HomeMy WebLinkAboutMay 18, 1976
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TOWN OF PICKERING MUSEUM BOARD
A meeting of the Pickering Museum Board
was held on TUESDAY, MAY 18th 1976 at
8:00 P.M.
PRESENT: W. Biernacki (Chairman)
Wm. Clark
B. Davies
D. McLean
Councillor K. Spratley
J.P. Myslik - Secretary
1. ADOPTION OF MINUTES
Moved by Councillor Spratley, seconded by B. Davies
that the minutes of the meetings of April 13th and
April 27th 1976 be adopted.
CARRIED
2. CORRESPONDENCE
a) Relocation Budget - Preliminary
Letter from Mr. N.C. Marshall, Administrator-Clerk
indicating the approval by the Town of Pickering
Council of the budget for the preliminary costs
associated with the relocation of the Museum.
b) Couchiching Meeting - C.M.A.
Notice from the Canadian Museums Association of the
meeting to be held at Geneva Park, Lake Couchiching.
September 12th - 17th 1976.
c) Greenwood Schoolhouse - Leasing
On May 3rd 1976, Council of the Town of Pickering
passed By-law #400/76 authorizing the signing of
the lease for the Greenwood Schoolhouse. Ontario
Hydro has been contacted to turn on the electricity.
d) Rotary Club - Steam Locomotive
In a letter dated May 7th 1976, Mr. R. Conant
expressed the support of the Rotary Club of Pickering
in the re-establishment of the Museum at Greenwood
and in particular the renovation of the Steam Locomotive.
MOTION 192/76
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Moved by B. Clark, seconded by D. McLean that the items
of correspondence of the meeting of May 18th 1976
be received for information and filed.
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CARRIED
3 . REPORTS
a) Administrator
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b) Experience '76
The Secretary submitted a report concerning the
candidates for the cataloguing team of Experience '76.
MOTION 193/76
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Moved by Councillor Spratley, seconded by C. McLean
that the Repor~of the meeting of May 18th, 1976 be
received for information and filed.
CARRIED
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4. NEW BUSINESS
a) History-in-Action Organizatiqn
Proposal for the development of a History-in-Action
organization as submitted in the report of the
Secretary dated May 4th 1976.
MOTION 194/76
Moved by Councillor Spratley, seconded by D. McLean
that the item pertaining to the organization of History-
in-Action be deferred to the next meeting of the
Museum Board.
CARRIED
b) Recommendations of Mrs. J. Marr
Review of the recommendations in the letter of
Mrs. J. Marr dated September 16th 1975.
MOTION 195/76
Moved by Councillor Spratley, seconded by Wm. Clark
that the item pertaining to the recommendations of
Mrs. J. Marr be deferred to the next meeting of the
Museum Board.
CARRIED
c) Kiwanis Booth - History-in-Action '76
The Kiwanis Club has expressed it willingness to
operate the refreshment booth during History-in-
Action '76.
MOTION 196/76
Moved by Councillor Spratley, seconded by D. McLean
that the item pertaining to the Kiwanis Booth - History-
in-Action '76 be deferred to the next meeting of the
Museum Board.
CARRIED
d) Senior Citizens - Strawberry Tea
The Senior Citizens would like to hold their Strawberry
Tea on the grounds of the Museum on June 23rd 1976,
2:00 - 4:30 p.m. This request is contingent upon
the weather.
Requirements: 300 chairs
12 Tressele tables
MOTION 197/76
Moved by Councillor Spratley, seconded by D. McLean
that the Senior Citizens be granted leave to hold their
Strawberr~ Tea on the Museum grounds on June 23rd 1976.
CARRIED
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4. NEW BUSINESS (Continued)
a)
b)
c)
d)
e)
f)
g)
h)
i)
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j )
k)
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e) Souvenirs
Inventory of souvenirs by Suzanne Clerk to be
submitted and a new stock recommended to be
ordered.
Miss Suzanne Clerk recommended that Beer Steins
and wall tiles be ordered and also pennants which
could be purchased by the children aspecially
children on school tours. She also recommended
the purchase of a stock of barley sticks.
