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HomeMy WebLinkAboutOctober 10, 2006 Council Meeting Agenda Tuesday, October 10, 2006 Council Chambers 7:30 pm PRE-MEETING HAS BEEN SCHEDULED FOR 6:45 pm I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE Council Meeting of October 3, 2006 1-22 IV) PRESENTATIONS V) DELEGATIONS 23 VI) CORRESPONDENCE VII) EXECUTIVE COMMITTEE REPORT a) Executive Committee Report EC # 2006-15 24-174 b) Audit Committee Report AC #2006-02 175-176 c) Audit Committee Minutes [For Information Only] 177-179 VIII) REPORTS - NEW AND UNFINISHED BUSINESS IX) MOTIONS AND NOTICE OF MOTIONS 180-181 X) BY -LAWS 182 XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW XIII) ADJOURNMENT Council Meeting Agenda Tuesday, October 10, 2006 Council Chambers 7:30 pm AD-HOC COMMITTEE MINUTES rFor Information onlvl . Minutes of Pickering Advisory Committee on Race Relations & Equity OOi Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM PRESENT: Mayor David Ryan COUNCILLORS: K.Ashe M. Brenner D. Dickerson R. Johnson attended the meeting at 10:00 pm B. McLean D. Pickles ALSO PRESENT: E. Buntsma N. Carroll G. Paterson D. Bentley L. Taylor R. Pym D. Shields - Director, Operations & Emergency Services left the meeting at 7:41 pm - Director, Planning & Development - Director, Corporate Services & Treasurer left the meeting at 7:41 pm - City Clerk - Manager, Development Review - Principal Planner-Development Review - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. Moved by Councillor Dickerson Seconded by Councillor McLean That the rules be suspended in order to deal with the Adoption of the Minutes, Correspondence and Executive Report 2006-EC-14 at this time. CARRIED ON A 2/3RD MAJORITY VOTE - 1 - nn'"'; '-'~ V t.., Council Meeting Minutes Tuesday, October 3,2006 7:30 PM (II) ADOPTION OF MINUTES Moved by Councillor Dickerson Seconded by Councillor McLean Council Meeting of September 18, 2006 CARRIED Moved by Councillor Dickerson Seconded by Councillor McLean "In Camera" Council Meeting of September 18, 2006 CARRIED ON A RECORDED VOTE: YES NO Councillor Brenner Councillor Dickerson Councillor McLean Councillor Pickles Mayor Ryan Councillor Ashe Councillor Johnson absent (III) CORRESPONDENCE 1. CaRR. 65-06 PATTI BARRI E MUNICIPAL CLERK Municipality of Clarington 40 Temperance Street Clarinqton, ON L 1 C 3A6 That CaRR. 65-06 from Patti Barrie, Municipal Clerk, advising that at a meeting held on September 11, 2006, the Council of the Municipality of Clarington passed a resolution with respect to the shortage of Justices of the Peace in Durham Region and urging Council to give this matter utmost attention, be endorsed. - 2 - () 0 ,- \,." ,j Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM 2. CORR. 66-06 YVONNE BOSCH, CHAIR BILL PARISH, CO-CHAIR FRIENDS OF THE AJAX PICKERING HOSPITAL 68 Hills Road Aiax. ON L 1 S 3W4 That CORR. 66-06 from Yvonne Bosch, Chair and Bill Parish, Co-Chair, Friends of the Ajax Pickering Hospital, submitting a letter dated August 21, 2006 advising that the Central East LHIN, of which Durham Region is a part, is in the process of preparing its first Integrated Health Services Plan which is scheduled to be completed by October 31, 2006 be received and the submission to the Central East LHIN by the Friends of the Ajax Pickering Hospital, be endorsed. 3. CORR. 67-06 JOHN S. BURKE DEPUTY MINISTER MINISTRY OF MUNICIPAL AFFAIRS 1 ih Floor, 777 Bay Street Toronto. ON M5G 2E5 That CORR. 67-06 from John S. Burke, Deputy Minister, advising Council that the Ministry of Municipal Affairs will be entering the third year of the Long-standing Service Program, which is a special recognition program for locally elected officials who have served 25 years or more in municipal government, be received for information. 4. CORR. 68-06 LORRAINE CHIASSON REGULATORY COORDINATOR ENBRIDGE 500 Consumers Road North York. ON M2J 1 P8 That CORR. 68-06 from Lorraine Chiasson, Regulatory Coordinator, submitting a letter advising that as directed by the Ontario Energy Board in its Letter of Direction to Enbridge Gas Distribution, attached hereto is a copy of the Notice in both the English and French versions, together with a copy of the Application filed by Enbridge Gas Distribution Inc. on August 18, 2006, be received for information. - 3 - "0 ., r t, it V' Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM Resolution # 139/06 Moved by Councillor Dickerson Seconded by Councillor Brenner That Correspondence Items 1 to 4 are approved, as directed. CARRIED (VI) EXECUTIVE COMMITTEE REPORT Executive Committee Report EC 2006-14 of the Meeting Held on September 25, 2006 1. Director, Operations & Emergency Services, Report OES 32-06 Tender T-12-2006 Sandy Beach Road Bridqe Replacement & Road Reconstruction COUNCIL DECISION 1. That Report OES-32-06 regarding the Sandy Beach Road Bridge Replacement and Road Reconstruction be received; 2. That Tender T-12-2006 submitted by Dagmar Construction Inc. for the Sandy Beach Road Bridge Replacement and Road Reconstruction at a cost of $1,694,042.48 (GST included) be accepted; 3. That the total gross project cost of $ 1,827,602.48 (GST included) including the tender amount, and other associated costs and the total net project cost of $1,724,153.28, be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $666,665 to be funded from the Canada Ontario Municipal Rural Infrastructure Fund (COMRIF) Grant Intake 2; b) the sum of $1,050,000 to be financed by the issue of debentures through the Region of Durham, over a period not exceeding 10 years, at a rate to be determined; c) the balance amount of $7,488 to be funded from the 2006 Current Budget; -4- (In ~J ....: V , Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM d) the annual repayment charges in the amount of approximately $138,000 be included in the annual Current Budget for the City of Pickering commencing in 2007, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services & Treasurer has updated the City's 2006 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; f) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 2. Director, Operations & Emergency Services, Report OES 33-06 Tender No. T-6-2006 - Playground Construction Request for Proposal - RFP-9-2006 Playground Equipment Quote Q-51-2006 - Quotation for Safety Surface Material COUNCIL DECISION 1. That Report OES 33-06 of the Director, Operations & Emergency Services regarding playground construction, playground equipment, and safety surface material be received; 2. That Tender No. T-6-2006 as submitted by Royalcrest Paving & Contracting Ltd. for park and playground construction in the amount of $98,094.00 (excluding GST) be accepted; 3. That the Request for Proposal, RFP-9-2006 as submitted by Crozier Agencies for the supply and installation of playground equipment in various parks in the amount of $108,568.95 (excluding GST) be accepted; 4. That Quotation Q-51-2006 as submitted by Playcare Inc. for Safety Surface Material in various parks in the amount of $33,845.00 be accepted; 5. That all other associated project costs of $59,492.05, and the total project cost of $300,000 (excluding GST), be accepted; - 5 - " " ,"- I II 1'.) \.: V \. Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM 6. That the Director Corporate Services & Treasurer be authorized to transfer $300,000 from the Parkland Reserve Fund as provided for in the 2006 Capital Budgets; and 7. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 3. Director, Operations & Emergency Services, Report OES 35-06 Tender T-5-2006 - Concrete Sidewalk Installations Various Locations COUNCIL DECISION 1. That Report OES 35-06 of the Director, Operations & Emergency Services regarding the installation of concrete sidewalks in various locations in the City of Pickering be received; 2. That Tender T-5-2006, as submitted by Trisan Construction for concrete sidewalk installations at various locations in the City of Pickering in the amount of $236,975.52 (GST included) be accepted; 3. That the total gross project cost of $263,475.52 and a net project cost of $248,561.81 (GST excluded), including the tender amount and other project costs as outlined in Report OES 35-06 of the Director, Operations & Emergency Services be approved; 4. That $248,561.81 be financed from Development Charges Reserve Fund ($119,794.79), City Share - DC Reserve ($123,855.43) and Property Taxes ($4,911.39) and the Director of Corporate Services & Treasury be authorized to transfer theses fund; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 4. Director, Operations & Emergency Services, Report OES 36-06 Supply and Delivery of Street Sweeper Q-41-2006/Q-41 A-2006 1. That Report OES 36-06 of the Director, Operations & Emergency Services regarding the supply and delivery of a Street Sweeper be received; 2. That Quotation No. Q-41-2006 submitted by Joe Johnson Equipment for the supply and delivery of an Elgin Eagle Waterless Street Sweeper Factory - 6 - 00'7 Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM Stock Demonstration Unit Serial No. FW-2303-D in the amount of $240,500.00 (GST, PST extra) be accepted; 3. That the total gross purchase cost $274,170.00 and a net purchase cost of $259,740.00 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $240,000.00 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding five years, at a rate to be determined; b) the balance amount of $19,740.00 to be funded from the general savings realized per project code - 5320-0607-6178 - Tiger Mower and 5320-0608-6178 - Hot Box, both paid from property taxes c) the annual repayment charges in the amount of approximately $55,600 be included in the annual Current Budget for the City of Pickering commencing in 2007, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget d) the Director, Corporate Services & Treasurer has updated the City's 2006 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; e) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. - 7 - Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM 5. Director, Operations & Emergency Services, Report OES 34-06 No Parking By-law - Wharf Street Amendment to By-law 6604/05 COUNCIL DECISION 1. That Report OES 34-06 regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule '2' to By-law 6604/05 to provide for the regulating of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 6. Director, Corporate Services & Treasurer, Report CS 49-06 Section 357/358 of the Municipal Act - Adiustment to Taxes COUNCIL DECISION 1. That Report CS 49-06 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act be approved; and 3. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 7. Director, Corporate Services & Treasurer, Report CS 50-06 Tender/Contract Approval Councils' Summer Recess COUNCIL DECISION 1. That Report CS 50-06 of the Director, Corporate Services & Treasurer reporting on tendering and contract approvals during Councils' Summer Recess be received; and 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts contained in this Report by the Chief Administrative Officer during Council's summer recess (i.e., from June 26 to July 23, 2006 and from July - 8 - Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM '\ C'\ ..", VUJ 24, 2005 to September 11, 2006) being RFP-7-2006 Network Switch Replacement Project; the Microsoft (Software) BPS Enterprise Agreement and Tender T-2-2006 Lighting Retrofit Pickering Civic Complex and Pickering Public Library. 8. Director, Corporate Services & Treasurer, Report CS 51-06 Veridian Corporation - Promissory Notes COUNCIL DECISION 1. That Report CS 51-06 of the Director, Corporate Services & Treasurer be received; 2. That the maturity dates on the Promissory Notes in the amount of $7,095,000 to Veridian Corporation and $17,974,000 to Veridian Connections Inc. be amended to November 1, 2009 at their face value with the existing terms and conditions including interest at 7.6% per annum; 3. That a By-law in the form attached providing for the approval and execution of a Note Amending Agreement be passed; 4. That the Mayor and Clerk be authorized to execute the Note Amending Agreement on behalf of the City of Pickering in the form attached; 5. That the Director, Corporate Services & Treasurer be authorized to undertake any actions including negotiations or amendments to the terms and conditions necessary in order to put the foregoing into effect; and, 6. That the appropriate officials at the City of Pickering be given authority to give effect thereto. 9. Director, Corporate Services & Treasurer, Report CS 52-06 Investment Portfolio Activitv for the Year Ended December 31.2005 COUNCIL DECISION That Report CS 52-06 of the Director, Corporate Services & Treasurer be received for information. - 9- l.~.. ;) . J. \.1 Cillf 01 Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM 10. Director, Corporate Services & Treasurer, Report CS 53-06 Municipal Performance Measurement Program - Provincially Mandated Public Report of Performance Measures COUNCIL DECISION That Report CS 53-06 of the Director, Corporate Services & Treasurer be received for information. 11. Director, Corporate Services & Treasurer, Report CS 56-06 Points of Sale Aqreement for Durham Reqion Transit Fares 1. That Report CS 56-06 of the Director, Corporate Services & Treasurer be received; 2. That the Mayor and Clerk be authorized to execute a Point of Sale Agreement with the Durham Region Transit Commission (DRTC) in a form substantially as attached and acceptable to the Director, Corporate Services & Treasurer and the City Solicitor; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes necessary to effect the foregoing; and, 4. That the appropriate staff at the City of Pickering be given authority to give effect thereto. 12. Director, Corporate Services & Treasurer, Report CS 57-06 Formal Quotations - Quarterlv Report for Information COUNCIL DECISION That Report CS 57-06 of the Director, Corporate Services & Treasurer be received for information. Resolution # 140106 Moved by Councillor Dickerson Seconded by Councillor Johnson That the Report of the Executive Committee EC 2006-14, dated September 25, 2006, be adopted. CARRIED - 10- Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM r) .. ..' l' J.1 (V) DELEGATIONS Bonnie Littley, 1499 Sandhurst Crescent, appeared before Council in opposition to Report PO 45-06. Ms. Littley stated that she felt the development plan did not suit the area and she would like to see a more urban concept for this location. She noted that a market area would be nice or an area similar to the distillery district in downtown Toronto. She noted that the applications residential density was to high and that she would like to see more commercial uses for the site and would also like to see a grocery store come back to the area. Ms. Littley noted that the community would like to see this site redeveloped but does not feel this application is the right fit. Ms. Littley requested Council postpone their decision on Report PO 45-06 to a later date to give everyone the opportunity to work on the plan to make it the best for the City and the community. Paul Crawford, 867 Antonio Street, appeared before the Council in opposition to Report PO 45-06. Mr. Crawford requested that Council postpone the decision on this matter to a later date in order to give Council, City staff, the developers and the community an opportunity to discuss the plan in more detail. He noted that the community had asked a lot of questions but felt none of them had been answered. Mr. Crawford noted that he felt comments in the report with regards to "places to grow" should be removed and stated that this neighbourhood was part of a stable residential neighbourhood not part of a downtown core. He noted that the site was zoned commercial and with commercial zoning came height restrictions. He felt that the height of the towers were to high, to much density in one area. Mr. Crawford was concerned with the sewer capabilities. He also noted his concerns with the loss of jobs from the commercial component. Mr. Crawford stated that the Community had done their homework on the development and would like the opportunity to meet and discuss it further. Mr. Crawford requested that Council support the residents in the area. Carolyn Huston, 898 Antonio Street, appeared before the Council and stated her concerns with regards to the reduction in commercial space. She noted that a Vet use had been left off the list of permitted uses in the zoning by-law. She felt that the "H" Holding symbol should be reinstated on the property. She stated she would like to see a grocery store in the neighbourhood again and was concerned with the loss of retail jobs. Ms. Huston noted that busing in the area was not very good and it took a long time to get from place to place. She stated that the developer had placed unreasonable expectations on GO Transit and noted that people do not get on GO Transit to grocery shop or go to the movies. Ms. Huston stated that this development created to much growth in the area all at once and stated that a moratorium should be place on development in the area and felt that - 11 - Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM just because there is a high rise building already in the area doesn't mean there should be more built. Sylvain Trepanier, 1218 Monica Cook Place, appeared before Council and stated that he was not opposed to redevelopment but noted that the height and density of this project was to much. He noted that there was a high rise already in the south end and that we can't do anything about that now but felt that building should never have been built either. Mr. Sylvain stated that the apartment building was to high. He noted that Council needed to make a good decision and needed to listen to the residents. He stated that the developer needed to discuss the project more with the residents and felt that they could come to a compromise by working together. Doris Hopper Reide, 204-1210 Bayshore Towers, appeared before the Council in opposition to the application. She noted that after the last meeting Council had basically approved the application which left the residents with no cards to hold when they met with the developer. The developer knew they didn't have to make any concessions or try and work with the residents. She questioned what the rush was and hoped the approval of the application would be postponed so residents could discuss their concerns further and offer alterations to the plan. She stated that the neighbourhood did not need a 16 or 18 storey high rise. She noted that she was concerned with business ethics of the developer and how he was dealing with the existing tenants of the plaza. She noted that shw was concerned with traffic safety at Bayly and Liverpool and noted that it was dangerous to turn south because of the blind spots. With the additional population this development would create it would be even more dangerous. Ms. Hopper Reide requested that the decision be delayed and noted that Council should take their time deciding with this one. Paul Fieldhouse, 306-1210 Radom Street, stated that after the last meeting he circulated a petition and most of the people he approached were in opposition to the development. He stated that he would like Council to deny the application. Mr. Fieldhouse noted that once the H was lifted at the last meeting the developer had no reason to negotiate and at the meeting the developer didn't want to compromise on anything. He noted that the neighbourhood wanted the grocery store back and did not want the additional traffic this development would create. He noted that the community is not opposed to the redevelopment of the plaza because it needs it but would like the project scaled down and more community friendly. - 12 - Council Meeting Minutes 013 Tuesday, October 3, 2006 7:30 PM Barb Fannin, 306-1210 Radom Street, noted that as she spoke to people throughout the community regarding the development she was sad to hear that people felt their voices weren't being heard, that there was no sense fighting for what they want because it was a "done deal". She requested Council postpone their decision on the application and hoped that the voices of the community were being heard. Hazel Daubeny, 807-1210 Radom Street, appeared before Council and stated that she had lived in the area since 1964 and was concerned with the high density residential component of the project. She stated that the communities life style was being ruined. She noted her concerns with, where children would play, the overcrowding of schools, the increase in traffic congestion and air pollution. She stated that she felt this type of density attracts crime. Mrs. Daubeny stated that she was looking for sensible shopping opportunities and would like to see a grocery store. Jim Daubeny, 807-1210 Radom Street, appeared before Council and questioned how often has the Council Chambers been this full, how often have you had this many residents in opposition to an item. He stated that he knows high density areas exist elsewhere but noted that those areas had better road systems to handle it. Jacqueline Smart, 839 Fairview Avenue, appeared before Council and stated that if Council followed the Invocation they would not be approving this application. She noted that the community had a vision for their neighbourhood and this application wasn't part of it. She stated that the density was to high and would attract crime. She noted that retail space had been lost in the area. She stated that most of the compromises given by the developer wouldn't have been approve anyway so it was for them to give them up. She requested that Council put the "H" Holding symbol back in place. Wilma Robb, 1806-1210 Radom Street, appeared before Council and noted that she had moved to Pickering to enjoy a smaller community and as a pedestrian chose to live in this area because of the close proximity to the retail plaza. She noted that the people she had spoke to about the project were in opposition to the development. She stated that she was upset when the grocery store closed and noted that it was not easy to get around because the transit system was not that great. She questioned when and what type of retail would be going into the development. She also stated that she was concerned with the increase in traffic the development would create. - 13 - ...... 4" Ul'1 Council Meeting Minutes Tuesday, October 3,2006 7:30 PM Georgs Kolesnikovs, 707-1210 Radom Street, appeared before Council and noted that the developer continues to make demands on the City, they are looking for fewer parking spaces, they want to move the buildings closer to the street, they have requested 7 last minute demands. It is time the City started making demands of the developer and started listing to the residents. He noted that there were concerns with increased traffic, parking problems and the high residential density. Mr. Kolesnikovs asked Council if they wanted to be remembered as the Council that opened the gates for rampant development, concrete and glass high rises, traffic and noise pollution in south Pickering. Mr. Kolesnikovs asked Council to delay their decision, reconsider the development and allow an opportunity to meet and discuss the development. He stated that the community did not want this development as proposed. Eileen Higdon, 852 Fairview Avenue, appeared before Council in opposition to this development. She noted that meetings had been held, designs had been picked and the developer had ignored what the residents wanted. She questioned what is wrong with a walkable community and stated that the developer should build a project that is compatible with the existing neighbourhood. Ms. Higdon requested that Council put the "H" Holding symbol on again and delay the decision until after the Election. Ed Fulton, 705-1210 Radom Street, stated that he felt the residents were not given enough time to go over the application. He stated that he felt Council had abandoned the residents. His concerns with the application were with the loss of commercial uses, that GO Transit does not provide transit from A to B and noted that there is not a viable transit system for the development and he noted that greenspace was at a minimum on the site. He questioned where the community benefits from this project and how the application enhances the life of the older and long term residents in the area. Mr. Fulton requested that the "H" Holding symbol be placed back on the property. Myrna Picotte, 1210 Radom Street, appeared before Council in support of the application. She did note that she was concerned with having a grocery store and was looking into making an arrangement with another grocery store for residents to be bused. Ms. Picotte noted that she respected the work that Council and staff had did on this project. Tim Dobson 1310 Broadview Street, appeared before Council representing PESCA and the residents in the area and their opposition to the development. Mr. Dobson requested that the "H" Holding symbol be placed back on the site. He stated that they were still concerned with the high residential density for the site, the high rise building configuration, the traffic increase in the area, parking problems that they feel will be created and the impact the development will have - 14 - Council Meeting Minutes Q15 Tuesday, October 3, 2006 7:30 PM on the Douglas Ravine and Frenchmens Bay. He also noted that residents were concerned with how this will affect the emergency evacuation plan due to the increase in population the development will create. He noted that the meeting with City Staff and the developer was informative but not very productive. He believes the design of the project can be made to work for everyone if the developer would work with the residents. He noted that the changes that the developer had made, had to be made, the developer wasn't doing the residents any favours. He stated that the retail tenants feel like they have been left behind and not treated fairly. PESCA requested that the application be denied or postponed. Councillor Johnson arrived at the Council meeting at 10:00 pm. Norlene Chong, 707-1210 Radom Street, appeared before Council in opposition to the proposed development. She noted that she had picked this area because it was close to commercial retail and noted that a grocery store back in the area is very important to her. Ms. Chong requested that Council delay the approval on this application. Margaret Drake, 899 Reytan Blvd., appeared before Council in support of the application. She noted that the single apartment that already existed looked strange all by its self and felt this development would enhance the area. She noted that the Province has designated Pickering as a high residential area so this development is a good fit. She also noted that if the grocery store and retail stores were making money they would not have left, it just wasn't profitable to stay in the area for them. She did note that she was concerned with the increase traffic but also noted that the developer would be doing upgrades and traffic lights would be installed. Reece Wolanski, 456 Broadgreen Street, stated that he was for the redevelopment and noted that the existing plaza was an eye soar and felt it attracted illegal activities. He noted that he felt this development was proactive. Carmen Montgomery, 239 Lupine Drive, appeared in support of the commercial component and noted that it needed to be built in Phase 1 of the project. She noted that maybe a mediator should be called in to work with the developer and the retail tenants. She stated that a walk to everything community is a significant bonus to a neighbourhood. She stated that Council had the ability to allow Bayridges to flourish but, had to put goals in place and make the developer stick to them. Linda Rehel, 1009 Albacore Manor, appeared before Council in support of the redevelopment and noted that the plaza is not a viable plaza for the area and that crime is increasing. She stated that this area was prime land because of its - 15 - Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM proximity to GO Transit, the 401 and the waterfront and is confident this development will improve the area. Susan Carlevaris, 1310 Broadview Street, appeared before Council and stated that the residents views were not "not in our backyard". She stated that their concerns were with the quality of life for the residents and felt that things had to be done better and that residents should not have to do without. She noted that they did not agree with reducing the commercial component and felt that the plan commercial had to be completed in the first phase. She stated that with this plan people will be forced to get into their cars to find commercial retail. She also noted that they were concerned with the residential density and stated that there was a minimal of recreational area. Ms. Carlevaris requested that Council defer the application and noted that she was concerned that this application would set a precedent for similar development. Stephanie Newitt, 1001 Albacore Manor, noted that the residents she had talked to with regards to this application were disappointed with how it was handled and comments were made as to what's the point of fighting, it's a done deal. She noted that her concerns were with the high density of the development, increase in traffic, the height of the buildings, the decrease in commercial space and that the development was not compatible with the existing neighbourhood. She noted that she felt the developer had no desire to fit into the community and noted that people will not be walking from one place to another they will have to get into their cars and drive. She was concerned with the impact this development would have on the evacuation route and concerned with the fact that she had heard their would be a third tower. Ms. Newitt requested that Council refer the application back and requested a recorded vote on the matter. Pasquale Malandrino, 633 Dunn Crescent, appeared before Council as a representative for the retail tenants. He noted that there has been a lack of co- operation on the part of the developer throughout this process. He noted that some of the tenants had not received offers and the offers that had been received were unacceptable. He stated that they were disappointed in Council lack of support to the tenants and noted that there should have been more commercial space in this development. Florinel Olaru, 1017 Redbird Crescent, appeared before Council in support of the application and noted that he passes by the plaza daily and it definitely needs to be redeveloped. Steve Webster, 613 Atwood Crescent, appeared before Council in support of the application and noted that the plaza is an eye soar and needs to be redeveloped. - 16 - 017 Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM Anna Silva, 613 Atwood Crescent, appeared before Council in support of the application and stated that South Pickering need to catch up and redevelopment in this area is a good thing. Mark Willis, 1866 Fairport Road, appeared before the Council in support of the application and noted that he was the owner of Jacqueline's School of Dance. He stated that the developers were very helpful with their relocation and noted that the development would bring new families to the area. He noted that this area was ready for redevelopment. John Moniz, 1299 Kingston Road, appeared before Council in support of the application and stated that Council should look closely at the project because they wouldn't want it to go to the OMB and loose control of it. Stephen Fagyas, 69 Yorkville Avenue, Toronto, appeared before Council as the lead Planner for the project. He noted that they had reviewed the by-law and stated that a letter had been sent to the Planning Department with their recommendation. He stated that his clients would really like to see a reduction in parking spaces and felt that 3.5 would be more than appropriate for this area. He also noted that they would like to see the building closer to the street and wanted to know how soon the commercial space had to be in place. Gardner Church, representative for S R & R Developments Ltd., appeared before Council and stated that he agreed with PESCA that the developer should be held to the commercial space. He noted that the only possibility of another grocery store opening in the area would be with this development. He also stated that the developer has had the option of going to the OMB for the last 40 days but has chose to try and work with City Staff and the residents. He stated that they would still like to see a contract in place instead of the "H" Holding Symbol. (VI) NEW AND UNFINISHED BUSINESS 1. Director, Planning & Development, Report PD 45-06 Zoning By-law Amendment Application A06/06 S.R. & R. Bay Ridges Ltd. 1215-1235 Bayly Street Part of Block Y, Plan M-16 City of Pickerinq - 17 - '\ ~ " vi,,) Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM Resolution #141/06 Moved by Councillor Ashe Seconded by Councillor Johnson 1. That Council adopt the Development Guidelines for the Bay Ridges Plaza area, as set out in Appendix III, as amended, to Planning Report PO 45-06; 2. That Zoning By-law Amendment Application A06/06 submitted by S.R.& R. Bay Ridges Ltd., on lands being Part of Block Y, Plan M-16, City of Pickering, to amend the zoning to permit a mixed use development consisting of apartment buildings containing commercial/retail uses and townhouse dwelling units, be approved, subject to the conditions outlined in Appendix I to Planning Report PO 45-06, as amended, to reflect 15% of the townhouse development to be withheld until the commercial area is constructed; 3. That the amending zoning by-law, to implement Zoning By-law Amendment Application A06/06, as set out in Appendix II, as amended, to Planning Report PO 45-06, be forwarded to City Council for enactment; and 4. That traffic signals be installed at the intersection of Bayly Street and St. Martins Drive, in consultation with the Region of Durham and the City of Pickering, as a condition of proceeding with development and that the full cost of design and construction be the responsibility of the owner. CARRIED AS AMENDED LATER IN THE MEETING (See Following Motions) Resolution #142/06 Moved by Councillor McLean Seconded by Councillor Brenner That recommendation #2 of the main motion be deleted in its entirety and replaced with the following: 'That Zoning By-law Amendment Application A 06/06, submitted by S.R. & R. Bay Ridges Ltd. on lands being part of Block Y, Plan M-16, City of Pickering, to amend the zoning to permit a mixed use development consisting of apartment buildings containing commercial/retail uses and townhouse dwelling units, be approved, with a "(H)" holding provision - 18 - 019 Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM subject to the conditions outlined in Appendix I, to Planning Report PO 45- 06.'