HomeMy WebLinkAboutAugust 10, 1972
rICKERING TONNSHIP HUSEU11 BOARD
A meeting of the Pickering Township
Museum Board was held on Thursday,
August 10th 1972 at 8.00 p.m. at
the f.1unicipal Building.
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PRESENT: Mr. Hu Cook - Chairman
~1r. N. Clark
t4.r. B. Davidge
Hr. N. :carle
!."lr. H. Freeman
l1i!r. vI. McGee
Hr. D. f1cLean
Mr. R. Miller - Administrator
IJÏr. î-1. Parkin
Mrs. D. Earle
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1. MINUTES-
On Motion of l\1r. HcLean, seconded by Hr. Clark the
minutes of the July 13th meeting were approved.
CARRIED
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2 . ACCOUNTS-
No accounts were presented at this meeting.
3. C.B.C.-
No further information was available regarding the
C.B.C. 's use of museum facilities, or of the proposed
reciprocal publicity.
4 . ADl~UNIsrrRATOR I S F.EPORT -
a) 3 men are progressing with work on the refreshment
booth, but expenses are running very high.
b) The painting of the Harness Shop is complete.
c) Once the stairway in the Hotel is finished this
building will be complete. One of the small
upper rooms would be suitable for a barber shop
display.
5. HISTORY IN ACTION -
a) Mr. Davidge has arranged to have 1,000 large
posters and 1,000 small cards printed publicising
History in Action, by an Uxbridge printing company.
The cost will be $100. Discussion was held as to
whether some stores may only take small posters
and Nr. Davidge was asked to obtaing 1,000 of these
also.
b) rlr. Freeman is working on supplying publicity items
to various news media.
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Item 5 contd.
c) ~xs. Earle will consult with Mr. McLean on the
placing of craft demonstrators.
d) Mr. McLean is to arrange for security patrols for
all the buildings.
e) Mrs. Earle stated she had approached Mrs. l~wbray
to see if the Historical Society would take charge
of the Bake Sale. ~~s. Mowbray had expressed
willingness to arrange this and the Board decided
to leave the running of the sale to the discretion
of the Society.
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f)
It was queried as to what entertainment was being
arranged for History in Action. In the absence
of Mr. Marshall this matter was left for future
discussion.
6. SOUVENIRS-
The souvunirs ordered from Irwin Specialties had not
been received at the Museum. No one knew if they had
been delivered to the Municipal Office. Further queries
are to be made.
7. NEW BUSINESS .-
a) Mr. Clark expressed concern over the cost of the
framing of the refreshment booth, which, in his
estimate will come to between $3,000 and $4,000
Mrs. Earle asked when such an expenditure had been
authorized and why costs were so high.
Mr. Clark stated that the framing material originally
thought to be available at the Museum was not suffi-
cient and a great deal of new material had to be
purchased. The cement floor alone cost $500.
On Motion of l1r. Clark, seconded by Mr. McLean it
was proposed that, in view of the Museum's invest-
ment in the refreshment booth, the Museum Board should
not enter into long term contracts with anyone group
for the exclusive right to use the booth.
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In the discussion that followed Mr. Cook pointed out
that the agreement with the Kiwanis was for them to
finish the interior of the building at a cost up to
$5,000 and in return the Kiwanis would have use of the
10' x 30' closed off area for the storage of their
cooking equipment. The Kiwanis would cater refresh-
ments at History in Action and also at other times of
the year if attendance warranted it. This would be
done on a 50-50 profit-sharing basis with the Museum.
Mr. Earle felt that considering the Kiwanis past
generosity in purchasing land fer the Museum it would
not seem right to renege on an agreement already arranged.
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Item 7 contd.
On motion of Mr. Clark, seconded by Mr. Mclean the
following ~lmNDMENT TO THE MOTION was proposed:
That the Kiwanis be allowed the use of the building
for an initial period of two years, and that the
contract thereafter be reviewed annually.
CARRIED
b)
Mr. Davidge stated that the schools would like the
historical art display to become an annual event.
If this was so then art departments could integrate
projects into their yearly programming and pcepare
for items to be ready w.ll in advance of the Museum's
open season. Secondary schools have also expressed
an interest in larger projects, such as possible
murals. This particular subject will be further
discussed at the Board's October meeting.
Mr. Parkin suggested that there are many skills that
schools could possibly demonstrate by making working
models. For example he has information on the potash
industry which he would be pleased to impart to any
group interested in setting up such a display.
On motion of Mr. Davidge, seconded by Mr. Earle it
was proposed that the Museum Board accept the pro-
posal of the Ontario County Board of Education to
hold a continuing annual historical art display each
summer.
CARRIED
Mr. Davidge will continue with the arrangements.
c)
Mr. Miller said he had been approached by a gentleman
interested in setting up a bar-room display in the
Hotel. lk. Miller is to investigate further and
any proposals will be considered at a later meeting.
d)
Mrs. Earle mentioned that the trophy won by the
Museum float in the Ajax Dominion Day Parade was being engraved
and would be available at the next meeting.
8. EXTRA MEETING -
On motion of Mr. McLean, seconded by Mrs. Earle it was
proposed that the Board hold an extra meeting, for the
purpose of making arrangements for History in Action. This
meeting will be on TUESDAY, AUGUST 29th 1972 at 7.30 p.m. at
the Museum.
CARRIED
On motion the meeting adjourned.