HomeMy WebLinkAboutJune 8, 1972
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PICKERING TO-VJNSHIP ¡:mSEUH BOARD
A meetinq of the Pickering Township
rIDseum Bóard was held on ThursdaYr
June 8th 1972, at 8.00 p.m. at the
Huseum.
PRESENT~
Nlr. H. Cook - Chairman
Hr. J. Alma
i:lr. v~ . Clark
Mr. w. Earle
~J!r . !J1. McGee
Nr. D. McLean
Mr. R. Hiller, Administrator
Hr. t1. Parkin
Hrs. R. Hay
lirs . I. Annis - Custodian
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1.
MINUTES -.
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On motion of ~~. McGeer seconded by Mr. McLean the
minutes of the May 11th meeting were approved with the
amendment~-
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Ur. HcLean stated that \-,hen he suggested a scrapbook,
he really meant a file of publicity items to assess
which paper gave the best service and also that all
printed material copy should be kept in this file.
CARRIED
2. ACCOUNTS-
No accounts were available at this meeting.
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3. INSPECTION OF BUILDINGS -
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The Chairman suggested that ,.,hilst it was still light
enough members might care to tour the grounds and
observe the progress of the Museum complex. Members
availed themselves of the opportunity and on return
were well satisfied with the work that had been
accomplished.
The painting of the exteriors of the Harness Shop and
Hotel were most satisfactory, and the near-completion
of the installation of the Saw Mill was regarded as
an added attraction.
4.
ADMINISTRATOR'S FEPORT -
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Mr. Miller stated that members had seen for themselves
what had been done. However, he wished for an opinion
on the painting of the corner board trim on buildings.
It was agreed that the decision on this should be left
to the Administrator's discretion.
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Contd......2
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5. PRESENTATION TO Iv'[RS. HIW -
The Chairman noted that the prime purpose of this
meeting ",as to honour Hrs. Ruth Hay (former Curator)
for her invaluable services to the troseum, and called
on Mr. Miller to make the planned presentation.
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f~. Miller said that the Board was well aware of all
the hours, often unpaid, that Hrs. Hay had dedicated
to the Museum, especially during the years when she
voluntarily helped her father, Hr. John Gillman, the
Museum's first Curator. Since assuming the post,
after r1r. Gillman's death, Urs. Hay had ahlays shown
the greatest concern for the Museum's interests.
Therefore, it was with great pleasure that Mr. Miller
presented Mrs. Hay with a framed citation for services
rendered, on behalf of the Museum Board.
Mrs. Hay thanked the Board for the presentation, saying
that it meant a great deal to her, and that she would
continue to take great interest in the Museum, and was
willing to help in any way that was possible.
At this point refreshments were served, provided by
l~. Cook and Mrs. Earle.
6. CUSTODIAN'S REPORT -
l~s. Annis requested that the following points be
noted: -
a) Vacuum Cleaner -
A proper vacuum cleaner is needed to
facilitate the cleaning of the buildings.
On motion of Mr. Clark, seconded by
~~. McLean it was proposed that f1r. Miller
and Mrs. Annis investigate the purchase
of a suitable vacuum cleaner, and report
to the Board.
CARRIED
b) Souvenirs ..
Mrs. Annis noted that it was a shame the
sales desk had not been stocked earlier,
as the number of visitors during the
Opening weekend, plus school tours, would
have appreciated souvenir items. She
suggested new Hasti-notes were needed,
also a repeat of articles sold last year-
as well as new items such as T-shirts,
and possibly mugs with the Museum picture
on them.
Mrs. Earle stated that she had already
investigated various souvenirs, but did
not have the Board's approval, as yet,
for their purchase.
Contd......3
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Item 6 contd.
Mr. Cook stated that he had placed an order
for candies, but could get no reply when
phoning the company, but would investigate
further.
~~. Earle informed the Board that he could
get Hasti-notes reprinted for the same price
(i.e. 50¢ per packet, to sell at $1.00) as
he had supplied before.
On motion of ~1r. IlcGee, seconded by Hr. Alma
it was proposed that: -
1) r~. Earle arrange for the printing and
supply of 100 packets of Hasti-notes at
50¢ per packet.
2) ~tts. Earle arrange to purchase a selection
of suitable souvenirs, in consultation
with Mrs. Annis, the amount not to exceed
$100.00.
CARRIED
It was again emphasized that the Custodian keep a
concise inventory of stock sold, and that the Secretary
be requested to itemize sales on the yearly budget
(i.e. total books sold; maps, plates; souvenirs; candies;
hasti-notes, FtC.) so that it is possible to judge which
items are successful when assessing future purchases.
I\1rs. Earle i.::õ also to find out the address of the
Collingwood :Zirm that made the Centennial plates, and
query the cost of a possible supply of mugs.
7. CANADA DAY PARADE -
Mr. Earle reported that he had been requested, by
~~. J. Dickson (Ajax Kinsmen) to return the trophy won
by the Museum float in the 1971 parade, and to extend a
\'!elcome to the participation of a new float in the 1972
parade, to be held on July 1st.
On motion of 11r. HcLean, seconded by r·1r. Alma it was
proposed that the trophy be returned and that ~ks. Earle
organize and enter a float in the 1972 Ajax Kinsmen
parade.
CARRIED
rir. Hiller mentioned that the r'larquis wagon and cart were
on loan to be used in the Uxbridge centennial parade on
June 10th.
8. PUBLICITY-
Discussion on publicity was heldy especially concerning
Histor¡ in Action, but since Mr. Freeman, Publicity
Chairman, was not at the meeting, decisions were left
until he can be consulted.
Contd......4
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9. THANKSGIVING SERVICE -
It was felt that the successful Church Service held
in 1970 should be duplicated.
On motion of l'~r. HcLeal1.- seconded by 1\·lrs. Earle, it
,,¡as proposed that ft',;r. Parkin consult Rev. Fleetham
regarding the institution of an inter-denominational
Thanksgiving Service to be held in the i:luseum Church
in the afternoon (2.00 p.m.) of the second Sunday in
October, 1972.
CARRIED
10. DEMONSTP~TORS-
It was suggested that demonstrators of various crafts
might be available and interesting to have in various
buildings during weekends.
Mrs. Earle noted that the idea had merit, but that
care must be taken to see that any demonstration was
applicable to the concept of the Museum, since certain
demonstrationq during the Auction Sale were merely sales
promotions and not in keeping with the actual crafts of
the period the Museum represents.
It was agreed that Mr. Miller and Mrs. Annis are to
report to the Board on suitable de~onstrations.
11. TOUR GUIDE TEACHING -
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Mr. Clark suggested that Board members might benefit
from participation in sessions ",ñlen tour guides are
receiving instruction.
Since ·this might no·t be feasible Rt the hours \l7hen tour
guides receive instruction, it was suggested that an
extra Board meeting be held for special instruction of
Board members, who often have to serve as voluntary
help on "Jeekends. The Chairman proposed. that the next
meeting of the Board be held at the Museum on June 29th
at 7.00 p.m. to allow for an hour's tour instruction to
be conduèted by Mr. Miller, prior to an 8.00 p.m.
business session.
On motion the meeting adjourned.