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HomeMy WebLinkAboutJuly 8, 1970 7/70 FAR K S & R E C REA T ION M E E TIN G A meeting of the Pickering Township Co~~ittee of the Whole in Parks and Recreation was held on Wednesday, the EIGHTH of July 1970 at 9:30 p.m. PRESENT: Deputy Reeve G. Ashe - Chairman Reeve John R. Williams Councillor Mrs. J. L. McPherson Councillor r. Kitchen Councillor V. Rudik Councillor J. Kruger Director Arena Manager Mr. t. E, Bass Mr, T. J. Quinn 1. ADOPTION OF MINUTES MOVED by Councillor Kitche~,Seconded by Councillor J. L. McFher~on THA~ the minutes 6/70 of a meeting held on Wednesday, June 24th., 1970 be adopted as presented. CARRIEr. 2. RELOCATION OF SCHOOL ADDITION - BASE LINE SCHOOL The members discussed the various ways in which the school addition at the Base Line School could be used, and concluded that the building would be effective as a community centre at the United Church in Dunbarton. Motion 24/70 MOVEr by John R. Williams, Seconded by Councillor Rudik THAT clearance be given to Dr. McKay to relocate the school addition at the United Church in Dunbarton, at the price quoted at an earlier meeting anò that an agreement between the Township and Dr. McKay be drawn up. CARRIEr. 3. SWI~rnING rOOL A verbal report of the Swimming Fool situation was presented toCouncil by the Director of Farks and Recreation. The Committee directed that Deputy Reeve Ashe, and the Director meet with the Ontario County Beard of Education to assess whether the Board is prepared to provide a complete open school conce~t at Dunbarton High School should the Township of Pickering construct a swimming pool at this site. 4. TEEN DROP-IN CENTRE This subject dealt with the brief presented by the Lions and Leo Clubs on April 16th" 1970. After discussion, based mainly on concerns about the prevention of disorder, the following motion was presented. Motion 25/70 MOVED by John R. Williams , Seconded by Councillor Kruger THAT the committee adopt the Director's recommendation that the Leo Club run the Drop-In Centre at the Arena for a trial period of six months. CARRIEr. 2 5. APPROVAL OF LAND USE STUDY OF MOORES PROPERTY A decision was reached that Mr. Bass would consult with Tottem, Sims and Hubicki and bring prorosals for Douglas Park and the Moores property before the Committee at the Next Meeting. 6. TENDERS FOR THE ONE TON TRUCK A discussion on the rcurchase of this vehicle was necessary because the amount budgeted was 30% below the actual cost for this vehicle. The Director pointed out that the one ton truck will enable us to provide greater service for our out door natural rinks, Motion 26/70 MOVED by Councillor Kruger, Seconded by Councillor Kitchen. THAT the lowest bid on the truck .' be accepted, and that the difference between the budgeted item and the cost of the one ton truck be supplemented out of the General Funds. CARRIED, 7. REPORT ON MINOR HOCKEY This report was presented to the Committee by the Director. There was a discussion regarding whether sufficient support will be provided by those interested in Minor Hockey, whether there was correct communications between hockey leaders and the Director, whether the township should assume such involvement and wehter the Director should have the powers as outlined in the report, Motion 27/70 MOVED by Councillor Kitchen and Seconded by John R, Williams THAT we accept the recommendations of the Recreation Director in accordance with the report presented regarding the constitùtion of the 1970-1971 hockey se ason . CARRIED, B. A.D.Y. FOOL LEARN TO SvITM PROGRAMME A verbal report was given to the Committee by the Assistant Director of Parks and Recreation regarding the success of the Learn to Swim Programme at the A.r,Y, Pool. It was stated tha~ the swim program for July has reached the expectations of the Recreation Department and that the quota for the August Course should also be reached. 9 . ADJOURNMENT MOVED by Councillor Kitchen, Seconded by Councillor Kruger THAT the meeting be adjourned at 11:30 p.m. CARRIED. ~ ~ . >~ ~":",,,, ." \ ·......,v'~· ",.___ - - - -- - - -.:::'JI..'- - - - - - - G. Ashe - ChaJ.