. MOTION DEFEATED ON THE FOllOWING RECORDED VOTE: YES NO Councillor Brenner Councillor Mclean Councillor Ashe Councillor Dickerson Councillor Johnson Councillor Pickles Mayor Ryan Detailed discussion ensued with respect to the execution of a performance agreement by the developer with the City. Council recessed in order to provide staff with the opportunity to revise the 'Recommended Conditions of Approval for Zoning By-law Amendment Application A 06/06', as noted on page 89 of the agenda, to reflect registration of a performance agreement to the satisfaction of the City; providing any required utility easements; entering into a site plan agreement; maintenance of minimum 1,200 square metres of retail floor space during construction of the townhouses and up to commencement of construction of the apartments, following which, 500 square metres of retail floor space shall be maintained until such time as a minimum of 2000 square metres of retail floor space is constructed in the "RH'MU-2" zone; and the construction of 2,500 square metres of retail gross floor area. Resolution #143/06 Moved by Councillor Dickerson Seconded by Councillor Johnson That Recommendation #2 of the main motion (#141/06) be amended to reflect the execution of a performance agreement and Appendix I, as amended. CARRIED UNANIMOUSLY ON A RECORDED VOTE - 19 - f" ,.'" f~ , t. Vt..U Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM Resolution #144/06 Moved by Councillor Pickles Seconded by Councillor Ashe That Item 4 (2) (c) (i), of the draft amending by-law, as amended, be changed by deleting '4.5 parking spaces' and inserting '4.0 parking spaces'. MOTION DEFEATED ON THE FOLLOWING RECORDED VOTE: YES NO Councillor Ashe Councillor Johnson Councillor Pickles Councillor Brenner Councillor Dickerson Councillor McLean Mayor Ryan The main motion (#141/06), as amended, of Councillor Ashe and Councillor Johnston was then put to a recorded vote and CARRIED as follows: YES NO Councillor Ashe Councillor Dickerson Councillor Johnson Councillor Pickles Mayor Ryan Councillor Brenner Councillor McLean (VIII) BY-LAWS Councillor Johnson, seconded by Councillor Pickles, took leave to introduce by-laws of the City of Pickering, save and except By-law 6705/06; - 20- r) 0" V40J. Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM 6706/06 6707/06 6708/06 THIRD READING: Being a by-law to approve and authorize the execution of a note amending agreement made as of the 1 st day of October, 2006 in respect of promissory notes dated September 28, 2001 issued by Veridian Corporation and Veridian Connections Inc. in favour of The Corporation of the Town of Ajax, The Corporation of the City of Belleville, The Corporation of the Municipality of Clarington and The Corporation of the City of Pickering, and to approve the issue of seconded amended and restated promissory notes dated as of the 1 st day of October, 2006. Being a by-law to amend By-law 6604/05 providing for the gulating of parking, standing or stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 7, Concession 5 (Parts 1 and 2 Plan 40R-23455) in the City of Pickering. (A 25/02). Councillor Johnson, seconded by Councillor Pickles moved that By-law Numbers 6706/06 to 6708/06 be adopted and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. Councillor Johnson, seconded by Councillor Pickles, took leave to introduce by-law 6705/06 of the City of Pickering; 6705/06 THIRD READING: Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Block Y, Plan M16, in the City of Pickering. (A06/06) [AS AMENDED EARLIER IN THE MEETING] Councillor Johnson, seconded by Councillor Pickles moved that By-law Numbers 6705/06 be adopted and the said by-law be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. - 21 - '\ (i ,.... V h.'~ Council Meeting Minutes Tuesday, October 3, 2006 7:30 PM (IX) OTHER BUSINESS 1. Councillor Johnson gave notice that he would be presenting a Notice of Motion at the next meeting of Council with respect to the reduction of the speed limit to 60 km/hr on Sideline 16, between Hwy #7 and the ih Concession. 2. Councillor Johnson gave notice that he would be presenting a Notice of Motion at the next meeting of Council with respect to a request to the Planning & Development Department to prepare architectural control guidelines for the City. 3. Councillor Johnson gave notice that he would be presenting a Notice of Motion at the next meeting of Council with respect to requesting staff to investigate changing the lastest subdivision in Claremont to Karsten Way. (X) CONFIRMATION BY-LAW By-law Number 6709/06 Councillor Dickerson seconded by Councillor Johnson moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of October 3, 2006. CARRIED (XI) ADJOURNMENT The meeting adjourned at 1 :53 am. DATED this 3rd day of October, 2006. MAYOR DAVID RYAN DEBIA.BENTLEY CITY CLERK - 22- Citq o~ C' f)": . ... ,.} October 10, 2006 DELEGA TIONS 1. Paul Fletcher, Representative of the Applicant Re: Director, Corporate Services & Treasurer, Report CS 61-06 Heritage Permit Application 002/06 Submission under the Ontario Heritage Act 2390 Rosebank Road, Pickerinq 2. Pat McNeill Senior Vice President Ontario Power Generation Information on the Pickerinq B Life Extension Proqram [delegation is scheduled to attend at 8:30 pm] Citq o~ () " /\.' v t., '1 October 10, 2006 EXECUTIVE COMMITTEE REPORT Executive Committee Report EC 2006-15 to Council for October 10, 2006 1. Director, Planning & Development, Report PO 48-06 24-69 Zoning By-law Amendment Application A 3/06 Brookdale Centre Inc. Part of Lot 23 & 24, Concession 1 1105 KinQston Road, PickerinQ 1. That Report PO 48-06 of the Director, Planning & Development, regarding Brookdale Centre Inc., be received; 2.a) That Zoning By-law Amendment Application 3/06 submitted by Brookdale Centre Inc., on lands being Part of Lot 23 & 24, Concession 1, City of Pickering, to amend the zoning to permit commercial development for a home improvement centre and a variety of retail, personal service shop, office and restaurant uses, be approved as revised, for a portion of the subject lands for a home improvement center only, with a U(H)" holding provision subject to the conditions outlined in Appendix I to Report PO 48-06; OR 2.b) That should Council desire to defer consideration of Zoning By-law Amendment Application A 3/06 submitted by Brookdale Centre Inc., until such time as the Toronto and Region Conservation Authority flood mapping issue is fully resolved and staff have subsequently determined the necessary revisions to the Town Centre West Development Guidelines and conducted a comprehensive review of the applicant's total proposal, that Zoning By-law Amendment Application A 3/06 be referred back to staff; 3. That, should recommendation 2 a) be adopted, that the amending zoning by-law, to implement a portion of Zoning By-law Amendment Application A 3/06, for a home improvement center only, as set out in Appendix II to Report PO 48-06, be forwarded to City Council for enactment; and P (\ \.,..' /.., J,:) 4. Further, that Council direct staff to undertake a review of the Town Centre West Development Guidelines and report back to Council on the need for modification to the Guidelines based upon the completion of the stormwater management investigation of the area. 2. Director, Planning & Development, Report PO 47-06 Sustainable Neighbourhood Plan (Growth Management Study Phase 3) Interim Report 2 - September 2006 70-91 RECOMMENDATION 1. That Report PO 47-06 of the Director, Planning & Development, regarding the Sustainable Neighbourhood Plan (Growth Management Study - Phase 3), be received; 2. That, in light of the progress made to date as outlined in the Sustainable Neighbourhood Design Guidelines, Interim Report #2, September 2006, prepared by Dillon Consulting Limited, and provided as Appendix I to Report PO 47-06, staff be requested to: a) report back to Council by the end of 2006 with the Final Draft Sustainable Neighbourhood Design Guidelines; b) establish an approximate six month trial period for testing the Final Draft Guidelines against development applications submitted by the City; and c) identify other initiatives for inclusion in the Planning & Development Department's 2007 work program, to incorporate the Final Guidelines into the Department's day to day operations and procedures; and 3. That a copy of Report PO 47-06 be forwarded to the Federation of Canadian Municipalities, ROC Group, Canada Green Building Council, the Minister of Municipal Affairs and Housing, the Director of the North Pickering Land Exchange Team, the Region of Durham and the Toronto and Region Conservation Authority. 3. Chief Administrative Officer, Report CAO 04-06 92-102 Duffin Creek Water Pollution Control Plan Expansion Environmental Assessment Update and Local Project Impacts Part of Lots 15 to 18, Ranqe 2 & 3. B.F.C.. and Various Road Allowances ('" ." . .~{.,U 1. That Report CAO 04-06 of the Chief Administrative Officer be received; 2. That Council authorize the Chief Administrative Officer to negotiate with the Regional Municipalities of York and Durham the final terms and conditions of conveying City lands/road allowances in order to accommodate the Duffin Creek Water Pollution Control Plant expansion, in keeping with those identified preliminary matters of City interest recommended by the Waterfront Coordinating Committee and City staff, as outlined in Appendix I to Report CAO 04-06; 3. That Council authorizes the Chief Administrative Officer to commence the process of land disposition for those lands/road allowances needed to accommodate the proposed Duffin Creek Water Pollution Control Plant expansion; 4. That Council authorizes the appropriate officials of the City of Pickering to review and approve, to the City's satisfaction, temporary security fencing, grading work and trail realignment works proposed by the Regional Municipalities of York and Durham required to accommodate their proposed construction schedule; and 5. Further, that the Chief Administrative Officer report back to Council on the final negotiated terms and conditions of the proposed land/road allowance conveyances, and obtain authorization to effect the transfer of the lands, if appropriate. 4. Director, Operations & Emergency Services, Report OES 37-06 103-114 Supply and Delivery of Two (2) Wheel Four Wheel Drive Utility Tractors 1. That Report OES 37-06 of the Director, Operations & Emergency Services regarding the supply and delivery of two (2) four wheel drive utility tractors, be received; 2. That Quotation No. Q-53-2006, as submitted by Hutchison Farm Supply for the supply and delivery of two (2) four wheel drive utility tractors with ancilliary equipment in the amount of $82,998.00 (GST and PST extra), be accepted; 3. That the total gross purchase cost of $94,617.72 and net purchase cost of $89,637.84 as outlined in Report OES 37-06 of the Director, Operations & Emergency Services, be approved; 4. That the Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project through: ') 1" l!/... { a) an internal loan of $89,000. from the Development Charges Reserve Fund; b) the balance amount of $637.84 to be funded from the 2006 Current Budget; c) the annual repayment charges in the amount of approximately $25,000. be included in the annual Current Budget for the City of Pickering commencing in 2007, continuing thereafter until the loan is repaid; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 5. Director, Corporate Services & Treasurer, CS 61-06 Heritage Permit Application 002/06 Submission Under theOntario Heritage Act 2390 Rosebank Road, Pickerinq 115-161 Council direction required. 6. Director, Corporate Services & Treasurer, CS 63-06 Implementation of a City Wide Graffiti By-law 162-166 1. That Report CS 63-06 of the Director, Corporate Services & Treasurer be received; 2. That the draft Graffiti by-law, included as Attachment #1 to this report, be enacted; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 7. Director, Corporate Services & Treasurer, CS 66-06 Formal Quotations - Quarterly Report for Information 167-170 That Report CS 66-06 of the Director, Corporate Services & Treasurer be received for information. CUll O~ REPORT TO EXECUTIVE COMMITTEE n t)>, U~() Report Number: PO 48-06 Date October 10, 2006 From: Neil Carroll Director, Planning & Development SUBJECT: Zoning By-law Amendment Application A 3/06 Brookdale Centre Inc. Part of Lot 23 & 24, Concession 1 1105 Kingston Road City of Pickering Recommendation: 1. That Report PO 48-06 of the Director, Planning & Development, regarding Brookdale Centre Inc. be received; 2. (a) That Zoning By-law Amendment Application A 3/06 submitted by Brookdale Centre Inc., on lands being Part of Lot 23 & 24, Concession 1, City of Pickering, to amend the zoning to permit commercial development for a home improvement centre and a variety of retail, personal service shop, office and restaurant uses, be approved as revised, for a portion of the subject lands for a home improvement centre only, with a "(H)" holding provision subject to the conditions outlined in Appendix I to Report PO 48-06; or 2. (b) That should Council desire to defer consideration of Zoning By-law Amendment Application A 3/06 submitted by Brookdale Centre Inc., until such time as the Toronto and Region Conservation Authority flood mapping issue is fully resolved and staff have subsequently determined the necessary revisions to the Town Centre West Development Guidelines and conducted a comprehensive review of the applicant's total proposal, that Zoning By-law Amendment Application A 3/06 be referred back to staff; 3. That, should Recommendation 2. (a) be adopted, that the amending zoning by-law, to implement a portion of Zoning By-law Amendment Application A 3/06, for a home improvement centre only, as set out in Appendix II to Report PD 48-06, be forwarded to City Council for enactment; and 4. Further, that Council direct staff to undertake a review of the Town Centre West Development Guidelines and report back to Council on the need for modification to the Guidelines based upon the completion of the stormwater management investigation for the area. . (i 02 ,1 Report PD 48-06 Subject: Brookdale Centre Inc. (A 3/06) Date: October 10, 2006 Page 2 Executive Summary: The applicant proposes to redevelop the 7.5 hectare property for a commercial project that includas a home improvement centre and a variety of retail, personal service shop, office and restaurant uses. Both single and multiple tenant buildings are proposed for the site, with Home Depot as the dominant tenant. The lands currently support a vacant industrial building (previously occupied by TNT Transport and Schindler Elevator), and a commercial plaza located opposite Walnut Lane on the south side of Kingston Road (Walnut Grove Plaza). A zoning amendment and changes to the Town Centre West Development Guidelines are required to implement the proposal. The Toronto and Region Conservation Authority (TRCA) has advised that recent flood modeling of Pine Creek has identified significant concern with development in the Town Centre West Neighbourhood. The entire subject property, as well as surrounding properties in the Town Centre West area, are impacted by this mapping. The implications of this concern on the development potential of lands in Town Centre West could be significant and is currently being reviewed in detail by TRCA, the applicant, and the City, and will take some time to complete. However, the applicant has advised that Corporate Home Depot requires a decision on the rezoning of these lands by mid October, or the project will be placed in jeopardy. In view of the urgency expressed by Corporate Home Depot respecting its development decision for this site, the City's Chief Administrative Officer requested that Planning & Development bring forward a report for Council's consideration, to allow Council to determine whether to proceed at this time with a site specific rezoning for only the Home Depot component of the development proposal. Should zoning approval be granted, Home Depot will still be required to satisfy TRCA with respect to flood-proofing requirements. The flood mapping matter identified by TRCA is of significant concern to staff, as it may seriously impact the broader development vision for the Town Centre West Neighbourhood. Until such time as this matter is resolved, the planning context within which we are working is unknown, making it difficult to properly evaluate the proposal. Prior to learning of TRCA's flood mapping concern, staff had concluded that a Home Depot facility could be appropriately introduced into the Town Centre West Neighbourhood provided the fundamental development/design principles of the Town Centre West Guidelines were protected and maintained. This would require changes to the applicant's proposal, to reflect more intensive mixed-use development and to reorient the siting of some buildings. However, the Home Depot building was supported generally in the area proposed by the applicant. Should Council wish to proceed with the zoning of these lands at this time, it is recommended that any approval be restricted to only the Home Depot component of the development, and that an agreement be required through the use of a U(H)" holding provision in the implementing by-law, to secure those elements of development that are fundamental to the broader neighbourhood design vision (such as public roads, signalization, site plan approval, and stormwater management/flood protection). Report PD 48-06 Date: October 10, 2006 030 Subject: Brookdale Centre Inc. (A 3/06) Page 3 The "(H)" holding provision will also ensure that the City, Region of Durham and TRCA's interests are addressed through the execution of appropriate agreements. The remaining elements of the application will be considered through a further staff report, following resolution of the TRCA flood mapping matter and consideration of any required amendments to the Town Centre West Development Guidelines. Financial Implications: No direct costs to the City are anticipated as a result of the approval of zoning for the Home Depot development. However, costs may be incurred by the City for further review/remediation of stormwater/flooding mapping matters as they impact the Town Centre West Neighbourhood, depending on the results and recommendations of the current investigation. Any costs to the City will be brought to the attention of Council through further reports. Background: 1.0 Introduction Brookdale Centre Inc. submitted an application to amend the zoning by-law in order to permit development of a commercial project on a 7.5 hectare property, with a home improvement centre and a variety of retail, personal service shop, office and restaurant uses (see Location Map, Attachment #1). The submitted site plan indicates the development of both single and multiple tenant buildings on the site with one dominant building that has a single user, being Home Depot. A seasonal outdoor garden centre associated with the home improvement store is also proposed. Other buildings include a larger retail format building (three tenants) located in the southern portion of the site, two buildings that will flank the Kingston Road frontage and contain some second storey office space, and two small single-tenant retail buildings centrally located on the site (see Attachment #2). The requested uses include: assembly hall; business and professional offices; commercial clubs, schools and recreational establishments; day nursery; discount department store; drug store; dry cleaning depot; financial institution; general merchandise store; home improvement centre; personal service shop; restaurants; retail store; service store; video store and accessory seasonal garden centre having outdoor storage. The applicant's conceptual site plan proposes the creation of one new municipal (public) street, being the road extending south from Kingston Road, across from the signalized Walnut Lane intersection. All other roads are proposed as private aisles/laneways. Date: October 10, 2006 ~") .Report PO 48-06 UJ ~- Subject: Brookdale Centre Inc. (A 3/06) Page 4 2.0 Comments Received 2.1 At the June 15, 2006 Public Information Meeting Three area residents and two area business representatives appeared at the Public Information Meeting to voice their comments respecting the application. The residents raised concerns related to: notification process; sustainable development; restoration of Pine Creek; noise; traffic in the adjacent residential neighbourhood; tree preservation; the need for more retail; and impact of the proposal on the residential tax base and on property values. The business representatives supported the application provided certain matters are taken into consideration (see text of Information Report and Meeting Minutes, Attachments #6 and #7). 2.2 Written Public Submissions on the application One written submission was received from an abutting business owner, providing support to the application, but noting that some implementation matters remain that must be considered as development details evolve (see Attachment #8). 2.3 Agency Comments Toronto and Region Conservation Authority - TRCA provided preliminary comments advising the subject property is within the TRCA Regulated area and all applicable requirements and polices will need to be satisfied; - that floodplain mapping indicates significant depth of flooding on the subject property during a regional storm event; - TRCA notes that where development exists within valley and stream corridors, higher levels of risk are permitted; - since there is an existing building on the property, replacement buildings are permitted subject to the new structure and parking having safe access and being flood proofed; - TRCA recommends a cooperative investigation into the floodplain management issue for the subject property and the surrounding properties that are also impacted by the flooding; (see Attachment #9). Report PO 48-06 Date: October 10, 2006 Subject: Brookdale Centre Inc. (A 3/06) Page 5 n I)'~ \.,.' .t.J(:" - the proposal is permitted by the policies of the Durham Region Official Plan; - municipal water supply and sanitary sewer services are available to the subject property; - transportation and access requirements will be concluded during site plan approval process; - the applications have been screened in accordance with Provincial Interests and Delegated Review; - the Region has no objection to the application and encourages the use of a "H" - holding provision to ensure all Regional requirements have been satisfied (see Attachment #10). - requires all building/structures and any accessory activity be set back 14 metres form the Highway 401 property line (see Attachment #11). No other agency that provided comment has objection to the application. Certain technical issues and requirements related to the proposed use of the site can be addressed during the site plan process, should this application be approved. Region of Durham Ministry of Transportation 3.0 Discussion 3.1 Revisions to the Town Centre West Development Guidelines are required The subject lands are within the Town Centre West Development Guideline (TCWDG) area. The TCWDG were adopted by City Council in 1995 and establish a vision for the development of the area as a vibrant mixed use area that incorporates residential, commercial and office uses. The TCWDG establish principles for the development of the area, including a mix of uses, an internal road network pattern, connections to the existing Town Centre Neighbourhood and adjacent neighbourhoods, a variety of housing and office buildings, and a pedestrian and open space network. Since the adoption of the TCWDG there has been little development interest in the area. The application by Brookdale Centre Inc. for a Home Depot and other commercial facilities has increased development interest in the area. It appears that Home Depot may act as a catalyst for the development of the area. Recently, a rezoning application was submitted by Nerotal Ltd., Emix Ltd., Lakeridge Properties Inc., and the Region of Durham to amend the zoning of the lands located immediately west of the subject property, to permit additional commercial uses. n 0R.ePOrt PO 48-06 \,.' v _I Subject: Brookdale Centre Inc. (A 3/06) Date: October 10, 2006 Page 6 However, a 'big-box' retail centre is not reflective of the intensity or type of development initially anticipated for this area of the City. The City has already designated an area for 'big-box' development, being the First Pro Centre at Brock Road and Pickering Parkway. While the Home Depot element of the applicant's plan can be supported, it should only be introduced if it respects and maintains the spirit and intent of the TCWDG. Further, the remainder of the site should be developed in a more intensified fashion with mixed use buildings and increased attention to urban design. The broader proposal by Brookdale Centre will require revision if these development objectives are to be accomplished. 3.1.1 Road Network and Parcel Blocks must be established to accommodate future development in the area It is critical that development of this large land holding establish and secure the block structure that will guide development of the broader neighbourhood. These blocks will be created by the new internal municipal streets and private aisles, and will establish a parcel structure that can accommodate the evolution of land use over time, as envisioned by the TCWDG (see Attachment #3). The internal road network planned for the Town Centre West Neighbourhood is an integral component of the development vision for this area and is necessary to properly serve the needs of future residents and businesses. The road network will provide internal linkages between various access points around the perimeter of the Town Centre West Neighbourhood, accommodate the evolution of land uses in this area over time, and provide a focus for building design and pedestrian activity. The importance of pursuing a more intensified form of development in the Town Centre West Neighbourhood was highlighted by City Council on June 6, 2005 through Resolution 91/05. This resolution identified the Town Centre West Neighbourhood as a prime opportunity area for intensification and directed staff to convey Council's interest for higher intensity land uses when dealing with development interests in the area (see Attachment #12). It is staff's recommendation that development must respect the fundamental elements and principles of the TCWDG. While it is recognized that revisions to the Guidelines will be necessary to address current development realities, the core principles of the Guidelines continue to be supported. While a Home Depot can be accommodated within the development concept generated by staff, (see Attachment #4), other elements of the applicant's proposal will require revision. These matters will be further discussed with the applicant and reported to Council in a second phase report. Report PD 48-06 Date: October 10, 2006 ''\ I)' U .:J 'i Subject: Brookdale Centre Inc. (A 3/06) Page 7 3.2 Review of the Impact on the Achievement of the Town Centre West Development Guidelines due to the TRCA Flood Mapping needs to be concluded TRCA has advised that recent flood modeling of Pine Creek has identified significant concern with development in the Town Centre West Neighbourhood (see Attachment #5). If development potential is limited, the ability for the fulfilment of the vision established in the TCWDG will be considerably impacted. In the worse case scenario, the City will need to re-evaluate the entire Town Centre West Neighbourhood development potential. In the best-case scenario, remedial measures will be available to develop the neighbourhood generally as initially envisaged, maintaining the intent and vision of the TCWDG. The impacts of the floodline mapping require further investigation. If development potential is significantly reduced, this will impact the road and blocking pattern reflected in the Development Guidelines. The location of buildings, driving aisles, public streets, parking lot layout and landscape features may also require review. TRCA advise that the existing property has certain redevelopment rights which generally allow the owner to replace existing floor space with new floor space. A Home Depot facility may be appropriately introduced into the Town Centre West area provided the fundamental design principles are protected and maintained. In order to permit the development of a Home Depot to proceed at this time an agreement must be secured to protect the internal road pattern for the future evolution of the area. The review of the floodline mapping on the property is currently being explored with the applicant, TRCA and the City working cooperatively together investigating the modelling for the mapping and identifying the constraints and opportunities for development. Consideration of the Brookdale Centre Inc. application in its entirety is considered premature until the extent of development opportunity has been determined through the TRCA stormwater/flooding mapping exercise, and recommendations for remedial works. 3.3 Applicant requires Council Decision to Secure Corporate Home Depot Interest in the Site The applicant has advised that Corporate Home Depot requires a City commitment to this site by mid October, through zoning, prior to finalizing its business plan for the Pickering site. In view of the urgency expressed by Corporate Home Depot, the City's Chief Administrative Officer requested that Planning & Development staff bring forward a report on this matter to provide Council the opportunity to decide whether it wishes to proceed with a site specific rezoning for the Home Depot component of the development at this time or whether it wishes to defer consideration of the application until such time as a comprehensive stormwater management, flooding analysis for the entire Town Centre West area is completed. Report PO 48-06 ') f)" U-:J.l Subject: Brookdale Centre Inc. (A 3/06) Date: October 10, 2006 Page 8 3.4 Protection for Public Roads is Required The applicant proposes to access the site by means of a private traffic aisle off both Dixie Road and Kingston Road, and a proposed new public street located on the south side of Kingston Road, at the existing signalized Walnut Lane intersection. The application also provides for a traffic aisle along the western property line, abutting the properties to the west. It is recommended that land be conveyed to the City for two public roads generally in accordance with the road pattern established in the Town Centre West Development Guidelines and that funds be secured for construction of these roads. The two roads include an east-west connection through the entire site, extending east from Dixie Road, and a north-south road from Kingston Road, at the signalized Walnut Lane intersection, southerly to the new east-west road. The need for public roads is based on the assumption that the flooding issues will be resolved and that the neighbourhood road pattern identified in the TCWDG can be implemented. Should new development in this area be limited to only the Home Depot building, then it is unlikely that City would pursue public roads. The applicant agrees with the requirement for the conveyance and construction of a new north-south public road from Kingston Road, at the signalized Walnut Lane intersection, to connect to an east-west aisle within the development. However, they do not wish to provide the east-west aisle as a public road. The east-west connection road is an essential design requirement and establishes proper blocking and view corridors for the future development of the area. The applicant's conceptual site plan (see Attachment #2) identifies the Home Depot main entry on the north face of the building, with a significant parking area located to the north of the building. In order to provide unobstructed parking for Home Depot, the site plan reflects a significant 'bend' or 'bow' in the alignment of the east-west road. This alignment is not supported by staff and works against the design and development principles of the TCWDG. Road alignments should be established based on a design that best serves the broader neighbourhood, and should not be significantly altered to satisfy the specific development interest of one party. A straight east/west road alignment, extending east from Dixie Road (Bridgepoint Centre), supports the development objectives of the TCWDG and supports a grid road pattern that best accommodates the evolution of land uses over time. Further, Home Depot can still be accommodated with a straight road alignment, through reorientation of the building and/or the associated parking area. The applicant does not support a straight east/west road alignment through their property. This matter will need to be addressed through the development agreement and site plan review process. It is recommended that, as a first phase zoning, the majority of the site be zoned for a Home Depot use (home improvement centre) to allow maximum flexibility for building reorientation, in order to accommodate an east-west public road. Report PO 48-06 Date: October 10, 2006 Subject: Brookdale Centre Inc. (A 3/06) Page 9 n f) .' O"U 3.5 Enhanced Building Design & Sustainable Elements Required The massing, building location and design of the buildings must contribute positively to the existing and future land use context. While detailed building designs have not been undertaken, the applicant has developed preliminary elevations and building perspectives which exhibit an understanding of the need for a building that exhibits a high level of design. An attractive building that incorporates significant sustainable elements must be achieved to make a positive contribution to the surrounding area. Staff notes that the Municipality of Clarington recently approved a Home Depot development in its municipality that will be LEED certified. It is recommended that this Home Depot building and site also be LEED certified and reflect significant sustainable elements. 4.0 Technical Matters 4.1 Site Plan Agreement will be required to Address Development A site plan agreement between the City and the owner of the lands will be required to ensure that all matters of interest to the City are protected. Matters to be addressed included, but not limited to, stormwater management, site access, parking and loading areas, ensure the site can accommodate recycling/three-stream refuse and sustainable building design. The agreement should also secure the land and funding for construction of new public streets through the site from the western limit of the property to the eastern limit of the property and north to Walnut Lane. This required agreement, and several other development implementation matters, are incorporated into the recommended conditions of approval for this application and are found in Appendix I to this Report. 4.2 Traffic Study to be Revised The traffic study submitted with the application was based on a comprehensive development. If the Home Depot building proceeds on its own, the traffic study must be up-dated to address those improvements, such as access and signalization, that will be required for a Home Depot development to function properly. A condition of the site plan agreement will require the owner to undertake any necessary works to address the traffic requirements for a Home Depot use on the site. 4.3 Further Processing of the Application is Required and the Proposed Zoning By-law to include a "(H)" Holding Provision to address required agreements The by-law attached to this report (see Appendix II) implements the 'first phase' of this development proposal, being the home improvement centre (Home Depot) only. A zoning by-law for the remainder of the requested uses and associated buildings will not be brought forward until the issues related to flooding of the area has been concluded. It is at that time that staff will be able to conduct a comprehensive analysis of any required changes to the proposal to bring it in line with any recommended revisions to the TCWDG. o ~port PO 48-06 Date: October 10, 2006 Subject: Brookdale Centre Inc. (A 3/06) Page 10 The amending zoning by-law incorporates a "(H)" holding provISion that will require the owner to satisfy certain conditions prior to the lifting of the holding provision. These conditions will include entering into a site plan agreement with the City in accordance with the conditions listed in Appendix I to this report which will address land conveyance and securing of funds for the internal roads, and matters related to sustainable design (site and building designed to be LEED certified). The holding provision also requires the flood proofing and stormwater management needs of the entire area to be reviewed and that any associated implications on the TCW Development Guidelines be addressed. 