the present time, the City of Pickering is entitled to five members on the
Board of Directors of Veridian Corporation. The Merger Agreement with
the shareholders of Veridian Corporation provides that the Pickering
appointees shall be the Mayor or his designate and no less than one
person shall be a non-elected appointee.
Therefore, Pickering may have up to four Members of Council, including
the Mayor, on the Board or it may have up to four non-elected persons on
the Board.
The Mayor and the Clerk are hereby authorized to execute the Nomination
and the Proxy and Designation of Shareholder Representative forms and
any other forms related to these nominations.
xviii) Waterfront Coordinatinq Committee
Role is to provide a forum for ongoing discussion amongst the various
groups, agencies, interests and individuals involved in projects and
initiatives along the waterfront, to help coordinate the implementation of
approved waterfront projects, to provide technical advice and assistance
on waterfront issues, to provide assistance in waterfront funding sources
and fund raising efforts.
Eight Citizen Appointments
xvix) Winterfest Committee
This Committee was established by Resolution #12/98 passed on January
19, 1998 and was originally known as the Festival of Lights Committee.
The objective of the Committee is fund raising for and planning and
preparation of the Winterfest events.
One Member of Council