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Home My WebLink AboutOES 28-06 " ",')- 10 ., "_ {, J CiÚf (J~ REPORT TO EXECUTIVE COMMITTEE Report Number: OES 28-06 Date: July 24, 2006 From: Everett Buntsma Director, Operations & Emergency Services Subject: Canada-Ontario Municipal Rural Infrastructure Fund Intake Three -Proposed Pickering Project - File: Ä-2130 Recommendation: 1. That Report to Council OES 28-06 regarding the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) Intake Three be received; and 2. That the Corporation of the City of Pickering participates in COMRIF Intake Three through the submission of an application by the application deadline of September 13,2006; and 3. a) That the City of Pickering's participation in COMRIF Intake Three shall consist of an undertaking of a bridge deck replacement program, at a total estimated cost of $765,000 and a net estimated City cost of $255,000, at the following locations as its highest priority . Palmer Bridge . Michell Bridge as provided for and approved in the 2005 and 2006 Capital Budgets; and 4. That staff be given authority to prepare and submit the necessary documentation for the on-line application including a resolution by Council; and 5. The appropriate officials of the City of Pickering be given authority to give effect thereto. Executive Summary: The Federal and Provincial Governments announced a new funding program (COMRIF) for infrastructure renewal for municipalities with a population of less than 250,000. The City applied for and received COMRIF Intake One funding for the Bulmer Bridge and the Reesor Creek Bridge deck replacements. The City applied for and received COMRIF Intake Two funding for the reconstruction of the bridge on Sandy Beach Road south of Parkham Crescent. The governments of Canada and Ontario announced the launch of COMRIF Intake Three on June 20, 2006. The City should also apply for a project meeting the criteria for Intake Three by the deadline date of September ')/ûr. .., \. Report OES 28-06 Date: July 24, 2006 Subject: Canada-Ontario Municipal Rural Infrastructure Fund Intake Three Proposed Pickering Project Page 2 13, 2006, subject to a Council Resolution. Report OES 28-06 briefly discusses the details of the program and recommends a project for Council's approval. Staff recommend that Council approve a project consisting of two bridge deck replacements for Palmer Bridge and Michell Bridge at an estimated cost of $765,000, both of which were included and approved in the 2005 and 2006 Capital Budgets. Municipalities can submit only one application. The recommended projects were part of the Intake One application but did not receive COMRIF funding approval. This project meets the criteria for Intake Three. Financial Implications: Under COMRIF, the Governments of Canada and Ontario have each committed up to $298 million. With municipal contributions, this program is expected to generate approximately $900 million in infrastructure investment needs, over the proposed three "Intakes". Intake Three provides for the remaining 16%, or $93 million of federal provincial funding available which will result in $139 million of infrastructure investment. Municipalities that apply to COMRIF are in competition for project and funding approval. The City of Pickering's project consisting of two bridge deck replacements is estimated at $765,000 of which, if approved for funding, Pickering's share would be $255,000 representing one third of the cost of the project which would be financed through the issuance of debt and capital paid from property taxes. These projects were approved in the 2005 and 2006 Capital Budgets in anticipation of approval during COMRIF Intake One Two, or Three. These projects were not accepted for Intake One funding but can be applied for again in Intake Three. Due to construction cost increases, especially for bridge projects, the cost estimate was revised and additional funds were included in the 2006 budget. A further report will be submitted to Council once the results of the application are known and tender costs have been received as costs and debt financing for the City's share must be approved by Council. Background: On November 15, 2004, the Federal and Provincial Governments and the Association of Municipalities of Ontario (AMO) announced the $900 million Canada- Ontario Municipal Rural Infrastructure Fund (COMRIF). This five-year program of infrastructure renewal has been made available to small urban and rural communities with a population of less than 250,000. Each partner (federal, provincial and local municipality applicant) will share the cost of the project equally at one third each. COMRIF is a five-year program that has been divided into three intakes. The first intake, November 2004, had an application deadline of January 10, 2005. Intake Two was announced on June 16, 2005 and had a application deadline of September 30, 2005, and Intake Three was announced on June 20, 2006 and has an application deadline of September 13, 2006. All projects will have to be completed by March 31, 2009. Eligible C)07 ¡',' Report OES 28-06 Date: July 24, 2006 Subject: Canada-Ontario Municipal Rural Infrastructure Fund Intake Three Proposed Pickering Project Page 3 municipalities can submit only one application per intake. This report responds to the criteria set for Intake Three. The focus for COMRIF Intake Three is the same as Intake One and Intake Two, namely infrastructure renewal and improvements in the following areas: i. Water ii. Wastewater iii. Local bridges and roads iv. Solid waste management As for Intakes One and Two, the criteria for project