5.0 Applicant's Comments The applicant has been advised of the recommendations of this report. APPENDICES: APPENDIX I: APPENDIX II: Recommended Conditions of Approval for A 3/06 Draft Zoning By-law Amendment Attachments: 1. Location Map 2. Applicant's Conceptual Site Plan 3. TCW Development Guideline 4. Staff Vision for Town Centre West Area 5. TRCA Screening / Flooding Map 6. Text of Information Report 7. Minutes from June 15,2006 Statutory Public Information Meeting 8. Area Business Comment - Emix Ltd. 9. Agency Comments - TRCA 10. Agency Comments - Region of Durham Planning Department 11. Agency Comments - Ministry of Transportation 12. Pickering Council Resolution 91/05 Report PO 48-06 Date: October 10, 2006 Subject: Brookdale Centre Inc. (A 3/06) Page 11 ') ') ,", U '" () Prepared By: Approved I Endorsed By: ~ Neil t;lI. - -- PP. - . Director, Planning & Development Ross Pym, MCIP, RPP Principal Planner - Development Review RP:jf Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickerin9.CitY Council 1t21 .7 -7 ' . , / . C~'..1f' /~ 03,i APPENDIX I TO REPORT NUMBER PD 48-06 RECOMMENDED CONDITIONS OF APPROVAL FOR APPLICATION TO AMEND ZONING BY-LAW A 3/06 O · ,,>, " I.t I.J RECOMMENDED CONDITIONS OF APPROVAL FOR ZONING BY-LAW AMENDMENT APPLICATION A 3/06 1. That the amending zoning by-law include a "(H)" holding provision that requires certain matters to be addressed to the City's satisfaction prior to the lifting of the "(H)" holding provision. Prior to the lifting of the "(H)" the owner shall execute and register a site plan agreement to the satisfaction of the City of Pickering, satisfy the Region of Durham, financially and otherwise and satisfy the Toronto and Region Conservation Authority, with respect to environmental and engineering requirements. 2. That the owner enter into an site plan agreement with the City to reflect the comments of the report of the Director, Planning & Development report number PD 48-06. The site plan agreement shall ensure the fulfillment of the City's requirements, financial and otherwise, which shall include, but not necessarily be limited to: (a) the conveyance of land for public roads in an east-west grid format and a north-south road extending southerly from Walnut Lane to connect with the east-west road; (b) the securing of funds for the construction of the internal roads; (c) providing any required easements; (d) satisfaction of the City financially with respect to the Development Charges Act; (e) construction management plan; (f) traffic management plan; (g) stormwater drainage and management system; (h) design the development for 3-stream refuse handling; (i) the home improvement centre building to be LEED certified. 3. That the site pan agreement include clause that the owner shall provide to the City of Pickering a clearance letter from the Region of Durham that advises that all of the Regional matters, financial and otherwise, have been addressed. 4. That the site pan agreement include clause that the owner shall provide to the City of Pickering a clearance letter from the Toronto and Region Conservation Authority that advises that all of TRCA matters have been addressed. 'i. t1 l~ -..: i. DRAFT BY -LAW APPENDIX II TO REPORT NUMBER PO 48-06 ZONING BY-LAW AMENDMENT APPLICATION A 3/06 n4) ',\.,;'.~.. BY-lAW NO. Being a By-law to amend Zoning By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, on Part of lot 23 and 24, Concession 1, in the City of Pickering. (A 3/06) WHEREAS the Council of The Corporation of The City of Pickering deems it desirable to permit a home improvement centre on the subject lands, being Part of lot 23 and 24, Concession 1, in The City of Pickering; AND WHEREAS an amendment to By-law 3036, as amended, is therefore deemed necessary; NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING ENACTS AS FOllOWS: 1. SCHEDULES I and II Schedules I and II attached hereto with notations and references shown thereon are hereby declared to be part of this By-law. 2. AREA RESTRICTED The provisions of this By-law shall only apply to those lands on Part of lot 23 and 24, Concession 1, City of Pickering, designated "MU-21" on Schedule I attached hereto. 3. DEFINITIONS In this By-law, (1) "Build-to-zone" shall mean an area of land in which all or part of a building elevation of one or more buildings is to be located; (2) "Gross leasable Floor Area" shall mean the aggregate of the floor areas of all storeys above or below established grade designed for owner or tenant occupancy or exclusive use only, but excluding storage areas below established grade; (3) "Home Improvement Centre" shall mean a building or part of a building used primarily for the display, wholesale and retail sale of building materials, hardware or accessories, including lumber; 04.:} - 2 - ,""f;!;jjl'S.i'j,;'j/jI jff . :0' (4) "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (5) "Lot Coveraqe" shall mean the percentage of lot area covered by all buildings on the lot; (6) "Lot Frontaqe" shall mean the width of a lot between the side lot lines measured along a line parallel to and 7.5 metres distant from the front lot line; (7) "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon. 4. PROVISIONS (UMU-21" Zone) (1) Uses Permitted ("MU-21" Zone) No person shall within the lands designated "MU-21" on Schedule I attached hereto, use any lot or erect, alter, or use any building or structure for any purpose except the following: (a) home improvement centre; (b) garden centre accessory to a home improvement centre; (c) Outdoor sales and display that is accessory to a home improvement centre; (2) Zone Requirements (UMD-H6 " Zone) (a) Lot Area (minimum): (b) Lot Frontage (minimum): (c) Building Location and Setbacks: (d) Building Height (maximum): (e) Gross leasable floor area (maximum): 3.0 hectares 10.0 metres Buildings and structures shall be located entirely within the building envelope shown on Schedule II attached hereto 15.0 metres 9,300 square metres - 3 - C4.r . ' '. '-to (f) Parking Requirements: There shall be provided and maintained a minimum of 3.0 parking spaces per 100 square metres of gross leasable floor area for all permitted uses listed in Section 4(1) of this by-law (g) SPECIAL REGULATIONS: (i) All entrances and exits to parking areas and all parking areas shall be surfaced with brick, asphalt or concrete, or any combination thereof; (ii) At grade parking lots shall be permitted no closer than 3.0 metres from the limits of the IMU-21" Zone identified on Schedule I attached hereto, or any road; (iii) No drive-thru facilities are permitted on the lands designated "MU-21" as illustrated on Schedule I of this by-law. 10. PROVISIONS ("H" Zone) (1) Uses Permitted Zone Requirements ("H" Zone) Until such time as the "H" Holding provision is lifted, the lands shall not be used for any purpose other than any use permitted by the Storage and Light Manufacturing Zone "M1" of Zoning By-law 3036, subject to the provisions of Section 14 of By-law 3036. (2) Removal of the "H" Holdinq Svmbol The "H" Holding Symbol shall not be removed from any zone until such time as a Site Plan Agreement and/or a Development Agreement has been executed with the City of Pickering and registered that provides for: (a) Appropriate arrangements have been made to the satisfaction of the City of Pickering that all the requirements for the development of the home improvement centre have been complied with, including but not limited to, environmental and engineering requirements, site access and signalization, sustainable site and building design, phasing of construction, easements, conveyance of land for road purposes and all financial matters; (b) Appropriate arrangements have been made to the satisfaction of the Region of Durham fQi" the provision of sanitary, water and transportation services and environmental and engineering requirements; - 4 - e 4::) (c) Appropriate arrangements have been made to the satisfaction of the Toronto Region Conservation Authority for the provision of environmental and engineering requirements. 10. BY -LAW 3036 By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this by-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036, as amended. 11. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the Planning Act. BY-LAW read a first, second, and third time and finally passed this 2006. day of Debi A. Bentley, City Clerk iV 7 / \"/ ~-y~ \ \ \ 102.5m o tJ1 lo 3 (H)MU-21 CON 1. PT LOT 23.24 RP 40R-6179 PTS. 2.9-11. PART 15.17.18,19 PT 6,7.8 AND RP 40R-9889 PART 3 VI ill lo 3 ill a 3 \ \ \ \ I \ 048 59.2m tJ1 P' 3 o <( o cr:: :( 40 '\ r\ \ G r\ \J'J P\ SCHEDULE I TO ~~l PASSED TH~ t:~,;'p" ?;~"-i.~~ DAY OF~i 2006 ,". MAYOR - DAVID RYA~~ , ~1: e' }t j_,;,..; 1..~.",... , :fYt1~:I:~,.~~~)r .~ CITY CLER~J ~~BI A. BENTLEY l' N -----------1 I I---f------I lO.Om : I I I I I I I I I I I I I lO.Om-i I I I I I I --------- c~ /Y~li/ ~i I G 'v'\.-'0 , :::J Z .-J <( 5: --- o <r:: o 0:::: / ~/ ~--r-~ \ \ \ CON 1, PT LOT 23,24 RP 40R-6179 PTS. 2,9-11, PART 15,17,18,19 PT 6,7,8 AND RP 40R-9889 PART 3 -- ----\'-- r- lO.Om I I I I I I I I I I I t-l0.0m I I I I \ I \ \ \ \ \ \ \ \ \ \ \ \ \..----- ~,"'O.(f\ v 40'\ n\Gn\N~\ BUILDING ENVELOPE #.{J~ SCHEDULE n Tca'C\W PASSED THI9i;<t;)l" r;~\ ;~ ~. ,;<<1'C$~\ ~n ,;1 ;:,"," '>} DAY OF ~. ..... :.:. 2006 Ii MAYOR - DAVID RYA~~,4;r ;'~;i.' .n l' N \ I I \ \ \ ATTACHMENT #! TO F:["()Rl # PO 4 9 . '0'0 '14."'\ U. .j , : I -Jr--- II! I I{\---A_;'~ V~ ~~\~ I 3:_ . i I\~ ;:>"-. j F. ~ === ~ CULRCSS AVENU~ ~ / ~ 1-7, CRESCENT == ~ II'. j c,~O~ / ~O~\) f::T ~ !. I I ==]I ~ "'" \ I \ \ S~O~~\~ V"'" III il _~ -COUR1_ V/ I I == ~ n Ll~ //~ / ==V1:) /' / , II/; ~ ~ /,// /" MEADOW ~ f-- ~ 3= _ 'S ~/ rrmm77 ~ <J-(y V ~ tiiITDll71 ~ ~ ~ ~ CRES. ~~5;::: ,)/ o \ \ ~~_ / U I \ f:::!~ w_ , -~ Id~~~ Y --" J c,\..~\ ')........ ~ '"' R2e'.E-.. ~ ~O~ --I '\ ~ . h c,S ~1 >1 IJ) ~\~ III >\ 3 ~ro o0~ o a\) / c,~ v'" \ y/ '1 w > 0:: o SUBJECT PROPERTY o <( o 0:: - 4-0\ 0\G0~:~ ... C.l'l.R. ~, o (---- -Mn S\Rt:.t:.~T / ~\\\\\ /./ rl i~'\\ /' ~ vl-'< - t;:j \\\\\\\\~R r::::: iX' 6p..~ w ip..\...~ =:0 ,..-~ ~ ~~ =: ~ WAYFARER .-! ~\ \ \ \'J -.-f' LANE ---::; ~ 0 ,--..... 0:: ). -::/0';0 Y - () f-- <( i. ~ ITr"t--.... - 0 t::=: ::E ~ ('/ \)7'-/~ == . ~~~~ ~, ) " J - City of Pickering PROPERTY DESCRIPTION PART OF LOTS 23 & 24, CONCESSION 1 / ~ Planning & Development Department - rfl OWNER BROOKDALE CENTRE INC FILE No. A 003/06 DATE MAY 8,2006 SCALE 1:5000 DRAWN BY JB CHECKED BY RP l' ~o T:ro~::cE~~.,.pri... Inc. ond a. .upplier.. All right. R...rved. Not 0 pIon of .urv.y. 2005 MPAC and its .uppliel'.. All riaht. Re.erv.d. Nat a plan o( Survey. PN.8 tl'T i\CHiAENT # _ J TO it PD. 4 f)-c:b " 4'~ \J ..1 INFORMATION COMPILED FROM APPLICANTS SUBMITTED PLAN BROOKDALE CENTRE INC. A 03/06 i'--'I s~~ I L) L--<::=:::--/ '{..\>ACS ~ (j ~ ............,..'-...- HIGHWA Y 401 ~ PHASE 1 l' rULL SCALE COPIES or THE APPLICANT'S SUBMITTED PLAN ARE AVAILABLE FOR VIEWING AT THE CIty OF PICKERING PLANNING &' DEVELOPMENT DEPARTMENT. THIS MAP WAS PRODUCED BY THE CITY or PICKERING PLANNING & DEVELOPMENT DEPARTMENT, INFORMATION &- SUPPORT SERVICES, JUNE 7, 2006. z ::s c.. w en :J o z ::s i #>~.:3 TO PD 40..D1.;; _."li.____ " ",. '"' U :.; ~j en CD C .- - CD "0 .- :J CJ ..... c CD E C- o - CD .J <I: > U CD n: w 0 ~ ~ .J .J 0 ..... ~ u en <I: w u i= .J CD n: z <I: w U w w w z U <I: ~ ~ 0 u 0 <I: a. a. VI ~ Vi iL 5 VI n: 0 0 w u. w Z <I: U n: 0 n: z w w 0 CD w a. m n: w w w w a. 0 ~ .... VI VI VI VI 0 :J 0 ..... :J :J :J :J .J Z W C U <I: VI 0 0 0 0 :J n: ~ 0 Q) w w w W :J U a. ~ ~ ~ ~ m ~ 0 0 U :J .J n: ~ ~ ~ ~ a. z m a. C 0 e: 00 ~ I ::J ,e: en ::> ::> ' a- 0 (M) ::2: ::2: ::2: ~ 0 I- i..J. .. I . ... IU 4f,..(X~L_.... - 05 ~l STAFF VISION FOR TOWN CENTRE WEST AREA P <P o~ r:.;~ (2 ~~ Potential Office Development Opportunity 5 l.( S (JL~ TRCA SCREENING/FLOODING MAP NEIGHBOURHOOD 8: TOWN CENTRE ~~.{L ~ ~U~~ 0 ,~EVERT~ f(J ~~ 1 ~ ~ tJ~ ~;UVC:R i ~ ~ n I i..'rr= L" "':1 ~; ~ ~ ~lcOURT ~ ~k '- ~ At. il>. .J~"" ~ ~iI-----1I BOUL~ 9 ~ I ~ ~ ~ SOU./ "?:fdV =~H ~ .. [) l ROSEFIEL8<>AlI ~ ~ ~ ~ ~IO ~ lI1 ~ V .. ~ o~.L V l/~ ~l ~ lK ~ ~J,I z g I Of : ~~ ~ - i ~..'O.../' I ~\ iI~li~CRES'~' 'i ~~ '/ . ' -;I~, I ~ ~, ,--d! ~810=.. ~~~ {~ ~ ~I ~//1 ..E ~ ~\~ Q '- '-- ~ ~ i ili n= ::::- IL.. r?~ ~ ~~:/"1 /' ~ If ~ r- .. ROWNTRE ~ ~ 7: / t/: ~J~ ~ '/1 ~ J ~ ~ ~ i 0 ~1 ~ ~ y~~ ~ ~.;1 ~ ~ r: ~ l~ ! I V" 0 ,f// V/V/V~l/;'/ · "DIEFEN"""~R ~ ( ~ ~:;"",;E ~ 1 // _ I,/: l(~ ./" \ le/ll · COURT 1 ~ ~ ~ ~ ::; "7': / / >'Vx ~ <> CUV. 9 D~ 9/ ~ __ \ ~s6~ ~ ~ 'kA CRESCENT I ~ '..Ii.oIl v:: ~ d ., ~ ~..~ L.---:: r--L---: r- '-1[1'7 ~E ~ ~ ~ ~~I~~~.J~ ~ \~ 1: ~\ 0 ~'--'~ .J n I~ --- '~ I · ~ ~~' ~ d~(Q~~ T ~~V/ u--::= ~~C fJY'~~f ~ ~~ -- ... ~ ~t ~ DALL"~E,,\ <t>.'". !:Jl"~ ~-- " i/ ~ rI': ..~ ~ ~k",,-- '\ - ~ i "~ 7i --. ~~~~/1;;: // 7 A rFJ~ ~ ....-::: -~r-:;;- ~ ~ POPRAIl AVENUE ~ /I /~ . ~ 9 BAn... ~~~~~ ~rrr~ tJmrr"f,~~~ ~=RODR"'E)) ~~ \\ IL ~ ~ I ~v~(J?7/~ ~ \\~ ~ ~~ ~ r c=:I FORDON ..'IE.JJ ~~ ~ ( 8 7 /fi;;'(('/ ~l / ~ II '\r" ,,~/r/ TREET Illfllll fl [9 II U ~ ~'i."EHIA.. ~ ~ ~ 'l/#"' vl/"\ · ~ J7/AJ n ~ Ii ! ~ III ..~~ ~y ~GJ 1/\ ~T A ~ \ r/./ X7 / Y JI.. ( j :: .. G>f<'!2};1~N V~ It Ii LEGEND SYMBOLS - NEIGHBOURHOOD ~ BOUNDARY PARK .. PLACE @ OF WORSHIP PROPOSED PARK .- PUBLIC ELEMENTARY ~ SCHOOL ARENA t. GO-TRANSIT STATION I lB I LAWN BOWLING IC/ll CIVIC COMPLEX ISCI de CENTRAL LIBRARY SENIOR CENTRE IRCI RECREATION ~ COMPLEX FIREHALL [g COMMUNITY CENTRE ~ SWIMMING POOL ~ T.R.C.A. SCREENING (ONTARIO REGULATION 11;6/06) CITY OF PICKERING PLANNING ,& DEVELOPMENT DEPARTMENT DECEMBER. 2005 ~ THIS WAP FOftWS PAR' OF EDITION . OF THE PlCKERINC l:Si="F'1C1AL PlAN AND .....,ST BE READ IN CON.,fUNCTlON WITH THE OTHER SCHEDULES AND THE TEXT. NOTE: LAND USE DESIGNATIONS APPEAR ON SCHEDULE I PIr.KFRING OFFll.IAI PI AN FOITION 4: r.hnotp.r Flp.vp.n -lJrhnn Np.inhhollrhoorl~ f'~ 5. .'" l,;. '" 177 ftJ '" . Y: ((,,~Ck.' 05~ Citlf o~ INFORMATION REPORT NO. 09-06 FOR PUBLIC INFORMATION MEETING OF June 15,2006 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Zoning By-law Amendment Application A 03/06 Brookdale Centre Inc. Part of Lot 23 & 24, Concession 1 1105 Kingston Road City of Pickering 1.0 PROPERTY LOCATION AND DESCRIPTION - the subject lands are located on the south side of Kingston Road, east of Dixie Road; - a property location map is provided for reference (see Attachment #1); - the property is currently occupied with an industrial/warehouse building in the rear of the property and a commercial plaza fronting onto Kingston Road; - the vast majority of the property not occupied by the building is paved for parking and truck delivery purposes with the exception of perimeter landscaping purposes and the portion of the property along the eastern side next to lands associated with the Pine Creek valley; - the site's topography is relatively flat; - the property is encumbered by existing easements for both servicing and right-of-way; - existing access to the property is provided by a driveway off of Kingston Road and off of Dixie Road; - surrounding land uses are: north - on the opposite side of Kingston Road there is a commercial building, detached dwellings and townhouses; south - Highway 401; east - automotive repair related business, a mixed use commercial plaza and open space lands associated with the Pine Creek; west - commercial buildings containing offices, restaurant, and retail uses. Information Report No. 09-06 " 41{) < c~, Page 2 2.0 APPLICANT'S PROPOSAL 05.} Brookdale Centre Inc. have submitted an application to amend the zoning by-law in order permit a commercial shopping centre for a home improvement store and a variety of retail; personal service shops, office and restaurant uses; - the applicant's proposed site plan is provided for reference (see Attachment #2); - the requested uses include: assembly hall; business and professional offices; commercial clubs, schools and recreational establishments; day nursery; discount department store; drug store; dry cleaning depot; financial institution; general merchandise store; home improvement store; personal service shop; restaurants; retail store; service store; video store and accessory seasonal garden centre having outdoor storage; - the submitted site plan indicates ~he development of both single and multiply tenant building on the site with one dominate building that has a single user being Home Depot; a seasonal outdoor garden centre associated with the home improvement store is also proposed; other buildings include a lager retail format building located in the southern portion of the site that is indicated to have three tenants, two buildings that will flank the Kingston Road frontage and contain second story office space and two small single user retail building centrally located on the site; - the proposed site plan does not propose the creation of any new municipal streets, rather the creation of private roads/laneways; access to the site is proposed by way of the existing access off of Dixie Road and the existing driveway off of Kingston Road located in the northwest corner of the property and the creation of a new entry off of Kingston Road that will align up with Walnut Lane at the existing signalized intersection; - the proposed plan indicates that almost the entire site will be hard surface with only a small portion being landscaped; - the proposal is intended to be developed in phases, the first phase being the home improvement store (Home Depot) with the rest of the development to follow at a later time; - the following chart outlines the existing site details: Details of Proposed Development Total site lot area Home Depot lot area (Phase I) Home Depot gross floor area Building "B" gross floor area Building "e" gross floor area Building "0" gross floor area Building liE" gross floor area Building "F" gross floor area Building "G" gross floor area Building "H" gross floor area Total gross floor area 7.596 ha 3.142 ha 9,163 m2 967 m2 1,892 m2 2,521 m2 2,180 m2 1,723 m2 278 m2 278 m2 19,005 m2 .:"""'1 , b If (~--cJ.,.> Page 3 Information Report No. 09-06 ", r.:: ,'-- to;).} Home Depot parking spaces Phase II parking spaces Total Parking spaces Building Coverage 425 390 815 25 percent 3.0 OFFICIAL PLAN AND ZONING 3.1 Durham Re~lional Official Plan - designates the subject lands as Special Policy Areas; - the area is specifically shown as Special Policy Area A; - the policy of the Durham Region Official Plan for Special Policy Area A is to maximize the area's highway exposure as a mainstreet and gateway to the Region; - development of this area shall be intensified in a manner that will not adversely affect similar development within the Main Central Areas of the City of Pickering; - the improvements of its visual impact from Highway 401 and Kingston Road shall be a major consideration in the development of this area; Kingston Road where it abuts the subject lands is designated as a Type B Arterial Road and as a Regional Transit Spine; - the subject application will be assessed against the policies and provisions of the Durham Region Official Plan during the further processing of the applications; 3.2 PickerinQ Official Plan - the Pickering Official Plan designates the subject lands as Mixed Use Area - Mixed Corridors; permissible uses within Mixed Use Area - Mixed Corridors Area include, amongst others, a variety of uses including residential, retailing of goods and services, offices and restaurants; Mixed Use Areas are intended to have the widest variety of uses and highest level of activities in the City when compared to other designations; - the Pickering Official Plan establishes an intensification prerequisite in terms of a minimum and maximum density range and a maximum floor space index (FSI) for Mixed Corridors Area; the density requirement is over 30 and up to and including 140 dwelling units per hectare and the maximum floor space index of 2.5; - the proposed application has a floor space index of 0.25; - the subject lands are within the Town Centre Neighbourhood of the Official Plan; - the Pickering Official Plan encourages the highest mix and intensity of uses and activities in the City to be in this neighbourhood; Information Report No. 09-06 , I.,., (, 'ig. (iv_' Page 4 ') 5 " U I) - the Pickering Official Plan has a specific policy related to the proposed development in that prior to obtaining land for roadway purposes opposite Walnut Lane, a traffic impact analysis is required along with consultation with area residents to determine appropriate mitigation measures; - the subject lands are within a Detailed Review Area and the City has adopted the Town Centre West Development Guidelines that cover the subject lands (see Section 3.3); Schedule II of the Pickering Offic:al Plan - Transporlation System designates Highway 401 as a Freeway and designates Kingston Road where it abuts the subject site as a Type B Arlerial Road and a Transit Spine; Type B Arlerial Roads are designed to carry moderate volumes of traffic at moderate to high speed and have some access restrictions; a Transit Spine is where a higher level of transit service is to be encouraged; Schedule II of the Pickering Official Plan - Transporlation System designates Dixie Road where it abuts the subject site as Local Roads; Local Roads generally provide access to individual properties and carries local traffic; Schedule III of the Pickering Official Plan - Resource Management designates a portion of the abutting property associated with the Pine Creek as Shorelines and Stream Corridors; Shorelines and Stream Corridors identify lands that may be prone to water impacts, such as flooding, erosion and slope instability; - the subject application will be assessed against the policies and provisions of the Pickering Official Plan during the further processing of the applications; 3.3 Town Centre West Development Guidelines - the Town Centre West Development Guidelines were adopted by City of Pickering Council on February 20, 1995; - the Development Guidelines identifies matters such as the land use mix and arrangement, the scale and intensity of use, the transportation/internal roads network, engineering matters and community design requirements; - the Development Guidelines also indicates; building setbacks and build-to-lines, building heights, vehicular circulation, access, and parking; - the Development Guidelines establishes certain overall principles for the areas development and they include a mix of use, an internal road network pattern, connections to the existing Town Centre Neighbourhood and adjacent neighbourhoods, a variety of housing and office building types and a pedestrian and open space network; - the internal road network planned for the Town Centre West Neighbourhood is an integral component of development in this area and is necessary to adequately serve the needs of future residents and businesses as they will provide internal linkage between various access points around the perimeter of the Town Centre West Neighbourhood; a copy of the Development Guidelines Land Use Plan is provided for general reference (see Attachment #3); Information Report No. 09-06 b 'if:::: stp Page 5 05.' preliminary review of the application against the Development Guidelines indicates that certain design matters will need further investigation which may result in refinements and enhancements to the plan; - the applicant's proposal may require a modification to the Town Centre West Development Guidelines if the application is approved; 3.4 Zonina Bv-Iaw 3036 - the subject lands are currently zoned "M 1" - Storage and Light Manufacturing Zone by Zoning By-law 3036, as amended; - the existing zoning permits a variety of industrial and storage uses as well as, business and professional offices and certain recreational uses; an amendment to the zoning by-law has been requested by the applicant in order to permit the proposed development; - the applicant has requested an appropriate zone that would permit the requested uses. 4.0 RESULTS OF CIRCULATION 4.1 Resident Comments area residents and business owners have contacted the City to seek information on the application, however no formal comments have been received; 4.2 Aaencv Comments no formal agency comments have been received to date; 4.3 Staff Comments in reviewing the application to date, the following matters have been identified by staff for further review and consideration: . reviewing the traffic report to determine the impact of the proposed development on the existing traffic in the area; . comparing the application to the approved Town Centre West Development Guidelines to ensure general compliance to the guidelines which will include land use, development layout, building locations, massing, height internal road pattern, compatibility and integration to surroundings development; . ensuring that the proposed development is compatible with, and sensitive to, surrounding land uses including, noise, pedestrian linkages, scale and intensity of the uses; . ensuring adequate parking is provided on the property in appropriate locations; Information Report No. 09-06 b . 4~).'. (~ Page 6 . need to consider the environmental impacts on the Pine Creek from the 05 3 proposed development; . stormwater management matters as they relate to the Frenchman's Bay Stormwater Management Master Plan; . reviewing the driveway/internal road pattern to ensure proper vehicle flow through the proposed development and in relation to abutting properties and the need for any of the roads to be municipal roads; . examining the additional retail floor space to determine the impact on existing retail facilities; . reviewing the proposed development to ensure that adequate information is provided, that technical requirements are met and that the proposed site design is appropriate; . reviewing the emerging Provincial Policies related to urban growth such as the Places to Grow Policy which has identified Pickering as a growth centre (therefore the need to achieve certain intensification requirements at appropriate locations that will exhibit a high quality urban design based on appropriate development design guidelines); . ensuring the application can achieve a high level of sustainable components; - the Planning & Development Department will conclude its position on the application and its design after it has received and assessed comments from the circulated departments, agencies and public. 5.0 PROCEDURAL INFORMATION - written comments regarding this proposal should be directed to the Planning & Development Department; oral comments may be made at the Public Information Meeting; all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Councilor a Committee of Council; if you wish to be notified of Council's decision regarding either the proposed zoning by-law amendment application, you must request such in writing to the City Clerk; if a person or public body that files an appeal of a decision of the City of Pickering in respect of the proposed zoning by-law amendment, does not make oral submissions at the public meeting or make written submissions to the City of Pickering before the zoning by-law is passed, the Ontario Municipal Board may dismiss all or part of the appeal; if you wish to reserve the option to appeal Council's decision of the proposed zoning by-law amendment application, you must provide comments to the City before Council adopts any by-law for this proposal. Information Report No. 09-06 " 5 " U J h ,4B.:CXf?, .. Page 7 6.0 OTHER INFORMATION 6.1 Appendix No. I _ list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing the report; 6.2 Information Received _ full scale copies of the applicant's submitted plans are available for viewing at the offices of the City of Pickering Planning & Development Department including: . proposed development plan; . Traffic Impact Study, prepared by BA Group, dated March 2006; . Phase I Environmental Site Assessment, prepared by InSite Engineering, dated August 13, 2003; . Phase II Environmental Site Assessment, prepared by InSite Engineering, dated October 30, 2003; . Planning Report Letter, prepared by MHBC Planning, dated March 7, 2006; _ the need for additional information will be determined through the review and circulation of the applicant's current proposal; 6.3 Company Principal - the owner of the subject lands is Brookdale Centres Inc.; - Guery Goyo is a principal of Brookdale Centres Inc. ORIGINAL SIGNED BY nRIGINAL SIGNED BY Ross Pym, MCIP, RPP Principal Planner - Development Review Lynda Taylor, MCIP, RPP Manager, Development Review RP:ld Attachments Copy: Director, Planning & Development b ':LB~,~S?!e 06\) APPENDIX NO. I TO INFORMATION REPORT NO. 09-06 COMMENTING RESIDENTS AND LANDOWNERS (1 ) none received to date COMMENTING AGENCIES (1 ) none received to date COMMENTING CITY DEPARTMENTS (1 ) none received to date '7 l{e,..f:~ . Minutes I Meeting Summary Statutory Public Information Meeting Council Chambers Thursday, June 15, 2006 7:00 pm. CLUJ o~ A. c9~ COUNCILLORS: Councillor Brenner - Chair Councillor McLean Councillor Dickerson ALSO PRESENT: Ross Pym Rick Cefaratti Lynda Taylor Franco Romano ,avid MaKay - Principal Planner, Development Review - Planner II - Manager, Development Review - Action Planning Consultant, Agent for the Applicant - MHBC Planning - Home Depot & Brookdale Centre Inc. Lynda Taylor, Manager, Development Review, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. 2. ZONING BY-LAW AMENDMENT APPLICATION A 03/06 BROOKDALE CENTRE INC PART OF LOT 23 & 24, CONCESSION 1 1105 KINGSTON ROAD CITY OF PICKERING 1. Planner Comments Ross Pym, Principal Planner, Development Review, gave an overview of the property location, applicant's proposal and City's Official Plan policies pertaining to this site, as outlined in Information Report No. 09-06. 2. Applicants Comments David MaKay, from MHBC Planning, representing Home Depot/Brookdale Centre Inc., provided a PowerPoint presentation of the proposal. The proposed site includes the existing Lick's Plaza and tenants would be able to relocate into the new re- developed site. He explained that currently access aligns with Walnut Lane through a public road system; however, the evolution of the site over the long term, would ! comply with The City's guidelines. He also stated that traffic, environmental, soil and Page 4 CORP0228-2/02 i , #! l ,,' ' -TTI3. -:("-'(f' f~ ru_,...1 -c.) ..... ;-;;;' ,.._""'""",_'.> (, 6'-," ~ t:'" F. access concern over their lands to the Home Depot site, and the effect of the proposed access on the EMS site is of concern. He noted that building F would interfere with their property's sightlines. He concluded by stating that these issues must be addressed prior to forwarding this proposal to Council. Doug Howard 1775 Storrinaton Street Mr. Howard had some questions regarding the notification process. He stated that the traffic into the Glendale neighbourhood would be a major concern and objected to Walnut Lane connecting into the plaza. He was particularly concerned with traffic turning into Walnut Lane, especially when trucks would be turning into the site from the east and to the south. He noted that this area had mature trees and asked if these would remain. He questioned the need for more retail space, as there are already several empty retail units in the area. Lastly, he asked when the final construction phase would be completed. Mr. D'Souza 1105 Dunbarton Road Mr. D'Souza also questioned how residents are notified of any re-zoning application. He reiterated the previous residents concerns with traffic congestion in the area. He further wanted to know if residential taxes would be reduced as a result of the increase in the commercial property taxes. Lastly, he questioned whether or not this application would impact the re-sale value of the area homes. 4. Response from Applicant David MaKay addressed several aspects of the resident's comments/concerns. First there would be a review of the energy sustainability concepts and the public road access issues that would address the safety concerns and access issues. With respect to the building placement, the applicant was willing to work with the adjacent landowners. He further stated that the traffic study recommended various optionslimprovements to the area traffic flow, i.e. traffic signal timing, and that there would be consultation with the City and the Region to review access flow options. He also stated that landscaping would be addressed during the site plan review process and that every effort would be made to retain existing trees wherever possible. He explained that the construction schedule was yet to be determined, however, it is expected that construction would begin in the fall of 2006. The Home Depot building would be completed in approximately seven months. The remaining building schedule would take another year for the completion of the other buildings. He also noted that the City and TRCA would review stormwater management reports to minimize impact on Pine Creek. Lastly he explained that Dixie Road would be used for truck traffic access and that Home Depot would have night deliveries in order to avoid conflict with customers during the day. I I Page 6 063 market studies, are being finalized with no impact expected to the downtown core. He further explained that The City would have additional tax revenues from this proposal and an estimated 500 jobs wouldl be created. Lastly, he stated that construction would begin in 2006 with an expected fall 2007 opening of the Home Depot facility. /.Tlt,CHL\Wl ii_:l___TO r.';. 1 PD ,._"~ 5 -(~'"..,..- 3. Comments from Members of the Public Sylvia Spencer 771 Shepard A ve. East Ms. Spencer expressed concerns that no solar power was proposed. She wanted to know if this proposal incorporated plans that would set aside funds toward the restoration of Pine Creek. In addition, she is concerned with outdoor patio use, as she feels this type of facility would create excessive noise. Another concern is with the timing of Home Depot deliveries, and lastly how seriously did this proposal compromise The City's Guidelines. Christian Hepfer Emix Ltd Nerotal Ltd. 27 Dunloe Road Toronto. ON Mr. Hepfer is the owner of 1101 and 1099 Kingston Road. He noted his support of the application, and provided written correspondence in this regard. He noted that the proposed re-zoning and ensuing development would complement the existing use in the area. He further advised that they would like to be closely involved, and noted the following concerns; . traffic flow in and out of site. . public road infrastructure. (continue Liverpool Road as planned) . building placement and the direction the buildings face. . setback from the 401 in line with current buildings. . truck access times and route. In summary, he stated that currently the zoning of the properties was very restrictive compared with the proposed zoning for the subject property and strongly encouraged the re-zoning to apply to all lands south of Kingston Road and to the east and west of Dixie Road. Bob Oldman 555 Kinston Road W. Aiax. ON 7 ;, l.;' ft- L '-I B . cJ.r. .:,' '" t.,,.'.,,~).~.. . 06.; 5. Staff Response Ross Pym, Principal Planner, clarified the notification process. He stated that letters are sent out to all residents within 120 metres of the site, advising of the proposed application. In addition, three signs are posted on the site and the proposed application is also posted on the City website. Lastly, he confirmed that further review of TCW guidelines would be required in conjunction with traffic and other submitted reports. Page 7 f i~ __,:l._",~=. TO ",,,..