HomeMy WebLinkAboutApril 9, 1974
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PICKERI~G TOt~~ MUSEUM BOARD
A meeting of the Pickering Town
Museum Board was held on Tuesday,
the 9th day ofl\pril 1974 at
7:30 p.m.
PRESENT: Hr. Robert Miller (Vice-Chairman)
r1r. J. Alma
Councillor J. Anderson
Hr. T.,!. Biernacki
Mr. Nm. Clark
Councillor K. Spratley
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Mr. J.P. Myslik (Secretary)
.Also in attendance ~ ~lrs. I. Annis
Hrs. D. Earle
~1.r. R. Freeman
Hr. ~·lm. McGee
Mr. N.C. Marshall
r.1r .H.. Parkin
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1.
ADOPTION OF MINUTES
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MOVED by Mr. Wrn. Clark, seconded by Mr. W. Biernacki
that the minutes of the meetina of March 12th 1974 be
adopted.
2. BUSINESS ARISING FROM MINUTES
a} The question was brought up as to whether
Mr. Richard Brock, who volunteered his assistance
in the herb qarden, had the proper experience.
The members who knew him thought that he was well
versed in this trade. Furthermore, he is only a
volunteer ana he will be working under direction.
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b) It was reported that a scale drawing of the hotel
was made by one of the staff draftsmen as requested.
A copy of this scale drawing was sent to Mr. Remple.
c) A price was received for the printing of the pamphlet
containing the chapter on the history of the ~1.useurn
from Mr. Miller's book. One thousand copies will
cost $630.00 before tax, $755.00 after tax, this
includes a cover of stiffer paper. Pictures May
also be added to the pamphlet at this price.
MOTION #12
MOVED by Mr. Wm. Clark, seconded by Mr. W. Biernacki
that one thousand copies of the History of Museum
booklet be printed at the price of $755.00.
CARRIED
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MOTION #13
MOVED by Councillor K. Spratley, seconded by
Mr. Wrn. Clark that the pamphlet be forwarded to
the purchasing Department for printing.
CJ'~RRIED
3.
REPORTS
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a) Administrator:
Mac Middleton worked for a period of three weeks
and he got twelve engines operating. The Admin-
istrator would like Mr. Middleton to do some more
work in the future, some magnetos are still needed
for various engines.
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3. REPORTS (Continued)
The Enoch Turner School built in 1848 on Trinity
Street in Toronto has a stove that belongs to the
Pickering r1useUIt1., it is date stamped 1858.
Furthermore, there is a small stove in the officers'
quarters and a bed in the Commander's quarters of
the old Fort York in Toronto. It was suqaested
that a letter be written to the Toronto Historical
Society to establish proprietorship of these objects.
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MOTION #14
MOVED by r~. Wmo Clark, seconded by Councillor K.
Spratley that $1.25 be charged for the booklet and
25¢ for the poem.
CARRIED
Mr. John Richmond of Claremont was to do a new sign
for the hotel, this sign was to be copied from the
original. He has not done this yet.
A letter was received by Mr. Miller from the
Markham Historical Society asking him to give a
ten minute talk about the Pickering Museum on
April 15, 1974 at 8:00 p.m. Other members of the
Museum Board are welcome to come.
Mrs. Slo~t who painted some of. the china at the
Museum will receive a book.
There is a request to see the Museum on April 10,
1974 from girls who work at the M.T.R.C.A.
b) Budget:
Various items of the budget were discussed.
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MOTION #15
MOVED by Councillor J. Anderson, seconded by
Mr. W. Biernacki that the budget expenditure of
$14,290.00 including a Council Grant of $7,700.00
and a Surplus from 1973 of $2,627.00 be submitted
to Council for approval.
CARRIED
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c) Financial:
If bills come in on budget items, they will be
processed in the normal manner.
4. HEN BUSINESS
a) Evaluation:
It was suggested that a monetary evaluation of the
contents in the Museum be made.
MOTION #16
MOVED by Mr. J. Alma, seconded by Mr. Hm. Clark
that a local auctioneer be approached to evaluate
the objects in the Museum for a fee of approximately
$50.00.
CARRIED
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,a
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4. NEW BUSINESS (Continued)
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b) Site~
Three properties were visited as possible new sites
-For the Museum~
(i) The Andrew Glen Farm, comprising approximately
50 acres and some buildings of a historical
value.
(ii) The Nielson property with no buildings on it.
(iii) The property near Greenwood on the south side
of #7. It has no buildi~gs and a part of this
site is the Barclay property.