selection are health and safety, public policy priorities and value for money. Projects must be supportive of federal and provincial policy directions such as, reducing greenhouse gases, sustainable water and sewage systems, economic development and increased waste diversion. Successful applicants will be required to enter into a Contribution Agreement with the Province of Ontario. This is consistent with the requirements of the COMRIF agreement. Costs that will be eligible for COMRIF funding must be directly related to the project and incurred after the signing of the COMRIF agreement. Proposed City of Pickering Project: During the 2006 budget preparation, staff from the Operations & Emergency Services Department met with the Chief Administrative Officer to discuss potential projects that were a best fit for the criteria and priorities established by COMRIF in anticipation of Intake Three. It was decided that a project consisting of two bridge deck replacements at a total cost of approximately $765,000 would be considered as most of the funds were approved in the 2005 budget and only an incremental increase would be required for the 2006 budget. In February 2004, the City received the results of four bridge deck condition surveys that were undertaken by Totten Sims Hubicki (TSH) in the Fall of 2003 for the Palmer and Michell bridges. The bridges referred to in this report are discussed in detail below. Palmer Bridqe Over Duffins Creek A Bridge Deck Condition Survey was carried out in October 2003. The Palmer Bridge is located on Valley Farm Road, 0.4 km north of Finch Avenue in the City of Pickering. The existing Palmer Bridge, which was constructed about 1965 over the Duffins Creek, is a 24.4 m single span precast concrete girder bridge with a concrete deck and an asphalt wearing surface. The bridge deck is supported on seven lines of precast concrete girders, which are supported on concrete abutments constructed normal to the roadway alignment. Based on the results of the inspection and resting program of the Palmer Bridge, it is recommended that the existing asphalt wearing surface, concrete deck, concrete curbs and handrail system be removed and replaced. A new concrete sidewalk should be (") (, .- .., ' Report OES 28-06 Date: July 24, 2006 Subject: Canada-Ontario Municipal Rural Infrastructure Fund Intake Three Proposed Pickering Project Page 4 constructed along the east side of the deck. The deck joints should be eliminated at the abutment walls and the walls restored. New guide rail eccentric loader end treatments should be installed to all quadrants of the structure. The asphalt road approaches should be adjusted to the new deck profile and rock protection on the southeast embankment is required. The estimated costs to undertake this work and extend the service life of the structure by 15 to 20 years is $490,000. The detail design for the rehabilitation work and all the necessary approvals would have to be completed prior to tendering this project. Michell Bridqe Over Reesor Creek A Bridge Condition Survey was carried out in November 2003. The Michell Bridge is located on the Seventh Concession Road, 0.80 km west of Sideline 32 in the City of Pickering. The existing Michell Bridge, which was constructed about 1962 over the Reesor Creek, is 15.2 m single span concrete rigid frame bridge with a concrete deck and a gravel wearing surface. The concrete deck is supported on concrete abutments constructed at 30 degrees to the roadway alignment. Based on the results of the inspection and testing program of the Michell Bridge, it is recommended that the existing gravel wearing surface, granular base, concrete and handrail systems be removed and replaced. The existing concrete deck needs to be removed and replaced. The new deck will also require waterproofing and asphalt pavement. The concrete deck soffit, retaining walls and wingwalls are to be rehabilitated. The road approaches should be adjusted to match the new deck profile. A new steel beam guide rail with end treatments should be connected to the new concrete parapet walls. The estimated costs to undertake this work and extend the service life of the structure by 15 to 20 years is $275,000. The detail design for the rehabilitation work and all the necessary approvals would have to be completed prior to tendering this project. Application Process: The COMRIF application is an "on-line" process that staff will undertake after direction from Council is received. One of the components to the application is a Council resolution endorsing the project as the municipality's highest priority. Attachments: 1. Location Maps (2) ?09 Report OES 28-06 Date: July 24, 2006 Subject: Canada-Ontario Municipal Rural Infrastructure Fund Intake Three Proposed Pickering Project Page 5 Prepared By: C Approved I Endorsed By: arrell Selsky, CET Supervisor, Engineering & RH:ds Attachments Copy: Chief Administrative Officer Recommended for the consideration Pickering ~ity cil /1,( ¿ , 1/ '""AC' iv"E'"" J ,'~\y ~ .!-i5x~ ~.V ~ :~~."'~,,., . VE5 z ~-o<o t:: ,1. U RIVE '" ..J o HYDRO LE .- W ..J TSHE Ü ~ NE Ü ST. 0 0 0 ~ 0 w a::: J ANTON f- ~Ó (/) w ~ ü DRIVE >- ~ ~ W (D :J o BLOOMFIELD ~ COURT r;] 0::: o o 0::: 0::: o U W[J o « o 0 o ~ ..J LAN E o « o ~ o « o ~ o >- ~D ~ ~ i1 o 0::: o >- I [!] SQUARE CRESCENT OPERA nONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION COMRIF INTAKE THREE BRIDGE DECK REPLACEMENT PALMER BRIDGE No. 11 SCALL: PlOT MID N.T.S. JULY 19/2006 I.:\MPand£:\Th.motic IoIapping""a",,\MP~E - Eng;nHring\Attachrnont far R.part\2004\2004 E-R.part-OS.dwg 211 SEVENTH u. 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