~Y2 _ c;..ie.....,~.,,_ C63 EMIX LTD. June 15,2006 Ross Pym Principle Planner - Development Review Pickering Civic Complex One The Esplanade Pickering, ON L1 \' 1 K7 Dear Mr. Pym: .\s owners of both 1099 Kingston Road and 1101 Kingston Road we would like to voice our strong support for the zoning by-law amendment application .A 03/06 by Brookdale Centre Inc for 1105 Kingston Road. The proposed rezoning and ensuring development would complement the existing uses in the area and the additional retail properties would truly make it an attractive destination worthy of the Town Center West designation. .\s the plans are revised and a final version evolves we would like to be closely involved as the proposed development will have a huge impact on our properties. At this point our main concerns are as follows; . Trafftc flow both in and out of our site as well as the right of way we have on the access roads of 1105 Kingston Road. . Public Roads - As part of our development agreement we have given the City 0.8 acres land for future roads in addition to funds for the future improvements. If such roads are to be built it would be important that they continue through to Liverpool Rd as planned and not just be another access to 1105 Kingston Roads parking lot. . Building Placement and the direction the buildings face so that they incorporate our properties and landscape features and not turn there back to them. . The setback from the 401 should be in line with current buildings and not block the lines of site to our buildings. . Truck Access - times and route to supply the store and that they are not lined up in front of our property or travel across our parking lots. Currently the zoning of our properties is very restrictive compared with the proposed zoning for the subject property. Times have changed as has the retailing landscape of Pickering and thus we will strongly encourage the rezoning to apply to all the lands south of Kingston Road and to the East and West of Dixie Road, between the train tracks and the subject property, Again we would like to strongly support the rezoning and planned development as long as certain traffic flow and building placement issues are addressed. Sm~';lY", bHepf" Emix Ltd. Nerotal Ltd. 27 DUNLOE ROAD' TORONTO, ONTARIO' M4V 2W4 PHONE: 416-662-1202 . FAX: 416-352-6021' EMAIL: CI-IEPFER@Ei\IIXPROI'.COM I '''"I "r.,H,.'r~I-'" 1 ,y.' tho.;! il~lt)\:' 1',._.. ',-~.....,"'7"'" Ii PD,__..,:taQc) onserRvaNuon for The Living City \fR- ~~: r~ it: ~. ,g: ~: D r r;;, \~ ~~ ~ ~l m:~ C63 July 24, 2006 BY FAX AND MAIL (fax. 905.420.7648) JUL 2 7 2005 CITY OF PICI<ERING PLANNING & DEVELOPMENT . DEPARTMENT CFN XREF CFN 33912.03 XREF CFN 36188.15 Ross Pym Development Review City of Pickering Pickering Civic Complex One The Esplanade Pickering, ON L 1V 6K7 Dear Mr. Pym: Re: Zoning By-law Amendment No. A 03/06 1105 Kingston Road City of Pickering Brookdale Centre Inc. Thank you for the opportunity to review the above referenced Zoning By-law Amendment Application received on May 25, 2006. TRCA comments are as follows: Our Understanding of the Application We understand that the subject property is located on the south side of Kingston Road, east of Dixie Road and is currently developed with structures and parking supporting industrial uses. The proposal is to amend the existing zoning to permit a large format home improvement retail store and a range of commercial - retail uses. The Official Plan designation is Mixed Use Areas - Mixed Corridors within the Town Centre Neighbourhood and the existing Zoning is "M-1" - Storage and Light Manufacturing Zone. Applicable Regulations The subject property is located entirely within a Regulated Area. In accordance with Ontario Regulation 166/06 (Development, Interference with Wetlands and Alterations to Shorelines and Watercourses), a permit is required from the TRCA prior to any of the following works taking place: 1. straightening, changing, diverting or interfering in any way with the existing channel of a river, creek, stream or watercourse, or for changing or interfering in any way with a wetland; 2. development, if in the opinion of the authority, the control of flooding, erosion, dynamic beaches or pollution or the conservation of land may be affected by the development. Development is defined as: 1. the construction, reconstruction, erection or placing of a building or structure of any kind; 2. any change to a building or structure that would have the effect of altering the use or potential use of the building or structure. increasing the size of the building or structure or increasing the number of dwelling units in the building or structure; 3. site grading; 4. the temporary or permanent placing, dumping or removal of any material, originating on the site or elsewhere. No development should take place in the Regulated Area without first obtaining a permit from TRCA. G:IHOMEIPUBLlCIDEVELOPMENT SERVICESIDURHAM REGION\PICKERING\1105 KINGSTON_ 4.DOC 5 Shoreham Drive, Downsview, Ontario M3N 1 S4 (416) 661-6600 FAX 661-6898 www.trca.on.ca ~o"".,c< '. ....' . . F'e"f' q 'i 10 ole> 067 Ross Pvm - 2 - June 24, 2006 Applicable Policies In addition to the above noted Regulation, TRCA's Valley and Stream Corridor Management Program (VSCMP) sets out development guidelines for properties influenced by valley and stream corridors. The subject property is within a stream corridor associated with Pine Creek which drains to Frenchman's Bay. The Pine Creek watercourse is located east of the subject property and west of Liverpool Road. The overall objective of the VSCMP policies is to prevent new development from occurring within areas that may introduce risk to life and property associated with flooding, erosion, and slope stability, or that is not compatible with the protection of these areas in their natural state. VSCMP policies define the valley and stream corridor boundary by the greater of the long term stable top of bank (where there is a well defined feature) plus 10 metres inland; the flood plain (where there is no valley feature) plus 10 metres inland; or when the upstream drainage area is less than 125 hectares, a minimum of 10 metres inland from the predicted meander belt of the watercourse, expanded as required to convey the major system flows and/or maintain riparian stream functions. Further note that the corridor boundary is also extended to include any significant adjacent vegetation. Please be advised that no new development is permitted within the boundaries of valley and stream corridors except in areas where there is existing development and only if said redevelopment meets the policies of the VSCMP. Floodplain Draft floodplain mapping recently received by TRCA indicates that the property is subject to flooding under a Regional Storm Event. The draft floodplain mapping indicates significant depths of flooding on the subject property of between 1 and 3 metres during a Regional Storm Event. This draft floodplain mapping was produced to inform TRCA staff of the extent of flooding in an area not previously mapped as part of our former "Fill Extension" program. The large floodplain is apparently caused by undersized culverts from Highway 401 to Radom Street. Indeed, the model illustrates that two segments of Highway 401 in the Frenchman's Bay Watershed are subject to flooding during a Regional Storm Event. As this mapping is in draft form and has shown a considerable increase in the extent and depths of flooding in this area, TRCA Water Management staff is revisiting the model to confirm the extent of the floodplain on the subject property. TRCA staff anticipates that this review will be complete in August 2006. Natural Heritage Additionally, portions of the subject site are identified within TRCA's draft Terrestrial Natural Heritage System Strategy (TNHSS). The TNHSS is a policy initiative that aims to increase natural cover across TRCA's jurisdiction in order to regenerate natural areas buffering regulated watersheds. The intent of this initiative is to direct land use policy, strategic planning and environmental decision-making. The Terrestrial Natural Heritage approach identifies and evaluates natural heritage systems and assesses the status of habitats and species, using ecological data collected from aerial photography and field investigations, mapping and ongoing monitoring of species and habitat conditions. The objectives of the TNHSS are to give clear direction for data collection, land acquisition, ecological restoration and stewardship as well as to raise public, governmental, and agency awareness of our role in making decisions on a shared environment. Therefore, any proposed redevelopment on the subject property should address how the identified TNHSS will be protected and enhanced. G:IHOMEIPUBLlCIOEVELOPMENT SERVICESIOURHAM REGIONIPICKERINGI1105 KINGSTON_ 4.DOC f q #._.,_,.....Vl!itit.ll':l!"'I.'IO..i""'. 'iiRT If P, Ur;, 010 . e,,_-j,~-.- -u___~m 063 Ross Pvm - 3 - June 24. 2006 Recommendations As mentioned above, the floodplain mapping for this area is in draft form and we will be revisiting the model to confirm the floodplain characteristics on the subject property. We recognize that the subject property is within the Town Centre Neighbourhood identified in the Pickering Official Plan, is targeted for the highest mix and intensity of uses and activities in the City, and is subject to development guidelines adopted by Pickering Council. We also recognize that there is substantial existing development and parking on the subject property. However, we are aware that the Provincial and local growth initiatives conflict with Provincial policy related to Natural Hazards in the area of the subject property. The TRCA's Valley and Stream Corridor Management Program recognizes that where development has occurred within valley and stream corridors, increased flexibility for valleyland management is required. To this end, the policies permit higher levels of risk to life and property associated with flooding in areas where development already exists. Inherent in these policies is the objective to minimize, reduce or eliminate these risks and also achieve environmental protection to the fullest extent possible. The proposed Zoning By-law Amendment will essentially result in retail uses being permitted in an area where they are not currently permitted. Retail uses are unlikely to result in an increased risk to life over the existing permitted industrial uses. However, new structures could result in a significant increase in risk to property damage. The VSCMP policies therefore permit replacement structures that are not greater than 50% of the total area of the existing building or structure, subject to the new structure and parking having safe access and being flood proofed to Provincial flood proofing guidelines. In light of the above, TRCA staff are of the opinion that the floodplain management issues may be addressable. We would like to work with the City and the proponent to identify an acceptable design of development to ensure that risk to life and property is minimized, and to identity any natural heritage resources on the property that should be protected or enhanced. Therefore, we would like to meet with the City and the proponent to discuss before final approval of the Zoning By-law Amendment. In addition, we request a meeting to discuss the entire floodplain area so that we may identify an appropriate approach to new development in the Town Centre Neighbourhood. We look forward to meeting with City staff upon completion of our floodplain mapping review. We trust these comments are of assistance. Please feel free to contact me if you have ,my further questions. ;;;;tH~jr /~~ven Heuchert, MCIP, RPP, MRTPI F Senior Planner Planning and Development Extension 5311 cc. Laurie Nelson, TRCA Ryan Ness, TRCA G:IHOMEIPUBLlCIDEVELOPMENT SERVICESIDURHAM REGIONIPICKERINGI1105 KINGSTON_ 4.DOC The Regional Municipality of Durham Planning Department 605 ROSSLAND ROAD E 4To FLOOR P.O. BOX 623 WHITBY, ON L 1N 6A3 (905) 668-7711 Fax: (905) 666-6208 E-mail: pianning@ region.durham.on.ca www.region.durham.on.ca A,L. Georgieff, MCIP, RPP Commissioner of Planning .. Service Excellence :./ Communities September 14, 2006 #_LQ_:JC /I PD.~ ~a.:!t2...__"..w., Ross Pym, Principal Planner Pickering Civic Complex One The Esplande Pickering, Ontario L 1 V 6K7 Sent via em ail to: rpvm@citv.pickerina.on.ca Mr. Pym: Re: Zoning Amendment Application A 03/06 Applicant: Brookdale Centre Incorporated Location: 1105 Kingston Road South side of Kingston Rd between Dixie Rd and Liverpool Rd. Lots 23 & 24, Concession 1 Municipality: City of Pickering This application has been reviewed and the following comments are offered. The purpose of this application is to amend the zoning of the subject property to permit a large format home improvement retail store and a range of commercial retail uses. Reaional Official Plan The lands subject to this application are designated "Special Policy Area A" in the Durham Regional Official Plan. The area presently contains a mixture of residential, retail, personal service and industrial uses. The policy of the Regional Plan is to maximize the area's highway exposure as a mainstreet and gateway to the Region. Development is to be intensified in a manner that will not adversely affect similar development within the Main Central Areas. The improvement of its visual impact from Highway 401 and Highway 2 are to be major considerations in the development of this area. A Retail Impact Study, prepared by Tate Economic Research, has been submitted in support of the application. The report indicates that the development is proposing a total of 206,000 square feet of retail space, anchored by a 100,000 square foot home improvement centre. The remaining 106,000 square feet will be comprised of ancillary retail and services. The report concludes that the site is suitable for retail/commercial uses and that the City of Pickering is understored with regard to building and outdoor home supply stores warranting the need for a home improvement centre. As the application proposes a significant increase in retail/commercial uses, a peer review of the Retail Impact Study is recommended to verify that the development will not adversely affect similar uses within the Main Central Areas of Pickering. Provincial Policies & Delegated Review Responsibilities This application has been screened in accordance with the terms ofthe provincial plan review responsibilities. Phase 1 and Phase II Environmental Site Assessments (ESA), prepared by InSite Engineering Incorporated, have been submitted in support of the . application. An assessment of soil and groundwater conditions indicate that chemicals detected were in concentrations well below the Ministry of Environment (MaE) criteria for industrial and commercial land uses. As a Phase II ESA was completed for the subject property, Regional policy requires that a Record of Site Condition be submitted to the MaE and filed electronically on the Province's Environmental Site Registry. ~; ~~' '1 II "Lld~"-.." .' 4tt:L-C.\Ic:' (1 t;; \) Page 2 As the subject property is within the vicinity of a stream tributary of Frenchman's Bay, regard should be had for comments from the Toronto & Region Conservation Authority (TRCA) to protect the watercourse and surrounding natural environment from adverse impacts of development. Reaional Services Municipal water supply and sanitary sewer services are available to the subject property. Additional servicing comments will be provided once they become available from the Works Department. Transportation and Access Kingston Road (Regional Highway 2) is designated as a Type "B" arterial road in the Durham Regional Official Plan. Detailed transportation and access requirements are forthcoming and will be provided during the site plan approval process. The City of Pickering is encouraged to use a holding symbol "H" in conjunction with the required zone category, and indicate the uses permitted at such time in the future as the holding symbol is removed by amendment to the by-law. Prior to the removal of the holding symbol, aU requirements of the Region's delegated review responsibilities including; the completion of the Region's reliance agreement letter, the submission of a Record of Site Condition and the completion of TRCA requirements are to be completed to the satisfaction of the Region. Furthermore, the applicant will be required to resolve any servicing and/or transportation requirements from the Regional Works Department. If you have any questions or require further information, please do not hesitate to contact me, /} ..1 ; !' , ! ,f ,~" 1(1/// 'f:.:~; Vf. VV1 (, f Li1; V Dwayne Campbell, Planner Current Planning Cc (via email): Regional Works Department - Peter Castell an MHBC Planning - Eldon Theodore .I / I H~ r',LflZ",:Q( .. Ministry of Tra nsport~ltlon " t'1'. U , ,1. Mlnlstire des Transports (j) Ontario Phone: Fa)!;: E~mail: (416) 235-4256 (416) 235.4267 graham.routledge@mto.gov.on.ca Central Region Corridor Management Section ]'h Floor, Bldg. D 1201 Wilson Avenue Downsview, Ontario M3M 1J8 June 15, 2006 Mr. RO!iS Pym, Principal Planner - Development Review Corporate Services Department City of Pickering One The Esplanade Pickering, Ontario L 1V 6K7 Re: Zoning By-law Amendment Application - A 03/06 1105 Kingston Rd. Part of Lot 23 and 24, Concession 1, Ciity of Pickering Dear Mr. Pym: The ministry has completed it!i review of the above zoning by-law amendment application in accord,mce with the requirements of our controlled access highway policies and criteria and the Public Transportation and Highway Improvement Act. This Ministry will require that all new buildings/structures, above and below ground, be setback a minimum of 14m (46 feet) from 'the Highway 401 property line. Further, any arrangement, traffic and otherwise, or amenity essential to the viability of the proposal such as fire routes, loading docks, driveways, municipally alisumed/private roads and/or salVicing, ate must be located outside the 14m setback. Furthor any parking located within the 'setback' must be surplus to site requirements and so indicated cln a site plan. The owner should be made aW21re that ministry permits are required prior to any construction being undertaken. Ministry permits are also required for all signs visible to the highway. Further information on our permit requiN!ments is available from our office by contacting Mr. Ken Sherbanowski, Permits Officer, at 416-235-5560. As part of our permit review process, we will require the submission of a Stormwater Management Report and a Lighting Plan for our review and approval. Yours Truly, ~RO~ Corridor Management Technician cc:Richard Yeung, Corridor Marlagement Engineer, MTO Ken Sherbanowski, Corridor Management Technician, MTO i~ 4 pelt.:' C~ ,.., ,..., . I .... Council Meeting Minutes Monday, June 6, 2005 7:30 PM Resolution #91/05 Moved by Councillor Dickerson Seconded by Councillor McLean WHEREAS the Council of The Corporation of the City of Pickering adopted the Pickering Official Plan in March, 1997; and WHEREAS the Regional Municipality of Durham approved the Pickering Official Plan in September, 1997; and WHEREAS the Pickering Official Plan came into effect in October, 1997; and WHEREAS the Official Plan identifies Neighbourhood 8 as the Town Centre, bounded by the C.N. rail line, the rear lot lines of properties fronting Kingston Road, the hydro transmission corridor, and Highway 401; and WHEREAS Pickering Council adopted the Town Centre West Development Guidelines for lands generally west of Liverpool Road, between Kingston Road and Highway 401; and WHEREAS the Official Plan policy encourages the highest mix and intensity of uses and activities in the City to be in the Town Centre Neighbourhood; and - 3- (\7 f'" 1\..' tJ iJ.. '-t l() :()b Council Meeting Minutes Monday, June 6,2005 7:30 PM WHEREAS the Town Centre Neighbourhood has not realized development activity to the extent envisaged by the Official Plan; and WHEREAS the February 2005 Draft Provincial Growth Plan (Places to Grow) designates the City of Pickering as an Urban Gro\vth Centre; and WHEREAS the lands within the Town Centre West area are strategically located to provide significant intensification potential and opportunity to implement the direction of the Draft Provincial Growth Plan (Places to Grow) which encourages a density of development of not less than 200 residents and jobs per hectare; and WHEREAS the Town Centre West area is currently served by convenient access to Highway 401 and will be additionally served by a pedestrian bridge over Highway 401 linking the GO transit station to the Town Centre area; and WHEREAS the Province of Ontario currently owns lands strategically located at the northwest quadrant of Highway 401 and Liverpool Road, which lands are an integral component; NOW THEREFORE the Council of The Corporation of the City of Pickering hereby identifies these lands as a prime opportunity area for intensification; to have a diverse mix of land uses generally planned as outlined in the Draft Provincial Growth Plan; and FURTHER THAT when dealing with development interests for sites within this area of the City, City staff is directed to convey Pickering Council's interest for higher intensity of land uses; and FURTHER THAT the Province of Ontario be encouraged to consider the construction of the proposed courthouse facilities for Durham Region on the provincially-owned lands located at the northwest quadrant of Highway 401 and Liverpool Road; and FURTHER THAT copies of this resolution be forwarded to: · The Honourable Dalton McGuinty, Premier of Ontario · The Honourable Greg Sorbara, Minister of Finance · The Honourable Michael Bryant, Attorney General . Wayne Arthurs, MPP, Pickering-Ajax-Uxbridge CARRIED AS AMENDED -4- REPORT TO COUNCIL n""J/ v , Lt Report Number: PO 47-06 Date: October 10, 2006 From: Neil Carroll Director, Planning & Development Subject: Sustainable Neighbourhood Plan (Growth Management Study Phase 3) Interim Report 2 - September 2006 Recommendation: 1. That Report PO 47-06 of the Director, Planning & Development, regarding the Sustainable Neighbourhood Plan (Growth Management Study - Phase 3), be received; 2. That, in light of the progress made to date as outlined in the Sustainable Neighbourhood Design Guidelines, Interim Report #2, September 2006, prepared by Dillon Consulting Limited, and provided as Appendix I to Report PO 47-06, staff be requested to: (a) report back to Council by the end of 2006 with the Final Draft Sustainable Neighbourhood Design Guidelines; (b) establish an approximate six month trial period for testing the Final Draft Guidelines against development applications submitted to the City; and (c) identify other initiatives for inclusion in the Planning & Development Department's 2007 work program, to incorporate the Final Guidelines into the Department's day to day operations and procedures; and 3. That a copy of Report PO 47-06 be forwarded to the Federation of Canadian Municipalities, ROC Group, Canada Green Building Council, the Minister of Municipal Affairs and Housing, the Director of the North Pickering Land Exchange Team, the Region of Durham and the Toronto and Region Conservation Authority. Executive Summary: In June 2006, Council considered Report PO 39-06 on the Sustainable Neighbourhood Plan (SNP). The purpose of the SNP is to prepare Sustainable Neighbourhood Design Guidelines containing measurable performance targets for assessing neighbourhood development in Pickering. The intent is that all new development will meet, or exceed, a defined minimum level of sustainability. Since June, staff with the assistance of a consulting team lead by Dillon Consulting Limited, continued refining the guidelines and revising the targets. Meetings were held with district energy providers, and contact was made with the Canada Green Building Council respecting use of the Pickering's SNP Guidelines as a model for a Canadian version of the draft Leadership in Energy and Environmental Design - Neighbourhood Development (LEED-ND) standards that were developed in the United States. Report PD 47-06 07~' · '~ubject: Sustainable Neighbourhood Plan (Growth Management Study Phase 3) Date: October 10, 2006 Page 2 Dillon Consulting Limited has prepared the Sustainable Neighbourhood Design Guidelines, Interim Report #2, September 2006, summarizing work over the last three months and outlining next steps. Interim Report #2 is provided as Appendix I to Report PO 47-06. It is anticipated that the Final Draft Guidelines will be completed by the end of this year. In 2007, staff anticipates testing the Guidelines with planning professionals, the building industry, and the community. Subsequently, the Guidelines will be finalized and Departmental procedures changed as necessary to reflect the City's focus on sustainability. As the SNP is one of several related projects the City is undertaking on sustainability, current and future work is being coordinated with other sustainability initiatives the City is undertaking. Financial Implications: No funding implications as a result of adopting the recommendations of this report. The total budget for the Sustainable Neighbourhood Plan was $241,000.00. Half of the funding ($120,500.00) is from a grant from the Federation of Canadian Municipalities Green Enabling Fund. The City is contributing the remaining half of the funds ($110,000.00) from Growth Management Study Phase 3: continuing studies reserve - account 2611-2392; and $10,500.00 from 2005 new consultative expenditure - Growth Management Study Phase 3: Sustainable Development Plan - account 2611-2392. As of the end of September 2006, approximately $75,000.00 remains for this project. Background: 1.0 Significant work has occurred with the guidelines to clarify their intent, reduce overlapping criteria, reflect the Ontario planning system, and identify Pickering-specific targets. Report PO 39-06, considered by Council in June 2006, identified that the framework from the Leadership in Energy and Environmental Design - Neighbourhood Developments (LEED-ND) was a good starting point for the development of measurable performance criteria for Pickering. It was noted, however, that in light of the American origin of the document, and the differences in the planning systems between the United States and Ontario, the performance indicators and the targets required adapting to fit Pickering. For example, in setting Pickering-specific targets, an energy performance rating equal to Energuide 80 is being proposed. This rating is the minimum level of energy efficiency that will be required for all new houses in 2012 under recent changes to the Building Code Act. Report PD 47-06 Date: October 10, 2006 Subject: Sustainable Neighbourhood Plan (Growth Management Study Phase 3) Page 3 076 However, as an incentive to achieve this performance level ahead of 2012, Pickering's proposed SNP Guidelines would award a higher number of points for developments achieving the equivalent of an Energuide 80 rating level in the next few years, and a lower number of points for achieving this minimum rating closer to the 2012 mandatory compliance date. An extract of this performance measure is shown on Page 7 of Appendix I to Report PD 47-06 The point system would be as follows: . 10 points would be awarded if a builder achieves an energy efficiency rating equivalent to Energuide 80 by 2007; . 9 points if achieved by 2008; . 8 points if achieved by 2009; . 6 points if achieved by 2010; . 2 points if achieved by 2011; and . 0 points if achieved by 2012 as mandated by legislation. Another Pickering-specific target being proposed addresses a matter that is being pursued with respect to water consumption. The proposed performance measure is that separate water meters be installed for each unit within multi-residential developments. The intent is to encourage responsible water consumption at the household level. In making the Guidelines Pickering-specific, the appropriateness of the four core categories of development used in LEED-ND was also reviewed. Several changes have been made so that the working draft of the SNP Guidelines now has seven core categories. The table below compares the core categories between LEED-ND and the City's work to date. LEED-ND Pickering SNP Core Categories Core Categories (draft 2005) (working draft Sept. 2006) Location Efficiency Location of Lands Environmental Preservation Environmental Protection Compact, Complete and Mix of Uses Connected Neighbourhood Intensity Connections Resource Efficiency Resource Efficiency Adaptability U~e~ort PO 47-06 Date: October 10, 2006 Subject: Sustainable Neighbourhood Plan (Growth Management Study Phase 3) Page 4 Another attribute of development in Pickering that may need to be reflected in Pickering's SNP Guidelines is that of "high quality design". This element is still being examined by staff and the consulting team to determine whether it fits within one of the seven core categories, whether it should be a new category on its own, or whether achieving high quality design requires a separate but complementary process to the preparation of the SNP Guidelines. While the original LEED-ND framework had only seven required (or 'prerequisite') performance measures out of a total of some 140, the working draft of the Guidelines for Pickering currently has approximately 70 required performance measures. This is similar to the number of required measures suggested through the March 3, 2006 workshop). The remaining performance measures are optional and give extra points (or 'credits'). The increase in the number of required performance measures in the Pickering draft in comparison with the draft LEED-ND document, results from a combination of a number of factors including: the sophistication of planning and development in southern Ontario; the increasing market demand for sustainable features and attributes; and Pickering's interest in being a leader in sustainable development. Nevertheless, the number of required performance measures might change as revisions continue to be made to the working draft. The working draft of Guidelines is being set up to establish performance measures to evaluate both neighbourhood plans and development applications. Examining the scope of the performance criteria from LEED-ND against the City's conceptual framework for sustainability (see Attachment #1), staff finds that the LEED-ND framework (and thus Pickering's working draft SNP Guidelines) corresponds better to some of the objectives than others. The relationship is set out below: Scope of LEED-ND Criteria Pickering's Sustainability Framework compared with Pickering's Sustainability Framework Objective 1: Healthy Environment High Objective 2: Healthy Society Low Objective 3: Healthy Economy Low Objective 4: Responsible Development High Objective 5: Responsible Consumption High Report PO 47-06 Date: October 10, 2006 Subject: Sustainable Neighbourhood Plan (Growth Management Study Phase 3) Page 5 ('" :"'l . t 0 The comparison above may assist in establishing additional performance measures and a scoring system that identifies the nature of change required by development to achieve "Pickering Sustainability", not just LEED sustainability. To date, the working draft of the Guidelines assigns points for each performance measure, although the overall scoring system is not yet established. Work will continue refining the performance criteria and targets through review by staff, the consulting team, and selected technical review. The Final Draft Guidelines will then be forwarded to Council by the end of the year with a recommended testing and implementation program. 2.0 Preliminary conclusions from meetings held with district energy providers suggest that Seaton is an ideal planning opportunity to consider establishing a district energy supply for the community, and that a high level feasibility test should be undertaken. In keeping with the City's interest in the energy sector and sustainability Council, through Report PO 39-06, requested staff to investigate the potential for district energy production, and meet with known providers. "District energy" refers to providing the heating and cooling to buildings through one or more centralized energy plants that can produce energy with high efficiency and with low environmental impacts. Most systems also have a co-generation component where electricity is generated and used to power the system, and/or sold to the electricity grid. The fuel for creating heat and cooling is typically natural gas in the initial stages but can evolve over time into more environmentally positive and less price volatile fuels such as bio-fuels, solid waste, waste pellets, solar or geothermal. A district heating system would replace conventional heating and cooling systems (that is, boilers/chillers for employment, commercial, and multi-residential uses, and conventional home furnaces, air conditioners and water heaters in grade- related homes). The key advantages of such systems are: the security of supply for the users; potentially more stable costing that is comparable to conventional systems for the users; the potential to ensure low impact energy systems on a broad-scale; and the potential financial benefit through cost recovery and selling of electricity to the operator. With respect to the SNP, meetings were held with representatives from two key district energy providers: Enwave (which is located in City of Toronto) and Markham District Energy Inc. A meeting was also held with Enbridge Gas Distribution. Report PO 47-06 Date: October 10, 2006 o ",,'bject: Sustainable Neighbourhood Plan , f . (Growth Management Study Phase 3) Page 6 However, currently Enbridge Gas is not set up to deliver district energy. A meeting is being set with their sister company, Enbridge Inc. who coordinates Enbridge's business development activities. Preliminary conclusions with respect to district energy are that the timing to consider district energy in Seaton is very opportune, as no development has yet taken place. District energy can be used to serve both non-residential uses, multi-unit residential as well as grade related residential. However, a minimum threshold of development is required. Thus, a further high-level pre-feasibility test of the densities and employment figures for Seaton will be taken as part of the SNP project. A full feasibility study would be required should Council wish to explore district energy supply further, and such a study is beyond the scope of the SNP work program. 3.0 The Canada Green Building Council (GBC) is currently focusing on preparation of a Canadian version of LEED standards for "campus-style" development. In mid September, an update on the status of the City's work on the SNP Guidelines was provided to Mr. Neil Munro, a representative from the GBC. Mr. Munro advised that the GBC is currently focusing their attention on preparing a Canadian version of LEED for "Campus Style" development, and have not yet commenced work on the "LEED - NO" for Canada. However, there may be similarities between the scale of development in a "campus" and a neighbourhood. Our lead consultant will be participating as a reviewer of the GBC's draft campus standards to share knowledge gleaned through the City's work. A copy of the City's Report to Council will be forwarded to the GBC, and they will continue to be apprised of the City's activities on the SNP Guidelines. APPENDIX: Appendix 1: City of Pickering Sustainable Neighbourhood Plan: Sustainable Neighbourhood Design Guidelines, Interim Report #2, September 2006, prepared by Dillon Consulting Limited et al. Attachment: 1. City of Pickering Sustainability Framework, from Report CO 01-06 of the Chair, Benchmarking Sustainability Standards Committee, Attachment 1 -- Sustainable Pickering: A Framework for Benchmarking Sustainability, June 2006, prepared by the ROC Group. Report PO 47-06 Date: October 10, 2006 Subject: Sustainable Neighbourhood Plan (Growth Management Study Phase 3) Page 7 O. n-, '00 Prepared By: Approved I Endorsed By: e?