HomeMy WebLinkAboutCS 56-06
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REPORT TO
EXECUTIVE COMMITTEE
Report Number: CS 56-06
Date: September 25, 2006
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject:
Points of Sale Agreement for Durham Region Transit Fares
Recommendation:'
1. It is recommended that Report CS 56-06 of the Director, Corporate Services &
Treasurer be received for information;
2. That the Mayor and Clerk be authorized to execute a Point of Sale Agreement
with the Durham Region Transit Commission (DRTC) in a form substantially as
attached and acceptable to the Director, Corporate Services & Treasurer and the
City Solicitor;
3. That the Director, Corporate Services & Treasurer be authorized to make any
changes necessary to effect the foregoing; and,
4. That the appropriate staff at the City of Pickering be given authority to give effect
thereto.
Executive Summary: The Region of Durham has requested that the selling of
transit fares be formalized through an agreement between the City of Pickering and the
Durham Region Transit Commission (DRTC).
Financial Implications: The Region will not be compensating any of the
municipalities for providing this service. There are no identifiable direct financial costs
to the City other than staff time involved in selling tickets, accounting for receipts and
paying the Region.
Report CS 56-06
September 25, 2006
16i
Subject: Points of Sale Agreement for Durham Region Transit Fares
Page 2
Background: Since January 1, 2006 the City of Pickering has undertaken to offer
transit fares for sale at various locations on behalf of the Region of Durham, unchanged
from when the City was responsible for it's own transit system. Proceeds have been
remitted to the Region of Durham monthly. This agreement formalizes the process.
Attachments:
1. Durham Region Transit Commission and City of Pickering Transit Fare
Agreement
Prepared I Approved I Endorsed By:
.~~:J.
Gillis A. Paterson
Director, Corporate Services & Treasurer
GAP:vw
Attachment
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering C"ty Council /'
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1. 6 ~
THIS TRANSIT FARE AGREEMENT made this
day of
2006.
BET WEE N:
Durham Region Transit Commission
(the "DRTC")
OF THE FIRST PART
- and -
The City of Pickering
(the "CITY")
OF THE SECOND PART
WHEREAS the DRTC operates a regional public transit system within the Region of Durham
known as Durham Region Transit ("DRT");
AND WHEREAS the DRTC wishes to engage the services of the City of Pickering for the sale
of fare media in connection with travel on DRT vehicles;
NOW THEREFORE the parties hereby agree as follows:
1. In this Agreement, "fare media" means tickets and passes entitling the holder to travel on
DRT and includes adult monthly passes, student monthly passes, senior monthly passes,
and such other tickets and or passes as may be issued by the DRTC from time to time.
2. The DRTC hereby appoints the City of Pickering as its agent for the purpose of selling fare
media, and the City of Pickering hereby acknowledges and agrees to act in that capacity for
that purpose.
3. The City of Pickering agrees to purchase fare media only from, and to return unsold fare
media only to, an authorized representative of the DRTC. The DRTC agrees to pay to the
City of Pickering a nominal annual fee in the sum of ONE DOLLAR ($1.00) for the services
herein provided.
4. The DRTC shall reimburse the City of Pickering for any service fees imposed by credit card
companies which it incurs on behalf of the DRTC as a result of the sale of fare media.
5. The DRTC shall invoice the City of Pickering monthly for all fare media delivered to it during
the immediately preceding month, net of any unsold fare media returned to the DRTC. The
City/Town/Township/Municipality shall pay all invoices upon receipt.
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6. The City of Pickering shall sell fare media only at the price established by the DRTC, from
time to time, and shall not deviate from this price by charging a premium, offering discounts,
or selling as part of a larger marketing scheme. No P.S.T. or G.S.T. shall be charged on
any fare media.
7. In the event that the DRTC changes the price of the fare media, the City of Pickering shall
immediately return all outdated tickets to the DRTC's authorized representative for a refund
on the subsequent months invoice.
8. The City of Pickering shall ensure that sufficient quantities of all fare media are on hand at
all times to meet public demand. The City of Pickering shall provide no less than 24 hours
notice to the DRTC for delivery of additional fare media.
9. The City of Pickering agrees that it shall be fully responsible for the fare media upon
delivery and all lost, stolen, destroyed or missing passes or tickets shall be the sole
responsibility of the City of Pickering.
10. The DRTC shall establish delivery dates for the fare media in consultation with the City of
Pickering.
11. The City of Pickering shall prominently display DRT fare media signage and distribute DRT
guides at all sales locations.
12. The City of Pickering shall not assign this Agreement without the consent of the DRTC.
13. The DRTC may terminate this Agreement forthwith should the City of Pickering fail to
comply with any term hereof.
14. The DRTC may terminate this Agreement for any reason upon sixty (60) days' written notice
to the City of Pickering.
15. The City of Pickering may terminate this Agreement for any reason upon thirty (30) days'
written notice to the DRTC.
16. (a) The City of Pickering shall defend and save harmless and fully indemnify the DRTC
from and against all claims and demands against it arising in any way from the sale of fare
media by the City of Pickering pursuant to this Agreement, including any bodily injury or
property damage arising from the services provided under this Agreement.
(b) The DRTC shall defend and save harmless and fully indemnify the City of
Pickering from and against all claims and demands against it arising in any way
from the operation of the regional public transit system by the DRTC pursuant to
this Agreement, including any bodily injury or property damage arising from the
services provided under this Agreement.
17. Any notice required by this Agreement shall be delivered as follows:
16'.
To the DRTC:
DRTC
P.O. Box 623
605 Rossland Rd East, 5th Floor
Whitby, Ontario
L 1 N 6A3
Attention: Mr. Neil Killens,
Deputy General Manager, Support Services
To City of Pickering:
The City of Pickering
One The Esplanade
Pickering, Ontario
L 1 V 6K7
Attention: Mr. Gillis A. Paterson,
Director, Corporate Services & Treasurer
IN WITNESS WHEREOF the parties hereto have hereunto affixed their corporate seals duly
attested to by their proper signing officers in that behalf.
SIGNED, SEALED AND DELIVERED
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DURHAM REGION TRANSIT COMMISSION
Per:
Roger Anderson,
Chair
Regional Municipality of Durham
Per:
P.M Madill,
Regional Clerk
Regional Municipality of Durham
Per:
David Ryan,
Mayor
The City of Pickering
Per:
Debi Bentley,
City Clerk
The City of Pickering