HomeMy WebLinkAboutJuly 8, 1970
7/70
FAR K S
&
R E C REA T ION
M E E TIN G
A meeting of the Pickering Township Co~~ittee of the Whole in
Parks and Recreation was held on Wednesday, the EIGHTH of July
1970 at 9:30 p.m.
PRESENT: Deputy Reeve G. Ashe - Chairman
Reeve John R. Williams
Councillor Mrs. J. L. McPherson
Councillor r. Kitchen
Councillor V. Rudik
Councillor J. Kruger
Director
Arena Manager
Mr. t. E, Bass
Mr, T. J. Quinn
1. ADOPTION OF MINUTES
MOVED by Councillor Kitche~,Seconded by Councillor J. L. McFher~on
THA~ the minutes 6/70 of a meeting held on Wednesday,
June 24th., 1970 be adopted as presented.
CARRIEr.
2. RELOCATION OF SCHOOL ADDITION - BASE LINE SCHOOL
The members discussed the various ways in which the school
addition at the Base Line School could be used, and concluded
that the building would be effective as a community centre at
the United Church in Dunbarton.
Motion 24/70
MOVEr by John R. Williams, Seconded by Councillor Rudik
THAT clearance be given to Dr. McKay to relocate the
school addition at the United Church in Dunbarton, at
the price quoted at an earlier meeting anò that an
agreement between the Township and Dr. McKay be drawn up.
CARRIEr.
3. SWI~rnING rOOL
A verbal report of the Swimming Fool situation was presented
toCouncil by the Director of Farks and Recreation. The Committee
directed that Deputy Reeve Ashe, and the Director meet with the
Ontario County Beard of Education to assess whether the Board is
prepared to provide a complete open school conce~t at Dunbarton
High School should the Township of Pickering construct a swimming
pool at this site.
4. TEEN DROP-IN CENTRE
This subject dealt with the brief presented by the Lions and
Leo Clubs on April 16th" 1970. After discussion, based mainly
on concerns about the prevention of disorder, the following
motion was presented.
Motion 25/70
MOVED by John R. Williams , Seconded by Councillor Kruger
THAT the committee adopt the Director's recommendation
that the Leo Club run the Drop-In Centre at the Arena
for a trial period of six months.
CARRIEr.
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5. APPROVAL OF LAND USE STUDY OF MOORES PROPERTY
A decision was reached that Mr. Bass would consult with Tottem,
Sims and Hubicki and bring prorosals for Douglas Park and the
Moores property before the Committee at the Next Meeting.
6. TENDERS FOR THE ONE TON TRUCK
A discussion on the rcurchase of this vehicle was necessary
because the amount budgeted was 30% below the actual cost
for this vehicle. The Director pointed out that the one ton
truck will enable us to provide greater service for our out
door natural rinks,
Motion 26/70
MOVED by Councillor Kruger, Seconded by Councillor Kitchen.
THAT the lowest bid on the truck .' be accepted, and
that the difference between the budgeted item and the
cost of the one ton truck be supplemented out of the
General Funds.
CARRIED,
7. REPORT ON MINOR HOCKEY
This report was presented to the Committee by the Director.
There was a discussion regarding whether sufficient support
will be provided by those interested in Minor Hockey, whether
there was correct communications between hockey leaders and the
Director, whether the township should assume such involvement
and wehter the Director should have the powers as outlined in
the report,
Motion 27/70
MOVED by Councillor Kitchen and Seconded by John R, Williams
THAT we accept the recommendations of the Recreation
Director in accordance with the report presented
regarding the constitùtion of the 1970-1971 hockey
se ason .
CARRIED,
B. A.D.Y. FOOL LEARN TO SvITM PROGRAMME
A verbal report was given to the Committee by the Assistant
Director of Parks and Recreation regarding the success of the
Learn to Swim Programme at the A.r,Y, Pool. It was stated tha~
the swim program for July has reached the expectations of the
Recreation Department and that the quota for the August Course
should also be reached.
9 . ADJOURNMENT
MOVED by Councillor Kitchen, Seconded by Councillor Kruger
THAT the meeting be adjourned at 11:30 p.m.
CARRIED.
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- - - -- - - -.:::'JI..'- - - - - - -
G. Ashe - ChaJ.-y>fßan
REP6RT ON MINOR HOCKEY
PREAMBLE.
