HomeMy WebLinkAboutJanuary 26, 1971
1/71
PAR K S
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R E C REA T ION
MEETING
A meeting of the Pickering Township Committee of the Whole
in Parks and Recreation was held on Tuesday, TWENTY-SIXTH
of January 1971 at 8:10 p.m.
PRESENT:
Councillor V. Rudik - Chairman
Reeve J. R. Williams
Deputy Reeve G. Ashe
Councillor J. L. McPherson
Councillor D. Kitchen
Councillor R. Chatten
Councillor S. Scott
Director - David E. Bass
Secretary- Miss K. White
1. ADOPTION OF MINUTES
MOVED by Councillor J. L. McPherson, Seconded by Councillor
Kitchen
THAT the minutes 11/70 of a meet~hg held on
Monday, Decèmber 7th., 1970 be adopted as
presented '.
CARRIED
2' PROPOSED CONSTITUTION FOR AREA RECREATION ASSOCIATIONS
The proposed constitution for Area Recreation Associations
was discussed between representatives or Area Recreation
Associations and Council. The attached Draft copy is the
result of excellent dialogue between the Associations and
Council, and is to be forwarded to Mr. James A. Taylor,Q.C.
for his comments. The final constitution is to be signed
at a future Council meeting.
During the discussion, concern was expressed regarding the
extent of liability insurance that the Township possessed
covering the programmes that would be held on Township owned
or controlled land, and the volunteers supervising the
programmes. The Director, was instructed to speak to Mr.
Noel Marshall regarding this matter and have him prepare a
report on this subject.
Motion 1/71
MOVED by Councillor Kitchen, Seconded by Councillor J. L. McPherson
THAT the Constitution for Area Recreation Associations
as amended at the joint meeting of January 26th.,1971
be accepted following perusal by the Township solicitor.
CARRIED
3. ADJOURID-'IENT
MOVED by Councillor Kitchen, Seconded by Deputy Reeve ç. Ashe
THAT the meeting
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, RuA'V- r.'~m
adjourn at 11:00 p.m.
CARRIED
TOWNSHIP OF PICKERING AGREEMENT I FOR
AREA RECREATION ASSOCIATIONS
DESIGNATION:
The name affixed to those organizations to be
dealt with by this constitution shall be, the
Township or Pickering Area Recreation Associations,
hereinafter referred to as the Association(s).
Council shall mean the Pickering Township Council.
PURPOSE:
The Township of Pickering Council area Recreation
Associations are the Township's Recreational organ-
izations and as such, dedicate themselves to the
promotion and support of sound recreational programs
for all the people of all ages all year round.
~lEMBERSHIP :
Any resident of Pickering Township interested in
recreation may, subject to any further rules or
regulations relating to membership, within the Area
Recreation Association become an active member or an
Association and may participate in any activity
provided by the Councilor by the Associations.
STRUCTURE:
The Council: The Pickering Township Council as the
overall authority for recreation in the TQwnship of
Pickering. Shall be the final authority in matters
pertinent tø the operation of Township owned or
controlled recreation facilities.
The Association: An Area Recr'ea'tj.on Association shell
be foz'med by the people of any area of 'the Township
and under the guidance and with the assistance of the
Council, 'the Association may by its efforts as a
volunteer organization au~ment the Parks and Recreat-
ional ~pportunities available 'to the citizens of that
area.
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EXECUTIVE:
There shall be an executive for each Association
whose membership duties and method of election shall
be as follows:
r-lembership: The executive shall consist of at least
seven members. Sub-Committees may be appointed or
elected to act for the executive in opcêifie a(~ti v...
ities of the Assðciation.
Method of Election: (a).. Executive members shall be
elected at the Annual Meeting by general vote by the
members of the Association.
(b). A nominating sub-committee shall be appointed one
month before the annual meeting, and shall bring in a
slate of candidates who will stand for Qffice.
Further nominations may be made fr~m the floor during
the Annual Meeting.