~~~ Catherine Rose, MCIP, RPP Manager, Policy CRcm Attachment Copy: Chief Administrative Officer Division Head, Corporate Projects & Policy Benchmarking Sustainability Standards Committee Recommended for the consideration of Pickering City Council i t: '- /r' "0.1' UOJ- APPENDIX I TO REPORT PD 47-06 City of Pickering Sustainable Neighbourhood Plan Sustainable Neighbourhood Design Guidelines Interim Report #2, September 2006 082 01'1 .., .~ ~ Sustainable Neighbourhood Design Guidelines Interim Report # 2 September 2006 ''\8 .~ l~ ,~ City of Pickering Sustainable Neighbourhood Plan SNP Interim Report #2 - September 2006 l.'i"~.. AJ.C PI TABLE OF CONTENTS Page 1.0 INTRODUCTION.................................................................................................. 1 1 .1 Purpose and Objectives............................................................................. 1 1.2 Format of Report..... ....... .................. ........... ......................... ......... .............2 2.0 PROJECT STATUS.............................................................................................. 2 2.1 Study Process.. ... ............ ....................... ............... ............. ..... ...... ... ...... ....2 2.1.1 Consultation.................................................................................... 3 2.2 Development of Neighbourhood Design Guidelines .................................. 3 2.2.1 Develop Regulatory Parameters/Policies........................................ 4 2.2.2 Review of Guidelines by City staff................................................... 4 2.2.3 Agency Consultation....................................................................... 7 2.2.4 District Energy................................................................................. 7 2.3 Proposed Implementation Framework ....................................................... 9 3.0 NEXT STE P S ..................................................................................................... 1 0 LIST OF TABLES Table 2.1 Examples Applications of the Sustainable Neighbourhood Design Guideline.................................................................................................... 5 LIST OF FIGURES Figure 1.1 The Balance of Environment, Society and Economics in a Sustainable Community................................................................................................. 1 Figure 2.1 Process for Developing Sustainable Neighbourhood Development Guidelines.................................................................................................. 3 Dillon Consulting Limited Page; City of Pickering Sustainable Neighbourhood Plan SNP Interim Report #2 - September 2006 <"".1".4_. ~ C'S f' I .' ..' ~1 1.0 INTRODUCTION This report is the second interim report for the Sustainable Neighbourhood Plan (SNP) project. It provides a summary of the activities and outcomes for the project completed between June 2006 to September 2006, the period since the first interim report for this project (dated June 2006) was prepared. Although some of the activities and outcomes of the project conducted prior to June 2006 are included in this report, a more detailed description of the activities prior to June 2006 is presented in the first SNP Interim Report - June 2006. 1.1 Purpose and Objectives In 2005, the City of Pickering commenced the Sustainable Neighbourhood Plan Project with the assistance of the Green ~unicipal Enabling Fund. The City and Its partners recognized the need to provide a solid foundation for future development and to provide the leadership, guidance and support required to make Pickering a sustainable city. The SNP Project is part of the Sustainable Pickering initiative. Other ~ustainability initiatives in Pickering Include establishing benchmarking standards for sustainability, Partners for Climate Protection program and Sustainable Downtown. Sustainability is important to Pickering because sustainable communities reduce the impact of the built form on the environment while ensuring the long-term economic durability and social cohesion of the community. In other words, economic, social and environmental ne~ds are balanced in the community (Figure 1.1). Note that with respect to community design, the word 'community' is used as a broad term that encompasses a range of scales from neighbourhood to site. Figure 1.1 The Balance of Environment, Society and Economics in a Sustainable Community Oil/on Consulting Limited Page 1 U8.:,) City of Pickering Sustainable Neighbourhood Plan SNP Interim Report #2 - September 2006 The purpose of the SNP Project is to develop sustainability principles and strategies with measurable criteria as the basis for Sustainable Neighbourhood Design Guidelines for future development in Pickering. The objectives of the SNP are to: 1. Identify a new approach to development; 2. Establish a practical set of guidelines for sustainable community design that will be applied throughout Pickering; and 3. Work collaboratively with municipal staff, developers, residents, energy providers, businesses and others to create a far reaching, innovative guideline. 1.2 Format of Report This report is presented in three main sections. Section 1, the introduction, provides an overview of the context, purpose and process of the SNP project. The second section provides a summary of the status of the project including the development of the Pickering-specific Sustainable Neighbourhood Guidelines and the proposed implementation process of the Guidelines. The final section provides an overview of the next steps in the development of the sustainable neighbourhood plan. 2.0 PROJECT STATUS The progress of the project from June 2006 to September 2006 is described in the following sections, including work related to the development of the guidelines as well as the associated implementation process. ~i_... rf/I" 2.1 Study Process A general overview of the study process is shown in Figure 2.1. Note that an additional step has been shown for the study that will be completed by the City, after the Dillon Team has completed their portion of the study. This step includes a consultation and trial period in which the draft document will be presented to stakeholders to obtain their feedback. Feedback obtained during this consultation period will be used to revise the guideline document. Prior to June 2006 (before the first Interim Report was completed) the following components of the study were completed: · The development of the Sustainable Neighbourhood Design Guidelines for Pickering was initiated by establishing the objectives of the project. · Background sustainable collected. · A best practices report, describing case studies on sustainable community design, was prepared from this review of the literature. information neighbourhoods on was · A list of objectives and strategies for sustainable neighbourhoods was then created and the framework for the development guidelines was created. · The development of Pickering- specific targets for sustainability was initiated as well as the process for implementation of the Guidelines. · Consultation was conducted with various stakeholders at workshops and an open house. Dillon Consulting Limited Page 2 City of Pickering Sustainable Neighbourhood Plan SNP Interim Report #2 - September 2006 US3 ~i_... ~^. r---------- III FCM SNP Proiect II I Step 4: Consultation Step 3: I and Trial Period (to be Implementation: I completed by the Step 2: Consensus I City): Step 1: Building: - I Set targets for I -Present guidelines Background -Identify and meet required and I to stakeholders to Research: optional strategies I obtain feedback with stakeholders - Best practices -R . -Identify tools for -Test usability of the review alse awareness on implementation benefits of sustainable guidelines by - Develop list of design - conducting trial runs Complete using existing - technical team developments Develop "made for meetings Pickering" guidelines -Revise guidelines if - Deliver final draft guidelines required Figure 2.1. Process for Developing Sustainable Neighbourhood Development GUitieiines The project is currently in the third step (Implementation). Between June and September 2006, the development of the guidelines and identification of the implementation process continued. 2.1.1 Consultation As shown in Figure 2.1, the study process includes consultation with the general public and other stakeholders. Although two workshops and an open house were held before June 2006 (as described in Interim Report #1), no formal consultation was conducted from June to September 2006. However, select stakeholders, including staff from City departments as well as external agencies have been engaged to provide feedback on the guidelines. The results of consultation with City staff and outside agencies are described in more detail in Section 2.2. Note that after the completion of the FCM SNP Project, additional consultation, to be conducted by the City, is planned for a 6 month period starting in early 2007 to review the guidelines document with a variety of stakeholders (Step 4). 2.2 Development of Neighbourhood Design Guidelines As described in the first Interim Report (June 2006), the Pickering-specific Sustainable Neighbourhood Design Guidelines are being developed based on the LEED- ND document as well as case study research and stakeholder input. The Guidelines will be prepared as a stand-alone document and will be similar to the LEED-ND .'iij'NO I U 0 m tkilf'lDofftood (kWkip/N'nl\, Rating Sy\'tlIft. Ptdlnwwy Dun 500<"""",/i2OO, .~. Dillon Consulting Limited Page 3 08', City of Pickering Sustainable Neighbourhood Plan SNP Interim Report #2 - September 2006 L..t~.... ~'" . format, with detailed targets for each strategy described. Since the first Interim Report was issued, the development of the Pickering-specific neighbourhood design guidelines has continued. The focus of the work since June has been on ensuring that the proposed targets and strategies are appropriate for Pickering. In addition, the regulatory parameters and policies associated with the guidelines were further developed. These tasks are described in the following sections. 2.2.1 Develop Regulatory Parameters/Policies The list of strategies and targets was reviewed by the Dillon Team to identify how they can be implemented given the current regulatory regime. Approvals needed by agencies as well as requirements for additional regulations (i.e. creation of new by-laws) were identified. 2.2.2 Review of Guidelines by City Staff To determine if the proposed guidelines are appropriate in the Pickering context, the draft guidelines were distributed to City staff for review. Staff from the Planning and Development Department, including Planning, Building Services and Development Control, reviewed the guidelines for the proposed required strategies and provided comments with respect to the format, content and implementation process. The applicability of the proposed targets for Pickering was reviewed and revisions were proposed. Dillon Consulting Limited Proposed revisions included changes to the categories (or core elements) of strategies. The four original categories based on the LEED-ND document included: location efficiency: environmental preservation: compact, complete and connected neighbourhoods; and resource efficiency. The list of core elements was revised to include the following categories: 1. Location of Lands 2. Environmental Protection 3. Mix of Uses 4. Intensity 5. Connections 6. Resource Efficiency 7. Adaptability Another example of changes proposed through the City review of the draft guidelines included the addition of a strategy to require that all new residential development satisfy the requirements of the Ontario Building Code (OBC) 2012 energy performance rating (Energuide 80) at an earlier time than required by legislation. Excerpts from the updated version of the draft guidelines are presented in Table 2.1. Page 4 City of Pickering Sustainable Neighbourhood Plan SNP Interim Report #2 - September 2006 ..:...~..,... ~. PI . 083 Table 2.1 Example Applications of the Sustainable Neighbourhood Design Guideline. Example #1. Site location selection using an example of a new building that would be constructed on the Pickering Town Centre parking lot. Sample Guideline LOCATION OF DEVELOPMENT/SELECTION OF LANDS Site Location The lands subject of the draft plan/rezoning/site plan: . are located within the Downtown Core (Urban Growth Centre); OR . are located within the 2003 built boundary; OR . are designated urban; OR . are designated rural settlement. AND . were previously developed; OR . are located on an infill site; OR . are located on adjacent to a previously development site. AND . are documented as a site currently contaminated requiring remediation or brownfields; and o The cost of remediation is $1 million or greater; or o The cost of remediation is less than $1 million; OR . are located on a formerly contaminated but remediated site; Totals This Criteria Eligible Points Total Points Awarded 1 0 pts 10 pts 7 pts 3 pts 1 pt 3 pts 2 pts 3pts 1 pt 1 0 pts 6 pts 5 pts 23 pts max 13 pts achieved Dillon Consulting Limited Page 5 ., () t"": Uo.) City of Pickering Sustainable Neighbourhood Plan SNP Interim Report #2 - September 2006 ~~ Table 2.1 continued Example #2. Integration of the new Ontario Building Code requirements before the required date using new construction in 2008 at Energuide 80 performance levels for energy as an example. Sample Guideline RESOURCE EFFICIENCY Eligible Points Total Points Awarded Ontario Building Code The lands subject of the draft plan/rezoning/ site plan are governed by official plan/ neighbourhood plan policies requiring all new residential development (10 units or greater and requiring either site plan or subdivision approval): . to satisfy the requirements of the Ontario Building Code 2012 energy performance rating (Energuide 15 pts 80) by 2007, and to require developers to enter into appropriate development agreements to meet this condition and obligation OR . to satisfy the requirements of the Ontario Building Code 2012 energy performance rating (Energuide 80) at an earlier time frame than required by current legislation; AND . At the time of submission/approval of the application for draft plan/rezoning/ site plan, the project identifies the anticipated year of construction and indicates agreement to conditions of approval to that effect; 5 pts 5 pts 2007: 10 pts 2008: 9 pts; 2009: 8 pts. 2010: 6 pts; 2011: 2 pts; 9 pts Totals This Criteria 15 pts max 14 pts achieved Dillon Consulting Limited Page 6 City of Pickering Sustainable Neighbourhood Plan SNP Interim Report #2 - September 2006 ~ n.(,\ ....... l;~V 2.2.3 Agency Consultation Since the first interim report, which described an initial meeting with the Toronto Region Conservation Authority (TRCA), a second meeting was held with the TRCA to present them with the updated guidelines document (including the draft implementation process) and request their feedback on the content of the guidelines as well as the implementation process. It was agreed that TRCA complete the review of the document, with specific focus on the environmental protection section and provide feedback by mid October. 2.2.4 District Energy One interesting and far-reaching opportunity for sustainable infrastructure in Seaton is to provide energy to the homes and businesses through a district energy system. The proposed guidelines include district energy as one optional environmental performance target. To fully explore this important option, Council authorized the SNP team to undertake additional preliminary investigations after June 2006. The results of these investigations are presented below. The broad objective is to provide heating and cooling through one or more centralized energy plants that can produce energy with high efficiency and with low environmental impacts. Most systems also have a co-generation component where electricity is generated and used to power the system and/or sold to the electricity grid. The fuel for creating heat and cooling is typically natural gas in the initial stages but can evolve into more environmentally positive and less price volatile fuels such as bio-fuels (e.g. ethanol, bio-ethanol), solid waste, waste pellets, solar or geothermal over time. This system would replace conventional heating and cooling systems (e.g. individual home furnaces and boilers/chillers for employment uses). The key advantages of such systems is the security they provide to users, the potential to ensure low impact energy systems on a broad-scale, the potential to reduce greenhouse gas emissions, the potential financial benefit to the operator through cost recovery and selling of electricity and potentially more stable costing that is comparable to conventional systems for users. District energy is wide-spread through much of Europe and is beginning to emerge in the GT A market. Notable recent projects include Regent Park in Toronto and the Markham District Energy System set to provide heating and cooling for 100% of the new downtown area in Markham. Preliminary investigations of the opportunities presented by district energy are being undertaken as part of the SNP project. To date, three meetings have taken place: Dillon Consulting Limited Page 7 C9~ City of Pickering Sustainable Neighbourhood Plan SNP Interim Report #2 - September 2006 c,,~. A.I "-. . PI . Enbridge Gas Distribution . Enwave Corporation . Markham District Energy These meetings have highlighted some opportunities and constraints to district energy in Pickering and highlight the need for a more in-depth feasibility analysis outside the SNP project scope. Some of the key findings are summarized as follows: . The decision to implement district energy is best taken well in advance of development because retrofit will typically cost in the range of 50% more; most of the district energy infrastructure must be placed in the rights of ways along with roads, wires and pipes and the cost savings to make the program financially feasible are contingent on furnaces and boilers not being built in each building as they would for a conventional community (note that individual units would still require internal distribution systems); . Multi-unit residential, office, commercial, industrial and grade- related residential can all be served by district energy; . A full commitment by the City would be needed to pursue a district energy program; . The key challenge to implementing district energy is not the technology but rather launching the organizational will and structure to plan, manage and operate a district energy system; . Markham believes that there are significant financial benefits to the town of planning and running their own system in their circumstance; . Private partners are available to assist the City in investigating the feasibility and financial viability of district energy as well as to partner in implementation of the program. However, taking on partners diminishes the independence and "public" focus of the initiative (e.g. a private partner may be more interested in the bottom line and less interested in environmental improvements or comprehensive application) ; . The Town of Markham provides a good municipal model for implementation of district energy with respect to organizational and administrative options; . Enbridge gas, though interested in Pickering's project does not currently have organizational infrastructure in place to assist Pickering. They may have some technical expertise they will offer; . Enwave is interested in working with Pickering to further analyze and implement a district energy strategy; . The density of residential development will be a key factor in defining the feasibility of district energy for all or part of Seaton; . The nature of the employment uses will influence the feasibility of district energy (e.g. projects with higher employee and energy needs are preferable to warehousing, low density employment uses); . Typically, the district energy system is anchored with one or more large energy users (e.g. IBM in Markham, large tracts of dense residential including highrise in Regent Park). This provides a guaranteed customer base upon which to invest capital for infrastructure. Dillon Consulting Limited Page 8 City of Pickering Sustainable Neighbourhood Plan SNP Interim Report #2 September 2006 ":"".t.. .,~ .__ ~ 092 2.3 Proposed Implementation Framework Since the last interim report was prepared, the implementation framework has been further developed to reflect the stages of the planning process at which each strategy/target would be implemented. The guidelines document has been reformatted to reflect the division of the strategies/targets based on the planning process (Table 2.1). Also note that the guidelines document includes both required and optional performance targets in the same table. The Guidelines will be implemented at three levels: . Official Plan (OP) . Neighbourhood Plans (NP) . Plans of Subdivision (POS) as well as Rezoning and Site Plans . .. "~i.'~O{' I.....;~ \ Plans of Subdivision. The Official Plan will provide overall provisions that refer to the Sustainable Design Guidelines and their implementation through the Neighbourhood Plans and For Neighbourhood Plans and Plans of Subdivision, the intention is that each required sustainability performance target will identify: 1) the minimum requirements for approval; as well as 2) policy options for incremental improvement beyond this minimum. Points will be assigned to the policy options reflecting the appropriate level of performance (e.g. native species for 50% of exterior vegetation receives less points than for 100% of exterior vegetation). As discussed in the first interim report, a point system will be used to score the development applications. Points will be allocated to each successful strategy and will allow developers to choose amongst a variety of optional strategies/targets in addition to all of those that are required. The minimum number of points will be achieved by implementing all the required strategies as well as a selection of optional strategies. In addition, points will be achieved at both the Neighbourhood Plan and the Plans of Subdivision stages. The inclusion of additional strategies and targets in development approvals are important to enhance the sustainability of neighbourhood designs beyond that achieved by the required elements. A wide range of optional strategies will be identified in the Sustainable Neighbourhood Design Guidelines. The intention is to allow some flexibility for developers to choose among these strategies and combine them in a manner that meets the skills, market and comfort of the developer and yet achieves a significant level of environmental, social and economic benefit. As described in the first interim report, the application of the strategies and targets can be implemented through a range of approaches from very regulatory to more voluntary: Dillon Consulting Limited Page 9 D9,J City of Pickering Sustainable Neighbourhood Plan SNP Interim Report #2 - September 2006 ........1,.... . -k.__ ~ 1. Official Plan Amendment The OPA will direct that a certain number of points must be achieved in neighbourhood plans and development applications. The OPA will list the required and optional strategies, targets and point system. OR 2. Council Policy Council will adopt a Special Policy that required and optional strategies and targets will be met through the point system in all neighbourhood plans and development applications. Ideally, some value to developers will be attached to success such as a development charge credit, an application fee reduction or reduced processing time. 3.0 NEXT STEPS As discussed in the sections above, there are many steps in the development of the Guidelines that must be completed before Pickering can implement the Guidelines. Some of these steps can be completed within the existing work plan. However others are beyond the scope of the SNP work funded partially by FCM. The items that can be completed within the existing work plan include: Guidelines Document · The Guidelines document will continue to be refined, with a target of completing a final draft version by the end of 2006. · Comments from TRCA regarding the strategies and targets for Environmental Protection will be incorporated into the guidelines document, as appropriate. · A quick test of the guidelines will be conducted on a Pickering development application as a trial. · Where appropriate, illustrations including maps and figures will be used to describe the visible and "invisible" sustainability features described in some of the strategies and targets (i.e. including the "visible" urban design, and the "invisible" building envelope and infrastructure characteristics). Local Pickering examples will be included. · Technical team meetings with the Region and development industry will be completed. District Energy · Undertake further meetings with Enbridge Inc. who are a sister organization to Enbridge Gas Distribution and are coordinating business development; · Identify funding opportunities to support feasibility assessment stage; and · Consider undertaking a pre- feasibility assessment of district energy for Seaton as part of the SNP project to: 1) confirm that moving on to a feasibility assessment stage is reasonable; and 2) help to write the terms of reference for a feasibility assessment. Oil/on Consulting Limited Page 10 City of Pickering Sustainable Neighbourhood Plan SNP Interim Report #2 - September 2006 l.:i~'.1,. A..__ . ~ 094 Implementation · The implementation process will be refined, including the point system as well as identifying recognition or incentives for participation in the program, such as reduced development charges and/or fast-tracking development applications. Funding . A list of funding sources for additional work will be prepared. The following items will also need to be completed but are beyond the scope of the existing work plan: · In early 2007, the City will present the draft guidelines document to various stakeholders to obtain feedback on the strategies, targets and implementation process; · Testing of the Guidelines should be conducted (e.g. a pilot project for an area such as Duffins Heights); · Conducting a feasibility study for district energy in new areas of greenfield development; · Preparing the detailed implementation strategy including preparation of an OPA and updating by-laws and City Standards; and · Staff training on sustainability and the guidelines. Dillon Consulting Limited Page 11 ATTACHMENT # REPORT # PO I TO L/7 -il b C9:i Sustainable Pickering Framework OBJECTIVE 1: HEAL THY ENVIRONMENT . Our Air . Our Water . Our Land . Our Plants & Animals OBJECTIVE 2: HEAL THY SOCIETY . Basic Needs (food, shelter, access) . HealthlWell-being/Happiness . Education/Literacy . Arts/Culture/Heritage . Community Safety/Preparedness . Citizen Participation/Involvement OBJECTIVE 3: HEAL THY ECONOMY . Employment Opportunities . Labour Participation Rates . Income Levels . Business Attraction/Expansion . In novation/Entrepreneursh ip . AgriculturelThe Rural Economy OBJECTIVE 4: RESPONSIBLE DEVELOPMENT . Building/Structures . Neighbourhoods . Transportation System . The City of Pickering OBJECTIVE 5: RESPONSIBLE CONSUMPTION . Energy Use . Water Use . Food Consumption . Waste Production/Diversion Citll ()~ REPORT TO COUNCIL 090 Report Number: CAO-04-06 Date: October 10, 2006 From: Thomas J. Quinn Chief Administrative Officer Subject: Duffin Creek Water Pollution Control Plant Expansion Environmental Assessment Update and Local Project Impacts Part of Lots 15 to 18, Range 2 & 3, B.F.C., and Various Road Allowances File: L-4650-022 Recommendation: 1. That Report CAO-04-06 of the Chief Administrative Officer be received; 2. That Council authorizes the Chief Administrative Officer to negotiate with the Regional Municipalities of York and Durham the final terms and conditions of conveying City lands / road allowances in order to accommodate the Duffin Creek Water Pollution Control Plant expansion, in keeping with those identified preliminary matters of City interest recommended by the Waterfront Coordinating Committee and City staff, as outlined in Appendix I to Report CAO-04-06; 3. That Council authorizes the Chief Administrative Officer to commence the process of land disposition for those lands / road allowances needed to accommodate the proposed Duffin Creek Water Pollution Control Plant expansion; 4. That Council authorizes the appropriate officials of the City of Pickering to review and approve, to the City's satisfaction, temporary security fencing, grading work and trail realignment works proposed by the Regional Municipalities of York and Durham required to accommodate their proposed construction schedule; and 5. Further, that the Chief Administrative Officer report back to Council on the final negotiated terms and conditions of the proposed land/road allowance conveyances, and obtain authorization to effect the transfer of the lands, if appropriate. Executive Summary: The Regional Municipalities of York and Durham (the Regions) have recently completed a Schedule C Municipal Class Environmental Assessment for the provision of additional wastewater treatment capacity at the Duffin Creek Water Pollution Control Plant located in the City of Pickering. That process has concluded that expansion of the existing Plant is the preferred alternative. In order to accommodate the proposed expanded footprint of the Plant, City lands / road allowances are required to be transferred to the Regions. It is recommended that Council authorize the Chief Administrative Officer to negotiate with the Regions those final terms L~Tlort CAO 04-06 October 10, 2006 Subject: Duffin Creek Water Pollution Control Plant Expansion Page 2 and conditions that would achieve City objectives for the waterfront area and lands surrounding the expanded Water Pollution Control Plant, in exchange for the conveyance of City lands. It is further recommended that Council authorize appropriate City staff to review and approve preliminary works that need to be completed this fall in order to maintain the proposed construction schedule for Plant expansion. Financial Implications: No costs or revenues are anticipated to be incurred or realized by the City for those works to be completed by the Regional Municipalities of York and Durham that are negotiated in exchange for the transfer / conveyance of City lands. The Regions will pay for all costs associated with authorized land transfers. Municipal Class Environmental Assessment Study The Regional Municipalities of York and Durham have completed a Schedule C Municipal Class Environmental Assessment (Class EA) process for the provision of additional wastewater treatment capacity at the Duffin Creek Water Pollution Control Plant. This Plant is part of the York Durham Sewage System, and was designed in the early 1970's to be constructed in four stages. The first two stages were completed in 1976 and 1988 respectively. It is projected that the proposed stage 3 expansion is required to be completed by 2010 in order to meet the requirements for future planned growth in the Regions. The current works proposed by the Regions will also accommodate the proposed future stage 4 expansion to the Plant (see Property Location Map - Attachment 1). The Environmental Study Report (ESR) required under a Schedule C Municipal Class EA is now complete and was made available for public review and comment from September 22, 2006 to October 23, 2006. The Study can be viewed in the Pickering Central Library, or the offices of the Regional Municipalities of York and Durham. The Study can also be viewed on the Region of Durham's website (www.region.durham.on.ca/duffincreek). City staff will be reviewing the document to ensure municipal interests are maintained. Proposed City Objectives The City acknowledges the necessity and benefits of the future expansion of the Duffin Creek Water Pollution Control Plant. The City must also protect local interests and ensure that the Plant expansion does not negatively impact on the community's use and enjoyment of the surrounding lands. The Waterfront Coordinating Committee met on September 21, 2006, to discuss, among other matters, this project and its impact on the waterfront and the Waterfront Trail. From that meeting, a number of recommendations were made, representing proposed "net benefits" to the City that should be implemented in exchange for conveying existing City Report CAO 04-06 October 10, 2006 Subject: Duffin Creek Water Pollution Control Plant Expansion Page 3 09 ,.. , \,.' lands / road allowances to support the Plant expansion (see September 21, 2006 Waterfront Coordinating Committee Meeting Minutes - Attachment 2). City staff have also been working with the Regions on a preliminary basis to identify recommended actions they could take to maintain community waterfront and Waterfront Trail access and benefits. A preliminary listing of all recommended actions made by both the Waterfront Coordinating Committee and City staff is detailed in Appendix I to this Report. The Regions to-date, have been working with City staff in consultation with the Toronto & Region Conservation Authority (TRCA), to ensure that the proposed Plant expansion maintains and improves the surrounding natural environment and systems. Provided that the Regions are prepared to work with the City to achieve our interests and improvements to the area surrounding the proposed expanded Plant, it would be appropriate for the City to convey those needed lands / road allowances to the Regions for nominal consideration. Staff will be reviewing in detail those lands / road allowances needed by the Regions, and those needed to be maintained / improved for public use and / or maintenance of the Waterfront Trail. It is recommended that the Chief Administrative Officer report back to Council the final negotiated terms and conditions of the proposed land conveyances, and further detail at that time the expected area improvements, community benefits and timing of works associated with the Plant expansion, Plant Expansion Construction Schedule and Required Preliminary Works In order for the Regions to complete their proposed Stage 3 expansion by 2010, they are required to actively prepare the expansion lands in 2006-2007. All tenants have now vacated the existing homes within the expansion area and the process of demolition of those homes has begun. The Regions are also required to begin site preparation to maintain their projected construction schedule, and are seeking temporary approvals from the City for security and construction fencing, some preliminary grading works and realigning a small portion of the existing Waterfront Trail. These proposed works are appropriate and desirable, and will not prejudice negotiations occurring between the Regions and the City. It is therefore recommended that Council authorize appropriate City Officials to review and approve, to the City's satisfaction, those temporary works needed to prepare for the Plant expansion in keeping with City approval permit processes. In preparation for some City lands / road allowances needed to be stopped up and closed, declared surplus to the City and transferred to the Regions, City staff wish to commence the land disposal process in keeping with the City's Acquisition and Disposal of Land process. Those actual lands to be transferred will be identified as part of the future update to Council respecting this matter (through detailed survey work and title searches completed by the Regions), at which time Council may formally declare lands surplus and approve of the conveyance of the lands to the Regions. Coordination with the Town of Ajax may also be necessary to stop up and close all, or portions of Frisco Road, as this is a boundary road under joint jurisdiction. Report CAO 04-06 {$~~~ect: Duffin Creek Water Pollution Control Plant Expansion October 10, 2006 Page 4 Appendices: Appendix I: Recommended Matters of City Interest - Duffin Creek Water Pollution Control Plant Expansion Attachments: 1. Location Map. 2. Minutes - September 21, 2006 Waterfront Coordinating Committee Meeting. Prepared By: -4 .......::?"L. , ./7.'