Upon assuming my position in the Township, several people
expressed the opinion that the various hockey groups within
the Township should be amalgamated into one organi%ation. The
Parks and Recreation Resolution number 4/70 outlines the flow
of responsibility of Minor Hockey from the Association through
the Director to the Council, thus providing the direction to
implement one Hockey Association.
I have endeavoured to bring the three Township Hockey groups
together, namely the Fickering Township Hockey League, The Holy
Redeemer Hockey Association, and the West Rouge Hockey Association.
Three delegates from these groups are presently working on the
executive and they are as follows.
West Rouge R. Miller, R. Maclntyre,E. Cochrane
Holy Redeemer N. r.'lcCarthy, S. Houston, H. Hiltz
Fickering Township C. Snow, R. Huleatt, Jim King
Parks & Recreation Director Mr. David E. Bass
At the June 4th., 1970, Farks and Recreation meeting, the
presentation of the deficits of the ~lest Rouge and Pickering
Township Hockey Associations resulted in Council recommending
that the Township deal with Incorporated hockey bodies only
and that the Director cease to act as a liason on the new
association. After considering the affects of the June 4th.
recommendations, I am concerned that I will not be providing
the direction and encouragement required by the new hockey
association during the formative stages. I am further concerned
that there could be a separation of the new association back
into area hockey associations, which would be detrimental to
to the provision of hockey to the boys of the Township and
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which would develop serious administrative problems for the
Arena ?>lanager.. With these thoughts in mind I would recommend
the following;
1. That the Township of Pickering assume certain responsibilities
for hockey within the township.
2, That these responsibilities be directed through the Director
of Parks and Recreation, and would include.
A. That the Director control all revenues raised through
registration fees, fund raising functions, sponsors
and other forms of revenue making ventures.
B. That the Director assume full responsibilities for the
purchase of equipment, supplies, and ice-time, and that
no expenditure be incurred without the Director?s
signature,
C. That all the equipment, presently owned by the various
hockey organizations, be turned over to the Recreation
Department for distribution.
D. That the All Star teams be completely intrigated into the
association and that the convenors of the West Rouge and
Bay Ridges All Star subsections report to the executive
on the same basis as the house league subsections (the
house league subsections are broken down by age groups)
E. That only one sponsorship committee be appointed, and
that the convenor of this committee report to the
executive.
F. That all boys have an equal opportunity to play hockey.
3 ·
G. That the allocation of such items as equipment, uniforms
banquets, length of season, etc, will depend on available
funds, and that the Director, as financial adviser, shall
have the power to veto any recommendation from the Committee
where there are not sufficient funds available to pay for
items recommended by the executive.
3. That these controls not be impose~ if duly arranged vote of
the executive demonstrate opposition to the involvement of
Council, through the Director of Parks and Recreation. Then
I would recommend that Minor Hockey be completely left in
the hands of the executive, that the Director of Parks and
Recreation resigns from the executive, that the Arena
Manager deal with only incorporated hockey associations
when allocating ice-time, and that all ice-time must be
paid one week in advance of the incurring of ice-time
expenditures.
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SUGGESTED AFPROACH TO FINANCING MINOR HOCKEY, RINGETTE AND
FIGURE SKATING
Many minor sports have an ambiguous budgetary su~tem in that a
portion of the budget is raised by the ~V\ivays and Means Committeelf
during the period when money is being expended. This raised
money is only an estimated figure in any budget, and is often
the portion of the budget that cause most grief in the treasureris
attempt to balance assets against liabilities, If the Farks and
Recreation Department is to assist the Minor Sports, then we
must calculate our budget based only on that money secured through
registration, and secured through grants from agencies providing
such revenue is secured prior to the establishment of a
registration rate,
This approach does not eliminate the importance of the ?YWays and
Means CommitteefY; for this Committee will continue to raise
money that will be used to support the organization for such
purchases as crests, trophies, goal tendersi gear, and to provide
a working balance for the following season. Ideally, the money
to be raised through dances, draws, etc., during the 1970-1971
season, should be retained, and used during the 1971-1972 season.
If this type of a financial philosophy can be retained it will
en~jle minor sports to estimate the required registration fees
accurately, and will enable these groups to possess sufficient
financial backup in difficult years.