Þ. discussion ensued as to the funding of an expanded
Huseum. ~7i th expanded facilities ?nd an enlarged
area, the Museum will not be able to be operated on
largely volunteer help. This will entail paid staff,
and consequently a much larger budget. The question
was asked as to how these funds will be acquired.
This type of pro!)lem \.¡ill have to be resolved before
Council will approve the larqe scale expansion.
It was considered that several meetings will have to
be held to discuss these matters and to come up with
a long range plan. Host probably outside advice on
larger museum operations will have to be solicited.
~;10TION 4~17
HOVED by I:1r. :1m. Clark, seconded by ~1.r. .1. Alma
that~·1r. R. Hiller be authorized to talk to
Mrs. Barclay in order to ascertain her thouqhts
relative to using her property as a site for the
!>1useum.
CARRIED
c)
Openinq~
It is too late to have a spectacular opening this
year. Preparations should start for the opening in
1975. Mrs. Annis, the Custodian, submitted a
report as requested at the last meetino:
(1) The guides have to be hired and prepared.
(2) The buildings need to be cleaned. A mop and
wringer are required. The vaCUQ~ cleaner has
faulty casters and it falls over.
(3) The entrance to the Museum should be fixed: the
fence is aske~".
(4) Efforts should be made to generate an attitude
towards the MuseQ~ as an on-aoina educational
institution.
(5) The Tremayne map is deterioratinq¡ it should be
framed and glazed.
(6) The herb garden needs to be attended to and new
herbs acquired.
(7) Flowers are required for some of the flower beds.
The Collins house especially is quite bare and
should have some flowers around it.
5. FURTHER BUSINESS
a) The senior citizens of Ajax would like to have a
day at the Museum with a picnic or a tea. A letter
to Mrs. Tyas is to be written in this conjunction.
b) Desks from the Atha School are available. Mr. J. Alma
and Hr. Nm. McGee ,,,,ill look at them and judge on
their suitability.
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6. ADJOURNMENT
Dated
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HOVED by i'lr. R. E:!:~r1'ftan, seconded by Councillor K.
Spratley that the meeting adjourn at 11:25 p.m.
Chairman
2/74
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ACC0U:¡ t.
'f'.'T" y-,,,!'., ..7; v~
.;.,........,..'....---..,..
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1100
1800
2210
2220
2370
- 2392
2395
2435
2449 .
2478
2480
2482
5300
5520
-- 5540
6178
- 6180
9399
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TŒ'TN OF PICKERING nUSEW·1 BOII.RD
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PROPOSED BUDGET 1974
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Budaet
Salaries - Custodian
1,000.00
500.00
150.00
2,500.00
1,000.00
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107?
l\ctual
1,087.97
300.00
1/782.18
2,114.15
338.88
941.11
464.10
32.00
226.38
1,036.57
44.75
272.00
1.50
78.49
143.65
395.00
56.68
466.32
786.66
2,626.74
13,195.43
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- TeP1porary
HonourariQ~ - Administrator
- Tour C;uides
- Renovations
Conventions, Seminars
Advertising
Subscriptions - Publications
Publicity
75.00)
)
750.00)
450.00
50.00
19711
Budqet
1,'300.00
500.00
300.00
2,500.00
1,500.00
50.00
200.00
500.00
250.00
40.00
800..00
l,lOO.OO
300.00
700.00
150.00
100.00
200.00
2,000.00
1,000..00
800..00
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14,290.00
REVENUE
9920 Admissions 1,500.00 1,746.06 1,500.00
9939 History In Action 2,500.00 2,127.08 . 2,000.00
9940 ~1aps , Plates, Souvenirs 400.00 856.51 400.00
9947 and Donations ,
Grants, 500.00 1,529.15 500.00
- Ontario 700.00 1,657.33 700.00
5,600.00 7,916.33 5,100.00
Council Grant 7,700.00 7,700.00 9,420.00
13,300.00 15,616.13 14,520.00
Surplus 2,627.00 2,420.70 230.00
10,673.00 13,195.43 14,290.00
Insurance
Consultive & Professional
Hemberships
Building Repairs & Maintenance
Restoration (Materials only)
Equipment repairs
Antique repairs
Grounds upkeep
Stationery & Supplies
Power
Heat
Misc. Equipment repairs
Antique Purchases
Renovations
f'laps, Souvenirs
History in Action
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Miscellaneous
Deficit
200.00
1,173.00
300.00
700.00
150.00
150.00
200.00
525.00
300.00
500.00
10,673.00
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