~ ~/ /(~/''-7 -- Ron Taylor ( / Coordinator, Business Development & Investment Approved I Endorsed By: " /~ (:2-~~~L." ! Twbmas ~________ Chief Administrative Officer T JQ/RST:RH:ljg Attachments Copy: Chief Administrative Officer Department Heads City Solicitor Recommended for the consideration of Pickering C~ Co ./' ~ /' ()o.' .., ,., ..... .1. ! i d Appendix I to Report CAO-04-06 Preliminary Recommended Matters of City Interest Duffin Creek Water Pollution Control Plant Expansion The City's Waterfront Coordinating Committee are recommending the following matters for consideration with respect to the proposed expansion of the Duffin Creek Water Pollution Control Plant: 1. The feasibility of relocating, reconstructing and preparing an existing heritage building for possible future City and / or community use at a suitable location along the Pickering Waterfront. 2. The completion of a required realignment to a section of the Waterfront Trail located east of the on-site storm pond, to the City's satisfaction, and prior to the planned 2007 Waterfront Regeneration Trust Trail celebration event. 3. Consideration for the installation of low-level lighting at the realigned portion of the Waterfront Trail. 4. The establishment of a public parking lot(s) to appropriately access the eastern section of the City's Waterfront Trail (between the terminus of Montgomery Park Road and the Pickering / Ajax eastern border), to the City's satisfaction. 5. The installation of appropriate benches / signage / trail furniture where appropriate along the Waterfront Trail and surrounding publicly accessible lands, to the City's satisfaction. The following additional matters for consideration are recommended by City Staff: 1. The appropriate resurfacing of existing and remaining streets surrounding the expanded Plant to maintain appropriate maintenance and public access to the waterfront and surrounding open space, while improving additional planned Plant access. 2. The recovery of City assets existing within those roads planned to be closed and / or transferred, including, but not limited to, such assets as signage, lights, culverts, bollards, street furniture and hardware. 3. The accommodation for continued access to, and protection of, features currently maintained by the City, including watercourses and existing stormwater systems. {\'; Vi C.N.R. S1lE BOUNDARY ,DD McKAY ROAD x <( J <( o <( o 0:: z S o ~ o o Ul 0:: lL. LAKE ONTARIO LEGEND @ EXISTING PLANT o STAGE 3 WORKS o STAGE 4 WORKS DUFFIN CREEK WATER POLLUTION CONTROL PLANT OPERA TrONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION au, 01 CiUI o~ I . -~,_._~..,,,,'.- Ct\ 01 . ATTACHMEN r #;t lO._REPORT # O'j -Oli 102 Minutes Waterfront Coordinating Committee Thursday, September 21,2006 7:00 PM Main Committee Meeting Room Attendees: Councillor Maurice Brenner (Chair) Jim Dike David Steele Ron Taylor Chris Walker - OPG Euan Ferguson -Project Manager, Region of York Krystal Monteeth - York Region Bob Dobbin - Earth Tech Bob Hook - CH2M HILL Canada Ltd Tony Haslam - CH2M HILL Canada Ltd. Lisa Broad (Recording Secretary) Absent: Craig Bamford Michael Bellmore Larry Field Chandra Gocool David Stone Kevin Tower 1'----'- Details & Discussion & Conclusion Action Items I Item / Ref (summary of discussion) Status # (include deadline as appropriate) 1.0 Welcome I Councillor Brenner welcomed Chris Walker from OPG, Euan I Ferguson and Krystal Monteeth from the Region of York, Bob Dobbin from Earth Tech, and Tony Haslam and Bob Hook from I CH2M HILL to the meeting and thanked them for attending. -,------ 2.0 Duffin Creek Water Pollution Control Plant Expansion The purpose of today's meeting is to provide a detailed explanation of the required changes to the waterfront trail to manage this proposed project. Euan Ferguson from York Region made a presentation outlining the intended project entitled "Duffin Creek Water Pollution Control Plan", ...-.-- I--~ I I I I I I I l______ 10,) I ATTACHMENT # -;-'-10 REPORT # ~t~ . Background to the history of the YDSS system, including an expansion introduction and a sewer system overview. . The collection of sewers and forcemains that pick up the major communities through York and Pickering and Ajax are all discharged into the Duffin Creek Plant and into Lake Ontario. . So far, this has proven successful, however growth projections estimate that by 2010 the plant will be at full capacity. Therefore, this expansion is required by 2010. . Compared existing plant design to proposed plant and overall site greening plan. . The residents that are located in the Squamish Beach area are all relocating and the homes will be demolished. The only concern is a heritage home that will be relocated possibly close to the shore. . Councillor Brenner asked if the heritage building/home could be used on the waterfront trail as an interpretive station and/or education centre. The waterfront trail is in dire need of buildings. . Euan replied that York has no use for this heritage home, and if Pickering wishes to inherit it, York would do the relocation and support this move. . Ron Taylor will follow up with Tim Moore, TRCA and other appropriate Staff/stakeholders to determine building code, heritage regulations and the feasibility/possibility of the City "inheriting" this building. . Ron noted that Staff recommendations respecting this matter would be forwarderd to Council for consideration at their October 10, 2006 meeting. . Euan also pointed out that with the new site there is the possibility for parking and even a parking lot to accommodate 25-30 cars, as the area is already accessible by road. . The area has a significant amount of dirt that has to be dug out and the intention is to create a different buffer zone (a berm) on the East side, which would be about 8 metres in height. The idea is to create within this berm a series of different habitats. There is a conscious decision not to disturb anything (i.e. the pond), except the addition of the berm. . The only change to the trail alignment itself is removing the "s" pattern directly east on an existing stormwater pond, and pulling this part of the trail closer towards Lake Ontario. . Councillor Brenner asked if TRCA had any erosion concerns and Euan stated that TRCA did not have any concerns and that they felt that the area was stable. Ron to action. 2 <J.., :<""__~,~,...,.. ..,,,."""""'...................!.'_.. "...~_, ATTACHMENT # ~ TO REPORT # ~~' !......-....-.---...- , I I . Tony Haslam stated that the intention is to commence the new trail construction before winter of 2006. Therefore, the new section of the trail will be constructed before the old section is torn up. . Councillor Brenner mentioned that the new section of the trail would meet the same accessibility standards as the rest of the trail, as they will be using the City of Pickering's guidelines. . David is worried about the safety of joggers in the section of the trail between the new berm and the mixed deciduous forest because of the darkness and lack of open area. Suggests low-level lighting. . Euan will discuss with TRCA the low level lighting suggestion. Suspects that they may have some concerns with the possibility of disturbing animals' habitat. . Euan then explained the new fenceline, which will run on the opposite side of the berm (north) and away from the trail. This will keep the side open for wildlife traffic. . There was discussion relating to moving the dogwood thicket to the pond location. . Recommendation from staff to keep one main road (Frisco) so that we still have access down to the trail. . Frisco is the better location for a parking facility because it would take some stress off of Montgomery Park Road. . Bob Dobbin - thoughts for the berm are to break it up into 3 parts so that it becomes a primary-tertiary wetland. The natural drainage system will remain as is and the water will overflow into the existing channel. . Euan - there has also been an extensive amount of modeling to test the existence of bacteria in the water. Testing results indicated that there is very little, however some e-coli was found further south (animal feces). . Bob Dobbin - new trail alignment is about 100 metres long, will have better sightlines, and will be closer to the water. Duffin Creek Expansion Synopsis . The City of Pickering to examine the possibility and feasibility of relocating the existing heritage building along the Waterfront Trail and "inheriting" it for possible public/community uses. . Looking at the possibility of low-level lighting on the specified section of the trail. . Benches in the new section of the trail. . New section of the trail will be created prior to the removal of the existing trail section. . Enhancements separate from the City's road allowance .. 0 I't .l it 3 A (',- iUJ r-"'~-"'_H'"'_''''''' -._...._..~-m,...'. I ATTACHMENT #.~_.._ TO REPORT # o~~~ concerns. . In 2007 the Waterfront Generation Trust will be coordinating a significant waterfront event. The Committee recommends that the trail realignment be completed prior to this planned event, and that no construction activities disrupt this event. 3.0 Correspondence- Emailfrom Paul White. dated September 16,2006 with respectto Beachpoint Promenade. I ! Beachpoint promenade is a property purchased with . TRCA and it is close to the end of its 1 O-year period. . TRCA has been having discussions about what the future holds for this building. There is a potential that the building will become a facility on the Frenchman's Bay West Park. . The City of Pickering would like to look at the possibility of the original proposal, which was an education centre or interpretive centre. There is potential for what was envisioned in the original plan, especially if we receive support from the University. . Jim Dike mentioned that the lack of traffic in this area could either be a good or bad thing. It's in a great location because it is a far walk from any traffic. . Due to the remoteness of the location, David expressed his concerns with possible vandalism. . Councillor Brenner discussed what Mr. Sabean suggested, which was that this location could house the Pickering Historical Society. Along with the creation of the Pickering Nautical Museum in the heritage house, this completes the Waterfront Committee's vision with minimal cost. Moved by Jim Dike Seconded by David Steele That Committee support the recommendation put forward by Ron Taylor on the recommended actions/works that the Region of York and the Region of Durham should complete in exchange for City lands/roads to accommodate the proposed Plant expansion. Approach the That the existing heritage building that is to be relocated by the Pickering historical Regions be moved closer to the waterfront trail to support society to see if City/community uses and activities, subject to Staff's review of the they are interested feasibility and desirability of the City "inheriting" the structure. in working with the Committee on this CARRIED UNANIMOUSLY project to consider -- .-------- 4 r-'-""~-~' " "-~o-C'V\.lr'l I ATTACHMENT # ;\,- T[~ REPORT t~ ()~ JO~ "of' .1 0 1- a possible Nautical Moved by Jim Dike Museum in the Seconded by David Steele relocated building. That the Committee advise TRCA to recommend that the City of Pickering request an interest with the Rotary Club of Pickering and Fairport Beach Ratepayer Association to convert the property and house purchased at the East end of the Western Spit into an environmental learning centre. CARRIED UNANIMOUSLY 4.0 Update - Term of Committee - November 30,2006 . Councillor Brenner reminded all Committee members I that the new term of Committee begins late November, and hopes that members will watch for postings and apply. 5.0 Other Business & Adjournment Councillor Brenner thanked the Committee for the unveiling of signs event. He especially thanked OPG for all the food and commented that it is very important to show the City of Pickering's commitment to the public and to the Committee. Moved by David Steele I Seconded by Jim Dike I That Councillor Brenner draft a letter to Wayne Arthurs requesting financial support for the Accessibility Advisory Committee. CARRIED UNANIMOUSLY I I Jim Dike inquired about the Hydro One Spill and if the City of Councillor Brenner Pickering had received any reimbursement for the cleanup. to action. Suggests that this money could be used towards Frenchman's Bay Storm Water Management. . Tonight's minutes will go to Council in October 6.0 Next Meeting To be advised. -. The meeting adjourned at 8:33 pm. 5 "" 0 ,'iut o~ .1 i REPORT TO EXECUTIVE COMMITTEE Report Number: OES 37-06 Date: October 10, 2006 From: Everett Buntsma Director, Operations & Emergency Services Subject: Supply and Delivery of Two (2) Four Wheel Drive Utility Tractors File: F-5300 Recommendation: 1. That Report OES 37-06 of the Director, Operations & Emergency Services regarding the supply and delivery of two (2) four wheel drive utility tractors, be received; 2. That Quotation No. Q-53-2006, as submitted by Hutchison Farm Supply for the supply and delivery of two (2) four wheel drive utility tractors with ancillary equipment in the amount of $82,998.00 (GST and PST extra), be accepted; 3. That the total gross purchase cost of $94,617.72 and net purchase cost of $89,637.84 as outlined in Report OES 37-06 of the Director, Operations & Emergency Services, be approved; 4. That the Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project through: a. an internal loan of $89,000 from the Development Charges Reserve Fund; b. the balance amount of $637.84 to be funded from the 2006 Current Budget; c. the annual repayment charges in the amount of approximately $25,000 be included in the annual Current Budget for the City of Pickering commencing in 2007, continuing thereafter until the loan is repaid; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: The City of Pickering currently maintains approximately 110 kilometres of sidewalk during the winter utilizing articulating trackless municipal tractors. A replacement for the City's oldest unit, #742, model: Trackless, year: 1989 was approved in the 2006 Capital Budget. Report OES 37-06 Date: October 10, 2006 108 Subject: Supply and Delivery of Two (2) Four Wheel Drive Utility Tractors Page 2 It has been the experience of the Superintendent, Municipal Operations that winter maintenance can be performed efficiently and effectively with an agricultural style tractor. This style of tractor is approximately half the cost of a municipal style tractor and can be used for a large variety of work year round with additional ancillary equipment. In the interest of improving efficiency and the delivery of service to the citizens of Pickering, it is recommended to replace the Trackless sidewalk plow with two agricultural style tractors. Financial Implications: 1. Quotation Amount Q-53-2006 Less Optional 72" mower Subtotal GST PST Subtotal GST Rebate Total (each) $45,151.00 (3,652.00) 41,499.00 2,489.94 3,319.92 47,308.86 (2,489.94) $44,818.92 $89.637.84 Total Purchase (Two Units) 2. Approved Source of Funds Parks Capital Budqet Item Proiect Code Source of Funds Available Required Trackless 5780.0607.6178 Internal Loan Sidewalk Plow $90,000.00 $89,637.84 Background: The replacement of City Unit #742, Model: Trackless, Year: 1989 sidewalk plow was identified and approved by Council in the 2006 Capital Budget. In the interest of improving efficiency and the delivery of service to the citizens of Pickering, the Superintendent, Municipal Operations recommended replacing this unit CORP0227-07/01 revised '1eg~~ OES 37-06 1. U ,) Subject: Supply and Delivery of Two (2) Four Wheel Drive Utility Tractors Date: October 10, 2006 Page 3 with two agricultural style tractors. This request was forwarded to the Chief Administrative Officer (CAO) who has concurred with this initiative. (See attached memo) . Several neighbouring municipalities were consulted to gain insight as to their experiences with this type of equipment. The results of these discussions were very favourable and specifications were compiled based on these results. Supply & Services invited four (4) vendors to participate in the bidding process of which three (3) have responded. Upon careful examination of all quotations received by Supply & Services the Municipal Property & Engineering Division recommends acceptance of the low bid from Hutchison Farm Supply in the amount of $45,151.00 (PST & GST extra) less the optional 72" mower attachment at $3,652.00 (PST & GST extra) for a net purchase cost of $41,499.00 (PST & GST extra) for each machine. This will result in a total net purchase cost of $89,637.84 for two machines. Due to budgetary constraints it was determined that the 72" mower attachment need not be purchased at this time. This item will be requested in the 2007 Capital Budget. A review of all quotations without the optional mower attachment resulted in Hutchison Farm Supply remaining as the low bidder. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Memo from the Chief Administrative Officer 2. Memo from Supply & Services Prepared By: ~~.~~ , Gran Smith Supervisor, Fleet Operations CORP0227-07/01 revised Report OES 37-06 Date: October 10, 2006 . "" ,> 1.1.0 Subject: Supply and Delivery of Two (2) Four Wheel Drive Utility Tractors Page 4 \ \ r/1\y, Vera A. Felgemacher Manager, Supply & Services ~ <~. Gillis A. Paterson Director, Corporate Services & Treasurer GS:dw Attachments Copy: Chief Administrative Officer ;,/ CORP0227-07/01 revised A A .. .L.l..l. I t(!:,POt-f! ~,..J).E.5 37-ofp _,.._.1 ~ OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER MEMORANDUM August 28, 2006 To: Mayor Ryan and Members of Council From: Thomas J. Quinn Chief Administrative Officer Subject: Budget 2006 - Parks Capital - Project 06-2718-004-03 - Trackless Sidewalk Plow File F-2000-001-06 In the Council approved budget, the above item was identified as a high priority acquisition. In light of the cost, City staff have been exploring alternative equipment which may have been developed in recent years that may be more cost effective, efficient and less costly. Recently, a memorandum was received outlining an alternate choice to resolve not only the high cost of the one piece of equipment, but could also provide additional resources for our winter control operations. Staff has determined, and I have approved, that the acquisition of 4-wheel drive tractor vehicles would provide increased efficiency. These vehicles are currently in use in other municipalities and have proven effective in most winter sidewalk clearing efforts. Also, due to the lower cost, the City can acquire two units, thereby increasing our ability to clear the sidewalks in a shorter time. I have instructed staff to issue a "Request for Quotation" for the supply of two sidewalk snow removal utility tractors in lieu of a trackless. When quotes are received, I will with staff, evaluate and approve their acquisition if it is deemed effective, efficient and within budget. I __",.t. " REPOR~i +/ Oe~_ 37-{)o (p,...... . - ~ Subject: Trackless Sidewalk Plow August 28, 2006 Page 2 of 2 4iI ... " l..l~ I have attached the two memorandums from staff for your information. ~.. ~~ -- l' omas J. Quin ---~ T JQ:djb Attachments Copy: Director, Corporate Services & Treasurer Director, Operations & Emergency Services Division Head, Municipal Property & Engineering 1IC ~ .... .i..l.J l' hEPORT11 0E5,.,~7..()ro .3 .fR"..,,_ OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION August 21,2006 ~_J'I"4"'____:WIJ:, 4-., ____ ~ ; Operations &. emergency Services j ~ECEIVED: " ~~ j J..cllE NO.: ~ '1... " ! 1~8EY. TO:-"~ ~----_.._- -_.~----- : fvn\'CCPY TO: ~-"'-----'----"'''''~-_. '. MAYOR i: COUNCIL j:~~\Q~.., . ----~r-:~~~~t~:- RK~: ~_~.,-' L~HE~_.~_.J-E2! <.Jl,NC.c:. . ~: iv:U:'}' r.f~C:p.:~ ENCl. i I HUM/.\N RES. Richard Holborn ,;...;-;-~:.~..~:-.._..'";"~-:-:,--t..-l'--'---'- n ;"!:-\,; ","!1\':C~S I I LEG.c\L Division Head, Municipal Property & Engine~:r,'f.fg:~~I?-==-'-==I-TpLANNiNG._ " .' 'c'.'-' ,-,v"''T'-'l~ffi~IJ-T (' RE ~;..:~,.:~~"_=-.;...::~.'",,~~. c .-9~.:.....:'_~_ :' , "OJ"" '....y I -, '0" OI"V i:~::'~~~:"::~u=-:J=:. '~:~:_~:=~j MEMORANDUM To: From: John Hannah Superintendent, Municipal Operations Subject: -Trackless Municipal Tractor Replacement As you are aware there is funding approved in the 2006 Capital budget to replace one of the Trackless Municipal tractors. In an effort to improve efficiencies within the Operations Section I am requesting permission to replace the Trackless with two agricultural style tractors. The Trackless units have been problematic for many reasons over their years of service here in the City of Pickering. The first is the initial cost for replacement. This is budgeted at $90,000.00 in 2006. Initial enquiries indicate that two agricultural style tractors can be purchased with various attachments for this amount. This style of tractor can be used for twelve months where presently the Trackless is only used for winter operations. Another problem with the Trackless units is that they sit throughout the summer and as a result there are problems with the hydraulic lines during the initial start up of winter operations. There is also an increasing amount of down time while these units are repaired. Attachments can be purchased for these units for summer operations but it would increase their purchase price significantly. Attached please find a memo from Grant Smith in which he compares how other Municipalities conduct their winter sidewalk maintenance. There is strong indications that these agricultural style tractor units are being used effectively in many varied applications. The fact that two units with attachments can be purchased for approximately the same amount as one Trackless unit with only a blade attachment is a tremendous benefit. The efficiencies that this would create by having two units able l ,"" b.ChMHJ"i;',. -.--,tj f'ORl f:f 0 E.~ J 7-o(P ~"n_ '" "l ~ to cover the ground presently covered by one would assist greatly in the speed at 1. i '1: which sidewalks can be cleared following a snow fall. It also creates efficiencies during summer turf maintenace operations. As Grant indicates, it is evident that a properly specified agricultural style tractor could be utilized in a much wider variety of work, for a smaller investment. I believe this rationelle for replacement equipment is what is required to ensure that we are able to maintain the high level of service expected within the City of Pickering in the future. I await your direction in regard to this replacement equipment. jJIU Jo Hannah JH:jh Copy: Director, Operations and Emergency Services Supervisor, Parks and Roads Operations Supervisor, Fleet Operations ,-, / i. ..,"_f C' HfPORl #_Qf_~ ~ 7-oro ,(.R".. A if "i-" 1...l. ." OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION MEMORANDUM August 18, 2006 To: John Hannah Superintendent, Municipal Operations From: Grant Smith Supervisor, Fleet Operations Subject: Tractor Evaluation As per your request I have researched the viability of replacing a Trackless Municipal tractor with an agricultural style tractor. Several of our neighboring municipalities were contacted to evaluate their winter sidewalk maintenance programs and specifically equipment utilization. The results of this investigation revealed that a number of different approaches are taken to this work. . The Town of Whitby uses a fleet of Bombardier tracked machines, which are dedicated solely to winter sidewalk maintenance. . The Town of Ajax has a mixed fleet of sidewalk equipment. They are currently using three Trackless machines as well as two Kubota agricultural style tractors. Scott Glew, Maintenance Supervisor for the Town of Ajax reports that the Kubota tractors perform well in the winter. Although they are not used to cut grass in the summer months, they are utilized for ball diamond and turf maintenance tasks such as aerating etc. . The Town of Markham contracts their winter sidewalk maintenance to a private contractor who was unable to be reached for comment. . The Town of Richmond Hill also has a mixed fleet of equipment. Rodney Young, Fleet Supervisor commented that they had experienced numerous problems with earlier models of John Deere tractors approximately ten years ago. Since that time they had been using Trackless machines. Two seasons ago they Tractor Evaluation N'l t / ,(ktPOR1;tf-.a..~S" J7~rJj; August 18,2006 .---.k- 01 -..4- Page 2 lIb purchased two Kubota machines which he said had been relatively problem free. These machines are not used for grass cutting but are in service year-round on sweeping and turf maintenance. . The City of Cambridge was also contacted and reported very successful results with their John Deere equipment, which is used all year-round in sidewalk maintenance as well as grass cutting. The results of this investigation would indicate that a properly spec'd agricultural style tractor could be utilized in a much wider variety of work for a smaller investment. All of the municipalities contacted did comment on the fact that their operators found the agricultural style of tractor very easy to operate on winter maintenance work. A Trackless Sidewalk Plow has been identified and approved for replacement in the 2006 Capital Budget. Please advise how you wish. to proceed with this matter at your earliest convenience. ~-t., ", Grant Smith Supervisor, Fleet Operations gs Copy: ... '" ' 1..1.' ;)., 0 E:S ?> 7 -0 fa 1 ... :L CORPORATE SERViCES DEPARTMENT MEMORANDUM September 28, 2006 To: Richard Holborn Division Head, Municipal Property & Engineering From: Bob Kuzma Senior Purchasing Analyst Subject: Quotation No. Q-53-2006, Supply & Delivery of Two (2) Utility Tractors Closing: Thursday, September 28, 2006 Quotations have been received for the above project. Four (4) companies were invited to participate of which three (3) responded. Quotations shall be irrevocable for 60 days after the official closing date and time. Copies of the quotations are attached for your review along with the summary of costs. Each line item provides a space for the vendor to indicate a "Yes, No, Specify" to provide the City with information and details to subjectively review each line item and the sum total of all specifications. Specifications Item 3 states where a bidder deviates from the quotation specifications, they must indicate "NO" and then specify the changes. The acceptance of these deviations relies solely within the discretion of the City. The quotation submitted by Hutchinson Farm Supply including all optional equipment in the total amount of $51,472.14 per unit is the low quotation, subject to further evaluation of the equipment's conformance to specification and required equipment options. Summary Q-42-2006 Includes all optional equipment Vendor Amount G.S.T. P.S.T. Total Price per Unit Hutchinson $45,151.00 $2,709.06 $3,612.08 $51,472.14 Farm Supply Utica Farm $45,931.50 $2,755.89 $3,674.52 $52,361.91 Equipment Vallance $47,642.00 $2,858.52 $3,811.36 $54,311.88 Equipment ~ ;, KfPOrU 1+_"ag$~7-0~ .._...21.. Ui ~6!.___ September 28, 2006 Page 2 of 1 ,,' f j" .... . Q-53-2006, Supply & Delivery of Two (2) Utility Tractor Note: The hitch assembly for the angling plow and the snow blower is interchangeable. The pricing for the hitch assembly in all quotations has been included in the price quoted for the optional snow blower. If the snow blower option is not included in the purchase of the tractor, a hitch assembly must be purchased for the angling snowplow. The cost of the hitch assembly will be extra as follows (taxes extra): Hutchinson Farm Equipment Utica Farm Equipment Vallance Equipment $1,075.00 $1,062.00 $1,965.00 In accordance with Purchasing Policy Item 04.05 revised, an award exceeding $81,000 is subject to Council approval. Include in your report to Council: 1. the appropriate account number(s) to which this work is to be charged and the budget amount(s) assigned thereto 2. Treasurer's confirmation of funding 3. related departmental approvals 4. any reason(s) why the low bid of Hutchinson Farm Equipment is not acceptable, and 5. related comments specific to the project Bidders will be advised of the outcome. Please do not disclose pricing to enquiring bidders. Subject to Council approval, an approved "on-line" requisition will also be required to proceed. If you require further information or assistance during the evaluation phase of this quotation call, contact me at extension 2131. I 5. . Kuzma /bk Attachments Ciiq o~ REPORT TO COUNCIL Ita Report Number: CS 61-06 Date: October 10, 2006 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Heritage Permit Application 002/06 - Submission under the Ontario Heritage Act - 2390 Rosebank Road, Pickering Recommendation: Council Direction Required Executive Summary: On July 24, 2006 Council approved a formal application process for alterations, additions or demolitions to heritage buildings. Paul and Janna Lafrance and Darren and Lucie Brand submitted Heritage Permit Application #002/06 for property known as Part 8, 40R-2207, municipally known as 2390 Rosebank Road. A copy of the Heritage Permit Application has been included as Attachment #1 to this report. The purpose of the application is to permit a 2000 square foot addition off the western portion of the existing house. In accordance with the heritage permit application procedure established under the Ontario Heritage Act, Council is the delegated authority to consent or refuse the application. Financial Implications: Not applicable. Background: On August 14, 2006, Paul and Janna LaFrance and Darren and Lucie Brand submitted a heritage permit application, in accordance with the procedure approved by Council on July 24, 2006. As part of the City's goal for process improvements, the heritage permit application process was implemented in order to facilitate decisions with respect to heritage properties. As part of the heritage permit application process, comments are solicited from the Planning & Development Department and Heritage Pickering. If deemed necessary, at the discretion of the Chief Building Official, Planning & Development will also seek a peer review from a qualified heritage consultant on the subject application. The property municipally known as 2390 Rosebank Road was designated by By-law No. 3634/91 as being of architectural and historical value or interest. A copy of the designation by-law is included as Attachment #2 to this report. 1 ~<e~ort CS 61-06 __ f..., ,} Heritage Permit Application 002/06 Date: October 10,2006 Page 2 Alteration of a designated property is governed by the Ontario Heritage Act and the City has established formal procedures to be followed as part of the Heritage Permit application process. Depending on Council's position to approve or deny, there is a detailed notice and appeal process to be followed. A flowchart of this process has been included as Attachment #3 to this report. Comments Planninq & Development Department Comments about the applicant's proposal were solicited from Unterman McPhail Associates Heritage Resource Management Consultants (UMA), and the Region of Durham Health Department. We retained UMA to provide Council with Heritage recommendations owing to the scope of the applicant's proposal and in consideration of this being a prominently located individually designated building. We have reviewed the applicant's proposal for compliance with other applicable law, and provide the following comments. General Considerations The applicant proposes to construct a two storey addition to the existing two storey, four bedroom dwelling. The proposal will approximately double the size of the existing building. The proposed dwelling will be 4,570 square feet, and would include 9 bedrooms and five bathrooms. As a result, it could support a substantial number of occupants. If the dwelling is operated as a single housekeeping unit, there are no zoning or building code regulations which restrict the number of bedrooms or occupants. Planning Act . Pickering Official Plan Designation: 'Rural Settlement - Rural Hamlet' within the Settlement of Cherrywood and Area. . Greenbelt Plan Designation: 'Protected Countryside - Hamlet'. . Zoning: 'HMR2' - Hamlet Residential by Zoning By-law 3037, as amended by By-law 2675/88. This zoning permits a detached dwelling with accessory structures. From the preliminary plans submitted, it appears as though the existing dwelling and proposed addition comply with the required building height, setback and lot coverage requirements in the applicable zoning by-law. A minor variance was previously approved in 1970 (PICA 51/70) to allow the existing accessory structure in the front Report CS 61-06 Date: October 10, 2006 Heritage Permit Application 002/06 Page 3 ... r,"" 1~J. yard (the property fronts onto Third Concession Road.), and to recognize a reduced flankage side yard for the accessory structure along Rosebank Road. Building Code Act [Part 8, Sewage Systems] The Region of Durham have advised that the proposed addition will require that a new sewage system be designed and constructed according to building code regulations. The system design must be approved by the Region of Durham Health Department. Heritaqe Pickerinq As requested, the application submitted for 2390 Rosebank Road has been reviewed by the Committee, and similar to the concerns outlined in the March 24, 2006 memo to Council, Chief Administrative Officer and City Clerk, Heritage Pickering's comments are as follows. Applicant's Schedule B 1. All designated properties are not currently listed by address, the initial check did not reveal this property on the designated listing. Subsequent investigation shortly thereafter did show this property to be designated. 2. Designation reports sometimes list only the building and as such, the owners were directed to obtain a copy of the report for this property (as did the Heritage Pickering committee), in order to see what was/was not included in the designation report. This has bearing on what can/can not be considered in a heritage permit application. 5. Heritage Pickering, not the Heritage Board, reviewed the proposal in an informal capacity and the chair contacted the applicants to report that the committee had not supported the request for de-designation of the property with the exception of the blacksmith shop. (Note: it is not possible to de-designate only part of a designated property so the entire property would have to be de-designated and then the blacksmith shop designated individually.) The committee also shared concerns about the"... addition as proposed as it would alter the historical reference and character of the original building to a large extent." Correspondence shortly thereafter provided further detail, specifically, that the committee's concern was with the size of the proposed addition that would alter the historical reference and character, e.g. the contextual setting of the home by reducing the green space surrounding it. The proposed addition significantly increases the size of the structural footprint. 