-y>fßan REP6RT ON MINOR HOCKEY PREAMBLE. Upon assuming my position in the Township, several people expressed the opinion that the various hockey groups within the Township should be amalgamated into one organi%ation. The Parks and Recreation Resolution number 4/70 outlines the flow of responsibility of Minor Hockey from the Association through the Director to the Council, thus providing the direction to implement one Hockey Association. I have endeavoured to bring the three Township Hockey groups together, namely the Fickering Township Hockey League, The Holy Redeemer Hockey Association, and the West Rouge Hockey Association. Three delegates from these groups are presently working on the executive and they are as follows. West Rouge R. Miller, R. Maclntyre,E. Cochrane Holy Redeemer N. r.'lcCarthy, S. Houston, H. Hiltz Fickering Township C. Snow, R. Huleatt, Jim King Parks & Recreation Director Mr. David E. Bass At the June 4th., 1970, Farks and Recreation meeting, the presentation of the deficits of the ~lest Rouge and Pickering Township Hockey Associations resulted in Council recommending that the Township deal with Incorporated hockey bodies only and that the Director cease to act as a liason on the new association. After considering the affects of the June 4th. recommendations, I am concerned that I will not be providing the direction and encouragement required by the new hockey association during the formative stages. I am further concerned that there could be a separation of the new association back into area hockey associations, which would be detrimental to to the provision of hockey to the boys of the Township and 2 which would develop serious administrative problems for the Arena ?>lanager.. With these thoughts in mind I would recommend the following; 1. That the Township of Pickering assume certain responsibilities for hockey within the township. 2, That these responsibilities be directed through the Director of Parks and Recreation, and would include. A. That the Director control all revenues raised through registration fees, fund raising functions, sponsors and other forms of revenue making ventures. B. That the Director assume full responsibilities for the purchase of equipment, supplies, and ice-time, and that no expenditure be incurred without the Director?s signature, C. That all the equipment, presently owned by the various hockey organizations, be turned over to the Recreation Department for distribution. D. That the All Star teams be completely intrigated into the association and that the convenors of the West Rouge and Bay Ridges All Star subsections report to the executive on the same basis as the house league subsections (the house league subsections are broken down by age groups) E. That only one sponsorship committee be appointed, and that the convenor of this committee report to the executive. F. That all boys have an equal opportunity to play hockey. 3 · G. That the allocation of such items as equipment, uniforms banquets, length of season, etc, will depend on available funds, and that the Director, as financial adviser, shall have the power to veto any recommendation from the Committee where there are not sufficient funds available to pay for items recommended by the executive. 3. That these controls not be impose~ if duly arranged vote of the executive demonstrate opposition to the involvement of Council, through the Director of Parks and Recreation. Then I would recommend that Minor Hockey be completely left in the hands of the executive, that the Director of Parks and Recreation resigns from the executive, that the Arena Manager deal with only incorporated hockey associations when allocating ice-time, and that all ice-time must be paid one week in advance of the incurring of ice-time expenditures. 4 SUGGESTED AFPROACH TO FINANCING MINOR HOCKEY, RINGETTE AND FIGURE SKATING Many minor sports have an ambiguous budgetary su~tem in that a portion of the budget is raised by the ~V\ivays and Means Committeelf during the period when money is being expended. This raised money is only an estimated figure in any budget, and is often the portion of the budget that cause most grief in the treasureris attempt to balance assets against liabilities, If the Farks and Recreation Department is to assist the Minor Sports, then we must calculate our budget based only on that money secured through registration, and secured through grants from agencies providing such revenue is secured prior to the establishment of a registration rate, This approach does not eliminate the importance of the ?YWays and Means CommitteefY; for