FINANCE:
An Association may raise monies through contributions
or projects provided that these ventures are in
keeping with the best interests of community recreatio
These monies ~hall remain entirely at the disposal of
the Associations to use as they see fit in their
recreation programming. The Associations shall at
least once a year submit an audited financial report
to the Council. On the signed petition of any twenty-
five members of the Association the Council shall
cause an audit of the financial records to be made by
competent professionals and the cost of same at the
discretion of Council shall either be a charge
against the Association OP against the Township, or
the initiating group.
RECORDS:
All books and l'ecords of any association as referred
to herein shall be under the management and control
of an executive member of the said association and
shall be read at all general meetings of the Assoc-
iation. Upon the written request of a member thc
books and records must be opened for inspection at
an agreed upon time.
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RECORDS: (cont?d.) The books and records can be requested to be
CO-ORrINATION:
JURISDICTION:
NEETING:
opened by Council at any reasonable time.
In order to provide an ongoing operation of the
Parks and Recr'eati.on programmes and to maintain
a baJ ance in this progranlJne the Council si1all a~sume
certain responsibilities. These responsibilities
may include:
1. Provision of a trained professional recreation
staff to provide leadership and advice to any
Association.
2. Installation and maintenance cf playground
facilities and provision of such equipment pf a
Carital nature as is deemed necessary froM time
to time.
3. The Council may provide programme staff to
operate major recreation progranunes ego
playground supervision, in summer.
4. Assistance in providing recreation aetiviti.es.
5. The Prime financial support given by Council
to sports and recreation will be in the for~ll of
providing facilities_and the maintenance of
-, them. These will be facilities covering all
manner of sports and recreation.
The Director or his designate may attend any meetini~
or give BOY direction as an agent acting on beh~lf
of the Council.
In all matters wherein there may be dispute fursuan-v
to this constitution, any association may ap¡:ly in
writing to the Council and the said Council shall
meet with the said Association in order to settle
the dispute.
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1. Þ.nnual Mee!-ing:: Ther'e shall be an annual meeting
for the purpose of conducting the gc:.n!.!l1äl busineiJ£
of the Association and tho ø13r-d-.-: .~.. "'... ur Æ..1.v._J......
hBETINGt{cont'd.)
NOTICE OF INTENT:
BY -LAt"!:
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2. Executi ve M0etirU~ = .Exoðuob:i. VQ Mo£d;ir..zs 1Õ:'ha 11 be
called at the discretion of the executive as the
business of the Association warrants. Executive
meetings should be held at least monthly for th6
purpose of dealing with the business' of the
Association.
3. General ~~eetinp.:: General meetings may be set by
Charter or by the executive.
4. Notice of Annual and General Meetine:s:
,
a
notice of an annual or general meeting shall
be given in writing to each dwelling in the
Association area or shall be advertised in avail-
able news media at least one week in advance of
the meeting cr in accordance with the Associatior:
Charter. The notice shall state the date, time,
and place of the meeting and the discussion agcnë
5. Cornrni ttce and Association ~íeetinø:s: At least
one meeting with representative from the Ccunci~
and the Area Recreation Associations shall be
held each year. Such meetings shall deal with
matters of overall concern to all.
This agreement between the parties shall become
effective upon adoption by Council on behalf of
the ~'!unicipality and upon adoption by a general
meeting of the Recreation Association and shall
continue fror.1 year to year. Thereafter three months
notice in writing must be given by either party tc
each other, declaring any intent to amend or
terminate this agreement.
Nothing in the foregoing shall overrule By-La,\'
number 2051, which embodies the reason for being
of the Municipal Parks and Recreation rrogran~e.
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AGREEMENT Between . . . . . . . . . .
rICKERING TOWNSHIP COUNCIL and
AREA RECREATION ASSOCIATION.
Signed this ____ day of
19_.
REEVE - Township of Pickering
PRESIDENT
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CLERK
SECRETARY