8. With respect to the additions noted to the original house by Ms. Pemberton- Piggott, as the applicants noted, these were made prior to designation and not subject to Ontario Heritage Act legislation. Report CS 61-06 Date: October 10, 2006 .. r.~ 1 ?Heritage Permit Application 002/06 Page 4 22. Similarly to point #8, the noted addition to 494 Whitevale Road was made prior to the Heritage Conservation District designation and therefore not subject to the Ontario Heritage Act legislation. In addition, the proportion of the addition is consistent with the Whitevale Heritage Conservation District Guidelines for Alterations and Additions to Heritage Buildings (5.3.2), specifically 5.3.2.2 "Locate additions to the rear or otherwise less conspicuous side of the property and limit the size and scale so as to complement the heritage building." 23. Noted changes allowed to the property at 480 Whitevale Road occurred prior to Heritage Conservation District designation, as well as the recent changes to the Ontario Heritage Act, which strengthens the ability of municipal heritage committees to preserve heritage assets, which the committee now has at its disposal. 25. While the photographs provided by the applicant show the addition would not be & #26 very visible from several sight lines, the addition would still be fairly visible. In addition, the sight lines during the late fall, winter and early spring, would allow for significantly improved viewing from other sight line directions. As stated previously, during the informal consultation process, Heritage Pickering has significant concerns with the size of the proposed addition. It is not complimentary in size or scale in relation to the existing heritage designated building, being proportionately larger than the original structure. While located at the rear of the property, as the building is on a corner lot, the addition is conspicuous to the neighbourhood from various positions and during a majority of the year (October through May) when foliage may not obstruct the view. Heritage Pickering has attempted to implement and use guidelines available to us in considering this application. The provincial Ministry of Culture refers to Parks Canada - Standards and Guidelines for the Conservation of Historic Places in Canada - New Additions to Historic Places recommendations which state "Constructing a new addition so that the character-defining features of the historic resource (original buildings and surrounding property) are obscured, damaged or destroyed, or the heritage value is otherwise undermined" and "Designing and constructing new additions that diminish or eliminate the historic character of the resource, including its design, materials, workmanship, location or setting" and "Designing a new addition that obscures, damages or destroys character-defining features of the historic relationship to the historic place." Based on the points referred to previously, we believe that these guidelines are not being met. While we sympathize with the family's need for increased space, the property was purchased with the designation on title and limitations as to what can be constructed on this property should not be a surprise. In addition, of note, is the concern about the proposed construction expressed by a neighbour from the beginning of this process. For the reasons stated above, Heritage Pickering cannot support the plans as currently proposed and would, therefore, recommend that Council not approve the application. Report CS 61-06 Date: October 10, 2006 Heritage Permit Application 002/06 Page 5 4If)f' l.(..~ Should changes be considered based on the recommendations made, we would be happy to work with the owners for a more suitable solution. Peer Review by Unterman McPhail Associates At the request of the Planning & Development Department, a peer review was completed by Richard Unterman, Unterman McPhail Associates. The comments as noted in UMA correspondence of September 19, 2006 has been noted below: Further to our review of the file documents supplied by your department we offer the following comments on the Heritage Permit Application HPA 002/06 - 2390 Rosebank Road as requested. By-law Number 3634/91 under Part IV of the Ontario Heritage Act designates the property. The package of information supplied by the municipality contained a number of pertinent documents including a survey plan, three floor plans and the formal Heritage Permit Application submitted by Paul and Janna Lafrance and Darren and Lucie Brand. The Heritage Permit Application process has been initiated by the Applicant for the purpose of the construction of an addition to the existing structure. The Applicant's package was reasonably comprehensive in content; however, it does not include a photograph of the West Elevation, which is where the addition is to be placed. I also found the drawings to be somewhat confusing. They lack in terms of room description and in orientation of the plan/design on the site. The Applicant does not supply a material sample list or illustrations of the proposed products. The Applicant confirms an understanding and states an acceptance of the Ministry of Culture 'Eight Guiding Principles of in the Conservation of Historic Properties' and Parks Canada's Standards and Guidelines for the Conservation of Historic Places in Canada." The Applicant's design tries to demonstrate that it is clearly distinguishable from the original through the use of new synthetic cladding. The addition will respect the existing original structure roofline design, which has evolved somewhat from the 1877 Illustrative Historical Atlas rendering. The proposed linked sections are consistent in form with the original building. The following represents my opinion of the proposed design. 1. The height of the proposed residence is consistent with the existing building and is acceptable in concept. 2. The size of the proposed addition however is much too large and overwhelms the original building even if it is located on the side least visible to the public view. The Applicant has not applied the fourth statement of 'Other Considerations' in the Standards and Guidelines in their approach, which states that in placing a new addition it should be 'limiting its size and scale in Regort CS 61-06 <4 () '/' 1- (", '-:t Heritage Permit Application 002/06 Date: October 10, 2006 Page 6 relationship to historic place.' Pp.8. This addition is almost equal in size to the original. 3. While the other additions completed by the previous owner may not be consistent with proper conservation principles, they form part of the evolution of the building. A new owner could choose to reverse the unsympathetic design. 4. The use of synthetic siding while different from the original must be selected carefully. There are many new types of the siding in the marketplace and some will be better suited to a new addition on the west elevation. 5. No mention of the roofing material type or colour is mentioned in the permit application. 6. No samples of windows or door types have been supplied for review. Fenestration type and material is an important consideration. 7. Other examples of additions to designated properties provide a comparative analysis. However, poor additions do not merit duplication. Lastly, the Applicant should be required to present a better set of clear architectural plans and a proper dileated site plan to understand the relationship of the new addition to the context of the site and historic settlement. Attachments: 1. Heritage Permit Application HPA 002/06 2. Heritage Designation By-law 3634/91 3. Ontario Heritage Act - Flowchart of process 4. Correspondence from the Region of Durham, Health Department 5. Location Map for 2390 Rosebank Road Prepared By: Approved / Endorsed By: ~~ Debi A. Bentley , City Clerk ~--: 2 ..~~~ Gillis A. Paterson Director, Corporate Services & Treasurer DB:ks Attachments Report CS 61-06 Date: October 10, 2006 "r.- l.r.J Heritage Permit Application 002/06 Page 7 Copy: Chief Administrative Officer Recommended for the consideration of Pickering C~ Council ;(- _ // t ~';:.- if/' C) 6 4f"\... It:.0 I ATTACHMENT' I TO REPORT # C S Ib/-Ci, HERITAGE PERMIT APPLICATION Under the Ontario Heritage Act In Re: Lafrance and Brand Application to alter Heritage Property at 2390 Rosebank Road, Pickering, Ontario, L1X 2R5; Lot 31 TABLE OF CONTENTS 1. Application Form 2. Schedule A - Full Description of All Proposed Work 3. Drawings 4. Schedule B - Supporting Information and Documentation a) Copy of By-Law Number 3634/91 b) Copy of Sketch of Original House c) Eight Guiding Principles in the Conservation of Historic Properties d) Parks Canada - Standards and Guidelines for the Conservation of Historic Places in Canada e) Before and After Photographs of 494 Whitevale Road f) Before and After Photographs of 480 Whitevale Road g) Excerpt from Time Present and Time Past, A Pictorial History of Pickering 5. Current Photographs of Property Paul and Janna Lafrance Darren and Lucie Brand 2390 Rosebank Road Pickering ON L1X 2R5 416-890-8960 (cell) paulandjanna@rogers.com HERITAGE PERMIT APPLlCA liON UNDER THE ONTARIO HERITAGE ACT .. t) '''1 Lt.l Pickering Civic Complex One The Esplanade Pickering, Ontario Canada L 1V 6K7 Direct Access 905.420.4660 cityofpickering.com ilEi [APPLICATION NO: A~ ~O+- \4- 1&-00 '=-1 t-lPA COG>)O 10 I The undersigned hereby applies to The Corporation of the City of Pickering pursuant to Section 33 and 34 of the Ontario Heritage Act, RSO 1990, c.18 for alteration or addition to the designated property described in this application. 1. NAME OF OWNER PAq~~1ANrJA Ul-ftN-.\(E./ t>~~~~I) ADDRESS OF OWNER ~~1c kOXSA-Nh au!rO I P\CK E-L\N ~ POSTAL CODE L.l y.. '2f!6 TELEPHONE NO. GA l...eli~ -1.952 (fift1l..,) EMAIL: f>llu\(1(l(yavV.llA€::rrjf..<.:~(.(.....l/tiar.r:P..l((f\(ULlti~@_rL..et:;. ('0.'1', 2. LOCATION OF PROPERTY: ADDRESS: LOT NO. 2Y-lD ~&.8A-Ns:. ~At), PlLt.E:ld,H:~ I ON) elK 2L5 ,4"') '?~\ REGISTERED PLAN NO. 3. NAME OF AGENT (IF ANY): ADDRESS: POSTAL CODE TELEPHONE NO. 4. FULL DESCRIPTION OF ALL PROPOSED WORK Stt.. A\CAt.bl€-o <;'Crtf:;;.()\J~E "A II .. Q4tr.. of Pickering Application for Alteration or Addition to a Designated Property 1: (..,. ':J 5. EXISTING TOTAL FLOOR AREA: !).':\ ':)0 So. ' fT. Page 2 6. EXISTING USE OF PROPERTY: ~I ()~Nrll:r\.- 7. PROPOSED AREA OF ADDITIONS ON ALL FLOORS: ..1.::1 7 I) S Q , FT. 8. PROPOSED USE OF PROPERTY: (!.i?h I Oe.N'tl f\1- 9. CONSTRUCTION DRAWINGS, SKETCH PLANS, SCALE DRAWINGS: Please attach drawings of the proposed alterations and additions. The applicant may also submit a sketch of any alterations made over a photograph. Drawings must be to scale and indicate the existing building and proposed additions, including: a) overall dimensions; b) specific sizes of building elements (signs, windows, awnings etc.) c) detail information including trim, siding, mouldings, etc. d) materials to be used 10. OTHER INFORMATION: You may provide other written information or documents supporting your proposal for the City's consideration. , S~ SGtf;:OuL.E. .,~.. ., 11. PHOTOGRAPHS: Photographs of the building including general photos of the property, the streetscape in which the property is located, the facing streetscape, and if the property is located at an intersection, all four corners. Photos of the specific areas that may be affected by the proposed change or alteration assist the City with the review of the application. 12. PROFESSIONAL ASSISTANCE: Although it is not a requirement to obtain professional assistance in the preparation of this information, the applicant may wish to seek such assistance from an architect, architectural technologist, preservation specialist, or others familiar with the unique requirements of designated heritage buildings. 13. BUILDING CODES AND BY-LAWS: This application concerns heritage approval only. It is not a buildina oermit application. It is the applicant's responsibility to apply for and obtain a building permit prior to undertaking any construction. 14. OTHER APPLICATIONS: Do you have any concurrent applications (ie: Committee of Adjustment) YES 'E9 15. IF YES, PLEASE LIST: TO BE COMPLETED BY CITY STA~--. Designated Property: ~ Designation By-law No: ~ NO NO 3~a'+/q\ ~ A. ~ '~ 'M? ! ,&~~.. ' - - SIG A TURE OF OWNER(S) SIGNATURE OF AGENT Please note: Notice of Receipt will be forwarded to you by the City Clerk. Notice of Collection: Municipal Freedom of Information and Protection of Personal Privacy Act Personal Information is collected under the authority of the Planning Act, RS.O. 1990 as amended, and will be used to assist in making a decision on this matter. All names, addresses, opinions and comments will be made available for public disclosure. Questions regarding this collection should be forwarded to the City Clerk, Civic Complex, One the Esplanade, Pickering, L 1V 6K7, 905.420.4660, ext. 2153. ~ () ,-- l(...J HERITAGE: PERMIT APPLICATION Under the Ontario Heritage Act In Re: Lafrance and Brand ("the Applicants") Application to alter Heritage Property at 2390 Rosebank Road, Pickering, Ontario, LIX 2R5; Lot 31 ("the Property") SCHEDULE A Full Description of Work to be Done 2000 square foot addition off western portion of existing house. The new construction is to extend off of the existing addition, which was added to the original house in the 1950's. No part of the new construction is in direct contact with the original house. The western and northern walls of the existing addition and the roof are to be: removed. The existing floor will remain and be extended 75 sq. ft. to the north and 325 sq. ft. to the west. New exterior walls to be built and a second floor to be added over new 675 square foot living area. 1000 sq. ft. of living space to be added extending further west from portion mentioned above. 6 feet of excavation for basement under this portion. Gable end roof style to compliment ori&inal house. Vertical siding to compliment existing board and batten finish but vinyl to be used in a different colour scheme to distinguish between old and new. New addition will contain 6 bedrooms and 2 bathrooms. New bathrooms to use existing septic tank on property (property has two septic tanks, second full- sized tank currently being used for la~dry only) No portion of the new addition interferes with the existing septic bed. 130 ~ ~ ~- ..... = ~ ~ =: Q ~.c ~rJ'j ~ ; -- ~"'O .S ~ """ c.; .~ ..! ~ fr I~ ="'0 Q = ~ C'lI .- "'0"'0 "'0 OJ < ~ "t:l e ~ ~ Q~ Q.,~ E.c ~.s 'fl =: .- ~ ~ ..... ~ .~ ~~ g~ = E cgJj !;f.J I. ~ ~~ I. ~ Q = U ..... ..... ..... !;f.J !;f.J ..... C'lI ~ ~~ .c ;..I I. i 'JJ o = ...... =- -< ... ~ ~ o ...., == o = ~ ~ ~ ... ...... =- ~ "'1 o "C <:> ~ ~ c. > c. c. ... ...... ... o = ~ ~. =- ;::' ~ ~ ~ ~ ;:: ~ ..... ~ ~ ~ -- > c. c. ... ...... o' = ~ ~ "'1 ;- C. -- "" 3" 1. .1 rJJ o = ~ =- tI) = fIj ~ n o .., = tI) .., o .... == o = fIj ~ ~ .... ~ =- '"d a "C o fIj ~ c. > c. c. .... ~ s. = - rJJ .... 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JI ~ , r It _ .J - I i~ ii. 1'- I-r-! .mi~ . -1- L , .."--L . ", '\ '0:+' - r -H-r .1-t. I , y' +- ~ + -I- I I. j- ,-I '1 +- -(- F :E ~q .J.f J II ..L + J , r+ --'-, j I I I- .J I mw , .'. _L' - ~ f- uu I L , , " .L. I .. f) ... ..!.,,( HERITAGE PERMIT APPLICA TION Under the Ontario Heritage Act In Re: Lafrance and Brand ("the Applicants") Application to alter Heritage Property at 2390 Rosebank Road, Pickering, Ontario, L I X 2R5; Lot 31 ("the Property") SCHEDULE B Pursuant to Section 10 ("Other InfOlmation") of the Heritage Permit Application, the following infOlmation is intended to support the Applicants' proposal. 1. At the end of October 2005, the Applicants contacted Heritage Pickering to inquire with respect to the steps required to apply for a permit to build an addition on their heritage property. At that time, the Chair, Ms. Pamela Fuselli, responded to their inquiry by indicating that Heritage Pickering did not have the Property listed on their record of designated properties in Pickering. She indicated she would check with other committee members to see ifthey were able to find any information regarding the Property. 2. Some time later, one of the committee members did identify the Property, yet there was uncertainty with respect to the designation report on the property or the relevant by-law, and what type of addition would be allowed. She suggested the Applicants acquire a copy of the relevant by-law and determine whether their proposed addition would compromise the designation. 3. The Applicants did acquire a copy of the by-law designating the Property and were surprised to find that the designation itself was in error with respect to its description of the property. The Reasons/or Designation attached to the by-law indicate that the Blacksmith shop is located on the western portion of the lot. In actual fact, the Blacksmith shop is located on the northeast portion of the lot. Attached hereto and forming Exhibit A to this Schedule is a copy of By-Law Number 3634/91, including the Reasons for Designation. 4. The Applicants reviewed the description of the property and the reasons for designation and put together a proposed design for the addition that would not, in their view, compromise the designation in any way. The buildings were not to be moved and the original structure was not to be altered even slightly. 5. The Heritage Board reviewed the proposal and contacted the Applicants to indicate that they would not support the proposal. No alternatives or suggestions for revision were offered. .. f) _ 1. 0'J Page 2 of 4 6. In the reasons provided for the decision of the Heritage Board, they indicated that they had discovered a photograph of the Property in the 1877 Atlas, which shows the back portion of the house with the chimney. In their view, this established its extensive length of existence in its location. 7. They also indicated their admiration for the previous owner of the home, Ms. Brenda Pemberton-Piggott, who was active in heritage preservation and who had been the one to initially apply for the heritage designation. 8. The Applicants submit for the Counsel's consideration that Ms. Pemberton-Piggott herself actually had more than one addition put onto the original house before applying for the heritage designation, including a large addition to the back of the house that covered over the chimney referred to by the Heritage Committee. 9. She also had an addition put onto the front of the house that significantly changed the look of the front of the house that is most visible from the public realm. Attached hereto and forming Exhibit B to this Schedule is a copy of a historical sketch of the property before that addition had taken place. 10. The addition proposed by the Applicants does not alter the original structure at all but rather adds to the back portion of the building and compliments what presently exists. 11. The Applicants purchased the Property in the spring of 2003. Since that time, they have spent approximately $10,000.00 and months of labour repairing the interior of the residence, which had decayed considerably and did not appear to have been maintained for many years. The walls in the original structure were all collapsing and the electrical wiring was old and dangerous. 12. The Applicants have also worked diligently to preserve the exterior of the home and property and intend to refinish that as well. 13. After having put so much into the home, the Applicants are reluctant to have to move, however, since the time they purchased the Property, they have had three more children and find themselves in a circumstance that requires much more space than the present structure allows. 14. The Applicants have also had an extreme difficulty with skunks nesting under one of the additions at the back of the house. The foundations of the existing additions are cracked in several places and have allowed countless skunks to make their home under the house. This has resulted in dozens of spraying incidents, several of which required the Applicants to move out of the house for days at a time. Removing the addition at the back of the house will solve this problem permanently. .tnA l.JJ Page 3 of 4 15. In an effort to adhere to the Heritage Act and all other guiding principles with respect to Heritage Properties, the Applicants have reviewed the Act and have attempted to comply with every guideline that has been made available by the Provincial and Federal governments. 16. Although the Heritage Board had indicated that it did not have an issue with the proposed addition's style, the Applicants noted that, both in the Eight Guiding Principles in the Conservation of Historic Properties, provided by the Ministry of Culture for Ontario, and in the Parks Canada - Standards and Guidelines jar the Conservation of Historic Places in Canada, it is recommended that new work should be distinguishable from old. 17. The Ministry of Culture requires that "'buildings should be recognized as products of their own time, and new additions should not blur the distinction between old and new." Parks Canada recommends that new additions be designed "in a manner that draws a clear distinction between what is historic and what is new." 18. After having considered these sections of the guidelines, the Applicants have altered the style of the addition to make it clearly distinguishable from the original building, mainly by changing the colour and style of the siding. The addition is, however, complimentary to and compatible with the historical building. 19. Attached hereto and forming Exhibit C to this Schedule is a copy of the Eight Guiding Principles in the Conservation of Historic Properties. Attached hereto and forming Exhibit D to this Schedule is a copy of the New Additions to Historic Places section of the Parks Canada - Standards and Guidelines for the Conservation of Historic Places in Canada. The Applicants submit that their proposal keeps with all of the principles outlined in these guidelines. 20. As the Counsel is aware, there are only a few heritage properties in the City of Pickering, including a Heritage Conservation District in the community of Whitevale. 21. There are two properties in that district in particular that have had significant additions put onto the original structure. The first is at 494 Whitevale Road, and the second is at 480 Whitevale Road. Attached hereto and forming Exhibits E and F to this Schedule are copies of before and after photographs of those two properties. 22. The Applicants submit that the changes allowed to the property at 494 Whitevale Road significantly alter the look of the portion of the structure most readily viewed from the public eye. The Applicants also note that the addition to the rear of the building is sizable and yet quite distinguishable from the old. .. 1. I, Page 4 of 4 23. The Applicants submit that the changes allowed to the property at 480 Whitevale Road entirely alter the look of the original building and do not keep with the guideline that additions and changes be distinguishable from the old. 24. The Applicants have reviewed photographs of the property that have been included in historical records, including a work compiled and edited by John W. Sabean entitled Time Present and Time Past, A Pictorial History of Pickering, which was published by Altona Editions for the Pickering Township Historical Society and the City of Pickering Millennium Committee in November of 2000. Attached and forming Exhibit G to this Schedule is a copy of the photographs of the Property included on page 60 of this work. 25. The page displays a small duplicate of the drawing contained in Exhibit B, along with a photograph of the southeast corner of the house, and of the southeast corner of the Blacksmith shop. The views shown in these photographs are those most readily viewable from the public realm, as referred to in the Parks Canada - Standards and Guidelines for the Conservation of Historic Places in Canada. 26. The Property contains numerous aged trees, including a large grouping of trees that line the north side of the Property. Because of the location of the house on the Property and the number of mature trees, the proposed addition to the back of the house will not be easily seen from the public view. (Please see Section 11 of the Application for current photographs of the property from all angles.) 27. The Applicants submit that this also aids in the maintenance of the historical significance of the property. 28. The Applicants hereby express their sincere intent to adhere to all of the Provincial and Federal guidelines with respect to the preservation of historical properties. The Applicants appreciate the history of their community and of their home. 29. Ms. Pemberton-Piggott, who has been noted as a respected activist and heritage defender, added onto the propelty as her family and the community around her changed, with the addition of a large concrete swimming pool, and several other additions to the home as noted above. 30. The Applicants respectfully submit their proposal to not only protect and maintain the historical buildings that exist on their sizable property, but also to add to those existing structures a new addition that will represent the heritage that they are creating now in this era, which can be looked upon and remembered in the years to come. THE CORPORATION OF THE TOWN OF PICKERING BY-LAW NUMBER 3634/91 ., 4'" J. J. Being a by-law to designate property owned by Brenda Pemberton-Pigott in Cherrywood as being of architectural and historical value or interest WHEREAS pursuant to paragraph (a) of section 29.6 of the Ontario Heritage Act, R.S.O. 1980, c~ 337 the council of a municipal ity is authorized to enact by-laws to designate real property, including all buildings and structures thereon, to be of architectural and historic value or interest; and WHEREAS the Council of the Corporation of the Town of Pickering has caused to be served on the owners of the 1 ands and premi ses bei ng Lot 31, Concession 2 in Cherrywood and upon the Ontario Heritage Foundation, notice of intention, to so designate the aforesaid real property and has caused such notice "of intention to be published in the same newspaper having general circulation in the municipa'fity once for each of three consecutive weeks; and WHEREAS no notice of objection to the proposed designation has been served on the clerk of the municipality; NOW THEREFORE the Council of the Corporation of the Town of Pickering HEREBY ENACTS as follows: 1. There is designated as being of architectural and historical value or interest the real property owned by Brenda Pemberton-Pigott in Cherrywood more particularly described in Schedule "A" attached hereto. 2. The muit1ci pal sol i citor 1 s hereby authori zed to cause a copy of thi s by-law to be registered against the property described in Schedule "A" hereto in the proper land registry office. 3. The Clerk is hereby authori zed to cause a copy of thi s by-1 aw to be served on the owner of the aforesaid property and on the Ontario Heritage Foundation and to cause notice of the passing of this by-law to be published in the same newspaper having general circulation in the municipality once for each of three consecutive weeks. BY-LAW READ a first, second and third time and finally PASSED this 21st January I 1991. ~ ~~~~~ Wayne Art rs, Mayor ~. C "k L---. SCHEDULE "A" TO BY-LAW of L!.'" J.. "lLt' AND SINGULAR that certain parcel or tract of land and premises situate, lying and being in the Town of Pickering in the Regional Municipality of Durham (previously the Township of Pickering in the County of Ontario) in the Province of Ontario and being composed of the northeast corner of Lot Number Thirty-one (31) in the Second Concession of the :said Town of Pickering containing by admeasurement three-fourths of an acre, by the same more or less, of which the description and admeasurement of the boundaries are as follows, that is to say: COMMENCING at the northeast angle of the said Lot; THENCE south, sixteen degrees east, three chains eight links and nine-tenths of a link to a certain post; . THENCE south seventy-four degrees, west two chai ns and forth-three 11 nks to a certain post; THENCE north, sixteen degrees west, three chains eight links and nine-tenths of a link to the allowance for road in front of .the third concession; . THENCE north seventy-four degrees east two chains and forty-three 1 inks along the northern limit of said Lot to the place of commencement. :~: REASONS FOR DESIGNATION (By-law Number 143 During 1869 and 1870. John Walkey purchased three quarters of an acre of the original two hundred acres registered to Michael and Elizabeth Davy in 1816. The Ontario County Atlas of 1877 shows a substantial residence and prosperous forge and carriage works. The Walkey House. dated to 1869, 15 one of the few remaining residences in the hamlet of Cherrywood from earlier times.. Although altered over the years, many of the original architectural details can still be admired. The west end of the forge is all that remains of the original carriage works and smithy. The location of these two buildings comprising the Walkey property shows the importance of business in the community and illustrates a typical residential commercial mix still seen in older communities. The House is painted board and batten. 1-1/2 storey. 'L' plan structure on a rubble foundation with a single storey extension. The roof is moderately pitChed with a steeper gable facing the road. A '1956 photograph shows a wood shingle roof. Original windows are 6/6 with many relocated on the north side during renovations ,in the 1960s. There is graceful gothi c tracery on the 1 ancet in the front gable and moul di ng running under the soffit with plain facia and frieze. 1877 Atlas and 1956 photographs show decorative bargeboard.. pendant and finial above the lancet window. The Blacksmith shop is located on the western portion of the lot. All that remains of the structure is a single storey board and 'batten sided building of approximately 16 feet by 20 feet. Windows are 6/6 with a large double door facing the Concession Road. It is of wood frame construction with no discernible foundation and has been extensively repaired over the years. The hinges, latches and work bench are said to be original. The, floor is comprised of wide heavy planks. Windows in both structures contain a lot of original glass. ' '1 i: '" ,. J... t ".;. "","'" ,,,,," /,...." " " ,/ " ,/ " ,/ "" /' "" "" "" ,/ ,/ " ,-"" ,-" ,- "" ," " ,/ ",," ,/,'- ./ "" ,-" /' ,- ,- "" "" ,."" ,- / [ "Y " /' / I I ",,,,,;___/, I I ".-'" ,,'" , I ----.---." /",...... J I ---- ",,,' - -----....)..-- , -- ~-~ ------ I. THIRD CONCESSION ~ o 2 o <( o 0:: o g 0:: <( 2 o !:i <( X 2 <( Ol W (J) ff RAILWAYS ~45 Jj \,'(j) '~ ~ ~ ~ <3 ~ ~ ~ ~'-a w ~ ~Z ~~ 4( ca 0.. \.0 ~2 ~ ~ ~ ( -- .. Ministry of Culture: Note # 1: Eight Guiding Principles in the Conservation of Historic Pr... Page 1 of 2 ..".... .LI-lO @ Ontario \1 Jh!.l" ;,j Culture !:~ ;'"tl: t:11 :;l;,~ f: ::.:':: db;;d ;; ': 2~\:h :;jt~,~ rf'ldp rl ;,(W11; :,i:: Location: Ministry of Culture> About the Ministry> Hentage > Historical Buildings and Sites> Architectural Conservation Notes Online> Note #1: Eight Guiding Principles in the Conservation of Historic Properties Note #1: Eight Guiding Principles in the Conservation of Historic Properties The following guiding principles are ministry statements in the conservation of historic properties and are based on international charters which have been established over the century. These principles provide the basis for all decisions concerning good practice in architectural conservation around the world. Principles explain the "why" of every conservation activity and apply to all heritage properties and their surroundings. 1. RESPECT FOR DOCUMENTARY EVIDENCE: Do not base restoration on conjecture. Conservation work should be based on historic documentation such as historic photographs, drawings and physical evidence. 2. RESPECT FOR THE ORIGINAL Location: Do not move buildings unless there is no other means to save them. Site is an integral component of a building. Change in site diminishes heritage value considerably. 3. RESPECT FOR HISTORIC MATERIAL: Repair/conserve - rather than replace building materials and finishes, except where absolutely necessary. Minimal intervention maintains the historical content of the resource. 4. RESPECT FOR ORIGINAL FABRIC: Repair with like materials. http://www.culture.gov.on.ca/englishlculdiv/heritage/conotel.htm 6/22/2006 Ministry of Culture: Note #1: Eight Guiding Principles in the Conservation of Historic Pr... Page 2 of2 Repair to return the resource to its prior condition, without altering its integrity. "'4'"'" 1. , 5. RESPECT FOR THE BUILDING'S HISTORY: Do not restore to one period at the expense of another period. Do not destroy later additions to a house solely to restore to a single time period. 6. REVERSIBllITY: Alterations should be able to be returned to original conditions. This conserves earlier building design and technique. e.g. When a new door opening is put into a stone wall, the original stones are numbered, removed and stored, allowing for future restoration. 7. LEGIBILITY: New work should be distinguishable from old. Buildings should be recognized as products of their own time, and new additions should not blur the distinction between old and new. 8. MAINTENANCE: With continuous care, future restoration will not be necessary. With regular upkeep, major conservation projects and their high costs can be avoided. For more information, please call the Heritage Properties Unit at (416) 314-7137. This publication is not copyrighted and can be reproduced without penalty. Normal procedures for credit to the author and the Ministry of Citizenship, Culture and Recreation are appreciated. TOP I Horne I News I Contact Us I Helated Sites I Text Version I I central site I feedback I search I site map I fran:;:8ls I @ Ontario Thi s :; He i:; m,.i nt '.lined b'l' the GO\l"ernm ent of Ont ari 0, Ca nada. E)<lernal Links Disdalnlel Copyright information: @ Queen's Printer for Ontano. 2002 Last Modified: August 2,2002 http://www.culture.gov.on.ca/english/culdiv/heritage/conotel.htm 6/22/2006 Parks Canada - Standards and Guidelines for the Conservation of Historic Places in Canada Page 1 of 2 II 4.... i. . ,j 1.11 . Canada ()I1'\i;i;' [Search] Title Page Table of contents Foreword Preface and Acknowledgements Introduction Standards Guidelines Other Considerations References Printable Version (PDF, 17.6 Mb) Parks Canada Nationa! Office '~':::, Eddy Stn,,,:!:,.j (;atln~aLJ_ IJU(:r.jt:.