this Committee will continue to raise money that will be used to support the organization for such purchases as crests, trophies, goal tendersi gear, and to provide a working balance for the following season. Ideally, the money to be raised through dances, draws, etc., during the 1970-1971 season, should be retained, and used during the 1971-1972 season. If this type of a financial philosophy can be retained it will en~jle minor sports to estimate the required registration fees accurately, and will enable these groups to possess sufficient financial backup in difficult years. In the past some Minor Sports have established family rates that have provided large families with the opportunity of participating fully in minor sports. However this family rate is applied to each 5 individual sport, and deprives those families with children of different sexes and interests. For example, a family of six children, three boys and three girls may desire registration in hockey (3), ringette (1), and figure skating (2). This family must pay the full rates for the ringette and figure skating programs and benefits only from the faI~ly rate in hockey. However a family with six children, composed all of boys interested in hockey benefits from the family rate to its full extent, and actually may save approximately $48.00 in registration fees, Therefore, if the rarks and Recreation Department is to assist in Minor Hockey, Ringette and Figure Skating, and if a family rate is deemed desirable, then the family rate should extend to all large families no matter what variety of programs selected by the children. MINOR HOCKEY BREAKDOWN Average number of boys on a team Average number of boys per hour of ice-time Cost of ice-time per hour Cost of ice -t ime per child per hour 16 32 $17.50 $ .55 Average number of weeks of program 26 Cost per child per season for ice-time $14.30 Other estimated Costs per child (referees,first aid,pucks, equip.) $ 1.70 $16.00 RINGETTE BREAKDO~rn - As per Minor Hockey FIGURE SKATING BREAKDO~~ Average number of children per hour 60 $9.00 Cost of each Professional per hour 6 FIGURE SKATING BREAKDOWN (Cont'd.) Average number of weeks of program 2 1J"J.o'u $18.00 I 1':1~[.1 $17.50 ¡ ,) $ 1.00 ~.~,. ,.:... l~~tO () $36.50 $ .61 .26 $15.86 Number of Professional required per hour Total Cost of Professionals per hour Cost of ice time per hour Other estimated costs (Badges) Total cost per hour Total cost per child per week Total cost per child per season I WOULD RECOMMENt THE FOLLO~rrNG 1. That the following rates be established for Hockey, Ringette, and Figure Skating. Registration Fee for 1 child Registration Fee for 2 Children Registration Fee for 3 or more Children $16.00 $32.00 $45.00 2. That a family of three or more children may register the children in there different activities at the one family rate. 3. That the deficits incured due to the family rate be equalized against each sport as per the number of participants in each sport who benefitted from the family rate. 4, That the deficit incured by each sport shall be raised by the ¡YWays and Means Committee;¡ of the various sports, , .~ 7 TOTAL ASSETS - LIABILITY BREAKDOWN OF MINOR SPORTS It is difficult to report assets until following registration. However, I have estimated certain figures for the purpose of calculating possible deficits due to the family rate. Registration for Hockey 1000 Registration for Ringette 300 Registration for Figure Skating 300 Total Registration 1600 Revenue Required for Hockey @ 1 hr. per boy per week - - - - - - - --- -- - - - - - -- - - -- -- Ice-Time 32 hours @ $17,50 @ 26 weeks $14,560,00 Re'y'e!!.u~ Re.9.uired_f.2.r_R±ngett~ @ 1 hr..;,. .E,e!:, gi!:,l_per_w~ek Ice-Time 10 hours @ $17.50 @ 26 weeks $ 4,500.00 Re'y'e!!.u~ Re.9.uired-f,o!:, Fi,gu!:,e_Skating_@_l_hr._rer_child_per_w~ek Ice-Time 5 hours @ $17.50 @ 26 weeks frofessional 5 hours @ $18.00 @ 26 weeks $ 2,250.00 $ 2,340.00 Miscellaneous for Hockey and Ringette ------------------- 1300 @ $1.70 $ 2,210.00 Mi.§.c~lla!!.e.2.us fo!:, Fi,gure_Skating_ 300 @ $1.00 $ 300.00 $26,160.00 ESTIMATED BREAKDOWN OF FAMILIES SIZES & ANTICIrATED DEFICIT 3 Children 70% 30% 1 and 2 Children 1600 @ 70% = 1120 @ $16.06 1600 @ 30% = 480 @ $ .35 per family @ $45.00 $17,920,00 $ 6,165,00 $24,085.00 $ 2,075.00 Total anticipated Revenue from Registration Anticipated Deficit