MOTION 198/76
Moved by D. McLean, seconded by Councillor Spratley
that a new supply of souvenirs be ordered for the Museum
as recommended in the report submitted by Suzanne Clark.
CARRIED
f) Artifacts to be brought to Museum
The artifacts and machinery that are still stored
at various locations should be identified and
transported to the Museum or to the Brougham Garage
when this becomes available.
It was recommended that the machinery which is in
the Coultis Barn should be brought into storage as
soon as possible.
g) Accounts for approval
MOTION 199/76
Moved by D. McLean, seconded by Councillor Spratley
that the following Accounts be approved:
R.D. Owen - Interim Invoice
$2,000.00
$ 107.00
D. Pyke
- Display Case
Durham Board of Education -
Lease of Greenwood School
3.00
Greenwood Venturers - 6 @ $7.50 per day
45.00
Greenwood Scouts
- 4 @ $7.50 per day
30.00
Greenwood Genc')ral Store - Lunch supplies 42.19
Wm. E. C1ark- Preparation v10rk 184.00
Wm. E. Clark - Restoration
54.00
W.D. Clark - Preparation Work
184.00
Robert Miller - Supplies - 10 Books
anò 40 supplements
100.00
Suzanne Clark - suppl¡es
15.62
CÞ,RRIED
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5. OTHER BUSINESS
a) A copy of the constitution of the Pickering Historical
Socie1:Y and a report to the Historical Society made in
1962 by Mr. J. Mowbray relative to the relationships
between the Society and the Museum was d.istributed to
the members for information.
b) A meeting with Mr. D.R. Owen
It was recommended that the consultant for the new
location in Greenwood, Mr. D.R. Owen, should meet with
Museum Board on June 22nd 1976 at 7:30 p.m.
c) Proposals for the installation of the New Site
It was suggested that firms doing business in the
municipality should be contacted concerning materials
which could be used for the installation of the Museum
at the new site. For example gravel companies could be
asked for donations of granular "A" and "B" for the
road; other companies would perhaps be wilìing to
give the use of equipment for the grading of the road
or the excavation of foundations; electrical companies
may be willing to contribute to the installation of the
underground electric caÐle; concrete companies may be
willing to give donations of concrete for the foundations.
d) Museum Hall of Fame
It was suggested that a wall in a building or perhaps
a special building be erected where all donators above
a value of a certain amount be listed. This would be
called "Patrons of the Pickering Museum". This would
apply to all donators to the Museum whether at Brougham
or at Greenwood.
e) Historical Auto Society
It was indicated that the Historical Auto Society is
preparing to come to the Pickering Museum on June 19th
1976. It was noted that the newspapers should be made
aware of this event.
f) Participation in Ajax Parade
Mrs. Chadwick of the Kinette Club of Ajax requested to
know whether the Museum would participate in the parade
in Ajax. It was suggested that the old Fire Pumper could
be entered in the parade.
g) Workshop Equipment - R. Miller
Mr. R. Miller has submitted a list of equipment from
his workshop for a total value of awroximately $4,000.00.
Mr. ~1iller is givi ng the :t-!useum first option on this
equipment.
MOTION 200/76
Moved by Councillor Spratley, seconded by D. McLean
that the Museum Board not purchase the equipment listed
by Mr. Miller, but, that Mr. Wm. Clark be authorized to
check the trip hammer è1t Mr. Millers shop and purchase
the same fer a price of approximately $100.00.
CARRIED
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5.
OTHER BUSINESS (Continued)
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g) Workshop Equipment - R. Miller
MOTION 201/76
Moved by D. McLean, seconded by K. Spratley that
representatives of the Museum Board go to the auction
sale of the equipment of Mr. Miller and be authorized
to spend up to $150.00 for items previously viewed
and agreed upon.
CARRIED
6. NEXT MEETING
The next meeting of the Museum Board is to be held
on June 22nd 1976 at 7:30 p.m.
7 . ADJOURNMENT
Moved by Councillor Spratley, seconded by q. McLean
that the meeting adjourn at the hour of 11:05 p.m.
CARRIED
Dated
Chairman
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