( Cdl,;.KIi:l I< 1 f\ OM ~.' Email: ParKS ('.;<lnod<t P.nes C,nacta (-' Il.l a na( a About the Parks National Parks National National Marine Canada Agency of Canada Historic Sites of Conservation Canada Areas of Canada Cultural Heritage Natural Heritage Not Recommended Constructing a new addition when the proposed use could be met by altering existing non-character- defining spaces. Constructing a new addition so that the character-defining features of the historic resource are obscured, damaged or destroyed, or the heritage value is otherwise undermined. Duplicating the exact form, material, style and detailing of the historic resource in a new addition so that the new work appears to be part of the historic place. Replicating a historic style or period in a new addition. Designing and constructing new additions that diminish or eliminate the historic character of the resource, including its design, materials, workmanship, location or setting. Designing a new addition that obscures, damages or destroys character-defining features of the http://www.pc.gc.ca/docs/pc/ guide/nldc1pc-sgchpc/sec4/page4e _ e.asp Recommended Placing functions and services required for the proposed use in existing non-character-defining spaces rather than constructing a new addition. Constructing a new addition to retain as many of the historic materials as possible and to ensure that the character-defining features are not obscured, damaged, or destroyed, or the heritage value undermined. Designing a new addition in a manner that draws a clear distinction between what is historic and what is new. Considering the design for an attached exterior addition in terms of its relationship to the historic place as well as the historic district or neighbourhood. Design for the new work may be contemporary or may reference design motifs from the historic place. In either case, it should be compatible in terms of mass, materials, relationship of solids to voids, and colour, yet be distinguishable from the historic place. Placing a new addition on a non- character-defining portion and limiting its size and scale in 6/22/2006 parKs Canada - Standards and Guidelines for the Conservation of Historic Places in Canada Page 2 of2 relationship to the historic place. When required for a new use of a building, designing a rooftop addition that is set back from the wall plane such that it is as inconspicuous as possible when viewed from the public realm. historic place or undermines its heritage value. 149 Constructing a rooftop addition to a building so that the historic appearance of the building is radically changed. Last Updated: 2004-08-09 http://www.pc.gc.ca/docs/pc/ guide/nldclpc-sgchpc/sec4/page4e _ e.asp To the top Important Notices 6/22/2006 YCfL\ WltL'l~UDJQ ~oCld (-ge6{ ~') H" 150 4qL{ ~\l~l'kNa.te- M.. - Lo.(~1i e-t\ulC:;lO{\ to Covtt poreh. "'5"" J. J. ,. l4. COo \N Vh ~\JC{ \ e. (2.d. 15~ N~vJ .- OL.D .. . .. .,,: . :,i..:' ."'.' " .:. f";" r. ' l' n '\ " III ~/ :;/ .'/', ...y,: ill Ili ~ 5 ," 1 j .'0" w.o '", .... ,.,.~.,.,..,. .,<' .4......... ............. J; t .~ \:, t \i;{ l , '11t . I ,':!ft ~1. --"W; ...... 1t.~ .:W ';(I.. '" ~ >- ~ Q) "C '" ,~ >- ...; .r:: Q) 0 en Q) :!::: .... ~ Qi '" ...- Q) .r:: "C Q) '" '" .'" (V) '" '" E Q) Q) ...- c.> "C .r:: Q) Q; Q) ~ ~ .... '" !Xl '" .... <( '" ...- Q) c.> ..c a) ::J a) -ci ? ..... c:: ~ OJ c:: Cl. oC:l Q) 0 "C a) ..c a) .r:: a: a) 0 E 0 .r:: c:: OJ c:: ...- ...- c:: OJ 0 '0) U Cl. ..c .l!! '" .~ c:: '~ ...- U a) >- 0 +' a) ::J ~ .~ 0 "C '" d a) a) .r:: c:: .r:: "C .~ '" '" >. 0 0 U C") !Xl :::!!' '" I- a) e 0 '" 0 Cl. :2E +' c:: +' :r: '" "'" U ~ 0 a) ~ a) s: @ '" Ci.i '" c:: a> ~ '" -I .r:: OJ 0 c:: 0 >- a) 0 ~ '0 ...- .~ OJ .;:: !Xl .... a) Q) E- c:: .r:: '" '(ij '" -5 ...- a) a) 0 E E ..c .... '" '" ...- E '" '" .r:: Cl. .r:: '" .... e 0 '" '" ~ a) c:: a) a) ...- Qi ...- '" ~ -I U '" ""') - - ""') c.> '" 0 '" E ,!: .r:: N r--. <-, M ....,. 00 o CO PHOTOS OF PROPERTY 15Ll The following photographs are of the side of the house most easily seen by the public: .)I"'A Northeast corner of House (will not be altered) East Side of House (faces Rosebank Road, will not be altered) PHOTOS OF PROPERTY - Page 2 "5- 1. ~ Southeast corner of House (will not be altered) South Side of House (will not be altered) PHOTOS OF PROPERTY - Page 3 15b View from Concession 3 (addition would not be easily visible) View from Neighbours to the east (addition would not be easily visible) PHOTOS OF PROPERTY - Page 4 15 '; View from Neighbours to the North (addition not easily visible) View from across the Street to the North (addition would not be visible) PHOTOS OF PROPERTY - Page 5 158 View from inside the property to the North (inside treed area) Proposed addition to commence where noted on the photograph. THE CORPORATION OF THE TOWN OF PICKERING BY-lAW NUMBER 3634/91 ATTACHMENT I :z Being a by-law to designate property owned by Brenda Pemberton-Pigott in Cherrywood as being of architectural and historical value or interest WHEREAS pursuant to 'paragraph (a) of section 29.6 of the Ontario Heritage Act, R.S.O. 1980, c~ 337 the council of a municipality is authorized to enact by-laws to designate real property, including all buildings and structures thereon, to be of architectural and historic value or interest; and WHEREAS the, Council of the Corporation of the Town of Pickering has caused to be served on the owners of the 1 ands and premi ses bei ng lot 31, Concession 2 in Cherrywood and upon the Ontario Heritage Foundation, notice of intention; to so designate the aforesaid real property and has caused such noti ce 'of i ntenti on to be pub 1 i shed in the same newspaper having general circulation in the municipality once for each of three consecutive weeks; and WHEREAS no notice of objection to the proposed designation has been served on the clerk of the municipality; NOW THEREFORE the Council of the Corporation of the Town of Pickering HEREBY ENACTS as follows: 1. There is designated as being of architectural and historical value or interest the real property owned by Brenda Pemberton-Pigott in Cherrywood more particularly described in Schedule "A" attached hereto. 2. The municipal: solicitor 1s hereby authorized to cause a copy of this by-law to be' registered against the property described in Schedule "A" hereto in the proper land registry office. 3. The Clerk is hereby authorized to cause a copy of this by-law to be served on the owner of the aforesaid property and on the Ontario Heritage Foundation and to cause notice of the passing of this by-law to be published in the same newspaper having general circulation in the municipali'ty once for each of three consecutive weeks. BY -lAW READ a fi rst, second and thi rd time and fi nally PASSED thi s 215 t 'January, 1991. ~ ~~~~~ Wayne Art rs, Mayor <----, ,:-;' TO REPORT I c.S hl-O "5'" .!. J SCHEDULE "A" TO BY-LAW 4 r, .. J.UU ALL AND SINGULAR that certain parcel or tract of land and premises situate, lying and being in the Town of Pickering in the Regional Municipality of Durham (previously the Township of Pickering in the County of Ontario) in the Province of Ontario and being composed of the northeast corner of Lot Number Thirty-one (31) in the Second Concession of the :said Town of Pickering containing by admeasurement three-fourths of an acre, by the same more or less, of which the description and admeasurement of the boundaries are as follows, that is to say: COMMENCING at the northeast angle of the said Lot; THENCE south, sixteen degrees east, three chains eight links and nine-tenths of a link to a certain post; ,THENCE south seventy-four degrees, west two chains and forth-three links to a certain post; THENCE north, sixteen degrees west, three chains eight links and nine-tenths of a link to the allowance for road in front of ,the third concession; THENCE north seventy-four degrees east two chains and forty-three 1 inks along the northern limit of said Lot to the place of commencement. '7! '. IIi REASONS FOR DESIGNATION (By-law Number "6.A i .l During 1869 and '1870. John Wa1key purchased three quarters of an acre of the original two hundred acres registered to Michael and Elizabeth Davy in 1816. The Ontario County Atlas of 1877 shows a substantial residence and prosperous forge and carriage works. The Walkey House. dated to 1869. is one of the few remaining residences in the hamlet of Cherrywood from earlier times. Although altered over the years. many of the original architectural details can still be admired. The west end of the forge is all that remains of the original carriage works and smithy. The location of these two buildings comprising the Walkey property shows the importance of business in the community and illustrates a typical residential commercial mix still seen in older communities. The House is painted board and batten, 1-1/2 storey. 'l' plan structure on a rubble foundation with a single storey extension. The roof is moderately pitched with a steeper gable facing the road. A :1956 photograph shows a wood shingle roof. Original windows are 6/6 with many relocated on the north side during renovations ,in the 1960s. There is graceful gothic tracery on the lancet in the front gabl e and moul ding running under the soffit with plain facia and frieze. 1877 Atlas and 1956 photographs show decorative bargeboard" pendant and finial above the lancet window. ...... The Blacksmith shop is located on the western portion of the lot. All that remains of the structure is a single storey board and 'batten sided building of approximately 16 feet by 20 feet. Windows are 6/6 with a large double door facing the Concession Road. It is of wood frame construction with no discernible foundation and has been extensively repaired over the years. The hinges, latches and work bench are said to be original. The, floor is comprised of wide heavy planks. Windows in both structures contain a lot of original glass. ' H' '1' i:- 4 ,", ~, .",.;- .; ... ....... ;,'" ..... ;' ;' / /", /' '" //' /'/' /' /' /' / '" ",;' ,,/ '" /' ,'" ;' /' ;' ,'" ;,,,,/' ",/' ,/ / /' ;,'" ,./' '" / ( "Y ;' "..,/ ,,- I I ...........~'" I I ".,"" ....... I I -" .... .-.....--- ",," J I ---- ,"'"' -------- ~- ~..,.,. ...,,- THIRD CONCESSION CHERRYWOOD ~ o z [Section 33 of the Ontario Heritage AcJATTACHMENT 1# 3 CounciVdelegate Decision* within 90 days: Consent to application? Notice of Decision to Refuse 1. Served on property owner 2. Published in newspaper [if CRB hearing has taken place) Property owner objection within 30 days? Property cannot be altered t Notice of Decision to Consent [including any terms and conditions): 1 . Served on property owner 2. Published in newspaper [if CRB hearing has taken place) CounciVdelegate considers CRB Report Objection referred to CRB for hearing ) Notice of Decision to Consent [including any terms and conditions) : 1. Served on property owner 2. Published in newspaper Property can be altered [in accordance with any terms and conditions) TO REPORT # CS J bl -Ob .11 6"" .1. J Property can be altered [in accordance with any terms and conditions) ~ CRB hearing and report CounciVdelegate considers CRB Report Notice of Decision to Refuse 1. Served on property owner 2. Published in newspaper Property cannot be altered) · Council/delegate decision final where CRB hearing has taken place Designating Heritage Properties . Appendix: Flowcharts The Regional Municipality of Durham HEALTH DEPARTMENT ENVIRONMENTAL HEALTH DIVISION 101 Consumers Dr. 2nd Floor Whitby ON Canada L1N 1C4 Tel: 905-723-3818 1-888-777-9613 Fax: 905-666-1887 www.region.durham.on.ca An Accredited Public Health Agency ATTACHMENT #t 164 September 11 , 2006 Planning and Development City of Pickering One The Esplanade Pickering, ON L 1V 6K7 Attn: Tim Moore, C.B.O Dear Sir: Re: . pt Lot 31 , Conc. #2 City of Pickering . S EPl 32086 CITY OF PICKERING BUILDING SECTION ~';,. ..~~\ I>,. ~'. ~/) ti."... (/41!..,- ~!'''A ~J~ ~\;. ~.z~ '.~.~~'.r~...... ... ~:.i>.... " . ..,,~ "~~A. 0'" This Department has reviewed the suppliedinforrnation regarding the above and have determined that the performance level of th~ sewage system had been reduced as per 11.4.2.5. of the Ontario Building Code. Since the proposal will increase the number of bedrooms in the dwelling, the owner will be required to install a new private sewage dfsposalsystem. Once the owner submits an application fora permit that is complete to install the new sewage system, it will be assessed and if it adheres to the Ontario Building Code issued. Pi ease feel free to contact the undersigned.if more information is required. " KK/kd ATTACHMENl if 5 I ~i~,EPORT # C 5 b / - Db ~ o <( o 0:: 46- J. ~ THIRD CONCESSION SUBJECT PROPER HYDRO CORR\QOR \-\,,<08.0 City of Pickering Planning & Development Department PROPERlY DESCRIPTION CON 2, N PT LOT 31, RP 40R-2207 PART 8 OWNER P. LAFRANCE FILE No. HERITAGE PERMIT APPLICATION DATE SEP. 18,2006 SCALE 1 :5000 DRAWN BY JB CHECKED BY TM l' a 0 ourc..: Teranet Enterpri... Inc. and it. supplier.. All right. R...rvod. Not 0 plan of .UN.y. 2005 MPAC and its aupplior.. All ,.1 ht. Re..rved. Not 0 pion of SurvII . PN-~UR Cilq (J~ REPORT TO COUNCIL 166 \ Report Number: CS 63-06 Date: October 10, 2006 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Implementation of a City Wide Graffiti By-law Recommendation: 1. That Report CS 63-06 of the Director, Corporate Services & Treasurer be received; 2. That the draft Graffiti by-law, included as Attachment #1 to this report, be enacted; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Executive Summary: At the request of the Chief Administrative Officer, and based on continuing complaints, staff met to review graffiti by-laws currently in force in other municipalities for the purpose of creating a by-law for the City. Section 128 of the Municipal Act provides that a local municipality may prohibit and regulate with respect to public nuisances, including matters that in the opinion of Council are or could become or cause public nuisance. Financial Implications: Not applicable. Background: Commencing last summer, City of Pickering staff made a concerted effort to be vigilant to document and report incidents of graffiti to the appropriate agency. Since this time, the City also launched the Eyes on the Street program. In the early part of this year, the City started to review more frequent requests for graffiti abatement. The City has learned from the Durham Regional Police - Gangs Enforcement Unit and the Toronto Transit Commission that much of the graffiti we view as simply symbols, words, numbers and colours are actually gang messages depicting territorial boundaries. Graffiti is used as a means of communication between gangs; therefore it is essential that the City remove all graffiti as soon as it is reported. Report CS 63-06 Graffiti By-law October 10, 2006 Page 2 ': '. ! 16.. ..... I Even graffiti unrelated to gangs has serious negative consequences because it impacts on the aesthetics of the community and individuals perception about the area, which in turn can impact economic development. One of the most important actions the City can make to address the graffiti problem throughout the City and prevent it from worsening is to remove it as soon as possible. At the present time, the City has made arrangements to create an area where graffiti artists can showcase their talent within Diana, Princess of Wales Park's skateboard area. One of the key components of the by-law is it provides for an 'Art Mural Exemption', and the ability of Council to review applications to approve or refuse the application through a formal report to Council process. The adoption of the graffiti by-law will also improve the ability of City staff to enforce the removal of graffiti effectively and immediately. In summary, the City Clerk and City Solicitor prepared the draft by-law and a review was undertaken with the Chief Administrative Officer and members of the CAO Management Committee. All parties are satisfied that it addresses the needs of the City at this time. Attachments: 1. Draft Graffiti By-law Prepared By: Approved I Endorsed By: ~ '(f)~cL-rl \) . Debi A. Bentley d City Clerk -~~~ - '--GTIlis A. Paterson Director, Corporate Services & Treasurer GAP:db:ks Attachments Copy: Chief Administrative Officer I ATTACHMENT # TO REPORT # C6163--Ob THE CORPORATION OF THE CITY OF PICKERING BY-lAW NO. ***/06 a ',"FT Being a by-law to prohibit graffiti .. . f\ ,.. J.Uo WHEREAS Section 128 of the Municipal Act, S.O. 2001, c. 25 provides that a local municipality may prohibit and regulate with respect to public nuisances, including matters that, in the opinion of Council are or could become or cause public nuisances; AND WHEREAS the opinion of Council of the City of Pickering is that graffiti is a public nuisance. NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING ENACTS AS FOllOWS: Definitions 1. In this by-law, (a) "art mural" means a mural that has been made for the purpose of beautifying specific property with the consent of the owner of the property; (b) "City" means the Corporation of the City of Pickering; (c) "Council" means the Council of the City; (d) "graffiti" means one or more letters, symbols, numbers, etchings, inscriptions, pictorial representations, or other markings that disfigure or deface property howsoever made on or otherwise affixed to the property, but does not include, (i) a sign authorized by the City's Sign By-law; (ii) a public notice authorized by law; (ii) a traffic control mark authorized by law; or (iii) an art mural approved by the City in accordance with section 6; (e) "interior space" means any space that is not visible from a highway or other public place; (f) "officer" means a City employee whose duties include the enforcement of this by-law; I 16.J T (g) "property" means a house, building, wall, fence or other structure, whether mobile or immobile, and includes the lands appurtenant to such structures; and (h) "public place" means any place to which the public has access, as of right or by invitation, express or implied. Graffiti Prohibited 2. No person shall place graffiti or cause or permit graffiti to be placed on any property. 3. Every owner and every occupant of property shall at all times maintain the property free of graffiti. Application to Interior Space 4. Sections 2 and 3 do not apply to the interior space of any property. Notice to Complv 5. (1) An officer who finds a contravention of this by-law may give written notice to the owner or occupant of the property requiring compliance with this by- law within fourteen (14) days after the notice is given. (2) The notice may be served personally on the person to whom it is directed or by registered mail to the last known address of that person, in which case the notice shall be deemed to have been given on the third day after it is mailed. (3) If there is evidence that the person in possession of the property is not the registered property owner, the notice shall be served on both the registered property owner and the person in possession of the property. (4) If the address of the owner is unknown or the City is unable to effect service on the owner or occupant under subsection (2), a placard stating the terms of the notice and placed in a conspicuous place upon land on or near the property shall be deemed to be sufficient notice to the owner. Art Mural Exemption 6. (1) An owner or an owner's agent may apply to the City for permission to create an art mural on the owner's property. (2) An application for an art mural exemption shall be made in writing to the City Clerk. The application shall include a sketch of the proposed art mural and a diagram showing the location of the proposed art mural. c.;.raT.. ' fr; il., (3) When an application for an art mural exemption has been received, the City Clerk shall prepare a report for Council's consideration. .. ~"1 r (4) When dealing with an application for an art mural exemption, Council may, 1 ;' l (a) approve the application and permit the creation of the proposed art mural, with or without conditions; or (b) refuse the application. Failure to Complv 7. (1) If an owner or occupant fails to comply with a notice given under section 5, the City may enter upon the owner's property or occupant's property at any reasonable time for the purposes of removing the graffiti. (2) Costs incurred by the City in doing the work required to be done to remove the graffiti may be recovered by action or adding the costs to the tax roll and collecting them in the same manner as taxes. Offences 8. Any person who contravenes any provision of this by-law is guilty of an offence and upon conviction is liable to a fine as provided in the Provincial Offences Act. Short Title 9. This by-law may be cited to as the 'Anti-Graffiti By-law". Effective Date 10. This by-law comes into effect on the day of its passing. BY-LAW read a first, second and third time and finally passed this _ day of October, 2006. David Ryan, Mayor Debi Bentley, City Clerk .. 1""" l.i.i. Ciu/ o~ REPORT TO EXECUTIVE COMMITTEE Report Number: CS 66-06 Date: October 10,2006 j From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Formal Quotations - Quarterly Report for Information Recommendation: It is recommended that report CS 66-06 of the Director, Corporate Services & Treasurer concerning Formal Quotations - Quarterly Report for Information be received and forwarded to Council for information. Executive Summary: Council approved the Purchasing By-law on November 5, 2001 which includes a request to have a summary of contract awards arising from the formal quotation process be forwarded to Council as information only on a quarterly basis. Financial Implications: Not applicable Background: In accordance with Purchasing Policy Item 04.06, a summary of contract awards arising from the formal quotation process is provided herein for the information of Council. Report CS 66-06 October 10, 2006 Subject: Formal Quotations - Quarterly Report for Information Page 2 Reference No. Award Date C1152-06 July 14, 2006 Q-40-2006 July 18, 2006 Formal Quotations Summary July 1, 2006 to September 30, 2006 PST Included / GST Extra (unless stated otherwise) 172 Description ^ ...~~...J . ...~.~ C'...~.... .~ Co-operative Quotation for Supply/Delivery of Culvert Host: City of Oshawa Participants: Region of Durham, Various unit Oshawa, Whitby Pickering, Ajax, prices Clarington, On-going. Operating costs, 2006 and 2007 First year of three year contract. June 1, 2006 to May 31, 2007 Vendor: Armtec Supply, Delivery & Laying of Soc Vendor: Wintermere Sod Growers Co-operative Tender for Mixing of Winter Sand and Salt / Place into Sand Domes $30,894.00 On-going Host: Region of Durham T283-2006 Participants: Region of Durham, Various unit On-going. August 16, 2006 Oshawa, Whitby, Pickering, Operating costs, Clarington prices 2006 and 2007 Q-23-2006 July 18, 2006 First year of a three year contract. August 15, 2006 to April 30, 2007 Vendor: Miller Pavino Supply/installation of Concrete Slab/Steel work and building demolition for Centennial Park. $32,558.75 Completed Vendor: Bishop Construction Report CS 66-06 Subject: Formal Quotations - Quarterly Report for Information October 10, 2006 Page 3 -'# it"'j "" j. $ ~ Reference No. Award Date Q-30-2006 July 10, 2006 Q-43-2006 September 15, 2006 Q-45-2006 July 31,2006 C712-04 July 27,2006 T -282-2004 September 29, 2006 Description Asphalt & Concrete Repairs & Concrete Pads Vendor: Serve Construction Ltd. Ice Plant Machinery Services Vendor: CIMCO RefriQeration Centennial Park Servicing (Sanitary Sewer & Water Service Connections) Vendor: Bry-Ron Contracting Limited Co-operative Tender for Annual Testing and Inspection of Fire Pumpers Host: City of Oshawa A _. .. ..... ~ $62,095.00 Various hourly rates $72,542.00 Participants: Region of Durham, Various unit Oshawa, Whitby, Ajax, prices Pickering, Clarington Third year of a three year contract. June 1,2006 to May 31,2007 Vendor: Darch Fire Inc. Co-operative Tender for Supply and Delivery of Winter Sand Host: Region of Durham Participants: Durham, Oshawa, Whitby, Pickering, Clarington, Scugog Third year of a three year contract. August 1,2006 to July 31,2007 Vendor: Lafarge Canada Inc. Various unit prices On-going On-going Completed On-going. Operating costs in 2006 and 2007 On-going. Operating costs in 2006 and 2007 Report CS 66-06 October 10, 2006 Subject: Formal Quotations - Quarterly Report for Information Page 4 ~ f'>J I' ~''f Co-operative Tender for Supply, Delivery & Stockpiling of Crushed Gravel Reference No. Award Date Host: Region of Durham T -206-2004 September 29, 2006 Participants: Durham, Oshawa, Pickering, Various unit prices On-going. Operating costs in 2006 and 2007 Third year of a three year contract. August 1,2006 to July 31,2007 Vendor: Vicdom Sand & Gravel Attachments: Not applicable Approved / Endorsed By: Vera A. Fe emacher Manager, Supply & Services ~~~ (" J Gillis A. Paterson Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Counc. . ~ '" G Citq o~ October 10, 2006 AUDIT COMMITTEE REPORT Audit Committee Report EC 2006-02 of the Meeting Held on October 3, 2006 1. Director, Corporate Services & Treasurer, Report CS 47-06 Re: Reappointment of Auditors RECOMMENDATION 1. That Report No. CS 47-06 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Committee recommend to Council that the firm of Deloitte & Touche, LLP be reappointed as the City Auditor for a five year term for the 2006-2010 audits inclusive; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 2. Director, Corporate Services & Treasurer, Report CS 54-06 2006-2008 Internal Audit Work Plan Status Report That Report CS 54-06 of the Director of Corporate Services & Treasurer be received for information. 3. Director, Corporate Services & Treasurer, Report CS 55-06 Internal Audit Charter 1. That Report CS 55-06 of the Director, Corporate Services be received; 2. That the City of Pickering Internal Charter, as outlined in Attachment #1 to this report, be approved; 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 1""'" in 4. Director, Corporate Services & Treasurer, Confidential Report CS 59-06 2005 Audit Manaqement Letter - Update That the recommendation contained in Confidential report CS 59-06 of the Director, Corporate Services & Treasurer, be adopted. Audit Committee Meeting Minutes Tuesday, October 3, 2006 Main Committee Room 6:30 PM PRESENT: Mayor David Ryan, Chair COMMITTEE MEMBERS: Councillor Brenner Councillor McLean ABSENT: Councillor Ashe ALSO PRESENT: G. Paterson D. Bentley J. Halsall - Director, Corporate Services & Treasurer - City Clerk - Manager, Internal Audit & Control (I) ADOPTION OF MINUTES Moved by Councillor McLean That the minutes of the meeting held on Monday, June 18, 2006 be adopted. CARRIED (II) REPORTS 1. Director, Corporate Services & Treasurer Report CS 47-06 2005 Year End Audit Moved by Councillor McLean 1. That Report No. CS 47-06 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Committee recommend to Council that the firm of Deloitte & Touche, LLP be reappointed as the City Auditor for a five year term for the 2006-2010 audits inclusive; and - 1 - Audit Committee Meeting 178 Minutes Tuesday, October 3,2006 Main Committee Room 6:30 PM 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 54-06 2006-2008 Internal Audit Work Plan Status Report Moved by Councillor Brenner That Report CS 54-06 of the Director of Corporate Services & Treasurer be received for information. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 55-06 Internal Audit Charter Moved by Councillor McLean 1. That Report CS 55-06 of the Director, Corporate Services be received; 2. That the City of Pickering Internal Charter, as outlined in Attachment #1 to this report, be approved; 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 4. Director, Corporate Services & Treasurer, Confidential Report CS 59-06 2005 Audit Manaqement Letter - Update Moved by Councillor Brenner That the recommendation contained in Confidential Report CS 59-06 of the Director, Corporate Services & Treasurer, be adopted. CARRIED - 2 - Audit Committee Meeting Minutes Tuesday, October 3, 2006 Main Committee Room 6:30 PM III) OTHER BUSINESS There were not items of Other Business presented. IV) ADJOURNMENT The meeting adjourned at 6:37 pm - 3 - Citq o~ 180 October 10, 2006 NOTICE OF MOTION a) Councillor Johnson and Ashe gave notice that they will at this meeting of Council present the following motion: MANAGEMENT AND DEVELOPMENT OF A SPORTS DOME WHEREAS R & R Recreation Management has presented to the City of Pickering a plan for the management and development of a Sports Dome. This multi-purpose sports dome would provide the community with a much needed multi-purpose sports and recreational facility, with a particular focus on indoor youth soccer, with a possible opening day of fall of 2007; WHEREAS soccer is the fastest growing team sport in Canada with approximately 1,000,000 registered players nationwide and Ontario leads the way with over half a million registered players. With the growth of soccer as a franchise sport, more and more families are recognizing the value of playing the game, both economically and physically. WHEREAS indoor soccer offers an inexpensive alternative for families when compared to more traditional winter sports, such as hockey and it is also becoming a more attractive option to individuals who have graduated from youth leagues to adult leagues; WHEREAS the Pickering Soccer Club has a membership of over 4200 players and a waiting list of over 200, therefore a facility of this nature is a benefit for the community; THEREFORE BE IT RESOLVED that staff be requested to investigate and report back to Council on the feasibility of this facility within the City. b) Councillor Johnson and Pickles gave notice that they will at this meeting of Council present the following motion: REDUCTION OF SPEED LIMIT ON A PORTION OF SIDELINE 16 WHEREAS a portion of Sideline 16 has been recently resurfaced and a portion of Sideline 16, north of Highway 7 and south of the ih Concession is an untravelled portion of the road; .. [),~ 1, " J. WHEREAS to ensure the safety of the residents of Pickering, that a speed limit of 60 km/hour be implemented for this portion of the highway; NOW THEREFORE BE IT RESOLVED THAT staff be requested to investigate and bring forth the necessary by-law to give effect to this request. Citlf o~ BY -LAWS 6709/06 October 10, 2006 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 23 and 24 in the City of Pickering. (A03/06). [Refer to pages 24-69] 182 Citlf (J~ Minutes I Meeting Summary Pickering Advisory Committee on Race Relations & Equity Meeting Thursday, September 07,2006 7:00 pm Main Committee Meeting Room Attendees: Councillor David Pickles, Chair Shawna Mutton, City of Pickering Joanne Guindon, Durham Catholic D.S.B. Marisa Carpino, City of Pickering Kirk Mark, Community Appointee Jacqueline Moriority, Community Appointee Roland Rutland, Kinark Child & Family Services Regrets: Malvina Ram, Community Appointee Phillip Howard, Durham District School Board 1.0 Welcome..& . Introductions Councillor Pickles welcomed everyone to the meeting and introduced the presenters 2.0 A roval of Minutes & Business Arisin - June 1,2006 Minutes Approved. Action Items: Councillor Pickles will invite Rick and Evelyn to a future Council meeting Councillor Pickles to invite Rick and Evelyn to future Council Meeting. Councillor Pickles advised that 300+ people attended the Museum Tapestry event on June 11, 2006. The event went well. He advised members that certificate presentation will take place for Tapestry participants at the Sept 18, 2006 Council Meeting. Committee members are welcome to attend. Councillor Pickles will invite Paul Savel to come to Committee to talk about tapestry and survey results from groups Councillor Pickles to invite Paul Savel to future committee meetin . YouthSurve Pro osal Shawna Mutton, Coordinator Community Capacity Building for the City of Pickering spoke about CAVE. (Communities A ainst Page 1 CORP0228-2/02 Violence Everywhere). Community had an interest in dealing with youth issues (i.e. Criminal justice system, domestic violence, bullying, youth programming). As a result, CAVE was created and developed 2 action groups - Youth at Risk and Business Communication. Volunteers comprise the action groups and they include youth, youth service providers and parents. Their role is to determine youth services out there and to identify gaps in services. CAVE wants to do a youth survey to assess services and gaps. Marisa recommended that they meet to discuss youth services. Marisa and Shawna to City completed a master plan and a youth business plan that meet and discuss included a youth survey. youth survey. Councillor Pickles asked Shawna to review the survey of the Race Relations & Equity committee to receive any comments she/CAVE has on our survey. City of Pickering and CAVE are hosting the next youth service network meeting in September 2006. If Race Relations Committee members want to be a link to CAVE and attend meetings, they can let Dave or Marisa know. 4.0 S ecial GuestPresentation Roland Rutland, Diversity Coordinator, Durham Kinark Child & Family Services. Kinark started diversity committee 13 years ago. In Durham, the diversity committee has existed for 8 years. Roland promotes diversity for the Kinark's Diversity Program (core deliverables): a. Provide corporate diversity training b. Ethno-cultural outreach to community groups - challenge to bring mental health issues c. Liaise with ethno-cultural groups. Goal - increase proportion of clients we serve with ethno-cultural community. d. Administer autism program Kinark will conduct a Policy Conference in March 2007 and is lookin for communit stakeholders to be involved in 3 wa s: CORP0228-2/02 Shawna to review Race Relation & Equity survey and forward any comments. Page 2 1. Ideas 2. Sponsorship 3. Implementation Kinark had this conference 5 years ago and it went well Policy Conference will identify specific issues and concerns with diversity and mental health keynote speakers with recommendations consultative segment report will go to Municipalities, Provincial and Federal Ministries (ie. Dept. of Immigration Recommendation for funding at different levels - local, municipal, provincial, federal Peace & Community Harmony program, to promote diversity in community, has been running for 5 years. Roland, through program, has staged 13 concerts at the Pickering Town Centre that involve schools. Human Rights Concert will take place at the Pickering Town Centre on January 13, 2007. Roland extended an invitation to the committee to attend and have display. On March 17, 2007 program will have concert at PTC to commemorate March 21 st International Day for the Elimination of Racial Discrimination. Roland extended another invitation to the committee to participate. 5.0 Other Business Councillor Pickles would like a committee member to go to other ethno-cultural committee meetings to get information and see what they are doing, share whatever we do. If anyone on the committee is interested - they can let Marisa or Dave know. Dave will try to share invites he gets for different cultural events in case others want to attend. Durham Tamil Association event on this Saturday at 6:00 pm. 5th Annual Durham Tamil Youth Festival at J. Clarke Richardson Collegiate in Ajax. Marisa to find out who now is Police Liaison Margaret Best, Pickering resident won African Canadian Achievement Award. Councillor Pickles would like to send her CORP0228-2/02 Marisa to confirm. Councillor Pickles to sent letter of Page 3 congratulations on behalf of the Committee. Committee concurred. Councillor Pickles presented the 2005-2006 "Equity and Diversity" booklet summarizing the programs in Pickering Schools from DDSB (Durham District School Board). Councillor Pickles will look at it and will pass along to Kirk Mark. Councillor Pickles to review and pass along to Kirk Mark. Joanne will see if they have something like that at Catholic Board. Kirk Mark says: Bill 107 - Ontario Human Rights movement to turn down Bill. It has impact on Committee. Residents will call council for help when they see these roadblocks. Committee members can call 416.214.4747 at ACLC - they will send critique by email of the Bill. Kirk asked if we will address mandate of Committee. Councillor Pickles advised that we will by preparing a 1st annual report this fall. Cycle for future arrival reports and identify actions, recommendations challenges. Want to recruit youth to our Committee - Kirk recommends that we connect with student trustees 6.0 NextMeetin Thursday, October 5, 2006 7:00 pm Main Committee Room, City of Pickering All Committee Members are asked to confirm their attendance by October 3, 2006 with Marisa Carpino at 905.420.4660 ext. 2099. A copy of article is attached. Copy: Chief Administrative Officer City Clerk Division Head, Culture & Recreation Page 4 CORP0228-2/02