In the past some Minor Sports have established family rates that
have provided large families with the opportunity of participating
fully in minor sports. However this family rate is applied to each
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individual sport, and deprives those families with children of
different sexes and interests. For example, a family of six
children, three boys and three girls may desire registration in
hockey (3), ringette (1), and figure skating (2). This family
must pay the full rates for the ringette and figure skating
programs and benefits only from the faI~ly rate in hockey.
However a family with six children, composed all of boys interested
in hockey benefits from the family rate to its full extent, and
actually may save approximately $48.00 in registration fees,
Therefore, if the rarks and Recreation Department is to assist
in Minor Hockey, Ringette and Figure Skating, and if a family
rate is deemed desirable, then the family rate should extend to
all large families no matter what variety of programs selected by
the children.
MINOR HOCKEY BREAKDOWN
Average number of boys on a team
Average number of boys per hour of ice-time
Cost of ice-time per hour
Cost of ice -t ime per child per hour
16
32
$17.50
$ .55
Average number of weeks of program 26
Cost per child per season for ice-time
$14.30
Other estimated Costs per child
(referees,first aid,pucks, equip.)
$ 1.70
$16.00
RINGETTE BREAKDO~rn
- As per Minor Hockey
FIGURE SKATING BREAKDO~~
Average number of children per hour
60
$9.00
Cost of each Professional per hour
6
FIGURE SKATING BREAKDOWN (Cont'd.)
Average number of weeks of program
2
1J"J.o'u $18.00
I 1':1~[.1 $17.50
¡ ,) $ 1.00
~.~,. ,.:...
l~~tO () $36.50
$ .61
.26
$15.86
Number of Professional required per hour
Total Cost of Professionals per hour
Cost of ice time per hour
Other estimated costs (Badges)
Total cost per hour
Total cost per child per week
Total cost per child per season
I WOULD RECOMMENt THE FOLLO~rrNG
1. That the following rates be established for Hockey, Ringette,
and Figure Skating.
Registration Fee for 1 child
Registration Fee for 2 Children
Registration Fee for 3 or more Children
$16.00
$32.00
$45.00
2. That a family of three or more children may register the
children in there different activities at the one family
rate.
3.
That the deficits incured due to the family rate be equalized
against each sport as per the number of participants in each
sport who benefitted from the family rate.
4, That the deficit incured by each sport shall be raised by the
¡YWays and Means Committee;¡ of the various sports,
,
.~
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TOTAL ASSETS - LIABILITY BREAKDOWN OF MINOR SPORTS
It is difficult to report assets until following registration.
However, I have estimated certain figures for the purpose of
calculating possible deficits due to the family rate.
Registration for Hockey 1000
Registration for Ringette 300
Registration for Figure Skating 300
Total Registration 1600
Revenue Required for Hockey @ 1 hr. per boy per week
- - - - - - - --- -- - - - - - -- - - -- --
Ice-Time 32 hours @ $17,50 @ 26 weeks
$14,560,00
Re'y'e!!.u~ Re.9.uired_f.2.r_R±ngett~ @ 1 hr..;,. .E,e!:, gi!:,l_per_w~ek
Ice-Time 10 hours @ $17.50 @ 26 weeks
$ 4,500.00
Re'y'e!!.u~ Re.9.uired-f,o!:, Fi,gu!:,e_Skating_@_l_hr._rer_child_per_w~ek
Ice-Time 5 hours @ $17.50 @ 26 weeks
frofessional 5 hours @ $18.00 @ 26 weeks
$ 2,250.00
$ 2,340.00
Miscellaneous for Hockey and Ringette
-------------------
1300 @ $1.70
$ 2,210.00
Mi.§.c~lla!!.e.2.us fo!:, Fi,gure_Skating_
300 @ $1.00
$
300.00
$26,160.00
ESTIMATED BREAKDOWN OF FAMILIES SIZES & ANTICIrATED DEFICIT
3 Children
70%
30%
1 and 2 Children
1600 @ 70% = 1120 @ $16.06
1600 @ 30% = 480 @ $ .35 per family @ $45.00
$17,920,00
$ 6,165,00
$24,085.00
$ 2,075.00
Total anticipated Revenue from Registration
Anticipated Deficit