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HomeMy WebLinkAboutAugust 10, 1972 rICKERING TONNSHIP HUSEU11 BOARD A meeting of the Pickering Township Museum Board was held on Thursday, August 10th 1972 at 8.00 p.m. at the f.1unicipal Building. ~!Iii11Ia PRESENT: Mr. Hu Cook - Chairman ~1r. N. Clark t4.r. B. Davidge Hr. N. :carle !."lr. H. Freeman l1i!r. vI. McGee Hr. D. f1cLean Mr. R. Miller - Administrator IJÏr. î-1. Parkin Mrs. D. Earle ,~- ~ 1. MINUTES- On Motion of l\1r. HcLean, seconded by Hr. Clark the minutes of the July 13th meeting were approved. CARRIED - 2 . ACCOUNTS- No accounts were presented at this meeting. 3. C.B.C.- No further information was available regarding the C.B.C. 's use of museum facilities, or of the proposed reciprocal publicity. 4 . ADl~UNIsrrRATOR I S F.EPORT - a) 3 men are progressing with work on the refreshment booth, but expenses are running very high. b) The painting of the Harness Shop is complete. c) Once the stairway in the Hotel is finished this building will be complete. One of the small upper rooms would be suitable for a barber shop display. 5. HISTORY IN ACTION - a) Mr. Davidge has arranged to have 1,000 large posters and 1,000 small cards printed publicising History in Action, by an Uxbridge printing company. The cost will be $100. Discussion was held as to whether some stores may only take small posters and Nr. Davidge was asked to obtaing 1,000 of these also. b) rlr. Freeman is working on supplying publicity items to various news media. Continued......2 - .,.. - 2 - Item 5 contd. c) ~xs. Earle will consult with Mr. McLean on the placing of craft demonstrators. d) Mr. McLean is to arrange for security patrols for all the buildings. e) Mrs. Earle stated she had approached Mrs. l~wbray to see if the Historical Society would take charge of the Bake Sale. ~~s. Mowbray had expressed willingness to arrange this and the Board decided to leave the running of the sale to the discretion of the Society. ..... f) It was queried as to what entertainment was being arranged for History in Action. In the absence of Mr. Marshall this matter was left for future discussion. 6. SOUVENIRS- The souvunirs ordered from Irwin Specialties had not been received at the Museum. No one knew if they had been delivered to the Municipal Office. Further queries are to be made. 7. NEW BUSINESS .- a) Mr. Clark expressed concern over the cost of the framing of the refreshment booth, which, in his estimate will come to between $3,000 and $4,000 Mrs. Earle asked when such an expenditure had been authorized and why costs were so high. Mr. Clark stated that the framing material originally thought to be available at the Museum was not suffi- cient and a great deal of new material had to be purchased. The cement floor alone cost $500. On Motion of l1r. Clark, seconded by Mr. McLean it was proposed that, in view of the Museum's invest- ment in the refreshment booth, the Museum Board should not enter into long term contracts with anyone group for the exclusive right to use the booth. - In the discussion that followed Mr. Cook pointed out that the agreement with the Kiwanis was for them to finish the interior of the building at a cost up to $5,000 and in return the Kiwanis would have use of the 10' x 30' closed off area for the storage of their cooking equipment. The Kiwanis would cater refresh- ments at History in Action and also at other times of the year if attendance warranted it. This would be done on a 50-50 profit-sharing basis with the Museum. Mr. Earle felt that considering the Kiwanis past generosity in purchasing land fer the Museum it would not seem right to renege on an agreement already arranged. Continued......3 '48 ... - .;180 - :IiM - - .- - - - ,- - - ,... .".. ,~ ~;ø - 3 - Item 7 contd. On motion of Mr. Clark, seconded by Mr. Mclean the following ~lmNDMENT TO THE MOTION was proposed: That the Kiwanis be allowed the use of the building for an initial period of two years, and that the contract thereafter be reviewed annually. CARRIED b) Mr. Davidge stated that the schools would like the historical art display to become an annual event. If this was so then art departments could integrate projects into their yearly programming and pcepare for items to be ready w.ll in advance of the Museum's open season. Secondary schools have also expressed an interest in larger projects, such as possible murals. This particular subject will be further discussed at the Board's October meeting. Mr. Parkin suggested that there are many skills that schools could possibly demonstrate by making working models. For example he has information on the potash industry which he would be pleased to impart to any group interested in setting up such a display. On motion of Mr. Davidge, seconded by Mr. Earle it was proposed that the Museum Board accept the pro- posal of the Ontario County Board of Education to hold a continuing annual historical art display each summer. CARRIED Mr. Davidge will continue with the arrangements. c) Mr. Miller said he had been approached by a gentleman interested in setting up a bar-room display in the Hotel. lk. Miller is to investigate further and any proposals will be considered at a later meeting. d) Mrs. Earle mentioned that the trophy won by the Museum float in the Ajax Dominion Day Parade was being engraved and would be available at the next meeting. 8. EXTRA MEETING - On motion of Mr. McLean, seconded by Mrs. Earle it was proposed that the Board hold an extra meeting, for the purpose of making arrangements for History in Action. This meeting will be on TUESDAY, AUGUST 29th 1972 at 7.30 p.m. at the Museum. CARRIED On motion the meeting adjourned.